The URL can be used to link to this page

Home My WebLink AboutHRCS 1995 Minutes S I N CITY OF LANSING ti G HUMAN RELATIONS AND COMMUNITY SERVICES DEPARTMENT 119 North Washington Square 3rd Floor,City Hall Annex Lansing,Michigan 48933 (517)483-4477 (517)483-4479 JDD/Voice) David C. Hollister, Mayor � n ti DE CEMBER 13 , 1995 N O T I C E THE SPE CIAL MEETING SCHEDULED FOR THE RELATIONS ADVISORY BOARD FOR HUMAN 1995 HAS BEEN THURSDAY , DECEMBER 14 , CANCELED DUE TO LACK OF A QUORUM. "Equal opportunity Employer" City of Lansing Human Relations & Community Services Department HUMAN RELATIONS ADVISORY BOARD SPECIAL MEETING DATE OF MEETING• THURSDAY, DECEMBER 14, 1995 TIME OF MEETING: 7 : 30 A.M. PLACE OF MEETING: CITY HALL - ANNEX 119 N WASHINGTON SQUARE 3RD FLOOR CONFERENCE ROOM A G E N D A I . CALL TO ORDER II . ATTENDANCE AND APPROVAL OF AGENDA III . APPROVAL OF MINUTES A. November 16 , 1995 ' IV. THE PUBLIC MAY ADDRESS THE BOARD ON ANY ISSUE J -� V. DIRECTORS REPORT =" — VI . COMMUNICATIONS Letter from MDCR RE: MDCR Complaint #119283-EM10 Karen Letts -vs- City of Lansing. Request for reconsideration of complaint denied. Information re: National Conference on Race and Ethnicity VII . REPORTS A. SUBCOMMITTEE REPORTS 1 . Employment 2 . Housing 3 . Public Relations 4 . Police Community Relations 5 . Ad Hoc Committee (Proposed Civil Right Ordinance) 6 . Ad Hoc Education Committee 7 . Ad Hoc Committee (Board Consolidation Ordinance) VIII . PETITIONS IX. OLD BUSINESS X. NEW BUSINESS XI . ADJOURNMENT **************************** City Hall is Barrier Free. For special accommodations, please contact the Human Relations & Community Services Department at 483-4477 483-4479 TDD, 24 hours prior to the meeting date. PROCEEDINGS OF THE °I:!! CITY OF LANSING HUMAN RELATIONS BOARD •f The regular scheduled November meeting of the Human Relat'4" B&L( LERIK' was called to order by Vice-Chairperson Robert Egan at 7 :42 a.m. on Thursday, November 16 , 1995 in the Human Relations and Community Services Conference Room, 3rd Floor, City Hall Annex. CALL TO ORDER Present: Robert Egan, Sam Johnson, Dorothy Nichols , Joanne Pohl and Anne Smiley Absent : John Beltran, Rev. Melvin Jones, Marylou Mason (excused) , and Bob Ruffin Staff : Director Arthur J. Walker, Carol Walton, Guillermo Lopez and Kip Gomoll Police Liaison: Captain Don Dawson APPROVAL OF AGENDAA MOTION Board Member Dorothy Nichols moved that the agenda of November 16, 1995 be approved, supported by Board Member Anne Smiley. Motion carried unanimous. APPROVAL OF MINUTES. Minutes were approved after a quorum was obtained. MOTION Board Member Anne Smiley moved that the minutes of October 16, 1995 be approved with corrections, supported by Board Member Joanne Pohl. Motion carried unanimous. THE PUBLIC MAY ADDRESS THE, BQAgn ON ANY ISSUE None nTRFC'TORS REPORT Art discussed the memo, dated November 15, 1995, from City Attorney James Smiertka, to Councilmember Paul Novak regarding the relationship between the proposed Civil Rights ordinances, Chapters 296 and 297 . Board Member Robert Egan requested that a copy of Councilmember Novak' s memorandum dated November 2 , 1995, to the City Attorney, be obtained and mailed to all board members . Art informed the Board Members that he had not received an updated Board Consolidation ordinance draft. He assured the Proceedings of the Human Relations Board November 16 , 1995 Page 2 board that if he received any information in regards the ordinance, they would receive copies, for review, before their next meeting. Art informed the board that he attended the Mid Michigan Unity Coalition meeting on Wednesday, November 15, 1995 . The Coalition expressed concerns about community groups coming together to collectively discover each groups role (s) . Board Member Robert Egan suggested using the Human Relations Dinner as an opportunity to establish a kickoff for getting community groups together. The Coalition also discussed the use of Dialogue Circles to discuss race relations issues . Art informed the board that the Martin Luther King, Jr. Observance will be held on Friday, January 12, 1996 from 12 : 00-1: 00 p.m. in the City Council Chambers, 10th Floor, City Hall . Art informed the board the Coalition for Community Concerns has expressed concerns with the diverse participation on public projects . A meeting will be held on Tuesday, November 28 , 1995 in Dennis Sykes , Director of Planning and Neighborhood Development, office to address this concern. Kip Gomoll gave a brief report on the Audit he conducted in regards to Civil Rights Claims and the EEO-4 report. Guillermo Lopez gave a brief report about the Purchasing Ordinance and the Combined Sewer Overflow project. He also announced to the board that the Housing Fair will be held on April 20 and 21, 1996 . Art informed the board that the Sunset for the Housing Ordinance is in March of 1997 not 1996 . r OMMLTNT CAT T ON S None REPORTS A. SUBCOMMITTEE REPORTS: a) Employment 1) Board Member Smiley drafted a letter to Mayor Hollister stating the Human Relations Boards support in reference to City employee residency requirements . The letter will be placed on city letterhead for the signature of all Board Members . Proceedings of the Human Relations Board November 16 , 1995 Page 3 b) Housing 1) No report c) Public Relations 1) Board Member Dorothy Nichols reported that the 16th Annual Hugo B. Lundberg Award, Human Relations Dinner, will be held on Thursday, February 22 , 1996 at the Lansing Center. Tickets will be $30 . 00 this year. The theme is "The Human Touch-Reach out and Serve" . d) Police Community Relations 1) No report e) Ad Hoc Committee (Civil Rights) 1) No report f) Ad Hoc Committee (Race Relations in the Schools) 1) No report PRTTTTONS EEOC Complaint, Pedro J. Alicea -vs- City of Lansing EEOC No. 230-94-1813 dismissed. OT.D BUSINESS Board Member Sam Johnson inquired about the sale of the Annex Building. Art responded informing the board that two (2) bids have been confirmed. NEW BUSINESS Due to the Christmas Holiday, the regularly scheduled December 28, 1995 meeting of the Human Relations Board has been canceled and a special meeting will be held on Thursday, December 14 , 1995 . AT).TOTT NMENT MOTION Board Member Sam Johnson moved that the meeting be adjourned, supported by Board Member Dorothy Nichols. Motion carried unanimous. Proceedings of the Human Relations Board November 16 , 1995 Page 4 The meeting adjourned at 8 : 57 a.m. Respectfully submitted, Carol L. Walton, Senior Secretary a N. S I ti ` C CITY of LANSING INTEROFFICE COMMUNICATION C , ; G �' �Q TO: Marilyn Slade, City Clerk FROM: Arthur J. Walker, Director Human Relations and Community Services DATE: January 25, 1996 SUBJECT: Approved minutes of November 16 , 1995 Human Relations Advisory Board Attached are the approved "PROCEEDINGS OF THE CITY OF LANSING HUMAN RELATIONS ADVISORY BOARD" for the meeting held November 16, 1995 . These minutes were approved unanimously by. a quorum of the Human Relations Advisory Board at its regularly scheduled meeting of January 25, 1996 . Please keep these minutes on file. Thank you. AJW:cw attachment: DRAFT_ DRAFT PROCEEDINGS OF THE CITY OF LANSING HUMAN RELATIONS BOARD The regular scheduled November meeting of the Human Relations Board was called to .order by Vice-Chairperson Robert Egan at 7 :42 a.m. on Thursday, November 16 , 1995 in the Human Relations and Community . Services Conference Room, 3rd Floor, City Hall Annex. CALL TO ORDER Present: Robert Egan, Sam Johnson, Dorothy