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HomeMy WebLinkAbout2010 Board of Police Commissioners Minutes - All BOARD OF POLICE COMMISSIONERS MEETING MINUTES TUESDAY, FEBRUARY 16, 2010 MEMBERS PRESENT: OTHERS PRESENT: Commissioner Bob Noordhoek Chief Mark Alley Commissioner Patty Farhat Jerry Ambrose, Chief of Staff/ Director of Commissioner Bill Renfrew Finance Commissioner Clyde Carnegie Michael Mathis, Legal Advisor Commissioner Jan Kolp Jim DeLine, Secretary Commissioner Sandra Kowalk-Thompson Bernard Brantley, Commission Investigator MEMBERS OF THE PUBLIC /GUESTS: MEMBERS EXCUSED None Commissioner Maria Mejorado Commissioner Linda Sims CALL TO ORDER—Commissioner Noordhoek After the establishment of a quorum, Commissioner Noordhoek called the meeting to order at 5:30 p.m. Commissioner Carnegie led those present in the Pledge of Allegiance. PUBLIC COMMENT-Agenda Items None. ADDITIONS TO THE AGENDA None. APPROVAL OF MINUTES -Commissioner Noordhoek The minutes of January 19 were approved as presented and placed on file. ADMINISTRATIVE REPORT—Chief Alley Chief Alley expressed his appreciation to Board members who attended the reception for newly hired officers and to Commissioner Kolp particularly for her organization. It was a great event. He also updated the Board on the precinct consolidation study. The firm of c2ae has been chosen to conduct the study and a meeting of the committee will occur tomorrow. He reported on the State of the City address noting that it went well in its location (Southside Community Center at Harry Hill High School) and he noted Commissioner Sims' attendance at the event. In an update of the Lansing Promise scholarship program, he reported that Chris Hollister will be managing fundraisers with the goal of$4 million. The Chief reported on being interviewed by a law student from Korea and on the recent commemorative party held in memory of Ruth Hallman. Donations from the event will be handed over to LPD for use toward team /community problem-solving activities. Board of Police Commissioners Meeting Minutes of February 16, 2010 Page 2 Chief Alley announced the review of the Department's "use of force" procedure in response to a request from Sgt. Southworth. In discussing the need for an update with Atty. David Otis, Mr. Otis was able to refer the matter to Audrey Forbush who agreed to assist. A new procedure is expected to be more concise. Commissioner Kolp requested that the Board be updated as this initiative proceeds. The Chief suggested that, at the appropriate time, it would behoove us to have Sgt. Southworth as our education presentation. He announced the completion of an interview with the Lansing State Journal regarding regionalism. Let's hope when it is published, it comes out well. Speaking of the Lansing State Journal, its Executive Editor, Mickey Hirten, has requested access to a feed from LPD surveillance cameras in order to offer a live feed from them on the LSJ web site. The Department is adhering to its position that the public not have access to live feeds due to concerns that a live feed could be useful to both child predators and to thieves looking to determine the daily patterns of potential victims. The State Journal does not agree with that stance and may take action to further pursue its position. The Chief also notified the Board of a recent interview with an MSU professor as part of a national look at law enforcement staffing levels. A local examination of appropriate staffing levels is scheduled to be conducted by Alexander Weiss. Chief Alley informed the Board that he attended the LCC State of the College address and also that negotiations with the Fraternal Order of Police are moving along. In answer to questions from the Board, the Chief informed them that, even with twelve-hour shifts, officers often require end-of-shift overtime. Every one of the overtime slips is reviewed by command as some overtime is controllable and some is not. EDUCATION PRESENTATION Jerry Ambrose, Chief of Staff and Director of Finance, spoke to the Board in reference to the City's budget. As the administration prepares to present a proposal to City Council for fiscal year 2011, there will be many rumors as to what that proposal will contain. He warned that, up until the proposal is presented, the rumors are just that. While a myriad of potential options are being explored, none have been decided upon. The fiscal problem is a result of lower revenues (property taxes and State revenue sharing) and higher expenses (personnel, utilities, etc.). The gap between projected revenues and projected expenses in the next fiscal year is estimated to be $12 million if no changes are proposed. This equates to approximately 11.5%, and 11.5% of the police budget is $3.9 million. Though public safety continues to be of the highest priority, it has been held relatively exempt from budget cuts in the past. In fiscal year 2011, the changes coming to public safety will be significant. The City, however, will continue to provide basic services. Law enforcement and fire calls for service will be answered, roads will be plowed, trash will be picked up and the basic maintenance of our parks will be continued. Mr. Abrose commented to the Board that there are no plans to raise taxes or dip into reserves. In answer to questions form the Board, Mr. Abrose noted that the recycling program is running at a lower cost than in the past and the garbage collection program breaks even. He noted that the financial problem is not a "one year dip" but a structural problem. Even an increase in taxes would not make a significant long term impact. An increase of the income tax rate to non-residents is not possible without legislation. On a positive note, the Teamster 580 bargaining units recently agreed to a contract which delays retirement healthcare to those with twenty-five years of service rather than fifteen which is the standard for those presently in the employ of the City. HUMAN RELATIONS AND COMMUNITY SERVICES LIAISON Board of Police Commissioners Meeting Minutes of February 16, 2010 Page 3 Bernard Brantley reported for Dr. Jackson Johnson, who is recovering from surgery. He reported that the one church / one family initiative should unveil its first home project by the end of the month. He also reported that the "point in time" homeless count has concluded and, with the adjustment for a problem with the count at a library, the number is up from last year to approximately 612 in the Lansing area. The mobile food pantry is scheduled for this Saturday at the Cristo Rey Church on Miller Road. With the withdrawal of Meijer from the program, produce has been somewhat scarce. Meat items, however, are in good supply. In response to a question from Commissioner Farhat, Mr. Brantley noted that ID cards are required and that food is available from varied sources on non-Food Pantry days. A list of sites is readily available. FRATERNAL ORDER OF POLICE No representative present. UNFINISHED BUSINESS—Commissioner Noordhoek None. CORRESPONDENCE -Commissioner Noordhoek Correspondence for the month of January was accepted and placed on file. DEPARTMENTAL REPORTS Commissioner Farhat noted the Team 9 report (p. 26). Be sure to keep doors locked and report suspicious activity in your neighborhood. Departmental reports for the month of January were accepted and placed on file. BOARD COMMITTEE REPORTS Liaison Committee — Commissioner Kowalk-Thompson reported her attendance at the State of the City address and her plans to attend tomorrow's meeting of the consolidation committee. She will report on that meeting next month. Awards & Incentives Committee — Commissioner Noordhoek reported that the committee had a good meeting and he is impressed at how the officers take the award process seriously. The awards that get bestowed will truly be for exemplary actions and not for actions which, while noteworthy are "just doing your job." The next committee meeting is scheduled for April. Budget Committee — Commissioner Carnegie reported that the committee has been meeting in earnest and has reviewed documents wherein the Department management has prioritized programs and suggested possible cuts. He emphasized that "there will be cuts." The traditional budget books will be distributed prior to the March meeting, at which time a resolution will be passed forwarding the budget document to the Mayor. Any proposed programmatic cuts will be formulated as an addendum to the budget book. Michael Mathis noted that the Board needs to be mindful that its meetings are open to the public and the Board may not wish to inadvertently disclose something which otherwise would or should be disclosed at a later time. Complaint Committee -- Commissioner Farhat reported that the committee's January meeting was very productive and that things are "rolling along." Commission Investigator Report— Bernard Brantley had nothing additional to report. OTHER REPORTS Board of Police Commissioners Meeting Minutes of February 16, 2010 Page 4 Recruitment Task Force— no report. Precinct Consolidation Steering Committee—no report. COMMISSIONER COMMENTS Commissioner Renfrew — expressed his appreciation to Chief Alley for his continuing support of the Sunday communion sessions held at the LPD lock-up. His goal is that the participants not be repeat offenders whom he sees in the lock-up again. Commissioner Renfrew also noted that he has budget reduction suggestions that will be introduced at the appropriate time. Commissioner Kowalk-Thompson — appreciates the Monday quotes from Chief Alley. She is also thankful for e-mail updates received from Patty Farhat and Michelle Reddish. She reiterated that she continues to be astounded at the Department's ability to solve crimes quickly. Great job by the frontline officers and detectives. Commissioner Kolp — asked Mr. Brantley to pass along her best wishes to Dr. Jackson Johnson. She also noted how impressed she is with our newly hired officers. They are "very sharp and articulate with positive attitudes." Commissioner Carnegie — expressed pleasure in seeing Commissioner Kolp present given her recent surgery. He commended her for her work and leadership on the "New Hire" reception. It was a great event with a wonderful program. It is good to see the excitement and anticipation displayed by the new officers. He is certain that they were appreciative of the reception. He also noted that he is impressed with the officers who attend neighborhood meetings. They seem to be very comfortable in doing so and that is a trait which clearly develops from the top down in an organization. Commissioner Noordhoek— expressed his appreciation to Commissioner Kolp and the advisory board for the successful reception. It was a "great event." He also commented positively on the presentation by Mr. Abrose. His frankness was greatly appreciated. Commissioner Farhat— suggested that, assuming we are going to be granted use of the City suite again this year for a Lugnuts game, we make a request early and attempt to, once again, have the outing coordinated with our monthly meeting. Jim DeLine will coordinate with the Mayor's office. She also noted that the Ruth Hallman birthday event was well done and it was good to see LPD people there supporting the event. Finally, Commissioner Farhat echoed others in their commending Commissioner Kolp for a job well done in sponsoring the New Hire reception. It was wise to work with the officers in advance to ease their comfort level and help them prepare. OTHER BUSINESS/DISCUSSION None. PUBLIC COMMENT None ADJOURNMENT -Commissioner Noordhoek There being no other agenda items, Commissioner Noordhoek adjourned the meeting at 6:57 p.m. BOARD OF POLICE COMMISSIONERS MEETING MINUTES TUESDAY, MARCH 02, 2010 MEMBERS PRESENT: OTHERS PRESENT: Commissioner Linda Sims Mayor Virg Bernero Commissioner Bob Noordhoek Chief Mark Alley Commissioner Bill Renfrew Randy Hannan, Deputy Chief of Staff Commissioner Jan Kolp Michael Mathis, Legal Advisor Commissioner Sandra Kowalk-Thompson Jim DeLine, Secretary MEMBERS PRESENT VIA PHONE MEMBERS OF THE PUBLIC /GUESTS: Commissioner Maria Mejorado Reporters and Camera operators - one each Commissioner Patty Farhat from WLNS and WILX MEMBERS EXCUSED: Commissioner Clyde Carnegie CALL TO ORDER—Commissioner Sims After the establishment of a quorum, Commissioner Sims called the meeting to order at 5:11 p.m. PUBLIC COMMENT -Agenda.ltems None. ADDITIONS TO THE AGENDA Commissioner Sims added an announcement from Mayor Bernero to the agenda to occur as soon as Jim DeLine arranges Commissioners Mejorado and Farhat to join via speakerphone. ANNOUNCEMENT FROM MAYOR Mayor Virg Bernero commended Chief Alley for his contributions to both the Department and to the City and wished him the best in his retirement. He noted that he had gotten input from several sources, and that the Department was `blessed" to have quality leadership and a good staff from which to select an interim chief. He then announced that Capt. Teresa Szymanski was being appointed to the position of interim Chief of Police. She has both breadth and depth of experience. He distributed a letter to the Board affirming his appointment and said that he looked forward to working with the Board as the process to determine the selection of a new permanent Chief of Police is established. He hopes to have a candidate for the position by the end of the calendar year. Newly appointed Chief Szymanski thanked the Mayor. She said that she is looking forward to the challenge and that she is up to the challenge of leading the Department in the months ahead. She expressed her appreciation to Chief Alley for his leadership. Commissioner Sims expressed her appreciation to the Mayor for moving the Department forward by making this important decision at this time. ADMINISTRATIVE REPORT—Chief Alley Board of Police Commissioners Meeting Minutes of March 02, 2010 Page 2 After a break, Chief Alley gave a summary of the everts which led to him being offered the position with Emergent Biosolutions and discussed what the position would entail. "LPD is a difficult place to leave," he declared. He then discussed many of the projects currently underway at the Department including the precinct consolidation study, the staffing (resource allocation) study, the 911 consolidation, budget constraints, review of policies and procedures addressing high risk areas as well as the use of force review which is currently underway. He assured the Board that incoming Chief Teresa Szymanski would do a good job at making sure all of these initiatives would move forward. Chief Alley expressed to the Board that it has been a pleasure and honor to serve the Lansing Police Department. If needed, he is available to consult but will not"meddle" reference any LPD related matters. COMMISSIONER COMMENTS Commissioner Mejorado—expressed her appreciation to Chief Alley for his years of service. Lansing has been fortunate to have him as our Chief of Police. We will miss you and wish you the best in your new venture. She noted that she is expected to be back in Michigan on March 22 or 23. Commissioner Farhat— recalled the appointment of Chief Alley ten years ago. He has been a wonderful leader. Everyone has benefited from his leadership. Now, as we move forward, it is worth noting that Chief Szymanski will be the first woman to hold this position. Congratulations to her. Commissioner Kolp—told Chief Alley, "We hate to see you go." She wished him the best and noted that he will surely be successful in his exciting new position. Congratulations to incoming Chief Szymanski. Commissioner Noordhoek — expressed his appreciation to Chief Alley for his leadership. He has done a great job and will be missed. We were lucky to have you as our Chief. Welcome to new Chief Szymanski. We know you are up to the task and look forward to working with you. Commissioner Kowalk-Thompson — echoed the comments given by the prior speakers. Chief Alley is leaving the Police Department in a better condition than when he started. Congratulations to Chief Szymanski, whose quiet leadership has earned her the respect of the Board and also the frontline officer. Commissioner