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HomeMy WebLinkAbout2012 Board of Police Commissioners Minutes - All BOARD OF POLICE COMMISSIONERS MEETING MINUTES TUESDAY, FEBRUARY 21, 2012 MEMBERS PRESENT: OTHERS PRESENT: Commissioner Linda Sims, Chair Chief Teresa Szymanski Commissioner Sandra Kowalk-Thompson Joan Jackson Johnson, Director of Human Commissioner Bob Noordhoek Relations and Community Services Commissioner Patty Farhat Bernard Brantley, Commission Investigator Commissioner Bill Renfrew Jim DeLine, Secretary Commissioner Clyde Carnegie Commissioner Jan Kolp MEMBERS OF THE PUBLIC/GUESTS: K. Shumaker, PO Box 24023, Lansing MEMBERS EXCUSED: S. Shumaker, PO Box 24023, Lansing Commissioner Maria Mejorado CALL TO ORDER—Commissioner Sims After having established a quorum, Commissioner Sims called the meeting to order at 5:30 p.m. Commissioner Renfrew led those present in the Pledge of Allegiance. PUBLIC COMMENT-Agenda Items Kyle Shumaker addressed the Board with concerns that his vehicle break-in had not been handled efficiently by LPD. An email from him sent earlier in the day is attached as an addendum to these minutes. He found the service "unacceptable" and complained that a FOIA request was not fulfilled in a timely manner. He stated, "We need to do better here." Sharon Shumaker reiterated her son's concerns and is looking for a better response from LPD. Commissioner Sims thanked the speakers for voicing their concerns and promised a follow-up.within ten days. ADDITIONS TO THE AGENDA i`. l None. APPROVAL OF MINUTES -Commissioner Sims The minutes of the regular meeting of January 17 were approved as presented and placed on fil�"'; EDUCATION PRESENTATION No education presentation was scheduled for February. Board of Police Commissioners Meeting Minutes of February 21, 2012 Page 2 ADMINISTRATIVE REPORT Chief Szymanski expressed her appreciation to everyone who attended the retirement reception for Capt. Hall. She wishes him the best in his new position with University of Michigan Flint. He will be missed at LPD. His retirement is prompting several promotions which will be held Thursday at 11:30 a.m. at the May Street facility. The Chief announced that the current annual training is going well and commented that Sgt. Brian Ellis is doing a good job of coordinating the effort. It is good to have retired Captain Kim Lawrence as a speaker. He has credibility, can speak well on organizational change, and offers a listening ear to officer concerns. In response to a question from the Board, the Chief noted that the training is 28 hours in duration and includes 12 hours of firearms training and defensive tactics, plus first aid instruction, legal updates, and a special segment on diversity which this year will focus on autism. Commissioner Kolp recollected when the annual training was 40 hours in duration and said that the reduction concerns her. Others pointed out that officer training includes much more than just this particular once per year series and that a monthly synopsis is included in the Department reports. Unfortunately, it was discovered that the training report was not included in this month's packet. Jim DeLine promised to follow up and distribute as soon as possible. Chief Szymanski gave kudos to Sgt. Kostanko and the Special Operations Section for their work on a Blue Cross / Blue Shield investigation which successfully brought an end to a Medicare fraud case. Blue Cross will be recognizing officers at this year's annual awards ceremony. She reported that the on-line crime reporting tool is now operational and going well. She announced the forthcoming Bea Christy Awards which will honor Denise Kelly and she also announced the recent passing of former Chief Derold Husby. It was the consensus of the Board that Jim DeLine contact the family with the Board's condolences. The Chief announced that the Polar Plunge will take place at Eagle Eye this Sunday at 1:00 p.m. with LPD officers participating in this fundraiser for Special Olympics. She also announced that concerted efforts are underway to work out the logistics of the 425 agreement with DeWitt. Individual committees are examining police, fire and 911 services. She noted that Lt. Lance Langdon of the East Lansing Police Department has been named director of the consolidated 911 center. Bruce Gaukel will serve as Deputy Director. They Mayor's office has announced staff changes including naming Randy Hannan as Chief of Staff. Chad Gamble, Public Service Director will also serve as the Mayor's Chief Operating Officer and Angie Bennett, Deputy Finance Director will serve as Interim Finance Director. In response to questions from the Board, the Chief gave an update on officers recently injured. Not all Board members were aware of the situation and the Chief promised to do better at keeping them informed. She will likely utilize Ofc. Bob Merritt, recently named LPD Public Information Officer as well as text messaging. HUMAN RELATIONS AND COMMUNITY SERVICES LIAISON Dr. Joan Jackson Johnson announced the mobile food pantry to be held this Saturday at the church of Commissioner Patty Farhat. She appreciates the continuing support of Commissioner Sims and the Fire Department for these events. She noted that the Fire Department missed a month under the new Chief but it just took supplying him with a schedule to remedy the problem. She also commented on the introduction of presentations to this monthly event. Both DHS and RSVP have participated. Dr. Jackson Johnson updated the Board on the backpack survival program, saying that this program which supplies food to over 1,000 per month is concentrating on better choices with more protein and Board of Police Commissioners Meeting Minutes of February 21, 2012 Page 3 more family friendly food. It is hoped that the food bank will resume this program once its merger is completed. She also noted that meetings are being conducted with recipients of City grant dollars. As funds get tighter, those agencies found not in compliance will suffer. She discussed a new Federal definition of homelessness which now will includes "couch homelessness" which consists of those who are homeless, but whom have found someone willing to take them in given certain conditions. This change in definition will permit more individuals to receive needed services. She related an instance concerning a 38 year old woman with ten kids whose $800 rent was matched by an $800 per month utility bill. Dr. Jackson Johnson discussed the need for Community Mental Health to be more involved in situations where the police, the courts or HRCS are dealing with someone with special needs. The system needs to be more seamless and less compartmentalized. She gave an update on the detox center noting that the beds are not full and the hospital emergency rooms have been unable to quantify the savings they had hoped for. She anticipates that Sparrow Hospital and the Volunteers of America will partner soon on alternatives and further developments. She discussed Bernard Brantley's full time position as Commission Investigator noting that a reduced caseload should open that position up to be utilized in other ways. A redefinition of the position is needed to justify being full time. She will summarize her thoughts and forward them to the Board. Finally, Dr. Jackson Johnson brought a program to the attention of the Board whereby the City would offer alternatives to giving money to panhandlers by providing kiosks / meters in which donations can be made. Business sponsorship of the devices can prove worthwhile. FRATERNAL ORDER OF POLICE No representative present. UNFINISHED BUSINESS None. CORRESPONDENCE SENT AND RECEIVED Commissioner Farhat inquired as to the identity of the officer mentioned on page 8. The Chief speculated the it was Ofc. Billy Windom. Correspondence for the month of January was accepted and placed on file. DEPARTMENT REPORTS Department reports for the month of January were accepted and placed on file. BOARD COMMITTEE REPORTS Gov't/ Community Liaison Committee—Commissioner Kowalk-Thompson reported that she attended the retirement reception for Ray Hall. It was well attended and was a nice event. Awards & Incentives Committee — Commissioner Noordhoek reported that the committee met last month and is moving forward. The format for the awards ceremony will be the same as last year with refreshments on the first floor and the ceremony on the tenth floor. Sgt. Brian Ellis is doing a good job coordinating and Commissioner Noordhoek appreciates the perspective that the officers bring to the review process. The event will be held May 16 and, as the Chief mentioned, will include a presentation by Blue Cross/ Blue Shield. Board of Police Commissioners Meeting Minutes of February 21, 2012 Page 4 Budget Committee — Commissioner Carnegie reported that the committee has met several times with LPD Budget Control Supervisor, Jim DeLine, and he turned the presentation over to Jim who gave an overview of the process then discussed some of the "decision packages" included in the budget document. The Board spent some time discussing a proposed customer service center and also the possible options for facilities when the May Street lease is up. The Chief mentioned that Capital Improvement Projects (CIP) included a request for relocation funding. Because the CIP budget was on a different schedule this year, it was not included in the budget books received by Board members. Jim DeLine promised to distribute the LPD CIP request to the Board. The following motion was put forward by the budget committee and approved by the Board: "The Budget Committee moves the acceptance of the Lansing Police Department's FY 2013 budget proposal as presented and direct that it be forwarded to Mayor Bernero for his consideration. We further voice our support of Chief Szymanski and her staff in discussions with the Mayor as a final proposal is prepared for presentation to the City Council. We are confident they will protect the core services provided by the Department as they progress through the budget process." Complaint Committee— Commissioner Farhat reported that this committee met two weeks ago had a very productive meeting. The Commission Investigator had no additional comments. OTHER REPORTS Ad Hoc Committee on Board Policies and Rules— Commissioner Noordhoek reported that this committee met earlier in the day. They continue to review information. Commissioner Sims suggested that legal advisor input would be helpful. COMMISSIONER'S COMMENTS Commissioner Renfrew—had no additional comments. Commissioner Kolp— had no additional comments. Commissioner Noordhoek—expressed his appreciation to Jim DeLine and the budget committee for their endeavors. He called the budget process both interesting and painful. Commissioner Carnegie— had no additional comments. Commissioner Farhat— had no additional comments. Commissioner Kowalk-Thompson — echoed the complimentary budget sentiments of Commissioner Noordhoek and noted the budget advantage of the millage passing. She found the budget document to be very good. Commissioner Sims — expressed her appreciation to those working on the budget and commented that the budget book was very easy to understand. She announced the February 25 food distribution from Holt High School. Over 3,000 boxes of food are expected to be distributed. Volunteers are still needed for both prep the night before and for distribution day. She extended her gratitude to retirees Ray Hall and Michelle Reddish for their service to LPD. OTHER BUSINESS / DISCUSSION ITEMS Board of Police Commissioners Meeting Minutes of February 21, 2012 Page 5 The Chief led a discussion of the Mayor's "report card" document and its possible use as an LPD annual report in the future. The consensus of the Board was that this would be, not only permitted, but made sense. Commissioner Carnegie noted, "this is the way to get your message out." PUBLIC COMMENT None. ADJOURNMENT-Commissioner Sims There being no further business to discuss, Commissioner Sims adjourned the meeting at 6:55 p.m. BOARD OF POLICE COMMISSIONERS C_ MEETING MINUTES TUESDAY, MARCH 20, 2012 ; 7 MEMBERS PRESENT: OTHERS PRESENT: ' Commissioner Linda Sims, Chair Chief Teresa Szymanski Commissioner Sandra Kowalk-Thompson Bernard Brantley, Commission Investigator Commissioner Bob Noordhoek Jim DeLine, Secretary Commissioner Patty Farhat Ofc. Brian Rendon, Canine Officer Commissioner Bill Renfrew Recon, Ofc. Rendon's partner Commissioner Clyde Carnegie Commissioner Jan Kolp MEMBERS OF THE PUBLIC/GUESTS: None MEMBERS EXCUSED: Commissioner Maria Mejorado CALL TO ORDER—Commissioner Sims After having established a quorum, Commissioner Sims called the meeting to order at 5:30 p.m. Commissioner Noordhoek led those present in the Pledge of Allegiance. PUBLIC COMMENT-Agenda Items None. ADDITIONS TO THE AGENDA None. APPROVAL OF MINUTES - Commissioner Sims A correction to the minutes of the regular meeting of February 21 was made concerning a month which was stated incorrectly. The minutes of February 21 were approved as amended. EDUCATION PRESENTATION Officer Brian Rendon and his canine partner, Recon, visited the Board of Police Commissioners. Ofc. Rendon explained the selection process and initial "academy' training which they go through with their canine partners. Training starts with several weeks of obedience work before agitation and search training. The LPD Canine Unit consists of seven officers and their canine partners. While the dogs are cross-trained, currently the unit has three dogs specializing in explosives and four specializing in narcotics. All are trained to track guns and persons. This past winter was a busy one with canine use exceeding fifty incidents. Recon has been busy with fourteen successes logged since January 1. Ofc. Rendon is a certified trainer and is working on becoming a master trainer. LPD trains with area municipalities and has conducted training exercises with Detroit sports teams. Brian explained the Board of Police Commissioners Meeting Minutes of March 20, 2012 Page 2 procurement process and the new use of Oakland Community College for obtaining new canines. In a visual demonstration, Recon located a firearm hidden in the room earlier. Ofc. Rendon also discussed the unit's leadership and expressed his appreciation for the Department's support. He offered Board members the opportunity to ride along with members of the Canine Unit. ADMINISTRATIVE REPORT Chief Szymanski expressed her appreciation to Board members who attended the retirement reception for Lt. Lisa Phillips and she announced the disability retirement of Detective Teresa Eisfelder. She is hopeful that we will be able to promote a sergeant to replace Lt. Phillips. She is certain that we will be able to bring back a laid off officer in the vacancy being created by the departure of Det. Eisfelder. She discussed her attendance at the empty-plate breakfast and commended Dr. Joan Jackson Johnson for her great speech. Another event is scheduled for April and she will provide more information as it is made available. Hunger is more pervasive than we might think and she gave an example of a noted area athlete. The Chief also discussed her participation in an event for a graduate of Everette High School and as a waitress in a fundraiser sponsored by the Rotary Club and in a "dancing with the stars" fundraiser with Tony Baltimore. The Chief expressed her appreciation to Board members who attended the Blue Mass & Breakfast at St. Gerard Church and to those attending the Blue Light Players event which this year honored Ofc. Julie Englehardt. Tonight a "Breaking the Cycle" event is being held and Dr. Joan Jackson Johnson is attending which explains her absence from our meeting. Chief Szymanski also acted as Master of Ceremonies for the recent HOPE Scholarship dinner held at Pattengill Middle School. In addition she announced a March 28 scholarship event. Both the Chief and Commissioner Carnegie commended LSD Interim Superintendent Yvonne Caamal for the job she is doing. Chief Szymanski noted a recent meeting of City Council's Public Safety Committee where disturbances at two local bars were of concern. Commissioner Kolp was in attendance and Capt. Yankowski is working with the management of the establishments. A discussion followed on the placement of public surveillance cameras. It has been some time since the camera locations have been reviewed. The Chief feels it is time to reassess locations. It was noted that dummy cameras and signs are also utilized, but are not very effective. She announced that Mayor Bernero will present the Executive Budget Recommendation to City Council on March 26 and an LPD budget hearing before the Committee of the Whole is scheduled for April 16. The Chief also updated the Board on recent CSCs and the 911 consolidation. The new 911 center's construction is going well and may be ready for operation in May. She suggested that perhaps a recognition / reunion for 911 employees could be an event occurring during National Public Safety Telecom municators Week, April 8— 14. It was the consensus of the Board that certificates of appreciation would be an appropriate way for the Board to express its appreciation to 911 employees who will be leaving the employment of the Lansing Police Department. In answer to a question from Commissioner Sims, the Chief noted that no decision has been made on the best use of the fifth floor space being vacated by the communications center. The Chief also commended Interim 911 Communications Director, Bruce Gaukel, for his leadership and professionalism in working on the logistics of the City's 425 agreement with DeWitt Township. She also commended the Department for doing a great job on St. Patrick's Day with much going on around town. HUMAN RELATIONS AND COMMUNITY SERVICES LIAISON Bernard Brantley reported for Dr. Joan Jackson Johnson, who is attending the Break the Cycle event. Bernard announced the forthcoming Cesar Chevez event and the spring break program of free boxed Board of Police Commissioners Meeting Minutes of March 20, 2012 Page 3 lunches. This year the spring break program will have additional outlets including the Boys and Girls Club. He discussed the weekend backpack program and commended the MSU students who assisted. He announced this year's Community Connect event to be held September 21. They need to be prepared for as many as 3,000 attendees. Bernard also discussed panhandlers and the forthcoming introduction of donation meters where citizens can donate money for food programs. He is certain that community partners will help underwrite the program. In answer to a question from the Board, he noted that vandalism of the meters is not anticipated to be a problem in Lansing. Finally, he reported that the most recent Mobile Food Pantry had a record turnout. FRATERNAL ORDER OF POLICE No representative present. UNFINISHED BUSINESS None. CORRESPONDENCE SENT AND RECEIVED In response to a question from the Board, Chief Szymanski reported that she believed the officer mentioned in the correspondence on page nine was Ofc. Brian Whitsitt. Correspondence for the month of February was accepted and placed on file. DEPARTMENT REPORTS In response to a question from the Board, the Chief noted that the increase in Licenses to Purchase (LTP)follows a nationwide trend. She commended Jason Pierce for his "sixth sense" in knowing when to question applicants who may be attempting to obtain LTP for a non-qualifying friend or relative. Commissioner Noordhoek noted that legislation currently under consideration would shift all LTP responsibility to sheriffs as a cost cutting move by municipalities. Commissioner Kolp had a question on the use of shading in the reports on pages 18— 19. It was suggested that shading was used to note Part One crimes. Additionally, because the report was originally created in color, the shading was for cosmetic reasons. Department reports for the month of February were accepted and placed on file. BOARD COMMITTEE REPORTS Gov't/Community Liaison Committee—no report. Awards & Incentives Committee — Commissioner Noordhoek reported that the format for the awards ceremony will be the same as last year. He commended Lt. Judy Horning and Sgt. Brian Ellis for their efficiency. The review process was able to be completed in a single meeting. We look forward to the event and to hearing Renee Canady sing. Budget Committee—Commissioner Carnegie had nothing further to report. Complaint Committee—Commissioner Farhat reported that this committee continues to meet regularly. The Commission Investigator had no additional comments. OTHER REPORTS Ad Hoc Committee on Board Policies and Rules—no report. Board of Police Commissioners Meeting Minutes of March 20, 2012 Page 4 COMMISSIONER'S COMMENTS Commissioner Renfrew — expressed his concern about the City pursuing a casino for downtown. It certainly will make the job of law enforcement more challenging. Commissioner Kolp — also expressed her concerns about a casino. While she appreciates the possibility of additional scholarship funding, she questioned the City's responsibility to provide a college education to its young people. She noted that, with the retirements of Lt. Phillips and Capt. Hall, a great deal of experience has left the Department. Commissioner Noordhoek—had no further comments. Commissioner Carnegie — noted the many upcoming special events to be held in the City. He is appreciative when a strong police presence is seen at the events. This valuable service gives our citizens a welcome assurance that the City is secure. Commissioner Farhat — expressed her appreciation to the Chief for continuing to offer defensive tactics training to female citizens and for the Department's response when her visiting carpenter accidentally tripped her home alarm. She also noted that the warm weather should trigger our request to the Mayor's office for use of the City's Lugnuts' suite. Jim DeLine agreed to check for home games on Board meeting nights and get a request in to the Mayor's office. Commissioner Sims—announced her forthcoming wedding and alerted Board members that they need to give some consideration to suggested Board members and leadership in lieu of her plans to eventually step down from the Board. OTHER BUSINESS/ DISCUSSION ITEMS None. PUBLIC COMMENT None. ADJOURNMENT- Commissioner Sims There being no further business to discuss, Commissioner Sims adjourned the meeting at 6:56 p.m. BOARD OF POLICE COMMISSIONERS MEETING MINUTES TUESDAY, MARCH 20, 2012 MEMBERS PRESENT: OTHERS PRESENT: Commissioner Linda Sims, Chair Chief Teresa Szymanski Commissioner Sandra Kowalk-Thompson Bernard Brantley, Commission Investigator Commissioner Bob Noordhoek Jim DeLine, Secretary Commissioner Patty Farhat Ofc. Brian Rendon, Canine Officer Commissioner Bill Renfrew Recon, Ofc. Rendon's partner Commissioner Clyde Carnegie Commissioner Jan Kolp MEMBERS OF THE PUBLIC/GUESTS: None MEMBERS EXCUSED: Commissioner Maria Mejorado CALL TO ORDER—Commissioner Sims After having established a quorum, Commissioner Sims called the meeting to order at 5:30 p.m. Commissioner Noordhoek led those present in the Pledge of Allegiance. N PUBLIC COMMENT-Agenda Items ,•�, None. ADDITIONS TO THE AGENDA ' None. APPROVAL OF MINUTES -Commissioner Sims �3 A correction to the minutes of the regular meeting of February 21 was made concerning a month which was stated incorrectly. The minutes of February 21 were approved as amended. EDUCATION PRESENTATION Officer Brian Rendon and his canine partner, Recon, visited the Board of Police Commissioners. Ofc. Rendon explained the selection process and initial "academy' training which they go through with their canine partners. Training starts with several weeks of obedience work before agitation and search training. The LPD Canine Unit consists of seven officers and their canine partners. While the dogs are cross-trained, currently the unit has three dogs specializing in explosives and four specializing in narcotics. All are trained to track guns and persons. This past winter was a busy one with canine use exceeding fifty incidents. Recon has been busy with fourteen successes logged since January 1. Ofc. Rendon is a certified trainer and is working on becoming a master trainer. LPD trains with area municipalities and has conducted training exercises with Detroit sports teams. Brian explained the Board of Police Commissioners Meeting Minutes of March 20, 2012 Page 2 procurement process and the new use of Oakland Community College for obtaining new canines. In a visual demonstration, Recon