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HomeMy WebLinkAbout2008 Board of Police Commissioners Minutes - All BOARD OF POLICE COMMISSIONERS MEETING MINUTES TUESDAY, JANUARY 15, 2008 MEMBERS PRESENT: OTHERS PRESENT: - Commissioner Bob Noordhoek, Chair Chief Mark Alley Commissioner Patty Farhat Jim DeLine, Secretary Commissioner Clyde Carnegie Joan Jackson Johnson, Director of Human r-) Commissioner Bill Renfrew Relations & Community Services Commissioner Jan Kolp Bernard Brantley, Commission Investigator MEMBERS EXCUSED: MEMBERS OF THE PUBLIC/GUESTS: Commissioner Maria Mejorado None Commissioner Sandra Kowalk Commissioner Linda Sims CALL TO ORDER-Commissioner Noordhoek After having established a quorum, Commissioner Noordhoek called the meeting to order at 5:33 p.m. and per his request, Jim DeLine led the Board in the Pledge of Allegiance. PUBLIC COMMENT -Agenda Items None. ADDITIONS TO THE AGENDA None. EDUCATION PRESENTATION None. ADMINISTRATIVE REPORT—Chief Alley Chief Alley announced that he would be departing the meeting early due to a commitment to attend the MLK, Jr. celebration being held this evening at St. Stephen's church. He distributed revised procedures for the Board to review concerning shootings involving police personnel and informed the Board that he has not yet heard from the Genessee County Prosecutor's office related to their review of the Super 8 shooting. He has reviewed the materials compiled by the Michigan State Police and does not believe any criminal charges against our officer are warranted. He discussed the shots fired by the deceased accused and demonstrated the trajectory of his shot fired through the bathroom door. It is very lucky that no officer was struck by that shot. The Chief updated the Board on Ofc. Ellis' return to work in a light duty capacity and discussed use of chaplains and the trauma team. He will ensure that local pastors receive copies of the procedures. He concluded his remarks on the incident by saying, "Officers did a fabulous job." He updated the Board on the introduction of the "hot spot" card method of providing comments to the Department. So far, only two cards have been received. He also commented on the current negotiations with the FOP — 911 bargaining unit, noting things seem to be moving along well. He noted the recent discovery of weapon brought to Everett High School and commented that the media coverage was good. Board of Police Commissioners Meeting Minutes of January 15, 2008 Page 2 The Chief announced that the latest statistics show that Part I crime in the City is down by 6.5% for the first six months of the year. Chief Alley announced the February 6 HOPE awards ceremony which will introduce 500 new HOPE scholars. Thanks to the recent donation from the Joe D. Pentecost Foundation, the program is nearly fully funded. He also announced the March shift picks where the officers can change shifts based on seniority. At the change time, Lt. Bruce Ferguson is scheduled to resume a patrol assignment with Lt. Noel Garcia assuming the positions of Central Records Lieutenant and Public Information Officer. Commissioner Farhat thanked the Chief for his attendance at the Neighborhood Watch Advisory Board meeting held the previous evening. She is enthused by the increasing number of Neighborhood Watches being established. Commissioner Kolp commended the work being done by Officers Churchill and Nolen. Their recent presentation to home delivery people related to safety precautions was very worthwhile. A change is presently underway which relieve these officers for false alarm responsibilities. Commissioner Farhat requested an update on the administration's plans on precincts. Chief Alley replied that no decision has been made and that the upcoming budget process may affect the number of alternatives available. APPROVAL OF MINUTES -Commissioner Noordhoek The minutes of the regular meeting of December 14 were approved as submitted and placed on file. UNFINISHED BUSINESS—Commissioner Noordhoek Commissioner Noordhoek led a discussion related to chain-of-command within the Board. A motion was made and passed that in the absence of the Board Chair or Vice Chair, meetings of the Board of Police Commissioners will be chaired by the immediate past Chair. FRATERNAL ORDER OF POLICE No representative present. CORRESPONDENCE -Commissioner Noordhoek Correspondence for the month of December was accepted and placed on file. DEPARTMENTAL REPORTS Commissioner Farhat noted that we have received 80 applications for police officer positions (p. 16) which she characterized as "amazing." She also asked for an explanation as to pending forfeiture money and Chief Alley explained the process by which the courts must proceed before forfeited money is available for use by the special operations units. Reports for the month of December were accepted and placed on file. BOARD COMMITTEE REPORTS Liaison Committee — No Report. Commissioner Noordhoek expressed his hope that contact has been initiated with newly elected members of City Council. Board of Police Commissioners Meeting Minutes of January 15, 2008 Page 3 Awards & Incentives Committee — Commissioner Farhat reported that a grant has been submitted for additional funding for the annual awards ceremony. Budget Committee— Commissioner Carnegie made the following motion: "The Budget Committee moves the acceptance of the Lansing Police Department's FY2009 budget proposal as presented and direct that it be forwarded to Mayor Bernero for his consideration. We further voice our support of Chief Alley and his staff in discussions with the Mayor as a final proposal is prepared for presentation to the City Council. We are confident they will ensure the integrity of the Department and its mission at whatever funding level is ultimately deemed appropriate." Discussion was centered on the difference between the budget compiled by LPD personnel and that which reached a target set by City administration. Jim DeLine noted that his sense of the situation was that the budget eventually sent to City Council for their consideration would be somewhere between the two, but closer to the full LPD request. Board members discussed whether to change the wording of the motion in order to make a stronger statement, but eventually passed the motion as stated. Complaint Committee- It was noted that a committee meeting is scheduled for January 31. Commission Investigator Report — Bernard Brantley distributed a draft of his yearly report and requested any comments should be forwarded to him at, or before, the next Board meeting. HUMAN RELATIONS AND COMMUNITY SERVICES LIAISON Dr. Joan Jackson Johnson noted that she has submitted a grant request to MSHDA which would help to offer more permanent support to families with housing difficulties. She discussed the possibility of the City purchasing homes for $1.00 and also the one church / one family initiative. She reported on the number of people served at Advent House on Christmas Day (697) and also on the introduction of basketball hoops to Lansing received via Capt. Hall's efforts. Dr. Johnson also discussed an initiative offering financial incentives to high school boys who would mentor boys in kindergarten through second grade. She announced the MLK, Jr. celebration to be held at City Hall on January 18 and is planning a spring youth summit. Commissioner Farhat requested an update on the Oliver Towers building and Dr. Johnson reported that a new proposal to use the facility to house as many as 100 single mothers is problematic due to the limited green space and other considerations. Commissioner Noordhoek noted the continuing problem due to Adjustable Rate Mortgages (ARMs) and the possible resources available to victims of the growing crisis. Dr. Johnson noted that people of all demographic groups are being victimized and that there is a concerted effort underway to uncover the lenders responsible. COMMISSIONER COMMENTS Commissioner Renfrew— expressed his appreciation to Chief Alley for his candor and briefing style. He also commended the Board for its role in getting the headquarters Ottawa Street entrance more accessible to our 24-hour employees. Commissioner Carnegie — commended the Chief for his leadership in all areas peripheral to law enforcement including HOPE, Neighborhood Watch, etc. He expressed his appreciation to Bernard Brantley and noted that police issues with the public are not so unsettling in Lansing. He expressed his appreciation to other Board members for their willingness to debate openly and reach joint decisions. Commissioner Kolp — reported on a recent meeting of the surveillance camera advisory committee, saying that concerns have surfaced over the public being able to access real-time camera videos via the internet. It is now possible for the "wrong people" to keep an eye on a specific home. She was pleased Board of Police Commissioners Meeting Minutes of January 15, 2008 Page 4 that the Mayor has heard these concerns and will revisit the policy. Commissioner Farhat remarked that it was her understanding that the decision has been made to not make the camera footage available on the web. Commissioner Farhat—wished all present a happy New Year and commented that it is good to be back from her extended holiday. Commissioner Noordhoek — expressed his appreciation to Chief Alley for his leadership and to Bernard Brantley for his ongoing work. He also gave kudos to Jim DeLine and the Board's budget committee for their recent endeavors. OTHER BUSINESS Commissioner Noordhoek sought input on adding the camera advisory representative to the monthly meeting agenda. As the committee meets irregularly, he requested that Commissioner Kolp inform the Board's secretary as to when adding to the agenda would be appropriate. Board members requested that Jim DeLine seek out an update on radio problems and relay it to them at his earliest convenience. He promised to do so. PUBLIC COMMENT None. ADJOURNMENT -Commissioner Mejorado There being no other agenda items, Commissioner Noordhoek adjourned the meeting at 7:19 p.m. BOARD OF POLICE COMMISSIONERS MEETING MINUTES TUESDAY, FEBRUARY 19, 2008 MEMBERS PRESENT: OTHERS PRESENT: Commissioner Bob Noordhoek, Chair Chief Mark Alley Commissioner Patty Farhat Jim DeLine, Secretary Commissioner Sandra Kowalk Michael Mathis, LPD Legal Advisor Commissioner Linda Sims Det. Traci Ruiz, South Precinct Commissioner Clyde Carnegie Jeff Kludy, Chief Radio Engineer Commissioner Bill Renfrew Bernard Brantley, Commission Investigator Commissioner Jan Kolp MEMBERS OF THE PUBLIC/GUESTS: MEMBERS EXCUSED: Anthony Therrien, 2520 Harding Ave Commissioner Maria Mejorado Tom Krug, FOP Steve Letts, FOP CALL TO ORDER -Commissioner Noordhoek = - ' n After having established a quorum, Commissioner Noordhoek called the meeting to order at, :30_5 p.m. ,"? and per his request, Commissioner Kowalk led the Board in the Pledge of Allegiance. -i—i PUBLIC COMMENT -Agenda Items 1 ::4: ry' None. n �� ADDITIONS TO THE AGENDA None. EDUCATION PRESENTATION Det. Traci Ruiz gave a presentation on Vulnerable Adult Abuse Investigations. The PowerPoint presentation graphically depicted situations where the disabled and elderly are victims of abuse. Det. Ruiz noted that many cases go unreported and efforts are being made to train law enforcement officers, social workers and medical personnel to be alert to potential abusive situations. She discussed the formation of an elder death review team consisting of personnel from several agencies. In answer to questions from the Board, Det. Ruiz commented that a "tool kit" is being developed offering resource information and contact numbers. She also discussed the inclusion of physicians' associations and the Attorney General's office in the endeavor. ADMINISTRATIVE REPORT—Chief Alley Chief Alley reported that MSP is expected to conclude its investigation of the officer-involved shooting on Lenore Street within the next few days. Our trauma team responded to assist officers and the victim advocate program was used to assist the victim's family. The LPD shooting review board will is expected to conclude its investigation into the officer-involved shooting a the Super 8 Motel next week. The Chief discussed strategy for disseminating the report. He noted that he will be joining the oral board used in the interview process for new officer applicants. He is also at the table for negotiations with the FOP — 911 bargaining unit. He announced that the delayed HOPE scholarship ceremony will be held on April 16. Board of Police Commissioners Meeting Minutes of February 19, 2008 Page 2 Jeff Kludy gave the Board an update on radio system fixes. He reported that a new software update has resulted in a greatly reduced number of dropped calls ... from 1.00% to 0.01%. Radios are being upgraded to the new software and 80 — 85% are presently complete. He reported that calls were "disappearing" from consoles in the 911 Communications Center and removal of the T-1 line appears to have fixed this. The $900,000 fix to coverage issues is still planned to be implemented in the coming months. Finally Chief Alley, reported on the towing issue by noting that the City Clerk's office requested information on companies with license problems. The Clerk's office and the office of the City Attorney will need to decide what action to take. Board members asked about LPD or the City offering a rebuttal to televised charges made by towing companies. The Chief felt that may not be appropriate, but the Mayor's representative at the Council meeting would make that decision on a weekly basis. Commissioner Noordhoek expressed the Board's appreciation for keeping them updated on "front burner" issues like the radio problems, shootings and other events. APPROVAL OF MINUTES -Commissioner Noordhoek The minutes of the regular meeting of January 15 were approved as submitted and placed on file. UNFINISHED BUSINESS—Commissioner Noordhoek None. FRATERNAL ORDER OF POLICE Tom Krug, FOP Executive Director, noted that the radio system is improving. He is disheartened that the tower fix is being delayed until at least June, but commended Jeff Kludy for his diligence and expertise. Concerning the proposed shift of the county 911 operations away from City of Lansing administration, he requested that the Board "stay on top of it" in regard to issues of service and control. Mr. Krug noted the current negotiations for a new FOP — 911 agreement and commented that, though there have been no layoffs during the recent tight budgets, we have lost many positions through attrition or loss of funding that remain unfilled. Finally, he commented on the security of police buildings and City Hall noting a recent intrusion at the South Precinct and the move to make the Ottawa Street access limited to employees only, which he said was only done to save money. Commissioner Renfrew explained to him the benefit to employees of having a secure entrance available on a 24/7 basis. CORRESPONDENCE -Commissioner Noordhoek Correspondence for the month of January was accepted and placed on file. DEPARTMENTAL REPORTS Commissioner Kowalk noted an incorrect number of 2007 false alarms (p. 23). Jim DeLine will contact the precinct and request a corrected number. She also noted that the number of reported murders occurring last year-to-date needed to be corrected. Departmental reports for the month of January were accepted (with corrections to be made later) and placed on file. BOARD COMMITTEE REPORTS Liaison Committee — Commissioner Kowalk requested that other Board members notify her of events Board of Police Commissioners Meeting Minutes of February 19, 2008 Page 3 and activities in which they participate. She will endeavor to summarize them on a monthly basis. Commissioner Noordhoek noted that we should start to think about another meeting with