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HomeMy WebLinkAbout2009 Board of Police Commissioners Minutes - All BOARD OF POLICE COMMISSIONERS MEETING MINUTES TUESDAY, JANUARY 20, 2009 MEMBERS PRESENT: OTHERS PRESENT: Commissioner Bob Noordhoek Chief Mark Alley Commissioner Patty Farhat Michael Mathis, Legal Advisor Commissioner Sandra Kowalk-Thompson Jim DeLine, Secretary Commissioner Bill Renfrew Bernard Brantley, Commission Investigator Commissioner Jan Kolp Lauren Miller, Boys and Girls Club Intern MEMBERS EXCUSED: MEMBERS OF THE PUBLIC/GUESTS: Commissioner Clyde Carnegie None Commissioner Maria Mejorado Commissioner Linda Sims CALL TO ORDER—Commissioner Noordhoek After having established a quorum, Commissioner Noordhoek called the meeting to order at 5:35 p.m. and led those present in a moment of silent meditation in order to reflect on the health matters of Commissioner Maria Mejorado and on the challenges facing incoming President Barak Obama. Commissioner Kowalk-Thompson introduced Lauren Miller, an MSU student majoring in Criminal Justice and serving the Boys and Girls Club as an intern. PUBLIC COMMENT-Agenda Items None. ADDITIONS TO THE AGENDA None. APPROVAL OF MINUTES -Commissioner Noordhoek Commissioner Kolp noted that an adjective reference her surgery was incorrect and requested it be deleted from the approved minutes. The minutes of the regular meeting of December 16 were approved as amended and placed on file. EDUCATION PRESENTATION None. ADMINISTRATIVE REPORT—Chief Alley Chief Mark Alley reported a change in leadership in the FOP Supervisory unit. Sgt. Brian Ellis is now serving as president, with Sgt. Dan Zolnai serving as representative. He updated the Board on the Administration's fiscal year 2010 projections, noting that a $4-6 million gap is anticipated between projected revenues and anticipated expenditure requests. In an effort to reduce this ongoing "structural" deficit, Mayor Bernero has cut approximately 115 City employees from the payroll in his tenure as Mayor. Binders containing an LPD budget proposal for FY 2010 were distributed to Board of Police Commissioners Meeting Minutes of January 20, 2009 Page 2 Board members. A special meeting of the Board is being called for January 26 to discuss the request and approve its submission to Mayor Bernero. Chief Alley announced that the Lansing Lugnuts organization has agreed to be a sponsor of the HOPE scholarship program. This will be a great boost to the program. The Chief also announced a new educational initiative coming out of the Governor's office (the Michigan Promise Scholarship program) which will offer high school graduates from ten Michigan cities paid scholarships to a Michigan public college. This program will be available to cities on a competitive basis based on residents' poverty levels and abilities to raise seed money. Kalamazoo already has a similar program and has experienced increased economic development as a result. It is a great incentive for people to raise children in the community. Chief Alley thinks that it is possible that the HOPE scholarship program could evolve into the Promise program in Lansing. He also discussed the new Ingham County Initiative rolled out to the press yesterday. With Clarence Underwood and Willard Walker taking the lead, the Ingham County Initiative will address the challenges faced by young men of color, specifically in the areas of juvenile and criminal justice systems, education and health. Community leaders involved in the endeavor include representatives from Michigan State University, Michigan Works!, Lansing Police Department (Chief Alley), and the prosecutor's office (Stuart Dunnings). The Chief announced the retirement of LPD Payroll Technician, Ann Cutler. He informed the Board that, given budget restrictions, LPD is fortunate in that we have received authorization to refill the position. Chief Alley informed the Board that he will not be present at the March 17 meeting due to a scheduling conflict. He will be in Illinois that day as he has been asked to address a class of new Chiefs of Police. In answer to a question from the Board, the Chief discussed his recent involvement with an article printed in the Ft. Wayne Gazette, where he was quoted concerning the use of technology in law enforcement / criminal justice. Though the impetus for the article was not made clear and the reporter was adamant about speaking with Chief Alley rather than the LPD Public Information Officer, the resulting article came out well, HUMAN RELATIONS AND COMMUNITY SERVICES LIAISON Dr. Joan Jackson Johnson was unable to be in attendance due to a scheduling conflict. She sent her apologies via Bernard Brantley who reported that two mobile food pantries had been held since the last Board meeting. Even though over 700 people were accommodated at the most recent pantry distribution held at Pattengill Middle School, there were leftover food items which were donated to Advent House and other outlets. He also reported that all area shelters are now at capacity. FRATERNAL ORDER OF POLICE No representative present UNFINISHED BUSINESS—Commissioner Noordhoek None. CORRESPONDENCE -Commissioner Noordhoek Correspondence for the month of December was accepted and placed on file. DEPARTMENTAL REPORTS Board of Police Commissioners Meeting Minutes of January 20, 2009 Page 3 Departmental Reports for the month of December was accepted and placed on file. BOARD COMMITTEE REPORTS Liaison Committee— no report. Awards & Incentives Committee— no report. Budget Committee — The committee met with LPD Budget Control Supervisor, Jim DeLine, last week in preparation for the forthcoming submission of a fiscal year 2010 budget request. A special meeting of the Board is being called for January 26 to discuss the request and approve its submission to Mayor Bernero. Complaint Committee -- Commissioner Farhat reported that the committee is scheduled to meet on January 28. Commission Investigator Report—no report. OTHER REPORTS Recruitment Task Force — Commissioner Kolp reported that, though she will be unable to attend, the Task Force is scheduled to meet on Thursday. Precinct Consolidation Steering Committee—no