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HomeMy WebLinkAboutHRCS 1996 Minutes CITY Of LANSING INTEROFFICE COMMUNICATION CL MEMQ TO: Marilyn Slade, City Clerk FROM: Carol Walton, Administrative Secretary, Human Relations and Community Services Department DATE: January 6, 1997 SUBJECT: Minutes for the months of November and December 1996 . There are no "PROCEEDINGS OF THE CITY OF LANSING HUMAN RELATIONS ADVISORY BOARD" for the months of November and December of 1996 . The board did not hold its regularly secheduled meeting in December to approve the November minutes and, did not meet in December due to the fact that effective Friday, December 6, 1996, Chapter 297 Human Relations and Community Services Advisory Board Ordinance, was reconstituted this inturn dissolved the Human Relations Advisory Board. vPN SINC i CH1GP Office of City Clerk Marilynn Slade City of Lansing City Clerk TO: Carol Waltch, Human Relations Department FROM: Dixie Gilmore, City Clerk's Office DATE: December 27 , 1996 SUBJECT: 1996 Human Relations Board Minutes A review of our records indicates the following board minutes are not on file in the Clerk's Office: November 21 December 19 The last board minutes placed on file with our office were for the meeting of October 17 (draft only) . Would you please either provide the missing minutes or advise us of their status? Thank you for your cooperation in bringing this file up to date. /dlg Ninth Floor, City Hall, 124 W. Michigan Ave., Lansing, MI 48933-1695 • 517-483-4131 • 517-483-6066 FAX Y C4 PROCEEDINGS OF THE CITY OF LANSING HUMAN RELATIONS BOARD The regular scheduled November meeting of the Human Relations Board was called to order by Vice-Chairperson Robert Egan at 7 :43 a.m. on Thursday, Thursday, November 21, 1996 in the Human Relations and Community Services Conference Room, 3rd Floor, City Hall Annex. CALL TO ORDER Present: Robert Egan, Sam Johnson, Rev. Melvin Jones, Marylou Mason, Dorothy Nichols and Anne Smiley Absent: John Beltran (unexcused) , Joanne Pohl (excused_ ) and Bob Ruffin (unexcused) = Staff : Arthur J. Walker, Director and Carol Walton Police Liaison: Captain Don Dawson APPROVAL OF MINUTES --� Minutes were approved after a quorum was obtained. MOTION Board Member Dorothy Nichols moved that the minutes of October 17, 1996 be approved, supported by Board Member Anne Smiley. Motion carried unanimous. HE PUBLIC MAY ADDRESS THE BOARD ON ANY TSSITE None DIRECTORS REPORT COMM MICATIONS 10th Annual Conference on Race & Ethnicity in American Higher Education (NCORE) May 29 -June 2 , 1997 in Orlando Florida. REPORTS B. SUBCOMMITTEE REPORTS: a) Employment 1) None b) Housing 1) None 4 �..: Proceedings of the Human Relations Board November 21, 1996 Page 2 c) Public Relations 1) d) Police Community Relations 1) e) Ad Hoc Civil Rights Ordinance Committee 1) f) Ad Hoc Education Committee 1) None g) Ad Hoc Board Consolidation Ordinance Committee 1) No report MOTION Board Member Robert Egan moved that this item be removed from the agenda. Motion carried unanimous. PF.TTTTTOM Robert McKissic -vs- L. P.D. MDCR No. 152919 LE66 Discrimination based on race and age. OLD BUSINESS None NEW BUSINESS None ADJOURNMENT MOTION Board Member Dorothy Nichols moved that the meeting be adjourned, supported by Board Member Sam Johnson. Motion carried unanimous . The meeting adjourned at 8 : 20 a.m. Respectfully submitted, Carol L. Walton, Administrative Secretary PROCEEDINGS OF THE CITY OF LANSING HUMAN RELATIONS BOARD The regular scheduled October meeting of the Human Relations Board:,''!',' ;ll i CLr was called to order by Chairperson Marylou Mason on Thursday, October 17 , 1996 in the Human Relations and Community Services Conference Room, 3rd Floor, City Hall Annex. T.T. TO ORDER Present: Robert Egan, Sam Johnson, Rev. Melvin Jones, Marylou Mason, Dorothy Nichols and Anne Smiley Absent: John Beltran, Joanne Pohl and Bob Ruffin Staff : Arthur J. Walker, Director, Veronica Sionakides (temporary. Secretary) , Kip Gomoll and Theophilis Harvey Police Liaison: Not present APPROVAL OF-MINUTES Minutes were approved after a quorum was obtained. MOTION Board Member Anne Smiley moved that the minutes of July 25, 1996 be approved, supported by Board Member Dorothy Nichols. Motion carried unanimous. APPROVAL OF AGENDA MOTION Board Member Robert Egan moved that the Board move immediately from the approval of the agenda to petitions and from the petitions then move to reports and then follow up with the Directors report and move quickly on all of the issues, supported by Board Member Anne Smiley. Motion carried unanimous . PETITIONS Eddie James III -vs- Lansing Fire Department FEPA 151363 EM16./EEOC 23A967707 - charge of discrimination based on race and retaliation. Benjamin Behnke -vs- City of Lansing MDCR #152177 EM09/EEOC #23A968178 - charge of discrimination in employment based on race and sex. Benjamin Behnke -vs- City of Lansing charge of discrimination in employment based on race and sex. Ivan Cyars -vs- City of Lansing Police Department MDCR # 151338LE62 - based on law enforcement unlawful arrest, race. Proceedings of the Human Relations Board October 17 , 1996 Page 2 DIRECTORS REPORT Art discussed the follow-up documentation received from Rev. Lester Stone, by Mayor Hollister, in regards to the issues brought forth by the March for Justice. He also discussed and explained the written response sent to Rev. Stone from Mayor Hollister, which included a continuation of dialogue to address racism and divisions in society and ensure that all people are treated with dignity and fairness . Art informed the Board that Rev. Stone feels very strongly about having an independent Board of Review as well as some discipline of the Lansing Police Department for the way they handled the Swan incident. Board Member Robert Egan suggested that Board meetings be televised on Channel 28 . He also stated to the Board that the Michigan State Police Department has implemented a process where the Michigan State Police will call individuals , who have encountered their officers, to see how they were treated. REPORTS B. SUBCOMMITTEE REPORTS: a) Employment 1) None b) Housing 1) None c) Public Relations 1) Board Member Dorothy Nichols asked the Board members to think of a new way to represent outstanding citizens for Annual Hugo B . Lundberg Award Dinner. MOTION Board Member Dorothy Nichols moved that the Annual Hugo B. Lundberg Award Dinner be placed on the November Human Relations Board Agenda for discussion, supported by Board Member Robert Egan. Motion carried unanimous. d) Police Community Relations 1) None Proceedings of the Human Relations Board October 17 , 1996 Page 3 e) Ad Hoc Civil Rights Ordinance Committee 1) Anne Smiley reported that an education forum was held on Friday, October 11, 1996 at the YWCA. The forum will be on the agenda for the city' s access station in the near future. Anne stated that literature was circulated, by M.O. S .T. , regarding the Civil Rights Ordinance. She feels that the Human Relations Advisory should address the literature by scheduling a separate special meeting of this ad-hoc committee and discuss this issue. f) Ad Hoc Education Committee 1) None g) Ad Hoc Board Consolidation Ordinance Committee 1) This ordinance will be presented at a public hearing on Tuesday, November 12 , 1996 . THE, PUBLIC AY AD-DRESS THE—BOARD_QI ANY ISSUE None C-OMMLTNTCATTONS None OLD BLTSTNESS None NEW BUSINESS None ADJOURNMENT MOTION Board Member Sam Johnson moved that the meeting be adjourned. Motion carried unanimous. 5olResctfully submitted, L. Walton, Administrative Secretary CITY of LANSING INTEROFFICE COMMUNICATION '_-, MF;MO TO: Marilyn Slade, City Clerk FROM: #Arthur J. Walker, Director Human Relations and Community Services DATE: January 6, 1997 SUBJECT: Approved minutes of October 17, 1996 of the Human Relations Advisory Board Attached are the approved "PROCEEDINGS OF THE CITY OF LANSING HUMAN RELATIONS ADVISORY BOARD" for the meeting held October 17, 1996 . These minutes were approved unanimously by a quorum .of the Human Relations Advisory Board at its regularly scheduled meeting of November 21, 1996 . Please keep these minutes on file. Thank you. AJW:cw attachment : D SAP`(_- PROCEEDINGS OF THE 7. CITY OF LANSING HUMAN RELATIONS BOARD i ,.The ;regular';�,cheduled October meeting of the Human Relations Board --tw 's'"called to order by Chairperson Marylou Mason on Thursday, October 17, 1996 in the Human Relations and Community Services Conference Room, 3rd Floor, City Hall Annex. CALL TO ORDER Present: Robert Egan, Sam Johnson, Rev. Melvin Jones, Marylou Mason, Dorothy Nichols and Anne Smiley Absent: John Beltran, Joanne Pohl and Bob Ruffin Staff : Arthur J. Walker, Director, Veronica Sionakides (temporary Secretary) , Kip Gomoll and Theophilis Harvey Police Liaison: Not present APPROVAL OF MINUTES Minutes were approved after a quorum was obtained. MOTION Board Member Anne Smiley moved that the minutes of July 25, 1996 be approved, supported by Board Member