Nichols, Joanne Pohl and Anne Smiley Absent : John Beltran, Rev. Melvin Jones, Marylou Mason (excused) , and Bob Ruffin Staff : Director Arthur J. Walker, Carol Walton, Guillermo Lopez and Kip Gomoll Police Liaison: Captain Don Dawson APPROVAL OF AGENDA MOTION Board Member Dorothy Nichols moved that the agenda of November 16, 1995 be approved, supported by Board Member Anne Smiley. Motion carried unanimous. APPROVAL OF MINUTES Minutes were approved after a quorum was obtained. MOTION Board Member Anne Smiley moved that the minutes of October 16, 1995 be approved with corrections, supported by Board Member Joanne Pohl. Motion carried unanimous. THE PUBLIC MAY ADDRESS THE BOARD ON ANY ISSUE None DIRECTORS REPORT COMMUNICATIONS None -; REPORTS A. SUBCOMMITTEE REPORTS: C, = a) Employment DRAFT Proceedings of the Human Relations Board January 26, 1995 Page 2 1) b) Housing 1) No report c) Public Relations 1) d) Police Community Relations 1) No report e) Ad Hoc Committee (Civil Rights) 1) No report f) Ad Hoc Committee (Race Relations in the Schools) 1) No report PETITIONS EEOC Complaint, Pedro J. Alicea -vs- City of Lansing EEOC No. 230-94- 1813 dismissed. OLD BUSINESS NEW BUSINESS Due to the Christmas Holiday, the regularly scheduled December 28, 1995 meeting of the Human Relations Board has been cancelled and a special meeting will be held on Thursday, December 14, 1995 . AINTOURNMENT MOTION Board Member Sam Johnson moved that the meeting be adjourned, supported by Board Member Dorothy Nichols. Motion carried unanimous. The meeting adjourned at 8 : 57 a.m. Respectfully submitted, Carol L. Walton, Senior Secretary PROCEEDINGS OF THE '.F) CITY OF LANSING HUMAN RELATIONS BOARD `y;'�,�r3' ✓ �; ,h regular scheduled January meeting of the Human Relations Board waled to order by Vice-chairperson Robert Egan at 7 :42 a.m. on Thursday, October 19 , 1995 in the Human Relations and Community Services Conference Room, 3rd Floor, City Hall Annex. CALL TO ORDER Present : Robert Egan, Sam Johnson, Rev. Melvin Jones, Dorothy Nichols, Bob Ruffin and Anne Smiley Excused Absence: John Beltran, Marylou Mason and Joanne Pohl Staff : Director, Arthur J. Walker and Carol Walton Police Liaison: Captain Jim Cook APPROVAL OF AGENDA MOTION Board Member Dorothy Nichols moved that the agenda of October 19, 1995 be approved, supported by Board Member Bob Ruffin. Motion carried unanimous. APPROVAL OF MINUTES Minutes were approved after a quorum was obtained. MOTION Board Member Anne Smiley moved that the minutes of September 28, 1995 be approved, supported by Board Member Sam Johnson. Motion carried unanimous. THE PUBLIC MAY ADDRESS THE BOARn ON ANY ISSUE None DIRECTORS REPORT Art reported that negotiations are being held between the City and the Fire Department and one of the issues being discussed in the continuation of the Labor Management Affirmative Action Committee. He informed the Board that diversity training for the Fire Department will take place beginning Monday, October 30, 1995. Art reminded Board Members of the Thursday, October 26, 1995 Human Services Summit . COMMUNTrATTONS Memo from the Farm Service Agency REPORTS Proceedings of the Human Relations Board October 19 , 1995 Page 2 A. SUBCOMMITTEE REPORTS: a) Employment 1) No report. Anne Smiley did inform the Board that the City of East Lansing has approved employee residency. b) Housing 1) No report. c) Public Relations 1) Dorothy Nichols discussed the Human Relations Dinners setting a tentative date of Thursday, February 22, 1996 . This date is hold pending the availability of the Mayor and City Council members . Dorothy also informed the board that the 1996 Hugo B. Lundberg award should go to a group and recommended advertising for resumes from groups for nomination. d) Police