located a firearm hidden in the room earlier. Ofc. Rendon also discussed the unit's leadership and expressed his appreciation for the Department's support. He offered Board members the opportunity to ride along with members of the Canine Unit, ADMINISTRATIVE REPORT Chief Szymanski expressed her appreciation to Board members who attended the retirement reception for Lt. Lisa Phillips and she announced the disability retirement of Detective Teresa Eisfelder. She is hopeful that we will be able to promote a sergeant to replace Lt. Phillips. She is certain that we will be able to bring back a laid off officer in the vacancy being created by the departure of Det. Eisfelder. She discussed her attendance at the empty-plate breakfast and commended Dr. Joan Jackson Johnson for her great speech. Another event is scheduled for April and she will provide more information as it is made available. Hunger is more pervasive than we might think and she gave an example of a noted area athlete. The Chief also discussed her participation in an event for a graduate of Everette High School and as a waitress in a fundraiser sponsored by the Rotary Club and in a "dancing with the stars" fundraiser with Tony Baltimore. The Chief expressed her appreciation to Board members who attended the Blue Mass & Breakfast at St. Gerard Church and to those attending the Blue Light Players event which this year honored Ofc. Julie Englehardt. Tonight a "Breaking the Cycle" event is being held and Dr. Joan Jackson Johnson is attending which explains her absence from our meeting. Chief Szymanski also acted as Master of Ceremonies for the recent HOPE Scholarship dinner held at Pattengill Middle School. In addition she announced a March 28 scholarship event. Both the Chief and Commissioner Carnegie commended LSD Interim Superintendent Yvonne Caamal for the job she is doing. Chief Szymanski noted a recent meeting of City Council's Public Safety Committee where disturbances at two local bars were of concern. Commissioner Kolp was in attendance and Capt. Yankowski is working with the management of the establishments. A discussion followed on the placement of public surveillance cameras. It has been some time since the camera locations have been reviewed. The Chief feels it is time to reassess locations. It was noted that dummy cameras and signs are also utilized, but are not very effective. She announced that Mayor Bernero will present the Executive Budget Recommendation to City Council on March 26 and an LPD budget hearing before the Committee of the Whole is scheduled for April 16. The Chief also updated the Board on recent CSCs and the 911 consolidation. The new 911 center's construction is going well and may be ready for operation in May. She suggested that perhaps a recognition / reunion for 911 employees could be an event occurring during National Public Safety Telecommunicators Week, April 8— 14. It was the consensus of the Board that certificates of appreciation would be an appropriate way for the Board to express its appreciation to 911 employees who will be leaving the employment of the Lansing Police Department. In answer to a question from Commissioner Sims, the Chief noted that no decision has been made on the best use of the fifth floor space being vacated by the communications center. The Chief also commended Interim 911 Communications Director, Bruce Gaukel, for his leadership and professionalism in working on the logistics of the City's 425 agreement with DeWitt Township. She also commended the Department for doing a great job on St. Patrick's Day with much going on around town. HUMAN RELATIONS AND COMMUNITY SERVICES LIAISON Bernard Brantley reported for Dr. Joan Jackson Johnson, who is attending the Break the Cycle event. Bernard announced the forthcoming Cesar Chevez event and the spring break program of free boxed Board of Police Commissioners Meeting Minutes of March 20, 2012 Page 3 lunches. This year the spring break program will have additional outlets including the Boys and Girls Club. He discussed the weekend backpack program and commended the MSU students who assisted. He announced this year's Community Connect event to be held September 21. They need to be prepared for as many as 3,000 attendees. Bernard also discussed panhandlers and the forthcoming introduction of donation meters where citizens can donate money for food programs. He is certain that community partners will help underwrite the program. In answer to a question from the Board, he noted that vandalism of the meters is not anticipated to be a problem in Lansing. Finally, he reported that the most recent Mobile Food Pantry had a record turnout. FRATERNAL ORDER OF POLICE No representative present. UNFINISHED BUSINESS None. CORRESPONDENCE SENT AND RECEIVED In response to a question from the Board, Chief Szymanski reported that she believed the officer mentioned in the correspondence on page nine was Ofc. Brian Whitsitt. Correspondence for the month of February was accepted and placed on file. DEPARTMENT REPORTS In response to a question from the Board, the Chief noted that the increase in Licenses to Purchase (LTP) follows a nationwide trend. She commended Jason Pierce for his "sixth sense" in knowing when to question applicants who may be attempting to obtain LTP for a non-qualifying friend or relative. Commissioner Noordhoek noted that legislation currently under consideration would shift all LTP responsibility to sheriffs as a cost cutting move by municipalities. Commissioner Kolp had a question on the use of shading in the reports on pages 18— 19. It was suggested that shading was used to note Part One crimes. Additionally, because the report was originally created in color, the shading was for cosmetic reasons. Department reports for the month of February were accepted and placed on file. BOARD COMMITTEE REPORTS Gov't/Community Liaison Committee—no report. Awards & Incentives Committee — Commissioner Noordhoek reported that the format for the awards ceremony will be the same as last year. He commended Lt. Judy Horning and Sgt. Brian Ellis for their efficiency. The review process was able to be completed in a single meeting. We look forward to the event and to hearing Renee Canady sing. Budget Committee—Commissioner Carnegie had nothing further to report. Complaint Committee—Commissioner Farhat reported that this committee continues to meet regularly. The Commission Investigator had no additional comments. OTHER REPORTS Ad Hoc Committee on Board Policies and Rules—no report. Board of Police Commissioners Meeting Minutes of March 20, 2012 Page 4 COMMISSIONER'S COMMENTS Commissioner Renfrew — expressed his concern about the City pursuing a casino for downtown. It certainly will make the job of law enforcement more challenging. Commissioner Kolp — also expressed her concerns about a casino. While she appreciates the possibility of additional scholarship funding, she questioned the City's responsibility to provide a college education to its young people. She noted that, with the retirements of Lt. Phillips and Capt. Hall, a great deal of experience has left the Department. Commissioner Noordhoek—had no further comments. Commissioner Carnegie — noted the many upcoming special events to be held in the City. He is appreciative when a strong police presence is seen at the events. This valuable service gives our citizens a welcome assurance that the City is secure. Commissioner Farhat — expressed her appreciation to the Chief for continuing to offer defensive tactics training to female citizens and for the Department's response when her visiting carpenter accidentally tripped her home alarm. She also noted that the warm weather should trigger our request to the Mayor's office for use of the City's Lugnuts' suite. Jim DeLine agreed to check for home games on Board meeting nights and get a request in to the Mayor's office. Commissioner Sims—announced her forthcoming wedding and alerted Board members that they need to give some consideration to suggested Board members and leadership in lieu of her plans to eventually step down from the Board. OTHER BUSINESS/ DISCUSSION ITEMS None. PUBLIC COMMENT None. ADJOURNMENT- Commissioner Sims There being no further business to discuss, Commissioner Sims adjourned the meeting at 6:56 p.m. BOARD OF POLICE COMMISSIONERS MEETING MINUTES TUESDAY, APRIL 17, 2012 MEMBERS PRESENT: OTHERS PRESENT: Commissioner Linda Sims, Chair Chief Teresa Szymanski Commissioner Sandra Kowalk-Thompson Joan Jackson Johnson, Director of Human Commissioner Bob Noordhoek Relations and Community Services Commissioner Patty Farhat Bernard Brantley, Commission Investigator Commissioner Bill Renfrew Jim DeLine, Secretary Commissioner Clyde Carnegie Commissioner Jan Kolp MEMBERS OF THE PUBLIC/GUESTS: Commissioner Maria Mejorado None tia CALL TO ORDER—Commissioner Sims Special meeting location: Greater Lansing Visitors and Convention Bureau r,') r-, After having established a quorum, Commissioner Sims called the meeting to order at.-5:39,)p.m-i'1 Commissioner Kolp led those present in the Pledge of Allegiance. PUBLIC COMMENT-Agenda Items None. ADDITIONS TO THE AGENDA None. APPROVAL OF MINUTES - Commissioner Sims The minutes of the regular meeting of March 20 were approved as presented. EDUCATION PRESENTATION There was no Education Presentation at the April 17 meeting. ADMINISTRATIVE REPORT Chief Szymanski welcomed Commissioner Mejorado back to Lansing from her time away in Texas. She expressed her appreciation to the Board for the flowers they sent upon the death of her brother-in-law and also to Board members who attended the Department's budget hearing before City Council's Committee of the Whole. She noted that Commissioner Farhat did "a fantastic job" in her presentation to Council. She also congratulated Commissioner Farhat on her recent engagement. In regard to LPD personnel changes, the Chief announced the promotion of Rob Backus to sergeant and Shannon Thielen to detective. She expressed her appreciation to Commissioner Kolp for attending the promotional event for Rob Backus. Chief Szymanski also announced the retirement of Interim Communications Director Bruce Gaukel. Bruce has accepted the position of Deputy Director of the 911 Board of Police Commissioners Meeting Minutes of April 17, 2012 Page 2 Communications Center with Ingham County. Soon all of the LPD communications center employees will become county employees. She also announced the resignation of police tech (and former officer) Kedrick Doezema and that Michelle Reddish has accepted a contractual position as her Administrative Assistant for a time period of two years. Upcoming events discussed by the Chief included Homerun for HOPE, the academy graduation, the safety patrol picnic, the award ceremony, the inaugural Lansing marathon, a Red Cross fundraiser, the Ingham County Law Enforcement Memorial Service, the Law Enforcement Torch Run, the Annual MI- COPS Candlelight Memorial, a PEACE march and the annual Sikh parade. As this week is Volunteer Week, she is hopeful to honor our volunteers assisting with the riverwalk, CARE program, victim advocate program and front desk. She announced recent arrests involving a CSC and a homicide. Thanks go out to the Michigan State Police for putting a rush on crucial evidence in the CSC. Regarding the budget hearing before City Council, the Chief explained to the Board that we may be called back to address additional questions. Commissioner Renfrew reminded her that there will soon be excess capacity on the fifth floor and there presently is excess capacity in fire stations which could be utilized. Finally, she presented a new LPD logo and offered tickets to a DeWitt talent show courtesy Lt. Tim Gill. She expressed her appreciation to Ofc. Bob Merritt for his work in developing the new logo. HUMAN RELATIONS AND COMMUNITY SERVICES LIAISON Dr. Joan Jackson Johnson reported the success of a spring break food program which served 5,000 lunches and prepared 600 box lunches. Several officers assisted in the delivery of the box lunches. She expressed her appreciation to Meijer on Lake Lansing Road for the help and contributions. People assisting in the spring break program included Commissioner Linda Sims, Bernard Brantley and the Mayor's assistant Joe McDonald. She also acknowledged City of Lansing Chief Operating Officer Chad Gamble and his family for dying 60 dozen(!) eggs for the event. Central United Methodist Church provided 200 homemade baskets with useful items including socks for older kids. Commissioner Sims also noted the contribution of St. Jude's church in DeWitt for the boxes they brought during Easter Week. She discussed a very helpful meeting with USDA and the impending One Church / One Family moved-in date for a family with six children. The mobile food pantry event will occur this Saturday at the Pennway Church of God. She also related her recent experience involving a hoarder discovered in South Lansing. She announced her upcoming budget hearing and discussed the merger of two Lansing food bank programs. FRATERNAL ORDER OF POLICE No representative present. UNFINISHED BUSINESS None. CORRESPONDENCE SENT AND RECEIVED Correspondence for the month of March was accepted and placed on file. DEPARTMENT REPORTS Department reports for the month of March were accepted and placed on file. Board of Police Commissioners Meeting Minutes of April 17, 2012 Page 3 BOARD COMMITTEE REPORTS Gov't/ Community Liaison Committee— Commissioner Kowalk-Thompson reported her attendance at the LPD budget hearing. She noted that LPD personnel performed very professionally, but she found the lack of respect demonstrated by a few others was disheartening. She is looking forward to this evening's Lugnuts game and our use of the City of Lansing suite. Awards & Incentives Committee — Commissioner Noordhoek reported that he expects a very good awards event this year. The process has gone well. Hopefully, the word will get out to prospective attendees and the turnout will be good. Budget Committee—Commissioner Carnegie had nothing further to report. Complaint Committee — Commissioner Farhat reported that this committee has a meeting coming up in the near future. Committee business is going well. Commission Investigator report — Bernard Brantley discussed a possible trip on April 27 to Detroit related to the National Association for Civilian Oversight of Law Enforcement. Those interested in going should email him so he can arrange transportation. OTHER REPORTS Ad Hoc Committee on Board Policies and Rules—no report. COMMISSIONER'S COMMENTS Commissioner Mejorado — noted that she is glad to be back in Lansing. She expressed her appreciation to LPD for making house check visits to her home and commended the officers for going so far as to check with neighbors as well. She announced the May 6 start of the Latin American Softball League season at Davis Park Commissioner Renfew — commented that he will miss having Commissioner Sims on the Board as she has notified the Mayor of her resignation. Commissioner Carnegie—spoke highly of Commissioner Sims noting that it has been a privilege being on the Board with her. He commended her for her integrity in difficult situations, her leadership and her patience. Commissioner Kolp — was sad to see Commissioner Sims leave the Board. She wished her the best of luck. Commissioner Noordhoek — has appreciated Commissioner Sims' friendship. She is a great leader. He commended LPD personnel for the "tremendous job" they did at their budget hearing. They stayed above the fray and chose to take the high road. Commissioner Farhat—welcomed back Commissioner Mejorado and expressed her appreciation to both the Chief and the Mayor for asking her to participate in the budget presentation to City Council. She announced the April 25 Workers' Memorial event at Wentworth Park. Come enjoy the activities and the hot dogs. Finally, she expressed her appreciation to Commissioner Sims for her service on the Board. There will be a void upon her departure. Commissioner Kowalk-Thompson — commended Commissioner Farhat for her fine representation of the Board before City Council. She noted that at events where several Board members are in attendance, they often do not sit together. She feels this is a very positive thing to do and purposed that they continue Board of Police Commissioners Meeting Minutes of April 17, 2012 Page 4 the practice at this year's award ceremony. Finally, she commended Commissioner Sims for her professionalism and diplomacy. Commissioner Sims — expressed her appreciation to all for the nice comments. She is leaving the Board with mixed emotions and plans to remain with the Convention and Visitors' Bureau. She is very grateful for the time she has been on the Board. OTHER BUSINESS/ DISCUSSION ITEMS Commissioner Noordhoek moved that Vice Chairperson Kowalk-Thompson assume the position of Board Chair and that Commissioner Farhat be named Vice Chairperson. The motion passed unanimously. Newly elected Chairperson Kowalk-Thompson introduced the Chief who presented a gift to former Chairperson Sims. She commended Ms. Sims for her grace and dignity, thanked her for her service to the community and to LPD, and noted that LPD respects her and is proud to have worked with her. PUBLIC COMMENT None. ADJOURNMENT-Commissioner Kowalk-Thompson There being no further business to discuss, Commissioner Kowalk-Thompson adjourned the meeting at 6:36 p.m. BOARD OF POLICE COMMISSIONERS MEETING MINUTES TUESDAY, MAY 15, 2012 MEMBERS PRESENT: OTHERS PRESENT: Commissioner Sandra Kowalk-Thompson, Chair Chief Teresa Szymanski Commissioner Patty Farhat Jason Pierce, Police Technician Commissioner Bob Noordhoek Joan Jackson Johnson, Director of Human Commissioner Bill Renfrew Relations and Community Services Commissioner Jan Kolp Bernard Brantley, Commission Investigator Commissioner Maria Mejorado Jim DeLine, Secretary Commissioner Drew Macon MEMBERS OF THE PUBLIC/GUESTS: MEMBERS EXCUSED: None Commissioner Clyde Carnegie CALL TO ORDER—Commissioner Kowalk-Thompson After having established a quorum, Commissioner Kowalk-Thompson called the meeting to order at 5:30 p.m. She noted that today is Police Memorial Day, a day established by President John F. Kennedy. As such, it is also part of National Police Week. Commissioner Kowalk-Thompson led those present in a moment of silence in commemoration of the officers whom have been killed in the line of duty,,as well as today's two-year-old Lansing drowning victim. After the moment of silence, Comm issioner_:Farhat led those present in the Pledge of Allegiance. PUBLIC COMMENT-Agenda Items r None. ADDITIONS TO THE AGENDA �_.. 01 None. APPROVAL OF MINUTES - Commissioner Kowalk-Thompson It was recommended that the minutes of the regular meeting of April 17 reflect the change of location. , Also a misspelling was pointed out which was in need of correction. The minutes of the regular meeting of April 17 were approved as amended. EDUCATION PRESENTATION Police Technician, Jason Pierce, distributed information on "Straw Purchases" which occur when a License to Purchase is issued to someone whose motive is to get a firearm in the possession of someone ineligible to purchase one. He discussed LPD's efforts to be alert to these situations and, in fact, our diligence has resulted in the arrest of two people who came to acquire firearms using this method. Presently, there is no penalty for being the accomplice who applies for the license. LPD's good relationship with the ATF was instrumental in the arrests. He noted that, while there is no shared data base of ineligible persons or persons being denied a license, the national "NICS" data base is increasingly utilized. Further discussion involved an a-trace mechanism in the Property& Supply Unit, the Board of Police Commissioners Meeting Minutes of May 15, 2012 Page 2 possibility of tickets being issued by civilians in the LPD Central Services Division, the number of and reasons for denial, the appeal process, and the increase in firearms being purchased by the general public. ADMINISTRATIVE REPORT Chief Szymanski welcomed newly appointed Commissioner Drew Macon and congratulated Dr. Joan Jackson Johnson on receiving the Davis-Dunnings Bar Association's Humanitarian Award. She announced the retirement of Detective Brian Hunter effective today, the retirement of 911 supervisor Ruth Rasdale, and the forthcoming resignation of Officer Jill Kraczon who has accepted a position doing investigations for Blue Cross/Blue Shield. The Chief extended an invitation to Board members to attend the March 29 gathering to bid farewell to employees of the 911 center as the center moves from LPD to Ingham County. She also expressed her appreciation to Board members who attended the following recent events: Police Memorial event at the State capitol (Commissioner Kowalk-Thompson), the Police Memorial event held by Ingham County (Commissioners Mejorado and Noordhoek), a Red Cross breakfast (Commissioner Mejorado), and the April PEACE Walk (Commissioner Kowalk-Thompson). She credited Capt. Yankowski and Mayor Bernero for keeping an "occupy" attempt at Reutter Park from coming to fruition. And she announced recent awards from Clinton County given out to Officers Brian Rendon and Dennis Bunch. Our awards ceremony is tomorrow evening and the Chief encouraged all to attend. In addition to LPD honoring officers and local citizens, Blue Cross / Blue Shield has some honors to bestow and we will recognize LCC officers. She commended Captains Green and Yankowski for their contributions to a recent dinner which celebrated successes of "at risk" young people held by the LPD Advisory Board. Commissioner Kolp was instrumental in helping to make the dinner a reality. Chief Szymanski commented on the protest at Eastern High School by the Westboro Baptist Church group, noting how good it was to work with new Lansing Schools' Superintendent Yvonne Caamul Canul. The counter-protest "Wall of Love" worked very well. The Chief noted the possible re-opening of the Woodcreek Elementary School and the many neighborhood meetings she has attended including last night's meeting in the Haag/Georgetown area. Jim DeLine discussed the JAG 2012 grant for which the Department has applied. As always, the public is welcome to comment. The JAG grant this year is scheduled to allocate $97,692 to LPD and $12,951 to the City of East Lansing. A memo of understanding has been drafted giving LPD fiduciary responsibility. It needs to be signed by Ingham County even though they missed out on the distribution by not turning in crime statistics as required. Because the City of Lansing is a larger entity than Ingham County, a disparate situation is in place which always requires the County to sign the Memo of Understanding. LPD plans to use its award toward a new records management system with better technology and East Lansing plans to use its award toward a palm reader. Jim also passed along a message from the Chief's administrative assistant, Michelle Reddish, thanking them for agreeing to let the annual "report card" also serve as the Department's annual report. She has drafted necessary changes to the related LPD procedure which will now go to the Department's Procedure Committee. Commissioner Kowalk-Thompson asked that her changes also be emailed to members of the Board and Jim ensured her that they would. The Chief announced the annual Homerun for HOPE fundraising event which will occur at Cooley Law School Stadium this Saturday. She expressed her appreciation to Commissioners Mejorado, Macon and Kowa lk-Thompson, plus Michelle Reddish for agreeing to volunteer at the event. There is also a breakfast fundraising event scheduled for Saturday for the Explorer Post. It will be held during the morning at the west side Applebee's restaurant. Board of Police Commissioners Meeting Minutes of May 15, 2012 Page 3 She informed the Board that, if Mayor Bernero's budget proposal passes City Council, we will re-hire several officers and the Human Resources Department is prepared to have them on board by July 1. Commissioner Noordhoek asked if the Chief was satisfied with the service LPD gets from HR as we reluctantly moved our internal HR staff over there. While Chief Szymanski admitted that she is, at times, frustrated, all City Departments are functioning with smaller staffs and the people working in HR, including Regina Wilson, are doing the best they can. As more laid off officers are rehired, it will soon be necessary to reestablish a roster of candidates. Commissioner Kolp asked if there is a possibility of calling