City Council members and Commissioner Kowalk agreed to open communication to that effect. Awards & Incentives Committee— Commissioner Farhat reported that a notebook of award nominees is presently being prepared. Budget Committee — Jim DeLine noted that the Administration is in the process of preparing its budget proposal for City Council. Complaint Committee- It was noted that the committee met on January 31. Commission Investigator Report — Bernard Brantley distributed the current draft of his yearly report and requested any comments should be forwarded to him. He particularly requested photographs for possible inclusion. Board members noted that it would be valuable to have essential procedures included. Mr. Brantley also noted that the IA report included in the monthly packet varies from that given to the Complaint Committee. He suggested that some "for information only" items should be opened as cases. A discussion followed as to when / how that should be done and to what extent the monthly packet is accessed by members of the public. HUMAN RELATIONS AND COMMUNITY SERVICES LIAISON Chief Alley reported for Dr. Joan Jackson Johnson. He updated the Board on Food Pantry activity and a grant to the One Church / One Family initiative. Shelters are full! In response to a question from the Board, he noted that Joan Jackson Johnson will be speaking at the upcoming rally concerning Oliver Towers. COMMISSIONER COMMENTS Commissioner Farhat — noted a change in the time for Neighborhood Watch meetings now meeting at 5:00 p.m. She also noted the meeting on identity theft held by the Central Michigan Crime Prevention Association in the South Precinct gym. Commissioner Kolp — thanked the Board for their thoughts and prayers recently. She noted that Det. Ruiz did an outstanding job at a recent University Club presentation. She is doing a great job. She expressed her appreciation to those who attended the New Hire Reception and commended Chief Alley on his presentation. She also expressed her appreciation to Emly Horne for all that does for LPD and for the City. Commissioner Kowalk — expressed her appreciation to the Chief and his staff for correspondence and phone calls. Commissioner Carnegie — commented on the good job Chief Alley does at keeping a rapport with front line officers and with Tom Krug. He commended Bernard Brantley for his efforts and noted that it is always good for him to document activities. Given recent major disturbances on various campuses, he requested that the Chief prepare information for the Board on LPD's relationship with area campus administrations. Perhaps this information would be appropriate for an educational presentation. Chief Alley discussed how LPD is facilitating discussions with both Cooley Law School and Lansing Community College to establish protocol in the event of an occurrence. He has also spoke of meeting with Lansing School District Superintendent T.C. Wallace and of the new START vehicle which is designed to be utilized in rescue / major situations. Commissioner Carnegie thanked him for the information and does not feel additional information in the form of an educational presentation is necessary. Commissioner Renfrew— commended Chief Alley for his ongoing efforts to provide new tools for officers to utilize in their jobs. It is good to see Jan feeling better and congratulations to Sandra Kowalk on her r Board of Police Commissioners Meeting Minutes of February 19, 2008 Page 4 engagement. OTHER BUSINESS Commissioner Noordhoek suggested that a new item be placed on the agenda for open discussion of topics/questions brought up by Board members. Chief Alley discussed when the use of intervention is appropriate as opposed to negotiation. PUBLIC COMMENT None. ADJOURNMENT-Commissioner Noordhoek There being no other agenda items, Commissioner Noordhoek adjourned the meeting at 7:32 p.m. BOARD OF POLICE COMMISSIONERS MEETING MINUTES TUESDAY, FEBRUARY 19, 2008 t MEMBERS PRESENT: OTHERS PRESENT: =� Commissioner Bob Noordhoek, Chair Chief Mark Alley Commissioner Patty Farhat Jim DeLine, Secretary Commissioner Sandra Kowalk Michael Mathis, LPD Legal Advisor r Commissioner Linda Sims Det. Traci Ruiz, South Precinct Commissioner Clyde Carnegie Jeff Kludy, Chief Radio Engineer Commissioner Bill Renfrew Bernard Brantley, Commission Investigator Commissioner Jan Kolp MEMBERS OF THE PUBLIC/GUESTS: MEMBERS EXCUSED: Anthony Therrien, 2520 Harding Ave Commissioner Maria Mejorado Tom Krug, FOP Steve Letts, FOP CALL TO ORDER-Commissioner Noordhoek After having established a quorum, Commissioner Noordhoek called the meeting to order at 5:30 p.m. and per his request, Commissioner Kowalk led the Board in the Pledge of Allegiance. PUBLIC COMMENT -Agenda Items None. ADDITIONS TO THE AGENDA None. EDUCATION PRESENTATION Det. Traci Ruiz gave a presentation on Vulnerable Adult Abuse Investigations. The PowerPoint presentation graphically depicted situations where the disabled and elderly are victims of abuse. Det. Ruiz noted that many cases go unreported and efforts are being made to train law enforcement officers, social workers and medical personnel to be alert to potential abusive situations. She discussed the formation of an elder death review team consisting of personnel from several agencies. In answer to questions from the Board, Det. Ruiz commented that a "tool kit" is being developed offering resource information and contact numbers. She also discussed the inclusion of physicians' associations and the Attorney General's office in the endeavor. ADMINISTRATIVE REPORT—Chief Alley Chief Alley reported that MSP is expected to conclude its investigation of the officer-involved shooting on Lenore Street within the next few days. Our trauma team responded to assist officers and the victim advocate program was used to assist the victim's family. The LPD shooting review board will is expected to conclude its investigation into the officer-involved shooting a the Super 8 Motel next week. The Chief discussed strategy for disseminating the report. He noted that he will be joining the oral board used in the interview process for new officer applicants. He is also at the table for negotiations with the FOP — 911 bargaining unit. He announced that the delayed HOPE scholarship ceremony will be held on April 16. Board of Police Commissioners Meeting Minutes of February 19, 2008 Page 2 Jeff Kludy gave the Board an update on radio system fixes. He reported that a new software update has resulted in a greatly reduced number of dropped calls ... from 1.00% to 0.01%. Radios are being upgraded to the new software and 80 — 85% are presently complete. He reported that calls were "disappearing" from consoles in the 911 Communications Center and removal of the T-1 line appears to have fixed this. The $900,000 fix to coverage issues is still planned to be implemented in the coming months. Finally Chief Alley, reported on the towing issue by noting that the City Clerk's office requested information on companies with license problems. The Clerk's office and the office of the City Attorney will need to decide what action to take. Board members asked about LPD or the City offering a rebuttal to televised charges made by towing companies. The Chief felt that may not be appropriate, but the Mayor's representative at the Council meeting would make that decision on a weekly basis. Commissioner Noordhoek expressed the Board's appreciation for keeping them updated on "front burner" issues like the radio problems, shootings and other events. APPROVAL OF MINUTES -Commissioner Noordhoek The minutes of the regular meeting of January 15 were approved as submitted and placed on file. UNFINISHED BUSINESS—Commissioner Noordhoek None. FRATERNAL ORDER OF POLICE Tom Krug, FOP Executive Director, noted that the radio system is improving. He is disheartened that the tower fix is being delayed until at least June, but commended Jeff Kludy for his diligence and expertise. Concerning the proposed shift of the county 911 operations away from City of Lansing administration, he requested that the Board "stay on top of it" in regard to issues of service and control. Mr. Krug noted the current negotiations for a new FOP — 911 agreement and commented that, though there have been no layoffs during the recent tight budgets, we have lost many positions through attrition or loss of funding that remain unfilled. Finally, he commented on the security of police buildings and City Hall noting a recent intrusion at the South Precinct and the move to make the Ottawa Street access limited to employees only, which he said was only done to save money. Commissioner Renfrew explained to him the benefit to employees of having a secure entrance available on a 24/7 basis. CORRESPONDENCE -Commissioner Noordhoek Correspondence for the month of January was accepted and placed on file. DEPARTMENTAL REPORTS Commissioner Kowalk noted an incorrect number of 2007 false alarms (p. 23). Jim DeLine will contact the precinct and request a corrected number. She also noted that the number of reported murders occurring last year-to-date needed to be corrected. Departmental reports for the month of January were accepted (with corrections to be made later) and placed on file. BOARD COMMITTEE REPORTS Liaison Committee — Commissioner Kowalk requested that other Board members notify her of events Board of Police Commissioners Meeting Minutes of February 19, 2008 Page 3 and activities in which they participate. She will endeavor to summarize them on a monthly basis. Commissioner Noordhoek noted that we should start to think about another meeting with City Council members and Commissioner Kowalk agreed to open communication to that effect. Awards & Incentives Committee — Commissioner Farhat reported that a notebook of award nominees is presently being prepared. Budget Committee — Jim DeLine noted that the Administration is in the process of preparing its budget proposal for City Council. Complaint Committee- It was noted that the committee met on January 31. Commission Investigator Report — Bernard Brantley distributed the current draft of his yearly report and requested any comments should be forwarded to him. He particularly requested photographs for possible inclusion. Board members noted that it would be valuable to have essential procedures included. Mr. Brantley also noted that the IA report included in the monthly packet varies from that given to the Complaint Committee. He suggested that some "for information only" items should be opened as cases. A discussion followed as to when / how that should be done and to what extent the monthly packet is accessed by members of the public. HUMAN RELATIONS AND COMMUNITY SERVICES LIAISON Chief Alley reported for Dr. Joan Jackson Johnson. He updated the Board on Food Pantry activity and a grant to the One Church / One Family initiative. Shelters are full! In response to a question from the Board, he noted that Joan Jackson Johnson will be speaking at the upcoming rally concerning Oliver Towers. COMMISSIONER COMMENTS Commissioner Farhat — noted a change in the time for Neighborhood Watch meetings now meeting at 5:00 p.m. She also noted the meeting on identity theft held by the Central Michigan Crime Prevention Association in the South Precinct gym. Commissioner Kolp — thanked the Board for their thoughts and prayers recently. She noted that Det. Ruiz did an outstanding job at a recent University Club presentation. She is doing a great job. She expressed her appreciation to those who attended the New Hire Reception and commended Chief Alley on his presentation. She also expressed her appreciation to Emly Horne for all that does for LPD and for the City. Commissioner Kowalk — expressed her appreciation to the Chief and his staff for correspondence and phone calls. Commissioner Carnegie — commented on the good job Chief Alley does at keeping a rapport with front line officers and with Tom Krug. He commended Bernard Brantley for his efforts and noted that it is always good for him to document activities. Given recent major disturbances on various campuses, he requested that the Chief prepare information for the Board on LPD's relationship with area campus administrations. Perhaps this information would be appropriate for an educational presentation. Chief Alley discussed how LPD is facilitating discussions with both Cooley Law School and Lansing Community College to establish protocol in the event of an occurrence. He has also spoke of meeting with Lansing School District Superintendent T.C. Wallace and of the new START vehicle which is designed to be utilized in rescue / major situations. Commissioner Carnegie thanked him for the information and does not feel additional information in the form of an educational presentation is necessary. Commissioner Renfrew— commended Chief Alley for his ongoing efforts to provide new tools for officers to utilize in their jobs. It is good to see Jan feeling better and congratulations to Sandra Kowalk on her r Board of Police Commissioners Meeting Minutes of February 19, 2008 Page 4 engagement. OTHER BUSINESS Commissioner Noordhoek suggested that a new item be placed on the agenda for open discussion of topics/questions brought up by Board members. Chief Alley discussed when the use of intervention is appropriate as opposed to negotiation. PUBLIC COMMENT None. ADJOURNMENT -Commissioner Noordhoek There being no other agenda items, Commissioner Noordhoek adjourned the meeting at 7:32 p.m. BOARD OF POLICE COMMISSIONERS MEETING MINUTES TUESDAY, MARCH 18, 2008 MEMBERS PRESENT: OTHERS PRESENT: Commissioner Maria Mejorado, Vice Chair Chief Mark Alley Commissioner Sandra Kowalk Jim DeLine, Secretary Commissioner Linda Sims Michael Mathis, LPD Legal Advisor Commissioner Clyde Carnegie Dr. Joan Jackson Johnson, Director of Human Commissioner Bill Renfrew Relations & Community Services Commissioner Jan Kolp Bernard Brantley, Commission Investigator MEMBERS EXCUSED: MEMBERS OF THE PUBLIC/GUESTS: Commissioner Bob Noordhoek None Commissioner Patty Farhat L+ i CALL TO ORDER -Commissioner Mejorado cam• ram: i-i After having established a quorum, Commissioner Mejorado called the meeting to order at 5:33 p.m. PUBLIC COMMENT-Agenda Items r:5 None. ADDITIONS TO THE AGENDA The secretary noted the new agenda order and informed the Board of Commissioner Noordhoek's excused absence. APPROVAL OF MINUTES -Commissioner Mejorado The minutes of the regular meeting of February 19 were approved as submitted and placed on file. EDUCATION PRESENTATION Dr. Joan Jackson Johnson reported on the Continuum of Care project being introduced to the facility at 1601 West Holmes (the former Our Savior Lutheran Church / school). Utilizing funds from the Ingham County juvenile justice mileage, the project is an expansion of the Ingham Academy program begun at the Grady Porter Building. In its own building, the program will be able to serve youth previously sent outside our community for the help they need. The program is a "no nonsense" approach to getting young people back on track. Uniforms will be required, all recreation will be structured, service via landscaping work will be closely supervised, parental involvement will be mandatory, tutoring / mentoring will be offered, family counseling services will be included, and participants will attend the program six days per week. A forum for neighbors of the facility was considered positive with Judge Garcia addressing the community and getting important feedback. In answer to questions from the Board, Dr. Jackson Johnson noted that boys and girls will participate together in the program and heath services will also be offered. ADMINISTRATIVE REPORT—Chief Alley Chief Alley suggested that the downtown Alexander Lang Memorial Conference Room was perhaps the Board of Police Commissioners Meeting Minutes of March 18, 2008 