Dorothy Nichols. Motion carried unanimous . APPROVAT. nP AGENDA MOTION Board Member Robert Egan moved that the Board move immediately from the approval of the agenda to petitions and from the petitions then move to reports and then follow up with the Directors report and move quickly on all of the issues, supported by Board Member Anne Smiley. Motion carried unanimous. PETITIONS Eddie James III -vs- Lansing Fire Department FEPA 151363 EM16/EEOC 23A967707 - charge of discrimination based on race and retaliation. Benjamin Behnke -vs- City of Lansing MDCR #152177 EM09/EEOC #23A968178 - charge of discrimination in employment based on race and sex. Benjamin Behnke -vs- City of Lansing charge of discrimination in employment based on race and sex. Ivan Cyars -vs- City of Lansing Police Department MDCR # 151338LE62 - based on law enforcement unlawful arrest, race. DRAFT Proceedings of the Human Relations Board October 17 , 1996 Page 2 nTRFCTORS REPORT REPORTS B. SUBCOMMITTEE REPORTS: a) Employment 1) b) Housing 1) c) Public Relations 1) MOTION Board Member Dorothy Nichols moved that the Annual Hugo B. Lundberg Award Dinner be placed on the November Human Relations Board Agenda for discussion, supported by Board Member Robert Egan. Motion carried unanimous. d) Police Community Relations 1) e) Ad Hoc Civil Rights Ordinance Committee 1) f) Ad Hoc Education Committee 1) None g) Ad Hoc Board Consolidation Ordinance Committee 1) THE PUBLIC MAY ADDRE,SS-THE_$OARD-..ON ANY I9$UE None COMMUNICATIONS None OLD BUSINESS RAFT Proceedings of the Human Relations Board October 17 , 1996 Page 3 None TTEW BUE NF -S None ADTOURNMENT be MOTION Board Member Sam Johnson moved that the meeting adjourned. Motion carried unanimous. Respectfully submitted, Carol L. Walton, Administrative Secretary CITY of LANSING INTEROFFICE COMMUNICATION _ MEMO. TO: Marilyn Slade, City Clerk FROM: Arthur J. Walker, Director Human Relations and Community Services DATE: September 20, 1996 SUBJECT: Human Relations Advisory Board-Thursday, September 19 , 1996 The "PROCEEDINGS OF THE CITY OF LANSING HUMAN RELATIONS ADVISORY BOARD" for the meeting held July 25, 1996 . These minutes were not approved due to lack of a quorum of the Human Relations Advisory Board. This board did not hold its regularly secheduled meeting of September 19 , 1996 due to lack of a quorum. AJW:cw N S I �G CITY OF LANSING HUMAN RELATIONS AND COMMUNITY SERVICES DEPARTMENT 119 North Washington Square 3rd Floor,City Hall Annex Lansing,Michigan 48933 (517)483-4477 (517)483-4479(TDD/Voice) jCHIGP David C. Hollister, Mayor c -} ^' —� AUGUST 14 , 1996CD m N O T I C E DUE TO LACK OF QUORUM, THE REGULARLY SCHEDULED MEETING OF THE HUMAN RELATIONS ADVISORY BOARD, THURSDAY, AUGUST 15, 1996 AT 7:30 A.M. , 3RD FLOOR, CITY HALL ANNEX CONFERENCE ROOM, HAS BEEN CANCELED. THE NEXT REGULAR MEETING IS SCHEDULED TO BE HELD ON THURSDAY, SEPTEMBER 19, 1996 AT 7 :30 A.M. IN THE HUMAN RELATIONS AND COMMUNITY SERVICES DEPARTMENT CONFERENCE, 3RD FL. , CITY HALL ANNEX. "Equal Opportunity Employer" r . .. 3...,a .._ PROCEEDINGS OF THE CITY OF LANSING HUMAN RELATIONS BOARD 'f ! The regular scheduled November meeting of the Human Relations Board was called to order by Vice-Chairperson Robert Egan at 7 :52 a.m. on Thursday, Thursday, July 25, 1996 in the Human Relations and Community Services Conference Room, 3rd Floor, City Hall Annex. CALL TO ORDER Present: Robert Egan, Sam Johnson, Rev. Melvin Jones, Dorothy Nichols and Anne Smiley Absent: John Beltran (excused) , Marylou Mason (excused) , JoAnne Pohl (excused) and Bob Ruffin (unexcused) Staff : Arthur J. Walker, Director, Carol Walton and Kip Gomoll Police Liaison: Captain Don Dawson APPROVAL OF AGENDA MOTION Board Member Anne Smiley moved that the agenda of July 25, 1996 be approved, supported by Board Member Dorothy Nichols. Motion carried unanimous. APPROVAL OF MINUTES Minutes were approved after a quorum was obtained. MOTION Board Member Dorothy Nichols moved that the minutes of May 16, 1996 be approved, supported by Board Member Sam Johnson. Motion carried unanimous. THE PUBLIC MAY ADDRESS THE BOARD ON ANY ISSUE None DIRECTORS REPORT Art briefed the Board on the Human Relations and Community Services Department consolidated board ordinance. He informed the board that he spoke with the City Attorney in an effort to get the Human Relations and Human Resources Boards consolidated through Executive Order. CnMMUNTC'_ATIONS None REPORTS Proceedings of the Human Relations Board July 25, 1996 Page 2 B. SUBCOMMITTEE REPORTS: a) Employment 1) No report b) Housing 1) No report c) Public Relations 1) No report d) Police Community Relations 1) Captain Dawson recognized the work that was done by Board Members Sam Johnson, Anne Smiley and Robert Egan, with the joint committee to study the Latin American Culture Club raid. Anne Smiley has asked that the Board Members review both the PCR committee, and Police Board of Commissioners reports, regarding the Latin American Culture Club, in an effort to determine the role of the consolidated board in terms of working on any recommendations made in the reports . MOTION: Board Member Robert Egan moved that a letter of recommendation, from the Human Relations Advisory Board, be addressed to the Mayor encouraging him to identify, as a task for the new Human Relations and Community Services Advisory Board, to consider follow up on the Police Board of Commissioners report and the Police Community Relations committee report, supported by Board Member Dorothy Johnson. Motion carried unanimous. e) Ad Hoc Civil Rights Ordinance Committee 1) Anne reported that this committee continues to struggle with their role and how it wants to provide accurate information for City of Lansing residents in regards to what the New Civil Rights Ordinance is meant to do. Anne stated that this committee will be meeting with David Wiener to discuss an educational forum that this committee proposes to use accessing Cable Channel 28 . Proceedings of the Human Relations Board July 25, 1996 Page 3 Anne also reported that the League of Women voter ' s would like to sponsor a debate between M.O. S.T. and the Lansing Equal Rights Task Force. This is meant to be an informational session. f) Ad Hoc Education Committee 1) No report g) Ad Hoc Board Consolidation Ordinance Committee 1) No report PE.TTTTnNS Jannette Richmond -vs- Lansing Police Depatment FEPA 149949/EEOC 23A966833 EM06 - charge of discrimination based on race and sex. Eddie James III -vs- Lansing Fire Department FEPA 150599 EM16/EEOC 23A467132 - charge of discrimination based on race and handicap. OLD BUSINESS None NEW BUSINESS Anne Smiley reminded the Board that Board Chairpeson Marylou Mason was interested in having a picnic in August. Board Member Robert Egan suggested that the members of the Board gather socially in the near future. ADJOURNMENT MOTION Board Member Anne Smiley moved that the meeting be adjourned, supported by Board Member Dorothy Nichols. Motion carried unanimous . The meeting adjourned at 8 : 38 a.m. Respectfully submitted, ( Carol L.-Walton, Administrative Secretary CITY ®f ]LANSING INTEROFFICE COMMUNICATION MEMQ TO: Marilyn Slade, City Clerk FROM: I Arthur J. Walker, Director Human Relations and Community Services DATE: October 30, 1996 SUBJECT: Approved minutes of July 25, 1996 of the Human Relations Advisory Board Attached are the approved "PROCEEDINGS OF THE CITY OF LANSING HUMAN RELATIONS ADVISORY BOARD" for the meeting held July 25, 1996 . These minutes were approved unanimously by a quorum of the Human Resources Advisory Board at its regularly scheduled meeting of October 17, 1996 . Please keep these minutes on file. Thank you. AJW: cw attachment : Wvk PROCEEDINGS OF THE CITY OF LANSING HUMAN RELATIONS BOARD TYegul�ar� �h' duled November meeting of the Human Relations Board was called to order by Vice-Chairperson Robert Egan at 7 : 52 a.m. on Thursday, Thursday, July 25, 1996 in the Human Relations and Community Services Conference Room, 3rd Floor, City Hall Annex. CALL TO ORDER Present: Robert Egan, Sam Johnson, Rev. Melvin Jones, Dorothy Nichols and Anne Smiley Absent: John Beltran (excused) , Marylou Mason (excused) , JoAnne Pohl (excused) and Bob Ruffin (unexcused) Staff : Arthur J. Walker, Director, Carol Walton and Kip Gomoll Police Liaison: Captain Don Dawson APPROVAL OF AGENDA MOTION Board Member Anne Smiley moved that the agenda of July 25, 1996 be approved, supported by Board Member Dorothy Nichols. Motion carried unanimous. APPROVAL. OF MINLiTFS Minutes were approved after a quorum was obtained. MOTION Board Member Dorothy Nichols moved that the minutes of May 16, 1996 be approved, supported by Board Member Sam Johnson. Motion carried unanimous. THE PUBLIC MAY ADDRESS THE BOARD ON ANY ISSUE None DIRECTORS REPORT CON MiINIC'ATIONS None REPORTS B. SUBCOMMITTEE REPORTS: a) Employment 1) No report b) Housing 1) No report c) Public Relations 1) No report d) Police Community Relations 1) MOTION: Board Member Robert Egan moved that a letter of