Loading...
HomeMy WebLinkAboutHRCS 1997 Minutes PROCEEDINGS OF THE r,�= "E I V E D CITY OF LANSING _ �- � _6 PM 1: 40 HUMAN RELATIONS AND COMMUNITY SERVICES BOARD LANSING CITY CLERK The regularly scheduled November meeting of the Human Relations and Community Services Advisory Board was called to order by Chairperson Rev. Melvin Jones at 6: 08 p.m. on Thursday, December 4, 1997 in the Human Relations and Community Services Conference Room, 3rd Floor, City Hall Annex. CALL TO ORDER Present : Robert Egan, Dr. Joan Jackson-Johnson, Rev. Melvin Jones, Rev. Roger Pohl, Dr. Genice Rhodes-Reed and Anne Smiley Absent : None Staff: Arthur J. Walker, Director, Carol Walton, Theophilis Harvey and Charles Steinberg Police Liaison: Captain Helen Perry-Buse APPROVAL OF MINUTES Minutes were approved after a quorum was obtained. MOTION Board Member Roger Pohl moved that the minutes of November 61 1997 be approved, supported by Board Member Anne Smiley. Motion carried unanimous . THE PUBLIC MAY ADDRESS THE BOARD ON ANY ISSUE None CHAIRPERSONS REPORT Melvin Jones expressed his appreciation for the departmental budget information that was provided to the board prior to the meeting. He stated that the information provided, answered many questions for where the Board would actually be able to give advice . Melvin Jones inquired as to how welfare reform will impact some of the budget decisions that will be coming out of the Human Relations and Community Services Department in the near future . { Proceedings of the Human Relations and Community Services Board December 4, 1997 Page 2 Art responded stating that the Needs Assessment update process will take place in the fall of 1998 and the finalized results will not be complete until the first part of the year 1999 if the Mayor and City Council approve the funding for this project . Melvin Jones stated that the main priority for the upcoming year will be the establishing of bylaws for the board. Melvin Jones distributed a draft of, and discussed, the departmental evaluation process that the City Charter charges the board to complete annually. He stated that he created the draft for the board to use as an instrument for developing an evaluation process prior to the end of calendar year 1998 . Art agreed to draft a letter for Melvin Jones' signature, from the board, stating the board' s support for the revised complaint procedure and the Chief Investigator position. Art clarified that the Chief Investigator, if approved, will work directly at will with the Board of Police Commissioners but, will be housed with the Human Relations and Community Services Department . Melvin Jones stated that he would like to have a focus session that will be dedicated to planning issues that the board needs to be proactive on. DIRECTORS REPORT Art asked the Board to give thought to re-establishing an annual Human Relations Dinner. Theophilis Harvey walked the board through the draft budget that is being proposed for the 1998-1999 fiscal year. Charles Steinberg gave a brief description of the AnChor System that is being submitted for funding in the 1998-1999 fiscal year budget . Art stated that the Board should write a letter to the City Council confirming its support for the Youth Program Coordinator position. Proceedings of the Human Relations and Community Services Board December 4, 1997 Page 3 COMMUNICATIONS - Letter of resignation from Board Member John R. Hernandez . Newsletter from Youth Development Corporation. Anne Smiley informed the board that due to a meeting schedule conflict she will have to resign from the Human Relations and Community Services Advisory Board. MOTION Board Member Joan Jackson-Johnson moved to accept the resignation of both John Hernandez and Anne Smiley, supported by Board Member Roger Pohl . Motion carried unanimous . The board will send a letter of thanks to Susan Anderson, who is now serving on the Fire Board, John Hernandez and Anne Smiley. REPORTS SUBCOMMITTEE REPORTS: A. Committee to formalize recognition of the former members of the Human Relations and Human Resources Advisory Boards. B. Committee to rewrite the bylaws of the Human Relations and Community Services Advisory Board. PETITIONS None OLD BUSINESS Robert Egan stated that he would like for discussion to take place, in the beginning of the new year, about conducting meetings at community centers . Discussion regarding meeting at community centers and board orientation will take place in a focus session that will be scheduled to take place sometime in February of 1998 . Proceedings of the Human Relations and Community Services Board December 4, 1997 Page 4 NEW BUSINESS MOTION Board Member Joan Jackson-Johnson moved to change the regularly scheduled meetings from 6 : 00 p.m. to 7 : 00 p.m. on the 1st Thursday of each month, supported by Board Member Robert Egan. Motion carried unanimous . ADJOURNMENT MOTION Board Member Joan Jackson-Johnson moved that the meeting be adjourned, supported by Board Member Roger Pohl. Motion carried unanimous . The meeting adjourned at 7 : 37 p.m. Respectfully submitted, Ca of L. Walton, Administrative Secretary YPN S IA,C �CHIG Office of City Clerk Marilynn Slade City of Lansing City Clerk TO: Carol Walton, Human Relations FROM: Dixie Gilmore, City Clerk' s Office DATE : November 25, 1997 SUBJECT: 1997 Human Relations & Community Services Advisory Board Minutes A review of our records indicates the following board minutes are not on file in the ter-k-s -Of-f-i No- dates for January and February The last board minutes placed on file with our office were for the meeting of 10-2 . Would you please either provide the missing minutes or advise us of their status? Thank you for your cooperation in bringing this file up to date . /dlg _ o Ninth Floor, City Hall, 124 W. Michigan Ave., Lansing, MI 48933-1695 • 517-483-4131 517-377-0068 FAX 101 RECYCIFD PAPER C17Y of LANSING INTEROFFICE COMMUNICATION MEMO TO: Marilynn Slade, City Clerk FROM: Arthur J. Walker, Director Human Relations and Community Services DATE : February 6, 1998 SUBJECT: Approved minutes of December 4, 1997 of the Human Relations and Community Services Advisory Board Attached are the approved "PROCEEDINGS OF THE CITY OF LANSING HUMAN RELATIONS AND COMMUNITY SERVICES ADVISORY BOARD" for the meeting held December 4, 1997 . These minutes were approved unanimously by a quorum of the Human Relations Advisory Board at its special scheduled meeting of February 5, 1998 . Please keep these minutes on file. Thank you. AJW: cw attachment: CITY of LANSING INTEROFFICE COMMUNICATION nl r• l.- 1VEjD 1 9: LA I'SIN0 C!fy C►ER,K MEMO TO: Marilynn Slade, City Clerk FROM: 'Arthur J. Walker, Director Human Relations and Community Services DATE: December 10, 1997 SUBJECT: Approved minutes of November 11, 1997 of the Human Relations and Community Services Advisory Board Attached are the approved "PROCEEDINGS OF THE CITY OF LANSING HUMAN RELATIONS AND COMMUNITY SERVICES ADVISORY BOARD" for the meeting held November 11, 1997 . These minutes were approved unanimously by a quorum of the Human Relations Advisory Board at its special scheduled meeting of December 4, 1997 . Please keep these minutes on file. Thank you. AJW: cw attachment : r- PROCEEDINGS OF THE CITY OF LANSING HUMAN RELATIONS AND COMMUNITY SERVICES BOARD .�i The regularly scheduled November meeting of the Human Rela on�s" ahid Community Services Advisory Board was called to order= by Chairperson Rev. Melvin Jones at 6: 28 p.m. on Thursday, Gov nber 11, 1997 in the Human Relations and Community Services Conference Room, 3rd Floor, City Hall Annex. CALL TO ORDER Present : Robert Egan, Dr. Joan Jackson-Johnson, Rev. Melvin Jones, Rev. Roger Pohl and Anne Smiley Absent : Susan Anderson (excused) , John Hernandez (unexcused) and Dr. Genise Rhodes-Reed (excused) Staff: Arthur J. Walker, Director and Carol Walton Police Liaison: Captain Helen Perry-Buse APPROVAL OF MINUTES Minutes were approved after a quorum was obtained. MOTION Board Member Roger Pohl moved that the minutes of August 6 and October 2, 1997 be approved, supported by Board Member Robert Egan. Motion carried unanimous . THE PUBLIC MAY ADDRESS THE BOARD ON ANY ISSUE None CHAIRPERSON REPORT Discussion took place regarding where the advice of the Board get' s included in the departmental process and whether or not the Board is to be involved in planning as stated by Charter or is the Board to only react to what has been planned. Joan Jackson-Johnson stated that in the past the Board received preliminary budgetary/itemized information. She stated that when there were areas not sufficiently funded or if specific community needs were brought to the attention of the Board, the Advisory Board would send a letter of support to the Mayor acknowledging there recommended approval of the budget with concerns . Melvin Jones stated that he would like to create a board that is Proceedings of the Human Relations and Community Services Board April 18 , 1997 Page 2 not simply reactive but pro-active . He stated that per Charter language, the Board is to interface and work with the Mayor, the department and City Council . Robert Egan stated that the department would prepare a budget document that would go before the board. He stated that the Board would have a committee established that would then meet with both Art and Theophilis Harvey to review the budget document . Roger Pohl stated that it would be helpful if both Art and staff would attend one meeting with a comprised narrative of the budget, i . e . what the choices and tradeoffs are. Also, how, in relationship to the community needs assessment, is the budget responding to the needs that have been articulated. Art Walker stated that the Board would be "walked through" the budget document before its submission. Melvin. Jones stated representatives from the Human Relations and Community Services Advisory Board were needed to serve on the Coalition for the 1998 Community and Police Relations Conference. Representatives from the Board will be Anne Smiley and Roger Pohl . The Board agreed that joint board meetings with the Board of Police Commissioners and the Police Community Relations Advisory Committee should take place twice a year. Melvin Jones stated that he had discussions with Bob Kennon which included discussion of having a liaison from the Human Relations and Community Services Advisory board, attend monthly meetings of the Police Community Relations Advisory Committee . The liaison would report back to the board and relay information that the board may need, on a more consistent basis . Anne Smiley suggested that the two board simply exchange minutes . It was agreed that the Human Relations and Community Services Advisory Board mail minutes to and receive copies of minutes from, the Board of Police Commissioners and the PCR Committee . Melvin Jones stated that the selection committee for the new Chief of Police has submitted