the recruitment committee back together and the Chief acknowledged the possibility. That committee, under the direction of Lt. Garcia, was very effective. Commissioner Kolp also suggested that, if the Mayor's budget proposal passes, we may also want to reactivate the consolidation committee. HUMAN RELATIONS AND COMMUNITY SERVICES LIAISON Dr. Joan Jackson Johnson mentioned working with City HR can involve prioritizing of openings. Filling an opening in her Department was delayed, but the process is now complete. She announced this month's Mobile Food Pantry to be held at the First Church of the Nazarene and informed the Board of meeting last Friday with Superintendent Caamul Canul and the Department of Education. She updated the Board on the local detox program noting that, of eleven beds, only 5 are regularly utilized. She is hopeful that MSU will come on board. To serve an intoxicated student alongside a homeless person could be an eye-opening experience for them. Dr. Jackson Johnson discussed the Summerplace complex and its neighboring housing complexes. She is concerned about bullying and is eager to develop programs which can assist in this area. Commissioner Macon noted officers with GREAT training can be helpful. She noted that the HRCS budget is somewhat less challenging than this year's LPD budget and reminded the Board that City Charter requires 1.25% revenues be allocated toward HRCS community support. She also updated the Board on the hoarder she mentioned last month. Approximate cost of cleaning up his backyard was $5,000 and an additional bill will be calculated for inside the house. As these amounts are added to his taxes, there is a good chance he will lose his home. She announced an upcoming August 20 volunteer program whereby 400 MSU employees will spend the day in the community working on various projects. The program, titled "Taking it to the Streets," is still taking requests for work projects. Dr. Jackson Johnson also noted that calls for service to HRCS are still increasing. Needs for food, assistance with neighborhood problems and housing concerns are prevalent and some callers may have a "short fuse" due to frustrations. Finally, Dr. Jackson Johnson commended the Chief for maintaining a great partnership with HRCS and also Bernard Brantley for his many talents. He is even a good writer. FRATERNAL ORDER OF POLICE No representative present. UNFINISHED BUSINESS None. CORRESPONDENCE SENT AND RECEIVED Commissioner Farhat commended Officer Billy Windom for his award and noted how impressed she was Board of Police Commissioners Meeting Minutes of May 15, 2012 Page 4 with the actions of other winners. Commissioner Kowalk-Thompson requested information on the acronym "SANE" and learned that it is a Sexual Assault Nurse Exam. Commissioner Farhat requested if the identity of the officer noted on page six of the packet had been identified and Jim DeLine promised-to follow up. Correspondence for the month of April was accepted and placed on file. DEPARTMENT REPORTS Department reports for the month of April were accepted and placed on file. BOARD COMMITTEE REPORTS Gov't / Community Liaison Committee— Commissioner Kowalk-Thompson expressed her appreciation to Bernard Brantley for coordinating the trip to Detroit in conjunction with the National Association for Civilian Oversight of Law Enforcement. It was an enjoyable trip full of useful information. She found the MICOPS memorial service very moving and also appreciated last month's post-meeting Lansing Lugnuts game. It is nice to meet up with members of the Department and their families. Awards & Incentives Committee—Commissioner Noordhoek asked for a show of hands of those planning to attend tomorrow's award ceremony. He noted that Sgt. Brian Ellis is working hard to increase attendance. (Chief Szymanski announced that Sgt. Ellis' brother-in-law passed away earlier in the day.) Budget Committee—Commissioner Renfrew had nothing further to report. Complaint Committee — Commissioner Farhat reported that this committee has a meeting coming up on May 30. Commission Investigator report — Bernard Brantley expressed his appreciation to the Board for the opportunity to put together the Detroit trip. He noted that the Detroit Police Department can receive as many as 100 complaints per month. He enjoyed hearing from Sharon Cockrell whose career path took her from the police commission to city council to private practice. OTHER REPORTS Ad Hoc Committee on Board Policies and Rules— no report. COMMISSIONER'S COMMENTS Commissioner Farhat—welcomed former officer Macon to the Board and encourage everyone present to support the Explorer Post by attending their breakfast fundraiser. Commissioner Macon — expressed his appreciation for the opportunity to serve on the Board. He noted the recent email regarding his brother's participation in a 5K race during Police Memorial Week in Washington, D.C. wearing an LPD shirt. The Chief noted that LPD had several representatives there, though no runners. Commissioner Noordhoek— had no further comments. Commissioner Kolp—welcomed Commissioner Macon to the Board. Commissioner Mejorado — announced her attendance at the worker memorial picnic, at the Red Cross breakfast and at the Ingham County police memorial event. She discussed the problems at Summerplace and also noted the large police response to events at Metro Bowl. Commissioner Renfrew— noted that, with the addition of Commissioner Macon to the Board, former LPD officers both ancient and modern are represented. He discussed the seeming popularity of motorcycle Board of Police Commissioners Meeting Minutes of May 15, 2012 Page 5 helmets regardless of Michigan no longer mandating their use. He will not miss the large demonstrations in favor of the helmet law being repealed. He encouraged everyone present to attend Memorial Day events particularly those at "Little Arlington" and those in support of Gold Star mothers. Commissioner Kowalk-Thompson commended Commission Renfrew for the good job he does at Little Arlington. Commissioner Kowalk-Thompson — commended Dr. Joan Jackson Johnson for receiving the Davis- Dunnings Humanitarian Award. The event was a huge one and Dr. Jackson Johnson was very deserving of the standing ovation which she received. We are very proud of her. Commissioner Kowalk-Thompson also said she is grateful for the appointment of Commissioner Macon to the Board. He will be a great addition. She expressed her appreciation to the Lansing Visitor and Convention Bureau for hosting last month's meeting and to the City for allowing the Board use of its suite at Cooley Law School Stadium. She asked for input on the idea of forming a contact tree for the dissemination of Board information. She proposed that, when she receives information to share, that she contact Commissioners Noordoek, Farhat and Macon. Commissioner Noordhoek would, in turn, contact Commissioners Renfrew and Carnegie, while Commissioner Farhat would contact Commissioners Kolp and Mejorado. The Board was very supportive of the idea and we will give it a try. OTHER BUSINESS/ DISCUSSION ITEMS PAL Golf Outing — After a short discussion it was moved that the Board of Police Commissioners underwrite a tee sponsorship in the 2012 PAL Golf Outing at the $100 level. The motion passed unanimously and Commissioner Farhat agreed to collect individual donations from Board members to make the purchase. PUBLIC COMMENT None. ADJOURNMENT-Commissioner Kowalk-Thompson There being no further business to discuss, Commissioner Kowalk-Thompson adjourned the meeting at 7:11 p.m. BOARD OF POLICE COMMISSIONERS MEETING MINUTES TUESDAY, JUNE 19, 2012 MEMBERS PRESENT: OTHERS PRESENT: Commissioner Sandra Kowalk-Thompson, Chair Chief Teresa Szymanski Commissioner Patty Farhat Desirae Kelley-Kato, Director, CARE Program Commissioner Bob Noordhoek Joan Jackson Johnson, Director of Human Commissioner Clyde Carnegie Relations and Community Services Commissioner Bill Renfrew Bernard Brantley, Commission Investigator Commissioner Jan Kolp Jim DeLine, Secretary Commissioner Maria Mejorado Commissioner Drew Macon MEMBERS OF THE PUBLIC /GUESTS: None CALL TO ORDER—Commissioner Kowalk-Thompson After having established a quorum, Commissioner Kowalk-Thompson called the meeting to order at 5:30 p.m. Commissioner Noordhoek led those present in the Pledge of Allegiance. PUBLIC COMMENT-Agenda Items None. ADDITIONS TO THE AGENDA Without objection, the annual election of officers was added to the agenda under Other Business. APPROVAL OF MINUTES -Commissioner Kowalk-Thompson The minutes of the regular meeting of May 15 were approved as presented. EDUCATION PRESENTATION Desirae Kelley-Kato, Director of the CARE Program, distributed information on the program and announced that they will be moving their offices from the former South Precinct to the South Washington Office Complex (SWOC). She expressed her appreciation to LPD for its support and cooperation through the 16 years that they have been in existence. The CARE victim response program involves 44 volunteers and 3 staff members serving Lansing, East Lansing, MSU, Meridian Township, Lansing Township and Mason. Their goal is to foster empowerment and they work closely with LPD and the county communications (911) center. Desirae discussed training, volunteer requirements, and volunteer recruitment. Chief Szymanski suggested that a promo piece on City TV may be timely and assist in volunteer recruitment. Ms. Kelley- Kato discussed the demographic makeup of clientele and noted that success depends on repeated advocacy. She discussed the DART (Domestic Assault Response Team) and PATS (Prevention And Training Service). Commissioner Noordhoek suggested that CARE information be included in the LPD annual report. Board of Police Commissioners Meeting Minutes of June 19, 2012 Page 2 ADMINISTRATIVE REPORT Chief Szymanski congratulated Commissioners Carnegie and Noordhoek on their reappointments to the Board. Their terms have been extended to June 2016. She commented on the recent awards ceremony expressing her appreciation to those who organized and / or attended noting that the reception went well and the turnout was good. She expressed her appreciation to those Board members attending the BWL Chili Cook-Off and to those attending the Homerun for HOPE day. She gave a list of the many events which she attended in the past month and congratulated Ofc. Billy Windom on being recognized by the One Hundred Club for his act of heroism and professional excellence during a September 2011 shooting. The Chief announced the recall from layoff of Officers Jason Spoelma and Ryan Smith. Additionally, five more officers will be recalled as of July 2. She noted the PAL golf outing coming up this Wednesday and addressed the Board on the delay in moving the 911 Communications Center into its new facility. She expressed her appreciation to those Board members attending the going away reception and the ribbon cutting ceremony. The center's move will be dependent upon a ruling this Thursday on the restraining order. A further delay could be problematic as the City's bargaining agreement with the techs expires on June 30. Chief Szymanski discussed the upcoming July 4 holiday and potential impact of Michigan's new fireworks laws. She credited Capt. Yankowski for his proactive planning. The City plans to broadcast several public service announcements urging people be responsible with the new, more powerful fireworks available. She announced the retirement of 911 Communications Supervisor, Ruth Rasdale and the future retirement of Ofc. Phil Bailey who is leaving for a position with the railroad. She also announced that Capt. Daryl Green graduated from Staff & Command school last Friday, but was unable to attend graduation as he had to report to military duty in San Diego. The Chief announced that Sgt. Jim Thornburg is taking over the Training Sergeant assignment and Sgt. Brian Ellis will shift to patrol and then to the detention center. The Chief noted the lower FBI crime statistics. Part One crimes are down in the Lansing area by 5.7%. She is concerned, however, that property crime is on the rise. She updated the Board on the recent homicide involving a student from Waverly High School. She also noted the recent State prohibition on K2 and other synthetic drugs. She met with other Chiefs of Police in Ingham County and heard from Health Director Renee Canady. It is understood that the State Police will do an information campaign followed by more intense enforcement. Chief Szymanski announced a new State initiative that permits cost recovery for people held in our detention center. We are exploring its details and implementation. In answer to questions from the Board, she noted that the Explorer Post's pancake breakfast went very well. She expressed her appreciation to those who attended and expressed her appreciation to those in the Department participating in the annual Torch Run to benefit the Special Olympics. She updated the Board on Ofc. Joe Riedel's broken shoulder blade noting the multiple officers currently on light duty. Commissioner Macon noted a drug diversion grant which is not available to his State agency, but might be something LPD would pursue. Chief Szymanski requested that Commissioner Macon send the appropriate information to her. HUMAN RELATIONS AND COMMUNITY SERVICES LIAISON Dr. Joan Jackson Johnson discussed World Day to be held in the Summerplace neighborhood which will emphasize diversity and include dancing, basketball, food and prizes. She announced that the 211 Board of Police Commissioners Meeting Minutes of June 19, 2012 Page 3 information center will assist in making referrals to youth programs and events and that this month's mobile food pantry will be held at Trinity AME church on June 21. Based on last month's experience, she is hopeful that future summer locations will be found that have air conditioning. She also discussed this year's Community Connect (formerly Project Homeless Connect) and the Monday, August 20, event in which 450 MSU workers will be in Lansing to do volunteer work. Dr. Jackson Johnson updated the Board on the One Church / One Family initiative. A home on Walnut Street is now home to a large family with several physical challenges. It was a great move and Cricket's Furniture helped tremendously. Watch for a related upcoming video which will be called, "One Community /One Family." She announced this year's Ramadan dinner. She expressed her appreciation to the Board for its continued support of the Commission Investigator's work for HRCS and to Chief Szymanski for "having my back" on many occasions. She also expressed her appreciation to Capt. Yankowski for the work he does in south side communities. Commissioner Kolp noted that, at a recent meeting at Forest View Elementary, Capt. Yankowski was a "hero." She also commended the Forest View principal for assisting in what could have been a very tough meeting. As the Forest View meeting immediately followed the Department's budget hearing before City Council, Commissioner Kowalk-Thompson reminded Board members to always be clear as to whether they are wearing their "Board of Police Commissioner's hat" or that of a neighborhood leader. Be sure not to wear your Board of Police Commissioner's badge when not representing the Board. FRATERNAL ORDER OF POLICE No representative present. UNFINISHED BUSINESS None. CORRESPONDENCE SENT AND RECEIVED Correspondence for the month of May was accepted and placed on file. DEPARTMENT REPORTS Commissioner Macon noted that the statistics in the "Incidents by Type and by Team Number" report varied from those in the Patrol report. He suggested that they work from the same template. The Chief thanked him for his suggestion. Commissioner Renfrew also noted that an error was made in the Patrol report by noting an event at the corner of Baker and Michigan when, in fact, those streets are parallel to each other. Department reports for the month of May were accepted and placed on file. BOARD COMMITTEE REPORTS Gov't / Community Liaison Committee — Commissioner Kowalk-Thompson commended Board members for their presence at many events. Awards & Incentives Committee— Commissioner Noordhoek expressed his appreciation to all for a great awards evening. Budget Committee—Commissioner Carnegie had nothing further to report. Complaint Committee—Commissioner Farhat reported that this committee met on May 31 and expressed her appreciation to Bernard Brantley for his good work. Board of Police Commissioners Meeting Minutes of June 19, 2012 Page 4 Commission Investigator report— Bernard Brantley had nothing further to report. Commissioner Kowalk- Thompson commended him on his written report. OTHER REPORTS Ad Hoc Committee on Board Policies and Rules — Commissioner Noordhoek reported that the committee continues to have good dialog but is not ready to issue a report at this time. COMMISSIONER'S COMMENTS Commissioner Kolp — expressed her appreciation to Capt. Yankowski and the Forest View principal for successfully and proactively addressing neighborhood concerns. Commissioner Noordhoek—emphasized the need for Board members to follow protocol. Commissioner Macon— had no further comments. Commissioner Carnegie — welcomed Commissioner Macon to the Board and expressed his regret that the annual awards ceremony continually falls on a date that conflicts with his youth advisory award program. He is glad to hear that this year's program was a success. Commissioner Mejorado — announced her attendance at the Homerun for HOPE event and at the ribbon cutting ceremony for the new communications center. Commissioner Renfrew—had no further comments. Commissioner Farhat — commended Dr. Joan Jackson Johnson on the article in the Lansing State Journal regarding her and her family. Dr. Jackson Johnson credited the article for the furniture donations mentioned earlier. Commissioner Kowalk-Thompson — discussed the sadness of the death of the Waverly High School student, Denzel Moss, whom she knew from the Boys and Girls Club. She asked for input on the execution of the phone tree and reminded Board members to be cognizant of which types of communications are subject to FOIA. Commissioner Carnegie expressed his concern that direct communications with the Chief's office adds to the credibility with which Board members can speak. Commissioner Kowalk-Thompson assured him that the phone tree will be used for notifications only and not for disseminating information on major events. OTHER BUSINESS/ DISCUSSION ITEMS Administrative Procedure: Annual Report—Discussion was held as to the striking difference that will occur when the former"report card" to the Mayor is now transitioned into the annual report. Chief Szymanski discussed these differences and noted that in this newer format, the report is more comprehensive. She also discussed the inclusion of FBI crime statistics. A motion was made and passed adopting the new Administrative Procedure: Annual Report. Annual Election of Officers — A motion was made and passed unanimously that Commissioner Sandra Kowalk-Thompson be Chair of the Board. A motion was made and passed unanimously that Commissioner Patty Farhat be Vice Chair of the Board. PUBLIC COMMENT None. Board of Police Commissioners Meeting Minutes of June 19, 2012 Page 5 ADJOURNMENT- Commissioner Kowalk-Thompson There being no further business to discuss, Commissioner Kowalk-Thompson adjourned the meeting at 7:01 p.m. BOARD OF POLICE COMMISSIONERS MEETING MINUTES TUESDAY, JUNE 19, 2012 MEMBERS PRESENT: OTHERS PRESENT: Commissioner Sandra Kowa]k-Thompson, Chair Chief Teresa Szymanski Commissioner Patty Farhat Desirae Kelley-Kato, Director, CARE Program Commissioner Bob Noordhoek Joan Jackson Johnson, Director of Human Commissioner Clyde Carnegie Relations and Community Services Commissioner Bill Renfrew Bernard Brantley, Commission Investigator Commissioner Jan Kolp Jim DeLine, Secretary Commissioner Maria Mejorado Commissioner Drew Macon MEMBERS OF THE PUBLIC/GUESTS: None CALL TO ORDER—Commissioner Kowalk-Thompson After having established a quorum, Commissioner Kowalk-Thompson called the meeting to order at 5:30 p.m. Commissioner Noordhoek led those present in the Pledge of Allegiance. PUBLIC COMMENT-Agenda Items None. ADDITIONS TO THE AGENDA Without objection, the annual election of officers was added to the agenda under Other Business. APPROVAL OF MINUTES - Commissioner Kowalk-Thompson The minutes of the regular meeting of May 15 were approved as presented. EDUCATION PRESENTATION Desirae Kelley-Kato, Director of the CARE Program, distributed information on the program and announced that they will be moving their offices from the former South Precinct to the South Washington Office Complex (SWOC). She expressed her appreciation to LPD for its support and cooperation through the 16 years that they have been in existence. The CARE victim response program involves 44 volunteers and 3 staff members serving Lansing, East Lansing, MSU, Meridian Township, Lansing Township and Mason. Their goal is to foster empowerment and they work closely with LPD and the county communications (911) center. Desirae discussed training, volunteer requirements, and volunteer recruitment. Chief Szymanski suggested that a promo piece on City TV may be timely and assist in volunteer recruitment. Ms. Kelley- Kato discussed the demographic makeup of clientele and noted that success depends on repeated advocacy. She discussed the DART (Domestic Assault Response Team) and PATS (Prevention And Training Service). Commissioner Noordhoek suggested that CARE information be included in the LPD annual report. Board of Police Commissioners Meeting Minutes of June 19, 2012 Page 2 ADMINISTRATIVE REPORT Chief Szymanski congratulated Commissioners Carnegie and Noordhoek on their reappointments to the Board. Their terms have been extended to June 2016. She commented on the recent awards ceremony expressing her appreciation to those who organized and / or attended noting that the reception went well and the turnout was good. She expressed her appreciation to those Board members attending the BWL Chili Cook-Off and to those attending the Homerun for HOPE day. She gave a list of the many events which she attended in the past month and congratulated Ofc. Billy Windom on being recognized by the One Hundred Club for his act of heroism and professional excellence during a September 2011 shooting. The Chief announced the recall from layoff of Officers Jason Spoelma and Ryan Smith. Additionally, five more officers will be recalled as of July 2. She noted the PAL golf outing coming up this Wednesday and addressed the Board on the delay in moving the 911 Communications Center into its new facility. She expressed her appreciation to those Board members attending the going away reception and the ribbon cutting ceremony. The center's move will be dependent upon a ruling this Thursday on the restraining order. A further delay could be problematic as the City's bargaining agreement with the techs expires on June 30, Chief Szymanski discussed the upcoming July 4 holiday and potential impact of Michigan's new fireworks laws. She credited Capt. Yankowski for his proactive planning. The City plans to broadcast several public service announcements urging people be responsible with the new, more powerful fireworks available. She announced the retirement of 911 Communications Supervisor, Ruth Rasdale and the future retirement of Ofc. Phil Bailey who is leaving for a position with the railroad. She also announced that Capt. Daryl Green graduated from Staff & Command school last Friday, but was unable to attend graduation as he had to report to military duty in San Diego. The Chief announced that Sgt. Jim Thornburg is taking over the Training Sergeant assignment and Sgt. Brian Ellis will shift to patrol and then to the detention center. The Chief noted the lower FBI crime statistics. Part One crimes are down in the Lansing area by 5.7%. She is concerned, however, that property crime is on the rise. She updated the Board on the recent homicide involving a student from Waverly High School. She also noted the recent State prohibition on K2 and other synthetic drugs. She met with other Chiefs of Police in Ingham County and heard from Health Director Renee Canady. It is understood that the State Police will do an information campaign followed by more intense enforcement. Chief Szymanski announced a new State initiative that permits cost recovery for people held in our detention center. We are exploring its details and implementation. In answer