recommendation, from the Human Relations Advisory Board, be addressed to the Mayor encouraging him to identify, as a task for the new Human Relations and Community Services Advisory Board, to consider follow up on the Police Board of Commissioners report and the Police Community Relations committee report, supported by Board Member Dorothy Johnson. Motion carried unanimous. e) Ad Hoc Civil Rights Ordinance Committee 1) f) Ad Hoc Education Committee 1) No report g) Ad Hoc Board Consolidation Ordinance Committee 1) No report PETITIONS Jannette Richmond -vs- Lansing Police Department FEPA 149949/EEOC 23A966833 EM06 - charge of discrimination based on race and sex. Eddie James III -vs- Lansing Fire Department FEPA 150599 EM16/EEOC 23A467132 - charge of discrimination based on race and handicap. OLD BUSINESS None NEW BUSINESS U. AE ADJOURNMENT MOTION Board Member Anne Smiley moved that the meeting be adjourned, supported by Board Member Dorothy Nichols. Motion carried unanimous. The meeting adjourned at 8 : 38 a.m. Respectfully submitted, Carol L. Walton, Administrative Secretary City of Lansing Human Relations & Community Services Department HUMAN RELATIONS ADVISORY BOARD ---------- DATE OF MEETING: THURSDAY, JULY 25 , 1996 TIME OF MEETING: 7 :30 A.M. PLACE OF MEETING: CITY HALL - ANNEX 119 N WASHINGTON SQUARE 3RD FLOOR CONFERENCE ROOM SPECIAL MEETING- - -AGENDA I . CALL TO ORDER II . ATTENDANCE AND APPROVAL OF AGENDA III . APPROVAL OF MINUTES �> `D 71 A. May 16, 1996 c IV. THE PUBLIC MAY ADDRESS THE BOARD ON ANY ISSUE `' V. DIRECTORS REPORT f\ VI . COMMUNICATIONS VII . REPORTS A. SUBCOMMITTEE REPORTS 1 . Employment 2 . Housing 3 . Public Relations 4 . Police Community Relations 5. Ad Hoc Civil Rights Ordinance Committee 6 . Ad Hoc Education Committee 7 . Ad Hoc Board Consolidation Committee VIII . PETITIONS Jannette Richmond -vs- Lansing Police Department FEPA 149949/EEOC 23A966833 EM06 - charge of discrimination based on race and sex. Eddie James III -vs- Lansing Fire Department FEPA 150599 EM16/EEOC 23A467132 - charge of discrimination based on race and handicap. IX. OLD BUSINESS X. NEW BUSINESS XI . ADJOURNMENT **************************** y�N S I NG CITY OF LANSING HUMAN RELATIONS AND COMMUNITY SERVICES DEPARTMENT 119 North Washington Square 3rd Floor,City Hall Annex Lansing,Michigan 48933 (517)483-4477 (517)483-4479(TDD/Voice) rcx1 � David C. Hollister, Mayor JULY 18 , 1996 1- - 711 � lz7 J n it O N O T I C E DUE TO LACK OF QUORUM, THE REGULARLY SCHEDULED MEETING OF THE HUMAN RELATIONS ADVISORY BOARD, THURSDAY, DULY 18, 1996, 3RD FLOOR, CITY HALL ANNEX CONFERENCE ROOM, WAS CANCELED. A SPECIAL MEETING IS SCHEDULED TO BE HELD ON THURSDAY, JULY 25, 1996 AT 7 : 30 A.M. IN THE HUMAN RELATIONS AND COMMUNITY SERVICES DEPARTMENT CONFERENCE, 3RD FL. , CITY HALL ANNEX. "Equal Opportunity Employer" CITY OF LANSING HUMAN RELATIONS AND COMMUNITY SERVICES DEPARTMENT 119 North Washington Square 3rd Floor,City Hall Annex Lansing,Michigan 48933 (517)483-4477 (517)483-4479(TDD/Voice) I�' HI � �' David C. Hollister, Mayor JUKE 241 1996 ITtt �; ' ter w N O T I C E THE SPECIAL MEETING OF THE HUMAN RELATIONS ADVISORY BOARD, SCHEDULED FOR TUESDAY, DUNE 25, 1996, 10TH FLOOR, CITY HALL, CITY COUNCIL CHAMBERS, HAS BEEN CANCELLED. THE NEXT REGULAR MEETING IS SCHEDULED TO BE HELD ON THURSDAY, JULY 18, 1996 . "Equal Opportunity Employer" City of Lansing Human Relations & Community Services Department HUMAN RELATIONS ADVISORY BOARD SPECIAL MEETING NOTICE r DATE OF MEETING: Ag JUNE 25, 1996 v TIME OF MEETING: 3 : 00 - 5 : 00 P.M. PLACE OF MEETING: CITY HALL 124 W MICHIGAN AVENUE 1 --------------10TH-FLOOR-CITY COUNCIL CHAMBERS == f A G E N D A N) I . CALL TO ORDER II . ATTENDANCE AND APPROVAL OF AGENDA III . APPROVAL OF MINUTES A. May 16, 1996 IV. THE PUBLIC MAY ADDRESS THE BOARD ON ANY ISSUE V. DIRECTORS REPORT VI . COMMUNICATIONS VII . REPORTS A. SUBCOMMITTEE REPORTS 1. Employment 2 . Housing 3 . Public Relations 4 . Police Community Relations 5 . Ad Hoc Civil Rights Ordinance Committee 6 . Ad Hoc Education Committee 7 . Ad Hoc Board Consolidation Committee VIII . PETITIONS Jannette Richmond -vs- Lansing Police Department FEPA 149949/EEOC 23A966833 EM06 - charge of discrimination based on race and sex. Eddie James III -vs- Lansing Fire Department FEPA 150599 EM16/EEOC 23A467132 - charge of discrimination based on race and handicap. IX. OLD BUSINESS X. NEW BUSINESS XI . ADJOURNMENT S I NG CITY OF LANSING HUMAN RELATIONS AND COMMUNITY SERVICES DEPARTMENT 119 North Washington Square 3rd Floor,City Hall Annex Lansing,Michigan 48933 (517)483-4477 (517)483-4479(TDD/Voice) ICHIG ; E� David C. Hollister, Mayor r— JUNE 18 , 1996 N O T I C E THE REGULARLY SCHEDULED MEETING OF THE HUMAN RELATIONS ADVISORY BOARD FOR THURSDAY, DUNE 20, 1996, 3RD FLOOR, CITY HALL ANNEX CONFERENCE ROOM, HAS BEEN CANCELLED. A SPECIAL MEETING WILL BE HELD ON TUESDAY, JUNE 25 FROM 3 : 00-5 : 00 P.M. IN CITY HALL, 10TH FLOOR, CITY COUNCIL CHAMBERS. THE NEXT MEETING IS SCHEDULED TO BE HELD ON THURSDAY, JULY 18 1996 . "Equal Opportunity Employer" PROCEEDINGS OF THE CITY OF LANSING HUMAN RELATIONS BOARD The regular scheduled May meeting of the Human Relations Board was called to order by Chairperson Marylou Mason at 7 : 38 a.m. on Thursday, May 16 , 1996 in the Human Relations and Community Services Conference Room, 3rd Floor, City Hall Annex. CALL TO ORDER Present: John Beltran, Robert Egan, Sam Johnson, Rev. Melvin Jones , Marylou Mason, Dorothy Nichols and Anne Smiley MOTION Board Member Robert Egan moved that Board Member Joanne Pohl be excused from the meeting of May 16, 1996, supported by Board Member Anne Smiley. Motion carried unanimous. Absent: Joanne Pohl (excused) and Bob Ruffin (unexcused) Staff : Arthur J. Walker, Director and Carol Walton Police Liaison: Captain Don Dawson APPROVAL. OF AGENDA MOTION Board Member Robert Egan moved that the agenda of be approved, supported by Board Member Anne Smiley. Motion carried unanimous. APPROVAT, OF MTNLTTES Minutes were approved after a quorum was obtained. MOTION Board Member Robert Egan moved that the minutes of April 18, 1996 be approved, supported by Board Member Anne Smiley. Motion carried unanimous. THE PT1BT,TC MAY ADDRESS THE BOARD ON ANY T S S T None DIRECTORS REPORT Art reported that he met with the City Council ' s General Services committee regarding the Board Consolidation ordinance. The committee has asked Art to revise the proposed ordinance to be consistent with the current city law in regards to the Civil Rights ordinance. The committee has also expressed concern with a twelve (12) member board. The committee has requested that board membership be consistent with the Charter. This would mean that the new board would Proceedings of the Human Relations Board May 16 , 1996 Page 2 consist of four members , with representation for each Ward, and. four members At-Large. Art reported that monies have been set aside, in the budget, for the Youth Program Coordinator position although the position has not been approved as yet. The Council has recommended that a job description be submitted to the Ways and Means committee. Art welcomed the board members to attend the next Council meeting and voice their support on this issue or submit a letter of support . Art reported that the Police Board of Commissioners submitted their draft report, with recommended changes to the procedures in the Lansing Police Departments Detention Division, on Monday, May 13 , 1996 . The report was then returned to the Police Board of Commissioners for additional work in some areas . The previous date scheduled for the Human Relations Board members to attend a Lugnut game, Saturday, June 8 , 1996, has been changed to Saturday, June 22 , 1996 at 7 : 00 p.m. C_OMM11NTC'ATTONS None REPORTS B. SUBCOMMITTEE REPORTS: a) Employment 1) No report b) Housing 1) No report c) Public Relations 1) No repot d) Police Community Relations 1) Board Member Robert Egan reported that the joint subcommittee, (members from both the Police Community Relations Board and the Human Relations Board) , held public meetings on Friday, May 10, Proceedings of the Human Relations Board May 16, 1996 Page 3 Saturday, May 11, and Wednesday, May 15, 1996 to discuss the raid on the Latin American Cultural Club. All meeting were held at Cristo Rey Community Center. The next meeting will be held on Thursday, May 23 , 1996 from 7 : 30 p.m. -9 : 30 p.m. Members of the community who were involved in the raid were invited to speak to the committee. The Police were asked questions and the public was given an opportunity to comment. The subcommittee has arranged for a series of meetings to be held on Thursdays throughout the month of May and into June. A tentative date, that a report will be submitted to the Mayor, has been set for June 13 , 1996 . e) Ad Hoc Civil Rights Ordinance Committee 1) Board Member Anne Smiley reported that a meeting was held with David Wiener. A numbers of suggestions were made to the legal department to discuss the parameters