report. COMMISSIONER COMMENTS Commissioner Kowalk-Thompson — expressed her appreciation for the invitation to this evening's reception for new officers and canines. She congratulated Chief Alley on the honor of being asked to speak to new chiefs. She expressed he best wishes to those members of the Board having health issues. Commissioner Kolp — expressed her appreciation for the support of the Board shown by their attendance at tonight's reception and commented how excited she was that the reception would included canines. She expressed her appreciation to everyone for their positive expressions regarding her upcoming surgery. Commissioner Farhat — expressed her appreciation to Commissioner Kolp for all her efforts toward tonight's reception. Best of luck to Commissioners Kolp and Renfrew on surgeries. Commissioner Renfrew — congratulated the Chief of receiving the honor to address new chiefs and expressed his regrets for opting out of tonight's reception due to his surgery scheduled for tomorrow. Its good to have Commissioner Farhat back around the table after her recent health concerns. Commissioner Noordhoek — expressed his appreciation to Chief Alley for "keeping us in the loop" between Board meetings. He welcomed Commissioner Farhat back to monthly meetings and wished Commissioners Kolp and Renfrew well on their upcoming surgeries. He reported that he recently spoke with Commissioner Mejorado and she passes along her greetings to all. Commissioner Noordhoek also noted that it would be appropriate for canine Chesty and for Ann Cutler to receive certificates of appreciation from the Board. Jim DeLine agreed to work on them. OTHER BUSINESS/ DISCUSSION As a courtesy, Chief Alley distributed copies of his annual report required by City Charter. Traditionally, this report does not come to the Board's attention. Board of Police Commissioners Meeting Minutes of January 20, 2009 Page 4 PUBLIC COMMENT None ADJOURNMENT-Commissioner Noordhoek There being no other agenda items, Commissioner Noordhoek adjourned the meeting at 6:22 p.m. BOARD OF POLICE COMMISSIONERS MEETING MINUTES MONDAY, JANUARY 26, 2009 MEMBERS PRESENT: OTHERS PRESENT: Commissioner Bob Noordhoek Chief Mark Alley Commissioner Clyde Carnegie Jim DeLine, Secretary/LPD Budget Control Commissioner Patty Farhat Supervisor MEMBERS PRESENT BY PROXY: MEMBERS OF THE PUBLIC/GUESTS: Commissioner Bill Renfrew None Commissioner Sandra Kowalk-Thompson MEMBERS EXCUSED: Commissioner Maria Mejorado Commissioner Linda Sims Commissioner Jan Kolp CALL TO ORDER—Commissioner Noordhoek After having established a quorum of those physically present and those present by proxy, Commissioner Noordhoek called the meeting to order at 4:30 p.m. Commissioner Carnegie led those present in the Pledge of Allegiance. PUBLIC COMMENT -Agenda Items None. ADDITIONS TO THE AGENDA None. PRESENTATION OF FY 2010 BUDGET PROPOSAL -Commissioner Carnegie Commissioner Carnegie introduced the Department's FY 2010 budget proposal noting that the Budget Committee, consisting of he and Commissioner Renfrew, had met with the Department's Budget Control Supervisor, Jim DeLine, and was satisfied that the document submitted to the Board was sufficient to maintaining the Departments' critical public safety role in the City of Lansing. He introduced Jim DeLine who commented on the operating portion of the budget proposal. Chief Alley explained items requested in the Capital Improvement Program (CIP) section of the document. Jim discussed the difficulties inherent in reaching a budget target established by the administration, noting increasing contractual salaries, fringe benefits, vehicle costs and uniforms for new personnel. He noted that the Department is likely to lose 8 sworn officers in FY 2010 and 15 in FY 2011 due to retirements alone. Commissioner Carnegie expressed his appreciation to Jim DeLine, Chief Alley, the three LPD captains and to all LPD supervisors contributing to the budget proposal. On behalf of the Budget Committee, he made the following motion: "The Budget Committee moves the acceptance of the Lansing Police Department's FY 2010 budget proposal as presented and direct that it be forwarded to Mayor Bernero for his consideration. We further voice our support of Chief Alley and his staff in discussions with the Mayor as a final proposal is prepared for Board of Police Commissioners Meeting Minutes of January 26, 2009 Page 2 presentation to the City Council. We are confident they will ensure the integrity of the Department and its mission at whatever funding level is ultimately deemed appropriate." Based on those physically present and those voting by proxy, the motion passed unanimously. Commissioner Noordhoek expressed his appreciation for the Mayor's and City Council's adherence to keeping public safety a priority in the budget and is confident this proposal will be given the attention it deserves. OTHER BUSINESS/ DISCUSSION None. PUBLIC COMMENT None ADJOURNMENT-Commissioner Noordhoek There being no other agenda items, Commissioner Noordhoek adjourned the meeting at 4:55 p.m. BOARD OF POLICE COMMISSIONERS MEETING MINUTES TUESDAY,APRIL 21, 2009 - MEMBERS PRESENT: OTHERS PRESENT: Commissioner Bob Noordhoek Chief Mark Alley Commissioner Maria Mejorado Capt. Edward Forrest, Staffing Services Commissioner Sandra Kowalk-Thompson Jim DeLine, Secretary Commissioner Clyde Carnegie Bernard Brantley, Commission Investigator Commissioner Bill Renfrew Dr. Joan Jackson Johnson, Director of Human Commissioner Jan Kolp Relations & Community Services Commissioner Linda Sims MEMBERS OF THE PUBLIC/GUESTS: MEMBERS EXCUSED: Joseph Mark Burt, 430 Burgundy#104, East Commissioner Patty Farhat Lansing CALL TO ORDER—Commissioner Noordhoek After establishing a quorum, Commissioner Noordhoek called the meeting to order at 5:30 p.m. and welcomed Commissioner Mejorado back. Commissioner Mejorado led those present in the Pledge of Allegiance. PUBLIC COMMENT-Agenda Items Mr. Joseph Burt addressed the Board, giving a brief review of his credentials and expressing concern, in general, about police "unbridled" power. Specifically, he was involved in a case where he suspects sworn officers were