Kowalk-Thompson noted that it shows respect for the Board that the Mayor chose their meeting as a forum for the announcement of the appointment of Chief Szymanski. Commissioner Renfrew — noted that he has worked for several Chiefs of Police and particularly admires Chief Alley for his foresight and initiative in developing the HOPE scholarship program. Please keep involved in that program. Commissioner Renfrew recalled his good working relationship with Capt. Clarisse Young, a former female pioneer at LPD. He is looking forward to working with Chief Szymanski as well. Commissioner Sims— noted that Chief Alley served to put the Lansing Police Department on the"national map." While his retirement announcement was a shock, she is very happy for him. She is very proud that Chief Szymanski was chosen as interim Chief. Chief Szymanski will have much to do, but she will do a fine job. Commissioner Sims was appreciative that Commissioners Mejorado and Farhat were able to join this meeting via telephone. She reminded everyone of the retirement reception for Chief Alley on March 11 and of the next Board meeting on March 23. OTHER BUSINESS/DISCUSSION Commissioner Sims promised to send a copy of the Mayor's letter to those Board members attending the meeting via phone and to Commissioner Carnegie. Board of Police Commissioners Meeting Minutes of March 02, 2010 Page 3 Incoming Chief Teresa Szymanski noted that she has worked with the Board for several years and feels that the "comfort level" is high in that working relationship. She alerted the Board that she does plan on leaning on them from time to time and they should feel free to call her or stop by her office as needed. PUBLIC COMMENT None ADJOURNMENT -Commissioner Sims There being no other agenda items, Commissioner Sims adjourned the meeting at 6:00 p.m. BOARD OF POLICE COMMISSIONERS ' MEETING MINUTES MONDAY, MARCH 15, 2010 MEMBERS PRESENT: OTHERS PRESENT: Commissioner Linda Sims Chief Teresa Szymanski Commissioner Bill Renfrew Michael Mathis, Legal Advisor Commissioner Clyde Carnegie Jim DeLine, Secretary Commissioner Jan Kolp Commissioner Sandra Kowalk-Thompson MEMBERS OF THE PUBLIC /GUESTS: None MEMBERS EXCUSED Commissioner Maria Mejorado Commissioner Patty Farhat Commissioner Bob Noordhoek CALL TO ORDER—Commissioner Sims After the establishment of a quorum, Commissioner Sims called the meeting to order at 4:01 p.m. Commissioner Sandra Kowalk-Thompson led those present in the Pledge of Allegiance. PUBLIC COMMENT -Agenda Items None. ADDITIONS TO THE AGENDA None. REPORT OF BUDGET COMMITTEE Commissioner Carnegie explained that the budget books distributed to Board members were a result of input from sections as well as command. It is inclusive of "wishes" with a nod to current budget constraints. He noted that the primary charge to the Department of maintaining public safety is core to the budget and is assured no matter what cuts may be necessary as the budget is passed from the Board to the Mayor to Council Commissioner Carnegie also noted that 1) the general fund budget does not include grant projects and 2) the resource allocation study soon to be conducted at LPD may result in personnel changes in fiscal year 2011 which cannot be predicted at this time so are not reflected in the budget proposal. The Board considered the Department's budget document section-by-section with Chief Szymanski and Jim DeLine answering questions or promising to contact the section's author for a response in cases where the answers were not readily available. The board passed the motion below with four voting in favor and one abstention. "The Budget Committee moves the acceptance of the Lansing Police Department's FY 2011 budget proposal as presented and direct that it be forwarded to Mayor Bernero for his consideration. We further voice our support of Interim Chief Szymanski and her staff in discussions with the Mayor as a final proposal is prepared far presentation to the City Council. We are confident they will ensure the integrity of the Department and its mission at whatever funding level is ultimately deemed appropriate." Board of Police Commissioners Meeting Minutes of March 15, 2010 Page 2 After a break, Commissioner Carnegie distributed a document prepared by LPD administration with input from the Budget Committee that delineated 38 different programs inherent to LPD with suggestions for each should budget cuts be necessary to that particular program. The programs were listed in order by priority with the patrol function being number one. Chief Szymanski remarked that each and every cut noted in the document would be "painful" to do. Board members requested to be kept informed as to cuts which are decided upon as the Mayor prepares for a presentation to City Council. PUBLIC COMMENT None OTHER BUSINESS/ DISCUSSION Commissioner Sims requested that Michael Mathis research whether the Board was under rules / guidelines as to attendance requirements, to check the City Charter for "any language" that may apply to the Board. Mr. Mathis agreed to do so. Commissioner Kowalk-Thompson noted that, given the Board's two recent special meetings, the regular meeting of March 23 could likely be canceled. Commissioner Sims agreed noting that it would give staff a break as well. It was moved and passed that the March 23 meeting of the Board of Police Commissioners be canceled. Chief Szymanski announced the promotions of Michael Yankowski to the position of Captain (assigned to the South Precinct) and Daryl Green to the position of Lieutenant (assigned to Internal Affairs). COMMISSIONER COMMENTS Commissioner Kowalk-Thompson —had no further comments. Commissioner Kolp— had no further comments. Commissioner Renfrew—expressed his appreciation to Chief Szymanski for her input tonight. He felt she was "in the hot seat" and is doing a good job. Commissioner Carnegie — expressed his appreciation to Budget Control Supervisor Jim DeLine and noted that, with Jim's longevity within the Department, the continuity is very helpful. Commissioner Sims — expressed her appreciation to all those in the Department who contributed to the budget proposal preparation. ADJOURNMENT -Commissioner Sims There being no other agenda items, Commissioner Sims adjourned the meeting at 5:47 p.m. I BOARD OF POLICE COMMISSIONERS MEETING MINUTES TUESDAY, APRIL 27, 2010 - MEMBERS PRESENT: OTHERS PRESENT: Commissioner Maria Mejorado Chief Teresa Szymanski Commissioner Linda Sims Capt. Mike Yankowski, South Precinct Commissioner Bob Noordhoek Heidi Williams, Executive Director, Police Commissioner Bill Renfrew Athletic League Commissioner Clyde Carnegie Det. Michelle Bryant, President, Police Athletic Commissioner Jan Kolp League Commissioner Sandra Kowalk-Thompson Jim DeLine, Secretary MEMBERS OF THE PUBLIC / GUESTS: MEMBERS PRESENT VIA PHONE None Commissioner Patty Farhat CALL TO ORDER—Commissioner Mejorado After the establishment of a quorum, Commissioner Mejorado called the meeting to order at 5:30 p.m. Commissioner Carnegie led those present in the Pledge of Allegiance. PUBLIC COMMENT -Agenda Items None. ADDITIONS TO THE AGENDA None. APPROVAL OF MINUTES -Commissioner Mejorado The minutes of February 16 and March 15 were approved as presented and placed on file. The minutes of March 2 were amended to accurately reflect attendance. The amended minutes of March 2 were approved and placed on file. EDUCATION PRESENTATION Heidi Williams, Executive Director of the Police Athletic League, introduced LPD Detective Michelle Bryant, PAL president. They gave a PowerPoint presentation on aspects of the PAL organization including history and mission. The LPD PAL organization began in 1992. Currently emphasizing "quality over quantity," the group serves primarily kids from kindergarten through fifth grade offering sports programs including dodge ball and basketball. Additionally, PAL's "Kid's Program" offers a non-athletic program for kids on a continuing basis. Some kids have been in the Kid's Program for four years. In answer to questions from the Board, Heidi and Det. Bryant discussed parental involvement, officer involvement and work with community organizations including the Boys and Girls Club, Michigan State University, the Lansing Housing Commission and Black Child and Family Institute. They also discussed recruitment of participants and the annual golf outing fundraiser. Board of Police Commissioners Meeting Minutes of April 27, 2010 Page 2 ADMINISTRATIVE REPORT—Chief Szymanski Chief Szymanski congratulated Commissioner Mejorado on her successful team effort in the recent Susan G. Komen Race for the Cure. Commissioner Mejorado's team won third place in the t-shirt competition and sixth place in the team fundraising effort. She also acknowledged the Cops for the Cure team which included Jim DeLine. The Chief noted that her first six weeks as Interim Chief have been "fun." She listed several celebrations including Administrative Professionals Day, National Telecommunications Week and Volunteer Week. She also announced Sgt. Dan Zolnai being awarded the Voiture 946 Officer of the Year award (Forty & Eight club). Commissioner Renfrew commended the selection. Sgt. Zolnai was instrumental in the successful Ahh Dee Ahh drug bust. She announced the upcoming Homerun for HOPE event on May 15. Chief Szymanski has assumed the chair of this worthwhile organization. She also noted the recent Bluelight Players performance honoring Ofc. Dean Whitehead who died in the line of duty on May 5, 1985. It was a "great event" showcasing some very talented young people. The Department will pay tribute to Ofc. Whitehead on May 5. Chief Szymanski announced the Department's award ceremony to be held May 12. She has reviewed the list of honorees and is looking forward to a "fantastic" night. She also noted the Seventeenth Annual State of Michigan Law Enforcement Officers Candlelight Memorial to be held May 3 at the Capitol as well as a commemorative ceremony to be held at the Ingham County Sheriffs Department on May 11 during National Police Week. The Chief announced that Detective Mark Lewandowski has been successful in obtaining a warrant for the arrest of a suspect in the August 2009 homicide on Barnes Avenue. She is most proud of Det. Lewandowski and others who worked the case. She expressed her appreciation to those Board members attending the summit on violence held recently at Union Missionary Baptist Church. Some "disturbing" things were said at the summit as well as several expressions of support for the Department. Members of the Board discussed the value of open forums allowing members of the public to be heard, to "blow off steam." Commissioner Kowalk-Thompson noted that using a summit as a forum for people is a service to officers as they may now experience less pent- up emotions in the course of their patrols. The Chief was commended for her ability and willingness to be honest with the public. She noted that to have five or six homicides in Lansing this early in the year is "alarming." However, she pointed out, crime overall is down. The Department continues to diligently pursue solutions to these crimes and our relationship with community partners remains strong. She plans to relay this message to community leaders in an upcoming correspondence. Chief Szymanski announced the beginning of the PEACE initiative. Utilizing grant funds, this endeavor will use a proactive approach to address crime in two "hot spot" areas. Offenders may be offered alternatives to prosecution through faith-based programs, the Boys and Girls Club and a mentor program. Michigan State University will assist in the program with coordination, monitoring and reporting results. The Alexander Weiss resource allocation study has also begun. Dr. Weiss will be present at the May Board meeting to discuss the study and get feedback. The results of the study are expected by August 1. The Use of Force/ High Risk Area study has concluded and results are expected soon. The Chief reported that the Department's budget hearing before City Council went fairly well. She expressed her appreciation to Jim DeLine for his "outstanding" work as Budget Control Supervisor. She noted the importance of the Board's input in preparing the budget document. Commissioner Carnegie, on Board of Police Commissioners Meeting Minutes of April 27, 2010 Page 3 behalf of the budget committee, commented that the LPD leadership did a good job. Jim DeLine pointed out that the budget which the Mayor presented to Council contained no program cuts for the Department, but instead relied on employee concessions and other savings to reach the necessary budget target. Commissioners commented favorably on the presentation to Council, on the FY 2011 budget document and on Council's support for law enforcement. In answer to questions from the Board, it was pointed out that reductions in service hours proposed by the administration will impact civilian employees but not members of the Fraternal Order of Police. Chief Szymanski noted the passing of Rev. Lester Stone as well as concern for the Glover family and the Brown family. Commissioner Sims commended the Chief for visiting these families. The Chief announced that a tentative agreement has been reached with the non-supervisory unit of the Fraternal Order of Police, and an agreement is expected soon with the supervisory unit. The Chief discussed the $1.9 million in employee concessions expected from the FOP which will be partially met by leaving vacant several positions opened when officers and supervisors take advantage of the City's early retirement incentive. In forming a plan to save money and reduce staff, plans are being looked at which would consolidate the precincts and thus require fewer supervisors. Because we plan to honor present leases, the patrol division would likely operate out of the building on the north side and the investigations division would likely operate out of the building on the south side. It is expected that the consolidation could save as much as $900,000 of the $1.9 million which the administration is counting on. This plan has not yet been formalized nor announced to the public. Input is still being gathered, costs are being calculated, and options and challenges are being explored. Board members commended the Chief for being proactive and "thinking outside the box" regarding the current fiscal challenge being faced by the Department. She also announced that the Mayor has approved the Board's request to utilize the City suite at Cooley Law School Stadium for the June 15 home game of the Lansing Lugnuts. Commissioner Sims will attempt to allow the Board meeting to be held in the offices of the Lansing Visitors and Convention Bureau even though she will not be able to attend. Per a request from Board, Chief Szymanski gave updates on issues involving Ofc. Burkhardt and Ofc. Williams. HUMAN RELATIONS AND COMMUNITY SERVICES LIAISON Commissioner Sims reported for Dr. Joan Jackson Johnson on a recent mobile food pantry event, on the need for furnishings for several refurbished homes, and on a grant for youth programs FRATERNAL ORDER OF POLICE No representative present. UNFINISHED BUSINESS—Commissioner Mejorado A discussion was held and a motion passed to establish of an ad hoc committee to formulate Board policies and rules. Commissioners Noordhoek, Sims and Kowalk-Thompson agreed to serve on the committee. Jim DeLine agreed to send each of them relevant sections of the LPD Procedure Manual. CORRESPONDENCE -Commissioner Mejorado Correspondence for the months of February and March was accepted and placed on file. DEPARTMENTAL REPORTS Board of Police Commissioners Meeting Minutes of April 27, 2010 Page 4 Commissioner Renfrew noted a typo on page 26 and requested information on the arson calculation on page 21 of the March Department report. Departmental reports for the months of February and March were accepted and placed on file. BOARD COMMITTEE REPORTS Liaison Committee — Commissioner Kowalk-Thompson led a discussion of the Board's upcoming Lugnuts outing. It was the consensus of the Board to invite LPD staff members to join them this year and to plan a liaison activity with City Council for later