to questions from the Board, she noted that the Explorer Post's pancake breakfast went very well. She expressed her appreciation to those who attended and expressed her appreciation to those in the Department participating in the annual Torch Run to benefit the Special Olympics. She updated the Board on Ofc. Joe Riedel's broken shoulder blade noting the multiple officers currently on light duty. Commissioner Macon noted a drug diversion grant which is not available to his State agency, but might be something LPD would pursue. Chief Szymanski requested that Commissioner Macon send the appropriate information to her. HUMAN RELATIONS AND COMMUNITY SERVICES LIAISON Dr. Joan Jackson Johnson discussed World Day to be held in the Summerplace neighborhood which will emphasize diversity and include dancing, basketball, food and prizes. She announced that the 211 Board of Police Commissioners Meeting Minutes of June 19, 2012 Page 3 information center will assist in making referrals to youth programs and events and that this month's mobile food pantry will be held at Trinity AME church on June 21. Based on last month's experience, she is hopeful that future summer locations will be found that have air conditioning. She also discussed this year's Community Connect (formerly Project Homeless Connect) and the Monday, August 20, event in which 450 MSU workers will be in Lansing to do volunteer work. Dr. Jackson Johnson updated the Board on the One Church / One Family initiative. A home on Walnut Street is now home to a large family with several physical challenges. It was a great move and Cricket's Furniture helped tremendously. Watch for a related upcoming video which will be called, "One Community /One Family." She announced this year's Ramadan dinner. She expressed her appreciation to the Board for its continued support of the Commission Investigator's work for HRCS and to Chief Szymanski for "having my back" on many occasions. She also expressed her appreciation to Capt. Yankowski for the work he does in south side communities. Commissioner Kolp noted that, at a recent meeting at Forest View Elementary, Capt. Yankowski was a "hero." She also commended the Forest View principal for assisting in what could have been a very tough meeting. As the Forest View meeting immediately followed the Department's budget hearing before City Council, Commissioner Kowalk-Thompson reminded Board members to always be clear as to whether they are wearing their"Board of Police Commissioner's hat" or that of a neighborhood leader. Be sure not to wear your Board of Police Commissioner's badge when not representing the Board. FRATERNAL ORDER OF POLICE No representative present. UNFINISHED BUSINESS None. CORRESPONDENCE SENT AND RECEIVED Correspondence for the month of May was accepted and placed on file. DEPARTMENT REPORTS Commissioner Macon noted that the statistics in the "Incidents by Type and by Team Number" report varied from those in the Patrol report. He suggested that they work from the same template. The Chief thanked him for his suggestion. Commissioner Renfrew also noted that an error was made in the Patrol report by noting an event at the corner of Baker and Michigan when, in fact, those streets are parallel to each other. Department reports for the month of May were accepted and placed on file. BOARD COMMITTEE REPORTS Gov't / Community Liaison Committee — Commissioner Kowalk-Thompson commended Board members for their presence at many events. Awards & Incentives Committee —Commissioner Noordhoek expressed his appreciation to all for a great awards evening. Budget Committee—Commissioner Carnegie had nothing further to report. Complaint Committee—Commissioner Farhat reported that this committee met on May 31 and expressed her appreciation to Bernard Brantley for his good work. Board of Police Commissioners Meeting Minutes of June 19, 2012 Page 4 Commission Investigator report— Bernard Brantley had nothing further to report. Commissioner Kowalk- Thompson commended him on his written report. OTHER REPORTS Ad Hoc Committee on Board Policies and Rules — Commissioner Noordhoek reported that the committee continues to have good dialog but is not ready to issue a report at this time. COMMISSIONER'S COMMENTS Commissioner Kolp — expressed her appreciation to Capt. Yankowski and the Forest View principal for successfully and proactively addressing neighborhood concerns. Commissioner Noordhoek—emphasized the need for Board members to follow protocol. Commissioner Macon— had no further comments. Commissioner Carnegie — welcomed Commissioner Macon to the Board and expressed his regret that the annual awards ceremony continually falls on a date that conflicts with his youth advisory award program. He is glad to hear that this year's program was a success. Commissioner Mejorado — announced her attendance at the Homerun for HOPE event and at the ribbon cutting ceremony for the new communications center. Commissioner Renfrew—had no further comments. Commissioner Farhat — commended Dr. Joan Jackson Johnson on the article in the Lansing State Journal regarding her and her family. Dr. Jackson Johnson credited the article for the furniture donations mentioned earlier. Commissioner Kowalk-Thompson — discussed the sadness of the death of the Waverly High School student, Denzel Moss, whom she knew from the Boys and Girls Club. She asked for input on the execution of the phone tree and reminded Board members to be cognizant of which types of communications are subject to FOIA. Commissioner Carnegie expressed his concern that direct communications with the Chief's office adds to the credibility with which Board members can speak. Commissioner Kowalk-Thompson assured him that the phone tree will be used for notifications only and not for disseminating information on major events. OTHER BUSINESS/ DISCUSSION ITEMS Administrative Procedure: Annual Report— Discussion was held as to the striking difference that will occur when the former"report card"to the Mayor is now transitioned into the annual report. Chief Szymanski discussed these differences and noted that in this newer format, the report is more comprehensive. She also discussed the inclusion of FBI crime statistics. A motion was made and passed adopting the new Administrative Procedure: Annual Report. Annual Election of Officers — A motion was made and passed unanimously that Commissioner Sandra Kowalk-Thompson be Chair of the Board. A motion was made and passed unanimously that Commissioner Patty Farhat be Vice Chair of the Board. PUBLIC COMMENT None. Board of Police Commissioners Meeting Minutes of June 19, 2012 Page 5 ADJOURNMENT- Commissioner Kowalk-Thompson There being no further business to discuss, Commissioner Kowalk-Thompson adjourned the meeting at 7:01 p.m. BOARD OF POLICE COMMISSIONERS MEETING MINUTES TUESDAY, JUNE 19, 2012 MEMBERS PRESENT: OTHERS PRESENT: Commissioner Sandra Kowalk-Thompson, Chair Chief Teresa Szymanski Commissioner Patty Farhat Desirae Kelley-Kato, Director, CARE Program Commissioner Bob Noordhoek Joan Jackson Johnson, Director of Human Commissioner Clyde Carnegie Relations and Community Services Commissioner Bill Renfrew Bernard Brantley, Commission Investigator Commissioner Jan Kolp Jim DeLine, Secretary Commissioner Maria Mejorado Commissioner Drew Macon MEMBERS OF THE PUBLIC/GUESTS: None CALL TO ORDER—Commissioner Kowalk-Thompson After having established a quorum, Commissioner Kowalk-Thompson called the meeting to ordet:at 5_�30 p.m. Commissioner Noordhoek led those present in the Pledge of Allegiance. PUBLIC COMMENT-Agenda Items None. ADDITIONS TO THE AGENDA Without objection, the annual election of officers was added to the agenda under Other Business. APPROVAL OF MINUTES - Commissioner Kowalk-Thompson The minutes of the regular meeting of May 15 were approved as presented. EDUCATION PRESENTATION Desirae Kelley-Kato, Director of the CARE Program, distributed information on the program and announced that they will be moving their offices from the former South Precinct to the South Washington Office Complex (SWOC). She expressed her appreciation to LPD for its support and cooperation through the 16 years that they have been in existence. The CARE victim response program involves 44 volunteers and 3 staff members serving Lansing, East Lansing, MSU, Meridian Township, Lansing Township and Mason. Their goal is to foster empowerment and they work closely with LPD and the county communications (911)center. Desirae discussed training, volunteer requirements, and volunteer recruitment. Chief Szymanski suggested that a promo piece on City TV may be timely and assist in volunteer recruitment. Ms. Kelley- Kato discussed the demographic makeup of clientele and noted that success depends on repeated advocacy. She discussed the DART (Domestic Assault Response Team) and PATS (Prevention And Training Service). Commissioner Noordhoek suggested that CARE information be included in the LPD annual report. Board of Police Commissioners Meeting Minutes of June 19, 2012 Page 2 ADMINISTRATIVE REPORT Chief Szymanski congratulated Commissioners Carnegie and Noordhoek on their reappointments to the Board. Their terms have been extended to June 2016. She commented on the recent awards ceremony expressing her appreciation to those who organized and / or attended noting that the reception went well and the turnout was good. She expressed her appreciation to those Board members attending the BWL Chili Cook-Off and to those attending the Homerun for HOPE day. She gave a list of the many events which she attended in the past month and congratulated Ofc. Billy Windom on being recognized by the One Hundred Club for his act of heroism and professional excellence during a September 2011 shooting. The Chief announced the recall from layoff of Officers Jason Spoelma and Ryan Smith. Additionally, five more officers will be recalled as of July 2. She noted the PAL golf outing coming up this Wednesday and addressed the Board on the delay in moving the 911 Communications Center into its new facility. She expressed her appreciation to those Board members attending the going away reception and the ribbon cutting ceremony. The center's move will be dependent upon a ruling this Thursday on the restraining order. A further delay could be problematic as the City's bargaining agreement with the techs expires on June 30. Chief Szymanski discussed the upcoming July 4 holiday and potential impact of Michigan's new fireworks laws. She credited Capt. Yankowski for his proactive planning. The City plans to broadcast several public service announcements urging people be responsible with the new, more powerful fireworks available. She announced the retirement of 911 Communications Supervisor, Ruth Rasdale and the future retirement of Ofc. Phil Bailey who is leaving for a position with the railroad. She also announced that Capt. Daryl Green graduated from Staff & Command school last Friday, but was unable to attend graduation as he had to report to military duty in San Diego. The Chief announced that Sgt. Jim Thornburg is taking over the Training Sergeant assignment and Sgt. Brian Ellis will shift to patrol and then to the detention center. The Chief noted the lower FBI crime statistics. Part One crimes are down in the Lansing area by 5.7%. She is concerned, however, that property crime is on the rise. She updated the Board on the recent homicide involving a student from Waverly High School. She also noted the recent State prohibition on K2 and other synthetic drugs. She met with other Chiefs of Police in Ingham County and heard from Health Director Renee Canady. It is understood that the State Police will do an information campaign followed by more intense enforcement. Chief Szymanski announced a new State initiative that permits cost recovery for people held in our detention center. We are exploring its details and implementation. In answer to questions from the Board, she noted that the Explorer Post's pancake breakfast went very well. She expressed her appreciation to those who attended and expressed her appreciation to those in the Department participating in the annual Torch Run to benefit the Special Olympics. She updated the Board on Ofc. Joe Riedel's broken shoulder blade noting the multiple officers currently on light duty. Commissioner Macon noted a drug diversion grant which is not available to his State agency, but might be something LPD would pursue. Chief Szymanski requested that Commissioner Macon send the appropriate information to her. HUMAN RELATIONS AND COMMUNITY SERVICES LIAISON Dr. Joan Jackson Johnson discussed World Day to be held in the Summerplace neighborhood which will emphasize diversity and include dancing, basketball, food and prizes. She announced that the 211 Board of Police Commissioners Meeting Minutes of June 19, 2012 Page 3 information center will assist in making referrals to youth programs and events and that this month's mobile food pantry will be held at Trinity AME church on June 21. Based on last month's experience, she is hopeful that future summer locations will be found that have air conditioning. She also discussed this year's Community Connect (formerly Project Homeless Connect) and the Monday, August 20, event in which 450 MSU workers will be in Lansing to do volunteer work. Dr. Jackson Johnson updated the Board on the One Church / One Family initiative. A home on Walnut Street is now home to a large family with several physical challenges. It was a great move and Cricket's Furniture helped tremendously. Watch for a related upcoming video which will be called, "One Community /One Family." She announced this year's Ramadan dinner. She expressed her appreciation to the Board for its continued support of the Commission Investigator's work for HRCS and to Chief Szymanski for "having my back" on many occasions. She also expressed her appreciation to Capt. Yankowski for the work he does in south side communities. Commissioner Kolp noted that, at a recent meeting at Forest View Elementary, Capt. Yankowski was a "hero." She also commended the Forest View principal for her assistance. As the Forest View meeting immediately followed the Department's award ceremony, Commissioner Kowalk-Thompson reminded Board members to always be clear as to whether they are wearing their "Board of Police Commissioner's hat" or that of a neighborhood leader. Be sure not to wear your Board of Police Commissioner's badge when not representing the Board. FRATERNAL ORDER OF POLICE No representative present. UNFINISHED BUSINESS None. CORRESPONDENCE SENT AND RECEIVED Correspondence for the month of May was accepted and placed on file. DEPARTMENT REPORTS Commissioner Macon noted that the statistics in the "Incidents by Type and by Team Number" report varied from those in the Patrol report. He suggested that they work from the same template. The Chief thanked him for his suggestion. Commissioner Renfrew also noted that an error was made in the Patrol report by noting an event at the corner of Baker and Michigan when, in fact, those streets are parallel to each other. Department reports for the month of May were accepted and placed on file. BOARD COMMITTEE REPORTS Gov't / Community Liaison Committee — Commissioner Kowalk-Thompson commended Board members for their presence at many events. Awards & Incentives Committee— Commissioner Noordhoek expressed his appreciation to all for a great awards evening. Budget Committee—Commissioner Carnegie had nothing further to report. Complaint Committee—Commissioner Farhat reported that this committee met on May 31 and expressed her appreciation to Bernard Brantley for his good work. Commission Investigator report— Bernard Brantley had nothing further to report. Commissioner Kowalk- Board of Police Commissioners Meeting Minutes of June 19, 2012 Page 4 Thompson commended him on his written report. OTHER REPORTS Ad Hoc Committee on Board Policies and Rules — Commissioner Noordhoek reported that the committee continues to have good dialog but is not ready to issue a report at this time. COMMISSIONER'S COMMENTS Commissioner Kolp — expressed her appreciation to Capt. Yankowski and the Forest View principal for successfully and proactively addressing neighborhood concerns. Commissioner Noordhoek—emphasized the need for Board members to follow protocol. Commissioner Macon— had no further comments. Commissioner Carnegie — welcomed Commissioner Macon to the Board and expressed his regret that the annual awards ceremony continually falls on a date that conflicts with his youth advisory award program. He is glad to hear that this year's program was a success. Commissioner Mejorado — announced her attendance at the Homerun for HOPE event and at the ribbon cutting ceremony for the new communications center. Commissioner Renfrew—had no further comments. Commissioner Farhat — commended Dr. Joan Jackson Johnson on the article in the Lansing State Journal regarding her and her family. Dr. Jackson Johnson credited the article for the furniture donations mentioned earlier. Commissioner Kowalk-Thompson — discussed the sadness of the death of the Waverly High School student, Denzel Moss, whom she knew from the Boys and Girls Club. She asked for input on the execution of the phone tree and reminded Board members to be cognizant of which types of communications are subject to FOIA. Commissioner Carnegie expressed his concern that direct communications with the Chief's office adds to the credibility with which Board members can speak. Commissioner Kowalk-Thompson assured him that the phone tree will be used for notifications only and not for disseminating information on major events. OTHER BUSINESS I DISCUSSION ITEMS Administrative Procedure: Annual Report—Discussion was held as to the striking difference that will occur when the former"report card"to the Mayor is now transitioned into the annual report. Chief Szymanski discussed these differences and noted that in this newer format, the report is more comprehensive. She also discussed the inclusion of FBI crime statistics. A motion was made and passed adopting the new Administrative Procedure: Annual Report. Annual Election of Officers — A motion was made and passed unanimously that Commissioner Sandra Kowalk-Thompson be Chair of the Board. A motion was made and passed unanimously that Commissioner Patty Farhat be Vice Chair of the Board. PUBLIC COMMENT None. ADJOURNMENT- Commissioner Kowalk-Thompson Board of Police Commissioners Meeting Minutes of June 19, 2012 Page 5 There being no further business to discuss, Commissioner Kowalk-Thompson adjourned the meeting at 7:01 p.m. BOARD OF POLICE COMMISSIONERS MEETING MINUTES TUESDAY, JULY 17, 2012 MEMBERS PRESENT: OTHERS PRESENT: Commissioner Sandra Kowalk-Thompson, Chair Captain Daryl Green Commissioner Patty Farhat Joan Jackson Johnson, Director of Human Commissioner Bob Noordhoek Relations and Community Services Commissioner Bill Renfrew Lance Langdon, Director of 911 Commissioner Jan Kolp Communications Center Commissioner Maria Mejorado Bruce Gaukel, Deputy Director of 911 Commissioner Drew Macon Communications Center Bernard Brantley, Commission Investigator MEMBERS EXCUSED: Jim DeLine, Secretary Commissioner Clyde Carnegie MEMBERS OF THE PUBLIC/GUESTS: None CALL TO ORDER—Commissioner Kowalk-Thompson After having established a quorum, Commissioner Kowalk-Thompson called the meeting to order at 5:30 p.m. Commissioner Noordhoek led those present in the Pledge of Allegiance. PUBLIC COMMENT-Agenda Items None. ADDITIONS TO THE AGENDA Without objection, a discussion of LPD exit interviews was added to the agenda under Other Business / Discussion Items. APPROVAL OF MINUTES - Commissioner Kowalk-Thompson The minutes of the regular meeting of June 19 were approved as presented. EDUCATION PRESENTATION 911 Communications Center Director, Lance Langdon, and Deputy Director, Bruce Gaukel, gave those present a tour of the new center. They explained the structure and its weather/ disaster resilience. They also discussed training, technology and staffing concerns during the tour. ADMINISTRATIVE REPORT Captain Daryl Green discussed the recent PAL Golf Outing as well as the homicide which occurred on the Fourth of July. This tragic event is being investigated with assistance from the ATF and Michigan State Police (including their forensics team). He updated the Board on the Levon Wilson homicide. Mayor Bernero attended the funeral and LPD has some strong leads toward solving the case. Board of Police Commissioners Meeting Minutes of July 17, 2012 Page 2 The Captain gave a summary of the Common Ground festival, commending Capt. Yankowski for a great job of police coordination. He noted the attendance was approximately 47,000 with only 2 arrests, though 28 people had to be escorted out. He commended officers for their discretion in dealing with the public, which was very cooperative and helpful. LFD responded to 38 calls, primarily for heat and alcohol related issues. All public safety agencies and the administration prepared well for a Saturday weather alert which turned out not to be serious. Capt. Green announced that 6 officers had been recently recalled from layoff with two starting back this week. With some expected turnover, all laid-off officers who wish to be recalled will more than likely be provided the opportunity. Given proposed future pension changes, Green anticipates that those officers eligible to retire will likely do so before the onset of 2015 contract negotiations. Green distributed crime statistics and discussed homicides and "shots fired" reports. He attributed the decrease in shots fired reports to officer diligence. In response to a question from Commissioner Kowalk- Thompson, the Captain discussed curfew enforcement. He believes curfew enforcement is for the safety of our young people. Officers often just drive the juvenile home and may issue a ticket which alerts parents to the issue. Capt. Green gave details of the Mayor's new "Guns for Groceries" program, noting that $7,000 in donations have been received to date and $10,000 is anticipated by August 1. On one of the first Saturdays in August, a community event will be held to encourage guns to be turned in. In response to those who may deride this effort as "gift cards for gangsters," the Captain discussed the value of having a dialog between law enforcement and the public on the issue. Commissioner Macon suggested that, to that end, public service announcements featuring uniformed officers would be worthwhile. As far as staffing, he announced that nine officers are currently on light duty, eleven on Family Medical Leave and one on military leave. He announced that an oral board will be convened soon for the position of Detention Officer. Commissioner Renfrew agreed to represent the Board on the panel. In response to a request from Commissioner Kowa]k-Thompson, the Captain gave an update on several other homicides and a bank robbery. HUMAN RELATIONS AND COMMUNITY SERVICES LIAISON Dr. Joan Jackson Johnson discussed the recent mobile food pantry. Air conditioning is a must for future summer food pantries! She also discussed the August 20 day of volunteer work in the City by MSU employees. 