in a conspiracy with the judge. He recommended that Board members read the Encyclopedia of the American Constitution. ADDITIONS TO THE AGENDA None. APPROVAL OF MINUTES -Commissioner Noordhoek Minutes of the regular meetings of February 17 and March 17 were approved and placed on file. EDUCATION PRESENTATION Det. Gomez was scheduled, but was not in attendance. Jim DeLine will follow up and attempt to reschedule. ADMINISTRATIVE REPORT—Chief Alley Chief Alley reported that he has been participating in the oral boards for police officer candidates. The process will proceed into May and will incorporate a hundred applicants. He has already noted that some are outstanding. We currently have six police officer openings and the current cadre of candidates will be placed on a roster for one year for other openings which may occur during that time. He urged members of the Board to seek out a new radio spot featuring the Lansing Lugnuts and the HOPE scholarship fund. He is excited about that partnership this year. Board of Police Commissioners Meeting Minutes of April 21, 2009 Page 2 The Chief announced that there is a move to twelve-hour shifts being considered for the detention officers (Teamster bargaining unit). So far, research of similar centers with twelve-hour shifts does not indicate that fatigue has been a problem. There is potential for savings related to overtime expenses. Chief Alley discussed Governor Granholm's town meeting at the Cristo Rey Community Center. She will express hope that federal stimulus money will soon be available. For LPD, the stimulus money is available via grants and we are making several applications. We are hoping for four officers from the CHRPs (Cops Hiring Recovery Program) grant. These officers will work in community policing. Two will replace officers previously funded by the CDBG (Community Development Block Grant) and two will focus on working with /monitoring parolees. He reported on a community forum held to address the recent data collection report from Dr. Carter which addresses racial profiling. The fact that the forum was not well attended indicates that concerns over the issue have subsided. The Chief recently attended a detective training session (Reid Technique of interviewing and interrogating) in order to "see what training our detectives get." He was very impressed and commented on the issue of false confessions. Later this evening, he will be assisting the RAD (Rape Aggression Defense)class. The current class has sixteen students. He announced the upcoming police budget hearing before City Council's Committee of the Whole and also noted the public budget hearings being held by the Mayor and Council. He gave members of the Board a review of the recent fatal accident involving Juanita Porter and her son, Major Washington, Jr. noting that she is the daughter of Grady Porter. In answer to questions from the Board, Chief Alley discussed the information provided on police reports, noting information is traditionally included on reports for the defense and prosecution which is not available to the public. Recently, the prosecutor's office gave their copy to someone which resulted in the press expressing concerns over right-to-privacy and identity theft. In the future, LPD will restructure the reports to suppress witness information and additionally work with report providers to suppress as well. Commissioner Sims pondered if this issue was one which the Board should take a position. Chief Alley invited members of the Board to avail themselves of the City suite at Oldsmobile Park for the August 18 Lugnuts game. Game time is 7:05 p.m. The August Board meeting is scheduled for that night so we could make it brief and get right to the game. Commissioner Sims noted that the Greater Lansing Convention and Visitor's Bureau's suite would also be available to us that evening. Jim and Linda will coordinate the invitations and food. Commissioner Kolp inquired as to whether there is an expected time frame for a hiring decision on the US Marshall position. Chief Alley said that one has not been set. Commissioner Sims inquired as to whether there were any updates on prisoner reentry programs. Dr. Jackson Johnson reported that 121 newly released people are expected in the Lansing area in approximately six weeks. She and Lt. Medrano will ensure that we are prepared. Commissioner Sims noted the support of the Lighthouse for Men program. HUMAN RELATIONS AND COMMUNITY SERVICES LIAISON Dr. Joan Jackson Johnson announced that the budget hearing for HR&CS is this Thursday. She noted that there is new interest in using the Oliver Towers facility to assist in helping the homeless population. This is partially driven by a group out of Kalamazoo. She maintains her position that other alternatives are better. She also reported on an expected influx of $1.4 million in stimulus money for homeless prevention and neighborhood stabilization. She reported on last Saturday's food pantry held at two sites and on the sack lunch program held during Board of Police Commissioners Meeting Minutes of April 21, 2009 Page 3 the school district's spring break. Helped greatly by the Boys and Girls Club and by Bernard Brantley, 10,000 lunches were distributed. Dr. Jackson Johnson updated the Board on staff shortages in her Department noting that "hiring hit a glitch" and she hopes things progress soon. She also updated the Board on an upcoming human services summit offering a variety of services. The goal is to offer "one stop shopping." She noted that she is now getting assistance from the City Attorney's office on problems related to irresponsible / unresponsive landlords. Commissioner Kowalk-Thompson commended HR&CS noting that, in her employment experience with the Lansing Housing Commission, 92% of the feedback she received was positive toward the agency. In response to questions from the Board, Dr. Jackson Johnson discussed concerns that the closing of several schools will result in "borderline" kids being displaced. FRATERNAL ORDER OF POLICE No representative present. UNFINISHED BUSINESS—Commissioner Noordhoek None. CORRESPONDENCE -Commissioner Noordhoek Correspondence for the months of