Page 2 best meeting room owned by the City. Board members mentioned that meetings could be held there on a regular basis. The Chief distributed information on LPD's mutual aid to nearby municipalities. He noted that few records are kept on when we receive mutual aid, with the exception of Lansing Township which receives aid from us three times as often as extending aid to us. He suggested to the Board that there may be changes this year. Chief Alley also distributed a timetable for a new committee charged with researching the possibility of combining both precincts with district court into a single facility. The process, including construction, would take 48 months. He commended Lt. Jim Kraus for heading up the project. With another handout, the Chief discussed a change to LPD's mission statement. The latest version is the result of a great deal of input. Board discussion included use of the word "we" as opposed to "the Department"and on the inclusion of public safety education. In a unanimous vote, the Board moved to endorse the new LPD mission statement as presented. The new mission statement is as follows: "The mission of the Lansing Police Department is to minimize crime, maximize public safety, maintain order, and enforce the law. We pledge to maintain the trust and confidence of our citizens by partnering with them to: solve community problems, provide safety education, and enhance Lansing's quality of life, making it a great place to live, work and visit." He updated the Board on recent arbitration reference the dismissal of Ofc. Johnnie Torres. It is expected that the arbitrator will not announce a decision for three to four months due to the time necessary for transcripts to be reviewed and summaries prepared. The Chief also announced that Lt. Nosotti will be out for knee surgery as the result of a fall in his driveway. Finally, he announced the upcoming PAL golf outing to be held June 11. Traditionally, Board members chip in to sponsor a tee flag at the$100 level. It was the consensus of the Board that a decision to this effect would be made at the April meeting. In answer to questions from the Board, Chief Alley discussed the release of employee personnel files to the media and / or public. The recent release of an officer's information was handled by City Human Resources and the City Attorney. While refusal to release any information is not an option, in the future he will be given the opportunity to review items released. Also in answer to a question from the Board, he noted that Sgt. Mary Stevens is no longer functioning as a Team Sergeant in patrol. Commissioner Sims requested the Chiefs comments on how the LPD human resources function is going since its move to City Hall including the move of Personnel Specialist Regina Wilson. The Chief responded that we experienced some "changeover pains." but in general things are going well. There is no plan for Mrs. Wilson to return to the LPD roster. We do still handle all training out of LPD. HUMAN RELATIONS AND COMMUNITY SERVICES LIAISON Dr. Joan Jackson Johnson noted that she was in agreement on the importance of LPD's public safety education role. She also discussed the Department's help in the monthly mobile food pantry project. She acknowledged the assistance of Commissioner Sims and Bernard Brantley and family as well. Finally, she gave an update on local home foreclosures currently running at twenty-five to thirty per week in Ingham County. FRATERNAL ORDER OF POLICE No representative present UNFINISHED BUSINESS—Commissioner Mejorado None. Board of Police Commissioners Meeting Minutes of March 18, 2008 Page 3 CORRESPONDENCE -Commissioner Mejorado Correspondence for the month of February was accepted and placed on file. DEPARTMENTAL REPORTS Departmental reports for the month of February were accepted and placed on file. BOARD COMMITTEE REPORTS Liaison Committee— Commissioner Kowalk reported that she is looking to schedule a joint meeting with City Council perhaps in June or July. Awards & Incentives Committee — Commissioner Kolp reported that the committee has met with Sgt. Nettles and is proceeding on track. Budget Committee— No report. Complaint Committee- The committee has met but had no report. Commission Investigator Report — Bernard Brantley had no additional comments to his written report. COMMISSIONER COMMENTS Commissioner Sims — noted the worth of sitting on the promotional board and said that a member of our Board might be asked to sit on a Jackson promotional panel. She also relayed to the Board that Ann Arbor Police Department has suggested doing an officer swap for a day. She invited the Board to once again be the guests of the Visitors and Convention Bureau in their suite at Oldsmobile Park. She gave Jim DeLine a list of possible dates. Commissioner Renfrew — noted that it may be appropriate to have the mission statement printed on the LPD and/or Board of Police Commissioners letterhead. Commissioner Carnegie — commended Commissioner Mejorado on her leadership and welcomed her back to Michigan. He expressed his appreciation to Chief Alley for recent updates and for his work on the new mission statement. He also noted that, given the foreclosure crisis and current economic conditions, it is more important than ever for our officers to be sensitive toward people in crisis. Our officers are doing very well and the availability of Bernard Brantley attribute to our not being flooded by citizen concerns. Commissioner Kowalk— commented on Dr. Joan Jackson Johnson as a possible nominee for"Woman of the Year" and expressed her appreciation to Chief Alley for his quick response to the FOIA release of officer personnel information as well as his work with the HOPE scholarship program. She welcomed Commissioner Mejorado back and noted that downtown was a good place for Board meetings to be held. Commissioner Kolp — welcomed Commissioner Mejorado back and expressed her appreciation for the opportunity to serve on the oral board. She relayed a discussion with an Ann Arbor police lieutenant who told of lack of support by their community. Commissioner Kolp feels it is a better situation here because of the Chief's rapport with the community and his reaching out to families. Commissioner Mejorado — apologized, realizing that she had inadvertently neglected to start the meeting with the Pledge of Allegiance. She led the Board in a moment of silence for Mayor Bernero's mother and Dr. Joan Jackson Johnson's father-in-law both of whom had died recently. She expressed her Board of Police Commissioners Meeting Minutes of March 18, 2008 Page 4 appreciation to Commissioner Sims for the Oldsmobile Park invitation and to Capt. Forrest for contacting her in Texas with an LPD update. OTHER BUSINESS I DISCUSSION Commissioner Sims announced the opening of a new banquet center operated by Freddie Thomas. Open house is this Sunday. Commissioner Mejorado led a discussion on changing the location of Board meetings to downtown. It was the consensus of the Board that the April meeting be held downtown but a decision on future meetings will not be made without input from the Chair. PUBLIC COMMENT None. ADJOURNMENT-Commissioner Mejorado There being no other agenda items, Commissioner Mejorado adjourned the meeting at 6:59 p.m. BOARD OF POLICE COMMISSIONERS b J; i miff U. ✓,) MEETING MINUTES TUESDAY, MAY 20, 2008 MEMBERS PRESENT: OTHERS PRESENT: Commissioner Bob Noordhoek, Chair Chief Mark Alley Commissioner Patty Farhat Jim DeLine, Secretary Commissioner Sandra Kowalk Bernard Brantley, Commission Investigator Commissioner Linda Sims Dr. Joan Jackson Johnson, Director of Human Commissioner Clyde Carnegie Relations and Community Services Commissioner Bill Renfrew Sgt. Frank Koenigsnecht, Team Sergeant Commissioner Jan Kolp MEMBERS OF THE PUBLIC/GUESTS: MEMBERS EXCUSED None Commissioner Maria Mejorado CALL TO ORDER -Commissioner Noordhoek After having established a quorum, Commissioner Noordhoek called the meeting to order at 5:30 p.m. Commissioner Kowalk led those present in the Pledge of Allegiance. PUBLIC COMMENT-Agenda Items None. ADDITIONS TO THE AGENDA Because of a scheduling conflict, the Board agreed to move the Human Relations & Community Services Liaison report to immediately following the Approval of Minutes. APPROVAL OF MINUTES -Commissioner Noordhoek The minutes of the regular meeting of April 15 were approved as submitted and placed on file. HUMAN RELATIONS AND COMMUNITY SERVICES LIAISON Dr. Joan Jackson Johnson reported on the Mobile Food Pantry held the previous Friday, saying that approximately 700 households/ 1,800 individuals were served. She is noticing that word has spread and some out-of-towners are showing up. It is her understanding that the 211 line is giving out Mobile Food Pantry information. The plan for next month is to partner with the United Way for a bigger event-filled day with participation by the LPD Canine Team and the City of Lansing Parks & Recreation Department. She announced the June 26 Project Homeless Connect project to be held at the Eastern High School Don Johnson Fieldhouse. Many services will be available at the event including showers, food served restaurant-style, haircuts, clothing and the option of researching your present legal status without fear of repercussions. Volunteers are needed. Dr. Johnson reported that the One Church / One Family initiative is moving forward with 12 sets chosen. Board of Police Commissioners Meeting Minutes of May 20, 2008 Page 2 Support offered will include structure rehabilitation, landscaping and removal of lead and asbestos. She reported that there is still some support for converting the Oliver Towers building to a homeless complex. Regardless of its future use, HUD still has a hold on the property. In response to questions from the Board, Dr. Jackson Johnson assured them that the June 26 event would be well attended even without a great deal of publicity. She is getting the word out and the grapevine is very powerful. When asked about current foreclosure rates, she promised to retrieve the information and communicate it through the Board secretary. Commissioner Sims also noted that there is a growing concern by renters that their residence is not up to code and landlords are unresponsive. EDUCATION PRESENTATION Sergeant Frank Koenigsnecht distributed information on his team area (Team 9) and spoke on the basics of team policing in Lansing. As a Team Sergeant, Sgt. Koenigsnecht said his goal is to maximize the available resources in order to fight problems in his team area. He noted that the patrol function is no longer just a reactive one, but by gathering information, he is able to evaluate problems and work with his officers to solve them. In this way, they can prevent crime. He is able to manage his employees well by using the strengths of each to address the needs of the team area. The information needed comes from officers' written reports as well as calls from the public. The team sergeants share information. Commissioner Farhat resides in the Team 9 area and spoke highly of Sgt. Koenigsnecht, praising his outreach to the community. He "gets things done." Commissioner Kowalk expressed her appreciation to him for his presence at the Boys and Girls' Club. In response to questions from the Board, he noted that he is supportive of video cameras, saying that people "no long think they can get away with it." He also noted that communication among team sergeants is enhanced by technology. ADMINISTRATIVE REPORT—Chief Alley Chief Alley reported that the shooting board of review relative to the Lenore Street incident is expected to wrap up soon. The prosecutor's office is charging the shooting victim with a crime. Board members will receive a copy of the review board's report. He announced that the Citizen Observer system is now operational. It will be in use for a while and any bugs found will be ironed out before a public announcement is made. The Chief passed along appreciation from Mayor Bernero and himself to those Board members speaking to City Council in support of the line item budget veto reference camera funding. He also announced the Citizen Police Academy graduation to be held later this evening and noted the guilty verdict in the Matthew Macon homicide trial. The Chief expressed his appreciation to those members of the Board in attendance at the annual awards ceremony. The Chief and Board members commented on how well attended the ceremony was this year. It was well paced. Perhaps in the future, however, when a group comes forward, the individuals might be identified by name. It was noted that Sgt. Nettles deserves much of the credit for a well organized event. Chief Alley commended Commissioner Mejorado for representing the Board at the Latin American softball tournament. He also noted the first session was held earlier in the day of the Supervisor Crisis Communication training. It was coordinated by Robert Kolt and included a procedural review by Capt. Hall as well as addresses from newspaper and television representatives. The Chief noted the success of the recent Homerun for HOPE day and was pleased that a Lansing team (Lansing Eastern Quakers) won the day. He announced the introduction of a new City of Lansing website. A new LPD website is associated with it and he commended Michelle Reddish, Craig Anderson, and Lt. Horning for their contributions to its success. He noted the recently completed LPD composite photograph coordinated by Ofc. Jeff Hudak. Board of Police Commissioners Meeting Minutes of May 20, 2008 Page 3 Copies are available for $40 each and your individual session is available on CD for $1. Speak to Jim DeLine if interested. Jim will e-mail an electronic copy of the composite. The Chief answered questions from the Board related to LPD's participation in a crisis scenario exercise, and the recent homicide involving two homeless people. He expressed his appreciation to Board members who attended the HOPE graduation ceremony and noted with pride the numbers and successes of HOPE graduates. Chief Alley also discussed the production of the 2007 LPD Annual Report. Michelle Reddish will have copies available for review. Board approval is required at some point. In answer to a question from the Board, the Chief noted that we presently have one officer on suspension. FRATERNAL ORDER OF POLICE No representative present UNFINISHED BUSINESS—Commissioner Noordhoek Jim DeLine reminded Board members of their decision to donate to the Police Athletic League by sponsoring a tee flag, and of the invitation to the Board to use the City suite at Oldsmobile Park in August. CORRESPONDENCE -Commissioner Noordhoek Commissioner Farhat noted the "great" letters. Commissioner Noordhoek expressed his appreciation to Board members who helped compose the outgoing correspondence. Correspondence for the month of April was accepted and placed on file. DEPARTMENTAL REPORTS Departmental reports for the month of April were accepted and placed on file. BOARD COMMITTEE REPORTS Liaison Committee — Commissioner Kowalk announced that she will make contact with City Council to set up a joint meeting. Awards & Incentives Committee — Commissioner Farhat reported that the awards ceremony was very successful. Budget Committee — Commissioner Carnegie reported that the fiscal year 2009 budget has been approved. He noted that LPD will not need to reduce its service level and that deliberations with the administration and with Council were handled well. He expressed his appreciation to Commissioner Renfrew and to Jim DeLine for their work. Complaint Committee -- Commissioner Farhat reported that the committee met on May 6 and commented on how there is so often "more than meets the eye" when a member of the public presents information at Board meetings or at City Council. She commended Bernard Brantley, Lt. Nosotti