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HomeMy WebLinkAboutHuman Relations Advisory Board (HRCS) 1985 Minutes Human Resources Department City of Lansing, Michigan 119 N. Washington Square Lansing, Michigan 48933 HUMAN RESOURCES ADVISORY BOARD Regular Meeting Thursday, December 19, 1985, at 6:30 p.m. , in the Third Floor Conference Rm. , 119 N. Washington Square Lansing, MI ROLL CALL: CARNEGIE, Clyde NIXON, Betty JACKSON-JOHNSON, Joan RICHARDSON, Mildred KNOWLTON, Constance ROOSIEN, Geri MEATON, Kevin GUESTS PRESENT: Toni Johnson-Jones and son, Shaft _Johnson, Ellen Byeriein, Director, and James Ballard, all guests from Big Brothers/Big Sisters of Lansing, -MI. Meeting was called to order by Chairperson . Knowlton at 6:57 p.m. with a quorum present. AMENDMENTS TO THE AGENDA: None. HEARINGS OF DELEGATIONS AND INDIVIDUALS: None. MINUTES (November 14, 1985) : Mrs. Richardson: Moved that the minutes of November 14, 1985 be received and placed on file. Dr. Johnson: Supported. Motion carried unanimously. REPORT OF COMMITTEES: Human Service Award Committee Mrs. Richardson: Gave a report verbally as it. was distributed to the members. The Committee had agreed to proceed in the same manner as had been done two years ago when a letter had been sent to those human service agencies which were funded through the city of Lansing' s Human. Resources Board in that fiscal year. They requested staff to send out the survey-request letter, again; they would choose a deadline date for receipt of this letter and meet again to make a decision after that time. REPORT OF OFFICERS: Chairperson Knowlton: Introduced the newest Board member, Dr. Clyde Carnegie, to the other members and welcomed him into the group. REPORT OF DIRECTOR: None. COMMUNICATIONS: Chairperson Knowlton: Stated the newsletter from H.A. F. and the quarterly "Youth Do Count" news from Y.D.C. had been mailed to the Board and if there were no objections, they would be received and placed on file. (No objections were raised. ) Human Resources Advisory Board Minutes, December 19, 1985 - 2 - UNFINISHED BUSINESS: None. NEW BUSINESS: Presentation by Big Brothers/Big Sisters of Lansing Mrs. Warr: Introduced Ellen Byerlein, director of Big Brothers/Big Sisters, along with Jim Ballard, a member of her staff, and guests Toni Johnson-Jones and her son Shaft Johnson, who were in the slide program Ms: Byerlein was going to present to the Board. Ms. Byerlein: Distributed brochures explaining the program and pointed out to the Board these brochures stated that funding had been given to the organi- zation by the city of Lansing through the Human Resources Advisory Board. This slide program had been made possible through this funding. She thanked the Board for their support and was very happy she could now show them the presentation entitled, "It Costs So Little To Do So Much. " The slide program outlined some of the things that had been done through Big Brothers to make Shaft' s life a 1 ot happier and less lonely. In addition, it showed a Big Sister relationships as well and depicted some of the little things that are done, as well as how little it costs, to help out with one-parent families. Many of these expenses are also tax deductible for participants. Mrs. Warr.: Thanked Ms. Byerlein for the presentation and added that she would like to ask the Council President, Charles Creamer, for time to show this to a full Council meeting, if possible, so the Mayor and Council.__could see the slides in this program as well . She wondered if any plans had been made for T.V. media? Mr. Ballard: Stated they hoped to be able to work something up from the slides to go along with the current production "Friday's Child" which is now being used on TV as a promotion piece. They would like to get it together to be shown in the local area. Mrs. Warr: Extended the invitiation to Mrs. Jones, her son, and Jim Ballard, as well as Ellen Byerlein, to attend the Council meeting when it is set up. Human Services Need Statements Mrs. Warr: Explained that the revised statement passed out this evening was the operable one. Basically, these statements are an update each year of the original one in 1982; however, there were some facts this year that had not been covered before and she had decided to use some significant things which needed to be addressed in the upcoming meetings in preparation for the categori- cal budget. The demographic data had not changed very much in the tables as the basic 1980 census was still is use. However, the data from the Michigan Employment Security Commission was the most current data in the document which was to be used in reference by the Board members and in task force and coalition meetings which will now be convened to work on proposals for next fiscal year. Human Resources Advisory Board Minutes, December 19, 1985 - 3 - EXCUSED ABSENCES: Mrs. Sudberry reported that no excused absences had been called into the office other than Mr. Meaton stated he expected to be at least a quarter of an hour late. Mrs. Richardson: Called attention to the fact that she knew Mr. Diamond was recuperating from surgery and hospitalization. Mrs. Knowlton: On..these reports, stated that the Bbard .should excus.e_Mr. Diamond and Mr. Meaton, no doubt, had been detained and might be at the public hearing at City Hall . ADDITIONAL HEARINGS OF DELEGATIONS AND INDIVIDUALS: None. NEXT REGULARLY SCHEDULED MEETING (January 9, 1986) : Mrs. Knowlton: Announced that the next regularly scheduled meeting would be 7:00 p.m. on Thursday, January 9, 1986, in the Human Resources Conference Room. Meeting adjourned at 7:14 p.m. to attend the public hearing at 7:30 p.m. on the tenth floor of City Hall.. Respectfully submitted, Martha A. Sudberry, Secretary Human Resources Advisory Board. Approved 1' `�/�� Initialed ('Date) (M.A.S. ) S86T ` 6T "aaC •p9 °npV sa.ojnos� I�,; uttunj Human Resources Department City of Lansing, Michigan 119 N. Washington Square Lansing, Michigan 48933 HUMAN RESOURCES ADVISORY BOARD Regular Meeting Thursday, November 14, 1985, at 7: 00 p.m. , in the Third Floor Conference Rm. , 119 N. Washington Sq. Lansing, MI ROLL CALL: DIAMOND, John MEATON, Kevin JACKSON-JOHNSON , Joan NIXON, Betty KNOWLTON, Constance RICHARDSON, Mildred GUESTS PRESENT: None. Meeting was called to order at 7: 35 p.m. by Constance Knowlton, Chairperson, with a quorum present. AMENDMENTS TO THE AGENDA: Mrs . Warr: Added a press release on the "Homeless" from Loaves and Fishes which was to be handled under "Unfinished Business." HEARINGS OF DELEGATIONS AND INDIVIDUALS: None. MINUTES (September 12, 1985): Mrs . Richardson: Moved the minutes be received as printed and placed on file. Mrs. Johnson: Seconded: Motion carried unanimously. REPORT OF COMMITTEES: Dr. Johnson:' Stated no one had been appointed chairperson and they had not had an opportunity to meet on the Human Services Award as yet. Mrs . Warr: Offered services of staff to assist them, requested they call in their time availability, and the meeting could be held in her office whenever they wished to meet on the award. REPORT OF OFFICERS: None. REPORT OF DIRECTOR: Mrs. Warr: Reported that she had set the date for the Human Services Public Hearing for 7:30 p.m. on Thursday, December 19th, this year. If the Board wished to have their regular meeting earlier the same night the schedule could be changed accordingly. Two items of interest would be a presentation which the Big Brothers/Big Sisters director, Ellen Byerlein, wished to make, and she intended to bring a mother and her son who wished to be a part of the presentation with her. In addition, information on the new contract involving the Teen-age Pregnancy proposal should be available by that time for Board review. Human Resources Advisory Board minutes, November 14, 1985 -2- COMMUNICATIONS: Mrs. Knowlton: Noted that the monthly publication "News and Notes" from H.A.F. had been received, as well as the fall quarterly publication from the Youth Development Corporation, and a thank-you letter from Richard Wellwood, director of J.I .M.H.O. If there were no objections they would be received and placed on file. (No objections were raised. ) UNFINISHED BUSINESS: "Homeless Housing" Presentation in September by Loaves and Fishes Dr. Johnson: Explained she had volunteered to draft a letter at the September. meeting and, after that time, she believed in the next week an article appeared in the news- paper which covered the basic things the Board was trying to call attention to in the media. Mr. Meaton: Reported that he had been talking to one of the reporters at the State Journal , Ilene Blass, and she said that another article would be appearing on this situation next week. Mrs . Warr: Recalled that the Shelter Task Force, which was a part of the Food Bank Alliance, and the Department had worked on this area some time ago, along with the Economic Crisis Center, C.A.D.A. , Landlords Assocation, and several other human service agencies such as Salvation Army, Volunteers of America, St. Vincent de Paul, and representatives of the Food Bank were involved in this planning task force, Perhaps, it could be reactivated. The Y .M.C.A. , Community Mental Health, and D.S.S. helped -make some of the changes at that time. David Purvis of Administrative Services, as well as herself, had been asked by the Mayor to attend a F.E.M.A. grant meeting next week for informational and planning purposes. She would be happy to address the issue, again, on the Homeless Housing in regard to this grant. More would be known after next week as to whether it would be necessary to activate the Shelter Task Force once more. NEW BUSINESS: Annual Human Resources Advisory Board Evaluation Mrs. Warr: Explained the annual document which the Board was required to submit to' the Mayor and City Council as a mandate of the City Charter with regard to annual evaluation of the Human Resources projects and the Department. Each City Board is required to do this type of audit every year. Added that the Handicapper Advocacy Alliance, Inc. had lost a Director and the records have not been able to be located since he left so their reports to the Department could not be made. This necessitated the evaluation of their primary goals not being met. The Department's significant activities are listed in the back of the report. Structure of the report is recommended by the Mayor's office and we follow it. Human Resources Advisory Board Minutes, November 14, 1985 -3- Dr. Johnson: Moved that the report of the Annual Human Resources Advisory Board Evaluation be accepted for forwarding. Mrs. Richardson: Seconded. Roll-call vote as follows: Mr. Diamond: Yes; Dr. Johnson: Yes ; Mrs. Knowlton: Yes; Mr. Meaton: Yes; Mrs. Nixon: Yes; Mrs. Richardson. Motion carrried unanimously by roll-call vote. Mr. Diamond: Asked Mrs. Warr to check the data on the Handicapper Center on page 2. A part which was related to the goal did not appear to be correct. Perhaps it was a typo. However, he thought the basic treatment of the evaluation was positive. Mrs . Warr: Stated she would recheck the reported goals . EXCUSED ABSENCES: Mrs. Knowlton: Dr. Carnegie and Mrs. Roossien will be excused this evening. ADDITIONAL HEARINGS OF DELEGATIONS AND INDIVIDUALS: None. NEXT REGULARLY SCHEDULED MEETING. Mrs . Knowlton: The next meeting will be held the third Thursday, December 19, 1985, at 6:30 p.m. , rather than the regular time, and it will be followed at 7: 30 p.m. by the Human Services Public Hearing in the Council Chambers at City Hall . Meeting adjourned at 8:25 p.m. Respectfully submitted, Martha A. Sudberry Secretary Approved% ///':. Initialed a e) (M.A.S.) /ms Human Resources Nov. 14, 1985 Human Resources Department City of Lansing, Michigan 119 N. Washington Square Lansing, Michigan 48933 HUMAN RESOURCES ADVISORY BOARD Regular Meeting Thursday, September 12, 1985, at 7:00 p.m. , in the Third Floor Conference Room, 119 N. Washington Sq. , Lansing, Michigan 48933 ROLL CALL: DIAMOND, John NIXON, Betty JACKSON-JOHNSON, Joan RICHARDSON, Mildred MEATON, Kevin GUESTS PRESENT: Margaret Ann McCabe, Loaves and Fishes , and Colleen McNamara, Housing Assistance Foundation. Meeting was called to order at 7:14 p.m. by Kevin Meaton, vice-chairperson, with a quorum present. Mr. Meaton: Opened the meeting by introducing the guests, Margaret Ann McCabe, director of Loaves and Fishes, and Colleen McNamara, director of Housing Assistance Foundation. AMENDMENTS TO THE AGENDA: None. HEARINGS OF DELEGATIONS AND INDIVIDUALS: None. MINUTES (August 8, 1985) : Mrs. Nixon: Moved for the Board's acceptance of the minutes for the record. Mrs. Richardson: Seconded the motion. Motion carried unanimously. REPORT OF COMMITTEES: None. REPORT OF OFFICERS: Mr. Meaton: Requested Mrs. Whitbeck to explain the Human Services Awards Committee. Mrs . Whitbeck: Explained that in 1982 the Board members decided to make an annual award to a human service agency, organization, or person who had contributed a great deal to the community. This may, or may not be, one of the agencies which the City has been, or is, funding. Letters were solicited the first year and the recreational director at Cristo Rey had been awarded the plaque. Last year, after many years of service to Model Cities and the Human Resources Advisory Board, Wesley Hoes resigned, and he received the annual award_: for his dedication. Added, the Board members could choose any way they wished to make this award. Mr. Meaton: Asked for volunteers for the Committee. Dr. Johnson, Mrs. Nixon and Mrs. Richardson all responded that they would like to serve on such a Committee. Mrs . Whitbeck: Stated the Committee would be mailed some background materials from past awards to assist them in their decision making. Human Resources Advisory Board Minutes, September 12, 1985 2 _ COMMUNICATIONS: Mr. Meaton: Reported the Board had received a thank-you letter on funding from Impression Five and the September "New and Notes" from Housing Assistance. Iuf there were no objections they would be received and placed on file. (No objections were raised. ) UNFINISHED BUSINESS: None. NEW BUSINESS: Mrs . Whitbeck: Pointed out both H.A.F. and Loaves and Fishes had been invited to make a presentation because they represented housing. They see and are involved in similar ways in developing housing. We thought you might like a round-table discus- sion. (Both agency representatives came to the table and Mrs. McCabe spoke first.) Mrs . McCable: Stated, basically, we deal with homeless; some are referred through H.A.F. They include the legal and illegally evicted who need some place to go inbetween more permanent residences. Some have no permanent residence; some are the deinstitutionalized mentally ill . Tonight is the first in three weeks we have had extra space. Thirty were refused last week, six families, add the kids , that's forty-nine (49) in all . No agency anywhere could serve that many. E.C.C. was full , I called the Director, there, and she had refused forty-three (43) , thirteen families and two individuals. People sleep in cars, under bridges or find someone to put them up a ,night or two! (Board members questioned if they were all eligible people.) Mrs. McCabe: Yes, these were all eligible people we could serve if we had room. (Added) In late summer, D.S.S. resurrected an old law, perhaps pressured to do so, and they are now reinforcing a couple of old regulations which mandate that you must be in an aparment before a rent check is approved. Landlords are continuing the same require- ment that rent needs to be paid before occupancy; so, therefore, these people are in a "Catch 22" situation and our population stays with us longer because no rent money can be obtained. (Board members mentioned empty motels and hotels which might be occupied. ) Ms . McNamara: American Red Cross does provide one night of this but they have lost resources because of conditons which may be left behind. (Added) ,We are in a major housing crisis, there is no question about it. A mother with two children tries to live on $240 a month. Some 30% of the people (only) will be able to live on shelter-needs money. Food stamps are switched for rent and around again to cover needs. Political situations are holding housing back. We need more sub- sidized housing or larger shelter limits. The City should be working on Housing Task Forces, etc. , to realize what's going on in the City. Mr. 