Community Relations 1) Robert Egan stated the he met with Captain Don Dawson. Captain Dawson informed Robert that he met with Mr. Todd Haywood regarding the assault at Club Paradise. Captain Dawson did take a report from Mr. Haywood. On the issue of placing an answering machine at the south sub station, this issue was resolved promptly and an answering machine has been installed at the south sub station. Anne stated that she has had continuing dialogue with the Community Mediation Department and feels that the department should utilize the Community Mediation Department to get formal training in Mediation. Captain Jim Cook discussed the C.A.R.E. program. Within this program are a group of individuals that meet to discuss Family violence. There are approximately 20-25 individuals associated with the main committee. Within this group are subcommittees . Captain Cook stated that he was involved in the Response Team committee. This Proceedings of the Human Relations Board October 19 , 1995 Page 3 committee was responsible for recruiting, providing training and finding funding for Coordinators for the volunteers . Forty (40) hours, at Lansing Community College, and a police ride-a-long are required to successfully complete the training, there is no cost for the training. Applications can be obtained at the Network Center, the Mayors office, the front desk at the Police Department, Hospitals and the Prosecutor' s office. All application must be returned to the Prosecutor' s office. Those that pass the training will be needed to respond to the scenes of family assault related arrests . These individual ' s will be on- call . e) Ad Hoc Committee (Civil Rights) 1) No report f) Ad Hoc Education Committee 1) Rev. Melvin Jones reported that this committee met on October 5, 1995 to discuss the five (5) points that were presented to the board at the September meeting. Rev. Jones stated that the committee tried to define the boards role. The committee discussed creating an alliance of Inner City Pastor, the Mid Michigan Unity Coalition and the Coalition for Community Concerns . This alliance will open dialogue on social issues . Rev. Jones stated that he spoke with Linda Sanchez and she agreed to check on the availability of the City Council Chamber for the alliance to conduct a meeting. The committee raised questions as regarding the financial resources and the Human Relations and Community Services Director' s administrative work for the committee. g) Ad Hoc Board Consolidation Committee 1) Robert Egan distributed copies of this committees comments in regards to the Board Consolidation. Anne Smiley reported stating the language in the Draft of the proposed Human Relations and Community Services Advisory Board is technically correct. Three issues of concern were addressed, they are as follows : Proceedings of the Human Relations Board October 19 , 1995 Page 4 1 . This committee felt that a meeting of representative from both Human Relations and Human Resources Board meet. 2 . This committee suggested the proposed ordinance not be forwarded to the City Council until the proposed Comprehensive Civil Rights Ordinance is passed or voted down and if passed, the language to appear in the language of the newly consolidated board. 