questions that will be used to solicit community input on desired qualities and characteristics for the City of Lansing Police Chief. He stated that the Lansing State Journal has indicated a desire to publish the questions in the Journal in an effort to reach the community. Proceedings of the Human Relations and Community Services Board April 18, 1997 Page 4 SUBCOMMITTEE REPORTS : A. Committee to formalize recognition of the former members of the Human Relations and Human Resources Advisory Boards . Anne Smiley reported that her and Robert Egan met and decided that the Board should hold a very informal recognition event in the lobby of City Hall . She stated that the committee will continue to work on this issue . B. Committee to rewrite the bylaws of the Human Relations and Community Services Advisory Board. No report PETITIONS William Norris -vs- City of Lansing, MDCR Complaint, EEOC #230980095 Discrimination based on a disability. Rose Ortiz -vs- City of Lansing, MDCR Complaint #154184-EM05 Discrimination based on sex and race. Complaint dismissed without a finding. OLD BUSINESS A. Meeting times and places of monthly board meetings, to include the community. NEW BUSINESS None ADJOURNMENT The meeting adjourned at 7 : 25 p.m. Respectfully submitted, Carol L. Walton, Administrative Secretary Proceedings of the Human Relations and Community Services Board April 18, 1997 Page 3 Melvin Jones distributed copies of both a community forum schedule and flier. He stated that these documents were sent to community organizations in and effort to get word out to the community. The purpose of the forums is to discuss the qualities the Lansing community is looking for in the next Lansing Police Chief. Melvin Jones distributed copies of the comparison of the proposed Citizens Review Board and the current Lansing Police Commission Complaint Procedure . Art Walker stated that the Board of Police Commissioners has adopted the Complaint process . However, the City Council has not yet approved the resources for the Chief Investigator position. He stated that Mayor Hollister has submitted a request to allocate the resources in an effort to establish the position and start moving forward. Melvin Jones stated that he would like to form a committee to work on the Department Evaluation with him. He appointed both Roger Pohl and Joan Jackson-Johnson. Joan Jackson-Johnson suggested that the board members should submit information that they might want to add to evaluation document. Roger Pohl inquired as to this committee receiving secretarial assistance from staff. Rev. Jones responded stating that first the committee should collaborate around what type of instrument the document would be and then make a decision a.s to the resources needed. DIRECTORS REPORT Art reassured the Board that they will be involved in the departmental budget process before its final submission. COMMUNICATIONS None REPORTS F_ PROCEEDINGS OF THE CITY OF LANSING HUMAN RELATIONS AND COMMUNITY SERVICES BOARD The regularly scheduled November meeting of the Human Relaons and Community Services Advisory Board was called to o 3a;e by Chairperson Rev. Melvin Jones at 6: 08 p.m. on Thursday, Decem 6t 4, 1997 in the Human Relations and Community Services Conference Room, 3rd Floor, City Hall Annex. CALL TO ORDER Present : Robert Egan, Dr. Joan Jackson-Johnson, Rev. Melvin Jones, Rev. Roger Pohl, Dr. Genice Rhodes-Reed and Anne Smiley Absent : None Staff: Arthur J. Walker, Director, Carol Walton, Theophilis Harvey and Charles Steinberg Police Liaison: Captain Helen Perry-Buse APPROVAL OF MINUTES Minutes were approved after a quorum was obtained. MOTION Board Member Roger Pohl moved that the minutes of November 6, 1997 be approved, supported by Board Member Anne Smiley. Motion carried unanimous . THE PUBLIC MAY ADDRESS THE BOARD ON ANY ISSUE None CHAIRPERSONS REPORT DIRECTORS REPORT COMMUNICATIONS MOTION Board Member Joan Jackson-Johnson moved to accept the resignation of both John Hernandez and Anne Smiley, supported by Board Member Roger Pohl . Motion carried unanimous . Proceedings of the Human Relations and Community Services Board April 18, 1997 Page 2 REPORTS SUBCOMMITTEE REPORTS : A. Committee to formalize recognition of the former members of the Human Relations and Human Resources Advisory Boards . B. Committee to rewrite the bylaws of the Human Relations and Community Services Advisory Board. PETITIONS None OLD BUSINESS NEW BUSINESS MOTION Board Member Joan Jackson-Johnson moved to change the regularly scheduled meetings from 6: 00 p.m. to 7 : 00 p.m. on the 1st Thursday of each month, supported by Board Member Robert Egan. Motion carried unanimous . ADJOURNMENT MOTION Board Member Joan Jackson-Johnson moved that the meeting be adjourned, supported by Board Member Roger Pohl . Motion carried unanimous . The meeting adjourned at 7 : 37 p.m. Respectfully submitted, Carol L. Walton, Administrative Secretary PROCEEDINGS OF THE CITY OF LANSING HUMAN RELATIONS AND COMMUNITY SERVICES BOARD. The special scheduled October meeting of the Human Relations and Community Services Advisory Board, Board of Police Commissioners and the Mayor Police Community Relations Advisory Committee was called to order by Chairperson Rev. Melvin Jones at 6: 15 p.m. Thursday, October 2, 1997 in the City Council Chambers - 10th Floor, City Hall . CALL TO ORDER Present : Human Relations- and Community Services Advisory Board: Susan Anderson, Robert Egan, Dr. Joan Jackson-Johnson, Rev. Melvin Jones, Rev. Roger Pohl, Dr. Genice Rhodes- Reed and Anne Smiley Board of Police Commissioners : Pete Canady, Deb Fredericks, David Maxsam, Jim Persons and Grady Porter Mayor's Police Community Relations Advisory Committee: Barbara Davis, Robert Kennon, Jesse Lopez, Beverly Miller, Alicia Perez-Banuet, Jack Segal, Chris Swope and Maria Velasquez Staff: Arthur J. Walker, Director and Carol Walton Paul Teczlewski, Action Police Chief and Sharon Bommarito, Director of Personnel Services Police Liaison: Captain Helen Perry-Buse DISCUSSION SELECTION PROCESS FOR THE CHIEF OF POLICE Melvin Jones stated that all members from each of the present committees are, to some degree, involved in the selection process for the Chief of Police. He stated that Mayor Hollister has established a selection committee for the hiring of the new Police Chief. Proceedings of the Human Relations and Community Services Board, Board of Police Commissioners and Mayor ' s Police Community Relations Advisory Committee October 2, 1997 Page 2 Sharon Bommarito, Director of the City of Lansing Personnel Services Department gave an overview of the Chief of Police selection process . Sharon stated that she was representing and reporting for Willard Walker, Chairperson of the selection committee and, Chairperson of the Board of Police Commissioners Personnel and Human Resources Committee . Sharon stated that there are legal requirements the City must take into consideration regarding the hiring of the Chief of Police. She also stated that the City Charter requires that the Chief of Police be appointed by the Mayor in consultation with the Board of Police Commissioners . She also stated that the appointment of the Police Chief is subject to confirmation by the majority of the Commissioners . Sharon stated that the Charter also requires that the City adopt an ordinance establishing the qualifications for the Chief. Sharon stated that an ordinance was updated in 1990 that requires a Bachelor' s Degree in Criminal Justice, Business Administration, Social Science or an equivalent area. Ten (10) years of experience as a Police Officer and four (4) years of experience in a management capacity at a Lieutenant rank or above. She stated that this is the point at which the process is starting. Sharon stated that the process the Mayor is using is consistent with the type of process he has used in appointing all of his department heads . She stated that it is also consistent with the role the Board of Police Commissioners have been playing in the past concerning the selection of a Police Chief . Sharon stated that the Mayor will announce, in detail, Wednesday, October 8, 10 : 00 a.m. in his conference room, at a press conference, all the details of the selection process . He will also announce the members of the selection panel and the time table for the selection of a new Chief . Sharon stated that the selection committee has met and is currently working on the process that will be used. She also stated that all members agree that the position will be posted internally as well as conducting a nationwide search. The nationwide search will be conducted by Donna Rainey, Recruiter. Proceedings of the Human Relations and Community Services Board, Board of Police Commissioners and Mayor' s Police Community Relations Advisory Committee October 2, 1997 Page 3 Sharon stated that both Rev. Jones and Bob Kennon have agreed to coordinate and organize two (2) community forums . She stated that the public can discuss what they would like to see regarding a new Police Chief. She stated that an employee meeting will also be conducted to get ideas from the Lansing Police Department. Sharon stated that the selection process will take approximately four (4) months . She stated that the Mayor hopes to have an appointment made by the February 1998 Board of Police Commissioners regularly scheduled meeting. She stated that the time table is tentative . UPDATE ON THE CITIZEN'S COMPLAINT PROCESS Melvin Jones stated that submission of this process has been finalized and the Board of Police Commissioners adopted the document on September 16, 1997 . Deb Fredericks stated that although the Board of Police Commissioners has adopted the document, however, it cannot be implemented due to lack of staffing, and Council ' s approval for funding. She also stated that issued in the upcoming November 1997 election also leave questions about whether or not this document can be implemented. Deb stated that if the Citizen' s Review Board ballot proposal ' s pass it would mean to usurp the Board of Police Commissioners authority for running the complaint process . She stated that if the Citizen' s Review Board ballot proposal is adopted by the citizen' s the Board of Police Commissioners document would be a mute issue because the Board would no longer have that authority. Pete Canady stated that the Board of Police Commissioners is not waiting for action to be taken by the City Council . He stated that the Board is currently hearing complaints from the citizenry and currently monitoring and working on those complaints . Deb Fredericks stated that the City Charter gives the Board of Police Commissioners authority and responsibility for assuring that there is a complaint process . She stated that the Charter does not require the Board to actually do the process . Robert Egan inquired how the Board of Police Commissioners is responding to current complaints . Pete Canady responded stating that the Board follows the process as set forth by City Charter. Proceedings of the Human Relations and Community Services Board, Board of Police Commissioners and Mayor' s Police Community Relations Advisory Committee October 2, 1997 Page 4 David Maxsam stated that one primary problem in the complaint process is the fact that citizens would submit complaints in several places . He stated that another problem was the fact that there was no definitive time factor set in which responses to complaints had to be made . Melvin Jones stated that one of his concerns regarding complaints is the Public Relations aspect . He stated that the fact that internally there is knowledge that some problems are being taken care of but, the decisions and recommendations are not publicly known. He stated that some form of information should be developed, in short order, for public scrutiny. He stated that this should be done to give the public a choice between the Citizen' s Review Board ballot proposal and the Board of Police Commissioners Complaint .Process . Anne Smiley stated that one role of the Human Relations and Community Services Advisory Board and the Police and Community Relations Advisory Committee is to get accurate information to the Public . She stated that she did not feel the Board of Police Commissioners should be involved in that role due to their involvement with the Police Department . She stated that it does behoove the other two Boards to provide information to the citizens . Roger Pohl inquired as to the Human Relations and Community Services Advisory Boards responsibility to disseminate information about one proposal . He also inquired about conducting host forums that will enable community discussion about both the Citizen' s Review Board ballot proposal and the complaint procedure . Arthur Walker stated that as the election gets closer, there will be forums through the media. He stated that these forums will enable the Board of Police Commissioners, and anyone else involved, to discuss the complaint procedure as an alternative to the Citizen' s Review Board ballot proposal . Robert Egan stated his concern regarding any other planned effort by the Mayor' s office, City Council or the Board of Police Commissioners to get this information out . He stated, respectfully, that he felt that a few radio shows would not reach out to most of the public who will vote on November 4 . He also stated that these radio shows will not give them the information that is necessary to decide . Proceedings of the Human Relations and Community Services Board, Board of Police Commissioners and Mayor' s Police Community Relations Advisory Committee October 2, 1997 Page 5 Pete Canady stated that several discussions have taken place regarding the adoption of the ballot proposal . He stated that there are tremendous repercussions involved in the adoption of the proposal. One of those factors is the cost to taxpayers for staff, office facilities and office equipment etc. Another factor is the F.O. P. contract which must be addressed. Robert Kennon stated that the committees present have a responsibility to take whatever steps are necessary to inform the public about the differences in the Citizen' s Review Board ballot proposal and the complaint procedure . Melvin Jones stated that the three boards in attendance should take the initiative to put information into the hands of the public so they can decide the Citizen' s Review Board ballot proposal and the complaint procedure. Melvin Jones asked for a consensus from the boards in attendance about whether or not the information should be made available to the public. Everyone agreed and a consensus was accepted. The following board members will form a committee to develop and seminate accurate information regarding the Citizen' s Review Board ballot proposal and the complaint procedure and have the information out to the public by the November 4 election: Robert Egan, Chairperson, Genice Rhods-Reed, Deb Fredericks, Beverly Miller and Chris Swope . 1998 ANNUAL COMMUNITY AND POLICE RELATIONS CONFERENCE Melvin Jones stated that the Human Relations and Community Services Advisory Board has had discussion as to the proper time to have the next conference and whether or not the Board would have any involvement in the development of the 1998 conference . Roger Pohl reiterated that correspondence was directed to the Human Relations and Community Services Advisory Board that raised questions about whether the community would be better served if the 1998 conference was held January or February. Robert Kennon stated that the Police Community Relations Advisory Proceedings of the Human Relations and Community Services Board, Board of Police Commissioners and Mayor' s Police Community Relations Advisory Committee October 2, 1997 Page 6 Committee held several meeting with Mayor Hollister, the Chief of Police and various other groups . At these meets ' commitments were made to hold the 1998 conference in the spring. Robert stated that the PCR committee has not had time to act upon the recommendations made . He stated that the politics of the situation have been moving on all fronts . He stated that another conference should not be held until concerns from the last conference have been acted upon to see what the consequences of the 1st Annual conference were . Melvin Jones stated the Human Relations and Community Services Advisory Board desires input for the development of the 1998 conference . He inquired about whether there was any objection to the Board' s ideas . There were no objections and a joint consensus of participation was made and a coalition will be formed to help in the development of the 1998 Community and Police Relations Conference . NEED FOR FUTURE JOINT BOARD MEETINGS? Robert Egan suggested that all three boards should meet jointly at least twice a year to establish a point of communication. There was a consensus of all boards to meet jointly twice a year. Melvin Jones suggested that a network of communication be established among all three boards . The individuals that will develop this network of communication are Melvin Jones, Pete Canady and Robert Kennon. Robert Kennon stated that more communication should also take place between the three board and Police Officers to establish an ongoing dialogue and a system of support . BOARD APPOINTMENT PROCESS Applications for board appointments are available in the Mayor' s office . Applicants are recommended by the Mayor to City Council . The City Council then votes yay or nay about whether or not that individual would be appointed to a City board. Proceedings of the Human Relations and Community Services Board, Board of Police Commissioners and Mayor ' s Police Community Relations Advisory Committee October 2, 1997 Page 7 THE PUBLIC MAY ADDRESS THE BOARD ON ANY ISSUE Lloyd Tietz stated that he thought the joint board meeting was very productive . He stated that he did have concerns that official board or commissions feel they need to do something to counteract a grass root or citizen driven petition initiative. He stated that he would welcome a dialogue, to include the public, regarding the Board of Police Commissioners Complaint Procedures . Melvin Jones responded stating that there was no demagoguery present at the meeting about undercutting a grass root ' s movement . He stated that in fact, there were individuals present that. support a grass roots movement. However, about the issues appearing on the ballot, he stated that this would be very healthy for the community but, the community should be privileged to all of the information. ADJOURNMENT The meeting adjourned at 7 : 46 p.m. Respectfully submitted, Carol L. Walton, Administrative Secretary PROCEEDINGS OF THE CITY OF LANSING HUMAN RELATIONS AND COMMUNITY SERVICES BOARD The regularly scheduled August meeting of the Human Relations and Community Services Advisory Board was called to order by Chairperson Rev. Melvin Jones at 6 : 25 p.m. on Thursday, August 7, 1997 in the Human Relations and Community Services Conference Room, 3rd Floor, City Hall Annex. CALL TO ORDER Present : Susan Anderson, Rev. Melvin Jones, Rev. Roger Pohl, Dr. Genice Rhodes-Reed and Anne Smiley Absent : Robert Egan (excused) , John Hernandez (excused) and Dr. Joan Jackson-Johnson (excused) Staff: Theophilis Harvey, Program Development Coordinator and Carol Walton Police Liaison: Captain Helen Perry-Buse (Absent) APPROVAL OF MINUTES Minutes were approved after a quorum was obtained. MOTION Board Member Roger Pohl moved that the minutes of July 10, 1997 be approved, supported by Board Member Genice Rhodes-Reed. Motion carried unanimous . THE PUBLIC MAY ADDRESS THE BOARD ON ANY ISSUE None DIRECTORS REPORT Theophilis Harvey reported that the 1997-98 fiscal year has started and the department is currently disbursing the multitude of contracts that were approved to fund the agencies for FY 97-98 . He also stated that the department is running smoothly as staff continues to do their routine assignments . COMMUNICATIONS None Proceedings of the Human Relations and Community Services Board August 7, 1997 Page 2 REPORTS A. Committee to formalize recognition of the former members of the Human Relations and Human Resources Advisory Boards (no report) . B. Committee to rewrite the bylaws of the Human Relations and Community Services Advisory Board (no report) . C. Committee to review and make recommendations for the draft complaint procedure . Robert Egan and Genice Rhodes-Reed worked on this assignment and submitted a summary that contains a list of comments that were structured according to the Final Draft of the Citizens Complaint Procedure for Police Misconduct. Genice Rhodes-Reed stated that essentially the beginning of the Final Draft was headed in the right direction, however, questions arose in regards to the latter part of the document . She stated that the procedure was unclear as to with whom the "buck" stops . Genice also stated that the "Chief Investigator" title is not a proper title for this position. Suggested titles were "Complaint Investigator" or "Director of Citizen Review. " Melvin Jones stated that a letter should be addressed to the Mayor stating the concerns that the Board has with the Final Draft of the Citizens Complaint Procedure for Police Misconduct. He asked that Genice draft this letter for his signature and send copies to the Public Safety Committee and the Board of Police Commissioners . The letter is to ask for a review and reconciliation of the list of comments submitted by the committee . Melvin Jones stated that the Human Relations and Community Services Advisory Board should be able to call the community together to discuss the pros and cons of an independent Police Review Board. He stated that this will be both helpful and meaningful . Roger Pohl suggested that if such an event does take place, it