'Meaton: Requested that a rough draft transcription be prepared on tonight' s presentation and discussion and it should be reviewed under "Unfinished Business" on the next agenda. Human Resources Advisory Board Minutes, September 12, 1985 - 3 - Mr. Diamond: Moved that the Human Resources Advisory Board recommend Staff send out correspondence on the homeless problem to the media and interested agencies; and, a meeting should be convened of interested parties to explore strategies on providing housing for people with limited resources. Mrs . Richardson: Seconded the motion. Roll-call vote as follows: Mr. Diamond: Yes; Dr. Johnson: Yes; Mr. Meaton: Yes; Mrs . Nixon: Yes; and Mrs. Richardson: Yes. Motion carried unanimously by roll-call vote. EXCUSED ABSENCES: Mr. Meaton: Mrs. Knowlton was excused due to the deat{i ..of her. mother. (Memorials were discussed and contributed to American Lung Association. ) Mrs . Roossien was also excused from this meeting. ADDITIONAL HEARINGS OF DELEGATIONS AND INDIVIDUALS: None. NEXT REGULARLY SCHEDULED MEETING: Mr. Meaton: The next meeting will be held on Thursday, October 10, 1985, at 7:00 p.m. in the Human Resources Conference room. Meeting adjourned at 8:45 p.m. Respectfully submitted, Martha A. Sudberry Secretary Approved /i iy P% Ini tialed Date (M.A.S. &e547 4- s Human Stir— Adv.. Bd. Sept. 12 , 1985 Human Resources Department City of Lansing , Michigan 119 N. Washington Square Lansing, Michigan 48933 HUMAN RESOURCES ADVISORY BOARD Regular Meeting Thursday, August 8, 1985, at 7:00 p.m. , in the Third Floor Conference Room, 119 N. Washington Sq. , Lansing, MI 48933 ROLL CALL: DIAMOND, John RICHARDSON, Mildred KNOWLTON, Constance ROOSSIEN, Geri NIXON, Betty J. GUESTS PRESENT: John Root, Chairperson, Handicapper Advocacy Alliance, Inc. ; Ellen Behm, Director, Child Abuse Prevention Services. An information session was held to discuss agenda issues until 7:41 p.m. Amendments to the Agenda: Mrs. Warr: Stated there were no amendments to the agenda but additional materials were available identified for Board delivery: The Child Abuse Prevention Services Contract, and the proposed contract with the Ingham County Probate Court. Hearings of Delegations and Individuals: None Report of Officers: None Report of the Director: Mrs . Warr: Reported that she had recommended that the $20,000 originally allocated for child abuse services be combined with $10,000 of discretionary funds - to create a $30,000 amount to be split two ways for child abuse and neglect. The results would be $15,000 allocated to Child Abuse Prevention Services. and $15,000 for Ingham County_Probate Court. Also, she had been asked by the Mayor's office to develop. a Concept Paper requesting a proposal for a State .grant tb .provide services for adolescent prostitutes. This she had done. However, in the process she had discovered the Mayor's Inter-Agency Committee, vrho had been makina recommendations on such services, and she was not a member. Mrs. Richardson: Stated the Board should make a recommendation to the Mayor's Office regarding Mrs . Warr' s appointment to this Committee since the Department would be required to handle this proposed grant. Human Resources Advisory Board Minutes , August 8, 1985 _ 2 _ (At 7:41 p.m. a quorum was established' and Mrs . Knowlton, Chairperson, called the regular monthly meeting to order. Minutes: Corrected Minutes for June 13, 1985 Mrs . Richardson: Moved the Human Resources Advisory Board accept the June 13, 1985 minutes as corrected. Mrs . Roossien: Seconded the motion. Motion carried unanimously. Director's Report: (Continued) Mrs. Richardson: Explained the reason for her former recommendation on Director's membership in the Mayor's Inter-Agency Committee as Mrs . Warr was being required to work on the Concept Paper for the State of Michigan, and be involved with it through the Department's handling the grant money if it became available; and Moved that the Human Resources Advisory Board recommend to the Mayor that the Human. Resources Director, Mrs . Warr, become a member of the Inter-Agency Committee. Mrs . Nixon: Seconded the motion. Roll -call vote as follows: Mr. Diamond: Yes; Mrs. Knowlton: Yes; Mrs . Nixon: Yes; Mrs . Richardson: Yes; Mrs. Roossien: Yes . Motion carried unanimously by roll-call vote. Communications: Mrs. Knowlton: Reported that the August "News and Notes" from Housing Assistance had. been distributed to the members and with no objections it would be received and placed on file. ( No objections were raised. ) Unfinished -Business: None. New Business: Handicapper Advocacy Alliance Inc. Contract Mrs. Warr: Introduced Mr. John Root, Chairperson of the H.A.A. Board, who would speak to the contract as , currently, no Project Director had been hired for the coming year. Mr. Root: Expl.ained the various services of the Agency to the Board members as: Improving .Conditions for Handicappers; Advocacy through various boards , committees , and councils; Inter-Agency Networking attempting to handle all handicapper characteristics and environmentally building a stronger network; Information and Referral services and determining handicapper needs; Independent Living Skills through training, etc. Human Resources Advisory Board Minutes, August 8, 1985 - 3 _ Mr. Root: (Continuing) Stated he wished to point out how the last director, Alan Parnes, had helped to create an awareness in the T.T.D. telephone system since he was deaf himself. This certainly enhanced the independent living skills of many of the deaf in the area as they could call the Center and have their calls, in turn, relayed to where they :needed to get help. He added, a major thrust wi.ththe City's money would be in the area of Independent Living Skills. Mrs . Warr: Added the goal was to try to develop some mechanisms to begin to stabilize the Center in dealing with the living skills training,-etc., for the handicapped. Efforts are being made to pull in all resources available for support of the Center. It is a $10,000 contract. Mr. Diamond: Moved for the Board's acceptance of the contract for the Center through the Handicapper Advocacy Alliance, Inc. Mrs. Richardson: Seconded the motion.. Roll -call vote as follows: Mrs. Knowlton: Yes; Mrs. Nixon: Yes; Mrs . Richardson: Yes ; Mrs . .Roossien: Yes; Mr. Diamond: Yes. Motion carried unanimously by roll-call vote. Child Abuse Prevention Services Ms . Behm: Announced she was the new director of the agency since Sharon Shay had left. The focus of the agency is on primary, and secondary, prevention of child abuse through information available and the education of the population as a whole. She provided the previous year's data as follows: 2,030 had been helped through Information and Referral ; 1 ,593 volunteer service hours had been logged this year so far; 5,000 communications had been distributed monthly; 1 ,400 had been helped through education; there were 202 monthly volunteers; 431 children had been served, and 360, or 84 percent were children from Lansing; 816 parents had been in education programs, and 539, or 66 percent were from Lansing. This was just a small sampling of what can be done in the coming year.- Mrs . Nixon: Moved for the Board's acceptance of the Child Abuse Prevention Services' contract. Mrs . Roossien: Seconded the motion. Roll-call vote as follows: Mrs. Nixon: Yes; Mrs. Richardson: Yes; Mrs .. Roossien: Yes; Mr. Diamond: Yes; Mrs. Knowlton: Yes. Motion carried unanimously by roll-call vote. Human Resources Advisory Board Minutes, August 8, 1985 _ q _ Ingham County Probate Court Contract (as Proposed) Mrs . Warr: Pointed out that this proposed contract had to be approved by the Board of Commissionser who had not acted on it as yet. So, no one would be present to speak to it and she would explain the circumstances . A meeting was convened by the Department of Social Services dealing with the issues of child abuse and the outcome was that the Probate Court should be designated as the agency to make the referrals for treatment. The Probate Court has agreed to do this without administrative overhead. All the money will be going into services. This is being brought before you for tentative approval pending approval by the Ingham County Board of Commissioners. The. money will provide for direct referral for clients who cannot afford such services on their own. Mr. Lopez: Added the Courts have a backlog of clients already self-motivated who want to help themselves, and they are after some help right away so they can act before that motivation no longer exists. Judge Own agrees with this concept if the -Board" of Commissioners approves of it. The Contract would probably be with Ingham County who might hold a small amount for budgeting. Mrs . Richardson: Moved the Human Resources Board approve the concept of this Ingham County Probate Court proposal . (Rationale: Until it is deter- mined with whom there will be a contract, there can be no action on a contract per se. ) Mrs . Roossien: Seconded the motion. Roll=call vote as follows: Mrs. Richardson: Yes; Mrs. Roossien: Yes; Mr. Diamond: Yes; Mrs. Knowlton: Yes; Mrs. Nixon: Yes. Motion carried unanimously by roll-call vote. Excused Absences: Mrs . 'Knowltoh: Dr. Johnson and Mr. Meaton are excused from this meeting. Additional Hearings of Delegations and Individuals: None Next Regularly Scheduled Meeting: Mrs . Knowlton: Announced the next regular meeting as Thursday, September 12, 1985 at 7:00 p.m. in the Human Resources Conference Room. Meeting adjourned at 8:31 p.m. Respectfully submitted, Martha A. Sudberry, Secretary Approved iZ5 Initialed (Date) (M.A.S. ) HUMAN RESOURCES ADVISORY BD AUGUST 8, 1985 Human Resources Department IV City of Lansing, Michigan (Corrected Page 1 of 119 N. WashinVton Square June 13, 1985 Minutes) Lansing, N1ich.iga.n 48933 HUMAN RESOURCES ADVISORY BOARD Regular Meeting Thursday, June 13, 1985, at 7:00 p.m. in the Third Floor Conference Room, 119 N. Washington Sq. , Lansing, MI 48933 ROLL CALL: BLAIR-RAMSEY, Maggie MEATON, Kevin DIAMOND, John RICHARDSON, Mildred JOHNSON, Joan Jackson ROOSSIEN, Geri GUESTS PRESENT: Lois Libby, Economic Crisis Center Board; Kaye McDuffie and Nancy Saipetch, C.S .R.C. ; Pay McKinley,• Cristo Rey Community Center; Major Pat Dowell , Volunteers of America; Margaret Ann McCabe, Loaves and Fishes ; Ruthi Bloomfield, C.A.D.A. ; Ivan W. Love, Jr. , Capitol Area Community Services; Frank Fear, Greater Lansing Food Bank; Suzanne B. Mills , Director, Arts Council Center; Sue Neller, Director, R. E. Olds Museum; Michael Berman from Boarshead Theater; John Pollard, Impression 5; Phyllis Adams, Lansing Art Gallery; Edith Obenaus and Anris Ozols , Opera Company of Mid-Michigan; Sandra S . Gaffe, Greater Lansing Symphony; Richard Wellwood, Justice in Mental Health Organization.' An informational meeting to discuss issues began at 7:20 p.m. Then , at 7:30 p.m. ' the Vice-Chairperson Kevin Heaton called the meeting to order and the membership , ratified issues discussed up to that point. Amendments to the Agenda: Mrs . Warr: Stated it was necessary to add on Item C, Lansing Lyric Opera , under New Business due to actions of the City Council . There was a substitu- tion for Item B-5 under New Business which the Board had already received , and Item B-2 is deleted. She suggested that since the Board had reviewed Ne,,v Business B 1-20 for the most part, already, they might wish to take action on that until a quorum arrived. (Consensus was this was the best way to proceed.) Hearings of Delegations and Individuals : None. Minutes for Play 9, 1985: Firs . Richardson: Moved that the minutes for May 9 be received and placed on file.. Mrs . Blair-Ramsey: Seconded the motion. Motion carried unanimously. Report of Committees: None. J,8 Sol HV t� CI 5 and M10 A110 9141SNVI Human Resources Department City of Lansing, Michigan 119 N. Was.hi_nvton Square Lans,i.ng, Mi.chiga,n 48933 HUMAN RESOURCES ADVISORY BOARD Regular Meeting Thursday, June 13, 1985, at 7:00 p.m. in the Third Floor Conference Room, 119 N. Washington Sq. , Lansing, MI 48933 ROLL CALL: BLAIR-RAMSEY, Maggie MEATON, Kevin DIAMOND, John RICHARDSON, Mildred JOHNSON, Joan Jackson ROOSSIEN, Geri GUESTS PRESENT: Lois Libby, Economic Crisis Center Board; Kaye McDuffie and Nancy Saipetch, C.S.R.C. ; Pay McKinley, Cristo Rey Community Center; Major Pat Dowell , Volunteers of America; Margaret Ann McCabe, Loaves and Fishes ; Ruthi Bloomfield, C.A.D.A. ; Ivan W. Love, Jr. , Capitol Area Community Services; Frank Fear, Greater Lansing Food Bank; Suzanne B. Mills, Director, Arts Council Center; Sue Neller, Director, R. E. Olds Museum; Michael Berman from Boarshead Theater; John Pollard, Impression 5; Phyllis Adams, Lansing Art Gallery; Edith Obenaus and Anris Ozols, Opera Company of Mid-Michigan; Sandra S. Gaffe, Greater Lansing Symphony; Richard Wellwood, Justice in Mental Health Organization. Meeting was called to order at 7:20 p.m. in an Executive Session by Kevin Meaton, Vice-Chairperson with four members present. Dr. Joan Johnson and John Diamond arrived at 7: 30 p.m. and ratified the agenda changes, minutes, election of officers , communications, and other actions taken up to that point. Amendments to the Agenda: Mrs. Warr: Stated it was necessary to add on Item C, Lansing Lyric Opera, under New Business due to actions of the City Council . There was a substitu- tion for Item B-5 under New Business which the Board had already received, and Item B-2 is deleted. She suggested that since the Board had reviewed New Business B 1-20 for the most part, already, they might wish to take action on that until a quorum arrived. (Consensus was this was the best way to proceed.) Hearings of Delegations and Individuals: None. Minutes for May 9, 1985: Mrs. Richardson: Moved that the minutes for May 9 be received and placed on file.. Mrs . Blair-Ramsey: Seconded the motion. Motion carried unanimously. .� Report of Committees: None. a W ' —v as cn _ Human Resources Advisory Board Minutes of June 13, 1985 - 2 - Report of Officers: Mrs. Richardson: Pointed out that no Nominating Committee had been appointed last month to select a slate of officers but she wished to move that the same slate of officers, Constance Knowlton, Chairperson, Kevin Meaton, Vice-Chairperson, and John Diamond, Parliamentarian, be nominated for re-election. Mrs. Blair-Ramsey: Moved that if no one else wished to serve she would like to support the nomination for re-election of all three officers . (Vote on this motion was reserved for quorum count as three members were expected momentarily. ) Report of Director: Mrs. Warr: Stated she would reserve reporting comments for submission with the contract actions in New Business. Communications: Mrs. Blair-Ramsey: Moved that all communications be received and placed on file. Mrs. Roossien: Seconded the motion. Motion carried unanimously. Unfinished Business: None. New Business: Mrs. Warr: Added, if the Board wished, upon review of Item B-5, and Item B-2 had been excluded, they could take action on Items B-1 , and Items B-3 through B-20. Actually, B-2 should have been listed under A as the Child Abuse and Neglect contract had not been reviewed as yet. The Department Staff had taken no position at this time in recommending a proposal or contract and would not until additional research has been done. Probably a contract will not be available for review until the regular July meeting. (At 7: 30 p.m. Dr. Johnson and Mr. Diamond arrived and ratified all the agenda up to this point including the election of officers motion. The six members present voted unanimously on accepting the current slate of officers for the 1985-86 Board year. ) Mrs. Blair-Ramsey: (Since Item B-5 hadnt been reviewed by all members.) Moved that all contracts in New Business, Section B, be accepted with the exception of X B-2 and X B-5. Mrs . Richardson: Seconded the motion. Roll -call vote as follows: Mrs. Blair-Ramsey: Yes; Mr. Diamond: Yes; Dr. Johnson: Yes; Mr. Meaton: Yes; Mrs. Richardson: Yes; Mrs. Roossien: Yes . Motion carried unanimously by roll-call vote. Human Resources Advisory Board Minutes of June 13, 1985 _ 3 _ Mrs. Warr: Reported that the representative from Justice in Mental Health Organization, Mr. Richard Wellwood, was present tonight if the Board wished to hear his presentation. He was not available for the meeting on proposals. Mr. Wellwood: Explained that J. I.M.H.O. , which he directed, was a group of people who have had mental breakdowns. He had chosen to work with his peers as he has had some problems as well and it was a very worthwhile organization. He can walk with the street people and speak their language effectively. Added. this grant was a land-mark situation as Lansing was the first City to come for- ward and be so kind as to work with the mentally disturbed in a J.I .M.H.O. situation. X A-'I , Economic Crisis Center Mrs . Libby: Explained that E.C.C. is a home for people