3 . This committee suggested that upon completion of the first two items, the Human Relations Board would officially vote its support for merging the two boards . Art responded to the concerns of the committee informing them that the board consolidation is part of an administrative reorganizational efficiency process and will not directly effect any decisions regarding the proposed Civil Rights Ordinance. He assured the board that in the event the Civil Rights Ordinance does pass in the future, the language would automatically be added to the language of the board consolidation ordinance. He, along with Attorney "Burt" Burleson assured the board members that any language in the ordinance can be changed by them or the Director of the department when following the proper procedures and they will be given a defined process for the merger. "Burt" Burleson informed the Board the Affirmative Action language will be excluded from the proposed ordinance and written on a separate draft. MOTION Board Member Dorothy Nichols moved to recommend that the Human Relations and Human Resources Board merge, supported by Board Member Sam Johnson, motion carried unanimous. PgTITIONS MDCR Complaint, Moses Manual -vs- City of Lansing Police Department MDCR No. 139436-LE60 - based on race, dismissed. nT.n B TSTNSSS None Proceedings of the Human Relations Board October 19 , 1995 Page 5 NFW BUSINESS MOTION Board Member Bob Ruffin moved that the Human Relations Board meet on Thursday, November 16, 1995 and not on the regularly schedule date of Thursday, November 23, 1995 due that date falling on the Thanksgiving Holiday, supported by Board Member Dorothy Nichols. Motion passed unanimous. ADJOURNMENT MOTION Board Member Rev. Melvin Jones moved that the meeting be adjourned, supported by Board Member Dorothy Nichols. Motion carried unanimous. The meeting adjourned at 9 : 15 a.m. Respectfully submitted, Carol L. Walton, Senior Secretary CITY of LANSING INTEROFFICE COMMUNICATION err P� = ter MEMO TO: Marilyn Slade, City Clerk FROM: Arthur J. Walker, Director Human Relations and Community Services DATE: November 20, 1995 SUBJECT: Approved minutes of October 19 , 1995 Human Relations Advisory Board Attached are the approved "PROCEEDINGS OF THE CITY OF LANSING HUMAN RELATIONS ADVISORY BOARD" for the meeting held October 19 , 1995 . These minutes were approved unanimously by a quorum of the Human Relations Advisory Board at its regularly scheduled meeting of November Please keep these minutes on file. Thank you. AJW:cw attachment: (17 _--- c� �` (A D RAF1 PROCEEDINGS OF THE CITY OF LANSING HUMAN RELATIONS BOARD The regular scheduled January meeting of the Human Relations Board was called to order by Vice-chairperson Robert Egan at 7 :42 a.m. on Thursday, October 19 , 1995 in the Human Relations and Community Services Conference Room, 3rd Floor, City Hall Annex. C'AT,T. TO ORDER Present: Robert Egan, Sam Johnson, Rev. Melvin Jones, Dorothy Nichols , Bob Ruffin and Anne Smiley Excused Absence: John Beltran, Marylou Mason and Joanne Pohl Staff : Director, Arthur J. Walker and Carol Walton Police Liaison: Captain Jim Cook APPROVAL OF AGENDA MOTION Board Member Dorothy Nichols moved that the agenda of October 19, 1995 be approved, supported by Board Member Bob Ruffin. Motion carried unanimous. APPROVAL OF MINUTES Minutes were approved after a quorum was obtained. MOTION Board Member Anne Smiley moved that the minutes of September 28, 1995 be approved, supported by Board Sam Johnson. Motion carried unanimous. THE PUBLIC MAY ADDRESS THE BOARD ON ANY ISSUE None nTRECTORS REPORT COMMUNICATIONS Memo from the Farm Service Agency REPORTS A. SUBCOMMITTEE REPORTS: i- �a a) Employment V.) 1 b) Housing h Proceedings of the Human Relations Board October 19 , 1995 Page 2 1) c) Public Relations 1) d) Police Community Relations 1) e) Ad Hoc Committee (Civil Rights) 1) f) Ad Hoc Education Committee 1) g) Ad Hoc Board Consolidation Committee 1) MOTION Board Member Dorothy Nichols moved to recommend that the Human Relations and Human Resources Board merge, supported by Board Member Sam Johnson, motion carried unanimous. PETITIONS MDCR Complaint, Moses Manual -vs- City of Lansing Police Department MDCR No. 139436-LE60 - based on race, dismissed. OLD BUSINESS