should be televised. Proceedings of the Human Relations and Community Services Board August 7, 1997 Page 3 MOTION Board Member Genice Rhodes-Reed moved to write a letter to the Mayor addressing the concerns put in writing by the committee and send copies to the Public Safety Committee and the Board . of Police Commissioners, supported by Board Member Susan Anderson. Motion carried unanimous . PETITIONS None OLD BUSINESS A. Meeting time and places of monthly board meetings, to include the community. B. The Human Relations and Community Services Advisory Board' s involvement in the hiring of a new Police Chief. NEW BUSINESS MOTION Board Member Anne Smiley moved to rearrange the agenda adding the Chairpersons report and having the Director' s report after the Chairperson' s report, supported by Roger Pohl . Motion carried unanimous . AD JOURNMEN T The meeting adjourned at 7 : 15 p.m. Respectfully submitted, Carol L. Walton, Administrative Secretary 1 ' F 1.ANSING INTEROFFICE COMMUNICATION �rC' v?G d' MEMO TO: Marilynn Slade, City Clerk FROM: Arthur J. Walker, Director Human Relations and Community Services DATE: August 7, 1997 SUBJECT : Approved minutes of July 10, 1997 of the Human Relations and Community Services Advisory Board Attached are the approved "PROCEEDINGS OF THE CITY OF LANSING HUMAN RELATIONS AND COMMUNITY SERVICES ADVISORY BOARD" for the meeting held July 10, 1997 . These minutes were approved unanimously by a quorum of the Human Relations Advisory Board at its special scheduled meeting of August 7, 1997 . Please keep these minutes on file . Thank you. AJW: cw attachment : PROCEEDINGS OF THE., � :/''' CITY OF LANSING HUMAN RELATIONS AND COMMUNITY ;SE.�y�CES BO U r' r; �r 1 YY CLEpri The regularly scheduled July meeting of the Human Relations and Community Services Advisory Board was called to order by Chairperson Rev. Melvin Jones at 6: 10 p.m. on Thursday, July 10, 1997 in the Human Relations and Community Services Conference Room, 3rd Floor, City Hall Annex. CALL TO ORDER Present : Susan Anderson, Robert Egan, Rev. Melvin Jones, Rev. Roger Pohl, Dr . Genice Rhodes-Reed and Anne Smiley Absent: John Hernandez (excused.) and Dr. Joan Jackson-Johnson (excused) . Staff: Arthur J. Walker, Director and Carol Walton Police Liaison: Captain Helen Perry-Buse APPROVAL OF MINUTES Minutes were approved after a quorum was obtained. MOTION Board Member Roger Pohl moved that the minutes of June 5, 1997 be approved, supported by Board Member Anne Smiley. Motion carried unanimous . THE PUBLIC MAY ADDRESS THE BOARD ON ANY ISSUE None DIRECTORS REPORT Arthur Walker distributed copies of the draft Citizens Complaint procedure. Mr. Walker stated that the Mayor does support the Board of Police Commissioners taking charge of their Charter responsibility in terms of establishing a citizens complaint process as well as a civilian "Chief Investigator" in hopes of adding more credibility to the complaint process . Mr. Walker stated that the City Council' s Public Safety sub-committee reviewed the complaint procedure draft and unanimously passed a resolution in support of a "Chief Investigator" . Mr. Walker stated that the Fraternal Order of Police have taken issue with the citizens complaint process, they are not in favor of a civilian "Chief Investigator. " Mr. Walker stated that dialogue pertaining to the complaint process is on-going. Proceedings of the Human Relations and Community Services Board July 10, 1997 Page 2 Anne Smiley suggested establishing a sub-committee to review and make recommendations for changes if any to the draft citizens complaint process . MOTION Board Member Robert Egan moved that a sub-committee be appointed within the Human Relations and Community Services Advisory Board to review and provide feedback to the Board of Police Commissioners, the Mayor' s office and to the department at the August meeting, supported by Board Member Rev. Roger Pohl . Motion carried unanimous . MOTION Board Member Robert Egan.-moved to encourage the Board of Police Commissioners to hold a public hearing on the final draft and notify and invite all citizens including the Lansing Police Department, employees, anybody to come and participate in the public hearing, supported by Board Member Susan Anderson. Motion carried unanimous . Members of the sub-committee to review and make recommendations for the draft complaint procedure are, Dr. Genice Rhodes-Reed, Rev. Roger Pohl and Robert Egan. MOTION Board Member Robert Egan moved to send a letter to the Board of Police Commissioners suggesting that representatives from the Human Relations and Community Services Board would like to meet with representatives of the Board of Police Commissioners to discuss the letter that was sent to Doris Schoening, Labor Relations in regards to the "Civilian Investigator" position (FOP' s legal position) . With a copy of the letter being sent to Mayor Hollister, supported by Board Member Rev. Roger Pohl . Motion carried unanimous . Representatives from the Human Relations and Community Services Board are, Susan Anderson, Rev. Melvin Jones and Dr. Genice Rhodes- Reed. COMMUNICATIONS Letter from Anne Smiley, Dispute Resolution Center regarding the sponsoring of a community forum that is structured as dialogue using Mr . Herzon' s simple process . Proceedings of the Human Relations and Community Services Board July 10, 1997 Page 3 Letters from Elizabeth Bogue, Member Mid-Michigan Unity Coalition, Rev. Roger Pohl and Mr. James Flanagan, Co- chairpersons of the Mid-Michigan Unity Coalition regarding a resolution passed by the Coalition recommending that a Community and Police Relations Conference be sponsored by a coalition of community groups and the City of Lansing and be held in early 1998 . Robert Egan suggested that the Human Relations and Community Services Board draft a proposal with the aforementioned letters as attachments stating, "Let these bodies work together ' with you the Board of Police Commissioners, on developing the next Community and Police Relations Conference . " A copy of the proposal will be sent to the Mayor' s office and Ellen Beal as President of City Council asking for distribution among the council, and finally, send a copy, if necessary, to other interested parties who have been following the conference. Robert suggested that all interested community groups come together with the Board of Police Commissioners and make suggestions for formalizing the next conference. He stated that one of the Human Relations and Community Services Advisory Board members should attend the Police Community Relations and the Board of Police Commissioners next board meeting to represent the ' Human Relations and Community Services Advisory Board as well as the proposal in the form of a letter. MOTION Board Member Robert Egan moved that the Human Relations and Community Services Advisory Board send a letter to the Board of Police Commissioners stating that representatives of the Human Relations and Community Services Advisory Board would like to meet with representatives of the Board of Police Commissioners to discuss establishing a strategy, based on the letters received. Copies of this document will be forwarded to the Lansing Police Department and the Mayor' s office, supported by Board Member Rev. Roger Pohl . Motion carried unanimous . REPORTS None PETITIONS None Proceedings of the Human Relations and Community Services Board July 10, 1997 Page 4 OLD BUSINESS A. Civil Rights ordinance/Legal position for reintroduction Arthur Walker informed the board that the City Attorney' s office will be looking at all of the ordinances that are due to sunset and presenting them in one complete package. The City Attorneys office will not have a legal position for reintroduction until September . Robert Egan stated that in reference to the Civil Rights Ordinance, question being the M.O.S .T. proposal that is currently before the board. He stated that he had a conversation with the City Attorney and his statement to Robert was that he thought it was clear that there can be no introduction of an ordinance like the one that was defeated or anything mirroring it for two (2) years . B. Meeting times and places of monthly board meetings, to include the community (no further discussion took place at this month' s meeting) . C. Recommendation to the Chairperson to establish a committee to formalize recognition of the former members of the Human Relations and Human Resources Advisory Boards . A committee was established for this task. The committee members are Robert Egan and Rev. Melvin Jones . Captain Helen Perry-Buse also volunteered to help the committee members complete this task. Robert set a goal of October or November of 1997 . D. That the Human Relations and Community Services Advisory Board prepare a statement on how Welfare Reform will impact department services . Arthur Walker responded stating that the department receives and reviews monthly program/service and financial reports from all of our city funded agency contracts . These reports provide information that help the department know where the funding is or is not needed. He stated that the monitoring of these contracts will determine the impact of welfare reform. Proceedings of the Human Relations and Community Services Board July 10, 1997 Page 5 Rev. Jones stated that the Board was looking for a generalized projection of what the possible impact would be given the information that was shared at the summit . Art responded stating that the departmental staff will not be in a position to provide that information. Rev. Pohl stated that the Ingham County Health Department distributes a monthly newsletter that addressed the changes in state and federal funding as it is impacting on health care. He stated that this newsletter provides examples and some analysis, from of wide range of sources, about what is happening. He inquired as to how the department could provide these kinds of statistics that would be helpful to the Board and the citizens of Lansing as these changes are being experienced. Susan Anderson stated that she does not get a sense that the their is a mission in terms of the distribution of human services dollars. She stated that she does not get a sense that the impacts are on purpose. She stated that the Board should start looking at what the monies being given to our agencies should be doing in general, is their a need for the city to set a policy or some direction or do we want the human service agencies to let us know what it is that the city should be funding. Robert Egan stated that he sees the department working hard to maintain the status quo i .e. approving contracts, making sure that the goals and objectives that were agreed upon in the contracts are being followed. He stated that another side says that based on the summit that was held, the speaker that came in from Washington and the dialoging concerns that were