in the year. Suggestions included a breakfast, luncheon, Blues on the Square, or the BWL Chili Cook Off. Awards & Incentives Committee — Commissioner Noordhoek expressed his appreciation to Lt. Horning and Sgt. Ellis for doing a "yeoman's" job on coordinating the awards ceremony coming up next month. They keep the committee focused and dispense information in a timely manner. He also commented how good it is to hear the input of the officers on varying nominations. Budget Committee— Commissioner Carnegie had nothing further to report. Complaint Committee -- Commissioner Farhat reported that the committee will be meeting in May with incoming IA lieutenant, Daryl Green. Commission Investigator Report—Bernard Brantley was not present OTHER REPORTS Recruitment Task Force— no report. Precinct Consolidation Steering Committee—no report. COMMISSIONER COMMENTS Commissioner Kolp — expressed her concern that cars in the fleet are not being replaced due to budget constraints. Chief Szymanski reported that many new cars are currently being added per funds from prior years and Jim DeLine noted that Special Operations should be able to fund new cars with an increase in forfeiture dollars currently in the pipeline. Commissioner Kolp also expressed concern with the state of communications equipment used in Special Operations. Chief Szymanski reported that Lt. Klaus is "on top of it" and is doing what is necessary to ensure that officer safety is not compromised. Commissioner Sims —welcomed back Commissioner Mejorado and reported her involvement in a recent debate at Pattengill Middle School reference rap music. She was very impressed with the research done by the students. She distributed information on the upcoming "Over the Edge" activity which supports destination development and educational opportunities within the local hospitality industry. Ofc. Walt Kim and several other people from LPD are participating. She noted that "Be a Tourist in Your Own Hometown" will be held on June 5 this year and she commended Chief Szymanski on recent promotion choices. Commissioner Noordhoek — welcomed back Commissioner Mejorado and commended Chief Szymanski and staff for a smooth budget hearing before City Council. The Chief has had a very good first six weeks on the job. Commissioner Kowalk-Thompson — echoed the accolades reference the budget hearing and is appreciative that Chief Szymanski has chosen to continue communicating "good news." The Chief acknowledged Michelle Reddish for her work in that endeavor. Commissioner Kowalk-Thompson commended the Chief for her ability to seek solutions to challenges facing the Department. Board of Police Commissioners Meeting Minutes of April 27, 2010 Page 5 Commissioner Carnegie — noted that is was good to see Commissioner Mejorado back in Michigan. He commended Commissioner Sims for the job she did filling in as chair. He also commended Chief Szymanski for her quick jump to establishing a high profile in the community. This is an endeavor which requires personal sacrifice. He expressed his appreciation to Jim DeLine for the hard work done on this year's budget process. Commissioner Mejorado—expressed to the Board that it is "good to be back." She commended the Chief for her productive first six weeks and reported on her attendance at the HOPE Scholarship ceremony. Over 900 kids were involved in the program. She reported on several upcoming community events including the Latin American Softball league in which Chief Szymanski will be tossing out the first pitch. Commissioner Farhat — expressed her condolences to Commissioner Carnegie on the loss of his fellow pastor, Rev. Lester Stone. She is excited to hear of the Chiefs organizational proposals and feels that the Chief is a real trailblazer in Lansing law enforcement. She commended those involved in the budget process and announced the date of August 10 for this year's National Night Out event in Lansing. She commended Craig Anderson and Michelle Reddish for working to make her attendance via telephone possible. OTHER BUSINESS/ DISCUSSION A revision of procedure 300-15, Precinct / Duty Captain Notification was discussed and a motion was passed accepting it. A motion was also passed supporting the Board's sponsorship of a tee flag at the PAL golf outing. Each Board member agreed to contribute $12.50 toward the sponsorship. Commissioner Sims agreed to procure a prize for the outing as well. PUBLIC COMMENT None ADJOURNMENT -Commissioner Mejorado There being no other agenda items, Commissioner Mejorado adjourned the meeting at 7:39 p.m. BOARD OF POLICE COMMISSIONERS i�z ; {, MEETING MINUTES TUESDAY, MAY 18, 2010 MEMBERS PRESENT: OTHERS PRESENT: Commissioner Maria Mejorado Chief Teresa Szymanski Commissioner Patty Farhat Dr. Alexander Weiss, Weiss Consulting Commissioner Bill Renfrew Dr. Jeremy Wilson, Weiss Consulting Commissioner Jan Kolp Michael Mathis, Legal Advisor Commissioner Sandra Kowalk-Thompson Bernard Brantley, Commission Investigator Jim DeLine, Secretary MEMBERS EXCUSED MEMBERS OF THE PUBLIC/GUESTS: Commissioner Linda Sims None Commissioner Bob Noordhoek Commissioner Clyde Carnegie CALL TO ORDER—Commissioner Mejorado After the establishment of a quorum, Commissioner Mejorado called the meeting to order at 5:30 p.m. Commissioner Farhat led those present in the Pledge of Allegiance. PUBLIC COMMENT-Agenda Items None. ADDITIONS TO THE AGENDA None. APPROVAL OF MINUTES -Commissioner Mejorado The minutes of April 27 approved as presented and placed on file. EDUCATION PRESENTATION Chief Szymanski introduced Dr. Alex Weiss and Dr. Jeremy Wilson, who have been retained to perform a resource allocation study. Dr. Weiss gave a presentation based on the PowerPoint slides contained in the Board packet. The question faced by municipalities is, "how many police officers are needed" to handle the workload and perform the functions desired by the community and the administration. He noted that LPD has taken a big step toward being more efficient by moving to a 12-hour shift for its patrol personnel. He has gathered a great deal of workload data and will have some preliminary information to share soon. He continues to "ride along" with patrol officers and will also take a look at administrative staffing. A final report is expected in August. ADMINISTRATIVE REPORT—Chief Szymanski Chief Szymanski asked Board members for feedback on Dr. Weiss's endeavors and also discussed the impact of expected retirements which will occur before his recommendations are received. She expects Board of Police Commissioners Meeting Minutes of May 18, 2010 Page 2 ten to fifteen retirements to occur in mid to late June and is compelled to make some organizational changes at that time, rather than wait for the results of Dr. Weiss's study. She distributed a confidential proposed organizational chart showing a consolidation of the patrol and investigation functions within the Department and the proposed staffing for each. A discussion was held on the necessity and value in making the proposed changes. The Chief announced that the LPD detention center/ lock-up will be staffed using a 12-hour shift system also beginning in late June. This is per a vote of the Teamster 580 employees working in the center as detention officers. The FOP non-supervisory bargaining unit is scheduled to vote on the acceptance of 12-hour shifts in the patrol function on Friday. Chief Szymanski also announced that she will be starting a professional development initiative which will go hand-in-hand with required performance evaluations. She announced a new Justice Assistance Grant (JAG) which will provide LPD with $119,600 over the next three years. She expressed her appreciation to those Board members in attendance at the annual awards ceremony and spoke of LPD's participation in the National Law Enforcement Memorial event in Washington, D.C. during National Police Week. The Chief noted the deployment of Officer Jimmy Garcia and Detective Cathy Farrell to duties in Afghanistan. Finally, she distributed information on the upcoming program sponsored by LPD along with the Michigan Prisoner ReEntry Initiative and other organizations titled, "Breaking the Cycle of Incarceration: A Prisoner and Youth Conversation." HUMAN RELATIONS AND COMMUNITY SERVICES LIAISON Dr. Joan Jackson Johnson reported on the continued heavy workload in her Department due to the increased needs in the community. Requests for utility assistance are on the rise and DHS is out of money in that area. She noted that the number of homeless people has increased and she will have an annual report for each Board member with more detailed information. She expressed her appreciation to Bernard Brantley for his assistance. She continues her efforts, along with those of Chief Szymanski, to establish a "detox center" in the area. A successful center would save LPD, the Fire Department, local hospitals and CMH in the provision of resources presently utilized. These organizations along with Mid-South Substance Abuse Commission and PHP have supplied funding for the effort. Presently, they are having difficulty finding an affordable location in the right geographic location. In answer to a question from Commissioner Farhat, Dr. Jackson Johnson gave specifics on facility needs. Dr. Jackson Johnson gave an update on the most recent mobile food pantry event. She expressed her appreciation to Bernard Brantley for his assistance and noted that over five hundred households were served. She also commended Mr. Brantley for his leadership in the Department during her recent absence. In anticipation of the summer months, she reported that efforts are underway to establish programs for older youth in a addition to those for younger people which include programs at the Boy's and Girl's Club. FRATERNAL ORDER OF POLICE No representative present. UNFINISHED BUSINESS—Commissioner Mejorado None. Board of Police Commissioners Meeting Minutes of May 18, 2010 Page 3 CORRESPONDENCE -Commissioner Mejorado Correspondence for the month of April was accepted and placed on file. DEPARTMENTAL REPORTS Commissioner Farhat commended the Padnos company (p. 30)for their refusal to buy used metal which was likely stolen. She also noted Community Policing Officer Bob Merritt's report (p. 33) and reported that she hears a great number of positive comments on Ofc. Merritt's efforts in the downtown area. Departmental reports for the month of April were accepted and placed on file. BOARD COMMITTEE REPORTS Liaison Committee — Commissioner Kowalk-Thompson reported that she was in attendance at the MI- Cops ceremony held a the capitol and commended Commissioner Renfrew for his participation in the event. It was "very moving." Chief Szymanski added that both the North and South Precinct Advisory Boards lent great support to the event and she expressed her appreciation to Commissioner Renfrew for his participation. Awards & Incentives Committee — Commissioner Farhat reported for Commissioner Noordhoek expressing his appreciation to all Board members in attendance at the annual ceremony. Budget Committee— no report. Complaint Committee-- Commissioner Farhat reported that the committee recently met with incoming IA Lieutenant Daryl Green and is looking forward to working with him. Capt. Yankowski is aiding in the transition. Commission Investigator Report— Bernard Brantley had nothing further to report. OTHER REPORTS Recruitment Task Force— no report. Precinct Consolidation Steering Committee—no report. Ad Hoc Committee on Board Policies and Rules — Commissioner Kowalk-Thompson reported that the committee will be holding its first meeting shortly. Michael Mathis suggested that they look at present applicable LPD procedures as well as those in the City Charter as there may be instances where these two resources are not in sync. COMMISSIONER COMMENTS Commissioner Renfrew — expressed his appreciation to Chief Szymanski for the update on the consolidation efforts. Her report was clear and sensible. He looks forward to Dr. Weiss's report. Commissioner Kowalk-Thompson — congratulated Chief Szymanski on her initiatives which allow the Department to "move forward." She very much appreciates her efforts and those of Michelle Reddish as they continue to resolve issues both big and small. Commissioner Farhat — echoed the positive comments made by Commissioners Renfrew and Kowalk- Thompson and noted that the Chiefs years of experience with LPD are extremely beneficial in performing the duties of Chief of Police. Commissioner Farhat also announced an upcoming food festival to be held by a local Lebanese church. Board of Police Commissioners Meeting Minutes of May 18,2010 Page 4 Commissioner Kolp—had no further comments. Commissioner Mejorado — expressed her appreciation to Commissioner Sims for the great job she did filling in during her absence and to Chief Szymanski for her participation in the Latin American Softball League. She did a great job at throwing out the first pitch. She also announced her participation in an upcoming national bowling tournament to be held in El Paso. OTHER BUSINESS/ DISCUSSION None. PUBLIC COMMENT None ADJOURNMENT-Commissioner Mejorado There being no other agenda items, Commissioner Mejorado adjourned the meeting at 6:45 p.m. BOARD OF POLICE COMMISSIONERS MEETING MINUTES TUESDAY, JUNE 15, 2010 MEMBERS PRESENT: OTHERS PRESENT: Commissioner Maria Mejorado Chief Teresa Szymanski Commissioner Linda Sims Joan Jackson Johnson, Director of Human Commissioner Bob Noordhoek Relations and Community Services Commissioner Clyde Carnegie Bernard Brantley, Commission Investigator Commissioner Patty Farhat Jim DeLine, Secretary Commissioner Bill Renfrew Commissioner Jan Kolp MEMBERS OF THE PUBLIC/GUESTS: Commissioner Sandra Kowalk-Thompson Ellie Renfrew Sandy Allen CALL TO ORDER—Commissioner Mejorado After the establishment of a quorum, Commissioner Mejorado called the meeting to order at 5:31 p.m. Commissioner Kowalk-Thompson led those present in the Pledge of Allegiance. Commissioner Mejorado led those present in a moment of silence in memory of Detention Officer Tim Sample who passed away the prior evening. PUBLIC COMMENT-Agenda Items None. ADDITIONS TO THE AGENDA None. APPROVAL OF MINUTES -Commissioner Mejorado The minutes of May 18 were approved as presented and placed on file. EDUCATION PRESENTATION There was no education presentation in June. ADMINISTRATIVE REPORT—Chief Szymanski Chief Szymanski expressed her appreciation to Commissioner Sims for providing the location for this month's Board meeting. She presented Commissioner Carnegie with a certificate of appreciation from the Department. (He was unable to attend the award ceremony.) She provided an update on Detention Officer Tim Sample's passing including funeral and visitation specifics. The sheriffs department and the East Lansing Police Department will assist in operating our detention facilities during the funeral so that all LPD detention officers may attend. As an accommodation to the Saturday funeral, the basketball game versus the Fire Department will be played on Thursday, June 24. The Touch-a-Truck event scheduled for Saturday will be held as planned. Board of Police Commissioners Meeting Minutes of June 15, 2010 Page 2 The Chief announced a retirement party to be held at the Radisson for six of LPD's employees retiring this month. Members of the Board were aware of a few other retirement parties and that information was shared with those present. Chief Szymanski noted the consolidation discussion held at City Council's Public Safety Committee. She expressed her appreciation to members of the Board who attended and gave support. She thought it went well. Commissioner Farhat said that the Chief did a great job at answering questions during the session. In answer to a request from the Board, Chief Szymanski discussed the City of Lansing situation in dealing with Michigan's legalization of medical marijuana. She noted that the law is "challenging for law enforcement"to enforce. It is very ambiguous. The Chief is working with code compliance officers as pot is increasingly being consumed in red-tagged and foreclosed homes. Other chiefs of police are also confronting