February and March was accepted and placed on file. DEPARTMENTAL REPORTS Commissioner Renfrew noted that in March the City experienced two murders ending the peace of January and February which had zero murders each. Commissioner Kolp asked for clarification concerning a "tree girdler" (p. 31) and it was explained that this is a person removing essential bark from a tree. Commissioner Renfrew led a discussion on situations where the CSO project creates blocked driveways mandating people park in the street (p. 31). Chief Alley explained that officers usually take this into consideration. He asked Jim DeLine to contact the Parking and Transportation supervisor on the issue. Departmental reports for the months of February and March were accepted and placed on file. BOARD COMMITTEE REPORTS Liaison Committee — Commissioner Kowalk-Thompson expressed her appreciation for the August Lugnuts event and it was requested that Board members RSVP to Jim DeLine by July 1. Awards & Incentives Committee — Commissioner Kolp encouraged everyone to attend the Award Ceremony on May 14. Budget Committee— no report. Complaint Committee-- has a meeting scheduled for April 30. Commission Investigator Report—Bernard Brantley had no additional comments. OTHER REPORTS Recruitment Task Force— no report. Precinct Consolidation Steering Committee— no report. Board of Police Commissioners Meeting Minutes of April 21, 2009 Page 4 COMMISSIONER COMMENTS Commissioner Sims — related her recent experience "shadowing" Bernard Brantley. It was a great experience that re-enforced the notion that he has an important role to play. She reported on the recent Diversity Day noting that there was a good turnout and commended Mayor Bernero for his continuing support of the event. Commissioner Carnegie — noted how blessed we are to have Commissioner Mejorado back with us. He expressed his appreciation to Chief Alley and to LPD officers for their fair treatment of the public as evidenced by another positive MATS report. Surely this positive approach is reflected in all LPD does and not just in traffic stops. He noted that having the study conducted annually instead of twice per year is sufficient. He commended the employees of the detention center and 911 communications center for their ability to handle a great deal of activity. He supports the administration's work with the Teamster members at adjusting their schedule. He also reviewed the EEOC report and feels we are in good shape as we conduct another hiring process. Commissioner Kowalk-Thompson — echoed the joy expressed at having Commissioner Mejorado back. She gave a "hats off'to the Department for its ability to apprehend criminals and solve crimes. Commissioner Mejorado — expressed her appreciation to the Board for continuing prayers related to her health and thanked everyone for the floral arrangement she received. She reported on the recent Cesar Chavez memorial observance. It was a great event. Commissioner Renfrew — expressed to Commissioner Mejorado that she always has all of our support. He commended Chief Alley for his ability to juggle a busy agenda and gave the Board an update on his ongoing ankle rehabilitation. Commissioner Noordhoek — expressed his appreciation to Chief Alley for his continuing updates and noted the positive article in the Lansing State Journal relative to LPD surveillance cameras. He echoed Commissioner Carnegie's comments on the MATS studies, related reports and generalizable nature. OTHER BUSINESS/ DISCUSSION Commissioner Sims noted that Joe McDonald, in the Mayor's office, is working hard to fill vacancies on City Boards. Members were encouraged to contact him if their terms were scheduled to end soon. Jim DeLine agreed to e-mail an updated Board roster giving each member's term expiration. PUBLIC COMMENT None ADJOURNMENT -Commissioner Noordhoek There being no other agenda items, Commissioner Noordhoek adjourned the meeting at 6:39 p.m. BOARD OF POLICE COMMISSIONERS MEETING MINUTES TUESDAY, J U N E 16, 2009 MEMBERS PRESENT: OTHERS PRESENT: Commissioner Robert W. Noordhoek,Chair Chief Mark.E.Alley. Commissioner Maria Mejorado,Vice Chair Michelle Reddish, Interim Secretary Commissioner Bill Renfrew Joan Jackson-Johnson, Human Relations& Commissioner Jan Kolp Community Services Director Commissioner Linda Sims Bernard Brantley,Commission Investigator Commissioner Patty Farhat Karen Chadwick,911 Director Commissioner Clyde Carnegie MEMBERS EXCUSED: MEMBERS OF THE PUBLIC: Commissioner Sandra J. Kowalk-Thompson Rick Budden, 1002 Raider Street, Lansing, MI CALL TO ORDER—Commissioner Chair Noordhoek Commissioner Chair Noordhoek called the meeting to order at 5:35 p.m.,after having established a quorum and reciting the Pledge of Allegiance. PUBLIC COMMENT—Agenda Items Rick Budden stated he had a complaint with LDP Sergeant Daryl Green and the way his case was handled. He pled guilty in court to the charge. He spoke before the Board to ask for help and any suggestions. Chief Alley stated he met with Mr. Budden approximately a year ago and it is Chief Alley's opinion that nothing has changed regarding this matter since the last time they spoke. Chief Alley stated when they met he gave Mr. Budden some good advice as to how to move forward. It was determined by the Board that Mr. Budden needs to seek redress with the courts. Bernard Brantley added that he also has spoke to Mr. Budden, in the past,and his issue is with the court since he pled guilty to the charge. ADDITIONS TO THE AGENDA The 2008 Annual Report for the Lansing Police Department was passed out to each Board Member. Chief Alley stated the report was ready to be printed in it's final form. APPROVAL OF MINUTES—Commissioner Renfrew The minutes of the regular meeting of May 19,2009,were approved with one change in the North Precinct Team Highlights, May 2009 report. On page 22 under problems the address of 1209 Climax Street be changed to 1201 Climax Street. EDUCATION PRESENTATION—Karen Chadwick 911 Update Karen Chadwick, Director of 911 handed out 911 Annual Statistical Comparison Information and an overview of the Lansing/Ingham County 911 Center. Karen gave a brief description of how the 911 Center