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HomeMy WebLinkAbout1990 Park Board Minutes I * Park Board Minutes February 7, 1990 MEMBERS PRESENT: George Harlow, Barry Crown, Judy Filice, Ronald Gillum, Ronald Lott, Dorothy Kowalski OTHERS PRESENT: Ann, Timothy and Claire Antaya, R. Eric Reickel, Douglas Wiley and Lee Ann Foreback CALL TO ORDER: 7:40 P.M. 4th Floor City Hall APPROVAL OF MINUTES Barry Crown moved the minutes of December 13, 1989 be approved as submitted; seconded by Ron Gillum. Motion carried. PROPOSED USE OF PROPERTY SOUTH OF FENNER Ann Antaya, Secretary Treasurer of the Forest Road Neighborhood Association and Board Member of Friends of Fenner Arboretum, spoke regarding the proposed development on the north side of the 2400-2600 blocks of Forest Road, bordering on the south side of the Arboretum. This plan calls for housing (80 rental units) near the quietest part of the arboretum with only a 15 foot set-back. Ms. Antaya would like the board to take a stand against this development so close to the Arboretum, and requests a minimum 200 foot set-back. The Planning Board had also requested departmental input on this development. Discussion followed. Judy Filice moved the Park Board communicate its concerns to the Planning Board regarding proposed development on the southern boundary of Fenner Arboretum and that the adjoining property be developed consistent with the use and enjoyment of Fenner Arboretum; thereby requesting provisions for a 200 foot buffer between the park and the property so that the integrity of Fenner Arboretum will be assured. Reasons for this decision will also be sent (loss of storm water run-off to recharge the pond; development abuts the most isolated area in the park; the park is a natural 126 acre asset in a continually growing urban area; encroachment of the development near the property line impacts the ability to sustain the natural assets of the park; and a concentration of housing will result in increased vandalism) . Seconded by Barry Crown. Motion carried. Judy Filice further moved that at the appropriate time the Forestry Section be directed to work with the developer placing suitable plants, trees and shrubs on both sides of the property for the further protection and benefit of the park and property owner. After discussion, Ms. Filice withdrew the motion at this time. FILLEY PARK The shelter in this park is experiencing heavy vandalism and little positive use. A letter was sent to surrounding residents requesting input on a suggestion to move the pavilion to Gier Center. All responses have been positive, and the pavilion will be moved. Park Board Minutes Page (2) February 7, 1990 STATE OF THE CITY MESSAGE Eric Reickel updated the Board on the speech and informed them the Department would be participating in the Mayor's War on Drugs pertaining to the prevention component of the proposed millage. The one mill for parks infrastructure will not be recommended. The Board was extremely concerned about the infrastructure problems and requested a representative from the Board meet with the Mayor. Chairman Harlow will write a letter requesting a meeting. EVALUATION OF THE DEPARTMENT BY THE BOARD Barry Crown moved that the Board approve the proposed evaluation as presented and submit it to the Mayor; seconded by Dorothy Kowalski. Motion carried. FEE RECOMMENDATIONS FOR FY 90-91 BUDGET The City has hired a consultant to study fees citywide. Market Fees - Douglas Wiley, Supervisor of Business Administration, presented three sets of market fees to the Board. All three fees have rates for the anticipated five day operations starting September 1, 1990. One set (C) recommends no increase in rates to compensate the vendors for remodeling inconveniences. This set of fees was recommended by the Market Committee in December. One set (A) is based on the previously approved formula, and the third set (B) gives a discount on rates figured using the formula. Discussion followed. Judy Filice moved the fees which provide for no increase (Set C) be recommended so that the fees will remain as is until renovations are complete and the Market is in full operation; seconded by Ron Lott. Motion carried. Cemetery Fees - Doug Wiley distributed proposed cemetery fees. The proposed fee increases are comparable to fees charged in surrounding areas. The cemetery will also close on City holidays. Ron Lott moved the proposed cemetery fees be accepted; seconded by Dorothy Kowalski. Motion carried. Ron Lott moved the entire fee package (general fund) be approved; seconded by Barry Crown . Motion carried. The Board requested Joe Kleinhans be present at the next meeting to fully explain the non-resident fee formula. LCC PARKING The Board discussed a Lansing State Journal editorial (1/25/90) which suggested parking in Riverfront Park for LCC students. Park Board Minutes Page (3) February 7, 1990 Judy Filice moved a communication be sent to Mayor McKane requesting the Board be informed and given an opportunity for input if this suggestion is pursued. Also the current park uses should be expressed to Dr. Sykes. Seconded by Ron Lott. Motion carried. INFORMATION ITEMS Bison articles in the paper were staff opinions not departmental direction. Eric Reickel will be reviewing the rough draft of the Fenner master plan. Michigan Recreation and Parks Association awards were received by the Gier Advisory Board and Jim Blair. Meeting adjourned. * Park Board Minutes March 21, 1990 MEMBERS PRESENT: George Harlow, Russell Barnes, Chuck Browning, Barry Crown, Judy Filice and Dorothy Kowalski OTHERS PRESENT: Jim Siver and Don Dimick, football concerns; Kate Young and Rita Cook, E.N.O. ; R. Eric Reickel, Pam Blough, Robert Cool, Paul Dykema, Lee Ann Foreback, and Joe Kleinhans, Parks and Recreation Staff CALL TO ORDER: 7:35 P.M. , loth Floor Council Conference Room Youth Football Jim Siver addressed the Board regarding youth (9-14 years) football. Mr. Siver requested the use of Old Everett Field for a fall football program which is currently seeking Pop Warner approval. Mr. Siver would be willing to help care for the field. Old Everett is currently being used in the department's soccer program. The Board referred Mr. Siver to department staff. Eastside Neighborhood Association Representatives Kate Young and Rita Cook from the Eastside Neighborhood Association (E.N.O. ) attended to reacquaint themselves with the board. Ms. Young and Ms. Cook are concerned that Foster Center will not be opened in the evenings this summer to serve the youth and to hold community meetings. E.N.O. has been concerned about the shrinking availability of the community center. Approval of Minutes Barry Crown moved the minutes of February 7, 1990 be approved as submitted; seconded by Dorothy Kowalski. Motion carried. Letter from Derwood Boyd, Plymouth Congregational Church, regarding Fairview Park Fairview Park is owned by the State of Michigan with a long-term lease to the City of Lansing. The Plymouth Congregational Church wants to acquire approximately 300 additional feet north of the church. This area includes the Oaketum site with over 400 oak trees. The Oaketum was placed after the church was built. The City will require the trees in the Oaketum to be moved to an alternate site before recommending transfer of this section of the property. Eric Reickel will continue to investigate the background on the Oaketum and past board action. "Your Government at Work" Mayor's Newsletter This newsletter will be published by the Mayor's office quarterly. Beginning with the fall issue, they will be mailed to residents of the City. Horse Patrol Update Ron Gillum and Chuck Browning responded to the request for input on the horse patrol by last Wednesday's deadline. Both board members understood the popularity and public relations value of the horses, but realized the great expense involved. It was suggested the horses be sheltered at the zoo with the ponies. This is not possible due to USDA regulations regarding quarantining animals who come off and on zoo grounds. Park Board Minutes Page (2) March 21, 1990 Judy Filice moved the Board recommend the continued use of the mounted patrol for city park uses believing them to be effective in crowd control, less damaging to the environment and in the long run, most efficient. Seconded by Dorothy Kowalski. Motion carried. (4-1-1) (B . Crown abstain; C . Browning no) 5 Year Plan Pam Blough distributed a draft of the five year plan narrative. Board members were requested to telephone comments or changes within one week as the final draft must be submitted to the State of Michigan by April 1st. The public hearings for the plan have been going well. The final hearing will be held in the afternoon downtown. Mr. Barnes left meeting. Earth Day/Global Releaf Robert Cool, Field Services Manager, spoke regarding Earth Day on April 22, 1990. There will be a celebration in Riverfront Park that day with information on recycling and conservation. Paul Dykema, Forestry Manager, explained the Global Releaf Program which is a nation wide campaign that encourages citizens to help our environment by planting trees. Lansing's goal is to have 100,000 trees planted by the public. Arbor Day is April 19. The American Federated Garden Club will be planting a tree in Reutter Park at 10:30. DNR Grant Applications A new restroom and concession building at the zoo is badly needed to serve the 300,000 yearly visitors as well as the handicapped population. The estimated project cost is $381,000 and the City's 25 percent match would be $92,500. Currently, the department has received several grants for which the City has not identified matching funds. The Mayor is only recommending this application as the funding has been identified (zoo gate