the problem. Some are trying to adjust zoning ordinances to accommodate problems and some are considering asking the legislature for additional legislation that would clarify the present statute. Board members commented on the issue being addressed by City Council's Public Safety Committee and the "caravan" coming to town this weekend. HUMAN RELATIONS AND COMMUNITY SERVICES LIAISON Dr. Joan Jackson Johnson announced a mobile food pantry event to be held on Saturday at the Letts Community Center. She noted that requests for assistance are still on the rise and she is hopeful that her Department will succeed in helping people to stay in their homes. She also announced that the first four homes in the one church/one family initiative are expected to soon be occupied. FRATERNAL ORDER OF POLICE No representative present. UNFINISHED BUSINESS—Commissioner Mejorado None. CORRESPONDENCE -Commissioner Mejorado Correspondence for the month of May was accepted and placed on file. DEPARTMENTAL REPORTS Commissioner Renfrew noted an error on page 32 concerning a church that is not at the address stated. Departmental reports for the month of May were accepted and placed on file. BOARD COMMITTEE REPORTS Liaison Committee — Commissioner Kowalk-Thompson reported that she and Commissioner Kolp were in attendance at meetings of the LPD PEACE initiative and that Commissioner Farhat attended a meeting relative to surveillance camera location. Awards & Incentives Committee — Commissioner Noordhoek is optimistic about the future of this program. All reports on this year's ceremony were good and both Lt. Judy Horning and Sgt. Brian Ellis did outstanding jobs. Budget Committee— no report. Board of Police Commissioners Meeting Minutes of June 15, 2010 Page 3 Complaint Committee -- Commissioner Farhat reported that things are going well. Lt. Daryl Green is great to work with. Commission Investigator Report— Bernard Brantley distributed new complaint brochures. OTHER REPORTS Recruitment Task Force— no report. Precinct Consolidation Steering Committee— Commissioner Kolp reported on a conversation with Lt. Jim Kraus concerning a consolidation survey. Ad Hoc Committee on Board Policies and Rules — Commissioner Noordhoek expects this committee to meet in the next week or so. COMMISSIONER COMMENTS Commissioner Farhat— reported on a meeting regarding surveillance cameras. A decision was made to move one camera. She expressed her appreciation to Chief Szymanski for attending a recent meeting of Neighborhood Watch coordinators. The City of Lansing is now up to 200 Neighborhood Watch units. She reminded everyone that National Night Out will be held on August 10 this year. Commissioner Sims — expressed her appreciation to the Chief and her office for providing information on a timely basis. She is particularly pleased with the information sharing and "good news" which often recognizes officers doing exemplary work. She also reported on her attendance at a community meeting centered on honoring Cesar Chavez by naming a Lansing street after him. There are many different cultures in Lansing deserving of recognition. She announced that Diversity Day will be celebrated this year over Labor Day weekend. She also noted that the Radisson is donating used furniture in a "give- away"which will continue this week and occur again next month. Commissioner Noordhoek — commended the Chief on her presence at the Public Safety forum and commended her for the "good news" reports. He asked to whom the e-mails went and Chief Szymanski listed those on the list of recipients. Commissioner Kowalk-Thompson — requested that those present keep the family of Tim Sample in their thoughts and prayers. Commissioner Carnegie —echoed the sentiments of Commissioner Kowalk-Thompson and noted his visit to the detention facility where he offered his thoughts and led many in prayer. He felt that the session "helped us all." Commissioner Renfrew — echoed the sentiments on Detention Officer Tim Sample. He also expressed his belief that the City might consider once again utilizing commercial drivers of CATA buses, utility vehicles and garbage trucks as "eyes and ears"alerting LPD to situations needing attention. Commissioner Kolp—had no further comments. Commissioner Mejorado—expressed her appreciation to tonight's guests, Sandy Allen and Ellie Renfrew. Its good to have you with us. OTHER BUSINESS/ DISCUSSION Discussion of 2010 Justice Assistance Grant (JAG) — Jim DeLine distributed a list of grant purchases proposed by LPD and Ingham County. Chief Szymanski noted that the grant is flexible and items on the Board of Police Commissioners Meeting Minutes of June 15, 2010 Page 4 list are subject to change. No one from the public requested to offer input. Review / Approval of Annual Report — Members of the Board recommended that the letter from Chair Mejorado be amended to read, "the men and women." A motion was made and passed approving the Annual Report for publication with that change. Election of Chair / Vice Chair — Commissioner Mejorado was nominated for Chair. A motion was made and passed closing nominations and Commissioner Mejorado was unanimously elected Chair of the Board for the coming twelve months. Commissioner Sims was nominated for Vice Chair. A motion was made and passed closing nominations and Commissioner Sims was unanimously elected Vice Chair of the Board for the coming twelve months. Board members were reminded to donate their share of the PAL tee sponsorship if they had not already done so. PUBLIC COMMENT None ADJOURNMENT-Commissioner Mejorado There being no other agenda items, Commissioner Mejorado adjourned the meeting at 6:21 p.m. BOARD OF POLICE COMMISSIONERS MEETING MINUTES TUESDAY,JULY 20, 2010 MEMBERS PRESENT: OTHERS PRESENT: Commissioner Maria Mejorado Chief Teresa Szymanski Commissioner Linda Sims Lt. Larry Klaus, LPD Special Operations Section Commissioner Bob Noordhoek Michael Mathis, Legal Advisor Commissioner Patty Farhat Joan Jackson Johnson, Director of Human Commissioner Bill Renfrew Relations and Community Services Commissioner Sandra Kowalk-Thompson Bernard Brantley, Commission Investigator Jim DeLine, Secretary MEMBERS EXCUSED: Commissioner Clyde Carnegie MEMBERS OF THE PUBLIC/GUESTS: Commissioner Jan Kolp None CALL TO ORDER—Commissioner Mejorado Preceding the meeting, Capt. Mike Yankowski conducted a tour of the Patrol Division building. After the tour and an establishment of a quorum, Commissioner Mejorado called the meeting to order at 5:45 p.m. Commissioner Sims led those present in the Pledge of Allegiance. Commissioner Mejorado led those present in a moment of silence in memory of Commissioner Sims' sister who recently passed away. PUBLIC COMMENT -Agenda Items None. ADDITIONS TO THE AGENDA Commissioner Mejorado added the distribution of committee assignments to the agenda to be conducted prior to the approval of minutes. DISTRIBUTION OF COMMITTEE ASSIGNMENTS Commissioner Mejorado expressed her appreciation to Board members for agreeing to continue to serve on present committees. Jim DeLine distributed a list of committees and the membership of each. APPROVAL OF MINUTES - Commissioner Mejorado The minutes of June 15 were approved as presented and placed on file. EDUCATION PRESENTATION Lt. Larry Klaus presented information on enforcement of the new Michigan medical marihuana legislation using a PowerPoint series of slides originally developed by David Taney for the Michigan State Police. He discussed what marihuana is and the history of legislation concerning it. The current legislation, he pointed out, has some unintended consequences. The establishment of a system of identification cards for patients and caregivers is flawed as it is absent of a picture and privacy issues are being used as an Board of Police Commissioners Meeting Minutes of July 20, 2010 Page 2 excuse not to release information on the number of patients and caregivers in any given area. He informed the Board that established criminal marihuana distributors do not like having these new amateur operations nearby and can act violently against them. The new grow operations often exceed the number of allowable plants and may not be aware of the hazardous black mold which is often present unless monitored carefully. He also pointed out that, while smoking marihuana is prohibited in public areas under the legislation, they do not define "public area." He also pointed out that OWI ordinances still apply to patients on their medical marijuana medication. Lt. Klaus noted that there are several states which allow marihuana for medicinal purposes and some have more restrictive, better delineated statutes than Michigan. Commissioner Noordhoek pointed out that, due to the popularity of the vote legalizing medical marihuana in Michigan, elected law enforcement personnel are reluctant to take stands which may be viewed as opposed to the legislation. There is, however, a consortium of non-elected law enforcement personnel forming to offer suggested revisions to the legislation. Lt. Klaus discussed revisions coming about due to case law situations, which can be expensive to the law enforcement agency involved. While enforcing the law is "what we do" per Lt. Klaus, LPD does so with caution when the legislation is ambiguous. "We don't want to get sued." ADMINISTRATIVE REPORT—Chief Szymanski Chief Szymanski expressed her appreciation to Board members for their support for, and participation in, the PAL golf outing. The event raised approximately $10,000 for this worthy endeavor. She acknowledged the hard work Det. Michelle Bryant puts in for the Police Athletic League. She also announced the Senior Prom being held by Triad this Friday. She acknowledged Sgt. Traci Ruiz for her many efforts towards this organization. The Chief expressed her appreciation to the Board for their expressions of support and specifically to those who attended the funeral of Detention Officer Tim Sample. The Chief reported that Common Ground and the Fourth of July festivities went very well this year. Capt. Mike Yankowski and Lt. Lisa Phillips did an excellent job at managing the LPD end of things. She noted that the biggest crowd at Common Ground was present the evening of the Ludacris concert with over 14,000 in attendance. An "after party" was also held. LPD did a great job that and every evening of the festival and, for the first time, did so without any patrol officer overtime though some overtime was experienced in the 911 center and due to a problem solving effort on the evening of the Ludacris concert. Commissioner Sims commented on how well the officers presented themselves at the festival. They were very visible, yet came across as friendly and helpful. They mixed well with the public. Chief Szymanski announced her participation in a new initiative from the Ingham Regional Healthcare Foundation which will honor tri-county "heroes" at their Annual Gala and Concert to be held on September 11 and feature Lee Greenwood. Nominations of emergency services personnel are available on line or through the Chief's office. She also reminded Board members that National Night Out will be observed on August 10. She discussed the transition from precincts to Patrol and Investigations Divisions saying that the move went well and feedback has been positive. Commissioner Farhat commended the Chief for consolidating the Neighborhood Watch officers. Things will operate more smoothly now. Adjunct to the consolidation is the consolidation of the precinct advisory committees into a new Uniform Patrol Advisory Board. There is some disappointment that the South Cedar facility is now closed at 5:00 p.m. An effort will be made to accommodate groups who meet there in the evenings as well an effort to keep the facility open until 8:00 p.m. with light-duty officers and volunteers if available. She stated that she has not received any complaints on the gym being less available. Regarding the consolidation of the 911 Communications Center, the Chief assured the Board that the process is "alive and well." The issue of legacy costs has been settled and soon the search for a contractor and director will begin. Estimated date of project completion is now 2012. Board of Police Commissioners Meeting Minutes of July 20, 2010 Page 3 Chief Szymanski announced that a hiring process for police officer positions will begin soon. The Department has thirteen police officer openings and she expects the administration will agree to fund some of them; however the Department does not currently have a roster from which to hire. The other factor in timing will be receipt of the results of Dr. Alex Weiss' resource allocation study expected in August. A hiring process for communications technicians in the 911 center will also begin soon. Finally, the Chief announced an internal committee which will review and offer recommendations on employee evaluations and professional development. The group is a diverse one and is chaired by Jim DeLine. Commissioner Kowalk-Thompson has also agreed to serve on it. HUMAN RELATIONS AND COMMUNITY SERVICES LIAISON Dr. Joan Jackson Johnson announced that her Department is now operating on a 36-hour work week by being open weekdays 7:30 a.m. to 5:30 p.m. and closing every other Friday. She requested that the Board work with her at possibly formalizing a reallocation of Commission Investigator's time. Bernard Brantley reports to Dr. Jackson Johnson and is budgeted in her Department. He also provides leadership in Dr. Jackson Johnson's absence and assists HRCS on a great many issues. Commissioner Kowalk-Thompson advised caution as the position is routinely scrutinized by City Council. Dr. Jackson Johnson agreed to draft a revised job description and submit it to the Board for review and input. She feels strongly that the position should be reclassified to a higher pay level. Dr. Jackson Johnson reported that HRCS continues to experience increased demand for services. Many citizens are angry and desperate. They need assistance in paying utility bills as well as in avoiding foreclosure and / or eviction. She expressed her appreciation to LPD officers for the times when their assistance is necessary in dealing with members of the public. Our officers demonstrate a good level of understanding for the frustrations which people need to vent. She announced the location of the detox center which has been in the works for some time. The center will be located at 810 West Saginaw and is expected to open on or before October 1. Funding partners include the Mid-South Substance Abuse Commission (contributor of"hundreds of thousands of dollars"), the City via HRCS and LPD, and even a group of emergency room physicians contributing out-of-pocket. The center will be open 24 / 7, have eleven beds and have a two year lease on the facility. Operating costs for the first year are $575,000. HRCS is working with Trent Atkins, LFD Emergency Management Chief, to educate citizens on the dangers of dehydration in times of extreme summer heat. They will also be closing soon on the first one church /one family home. HRCS also held a successful mobile food pantry event last weekend with 598 households participating. They were able to distribute more food vouchers thanks to the Greater Lansing Food Bank. FRATERNAL ORDER OF POLICE No representative present. UNFINISHED BUSINESS—Commissioner Mejorado None CORRESPONDENCE - Commissioner Mejorado Correspondence for the month of June was accepted and placed on file. Board of Police Commissioners Meeting Minutes of July 20, 2010 Page 4 DEPARTMENTAL REPORTS Departmental reports for the month of June were accepted and placed on file. BOARD COMMITTEE REPORTS Liaison Committee — Commissioner Kowalk-Thompson reported her attendance at the funeral of Detention Officer Tim Sample, at the recent retirement event at the Radisson, and on the LPD Professional Development Committee. Awards & Incentives Committee— no report Budget Committee— no report Complaint Committee-- Commissioner Farhat reported that the committee will meet next week. Commission Investigator Report— Bernard Brantley had nothing further to report. OTHER REPORTS Recruitment Task Force— no report. Precinct