who don't have a home, and she lived right around the corner and became interested, and eventually a Board member, through her daughter's babysitting for the Agency. Added that $36,000 comes into this from private sources. The Center is well -housed and well-respected in the community. They have an excellent director in Beverly Weiner, as well as fine volunteer services. They appreciated the recogniation, and the sharing through the city of Lansing, and were glad to work with the Department. Mrs. Warr: Explained the reason this Agency was back before the Board, again, was an Emergency Services budget which had just been let to severalagencies. These contracts are reflecting the appropriation of those Emergency Services monies as 'Follows: Increases of $7,500 for Economic Crisis Center; $5,00o for Community Services and Referral Center; $2,750 $8, for the new Garden Project of the Greater LansingoFoodaBank; $5,000ves and eforthe00 Volunteers of America; $5,000 for Council Against Domestic Assault; and $20,260 to Cristo Rey's Direct Assistance Program and Soup Kitchen. These amounts were developed with those agencies, and $10,000 came in for senior citizens out of discretionary funds. These funds were split between three agencies, Capital Area Community Services for $6,000, and Catholic Social Services and Cristo Rey for $2,000, respectively. These new appropriations were put in the budgetw for the upcoming fiscal year to create a great many more services and/or new services as a result. Added, that Economic Crisis Center's budget was now $12,500. Dr. Johnson: Moved the H.R.A. Board accept and approve the E.C.C. contract for the 1985-86 fiscal year. Mrs. Roossien: Supported the motion. Roll-call vote as follows: Mr. Diamond: Abstained; Dr. Johnson: Yes; Mr. Meaton: Yes; Mrs . Richardson: Yes; Mrs. Roossien: Yes; Mrs. Blair-Ramsey; Yes.. Motion carried by five (5) affirmative votes in roll-call . Human Resources Advisory Board Minutes, June 13, 1985 X A-2 - Community Services and Referral Center Ms. McDuffie: Explained the agency was involved in advocacy, information and referral services, emergency services for utility shut-offs through the Energy Bank, and clothing and blankets from their Energy Closet. The federal government is phasing out the VISTAS they have used since they came into existence. There were ten up until last year and now they will lose their last two. Money is requested to continue at an effective level . They are requesting additional funds to replace the VISTAS to mdintain the level of casework and follow through now in existence. The $15,000 had been increased to $20,000 for this purpose. Dr. Johnson: Moved the H.R.A. Board accept the contract for funding for next fiscal year. Mrs. Roossien: Supported the motion. Roll-call vote as follows: Dr. Johnson: Yes; Mr. Meaton: Yes; Mrs. Richardson: Yes; Mrs. Roossien: Yes; Mrs. Blair-Ramsey: 'Yes; Mr. Diamond: Yes. Motion carried unanimously by roll-call vote. X A-3 - Cristo Rey Community Center Mrs. Warr: Pointed out this agency now had a budget of $54,260 due to the additional Emergency Services and Senior Citizen allocations . Ms . McKinley: Stated this money would be used for emergency vouchers , bags of groceries, transportation, etc. They served around 8,000 people through their community kitchen, around 1800 lunches a month, and they use $3,000 a month for direct assistance. The demand for food is increasing tremendously. An increase of 120 families has occurred from May 1984 to May 1985. Mrs. Richardson: Moved the H.R.A. Board accept the Cristo Rey Center contract for funding. Mr. Diamond: Supported the motion. Roll -call vote as follows: Mr. Meaton: Yes; Mrs. Richardson: Yes; Mrs. Roossien: Yes; Mrs. Blair-Ramsey: Yes ; Mr. Diamond: Yes; Dr. Johnson: Yes. Motion carried unanimously by roll-call vote. .X A-4 Loaves and Fishes Mrs. McCabe: Detailed the functions of the temporary shelter shervice, Loaves and Fishes, as being for people from all walks of life since she had not -appeared before the Board before and this was their first contract with the City. Referrals came from agencies, the Police Department, as well as some from J. I .M.H.O. as these people float around to different shelters and come back often. Emergency funds were needed for a truck to haul furniture for people who found homes as well as money for a reliable washer and dryer for the Agency. Human Resources Advisory Board Minutes, June 13, 1985 - 5 - Dr. Johnson: Moved the H.R.A. Board accept the contract between the city of Lansing and Loaves and Fishes. Mrs . Blair-Ramsey: Supported the motion. Roll-call vote as follows: Mr. Meaton: Yes ; Mrs. Richardson Yes; Mrs. Roossien: Yes; Mrs. Blair-Ramsey: Yes; Mr. Diamond: Yes; Dr. Johnson: Yes. Motion carried unanimously by roll -call vote. X A-5 Volunteers of America Mrs . Warr: Introduced the concept of this contract as a one-time grant from Emergency Services money for necessary roof repairs and/or other operational expenses. It would be whatever could be worked out effectively through their negotiations and bidding process on the roof. Major Dowell : Reported that the latest bid on the .roofing was from $8,800 to $9,000. She stated that operational expenses would probably go towards toiletry artices which were always needed. The Agency. was housed at 327 River street and, mainly, they sheltered men without a place to go overnight such as habitual alcoholics. In the last year, they served 23,475 meals and provided 7,379 nights of lodging. Another service was meals to the elderly at Christmas time. This year the total was 644 which were delivered to shut-ins with no place to go by volunteers. Volunteers also bake many dozens of cookies for this event for gifts. Dr. Johnson: Moved to accept the concept of the use of the $5,000 which had been awarded to the Volunteers of America prior to contracting. Mr. Diamond: Supported. Roll-call vote as follows: Mrs. Richardson: Yes; Mrs. Roossien: Yes; Mrs. Blair-Ramsey: Yes; Mr. Diamond: Yes; Dr. Johnson: Yes: Mr. Meaton: Yes. Motion carried unanimously by roll-call vote. X A-6 Council Against Domestic Assault Ms. Bloomfield. Explained the agency offered support services to women who have been physically and psychologically abused as well as their families . This year they have handled 927 women and children and 1600 over-the-phone cases. Staff members are currently exposing the issue of domestic violence by educating the community and networking. About 70 percent of the children are being sexually abused in these cases and they are looking to the city of Lansing for help in addressing that problem. They also need a new furnace; but, $10,000 will be used to fund a position on the assessment team to address the problem of sexual abuse. The Children 's Program Coordinator funded, now, by East Lansing will be terminated by the end of June. They educate the children by using dolls, individual counseling, and teaching them methods of addressing situations in a non-violent manner. Children are identified through and Community Mental Health staff person and the numbers are steadily increasing. The agency has a capacity for thirty people and twenty-five to thirty are .in residence most of the contracting year. The majority are from the city of Lansing. Human Resources Advisory Board Minutes, June 13, 1985 - - Mrs . Blair-Ramsey: Moved the H.R.A. Board accept the contract with C.A.D.A. for funding. Mrs. Roossien: Seconded the motion. Roll -call vote as follows: Mrs. Richardson: Yes ; Mrs . Roossien: Yes; Mrs. Blair-Ramsey: Yes; Mr. Diamond: Abstained; Dr. Johnson: Yes; Mr. Meaton: Yes. Roll-call vote on motion carried with five (5) affirmative votes. (A short recess was held between 8:30 and 8:40 p.m. after which five Board members returned to complete the agenda.) X A-7 Capitol Area Community Services Mrs. Warr: Pointed out that the Neighborhood Youth Corps . were funded in this program and an addition had been made from Emergency Services for Senior Citizens transportation in the amount of $6,000 for a total of $34,500. Mr. Love: Explained that some funding had been lost which was used for the senior citizens' transportation program with the Tri-County Office of Aging. Additional Emergency Services money would enable them to operate the rest of year (6 months) at full capacity. Approximately 4500 trips for seniors are scheduled through the agency network, 85 percent of them are for medical reasons . One half day each week is for groceries , and shopping assistance, for seniors with the fourth van at the agency. Also, transportation can include youth chore services through the Department of Social Services or General Assistance in-home services to seniors. Dr. Johnson: Moved the H.R.A. Board accept the Capitol Area Community Services contract for funding. Mrs. Richardson: Seconded the motion. Roll-call vote as follows: Mrs. Roossien: Yes; Mrs. Blair-Ramsey: Yes ; Dr. Johnson: Yes; Mr. Meaton: Yes; Mrs . Richardson: Yes. Motion was carried with five (5) affirmative votes . . X A-8 Catholic Social Services Mrs. Warr: Reported the Agency representative was not present but they intended to use the Emergency Services $2,000 for repair and maintenance of the vehicles used in the Senior Day Care Center. The recommendation had" been made for this purpose in the grant meeting which was held. Mrs. Blair-Ramsey: Moved the contract between Catholic Social Services and the city of Lansing be accepted. Dr. Johnson: Supported. Human Resources Advisory Board Minutes, June 13, 1985 - 7 _ Roll-call vote as follows: Ms . Blair-Ramsey: Yes ; Dr. Johnson: Yes ; Mr. Meaton: Yes; Mrs . Richardon: Yes; Mrs . Roossien: Yes . Motion was carried with five (5) affirmative votes . X A-9 Greater Lansing Food Bank (Self-Help Garden Project) Mr. Fear: Explained that in 1982 a proposal was written to establish a garden project for the area and the Gannett Foundation has given $65,000 in seed money. The now operate on about a $50,000 a year budget, $35,000 of which comes from in-kind contributions. There are eight garden projects, four hundred sites, three hundred families involved, and fifty-five home gardens are roto- tilled. One hundred people have been given seeds for their home gardens , and there are forty multiple family neighborhood garden sites. This project generates $5,000 in donated produce and $5,000 worth of volunteer work to operate it. They employ the services of youth and there is in-kind from three seniors . The $8,000 of emergency funds will be used to assist us in hiring some office staff to help operate this project. Mrs. Richardson: Moved that the contract between the city of Lansing and the Greater Lansing Food bank be accepted. Dr. Johnson: Supported. Roll -call vote as follows: Dr. Johnson: Yes; Mr. Meaton: Yes; Mrs. Richardson: Yes; Mrs . Roossien: Yes; Mrs. Blair-Ramsey: Yes. Motion was carried with five (5) affirmative votes . X A-10 Arts Council Center of Greater Lansing Mrs . MilTs: Stated she was the Coordinator for the Art Center who worked with the Human Resources Department on the Contract and subcontracts and, then , she introduced all the arts representatives who were present for questions as follows: Sandra Gaffe, Symphony; Mike Berman, Boarshead Theatre; Phyllis Adams, Art Gallery; Sue Neller, R.E. Olds Museum; John Pollard, Impression 5, and Edith Obenaus and Anris Ozols of the Opera Company. Mrs. Warr: Explained the formula for funding used on the cultural projects which determined what part of the discretionary funds could be used for them. Seven per cent was to be used for mini-grants . Once the other contracts have been let, this amount will be used on the smaller cultural projects such as Popular Arts Workshop. Mrs. Richardson: Moved that the contract between the city of Lansing and the Arts Council Center be accepted. Dr. Johnson: Supported the motion. Roll-call vote as follows: Mrs . Blair-Ramsey: Yes; Dr. Johnson: Yes; Mr. Meaton: Yes; Mrs. Richardson: Yes; Mrs . Roossien: Yes . Motion was carried by five (5) affirmative votes. Human Resources Advisory Board Minutes , June 13, 1985 _ 8 - X B-5 Voluntary Action Center - Pre-Trial Diversion Program Mrs. Warr: Explained that the City Attorney's office had been involved in this Contract last year and they wished to expand it in some ways; and, outlined what some of the new language meant in terms of diversion for early offenders. Very little budgetary changes occur in this contract as it is funded through income in the Courts. Detailed the changes in scope of services . Mrs. Blair-Ramsey: Moved to accept the expanded contract for the Pre-Trial Diversion Program with the Voluntary Action Center. Mrs. Richardson: Seconded the motion. Roll -call vote as follows: Dr. Johnson: Yes; Mr. Meaton: Yes; Mrs. Richardson: Yes; Mrs. Roossien: Yes; Mrs. Blair-Ramsey: Yes. Motion was carried by five (5) affirmative votes. X C Lansing Lyric Opera Mrs. Warr:. Pointed out that she had just found out about this Contract at 4:30 p.m. today. It had been referred through the Ways and Means Committee of the Council . The funds involved were $3,000 of City funds to provide for a performance of Verdi 's Macbeth to be held on June 28th. So, it needed to be acted upon immediately. Also, the Opera Company must come up with some additional funds from other sources or else the performance cannot be held. She felt the money would be let even without Board approval at this time. Mrs. Blair-Ramsey: Moved that due to inadequate funding information at this time, and "very little time to review an actual contract, as well as the fact this project seems to have circumvented the normal City Hall process , the Human Resources Advisory Board refuses to act upon this proposed contract. Dr. Johnson: Supported the motion. Roll -call vote as follows: Dr. Johnson: Yes; Mr. Meaton: Yes; Mrs . Richardson: Yes; Mrs . Roossien: Yes; Mrs . Blair-Ramsey: Yes. Motion was carried with five (5) affirmative votes. Excused Absences: Mr. Meaton: Constance Knowlton and Betty Nixon are excused from this meeting. Additional Hearings of Delegations and Individuals: None. Next Regularly Scheduled Meeting. Mr.. Meaton: The next regularly scheduled meeting will be held at 7:00 p.m. on Thursday, July 11 , 1985, in the Third Floor Conference Room of City Hall Annex, 119 N. Washington Square, Lansing, Michigan. Adjournment: Meeting was adjourned at 9:37 p.m. Respectfully submitte , Mart A. Sudberry, Secretary Approved Initialed (D te) (M.A,S.) LANSl,,:C C11-Y CLERK juh, 25 1..) S5, PH A Human Resources Department City of Lansing, Michigan LAN91N3 CITY e{.fift.. 119 N. Washington Square Lansing, Michigan 48933 MAY 16 4 is PM HUMAN RESOURCES ADVISORY BOARD sY Regular Meeting Thursday, May 9, 1985, at 7:00 p.m. in the Third Floor Conference Room, 119 North Washington Sq. , Lansing, MI ROLL CALL: DIAMOND, John NIXON, Betty KNOWLTON, Constance RICHARDSON, Mildred H EATON, Kevin ROOSSIEN, Geri GUESTS PRESENT: Ron Frybort, N.Y.C. , Capitol Area Community Services, Inc. ; Kaye McDuffie, Coordinator, and Nancy Saysetch, Community Services and Referral Center; Tony Benavides, Executive Director of Cristo Rey Community Center; Bruce Bragg, Director, Ingham County Health Department, and Bruce Miller, Coordinator, Clinic Services; Kelly Schwarzkopf, Director, Voluntary Action Center R.S.V.P. ; Carolynne Jarvis, Director, Hospice of Lansing, Inc. ; Chuck Poor, and. Charles Steinberg, National Council on Alcoholism, Lansing Regional Area. Chairperson Knowlton opened the meeting 7:15 p.m. in an executive session and John Diamond arrived at about 7:30 p.m. and ratified the agenda changes and minutes action which had taken place up to that point. AMENDMENTS TO THE AGENDA: Mrs. Warr: Wished to add a letter from the Y.W.C.A. and another one from the Arts Council Center under VIII B. and C. Communications, as well as a memor- andum regarding X A-3, the Child Abuse and Neglect project, under the Director's Report VII-A. HEARINGS OF DELEGATIONS AND INDIVIDUALS: None. MINUTES- APRIL 11 , 1985: Mrs. Richardson: Moved the minutes for the April 11 , 1985 riieeting be received and placed on file. Mrs . Roossien: Seconded the motion. Motion carried unanimously . COMMITTEE REPORTS: None. OFFICERS' REPORTS: None. DIRECTOR'S REPORT: Mrs. Warr: Reported the Child Abuse Services and Arts Council services will be provided at the June meeting in the form of a contract rather than a proposal . The agency directors will be asked to attend this meeting. Also, there will be a contract,_ or contracts, for appropriating $10,000 for Senior Programs as a result of action by the City Council in budget virap-up. Human Resources Advisory Board