receipts) . Barry Crown moved the board recommend applying for the grant to fund the construction of a restroom and concession facility at Potter Park Zoo; seconded by Dorothy Kowalski. Motion carried. Community Center Summer Hours Joe Kleinhans, Manager of Leisure and Special Recreation Services, explained that last summer, Kingsley and Gier were closed in the evenings with only Foster open (from 5 :00 - 9:00 P.M. ) to accommodate citizens wishing to use the centers in the evening (meetings, etc. ) . This policy allowed for two programmers to be present at the centers during the peak daytime hours of the summer programs. This year Gier Center will remain open each evening until 9:00 P.M. with Kingsley and Foster Center closed. If we continue with the same staffing patterns and budget limitations, Kingsley Center will be open in the summer of 1991 with Foster and Gier closed in the evening. Concern was expressed by Kate Young of E.N.O. as Foster is heavily used by various groups in the evening. Staff noted youth typically do not use the gyms because there is no air conditioning and they become unbearably hot. Park Board Minutes Page (3) March 21, 1990 Lifetime Sports - Methods of Determining Program Costs Joe Kleinhans distributed packets containing information on how various costs are arrived at for sports programs. If board members have questions after reviewing the material, they should meet with Joe Kleinhans. Director's Report Eric Reickel spoke to the board on a variety of topics. BW&L/Oak Park - The possible sale of Oak Park Field Office to the Board of Water and Light. This is in a discussion phase. Development of Property South of Fenner - This development has been tabled. The city is still investigating purchasing this property if it becomes available. Parcel D - The appraiser suggested the City wait 6 months to a year before deciding to sell this property. It will be going up in value due to development in the area. Downtown Mall Advisory Board - Recommended new vending locations including one by the Grand Tower. The slot by the Grand Tower will be released this year. The others will be held open for downtown businesses this year; next year the spaces will be open to the general public if not used this year. LCC Riverfront Parking - No formal proposal has been received. The board will be notified if a proposal is received. WLCC Radio - Station will be broadcasting city league baseball games live this summer. Zoowatch - Volunteers will be used to be a visible presence at the zoo. Just the presence of other people often prevents vandalism or misbehavior. Capitol Area Tree Planting Program Paul Dykema, Forestry Manager, explained a $39,000 grant from the State of Michigan has been received to plant trees in the Cherry Hill area, Reutter and Durant Parks, and Kalamazoo Plaza. Sports Information Telephone - A phone system that will answer 1,500 calls an hour will be used for the sports rainout/reschedule number. This system will cost $700 to use this summer and is being paid for out of player fees. Board Members Barry Crown appreciated Doug Finley's assistance in a seeking a home for a lion. Judith Filice was concerned about Foster Center. There is graffiti on outside doors and the preschool room and ground floor gymnasium need more custodial attention. Meeting adjourned 9:30 P.M. PARK BOARD NOTES - April 25, 1990 Quorum not attained for meeting. Scott Center 7:30 p.m. MEMBERS PRESENT: Barry Crown, Judy Filice, George Harlow, Ron Lott STAFF: Doug Finley, Joe Kleinhans, Pete Stoughton, R. Eric Reickel, Lee Ann Foreback OTHERS PRESENT : Rick Brigham, Jack Brown, Jan Kolp, Dolores Maidlow, James C. Woodruff The Board did not have a quorum and could not act on official business. The Board did listen to the comments of the public present. Mr. Jack Brown spoke to the Board regarding a proposal for a senior citizen operated fishing pond at the old Sabin (Solomon) Gravel Pits. Mr. Brown had been asked to leave this area while fishing there previously and doesn't feel there is a place in the city for people with mobility problems to fish . Pete Stoughton , Landscape Architect, explained one of the ponds is owned by the City and the other is not. This pond is used as a retention drain by the storm sewer system and is susceptible to sudden changes in water level. The negative -ise of these areas has significantly diminished and the Police have been successful in keeping vandals out. A dock and small parking lot is being built on the east side of the Red Cedar by Aurelius that will provide fishing access. This should be open by the end of June at the latest. Jim Woodruff spoke to the Board regarding a permission for a historical marker to be placed in Riverfront Park. The marker would be erected before Riverfest- in conjunction with the Grand River Expedition 90. A draft of the marker text was distributed. Mr. Woodruff requested approval for a marker to be placed and direction as to the proper official to sign the application. He also requested the Department erect the sign when it is ready. The Board members present recommended Mr. Woodruff work with Peter Stoughton of Parks and Recreation. The members approved of the sign and recommended Mr. Woodruff obtain the Mayor's signature on the application. This application is already slightly past due. Doris Maidlow, Jan Kolp and Rick Brigham were present to discuss the developers plans for the property behind Fenner Arboretum. Mr. McGee was to appear at the April 18 Board meeting. That meeting was cancelled and Mr. McGee was unable to be reached.. Mr. Reickel has been unable to contact Mr. McGee or his office since. Jan Kolp I stated the Forest Road Neighborhood Association's hope that the Park Board stand firm on its 200' setback requirement for development abutting Fenner. Ordinance Regarding Jogging - Copies of a proposed ordinance pertaining to runners, joggers, and walkers were distributed. This proposed ordinance is in response to a request to the Mayor by the Park Board. Park Board Rotes - April 25, 1990 Page (2) Council Budget Wrap-up - Eric Reickel updated the Board on -Co; 1cil's current buctget recommendations_. These are not final until the entire budget package has passed. Zoo security has been increased and money allotted for a horse barn for Park Security horses. Three Kids Kamp sites are to be added (Mount Hope, Cristo Rey, and Washington) . Community Center hours will be Monday thru Friday until 9 p.m. and Saturday from 9 a.m. until 5 p.m. The department will observe use of the centers and inform the Mayor. Additional programs will be added to what is already being done. An additional flier or newspaper will be printed publicizing these programs. Money has been recommended for a south end community center study. A 22 mill property tax proposal earmarked for infrastructure improvements to the city is being recommended. A public hearing will be held May 7 at City Council meeting at 7 :00 p.m. A meeting of the Park Board will be scheduled for next week. It is vital that the Board act on the Five Year Plan and have an opportunity to make a recommendation to Council regarding the 2z mill proposal for infrastructure improvements. ar CD CD rn r� U' 7� Z Cn * Park Board Minutes Thursday, May 3, 1990 BOARD MEMBERS PRESENT: Russell Barnes, Chuck Browning, Barry Crown, Judith Filice, Ron Gillum, George Harlow, Ron Lott EXCUSED ABSENT MEMBERS: Dorothy Kowalski STAFF PRESENT: R. Eric Reickel, Pam Blough, Lee Ann Foreback, Joe Kleinhans, Pete Stoughton CALL TO ORDER: 12:10 p.m. , Scott House, 125 W. Main The regularly scheduled April meeting was cancelled due to lack of a quorum (April 18) . A rescheduled meeting on April 25 was held but a quorum was not attained. This Board meeting takes the place of the regularly scheduled April meeting. George Harlow updated the Board on events at the April 25 meeting. APPROVAL OF MINUTES Barry Crown moved the minutes from the March 21, 1990 meeting be approved as submitted; seconded by Judy Filice. Motion carried. PROPOSED MILLAGE FOR INFRASTRUCTURE IMPROVEMENTS Eric Reickel updated the Board on events at Council Committee Meetings regarding the 22 mill proposal. The Board agreed with the concept of the mill and will encourage citizens to turn out in support. Barry Crown agreed to be the Park Board's representative at the public hearing at Council. Ron Lott agreed to serve as a backup. Chuck Browning felt the need for a millage indicates neglect of the park system throughout the years, but agreed the problem is here and must be solved. Ron Lott excused from meeting. The Board reviewed a draft resolution supporting the 22 mill tax increase to repair the infrastructure. The Board discussed the millage and revised the resolution. Barry Crown moved the proposed resolution supporting City Council's millage proposal be approved as amended. Judith Filice seconded. After discussion, the Board removed the word "commend" from the resolution. Motion carried. This resolution will be revised and forwarded to the Mayor and Council. HISTORICAL MARKER ON GRAND RIVER Jim Woodruff spoke on April 25 regarding permission for a historical marker to be placed in Riverfront Park. A draft of the text was distributed, and Mr. Woodruff also requested the Department install the marker. Judy Filice moved the Board support the proposal to erect a historic marker in Riverfront Park; seconded by Barry Crown. Motion carried. Park Board Minutes - May 1990 Page (2) FIVE YEAR MASTER PLAN FOR PARKS AND RECREATION The Plan must be approved in final form and submitted to the DNR in final form by Friday, May 11, to be eligible for grant funding. Chuck Browning moved the plan be approved in concept and commends Pam Blough and R. Eric Reickel for the development of this