operates and answered questions. After the Board Meeting Members were given a tour of the 911 Center. Karen Chadwick also announced she has take a job at the Grand Rapids Police Department and will be leaving the Lansing Police Department in the near future. ADMINISTRATIVE REPORT—Chief Alley Chief Alley reported the Lansing Police Department participated in the Safety Patrol Picnic at Hawk Island. Officers along with Chief Alley served hotdogs. Chief Alley and Mayor Bernero attended a lunch that was provided by the South Precinct Advisory Board for Dwight Rich,Gardner and Everett students. Chief Alley attended the Memorial Day Parade along with Commissioner Renfrew. Chief Alley also attended the City of Lansing's Twenty Year Employee Recognition Ceremony at the Lansing Center where a number of Lansing Police Department employee's were acknowledged. Chief Alley was a Judge at the Board of Water&Light Chili Cook-off where one third of the proceeds will be donated to the H.O.P.E. Scholarship Fund. Lieutenant Larry Klaus graduated from MSU School of Staff and Command. Chief Alley spoke about the revised Complaint Procedure and the changes that were made. The changes were mostly wordsmith changes. Chief Alley asked for Board Members to review the procedure,discuss same and then authorize. Page Two Board of Police Commissioner Meeting Minutes for June 16,2009 HUMAN RELATIONS&COMMUNITY SERVICES LIAISON—DR.JOAN JACKSON JOHNSON Dr.Joan Jackson-Johnson stated the United Way is discontinuing their long-standing contribution for housing homeless and food. Citizens'needs are continuing to rise. Volunteers of America may split the responsibility with some other agencies to help the homeless. Dr.Jackson stated stimulus dollars are coming on September 30,2009. The Mobile Food Pantry will take place over the weekend on Jolly and Pleasant Grove Road. Dr.Jackson stated three houses have been refurbished and are ready to close. FRATERNAL ORDER OF POLICE No representative present. UNFINISHED BUSINESS None. CORRESPONDENCE SENT AND RECEIVED —Commissioner Noordhoek Commissioner Farhat spoke about page 23 Community Policing and the fact that six bundles of heroine was recovered by the downtown party store. Commissioner Renfrew spoke about 2 am to 5 am parking stating the two parking officers could work those hours but also supplement with officers. Patty Farhat stated the Target National Night Out will be at Frances Park. Officer Sarah Nolen has received approximately$2,000 in donations from local businesses. Discussion took place by Board Members in regards to the correspondence included in the packet. Correspondence for the month of May were accepted and placed on file. DEPARTMENTAL REPORTS Departmental reports for the month of May were approved and placed on file.. BOARD COMMITTEE REPORTS Government I Community Liaison Committee—Several projects are being worked on by the Liaison Committee. Nothing to report. Awards& Incentives Committee—Northing to report. Budget Committee—Nothing to report. Complaint Committee—The Complaint Committee will meet next month. Commissioner Brantley stated the written report submitted is contained in the May Board packet. OTHER REPORTS Recruitment Task Force—No meeting was held. Precinct Consolidation Steering Committee—Nothing to report. Page Three Board of Police Commissioner Minutes for June 16,2009 COMMISSIONER'S COMMENTS Commissioner Farhat congratulated Maria Mejorado and Bill Renfrew on their reappointment to the Board. Commissioner Sims stated how nice the Chili Cook-Off was and reminded Board Members that Common Ground was taking place. On September 5,2009,the Lansing 50th Labor Fest will take place. Commissioner Sims thanking Commission Investigator Brantley for his timely reports. The Board Meeting on 8/18/09 will be at the Convention Bureau in the Convention Bureau Chambers. Commissioner Kolp stated the Mayor,Chief Alley and Lieutenant Tony Nettles spoke at the luncheon for the students from Dwight Rich,Gardner and Everett students. Commissioner Mejorado spoke about the trouble in her neighborhood recently. Commissioner Renfrew thanked the community and Mayor Bernero for his reappointment to the Board. Commissioner Renfrew stated the 911 employees were doing a great job. OTHER BUSINESS Administrative Procedure: Document Definition and Issuance was presented to the Board for their review by Chief Alley. Chief Alley stated this procedure would allow memos not to expire within 30 days after issuance. If orders are issued on a memo they will stand as is through time. The Complaint procedure was presented to the Board for their review by Chief Alley. Discussed ensued regarding this procedure. The language in this procedure was cleaned up with few modifications. Chief Alley stated he is comfortable with the way the procedure is written. Commissioner Renfrew moved and the board passed a motion to approve the Document, Definition and Issuance Procedure as well as the Complaint Procedure as amended. Election of Chair/Vice Chair: Motion was made by Commissioner Farhat to nominate Commissioner Mejorado for the position of Chairperson. Motion passed unanimously. Commissioner Renfrew made a motion to nominate Commissioner Sims for the position of Vice Chair. Motion passed unanimously. The term for both positions is 2009 to 2011. Commissioner Noordhoek suggested the Commissioner Mejorado draft a procedure regarding adopting the terms of the Chair and Vice Chair as two years with the Vice Chair automatically move to the Chair position at the time of expiration. PUBLIC COMMENT None. ADJOURNMENT—Commissioner Noordhoek Meeting adjourned at 7:10 p.m. BOARD OF POLICE COMMISSIONERS MEETING MINUTES TUESDAY, OCTOBER 20, 2009 MEMBERS PRESENT: OTHERS PRESENT: Commissioner Maria Mejorado Chief Mark Alley Commissioner Bob Noordhoek Dr. Joan Jackson Johnson, Director of Human Commissioner Patty Farhat Relations and Community Services Commissioner Bill Renfrew Michael Mathis, Legal Advisor Commissioner Clyde Carnegie Jim DeLine, Secretary Commissioner Jan Kolp Bernard Brantley, Commission Investigator Lt. Lisa Phillips, North Precinct MEMBERS EXCUSED: Commissioner Linda Sims MEMBERS OF THE