and Sgt. Ballor for their diligence. Commission Investigator Report — Bernard Brantley had no additional comments. In answer to questions from members of the Board, he noted that he has received positive feedback on his annual report from both a member of City Council and from a member of the Mayor's cabinet, but has yet to receive any feedback from members of the public. Commissioner Noordhoek expressed his appreciation to Mr. Brantley for notifying members in advance of the situation presented to them by a member of the public last month. Mr. Brantley noted that he believes the situation to be resolved based on telephone conversations he has had with the complainant and her husband. Board of Police Commissioners Meeting Minutes of May 20, 2008 Page 4 COMMISSIONER COMMENTS Commissioner Mejorado—expressed her appreciation to Chief Alley (via Jim DeLine) for his participation in a recent Latin American softball league game. The Chief threw out the first ball. Commissioner Sims—commended Chief Alley for his handling of a situation surrounding a call to the 911 center. She expressed her appreciation to Commissioner Noordhoek and other Board members in attendance at the annual Diversity Day event. She questioned if the departure of Human Resource Director Terri Singleton would signal a change of the LPD HR function, but was informed by Chief Alley that the Interim Director, Sue Graham, is not expected make changes. Commissioner Sims also commended Commissioner Noordhoek for ensuring that appreciation letters are sent to people conducting Education Presentations to the Board. Commissioner Kowalk — expressed her appreciation for the opportunity to preview the surveillance camera operations prior to the recent press conference. She commended Sgt. Mark Murray for his presentation and his work with the system. Commissioner Farhat— expressed her appreciation to Commissioners Noordhoek, Kolp and Renfrew for their eloquence when speaking at the City Council meeting in support of funds for the surveillance cameras. She also discussed an e-mail she received related to LPD's newest Public Information Officer. Commissioner Renfrew — Led the Board in a moment of silence out of respect for Senator Edward Kennedy who has been diagnosed with a brain tumor. He expressed his appreciation to those members of City Council who remained positive toward the use and funding of surveillance cameras. He noted that these cameras are important law enforcement tools and brought a new law enforcement tool to the attention of the Board in the form of a small remote plane that can transmit aerial pictures. Perhaps one day grant money could be found for this item, presently costing in excess of $25,000. Finally, he commended Sgt. Koenigsnecht. We are lucky to have supervisors as diligent and dedicated as he. Commissioner Kolp — expressed her appreciation to all LPD personnel. They are "great ambassadors" and we do not thank them enough. Commissioner Carnegie — expressed his appreciation to Chief Alley for his superior leadership and commented that the way he handled himself at the awards ceremony was evidence of that. He is well respected by officers. The ceremony was well attended and consisted of an excellent program. The awards presented reflected well the Department's mission statement. Good job by the committee, Capt. Forrest and Sgt. Nettles. Commissioner Carnegie reminded LPD personnel of the importance of being sensitive to people going through economic hard times and he commended Bernard Brantley for his tireless efforts to ensure that people receive due process. Commissioner Noordhoek — commended Chief Alley, Sgt. Nettles and Capt. Forrest on the successful awards program. The utilization of Council chambers helps to move the program along and a good job was done recognizing special efforts in the community. He also commended Commissioner Sims on her contributions to a successful Diversity Day celebration. OTHER BUSINESS/DISCUSSION It was the consensus of the Board to write letters to Capt. Forrest and Sgt. Nettles in appreciation of their work on the awards program. Commissioner Carnegie agreed to draft the letters and send to Jim DeLine who will compose the final version for the chair's signature. Board of Police Commissioners Meeting Minutes of May 20, 2008 Page 5 PUBLIC COMMENT None ADJOURNMENT-Commissioner Noordhoek There being no other agenda items, Commissioner Noordhoek adjourned the meeting at 7:20 p.m. BOARD OF POLICE COMMISSIONERS MEETING MINUTES TUESDAY, JUNE 17, 2008 MEMBERS PRESENT: OTHERS PRESENT: Commissioner Bob Noordhoek, Chair Capt. Teresa Szymanski Commissioner Maria Mejorado Jim DeLine, Secretary Commissioner Patty Farhat Michael Mathis, LPD Legal Advisor Commissioner Sandra Kowalk Bernard Brantley, Commission Investigator Commissioner Clyde Carnegie Dr. Joan Jackson Johnson, Director of Human Commissioner Bill Renfrew Relations and Community Services Commissioner Jan Kolp Ofc. Phil Nardone, CSI Officer MEMBERS EXCUSED MEMBERS OF THE PUBLIC/GUESTS: Commissioner Linda Sims None CALL TO ORDER-Commissioner Noordhoek After having established a quorum, Commissioner Noordhoek called the meeting to order at 5:30 p.m. Commissioner Renfrew led those present in the Pledge of Allegiance. PUBLIC COMMENT-Agenda Items None. ADDITIONS TO THE AGENDA None. APPROVAL OF MINUTES -Commissioner Noordhoek Commissioner Mejorado corrected the name of a softball league mentioned in the minutes. Two spelling errors were also noted. The minutes of the regular meeting of May 20 were approved as amended and placed on file. EDUCATION PRESENTATION Officer Phil Nardone, of the Crime Scene Investigation (CSI) Unit gave a summary of the unit, which consists of two full-time officers (down from a high of six at one time). They are responsible for processing of all major crime scenes, and assist other area agencies as well. They are on-call 24/7 and, on a major homicide, can both be called to respond. Ofc. Nardone also reviewed the training requirements for the assignment. He related examples of when a search warrant is necessary, of how patrol officers assist in securing crime scenes, and of complications caused by weather conditions. He noted how CSI is a group endeavor and was complimentary to detectives, patrol officers, command staff, and the MSP crime lab for their contributions. In the course of processing a crime scene, it is not unusual to take as many as 500-600 photographs. When deciding what evidence to collect, the philosophy is, "if in doubt, collect it." This is a ten year assignment. In answer to questions from the Board, Ofc. Nardone explained that most of his court testimony is for circuit court, that the CSI officers work differing ten-hour shifts, and that evidence is not given directly to the Detective Bureau, but is stored with the LPD Property & Supply (quartermaster) Unit. Board of Police Commissioners Meeting Minutes of June 17, 2008 Page 2 ADMINISTRATIVE REPORT—Chief Alley Captain Teresa Szymanski reported for LPD administration. She passed along Chief Alley's apologies for being unable to attend. She informed the Board of the breaking news of an Amber Alert being authorized in reference to a missing 10-year-old girl in the North Precinct. She reported that the second part of the supervisor training in crisis communications had been held earlier in the day and was a great training experience. She distributed a handout from the City's Emergency Management team reference response to the recent storms and commented on how well the many City Departments worked together to provide coordinated services. Capt. Szymanski reported that the recent PAL Golf Outing consisted of 25 participating teams. She commended Det. Michelle Bryant for her hard work in coordinating the event. The captain also reported that the recent "Touch A Truck" event held at the North Precinct was very well attended and that Capt. Ray Hall did a great job and coordinating that event. Other recent events included the Wainwright Carnival, the chaplain luncheon, for which she commended Pastor Ed Owens for his bible study presentation, and the Chili Cook-Off, which proved popular even though the weather was horrible. Michael Mathis' participation in the event was very much appreciated. Capt. Szymanski notified the Board that the Department staffed heavier last week due to it being the last week of school. The week was relatively quiet with the exception of there being a rowdy party at the Hawk Island Park attended primarily by students of Everett High School. She announced that the City's weekly Blues on the Square concerts had begun and that the first of the summer series had gone very well. Lt. Lisa Phillips will be the coordinator for the Department's presence at the Common Ground festival. Preparations have already begun. For the upcoming July 4 celebratons, patrol officers have been notified of a mandatory staffing situation for the weekend. Finally, the captain announced the pending retirements of Lt. Craig Baylis and Detention Officer Bill Fabijancic. Jim DeLine requested that Board members check their ID cards for expiration dates. Renewals need to be handled in person with Jason Pierce on the first floor of the downtown LPD facility. In answer to a question from the Board, Capt. Szymanski assured everyone that authorization for officers to attend community meetings on overtime has not being rescinded. Not sure how that rumor got started. HUMAN RELATIONS AND COMMUNITY SERVICES LIAISON Dr. Joan Jackson Johnson reported that response to the recent storms continues. The Red Cross is very active and DHS has vouchers available. She apologized that the information on foreclosures requested by Commissioner Kolp had not yet been provided. A computer problem causing the delay is expected to be fixed soon. She distributed information on the Homeless Connect project to be held June 26. A multitude of services are scheduled to be available including bone density tests, veterinarian services, school information, meals, and entertainment. Volunteers are needed for things such as traffic control, intake assistance and help filling out forms. Dr. Johnson also announced that the mobile food pantry would be available this Saturday. FRATERNAL ORDER OF POLICE No representative present UNFINISHED BUSINESS—Commissioner Noordhoek Commissioner Noordhoek reminded Board members to get with Jim DeLine if they had not yet Board of Police Commissioners Meeting Minutes of June 17, 2008 Page 3 contributed their share of the Board's PAL tee sponsorship. CORRESPONDENCE -Commissioner Noordhoek Correspondence for the month of May was accepted and placed on file. DEPARTMENTAL REPORTS Jim DeLine distributed updated May statistics for the North Precinct, Commissioner Kolp questioned why the recent homicide was not in the murder statistics and Capt. Szymanski reported that the prosecutor's office had not yet made a decision as to the charge. Departmental reports for the month of May were accepted and placed on file. BOARD COMMITTEE REPORTS Liaison Committee— Commissioner Kowalk is making contact with City Council to set up a joint meeting. Board members suggested a lunch or picnic meeting be considered. Awards & Incentives Committee— no report. Budget Committee— no report. Complaint Committee-- The committee met last week and received answers to all questions. Commission Investigator Report—Bernard Brantley had no additional comments. COMMISSIONER COMMENTS Commissioner Renfrew — commended Capt. Szymanski on her ability to fill so admirably for Chief Alley. He noted the downsizing of CSI and encourages LPD administration to review the possibility of adding additional personnel to the unit. Commissioner Renfrew also noted that he will continue to explore grant possibilities. Commissioner Kolp— noted that the South Precinct Advisory Committee recently held its annual lunch for at-risk young people. The talk by Chief Alley was very good. She asked if a date for introducing surveillance cameras to the South Precinct had yet been set and was told it has not. Commissioner Farhat — commended Capt. Szymanski for her work at the South Precinct and for appearance today representing LPD administration. Commissioner Carnegie — echoed commendations to Capt. Szymanski. Her comments were very comprehensive. Commissioner Mejorado—echoed commendations to Capt. Szymanski. Commissioner Noordhoek — echoed commendations to Capt. Szymanski. He also commended Jim DeLine for his ability to provide worthwhile education presenters. OTHER BUSINESS/DISCUSSION Review of Annual Report — Discussion was held on the poor reproduction quality of the photos in the copies distributed to Board members. Members were confident that the quality will be good in the printed final edition. A motion was moved and passed to approve the 2007 LPD Annual Report for distribution. Board of Police Commissioners Meeting Minutes of June 17, 2008 Page 4 Election of Chair / Vice Chair— Commissioner Mejorado received a nomination for the position of chair, but refused the nomination. She was encouraged to consider accepting a nomination to the position of Board chair in the future. A slate of Commissioner Noordhoek for chair and Commissioner Mejorado for vice chair was placed in nomination. A motion was made and passed closing nominations. The slate of Commissioner Noordhoek for chair and Commissioner Mejorado for vice chair was passed unanimously. PUBLIC COMMENT None ADJOURNMENT-Commissioner Noordhoek There being no other agenda items, Commissioner Noordhoek adjourned the meeting at 6:37 p.m. BOARD OF POLICE COMMISSIONERS MEETING MINUTES TUESDAY, JULY 15, 2008 - MEMBERS PRESENT: OTHERS PRESENT: Commissioner Bob Noordhoek, Chair Chief Mark Alley Commissioner Maria Mejorado Jim DeLine, Secretary Commissioner Patty Farhat Michael Mathis, LPD Legal Advisor Commissioner Linda Sims Bernard Brantley, Commission Investigator Commissioner Sandra Kowalk Dr. Joan Jackson Johnson, Director of Human Commissioner Clyde Carnegie Relations and Community Services Commissioner Bill Renfrew Lt. Lisa Phillips Commissioner Jan Kolp MEMBERS OF THE PUBLIC/GUESTS: None CALL TO ORDER-Commissioner Noordhoek After having established a quorum, Commissioner Noordhoek called the meeting to order at 5:30 p.m. Commissioner Carnegie led those present in the Pledge of Allegiance. PUBLIC COMMENT-Agenda Items None. ADDITIONS TO THE AGENDA None. APPROVAL OF MINUTES -Commissioner Noordhoek The minutes of the regular meeting of June 17 were approved as submitted and placed on file. EDUCATION PRESENTATION Lieutenant Lisa Phillips, who coordinated the LPD coverage of Common Ground, prefaced her remarks by noting the team effort involved in the event's preparation which included representatives from the Fire Department, volunteers and LEPFA administration. She credited the organizing team and prep work for the Lansing State Journal printing a feature story on how safe the event is. She gave statistical information regarding this year's festival including the number of arrests (5) noting this is the lowest number of arrests at any Common Ground festival. Also among the statistics, Lt. Phillips noted how successful agencies were in locating the seven people reported missing. Each was found within 10 minutes. She also made special note of the increased number of boats on the river bringing people to , hear the music. As many as 40 boats arrived for the Snoop Dog concert. The lieutenant also discussed the positive attitude of the officers working the event, saying they maintained a friendly presence and were reminded of their role in welcoming people to the City. In answer to questions from the Board, Lt. Phillips noted there were no weapons discovered being brought to the festival by attendees, and she explained how the number of officers for any given night depended on event organizers' input