now that the Civil Rights Ordinance is being considered a campaign issue. This committee intends to hold their next meeting in the Council Chamber and that it be televised to run repeatedly. This is being done in an effort to give the public more information about what the committees perception of the ordinance is . This program has been scheduled to air on Tuesday, June 25, 1996 from 3 : 00-5 : 00 p.m. , pending the availability of panelists . Anne also stated that the committee would like to propose the League of Women Voter ' s hold an official debate/forum that could possibly be televised by the local television stations or co-sponsored by the Lansing State Journal . Anne also stated that the committee would like to be involved, in terms of public speaking, with the Lansing Equal Rights Task Force is developing. This involves going out to community/neighborhood groups and providing them with basic information on what the ordinance is perceived to be. The committee would also like to meet with the Editorial Board to get support from the Lansing State Journal and also to see what they would be willing to do during the course of the campaign to promote accurate information. Board Member Robert Egan reported that at a special meeting of the Committee of the Whole met on Proceedings of the Human Relations Board May 16, 1996 Page 4 Monday, May 13 , 1996 to discuss the ballot language. He stated that a motion was made by Council member Ellen Beal to send the language that was on the signed petition to the Lansing Election ' s Commission. The motion prevailed. The Committee of the Whole has yet to make a decision. Issues have been raised regarding the language on the MOST petition. f) Ad Hoc Education Committee 1) No report g) Ad Hoc Board Consolidation Ordinance Committee 1) No report PLTITIONS Danny Joe Shropshire -vs- Lansing Police Department MDCR No. 137874-LE60 - Dismissed/insufficient grounds on which to issue a charge. pT.n BUGINESS The video tape regarding the Swans arrest was viewed by the Board Members . Board Member Anne Smiley inquired about the investigation that Guillermo Lopez was doing, in regards to the complaint received by a citizen regarding the Latin American Cultural Club raid. She stated that Chief Boles specifically stated that if citizens have complaints in regards to the raid, to file them with the Police Department ' s Internal Affairs Division. Art stated that he will follow up with Guillermo in regards to the complaint. NEW HLTSTNERS Board Member Anne Smiley expressed her concern with the members of the Human Relations Advisory Board who have not been actively participating and what the process is for getting them formerly removed from the board. Board Member Robert Egan responded stating the rules governing the board state that three (3) unexcused absences would be grounds for dismissal . Art recommended that a formal letter from Chairperson Marylou Mason be forwarded to the Mayor for the dismissal of board members who have had three (3) or more Proceedings of the Human Relations Board May 16 , 1996 Page 5 unexcused absences . An To 1 NMENT MOTION Board Member Dorothy Nichols moved that the meeting be adjourned, supported by Board Member Sam Johnson. Motion carried unanimous. The meeting adjourned at 8 : 43 a.m. Reppectfully submitted, Carol L. Walton, Administrative Secretary CITY of LANSING INTEROF)FWE. COMMUNICATION MEMQ TO: Marilyn Slade, City Clerk FROM: Arthur J. Walker, Director Human Relations and Community services DATE: July 25, 1996 SUBJECT: Approved minutes of May 16, 1996 of the Human Relations Advisory Board Attached are the approved "PROCEEDINGS OF THE CITY OF LANSING HUMAN RELATIONS ADVISORY BOARD" for the meeting held May 16, 1996 . These minutes were approved unanimously by a quorum of the Human Resources Advisory Board at its regularly scheduled meeting of July 25, 1996 . Please keep these minutes on file. Thank you. AJW:cw attachment : PROCEEDINGS OF THE CITY OF LANSING HUMAN RELATIONS BOARD The regular scheduled April meeting of the Human Relati ns_j3pard was called to order by Vice-Chairperson Robert Egan at Glr CLE Rr{ Thursday, Thursday, April 18, 1996 in the Human Relations and Community Services Conference Room, 3rd Floor, City Hall Annex. A .T. TO ORDER Present: John Beltran, Robert Egan, Sam Johnson, Marylou Mason, Dorothy Nichols and Joanne Pohl Absent: Rev. Melvin Jones (excused) , Bob Ruffin (unexcused) and Anne Smiley (excused) Staff : Theophilis Harvey, Carol Walton, Kip Gomoll and Guillermo Lopez Police Liaison: Captain Jim Cook APPROVAL OF AGENDA MOTION Board Member Joanne Pohl moved that the agenda of April 18, 1996 be approved, supported by Board Member Sam Johnson. Motion carried unanimous. APPROVAL OF MTNT T,_S Minutes were approved after a quorum was obtained. MOTION Board Member Marylou Mason moved that the minutes of April 18, 1996 be approved, supported by Board Member Joanne Pohl. Motion carried unanimous. THE p BLTC MAY AnngEss Tmg BOARIZON ANY I S S TF. Bob Kennon, Chairperson of the Police Community Relations committee for the Lansing Police Department, read a letter that he received from Mayor Hollister regarding the Latin American Cultural Club. The letter informed him that the PCR committee would be responsible for reviewing the raid, circumstances that lead up to the raid and the department work with particularly minority community groups . In his letter, the Mayor stated, that he would like the PCR committee to join efforts with the Human Relations Advisory Board. He requested that a review of the incident be completed and reported to him within sixty (60) days with findings and recommendations . Proceedings of the Human Relations Board April 18, 1996 Page 2 Donna Rainey, Recruiter, Personnel Services Department reported that R.L. Hester, representative from both the Police and Fire Department and herself will be attending a career fair at Cuyahoga Community College in Ohio in an effort to recruit more minority applicants for the Lansing Police and Fire Departments . She stated that a representative of the Police force, in that area, will go to local minority church groups and other centers to inform them that the City of Lansing will be attending the career fair. The City of Lansing attendance at this affair will be advertised in the local canvas newspaper and local campus radio. DIRECTORS REPORT Kip Gomoll discussed the updated 1994/1995 Affirmative Action report. The report has been transmitted to the Mayor who will in turn transmit it to City Council for information. The report covers the first two (2) years of the present Administration. Theophilis Harvey stated that Art informed him the both he and Captain Don Dawson have been meeting in regards to the policies and procedures that the Police Board of Commissioners has been asked to review. Jim Cook stated that the Police Board will be meeting every Wednesday night at 5 : 30 p.m. on the 2nd floor of the Police Department until Wednesday, May 8, 1996 to review and make recommendations for policy and procedure changes for the Police Department Detention Division. Recommendations are to be made by Monday, May 13 , 1996 . Theophilis Harvey reported that both the Board Consolidation and Purchasing ordinances have been submitted to the City Council General Services sub committee. Theophilis Harvey reported that the group MOST has presented a petition with 7, 235 signatures to the City Clerk to overturn the decision made by City Council to pass the Civil Rights Ordinance with the language, sexual orientation, included. Theophilis Harvey informed that board that a new Fire Chief has been selected. His name is Greg K. Martin. His start date is Wednesday, May 15, 1996 . Theophilis Harvey reported that on Thursday, May 2nd the Human Relations and Community Services Department will be having a budget hearing from 3 : 00-6 : 00 p.m. Proceedings of the Human Relations Board April 18, 1996 Page 3 Theophilis informed that board that the Mayor has made the luxury box in the Oldsmobile Stadium available for their use. The board members that were in attendance have chosen June 8th as the date that they would like to attend. Board members may bring one (1) guest. Carol Walton was asked to contact board members, who were not present, and extend the invitation to them as well . Theophilis Harvey discussed a report received from Tom Dickson of the Lansing Lugnuts , which gave a breakdown of the hiring percentages for the stadium. 207 (63%) of the employees are Lansing residents and 120 (37%) of the employees are non- Lansing residents . The report stated that although the percentage of Lansing residents is slightly below the targeted 75%, 76% of the offers were made to Lansing residents . COMMUNICATIONS None REPORT^ B. SUBCOMMITTEE REPORTS: a) Employment 1) No report b) Housing 1) No report Board Member Joanne Pohl asked that information regarding the April 27, 1996 Housing Fair be sent to all board members as soon as possible. c) Public Relations 1) Board Member Dorothy Nichols displayed the photographs of the Human Relations Dinner and discussed the final financial report. Trinity A.M.E. Women ' s Guild donated $100 . 