Minutes, May 9, 1985 - 2 - COMMUNICATIONS: Mrs. Knowlton: Stated communications had been received from H.A.F. , the Y.bJ.C.A. , and the Arts Council Center, Inc. Mrs . Nixon: Moved the H.R.A. Board receive these communications and place teem on file. Mrs. Richardson: Seconded: Motion carried unanimously. UNFINISHED BUSINESS: None. NEW BUSINESS: Capital Area Community Services - N.Y .C. and Willow Plaza Project Mrs. Warr: Introduced Ron Frybort as the Acting Director of the N.Y.C. program. Reported Nervy Oliver had accepted a position with the Ingham County Juvenile Home. P1r. Frybort: Stated the project appreciated all the work and funding provided by the City over the last two years. Basically, the project worked with 16 to 21 -year- old drop-outs, as well as, providing some summer youth employment programs . Typically, N.Y.C. , in the past, motivated this age group who are economically disadvantaged to complete their high school education through the G.E.D. process. In December, though, they merged with the Willow Street Plaza project, which is an Adolescent Health Center, and moved into new quarters there. In addition to working with drop-outs in three counties , the two projects work together to include more teen-age pregnancy clients, also, in an effort to provide employment and training while they are getting their high school education and/or G.E.D. certificates. Mrs. Richardson: Moved for acceptance of the proposal from Capital Area 'Community. Services, Inc. y Mrs. Nixon: Seconded the motion. Motion carried unanimously. Community Services and Referral Center Ms. McDuffie: Introduced herself as the new Coordinator of the -C.S.R.C. ; information and referral, and some direct case work for primarily low-income in helping with expenses concerning utilities , clothing, housing, etc. , were the main services of this project. Emergency energy needs were the second aspect of the program, comprising about 80 per cent of their funds . Much emphasis was Put on preventing shut-offs, especially during the winter months . V. I .S .T.A. volunteers were a great asset, financially and otherwise, to this program. Last year, $50,000 was spent in just stopping shut-offs ; some 800 blankets were given out. Mrs. Nixon: Moved for the acceptance of the C.S.R.C. proposal . Mr. Diamond: Seconded the motion. Motion carried unanimously. Human Resources Advisory Board Minutes, May 9, 1985 - 3 - Cristo Rey Community Center-Direct Assistance Program Mr. Benavides: Introduced hiriisel,f as Cristo Rey's director and apologized for two coordinators who could not be present as they had other commitments to their projects tonight. Explained the Direct Assistance Program was funding a family- children type service program. They served 1 ,800 families in meeting emergency needs. Vouchers were issued to supplement food orders which could not be completed by the Food Bank. They providesnacks in the afternoon for the children in a nutritional -type program, anywhere from 350 to 500 per month . Other expenses may include emergency housing and transportation needs, utility bills, minimal medications, etc. The project is 372 units over the current fiscal year's goal at this time. There is a sixty-six per cent (66%) increase in people needing food over last year. ; Cristo Rey Community Center-Child Services Program Mr. Benavides: Reported the proposal was to enhance the cultural and recreational lives of children served in conjunction with the Direct Assistance Program with services available. Of those served, 71 per cent of the clients are on General Assistance or Social Services. Women make up 80 per cent of those served, and one out of every four children are living in poverty. Of this total population, 13 per cent are seventeen years .of age, and 42 per cent are minorities. Mrs. Richardson: Moved for Board acceptance of the Cristo Rey Direct Assistance proposal . Mr. Diamond: Seconded the motion. Motion carried unanimously. Mr. Diamond: Moved for Board acceptance of the Cristo Rey Child Services proposal . Mrs . Roossien: Seconded the motion. Motion carried unanimously. County of Ingham - Health Services, Food Bank, and Day Care Scholarships Mr. Bragg: Explained the city of Lansing was partially funding three separate services with the County: 1 ) Adult-V.D. Clinic had been funded for- about 13 years, starting with Model Cities funds. Currently, the City's amount is $36,000 or about ten per cent (10%)- of the cost. 2) Food Bank Program, a County administered service forcity of Lansing residents who make-up about one-half of those served. It is a $10,000 appropriation and represents approximately one-fifth of the cost. 3) Day Care Scholarship services have been administered by the County for about three years and arehandled through the Office of Young Children. They were funded at S87,000 last year and allocation proposed this year is $70,000. Scholarships are totally funded by the City as opposed to the other two projects. This reduced amount by $17,000 will also cutback the number of families that can be served with . Day Care assistance. Mrs . Roossien: Moved for Board acceptance of the Ingham County Health Department's contract. Mrs. Nixon: Seconded the motion. Motion carried unanimously. Human Resources Advisory Board Minutes, May 9, 1985 - 4 _ Voluntary Action Center - RSV R.S.V.P. Project Mrs. Schwarzkopf: Introduced herself as the Director of the Retired Senior Volunteer Program division of the Voluntary Action Center and passed out materials on the project' s functions this past year. Pointed out the project did not deal directly with low income clients other than offer them free volunteer services. One thing she wished to point out was the program has been able to give $84,796 worth of voluntary services which cost the public only eighty-seven cents (0.87) per hour. There are 600 volunteers in the Tri-County area and about 300 of them are involved during a calendar year. Outlined several examples of values in R.S.V.P. ' s human service volunteerism. Thought the city of Lansing invested wisely in all their human service agencies and the R.S.V.P..investment gave a big bang for the bucks. Mrs. Richardson: Moved for Board acceptance of the proposal for R.S.V.P. Mrs. Nixon: Supported. Motion carried unanimously. Justice in Mental Health Organization Ms. Loveless: Explained that she was unable to contact the Project Manager. to notify him about this meeting. Added this project would be a citizen type, family mental health project, operating a drop-in center where people can come in and walk around when they have no place to go. Through this program they will counsel each other (Peer Support Grouping) . Basically, it will be just a place to drop in' and talk to somebody else who has had the same problems . Mrs. Warr: Added, staff would have Richard Wellwood, who works closely with the Police Department on these cases , available at the June meeting to speak to the Board about them. Funding will be a combination of C.M.H. , cities of East Lansing and Lansing, and some private donations. Mr. Diamond: Moved for Board acceptance of the J .I .M.O. proposal . Mrs. Roossien: Seconded the motion. Motion carried unanimously. Hospice of Lansing, Inc. Mrs. Jarvis: Introduced herself as the director of Hospice, having come on board since Hospice had its original presentation a couple of years ago. Hospice offers support services to the terminally ill and their families at home where they are able to pass away with some dignity. There are about 125 volunteers besides staff and they all receive from 20 to 25 hours of training for this respite care service. These people are available on call 24 hours a day for whenever they are needed. The heart of the program is the 100 or so volunteers; there are 7 paid staff, or 5.4 full -time paid staff. Mr. Diamond: Moved for Board acceptance of the Hospice proposal . Mrs. Richardson: Supported the motion. Motion carried unanimously. Mrs. Jarvis: Thanked the Board members for this support and added she very much appreciated their persistence over the last two years in obtaining this funding. Human Resources Advisory Board Minutes, May 9, 1985 - 5 _ National Council on Alcoholism, Lansing Regional Area Mr. Steinberg: Stated he wished to offer a short overview of the program. Since 1973, the project had enjoyed a good portion of funding from Lansing and they appreciated it. Basic measures are to prevent the initial occur- rence of alcoholism through training programs throughout the City and in high schools, etc. In cases where alcoholism has already been present, treatment services are arranged to restore the alcoholic individual and the alcoholic family to a level of action which is not disfunctional . Prevention's side of the project is extremely important and the current measures are in Drinking and Driving presentations for educational work in the Lansing School District. Youth Drinking and Dr.iding programs are to upgrade the awareness of the young and bring them to a point of making reasonable decisions regarding it. There is a seven-week waiting list, currently, for treatment. Added, these funds were used very carefully and,. preferably, for those being treated who cannot fully afford the $39.00 an hour required for these sessions . Mrs. Roossien: Moved for Board acceptance of the N.C.A. proposal . Mr. Meaton: Seconded the motion. Motion carried unanimously. EXCUSED ABSENCES: Mrs. Knowlton: Dr. Johnson is excused from this meeting. ADDITIONAL HEARINGS OF DELEGATIONS AND INDIVIDUALS: None. NEXT REGULARLY SCHEDULED MEETING: Mrs. Knowlton: Announced the next regularly scheduled meeting as Thursday, June 13, 1985, at 7:00 p.m. in the Third Floor Conference Room of City Hall Annex. ADJOURNMENT: Meeting adjourned at 9: 13 p.m. Respectfully submitted, Martha A. Sudberry Secretary Approved w /3 ,-5 Ini ti al ed 'n (Date) TM.A.S. ) �,�, �� �� 9, � � �'s-- HUMAN RESOURCES DEPARTMENT City of Lansing, Michigan 119 N. Washington Square Lansing, Michigan 48933 HUMAN RESOURCES ADVISORY BOARD Regular Meeting Thursday, April 11 , 1985, at 7:00 p.m. in the Third Floor Conference Room, 119 N. Washington Sq. , Lansing ROLL CALL: BLAIR-RAMSEY, Maggie MEATON, Kevin DIAMOND, John NIXON, Betty JOHNSON, Joan Jackson RICHARDSON, Mildred KNOWLTON, Constance ROOSSIEN, Geri GUESTS PRESENT: Irvin Nichols, Liz Shearer, American Red Cross and Project Aid; Arthur D. Durant, C.S.A.T.P. , Community Mental Health; Barbara Campbell , Housing Assistance Foundation; Paula Zimmer, Legal Aid of Central Michigan; Ray Kacirk, Director of New Way In; D"r. Arselia Ensign, Director of PAM Assistance Centre; John Tucker, Youth Development Corporation, Connie Abent, "Y" Girls Club and Summer Recreation, Y.W.C.A. Meeting was called to order at 7:10 p.m. by Chairperson Knowlton with a quorum present. AMENDMENTS TO THE AGENDA: Mrs . Warr: Stated she had another recommendation for the allocation of Scholarship Funds which she wished to be handled under X.-B; and Paula Zimmer had to leave for another meeting so it would be better to handle the X.-A-7 item first and other such items if the people wished to leave early. Chairperson Knowlton: Called on Paula Zimmer, Director of Legal Aid of Central Michigan to make her presentation. X. NEW BUSINESS 7. Legal Aid of Central Michigan Mrs. Zimmer: Explained the current duties and responsibilities carried on by Legal Aid with regard to the funds given them by the City of Lansing. Stated there was no duplication with other agencies and they worked cooperatively with other organizations such as Housing Assistance Foundation, Tenants Resource Centers, etc. , and they have been operating a business beneficial to citizens without overlapping services. Mr. Diamond: Moved for the Board 's acceptance of the Proposal from the Legal Aid of Central Michigan. Mr. Meaton: Seconded the motion. Motion carried unanimously. 1.. American Red Cross - Project Aid Mr. Nichols: Explained the Project Aid Furniture operation as one that furnished items at no cost to clients who could not afford any such expense. Other social agencies make minimal charges for such service. They work cooperatively with other agencies such as St. Vincent de Paul Society and the Salvation Army who do this as well . Human Resources Advisory Board Meeting Minutes, April 11 , 1985 -2- Added that they had identified the needs of six hundred families last year and always have a large waiting list. The proposal for next year was for nine hundred families. Stated the project appreciated the free rental from Motor Wheel on their warehouse, as well as the services of' Liz Shearer, who went out her first day as Project Coordinator to learn how to drive a truck so she could serve in more ways. The March monthly report was passed out to the Board for their information. Dr. Johnson: Moved for Board acceptance of the Proposal from American Red Cross- Project Aid for Furniture. Mrs. Roossien: Seconded the motion. Motion carried unanimously. 5. Housing Assistance Foundation Ms. Campbell : Explained the H.A.F. project was a H.U.D. certified counseling agency offering three main services: 1 ) Emergency Services, 2) Homeowners ' Programs, 3) Rental Assistance to both landlords and tenants . The operate a hot line for emergency housing services. Elaborated on some of these services in further detail including the one-month's security deposits/back rent default program. Mr. Meaton: Moved for the Human Resources Advisory Board to accept the H.A.F. proposal . Mrs. Roossien: Seconded the motion. Motion carried unanimously. 9. PAM Assistance Centre Dr. Ensign: Explained the project's purpose as providing ways and means for assist devices to be used by the elderly and handicapped. One person in three which the agency serves is from the Lansing area. Distributed the monthly newsletter which concentrated this month on garden devices for those people who are not too mobile and enjoy working in the good earth. Added that a State agency had told her that it spoke so well for their agency in the fact they were supported so well through the City. Thanked the Board so much for the capable office assistance which they receive through the City. Mrs. Richardson: Moved for the Board's acceptance of the proposal from the PAM Assistance Centre. Mrs. Nixon: Supported the motion. Motion carried unanimously. 