on the size and type of crowd expected for the night's venue. Some Board members related problems parking caused by rules put in place on nights where a Lugnuts game was scheduled concurrent to the festival. Board of Police Commissioners Meeting Minutes of July 15, 2008 Page 2 Chief Alley agreed to investigate the procedures which should have been in place. Board members were very complimentary to Lt. Phillips and to the LPD officers staffing the event. It was a very smooth, positive event for the City. ADMINISTRATIVE REPORT—Chief Alley Chief Mark Alley began his report by commending Lt. Phillips and the LPD organization for successful Common Ground coverage. He updated the Board on personnel changes including the retirement of Lt. Craig Baylis, the upcoming move to Patrol by Lt. Nosotti, and the move to Internal Affairs by Lt. Yankowski. He discussed the crime statistics released to the press the previous day, noting the decrease in crime and the practice of not ordinarily releasing the six month figures. The Chief gave an update on consolidation of the county's 911 operations saying that meetings continue and the complex process of completing this effort is going forward. He noted that his administrative assistant, Michelle Reddish, continues to be off work as her physical rehabilitation from surgery is taking longer than expected. Board members have been very understanding when / if the administrative efforts from the Chiefs office have been slower than usual. He noted the upcoming August 5 National Night Out and the participation of himself, Mayor Bernero and the Neighborhood Watch organizations. Commissioner Farhat commented on the special event being held the night prior by Target and on Ofc. Sarah Nolen's successful efforts in gathering participation and donations from area merchants. Chief Alley also updated the Board on the precinct consolidation committee noting that they have narrowed the number of possible vendors to be awarded the consulting contract and that a final decision should be made soon. In answer to a question from Commissioner Kolp, the Chief agreed to provide year-to-date crime statistics in future Board packets. HUMAN RELATIONS AND COMMUNITY SERVICES LIAISON Dr. Joan Jackson Johnson reported on the success of the City's "Project Homeless Connect" event. Though expectations were that attendance would total approximately 300 people, over 700 arrived seeking various services. Feedback was essentially positive, even from national observers. Police presence was good. Several ways were identified to make the next one run smoother and, though a date has not yet been set, it should occur before year's end. Board members congratulated her on a job well done. She also noted that a mobile food pantry will be held this Saturday. FRATERNAL ORDER OF POLICE No representative present UNFINISHED BUSINESS—Commissioner Noordhoek None. CORRESPONDENCE -Commissioner Noordhoek Correspondence for the month of June was accepted and placed on file. DEPARTMENTAL REPORTS Departmental reports for the month of June were accepted and placed on file. Board of Police Commissioners Meeting Minutes of July 15, 2008 Page 3 BOARD COMMITTEE REPORTS Liaison Committee— Commissioner Kowalk continues to explore a joint meeting with City Council. Awards & Incentives Committee— no report. Budget Committee— no report. Complaint Committee-- The committee plans a meeting in the next week or two. Commission Investigator Report—Bernard Brantley had no additional comments. COMMISSIONER COMMENTS Commissioner Kowalk — expressed her appreciation to Chief Alley and the Mayor's office for providing Board members with evening passes to the Common Ground festival. She commended LPD for doing a "great job" at the event, but noted with dismay the public's low utilization of the event' shuttle service. She also commended LPD's captains for maintaining updated communications with Board members in Michelle's absence. Commissioner Sims — commended LPD for a great job at Common Ground. She observed officers receiving hugs from concert goers. She also announced the Tabernacle of David Church of God in Christ efforts to provide school supplies this fall to young people and informed Board members of a presentation earlier in the day by Judge Lawless concerning the Highfields programs to conducted at the continuum of care facility on Holmes Road. She is anticipating this endeavor will be "amazing." Commissioner Carnegie — commended Capt. Szymanski for a job well done representing LPD administration at the Board meeting last month. He discussed the Board's annual election of chair and vice chair and suggested that it may be helpful if the secretary provided a reminder as to the length of office held by the incumbents each year. He also suggested that the Board recognize retirees in some fashion. He suggested Board members give this some thought and be prepared to discuss at next month's meeting. He commended LPD personnel for their excellent job giving Lansing visitors a positive impression at Common Ground. Their composure and effectiveness were outstanding. Chief Alley deserves kudos for his spirit of cooperation and human understanding. Finally, Commissioner Carnegie expressed his appreciation to Commissioner Noordhoek for his leadership and ability to keep things on an even keel. Commissioner Kolp — noted how impressive Lt. Phillips' presentation was and encouraged the Department to have a supervisor work with her as she transitions toward retirement. She expressed her appreciation for the officers work at Common Ground, noting that some put in very long hours. She also noted the positive press received concerning the event. She noted Lt. Baylis' effectiveness setting a positive tone/attitude with front-line troops. He is well respected and will be missed. Commissioner Farhat — distributed information regarding the Lewton-Rich Neighborhood Association picnic and regarding the evening's City Hall on the Road event. She commended Capt. Szymanski and Denise Packer on the coordination of a luncheon for Lt. Baylis. She expressed her appreciation for tickets to Common Ground and discussed its peripheral money makers such as the 50/50 raffles and deposit bottle pick-up. Commissioner Mejorado — echoed comments on LPD service at Common Ground and the tickets given out by Chief Alley. She also reported on a breakfast she attended on homelessness. Commissioner Renfrew — noted the problems experienced in collecting crime statistics is not new. He Board of Police Commissioners Meeting Minutes of July 15, 2008 Page 4 experienced difficulty when it was his responsibility under Chief Gleason. He was impressed with both the Common Ground statistics reported by Lt. Phillips and with the performance of our officers working the event. Commissioner Noordhoek—congratulated Lt. Phillips on the successful execution of all Common Ground activities and expressed his appreciation to Board members who represent the Board at various activities. OTHER BUSINESS/ DISCUSSION Commissioner Noordhoek distributed committee assignments, noting that per discussions held with the committee chairs, he will be keeping assignments the same as last year. PUBLIC COMMENT None ADJOURNMENT-Commissioner Noordhoek There being no other agenda items, Commissioner Noordhoek adjourned the meeting at 6:49 p.m. BOARD OF POLICE COMMISSIONERS MEETING MINUTES ' TUESDAY, AUGUST 19, 2008 MEMBERS PRESENT: OTHERS PRESENT: _ Commissioner Bob Noordhoek, Chair Chief Mark Alley Commissioner Maria Mejorado Jim DeLine, Secretary Commissioner Patty Farhat Bernard Brantley, Commission Investigator Commissioner Linda Sims Dr. Joan Jackson Johnson, Director of Human Commissioner Sandra Kowalk Relations and Community Services Commissioner Clyde Carnegie Community Service Officers Sarah Nolen and Commissioner Bill Renfrew Jeromy Churchill Commissioner Jan Kolp MEMBERS OF THE PUBLIC/GUESTS: None CALL TO ORDER -Commissioner Noordhoek After having established a quorum, Commissioner Noordhoek called the meeting to order at 5:30 p.m. Commissioner Kolp led those present in the Pledge of Allegiance. In celebration of Chief Alley's birthday, Board members participated in "potluck" consisting of desserts and hors d'oeuvres. Commissioner Noordhoek expressed his appreciation to Commissioner Kowalk for initiating the event and to all those who brought food. PUBLIC COMMENT-Agenda Items None. ADDITIONS TO THE AGENDA Discussion of the unresolved idea to commemorate officers as they retire was added to the agenda under "Unfinished Business." Jim DeLine distributed an update to the Special Operations Section monthly report as well as material related to the Lansing Police Historical Preservation Association. APPROVAL OF MINUTES -Commissioner Noordhoek The minutes of the regular meeting of July 15 were approved as submitted and placed on file. EDUCATION PRESENTATION Community Services Officers Sarah Nolen (south) and Jeromy Churchill (north) introduced the Citizen Observer internet program to the Board. The program, which Ofc. Nolen termed, "a web based neighborhood watch," allows a citizen to review happenings in the community by area including criminal activity, neighborhood meetings and alerts. There is also an option to have alerts sent via e-mail or text messaging. Feedback on the program has been very good. A phone message is still being recorded for those without internet access, but the web based system is instantaneous, more comprehensive and able to target specific areas including precincts, Neighborhood Watch groups and neighborhood associations. Neighborhood Watch coordinators are very pleased with it and detectives see potential to set up groups of pharmacies or car dealers for appropriate alerts and communication. Board of Police Commissioners Meeting Minutes of August 19, 2008 Page 2 In a review of this year's National Night Out, Ofc. Churchill credited Ofc. Nolen with a great deal of the success due to her work at getting donated items and doing much of the planning. He visited 14 North Precinct picnics during the event. McGruff was widely available and it was a great night. In the South Precinct, 28 picnics were held and Ofc. Nolen was able to attend 18 of them. The City was represented as well as possible, with the Fire Department, the Mayor and the Chief circulating as much as they could. A short discussion was held concerning the date conflicting with the primary each year. Commissioner Farhat expressed appreciation to Officers Nolen and Churchill for the great jobs they do. ADMINISTRATIVE REPORT—Chief Alley Chief Mark Alley passed along an announcement from Sgt. Nettles regarding Officer of the Year and discussed the use of trespassing letters. He recently initiated an extra step for officers to take which will better ensure that legitimate residents are identified even when they refuse to self-identify themselves. He reviewed new RAD (Rape Aggression Defense) training. He recently completed a "train-the-trainer" training session along with Sgt. Southworth, Sgt. Ruiz, and Officers Justin Moore and Stephanie Bokovoy. This system of defense for women will be offered by LPD after we acquire the needed equipment. The program is 9— 12 hours in length and offered to women only. Board members asked to be informed once it is scheduled and Chief Alley assured them that they would be. The Chief announced that meetings have started with the Lansing School District regarding security this school year. In answer to a question from the Board, he noted that school officials are quite pleased with the presence of our officers in the schools. He announced several personnel changes including the promotion of Tony Nettles to lieutenant, the promotion of Hung Tran to sergeant, and the assignment of Sgt. Mary Stevens to the position of Training Sergeant. He also noted that, due to budget reductions, the position of Crime Analyst vacated by PJ Heck-Smith will be left vacant and the responsibilities distributed among other personnel. Chief Alley announced that he and Dr. Jackson Johnson will be serving on a county-wide "change initiative" designed to address challenges faced by young men of color. Areas addressed will be wide ranging including education and employment. He also noted that the work toward the consolidation of the 911 center and the negotiations regarding a bargaining agreement for the FOP-911 employees is continuing. On employee issues, the Chief reported that they have yet to hear from the arbitrator in the Johnnie Torres matter. He has learned not to speculate on a likely outcome. Rob Vargas has been put on unpaid administrative leave, which is a status recognized by the bargaining unit. Ofc. Vargas completed his interview with Internal Affairs prior to the beginning of the 30-day unpaid period. It is hoped that the IA investigation will be concluded by the end of the period. Chief Alley announced the publishing of the 2007 Annual Report which will be on CD-rom this year as opposed to printed on paper. Cost savings approximate $1,000. He assured Board members that it would also be available on the Department's web site and that the media will be notified of its availability. Finally, he expressed his appreciation to the Board for the birthday potluck. Per a request from Commissioner Kolp, the Chief updated the Board on the building consolidation committee, saying that the decision on a consulting firm should soon be made. Regarding surveillance cameras, a site in the southwestern section of town was found to be problematic due to a cottonwood tree. Cameras in the southeastern section could be operational in three weeks. Commissioner Sims noted that the Department's relationship with the Michigan Prisoner Reentry Initiative (MPRI) might make a worthwhile education presentation. Jim DeLine agreed to explore this possibility. Board of Police Commissioners Meeting Minutes of August 19, 2008 Page 3 HUMAN RELATIONS AND COMMUNITY SERVICES LIAISON Dr. Joan Jackson Johnson reported that the first five recipients of a HUD grant have been identified and renovation of homes will soon begin. A completion goal of Christmas may be optimistic, but every effort will be made to achieve it. Area churches and the Teen Challenge program will be among the resources used. Renters are chosen in coordination with area shelters and are expected to be "renter ready people." They will pay market value rent, though no deposit will be required. In discussing other housing issues, she noted that homelessness problems are particularly challenging when they involve large families and that, though help in a crisis situation is often available, sustained assistance seldom is. Hopefully, the Federal government will be introducing a new program of assistance to meet the growing need. Dr. Jackson Johnson reported that 320 people were served at the most recent mobile food pantry. She expressed her appreciation to Commissioner Sims for working to ensure that school backpacks were available as well. Sunday, 30 food boxes were distributed at Advent House. She also informed the Board that the Human Relations and Community Services Department would be undergoing some budget cuts, but they would do their best to provide services at the level needed. Bernard Brantley helps out. Dr. Jackson Johnson also noted that she was honored to participate in the forum with Georgetown neighbors. It made her aware of the increased need for services in that community. Commissioner Noordhoek thanked her for her report and for her continued diligence at attending Board of Police Commissioner meetings. FRATERNAL ORDER OF POLICE No representative present UNFINISHED BUSINESS—Commissioner Noordhoek Jim DeLine circulated a draft of a retirement certificate as well as a version used in the past. Response was favorable and a motion was passed to recognize sworn LPD retirees with a certificate