Consolidation Steering Committee—no report. Ad Hoc Committee on Board Policies and Rules —Commissioner Noordhoek reported that the committee met a week-and-a-half ago. They are presently reviewing materials and making notes individually and will, as a committee, offer suggestions for changes. Commissioner Kowalk-Thompson noted that an editorial in the Lansing State Journal pointed out the need for this sort of work and she suggested it may be appropriate to conduct a review annually at a regular Board meeting in lieu of an education presentation. COMMISSIONER COMMENTS Commissioner Noordhoek— passed along his condolences to Commissioner Sims regarding the passing of her sister. He encouraged Chief Szymanski to keep up the good work. He feels that the consolidation of patrol and investigations is an opportunity to emphasize to the public that we are concentrating on our core services. The Chief reported that the patrol function is currently staffed well, they work hard and, hopefully, will get through the summer without any major incidents. Commissioner Farhat — suggested that in lieu of an education speaker, the Board observe a line-up during one of their monthly meetings. Line-ups start at 5:30 p.m. and 6:30 p.m. She reported that she visited the command center during Common Ground and was very impressed with its organization. She feels that Lt. Lisa Phillips and Emergency Management Chief Trent Atkins worked very well together. She also reported her attendance at the retirement function for Sgt. Frank Koenigsnecht and she expressed her condolences to Commissioner Sims. Commissioner Renfrew — expressed his condolences to Commissioner Sims. He appreciates the summary from the Investigations Division (p. 37) and requested a map of CPO areas. Chief Szymanski assured him that one would be created and included in next month's Board packet. He also suggested that hearing from an LPD CPO would make for a good education presentation. He commended the Chief on the recent patrol and investigations consolidation. Commissioner Kowalk-Thompson — enjoyed the Board's Lansing Lugnuts game and appreciated the Greater Lansing Visitors and Convention Bureau's loaning us a meeting space prior to the game. She expressed her condolences to Commissioner Sims and reported that her father's health has improved. Board of Police Commissioners Meeting Minutes of July 20,2010 Page 5 Thanks to those who extended prayers and good wishes. She noted that Bernard Brantley often goes above and beyond his job description and believes the Board should support efforts to have his position reclassified to a higher pay grade. She commended patrol officers for the positive way in which they presented themselves at Common Ground. She also requested that the LPD administration provide an update on the PEACE initiative to the Board at an upcoming meeting. Commissioner Sims — expressed her appreciation to all for their kind expressions of condolences and informed the Board of the recent passing of former Capt. Edward Forrest's mother-in-law. She also reported on her experience doing a "ride-along" with the Dive Team during Common Ground. She was impressed with Sgt. Joe Brown and the team, particularly in the way they dealt with the public. They have excellent communication skills. She reported that the Larry Mitchell Trice Senior Center now has human resources assistance and the prisoner reentry office has been awarded an MPRI grant. She provided information on the upcoming Mosaic Festival which will combine the Diversity Day celebration with Labor Day activities in Lansing. City Council Member Derrick Quinney will coordinate a youth basketball event during the festival. Grand Avenue will close. Volunteers are needed. Commissioner Mejorado—expressed her condolences to Commissioner Sims. OTHER BUSINESS/ DISCUSSION None PUBLIC COMMENT None ADJOURNMENT -Commissioner Mejorado There being no other agenda items, Commissioner Mejorado adjourned the meeting at 7:26 p.m. BOARD OF POLICE COMMISSIONERS - MEETING MINUTES TUESDAY,JULY 20, 2010 MEMBERS PRESENT: OTHERS PRESENT: Commissioner Maria Mejorado Chief Teresa Szymanski Commissioner Linda Sims Lt. Larry Klaus, LPD Special Operations Section Commissioner Bob Noordhoek Michael Mathis, Legal Advisor Commissioner Patty Farhat Joan Jackson Johnson, Director of Human Commissioner Bill Renfrew Relations and Community Services Commissioner Sandra Kowalk-Thompson Bernard Brantley, Commission Investigator Jim DeLine, Secretary MEMBERS EXCUSED: Commissioner Clyde Carnegie MEMBERS OF THE PUBLIC/GUESTS: Commissioner Jan Kolp None CALL TO ORDER—Commissioner Mejorado Preceding the meeting, Capt. Mike Yankowski conducted a tour of the Patrol Division building. After the tour and an establishment of a quorum, Commissioner Mejorado called the meeting to order at 5:45 p.m. Commissioner Sims led those present in the Pledge of Allegiance. Commissioner Mejorado led those present in a moment of silence in memory of Commissioner Sims' sister who recently passed away. PUBLIC COMMENT -Agenda Items None. ADDITIONS TO THE AGENDA Commissioner Mejorado added the distribution of committee assignments to the agenda to be conducted prior to the approval of minutes. DISTRIBUTION OF COMMITTEE ASSIGNMENTS Commissioner Mejorado expressed her appreciation to Board members for agreeing to continue to serve on present committees. Jim DeLine distributed a list of committees and the membership of each. APPROVAL OF MINUTES -Commissioner Mejorado The minutes of June 15 were approved as presented and placed on file. EDUCATION PRESENTATION Lt. Larry Klaus presented information on enforcement of the new Michigan medical marihuana legislation using a PowerPoint series of slides originally developed by David Taney for the Michigan State Police. He discussed what marihuana is and the history of legislation concerning it. The current legislation, he pointed out, has some unintended consequences. The establishment of a system of identification cards for patients and caregivers is flawed as it is absent of a picture and privacy issues are being used as an Board of Police Commissioners Meeting Minutes of July 20, 2010 Page 2 excuse not to release information on the number of patients and caregivers in any given area. He informed the Board that established criminal marihuana distributors do not like having these new amateur operations nearby and can act violently against them. The new grow operations often exceed the number of allowable plants and may not be aware of the hazardous black mold which is often present unless monitored carefully. He also pointed out that, while smoking marihuana is prohibited in public areas under the legislation, they do not define "public area." He also pointed out that OWI ordinances still apply to patients on their medical marijuana medication. Lt. Klaus noted that there are several states which allow marihuana for medicinal purposes and some have more restrictive, better delineated statutes than Michigan. Commissioner Noordhoek pointed out that, due to the popularity of the vote legalizing medical marihuana in Michigan, elected law enforcement personnel are reluctant to take stands which may be viewed as opposed to the legislation. There is, however, a consortium of non-elected law enforcement personnel forming to offer suggested revisions to the legislation. Lt. Klaus discussed revisions coming about due to case law situations, which can be expensive to the law enforcement agency involved. While enforcing the law is "what we do" per Lt. Klaus, LPD does so with caution when the legislation is ambiguous. "We don't want to get sued." ADMINISTRATIVE REPORT—Chief Szymanski Chief Szymanski expressed her appreciation to Board members for their support for, and participation in, the PAL golf outing. The event raised approximately $10,000 for this worthy endeavor. She acknowledged the hard work Det. Michelle Bryant puts in for the Police Athletic League. She also announced the Senior Prom being held by Triad this Friday. She acknowledged Sgt. Traci Ruiz for her many efforts towards this organization. The Chief expressed her appreciation to the Board for their expressions of support and specifically to those who attended the funeral of Detention Officer Tim Sample. The Chief reported that Common Ground and the Fourth of July festivities went very well this year. Capt. Mike Yankowski and Lt. Lisa Phillips did an excellent job at managing the LPD end of things. She noted that the biggest crowd at Common Ground was present the evening of the Ludacris concert with over 14,000 in attendance. An "after party" was also held. LPD did a great job that and every evening of the festival and, for the first time, did so without any patrol officer overtime though some overtime was experienced in the 911 center and due to a problem solving effort on the evening of the Ludacris concert. Commissioner Sims commented on how well the officers presented themselves at the festival. They were very visible, yet came across as friendly and helpful. They mixed well with the public. Chief Szymanski announced her participation in a new initiative from the Ingham Regional Healthcare Foundation which will honor tri-county "heroes" at their Annual Gala and Concert to be held on September 11 and feature Lee Greenwood. Nominations of emergency services personnel are available on line or through the Chiefs office. She also reminded Board members that National Night Out will be observed on August 10. She discussed the transition from precincts to Patrol and Investigations Divisions saying that the move went well and feedback has been positive. Commissioner Farhat commended the Chief for consolidating the Neighborhood Watch officers. Things will operate more smoothly now. Adjunct to the consolidation is the consolidation of the precinct advisory committees into a new Uniform Patrol Advisory Board. There is some disappointment that the South Cedar facility is now closed at 5:00 p.m. An effort will be made to accommodate groups who meet there in the evenings as well an effort to keep the facility open until 8:00 p.m. with light-duty officers and volunteers if available. She stated that she has not received any complaints on the gym being less available. Regarding the consolidation of the 911 Communications Center, the Chief assured the Board that the process is "alive and well." The issue of legacy costs has been settled and soon the search for a contractor and director will begin. Estimated date of project completion is now 2012. Board of Police Commissioners Meeting Minutes of July 20, 2010 Page 3 Chief Szymanski announced that a hiring process for police officer positions will begin soon. The Department has thirteen police officer openings and she expects the administration will agree to fund some of them; however the Department does not currently have a roster from which to hire. The other factor in timing will be receipt of the results of Dr. Alex Weiss' resource allocation study expected in August. A hiring process for communications technicians in the 911 center will also begin soon. Finally, the Chief announced an internal committee which will review and offer recommendations on employee evaluations and professional development. The group is a diverse one and is chaired by Jim DeLine. Commissioner Kowalk-Thompson has also agreed to serve on it. HUMAN RELATIONS AND COMMUNITY SERVICES LIAISON Dr. Joan Jackson Johnson announced that her Department is now operating on a 36-hour work week by being open weekdays 7:30 a.m. to 5:30 p.m. and closing every other Friday. She requested that the Board work with her at possibly formalizing a reallocation of Commission Investigator's time. Bernard Brantley reports to Dr. Jackson Johnson and is budgeted in her Department. He also provides leadership in Dr. Jackson Johnson's absence and assists HRCS on a great many issues. Commissioner Kowalk-Thompson advised caution as the position is routinely scrutinized by City Council. Dr. Jackson Johnson agreed to draft a revised job description and submit it to the Board for review and input. She feels strongly that the position should be reclassified to a higher pay level. Dr. Jackson Johnson reported that HRCS continues to experience increased demand for services. Many citizens are angry and desperate. They need assistance in paying utility bills as well as in avoiding foreclosure and / or eviction. She expressed her appreciation to LPD officers for the times when their assistance is necessary in dealing with members of the public. Our officers demonstrate a good level of understanding for the frustrations which people need to vent. She announced the location of the detox center which has been in the works for some time. The center will be located at 810 West Saginaw and is expected to open on or before October 1. Funding partners include the Mid-South Substance Abuse Commission (contributor of "hundreds of thousands of dollars"), the City via HRCS and LPD, and even a group of emergency room physicians contributing out-of-pocket. The center will be open 24 / 7, have eleven beds and have a two year lease on the facility. Operating costs for the first year are$575,000. HRCS is working with Trent Atkins, LFD Emergency Management Chief, to educate citizens on the dangers of dehydration in times of extreme summer heat. They will also be closing soon on the first one church / one family home. HRCS also held a successful mobile food pantry event last weekend with 598 households participating. They were able to distribute more food vouchers thanks to the Greater Lansing Food Bank. FRATERNAL ORDER OF POLICE No representative present. UNFINISHED BUSINESS—Commissioner Mejorado None CORRESPONDENCE -Commissioner Mejorado Correspondence for the month of June was accepted and placed on file. Board of Police Commissioners Meeting Minutes of July 20,2010 Page 4 DEPARTMENTAL REPORTS Departmental reports for the month of June were accepted and placed on file. BOARD COMMITTEE REPORTS Liaison Committee — Commissioner Kowalk-Thompson reported her attendance at the funeral of Detention Officer Tim Sample, at the recent retirement event at the Radisson, and on the LPD Professional Development Committee. Awards & Incentives Committee— no report Budget Committee— no report Complaint Committee-- Commissioner Farhat reported that the committee will meet next week. Commission Investigator Report— Bernard Brantley had nothing further to report. OTHER REPORTS Recruitment Task Force— no report. Precinct Consolidation Steering Committee—no report. Ad Hoc Committee on Board Policies and Rules—Commissioner Noordhoek reported that the committee met a week-and-a-half ago. They are presently reviewing materials and making notes individually and will, as a committee, offer suggestions for changes. Commissioner Kowalk-Thompson noted that an editorial in the Lansing State Journal pointed out the need for this sort of work and she suggested it may be appropriate to conduct a review annually at a regular Board meeting in lieu of an education presentation. COMMISSIONER COMMENTS Commissioner Noordhoek— passed along his condolences to Commissioner Sims regarding the passing of her sister. He encouraged Chief Szymanski to keep up the good work. He feels that the consolidation of patrol and investigations is an opportunity to emphasize to the public that we are concentrating on our core services. The Chief reported that the patrol function is currently staffed well, they work hard and, hopefully, will get through the summer without any major incidents. Commissioner Farhat — suggested that in lieu of an education speaker, the Board observe a line-up during one of their monthly meetings. Line-ups start at 5:30 p.m. and 6:30 p.m. She reported that she visited the command center during Common Ground and was very impressed with its organization. She feels that Lt. Lisa Phillips and Emergency Management Chief Trent Atkins worked very well together. She also reported her attendance at the retirement function for Sgt. Frank Koenigsnecht and she expressed her condolences to Commissioner Sims. Commissioner Renfrew — expressed his condolences to Commissioner Sims. He appreciates the summary from the