12. Y.W.C.A. Girls Club and Summer Recreation Mrs. Abent: Reported the Project had served five hundred forty-five (545) girls in the after-school program and three hundred thirteen (313) boys and girls in Summer Camp. Distributed the last Quarterly Report to the Board. Approximately fifty (50) kids are served on the field trips so they have to be in the downtown area. Also the project offers summer employment experience for fifteen or sixteen people who need it to become employed in such a capacity in the future. Two hundred seventy-eight or 89 percent of the three hundred and thirteen are from low-income families and Summer Camp helps the families so much. Human Resources Advisory Board Meeting Minutes, April 11 , 1985 - 3 - Mrs . Richardson: Moved for acceptance of Proposal A-12, Y.W.C.A., by the Board. Dr. Johnson: Seconded the motion. Motion carried unanimously. A. - 3. Capitol Area Rail Council Mrs . Warr: Explained this was the same City-supported Service proposal for contracting the Board had acted on previously and there were no changes. Mrs. Roossien: Moved for the Board 's acceptance of the proposal for the City-supported project, Capitol Area Rail Council . Mrs. Blair-Ramsey: Supported the motion. Motion carried unanimously. A. - 4. Community Mental Health Board/Clinton-Eaton-Ingham Mr. Durant: Outlined what the $57,500 of City funds would be used for in next year' s proposal for the Board' s information. About $32,500 would be used in substance abuse and the Jail Rehab. programs and, again, this year they planned to use $10,000 for preventative education in the schools. This money was proposed to be used with a person he had been able to get in the school program last year, and he stated she had been able to impact upon about 7,000 students in substance abuse education. Added, he was most grateful for the $5,000 that had been used in this manner last year and the $5,000 increase this year because nearly every- thing these days is cut back instead of expanded. Mrs. Warr: Pointed out the $5,000 bought a lot of services last year through the Lansing School District' s preventative programming. Added, the Human Resources Department had always been strong on the preventative programs and that is why it is continuing with the $5,000 increase fornext year. Dr. Johnson: Moved that the Board support the proposal for the Community Mental Health Board. Mr. Diamond: Seconded the motion. Motion carried unanimously. A. - 10. Tri-County Office on Aging Mrs. Loveless: Stated the representatives from the project would not be present tonight but she would be glad to answer any questions on the Tri-County Consortium which the Board might have at this meeting. Added that in the past this contract had been separated into two different ones , one for the Consortium's planning and programming, and the other one was for the homebound meals program. In FY. '84-'85, the Staff decided to combine them in one contract. Basically the scopes of service are the same but a change will be made in this year' s language to try and define each service separately. In their services, they are over and above their limits. Staff is looking at the possibility of increasing the numbers over last year as they are almost doubling the current figures this year. Human Resources Advisory Board Meeting Minutes, April 11 , 1985 - 4 - Mrs. Nixon: Moved for the Board' s adoption of the proposal for the Tri-County Office on Aging Consortium. Mrs. Richardson: Supported the motion. Motion carried unanimously. A. - 8 New Way In, Incorporated Mr. Kacirk: The agency worked with ex-offenders in the city of Lansing and $25,000 is a small amount but it is a very important amount as it makes us responsible to the City. There is a linkage with other funds which is extremely helpful as we get $300,000 from the Department of Corrections and $114,000 of JETA funds. We are performing at the rate of 130 percent and all of our beds are filled most of the time, now. (Thirty-five [35] men and eleven or twelve [11] women are housed. ) Mrs. Warr: Pointed out that the $25,000 is preserved by the fact that the Department of Corrections can and will run a facility as long as we continue to monitor through this linkage, and we will continue to have a voice in what happens with it. Mr. Kacirk: Added 75-80 percent of the clients are greater Lansing people. The agency appreciates the continued s�4 port of the city of Lansing towards this minimum security clientele facility. Dr. Johnson: Moved to accept the proposal from New Way In, Inc. Mrs. Nixon: Seconded the motion. Motion carried unanimously. A. - 11 Youth Development Corporation Mr. Tucker: The agency worked with youth delinquency and the preventing of it, and .provided job opportunities for youth. Last year 35 percent were employed after they left our placement services, and 34 percent were unemployed because they were back in school . We have a 50 percent success rate of those referred, either employed or readjusted back in school . Approximately 44 per- cent were in counseling services. These services are for the sixteen to twenty- one year olds, and the counseling is presented as employment-related to them which brings them in more readily as they are seeking work in the job market. Dr. Johnson: Moved for the Board' s acceptance of the Y.D.C. proposal. Mrs . Richardson: Supported the motion. Motion carried unanimously. A. - 2 Boys and Girls Club of Lansing (Also, action on A-6 and A-13) Mrs. Warr: Explained that this was another City-supported service and there was an interesting part of this fact because in recent meetings and conversations it was discovered that three of the young people had been winners in an Art Competition. In talking with the Arts Center people an arrangement had been discussed where these young boys and girls will be assisted in their arts and crafts education through a linkage with the agencies within the Arts Council . Human Resources Advisory Board Minutes, April 11 , 1985 - 5 - Mrs. Richardson: Moved the Board members accept the three remaining City- supported proposals for contracting, X A-2, X A-6, and X A-13. Dr. Johnson: Seconded the motion. Motion carried unanimously. X-B. Allocation for the Child Care Scholarship Funds Mrs. Warr: Explained there were some Child Care Scholarship Funds to be re- allocated and since she had mailed her memorandum recommendation to the Board, a memo had been received from Stephanie Sabia with some additional recommendations. She distributed the copied memo and went over it point by point with the Board to suggest where the money would be most useful . Mrs. Richardson: . Moved that the $5,000 available from the Scholarship Funds be allocated to the Economic Crisis Center for their use. Dr. Johnson: Seconded the motion. Motion carried unanimously. (At this time, a short break was held --fter which the Board returned to the regular business of the monthly agenda. ) MINUTES: Mrs. Richardson: Moved that the minutes of February 14, 1985 be approved as submitted. Mrs . Nixon: Seconded the motion. Motion carried unanimously. COMMITTEE REPORTS: None. OFFICERS' REPORTS: None. DIRECTOR'S REPORT: Mrs. Warr: Reported that the Mayor and City Council had adopted the proposed budget with one modification which was in the Department's favor. It had to do with revenues being added to the budget through rainy day funds from other sources. Added, that she would see the Board received excerpts from the minutes of the Budget Wrap-Up discussions on the Rainy Day funds. (Several Board members stated they would very much like this information with regard to the Budget Hearing, etc. ) Human Resources Advisory Board Minutes , April 11 , 1985 -6- COMMUNICATIONS: Chairperson Knowlton: Stated if there were no objections the H.A.F. and Y.D.C. newsletters would be received and placed on file. No objections were raised. UNFINISHED BUSINESS: None. EXCUSED ABSENCES: None, all members were present. ADDITIONAL HEARINGS OF DELEGATIONS AND INDIVIDUALS: None. Chairperson Knowlton: Made a suggestion with regard to the Sunshine Laws on hearing the delegations from the agencies at one place on the agenda and voting on their proposals and/or. contracts after they leave. Mrs. Warr: Pointed out that they are not usually heard -- until they appear on the agenda. This meeting was an exception because some had to leave. Also, due to a former Board action, they are not required to appear at both the proposal meeting agenda and the contract meeting agends unless there are some unusual circumstances. ( In discussion, consensus was the Board members should get the audits in September and October with a discussion and analysis as to how they agencies had performed during the year, prior to reviewing the next year's proposals.) NEXT REGULARLY SCHEDULES MEETING: Chairperson Knowlton: Reported that the next Advisory Board meeting was scheduled for 7:00 p.m. on Thursday, May 9, 1985, in the Third Floor Conference Room of City Hall Annex. Meeting adjourned at 9: 55 p.m. Respectfully submitted, Martha A. Sudberry Secretary Approved Initialed Date P .A.S. Human Resources Adv. Bd, Minutes of April 11, 1985 HUMAN RESOURCES DEPARTMENT City of Lansing, Michigan 119 N. Washington Square LANSItIC CITY CLERK Lansing, Michigan 48933 HUMAN RESOURCES ADVISORY BOARD FEB Z� 1� AH f85 Regular Meeting Br' Thursday, February 14, 1985, at 7:00 p.m. in the Third Floor Conference Room, 119 N. Washington Square, Lansing, MI 48933 ROLL CALL: JOHNSON, Joan Jackson RICHARDSON, Mildred KNOWLTON, Constance ROOSSIEN, Geri NIXON, Betty GUESTS PRESENT: Michael Yales, Director, Tenants Resource Center, and John Liskey, Attorney, Member of the Tenants Resource Center Board. Meeting was called to order at 7:25 p.m. by Chairperson Knowlton with a quorum present. AMENDMENTS TO THE AGENDA: None. HEARINGS OF DELEGATIONS AND INDIVIDUALS: Mrs. Knowlton: Called on Michael Yales to present his new proposal which he had mailed to the Board earlier in the week. Mr. Yales: Explained that after talking to the Board Members last month and learn- ing that the budget had already been submitted, he had decided to present a new proposal which did not conflict with the Housing Assistance Foundation project and, then, go directly to the Mayor and City Council and attempt to lobby for funds in an effort to increase the projected funds for housing. He had submitted the proposal to the Board members by U.S. Mail earlier this week and it was entitled, "Non-Traditional Code Enforcement and Rental Housing Counseling and Information." He went on to explain the proposal in detail and tried to explain how it would fit in with the H.A.F. project and the City Building Division. He requested a resolution of support from the Board. Mrs . Warr: Noted that the new proposal was about $10,000 over what they had originally proposed. She outlined what she expected would be questions raised by the Mayor and City Council if the Tenants Resource Center' s request was granted. Mr. Yales: Renewed the request for a resolution in support from the Human Resources Board with regard to this latest proposal . Mr. Liskey: Added that he felt the Tenants Resource Center was a very worthwhile project, and he knew from personal experience as a lawyer working with them that this new proposal , in view of experience in East Lansing, would work well in Lansing, too. Mrs. Richardson: Suggested that the Board take action on the resolution under "Old Business" where the T.R.C. project had originally appeared on the agenda. MINUTES: Mrs. Knowlton: Requested action on the previous month's minutes. Human Resources Advisory Board Minutes,, February .14, 1985 -2- Mrs. Richardson: Moved for acceptance of the minutes for January 1985. Dr. Johnson: Supported the motion. Motion carried unanimously. COMMITTEE REPORTS: None. OFFICERS REPORTS: None. REPORT OF THE DIRECTOR: None. COMMUNICATIONS: Mrs. Knowlton: Stated the H.A. F./C.S.P. newsletter had been received and if there were no objections it would be received and placed on file. (No objections were raised. ) UNFINISHED BUSINESS: Mrs. Knowlton: Called for action on the new Tenant's Resource Center proposal . Mrs. Nicson: Moved the Human Resources Advisory Board recommend that the Mayor and City Council consider funding of the Tenants Resource Center by increasing the total budget allocation for Human Services beyond the amount requested. Dr. Johnson: Supported the motion. Roll-call vote as follows: Dr. Johnson: Yes; Mrs. Knowlton: Yes; Mrs. Nison: Yes; Mrs. Richardson: Yes; Mrs. Roossien: Yes. Motion carried unanimously by roll-call vote. NEW BUSINESS: None. EXCUSED ABSENCES: John Diamond and Kevin Meaton had called in excused absences. Maggie Blair-Ramsey reportedly did not wish to drive in icy weather. ADDITIONAL HEARINGS OF DELEGATIONS AND INDIVIDUALS: None. Mrs. Knowlton: Requested an excused absence for next month as she would not be there. NEXT REGULARLY SCHEDULED MEETING: Mrs. Knowlton: Announced the next regularly scheduled meeting as Thursday, March 14, 1985, at 7:00 p.m. in the Third Floor Conference Room of City Hall Annex, 119 N. Washington Square, Lansing, Michigan. Meeting adjourned at 7:58 p.m. Respectfully submitted, Martha A. Sudberry, Secretary Human Resources Department Approvedf-� // 11S Initialed?�Zefd D te) M.A.S. HUMAN RESOURCES ADVISORY BOARD FEB. 14, 1985 HUMAN RESOURCES DEPARTMENT City of Lansing, Michigan 119 N. Washington Square Lansing, Michigan 48933 HUMAN RESOURCES ADVISORY BOARD Regular Meeting On Thursday, January 10, 1985, at 7: 00 p.m. , in the Third Floor Conference Room, 119 N. Washington Sq. , Lansing, MI 48933 ROLL CALL: JOHNSON, Joan Jackson RICHARDSON, Mildred KNOWLTON, Constance ROOSSIEN, Geri MEATON, Kevin GUESTS PRESENT: Michael Yales, Tenants Resources Center, E. Lansing, Michigan. The meeting was called to order at 7:23 p.m. by Chairperson Knowlton with a quorum present. AMENDMENTS TO THE AGENDA: Mrs. Knowlton: Announced there would be a couple of changes in the agenda. Mrs . Warr: Submitted an item VII-B, the Out-state Equity Package for cultural programs in Lansing. Also item VII-A would be switched to New Business, X-A. This was a computer print-out on the 1985-86 fiscal year project budget, and she would be adding the actual Project Budget Submission for F.Y. 1985-86 to it. The Public Hearing draft transcript was also ready for distribution at this time under Unfinished Business, IX-A. HEARINGS OF DELEGATIONS AND INDIVIDUALS: None. MINUTES: Mr. Meaton: Moved to accept the minutes of the December 20, 1984 regular meeting as presented to the Board. Mrs. Richardson: Seconded. Motion carried unanimously. COMMITTEE REPORTS: None. OFFICERS REPORTS: None. REPORT OF THE DIRECTOR: Mrs. Warr: Explained the details of the Statewide Equity Grant. An amount of $70,000 was designated for cultural organizations. .In addition, $10,000 would be going to the smaller cultural organizations through a request for proposal pro- cess with the Arts Council . An additional amount of $26,000 has been given to the Lansing Public Library and it has been assumed that Human Resources will also handle this part.of the grant. Mrs. Knowlton: Asked if the Board had to take action on this grant or if the final decisions had already been made regarding it; HUMAN RESOURCES ADVISORY BOARD MINUTES, January 10, 1985 -2- Mrs. Warr: Responded that City Council and the Mayor had taken action on the Grant by accepting it and portioning it out, the Department's Board and staff will serve as conduits by contracting for the funds. She pointed out that the Opera Company had been added to the cultural organizations usually funded. If the Board wished to address any part of the Grant they were free to do so. The Board 's comments would be forwarded to City Council and the Mayor. Mrs. Richardson: Stated that she wished the record to show she was pleased to have received the explanation and information on the Grant, and there would be a better understanding of it from the discussion at this meeting. COMMUNICATIONS: Mrs. Knowlton: Reported the Secretary had informed her that the HAF/CSP January newsletter had not been received in the office as yet. UNFINISHED BUSINESS: Mrs. Knowlton: Stated the Board would receive the draft transcript of the December Public Hearing for informational purposes if there were no objections. (No objections were raised. ) NEW BUSINESS: Mrs. 14arr: Explained the proposed budget submission sheets , which accompanied the computer sheets they had already seen, by stating that in the past the human services projects had not been separated from the City-supported ones in the budget submission. However, they are being separated this year along with the cultural and recreational projects which were being transferred over to the other sections of the budget submission. Current monies had been transferred with them but the Department had made a point that from this year forward, the monies would have to come from other sources. This year a narrative for City- supported services had been done as well as the one for the human service projects . The budget submission for the human services is one percent of the General Fund grant plus $75,000. Alternative budgets had been prepared, one would contain the "hard times" monies and the other recommendation would take them from con- tingency funds. The Board would be informed about which budget was finally chosen by the Mayor and City Council . (The Budget Submission was then discussed within the two divisions, human services and City-supported, line item by line item. ) Mrs. Richardson: Moved the Board members of the Human Resources Advisory Board accept the Human Service Budget Allocations as presented. Dr. Johnson: Seconded the motion. Roll -call vote as follows: Dr. Johnson: Yes; Mrs . Knowlton: Yes; Mr. Meaton: Yes; Mrs. Richardson: Yes; Mrs. Roossien: Yes. Motion carried unanimous) by roll -call vote. HUMAN RESOURCES ADVISORY BOARD MINUTES, January 10, 1985 -3- The Board members were in agreement and wished that it be recorded about their preference in having the budget separated into different sections, one for human service allocations, and the other for the City-supported allocations. It was very much appreciated. Mr. Meaton: Moved the Human Resources Advisory Board approve the portion of the budget allocations for the City-supported services. Dr. Johnson: Seconded. Roll -call vote as follows: Mrs . Knowlton: Yes; Mr. Meaton: Yes; Mrs. Richardson: Yes; Mrs. Roossien: Yes; Dr. Johnson: Yes. Motion carried unanimously by roll-call vote. EXCUSED ABSENCES: Mrs. Knowlton: Announced excused absences for the meeting as: Maggie Blair-Ramsey, John Diamond, and Betty Nixon. ADDITIONAL HEARINGS OF DELEGATIONS AND INDIVIDUALS: Mr. Yales: Represented the Tenants Resources Center of East Lansing, Michigan and was present because he thought that his agency's proposal would be on the agenda for the meeting. Mrs. Warr: Explained that the agencies were usually heard at the Public Hearing when it was held and the resulting proposals were taken up at a later date. Added that she was sorry about the misinformation he had received and would place his proposal on the agenda for the next regular meeting. Mr. Yales: Stated that he did not wish to interfere with the Housing Assistance allocations in the budget but he did want his agency's proposal brought up before this Board. (It was agreed to review the proposal at the next meeting. ) NEXT REGULARLY SCHEDULED MEETING: Mrs. Knowlton: Announced the next regularly scheduled meeting as Thursday, February 14, 1985, at 7:00 p.m. in the Third Floor Conference Room of City Hall Annex, 119 N. Washington Square, Lansing, Michigan. Meeting adjourned at 8:40 p.m. Respectfully submitted, Martha A. Sudberry, Secretary Human Resources Department Approvedd.