expressed at the summit we are saying that yes, there are monies available for funding various service programs but, what happens when the funds are cut off. He stated that the Board can ask staff to a certain extent to speculate, wonder, look or search for resources on how the community can be prepared for that . Arthur Walker replied stating that analysis on the impact of welfare reform can be provided by Sharon Parks at the League of Human Services . Proceedings of the Human Relations and Community Services Board July 10, 1997 Page 6 E. Committee to rewrite the bylaws of the Human Relations and Community Services Advisory Board. The committee has not as of yet produced a draft of the new bylaws . NEW BUSINESS A. Retirement of Jerome Boles, Chief of Police Rev. Jones stated that he would like to see the Human Relations and Community Services Advisory Board involved in the selection process of a new Police Chief. Arthur Walker stated that the final analysis of the selection process, for the Chief of Police, is somewhat established in the City Charter. This means that the Board of Police Commissioners does the initial screening of candidates to recommend to the Mayor. He stated that from a technical stand point, the Personnel Services Department will be involved to make sure that all rules and regulations are followed. He stated that if the Board would like to mention their interest as to what they would like to see in the process from a community perspective they should get this request in as early as possible. Robert Egan stated that a letter should come from the Board addressed to the Mayor stating that the Board appreciates the contributions that Chief Boles has made and, in the Board discussions, the Board would like to see the Mayor consider certain qualifications or attributes in looking for the next Chief of Police and if the Board can be of further services to the Mayor in the process, the Board is available . Rev. Jones stated that two things need to be worked out . The first, which needs to be done with some urgency, is issuance of a letter to the Mayor informing him that the Board wants to be involved in the selection process . Secondly, send a subsequent letter once a profile has been completed and dialogue has taken place . Proceedings of the Human Relations and Community Services Board July 10, 1997 Page 7 Rev. Pohl raised a question as to what the response has been and/or if the Board needs to make any response to the air dart incident that took place on Turner St . outside- the Esquire Club. Robert Egan stated that the Police have been superb in their role in the handling of this incident and have treated this incident as the law requires . He also stated that he felt it would be appropriate, or if Roger wanted to, to address a letter from the Board to State Representative Lynne Martinez to amend , the ethnic intimidation law in Michigan to include "sexual orientation. " ADJOURNMENT MOTION Board Member Roger Pohl moved that the meeting be adjourned, supported by Board Member Robert Egan. Motion carried unanimous . The meeting adjourned at 7 : 50 p.m. Respectfully submitted, Carol L. Walton, Administrative Secretary PROCEEDINGS OF THE CITY OF LANSING HUMAN RELATIONS AND COMMUNITY SERVICES BOARD The regularly scheduled June meeting of the Human Relations and Community Services Advisory Board was called to order by Vice- Chairperson Joan Jackson-Johnson at 6: 35 p.m. on Thursday, June 5, 1997 in the Human Relations and Community Services Conference Room, 3rd Floor; City Hall Annex . CALL TO ORDER Present: Susan Anderson, Robert Egan, John Hernandez, Dr. Joan . Jackson-Johnson, Rev. Roger Pohl and Anne Smiley Absent: Rev. Melvin Jones (excused) and Dr. Genice Rhodes-Reed (excused) Staff: Arthur J. Walker, Director and Carol Walton Police Liaison: Lieutenant Steve Luciano APPROVAL OF MINUTES Minutes were approved after a quorum was obtained. MOTION Board Member Roger Pohl moved that the minutes of May 15, 1997 be approved, supported by Board Member Robert Egan. Motion carried unanimous. THE PUBLIC MAY ADDRESS THE BOARD ON ANY ISSUE None DIRECTORS REPORT Art distributed copies of, and discussion took place, regarding the evaluation of the Community and Police Relations Conference that was held on Saturday, May 31, 1997 . Overall the comments in all areas of the conference were very Positive. Future responsibility for the Annual Conference has been delegated to the Board of Police Commissioners . A summary of the conference comments will be made available to the board at the July 10, 1997 board meeting. Board Member Anne Smiley suggested that after the recommendations from the conference have been completed and distributed, it would be beneficial for the Board of Police Commissioners, the Police and Community Relations Advisory Committee and the Human Relations and Community Services Proceedings of the Human Relations and Community Services Board June 5, 1997 Page 2 Advisory Board should meet together and go over those recommendations . Joan Jackson-Johnson replied stating that this should be kept in consideration but would be premature at this point because all the information has not been presented. Art stated that the Board of Police Commissioners have taken on the challenge of developing a citizens review process. The Board has changed some of their internal rules and procedures, they have established themselves with taking charge of the Police complaint process and they have submitted a final draft, to Councilmember Sandy Allen' s Public Safety Committee, as to what the complaint process would be. Art stated that the Human Relations and Community Services Department will no longer be involved in the Police complaint process once the new process under the Board of Police Commissioners is established. Art stated that the Board of Police Commissioners will be searching for a Civilian Chief Investigator to be in charge of the complaint process which will be removed from the Police Department. Robert Egan stated that he felt the Human Relations and Community Services staff did a superb job of coordinating and organizing the conference . Rev. Roger Pohl inquired as to how a process could be devised that would help articulate and frame some of the community concerns in the planning process so that they do get serviced and articulated when the conference takes place . Robert Egan stated that from his conversations with individuals in attendance at the conference, he sensed that citizens were glad the conference was taking place, they were glad to have had the opportunity to express some of the negative feelings that they had, however, what they want to see is a resolution to their complaints . They would like to have a place where they can get accurate information and if they have a valid complaint, they know that the complaint will be processed. Art informed the Board that the Public Safety Committee will be reviewing positions for a Deputy Police Chief and a Chief Investigator. Proceedings of the Human Relations and Community Services Board June 5, 1997 Page 3 Art informed the Board that the Mayor suggested that the Board of Police Commissioners will review what happened during Melling Drop Forge incident and have a report to him within thirty (30) days. City Council stated that they will do their own investigation and set no deadline. Dr. Joan Jackson-Johnson inquired as to the Board role in approving City funded agency contracts. Art responded stating that it is the Board' s role to give their input into where the overall resources are going. The final selection of agencies will be by Administrative process. He stated that the board will review and make recommendations for the overall department budget. COMMUNICATIONS None REPORTS (Committees not yet established) PETITIONS None OLD BUSINESS Civil Rights ordinance/Legal position for reintroduction (pending) Dr. Joan Jackson-Johnson asked that meeting times and places of monthly board meetings, in an effort to include the community, be placed on the next agenda under old business . Anne Smiley suggested a recognition ceremony of Charter Human Relations and Human Resources Advisory Board members . A date has not yet been established due to the fact that the new board is not yet reorganized. It was stated that the event should be postponed until February of 1998 . Proceedings of the Human Relations and Community Services Board June 5, 1997 Page 4 Robert Egan suggested that a reception be held in City Hall where hors d' ouevres are served and a presentation take place but, kept very simple . He then suggested that a recommendation go to the Chairperson to establish a committee to formalize recognition of the former members of the Human Relations and Human Resources Advisory Boards . NEW BUSINESS Rev. Roger Pohl stated that he had spoken with Chairperson Rev. Melvin Jones in regards to a letter, with a copy going to the Lansing State Journal and Mayor David C. Hollister, to Richard D. Letts from the Human Relations and Community Services Advisory Board that reads : We,the current members of the City of Lansing Human Relations and Community Services Advisory Board,send you this letter of encouragement and affirmation. We know that you are struggling with serious illness, and so feel a need to be in touch with you. It is clear to us as we serve,that we are the inheritors of the tremendous record of accomplishment from your work as the Director of the Human Relations Department over many years. The bylaws for our Advisory Board say, in part,that it is our purpose to"foster mutual understanding and respect among all groups in the City and promote essential human services to meet citizens' needs within our community,and discourage discriminatory practices." Your work has given definition to this high purpose. Who you are, and the service you have rendered, is an inspiration for us as we seek to serve our City in these complex and challenging times. Your goal has consistently been to bring diverse people together into one community, seeking the shared common good. You have demonstrated an ability to invite people, at points of difference and potential conflict,to sit down and talk together. You have helped us all discover our common bonds as human beings, and have brought a unifying presence to our city. It is with our deepest gratitude that we thank you for your vigorous, exemplary work on behalf of all the people of Lansing. We will seek to serve in the highest spirit with which you have served, and continue to serve, in our midst. Please know that our love and prayers are with you. Sincerely, The City of Lansing Human Relations and Community Services Advisory Board MOTION Board Member Susan Anderson moved that the above letter be formalized and signed by each member of the Human Relations and Community Services Advisory Board and presented to Richard D. Letts supported by Board Member Robert Egan, motion