Investigations Division (p. 37) and requested a map of CPO areas. Chief Szymanski assured him that one would be created and included in next month's Board packet. He also suggested that hearing from an LPD CPO would make for a good education presentation. He commended the Chief on the recent patrol and investigations consolidation. Commissioner Kowalk-Thompson — enjoyed the Board's Lansing Lugnuts game and appreciated the Greater Lansing Visitors and Convention Bureau's loaning us a meeting space prior to the game. She expressed her condolences to Commissioner Sims and reported that her father's health has improved. Board of Police Commissioners Meeting Minutes of July 20, 2010 Page 5 Thanks to those who extended prayers and good wishes. She noted that Bernard Brantley often goes above and beyond his job description and believes the Board should support efforts to have his position reclassified to a higher pay grade. She commended patrol officers for the positive way in which they presented themselves at Common Ground. She also requested that the LPD administration provide an update on the PEACE initiative to the Board at an upcoming meeting. Commissioner Sims — expressed her appreciation to all for their kind expressions of condolences and informed the Board of the recent passing of former Capt. Edward Forrest's mother-in-law. She also reported on her experience doing a "ride-along" with the Dive Team during Common Ground. She was impressed with Sgt. Joe Brown and the team, particularly in the way they dealt with the public. They have excellent communication skills. She reported that the Larry Mitchell Trice Senior Center now has human resources assistance and the prisoner reentry office has been awarded an MPRI grant. She provided information on the upcoming Mosaic Festival which will combine the Diversity Day celebration with Labor Day activities in Lansing. City Council Member Derrick Quinney will coordinate a youth basketball event during the festival. Grand Avenue will close. Volunteers are needed. Commissioner Mejorado—expressed her condolences to Commissioner Sims. OTHER BUSINESS/ DISCUSSION None PUBLIC COMMENT None ADJOURNMENT-Commissioner Mejorado There being no other agenda items, Commissioner Mejorado adjourned the meeting at 7:26 p.m. BOARD OF POLICE COMMISSIONERS MEETING MINUTES TUESDAY, AUGUST 17, 2010 MEMBERS PRESENT: OTHERS PRESENT: Commissioner Maria Mejorado Chief Teresa Szymanski Commissioner Linda Sims Sgt. Tom Fabus, Investigations Division Commissioner Bob Noordhoek Michael Mathis, Legal Advisor Commissioner Patty Farhat Joan Jackson Johnson, Director of Human Commissioner Bill Renfrew Relations and Community Services Commissioner Sandra Kowalk-Thompson Bernard Brantley, Commission Investigator Commissioner Clyde Carnegie Jim DeLine, Secretary Commissioner Jan Kolp MEMBERS OF THE PUBLIC /GUESTS: None CALL TO ORDER—Commissioner Mejorado After the establishment of a quorum, Commissioner Mejorado called the meeting to order at 5:29 p.m. Commissioner Kolp led those present in the Pledge of Allegiance. PUBLIC COMMENT-Agenda Items None. - ADDITIONS TO THE AGENDA None. APPROVAL OF MINUTES -Commissioner Mejorado The minutes of July 20 were approved as presented and placed on file. EDUCATION PRESENTATION Sgt. Tom Fabus spoke of his background (fifteen years with LPD, three of which was spent as Detective Sergeant) and presented information on the consolidation of North Precinct and South Precinct Detective Bureaus into a single Investigations Division. He noted that, as consolidation was planned, the detective sergeants were asked to recommend how the new detective bureau should be structured. The new structure consists of three sections: Crimes Against Property, Crimes Against Persons, and Crimes Against Children. The last of these is new and works very closely with Child Protective Services including providing CPS with a cell phone number in order to reach a Crimes Against Children detective at any hour of the day. Sgt. Fabus discussed the recent difficult cases and noted that the consolidation immediately proved worthwhile in working these cases. He noted that the organization of the division is still evolving, and he discussed how cases get received, reviewed and assigned. He gave an update on the Lenore Street homicide where, so far, eight people have been charged. He also discussed new investigative challenges posed by the Internet via sites like CraigsList. Board of Police Commissioners Meeting Minutes of August 17, 2010 Page 2 He was very complimentary of LPD detectives and said they are always willing to tackle cases quickly and intensely. When referring to detective bureau successes, he noted, "It's not me, it's not the Chief, it's the detectives. They care. They work hard." ADMINISTRATIVE REPORT—Chief Szymanski Chief Szymanski expressed her appreciation to Sgt. Fabus and noted how rewarding it is to have his professionalism and calm demeanor at LPD, particularly because she remembers being his Field Training Officer shortly after he was hired. He will soon report to his next assignment as Internal Affairs Sergeant. She echoed his comments on the consolidated detective bureau commending the leadership and the team effort which is present. The Chief expressed her condolences to Commissioner Mejorado, whose brother passed away recently and also announced the passing of Holly Martin, wife of former Lansing Fire Chief, Greg Martin. She congratulated Sgt. Traci Ruiz on the successful Senior Prom event held recently which she and Commissioner Kolp attended. This is a fun event and Chief Szymanski recommended it to the Board. She also discussed the successful National Night Out event with 28 neighborhood parties held this year. It was the best year yet and she expressed her appreciation to all those who organized and participated in the event. She noted that LPD will have two new Community Services Officers taking the assignments this September as well as a multitude of new motorcycle officers rotating into that assignment as well. Chief Szymanski announced promotions to be made soon. They include Sgt. Darin Southworth to the position of lieutenant, Det. David Sileo to the position of sergeant, and Officers Paul Creger and Lee McCallister to the position of Detective 1113. She also announced the commemoration of the 100`h anniversary of LPD's motorcycle unit to be held on Friday and will include events at both the capitol and in Lansing's Reo Town. The Chief noted that the past month has been a busy one and included a meeting with the black pastor consortium addressing their concerns on the placement of Ofc. Lorien Williams on administrative leave and other issues. Chief Szymanski believes the group is committed to partnering with LPD on several new initiatives. She invited Board members interested in attending the annual Ramadon dinner and sit at the LPD-sponsored table, to contact Michelle Reddish. She announced that City Council has passed legislation which will move the consolidation of the 911 Communications Center further to fruition and that Alexander Weiss will soon have a draft of his research available for her review. A discussion followed on ways to communicate the research to both the Board and the public. Chief Szymanski recognized Jim DeLine and Commissioner Kowalk-Thompson for their contributions to the Professional Development Committee. A discussion of the committee's purpose and use of a "blog" to communicate and get feedback from employees was discussed. The Chief asked that Jim communicate to Board members how to access the blog and he agreed to do so. The Chief updated the Board on the PEACE initiative noting target areas, partnership with the Boys and Girls Club, the first "call in" session, faith-based efforts and problem-solving initiatives. She is very pleased with the success to date and credits Captains Hall and Yankowski for it. With 87 arrests and 14 narcotics investigations resulting from the initiative so far, she declared, "It's working." HUMAN RELATIONS AND COMMUNITY SERVICES LIAISON Dr. Joan Jackson Johnson informed the Board that proceeds from the upcoming Ramadan dinner will benefit area food banks. She announced this fall's Project Homeless Connect to be held September 24 Board of Police Commissioners Meeting Minutes of August 17, 2010 Page 3 at the South Washington complex and she recognized several of this year's sponsors. She updated the Board on the ongoing mobile food pantries noting that $5.00 coupons were distributed last month courtesy of the Lansing Food Bank. They are now spreading out with several "mini" mobile food pantry events. She discussed several efforts in the area which will be distributing backpacks and school materials to children in need. The Boys and Girls Club is assisting and food will be added to the school supplies in an expanded program this year. She noted that the strain on resources continues among service agencies which partner with HRCS. She is appreciative of Bernard Brantley's dedicated assistance. FRATERNAL ORDER OF POLICE No representative present. UNFINISHED BUSINESS—Commissioner Mejorado None CORRESPONDENCE -Commissioner Mejorado Commissioner Farhat inquired as to the identity of the officer who stood in front of a van (p. 8). The Chief promised to find out and report back. Correspondence for the month of July was accepted and placed on file. DEPARTMENTAL REPORTS Commissioner Farhat commended Ofc. Merritt (p. 21)for information sharing with Ofc. Barnes who works a different shift. Chief Szymanski credited Capt. Yankowski with drawing up a plan for visiting downtown bars. The administration of the Principle Shopping District is very pleased with downtown patrols in general, and Ofc. Merritt specifically. Commissioner Sims noted the situation on Fred Street (p. 20) and asked if arrests were made subsequent to Ofc. Windom's initial visit. The Chief will find out and report back. Departmental reports for the month of July were accepted and placed on file. BOARD COMMITTEE REPORTS Liaison Committee — Commissioner Kowalk-Thompson reported that the Department's Professional Development Committee was going very well. She expressed her appreciation to Board members who continually represent the Board throughout the community. Awards & Incentives Committee— no report Budget Committee— no report Complaint Committee -- Commissioner Farhat reported that the committee met on August 8 and likes working with Lt. Daryl Green who has many great ideas. Commission Investigator Report— Bernard Brantley had nothing further to report. Commissioner Kowalk-Thompson commended him for a very good report this month. OTHER REPORTS Recruitment Task Force— no report. Precinct Consolidation Steering Committee—no report. Board of Police Commissioners Meeting Minutes of August 17, 2010 Page 4 Ad Hoc Committee on Board Policies and Rules — Commissioner Noordhoek reported that committee's work continues and may be ready to issue a report in the fall. COMMISSIONER COMMENTS Commissioner Carnegie — (Dr. Carnegie's comments were given earlier in the meeting as he needed to leave early, but are recorded here in the appropriate section.) Commissioner Carnegie expressed his appreciation to the Chief for her participation in the African-American parade. He complimented the Special Events Unit for their joyful demeanor. The LPD motorcycle patrol members were waving to the crowd and having a good time. In fact, Commissioner Carnegie noted that LPD officers this summer at the Fourth of July celebration, the riverfront Pow Wow, and many other events did a fantastic job. They and their supervisors are to be commended. He also noted the passing of Rev. Del Gregory's wife. Reverend Gregory is a former LPD chaplain and has always been an advocate for the Department. Finally, he expressed his appreciation to Chief Szymanski for her leadership. Commissioner Sims — expressed her condolences to Commissioner Mejorado on the passing of her brother. She extended her appreciation to the Department for its presence via the Suburban in the African American Parade. Commissioner Sims noted several opportunities for those needing school supplies to access distribution sites. She also noted the September Mosaic Festival. This new Labor Day festival will celebrate Lansing's diversity and labor both and will include a basketball tournament, children's activities, food and entertainment. The commissioner gave an update on activities at the Tabernacle of David including the prisoner re-entry program. Commissioner Kowalk-Thompson — expressed her condolences to Commissioner Mejorado on the passing of her brother. She congratulated LPD on its "amazing"job at solving some recent crimes. How nice to witness detectives celebrate success. They care very much about the job they are doing. She also noted witnessing positive effects of the PEACE initiative working with young people at Hunter Park. Commissioner Renfrew — expressed his condolences to Commissioner Mejorado on the passing of her brother. He also expressed his support for the new Crimes Against Children unit within the Investigations Division and noted that he is looking forward to his new role as mentor in the Tabernacle of David prisoner re-entry program. Commissioner Kolp — enjoyed the recent Senior Prom. Her friend, Emly Horn and she appreciated the participation of other law enforcement agencies but, of course, LPD personnel were a "cut above" the rest. She also inquired as to the cost of the Staff and Command school noting that Lt. Nettles was sponsored by LPD and resigned shortly thereafter. The Chief promised to get this information to her in the near future. Commissioner Farhat—expressed her appreciation to all who helped make National Night Out a success. The coverage on WLNS —TV6 was very good. She also noted how much she liked the African American Parade noting the participation of Councilmember Derrick Quinney. There was a big crowd and it was a great day. Commissioner Noordhoek—had no additional comments. Commissioner Mejorado — expressed her appreciation for the Board's expressions of concern on the passing of her brother. She also expressed her appreciation to Commissioner Sims for calling the meeting to order in her absence. She announced her upcoming rotator cuff surgery and noted how much she enjoyed the Ramadon Dinner last year. She encouraged all who are able to attend. OTHER BUSINESS/ DISCUSSION Board of Police Commissioners Meeting Minutes of August 17, 2010 Page 5 Jim Del-ine distributed a CrimeStoppers report which was not in the monthly packet. PUBLIC COMMENT None ADJOURNMENT -Commissioner Mejorado There being no other agenda items, Commissioner Mejorado adjourned the meeting at 6:54 p.m. BOARD OF POLICE COMMISSIONERS . i MEETING MINUTES TUESDAY, OCTOBER 26, 2010. _ .. . MEMBERS PRESENT: OTHERS PRESENT: Commissioner Maria Mejorado Chief Teresa Szymanski Commissioner Linda Sims Michael Mathis, Legal Advisor Commissioner Bob Noordhoek Bernard Brantley, Commission Investigator Commissioner Patty Farhat Jim DeLine, Secretary Commissioner Clyde Carnegie Commissioner Bill Renfrew MEMBERS OF THE PUBLIC/GUESTS: Commissioner Jan Kolp Jason Wilkes, 3218 Continental Dr MEMBERS EXCUSED: Commissioner Sandra Kowalk-Thompson CALL TO ORDER—Commissioner Mejorado After having established a quorum, Commissioner Mejorado called the meeting to order at 5:35 p.m. Commissioner Renfrew led those present in the Pledge of Allegiance. PUBLIC COMMENT -Agenda Items Jason Wilkes commented that he was in attendance as an observer. ADDITIONS TO THE AGENDA None. APPROVAL OF MINUTES -Commissioner Mejorado The minutes of September 21 were approved as presented and placed on file. EDUCATION PRESENTATION There was no Education Presentation. ADMINISTRATIVE REPORT—Chief Szymanski Chief Szymanski announced the passing of retired LPD personnel Danny King and Ken Ruppert. She also discussed the passing of Hortense Canady and noted that a police escort will be provided for the services. The Chief announced a federal recognition given to members of the Special Operations Section for their work in the Holiday Express endeavor which resulted in the successful prosecution of several gang and drug