-/fi'-4 Initialed A/& (Date) (M.A.S. ) HUMAN RESOURCES ADVISORY BD January 10, 1985 nC I City of L A N S I N G L A N S I N G , M I C H I G A N POLICE BOARD 372-9400 AREA CODE S17 48933 124 W. MICHIGAN AVE. Official Proceedings Of The Joint Meeting Between The HUMAN RELATIONS AND POLICE BOARDS November 14, 1985 The meeting was called to order by Police Board Chairman Ronald Roush. Present: Human Relations Board Members Dr. Pat Shinsky, Chairperson Lelio Casola Sam Johnson Lee Canady Will Jenkins Human Relations Department Members Richard Letts, Director Debbie Balan, Assistant Director Cathy Milett, Administrative Secretary Police Board Members Ronald Roush, Chairman Leonard McConnell John McManus Cherryl Valleau Rodrigo SantaAna Police Department Members Chief Richard A. Gleason Assistant Chief Charles Reifsnyder Captain John Baylis Commissioner Roush thanked the Human Relations Board members for meeting with the Police Board and stated it was Commissioner McConnell's suggestion some time ago that he thought it was a worthwhile time to meet. Chairman Roush then turned the meeting over to Dr. Shinsky and Commissioner McConnell. At this time each person introduced himself/herself. Page 2 Dr. Shinsky stated they were pleased to meet with the Police Board and felt it is a positive approach. She stated the first item on their agenda was to talk about joint community projects, to show the cooperative position with regard to the two Boards and the Police Department as a whole. She suggested co-sponsoring some things together or initiating the development of some activities. Commissioner McConnell suggested the two Boards exploring some ideas without drawing up any detailed plans, and after putting some items on the table turning them over to staff persons, Dick Letts and Captain Baylis and others, to draft some specific programs. Mr. Canady stated that to make it easier for both Boards, to throw out some ideas as to how the Boards could best serve each other, and from that run them together into specific areas. Commissioner McConnell advised that some years ago there was a one-day Human Relations Workshop, with persons from Michigan State University and Lansing Community College contributing and set up so all personnel could attend which was very worthwhile. This was a cooperative venture between Human Relations and the Police Department. With the new officers, it might be worthwhile to put this workshop on again. He further stated that Captain Baylis and Mr. Letts could explore the utilizing of roll-call training in this area. Dr. Shinsky asked if there were any community-wide joint activities the Boards could become involved in together, and suggested booths at Riverfront, Riverfest, etc. She stated they provide services to bring peace within the community and she would hope the Police Department would have the same types of goals and to show that their common interests are the community's welfare would be the overall theme. Mr. Jenkins suggested involving the Minister's Coalition in the booths. Dr. Shinsky stated another idea was expanding the picnic sponsored by the field reps and including the Police Community Relations group. The suggestion was also made to co-sponsor an awards program for youth in the community who are doing something positive, and possibly not limiting it just to students. Another suggestion was made to have a community relations day at the various schools, having one representative from Human Relations and one from the Police go in and speak with the students, explaining what the Police Department is for, the fact that they are here to protect. Dr. Shinsky asked about the possibility of Police civilian employees, who come in contact with the public, receiving human relations in-service training. Captain Baylis advised the 911 employees receive sensitivity training when they are hired, and that this is the first year there has been a training budget which will be used had to join in on using exclusively to train the 911 personnel. Before that they the limited budget given to the Police Department for training. There will now be more training for the dispatchers, etc. Mr. Letts mentioned a complaint he had received from Councilman Creamer on 911 personnel. Captain Baylis stated he is not making any excuses but they should realize that the operators handle close to 200,000 calls per year and to get half a dozen complaints is not too bad. Assistant Chief Reifsnyder stated complaints whatehensaidroronce whatlheawasltoldthe andtisesatisfiedis Wed and the complainant then remember Page 3 Commissioner McConnell stated he would like to see the staffs getting together to work out some programs the Boards could take a look at in the not too distant future to see how they could be implemented. It was determined a report will be made back to the Police Board at the January meeting. It was further determined there be another joint meeting between the Boards at 4:OOPM on Tuesday, February 18, 1986. Commissioner McConnell addressed the Investigation Procedure and wondered if Mr. Letts and Captain Baylis should go over this Procedure to see if it needs updating or revising. They both advised him that this Procedure has been working since its initiation and they feel it works very well. Mr. Letts suggested that both Boards reaffirm this particular process, and further stated he would like to see it redated and issued to Council to let them know that in this joint meeting both Boards have reaffirmed this Procedure. Commissioner McConnell moved that both Boards go on record as jointly approving the Procedure. Supported and carried, unanimously. At this time Commissioner Valleau advised of a program called the PhoneFriend which would make a good community project. It is a volunteer organization, with volunteers on the telephones for, children who are home after school alone, to hand out information as to what to do when you get your clothes wet, if someone is coming in, etc. They give them advice as far as handling that situation. It was requested that the informa- tion be copied and sent to Human Relations. There being no further business, the meeting was adjourned. Respectfully submitted, Margaret G. Black Police Board Secretary Human Relations and Police Board November la , 1985 Approved: September 12, 1 985 1'1?0C81?D1.NGS Ole T1113 HUMAN RELATIONS ADVISORY BOARD MEETING August 8, 1985 Due l:o the lnck of, a quorum Hin August Iluiwn Relations Board meeting was not Feld. '1'Itn nrxL mrrl inc.l or mi, Itckat(I III rul►rclulecl ror Septviiber 12, 1985 on the 7LI1 Ploor or. Ix.uualncj t:11y lirtll . Respectfully suumltLed, eaulytiettr SecreL-ary Human Relations Board HUMAN RI T1 TIONS DEPARTMENT Report of the Director Month of July 1985 Affirmative Action Activities - Conducted 20 Job Reviews - Provided technical assistance to 5 in-house staff - Provided technical assistance to 3 outside sources - Issued letter request-Ing department- heads to provide information on vacancies - Gathered information for EEO-4 and update of AAP goals - Attended General Services Committee meeting on AAP - Met with LPD re: job review information (2) - Attended Mayor's Job Review meetings - Compiled Title VI Compliance forms for MDO'1' - Met with Kathy IIoffman, State Journal and Mary Bennett, TV-10, re: AAP CONTRACT COMPLIANCE ACTIVITIES - AudFCe-d 2.1-5 Ihiryrol.as Conducted 10 pre-construction conferences Conducted 45 on-site intervicwn - Provided technical assistance to 14 in-house staff Provided technical. assistance to 9 outside sources - Provided 12 individuals with M13I /WBE inforirkation - Assisted 14 contractors with paperwork - Conduted tax abate►nent reviews of Baryames Cleaners & CBH Associates - Met- with Develop -2 t- Staff & contractor re: North East Street project - Met with HUD Representative re: MBE/WISE Development Met with individuals re: Rent-al Rehab Program (2) Met with in-house and Meridian staff- re: Hannanh Research Technical Center(I1R'11C) - Met with Mayor re: 100 Block - Met with Mayor, EDC & Meridian staff re: I1R'1C - Attended information meeting on Convention/Exhibition Facility - Attended meeting in Mayor's office with EDC & Meridian staff and Eydes re: I IRTC - Met with EDC :staff & Eyde's Attorney re: permanent jgbs on HRTC (2) - Met with Mortensen Company re: status of Ilotel project & pre-construction conference - Met with Mortensen & Black Advisory Committee re: Committee's concerns on Ilotel project - Met with Parish Corporation re: IIRTC (2) - Met with EDC staff re: update of I I C (2) - Met with union representatives re: Ilotel project - Met with union representatives re: IIRIC - Met with Project Manager on Hotel project 0111ER ACTIV.111111 - Ass steel ITJ_Flidividua referrals - Assisted 14 individuals with employment concerns Director's Report Page 2 July 1985 - Assisted 7 individual with housing concerns o �n - Assisted 11 individuals with police/court concerns -� co - Assisted 4 individual with social service concerns - Assisted 29 individuals with neighborhood/community concerns - Assisted 1 individual with consumer concerns z C - Assisted 2 individuals with interpretations +� - Field calls on complaints (7) - Conducted weekly staff update meetings n - Met with Public Service employee re: disrespect by subordinant x - Met with complainant re: outcome of employee complaint - Met with complainant & supervisors re: sexual harassment complaint - Met with 1-abor RelaLions & Fire Departn>enL Directors re: equal pay/equal work complaint- filed with EWC - Attended 3 meetings in Mayor's office re: prostitution - Attended Deferred Compensation presentations - Attended 2 Urban Boy Scout meetings - Attended Mayor's Youth Advisory Conunittee - Met with complainant & respondant re: neighborhood complaint - Attended Black Advisory Committee re: 100 Block - Met with complainant & Internal Affairs re: police complaint - Attended NNIRW Out-State Chapter meeting - Met with Task Force on Inter-Agency Concerns re: youth - Met with complainants re: neighborhood problems (2) - Met with Parks staff & lifeguards re: individual at Hunter Pool - Attended Ingham County Board of Commissioners meeting - Met with individuals re: job position selection - Attended Mayor's community meeting at Lyons Avenue School - Participated in taping of "Minority Viewpoint" WINS re: AAP - Met with City Attorney's Office re: neighborhood complaint - Attended Mayor's PCR meeting - Assisted with City Savings Bond Drive - Attended Board Meeting and Annual Planning Committee meeting of NAHRW - Met with Complainant re: neighborhood complaint - Met with residents and Councilman Lindeman re: neighborhood clean-up . area - Prepared letters for and made presentation to Ingham County Commission on behalf of the Mayor's Youth Advisory Task Force - Met with Mayor's Flandicapper Advisory Committee - Attended meeting of the Michigan Cancer Society Board of Directors. - Spoke at MSU 4-H Extension meeting - Attended Michigan Better Hearing & Speech Board of Directors meeting Attended meeting of Lansing Boys and Girls Club - Made Presentation at the Annual National meeting of the Alpha Phi Alpha Fraternity in Atlanta, GA re: Youth Task Force Survey and Boy Scouts of America FIELD REPRESENTATIVE ACTIVITIES 116 Assignments at Pools 9 Assignments at Cherry Hill 7 Assi.gnmenL-s at Baker/Linval 3 days assigned at Ethnic Festival CONTACTS Director Staff Telephone 27— —818 Personal 59 124 Approved: September 12, 1985 LANSING HUMAN RELATIONS ADVISORY BOARD PROCEEDINGS OF JULY 11, 1985 PRESENT: Hornberger, Jenkins , Wyeth, Canady ABSENT: Araoz, Casola, Dunnings, Holguin, Johnson, Shinsky, Tibbits Father Hornberger moved the agenda due to the lack of a quorum. Therefore, it was the concensus of those present that the meeting be adjourned. ADJOURNMENT The meeting was adjourned at 4:15 p.m. Res ectfully submitted, Cathy Mil t, ecretary Human Re ations Board Attachment: Director' s Report HUMAN RELATIONS DEPARTMENT Report of the Director Month of June 1985 Affirmative Action Activities - Conducted 16 Job Reviews - Provided technical assistance to 5 in-house staff - Provided technical assistance to 3 outside sources - Received 269 Tear-off sheets from Personnel - Staff attended presentation to Department Heads on Affirmative Action Plan. - Met with Rosa Morales/WKAR re: employment of Hispanics by the City and Affirmative Action Plan - Attended Mayor's Job Review meeting - Conducted 504 site reviews - Met with Personnel staff re: hiring selections (2) - Attended Mayor's Black Advisory Board meeting re: Update on Affirmative Action Plan - Prepared data for Mayor re: hires from July 1, 1983 to March 32, 1985 - Attended Council Committee of the Whole - Met with Art Stine re: Affirmative Action Plan - Met with Mayor re: Affirmative Action Plan r Contract Compliance Activities Audited 129 payrolls Contucted 81 on-site reviews - Participated in 4 pre-construction conferences Participated in 3 pre-bid conferences Assisted 11 contractors with paperwork requirements Provided technical assistance to 5 in-house staff - Assisted 4 individuals with MBE/WBE information - Provided technical assistance to 6 outside sources - Met with new CPD representative from HUD - Met with representative of Parish Corporation re: Hannah Research Center - Met with Purchasing, CD, and Development re: MBE/WBE information meeting - Conducted MBE/WBE information meeting Met with in-house staff and Mortenson Company re: EO & Labor Standards for 100 Block Hotel - Met with various in-house staff in Mayor's Office on 100 Block - Met with Al Knot re: enforcement of Labor Standards on City funded projects. Met with EDC & Meridian Township re: outstanding issues on Hannah Research & Technical Center Conducted Tax Abatement review at Industrial Welding Field Representative Activities - 11 assignments S. Washington & E. Shiawasee (re: Prostitution) - 1 day 'at North Lansing Fun Fest - 40 assignments in the Parks - 1 Assignment for "Say No to Drugs" Parade - Placed persons on program from SYEP Conducted regular Field Representative interviews Director's Report Page 2 June 1985 Other Activities Assisted 17 individuals with employment referrals Assisted 22 individuals with employment concerns Assisted 5 individuals with housing concerns Assisted 19 individuals with police/court concerns Assisted 3 Boards/Committees of the City Assisted 6 individuals with social service concerns Assisted 16 individuals with neighborhood/community concerns Assisted 2 individuals with consumer concerns Assisted 5 individuals with interpretation request Assisted 5 individuals in filling out Small Claims Court paperwork Provided technical assistance to 2 in-house sources Provided technical assistance to 3 other sources Conducted weekly Update meeting with staff - Met with complainant re: employment complaint Met with complainant re: neighborhood complaint Met with Urban Boy Scout Advisory Committee Met with National Boy Scouts of America in Dallas, Texas Met with individuals & Toni Glascoe re: status of application with City Attended Human Relations Board - Met with individual re: clarification on letter received from EEOC on. complaint filed last year (age discrimination) - Attended Chief Okemos Council Annual Board Meeting - Attended staff meetings r - Investigated complaint recived from EEOC re: Fire Department - Attended Youth Task Force Committee meeting (2) - Met with client re: neighbor concern - Met with client re: neighborhood problem (2) - Met with Judge Thomas re: interpretion request - Met with employer re: complaint on employment discrimination - Attended Mayor's Cabinet meeting - Attended Status of Fair Housing Workshop - Met with City Employee re: work related concerns - Met with school principal re: student concern - Met with Boys and Girls Club Board of Directors - Met with community persons to assist in organization of Drug March - Met with Councilman Lindemann re: Baker Street area - Participated in North Lansing Fun Fest Met with Mayor's Inter Agency Council (3) Met with LCC Women's Resource Board of Directors Met with Director of MI Assosciation 'for Better Hearing & Speech Met with Mayor and other city staff re: prostitution issue Conducted exit interview with MSU Intern Kathy Murray Met with Mayor's Handicapper Advisory Board Met with MSU Personnel & Human Relations Department MSU Student Intern Janet Lonsway began summer term CONTACTS Director Staff m o �n Telephone 232 589 -H co Personal 31 109 +� rn m � a � � r, Approved: September 12, 1985 LANSING HUMAN RELATIONS ADVISORY BOARD Proceedings of June 12, 1985 The June 13, 1985 meeting of the Human Relations Advisory Board was called to order by the Chair, David Finnerty at 4:10 p.m. on the 7th Floor or City Hall. PRAYER The Lord's Prayer was offered. ROLL CALL Present: Araoz, Finnerty, Jenkins, Wyeth Absent: Casola, Dunnings, Holguin, Hornberger, Johnson, Shinsky, Tibbits, Canady Guest: Lt. Bob Woodward, Lansing Police Department Staff: Debbie Balan, Kip Gomoll, R.L. Hester, Richard Letts, Cathy Milett, Janet Lonsway, Intern Student, MSU. APPROVAL OF MINUTES The minutes of May 9, 1985 were not approved due to the lack of a quorum. PETITIONS 1 - EMP#3-85 An Informal complaint received alleging discriminatory termination from employment based on race against Meijers Thrifty Acres. (South Pennsylvania) This complaint continues under investigation. 