carried unanimous . Proceedings of the Human Relations and Community Services Board June 5, 1997 Page 5 AD JOURNMEN T MOTION Board Member Robert Egan moved that the meeting be adjourned, supported by Board Member Roger Pohl . Motion carried unanimous . The meeting adjourned at 7 : 43 p .m. Respectfully submitted, Carol L. Walton, Administrative Secretary PROCEEDINGS OF THE CITY OF LANSING HUMAN RELATIONS AND COMMUNITY SERVICES BOARD The special scheduled May meeting of the Human Relations and Community Services Board was called to order by Chairperson Rev. Melvin Jones at 6: 07 p.m. on Thursday, May 15, 1997 in the Human Relations and Community Services Conference Room, 3rd Floor, City Hall Annex. CALL TO ORDER Present : Robert Egan, John Hernandez, Dr. Joan Jackson-Johnson, Rev. Melvin Jones, Rev. Roger Pohl, and Dr. Genice Rhodes-Reed Absent : Susan Anderson (excused) and Anne Smiley (excused) Staff: Arthur J. Walker, Director and Carol Walton Police Liaison: Captain Helen Perry-Buse (absent) APPROVAL OF AGENDA MOTION Board Member Dr. Joan Jackson-Johnson moved that the Agenda of May 15, 1997 be approved, supported by Board Member Rev. Roger Pohl . Motion carried unanimous . APPROVAL OF MINUTES Minutes were approved after a quorum was obtained. MOTION Board Member Rev Roger Pohl moved that the minutes of April 3, 1997 be approved, supported by Board Member Dr. Joan Jackson-Johnson. Motion carried unanimous . THE PUBLIC MAY ADDRESS THE BOARD ON ANY ISSUE None DIRECTORS REPORT Arthur Walker informed the Board that the department' s budget was accepted with the exception of two (2) staff positions, Chief Investigator and Youth Program Coordinator . The Chief Investigator will have the sole responsibility of setting up Proceedings. of the Human Relations and Community Services Board May 15, 1997 Page 2 a complaint process that will be under the authority of the Board of Police Commissioners . Monies and other resources have been set aside for the Youth Program Coordinator position, however, these monies has not yet been released. The Council' s Way and Means committee have been charged with reviewing the position, however, it remains with the committee . The position has again been requested by Mayor Hollister for fiscal year 1997-98 . Art informed the board that he would speak with Coucilmember Joan Bauer to see if it would be acceptable to her if a member of the Human Relations and Community Services Advisory Board could get involved in the initiatives the Council will take in regards to a policy that may be formulated in relation to youth programming for the Human Relations and Community Services Department . Board Member Robert Egan was delegated to work with Councilmember Joan Bauer. Rev. Jones stated that he will submit a letter of recommendation on behalf of the Board, the letter is to be drafted by Art . Guillermo Lopez discussed the May 15, 1997 press conference at Dwight Rich Middle School involving the Mayor and member' s of the Drug Free Youth Task Force. The press conference was held to announce the issuance of community mini-grants that were issued to neighborhood organizations and non-profit organizations. There is a $500-$1, 000 dollar maximum. These monies are for special projects that individuals or groups would like to bring to their community. The press conference was also used to announce and make the community aware of the 2nd Annual golf-outing. The money made from the golf-outing and the dollar amounts used to establish the mini-grants . Mini-grant applications are sent to community organizations and contain information needed to submit an application. The application is then submitted and reviewed by the task force review panel . Art informed the board that Council was given extensive information on the City grants . Art stated that the needs assessment study done by staff shows that the current funded agencies are on target as far as community needs . Art stated that he would get to each board member a copy of the scope of services, objectives and funded amounts for all city funded agencies for the June 5, 1997 board meeting. Art stated that Council approved the departments grant allocation. Proceedings of the Human Relations and Community Services Board May 15, 1997 Page 3 Art informed that the Board that the Policy Community Relations conference will take place on Saturday, May 31, 1997 at the Riverview Place . The program is set and all speakers and panelists are in place. A news conference will be held on Friday, May 16 at 12 : 00 noon. COMMUNICATIONS None REPORTS (Subcommittees not yet established) PETITIONS None OLD BUSINESS Chairperson Jones established a by-laws committee and the members are as follows : Robert Egan, Rev. Roger Pohl, Dr. Genise Rhodes-Reed and Rev. Melvin Jones . Board Member Robert Egan and Rev. Jones stated that they will have a draft copy of by-laws by May 27 for the rest of the by-law committee members recommendations . The Deadline for a final draft of by-laws is Thursday, July 10, 1997 . Chairperson Jones suggested that the Human Relations and Community Services Advisory Board hold a public forum on an annual basis wherein the community is invited to participate in open dialogue . The legal position for reintroduction of the Civil Rights Ordinance is on hold pending a response from the City Attorney' s office . NEW BUSINESS Chairperson Jones informed the Board that he attended the special committee on Public Safety, Tuesday, May 13 and was made more aware of what the process is in terms of a recommendation out of the Public Safety committee to City Council in regards to the establishment of a Citizens Review Board. He stated that the Human Relations and Community Proceedings of the Human Relations and Community Services Board May 15, 1997 Page 4 Services Advisory Board should be very visible and pro-active in situations of this nature. He distributed a summary report that should be helpful to the Board. He also asked Art to provide the board with the Mayors thirteen point recommendations and as a Board be able to make a formal recommendation to the Mayor and City Council as to whether there should or should not be a Citizens Review Board. He stated the he would like the board to act as a committee of one and if additional information is needed in the interim to make a decision or recommendation please ask that the information be provided. He asked that members submit their recommendations and be prepared to formulate and submit a recommendation by the June 5, 1997 board meeting. Chairperson Jones stated that the Human Relations and Community Services Department should prepare a statement on how Welfare Reform will impact department services . Art responded stating that due to the fact that the policies have been implemented at the state level within the last six (6) months, it will take awhile before results will be seen. He stated that the department could monitor the impact of welfare reform by asking the human servies network to give feedback to the department . Chairperson Jones asked Art to report to the board, at the June 5 meeting, as to how he and staff could best respond Welfare Reform. Chairperson Jones provided some possible examples for the Boards committee structures in the hopes that they will reflect the stated functions for the advisory board. AD JOURNMEN T MOTION Board Member John Hernandez moved that the meeting be adjourned, supported by Board Member Robert Egan. Motion carried unanimous . The meeting adjourned at 7 : 25 p.m. Respectfully submitted, Carol L. Walton, Administrative Secretary PROCEEDINGS OF THE CITY OF LANSING ,Rr HUMAN RELATIONS AND COMMUNITY SERVICES BOARD 4 ,`l` ^sNu, C/ I eLE RK The regularly scheduled November meeting of the Human Relations and Community Services Advisory Board was called to order by Vice- Chairperson Joan Jackson-Johnson at 6 : 35 p.m. on Thursday, June 5, 1997 in the Human Relations and Community Services; Conference Room, 3rd Floor, City Hall Annex. CALL TO ORDER Present : Susan Anderson, Robert Egan, John Hernandez, Dr. Joan Jackson-Johnson, Rev. Roger Pohl and Anne Smiley Absent : Rev. Melvin Jones and Dr . Genice Rhodes-Reed Staff: Arthur J. Walker, Director and Carol Walton Police Liaison: Lieutenant Steve Luciano APPROVAL OF MINUTES Minutes were approved after a quorum was obtained. MOTION Board Member Roger Pohl moved that the minutes of May 15, 1997 be approved, supported by Board Member Robert Egan. Motion carried unanimous . THE PUBLIC MAY ADDRESS THE BOARD ON ANY ISSUE None DIRECTORS REPORT COMMUNICATIONS None REPORTS (Committees not yet established) PETITIONS None Proceedings of the Human Relations and Community Services Board April 18, 1997 Page 2 OLD BUSINESS Civil Rights ordinance/Legal position for reintroduction (pending) Recognition ceremony of Charter Human Relations and Human Resources Advisory Board members . NEW BUSINESS Letter to Richard D. Letts from. the Human Relations and Community Services Advisory Board ADJOURNMENT MOTION Board Member Robert Egan moved that the meeting be adjourned, supported by Board Member Roger Pohl . Motion carried unanimous . - The meeting adjourned at ,7 . 43 Respectfully submitted, Carol L.' Walton, Administrative Secretary PROCEEDINGS OF THE s=r -"IV F D CITY OF LANSING HUMAN RELATIONS AND COMMUNITY SERVICES BOARb:; t eO r-A I LAI"SING CITY CLERK The regularly scheduled May meeting of the Human Relations and Community Services Board was called to order by Chairperson Rev. Melvin Jones at 6 : 07 p.m, on Thursday, May 15, 1997. in the Human Relations and Community Services Conference Room, .3rd Floor, City Hall Annex . CALL TO ORDER Present: Robert Egan, John Hernandez, : Dr. Juan Jackson-Johnson, Rev. Melvin Jones, Rev. Roger . Pohl, and Dr. Genice Rhodes-Reed Absent : Susan Anderson (excused) and Aisne Smiley (excused) Staff: Arthur J. Walker, Director and Carol Walton Police Liaison: Captain Helen Perry-Buse (absent) APPROVAL OF MINUTES Minutes were approved after a quorum was obtained. MOTION Board Member Dr. Joan Jackson-Johnson moved that the minute of be approved, supported by Board Member Rev. Roger Pohl , Motion carried unanimous . THE PUBLIC .MAY ADDRESS THE BOARD ON ANY ISSUE None DIRECTORS REPORT COMMUNICATIONS None REPORTS (Subcommittees not yet established) PETITIONS None Proceedings of the Human Relations and Community Services Board May 15, 1997 Page 2 OLD BUSINESS NEW BUSINESS ADJOURNMENT MOTION Board Member John Hernandez :moved that the meeting be adjourned, supported by Board Member Robert Egan. Motion carried unanimous . The meeting adjourned at 7 : 25 p.m. Respectfully submitted, Carol L. Walton, Administrative Secretary PROCEEDINGS OF THE CITY OF LANSING ' 1 HUMAN RELATIONS AND COMMUNITY SERVICES Bq- U`10 CITY, CLERK The regularly scheduled April meeting of the Human Relations Board was called to order by Chairperson Rev. Melvin Jones at 6: 08 p.m. on Thursday, April 3, 