related criminals. She noted Community Services Officers Teresa Mironiuk and Penni Glenn and their participation in a recent meeting of the Neighborhood Watch coordinators, and her attendance at the CrimeStoppers breakfast held earlier in the day. Board of Police Commissioners Meeting Minutes of October 26, 2010 Page 2 The Chief discussed the City of Lansing United Way drive noting that, in its first week, seven out of nine winners of prizes for participation were awarded to LPD employees. She is proud that our personnel give to this worthy cause. She expressed her appreciation to Sgt. Dave Emmons and Ofc. Katie Diehl for heading up the LPD United Way donation drive. Commissioner Farhat noted that the Police Athletic League could be named as the recipient of donations if designated on the pledge form. Chief Szymanski also recently attended a 10-year anniversary luncheon for Lansing Area Teen Court and expressed her appreciation to Jim DeLine for his service on the Teen Court advisory board. She announced that soon a transport van will be put into service to aid in the transportation of detainees from the LPD lock-up facility to the Ingham County jail, and she announced a pending $19,000 grant project focused on technology updates with security measures within the Lansing School District. She also announced the completion of a grant project which allows officers to download electronic patrol video data at City Hall in addition to the facilities on South Cedar and May Streets. This was accomplished by our Electronic Equipment Maintenance Unit, where Jeff Kludy is working solo. His co-worker, Walter Doherty, was injured in a motorcycle accident and the recuperation is likely to take months. The Chief noted that Sgt. Brian Ellis is currently putting together the annual "30 Hour Training"for officers. This year two new components will be added regarding bullying and customer service. Additionally, she announced that officers will now have business cards which can be handed out in an effort to make citizen contacts more personalized. The LPD Professional Development Committee continues to work toward its February 1 deadline for submitting recommendations on employee evaluations and performance development tools. The committee will hear from former Chief Mark Alley and Adam Havey from Emergent BioSolutions on how professional development is addressed within their firm. Chief Szymanski announced a new recruitment / retention study being conducted by MSU's Dr. Jeremy Wilson. She noted that the newly initiated monthly technology meetings are continuing. She also discussed the article in today's Lansing State Journal concerning the county medical director having an increasing number of autopsies conducted in Flint, where they are conducted at a lower cost. It is hoped that the local hospitals will offer competitive pricing. In response to a question from Commissioner Kolp, the Chief noted that the Administration has not yet made a decision on how many of the current PO1 vacancies will be funded. It was mentioned that the annual new hire reception may skip a year. Commissioner Farhat expressed her appreciation to the Chief for the City's participation in the Neighborhood Watch coordinator's meeting. In addition to community policing officers, community services officers, and Captains Yankowski and Hall, Bob Johnson, Director of Planning and Neighborhood Development, and code compliance officers were also in attendance. Chief Szymanski excused herself from the meeting at this time in order to attend an event at the Boys and Girls Club of Lansing. HUMAN RELATIONS AND COMMUNITY SERVICES LIAISON Dr. Joan Jackson Johnson announced the awarding of a new grant in the amount of $389,000 from the Department of Justice which will focus on abuse in later life. Key leaders will attend a conference in Washington, D.C. so that they may train Lansing first responders including all police officers and firefighters to be aware of abusive situations. She also announced the opening of Lansing's new detoxification center. Already, they are close to their daily capacity. She is hopeful that MSU will soon be an active participant given the student population Board of Police Commissioners Meeting Minutes of October 26, 2010 Page 3 which makes use of the center's services. Dr. Johnson also discussed the inauguration of the first home in the One Church One Family program. The family of nine was very excited to be moving in. She expressed her appreciation to Capt. Hall for the donation of a portable basketball hoop for the home. More large families are in line for future homes in the program. One family in need has thirteen members. She noted the success of this year's Project Homeless Connect. Chief Szymanski and the Police Department, in general, had an important presence. An ongoing "project connect" is being looked at. She also discussed today's threatening wind storm and the City's preparedness to offer assistance to homeless people, if needed. She assured the Board that the City of Lansing offers assistance and not just eviction to people living out of tents and boxes. She noted the increasing demand for food at the monthly mobile food pantry event and the increasing need for utility assistance. Some residential bills can be as high as$3,000 -4,000. In response to questions from the Board, Dr. Jackson Johnson discussed how families are referred for the One Church One Family program and noted that the participating churches offer continuing support to the family well after they have moved in to the home. FRATERNAL ORDER OF POLICE No representative present. UNFINISHED BUSINESS—Commissioner Mejorado Jim DeLine passed around information on potential embroidered shirts to be ordered for each of the Board members. Board members noted their preference and the Chief's office will handle this project as it continues to develop. CORRESPONDENCE -Commissioner Mejorado Commissioner Sims noted how beneficial it is for the Chief to add personal notes to officers when they receive unsolicited commendations from members of the public. Correspondence for the month of September was accepted and placed on file. DEPARTMENTAL REPORTS Departmental reports for the month of September were accepted and placed on file. BOARD COMMITTEE REPORTS Liaison Committee— no report Awards & Incentives Committee— will soon begin its work. Budget Committee— no report Complaint Committee -- Commissioner Sims expressed her appreciation to Bernard Brantley and to Lt. Daryl Green for providing the committee with useful information. Commission Investigator Report—Bernard Brantley had nothing further to report. OTHER REPORTS Recruitment Task Force— no report Board of Police Commissioners Meeting Minutes of October 26, 2010 Page 4 Precinct Consolidation Steering Committee—no report Ad Hoc Committee on Board Policies and Rules — Commissioner Noordhoek reported that the committee's work is continuing. They are getting closer to making recommendations. COMMISSIONER COMMENTS Commissioner Renfrew — announced an Armistice Day event on November 6 beginning with a breakfast at 8:00 a.m. at the Pattengill Middle School. Commissioner Farhat— is excited about this year's Silver Bells in the City float. Commissioner Carnegie—had no additional comments. Commissioner Noordhoek—had no additional comments. Commissioner Sims — expressed her appreciation to those present for their expressions of sympathy upon the passing of her father. Commissioner Kolp — commented on the situation of autopsies being conducted in Flint. She noted that detectives are charged for telephone consultation, this is an excessively long drive for families and the prosecutor is not pleased. She is expressing her displeasure with the situation to County Commissioner Andy Schor. Board members suggested that these comments would have been more appropriately made while the Chief was present and discussing this matter in her report. Commissioner Mejorado — reported that her recent surgery was successful. She apologized for her absence at the last meeting, but was pleased to read in the minutes of Ofc. Windom's activities as a community policing officer. She also announced her husband's softball team's gold trophy at a tournament in Utah and the birth of a new granddaughter being named in her honor. OTHER BUSINESS/DISCUSSION Commissioner Sims led a discussion on factors being considered in the search for a permanent Chief of Police including a proposed time line from the Human Resources Department. She noted that the administration had previously requested that she represent the Board in the selection process, but as of today is interested in every Board member participating. Per a request from the Board, Michael Mathis distributed information from the City Charter on the Board's role in the selection process. Essentially, the Board is directed to consult with the Mayor, who makes the selection. He suggested that the Board discuss how it wishes to define its consultation role and present that to the Mayor. There are also concerns on the implications of the Open Meetings Act in reference to the Board gathering in its totality, but in a different organizational structure. Commissioner Sims asked Board members to review a draft of the job description. She and Commissioner Mejorado will be in touch with them as a date and time is determined for a special meeting. PUBLIC COMMENT Mr. Wilkes expressed his appreciation to Board members for their service to the community. He also expressed a concern that meeting changes are difficult for the public to ascertain and suggested they be noted on the LPD web site. ADJOURNMENT-Commissioner Mejorado There being no other agenda items, Commissioner Mejorado adjourned the meeting at 7:14 p.m. BOARD OF POLICE COMMISSIONERS MEETING MINUTES TUESDAY, SEPTEMBER 21, 2010 MEMBERS PRESENT: OTHERS PRESENT: Commissioner Linda Sims Chief Teresa Szymanski Commissioner Bob Noordhoek Ofc. Billy Windom, Community Policing Officer Commissioner Patty Farhat Bernard Brantley, Commission Investigator Commissioner Bill Renfrew Jim DeLine, Secretary Commissioner Sandra Kowalk-Thompson Commissioner Jan Kolp MEMBERS OF THE PUBLIC/GUESTS: None MEMBERS EXCUSED: Commissioner Maria Mejorado Commissioner Clyde Carnegie - CALL TO ORDER—Commissioner Mejorado Without a quorum present, Commissioner Noordhoek called the meeting to order at .5:36 -p.m. Commissioner Kolp led those present in the Pledge of Allegiance. PUBLIC COMMENT -Agenda Items None. ADDITIONS TO THE AGENDA None. APPROVAL OF MINUTES -Commissioner Mejorado Upon the arrival of Commissioner Sims, a quorum was present. Jim DeLine noted that the comments from Commissioner Farhat were inadvertently left out of the minutes of August 17 and he promised to amend those minutes to include them. The minutes of August 17 were approved as amended and placed on file. EDUCATION PRESENTATION Officer Billy Windom presented information on his role as Community Policing Officer noting the physical boundaries and demographic makeup of his area. He discussed strategies used to police the community which include walking and biking the entire area. He feels that strict enforcement of quality-of-life issues is important and will issue a noise summons without first giving a warning. Ofc. Windom often meets with community leaders and also sits with people on their porches to get feedback. He also visits prisoners before they are released to review expectations and offer his support. He flexes his work hours as needed to address specific situations in the community. In answer to questions from the Board, he noted that he often contacts Meijer about stray shopping carts, that he often meets with other CPOs to discuss strategies and issues, and that the length of the assignment is thirty months. Officer Windom termed the community policing assignment as a "fun job" where he "can see a difference" on an ongoing basis. Board of Police Commissioners Meeting Minutes of September 21, 2010 Page 2 ADMINISTRATIVE REPORT—Chief Szymanski Chief Szymanski expressed her appreciation to those Board members who attended the Ramadan dinner as well as those who attended the August 25 promotion announcement, the administrative luncheon for Sgt. Cherie Bailor and the August 27 commemoration of the 100th anniversary of LPD's motorcycle unit. She announced the Department's participation in the annual pistol shoot and in the annual Torch Run, an event coordinated by Lt. Southworth benefiting the Special Olympics. The Chief updated the Board on a recent flash flood and on the preliminary hearing scheduled for Friday for the eight defendants in the Lenore Street homicide. She also gave an update on a homicide occurring on Glasgow Street noting that two arrests were made by the Michigan State Police. She announced that, in October, LPD would begin the transition to a .45 caliber firearm. All sworn officers will receive four hours of training in this regard. It was suggested that Range Sergeant, Eric Eichenberg, would be a good education presentation speaker in the coming months to provide information on the advantages to this change. Chief Szymanski also announced the forthcoming move to electronic logs. Presently officers must record their activity for each segment of the day by hand. At this point, Captains Hall and Yankowski joined the meeting. Commissioner Sims expressed her appreciation to Capt. Hall for his assistance in the acquisition of backpacks for distribution to needy school children. Chief Szymanski gave kudos to the captains for their efforts in the successful PEACE program which has, to date, netted in over 100 arrests, 18 miscellaneous investigations, 14 narcotics investigations, and the removal of 3 handguns off the street. She commended the Boys and Girls Club for its "fantastic" involvement and recent picnic. The t-shirts that were distributed were particularly cool. It is great to see this pro-active grant-funded initiative and its success. Members of the Board inquired as to the present leadership of the Canine Unit and were informed that the unit is now headed up by Sgt. Chris Baldwin. When Board members expressed their appreciation for past visits to canine training activities, Capt. Yankowski promised to get them a schedule of upcoming training. Chief Szymanski announced the formation of an advisory team which will meet periodically to discuss developments in the field of technology and LPD's status on technology issues and acquisitions. She also commended Jim DeLine's work with the Professional Development Committee and he provided the Board members with an update. The Chief gave updates on the charges against Officer Lorien Williams and on a charge of excessive force against an officer on Labor Day. Michigan State Police is investigating both these cases. She announced that the Education Presentation at next month's meeting would be dedicated to hearing a report from Dr. Alex Weiss. Earlier, she had predicted that Dr. Weiss' study would be concluded in August, but it was decided to delay until he had studied the Detention Unit, Technical Services and Central Records and could include them in his report. The Chief also announced that the Zonta Club in which she participates would be holding a special event to honor the late Lucille Belen. Members interested in attending should contact her directly. In answer to questions from the Board, the Chief noted that when Ofc. Windom referred to a "3500 user" that was a reference to a drug user. She also discussed her role in the local medical marijuana controversy, noting that City Attorney Brigham Smith is doing a very good job at taking the lead for the City on this issue, but she is meeting with other chiefs of police and with Prosecutor Stuart Dunnings. A discussion was held on the new Commercial Motor Vehicle Officer position and local business reaction. Chief Szymanski noted that we will attempt to use the web site to better educate businesses on how to Board of Police Commissioners Meeting Minutes of September 21, 2010 Page 3 comply with regulations. HUMAN RELATIONS AND COMMUNITY SERVICES LIAISON Dr. Joan Jackson Johnson was not in attendance, but Commissioner Sims reported for her on the