retroactive to January 1, 2008. Jim DeLine will be responsible for implementation. Discussion continued on Board recognition of employee achievement and it was noted that could also include newly hired officers and those being certified. Commissioner Kowalk noted the increased significance of passing the probationary period as opposed to the traditional "first day on the job" experience. A motion was passed to recognize officers upon confirmation into the Department with a congratulatory certificate. Jim DeLine will be responsible for implementation. Several Board members expressed the desire to be present when officers are sworn in and Jim will request notification from Human Resources. CORRESPONDENCE -Commissioner Noordhoek Correspondence for the month of July was accepted and placed on file. DEPARTMENTAL REPORTS Commissioner Kowalk noted the comments on page 22 where a search warrant was denied. Chief Alley noted that this seldom happens but can be a sore point with Team members and it is understandable that they would note it in their report. Departmental reports for the month of July were accepted and placed Board of Police Commissioners Meeting Minutes of August 19, 2008 Page 4 on file. BOARD COMMITTEE REPORTS Liaison Committee — Commissioner Kowalk has initiated communication with Council President Jeffries via e-mail requesting a joint meeting. Hopefully, a response will be forthcoming soon. Awards & Incentives Committee — Commissioner Farhat looks forward to working with Sgt. Stevens on the annual Awards Ceremony. Budget Committee— no report. Complaint Committee -- Commissioner Farhat reported that the committee held a productive meeting the week prior. Commission Investigator Report— Bernard Brantley reported that he opened three cases over the past few weeks. Regarding concerns at Arbors / Georgetown, Internal Affairs is conducting interviews. He had appointments in homes but the citizens did not keep the appointments scheduled. COMMISSIONER COMMENTS Commissioner Mejorado—wished Chief Alley a Happy Birthday and invited those present to a picnic this Sunday at the conclusion of the Latin American Softball League's season. Commissioner Carnegie —wished Chief Alley a Happy Birthday and commended him, Dr. Joan Jackson Johnson and Capt Szymanski for their demeanor at public meetings. They are well respected and have the ability to defuse tense situations in part because of how well respected our officers and supervisors are in the community. Commissioner Sims — commended the Department and Officer Jeff Hudak for this year's composite picture's professionalism. She also reported on the recent International African Sister Cities visit commending officers for the impression they made when working with a King who was among the visitors. The visit had a great business emphasis and visitors enjoyed their shopping opportunities. She also expressed her appreciation to the Department for the quick response to the request for a funeral escort when the crowd attending the recent funeral of a two-year-old child proved unexpectedly large. She also reported on the back-to-school event in coordination with the Boys and Girls Club and other partners. She noted the declining police presence at each year's 9-11 commemoration and expressed her hopes that this year will be different. Commissioner Kolp — expressed her appreciation to Dr. Jackson Johnson and wished Chief Alley a Happy Birthday. She commended the Chief on the good job he did at the Arbors / Georgetown meeting and commended those responsible for the Triad Senior Prom on a very enjoyable evening. Commissioner Farhat — distributed information on her upcoming neighborhood picnic and on an upcoming seminar on identity theft. She also commended the Department on its bringing the RAID training to Lansing and thanked the Chief for his quick response in finding out the cause of the Common Ground /Lugnuts parking issue. She commended Dr. Jackson Johnson on her many successful projects. "I don't know how you do it." Commissioner Kowalk — wished Chief Alley Happy Birthday and Happy Anniversary. She also congratulated Lt. Nettles and Sgt. Tran on their promotions. Commissioner Renfrew — discussed the image many Southeast Asian people have of America as the land of opportunity and noted that the promotion of Sgt. Tran validates that belief. He commended Chief Board of Police Commissioners Meeting Minutes of August 19, 2008 Page 5 Alley for his ability to "get the right people in the right spot." He apologized to Dr. Jackson Johnson for not being available to volunteer this month, but will be there next time. Finally, he wished Chief Alley a Happy Birthday. Commissioner Noordhoek — wished Chief Alley a Happy Birthday and commended him for the coordination of Senator Obama's recent visit. He also commented on how well the Chief and Dr. Jackson Johnson handled the Arbors/Georgetown meeting. It was good to see Councilmember A'Lynn Robinson there and to meet her. OTHER BUSINESS/DISCUSSION Commissioner Mejorado noted that somehow she did not receive notification of the Arbors / Georgetown meeting. Chief Alley agreed to check into the communication error, and noted that Michelle Reddish has returned from her medical leave. Board members welcomed that news with enthusiasm. PUBLIC COMMENT None ADJOURNMENT -Commissioner Noordhoek There being no other agenda items, Commissioner Noordhoek adjourned the meeting at 7:40 p.m. BOARD OF POLICE COMMISSIONERS MEETING MINUTES r, TUESDAY, SEPTEMBER 16, 2008 MEMBERS PRESENT: OTHERS PRESENT: Commissioner Bob Noordhoek, Chair Chief Mark Alley Commissioner Patty Farhat Ann Cutler, Secretary Substitute Commissioner Linda Sims Bernard Brantley, Commission Investigator Commissioner Sandra Kowalk-Thompson Dr. Joan Jackson Johnson, Director of Human Commissioner Clyde Carnegie Relations and Community Services Commissioner Bill Renfrew Lt. Frank Medrano, Detention Commissioner Jan Kolp MEMBERS OF THE PUBLIC/GUESTS: MEMBERS EXCUSED: Nancy Oliver, Michigan Works Commissioner Maria Mejorado CALL TO ORDER -Commissioner Noordhoek After having established a quorum, Commissioner Noordhoek called the meeting to order at 5:30 p.m. Commissioner Kowalk-Thompson led those present in the Pledge of Allegiance. PUBLIC COMMENT-Agenda Items None. ADDITIONS TO THE AGENDA None. APPROVAL OF MINUTES -Commissioner Noordhoek The minutes of the regular meeting of August 19 were approved as submitted and placed on file. EDUCATION PRESENTATION Lt. Frank Medrano introduced Nancy Oliver of Michigan Works to the Board. Ms. Oliver presented an overview of Michigan Prisoner ReEntry Initiative (MPRI), a collaborative partnership between the Michigan Department of Corrections, other State of Michigan departments, including Michigan Works, Human Services, Community Health, Education and other community service organizations, faith based organizations and local law enforcement. There are three MPRI transitional homes in Lansing which house up to six parolees and which have moderate supervision. Ms. Oliver stressed that these are not halfway houses. They are mainly for parolees who are homeless, either because they have no family in the area or no contact with family. Recently, MPRI has closed the Genesee Neighborhood house due to media pressure. Six parolees were displaced and have been moved to the Volunteers of America facility or hotels. MPRI is not seeking more transition houses, but instead is looking at other options. In answer to a question from Commissioner Kowalk-Thompson, Ms. Oliver explained the houses are not coed. For the small number of females entering the program, separate housing is found; for example, efficiency apartments or hotel rooms. In response to a question from Commissioner Farhat, Ms. Oliver explained that those homeless parolees who are not accepted into the MPRI program are sent to Tuscola Camp in Board of Police Commissioners Meeting Minutes of September 16, 2008 Page 2 Caro, Michigan. There are two main focuses to the program: community safety being the first consideration and secondly positively affecting the recidivism rate of the paroled population. The parolees are not given handouts or money. They are given a safe, comfortable home and bed on a temporary basis so they can seek employment. They have structured activities scheduled for approximately 70 % of their time, including substance abuse counseling, instruction on creating resumes and job skill training. They are housed for various amounts of time, based on how long it takes them to find employment or to be evaluated for disabilities. Parole agents and local law enforcement do unannounced checks regularly. The parolees seem to support and encourage one another to stay on the right path in this environment. Ms. Oliver asked for LPD's help and asked that this be communicated to the neighborhoods, so they know LPD is one of the partners in MPRI. Lt. Medrano then explained how the Lansing Police Department could join in this collaboration and how the program can assist the department and help keep the community safe. He met with LPD's community policing officers regarding this program to ask them to be involved. They are all enthusiastic about working with MPRI. Other advantages are that the department will receive notification of who is getting out of prison and where they will be housed. Officers will also communicate with parole agents. Lt. Medrano spoke with the Grand Rapids Police Department, which has been participating in this program, and was impressed with the results so far. In Grand Rapids, officers met with inmates before they were released and had dialogues with them. At first, tensions were quite high, but then the inmates and officers began exploring things they had in common, the walls began to come down and real communication began. On September 24th, Lt. Medrano and some CPO's will be going with Ms. Oliver to Bellamy Creek Prison in Ionia to observe the orientation session with Grand Rapids police and the inmates. Ms. Oliver stated that MPRI has been very successful so far in Kent and Allegan Counties. Oliver distributed 3 packets which contained a one hour DVD presentation on the program and can be shared within the Board. Commissioner Sims added that there is a similar program called Lighthouse, which is located in Lansing, but is in Eaton County and has been quite successful thus far. ADMINISTRATIVE REPORT—Chief Alley Chief Mark Alley announced the dates (set by the trainers) for the Rape Aggression Defense (RAD) training as Tuesdays, November 4th, 11th and 18th from 6:00 p.m. to 10:00 p.m. at the North Precinct. Equipment is on order. The class will have a maximum of twenty people. Information for signing up will be available soon. He received an e-mail regarding the Johnnie Torres arbitration decision. The arbitrator upheld the department's action. The Chief distributed a blog from Lansing State Journal reporter, Derek Merlot. After reading an editorial in Monday's Lansing State Journal regarding the public video cameras and their impact on crime in Lansing and LPD's lack of reporting crime clearance rates, Chief Alley decided to visit Mr. Merlot personally and went to the LSJ building to meet with Merlot. The Chief took along a copy of the Annual Report, which had previously been submitted to the LSJ. Mr. Merlot wrote a retraction on the crime clearance rates as they are in the annual report. There was no discussion of the effectiveness of the cameras. The Chief stated the 911 consolidation is moving along. The County has put together some sub- committees. He and Chief Cochran are on the governance committee which will be setting up how the Center will operate. Board of Police Commissioners Meeting Minutes of September 16, 2008 Page 3 The Chief informed the Board of the ceremony for the Elks Club presentation of Officers of the Year awards. Lt. Lisa Phillips and Detective Michelle Bryant were selected for this honor. Lt. Phillips' father was present. The Chief thanked Reverend Carnegie for a fine job officiating the ceremony and thanked Commissioners Noordhoek, Farhat, Renfrew and Kowalk-Thompson for attending. Chief Alley stated the 9/11/2001 remembrance program went very well and had a higher attendance this year than last. It was held in Lou Adado Park due to construction at the usual place. He thanked Commissioners Farhat and Kolp for attending the Neighborhood Watch coordinators' meeting and spoke about the Identity Theft presentation. The Chief reported that last week he gave a presentation to the MSU Staff and Command school and had a long question and answer session afterwards because of the participants' interest level. Lts. Kraus and Garcia were in attendance. The Chief has been asked to be a speaker at the Michigan State Police Academy for recruits at their training center, which is quite an honor, since MSP seldom requests outside agencies to participate. Chief Alley informed the Board of a homicide which took place on 9/15/08 in the 1500 block of Bailey Street and a suspect has been identified. The Chief was involved in phone conferences throughout the weekend and which are continuing regarding flooding issues in Lansing, due to the weekend rains. The ground is saturated and the water is still rising. The Chief thanked Dr. Jackson Johnson for her work for the homeless. Commissioner Kolp asked for the crime figures that were not included in this month's Board packet. Chief Alley said Jim DeLine would send out this report to commissioners immediately, since it was left out inadvertently. The Chief responded to a question about FBI statistics and explained how LPD's statistics are compiled in compliance with State of Michigan standards. He explained that the State's system was set up by a Michigan State University professor, Timothy Bynum. LPD uses Records Management System (RMS) and is certified by them. To gain certification, statistics must be at least 95% accurate. LPD's statistics are 98 to 99% accurate. The FBI counts crimes differently with a system that allows for comparison between cities across the country. LPD uses FBI figures for the annual report. Possible reasons for differences are that variables may change over time, additional information may be obtained, the prosecutor's office may change charges. Kolp thanked the Chief for the detailed explanation. Commissioner Renfrew asked about the importance of the FBI numbers. The Chief explained that the figures are adjusted for comparison purposes. The Chief added that LPD worked hard to get certified on submitting crime data electronically to the State and is very proud that LPD was one of the first departments to be certified. HUMAN RELATIONS AND COMMUNITY SERVICES LIAISON Dr. Joan Jackson Johnson reported that the City is at an all time high number of homeless people. Churches and other options may be needed for the winter. Her department is working on many innovative and creative solutions without much money, because of budget considerations. A fire on Miller Road recently displaced 27 families. Some of the families were ineligible for help because of their income. One problem is that landlords in general are not returning damage deposits promptly and therefore families cannot pay deposits for new housing. Dr. Jackson Johnson reported that her department has been reorganized. Carol Walton's and Theophilis Harvey's jobs have been eliminated. Theo is retiring after 22 years with the City. Chuck Steinberg will also be retiring soon, so the staff will be down to four people: Guillermo Lopez, Tina Ramos, Bernard Brantley and Dr. Jackson Johnson. She reported that Mr. Brantley has been a big help and is grateful for Board of Police Commissioners Meeting Minutes of September 16, 2008 Page 4 his presence. They may be able to hire a part time MSU statistics student with federal funds to do data entry. Dr. Jackson