PUBLIC/GUESTS: Commissioner Sandra Kowalk-Thompson None CALL TO ORDER-Commissioner Mejorado After the establishment of a quorum, Commissioner Mejorado called the meeting to order at 5:30 p.m. Commissioner Renfrew led those present in the Pledge of Allegiance. PUBLIC COMMENT -Agenda Items None. = :: ADDITIONS TO THE AGENDA =- None. APPROVAL OF MINUTES -Commissioner Mejorado Minutes of the regular meeting of September 15 were approved as submitted and placed on file. EDUCATION PRESENTATION Lt. Lisa Phillips, North Precinct, discussed her role as Department liaison on matters of homeland security. In that capacity, she will be participating in a multi-agency exercise tomorrow in the Lansing area. Agencies, including the FBI, LFD, and Michigan State Police will conduct simulation / response scenarios. Lt. Phillips noted that cooperation among agencies is at a very good level. She is a firm believer that "it is only a matter of time" until another terrorist attack on the United States occurs and "next time, it will occur in the heartland." Preparedness is critical for schools, families and hospitals. She offered to provide Board members with a CD of the seven signs of terrorism. AVI (active violent incident) preparedness is now integrated into all levels of policing and all LPD officers receive AVI training. Lt. Phillips discussed regional efforts and the impact of grant funding. She also discussed downtown security and "TEEX"training which serves to test individual building security effectiveness. ADMINISTRATIVE REPORT-Chief Alley Chief Alley expressed his appreciation to Commissioner Carnegie for his assistance in the Officer of the Year awards presented by the local Elks organization. He also thanked those who attended the Board of Police Commissioners Meeting Minutes of October 20, 2009 Page 2 retirement reception for Capt. Edward Forrest. It was well attended and recognition from the Board of Police Commissioners was appreciated. The Chief noted his attendance at the American Indian Conference at Michigan State and at the African- American parade with Commissioner Sims. He also was in attendance at the annual Cesar Chevez dinner along with Commissioner Mejorado and at a recent Staff& Command presentation on patrol shifts of eight, ten and twelve hour length. Research shows that shifts of twelve hours are safer provided that days off are granted after a maximum of three working days. He also remains active in the State-wide Promise Zone movement, attending a meeting of the ten zones located in Michigan. He announced the recent ending of his term as chair of the Capital Region Community Foundation. He was presented with a very nice memento. He also noted that the Neighborhood Watch Appreciation Desert held recently at the Lansing Center went very well. Commissioner Farhat expressed her pleasure with the event. The speaker was just great. Chief Alley noted that negotiations with the FOP bargaining units continue ... and are time consuming. The Chief briefed the Board on a press conference held earlier in the day. It was announced to the press that one of the perpetrators in a recent home invasion was, in fact, a law enforcement officer from Indiana. The thugs erroneously entered the home of a couple in their sixties thinking it was a drug house. Officer Parrot did a traffic stop on their vehicle following the incident and correctly persevered when his fellow officer identified himself and expected a professional courtesy. HUMAN RELATIONS AND COMMUNITY SERVICES LIAISON Dr. Joan Jackson Johnson announced a mobile food pantry event this coming Saturday at Temple Church. There will also be a mobile food pantry event at Friendship Manor which is not being announced to the general public, but is designed to particularly serve the needs of seniors. She announced that her Department will soon initiate the Rapid Re-housing Stimulus Grant, but day-to- day demands regarding food, utilities, etc. continue to grow. Food bank supplies are down due to the reduction in food donations from Meijer reported last month. Watch for upcoming food drives, some of which will be sponsored by area unions. A coat drive is expected soon as well. Local shelters remain full. Hopefully, a new shelter located in the former Maplewood School will soon open. Her Department is working with CMH on the establishment of a sobering center. She has become aware of some transitional housing available for prisoners reentering the community which is being established unannounced. Dr. Jackson Johnson discussed new leadership at the Lansing Housing Commission. She is encouraged that additional families are being saved from eviction, that 44 units are expected to be rehabilitated by Thanksgiving, and that a resolution might be found for the controversy surrounding Oliver Towers. FRATERNAL ORDER OF POLICE No representative present. UNFINISHED BUSINESS—Commissioner Mejorado None. CORRESPONDENCE -Commissioner Mejorado Correspondence for the month of September was accepted and placed on file. Board of Police Commissioners Meeting Minutes of October 20, 2009 Page 3 DEPARTMENTAL REPORTS Departmental reports for the month of September were accepted and placed on file. BOARD COMMITTEE REPORTS Liaison Committee— no report. Awards & Incentives Committee— Commissioner Noordhoek will be working with Lt. Judy Horning along with Sgt. Mary Stevens as this committee has lost Capt. Forrest as a Department liaison. He reminded Board members to contact him with any input they may have. Budget Committee— no report. Complaint Committee -- Commissioner Farhat reported that the committee held a meeting with Bernard Brantley and Lt. Yankowski on September 23. Next meeting is scheduled for November 18. Commission Investigator Report—Bernard Brantley had nothing additional to report. OTHER REPORTS Recruitment Task Force— no report. Precinct Consolidation Steering Committee—no report. COMMISSIONER COMMENTS Commissioner Noordhoek— had no additional comments. Commissioner Carnegie—had no additional comments. Commissioner Farhat — reported on a recent Neighborhood Watch Coordinator's meeting with Sgt. Southworth as speaker. He did a great job and several people signed up