600 employees are planning on helping. So many, they had to cut off the sign-up. She discussed the "Gridiron Gang" football program to be held at the Southside Community Center with 150 boys in grades one through eight, with 25 young mentors. She noted that approximately 400 people attended the south side "World Day" event including people from Summerplace and LaRoy Froh. It was a great day. That community is also being supported by a program at the Boy's and Girl's Club. She is hopeful that additional programs will be introduced by area churches. Dr. Jackson Johnson discussed the merger of two area food bank programs and difficulties getting food to some senior citizen neighborhoods. She noted that Mayor Bernero and Chief Szymanski assisted in a recent effort concentrating on fresh vegetables. She noted the recent and ongoing heat alerts and HRCS is assisting in water distribution. She announced a new task force being developed by Mayor Bernero which will help to redirect youthful energy in the City. New recreational opportunities are expected to be announced soon. She also updated the Board on area Board of Police Commissioners Meeting Minutes of July 17, 2012 Page 3 detox initiatives, including a new Sparrow Hospital clinic opening up at Volunteers of America. In response to questions from the Board, Dr. Jackson Johnson discussed contributions from Panera Bread and the food items used in the Backpack Survival program. Commissioner Macon reiterated that he has anti-bullying materials that he will be sure he delivers to her. FRATERNAL ORDER OF POLICE No representative present. UNFINISHED BUSINESS None. CORRESPONDENCE SENT AND RECEIVED Correspondence for the month of June was accepted and placed on file. DEPARTMENT REPORTS Commissioner Kolp asked for information on a Team report which discussed a handgun stolen "out of our Department." Capt. Green noted that the phrase refers to one stolen out of our jurisdiction. She also pointed out an error in the EEOC report which will be corrected. Department reports for the month of June were accepted and placed on file. BOARD COMMITTEE REPORTS Gov't/Community Liaison Committee—no report. Awards & Incentives Committee—no report. Budget Committee—no report. Complaint Committee—Commissioner Farhat reported that this committee continues to meet regularly. Commission Investigator report— Bernard Brantley had nothing further to report. OTHER REPORTS Ad Hoc Committee on Board Policies and Rules— no report. COMMISSIONER'S COMMENTS Commissioner Mejorado—had no further comments. Commissioner Macon — informed the Board that he viewed the Fourth of July fireworks display with LPD personnel and their families from the North Precinct parking lot. He worked the grill, cooking hot dogs for the event. Commissioner Kolp— had no further comments. Commissioner Renfrew — expressed his appreciation to Lance Langdon and Bruce Gaukel for the informative tour. The new Communications Center is very impressive. It was enjoyable even as he was suffering from dental work performed earlier in the day. Board of Police Commissioners Meeting Minutes of July 17, 2012 Page 4 Commissioner Kowalk-Thompson — echoed the sentiments of Commissioner Renfrew concerning the Communications Center. She expressed her appreciation to Jim DeLine for his assistance in moving the meeting location and changing the education presentation at the last minute. She also encouraged Board members to provide her with feedback on use of the phone tree now that it has been used for a couple months. Commissioner Noordhoek—had no further comments. Commissioner Farhat— had no further comments. OTHER BUSINESS/ DISCUSSION ITEMS LPD Exit Interviews—Commissioner Macon led a discussion on the value of conducting exit interviews when employees leave LPD no matter for what reason. He commended Capt. Yankowski and Lt. Southworth for continuing to communicate with officers who had been laid off. Capt. Green informed the Board of a check-off list followed in Durham, North Carolina, for departing officers used to ensure each is recognized on a consistent basis. Commissioner Renfrew discussed a less personal approach to officer recognition which was done in the past. The Board agreed that exit interviews and an exit procedure, in general, should be encouraged. PUBLIC COMMENT None. ADJOURNMENT- Commissioner Kowalk-Thompson There being no further business to discuss, Commissioner Kowalk-Thompson adjourned the meeting at 7:23 p.m. C. BOARD OF POLICE COMMISSIONERS MEETING MINUTES TUESDAY, JULY 17, 2012 MEMBERS PRESENT: OTHERS PRESENT: Commissioner Sandra Kowalk-Thompson, Chair Captain Daryl Green Commissioner Patty Farhat Joan Jackson Johnson, Director of Human Commissioner Bob Noordhoek Relations and Community Services Commissioner Bill Renfrew Lance Langdon, Director of 911 Commissioner Jan Kolp Communications Center Commissioner Maria Mejorado Bruce Gaukel, Deputy Director of 911 Commissioner Drew Macon Communications Center Bernard Brantley, Commission Investigator MEMBERS EXCUSED: Jim DeLine, Secretary Commissioner Clyde Carnegie MEMBERS OF THE PUBLIC/GUESTS: None CALL TO ORDER—Commissioner Kowalk-Thompson After having established a quorum, Commissioner Kowalk-Thompson called the meeting to order at 5:30 p.m. Commissioner Noordhoek led those present in the Pledge of Allegiance. PUBLIC COMMENT-Agenda Items None. ADDITIONS TO THE AGENDA Without objection, a discussion of LPD exit interviews was added to the agenda under Other Business / Discussion Items. APPROVAL OF MINUTES - Commissioner Kowalk-Thompson The minutes of the regular meeting of June 19 were approved as presented. EDUCATION PRESENTATION 911 Communications Center Director, Lance Langdon, and Deputy Director, Bruce Gaukel, gave those present a tour of the new center. They explained the structure and its weather/ disaster resilience. They also discussed training, technology and staffing concerns during the tour. ADMINISTRATIVE REPORT Captain Daryl Green discussed the recent PAL Golf Outing as well as the homicide which occurred on the Fourth of July. This tragic event is being investigated with assistance from the ATF and Michigan State Police (including their forensics team). He updated the Board on the Levon Wilson homicide. Mayor Bernero attended the funeral and LPD has some strong leads toward solving the case. Board of Police Commissioners Meeting Minutes of July 17, 2012 Page 2 The Captain gave a summary of the Common Ground festival, commending Capt. Yankowski for a great job of police coordination. He noted the attendance was approximately 47,000 with only 2 arrests, though 28 people had to be escorted out. He commended officers for their discretion in dealing with the public, which was very cooperative and helpful. LFD responded to 38 calls, primarily for heat and alcohol related issues. All public safety agencies and the administration prepared well for a Saturday weather alert which turned out not to be serious. Capt. Green announced that 6 officers had been recently recalled from layoff with two starting back this week. With some expected turnover, all laid-off officers who wish to be recalled will more than likely be provided the opportunity. Given proposed future pension changes, Green anticipates that those officers eligible to retire will likely do so before the onset of 2015 contract negotiations. Green distributed crime statistics and discussed homicides and "shots fired" reports. He attributed the decrease in shots fired reports to officer diligence. In response to a question from Commissioner Kowalk- Thompson, the Captain discussed curfew enforcement. He believes curfew enforcement is for the safety of our young people. Officers often just drive the juvenile home and may issue a ticket which alerts parents to the issue. Capt. Green gave details of the Mayor's new "Guns for Groceries" program, noting that $7,000 in donations have been received to date and $10,000 is anticipated by August 1. On one of the first Saturdays in August, a community event will be held to encourage guns to be turned in. In response to those who may deride this effort as "gift cards for gangsters," the Captain discussed the value of having a dialog between law enforcement and the public on the issue. Commissioner Macon suggested that, to that end, public service announcements featuring uniformed officers would be worthwhile. As far as staffing, he announced that nine officers are currently on light duty, eleven on Family Medical Leave and one on military leave. He announced that an oral board will be convened soon for the position of Detention Officer. Commissioner Renfrew agreed to represent the Board on the panel. In response to a request from Commissioner Kowalk-Thompson, the Captain gave an update on several other homicides and a bank robbery. HUMAN RELATIONS AND COMMUNITY SERVICES LIAISON Dr. Joan Jackson Johnson discussed the recent mobile food pantry. Air conditioning is a must for future summer food pantries! She also discussed the August 20 day of volunteer work in the City by MSU employees. 600 employees are planning on helping. So many, they had to cut off the sign-up. She discussed the "Gridiron Gang" football program to be held at the Southside Community Center with 150 boys in grades one through eight, with 25 young mentors. She noted that approximately 400 people attended the south side "World Day" event including people from Summerplace and LaRoy Froh. It was a great day. That community is also being supported by a program at the Boy's and Girl's Club. She is hopeful that additional programs will be introduced by area churches. Dr. Jackson Johnson discussed the merger of two area food bank programs and difficulties getting food to some senior citizen neighborhoods. She noted that Mayor Bernero and Chief Szymanski assisted in a recent effort concentrating on fresh vegetables. She noted the recent and ongoing heat alerts and HRCS is assisting in water distribution. She announced a new task force being developed by Mayor Bernero which will help to redirect youthful energy in the City. New recreational opportunities are expected to be announced soon. She also updated the Board on area Board of Police Commissioners Meeting Minutes of July 17, 2012 Page 3 detox initiatives, including a new Sparrow Hospital clinic opening up at Volunteers of America. In response to questions from the Board, Dr. Jackson Johnson discussed contributions from Panera Bread and the food items used in the Backpack Survival program. Commissioner Macon reiterated that he has anti-bullying materials that he will be sure he delivers to her. FRATERNAL ORDER OF POLICE No representative present. UNFINISHED BUSINESS None. CORRESPONDENCE SENT AND RECEIVED Correspondence for the month of June was accepted and placed on file. DEPARTMENT REPORTS Commissioner Kolp asked for information on a Team report which discussed a handgun stolen "out of our Department." Capt. Green noted that the phrase refers to one stolen out of our jurisdiction. She also pointed out an error in the EEOC report which will be corrected. Department reports for the month of June were accepted and placed on file. BOARD COMMITTEE REPORTS Gov't/ Community Liaison Committee— no report. Awards & Incentives Committee—no report. Budget Committee— no report. Complaint Committee—Commissioner Farhat reported that this committee continues to meet regularly. Commission Investigator report— Bernard Brantley had nothing further to report. OTHER REPORTS Ad Hoc Committee on Board Policies and Rules— no report. COMMISSIONER'S COMMENTS Commissioner Mejorado— had no further comments. Commissioner Macon — informed the Board that he viewed the Fourth of July fireworks display with LPD personnel and their families from the North Precinct parking lot. He worked the grill, cooking hot dogs for the event. Commissioner Kolp— had no further comments. Commissioner Renfrew — expressed his appreciation to Lance Langdon and Bruce Gaukel for the informative tour. The new Communications Center is very impressive. It was enjoyable even as he was suffering from dental work performed earlier in the day. Board of Police Commissioners Meeting Minutes of July 17, 2012 Page 4 Commissioner Kowalk-Thompson — echoed the sentiments of Commissioner Renfrew concerning the Communications Center. She expressed her appreciation to Jim DeLine for his assistance in moving the meeting location and changing the education presentation at the last minute. She also encouraged Board members to provide her with feedback on use of the phone tree now that it has been used for a couple months. Commissioner Noordhoek— had no further comments. Commissioner Farhat— had no further comments. OTHER BUSINESS I DISCUSSION ITEMS LPD Exit Interviews— Commissioner Macon led a discussion on the value of conducting exit interviews when employees leave LPD no matter for what reason. He commended Capt. Yankowski and Lt. Southworth for continuing to communicate with officers who had been laid off. Capt. Green informed the Board of a check-off list followed in Durham, North Carolina, for departing officers used to ensure each is recognized on a consistent basis. Commissioner Renfrew discussed a less personal approach to officer recognition which was done in the past. The Board agreed that exit interviews and an exit procedure, in general, should be encouraged. PUBLIC COMMENT None. ADJOURNMENT- Commissioner Kowalk-Thompson There being no further business to discuss, Commissioner Kowalk-Thompson adjourned the meeting at 7:23 p.m. BOARD OF POLICE COMMISSIONERS MEETING MINUTES TUESDAY, AUGUST 21, 2012 MEMBERS PRESENT: OTHERS PRESENT: Commissioner Sandra Kowalk-Thompson, Chair Chief Teresa Szymanski Commissioner Patty Farhat Dr. Ed McGarrell, MSU School of Criminal Commissioner Bob Noordhoek Justice Commissioner Bill Renfrew Joan Jackson Johnson, Director of Human Commissioner Maria Mejorado Relations and Community Services Commissioner Clyde Carnegie Bernard Brantley, Commission Investigator Commissioner Drew Macon Jim DeLine, Secretary MEMBERS EXCUSED: MEMBERS OF THE PUBLIC/GUESTS: Commissioner Jan Kolp Angela Wittrock, MLive Media Group Ofc. Rachel Bahl and daughters CALL TO ORDER—Commissioner Kowalk-Thompson After having established a quorum, Commissioner Kowalk-Thompson called the meeting to order at 5:28 p.m. Commissioner Macon led those present in the Pledge of Allegiance. PUBLIC COMMENT-Agenda Items None. ADDITIONS TO THE AGENDA None. APPROVAL OF MINUTES - Commissioner Kowalk-Thompson The minutes of the regular meeting of July 17 were approved as presented. EDUCATION PRESENTATION Dr. Ed McGarrell presented information concerning the LPD PEACE initiative of which, per a contract with Michigan State University, he oversees the research aspect. He gave a brief history of the LPD / MSU collaboration going back to the development of the community policing philosophy. He talked about the research which indicates that the majority of crime occurs in small focused geographic areas by a small number of individuals. Because of this "concentration of violence," a focused effort using a variety of resources can have a big effect. Dr. McGarrell distributed a handout outlining PEACE activities and outcomes. They are now in the process of finalizing their evaluation of the project. He is encouraged that LPD's efforts will continue to some extent as "capacity has been built" and further success is achievable even though crime is becoming more mobile. Board of Police Commissioners Meeting Minutes of August 21, 2012 Page 2 ADMINISTRATIVE REPORT Chief Szymanski expressed her appreciation to the Board for its support during the recent loss of her mother. She reported on the recent National Night Out commending Commissioner Farhat for her efforts making the night a success. Twenty-three neighborhood parties were held with others occurring on other nights. With 164 neighborhood watch groups currently in Lansing and more being created, they are great anchors for community involvement. Commissioner Farhat complimented Community Services Officer Theresa Mironiuk for her terrific support. The Chief discussed the Gun Buy Back program noting the event this past Saturday at the Tabernacle of David. They took in 59 long guns and 40 hand guns and the event is still being evaluated for future action to be taken. She announced the impending retirements of Sgt. Bill Byrnes and CSI Officer Phil Nardone. A party will be held on September 7. She also announced the recognition of Sgts. Zolnai and Tran to be held in Washington D.C. by the ATF for their efforts in the operations which led to the indictments of a multitude of criminals involved in cocaine distribution and other crimes. Chief Szymanski expressed her appreciation to Capt. Daryl Green for representing LPD administration at the July Board meeting. She noted that he has recently been named to the local Volunteers of America Board of Directors. She also announced new Community Policing assignments for Officers Katie Diehl, Brian Rasdale and Rick Thomas. HUMAN RELATIONS AND COMMUNITY SERVICES LIAISON Dr. Joan Jackson Johnson reported on this past Saturday's Mobile Food Pantry held at Friendship Baptist Church. She expressed her appreciation to Commissioner Carnegie who is pastor there. It is always a great site with many extras provided by the congregation. She discussed adjustments necessary as a result of the merger of two local food bank operations. The Food Movers program now has fewer sites. Dr. Jackson Johnson will meet with the organization to address concerns. She reported on the Spartans Giving Back/Taking It To The Streets program held recently. A great deal of work was done at the public housing complexes including landscaping and children's activities. Unfortunately, work did not get completed at the VOA. In all, over 1,000 hours of volunteer work was done including work at the Boys and Girls Club, the SWOC and three cemeteries. In addition to work being accomplished, the interaction between the volunteers and the citizens receiving services was excellent. Next year has the potential to be bigger and better with perhaps as many as 1,000 volunteers. Dr. Jackson Johnson also commented on how busy her Department has been and how much she appreciates the Board's flexibility by sharing Bernard Brantley's position. He is a great asset. FRATERNAL ORDER OF POLICE No representative present. UNFINISHED BUSINESS None. CORRESPONDENCE SENT AND RECEIVED Commissioner Kowalk-Thompson asked what the protocol is when Animal Control is needed but unable Board of Police Commissioners Meeting Minutes of August 21, 2012 Page 3 to respond (p. 7). The Chief offered to investigate and provide a response. Correspondence for the month of July was accepted and placed on file. DEPARTMENT REPORTS Commissioner Kowalk-Thompson commended Capt. Green for the format of his Investigations Division report. Department reports for the month of July were accepted and placed on file. BOARD COMMITTEE REPORTS Gov't / Community Liaison Committee — Commissioner Kowalk-Thompson commended Board members for their public presence. Awards & Incentives Committee — Commissioner Noordhoek announced that the 2013 efforts will begin as the group is now coming together. Budget Committee— no report. Complaint Committee—Commissioner Farhat reported that this committee met the previous evening. She commended Bernard Brantley who "knows his stuff." Commission Investigator report — Bernard Brantley had nothing further to report but expressed his appreciation for the positive comments tonight. OTHER REPORTS Ad Hoc Committee on Board Policies and Rules —Commissioner Noordhoek reported that the committee continues to meet and make progress. COMMISSIONER'S COMMENTS Commissioner Carnegie— had no further comments. Commissioner Noordhoek— had no further comments. Commissioner Macon— had no further comments. Commissioner Farhat—expressed her appreciation to the Chief and Mayor for their support and presence at National Night Out. It was a great night. Commissioner Renfrew—discussed his return to the workforce and the things he is learning in his training to be a school bus aide. Commissioner Mejorado — informed the Board of both her recent cataract surgery and another surgery which is upcoming. Commissioner Kowalk-Thompson—had no further comments. OTHER BUSINESS/ DISCUSSION ITEMS Dr. Jackson Johnson distributed information on the upcoming Lansing Connect and announced that volunteers were still needed. Commissioner Macon requested the number of laid off officers not yet offered positions back with LPD. Chief Szymanski noted that there are five. Board of Police Commissioners Meeting Minutes of August 21, 2012 Page 4 PUBLIC COMMENT Ofc. Rachel Bahl addressed the Board regarding a recent Detroit interview with Lansing Mayor Virg Bernero where he commented that Detroit should be policed regionally and not have a police force that is strictly a City entity. She said many officers were concerned that he felt the same way about Lansing and she asked for the Board's comments. Commissioner Kowalk-Thomas explained that Public Comment is not designed to be a dialog with the Board. She offered a personal comment and thanked Ofc. Bahl for her presence and comments. ADJOURNMENT-Commissioner Kowalk-Thompson There being no further business to discuss, Commissioner Kowalk-Thompson adjourned the meeting at 6:32 p.m. BOARD OF POLICE COMMISSIONERS MEETING MINUTES TUESDAY, SEPTEMBER 18, 2012 MEMBERS PRESENT: OTHERS PRESENT: Commissioner Sandra Kowalk-Thompson, Chair Chief Teresa Szymanski Commissioner Patty Farhat Joan Jackson Johnson, Director of Human Commissioner Bob Noordhoek Relations and Community Services Commissioner Bill Renfrew Bernard Brantley, Commission Investigator Commissioner Clyde Carnegie Jim DeLine, Secretary Commissioner Jan Kolp MEMBERS OF THE PUBLIC I GUESTS: MEMBERS EXCUSED: None Commissioner Drew Macon <_-" Commissioner Maria Mejorado { -' CD i-, t=) r j C C ' E5 l CALL TO ORDER—Commissioner Kowalk-Thompson c1 After having established a quorum, Commissioner Kowalk-Thompson called the meeting to older at 5:33 p.m. and paused for a moment of silence in commemoration of a recently killed officer in Bloomfield Township. Commissioner Carnegie led those present in the Pledge of Allegiance. PUBLIC COMMENT-Agenda Items None. ADDITIONS TO THE AGENDA None. APPROVAL OF MINUTES - Commissioner Kowalk-Thompson The minutes of the regular meeting of August 21 were approved as presented. EDUCATION PRESENTATION The September presenter, LPD Training Sergeant, Sgt. Jim Thornburg, was unable to attend. ADMINISTRATIVE REPORT Chief Szymanski distributed decals and lapel pins utilizing the newest LPD logo as well as a new "exit checklist' to be initiated by the Department upon the resignation or retirement of an employee. She commented that the recent retirements of Ofc. Phil Nardone and Sgt. Bill Byrnes went well. They left"on a great note." It is extraordinary that combined, they served LPD for fifty years and took only two sick days during that time. In light of these retirements, Ofc. Charles Funk is being promoted to Sergeant, Ofc. Scott Polhemus is being place in one of the two CSI assignments, and Sgt. Chris Baldwin is being assigned to one of the two supervisory positions in the Detective Bureau. A discussion was held regarding retirement certificates from the Board and Jim DeLine will create them for Sgt. Byrnes and Ofc. Nardone. Board of Police Commissioners Meeting Minutes of September 18, 2012 Page 2 In other personnel news, the Chief announced that Ofc. Amy Riedel has "pensioned out" with a duty disability. Sgt. Jeff Poirier is also under consideration. Detention Officer Jill Rios has resigned. Ofc. Dylan Zehr recently broke his leg when he stepped into a manhole at the former school for the blind. She expressed her appreciation to Capt. Green, Capt. Yankowski, and Michelle Reddish who provided needed coverage during her ten day vacation. Capt. Green acted as a judge in the Ramadan celebration essay contest and Capt. Yankowski has worked diligently on coordinating necessary functions related to the beginning of the school year, including working with the crossing guards and keeping lines of communication open with Superintendent Yvonne Caamal Canul. She lamented that Sgt. Thornburg was unable to attend tonight. She is eager to have a dialog on training that includes the Board. The Chief announced that the fall "thank you" event for Neighborhood Watch coordinators will be held on November 15 at the Best Western on South Cedar Street and will include an address from Mayor Bernero. She also announced her recent trip to Washington, D.C. for the recognition of Sergeants Zolnai and Tran for their contribution to Operation Holiday Express which resulted in the arrest and conviction of participants in a major drug operation. Keynote speaker was U.S. Attorney General, Eric Holder. It was a great event and she"couldn't be prouder" of the two sergeants. Chief Szymanski also announced a recognition service for LPD held at the Tabernacle of David. A day which also included dedication of a multitude of backpacks full of school supplies for area kids going back to school. She informed the Board of an outage today at the new 911 Communications Center. The backup system allowed for continued service. The outage was found to be caused by a technician's error and the incident uncovered the need for corrections to be made to the system. The Chief announced the introduction of a bill in the State legislature to eliminate Michigan's seat belt requirement as well as the State's current Driver Responsibility fee. A discussion followed concerning the possible ramifications of the seat belt change. She announced a partnership between LPD and the Lansing Housing Commission which is resulting in a "full court press"on several neighborhoods. In answer to a question from the Board, the Chief remarked on regionalism. She noted that, while LPD and the City are always willing to dialog on working together with other