thorough plan; seconded by Barry Crown. Judy Filice had thoroughly reviewed the plan and had several questions and suggestions. She noted some of the committee reports were very specific while others were general goals and objectives. Pam Blough related that the committees were given the freedom to prepare their own responses in whatever style they chose. Pam also had condensed the reports of several committees from five or more pages down into one page. George Harlow disagreed with plans changing the entrance to Groesbeck Golf Course. The entrance is functioning with no complaints and funds could be better spent elsewhere. Board discussion followed. Barry Crown moved that the last paragraph under Groesbeck be deleted leaving only "The parking lot will be improved with storm drainage and asphalt paving to provide parking for 150 cars. " The department can still pursue acquiring the funds to purchase the three undeveloped lots on East Grand River. Seconded by Chuck Browning. Motion carried. Barry Crown moved the Board approve the proposed Five Year Parks and Recreation Master Plan in concept as amended. Seconded by Chuck Browning. Motion carried. Ms. Filice had several questions on a mausoleum being omitted, Evergreen's pond, the department brochure, special events, cross country skiiing at golf courses, landscaping the riverbank at Turner-Dodge, ice rinks in natural or manmade depressions, Cooley horticulturist, and beautification of roadside pull-offs by river along Moores River Drive. Ms. Filice questioned the Solomon gravel pit land's availability. Pete Stoughton will check if this is tax delinquent and who owns the property. Also, Ms. Filice questioned why a soccer program was not being held at Frances Park. Chuck Browning was concerned about the vandalism problems. Staff is addressing the problems by using vandal resistant designs and by trying to keep areas as active as possible. Also a clarification on horseshoes/shuffleboard was requested. The shuffleboard courts are remaining at Moores while the horseshoe courts are going to Ben Davis. MEETING ATTENDANCE The Board discussed meeting attendance. The third Wednesday at 7 :30 p.m. was determined to still be the best time and day to meet. Board members agreed to contact the Parks and Recreation Department in advance if unable to attend a meeting. This will allow sufficient time to contact fellow board members and the public if a meeting is cancelled. If a board member is absent and has contacted the office in a timely fashion, this will be noted as an excused absence in the minutes. SUMMER YOUTH SPORTS PROGRAMS Joe Kleinhans distributed information on Youth Softball, Baseball and T-Ball and Tennis Camp . * PARK BOARD MINUTES May 16, 1990 Members Present: George Harlow, Chuck Browning, Barry Crown, Judy Filice, Ron Gillum, Dorothy Kowalski, Ron Lott Members Excused: Russ Barnes Others Present: Enola Clegg, Phyllis and Bob Chaphalkar, Randy Kleinman, Foster Center Preschool; Bruce Miller and Robert Ryden, Lansing Oar and Paddle Club; Debbie Balan, Doug Finley, Lee Ann Foreback, Joe Kleinhans and R. Eric Reickel, Parks and Recreation staff Call To Order: 7:38 p.m. , 4th Floor City Hall Conference Room m Foster Preschool o Several citizens were present who wished to discuss Foster Preschool registc3Mti n , o and program content policies. Randy Kleinman spoke to the Board regarding._.,t a r- need for pre-registration to continue to allow for parental planning and prdgra continuity. Mr. Kleinman was also concerned that the current developmental progra can will be changed to be consistent with other city programs. Mr. Kleinman hadPho been formally notified of any changes but was concerned about rumors. He preseode a petition which 79 people had signed requesting this program or registn on policies not change. W The Board will discuss this issue later in the meeting. The attendees wish to be informed of the board's action. Rowing Crew Bob Ryden spoke to the Board regarding Grand River Park and a proposed lease with MSU . In July of 1988 the Lansing Oar and Paddle Club was formed for rowing, canoeing, and kayaking. The Oar and Paddle Club is concerned over a pending agreement between the City of Lansing and the Michigan State Rowing Crew. The Mayor referred the agreement to the Board for a recommendation. Bruce Miller spoke to the Board. The current facility is packed with equipment from both clubs. In March of 1990 the Oar and Paddle Club decided a new building is needed. Jim Perkins, an architect who lives directly across the river from the site, is designing the new building. If the Oar and Paddle Club builds this building, a joint operating agreement is needed to govern the boat shed with MSU . Currently MSU has the lease on the boat shed. Bruce Miller drafted a joint operating agreement. Copies of the agreement have been distributed to Bob LaPrad at MSU but no response has been received. Barry Crown moved the lease be amended to provide that those groups using the facilities must have the prior approval of the Parks and Recreation Director and the lease must be nonexclusive. Seconded by Chuck Browning. Motion carried. Letter from Ken Lamain, Annual Lynn Dennis Memorial Bass Tournament The group would like to donate $500 for Grand River improvements not located in the downtown area. Barry Crown moved that the City accept the $500 donation from the Annual Lynn Dennis Memorial Bass Tournament and the money be earmarked for improvements to the boat ramp. Seconded by Dorothy Kowalski. Motion carried. Park Board Minutes Ma 16, 1990 Page (2) Fairview Park/Plymouth Congregational Church The Board reviewed the Mayor's April 20, 1990 letter to Mr. Gordon W. VanWieren, Jr. stating his opposition to any transfer of this land to private use. Ron Gillum moved the Board support the Mayor's position that the land stay as it is. Seconded by Dorothy Kowalski. Motion carried. DNR Grant Applications The Department had prepared three grant applications for submission by April 1st; Potter concession/restroom facility, an extension of the River Trail and improvements at Fenner. The Mayor recommended the Potter facilities for submission as the zoo could generate matching funds. Council, however, approved submission of all three grant applications. This was an informational item for the Board. Washington Mall Food Vendors The Mall Board's vending site proposals had been forwarded to the Park Board for information. Golf Master Plan for Groesbeck and Waverly Peter Stoughton, Landscape Architect, explained the need to improve our golf courses with the master plan being the first step. The DNR through a special appropriation by the legislature funded the master plans. Matthews and Associates developed these plans. Many of the tees and greens are not large enough causing too much wear. The master plan will make the courses safer and have water holes that assist in drainage. Waverly will have a new entrance off from Michigan Avenue to eliminate the dangerous Saginaw Street entrance and become an 18 hole course. Renovations would be recommended at Waverly first with the entire course closed for one year. Groesbeck would be a two year phased project with the course open for 9 holes at all times. Ron Gillum moved the concept be adopted by the Board and referred to the Mayor for future consideration with the proposed Groesbeck entrance off Grand River eliminated as part of the plan. Seconded by Ron Lott. Motion carried. Reutter Park Master Plan There is approximately $26,000 available for master plan renovations to this park. The department recommends this funding go to redevelop the main entrance area to the park on the corner of Capitol and Kalamazoo. JII(JV Filing m..v_A at, n..__a ---✓ _1-- . _ tllC 130aru approve the master plan and recommend the money go toward work on the entrance. Seconded by Dorothy Kowalski. Motion carried. Community Center Hours This was an issue in April. At Council's budget wrap-up they approved expanding center hours to include Gier, Kingsley and Foster being open Monday thru Friday from 8 a.m, to 9 p.m. The centers will be closed Saturdays. This is pending budget adoption. Park Board Minutes May '" 1990 Page (3) Preschool Program at Foster Debbie Balan, Community Centers Supervisor, spoke to the Board. Pre-registration became a problem when parents contacted administration as they could not get into the program mid-year. Currently after registering in the fall for preschool at Foster, parents could pre-register for the next two sessions. In response to this concern, pre-registration is to be eliminated as it was found to be an exclusive practice at Foster. The pre-registration policy was to be changed this spring (1990) but was postponed until fall. This is a leisure program to provide social interaction which is offered on a term basis. This is not a "preschool" in the true sense of the word where children are registered for a school year. The program name is changing but the content is remaining the same. All department sponsored preschool programs have the same guidelines and policies. Board members discussed the success of the program at this site and the possibility that continuity is a part of that success. The leisure services registration was compared to school registration age requirements. Concern was expressed over this being against the leisure philosophy as the program is subsidized by the City. Barry Crown moved this issue be tabled until the June meeting. Seconded by Chuck Browning. Motion carried. Ron Gillum left meeting. Potter Zoo Hours Doug Finley, Zoo Director, spoke regarding zoo security/hours. Currently Council is including additional funding for a security person at the zoo. Zoo owners have a responsibility to protect the public and the