for RAID training. She expressed her appreciation to Chief Alley and Mayor Bernero for hosting the Neighborhood Watch Appreciation reception at the Lansing Center. She also expressed her appreciation to Marty Riel from the City of Lansing Operations and Maintenance Department for his assistance on the Neighborhood Watch float being prepped for the upcoming Silver Bells in the City parade. Finally, she asked that all those present keep Council President Derek Quinney in their prayers as he recently lost two very dear family members. She attended the services and found them to be very uplifting. Commissioner Kolp — expressed her appreciation to the Chief for his continuing "good news" messages. She often marvels at what things our officers are capable of. She also reiterated her support of community surveillance cameras. They do make a difference. Commissioner Renfrew — expressed his appreciation to Chief Alley for approving the homeland liaison assignment given to Lt. Phillips. He is a strong supporter of inter-agency cooperation. He brought the violent man mentioned in the monthly report (p. 42) to the Board's attention. At 101 years old, his disposition is unfortunate. Finally, he announced the Veteran's Day observance scheduled for November 7 (10:00 a.m.) at the Johnson Fieldhouse. Mayor Bernero will be present to honor both young and older veterans. Commissioner Mejorado — expressed her appreciation to all for the cards and good wishes following the death of her mother-in-law. She was also appreciative of the nice retirement reception for Capt. Forrest and for the great ceremony conducted by the Elks Lodge honoring Ofc. Hudak and Det. Gill. Board of Police Commissioners Meeting Minutes of October 20, 2009 Page 4 OTHER BUSINESS/DISCUSSION None. PUBLIC COMMENT None ADJOURNMENT -Commissioner Mejorado There being no other agenda items, Commissioner Mejorado adjourned the meeting at 6:39 p.m. BOARD OF POLICE COMMISSIONERS MEETING MINUTES TUESDAY, NOVEMBER 17, 2009 MEMBERS PRESENT: OTHERS PRESENT: Commissioner Maria Mejorado Chief Mark Alley Commissioner Bob Noordhoek Dr. Joan Jackson Johnson, Director of Human Commissioner Patty Farhat Relations and Community Services Commissioner Bill Renfrew Michael Mathis, Legal Advisor Commissioner Clyde Carnegie Jim DeLine, Secretary Commissioner Jan Kolp Bernard Brantley, Commission Investigator Commissioner Linda Sims Lt. Frank Medrano, LPD Trauma Team Commissioner Sandra Kowalk-Thompson MEMBERS OF THE PUBLIC / GUESTS: None CALL TO ORDER—Commissioner Mejorado After the establishment of a quorum, Commissioner Mejorado called the meeting to order at 5:30 p.m. Commissioner Kolp led those present in the Pledge of Allegiance. PUBLIC COMMENT -Agenda Items None. ADDITIONS TO THE AGENDA None. APPROVAL OF MINUTES -Commissioner Mejorado Minutes of the regular meeting of October 20 were approved as submitted and placed on file. EDUCATION PRESENTATION Lt. Frank Medrano presented information on the LPD Trauma Team, which he and Lt. Larry Klaus administer. The team was founded in the seventies as a mechanism to offer support to sworn officers under stress. With increased training as well as increased demand, the team has increased in size and service. Detention officers and 911 technicians are now members of the team and team support is available to them. He noted that support is offered for both work situations and also family crises. The support offered by the Trauma Team is confidential and members deal with the emotions of the event, not the facts. Most all of the services are offered by team members on a volunteer basis and is usually offered as a result of a request from LPD command staff. Lt. Medrano noted that support is available, not only to LPD employees who are the primary participants in the traumatic event, but to those on a secondary level as well. They have professional resources available to them should they feel psychiatric help is needed. Board members commended Lt. Medrano and the Trauma Team for the important work that they do. ADMINISTRATIVE REPORT—Chief Alley Chief Alley informed the Board that discussions with the FOP supervisory and non-supervisory units are being held reference a possible move to 12-hour shifts. If they are enacted, they will begin on December Board of Police Commissioners Meeting Minutes of November 17, 2009 Page 2 26. In answer to a question from Commissioner Farhat, the Chief noted that this schedule would result in patrol officers having one more day off every two weeks. Renewal of the bargaining unit agreements are also continuing. He discussed the City budget commenting on the loss of State revenue sharing and the reduction in City tax revenues. In the current fiscal year, it is anticipated that the City will miss its budget by $3.0 million. Cuts in personnel expenses will be necessary to reduce the deficit. In answer to a question from Commissioner Renfrew, the Chief noted that a move to 12-hour shifts would allow for City-wide coverage with fewer officers on staff. The Chief noted that the City is in arbitration concerning the dismissal of Ofc. Eric Frechen. He discussed the Bread House community meeting attended by he, Dr. Jackson Johnson and Commissioner Kowalk- Thompson. He also noted his participation in the "Movember" campaign headed by Jim DeLine encouraging City employees to raise funds for, and increase awareness of, prostate and testicular cancer. Chief Alley updated the Board of the decision to suspend Ofc. Ryan Smith for two weeks without pay. Though no criminal charges are warranted, Officer Smith did violate LPD policy / procedures. The Chief alerted the Board that a video of this taser incident was released per a Freedom of Information Act request. He discussed a recent shooting outside of the Venue nightclub. A surveillance camera in the area captured some of the activity. The victim is not being cooperative and his wounds are not life threatening. A new session of RAID (Rape Aggression Defense) classes begins this evening. It is a large class with thirty members. Silver Bells in the City is this Friday evening. Board members are invited to view the parade from the LPD building's second floor if they