00 which was in turn donated to the Caring for Kids organization. Proceedings of the Human Relations Board April 18, 1996 Page 4 d) Police Community Relations 1) No report Board Member Robert Egan stated that both Board Member Sam Johnson and himself will represent the Human Relations Board at the PCR committee meetings in regards to the Latin American Cultural Club incident. e) Ad Hoc Committee (Proposed Civil Rights Ordinance) 1) No report This committee will meet regarding the informational video program that this committee will put together with assistance from City Council . f) Ad Hoc Education Committee 1) No report g) Ad Hoc Committee (Board Consolidation Ordinance) 1) No report The Board Consolidation Ordinance has been put on hold pending a presentation from Arthur Walker, Director Human Relations and Community Services . PETITIONS None O .D BUSINESS Joanne Pohl inquired about the videotape of the Swan' s incident. Captain Cook responded stating that he will inform Captain Dawson to bring the video tape to the May 16, 1996 Human Relations Advisory Board meeting. Proceedings of the Human Relations Board April 18, 1996 Page 5 NEW BUSINESS Guillermo reported that he received one (1) complaint regarding the Latin American Club complaint. The complaint is ready for signature and review. Once the complaint is signed an investigation will conducted. ADJOURNMENT MOTION Board Member Joanne Pohl moved that the meeting be adjourned, supported by Board Member Sam Johnson. Motion carried unanimous. The meeting adjourned at 8 : 31 a.m. Respectfully submitted, Carol L. Walton, Senior Secretary OFZA PROCEEDINGS OF THE CITY OF LANSING HUMAN RELATIONS BOARD The regular scheduled May meeting of the Human Relations Board was called to order by Chairperson Marylou Mason at 7 : 38 a.m. on Thursday, May 16 , 1996 in the Human Relations and Community Services Conference Room, 3rd Floor, City Hall Annex. CALL TO ORDER Present : John Beltran, Robert Egan, Sam Johnson, Rev. Melvin Jones, Marylou Mason, Dorothy Nichols and Anne Smiley MOTION Board Member Robert Egan moved that Board Member Joanne Pohl be excused from the meeting of May 16, 1996, supported by Board Member Anne Smiley. Motion carried unanimous. Absent : Joanne Pohl (excused) and Bob Ruffin (unexcused) Staff : Arthur J. Walker, Director and Carol Walton Police Liaison: Captain Don Dawson APPROVAL OF AGENDA MOTION Board Member Robert Egan moved that the agenda of be approved, supported by Board Member Anne Smiley. Motion carried unanimous. APPROVAL OF MINUTE.$ Minutes were approved after a quorum was obtained. MOTION Board Member Robert Egan moved that the minutes of April 18, 1996 be approved, supported by Board Member Anne Smiley. Motion carried unanimous. THE PUBLIC MAY ADDRESS THE BOARD ON ANY ISSUE None DIRECTORS REPORT COMMUNICATIONS None REPORTS B. SUBCOMMITTEE REPORTS: CRAB, Proceedings of the Human Relations Board April 18, 1996 Page 2 a) Employment 1) No report b) Housing 1) No report c) Public Relations 1) No repot d) Police Community Relations 1) e) Ad Hoc Civil Rights Ordinance Committee 1) f) Ad Hoc Education Committee 1) No report g) Ad Hoc Board Consolidation Ordinance Committee 1) No report pFTTTTONS Danny Joe Shropshire -vs- Lansing Police Department MDCR No. 137874-LE60 - Dismissed/insufficient grounds on which to issue a charge. Q D FITTSTNT SS_ rTT+'W: BLZIXE S S_ Ana" mRNMEN_`r the ing be MOTION Board Member Dorothy ted by Board Member SamtJohnson. Mo ion adjourned, suppo carried unanimous. DRAFT Proceedings of the Human Relations Board April 18, 1996 Page 3 The meeting adjourned at 8 : 43 a.m. Respectfully submitted, Carol L. Walton, Administrative Secretary i..U� _�� - PROCEEDINGS OF THE CITY' OF' LAN'SINGccHUMAN RELATIONS BOARD The regular sche(( uled�NQ1,r2 [ ;meeting of the Human Relations Board was called to org'er-'`by Vice-Chairperson Robert Egan at 7 : 39 a.m. on Thursday, Thursday, April 18, 1996 in the Human Relations and Community Services Conference Room, 3rd Floor, City Hall Annex. CALL TO ORDER Present: John Beltran, Robert Egan, Sam Johnson, Marylou Mason, Dorothy Nichols and Joanne Pohl Absent: Rev. Melvin Jones (excused) , Bob Ruffin (unexcused) and Anne Smiley (excused) Staff : Theophilis Harvey, Carol Walton, Kip Gomoll and Guillermo Lopez Police Liaison: Captain Jim Cook APPROVAL OF AGENDA MOTION Board Member Joanne Pohl moved that the agenda of April 18, 1996 be approved, supported by Board Member Sam Johnson. Motion carried unanimous. APPROVAL OF MINUTES Minutes were approved after a quorum was obtained. MOTION Board Member Marylou Mason moved that the minutes of March 21, 1996 be approved, supported by Board Member Joanne Pohl. Motion carried unanimous. THE PUBLIC MAY ADDRESS THE BOARD ON ANY ISSUE DIRECTORS REPORT COMMUNICATIONS None REPORTS B. SUBCOMMITTEE REPORTS: a) Employment 1) No report Proceedings of the Human Relations Board April 18, 1996 Page 2 b) Housing 1) No report c) Public Relations 1) Board Member Dorothy Nichols displayed the photographs of the Human Relations Dinner and discussed the final financial report. d) Police Community Relations 1) No report e) Ad Hoc Committee (Proposed Civil Rights Ordinance) 1) No report f) Ad Hoc Education Committee 1) No report g) Ad Hoc Committee (Board Consolidation Ordinance) 1) No report PETITIONS None OLD BUSINESS None NEW BUSINESS None ADJOURNMENT MOTION Board Member Joanne Pohl moved that the meeting be adjourned, supported by Board Member Sam Johnson. Motion carried unanimous. The meeting adjourned at 8 : 31 a.m. Respectfully submitted, Proceedings of the Human Relations Board April 18, 1996 Page 3 Carol L. Walton, Senior Secretary PROCEEDINGS OF THE CITY OF LANSING HUMAN RELATIONS BOARD The regular scheduled March meeting of the Human Relations Board was called to order by Chairperson Marylou Mason at 7 : 40 a.m. on Thursday, March 21, 1996 in the Human Relations and Community Services Conference Room, 3rd Floor, City Hall Annex. CALL TO ORDER Present: John Beltran, Robert Egan, Sam Johnson, Rev. Melvin Jones, Marylou Mason, Joanne Pohl and Anne Smiley Absent: Bob Ruffin (excused) and Dorothy Nichols (excused) Staff : Director Arthur J. Walker, Carol Walton and R.L. Hester Police Liaison: Captain Don Dawson APPROVAL OF AGENDA MOTION Board Member Anne Smiley moved that the agenda of March 21, 1996 be approved, supported by Board Member Melvin Jones. Motion carried unanimous. APPROVAL OF MINUTES Minutes were approved after a quorum was obtained. MOTION Board Member Joanne Pohl moved that the minutes of February 15, 1996 be approved, supported by Board Member Melvin Jones. Motion carried unanimous. THE PUBLIC MAY ADDRESS THE BOARD ON ANY ISSUE Captain Dawson expressed his thanks to the board and the Ad- Hoc Proposed Civil Rights Ordinance committee for helping to get the ordinance passed. DIRECTORS REPORT Art congratulated the City Council for the passage of the Civil Rights Ordinance. Art informed the Board that their review and approval of the budget recommendation was necessary to have record of the Boards formal support, in the form a motion, of the Human Relations and Community Services Departments FY 96/97 budget. The Board Chairperson, Marylou Mason, and Board Members Robert Egan and Anne Smiley stated that because approval was asked for after the fact they felt formal support in the form of a motion was unnecessary. Proceedings of the Human Relations Board March 21, 1996 Page 2 Art stated that the Draft Board Consolidation Ordinance would be amended to incorporate the amended language of the Civil Rights Ordinance, Chapters 296 and 297 . Copies of the amended Draft Board Consolidation Ordinance will be mailed to all Human Relations Board Members along with copies of the Civil Rights Ordinance. Art reported that the annual Affirmative Action report is being finalized and submitted to the Mayor for review. After the Mayor ' s review copies will be made available for the general public at which time copies will also be mailed to all Human Relations and Community Services Board members . Art stated that Mayor Hollister wrote a letter to the Police Board of Commissioners that gave them a charge to review the Lansing Police Department procedures and operations in an effort to prevent incident ' s similar to the Swans incident. Don informed the Board that the Police Board of Commissioners will conduct sub committee meetings that will meet in public and the dates will be posted. There will be experts in the areas of training, staffing and procedures . One of the three committees will also handle renovations to the city jail. The Police Board will deliberate and submit their report within sixty (60) days . Art stated that he would move towards transmitting the Board Consolidation Ordinance to the City Council . Upon approval and Consolidation of both the Human Relations and