1997 in the Human Relations and Community Services Conference Room, 3rd Floor, City Hall Annex. CALL TO ORDER Present : Robert Egan, John Hernandez, Rev. Melvin Jones, Rev. Roger Pohl, Dr. Genice Rhodes-Reed and Anne Smiley Absent: Susan Anderson (excused) and Dr. Joan Jackson-Johnson (excused) Staff: Arthur J. Walker, Director, Carol Walton, Kip Gomoll, R.L. . Hester, Guillermo Lopez, Melanie Winnicker, Theophilis Harvey, Charles Steinberg and Dennis Washington Police Liaison: Captain Helen Perry-Buse (absent) APPROVAL OF MINUTES Minutes were approved after a quorum was obtained. MOTION Board Member Rev. Roger Pohl moved that the minutes of be approved, supported by Board Members Anne Smiley and Robert Egan. Motion carried unanimous . DIRECTORS REPORT Staff members, Program Development Coordinator, Theophilis Harvey, Contract Managers, Melanie Winnicker and Charles Steinberg, Equal Opportunity Specialists, Kip Gomoll, R.L. Hester and Guillermo, and Grants and Program Coordinator, Dennis Washington gave brief explanations of the projects they are involved with as well as their day to day tasks . Proceedings of the Human Relations and Community Services Board April 3, 1997 Page 2 Art informed the Board that City Council had petitioned the Mayor in regards to the Community and Police Relations Conference May 17, 1997 . The Council indicated that a budget wrap-up was scheduled for that date and they also indicated their concern that it was a conflict with the Parade into the 21st Centurv. They asked the Mayor if he would consider another date. Art stated that the Mayor agreed to consider another date if a majority of the Community and Police Relations planning committee members agreed to the change . Art stated that a majority of the members supported May 31, 1997 as the date to hold the conference at the Riverview Place since this date was available for City Council members . Art informed the Board members that the Mayor had a conflict in scheduling and would not be able to attend the May 1, 1997. Human Relations and Community Services Department Board meeting. He stated that he will work towards the Mayors attendance at the June 5, 1997 Board meeting. COMMUNICATIONS None REPORTS SUBCOMMITTEE REPORTS: committees not yet established PETITIONS None OLD BUSINESS The board members agreed to have a retreat to discuss issues and items that the Board would want to be pro-active about and to review their role and mission relative to the community at large and their advisory role relative to the Mayor and City Council . Also, members will discuss and review the bylaws, regulations regarding public comment, recognition of board members from the Human Relations and Human Resources Advisory Boards, committee appointments, holding monthly meetings in different community centers, etc. and discussion of board members who are unable to attend board meetings . Proceedings of the Human Relations and Community Services Board April 3, 1997 Page 3 Robert Egan requested an answer to the legal position for reintroduction of the Civil Rights ordinance. Art stated that he would consult with Guillermo Lopez on this issue and have a response by the next official meeting of the board (May 1, 1997 . ) Rev. Jones suggested that the board develop an orientation process . Art stated that the City Administration should develop this process . Robert Egan suggested that the board and administration should work together on this issue. NEW BUSINESS None THE PUBLIC MAY ADDRESS THE BOARD ON ANY ISSUE None Board Members Rev. Roger Pohl, John Hernandez, Dr. Genise Rhodes-Reed and Chairperson Rev. Melvin Jones volunteered to meet with March of Justice members to listen and get a better understanding of their issues . Board Member Robert Egan volunteered to be an alternate. No date has been set as of yet . AD JOURNME N T MOTION Board Member Rev. Roger Pohl moved that the meeting be adjourned, supported by Board Member John Hernandez . Motion carried unanimous . The meeting adjourned at 8 : 05 p.m. Respectfully submitted, Carol L. Walton, Administrative Secretary CITY of LANSING INTEROFFICE COMMUNICATION MEMO TO: Marilynn Slade, City Clerk FROM: Arthur J. Walker, Director Human Relations and Community Services DATE: May 19, 1997 SUBJECT: Approved minutes of April 3, 1997 of the Human Relations and Community Services Advisory Board Attached are the approved "PROCEEDINGS OF THE CITY OF LANSING HUMAN RELATIONS AND COMMUNITY SERVICES ADVISORY BOARD" for the meeting held April 3, 1997 . These minutes were approved unanimously by a quorum of the Human Relations Advisory Board at its special scheduled meeting of May 15, 1997 . Please keep these minutes on file . Thank you. AJW: cw attachment : PROCEEDINGS OF THE CITY OF LANSING =. .Cl _ I 8: cJ� HUMAN RELATIONS AND COMMUNITY SERVICES BOARD LAPJSING CITY CLERK The scheduled March meeting of the Human Relations and Community Services Board was began at 6: 09 p.m. on Thursday, March 20, 1997 in the Human Relations and Community Services Conference Room, 3rd Floor, City Hall Annex. Present: Dr. Joan Jackson-Johnson, Dr. Genise Rhodes-Reed, Susan Anderson, Robert Egan, John Hernandez, Rev. Melvin Jones, Rev. Roger Pohl and Anne Smiley Absent: Staff: Arthur J. Walker, Director and Carol Walton Police Liaison: Captain Helen Perry-Buse THE PUBLIC MAY ADDRESS THE BOARD ON ANY ISSUE Rev. Stone, member of the March for Justice, expressed his concerns about the 1st Annual Community and Police Relations Conference, which the March for Justice recommended to the City, has been scheduled to take place on a date (May 17, 1997) that the March for Justice members feel to be unacceptable due to the Michigan .Parade Into the 21st Century, taking place on the same date. He also expressed concern that the conference is being planned without the acknowledgment of why the March for Justice came before the City, which is, the understanding that there is racism, brutality, harassment and excessive force within the Lansing Police Department. He stated that there was a denial of these issues in the planning stages of .the conference. He stated that they are addresses their concerns to the Human Relations and Community Services Advisory Board due to the responsibility of the Board to address concerns of community issues and helping to alleviate concerns of discrimination. Rev. Stone expressed another concern regarding a letter that the March for Justice wrote to Mayor Hollister on March 6, 1997, indicating that they would like to meet with him and Arthur Walker to address there concerns . He stated that the March for Justice committee received a response letter from Mayor Hollister on March 11, 1997 . The letter indicated that he and Mr. Walker had discussions and they felt the concerns should be brought before the Community and Police Relations Conference Planning Committee on Proceedings of the Human Relations and Community Services Board March 20, 1997 Page 2 Monday, March 17, 1997 . Cards were sent out to various agencies, ethnic groups, churches etc. . . informing them of the upcoming May 17, 1997 conference . Rev. Stone expressed his outrage that the cards were mailed with the City Administrator knowledge that a question in regards to the date had been raised and was to be further discussed before the cards were to be mailed. Art Walker responded stating that an ad-hoc planning committee was developed for the conference . Art stated that one of the first items that the committee agreed upon was the May 17, 1997 date . Art stated that the date has been set, notices have been sent to the community, the facility has been chosen and the Mayor has indicated his willingness to have the conference on that date . Board Member Rev. Jones inquired about why the Administration sent out notices to the community before the planning committee members discussed the concerns brought forth by the March for Justice members . Art responded stating that the March for Justice was looking for reconsideration. He reiterating that the date was agreed upon on February 17, 1997 by the Community and Police Relations Conference Planning Committee members . Peter Bunton stated that at the February 17, 1997 meeting of the Community and Police Relations Planning Committee a number of possible conference dates were discussed, all of which had conflicts . He stated that his memory does not tell him that the committee discussed the Parade into the 21st Century. He stated that the parade dates have been schedule six (6) years in advance by the City Administration, Police, Fire and Parks and Recreation departments. He stated that May 17 is not a reasonable date to have the conference. Tracey Hampton stated that the March for Justice members have concerns on several issues which include the date, the conference planning and the format of the conference . She stated that the attempt to deny any existence of racism, brutality, harassment and excessive force within the police department, the use of the conference, to promote recommendations for dealing with the complaint system and police misconduct and finally, the fact that the handling of the March for Justice recommendation for the conference and the handling of recommendations from other groups in the past are some of the fundamental issues that the March for Justice members are concerned about . She stated that if the Human Relations and Community Services Department Board is sincerely Proceedings of the Human Relations and Community Services Board March 20, 1997 Page 3 concerned about relationships, just by the mere fact that there are deep concerns with several individuals and entities within the city should send a signal to the Board that something is wrong. She stated that the March for Justice members are serious about mending some of the problems that are going on in the community. She stated that there should be some kind of flexibility in terms of the May 17 conference date. She asked for the support of the Board on recommending a change in the date of the conference. Board Member Robert Egan suggested that the Board continue to conduct their official order of business and go back to the March for Justice members comments after completion. ELECTION OF OFFICERS Board Member Dr. Joan Jackson-Johnson nominated Rev. Melvin Jones for the position of Chairperson of the Human Relations and Community Services Advisory Board. Board Member Susan Anderson second the nomination. Nomination carried unanimous . Board Member Susan Anderson nominated Dr. Joan Jackson-Johnson for the position of Vice-Chairperson of the Human Relations and Community Services Advisory Board. Board Member John Hernandez second the nomination. Nomination carried unanimous . MONTHLY MEETING DATE AND TIME Board Members voted unanimously to hold their regularly scheduled meetings on the First Thursday of each month at 6: 00 p.m. in the Human Relations and Community Services Department conference