animals. If the park is open longer hours, there are less staff and visitors present. The public will frequently do unacceptable things when they perceive they are unobserved. Only eight AAZPA zoos do not have an entrance fee, and Potter Zoo is the only zoo without set hours. No one is currently admitted to the zoo after 7:00 p.m. This allows for families to still come to the zoo after work. Winter hours would have a 6 p.m. closing time. If the proposed budget doesn't pass, it must be earlier. This is for the zoo area, not the park. The zoo buildings all close at 6:00 p.m. Barry Crown moved the board support the proposed zoo hours as follows. If the Council budget recommended as presented by Council in budget wrap-up is approved, zoo hours will be allowed to stay with a closing time of 7:00 p.m. for new admissions and visitors already on zoo grounds will move out later. If funding for security is not approved, earlier closing hours will be necessary up to not allowing new visitors onto the zoo grounds after 6:00 p.m. Seconded by Dorothy Kowalski. Motion carried. Zoo Exhibits The bear and coyote exhibits are unacceptable. These animals do not live in environments that stimulate normal behavior. A zoo's function is to teach and these exhibits produce abnormal behavior of pacing, etc. These animals are being relocated to other zoos until we can provide exhibits they can function in normally. The bears are going to the El Paso Zoo, and the coyotes will go to the handler who provided them originally. Park Board Minutes May '16, 1990 Page (4) Disinterment Request Ron Lott moved the board approve the request of the family to move the body of Corporal Floyd Miller, died April 1, 1945, buried April 2, 1949, from Sub 84 of Little Arlington in Evergreen Cemetery at a future date. Seconded by Chuck Browning. Motion carried.. PARK BOARD MINUTES May 30, 1990 MEMBERS PRESENT: George Harlow, Chuck Browning, Barry Crown, Judy Filice, Dorothy Kowalski, Ron Lott EXCUSED ABSENCE: Russell Barnes, Ron Gillum OTHERS PRESENT: R. Eric Reickel, Lee Ann Foreback, Parks and Recreation; Sid Worthington, Council; Ed Kowalski CALL TO ORDER: 12:40 p.m. , Scott House This special meeting was called to get board input on the proposed resolution to turn the four golf course: over to the Building Authority. Sid Worthington explained the Building Authority is able to bond without getting a vote of the people or going through the City budgeting process because they are a .paste, non-profit group. Also, as a non-profit group, the Authority could obtain the liquor license and obtain the required insurance. The City would lease the courses back to operate them. The Building Authority is made up of the City Attorney, Finance Director and Public Service Director. The Building Authority has handled bonding for parking garages and the ped-way. After discussion, the following motion was approved including specific points of concern to various board members. Barry Crown moved that Parks Board approve in principle the City Council Resolution to convey the four golf courses to the City Building Authority subject to: a) Review of the contract or lease between the Authority and the Parks and Recreation Department (City); b) Reasonable limitations being placed on change of use of the course; c) Limitations on privitization of the courses; d) Use of only property necessary for the golf courses; e) Review of any expansion of the courses; f) Department review of golf fees, personnel and policy. Seconded by Dorothy Kowalski. Motion carried. Sid Worthington reminded the Board that the Building Authority would sell bonds and would expect some control over revenue rates so they can recover the bond dollars. The Board understood this point. LE 8 alb ZZ MIJ 061 _._.__ 9MISN�I 'a�3a * PARK BOARD MINUTES June 20, 1990 Members Present: George Harlow, Russell Barnes, Chuck Browning, Barry Crown, Judy Filice, Dorothy Kowalski, Ron Lott Members Excused: Ron Gillum Others Present: Wayne Magee and Warren Coon; Art Good, Jack Peterson, Phyllis and Bob Chaphalkar, Foster Preschool; William Maxwell and Jeff Gotaas, David M. Griffiths; Carol Webster and Kelliann Whitney, Potter Park Zoological Society; Ed Kowalski; R. Eric Reickel, Debbie Balan, Doug Finley, Lee Ann Foreback, Joe Kleinhans, Parks and Recreation Staff Call To Order: 7:40 p.m. , Potter Park Education Building Citizens Phyllis Chaphalkar and Jack Peterson spoke to the Board regarding Foster Preschool. Several concerned parents had formed a committee which submitted a letter to the Board. The group is concerned about losing the preregistration aspect of the program and felt all children do have the opportunity to be in this program. There were some sessions filled but others were open. Comments were also made on the significant cost increase of the proposed preregistration class. Children could be enrolled in a private school for less. The Board discussed this issue later in the meeting. Introduction Carol Webster, Executive Director of the Potter Park Zoolocial Society, introduced Kelliann Whitney to the Board. Ms. Whitney is the new Education Curator at the Zoo. She explained several education programs that are taking place at the zoo. Minutes Barry Crown moved the Board approve the minutes of the May 16, 1990 meeting as submitted; seconded by Chuck Browning. Motion carried. Barry Crown moved the Board approve the minutes of the May 30, 1990 meeting as submitted; seconded by Chuck Browning. Motion carried. Plaque Policy Chuck Browning moved this be removed from the agenda and referred to staff for additional study; seconded by Dorothy Kowalski. Motion carried (6-1 J. Filice opposed) Groesbeck Entrance Petition 6h g �� hZ d3S 06., A petition received by Councilmember Lindemann ^^^.:__^sing a^y ew entrance to Groesbeck Golf Course was referred to the Board. A copy of t Board's earlier action agreeing with this stance was forwarded to I1��P,indemann. DNlSNV-i *Nld Wayne Magee, Developer Mr. Magee made a Presentation to the Board regarding modifications in his proposed development of property abutting Fenner Arboretum off from Forest Road. Judy Filice moved that Park Board require Friends of Fenner Arboretum be consulted on Wayne Magee's new proposal and that they bring their views back to Park Board. The Board will then act on this proposal. Seconded by Russell Barnes. Discussion followed centering around the inevitability of the property being developed and the City's responsibility to work with the developer. Barry Crown suggested the Board rescind their previous motion and refer the matter to Friends of Fenner and to Parks Administration . Parks Administration could work with Planning Department and the developer to come back with a firm agreement as to setback requirements that would satisfy both the integrity of Fenner and the Planning Board . The proposal should deal with runoff, screening, the density of the project and so on, with the idea that the developer should have an opportunity to create a desirable, profitable project that will protect the integrity of Fenner Arboretum. The Park Board can make a final decision after hearing from other advisory groups, but should allow the developer to move forward. Judy Filice withdrew her motion; Russ Barnes withdrew support. Chuck Browning moved the Board support allowing a 75' setback subject to concurrence by Planning Board and Department staff based upon Mr. Wayne Magee's presentation to the Board . Friends of Fenner Arboretum will be given an opportunity to review the proposal. Supported by Barry Crown. Motion carried. (6-1 J. Filice opposed) Foster Preschool Previous discussion was reviewed. Staff proposed to take some of the time and make it into a self-supporting program which parents could pre-enroll their children for the year. There would be two different groups (one that preregisters and one that doesn't) but the program content would be the same. Gier has a flourishing preschool program with no preregistration. Kingsley has no program as this need is being served by several other agencies in the area. Judy Filice moved the Board support a compromise proposal by staff with registration each term for $39 and allow a program with pre-registration at an amount less than $39 per month . Seconded by Ron Lott. Motion withdrawn. Chuck Browning moved the Board support the compromise proposal with cost to be referred to staff to re-evaluate; seconded by Ron Lott. Motion carried. (5-2 Dorothy Kowalski, Barry Crown opposed) David M. Griffiths - Cost Allocation Study Bill Maxwell and Jeff Gotaas from David M. Griffiths were present to get the Board's input on a Cost Allocation Study they had prepared for Finance and the Mayor. Recommendations were made for some fees to be increased. After discussion, Barry Crown moved the study be tabled for action until the August meeting; seconded by Rii sell Barnes. Motion carried. (6-1 Ron Lott opposed) * Park Board Minutes July 18, 1990 MEMBERS PRESENT: George Harlow, Chuck Browning, Barry Crown, Dorothy Kowalski, Ron Lott MEMBERS EXCUSED: Judy Filice, Ron Gillum OTHERS PRESENT : Leigh Herrick, MSU Student; R. Eric Reickel, Lee Ann Foreback, Parks and Recreation Staff CALL TO ORDER: 8:00 p.m. , Scott House, 125 W. Main APPROVAL OF MINUTES Chuck Browning moved the minutes of the June 20, 1990 meeting be approved as presented; seconded by Barry Crown. Motion carried. ELECTION OF OFFICERS As per Park Board Rules of Procedure the Board elects officers at the first regular meeting in July. Chuck Browning moved that George Harlow remain President and Barry Crown remain Vice President for the next term of office; seconded by Dorothy Kowalski. Motion carried. MILLAGE Eric Reickel spoke to the Board. Basically Friends of Parks and department