wish. HUMAN RELATIONS AND COMMUNITY SERVICES LIAISON Dr. Joan Jackson Johnson reported on the increased activity in her Department. It is very busy and the staff is overwhelmed. Bernard Brantley is working with people facing foreclosures, but the banks are not very cooperative. Utility companies are also not very helpful in working with people facing shut-offs. She noted scheduled community events including this Saturday's mobile food pantry, an event at Black Child & Family Institute, and a Thanksgiving event at Advent House. Thanks to Bernard Brantley for the donation of a thirty-five pound turkey. The "root beer" summit was held today and soon a follow-up to the Bread House summit will be held with the Community Youth Violence Coalition. FRATERNAL ORDER OF POLICE No representative present. UNFINISHED BUSINESS—Commissioner Mejorado None. CORRESPONDENCE -Commissioner Mejorado Commissioner Farhat noted that the actions of the Dive Team noted in the letter on page 11 were likely worthy of recognition at the annual awards ceremony. Chief Alley will ensure that they are nominated. Correspondence for the month of October was accepted and placed on file. DEPARTMENTAL REPORTS Board of Police Commissioners Meeting Minutes of November 17, 2009 Page 3 Departmental reports for the month of October were accepted and placed on file. BOARD COMMITTEE REPORTS Liaison Committee — Commissioner Kowalk-Thompson noted her participation in a recent Design Lansing workshop. This is an interesting and very involved project. She and Commissioner Kolp were present at the "Bread House" summit. Awards & Incentives Committee— Commissioner Noordhoek has met with Lt. Horning and Sgt. Stevens. Things should go well this year. Meetings are being held early, ground rules are being established, the venue remains in tact and awardees will be encouraged to attend. Budget Committee — Jim DeLine noted that he has not yet proposed that the budget committee meet due to the budget calendar running later under the current administration. He is hopeful that an LPD budget will be ready for the Board to review and approve at its January meeting. Complaint Committee -- Commissioner Farhat reported that the committee is scheduled to meet tomorrow. Commission Investigator Report— Bernard Brantley had nothing additional to report. OTHER REPORTS Recruitment Task Force — Commissioner Kolp reported that Regina Wilson, staff contact for this group, has recuperated and the task force is expected to increase its activity soon. She noted that she and several of the newly hired officers attended the career fair. The officers seemed very enthusiastic. Precinct Consolidation Steering Committee— no report. COMMISSIONER COMMENTS Commissioner Renfrew — believes the Department has come a long way since the fifties and should share in a recognition award based, for example, on the concerted effort to recover a stolen car as reported in the letter (pps. 6-7) in this month's packet. The compassion shown by the Department is way beyond the call of duty. Commissioner Carnegie—had no additional comments. Commissioner Kolp — requested an update on the condition of Ofc. Kacmarsky. Chief Alley noted that there are accommodations being made to his parents' home and he hopes to move there soon. Commissioner Sims — reported that she and Commissioner Mejorado visited Ofc. Kacmarsky and he expressed his appreciation to the Department for its support. She alerted the Board to increased funding opportunities from the Kresge Foundation, noting they are supportive of innovative programs. She will e- mail Chief Alley with details. She expressed her appreciation to the administration for the "good news" sent out weekly. It is gratifying to see how quickly many situations are resolved. She also noted that the Convention & Visitors' Bureau continues to work with Aramark on bringing a school of hospitality to the area. An exciting announcement is expected soon on this regional project. She invited those present to attend the grand opening of the Convention & Visitors' Bureau's new office location this Friday. Commissioner Kowalk-Thompson — acknowledged the compassion exhibited by officers in the incident involving the stolen car recovery. She said it was an example of their day-to-day compassion. Commissioner Farhat— expressed her appreciation to Chief Alley for his role in getting the assistance of Board of Police Commissioners Meeting Minutes of November 17, 2009 Page 4 Mary Riehl in putting together a Neighborhood Watch float for the Silver Bells parade. The float is ready to go. Marty did a fabulous job. She encouraged those present to support the Police Athletic League by visiting the Festival of Trees event. It is good to see this event return to the downtown. Commissioner Noordhoek— had no additional comments. Commissioner Mejorado — reported on her attendance at the NAACP award dinner. It was a very nice affair with a talented trio performing for those in attendance. She announced that she would be leaving to spend the winter in Texas on Friday. She wished all a Happy Thanksgiving and, as her grandson plays high school football, said "Go Rams!" OTHER BUSINESS/ DISCUSSION Administrative Procedure 300-25, Police Personnel Files — Chief Alley pointed out that the two procedures being reviewed are both new and formalize routines that have been being used successfully for some time now. They were developed jointly by management and labor and approved by legal authorities. Procedure 300-5 was moved and passed. Administrative Procedure 300-26, FOIA Requests for Personnel Files of Police Personnel -- Commissioner Renfrew requested more information on the position of FOIA coordinator and Chief Alley explained how this function is performed by the LPD Legal Advisor. Commissioner Renfrew also asked for assurance that certain information is not easily accessible. Procedure 300-26 was moved and passed. In other business, Commissioner Sims requested an updated LPD employee directory. Jim DeLine will see that she is supplied with one. PUBLIC COMMENT None ADJOURNMENT -Commissioner Mejorado There being no other agenda items, Commissioner Mejorado adjourned the meeting at 6:33 p.m.