room, 3rd floor, City Hall Annex (unless otherwise posted/noted) . REVIEW AND DISCUSSION OF BY-LAWS Art suggested that the Chairperson Jones organize a sub-committee meeting to review the by-laws . Art submitted a general draft guideline to help the board get started on their official by-laws . Board Member Robert Egan suggested that the Board not only meet in the Human Relations and Community Services Department conference room, for their regularly scheduled meetings, but that the Board look to meet in other community centers within the city or that attempts are made to travel to the south, north, east and west sides of town in an effort to be more accessible to the citizens of Lansing who participate and/or listen in to the meetings . Proceedings of the Human Relations and Community Services Board March 20, 1997 Page 4 Art stated that the purpose statement should come from the ordinance that created the Human Relations and Community Services Advisory Board. The purpose statement covers the functions of the department as a whole . Rev. Roger Pohl suggested that the Board members have a board training session/retreat in an effort to create rules and by-laws . Board Member Robert Egan stated that he would like to see the four suggested committees merged into two committees. He also suggested that the Board members commit the first hour of their monthly meetings to sub-committee meetings . He stated that this may mean that you have a three (3) hour meeting instead of a two (2) hour meeting. Chairperson Rev. Melvin Jones expressed his concerns that keeping the committee structure as is, in the draft by-laws, this would commit some of the Board members to serving on more than one committee, therefore, it make sense to discuss reducing committee structure. He also expressed his concern for being part of a Board that is simply reactionary. He stated that the Board needs to strive for a more specific sense of mission and task and he does not feel that this can happen unless some analytical work is done around what it is the Board is asked to do and have some information or at least and opportunity to be informed either by the city or by the community. For example, if the Board is going to try to foster mutual understanding and respect among all groups in the city, does the Board know what groups are out there, does that Board have any sense of what these groups might be doing or what is the community make-up. He feels the Board should have some type of demographic sense . He stated that the Board could decide what information that they feel is needed in order to be intelligent enough to be an Advisory Board. He stated that Board should have some type of conference that would bring them together to discuss the various elements that they need to address and be informed definitively about what the elements are . The information needed and that will be provided to all the Human Relations and Community Services Advisory Board Members : - Needs Assessment - Affirmative Action Report - Budget Documentation (to include city/departmental organization flow chart) - List of city funded agencies - Copy of City Charter Proceedings of the Human Relations and Community Services Board March 20, 1997 Page 5 Copy of Open Meetings Act Names of all Department/Division Heads Vice-Chairperson Joan Jackson-Johnson stated that if the Chairperson would like to have someone work on these issues she would be more than happy to do it and get back with the Board Members . She stated that there will be times when sensitive issues will arise and in her opinion, public comment is exactly that. She stated that it should be decided how the Board will do business in that regards so that the tone of the meetings is not changed by being on the defensive. She stated that if public comment is made and things need some sort of action, they should be taken under advisement and incorporated into the order of business at the following meeting but there may also need to be some consideration to some time limits . She stated that she would like the board to be looked at as user friendly and good listeners because it certainly will not be able to solve everything that is presented. Chairperson Rev. Jones inquired about how does the board address concerns to the end result . He reiterated that the board is an advisory board but, they do have the privilege of recommending to the Mayor, City Council or the City Attorney, the concerns that they feel need to be addressed. He stated that he would like the Mayor to address the Board in an effort to get a clear idea of his expectation of the board' s role. The Board Members would like to have the Mayor address the board on Thursday, May 1, 1997 and have an orientation. The committee members have agreed to have their informational board training session/retreat on Saturday, April 12, 1997 from 9: 00 a.m- 2 : 00 p.m. at the home of Vice-Chairperson Joan Jackson-Johnson, Rev. Jones requested an ad-hoc committee to work on establishing an agenda for the training session/retreat (did not get established) . He also suggested that a board orientation process be developed. Robert Egan stated that as sub-committees are established, it is his sense that the sub-committees do the tough work, they dig out information and share the information at the regularly scheduled board meetings and state "side a" and "side b, " and the sub- committee makes recommendation based on the discussions . In turn, the full board will have an opportunity to discuss those recommendations and then move to a vote. Proceedings of the Human Relations and Community Services Board March 20, 1997 Page 6 DIRECTORS REPORT Guillermo Lopez gave a Fair Housing Month report and discussed the Fair Housing Ordinance Sunset. Board Member Robert Egan asked Guillermo to ask the City Attorney the following question: is the language that was passed by the City Council and the related activities that took place leading up to the failure of the passage of the comprehensive civil rights ordinance in November 1996, and the Charter stating that an issue cannot be reviewed for two (2) years when it has failed the vote of the people. It has been said that the current civil rights ordinance, which is strictly a fair housing ordinance cannot even be reconsidered. He would like Mr. Lopez to ask, "if the civil rights ordinance failed in November, would Lansing be without comprehensive civil rights?" Robert stated that as he understands this, it means that once the Fair Housing Ordinance, which is currently in place, expires there is nothing more that the City can do for up to two (2) years . Arthur Walker reported that the Board of Police Commissioners have been organizing their functions due to issues brought forth by the March for Justice. He stated that they are searching their Charter Mandate in an effort to take over the total citizens complaint review process for police misconduct . Art also reported that the Public Safety Committee has been meeting on numerous Saturday' s to discuss the March for Justice Proposals and have been showing their support for some of the recommendation made. Arthur Walker reported that some components of the March for Justice proposal and Mayor Hollister proposal are very consistent such as increasing diversity of the Lansing Police Department workforce. He stated that the Administration is making a consertive effort to try and increase the diversification of the Police Department over the next several years . He also reported that Mayor Hollister would like to see that the Board of Police Commissioners has civilian staff investigator in an effort to establish their independence from police administration. A position, Chief Investigator, is the civilian position being proposed that will be involved with all investigatory functions relative to police misconduct and report back to the citizens board. Finally, he stated that the March for Justice has their own proposal, they would like to see a Charter amendment in terms of establishing a new Board of Review. The Public Safety Committee will be deliberating on and discussing these issues . Proceedings of the Human Relations and Community Services Board March 20, 1997 Page 7 Board Member Robert Egan requested that all Human Relations and Community Services Advisory Board members receive copies of the letter that Rev. Stone addressed to the Mayor, the Mayor' s letter of response and a copy of the informational card that was mailed to members of the community (copies of the card were provided during the meeting) . Board Member Rober Egan suggested that, due to the 4th of July Holiday, the regular scheduled July 3rd meeting be held on the following Thursday, July 10, 1997 at 6 : 00 p .m. The Board was in agreement with Mr. Egan' s suggestion. THE PUBLIC MAY ADDRESS THE BOARD ON ANY ISSUE (continued) Peter Bunton continued to dialog in regards to concerns brought forth by the March for Justice. He stated that there were concern with the process of the Community and Police Relations Conference committee meeting in relationship to the format of the conference. He stated that the format put forth by Art Walker consisted of fifty (50) individuals per session for two (2 ) hours in selected workshops . He stated that this format was not approved by a majority of the committee members, the committee vote was an even four (4) votes to four votes . Mr. Bunton stated that his biggest concern is the date of the conference and the conflict that will exist due to the fact that Police Officers will be working at the May 17 parade . Chairperson Rev. Melvin Jones commented to Mr . Bunton that this is the first meeting of the Human Relations and Community Services Board and asked that Mr. Bunton understand that the Board has not been completely established as far as its functioning in the way they would like to at this time. However, he stated that the concerns brought forth by the March for Justice will be placed on the agenda for the April 3, 1997 regularly scheduled meeting. PETITIONS None OLD BUSINESS None NEW BUSINESS None Proceedings of the Human Relations and Community Services Board March 20, 1997 Page 8 ADJOURNMENT The meeting adjourned at 8 : 12 p .m. Respectfully submitted, Carol L. -Walton, Administrative Secretary (0-77TY of LANSING I1NTEI ,OFFICE COMMUNICATION MEMO TO: Marilynn Slade, City Clerk FROM: qt�-Zxthur J. Walker, Director Human Relations and Community Services DATE : April 4, 1997 SUBJECT: Approved minutes of March 20, 1997 of the Human Relations and Community Services Advisory Board Attached are the approved "PROCEEDINGS OF THE CITY OF LANSING HUMAN RELATIONS AND COMMUNITY SERVICES ADVISORY BOARD" for the meeting held March 20, 1997 . These minutes were approved unanimously by a quorum of the Human Relations Advisory Board at its regularly scheduled meeting of April 3, 1997 . Please keep these minutes on file. Thank you. AJW: cw attachment :