law enforcement agencies, there is no talk of any agency takeovers. Commissioner Kowalk-Thompson commended the Chief for her participation in the September 11 memorial ceremony. HUMAN RELATIONS AND COMMUNITY SERVICES LIAISON Dr. Joan Jackson Johnson reported the departure of Judy Page from her Department. Judy has been a great asset and will be residing in Hawaii for a year. She updated the Board on this week's Project Community Connect being held at the SWOC on Friday. As many as 1,500 — 1,700 people are expected to avail themselves of services from 72 participating agencies. There will be bicycle giveaways, makeovers, and informational booths. Volunteers will include 300 MSU students as well as the MSU basketball and swim teams. Dr. Jackson Johnson announced that approximately 500 households were served at last Saturday's Board of Police Commissioners Meeting Minutes of September 18, 2012 Page 3 mobile food pantry. However, food distribution via the recently merged Lansing food bank programs is not going smoothly. The recent Ramadan dinner was a big success with outstanding essays entered from a variety of sources relative to hunger issues. She also reviewed last month's Spartan volunteer effort which served to spruce up cemeteries, public housing centers, the Boys and Girls Club and the SWOC. Teen Challenge is doing some work to complete efforts not finished. She also announced that, due to recent changes in the weather, area shelters are full. She informed the board on the recent death of a familiar homeless lady and announced her forthcoming participation in the October 14 CROP walk. FRATERNAL ORDER OF POLICE No representative present. UNFINISHED BUSINESS None. CORRESPONDENCE SENT AND RECEIVED Commissioner Farhat asked which officers were the comments concerning on pages eight, ten and eleven. Chief Szymanski will get back to her concerning page eight. She believes Officers Bokovoy and Nolen are those referred to on page ten and it is Sgt. Eichenberg on page eleven. Correspondence for the month of August was accepted and placed on file. DEPARTMENT REPORTS Commissioner Noordhoek requested an update on the filling of police officer vacancies and was informed by the Chief that there are currently four openings and she is working with the City's Chief Operating Officer, Chad Gamble, to establish the "critical needs" criteria necessary to fill them. A discussion followed concerning injured personnel, worker's compensation, and the requirements for injured personnel to return to full duty. Commissioner Noordhoek asked how LPD compares with other law enforcement agencies of the same size. He also asked about possible injury patterns and if a change in training may be necessary. He requested the Chief provide a summary of personnel on leave or light duty at the October meeting. She agreed to do so. Department reports for the month of August were accepted and placed on file. BOARD COMMITTEE REPORTS Gov't / Community Liaison Committee — Commissioner Kowalk-Thompson commented on the excellent and meaningful September 11 ceremony. Awards & Incentives Committee — Commissioner Noordhoek announced that the 2013 efforts will begin soon and confirmed that Sgt. Thornburg will be acting as staff liaison. Budget Committee— no report. Complaint Committee — Commissioner Farhat reported that this committee met on August 20 and expressed her appreciation to Bernard Brantley for his assistance. Commission Investigator report—Bernard Brantley had nothing further to report. Joan Jackson Johnson commended him for his efforts after a fire at Friendship Manor and noted he often goes "above and beyond" in his efforts. Board of Police Commissioners Meeting Minutes of September 18, 2012 Page 4 OTHER REPORTS Ad Hoc Committee on Board Policies and Rules — Commissioner Noordhoek reported that the committee's efforts are still a work in progress. COMMISSIONER'S COMMENTS Commissioner Carnegie — requested that, due to the upcoming Halloween holiday, LPD issue a statement of safety recommendations. Chief Szymanski noted that LPD encourages citizens to have an outdoor visible presence, suggesting they sit on porches. Commissioner Carnegie commented that that would foster good neighbor interaction and Commissioner Farhat related a story of a successful "safe house" in a neighborhood garage. Commissioner Carnegie also expressed his appreciation to local crossing guards, who he referred to as "unsung heroes" in need of our support. Commissioner Noordhoek—had no further comments. Commissioner Kolp—had no further comments. Commissioner Farhat — told the Board of a nice function in recognition of former City Councilmember Alfreda Schmidt. She expressed her appreciation to Joan Jackson Johnson for including the SWOC in the cleanup day, and to Sgt. Joe Brown for his help with the Neighborhood Watch Silver Bells parade float preparations. He came in and assisted even during his vacation. She also informed the Board of negative comments she is receiving recently related to the way people are treated by 911 operators. A discussion followed concerning problems at the Center which is no longer under the supervision of LPD. Commissioner Kowalk-Thompson agreed to draft a letter from the Board to the County expressing concerns. Jim DeLine will add the 911 Director and Deputy Director to the list of possible future education presentations. It was noted that, to be fair, we ask them to be prepared to discuss the above concerns. Commissioner Renfrew — updated the Board on his part time position as a school bus aide. He told of new CPR methods. He enjoys working with the "beautiful" kids and enjoys working for Kellie Dean. Commissioner Kowalk-Thompson — continues to be impressed with the LPD Detective Bureau and its ability to solve crimes on a timely basis. Chief Szymanski noted that, even on his last day before retirement, Detective Sergeant Bill Byrnes was bringing in suspects. OTHER BUSINESS/ DISCUSSION ITEMS None PUBLIC COMMENT None. ADJOURNMENT- Commissioner Kowalk-Thompson There being no further business to discuss, Commissioner Kowalk-Thompson adjourned the meeting at 6:56 p.m. BOARD OF POLICE COMMISSIONERS MEETING MINUTES TUESDAY, SEPTEMBER 18, 2012 MEMBERS PRESENT: OTHERS PRESENT: Commissioner Sandra Kowalk-Thompson, Chair Chief Teresa Szymanski Commissioner Patty Farhat Joan Jackson Johnson, Director of Human Commissioner Bob Noordhoek Relations and Community Services Commissioner Bill Renfrew Bernard Brantley, Commission Investigator Commissioner Clyde Carnegie Jim DeLine, Secretary Commissioner Jan Kolp MEMBERS OF THE PUBLIC/GUESTS: MEMBERS EXCUSED: None Commissioner Drew Macon MEMBERS ABSENT: Commissioner Maria Mejorado CALL TO ORDER—Commissioner Kowalk-Thompson After having established a quorum, Commissioner Kowalk-Thompson called the meeting to order at 5:33 p.m. and paused for a moment of silence in commemoration of a recently killed officer in Bloomfield Township. Commissioner Carnegie led those present in the Pledge of Allegiance. PUBLIC COMMENT-Agenda Items None. ADDITIONS TO THE AGENDA None. APPROVAL OF MINUTES - Commissioner Kowalk-Thompson The minutes of the regular meeting of August 21 were approved as presented. EDUCATION PRESENTATION The September presenter, LPD Training Sergeant, Sgt. Jim Thornburg, was unable to attend. ADMINISTRATIVE REPORT Chief Szymanski distributed decals and lapel pins utilizing the newest LPD logo as well as a new "exit checklist" to be initiated by the Department upon the resignation or retirement of an employee. She commented that the recent retirements of Ofc. Phil Nardone and Sgt. Bill Byrnes went well. They left"on a great note." It is extraordinary that combined, they served LPD for fifty years and took only two sick days Board of Police Commissioners Meeting Minutes of September 18, 2012 Page 2 during that time. In light of these retirements, Ofc. Charles Funk is being promoted to Sergeant, Ofc. Scott Polhemus is being place in one of the two CSI assignments, and Sgt. Chris Baldwin is being assigned to one of the two supervisory positions in the Detective Bureau. A discussion was held regarding retirement certificates from the Board and Jim DeLine will create them for Sgt. Byrnes and Ofc. Nardone. In other personnel news, the Chief announced that Ofc. Amy Riedel has "pensioned out" with a duty disability. Sgt. Jeff Poirier is also under consideration. Detention Officer Jill Rios has resigned. Ofc. Dylan Zehr recently broke his leg when he stepped into a manhole at the former school for the blind. She expressed her appreciation to Capt. Green, Capt. Yankowski, and Michelle Reddish who provided needed coverage during her ten day vacation. Capt. Green acted as a judge in the Ramadan celebration essay contest and Capt. Yankowski has worked diligently on coordinating necessary functions related to the beginning of the school year, including working with the crossing guards and keeping lines of communication open with Superintendent Yvonne Caamal Canul. She lamented that Sgt. Thornburg was unable to attend tonight. She is eager to have a dialog on training that includes the Board. The Chief announced that the fall "thank you" event for Neighborhood Watch coordinators will be held on November 15 at the Best Western on South Cedar Street and will include an address from Mayor Bernero. She also announced her recent trip to Washington, D.C. for the recognition of Sergeants Zolnai and Tran for their contribution to Operation Holiday Express which resulted in the arrest and conviction of participants in a major drug operation. Keynote speaker was U.S. Attorney General, Eric Holder. It was a great event and she"couldn't be prouder" of the two sergeants. Chief Szymanski also announced a recognition service for LPD held at the Tabernacle of David. A day which also included dedication of a multitude of backpacks full of school supplies for area kids going back to school. She informed the Board of an outage today at the new 911 Communications Center. The backup system allowed for continued service. The outage was found to be caused by a technician's error and the incident uncovered the need for corrections to be made to the system. The Chief announced the introduction of a bill in the State legislature to eliminate Michigan's seat belt requirement as well as the State's current Driver Responsibility fee. A discussion followed concerning the possible ramifications of the seat belt change. She announced a partnership between LPD and the Lansing Housing Commission which is resulting in a "full court press" on several neighborhoods. In answer to a question from the Board, the Chief remarked on regionalism. She noted that, while LPD and the City are always willing to dialog on working together with other law enforcement agencies, there is no talk of any agency takeovers. Commissioner Kowalk-Thompson commended the Chief for her participation in the September 11 memorial ceremony. HUMAN RELATIONS AND COMMUNITY SERVICES LIAISON Dr. Joan Jackson Johnson reported the departure of Judy Page from her Department. Judy has been a great asset and will be residing in Hawaii for a year. She updated the Board on this week's Project Community Connect being held at the SWOC on Friday. As many as 1,500 — 1,700 people are expected to avail themselves of services from 72 participating 'Board of Police Commissioners Meeting Minutes of September 18, 2012 Page 3 agencies. There will be bicycle giveaways, makeovers, and informational booths. Volunteers will include 300 MSU students as well as the MSU basketball and swim teams. Dr. Jackson Johnson announced that approximately 500 households were served at last Saturday's mobile food pantry. However, food distribution via the recently merged Lansing food bank programs is not going smoothly. The recent Ramadan dinner was a big success with outstanding essays entered from a variety of sources relative to hunger issues. She also reviewed last month's Spartan volunteer effort which served to spruce up cemeteries, public housing centers, the Boys and Girls Club and the SWOC. Teen Challenge is doing some work to complete efforts not finished. She also announced that, due to recent changes in the weather, area shelters are full. She informed the board on the recent death of a familiar homeless lady and announced her forthcoming participation in the October 14 CROP walk. FRATERNAL ORDER OF POLICE No representative present. UNFINISHED BUSINESS None. CORRESPONDENCE SENT AND RECEIVED Commissioner Farhat asked which officers were the comments concerning on pages eight, ten and eleven. Chief Szymanski will get back to her concerning page eight. She believes Officers Bokovoy and Nolen are those referred to on page ten and it is Sgt. Eichenberg on page eleven. Correspondence for the month of August was accepted and placed on file. DEPARTMENT REPORTS Commissioner Noordhoek requested an update on the filling of police officer vacancies and was informed by the Chief that there are currently four openings and she is working with the City's Chief Operating Officer, Chad Gamble, to establish the"critical needs" criteria necessary to fill them. A discussion followed concerning injured personnel, worker's compensation, and the requirements for injured personnel to return to full duty. Commissioner Noordhoek asked how LPD compares with other law enforcement agencies of the same size. He also asked about possible injury patterns and if a change in training may be necessary. He requested the Chief provide a summary of personnel on leave or light duty at the October meeting. She agreed to do so. Department reports for the month of August were accepted and placed on file. BOARD COMMITTEE REPORTS Gov't / Community Liaison Committee — Commissioner Kowalk-Thompson commented on the excellent and meaningful September 11 ceremony. Awards & Incentives Committee — Commissioner Noordhoek announced that the 2013 efforts will begin soon and confirmed that Sgt. Thornburg will be acting as staff liaison. Budget Committee—no report. Complaint Committee — Commissioner Farhat reported that this committee met on August 20 and 'Board of Police Commissioners Meeting Minutes of September 18, 2012 Page 4 expressed her appreciation to Bernard Brantley for his assistance. Commission Investigator report— Bernard Brantley had nothing further to report. Joan Jackson Johnson commended him for his efforts after a fire at Friendship Manor and noted he often goes "above and beyond" in his efforts. OTHER REPORTS Ad Hoc Committee on Board Policies and Rules — Commissioner Noordhoek reported that the committee's efforts are still a work in progress. COMMISSIONER'S COMMENTS Commissioner Carnegie — requested that, due to the upcoming Halloween holiday, LPD issue a statement of safety recommendations. Chief Szymanski noted that LPD encourages citizens to have an outdoor visible presence, suggesting they sit on porches. Commissioner Carnegie commented that that would foster good neighbor interaction and Commissioner Farhat related a story of a successful "safe house" in a neighborhood garage. Commissioner Carnegie also expressed his appreciation to local crossing guards, who he referred to as "unsung heroes" in need of our support. Commissioner Noorhoek— had no further comments. Commissioner Kolp— had no further comments. Commissioner Farhat — told the Board of a nice function in recognition of former City Councilmember Alfreda Schmidt. She expressed her appreciation to Joan Jackson Johnson for including the SWOC in the cleanup day, and to Sgt. Joe Brown for his help with the Neighborhood Watch Silver Bells parade float preparations. He came in and assisted even during his vacation. She also informed the Board of negative comments she is receiving recently related to the way people are treated by 911 operators. A discussion followed concerning problems at the Center which is no longer under the supervision of LPD. Commissioner Kowalk-Thompson agreed to draft a letter from the Board to the County expressing concerns. Jim DeLine will add the 911 Director and Deputy Director to the list of possible future education presentations. It was noted that, to be fair, we ask them to be prepared to discuss the above concerns. Commissioner Renfrew — updated the Board on his part time position as a school bus aide. He told of new CPR methods. He enjoys working with the "beautiful" kids and enjoys working for Kellie Dean. Commissioner Kowalk-Thompson — continues to be impressed with the LPD Detective Bureau and its ability to solve crimes on a timely basis. Chief Szymanski noted that, even on his last day before retirement, Detective Sergeant Bill Byrnes was bringing in suspects. OTHER BUSINESS/ DISCUSSION ITEMS None PUBLIC COMMENT None. ADJOURNMENT-Commissioner Kowalk-Thompson There being no further business to discuss, Commissioner Kowalk-Thompson adjourned the meeting at 6:56 p.m. BOARD OF POLICE COMMISSIONERS MEETING MINUTES TUESDAY, OCTOBER 16, 2012 C_% - MEMBERS PRESENT: OTHERS PRESENT: Commissioner Sandra Kowalk-Thompson, Chair Chief Teresa Szymanski Commissioner Patty Farhat Sgt. Jim Thornburg, Training Sergeant Commissioner Bob Noordhoek Joan Jackson Johnson, Director of Human. Commissioner Bill Renfrew Relations and Community Services Commissioner Maria Mejorado Bernard Brantley, Commission Investigator Jim DeLine, Secretary MEMBERS EXCUSED: Commissioner Drew Macon MEMBERS OF THE PUBLIC/GUESTS: Commissioner Jan Kolp None Commissioner Clyde Carnegie CALL TO ORDER—Commissioner Kowalk-Thompson After having established a quorum, Commissioner Kowalk-Thompson called the meeting to order at 5:32 p.m. Commissioner Noordhoek led those present in the Pledge of Allegiance. Without objection, Commissioner Kowalk-Thompson moved the Human Relations & Community Services report up on the agenda per a request from Dr. Joan Jackson Johnson. HUMAN RELATIONS AND COMMUNITY SERVICES LIAISON Dr. Joan Jackson Johnson reported on the recent Community Connect event involving approximately 1,700 participants and 500 volunteers including many Michigan State students. She discussed a problem of people being kicked out of shelters with no place else to go. This can be due to a need for detox, violations of a "no return for 60 day" rule, or even lack of sensitivity to certain behaviors. Shelters continue to be very full with some people coming from out of town to stay in them. Dr. Jackson Johnson reported that the September Mobile Food Pantry served 528 households and distributed approximately 38,000 pounds of food. She is still working with the merged food banks as they have stopped visiting for-profit senior housing centers. She discussed the "Keep the Babies Dry" program and announced that five families should be moving into homes before November in the One Church /One Family program. She served as the honorary chair for the local CROP Walk and recruited 19 walkers. Unfortunately, many counted on eating at Advent House that day, but no meals were reserved for them. Dr. Jackson Johnson led a discussion on the need to assist voters with disabilities. While many utilize the VOA as their resident address, there remains a problem of helping people to understand the ballot. City Clerk, Chris Swope, will open the SWOC as a polling site where assistance can be centralized. She also announced that she will be speaking at St. Casmir's later this month and she commended Bernard Brantley for the work that he does for HR&CS. Thanks to the Board for the cooperation they extend regarding this position. Board of Police Commissioners Meeting Minutes of October 16, 2012 Page 2 PUBLIC COMMENT-Agenda Items None. ADDITIONS TO THE AGENDA Jim DeLine distributed copies and, without objection, review of Administrative Procedure 200-2, Annual Report was added to the agenda for immediate discussion. REVIEW OF PROCEDURE Chief Szymanski noted changes in the procedure designed to update job titles and to provide necessary time windows for the report's completion. A motion was made and passed approving the revised Administrative Procedure 200-2, Annual Report. APPROVAL OF MINUTES -Commissioner Kowalk-Thompson A spelling correction to the minutes of September 18 was requested and Commissioner Mejorado reminded the secretary of a phone call requesting an excused absence. The minutes of the regular meeting of September 18 were approved as amended. EDUCATION PRESENTATION Chief Szymanski gave a brief outline of Sgt. Jim Thornburg's background including his experience as an MP trainer. She introduced him as "a great leader and a good friend." Sgt. Thornburg discussed the challenges of the Training Sergeant assignment, including a reduced State distributed training budget base on tickets written. He noted many training opportunities including the Milo System which is a virtual reality training exercise with "shoot / no shoot" scenarios. He offered to let Board members participate and noted that the best time to schedule would be after the first of the year. In a discussion with Board members, Sgt. Thornburg explained how LPD utilizes "train the trainer" and acts as host to neighboring law enforcement agencies as a mechanism to give LPD free slots at registration. Training hosted by LPD includes PPCT, Taser, bikes and Cutting Edge. They are held at various locations. We are looking to bring law enforcement training in social media to the area yet this year. Sgt. Thornburg further explained the MCOLES fund which can be used for registrations, books and materials, and even travel. Chief Szymanski noted that our excellent relationship with both MSP and Ingham County, allow for many reciprocal training opportunities. Commissioner Noordhoek noted that, as a member of MMRA, there may be some risk management training grants available which would be applicable to law enforcement. Sgt. Thornburg noted that the traditional FTO program will be transitioned into problem based learning and is being retitled, "PTO." He also noted that he will be coordinating the annual awards program with the Board's Awards Committee and looks forward to working with them. The Chief mentioned that Sgt. Thornburg also coordinates the Department's annual training to officers which this year will include sessions run by Lt. Southworth and by Refugee Services. In a discussion of the monthly training report, Sgt. Thornburg agreed to be more detailed when reporting training activity. ADMINISTRATIVE REPORT Chief Szymanski reported on "hot dog diplomacy" held in conjunction with the Lansing Housing Commission. The successful events included the introduction of Neighborhood Watch and the distribution Board of Police Commissioners Meeting Minutes of October 16, 2012 Page 3 of useful items including toilet paper and detergent. She also announced that Ofc. Catrina Cook would be assuming the CPO position for the Old Everett neighborhood and that Ofc. Charles Funk has been promoted to the rank of Sergeant. Since the last Board meeting, the Chief has attended the LPD retiree dinner and, along with several officers, helped at the Community Connect event. On behalf of the HOPE Scholarship program, she accepted a check for$5,000 from BWL based on their Chili Cook-Off event. The Chief noted recent RAID training attended by 40 women and Lt. Ballor's participation in a recent domestic violence candlelight event. It was good to see Lt. Garcia honored at the Cesar Chevez event. She appreciated Commissioners Mejorado and Macon being in attendance. The Chief was also in attendance at the NAACP dinner. Chief Szymanski is pleased that the monthly meetings between LPD staff and the school district are continuing. She noted that the following sergeants are attending first line supervisory training: Michelle Spoelma, David Sileo, Jim Thornburg, Rob Backus and Ellery Sosebee. Congrats and thanks to Lt. Judy Horning on the successful acquisition of a new Byrne grant to fund our part time crime analyst and other resources to focus on hot spot traffic areas. She had a good time at the Boys and Girls Club Burger and Steak dinner seated with young people. She also attended Polaski Days. She noted that staff is working on strategic planning with Kim Lawrence from Michigan State and that Lt. Southworth is reviewing differing patrol staffing alternatives. In response to a request from Commissioner Noordhoek, the Chief noted that we presently employ 14 sworn officers who are on less than full duty — nine are on light duty, one on military leave and four off work. Commissioner Noordhoek asked if this information could be in the Chief's verbal report each month and he was assured it could be. In other personnel matters, the Chief announced