Human Resources Advisory Boards he would like to see the new board networking and conducting forums in an effort to become more visible within the community as well as to see what the issues in the community are. Art informed the board that the new CEO for the Mega Authority is Mr. Peter Sullivan. He stated that the selection process for a new Fire Chief is on-going. He announced that the 1st Annual Cesar Chavez Memorial Dinner will be held on March 29 , 1996 at the Lansing Center, the reception will be from 5 : 30 - 6 : 00 p.m. and the dinner will be held from 6 : 00- 8 : 00 p.m. Carol will mail copies of the amended Civil Right Ordinance to all the board members . rob M INTC'ATTONS None REPORTS Proceedings of the Human Relations Board March 21, 1996 Page 3 A. SUBCOMMITTEE REPORTS: a) Employment 1) Anne Smiley informed the Board that Guillermo Lopez had submitted a copy of the draft Purchasing Ordinance to the committee. Art stated that the amended ordinance will also be distributed to the employment sub committee. b) Housing 1) No report - Joanne Pohl stated that she would like to conduct a meeting to discuss the role of this committee. Joanne stated that the Volunteers of America announced that it will no longer be open on the weekends . She stated that this is happening at a time when LARS is closing because they thought that the Volunteers of America would be an available shelter for the homeless on the weekends . Art responded that stating that he informed the Mayor of his concerns that the Volunteers of America has lost some of its funding from United Way. He stated that future conversations with the Director of United Way may be held in an effort because it is felt that their decision will have a substantially negative impact on the community. c) Public Relations 1) Carol Walton distributed draft copies of the financial report for the February 22 , 1996 Human Relations Dinner. Board Member Robert Egan suggested that the public relations committee meet to discuss concerns expressed by the community regarding the ticket prices of the dinner. Carol Walton responded stating that she has already begun the process of finding dinner sites that would reduce the cost of dinner ticket prices . d) Police Community Relations 1) R.L. Hester reported that he met on Tuesday, March 19 , 1996 with the Police Community Relations Proceedings of the Human Relations Board March 21, 1996 Page 4 Advisory Committee. He stated that at this meeting the Lansing Police Department did a presentation in regards to the video of what took place with the demise of the Swans situation. The committee asked the questions of what the charges were. He stated that the Human Relations Board' s Police Community Relations sub committee has not met and but, he will contact the members of the committee as soon as possible in regards to both the Swans and Bell situations . He stated that the PCR committee is in the process of reorganizing to include producing a new set of bylaws . Rev. Jones stated that the Human Relations Board could develop a pro-active way to get strategically involved with the Swans situation in an effort to play a role in helping the community work through the issue. Bob Egan expressed his concerns regarding the boards working together with the PCR committee in an effort to not duplicate what the committee is already in the process of doing. Marylou suggested contacting both Jim Person, Chairperson of the Police Board of Commissioners and Bob Keenon, Chairperson of the PCR committee, to come together and meet with the Human Relations Board in an effort to not duplicate the issues being related to the community towards resolving the Swans issue. Rev. Jones and Bob Egan volunteered to hold a conference call with both Jim Person and Bob Keenon. Rev. Jones inquired about Arts feelings of Board protocol . Art responded stated that the Board' s protocol is based on the assessment of specific situations . Robert Egan made three suggestions that he felt the Board should focus on: 1 . At least one individual from the Human Relations Board be in attendance at all of the PCR advisory committee meetings, 2 . That two or three of the Human Relations Board members meet, before the April 18, 1996 board meeting, to discuss what will happen after the Board Consolidation and what are other City Appointed Boards and/or organizations, that the Human Relations and Community Services Board should be connected to. 3 . The Civil Rights Ordinance sub committee or an appointed sub committee of the board begin working immediately on the role of the Proceedings of the Human Relations Board March 21 , 1996 Page 5 Human Relations and Community Services Department ' s role in providing information to the citizenry of Lansing on the comprehensive Civil Rights Ordinance. Captain Dawson explained the role of the PCR advisory committee, there intentions to conduct public forums and he also explained the cause of the death of Mr. Swans . He informed the Board that a meeting will held on Monday, March 25, 1996 at the Foster Center in regards to the Civil Rights Ordinance. Rumors have emerged stating that there may be some trouble. Captain Dawson has asked the Board members as community representatives to contact him if problems arise. He also stated that rumors have surfaced in regards to a protest at the Lugnuts game again, if problems arise please contact him. e) Ad Hoc Committee (Civil Rights) As Chairperson of this committee, Marylou Mason thanked the committee, the board members and the Human Relations and Community Services Department staff for all the work and effort they put towards the Civil Rights Ordinance. This committee has not met but, Robert Egan suggested that this committee meet to discuss his aforementioned concerns . f) Ad Hoc Education Committee 1) No report g) Ad Hoc Committee (Board Consolidation Ordinance) 1) This committee has not met. Robert Egan suggested that this committee meet with both the Art and Dave wiener before the Ordinance is submitted to the City Council . PETITIONS MDCR Complaint - Frank Lain vs City of Lansing Fire Department MDCR No. 146446 - EM16 FED. No. R58126 - withdrawn. Proceedings of the Human Relations Board March 21, 1996 Page 6 OLD BUSINESS Board Member Sam Johnson inquired about the status of city employees moving out of the Annex Building. Art responded that Granger has made an offer. NEW BUSINESS None An.TOUENMENT MOTION Board Member Sam Johnson moved that the meeting be adjourned, supported by Board Member Melvin Jones. Motion carried unanimous. The meeting adjourned at 9 : 14 a.m. Respectfully submitted, /Carol L. Walton, Senior Secretary CITY of LANSING INTEROFFICE COMMUNICATION MEMO TO: Marilyn Slade, City Clerk ' FROM: U Arthur J. Walker, Director Human Relations and Community Services DATE: April 23, 1996 SUBJECT: Approved minutes of March 21, 1996 Human Relations Advisory Board Attached are the approved "PROCEEDINGS OF THE CITY OF LANSING HUMAN RELATIONS ADVISORY BOARD" for the meeting held March 21, 1996 . These minutes were approved unanimously by a quorum of the Human Relations Advisory Board at its regularly scheduled meeting of April 18, 1996 . Please keep these minutes on file. Thank you. AJW:cw attachment: DRAFL PROCEEDINGS OF THE CITY OF LANSING HUMAN RELATIONS BOARD The regular scheduled March meeting of the Human Relations Board was called to order by Chairperson Marylou Mason at 7 : 40 a.m. on Thursday, March 21, 1996 in the Human Relations and Community Services Conference Room, 3rd Floor, City Hall Annex. CALL TO ORDER Present: John Beltran, Robert Egan, Sam Johnson, Rev. Melvin Jones, Marylou Mason, Joanne Pohl and Anne Smiley Absent : Bob Ruffin (excused) and Dorothy Nichols (excused) Staff : Director Arthur J. Walker, Carol Walton and R.L. Hester Police Liaison: Captain Don Dawson APPROVAL OF AGENDA MOTION Board Member Anne Smiley moved that the agenda of March 21, 1996 be approved, supported by Board Member Melvin Jones. Motion carried unanimous. APPROVAL OF MINUTES Minutes were approved after a quorum was obtained. MOTION Board Member Joanne Pohl moved that the minutes of February 15, 1996 be approved, supported by Board Member Melvin Jones. Motion carried unanimous. THE PUBLIC MAY ADDRESS THE BOARD ON ANY ISSUE DIRECTORS REPORT COMMUNICATIONS REPORTS A. SUBCOMMITTEE REPORTS : _ a) Employment r•` -- b) Housing ' 1) DRAFT Proceedings of the Human Relations Board January 26 , 1995 Page 2 c) Public Relations 1) d) Police Community Relations 1) e) Ad Hoc Committee (Civil Rights) 1) f) Ad Hoc Education Committee 1) PETITIONS OLD BUSINESS NEW BUSINESS ADJOURNMENT MOTION Board Member Sam Johnson moved that the meeting be adjourned, supported by Board Member Melvin Jones. Motion carried unanimous. The meeting adjourned at 9 : 14 a.m. Respectfully submitted, Carol L. Walton, Senior Secretary PROCEEDINGS OF THE CITY OF LANSING HUMAN RELATIONS BOARD _ .. i' "� } , ' cal• �-� The regular scheduled February meeting of the Human Relatl-i,r; was called to order