Johnson reported the Mobile Food Pantry is the third Saturday of every month and will be at Pleasant View Elementary this month. Commissioner Carnegie asked if Dr. Jackson Johnson worked with the Old Newsboys. She replied that they do indeed. FRATERNAL ORDER OF POLICE No representative present UNFINISHED BUSINESS—Commissioner Noordhoek Ann Cutler relayed the information that the retirement certificate Jim DeLine has been working on is done. There are four retirees who will receive certificates at this week's retiree dinner: Cassie Alley, Mike McManus, Darin Larner, and Craig Baylis. Jim will prepare the certificates and get them framed. Chief Alley volunteered to take the certificates when they are ready. Dr. Jackson Johnson reported she has free tickets to the second annual Ramadan ceremony, which will be held September 26, 2008 at Cooley Law School. CORRESPONDENCE -Commissioner Noordhoek Correspondence for the month of August was accepted and placed on file. Commissioner Kolp referred to the letter on page 14 regarding Detective Gill and questioned whether there was still a gag order on the Macon case. Though the gag order is still in effect for cases not yet tried, she believes it would be appropriate for LPD personnel involved in the cases which have been adjudicated to receive awards at our annual ceremony. DEPARTMENTAL REPORTS Commissioner Kowalk-Thompson referred to page 48 and requested, if possible, that the race and gender of detainees restrained be included in the narrative, but made it clear she was not requesting a separate report. BOARD COMMITTEE REPORTS Liaison Committee— Commissioner Kowalk-Thompson will be attending the retiree dinner on Thursday. Awards & Incentives Committee— no report. Budget Committee— no report. Complaint Committee-- Commissioner Farhat reported that the committee wanted to give Lt. Yankowski time to adjust to his new position before meeting. Commission Investigator Report—Bernard Brantley had nothing to report. COMMISSIONER COMMENTS Commissioner Sims —thanked Chief Alley for the report on the 9/11 service and was pleased with LPD's participation this year. She also thanked Capt. Szymanski for notifying her. Commissioner Sims had a Board of Police Commissioners Meeting Minutes of September 16, 2008 Page 5 question regarding an incident at approximately 5:00 p.m. on Saturday, September 13 at the Riverfront high rise. She stated there were six fire trucks there when she drove by. She stated she heard there was a resident barbequing and someone thought the building was on fire. Commissioner Sims also commented that recently Target's store data base was accessed and her daughter's identity was stolen. Her daughter had to go to court because her Verizon card had charges of $2,000, yet no bill was sent to her. Regarding the Back to School event, supplies were given to approximately 380 children. An individual donated shoes and will be donating more. Regarding the Lighthouse program, Lanita Horton-Brown, who runs the program, has extended an invitation to visit the house and see how it's run. Commissioner Kowalk-Thompson — congratulated Lt. Phillips and Detective Bryant on their Officer of the Year awards. She also thanked the Board for their wedding gift. She especially appreciated the Board members attendance at the wedding. Commissioner Farhat — thanked Commissioner Noordhoek for serving hot dogs at the Lewton neighborhood picnic. She also expressed thanks to the Mayor and his family for attending. Commissioner Farhat thanked the Chief and the Mayor for attending the Neighborhood Watch presentation regarding identity theft. Farhat also thanked the Mayor for the Lugnuts tickets. And finally she thanked the Elks Club for awarding Officer of the Year awards to Lt. Phillips and Detective Bryant, and especially thanks to Commissioner Carnegie for officiating at the ceremony. Commissioner Renfrew—expressed his appreciation to the Chief for the CD of the annual report. He was especially glad to see pages 39 and 40 regarding mutual aid and stated it was great to see such cooperation. Commissioner Renfrew requested an educational presentation on crime statistics. Commissioner Carnegie — congratulated Commissioner Kowalk-Thompson and thanked her for the wedding ceremony and reception afterward. He appreciates the closeness of this Board and stated that will help in the months ahead as the Board looks at other important issues. He thanked Commissioner Farhat for her compliment regarding the Elks award ceremony and thanked the commissioners who attended. Commissioner Carnegie noted that summer has ended and schools are back in session, yet he hasn't heard any announcements reminding drivers to be careful because kids are back in school. He thinks it's important to make people aware. Commissioner Carnegie thanked Bernard Brantley for his abilities and availability. He also thanked Chief Alley and Internal Affairs for working with Bernard Brantley. Commissioner Carnegie noted that with Common Ground and other activities this summer, this city has a lot to be proud of. Dr. Carnegie is thankful for LPD working with the schools and being at school events, such as football games. Dr. Carnegie stated he appreciates working with Jim DeLine's office and appreciates the professionalism of the Board. It was a good summer. Commissioner Kolp — thanked the Chief for his explanation of the statistics. She also congratulated Commissioner Kowalk-Thompson. Commissioner Noordhoek— thanked the Elks Club and Reverend Carnegie for the award ceremony and expressed how nice it was that Lt. Phillip's father was present. The 9/11 memorial ceremony went very well. He stated he would like to see more participation for it. OTHER BUSINESS/DISCUSSION Commissioner Farhat questioned whether there was enough publicity for the 9/11 memorial service. Commissioner Sims stated she heard several announcements the day before. PUBLIC COMMENT Board of Police Commissioners Meeting Minutes of September 16, 2008 Page 6 None ADJOURNMENT -Commissioner Noordhoek There being no other agenda items, Commissioner Noordhoek adjourned the meeting at 7:15 p.m. BOARD OF POLICE COMMISSIONERS :- MEETING MINUTES TUESDAY, OCTOBER 21, 2008 12 MEMBERS PRESENT: OTHERS PRESENT: - Commissioner Bob Noordhoek, Chair Chief Mark Alley Commissioner Maria Mejorado Jim DeLine, Secretary Commissioner Patty Farhat Dr. Joan Jackson Johnson, Director of Human Commissioner Clyde Carnegie Relations and Community Services Commissioner Bill Renfrew Abby VanderLaan, Principal Clerk Commissioner Jan Kolp MEMBERS OF THE PUBLIC I GUESTS: MEMBERS EXCUSED: None Commissioner Linda Sims MEMBERS ABSENT: Commissioner Sandra Kowalk-Thompson CALL TO ORDER -Commissioner Noordhoek After having established a quorum, Commissioner Noordhoek called the meeting to order at 5:33 p.m. Commissioner Farhat led those present in the Pledge of Allegiance. PUBLIC COMMENT -Agenda Items None. ADDITIONS TO THE AGENDA None. APPROVAL OF MINUTES -Commissioner Noordhoek Commissioner Kolp noted that her presence at the Elks' ceremony was missing from page four and that the referral of people to the awards committee was actually a recommendation for awards (p. 5). The minutes of the regular meeting of September 16 were approved as corrected and placed on file. EDUCATION PRESENTATION Abby VanderLaan, LPD Principal Clerk, distributed information on statistical reporting and explained how the items of information LPD acquires varies from that reported by the State of Michigan and the FBI. Essentially, in the instances where multiple offenses occur during the course of an incident, the State records only the top four and the FBI only the top one. She noted that most incidents do consist of a single offense. Commissioner Renfrew noted that, though he held similar reporting responsibilities several years ago at LPD, the level of statistical sophistication has markedly increased. ADMINISTRATIVE REPORT—Chief Alley Chief Mark Alley distributed a letter regarding the Neighborhood Watch Appreciation Night to be held at the Lansing Center on October 28. He also acknowledged the Board for its recognition of recent LPD Board of Police Commissioners Meeting Minutes of October 21, 2008 Page 2 retirees by awarding them with plaques at the retiree dinner. In an update on the consolidation of the county's 911 centers, Chief Alley noted that the process is moving forward with subcommittees working on several areas to consider, including possible sites. No site has yet been identified for recommendation by the subcommittee. He announced the graduation of Lieutenants Jim Kraus and Noel Garcia from the Staff and Command School held for the first time at Michigan State University. The graduation received good press coverage and several LPD "alumni" were instrumental in MSU's successful running of the program, including Chief Jerry Boles, and Captains Kim Lawrence and Steve Luciano. The Chief reported that he recently served on a panel at the Black Child and Family Institute and there were not many issues raised. He participated in Executive Leadership Training at MSU on the topic of working with the "new millennium" employees. He also discussed an MSU ACJA forum he addressed the students regarding interviewing skills and how to have a successful career in law enforcement, as well as the upcoming application process for police officer positions at LPD. He noted the recruitment day held at the North Precinct attended by Commissioner Kolp. Attendance at the event was less than hoped for, but a good percentage of those who attended applied. In answer to questions from the Board, he discussed the two sponsored personnel presently attending the police academy. They are current LPD civilian employees making career moves to sworn positions. The hiring roster for sworn positions blends constantly to include new high quality applicants. Increased reliance on City of Lansing Human Resources personnel is going well as we still have the input necessary to hire quality candidates. We are increasing the number of LPD personnel trained in conducting background investigation. Chief Alley announced his acceptance of the position of Chair of the Capital Region Community Foundation and, in that capacity, he attended a conference in Grand Rapids where the speakers included Dan Rather and a professor from the University of Michigan whose talk on the importance of diversity in decision-making groups was so outstanding that the Chief would like to have him address a local gathering. He also noted his attendance (along with Captains Hall and Forrest) at the recent NAACP dinner. He will soon serve on a panel discussing the impact on law enforcement of the 2006 Proposal 2 which amends the Michigan Constitution to ban public institutions from discriminating against or giving preferential treatment to groups or individuals based on their race, gender, color, ethnicity or national origin. The Chief also noted he will be the keynote speaker for the May 2009 MICOPS annual ceremony. Commissioner Kolp commended him for his willingness to grant the number of speaking requests that he does. It is great exposure for the Department and for Lansing. In answer to questions from Board members, Chief Alley discussed the possibility of withholding rent for the North Precinct as the landlord is reportedly behind in payment of City taxes. He also discussed the facility exploration committee led by Lt. Jim Kraus, commending Lt. Kraus for his leadership. The committee is close to making its recommendation on hiring a consulting firm for the project. We need to think of location / consolidation as a 50-year decision. Board members noted the value of substations and the importance of researching the various combinations of possible facilities to house police administration, lock-up and 54-A District Court. The Chief promised to inform the Board when the committee is ready to receive public/ Board input directly. HUMAN RELATIONS AND COMMUNITY SERVICES LIAISON Dr. Joan Jackson Johnson reported on the reorganization of her Department and the recent retirement of Contract Manager Chuck Steinberg. Chuck's position is expected to be posted soon as is the new Board of Police Commissioners Meeting Minutes of October 21, 2008 Page 3 position of part time clerical. In a report of recent mobile food pantries, Dr. Jackson Johnson acknowledged the help of Commissioner Renfrew. There have been two mobile food pantry events since the Board of Police Commissioners last met with over 22,000 pounds of food distributed to over 500 households. She noted that a portion of the food available is reserved for refugee programs and the Advent House day shelter. Dr. Jackson Johnson noted that the increase in home foreclosures is continuing with approximately 30 per week occurring in Ingham County. She discussed the difficulties in addressing the housing problem even with a $9.5 million grant being administered by the Planning and Neighborhood Development Department. While efforts are being made to rehab homes, including larger homes, a revitalization of the local church / rotating shelter concept is being explored. As the temperatures decrease, there is a concern that abandoned warehouses will house homeless people and they will use very unsafe sterno- type devices for heat. She is also working to assist in the multi-billion dollar settlement of the DHS foster care suit which will result in the hiring of 400 new Children's' Protective Services workers as caseloads are reduced. Mechanisms by which kinship care givers can be financially compensated in the same manner as licensed foster families are also being explored. Dr. Jackson Johnson acknowledged LPD's assistance in the mediations with several females at Sexton High School. She particularly appreciated Officer Drew Macon's work in "putting out fires." She noted her participation in the NAACP dinner and the annual Ramadan dinner which raised $4,000 for area food banks. In answer to a question from the Board, she noted that the homes scheduled for grant-funded improvements are not yet done. Costs are coming in very high and she is hoping to get cuts in the labor costs. FRATERNAL ORDER OF POLICE No representative present UNFINISHED BUSINESS—Commissioner Noordhoek None. CORRESPONDENCE -Commissioner Noordhoek Board members commended Jim DeLine on receiving a positive mention in correspondence received from the Sheriff's Department. Correspondence for the month of September was accepted and placed on file. DEPARTMENTAL REPORTS Commissioner Kolp noted the marked increase in FOIA requests (p. 24) and an unidentified table on page 66. Jim DeLine noted that page 66 was out of order and should have followed page 49 which had the column headings. Commissioner Renfrew asked for an explanation on the "year to date" numbers on page 65. Jim DeLine noted that the first numbers for "previous year" were the 12-month totals and the second set were actually those comparable to current year-to-date. Departmental reports for the month of September were accepted and placed on file. BOARD COMMITTEE REPORTS Liaison Committee— Commissioner Noordhoek noted the October 31 joint meeting with City Council and encouraged all to attend. Jim DeLine will communicate the location as soon as it is confirmed. Board of Police Commissioners Meeting Minutes of October 21, 2008 Page 4 Awards & Incentives Committee— The committee will likely begin meeting in December. Budget Committee— no report. Complaint Committee -- Commissioner Farhat reported that the committee met on October 8 with Lt. Mike Yankowski, new to the Internal Affairs office. She commended the work that is being done by Bernard Brantley. Commission Investigator Report— Bernard Brantley was not present. COMMISSIONER COMMENTS Commissioner Renfrew — expressed his appreciation to Chief Alley for ensuring that questions