1 - LPD#3 -85 A formal complaint received alleging discriminatory conduct on a strip search based on race against a Lansing Police Officer. A report was received from the Lansing Police Department exonerating the officer of any misconduct. There was concern by the Board that no action was taken by the Lansing Police Department in referenced to the conduct of the officer. Therefore, it was requested that staff follow-up with a request for clarification of the procedure or policy that determines that an officer is exonerated. 1 - EMP#5.-85 A complaint continued alleging discriminatory termination based on National Origin from Great Plains Gas. Conclusion: This complaint was conciliated by Human Relations staff and the Attorney for Great Plains Gas. It was agreed that the complainant would return to work in accordance with the Statement of Release. The complainant returned to work on May 21, 1985, 8:00 a.m. . This complaint has been concluded as conciliated. Proceedings Human Relations Board Page 2' June 13, 1985 COMMUNICATIONS 1) Letter from MSU Cooperative Extension Service extending appreciation for participation in Human Relations Training program. 2) Letter from Lansing Area Safety Council for departments participation in Annual Police and Fire Field Day and Safety Patrol Picnic. 3) Copies of letter to Council from Mayor McKane reappointing Lelio Casola and Dr. Patricia Shinsky to Human Relations Board. David Finnerty advised the Board that he had asked the Mayor not to reappoint him to the Board due to additional responsibilities at BOC Lansing. This information was received with regrets. 4) Letter from MSU Department of Human Relations regarding participation in Annual Faculty/Staff Handicapper and Veteran luncheon. REPORTS a) Director's Report Copies of the Director's Report were distributed to members present. (Copy Attached) It was reported that the Affirmative Action Plan has been submitted to the Mayor to be forwarded on to the City Council. b) Police Community Relations It was reported that the Mayor's PCR Advisory Board met on June 12th in the City Council Chambers. The following items were discussed or acted upon. 1) Community Forum on the Procedure of the Lansing Police Department re: Deadly Force. 2) An Article in the June 10, 1985 State Journal re: a gun confiscated by the police. The PCR Committee will be forwarding a letter to the Editor 3) A proposal was submitted from the Chief of Police recommending the establishment of a task force that would become fully aware of all the facts and circumstances surrounding any questionable suicides or sudden deaths occuring in the City of Lansing. The purpose is to have the task force available to the next of kin or other interested groups in explaining the facts and circumstances of these deaths. It was suggested by the PCR Committee that this proposal be given to the Human Relations Board for the purpose of a joint task force being established. It was recommended that this information be referred to the Police Community Relations Subcommittee of the Human Relations Board for further consideration. Proceedings Human Relations Board Page 3 June 13, 1985 c) Employment Subcommittee - It is suggested that this subcommittee review the EEO-4 Report when completed. d) Research & Public Relations - No Report e) Housing There were questions relative to the status of the Fair Housing Ordinance submitted to City Council by the Mayor. The Ordinance has been referred to the Council General Services Committee. It was further reported that Joe Garcia has resigned as the Fair Housing Center Director and Wes Pitts has taken the position on an intrim basis. OLD BUSINESS - NONE NEW BUSINESS - Duncan Wyeth advised that the National Handicapper Olympics will be held at Michigan State University, August 7-14, 1985. - Willie Jenkins advised that State Mental Health was beginning to train their staff to work with juvenile sex offenders. ADJOURNMENT The meeting was adjourned by the Chair at 5:30 p.m. pectfully submitted, r thy i y Human Rel tions Board Attachment: HUMAN RELATIONS DEPARTMENT Report of the Director Month of May 1985 Affirmative Action Activities - Conducted 17 Job Reviews - Provided technical assistance to 2 in house staff - Provided technical assistance to 2 outside sources F - Met with Personnel and City Attorney' s office re: Affirmative Action Plan Seminar - Conducted on-site reviews of city facilities for 504 accessibility - Met with Personnel & Handicapper Advisory Committee members re: Affirmative Action Plan for handicappers - Met with Personnel and City Attorney' s office re: Affirmative Action Plan changes - Worked on updating Affirmative Action Plan goals and timetables - Attended Mayor' s Job Review meetings - Attended Black Advisory Committee meeting re: Affirative Action Plan - Reviewed Fire Department Affirmative Action Plan Contract Compliance Activities udited 83 payrolls - Conducted 51 on-site interviews - Participated in 6 pre-construction conferences - Assisted 16 contractors with paperwork requirements - Provided technical assistance to 15 in-house staff - Assisted 5 individuals with MBE/WBE information - Met with Ms. Ralls re: paperwork requirements on 118 W. Ottawa project - Met with EDC re: tax abatement policy revisionsjptannah Research and Technology Center (HRTC) - Met with B.B.R. Progressive Concrete re: classification/rates of pay - Met with Development Division re: response to monitoring letter - Met with Development Division and Purchasing re: information meeting for MBE's/WBE' s - Met with Auditor from MOOT re: payrolls on FAUS funded project - Met with EDC re: permanent jobs for HRTC (2) - Documented summary of activities, projects and communications with B.B.R. Progressive Concrete Field Representative Activities 7 assignments S. Washington and E. Shiawassee 3 days at Black Culture Festival 2 days at North Lansing Fun Fest Safety Patrol Picnic Other Activities Assisted 38 individuals with employment referrals - Assisted 29 individuals with employment concerns - Assisted 4 individuals with housing concerns - Assisted 24 individuals with police/court concerns - Assisted 5 individuals with social service concerns - Assisted 35 individuals with neighborhood/community concerns - Assisted 6 individuals with consumer concerns Director' s Report Page 2 May 1985. - Assisted 5 individuals with interpretations - Assisted 4 individuals with TDD related calls - Provided technical assistance to 8 outside sources - Assisted 2 individuals with immigration concerns - Met with city employee re: harassment by customer - Met with residents of LaRoy Froh re: fight previous night - Met with Internal Affairs re: police complaint investigations - Met with complainant on housing problem (2) - Met with complainant re: neighborhood problem - Participated in workshop sponsored by MSU Minorities/Women Leadership Training Program - Met with student intern re: summer internship Met with complainant re: outcome of police complaint Attended Human Relations Board meeting Conducted staff update meetings Attended Michigan Hispanic Education Conference Awards Banquet Met with Urban Advisory Committee, Boy Scouts Met with complainant re: police complaint Presented City' s Sexual Harassment Policy & Procedures at seminars Attended meeting on services offered by Michigan Department of Education, Michigan Rehabilitation Services - Met with respondant re: neighborhood complaint - Met with Chief Okemkos Council staff re: Scouting Breakfast Met with witness to police complaint - Met with complainant re: housing problem Met with complainant re: outcome of neighborhood complaint Met with complainant re: employment problem Met with resident re: prostitution problem on East Shiawassee Met with Meijers personnel re: employment complaint Met with Internal Affairs re: police complaint Met with complainant re: domestic problem - Met with complainant re: police matter - Coordinated Mayor' s Police Community Relations meeting held at Mt. Hope Methodist Church - Attended Mayor' s PCR Advisory Committee meeting at Mt. Hope Methodist Church - Met with City Council Intern re: Fair Housing Ordinance - Assisted hearing impaired person in Parks Department - Met with Handicapper Coordinator from Parks Department re: TDD - Received request from Mayor' s office and Parks Department to use Department telephone number to receive TDD calls on their behalf - Appeared on Channel 47 with Paula Humphries and Pam Fowler re: Neighborhood Dispute Resolution - Arranged for speakers at Management Seminar re: Affirmative Action Plan - Attended LCC Women ' s Resoruce Center Board of Directors meeting - Met with Fire Department employees re: employment concern - Assisted North Lansing Community Association with festival activitis - Attended Michigan Association for Better Hearing and Speech Board of Director' s meeting Director' s Report Page 3 May 1985 - Met with Debra Smith WLNS re: Issues in area - Attended Handicapper Advisory Board meeting - Attended Boys & Girls Club Board of Director' s meeting _ - Met with Mayor' s Youth Advisory Council F - Presented awards for MSU 4-H Extension Program - Attended Lansing School District' s Honor' s Banquet - Attended MSU Handicapper Seminar - Met with City representatives re: Disabled Employee' s Policy Contacts Staff Director Telephone 799 284 Personal 131 34 Hu �elations June 12 , 1985 Approved: September 17. 194.5 LANSING HUMAN RELATIONS BOARD Proceedings of May 9, 1985 The, May 9, 1985 meeting was called to order by the Chair, David Finnerty at 4:10 p.m. in Lansing City Hall ATTENDANCE Present: Araoz, Casola, Finnerty, Jenkins, Hornberger, Tibbits, Wyeth Absent: Dunnings, Holguin, Johnson, Shinsky, Canady Guest: Captain John Baylis, Liaison, Lansing Police Department Staff: Balan, Letts, Milett PRAYER The Lord's Prayer was offered. The Chair expressed regrets in not being able to attend the Volunteer Dinner sponsored by the City due to a fire at his residence. It was noted that the Board and Department were well represented. Also, Mr. Jenkins performed his original composition, "Love! Peace! and Harmony! " APPROVAL OF'MINUTiP s MOTION by Duncan Wyeth, seconded by Willie Jenkins, that the minutes of March 14, 1985 be approved. Motion passed MOTION by Reniero Araoz, second by Duncan Wyeth, that the minutes of April 11, 985 be approved. Motion passed. PETITIONS FORMAL 1 - LPD#2-85 A complaint received alleging misconduct by the Lansing Police Department based on race. This complaint continues under investigation INFORMAL 1 - EMP#3-85 A complaint received alleging discriminatory termination based on national origin. This complaint continues under investigation. 1 - ED#1-85 A complaint received alleging discrimination in employment promotion opportunity based on race by the Lansing School District. Conclusion: A hearing was held with the charging party and respondent at which time it was agreed that the complainant would receive the next promotion offered. Proceedings of the Human Relations Board Page 2 May 9, 1985 COMMUNICATIONS 1. Letter received from Richard A. Gleason, Chief of Police inviting the Board to the Police Department Awards and Citation Presentation Program on May 21, 1985 . 2. Letter from A. Phillip Randolph Institute requesting assistance of Field Representatives at Black Cultural Festival at Riverfront Park, May 24-26, 1985. 3. Letter from Nan Marie McGrady regarding courtesy extended by Officer Hemstreet of the Lansing Police Department. It was the consensus of the Board that this letter be forwarded to the Chief of Police. 4. Letter from C. Henderson, Principal of Dwight Rich Middle School requesting assistance of Field Representatives at basketball benefit on April 27, 1985. 5. Letter of appreciation received from Mask Memorial Church to Director for participation in program. REPORTS Director's Report A copy of the Director's Report was distributed to members present. The Director reported that the Field Representatives have been requested by the Mayor to patrol S. Washington Avenue as a deterant for the prostitutes in that area. There is a concern of libility for the Field Representatives because they are not trained to do crime patrol work. It was further reported that there have been. incidents (fights) in the LeRoy Froh, Maplegrove and Gardner areas. The Fire Department has promoted their first minority (Sam Hopkins) to the rank of Captain. Duncan Wyeth reported that there was an Handicapper Assessibility Review conducted of City facilities and programs. It was noted that the Lansing Police Department has made arrangements to make programs assessible through contact at residences. A full report will be forthcoming from the Human Relations staff regarding the review. Police Community Relations It was reported that the Mayor's PCR Advisory Board will meet on Monday, May 13, 1985 at Mt. Hope Methodist Church. Employment Sub-Committee The last meeting of this committee was held in March. However, there will be continued follow-up of the Affirmative Action Plan. The Director advised Proceedings of the Human Relations Board Page 3 May 9, 1985 that a Management Seminar will be held on June 5, 1985 for Department and Division Heads on equal opportunity and affirmative action that the Department will be participating in as presentors. Mr. Jenkins stated that he would like to attend the Seminar and would report back to the Board at the next meeting, June 13, 1985. Housing Sub-Committee It was reported that the Fair Housing Ordinance was in Council Committee. Mr. Jenkins attended the Fair Housing Center Board of Directorg. Education & Recreation No Report Research/Public Relations Staff will re-write the Department's Guide to Services information for the Budget Booklet and submit to Board for review. ADJOURNMENT, The meeting was adjourned by the Chair at 5:10 p.m. Respectfully submitted, i Cathy M et , ecretary Human elations Board HUMAN RELATIONS DEPARTMENT • Report of the Director Month of April 1985 Affirmative Action Activities - Conducted 6 Job Reviews - Provided technical assistance to 2 outside sources - Updated records - Met with Personnel and Law re: Sexual Harassment and Affirmative Action Plan Seminars - Met with Personnel and LPD re: racial. composition of LPD hiring list - Met with Personnel and members of Handicapper Advisory Committee re: Affirmative Action goals for handicappers - Previewed slide film presentation on Section 504 Handicapper Information - Made preparation for 504 Building Surveys Contract Compliance Activities - Conducted 28 on-site interviews - Audited 92 payrolls - Participated in 1 pre-bid conference - Participated in 5 pre-construction conferences - Assisted 2 individuals with MBE/WBE information - Assisted 11 contractors with paperwork requirements - Provided •technica.l assistance to 8 in-house staff - Met with Bornor Restoration re: payrolls - Met with Ann Blake re: certifications Met with Den-Ron Company re: payrolls Reviewed status of tax abatement recipient with Planning staff. Met with Jerico Construction re: fringe benefits on overtime Conducted tax abatement review of Petroff Realty Field Representative Activities -15 community assignments Other Activities - Assisted 13 individuals with employment referrals - Assisted 23 individuals with employment concerns - Assisted 10 individuals with housing concerns - Assisted 17 individuals with police/court concerns - Assisted 3 individuals with social. service concerns - Assisted 17 individuals with neighborhood/community concerns - Assisted 5 individuals with interpretations - Assited 4 departments with request for interpretor - Provided technical assistance to 1 out-side source - Provided technical. assistance to 2 in-house sources - Made 4 field calls on neighborhood complaints - Met with family re: missing persons procedures - Attended 6 meeting on sexual harassment policy & proceduree - Attended 2 Urban Advisory Boy Scout Council meetings - Met with complainants re: police complaint (3) - Attended Annual Meeting of the Lansing Fair Housing Center Director's Report Page 2 April 1985 - Met with complainant re: neighborhood problem - Conducted weekly staff update meetings - Attended Mayor's Inter-Agency Council meeting - Attended Michigan Hispanic Substance Abuse Association meeting - Attended sexual harassment seminar at Lansing Community College - Met with employer and complainant re: employment complaint - Met with Internal Affairs/LPD re: police complaint - Attended and presided at NAHRW Out-state Chapter meeting - Attended Community Services & Referral Center Dinner - Met with complainant re: employment concerns - Attended Budget Hearing with City Council. - Attended Volunteer Recognition Dinner - Met with City Attorney's office re: complaint - Attended Employment Issues Committee meeting - Attended Michigan Hispanic Scholarship Committee meeting - Met with representatives from Mt. Hope Methodist Church, police department and Mayor's PCR Committee re: May 13, 1985, PCR meeting - Met with Telephone Consultants Prepared letter for Mayor's Signature re: PCR for Neighborhood Newsletters - Attended Neighborhood Coordinators Quarterly meeting Prepared data for Councilman Creamer re: Fair Housing - Attended Career Day at Friendship Baptist Church - Attended Mayor''. Handicapper Advisory Board Meeting . Attended meeting with Mayor re: Fair Housing Center Attended Mayor's PCR Advisory Committee meeting Spoke at Mask Memorial Church Participated in Public Forum re: Prostitution - - Participated in United Way Allocation Hearings - Attended City Volunteer Recognition Dinner - Attended Public Hearing on Proposed Fair Housing Ordinance - Met with representatives of Black Social Workers of Michigan re: Boys & Girls Club Contacts Director Staff Telephone 263 546 (9 TDD calls) Personal 29 99 m O .H 4J Ln cyj rn E rn 1_r a hit .. ; city of LANSING ....�..� I N T E R 0 F F I C E C 0 M M U N I C A T 10 N TO: Terry J. McKane, Mayor FROM: Richard D. Letts, Duman Relations Director DATE: January 10, 1985 SUBJECT: December Monthly Report =- 1984 Affirmative Action Activities - Conducted 15 Job Reviews - Attended Mayor's Job Review meetings - Attended Employment subcommittee meeting. - Met with Affirmative Action Plan Consultants - Attended Black Advisory Committee - Worked on Affirmative Action Plan - Worked on Handicapper Employee Survey Contract Compliance Activities Audited 44 payrolls - Participated in 3 pre-construction conferences - Participated in 2 pre-bid conferences - Assisted contractors with paperwork requirements on 17 occasions - Provided technical assistance to in-house staff on 13 occasions - Assisted with MBE/WBE/SBE information on 17 occasions - Conducted 11 on-site interviews - Met with Walter Neller Enterprises re: 118 W.Ottawa - Met with Imperial Asphalt and Harte & Sons re: payment to Imperial Asphalt employees - Met with Harte & Sons re: payrolls - ,Met with Emerson Ohl re: Hannah project - Met with Emerson Ohl & Meridian Township staff re: Hannah - Met with above persons & Eyde staff re: Hannah - Met with Ted Freidinger of Eyde Construction re: paperwork requirements - Met with Fred Stackable re: paperwork requirements Other Activities - Assisted 10 individuals with employment referrals - Assisted 25 individuals with employment concerns - Assisted 10 individuals with housing concerning - Assisted 9 individuals with police/court concerns - Assisted 8 individuals with social service concerns - Assisted 4 individuals with neighborhood/community concerns -Assisted 4 individuals with consumer concerns - Provided translation services for court on 1 occasion - Met with Fair Housing Center Director re: funding efforts - Attended Advisory Committee meeting for Minority Business Association - Attended Public Relations subcommittee meeting - Attended RESOLVE orientation - Attended Hispanics in Government meeting - Attended Mayor's Youth Task Force subcommittee meetings - Attended Human Relations Advisory Board meeting over. . . - Met with Driftwood staff re: Human Relations Dinner - Attended NAHRW Conference Planning meeting in Washington D.C. - Attended Youth Study Task Force meetings Attended United Way meeting Attended Hispanic Advisory Committtee meeting Attended Mayor's Press Conference on the Telecommuniation Devise for the Deaf (TDD) - Assisted District Court and Center of Handicapper Affairs in communication with deaf client through TDD. Contacts Director Other Staff Telephone 266 345 Personal 39 60 Field Representative Activities - 6 assignments in community - 9 basketball games 0 En Ln co o rn ro o E h x Approved: March 14, 1985 LANSING HUMAN RELATIONS ADVISORY BOARD Proceedings of January 1Q, 1985 The January 10, 1985 meeting of the Human Relations Board was called to order by the Vice Chair, Dr. Patricia Shinsky at 4:00 p.m. on the 7th Floor of City Hall. ROLL CALL Present: Araoz, Casola, Hornberger, Jenkins, Johnson, Shinsky, Tibbits, Wyeth. Absent: (Excused) Dunnings, Finnerty, Holguin Guest: Lieutenant Robert Woodard, Lansing Police Department Staff: Milett, Letts APPROVAL OF MINUTES Motion by Araoz, that the minutes be approved with corrections. Motion passed. PETITIONS 1 HR#4-84/MDCR 78254-E1/EEOC 054844437 A complaint received alleging Employment discrimination based on sex and national origin against the Lansing Fire Department. The Human Relations Department has received notification from the Michigan Department of Civil Rights that the complaint has been withdrawn by the claimant. COMMUNICATIONS 1. Letter from Eastern High School expressing thanks for Field Representatives assistance during basketball tournament. 2. Copy of letter to Mayor from Leonard P. Sawisch, Ph.D, Chair of the Mayor's Handicapper Advisory Committee re: Affirmative Action Consultant's Report. The Director advised the Board that further review is being made by the Consultant and the Human Relations to include data relative to goals and timetables for Handicappers. It was further reported that the Human Relations Department had sent out approximately 1,600 surveys to City of Lansing Employees for the purpose of self-identification of Handicapper employees. There is concern relative to the response from employees, and the need to continue an educational process that will ensure employees that no retaliation will occur based on their identifying their handicap. Proceedings of Human Relations Board Page 2 January 10, 1985 REPORTS a) Director's Report The Director's Report was distributed to members present. (Copy Attached) . The Director provided Board members with copies of the Mayor's Community Youth Study Group Report. The Chair requested that this report be placed on the agenda for the next meeting. The Board was advised that the Department has been requested, by the City Attorney's office, to submit information relative to the services provided to the Lansing School District without charge. The Chair requested that the Director notify Board Members if their action is necessary relative to continuing the services of the Field Representatives for School District activities. If necessary, it is requested that this be put on the February agenda. b) Police Community Relations No Report c) Employment No Report d) Research/Public Relations Patricia Shinsky reported on the progress by the Human Relations Dinner scheduled for February 8, 1985 at the Driftwood. Board Member, Willie Jenkin, is writing a song, titled, Love, Peace, and Harmony, which will be concluded soon. Lelio Casola is in the process of securing entertainment. The Chair requested nominations for the Hugo B. Lundberg Human Relations Award. Motion by Johnson, second] that Walter Campbell, be the recipient of the Award. Motion passed. e) Education/Recreation No Report OLD BUSINESS The Board was reminded of the Martin Luther King, Jr. Observance to be held on January 15th at 12 noon until 1:00 p.m.in the City Council Chambers. There will be a reception at 11:30 for program participants, Board members are invited to attend. The speaker for the 4th Annual Observance is Dr. Moses Turner, Vice President of Student Affairs and Services at Michigan State University. Renerio Araoz acknowledged the efforts of the Old Newsboys in reaching their goal. Proceedings of Human Relations Board Page 3 January 10, 1985 It was suggested by the Chair that a place be included on the agenda for special announcements, etc., by members of the Board relative to items of interest. ADJOURNMENT The meeting was adjourned by the Chair at 5:10 p.m. Re pectfully submitted, Ca e tt. Se ary Human lations Board Attachment: l L Approved: March 14, 1985 LANSING HUMAN RELATIONS BOARD Proceedings of February 14, 1985 The February 14, 1985 meeting of the Human Relations Board was called to order by the Chair, David Finnerty, at 4:00 p.m. in Lansing City Hall. ATTENDANCE Present: Finnerty, Holguin, Jenkins, Canady Absent: Araoz, Casola, Dunnings, Hornberger, Johnson, Shinsky, Tibbits, Wyeth APPROVAL OF MINUTES Due to the lack of a quorum the minutes of January 10, 1985 were not approved. PETITIONS 1- Complaint EMP#1-85 A complaint received alleging unequal treatment in employment based on race. Continues under investigation. COMMUNICATION 1) Letter from Council staff regarding Lansing Fair Housing Center 2) Letter from Mayor McKane regarding Martin Luther King, Jr. Memorial Observance 3) Letter from Sharma Krauskof, of Innovative Consulting Services, Inc. regarding staff preview of "Changing Directions" presention. 4) Letter from Lloyd David, Executive Vice President of The Martin Luther King, Jr. Center for Nonviolet Social Change, Inc. congratulating the City on the King Week observance program and activities. 5) Letter from Walter Norris, Jr. , Executive Director, Lansing Housing Commmission regarding "Handy Reference Guide to the Fair Labor Standards Act." 6) Letter fr6m Philp J. Gannon, President; Lansing Community College re: Human Relations Dinner. 7) A copy of letter to Lee Canady from Mayor McKane re: appointment to the.Human'Relations Board. 8.) Copy.:-of letter to Mayor McKane from Linda Fancher-White acknowledging the Di`tector for arranging appointment with Mayor for Michigan Week '85' representatives. ' 9) Letter from Walter Campbell expressing appreciation to the Board for honoring him with the Hugo B. Lundberg Jr. Award. r.� 10) Letter to Director from Walter Campbell acknowledging the occasion of the Hugo B. Lundberg Jr. Award. 11) Letter to Billie Gladstone from Board and Director aknowledging her service to the Human Relations Board. Letter was read by the Chair. Proceedings of Human Relations Board Page 2 February 14, 1985 REPORTS Director's Report The Director's Report was distributed to members present. (Copy Attached) Police Community Relations Sub-committee The Chair advised that any Board member. can attend the meetings of the Mayor's PCR Advisory Committee. Meetings are held on the second Wednesday of the month. Employment Sub-committee It was reported by the Chair that the Mayor is going to provide a copy of the Affirmative Action Plan for review by the Board. The Chair requested that this subcommittee have a meeting to review the document and make a report at the next meeting. Research/Public Relations Sub-committee Appreciation was expressed to this subcommittee for their work on the Human Relations Dinner held February 8, 1985. Education/Recreation Sub-committee The City of Livonia in cooperation with the Michigan Department of Civil Rights will be holding training for Board members on February 22, 1985. Lee Canady will be attending with staff. . A report will be given at the March Board meeting. Housing Sub-Committee There will be a subcommittee meeting on February 18, 1985 at 4:00 p.m. at Mr. Dunnings Office. OLD BUSINESS The Chair reported that the Department's budget hearing with the Mayor went very well. NEW BUSINESS The Chair appointed Lee Canady to the Housing and Employment Subcommittees. ADJOURNMENT The meeting was adjourned by the Chair at 4:45 p.m. R ectfully submitted, r Cathy Mi e tM ecre Human Rel tions Board Attachment: HUMAN RELATIONS DEPARTMENT MONTHLY REPORT January 1985 AFFIRMATIVE ACTION ACTIVITIES - Conducted 14 Job Reviews - Worked on Affirmative Action Plan - Worked on Handicapper Survey -Met with Bud Kraft and Len Sawisch relative to 504 Building Survey - Provided technical assistance to 3 in-house staff - Provided technical assistance to 3 outside sources - Attended Mayor's Job Review meetings - Met with Personnel and City Attorney's office re: Affirmative Action Plan Provided Mayor with information regarding minority hires during FY'83-'84 CONTRACT COMPLIANCE •ACTIVITIES - Participation in 2 pre-bid conference; 1 pre-construction conference - Audited 179 payrolls - Assisted 38 contractors with paperwork requirements - Provided technical assistance to 6 in-house staff - Conducted 19 on-site interviews - Assisted 17 individuals with MBE/WBE/SBE information - Met with Eyde Company re: Hannah Research Technical Center - Met with Lansing Poured Walls re: paperwork - Met with Capitol City Electric re: wages - Provided Job Bills Stats to Development Division - Prepared .list for auditor of payrolls monitored FY'83-'84 - Met with United Excavators re: MBE/WBE requirements on EPA project - Conducted tax abatement review of Martin Electric - Met with Barnhart & Sons re: MBE/WBE requirements on EPA project - Met with Bob Harris re: Rental Rehabilitation Project - Met with HUD staff re; UDAG monitoring - Met with Dunigan Construction Company re: MBE/WBE requirement on EPA Project - Met with E.C. Jenks re: fringe benefit payments - Met with Imperial Asphalt re: payrolls FIELD REPRESENTATIVES - Completed assignment schedules each week - Conducted weekly Field Representative meetings - Computed payroll - Provided security at 8 basketball games OTHER ACTIVITIES - Assisted 16 individuals with employment referrals - Assisted 22 individuals with employment concerns - Assisted 4 individuals with housing concerns - Assisted 13 individuals with police/court concerns - Assisted 2 individuals with social security concerns - Assisted 9 individuals with neighborhood/community concerns - Assisted 1 individual with consumer concerns - Assisted 2 individuals with translation services - Assisted 5 individuals with handicapper concerns - Received 5 TDD Calls - Met with Director of Michigan Agenda r: employment of staff needs - Attended Mayor's Youth Study Group meetings - Organized Martin Luther King Jr. Memorial Observance - Attended Advisory Committee of Minority Business Association (2) - Attended Public Relations subcommittee meetings (3) - Met with client & Safety Director re: client's status on workman's compensation - Attended 2 meetings in Mayor's office re: police complaint - Conducted update meetings with staff - Attended Hispanic Breakfast Club meeting - Attended American G.I. Forum of Michigan meeting - Attended NAHRW Board meeting in Charleston, SC - Made 1 field call on complaint - Attended presentation by ICS on video program work working with troubled youth - Met with Housing Commission staff re: student intern working with Mt. Vernon residents - Attended Budget Hearing with Mayor - Attended meeting of the Hispanic & Black Coalition - Met with. Director of Fair Housing Center re: housing information - Met with Mayor's PCR Advisory Board - Met with President Michigan Association for Deaf re: accessible meeting room - Attended Mayor's Handicapper Advisory Board meeting - Prepared press release and conference re: Mayor's Community Youth Study Group Report . - Attended meeting at Housing Commission re: MBE/WBE participation - Met with District Director, Michigan Department of Civil Rights - Met with Urban Boy Scout Program - Appeared on WLAN-6 Minority View Point re: Affirmative Action CONTACTS Director ' Other Staff Telephone 378 578 Personal 33 82 1 0 m o Ln .� c -P rn ro a) a � ro x w