that Sgt. Brian Ellis has returned to patrol and Sgt. Rob Backus is in Internal Affairs. Tomorrow, she will be introducing Ofc. Rick Thomas as the new CPO in the neighborhood including Summerplace Apartments. FRATERNAL ORDER OF POLICE No representative present. UNFINISHED BUSINESS None. CORRESPONDENCE SENT AND RECEIVED Commissioner Farhat commended the Baker / Donora Neighborhood Watch efforts and Ofc. Whitsitt's diligence noted in the correspondence on pages 7—7A. She credited Betty Draher and Ofc. Brian Whitsitt for the neighborhood's turnaround. Correspondence for the month of September was accepted and placed on file. DEPARTMENT REPORTS Commissioner Kowalk-Thompson noted some conflicting figures in the Detention report and requested that the report be more concise. Chief Szymanski said she would work with the Detention Lieutenant to devise a new report. Department reports for the month of August were accepted and placed on file. BOARD COMMITTEE REPORTS Gov't/Community Liaison Committee—Commissioner Kowalk-Thompson commented on how well Board of Police Commissioners Meeting Minutes of October 16, 2012 Page 4 Board members do at being represented at retirement gatherings and other events. She promised to begin coordinating a joint event with City Council. Awards & Incentives Committee — Commissioner Noordhoek will be meeting with Sgt. Thornburg in November to begin plans for the 2013 ceremony. Budget Committee— no report. Complaint Committee — Commissioner Farhat reported that this committee will meet on October 24 and will meet on a monthly basis for the foreseeable future. Commission Investigator report—Bernard Brantley had nothing further to report. Commissioner Kowalk- Thompson commended him for his work and Commissioner Farhat noted his assistance on varied projects even when it means adjusting his schedule. OTHER REPORTS Ad Hoc Committee on Board Policies and Rules — Without objection, it was agreed that this committee would be omitted from the monthly agenda until it returns to be active. COMMISSIONER'S COMMENTS Commissioner Mejorado—is coming along very well. Commissioner Renfrew—had no further comments. Commissioner Noordhoek—had no further comments. Commissioner Farhat— expressed her appreciation to the Mayor, Chief Szymanski, Capt. Yankowski and Ofc. Theresa Mironiuk for their support at the Neighborhood Watch City-Wide Coordinators meeting. A total of 74 people were in attendance on the topic of 911 communications. Gier Center provided for a nice event. She also announced the Neighborhood Watch Coordinators thank-you event hosted by Mayor Bernero to be held November 15 at the Best Western on Long Boulevard. Board members are welcome to attend. Commissioner Kowalk-Thompson —expressed her appreciation to the Mayor, Chief Szymanski and Capt. Green for attending the burger and steak event for the Boys and Girls Club. Joining them 64 were kids! OTHER BUSINESS/ DISCUSSION ITEMS None PUBLIC COMMENT None. ADJOURNMENT- Commissioner Kowalk-Thompson There being no further business to discuss, Commissioner Kowalk-Thompson adjourned the meeting at 6:40 p.m. BOARD OF POLICE COMMISSIONERS MEETING MINUTES TUESDAY, OCTOBER 16, 2012 MEMBERS PRESENT: OTHERS PRESENT: Commissioner Sandra Kowalk-Thompson, Chair Chief Teresa Szymanski Commissioner Patty Farhat Sgt. Jim Thornburg, Training Sergeant Commissioner Bob Noordhoek Joan Jackson Johnson, Director of Human Commissioner Bill Renfrew Relations and Community Services Commissioner Maria Mejorado Bernard Brantley, Commission Investigator Jim DeLine, Secretary MEMBERS EXCUSED: Commissioner Drew Macon MEMBERS OF THE PUBLIC/GUESTS: Commissioner Jan Kolp None Commissioner Clyde Carnegie CALL TO ORDER—Commissioner Kowalk-Thompson After having established a quorum, Commissioner Kowalk-Thompson called the meeting to order at 5:32 p.m. Commissioner Noordhoek led those present in the Pledge of Allegiance. Without objection, Commissioner Kowalk-Thompson moved the Human Relations & Community Services report up on the agenda per a request from Dr. Joan Jackson Johnson. HUMAN RELATIONS AND COMMUNITY SERVICES LIAISON Dr. Joan Jackson Johnson reported on the recent Community Connect event involving approximately 1,700 participants and 500 volunteers including many Michigan State students. She discussed a problem of people being kicked out of shelters with no place else to go. This can be due to a need for detox, violations of a "no return for 60 day" rule, or even lack of sensitivity to certain behaviors. Shelters continue to be very full with some people coming from out of town to stay in them. Dr. Jackson Johnson reported that the September Mobile Food Pantry served 528 households and distributed approximately 38,000 pounds of food. She is still working with the merged food banks as they have stopped visiting for-profit senior housing centers. She discussed the "Keep the Babies Dry" program and announced that five families should be moving into homes before November in the One Church /One Family program. She served as the honorary chair for the local CROP Walk and recruited 19 walkers. Unfortunately, many counted on eating at Advent House that day, but no meals were reserved for them. Dr. Jackson Johnson led a discussion on the need to assist voters with disabilities. While many utilize the VOA as their resident address, there remains a problem of helping people to understand the ballot. City Clerk, Chris Swope, will open the SWOC as a polling site where assistance can be centralized. She also announced that she will be speaking at St. Casmir's later this month and she commended Bernard Brantley for the work that he does for HR&CS. Thanks to the Board for the cooperation they extend regarding this position. Board of Police Commissioners Meeting Minutes of October 16, 2012 Page 2 PUBLIC COMMENT-Agenda Items None. ADDITIONS TO THE AGENDA Jim DeLine distributed copies and, without objection, review of Administrative Procedure 200-2, Annual Report was added to the agenda for immediate discussion. REVIEW OF PROCEDURE Chief Szymanski noted changes in the procedure designed to update job titles and to provide necessary time windows for the report's completion. A motion was made and passed approving the revised Administrative Procedure 200-2, Annual Report. APPROVAL OF MINUTES - Commissioner Kowalk-Thompson A spelling correction to the minutes of September 18 was requested and Commissioner Mejorado reminded the secretary of a phone call requesting an excused absence. The minutes of the regular meeting of September 18 were approved as amended. EDUCATION PRESENTATION Chief Szymanski gave a brief outline of Sgt. Jim Thornburg's background including his experience as an MP trainer. She introduced him as "a great leader and a good friend." Sgt. Thornburg discussed the challenges of the Training Sergeant assignment, including a reduced State distributed training budget base on tickets written. He noted many training opportunities including the Milo System which is a virtual reality training exercise with "shoot / no shoot" scenarios. He offered to let Board members participate and noted that the best time to schedule would be after the first of the year. In a discussion with Board members, Sgt. Thornburg explained how LPD utilizes "train the trainer" and acts as host to neighboring law enforcement agencies as a mechanism to give LPD free slots at registration. Training hosted by LPD includes PPCT, Taser, bikes and Cutting Edge. They are held at various locations. We are looking to bring law enforcement training in social media to the area yet this year. Sgt. Thornburg further explained the MCOLES fund which can be used for registrations, books and materials, and even travel. Chief Szymanski noted that our excellent relationship with both MSP and Ingham County, allow for many reciprocal training opportunities. Commissioner Noordhoek noted that, as a member of MMRA, there may be some risk management training grants available which would be applicable to law enforcement. Sgt. Thornburg noted that the traditional FTO program will be transitioned into problem based learning and is being retitled, "PTO." He also noted that he will be coordinating the annual awards program with the Board's Awards Committee and looks forward to working with them. The Chief mentioned that Sgt. Thornburg also coordinates the Department's annual training to officers which this year will include sessions run by Lt. Southworth and by Refugee Services. In a discussion of the monthly training report, Sgt. Thornburg agreed to be more detailed when reporting training activity. ADMINISTRATIVE REPORT Chief Szymanski reported on "hot dog diplomacy" held in conjunction with the Lansing Housing Commission. The successful events included the introduction of Neighborhood Watch and the distribution Board of Police Commissioners Meeting Minutes of October 16, 2012 Page 3 of useful items including toilet paper and detergent. She also announced that Ofc. Catrina Cook would be assuming the CPO position for the Old Everett neighborhood and that Ofc. Charles Funk has been promoted to the rank of Sergeant. Since the last Board meeting, the Chief has attended the LPD retiree dinner and, along with several officers, helped at the Community Connect event. On behalf of the HOPE Scholarship program, she accepted a check for$5,000 from BWL based on their Chili Cook-Off event. The Chief noted recent RAD training attended by 40 women and Lt. Bailor's participation in a recent domestic violence candlelight event. It was good to see Lt. Garcia honored at the Cesar Chevez event. She appreciated Commissioners Mejorado and Macon being in attendance. The Chief was also in attendance at the NAACP dinner. Chief Szymanski is pleased that the monthly meetings between LPD staff and the school district are continuing. She noted that the following sergeants are attending first line supervisory training: Michelle Spoelma, David Sileo, Jim Thornburg, Rob Backus and Ellery Sosebee. Congrats and thanks to Lt. Judy Horning on the successful acquisition of a new Byrne grant to fund our part time crime analyst and other resources to focus on hot spot traffic areas. She had a good time at the Boys and Girls Club Burger and Steak dinner seated with young people. She also attended Polaski Days. She noted that staff is working on strategic planning with Kim Lawrence from Michigan State and that Lt. Southworth is reviewing differing patrol staffing alternatives. In response to a request from Commissioner Noordhoek, the Chief noted that we presently employ 14 sworn officers who are on less than full duty— nine are on light duty, one on military leave and four off work. Commissioner Noordhoek asked if this information could be in the Chief's verbal report each month and he was assured it could be. In other personnel matters, the Chief announced that Sgt. Brian Ellis has returned to patrol and Sgt. Rob Backus is in Internal Affairs. Tomorrow, she will be introducing Ofc. Rick Thomas as the new CPO in the neighborhood including Summerplace Apartments. FRATERNAL ORDER OF POLICE No representative present. UNFINISHED BUSINESS None. CORRESPONDENCE SENT AND RECEIVED Commissioner Farhat commended the Baker / Donora Neighborhood Watch efforts and Ofc. Whitsitt's diligence noted in the correspondence on pages 7—7A. She credited Betty Draher and Ofc. Brian Whitsitt for the neighborhood's turnaround. Correspondence for the month of September was accepted and placed on file. DEPARTMENT REPORTS Commissioner Kowalk-Thompson noted some conflicting figures in the Detention report and requested that the report be more concise. Chief Szymanski said she would work with the Detention Lieutenant to devise a new report. Department reports for the month of August were accepted and placed on file. BOARD COMMITTEE REPORTS Gov't/Community Liaison Committee—Commissioner Kowalk-Thompson commented on how well Board of Police Commissioners Meeting Minutes of October 16, 2012 Page 4 Board members do at being represented at retirement gatherings and other events. She promised to begin coordinating a joint event with City Council. Awards & Incentives Committee — Commissioner Noordhoek will be meeting with Sgt. Thornburg in November to begin plans for the 2013 ceremony. Budget Committee—no report. Complaint Committee — Commissioner Farhat reported that this committee will meet on October 24 and will meet on a monthly basis for the foreseeable future. Commission Investigator report—Bernard Brantley had nothing further to report. Commissioner Kowalk- Thompson commended him for his work and Commissioner Farhat noted his assistance on varied projects even when it means adjusting his schedule. OTHER REPORTS Ad Hoc Committee on Board Policies and Rules — Without objection, it was agreed that this committee would be omitted from the monthly agenda until it returns to be active. COMMISSIONER'S COMMENTS Commissioner Mejorado—is coming along very well. Commissioner Renfrew—had no further comments. Commissioner Noordhoek— had no further comments. Commissioner Farhat—expressed her appreciation to the Mayor, Chief Szymanski, Capt. Yankowski and Ofc. Theresa Mironiuk for their support at the Neighborhood Watch City-Wide Coordinators meeting. A total of 74 people were in attendance on the topic of 911 communications. Gier Center provided for a nice event. She also announced the Neighborhood Watch Coordinators thank-you event hosted by Mayor Bernero to be held November 15 at the Best Western on Long Boulevard. Board members are welcome to attend. Commissioner Kowalk-Thompson—expressed her appreciation to the Mayor, Chief Szymanski and Capt. Green for attending the burger and steak event for the Boys and Girls Club. Joining them 64 were kids! OTHER BUSINESS I DISCUSSION ITEMS None PUBLIC COMMENT None. ADJOURNMENT- Commissioner Kowalk-Thompson There being no further business to discuss, Commissioner Kowalk-Thompson adjourned the meeting at 6:40 p.m. BOARD OF POLICE COMMISSIONERS MEETING MINUTES TUESDAY, NOVEMBER 20,2012 MEMBERS PRESENT: OTHERS PRESENT: Commissioner Sandra Kowalk-Thompson, Chair Chief Teresa Szymanski Commissioner Patty Farhat Joan Jackson Johnson, Director of Human Commissioner Bill Renfrew Relations and Community Services Commissioner Jan Kolp Bernard Brantley, Commission Investigator Commissioner Clyde Carnegie Jim DeLine, Secretary Commissioner Maria Mejorado MEMBERS OF THE PUBLIC/GUESTS: MEMBERS EXCUSED: None Commissioner Drew Macon Commissioner Bob Noordhoek r-- ri CALL TO ORDER—Commissioner Kowalk-Thompson rr� c-) (71 ° n After having established a quorum, Commissioner Kowalk-Thompson called the meeting to outer at 5:3Q p.m. Commissioner Mejorado led those present in the Pledge of Allegiance. ' PUBLIC COMMENT-Agenda Items r�; w None. ADDITIONS TO THE AGENDA None. APPROVAL OF MINUTES -Commissioner Kowalk-Thompson The minutes of the regular meeting of October 16 were approved as presented and placed on file. EDUCATION PRESENTATION Board members had been issued a document of LPD / Law Enforcement Terms and Acronyms and the Education Presentation consisted of a discussion of the items on the list. Chief Szymanski was asked if the document could be made available to organizations in which members of the Board were members. She promised to give that some thought and provide a response soon. The discussion included the possibility of several definitions to the term, "panhandling" and the Chief promised to explore whether the several forms of panhandling had different applicable legal terms. Jim DeLine was asked to update the document with a new definition of "probable cause" supplied to him. He will also make the document available in MicroSoft Word for those members of the Board wishing to customize it. ADMINISTRATIVE REPORT Chief Szymanski reported on recent events in which she participated including Trick or Treat on the Square. Many officers were also a part of this successful event. She also participated in the Pastor's Board of Police Commissioners Meeting Minutes of November 20,2012 Page 2 Summit at Harry Hill and the CrimeStopper's breakfast, which she labeled "awesome" and was the subject of a letter of correspondence from Major Joel Maatman in the board packet. It is estimated that 115,000 people attended last week's Silver Bells in the City, a fantastic event with terrific weather. Officers were a warm and welcoming part of the success of this annual event. The Chief expressed her appreciation to Commissioner Patty Farhat for her contributions to the successful Mayor's Thank You Breakfast held for Neighborhood Watch and other volunteers. It was hosted by Evan Pinsonnault, who did a very good job. She announced that her staff continues doing strategic planning with Kim Lawrence from MSU and that the 911 Advisory Board is back on board and is making good progress. Chief Szymanski informed the Board that there are currently 8 officers on light duty, 1 on military leave and 3 on other types of leave. She announced the annual Shop with a Cop event is being coordinated this year by Det. Michelle Bryant and Capt. Yankowski is working to make the Old Newsboys sales event successful. The Chief noted that she will attend the funeral today of retired Sergeant Tom Bolan. Commissioner Kowalk-Thompson also commented that she and the Chief attended the funeral service for Chief Kay Hoffman's spouse. HUMAN RELATIONS AND COMMUNITY SERVICES LIAISON Dr. Joan Jackson Johnson reported on last Saturday's mobile food pantry held at South Church of the Nazarene. People are now arriving as early as 11:00 p.m. the night before. She is considering requesting LPD assistance to force people to disperse who come that early. This month, 570 households were there for food assistance. Helping to accommodate them were Bernard Brantley and family, kids doing court ordered community service, women from the UAW and MSU volunteers. The demand for turkeys was high. It was a long day. A 40 pound turkey is being prepared for the Advent House. Dinner also includes an education presentation, this month discussing cancer. Dr. Jackson Johnson also discussed transportation supplied by the City Rescue Mission, preparations being made to assist this winter in times of bad weather, the recent closing of a wing of a south side hotel, and the wrap-up work being done on the MSU volunteer day. She expressed her appreciation to LPD, LFD and the Mayor for assisting in the St. Thomas Adopt-A- Family program. The program involved several successful deliveries. She briefed the Board on the voter assistance program, acknowledging the many partners who helped in the effort. City Clerk, Chris Swope, was a tremendous help. The effort gave many voters a sense of pride and she heard quite a bit of positive feedback. Dr. Jackson Johnson expressed her appreciation to the Board for their flexibility in Bernard Brantley's position. He is very helpful and is flexible in his assistance to HR&CS. Commissioner Farhat asked if Dr. Jackson Johnson was making progress in overcoming some issues at St. Vincent's and offered to suggest some contacts who may be useful in that regard. FRATERNAL ORDER OF POLICE No representative present. UNFINISHED BUSINESS Board of Police Commissioners Meeting Minutes of November 20, 2012 Page 3 None. CORRESPONDENCE SENT AND RECEIVED Commissioner Farhat felt the letter from Major Maatman was "awesome" and Commissioner Kowalk- Thompson was appreciative of the email from Capt. Yankowski which included a summary of the DDACTS results. Correspondence for the month of October was accepted and placed on file. DEPARTMENT REPORTS Board members appreciated the formats now being used for Investigations, Training and Detention. Department reports for the month of October were accepted and placed on file. BOARD COMMITTEE REPORTS Gov't / Community Liaison Committee — Commissioner Kowalk-Thompson reported that she will move forward with efforts to meet with City Council and perhaps the Board of Fire Commissioners. Awards & Incentives Committee— Commissioner Farhat reported for Commissioner Noordhoek that plans are to meet with Sgt. Thornburg soon. Budget Committee— no report. Complaint Committee— Commissioner Farhat reported that this committee has met and looks forward to working with Sgt. Rob Backus, new to the Internal Affairs Unit. Commission Investigator report— Bernard Brantley had nothing further to report. OTHER REPORTS None. COMMISSIONER'S COMMENTS Commissioner Kolp — expressed her appreciation to the Board for the cards and calls during her recent procedure and recovery. Even your children can suddenly have a health problem. Commissioner Mejorado — wished everyone a Happy Holiday season. She is leaving for Texas and will return in March. Commissioner Renfrew—led a discussion on traffic problems he witnessed ... caused by a turkey! Commissioner Farhat— expressed her appreciation to the Chief and the Mayor for their presence at the volunteer thank you event. It was lovely. She also expressed her appreciation to Ofc. Bryan Curtis and to Ofc. Teresa Mironuik for their assistance in the Neighborhood Watch Silver Bells float. Commissioner Kowalk-Thompson—wishes all a Happy Thanksgiving. OTHER BUSINESS/DISCUSSION ITEMS None. PUBLIC COMMENT None. Board of Police Commissioners Meeting Minutes of November 20, 2012 Page 4 ADJOURNMENT-Commissioner Kowalk-Thompson There being no further business to discuss, Commissioner Kowalk-Thompson adjourned the meeting at 6:16 p.m. BOARD OF POLICE COMMISSIONERS MEETING MINUTES TUESDAY, NOVEMBER 20, 2012 MEMBERS PRESENT: OTHERS PRESENT: Commissioner Sandra Kowalk-Thompson, Chair Chief Teresa Szymanski Commissioner Patty Farhat Joan Jackson Johnson, Director of Human Commissioner Bill Renfrew Relations and Community Services Commissioner Jan Kolp Bernard Brantley, Commission Investigator Commissioner Clyde Carnegie Jim DeLine, Secretary Commissioner Maria Mejorado MEMBERS OF THE PUBLIC /GUESTS: MEMBERS EXCUSED: None Commissioner Drew Macon Commissioner Bob Noordhoek CALL TO ORDER—Commissioner Kowalk-Thompson After having established a quorum, Commissioner Kowalk-Thompson called the meeting to order at 5:30 p.m. Commissioner Mejorado led those present in the Pledge of Allegiance. PUBLIC COMMENT-Agenda Items None. ADDITIONS TO THE AGENDA i- None. APPROVAL OF MINUTES - Commissioner Kowalk-Thompson The minutes of the regular meeting of October 16 were approved as presented and placed on file. EDUCATION PRESENTATION Board members had been issued a document of LPD / Law Enforcement Terms and Acronyms and the Education Presentation consisted of a discussion of the items on the list. Chief Szymanski was asked if the document could be made available to organizations in which members of the Board were members. She promised to give that some thought and provide a response soon. The discussion included the possibility of several definitions to the term, "panhandling" and the Chief promised to explore whether the several forms of panhandling had different applicable legal terms. Jim DeLine was asked to update the document with a new definition of "probable cause" supplied to him. He will also make the document available in Microsoft Word for those members of the Board wishing to customize it. ADMINISTRATIVE REPORT Chief Szymanski reported on recent events in which she participated including Trick or Treat on the Square. Many officers were also a part of this successful event. She also participated in the Pastor's Board of Police Commissioners Meeting Minutes of November 20, 2012 Page 2 Summit at Harry Hill and the CrimeStopper's breakfast, which she labeled "awesome" and was the subject of a letter of correspondence from Major Joel Maatman in the board packet. It is estimated that 115,000 people attended last week's Silver Bells in the City, a fantastic event with terrific weather. Officers were a warm and welcoming part of the success of this annual event. The Chief expressed her appreciation to Commissioner Patty Farhat for her contributions to the successful Mayor's Thank You Breakfast held for Neighborhood Watch and other volunteers. It was hosted by Evan Pinsonnault, who did a very good job. She announced that her staff continues doing strategic planning with Kim Lawrence from MSU and that the 911 Advisory Board is back on board and is making good progress. Chief Szymanski informed the Board that there are currently 8 officers on light duty, 1 on military leave and 3 on other types of leave. She announced the annual Shop with a Cop event is being coordinated this year by Det. Michelle Bryant and Capt. Yankowski is working to make the Old Newsboys sales event