concerning Department statistics were clarified. He also praised the work of the Chief, Michael Mathis, Lt. Frank Medrano, and Commissioner Carnegie who were instrumental in the soon-to-be-introduced church / communion services to be offered at the LPD lock-up facility. This is a historic event and will be well worthwhile if just one or two people cease to be repeat offenders because of the worship experience. Commissioner Farhat—distributed information on two Halloween "safe houses." She also announced the November 21 date for Silver Bells in the City and expressed her appreciation to Officer "Downtown Bob" Merritt for his helpfulness and easy going nature. He is a "ray of sunshine" to those he comes in contact with. She also expressed her appreciation to the South Precinct officers working the recent B&Es as well as Sgt. Frank Koenigsknecht for his recent presentation to a Neighborhood Watch group concerning how to avoid being a crime victim. As they put together the 2009 Neighborhood Watch calendar, they will include presentations by Sgt. Southworth and also the topic of how to form and sustain a Neighborhood Watch group. She is extremely pleased about the forthcoming Neighborhood Watch recognition at the Lansing Center. This is a first and the Mayor is to be commended. Commissioner Mejorado—announced that this would be her last meeting for the year as she will soon be heading to Texas for the winter. She wished those present Happy Thanksgiving, Merry Christmas and Happy New Year. Commissioner Kolp — wished Commissioner Mejorado a good trip. She reported on the most recent surveillance camera advisory meeting where Jeff Kludy gave an update. Cameras in the South Precinct are all operational and the forthcoming software upgrade to patrol cars will enable them to view live camera feeds. Regarding the relocation of cameras, Jeff alerted the group to the costs involved. At present, the group is only recommending the move of one camera, that of a camera on the Arbaugh Building to enable it to view activity at the CATA Transportation Center. The committee decided to meet monthly for the time being and reduce the frequency of meetings at a later date if deemed appropriate. Commissioner Kolp also announced the date of January 20 for the annual New Hire Reception. This year the event will be held at the University Club and new canines and their handlers will also be recognized. Commissioner Carnegie — is looking forward to the forthcoming services in the detention center. He congratulated Chief Alley on being named Chair of the Capital Region Community Foundation. This appointment will mean that many people in the Lansing area are helped and the Chief will be a good steward of the foundation's resources. Commissioner Carnegie also noted the importance of keeping the safety of children in mind this Halloween time of year. Commissioner Noordhoek — congratulated the Chief on his appointment and expressed his appreciation to Board members for their varied community involvement. He also expressed his appreciation to Ann Cutler who filled in for Jim DeLine last month. She did a great job. OTHER BUSINESS/ DISCUSSION Board of Police Commissioners Meeting Minutes of October 21, 2008 Page 5 Commissioners discussed the scheduling of the December meeting and concluded that a mid-day lunch meeting to discuss budget matters is no longer necessary. It was the consensus of the Board that the December meeting be held at the usual 5:30 p.m. starting time. The Department will provide a meal. Regarding the November meeting, it was the consensus of the Board that we should meet at the North Precinct in order to accommodate those who plan to attend the R.A.D. training. This will mean that we will be meeting in a small boardroom, but that will suffice. PUBLIC COMMENT None ADJOURNMENT -Commissioner Noordhoek There being no other agenda items, Commissioner Noordhoek adjourned the meeting at 7:37 p.m. BOARD OF POLICE COMMISSION'EkS MEETING MINUTES l TUESDAY, DECEMBER 16, 200 MEMBERS PRESENT: OTHERS PRESENT: Commissioner Bob Noordhoek Chief Mark Alley Commissioner Clyde Carnegie Michael Mathis, Legal Advisor Commissioner Sandra Kowalk-Thompson Jim DeLine, Secretary Commissioner Linda Sims Bernard Brantley, Commission Investigator Commissioner Bill Renfrew Dr. Joan Jackson Johnson, Director of Human Commissioner Jan Kolp Relations and Community Services Ann Cutler, Interim Secretary MEMBERS EXCUSED: Michelle Reddish, Administrative Assistant Commissioner Patty Farhat Capt. Ray Hall, North Precinct Commissioner Maria Mejorado Capt. Teresa Szymanski, South Precinct Sgt. Cherie Ballor, Internal Affairs Lt. Jim Kraus, North Precinct MEMBERS OF THE PUBLIC /GUESTS: None CALL TO ORDER—Commissioner Noordhoek After having established a quorum, Commissioner Noordhoek called the meeting to order at 5:42 p.m. Commissioner Kowalk-Thompson led those present in the Pledge of Allegiance and a moment of silence was held in memory of Hedy Gleason (wife of former Chief Richard Gleason) and Mike Mires (brother of Ofc. Joel Mires). PUBLIC COMMENT -Agenda Items None. ADDITIONS TO THE AGENDA None. APPROVAL OF MINUTES -Commissioner Noordhoek The minutes of the regular meeting of November 18 were approved as submitted and placed on file. EDUCATION PRESENTATION None. ADMINISTRATIVE REPORT—Chief Alley Chief Mark Alley introduced Lt. Jim Kraus who chairs the precinct consolidation study committee. The committee consists of members with expertise in several different project aspects. He stressed the importance of the project by noting that the committee must address the facility needs of the Police Department for the next fifty years. He described the different phases of the project including the acquisition process for a consulting firm. He asked if the Board had any comments on the current consultant agreement under consideration as it had been distributed to them at a prior meeting. Board of Police Commissioners Meeting Minutes of December 16, 2008 Page 2 Members had no questions or comments on the agreement. Presently, a precinct consolidation steering committee is being formed to gather input on community needs /wishes. Board Chair, Bob Noordhoek, appointed Commissioners Kowalk-Thompson and Kolp to serve on the steering committee with Commissioner Renfrew serving as alternate and he indicated that members of the steering committee should plan on reporting to the Board each month. Questions for Lt. Kraus from the Board dealt with transitioning from our present facilities when the time comes. Are lease extensions in place? What are the interim expenses expected to be? Chief Alley informed the Board that these questions are being handled by our Finance administration and not by Lt. Kraus' committee. Board members thanked Lt. Kraus for his report. Chief Alley announced that a tentative agreement (TA) had been reached with the FOP-911 bargaining unit and that a vote of its membership will occur soon. He also noted that another successful Silver Bells in the City had been accomplished with exemplary police and civilian efforts. There were a couple lost children but all situations were resolved successfully. He announced the recent Canine Team graduation with Officers Kristy Szczesny, Frank Mobley, Marcus Johnson and their canine partners successfully completing the requirements of the program. He expressed his appreciation to Commissioner Kolp for her attendance at the event. The Chief noted his participation in a phone interview from the Rand Corporation on the topic of law enforcement recruiting efforts, as well as his participation in a selection committee for Trooper of the Year for the Michigan State Police. He announced the introduction of a new LPD website with Spartan Internet doing the hosting. He noted that nearby Delhi Township is discussing the creation of a scholarship program similar to the HOPE program in Lansing which he has helped to nurture over the years. Chief Alley also noted that another successful Shop with a Cop event had been completed and acknowledged the work of Ofc. Phil Bailey as its primary organizer. Seventy-five area law enforcement officers, including many from Lansing, paired with local children spending $100 each for Christmas gifts for the children to give. They all enjoyed a lunch from Subway sandwiches. Chief Alley discussed a recent meeting attended by him, Dr. Jackson Johnson and Jim DeLine in which the fiscal year 2010 budget was discussed. The administration foresees another shortfall which will need to be addressed in the budget process. He announced the departure of Ofc. Rob Vargas and Det. Ed Bedecs who have been granted duty disability pensions from the pension board. He also noted that earlier in the day, a "no senior without Christmas" project saw 200 holiday baskets created containing food and other items for delivery to local seniors. Sgt. Traci Ruiz is a primary organizer of the event. In addition, the City of Lansing employees participated in both a food drive and a Toys for Tots campaign. He acknowledged his administrative assistant, Michelle Reddish, for her leadership in those efforts. The Chief also announced a new initiative out of Ingham County headed by Clarence Underwood to address the disadvantages faced by young men of color. This endeavor will be introduced to the public at the annual Martin Luther King, Jr. luncheon. Finally, he announced that the Department's annual report for 2008 will have a theme centered on giving back to the community. A group picture of the Board will be arranged for inclusion in the document once Commissioner Mejorado returns from Texas. HUMAN RELATIONS AND COMMUNITY SERVICES LIAISON Dr. Joan Jackson Johnson informed the Board that she, too, will assist in the initiative addressing the difficulties of young men of color. She noted that the recent cold weather is posing a very real challenge for the area homeless shelters. The City spent$44,000 for emergency shelter in motel rooms in October. She informed the Board of a recent initiative by radio station 96.5 and MSU which involved taking 40 -60 adults shopping for holiday/winter items. Board of Police Commissioners Meeting Minutes of December 16, 2008 Page 3 She updated the Board on the Mobile Food Pantry and gave information regarding a "healthy Thanksgiving" event at the Advent House. She noted the support of LPD community policing officers in assisting with emergency calls for food and shelter and also of City employee, Katrina Urista, in helping to coordinate a food drive among City employees. Dr. Johnson stated her goal of having three families in homes as a response to the MSHDA closing backlog. She also expressed her gratitude to Bernard Brantley for his assistance in troubleshooting various situations in the Human Relations and Community Services domain. Commissioner Noordhoek expressed his appreciation to Dr. Jackson Johnson for her continuing contribution in keeping the Board of Police Commissioners abreast of her Department's activities. FRATERNAL ORDER OF POLICE No representative present UNFINISHED BUSINESS—Commissioner Noordhoek 2009 Meeting Schedule - The proposed schedule of meetings for calendar year 2009 was approved as submitted. Recruitment Task Force - Commissioner Kolp reported that the task force is being very proactive and is setting high standards for possible applicants. Approximately thirty people serve on the task force and are split into subgroups to concentrate on various sectors such as military, colleges, etc. Members took a "road trip" to Flint where its police department has laid off seventy officers. This is an exciting task force and Commissioner Kolp is pleased to be a member. Commissioner Noordhoek requested that the secretary include a task force report on the Board's monthly agenda. CORRESPONDENCE -Commissioner Noordhoek Correspondence for the months of October and November were accepted and placed on file. DEPARTMENTAL REPORTS Departmental Reports for the months of October and November were accepted and placed on file. BOARD COMMITTEE REPORTS Liaison Committee — Commissioner Kowalk-Thompson expressed her appreciation to fellow Board members for their attendance at, and contributions to, community functions. Awards & Incentives Committee— no report. Budget Committee— Commissioner Carnegie reported that the administration has not yet issued budget instructions or targets for fiscal year 2010 but the Department has already begun compiling work program and budget requests. The budget committee will meet before the next Board meeting to discuss budget issues and Capital Improvement Projects (CIP). Complaint Committee -- Commissioner Sims reported that the committee had met on the prior Thursday and reviewed information supplied by Bernard Brantley. Differing issues are present and the committee had a very good dialog concerning them. Commission Investigator Report — Bernard Brantley reported that he has successfully closed several cases. He expressed his appreciation to Board members for their continuing support. "It is a true pleasure to work with you." Board of Police Commissioners Meeting Minutes of December 16, 2008 Page 4 COMMISSIONER COMMENTS Commissioner Renfrew — requested additional information on the missing child noted on page seven of Departmental reports. Chief Alley promised to provide him with an update. He commended the Department on its excellent service during 2008 and noted his appreciation for working with Bob Noordhoek as chair of the Board. He wished Commissioner Kolp best of luck with her forthcoming operation and wished all a Merry Christmas. Commissioner Kowalk-Thompson — noted that we need to keep Commissioner Mejorado in our thoughts and prayers given her current health problems. She expressed how impressed she is that LPD is able to apprehend wrongdoers so consistently. They do a "phenomenal job." She wished all a Merry Christmas. Commissioner Sims — noted that is was a "blessing" to serve on the Board. She is very appreciative of the Chief and the LPD officers and staff. It is great working with her fellow Board members. She noted that, at today's funeral of Averill LeMon, the temperament of the young people present was not perceived as negative. She noted her appreciation for inclusion of a mutual aid report in the monthly packet and also for the"good news" pieces which she receives from the Chief. Commissioner Kolp — feels 2008 has been a good year. She also expressed her appreciation for the "good news" pieces. She was particularly grateful for the RAID training. When speaking of Sgt. Ruiz and Ofc. Bokovoy, she noted that "they rock." She commended the LPD Canine Team upon its recent graduation of new members. She requested that the statistical number of murders within Lansing be included somewhere in the monthly Department Reports. Commissioner Carnegie — expressed his appreciation to the Chief for his high level of community involvement. The Chief has increased LPD's community relations with his willingness to use Department resources to help the community in general and in specific instances. He asked that those present keep Commissioner Mejorado in their prayers and wished everyone a blessed Christmas. Commissioner Noordhoek — wished those present a Merry Christmas and Happy New Year. He is honored to be a part of this Board. He expressed his appreciation to Bernard Brantley for keeping things "on an even keel," to Jim DeLine for "taking care of us," to Chief Alley for his leadership, and to Commissioner Mejorado for her advise and counsel. He led the Board in a silent moment of well wishes for her as she struggles with health issues. Commissioner Farhat—wished everyone a Merry Christmas. OTHER BUSINESS/ DISCUSSION None. PUBLIC COMMENT None ADJOURNMENT - Commissioner Noordhoek There being no other agenda items, Commissioner Noordhoek adjourned the meeting at 6:54 p.m.