staff have been pursuing park users. The President of Friends of Parks, Mary Margaret Wall, and the Senior Center Advisory Board President, Thomelia Roper, sent a letter to absentee voters explaining and supporting the millage. Adams Advertising has donated 50 4x8 signs and pins and brochures are being donated. Canvassers are still needed for August 3-5 to make contact with primary voters. Eric has also spoken to the South Central Neighborhood Organization, Eastside Neighborhood Organization, and Everett Kiwanis. He will be meeting with advisory groups from Fenner, Miller Road, Friends of Fenner Arboretum, Foster, Gier and Kingsley. The Board's active support is requested. AURELIUS ROAD RIVER .TRAIL CANOE LAUNCH The latest phase of the River Trail construction has been completed, next phase is scheduled to begin. A combination ribbon cutting/ground breaking ceremony will be held Tuesday, July 31 at 11:30 a.m. at the Aurelius Road Canoe Launch site. A suggestion had been made to name this site after Verlen and Valerie Kruger to commemorate their historic canoe trips and to recognize the enormous amount of positive attention they have focused on Lansing. Board discussion followed centering on the lack of a plaque policy and possible conflict with naming a launching site. Barry Crown moved that the Board recommend to the Mayor that the Aurelius Road Canoe• Launch be named after Verlen and Valerie Kruger; seconded by Dorothy Kowalski. Motion carried. (4-1 C. Browning opposed) Park Board Minutes July 'R, 1990 Page (2) DISINTERMENT REQUEST - JOSEPH FANTUZ Chuck Browning moved that the disinterment request from the family of Joseph Fantuz, buried December 15, 1967, to remove the body from Sub 4 of Lot 587 Section J of Evergreen Cemetery to a Crypt at Roseland Park Cemetery in Berkley, Michigan be approved; seconded by Ron Lott. Motion carried. CONR AIL/WEST SIDE- PARK FENCING Correspondence had been received from MDOT basically stating Conrail is not required to erect a fence. ' This was discussed but was an informational item only. Meeting adjourned 8:40 p.m. Next Meeting - August 15, 1990 * PARK BOARD MINUTES August 15, 1990 MEMBERS PRESENT: George Harlow, Russell Barnes, Chuck Browning, Dorothy Kowalski, Ron Lott MEMBERS EXCUSED: Barry Crown, Judy Filice OTHERS PRESENT : R. Eric Reickel, Joseph Kleinhans, Lee Ann Foreback CALL TO ORDER: 7:45 P.M. , Scott Center, 125 W. Main APPROVAL OF MINUTES Ron Lott moved the minutes of the July 18, 1990 meeting be approved as presented; seconded by Chuck Browning. Motion carried. COST ALLOCATION STUDY The Cost Allocation Study had been presented to the Board in June and tabled. George Harlow moved the Board receive the Study; seconded by Dorothy Kowalski. Motion carried. DISINTERMENT REQUEST - LIZZIE HARRIS Ron Lott moved that the disinterment request from the family of Lizzie Harris, buried February 20, 1990, to remove the body from Sub 2 of Lot 181 Section L of Evergreen Cemetery- to Sub 3 of Lot 211 Section L of Evergreen Cemetery be approved. Seconded by Chuck Browning. Motion carried. ANONYMOUS LETTER An anonymous letter from "Those 29" regarding golf course improvements funded with tax dollars was discussed. POTTER PARK ZOO MEMBERS ONLY NIGHT Board members were invited to the Members Only Night at the zoo on Wednesday, Agusut 29. HERSHEY TRACK AND FIELD Over 20 area youth ranging in age from 9 to 14 participated in the Hershey State Finals at Howell. BALLFIELD IMPROVEMENTS Players are assessed a $5.00 player fee to go toward ballfield improvements. A recommended list of improvements is submitted to Council yearly. Since the program has been in place $51,188 has been spent on backstops at Elm, St. Joe, Westside, Kendon and Davis ($15,758) ; Gier Scoreboa d��``�($ 5� �i�r Concrete Bleacher Pads ($6,316) ; Gier Score Sheds ($5,908�}� ImwPen aong with hoods at St. Joe and Westside ($15,055) . ---" Surveys were sent out in January to all t 9V1-,r1ed.-Arding their priorities for improvements and a follow-up meeting was heLl ,GG�, jhje•(jfPRbwing improvements were identified. Drinking fountains at Elm and Ri 'Afe ($11,850) ; Seed outfields at Elm Park Board Minutes 8/15/90 Page (2) and Westside north ($4,400) ; Irrigate three fields at Gier ($28,500); Fence Westside north (this has been budgeted elsewhere for FY 90-91); Irrigate Elm and Westside north ($19,000) . Ron Lott moved that the board refer the list of ballfield improvements to the Mayor with the Park Board's recommendation; seconded by Russell Barnes. Motion carried. SUMMER RECREATION PROGRAM UPDATE Programs have been tremendously successful this year. Day Camps at Fenner, Turner-Dodge and Potter Zoo have been filled almost to capacity, and tennis and basketball camps went extremely well. The youth baseball program went entirely to volunteer coaches with one adult umpire and one youth umpire at each game. The changes have been more successful than hoped. The community centers expanded hours have not been successful. PROGRAM GUIDE The fall program guide is a joint venture with the Lansing School District containing both Parks and Recreation and Lansing School District Programs. This will be mailed to Lansing households. DNR Grants Three grants have been awarded from the state for Moores and Potter renovations and an extension of the River Trail in North Lansing. Total project cost is $1.267 million with the match from the state being $847,000 and the match from the city of $420,000 (this will come from the millage) . We will begin engineering those projects as soon as Council approves accepting the grants. MILLAGE UPDATE The millage passed thanks to the dedication of Friends of the Parks and the concern of the Lansing citizens. George Harlow requested letters be prepared to be sent to the State Journal Editor and various exceptional millage workers. BROCHURES Linda Pecham, an English teacher at LCC, has been granted sabatical to develop a brochure on Lansing cemeteries. This is a joint project with the Historical Society and Parks and Recreation and will be our brochure. A general park brochure is still needed. Mr. Reickel is checking into other options as this was not approved in the FY90-91 budget. MICHIGAN SPORTS FESTIVAL - 1991 and 1992 The Michigan Sports Festival will be in Lansing for the next two years. It is a joint effort between the City of Lansing and the Michigan Recreation and Park Association with several tournaments in various sports and activities taking place in the same area over the first weekend in August. Participants come from all over the state. In 1992 the MASA tournaments will also be back in town the same weekend. George Harlow inquired as to the proposed Runner/Walkers Ordinance and wondered why silk flowers are not allowed in the cemeteries. Meeting adjourned at 8:40 p.m. PARK BOARD MINUTES October 24, 1990 MEMBERS PRESENT: George Harlow, Chuck Brownfng,-- Barry Crown, Judith Filice, Dorothy Kowalski, R90 M130 Pal `f 9.1 EXCUSED ABSENCE: Russell Barnes OTHERS PRESENT: Bill Cantlon, Lee Laylin (Forest View Association) , Friends of Fenner Arboretum; Ed Kowalski; Debbie Balan, Clara Bratton, Lee Ann Foreback, Walt Kepler, Joe Kleinhans, Carol Rapson, R. Eric Reickel, Parks and Recreation Staff CALL TO ORDER: 7:55 p.m. , Kingsley Center, 1220 W. Kalamazoo APPROVAL OF MINUTES Chuck Browning moved the minutes of August 15, 1990 be approved as presented; seconded by Dorothy Kowalski. Motion carried. (No quorum for September meeting - no minutes) FOREST VIEW ASSOCIATION Lee Laylin of Forest View Association spoke regarding development of land adjacent to Fenner. Mr. Magee, Developer, spoke to the association but this association does not endorse his plan. They feel the land should be either part of Arboretum or single dwelling homes. She expressed disappointment that the Park Board did not not back the Association. George Harlow explained compromises had been made on the part of the developer to lessen the number of dwellings and that the board felt the integrity of the park would be preserved. FRIENDS OF FENNER ARBORETUM Friends of Fenner requested the City contact the owners of the property adjacent to the park on Mount Hope requesting notification if they decide to sell. Animals such as fox, whitetail deer, bald eagles, bison need room to roam and it is not available. Pheasants are no longer in the park. Also additional land will help protect and buffer what is already there. Barry Crown suggested F.O.F.A. contact the owners directly. Complaints were also brought up about lack of toilet facilities. Judith Filice again recommended that two rustic outdoor toilets be placed at the western picnic area and at the eastern pond area. Ms. Filice requested prices be obtained on having two rustic outdoor toilets installed and maintained at Fenner. This would include the contractor for cleaning. Ms. Filice had also requested a very dense planting buffer be created on the southern and eastern boundaries of the park. This would insure that no matter what the future of adjacent land, the Arboretum will be protected to the best of our ability by a vegetation buffer. F.O.F. A. also requested the boxed drinking fountains in the entranceway be installed. F.O.F.A . will pay to install these fountains if permission to do so can be obtained. Park Board Minutes 10/2400 Page (2) BOARD OF WATER AND LIGHT The Park Board reviewed the Board of Water and Light's request for an easement to put a new water line through Sycamore Park, under the river, and through Potter Park. BOARD EVALUATION DUE 12/1 Eric Reickel will prepare a rough draft for the Board's review. 