October Project Homeless Connect. Volunteers are needed. Bernard Brantley reported on the mobile food pantry and the problems this month in a very small facility. A new problem is stemming from recipients in possession of counterfeit numbers for the order in which they are served. FRATERNAL ORDER OF POLICE No representative present. UNFINISHED BUSINESS—Commissioner Mejorado None CORRESPONDENCE -Commissioner Mejorado Correspondence for the month of August was accepted and placed on file. DEPARTMENTAL REPORTS Departmental reports for the month of August were accepted and placed on file. BOARD COMMITTEE REPORTS Liaison Committee— no report Awards & Incentives Committee— no report Budget Committee— no report Complaint Committee-- Commissioner Farhat reported that the committee will meet in early October. Commission Investigator Report— Bernard Brantley had nothing further to report. OTHER REPORTS Recruitment Task Force— no report Precinct Consolidation Steering Committee—no report Ad Hoc Committee on Board Policies and Rules—no report COMMISSIONER COMMENTS Commissioner Kolp— had no additional comments. Commissioner Renfrew— had no additional comments. Commissioner Farhat—had no additional comments. Commissioner Noordhoek—had no additional comments. Board of Police Commissioners Meeting Minutes of September 21,2010 Page 4 Commissioner Sims — commended the Department for its participation in the inaugural Mosaic Festival and noted how good the food was. OTHER BUSINESS/ DISCUSSION Chief Szymanski introduced the idea of having shirts produced with the Board of Police Commissioners notation embroidered on them. It was the consensus of the group that a long sleeved oxford shirt would be suitable in both casual and more formal situations. The Chief will coordinate the purchase. PUBLIC COMMENT None ADJOURNMENT - Commissioner Mejorado There being no other agenda items, Commissioner Mejorado adjourned the meeting at 6:53 p.m. BOARD OF POLICE COMMISSIONERS , MEETING MINUTES SPECIAL MEETING OF THURSDAY NOVEMBER 4,2010 MEMBERS PRESENT: OTHERS PRESENT: Commissioner Maria Mejorado Jim DeLine, Secretary Commissioner Linda Sims Commissioner Sandra Kowalk-Thompson MEMBERS OF THE PUBLIC/ GUESTS: Commissioner Bob Noordhoek None Commissioner Patty Farhat Commissioner Bill Renfrew Commissioner Jan Kolp MEMBERS EXCUSED: Commissioner Clyde Carnegie CALL TO ORDER—Commissioner Mejorado After having established a quorum, Commissioner Mejorado called the meeting to order at 5:33 p.m. PUBLIC COMMENT-Agenda Items None ADDITIONS TO THE AGENDA By consensus, discussions of qualifications and interview questions were added to the agenda. ROUNDTABLE DISCUSSION Commissioner Sims presented an overview of the recent Tier One meeting and will share tonight's information with them. A. Board's Consultation Role — Following discussion, a motion was made and passed that the attached Addendum A be adopted as the Board's suggested consultation role in the current selection process for the position of Chief of Police. B. Job Description — Commissioner Sims distributed the current position description. A motion was made and passed that the Board accept the proposed job description from the Human Resources Department with the change of the word, "jail"to the phrase "lock-up facility." C. Qualifications — Packets compiled by Commissioner Sims of suggested qualifications from individual Board members were distributed by Commissioner Mejorado. Board members were encouraged to use these documents as a basis from which to suggest interview questions. D. Interview Questions — Commissioner Sims shared proposed items for consideration of questions and Board members were requested to suggest interview questions in the each of eight subject areas. They were asked to send these suggested questions in an e-mail to Commissioner Sims prior to the next Special Meeting. ADJOURNMENT -Commissioner Mejorado The next Special Meeting was announced for Tuesday, November 9. There being no other agenda items, Commissioner Mejorado adjourned the meeting at 7:29 p.m. BOARD OF POLICE COMMISSIONERS MEETING MINUTES SPECIAL MEETING OF THURSDAY NOVEMBER 9, 2010 - MEMBERS PRESENT: OTHERS PRESENT: Commissioner Maria Mejorado Jim DeLine, Secretary Commissioner Linda Sims Michael Mathis, Legal Advisor Commissioner Sandra Kowalk-Thompson Commissioner Patty Farhat MEMBERS OF THE PUBLIC/GUESTS: Commissioner Bill Renfrew None Commissioner Jan Kolp Commissioner Clyde Carnegie MEMBERS EXCUSED: Commissioner Bob Noordhoek CALL TO ORDER—Commissioner Mejorado After having established a quorum, Commissioner Mejorado called the meeting to order at 5:31 p.m. PUBLIC COMMENT -Agenda Items None ADDITIONS TO THE AGENDA None APPROVAL OF MINUTES The minutes of the special meeting of November 4 were approved as submitted. POSSIBLE INTERVIEW QUESTIONS FOR CHIEF OF POLICE Commissioners discussed possible questions which would deal with specific areas of importance and came to a consensus on a question, or questions, in each area. Jim DeLine will work with Commissioners Kowalk-Thompson and Sims to finalize wording. Commissioner Sims will continue in her role on the "Tier One" group and will see if the questions held in previous interviews for Lansing Chief of Police are available for the Board to review. She also will request that a revised time frame be created and shared with the Board. ADJOURNMENT -Commissioner Mejorado There being no other agenda items, Commissioner Mejorado adjourned the meeting at 7:15 p.m. BOARD OF POLICE COMMISSIONERS MEETING MINUTES TUESDAY, NOVEMBER 16, 2010 MEMBERS PRESENT: OTHERS PRESENT: Commissioner Maria Mejorado Chief Teresa Szymanski Commissioner Linda Sims Jerry Ambrose, Chief of Staff Commissioner Bob Noordhoek Joan Jackson Johnson, Director of Human Commissioner Patty Farhat Relations and Community Services Commissioner Bill Renfrew Bernard Brantley, Commission Investigator Commissioner Sandra Kowalk-Thompson Michael Mathis, Legal Advisor Commissioner Clyde Carnegie Jim DeLine, Secretary Commissioner Jan Kolp Alexander Weiss,Weiss Consulting MEMBERS EXCUSED: MEMBERS OF THE PUBLIC/GUESTS: None CALL TO ORDER—Commissioner Mejorado After having established a quorum, Commissioner Mejorado called the meeting to order at 5:35 p.m. Commissioner Noordhoek led those present in the Pledge of Allegiance. PUBLIC COMMENT -Agenda Items None. ADDITIONS TO THE AGENDA Without objection, approval of the minutes of the special meeting of November 9 was added to the agenda. APPROVAL OF MINUTES -Commissioner Mejorado _. The minutes of October 17 were approved as presented and placed on file. In a discussion of the minutes of the special meeting of November 9, it was noted that the copies which were distributed had the wrong date on them. Additionally, it was noted that Commissioner Noordhoek had an excused absence. The minutes of November 9 were approved as corrected and placed on file. EDUCATION PRESENTATION Alexander Weiss distributed copies of a PowerPoint presentation and discussed the findings of his recent resource allocations study. Patrol staffing needs to be based on executive decisions on the desired ratio of proactive activity to responding to calls for service. Dr. Weiss' study measured average length of time spent on calls and average calls per team area over a year. He also noted several instances where the employee's work hours did not necessarily correspond to when citizens need them the most. The detail of his study and recommendations are being released to employees via the LPD intranet and the Chief plans to make herself available to answer questions. Jerry Ambrose noted that the study and recommendations need to be "sorted through" before and of the recommendations are acted upon. Chief Szymanski noted that any changes will be incremental. Board of Police Commissioners Meeting Minutes of November 16, 2010 Page 2 ADMINISTRATIVE REPORT—Chief Szymanski Chief Szymanski invited Board members to watch the Silver Bells in the City parade from the LPD headquarters second floor. She announced the retirement of Kathleen Evans from the 911 Communications Center and noted that Ofc. Marcus Johnson is leaving the Canine Team and rejoining the regular patrol ranks. The Chief announced the December 12 Shop with a Cop event as well as the forthcoming Old Newsboys campaign. She commended Capt. Yankowski for his leadership in the Old Newsboys effort. She noted a recent meeting with the administration at Sparrow Hospital which is facing a potential nurses' strike. Finally, she announced the annual officer training sessions coming up and the inclusion of a new training area dealing with bullying. HUMAN RELATIONS AND COMMUNITY SERVICES LIAISON Dr. Joan Jackson Johnson announced that this Saturday's mobile food pantry will be hosted by Friendship Baptist Church. She also noted that preparations are underway for the coming cold weather and the challenges it presents. The Advent House day shelter will have flu shots available for free. ADJOURNMENT - Commissioner Mejorado A motion was made and approved that the meeting be adjourned. Commissioner Mejorado adjourned the meeting at 7:19 p.m. BOARD OF POLICE COMMISSIONERS MEETING MINUTES SPECIAL MEETING OF THURSDAY NOVEMBER 30, 2010 MEMBERS PRESENT: OTHERS PRESENT: Commissioner Linda Sims Michael Mathis, Legal Advisor Commissioner Sandra Kowalk-Thompson Jim DeLine, Secretary Commissioner Bob Noordhoek Jerry Ambrose, Chief of Staff Commissioner Patty Farhat Regina Wilson, Human Resources Dept. Commissioner Jan Kolp Joan Jackson Johnson, Director of Human Relations and Community Services MEMBERS EXCUSED: Lt. David Nosotti Commissioner Maria Mejorado Commissioner Clyde Carnegie. MEMBERS OF THE PUBLIC/GUESTS: Commissioner Bill Renfrew Councilmember Carol Wood Councilmember Derrick Quinney Desirae Kelley-Kato, Director of LPD CARE Program Loretta Stanaway, Armstrong Rd Richard and Linda Heusenkueld, Morningside Stan Pina,Washington Sq Cole Bouck, Jenison St Jason Wilkes, Continental Dr - Emly Horne, Arbor Forest Dr CALL TO ORDER—Commissioner Sims After having established a quorum, Commissioner Sims called the meeting to order at 5:30 p.m. Commissioner Noordhoek led those present in the Pledge of Allegiance. Members of the Board and staff introduced themselves to the public. Jim DeLine noted that comments should be kept to three minutes in length and will be summarized in the minutes. Written comments are welcome and will be addendums to the minutes. Commissioner Sims welcomed everyone and read a memo from Board Chair Maria Mejorado. A motion was passed that the memo be included as an addendum to the minutes. Commissioner Sims gave an overview of the process being used for the selection of a new Chief of Police and noted that the final decision rests with Mayor Bernero. She welcomed Councilmembers Wood and Quinney. PUBLIC COMMENT -Agenda Items Loretta Stanaway commented on the importance of naming a Chief of Police with leadership skills and a willingness to expand community policing and neighborhood problem solving. She mentioned several current employees by name, spoke reference relationships of the Chief to underlings and hoped that the next Chief would "not be political." Cole Bouck read from his written comments which are attached as an addendum to these minutes. Desirae Kelley-Kato favors a Chief of Police who will continue the Department's support of the CARE program, will collaborate well with local agencies, and will hold officers to a "higher standard," being Board of Police Commissioners Meeting Minutes of November 30, 2010 Page 2 supportive of them should they experience turmoil in their personal lives. Jason Wilkes expressed his appreciation to the Board for seeking input from the public prior to interviewing candidates for this position. He noted that the Chief of Police needs to be supportive of officers, a coach / mentor and someone who has earned the respect of employees in order to maintain morale. He noted that a Chief should not be overly political bending to the will of either the Mayor or members of Council. They also should support community policing. With no other members of the public wishing to comment, Commissioner Sims asked if either of the members of City Council present wished to address the Board. Councilmember Quinney noted that he is a former member of the Board of Police Commissioners and was there to hear from the public and support the Board in its role in the selection process. Councilmember Wood also noted that she was present at the meeting to listen to the public. She expressed the importance of public input and expressed her appreciation to the Board for their hard work. Emly Horne requested to comment and noted that a Chief of Police needs good communication skills, both oral and written. The style with which a Chief of Police works with the public needs to be different from that which they use to work with members of the community. ADJOURNMENT -Commissioner Sims Commissioner Sims and Jerry Ambrose thanked all those present for their input. There being no other people present who wished to address the Board, the meeting was adjourned at 5:55 p.m. NOTE: Written comments received on December 1 are attached as an addendum to these minutes. BOARD OF POLICE COMMISSIONERS MEETING MINUTES SPECIAL MEETING OF MONDAY, DECEMBER 13, 2010 MEMBERS PRESENT: OTHERS PRESENT: Commissioner Linda Sims Jim DeLine, Secretary(for public comment only) Commissioner Sandra Kowalk-Thompson Regina Wilson, Human Resources Dept. Commissioner Bob Noordhoek Commissioner Patty Farhat MEMBERS OF THE PUBLIC/GUESTS: Commissioner Clyde Carnegie Misty O'Neal, Culver Avenue Commissioner Jan Kolp Susan Vela, Lansing State Journal MEMBERS EXCUSED: Commissioner Maria Mejorado Commissioner Bill Renfrew CALL TO ORDER—Commissioner Sims After having established a quorum, Commissioner Sims called the meeting to order at 4:02 p.m. and led those present in the Pledge of Allegiance. PUBLIC COMMENT None. CANDIDATE INTERVIEWS Lt. James Kraus was interviewed by those Board members present for the position of Chief of Police. ADJOURNMENT -Commissioner Sims There being no other agenda items, Commissioner Sims adjourned at 4:44 p.m. BOARD OF POLICE COMMISSIONERS MEETING MINUTES SPECIAL MEETING OF TUESDAY, DECEMBER 14, 2010 MEMBERS PRESENT: OTHERS PRESENT: Commissioner Linda Sims Jim DeLine, Secretary(for public comment only) Commissioner Sandra Kowalk-Thompson Regina Wilson, Human Resources Dept. Commissioner Bob Noordhoek Commissioner Clyde Carnegie MEMBERS OF THE PUBLIC/GUESTS: Commissioner Jan Kolp Susan Vela, Lansing State Journal MEMBERS EXCUSED: Commissioner Patty Farhat Commissioner Maria Mejorado Commissioner Bill Renfrew CALL TO ORDER—Commissioner Sims After having established a quorum, Commissioner Sims called the meeting to order at 10:01 a.m. and led those present in the Pledge of Allegiance. PUBLIC COMMENT None. CANDIDATE INTERVIEWS Candidates for the position of Chief of Police were interviewed by those Board members present in the following order: Capt. Ray Hall, Interim Chief Teresa Szymanski, Capt. Rex Marsh (Grass Valley, CA), Lt. Noel Garcia, and Capt. Mike Yankowski. Candidates were present for their respective interviews only. ADJOURNMENT-Commissioner Sims There being no other agenda items, Commissioner Sims adjourned at 6:30 p.m. BOARD OF POLICE COMMISSIONERS MEETING MINUTES SPECIAL MEETING OF THURSDAY, DECEMBER 16, 2010 MEMBERS PRESENT: OTHERS PRESENT: Commissioner Linda Sims None Commissioner Sandra Kowalk-Thompson Commissioner Bob Noordhoek MEMBERS OF THE PUBLIC/GUESTS: Commissioner Patty Farhat None Commissioner Clyde Carnegie Commissioner Jan Kolp MEMBERS EXCUSED: Commissioner Maria Mejorado Commissioner Bill Renfrew CALL TO ORDER—Commissioner Sims After having established a quorum, Commissioner Sims called the meeting to order at 9:02 a.m. and led those present in the Pledge of Allegiance. PUBLIC COMMENT None. REVIEW OF INTERVIEWS Board members discussed recent interviews for the position of Chief of Police and prepared a list of three recommended finalists to be submitted to Mayor Bernero. ADJOURNMENT -Commissioner Sims There being no other agenda items, Commissioner Sims adjourned at 9:22 a.m.