by Chairperson Marylou Mason at 7 : 40 a.m. on Thursday, February 15, 1996 in the Human Relations and Community Services Conference Room, 3rd Floor, City Hall Annex. CALL TO ORDER Present : Robert Egan, Sam Johnson, Marylou Mason, Dorothy Nichols and Anne Smiley Absent: John Beltran, Rev. Melvin Jones, Joanne Pohl (excused) , and Bob Ruffin Staff : Director Arthur J. Walker and Guillermo Lopez Police Liaison: Chief Jerome Boles APPROVAL OF MINUTES Minutes were approved after a quorum was obtained. MOTION Board Member Dorothy Nichols moved that the minutes of be approved, with corrections, Motion carried unanimous. THE PUBLIC MAY ADDRESS THE BOARD ON ANY ISSUE Chief Boles discussed the on-going investigation regarding the February 3 , 1996 death of Mr. Edward Swans . He also gave an overview of the events that happened before the death of Mr. Swans . As of yet no cause of death has been determined. Chief Boles has temporarily reassigned the Officer currently in charge of the jail to another assignment within the Police Department and placed a member of his staff, Captain Jim Cook, temporarily in charge of the jail to conduct a complete review of the facility and procedures in terms of specifically how violent aggressive prisoners are dealt with and are there other alternatives to dealing with them. Two (2) community meetings have been organized and moderated in conjunction with Rev. Lester Stone, Rev. Michael Murphy and Wilson Caldwell . Chief Boles informed that board that Mayor Hollister met with members of the African American community to give an update as to what his office has done and will continue to do. He stated that the Police Department has preliminarily begun an internal investigation but, the death investigation will conclude. Information regarding the death is being done internally by an administrative review and will be done independently of any criminal investigation. Board member Robert Egan stressed to the board the need to Proceedings of the Human Relations Board February 15, 1996 Page 2 evaluate the role that the Board should play when community strenuous community situations arise and how the board can help defuse and address these situations . Board member Sam Johnson stated that the role of the board is to be a sounding board for the community and refer them to agencies that can give them the aide that is needed or allows them to express their rights . This is part of the boards role. DIRECTORS REPORT Guillermo reminded the board of the general meeting for the Housing Fair which will be held on Monday, February 19 , 1996 at noon in the City Council Chambers . Guillermo stated that the Purchasing Committee met and will make minor changes to the draft Purchasing Ordinance in regards to defining minority and women business, non city resident language and State bonding price requirements . Brief discussion regarding the budget took place. COMMUNICATIONS None REPORTS A. SUBCOMMITTEE REPORTS : a) Employment 1) None b) Housing 1) None c) Public Relations 1) Final discussion regarding the details of the Annual Human Relations dinner were discussed. d) Police Community Relations 1) None e) Ad Hoc Committee (Civil Rights) Proceedings of the Human Relations Board February 15, 1996 Page 3 1) None f) Ad Hoc Education Committee 1) None PETITIONS None OLD BUSINESS None NEW BUSINESS None The meeting adjourned at 8 : 58 a.m. Respectfully submitted, Carol L. Walton, Senior Secretary i I y�N S 1 �C CITY of LANSING " INTEROFFICE COMMUNICATION ,a• r c a a t4pi C:a a Ilifll ..•■v tlpn •zv "uu cHIGP MEMQ TO: Marilyn Slade, City Clerk FROM: 1 ° Arthur J. Walker, Director Human Relations and Community Services DATE: March 21, 1996 SUBJECT: Approved minutes of February 15, 1996 Human Relations Advisory Board Attached are the approved "PROCEEDINGS OF THE CITY OF LANSING HUMAN RELATIONS ADVISORY BOARD" for the meeting held February 15, 1996 . These minutes were approved unanimously by a quorum of the Human Relations Advisory Board at its regularly scheduled meeting of March 21, 1996 . Please keep these minutes on file. Thank you. AJW:cw attachment: ®RAF PROCEEDINGS OF THE CITY OF LANSING HUMAN RELATIONS BOARD 2-1 L" ' c `� scheduled February meeting of the Human Relations Board was called to order by Chairperson Marylou Mason at 7 : 40 a.m. on Thursday, February 15, 1995 in the Human Relations and Community Services Conference Room, 3rd Floor, City Hall Annex. CALL TO ORDER Present: Robert Egan, Sam Johnson, Marylou Mason, Dorothy Nichols and Anne Smiley Absent: John Beltran, Rev. Melvin Jones, Joanne Pohl (excused), and Bob Ruffin Staff : Director Arthur J. Walker and Guillermo Lopez Police Liaison: Chief Jerome Boles APPROVAL OF MINUTES Minutes were approved after a quorum was obtained. MOTION Board Member Dorothy Nichols moved that the minutes of be approved, with corrections, Motion carried unanimous THE PUBLIC MAY ADDRESS THE BOARD ON ANY ISSUE DIRECTORS REPORT COMMUNICATIONS None REPORTS A. SUBCOMMITTEE REPORTS: a) Employment 1) None b) Housing 1) - None c) Public Relations 1) Final discussion regarding the details of the Annual Human Relations dinner were discussed. d) Police Community Relations 1) None e) Ad Hoc Committee (Civil Rights) 1) None f) Ad Hoc Education Committee 1) None PETITIONS None OLD BUSINESS None NEW BUSINESS None The meeting adjourned at 8 : 58 a.m. Respectfully submitted, Carol L. Walton, Senior Secretary City of Lansing Human Relations & Community Services Department !--, HUMAN RELATIONS ADVISORY BOARD DATE OF MEETING: THURSDAY, FEBRUARY 15, 1994 �0 14 TIME OF MEETING: 7 :3 0 A.M. LJITISINO Ci Ty CLERK( PLACE OF MEETING: CITY HALL - ANNEX 119 N WASHINGTON SQUARE 3RD FLOOR CONFERENCE ROOM ----------------------------------------------------------------- ----------------------------------------------------------------- A G E N D A I . CALL TO ORDER II . ATTENDANCE AND APPROVAL OF AGENDA III . APPROVAL OF MINUTES A. January 25, 1996 IV. THE PUBLIC MAY ADDRESS THE BOARD ON ANY ISSUE V. DIRECTORS REPORT VI . COMMUNICATIONS VII . REPORTS A. SUBCOMMITTEE REPORTS 1 . Employment 2 . Housing 3 . Public Relations 4 . Police Community Relations 5 . Ad Hoc Committee (Proposed Civil Right Ordinance) 6 . Ad Hoc Education Committee 7 . Ad Hoc Committee (Board Consolidation Ordinance) VIII . PETITIONS IX. OLD BUSINESS X. NEW BUSINESS XI . ADJOURNMENT **************************** City Hall is Barrier Free. For special accommodations, please contact the Human Relations & Community Services Department at 483-4477 483-4479 TDD, 24 hours prior to the meeting date. PROCEEDINGS OF THE CITY OF LANSING HUMAN RELATIONS BOARD 27 Y CLERK The regular scheduled January meeting of the Human Relatio 5 '$t� �d was called to order by Vice-Chairperson Robert Egan at 7 :38 a.m. on Thursday, January 25, 1996 in the Human Relations and Community Services Conference Room, 3rd Floor, City Hall Annex. CALL TO ORDER Present: Robert Egan, Sam Johnson, Marylou Mason, Dorothy Nichols, Joanne Pohl, Bob Ruffin and Anne Smiley Absent: John Beltran, Rev. Melvin Jones (excused) Staff : Director Arthur J. Walker, Carol Walton, Guillermo Lopez, Kip Gomoll, R.L. Hester and Linda Sanchez Police Liaison: Captain Don Dawson APPROVAL OF AGENDA MOTION Board Member Dorothy Nichols moved that the agenda of January 25, 1995 be approved, supported by Board Member Joanne Pohl. Motion carried unanimous. APPROVAL OF MINUTES Minutes were approved after a quorum was obtained. MOTION Board Member Sam Johnson moved that the minutes of November 16, 1996 be approved, supported by Board Member Anne Smiley. Motion carried unanimous. THE. PUBLIC MAY ADDRESS THE BOARD ON ANY ISSUE None DIRECTORS REPORT Discussion took place regarding the draft Board Consolidation Ordinance which incorporated language from the Human Resource Board to expand the responsibility of the consolidated board. The Affirmative Action program was placed in a separate chapter. The new board will consist of twelve (12) members, four (4) members will have to make up each Ward and eight (8) members will be At Large. Art informed the board that he would transmit the draft to the Mayor, who would in turn present it to the Council, who would in turn present it to the Inter-governmental Relations Committee, Council member Joan Bauer, Chairperson. Board Member Bob Egan inquired about the Sunset Ordinance Deadline Proceedings of the Human Relations Board January 25, 1996 Page 2 and also asked if language should be included in the ordinance in regards to the Sunset if such is the case. Art stated that he would check with Burt Burleson and get an answer to Bob' s question. Robert Egan inquired about the language on page 3 of draft ordinance 273 Section C lines 14, 15 and 16 . Art answered stating that the language is Charter language. MOTION Board Member Robert Egan moved that language on pages 5, 7, 8, 9 and 10 include the categories of race, color, creed, national orientation, ancestry, sex, age, height, weight, handicap, marital status and political orientation. He