1990 SUMMER PROGRAM REPORT Walt Kepler, Supervisor of Lifetime Sports, distributed a summary of programs. Officials were available in sufficient numbers due to a pay increase. This made summer sports programming much easier. The Wildcat Baseball and Softball Program (old Midget Baseball) was a success. This was an all volunteer coached program this year. Last year with paid coaches we had 1,226 players. This year there were 1,343 players. T-Ball also went to an all volunteer coach program. There was an increase of 7 teams. Junior Baseball increased by 4 teams. There had been a decrease last year due to a lack of umpires and teams' wish for double headers. Umpires are now available and doubleheaders were played. Adult Baseball increased by two teams and is expected to grow next year. Adult Softball lost one diamond (Pleasant View) and a rule change regarding forfeits was well accepted. Tennis Leagues are growing and more courts are needed. Girl's Fast Pitch, Flag Football, Soccer, and Advisory Boards were also discussed. Debbie Balan, Community Centers Supervisor, reported on programs in the centers. In July the centers went to an expanded program where they were open in the evening and on Saturdays. Each center had a daytime program for children which ran from 9:30 a.m. to 4:30 p.m. with a lunch and breakfast. There were 4 out-of-town trips and 6 in-town trips. The evening programming offered things such as teen night and family night. Also the facilities were open for meetings. During the daytime hours daily attendance ran at Kingsley 150/day, and at Foster and Gier 40 to 50/day. During the evening the figures dropped. By the end of the summer some of the teen and family nights were successful. There were approximately a dozen classes offered at Foster. Carol Rapson, Supervisor of Special Recreation Services, distributed information to the board. Kids Kamps were run at Attwood, Black Child & Family Institute, Cristo Rey, Dwight Rich, Kendon, Lyons Avenue, Mt. Hope Avenue, North, Post Oak, Walsh/Potter Church, Wilson and Woodcreek. A kamp was tried at Walsh Park but parents would not sent children to this site, based on their negative perception. Our site was merged with the Potter Church program to better serve the area. The Wilson Park site also suffered from a serious drop in attendance. Attwood, Lyons Avenue and Woodcreek were up in attendance. Moores and Hunter Pools had successful swim instruction programs again this year with approximately 595 children participating. Regular swimming attendance was down but the pools were closed several days due to cold and rain and Moores was closed due to problems with the chemical balance of the pool. Fenner Nature Camp, Turner-Dodge "Time Travelers" History Camp and Drama Camp were all well received again this year. These day camps are extremely popular, and revenues pay for contract staff and camp supplies. Joe Kleinhans, Manager of Leisure Services, spoke on the new Tennis Camp and Basketball Camp. Youth Basketball Camp for 8-14 year olds was a new program which attracted about 380 participants. The department had hoped for 720 but discovered that would be too many for our facilities. After this successful season and with earlier promotion, this affordable ($25) program is expected to Park Board Minutes 10/24/9r Page (3) grow in 1991. A fulltime person was assigned to develop a quality Tennis Instruction Program. Catholic Central's tennis facility was used, and the program was very successful. A contract leader should be hired for this program next year. The program went to each of the Kids Kamps and demonstrated the basics of the game. Concern was expressed over the courts at Dwight Rich as there are large cracks and nets were not always available. FOSTER PRESCHOOL The on-going (pre-registered) program was offered at Foster but there was not enough enrollment to keep this class open (only six children enrolled) . There were two filled subsidized classes (no pre-registration) which had waiting lists. Staff responded by taking children from the waiting list on subsidized classes and the six children from the pre-enrolled on-going class to make a third subsidized class. CORRESPONDENCE Ron Gillum has resigned as Ward 1 representative on the Park Board. Suggested replacements should be referred to the Mayor. Mayor McKane sent letters to Senators Riegle and Levin urging them to support the UPARR Grant Program. Park Millage worker thank you letters were mailed in August. Letters have been received praising the improved maintenance of Cooley Gardens, Scott Center Grounds and Frances Park. The status of hiring a full time gardener at Cooley was discussed. Currently the Mayor and Council policy is no new positions. Board members should keep this in mind during budget recommendations if they feel strongly about this position. Frances Park has had alot of work done on the woodland path around the overlook. Also the Joggers, Runners and Walkers Ordinance is before Council and George Harlow is to be commended. TURNER-DODGE HOUSE MASTER PLAN Ralph Calder and Associates have been hired to develop a Master Plan for Turner- Dodge to include the philosophy of what Turner should/could be, the interpretation, and marketing recommendations. The group will report on December 7th in the evening and the Board will be invited to attend. The master plan timetable was distributed. Several grants have been received to fund this plan and make outside physical improvements. RIVER STREET BEAUTIFICATION The large, unmaintained parking lot at River Street Park was not serving park users. The lot was removed and will be returned to green space. PAVILION/WEDDING RESERVATONS A fee increase for pavilion reservations at Frances and Potter and a new fee for wedding reservations at Frances and Cooley were approved with the 1990-91 budget. These changes go into effect for the 1991 picnic season. Notices are being sent to past pavilion users, Council and the Mayor. PROGRAM GUIDE Copies were distributed of the the new Program Guide which was prepared with the Lansing School District. The response was overwhelming. The challenge will be to finance the next three. The summer issue will be especially vital. Park Board Minutes 10/24/9r Page (4) GRANTS A Recreation Bond Grant was received for Fenner but a the restroom facility at the Zoo was turned down. The restroom building may be resubmitted. A non-matching $35,000 grant from the State of Michigan (through Senator Sederburg) has been received for FY91 for Potter Park Zoo. This will be used to design the entry plaza. Equity Fund Recommendations were also reviewed. CIVIC CENTER TRANSITION TEAM Mayor McKane has appointed R. Eric Reickel as Chairman of the Transition Team. BOARD MEMBER COMMENTS Judy Filice is the Park Board Representative on the Market Advisory Board. The Market Advisory Board has requested the need for a full time custodian due to the implementation of the 5 day Market be presented to the Park Board. Eric Reickel is taking steps to assure a custodian is available on April 1. The Market Committee also feels the City should hire a full time promotion/sales person to bring in quality vendors to the Market and to put the Market in the public eye. Also, the Market Board inquired as to CATA routing to and from the Market. Judy Filice questioned why the Westside Park playground equipment for very young children is within 50' of the railroad tracks. The neighborhood requested that the toddler play equipment be moved. The department will move the equipment. Chuck Browning commented the Fenner Arboretum maps do not list distances of the trails and the park. * Park Board Minutes * 1 November 14, 1990 MEMBERS PRESENT: George Harlow, Chuck Browning, Barry Crown, Judith Filice, Dorothy Kowalski, Ron Lott OTHERS PRESENT: R. Eric Reickel, Director; Phil Dorland, Deputy Director/ Manager of Office and Business Management; Robert Cool, Manager of Field Services; Douglas Finley, Manager of Potter Park/Zoo; Joseph Kleinhans, Manager of Leisure and Special Recreation Services; Lee Ann Foreback, Secretary ca CALL TO ORDER: 8:00 P.M. , Parks and Recreation Conference Room APPROVAL OF MINUTES G Barr Crown moved the minutes of October 24 1990 be approved as Y pp prese�ed ni ..._ seconded by Judith Filice. 3 : U' Motion carried. Ca G­D PARK BOARD EVALUATION 00 Eric Reickel prepared an outline listing the major department accomplishments that should be included. Board members were requested to provide input immediately as the evaluation will be prepared from this outline and presented at the next board meeting for action. PARK BOARD CONCERNS The Board expressed concern about various programs being included in the budget that the board does not agree with such as the expanded summer hours at the community centers. The Board can include concerns in their budget recommendations, and the Director can include concerns in his budget summary. NEXT MEETING The next meeting of the Board will be held December 12. DEPARTMENT ORGANIZATION Currently the department is divided into three divisions (Field Services , Office and Business Management, and Leisure and Special Recreation Services) with Park Design and Research as a separate section reporting to the Director. Proposed changes include separating Potter Park/Zoo and Golf with Golf being responsible for Washington Ice Rink. Staff also proposed the Director and Park Design and Research become a separate division. Concern was expressed over addition of divisions after the 1988 reorganization; however, the proposed changes are reflective of actual department functions. Chuck Browning moved the Board accept the department's recommendation; seconded by Barry Crown. Motion carried. BUDGET PROPOSALS Division Heads reviewed Program/Priority Changes, New or Expanded Programs and New Wage Rates (or Positions) for Present Work Programs for the FY 91-92 Budget. Park Board Minutes 11/14/9' Page (2) Phil