successful. The Chief noted that she will attend the funeral today of retired Sergeant Tom Bolan. Commissioner Kowalk-Thompson also commented that she and the Chief attended the funeral service for Chief Kay Hoffman's spouse. HUMAN RELATIONS AND COMMUNITY SERVICES LIAISON Dr. Joan Jackson Johnson reported on last Saturday's mobile food pantry held at South Church of the Nazarene. People are now arriving as early as 11:00 p.m. the night before. She is considering requesting LPD assistance to force people to disperse who come that early. This month, 570 households were there for food assistance. Helping to accommodate them were Bernard Brantley and family, kids doing court ordered community service, women from the UAW and MSU volunteers. The demand for turkeys was high. It was a long day. A 40 pound turkey is being prepared for the Advent House. Dinner also includes an education presentation, this month discussing cancer. Dr. Jackson Johnson also discussed transportation supplied by the City Rescue Mission, preparations being made to assist this winter in times of bad weather, the recent closing of a wing of a south side hotel, and the wrap-up work being done on the MSU volunteer day. She expressed her appreciation to LPD, LFD and the Mayor for assisting in the St. Thomas Adopt-A- Family program. The program involved several successful deliveries. She briefed the Board on the voter assistance program, acknowledging the many partners who helped in the effort. City Clerk, Chris Swope, was a tremendous help. The effort gave many voters a sense of pride and she heard quite a bit of positive feedback. Dr. Jackson Johnson expressed her appreciation to the Board for their flexibility in Bernard Brantley's position. He is very helpful and is flexible in his assistance to HR&CS. Commissioner Farhat asked if Dr. Jackson Johnson was making progress in overcoming some issues at St. Vincent's and offered to suggest some contacts who may be useful in that regard. FRATERNAL ORDER OF POLICE No representative present. UNFINISHED BUSINESS Board of Police Commissioners Meeting Minutes of November 20, 2012 Page 3 None. CORRESPONDENCE SENT AND RECEIVED Commissioner Farhat felt the letter from Major Maatman was "awesome" and Commissioner Kowalk- Thompson was appreciative of the email from Capt. Yankowski which included a summary of the DDACTS results. Correspondence for the month of October was accepted and placed on file. DEPARTMENT REPORTS Board members appreciated the formats now being used for Investigations, Training and Detention. Department reports for the month of October were accepted and placed on file. BOARD COMMITTEE REPORTS Gov't / Community Liaison Committee — Commissioner Kowalk-Thompson reported that she will move forward with efforts to meet with City Council and perhaps the Board of Fire Commissioners. Awards & Incentives Committee—Commissioner Farhat reported for Commissioner Noordhoek that plans are to meet with Sgt. Thornburg soon. Budget Committee— no report. Complaint Committee — Commissioner Farhat reported that this committee has met and looks forward to working with Sgt. Rob Backus, new to the Internal Affairs Unit. Commission Investigator report— Bernard Brantley had nothing further to report. OTHER REPORTS None. COMMISSIONER'S COMMENTS Commissioner Kolp — expressed her appreciation to the Board for the cards and calls during her recent procedure and recovery. Even your children can suddenly have a health problem. Commissioner Mejorado — wished everyone a Happy Holiday season. She is leaving for Texas and will return in March. Commissioner Renfrew—led a discussion on traffic problems he witnessed ... caused by a turkey! Commissioner Farhat — expressed her appreciation to the Chief and the Mayor for their presence at the volunteer thank you event. It was lovely. She also expressed her appreciation to Ofc. Bryan Curtis and to Ofc. Teresa Mironuik for their assistance in the Neighborhood Watch Silver Bells float. Commissioner Kowalk-Thompson—wishes all a Happy Thanksgiving. OTHER BUSINESS/ DISCUSSION ITEMS None. PUBLIC COMMENT None. Board of Police Commissioners Meeting Minutes of November 20, 2012 Page 4 ADJOURNMENT- Commissioner Kowalk-Thompson There being no further business to discuss, Commissioner Kowalk-Thompson adjourned the meeting at 6:16 p.m. BOARD OF POLICE COMMISSIONERS MEETING MINUTES TUESDAY, DECEMBER 18,2012 MEMBERS PRESENT: OTHERS PRESENT: Commissioner Sandra Kowalk-Thompson, Chair Chief Teresa Szymanski Commissioner Patty Farhat Det. Elizabeth Reust Commissioner Drew Macon Bernard Brantley, Commission Investigator Commissioner Bob Noordhoek Jim DeLine, Secretary Commissioner Bill Renfrew Commissioner Jan Kolp MEMBERS OF THE PUBLIC/GUESTS: Commissioner Clyde Carnegie Erin Reust MEMBERS EXCUSED: Commissioner Maria Mejorado ` r CALL TO ORDER—Commissioner Kowalk-Thompson After having established a quorum, Commissioner Kowalk-Thompson called the meeting to orqer :30 p.m. She led the Board in a moment of silence for the victims of a shooting in Newtown, CoatectictR, for two officers killed in the line of duty in Topeka, Kansas, and for an officer killed in an accident m E1-Paso, Texas. Commissioner Macon led those present in the Pledge of Allegiance. PUBLIC COMMENT-Agenda Items None. ADDITIONS TO THE AGENDA None. APPROVAL OF MINUTES -Commissioner Kowalk-Thompson The minutes of the regular meeting of November 20 were approved as presented and placed on file. EDUCATION PRESENTATION Detective Elizabeth Reust of the Crimes Against Children Unit of the LPD Detective Bureau, gave information about the unit and the types of crimes assigned to them. She discussed a children's assessment center currently housed at the Sparrow Health System St. Lawrence campus. It is utilized on a county-wide basis and will soon be moving to a location at Pennsylvania Avenue and Mt. Hope Avenue. She is hoping that they will be able to achieve accreditation which will bring in more funding. The center is a place where witnesses and victims can be interviewed with all necessary parties and videotaping available. In this way, the young people can be interviewed only once. Chief Szymanski commended Det. Reust for her skills in forensic interviewing. Commissioner Noordhoek asked if it is beneficial having the Detective Bureau and the Patrol Division housed in the same facility and Det. Reust enthusiastically agreed that it was. Board of Police Commissioners Meeting Minutes of December 18,2012 Page 2 ADMINISTRATIVE REPORT Chief Szymanski reported on the recent retirement of Special Operations Secretary, Dawn Hugnagel. Randy Davis has transferred out to SOS to fill in until the position can be filled. The Chief also announced the disability retirement of Sgt. Jeff Poirier and congratulated Jim DeLine on a recent award he received from the Tri-County Metro Narcotics Unit in recognition of the support he has given the unit over the years. She commented on the annual Keystone Kops luncheon which she attended on December 3. This is a great event and this year the turnout was good. She noted that former Chief Richard Gleason recently underwent surgery to have a stint installed in his heart. The Chief also reported that the annual Old Newsboys fundraiser was very successful raising over $150,000. Capt. Yankowski and Commissioner Renfrew both helped with the event. Commissioner Renfrew commended those who support the Old Newsboys efforts. "This community is something else." In response to a question from Commissioner Farhat, he reported that shoes and other related items are purchased using vouchers by young people referred to the organization by school caseworkers. Chief Szymanski commended Commissioner Farhat for her work on the Mayor's Thank You event. She also reported on her participation in a panel for the LCC Police Academy. There were 14 graduates in this class. The Chief noted this year's successful Shop with a Cop event which matched 102 area officers with children for a holiday shopping trip. LPD Detective Michelle Bryant and East Lansing Police employee Heidi Snow coordinated with a local WalMart store. Another event was held the following day at Target for ten children coordinated by LPD Lt. Cherie Ballor. The Chief announced her participation in a press conference in support of Kelsey's Law which, when it goes into effect, will prohibit sixteen and seventeen year old drivers from using cell phones while driving. She reported on new DDACTS efforts at Holmes and Pleasant Grove and she reported on five raids conducted by LPD and the ATF earlier in the day. Approximately $13,000 plus guns and narcotics were confiscated. Last week, LPD's Special Operations Section, in conjunction with the Attorney General's office and Blue Cross / Blue Shield served 12 warrants related to prescription fraud. Commissioner Macon commended SOS for their thoroughness and professionalism. Chief Szymanski reported on officers working at less than full duty, reporting two officers on FMLA, two officers on sick leave, one officer on military leave and five officers on light duty. She announced another Gun Buy Back program, which will be considered the second annual one. The Mayor is currently conducting an effort to raise funds and the program will be initiated in February. In the news today, the Michigan State Police is asking the public for its help in providing information on a 2001 homicide occurring at the Potter Park Zoo. The Chief announced that budget talks will pick up over the next few weeks with ideas being requested. The City's revenues continue to fall short of expected expenses with a resulting deficit of $10 million anticipated for Fiscal Year 2014. She also announced that the LPD Legal Advisor position is being filled using different parameters, Tristan Eagon will be on contract working part time without benefits. She will attend the January Board meeting. She reminded the Board that LPD administration will host a holiday luncheon tomorrow from 11:30 a.m. to 1:30 p.m. and they are all invited. She commended LPD officers and staff for their work during the recent "Right to Work" protest. All involved parties were very passionate and the situation could have been a volatile one. Law enforcement was well prepared and all agencies worked well together. The Chief distributed the annual LPD Report Card which is a document required by the Mayor. Adjustments will be made as this document evolves into the LPD Annual Report. Board of Police Commissioners Meeting Minutes of December 18, 2012 Page 3 Commissioner Macon asked about the Department's work with local schools in developing a protocol as to who is allowed on local campuses. The Chief discussed recent school visits by herself and officers and the support received via the Department's Secure Our Schools grant. School security plans are being assessed and updated in coordination with the Lansing School District's Superintendent. HUMAN RELATIONS AND COMMUNITY SERVICES LIAISON Bernard Brantley reported for Dr. Joan Jackson Johnson on the recent mobile food pantry. Over 50,000 pounds of food including 500 turkeys was distributed to 600 families. The event went much longer than usual due to high demand. He updated the Board on the St. Thomas Aquinas and other Adopt-a-Family programs and reported that, due to an upgrade at the Mystic Lake Camp, the City received donations of their old equipment. Meijer has contributed 53 turkeys for the City to distribute. He also announced the January mobile food pantry to be held at the Tabernacle of David. FRATERNAL ORDER OF POLICE No representative present. UNFINISHED BUSINESS None. CORRESPONDENCE SENT AND RECEIVED Correspondence for the month of November was accepted and placed on file. DEPARTMENT REPORTS Department reports for the month of November were accepted and placed on file. BOARD COMMITTEE REPORTS Gov't / Community Liaison Committee — Commissioner Kowalk-Thompson apologized for this month's Board meeting being held without a potluck dinner as has been the norm for the past few years. Awards & Incentives Committee — Commissioner Noordhoek reported that he has met with Sgt. Thornburg, they plan to also meet in January, and plans are being formulated early. We are "ahead of the game." He reported that consideration is being given to changing the location of the awards event. Several possible sites are being investigated. The event will be held on or near May 15. Budget Committee— Commissioner Carnegie announced that he is ready to get budget work started and looks forward to, once again, working with the Chief and Jim DeLine. Complaint Committee — Commissioner Farhat reported that a committee has a meeting scheduled for January 16. Commission Investigator report— Bernard Brantley alerted the Board that he is working on a "difficult" situation which may come to the Board's attention. He commended the Board for having a great year. OTHER REPORTS None. COMMISSIONER'S COMMENTS Board of Police Commissioners Meeting Minutes of December 18,2012 Page 4 Commissioner Carnegie — is keeping the Department, its officers and the community in general in his prayers. He commended the Chief on a wonderful year. Commissioner Kolp—had no further comments. Commissioner Macon — apologized for missing a couple Board meetings due to work conflicts. We may soon see the results of his recent undercover work. Commissioner Renfrew — wished all present Happy Holidays. He commended the Chief and the LPD detention personnel for their expertise and hard work. Commissioner Farhat — expressed her appreciation to the Chief and to LPD on behalf of Labor for the handling of the "Right to Work" protests. She commended Jim DeLine, Michelle Reddish and the LPD staff for their efforts during a great year. Commissioner Noordhoek — echoed the previous comments regarding the professionalism of the LPD staff. He appreciates the teamwork evident as the Department does"more with less."They handle it well. Commissioner Kowalk-Thompson — noted that she was holding her breath during the "Right to Work" rally and is very proud of the local law enforcement community. Merry Christmas to LPD officers, family and staff. OTHER BUSINESS/DISCUSSION ITEMS 2013 Meeting Schedule--A motion was made and passed accepting the draft schedule of Board meetings for calendar year 2013. PUBLIC COMMENT None. ADJOURNMENT-Commissioner Kowalk-Thompson There being no further business to discuss, Commissioner Kowalk-Thompson adjourned the meeting at 6:38 p.m. BOARD OF POLICE COMMISSIONERS MEETING MINUTES TUESDAY, DECEMBER 18, 2012 MEMBERS PRESENT: OTHERS PRESENT: Commissioner Sandra Kowalk-Thompson, Chair Chief Teresa Szymanski Commissioner Patty Farhat Det. Elizabeth Reust Commissioner Drew Macon Bernard Brantley, Commission Investigator Commissioner Bob Noordhoek Jim DeLine, Secretary Commissioner Bill Renfrew Commissioner Jan Kolp MEMBERS OF THE PUBLIC/GUESTS: Commissioner Clyde Carnegie Erin Reust MEMBERS EXCUSED: Commissioner Maria Mejorado CALL TO ORDER—Commissioner Kowalk-Thompson After having established a quorum, Commissioner Kowalk-Thompson called the meeting to order at 5:30 p.m. She led the Board in a moment of silence for the victims of a shooting in Newtown, Connecticut, for two officers killed in the line of duty in Topeka, Kansas, and for an officer killed in an accident in El-I'aso,._.i Texas. Commissioner Macon led those present in the Pledge of Allegiance. PUBLIC COMMENT-Agenda Items None. ADDITIONS TO THE AGENDA None. APPROVAL OF MINUTES - Commissioner Kowalk-Thompson The minutes of the regular meeting of November 20 were approved as presented and placed on file. EDUCATION PRESENTATION Detective Elizabeth Reust of the Crimes Against Children Unit of the LPD Detective Bureau, gave information about the unit and the types of crimes assigned to them. She discussed a children's assessment center currently housed at the Sparrow Health System St. Lawrence campus. It is utilized on a county-wide basis and will soon be moving to a location at Pennsylvania Avenue and Mt. Hope Avenue. She is hoping that they will be able to achieve accreditation which will bring in more funding. The center is a place where witnesses and victims can be interviewed with all necessary parties and videotaping available. In this way, the young people can be interviewed only once. Chief Szymanski commended Det. Reust for her skills in forensic interviewing. Commissioner Noordhoek asked if it is beneficial having the Detective Bureau and the Patrol Division housed in the same facility and Det. Reust enthusiastically agreed that it was. Board of Police Commissioners Meeting Minutes of December 18, 2012 Page 2 ADMINISTRATIVE REPORT Chief Szymanski reported on the recent retirement of Special Operations Secretary, Dawn Hugnagel. Randy Davis has transferred out to SOS to fill in until the position can be filled. The Chief also announced the disability retirement of Sgt. Jeff Poirier and congratulated Jim DeLine on a recent award he received from the Tri-County Metro Narcotics Unit in recognition of the support he has given the unit over the years. She commented on the annual Keystone Kops luncheon which she attended on December 3. This is a great event and this year the turnout was good. She noted that former Chief Richard Gleason recently underwent surgery to have a stint installed in his heart. The Chief also reported that the annual Old Newsboys fundraiser was very successful raising over $150,000. Capt. Yankowski and Commissioner Renfrew both helped with the event. Commissioner Renfrew commended those who support the Old Newsboys efforts. "This community is something else." In response to a question from Commissioner Farhat, he reported that shoes and other related items are purchased using vouchers by young people referred to the organization by school caseworkers. Chief Szymanski commended Commissioner Farhat for her work on the Mayor's Thank You event. She also reported on her participation in a panel for the LCC Police Academy. There were 14 graduates in this class. The Chief noted this year's successful Shop with a Cop event which matched 102 area officers with children for a holiday shopping trip. LPD Detective Michelle Bryant and East Lansing Police employee Heidi Snow coordinated with a local WalMart store. Another event was held the following day at Target for ten children coordinated by LPD Lt. Cherie Bailor. The Chief announced her participation in a press conference in support of Kelsey's Law which, when it goes into effect, will prohibit sixteen and seventeen year old drivers from using cell phones while driving. She reported on new DDACTS efforts at Holmes and Pleasant Grove and she reported on five raids conducted by LPD and the ATF earlier in the day. Approximately $13,000 plus guns and narcotics were confiscated. Last week, LPD's Special Operations Section, in conjunction with the Attorney General's office and Blue Cross / Blue Shield served 12 warrants related to prescription fraud. Commissioner Macon commended SOS for their thoroughness and professionalism. Chief Szymanski reported on officers working at less than full duty, reporting two officers on FMLA, two officers on sick leave, one officer on military leave and five officers on light duty. She announced another Gun Buy Back program, which will be considered the second annual one. The Mayor is currently conducting an effort to raise funds and the program will be initiated in February. In the news today, the Michigan State Police is asking the public for its help in providing information on a 2001 homicide occurring at the Potter Park Zoo. The Chief announced that budget talks will pick up over the next few weeks with ideas being requested. The City's revenues continue to fall short of expected expenses with a resulting deficit of $10 million anticipated for Fiscal Year 2014. She also announced that the LPD Legal Advisor position is being filled using different parameters, Tristan Eagon will be on contract working part time without benefits. She will attend the January Board meeting. She reminded the Board that LPD administration will host a holiday luncheon tomorrow from 11:30 a.m. to 1:30 p.m. and they are all invited. She commended LPD officers and staff for their work during the recent "Right to Work" protest. All involved parties were very passionate and the situation could have been a volatile one. Law enforcement was well prepared and all agencies worked well together. The Chief distributed the annual LPD Report Card which is a document required by the Mayor. Adjustments will be made as this document evolves into the LPD Annual Report. Board of Police Commissioners Meeting Minutes of December 18, 2012 Page 3 Commissioner Macon asked about the Department's work with local schools in developing a protocol as to who is allowed on local campuses. The Chief discussed recent school visits by herself and officers and the support received via the Department's Secure Our Schools grant. School security plans are being assessed and updated in coordination with the Lansing School District's Superintendent. HUMAN RELATIONS AND COMMUNITY SERVICES LIAISON Bernard Brantley reported for Dr. Joan Jackson Johnson on the recent mobile food pantry. Over 50,000 pounds of food including 500 turkeys was distributed to 600 families. The event went much longer than usual due to high demand. He updated the Board on the St. Thomas Aquinas and other Adopt-a-Family programs and reported that, due to an upgrade at the Mystic Lake Camp, the City received donations of their old equipment. Meijer has contributed 53 turkeys for the City to distribute. He also announced the January mobile food pantry to be held at the Tabernacle of David. FRATERNAL ORDER OF POLICE No representative present. UNFINISHED BUSINESS None. CORRESPONDENCE SENT AND RECEIVED Correspondence for the month of November was accepted and placed on file. DEPARTMENT REPORTS Department reports for the month of November were accepted and placed on file. BOARD COMMITTEE REPORTS Gov't J Community Liaison Committee — Commissioner Kowalk-Thompson apologized for this month's Board meeting being held without a potluck dinner as has been the norm for the past few years. Awards & Incentives Committee — Commissioner Noordhoek reported that he has met with Sgt. Thornburg, they plan to also meet in January, and plans are being formulated early. We are "ahead of the game." He reported that consideration is being given to changing the location of the awards event. Several possible sites are being investigated. The event will be held on or near May 15. Budget Committee— Commissioner Carnegie announced that he is ready to get budget work started and looks forward to, once again, working with the Chief and Jim DeLine. Complaint Committee — Commissioner Farhat reported that a committee has a meeting scheduled for January 16. Commission Investigator report — Bernard Brantley alerted the Board that he is working on a "difficult" situation which may come to the Board's attention. He commended the Board for having a great year. OTHER REPORTS None. COMMISSIONER'S COMMENTS Board of Police Commissioners Meeting Minutes of December 18, 2012 Page 4 Commissioner Carnegie — is keeping the Department, its officers and the community in general in his prayers. He commended the Chief on a wonderful year. Commissioner Kolp— had no further comments. Commissioner Macon — apologized for missing a couple Board meetings due to work conflicts. We may soon see the results of his recent undercover work. Commissioner Renfrew — wished all present Happy Holidays. He commended the Chief and the LPD detention personnel for their expertise and hard work. Commissioner Farhat — expressed her appreciation to the Chief and to LPD on behalf of Labor for the handling of the "Right to Work" protests. She commended Jim DeLine, Michelle Reddish and the LPD staff for their efforts during a great year. Commissioner Noordhoek — echoed the previous comments regarding the professionalism of the LPD staff. He appreciates the teamwork evident as the Department does "more with less."They handle it well. Commissioner Kowalk-Thompson— noted that she was holding her breath during the "Right to Work" rally and is very proud of the local law enforcement community. Merry Christmas to LPD officers, family and staff. OTHER BUSINESS/ DISCUSSION ITEMS 2013 Meeting Schedule--A motion was made and passed accepting the draft schedule of Board meetings for calendar year 2013. PUBLIC COMMENT None. ADJOURNMENT- Commissioner Kowalk-Thompson There being no further business to discuss, Commissioner Kowalk-Thompson adjourned the meeting at 6:38 p.m.