moved that the language be expanded to include religion, race, color, sex, age, height, weight, marital status, familia status, student status, national orientation, sexual orientation, political orientation, handicap, use by an individual of adaptive devices or aids or source of income and that a letter be sent to the Mayor and the City Attorney's office, and not to City Council, stating the above recommendation, supported by Board Member Joanne Pohl. Motion carried unanimous. Art reminded the Board of the discussion that took place in the recent past regarding the Board' s decision to not tie the Board Consolidation Ordinance into the Proposed Civil Rights Ordinance language because public policy cannot be made through reorganization. He stated that the language in the draft Board Consolidation Ordinance is consistent with the Charter language and if in fact the Proposed Civil Rights Ordinance is approved it will automatically amend the Board Consolidation Ordinance. Art informed the Board that hearings are being held in regards to the FY 97 budget. He stated that he has proposed that the department get a Youth Program Coordinator, expand the Human Service Budget and a part-time Secretary. Copies of the budget will be distributed to all board members for review. Art informed the Board that a draft of the revised Complaint Procedures is complete and currently in the Attorney' s Office for review. A $40, 000 of a $100, 000 surplus was approved for use to fund Senior programs . Guillermo reported that he attended the January meeting of the Mid- Michigan Unity Coalition. The coalition is currently establishing a calendar of events for the community. Proceedings of the Human Relations Board January 25, 1996 Page 3 Art informed the board of the retirement of Fire Chief Henderson ' Bodiford. He stated that the Mayor has set up a Management Team and Art will take the lead position for the team until a new Chief is hired. COMMUNICATIONS Letter from MDCR RE: MDCR Complaint #119283-EM10 Karen Letts -vs- City of Lansing. Request for reconsideration of complaint denies . Information re: National Conference on Race and Ethnicity. REPORTS A. SUBCOMMITTEE REPORTS: a) Employment 1) No Report b) Housing 1) No Report Joanne Pohl informed the board that the L.A.R. S . (Lansing Area Rotating Shelter) will be ending in March of 1996 . c) Public Relations 1) Dorothy Nichols reported that there will be no speaker for the 1996 dinner. The date, time, place, theme, contract and menu is in place. The tickets have been distributed and the program is set and ready for printing. Dorothy suggested that Carol meet with staff to review and selected the Hugo B. Lundberg, Jr. awardee. The Board selected an awardee from the chosen nominees . Anne Smiley suggested extending an invitation to all community groups . Marylou will provide the flowers . The Human Relations and Community Services Department will sponsor eight (8) of the nominees . The Police Department will sponsor three (3) of the nominees . d) Police Community Relations 1) Captain Dawson informed staff that the Mayors Police Community Relations committee has been Proceedings of the Human Relations Board January 25, 1996 Page 4 revitalized, the first meeting is on Thursday, February 1, 1996 in the City Council Chambers . R. L. Hester is the Human Relations and Community Services Department representative. The committee also has representatives from the following groups : African American community, Hispanic community, Women in the community, Seniors, Native American community, Asian community, Gay and Lesbian community, Youth community and some At Large representation. Captain Dawson stated that he will give a report in regards to the February 1, 1996 meeting at the next Human Relations Advisory Board meeting. e) Ad Hoc Committee (Civil Rights) 1) No report - Anne Smiley stated that this committee needs to get re-focused with the new Council and ask them when some progress will be made. f) Ad Hoc Education Committee 1) No Report g) Ad Hoc Committee (Board Consolidaiton Ordinance) 1) No Report PETITIONS David Toomey -vs- City of Lansing MDCR No. 144976-EM06 FED. No. R57279 Based on National Origin Dismissed - without a finding. DID BUSINESS None NEW BUSINESS Guillermo informed the board of the upcoming 1996 Housing Fair to be held on Saturday, April 27th from 9 : 00-3 :00 p.m. at the Lansing Center. The next meeting of the Housing Fair committee will be Monday, February 5, 1996, 10th Floor, City Council Chambers at 12 : 00 noon. Guillermo informed the board that the Purchasing Ordinance Revisions have been made and are currently in draft form. Board Member Anne Smiley suggested that the Employment sub committee Proceedings of the Human Relations Board January 25, 1996 Page 5 meet, with the attendance of Guillermo, to discuss the revised draft Purchasing ordinance and asked that copies of the ordinance be distributed to the sub committee members . She stated that the sub committee will discuss any findings with the board at the next meeting. THE BOARD DECIDED BY UNANIMOUS DECISION TO CONDUCT THEIR MONTHLY MEETING ON THE THIRD THURSDAY OF EACH MONTH. ADJOURNMENT MOTION Board Member Dorothy Nichols moved that the meeting be adjourned, supported by Board Member Sam Johnson. Motion carried unanimous. The meeting adjourned at 9 :21 a.m. Respectfully submitted, Carol L. Walton, Senior Secretary CITY of LANSING INTEROFFICE COMMUNICATION iG.°8 flltll ...... ■v a tool o r� ry MEMO TO: \ Marilyn Slade, City Clerk FROM: Arthur J. Walker, Director Human Relations and Community Services DATE: February 21, 1996 SUBJECT: Approved minutes of January 25, 1996 Human Relations Advisory Board Attached are the approved "PROCEEDINGS OF THE CITY OF LANSING HUMAN RELATIONS ADVISORY BOARD" for the meeting held January 25, 1996 . These minutes were approved unanimously by a quorum of the Human Relations Advisory Board at its regularly scheduled meeting of February 15, 1996 . Please keep these minutes on file. Thank you. AJW:cw attachment: RAFT PROCEEDINGS OF THE �._ � • t-1, CITY OF LANSING HUMAN RELATIONS BOARD •r� C r . ! regular\scheduled January meeting of the Human Relations Board was called to order by Vice-Chairperson Robert Egan at 7 : 38 a.m. on Thursday, January 25, 1996 in the Human Relations and Community Services Conference Room, 3rd Floor, City Hall Annex. CALL TO ORDER Present : Robert Egan, Sam Johnson, Marylou Mason, Dorothy Nichols, Joanne Pohl , Bob Ruffin and Anne Smiley Absent : John Beltran, Rev. Melvin Jones (excused) Staff : Director Arthur J. Walker, Carol Walton, Guillermo Lopez, Kip Gomoll, R.L. Hester and Linda Sanchez Police Liaison: Captain Don Dawson APPROVAL. OF AGENDA MOTION Board Member Dorothy Nichols moved that the agenda of January 25, 1995 be approved, supported by Board Member Joanne Pohl. Motion carried unanimous. APPROVAL. OF MINUTES Minutes were approved after a quorum was obtained. MOTION Board Member Sam Johnson moved that the minutes of November 16, 1996 be approved, supported by Board Member Anne Smiley. Motion carried unanimous. THE PUBLIC MAY ADDRESS THE BOARD ON ANY ISSUE None DIRECTORS REPORT MOTION Board Member Robert Egan moved that language on pages 5, 7, 8, 9 and 10 include the categories of race, color, creed, national orientation, ancestry, sex, age, height, weight, handicap, marital status and political orientation. He moved that the language be expanded to include religion, race, color, sex, age, height, weight, marital status, familia status, student status, national orientation, sexual orientation, political orientation, handicap, use by an individual of adaptive devices or aids or source of income and that a letter be sent to the RAFT Proceedings of the Human Relations Board January 25, 1996 Page 2 Mayor and the City Attorney's office stating the above recommendation, supported by Board Member Joanne Pohl. Motion carried unanimous. COMMUNICATIONS Letter from MDCR RE: MDCR Complaint #119283 -EM10 Karen Letts -vs- City of Lansing. Request for reconsideration of complaint denies . Information re: National Conference on Race and Ethnicity. REPORTS A. SUBCOMMITTEE REPORTS: a) Employment 1) No Report b) Housing 1) No Report c) Public Relations 1) d) Police Community Relations 1) e) Ad Hoc Committee (Civil Rights) 1) No report - f) Ad Hoc Education Committee 1) No Report g) Ad Hoc Committee (Board Consolidaiton Ordinance) 1) No Report PRTTTTQNS David Toomey -vs- City of Lansing MDCR No. 144976-EM06 FED. No. R57279 Based on National Origin Dismissed - without a finding. Mn BUSINESS D RIAMIE-1 Proceedings of the Human Relations Board January 25, 1996 Page 3 None NEW BUSINESS THE BOARD DECIDED BY UNANIMOUS DECISION TO CONDUCT THEIR MONTHLY MEETING ON THE THIRD THURSDAY OF EACH MONTH. ADJOURNMENT MOTION Board Member Dorothy Nichols moved that the meeting be adjourned, supported by Board Member Sam Johnson. Motion carried unanimous. The meeting adjourned at 9 : 21 a.m. Respectfully submitted, Carol L. Walton, Senior Secretary