Dorland reviewed proposals for Park Design and Research Section and Office and Business Management Division including support for Michigan Parades into the 21st Century ($576) , Maintain July 4th Fireworks Display ($6,000) ; Transferring a Custodian from Leisure- Services to the City Market ($0) ; MSU Designer to Redesign Outside Lots at Evergreen ($2,500) ; Firm to Design Mt. Hope Cemetery Water System ($17,000) ; Contract with MSU for Design Student ($5,000) ; Park Design and Research Overtime caused by Park Millage Project Work Load ($15,045) ; Market Feasibility Study ($8,000) ; Market Casual Laborer ($2,600) ; Mount Hope Cemetery Brochure ($350) ; Gus Macker Support ($17,325) ; Womens' International Bowling Conference ($117) ; Humane Society "Paws to Care" ($604) . The board was concerned about "new positions" being added, but these positions are not full time union personnel . They are filled with personnel working under temporary employment agreement. Concern was also expressed over the large amount of overtime money requested and the feasibility of staff working this amount of time. The Market Study will cost double the projection. Also the board requested Paul Rathbun from Riverfest attend the December meeting to explain Gus Macker's role with Riverfest and how Riverfest relates as a city function. Chuck Browning moved the Board accept these recommendations with the condition that the $15,045 for Park Design Overtime be reduced to $10,000; the Market Feasibility Study increased to $15,000 and Gus Macker be tabled until next meeting; seconded by Judith Filice. Motion carried. Robert Cool reviewed Field Services proposals including requests for Contract Trimming of Large Trees ($100,000) ; Gypsy Moth Control Program ($25,000) ; Procurement and Planting of 1,000 Trees ($110,000) ; Contract to provide Food/ Beverage Service at Groesbeck; Evaluation and Implementation of Master Plans for Remodeling Waverly and Groesbeck; Add Starter/Ranger to Monitor Golf Courses ($9,372) ; Four new Forestry Worker 01/400 positions and one Forestry Worker Supervisor to reduce backlog of Hazardous Deadwood ($115,960) ; Wage rate increase for Concession Attendants at Washington Ice Rink ($1 ,072) ; Starter Wage Rate Increases at Groesbeck ($2,290) , Red Cedar ($788) , Waverly ($900) , and Sycamore ($707) ; Addition of four Seasonal Employees to the Grounds and Landscape Maintenance Crew ($36,317) ; Addition of Gardener position at Cooley/Scott Complex ($20,239) ; 2 Caretaker Positions at Washington Park ($5,238) ; 2 Additional Seasonal Employees at Cooley/Scott Complex ($18,200); Adjustment of Schedule to Handle Concessionaire (0) . Discussions regarding the reorganization of 1988 followed with concern expressed over new positions. Judy Filice moved that Field Services Division recommendations be accepted; seconded by Barry Crown. Motion carried. Joseph Kleinhans reviewed Leisure and Special Recreation Services proposals. The Basketball Youth Camp, Three Kids Kamps; and Expanded Community Center Hours were all added this year. The Elimination of Youth Coaches from Youth Baseball saved $19,900. Division proposes using this money for Michigan Sports Festival Setup and Overtime ($3,200) ; Kids Kamp Program Aide ($2,400) ; Part Time Naturalist for Fenner ($3,880) ; Fenner Day Camp ($1,680) ; Swim Pool Manager and Gate Attendants ($8,750 anticipate recovering approximately $2,500 thru user charge) . The Sports Festival will be expensive but we are lcoking to offset cost by putting Triathlon ''or.--hcld" for two years with that mcney bE-ing redistributed ($12,000) . C1ler.gE time of Mayfest Event to June 9 are retitle event to the Victorian: miITE!£ Festival Park Board Minutes 11/14/9C Page (3) so it will not conflict with Mother's Day (0) ; Deleting two senior drop-in sites Mt. Vernon and Oliver Towers with money used for Travel Program Leadership ($2,574) ; Swim Pool User Charge (revenue generated minus cost of cards +$1,000) ; Girl Scout Badge Days (cost offset by revenues +$120) ; Expanded Senior Structured Programs/ Classes ($1,380) ; Kingsley Summer Daytime Program Staff Expansion two activity leaders ($3,30) ; Leadership Training/Program Preparation Turner-Dodge ($360); Youth (4 & 5 year olds) Nature Education Program Expansion (cost offset by revenue +$135) . The following wage increases were also recommended. Senior Citizen Activity Leaders [$5.00 to $6.00/hr. ($3,515) ] ; Senior Citizen Activity Aide [$4.40 to $5.00/hour ($1,200) ] ; Youth Nature Education Instructor [$5.00 to $6.00/hour ($ ) ] ; Kids Kamp Activity Leaders [$4.25 to $5.50/hour ($8,802) ] • Adult Baseball Umpires [$22.00 to $27.00/game ($1,120) ] ; Adult Softball Scorekeepers [$6.00 to $8.00/game ($6,950) 1 ; Floor Hockey Officials [$6.50 to $7.50/game ($592) ] . Barry Crown moved the board approve the Leisure and Special Recreation Services proposals; seconded by Chuck Browning. Motion carried. Douglas Finley distributed results of a survey regarding a zoo admission charge and a preliminary plan for a zoo entry fee. The fee would allow for continued growth and broaden the financial base for these improvements. The proposed fee would allow for free return visits to Lansing residents. The Board was supportive of the fee. This will now go to the Potter Park Zoological Society and then come back to the Park Board for a recommendation. SENIOR CITIZEN GOLF PASS The department is researching fee presentations to determine if the 1990-91 golf fees were brought to the board. Included in this packet was the elimination of the Senior Citizen Pass. The Board had no recollection of specifically discussing or approving this elimination. This will be discussed at the December meeting. CEMETERY MARKER REQUEST The Cemetery Rules and Regulations indicate that only one marker can be placed on a grave site. This site contains an infant burial from several years ago and the more recent burial of another infant. Staff recommends placing a new marker abutting the existing marker with both placed flush to the ground to accommodate our mowing operations. This is agreeable to both parties and cemetery staff. Ron Lott moved the board accept the recommendation allowing the second marker with both markers placed as recommended; seconded by Chuck Browning. Motion carried. MEETING ADJOURNED 11:00 P.M. * Park Board Minutes December 12, 1990 Members Present: George Harlow, Chuck Browning, Barry Crown, Judith Filice, Dorothy Kowalski , Ron Lott, Mary Margaret Woll Others Present: R. Eric Reickel , Phil Dorland, Don Ballard, Robert Cool , Douglas Finley, Joseph Kleinhans, Joan Lenhard, Lee Ann Foreback, City Staff; and Diane Brewer, Capital City Riverfest Call to Order: 7:10 P.M. 4th Floor, City Hall APPROVAL OF MINUTES rn Chuck Browning moved the November 12, 1990 minutes be approved as submit-t-�d; c._ r- seconded by Barry Crown. r- U: Motion carried. co c� HANDICAPPER PROGRAM UPDATE F_& co Joan Lenhard, Handicapper Recreation Specialist, reviewed summer programs for 1990 including Youth T-Ball , Swimming, Gardening, Fenner Day Camp, POHI (Physically or Otherwise Health Impaired) , a Summer Bowling League and various special events. DEPARTMENT EVALUATION BY THE PARK BOARD Chuck Browning moved the Board approve the draft of the Evaluation of the Department; seconded by Dorothy Kowalski . Motion carried. NEW OR EXPANDED PROGRAM ADDITIONS FOR THE FY 91-92 BUDGET Gus Macker/Riverfest Overtime Diane Brewer, Capital City Riverfest, spoke to the Board regarding the request for overtime funding for Gus Macker/Riverfest ($17,325) . This overtime will basically be for clean-up at night during Gus Macker. This is a very popular event. Riverfest is actively looking for sponsors. The Board discussed the impact funding this would have on other programs. Also, the commitment is made to this event for the following year before overtime dollars are approved. Ideally the Department and Board could receive the impact information prior to Capital City Riverfest signing the contract for Gus Macker. Ron Lott moved the ' Board approve the expenditure but expresses concern on the impact of other Parks Department activities and requests that it be monitored at the end of this coming year and the impact discussed. ; seconded by Chuck Browning. Motion carried. (5-1 G. Harlow no) Fenner Arboretum Contract Security - Joe Kleinhans, Manager of Leisure and Special Recreation, explained this request ($1 ,092) would provide for six additional weeks of security in early spring and summer. Ron Lott moved that this request be approved; seconded by Dorothy Kowlaski . Motion carried. Zoo Admission Fee - Douglas Finley, Potter Park/Zoo Manager, spoke to the board regarding this request ($23,236) . Information was distributed detailing the proposed fee. Basically there are free return visits for Lansing residents and special arrangements are possible for school groups. The revenue from this admission fee should be restricted to use at the zoo. Park Board Minutes 12/7 0 Page (2) Ron Lott moved the board accept the proposed entry fee for the zoo; seconded by Dorothy Kowalski . Motion carried. SENIOR CITIZEN GOLF PASS The golf pass was eliminated for the 1991 golf season. This was eliminated in department fee recommendations for the current budget and passed Mayor and Council . This was simply left out of the packet and, therefore, generated no discussion. At the last meeting the Board indicated they would not have knowingly eliminated the pass. Don Ballard, Golf Supervisor, submitted a report detailing the 1990 Golf Season. 72 passes were sold creating $18,000 in revenue. The average cost for a senior pass round was $1.53. The actual cost per round is $5.44. Other senior programs have a 50 percent subsidy (enrichment classes) . With a 50 percent subsidy the pass would cost seniors $440. (An increase of $190 per year.) The Board discussed current discounts available for seniors. The regular senior discount fees are still in effect for the same hours as the pass at all four courses (Monday through Friday before 2 p.m. and Saturday, Sunday and holidays after 4 p.m. ) . Also a fee increase of $190 is too much. Barry Crown moved the Board reinstate the Senior Passes and raise the fee from $250 to $350 per year for 1991; seconded by Ron Lott. Motion carried. 1992 CONTINUATION BUDGET Phil Dorland distributed charts giving an overall comparison of FY 89 actual expenditures , FY 90 actual expenditures and FY 91 department requests with the FY 92 request. The General fund request is $7,581,710, the Cemetery Fund contri- bution request is $851,954 and the Golf Fund Contribution request is $948,761. This is a 10 percent increase from last year' s request but only a 3.7 percent increase if the rollovers included in last year' s budget are taken into account. Ron Lott recommended that the board support the continuation budget as presented; seconded by Chuck Browning. Motion carried. ' FEE INCREASES Phil Dorland, Joe Kleinhans and Don Ballard made presentations to the Board regarding proposed fee changes. The attached fee increases were reviewed by the Board. Ron Lott moved the Board approve the fees recommended by staff; seconded by Judith Filice. Motion carried. KAP 101.7 GIFT CATALOG This corporation will be publishing a gift catalog for the city and advertising various needs of the department. Park Board Minutes 12/12, _j Page (3) PRD-1-90 ARBORS (development by Fenner) The developer had resubmitted a plan to Planning. The plan does indicate a 75' setback. However, the evergreen planting should be along the entire western line. Also the department requested all units that backup to. Fenner be ranch units. The department also suggested that Planning check to see if "prairie grass" can be left unmowed in this area according to Housing Codes. MRPA AWARDS COMMITTEE Robert Cool , Manager of Field Services , will be receiving a Maintenance Leadership Award February 5, 1991 in Detroit at the Michigan Recreation and Parks Association Conference. Meeting adjourned. SCHEDULE OF FEES AND C' RGES SERVICE DESCRIPTION CURRENT FEE PROPOSED FEE Potter Park Pavilion 1-8 tables $20 1-8 tables $30 3-10 tables $25 3-10 tables $35 Potter Park Pavilions 8 table $25 8 table $35 1-8 table and 1-12 table 12 table $30 12 table $45 Frances Park Pavilion 8 tables $20 8 tables $30 11 tables $25 11 tables $35 15 tables $30 15 tables $40 Frances Park Outdoor Tables $3 res. fee 10 tables $20 60 tables + $1/table Frances Park Weddings $10 for 7 hr slot $25 for 2 hr slot Cooley Gardens Weddings $10 for 2 hr slot $25 for 2 hr slot Moores Pavilion -0- 8 tables $35 Washington Pavilion -0- 12 table $45 Late fee - Food vending i 1. -0- $10 after 3 days addit- Monthly Payment ional $10 after 10 days Lot Sales - Mt. Hope $300.00 $350.00 Lot Sales - North $300.00 $350.00 Miscellaneous - Disinter/Reinterment $485.00 $650.00 Miscellaneous - Disinterment $425.00 $525.00 Miscellaneous - Marker Cuts (New) $ 20.00 $ 30.00 Miscellaneous - Marker Cut Cap $ 10.00 $ 20.00 Miscellaneous - Cremain Interments $100.00 $125.00 Miscellaneous - Infant Interments $115.00 $150.00 Community Centers: Enrichment Classes (2) Youths Recover 50o Recover 850 of costs of costs Senior Citizens Recover 50o Recover 85% of costs of costs Handicapper Activity Recover 50% Recover 85% of costs of costs Arboretum (1) School Program Non-Res: 15 Non-Res: 15 Res: -0- Res: 10 (2a) Day Camp Non-Res: 23 Non-Res: 27 Res: 15 Res: 18 (2b) Day Camp w/Overnight N/A Non-Res: 30 N/A Res: 20 (3) Group Tours N/A $1 Child $1.50 Senior $2 Adult SCHEDULE OF FEES AND CY ' RGES SERVICE DESCRIPTION CURRENT FEE PROPOSED FEE Turner Dodge (1) Day Camp Res: 15 Res: 18 Non-Res: 23 Non-Res: 27 (2) Enrichment - Youth Recover 50% Recover 850 of cost of cost (4) Tour Groups Res: 20 Non-Res: 30 Swim Pools - User Fee 1.00/card Facility Rentals - Scott Center 100.00/yr regular user 20.00/hr infrequent user Baseball Teams - Men's (24 games) $894.00 $1,015.00 Baseball Teams Fast Pitch - Capitol City (24 games) $682 $707 Fast Pitch - Metro (18 games) $522 $556 Fast Pitch - Young Women (12 games) $205 $236 Slow Pitch - Capitol City (24 games) $538 $576 Slow Pitch - Capitol City (18 games) $413 $416 Slow Pitch - Metro (16 games) $372 $403 Slow Pitch - American (16 games) $308 $338 Slow Pitch - National (16 games) $372 $403 Slow Pitch - Closed (16 games) $372 $403 Slow Pitch - Federal (12 games) $241 $266 Slow Pitch - Co-ed Comp. (12 games) $241 $266 Slow Pitch - Co-ed Rec. (12 games) $221 $246 Basketball Teams Class B (18 games) $470 $475 Class C-Major (18 games) $470 $475 Class C (10 games) $270 $280 Class .D (10 games) $270 $280 Closed (10 -games) $270 $280 Volleyball Class A (12 games) $100 $105 Class B (12 games) $172 $173 Calss C (12 games) $100 $105 Class D (1.2 games) $172 $173 Co-ed Comp. (9 games) $112 $117 Co-ed Comp. (9 games) $ 75 $105 Co-ed Rec. (8 games) $107 $112 Floor Hockey Teams $104 $120 Baseball Individual fee Men (24 games) $ 19 $ 20 Midget (12 games) $ 15 $ 20 SCHEDULE OF FEES AND C i.GES SERVICE DESCRIPTION CURRENT FEE PROPOSED FEE Softball Non-Resident Fees Fastpitch Capitol City (24 games) $ 17 $ 18 Metro (18 games) $ 13 $ 14 Softball Individual Fee Slowpitch Capitol City ( 24 games) $ 11 $ 12 Capitol City (18 games) $ 9 $ 11 Metro (16 games) $ 8 $ 9 American (16 games) $ 8 $ 9 National (16 games) $ 8 $ 9 Closed (16 games) $ 8 $ 9 Federal (12 games) $ 6 $ 7 Co-ed Comp. (12 games) $ 6 $ 7 Co-ed Rec. (12. games) $ 6 $ 7 Baseball Non-Resident Fees Men (24 games) $ 25 $ 28 Softball Individual Fee Fastpitch - Metro ( 18 games) $ 9 $ 11 Soccer Individual Fees W/Coach (8 games) $ 9 $ 11 W/O Coach (8 games) $ 15 $ 16 Washington Ice Rink Rink Rental $ 60.00 $ 65.00 CITY OF LANSING SCHEDULE OF FEES AND CHARGES DEPARTMENT PARKS & RECREATION (CITY MARKET) OPOSED FEE ESTIMATED PEPOSITED TQ tPEA UHtT) REVISED SERVICE DESCRIPTION ACCOUNT# (PER 41�m Pr4flRENT LAST'2 � z> REVENUE EAST MARKET - PRE - 1991 REVENUE REVISED LONG TERM - RIDER 1 64 sq.f .10?-0-667004-0 987 1,035 7 ,24 9,840 LONG TERM - RIDER 1 76 s .f . 1 ,172 1 ,230 LONG TERM - PRE-191 64 sq.f . '" 1 ,048 1`,100 18,700 '" a LONG TERM - PRE-191 76 sq.f . 1,245 1,305 LONG TERM - 8 mth. Rider 1 " 701 750 1 ,500 LUNG TERM - 8 mth. Rider 1 832 870 R7 0- OTHER - UTILITIES 1 ,600 1991 EAST MARKET LONG TERM 1R/sq. ft. 8,064 LEASES + bid S 56,954 SUB TOTAL CITY OF LANSING SCHEDULE OF FEES AND CHARGES DEPARTMENT PAP,KS & RFCP.FATTrjN (CITY MARKET) pEPOSITED TO URWIT f f! EST194TEi .A ` POP09Ep FEE ESTIMATED SERVICE DESCRIPTION ACCOUNT A' (P<=fi CURRENT LI1ST �P�F�"IT) REVISED REVENUE REVISED REVENUE SEASONAL-May 1-Dec 30(Post9( )101-0-667004-0 p'A 1 ,040 $ 1 ,040 SEASONAL-May 1-Dec 30(Post9 ) NA 1 ,240 SEASONAL-Jan 1-Apr 30(64) " it 368 400 SEASONAL-Jan 1-Apr 30(76) 437 460 . MONTHLY-May 1-Dec 30(64) 124 130 MONTHLY-May 1-Dec 30(76) 147 155 MONTHLY-Jan 1-Apr 30(64) 93 100 MONTHLY-Jan 1-Apr 30(76) it110 115 DAILY/SUMMER/Weekday (64) 16 15 DAILY/SUMMER,/Weekday (76) 24 20 DAILY/WINTER/Weekday (64) 12 10 DAILY/WINTER/Weekday (76) 18 15 SUBTOTAL "` S 1 ,040 CITY OF LANSING SCHEDULE OF FEES AND CHARGES DEPARTMENT PARKS d RECREATION (CITY MARKET) pEPOSITED TO F� .CURRENT , ;STII WITTR� ::.YP"; ROPOSED FEE ESTIMATED SERVICE DESCRIPTION ACCOUNT R (PER RIT) . REVISED WEST MARKET PRE - 1991 REVENUE:-: REVISED PER S ': `FT. REVENUE LONG TERM - RIDER 1 101-0-667 004-0 987 28 t17,808 LONG TERM - Pre - 1991 1 ,172 30 4 t CONCESSIONNAIRE**Sales Area " 28 1 ,836 CONCESSIONNAIRE -Prep Area 1 ,836 14 BAKERY ON-SITE - Sales Area 30 4,560 BAKERY ON-SITE - Prep Area N/A 15 5,436 1991 West Market 30/sq. ft. + bid . **Due to 1991 construction the per square foot ate shall e held at th 1990 1 ate of $8.67 sq. ft. SUB TOTAL S 965384 CITY OF LANSING SCHEDULE OF FEES AND CHARGES CITY MARKET DEPARTMENT PARKS & RECREATION . DEPOSITED TQ -_UHFF�NT E €PTIMATE.f Y _ OP09E0 FEE ESTIMATED SERVICE DESCflIPTION ACCOUNT O (PER 0 GUflAENT. l_A jP REVISED OUTSIDE SPACE -:.`:_:< ; REVENUE REVISED REVENUE MONTHLY/OUTSIDE 101-0-667 004-0 120 lU0 1 ,00n DAILY/OUTSIDE/Wed. & Fri 1 t5 �00 DAILY/010 SIDE/rues. & Thurs. 16.50 10 6,500 DAILY/OUTSIDE/Sat. 24.00 20 7,000 SU6 TOTAL F: S 15 ,000 TOTAL pg. 1 thru pg. 4-S169,373.00 CITY OF LANSING SCHEDULE OF FEES AND CHARGES gy 91-92 DEPARTMENT Parks & Recreation-Golf Fund pEPOSITED TO PPRENT FE, ESTIMATED< . YFwAn PPOPOSED FEE ESTIMATED SERVICE DESCRIPTION ACCOUNT# (PEA UN CURRENT LAST PER UNIT) REVISED m REVENUE:. REVISED "` - :' REVENUE High school Team Pass 584-651730 450.00 1 ,350 91 450.00 1,350 Senior Citizen Pass 584-651730 350.00 21,000 91 450.00 14 ,000 Golf Rentals-all course 584-651520 1 .50 cart 89134 89 no change 8,134 No change proposed 2.50 club Pull type carts & clubs 5.84-651570 6,365 $4 " 6,365 rented by the pub lic. 584-651620 " 4,638 04 4,638 584-651670 5,150 89 5,150 1 TOTAL 46,637 $ 39,637 CITY OF LANSING SCHEDULE OF FEES AND CHARGES DEPARTMENT Parks & Recreation FY 91-92 DEPOSITED TO CURRENT FE, ESTIMATED : -YEAR OPOSED FEE ESTIMATED SERVICE DESCRIPTION AGCQUNT# (PEA UNITY:' ;::.CURRENT::;; LAST �PEE� UNIT) REVISED :REVENUE .... REVISED REVENUE 75,000 first Potter Park Zoo Admission No Account No Charge n/a n/a ** year ** $1.50 for adults, $.5 for children, and $.25 for school youth if in a supervised group (*) . Return vi it passes for Lansi residents will be offe ed. Children program will be admit ed free (*) . Fee t start aftet Labor Day, 1991. 80,812 Potter Park Parking Fee 101-0-552001-0 $1.00/ 80,812 81 same vehicle TOTAL (-.) see report for details in new program requests.