None NEW BUSINESS None ADJOURNMENT MOTION Board Member Rev. Melvin Jones moved that the meeting be adjourned, supported by Board Member Dorothy Nichols. Motion carried unanimous. The meeting adjourned at 9 : 15 a.m. Proceedings of the Human Relations Board October 19 , 1995 Page 3 Respectfully submitted, Carol L. Walton, Senior Secretary CITY OF LANSING HUMAN RELATIONS AND COMMUNITY SERVICES DEPARTMENT 119 North Washington Square 3rd Floor,City Hall Annex Lansing,Michigan 48933 (517)483-4477 (517)483-4479(TDD/Voice) David C. Hollister, Mayor o -, =t NOTICE - THE REGULARLY SCHEDULED THURSDAY , OCTOBER 26 , 1995 MEETING OF THE HUMAN RELATIONS ADVISORY BOARD HAS BEEN CANCELED DUE TO THE THURSDAY , OCTOBER 26 , 1995 HUMAN SERVICES SUMMIT . A SPECIAL MEETING WILL BE HELD ON THURSDAY , OCTOBER 19 , 1995 IN THE HUMAN RELATIONS AND COMMUNITY SERVICES DEPARTMENT CONFERENCE ROOM, 119 N . WASHINGTON SQUARE , 3RD FLOOR, CITY HALL ANNEX. "Equal Opportunity Employer" PROCEEDINGS OF THE CITY OF LANSING HUMAN RELATIONS BOARD The regular scheduled September meeting of the Human Relations Board was called to order by Chairperson Marylou Mason at 7 :50 a.m. on Thursday, September 28, 1995 in the Human Relations and Community Services Conference Room, 3rd Floor, City Hall Annex. CALL TO ORDER Present : John Beltran, Robert Egan, Sam Johnson, Melvin Jones, Marylou Mason, Dorothy Nichols, Anne Smiley Absent: Bob Ruffin and JoAnne Pohl Staff : Director Arthur J. Walker, Guillermo Lopez and Carol Walton Police Liaison: Captain Don Dawson APPROVAL. OF AGENDA MOTION Board Member Sam Johnson moved that the agenda of September 28, 1995 be approved, supported by Board Member Robert Egan. Motion carried unanimous. APPROVAL OF MINUTES TES Minutes were approved after a quorum was obtained. MOTION Board Member Sam Johnson moved that the minutes of August 24, 1995 be approved, supported by Board Robert Egan. Motion carried unanimous. THE PUBLIC MAY ADDRESS THE BOARD ON ANY ISSTJE None MOTION Board Member Robert Egan moved that JoAnne Pohl's absence from the September 28, 1995 board meeting be excused, supported by Board Member Dorothy Nichols. Motion carried unanimous. DIRECTORS REPORT Art informed the Board that a meeting was held with the Affirmative Action Committee and the Lansing Fire Department Affirmative Action Committee. The meeting was positive and all agreed that the workforce in the Fire Department 9iould be more diversified. Proceedings of the Human Relations Board September 28 , 1995 Page 2 Art informed the board that the youth RFP awards were presented as follows : $15, 000 awards went to the Black Child and Family Institute Youth Resources Assistance Program, Youth Development Corporation Spartan Friends Program and the Salvation Army Student Skill Support Program. $12 , 000 awards went to the Boys and Girls Club of Lansing Grand River School Outreach Extension Unity, Lansing Street Ministries (Harvest House) Success Club and Gateway Community Services Project Life. ces Summit will Art informed the y Board Oc Octob the er 1995aatsthelLansing Center. be held COMMUNICATIONS None REPORTS A. SUBCOMMITTEE REPORTS: a) Employment 1) None report - Board Member Anne Smiley inquired as to the Boards role in terms of union issues which make residency an issue and she would like to meet with Sharon Bommarito on this issue. She also stated that East Lansing is working on residency requirements for their City employees . b) Housing 1) No report c) Public Relations 1) No report d) Police Community Relations 1) Board Member Bob Egan informed the board that he received a written letter/complaint from Mr. Todd Heywood. Mr. Heywood was assaulted at Club Paradise on Washington Ave. His complaint was against the Lansing Police Department ' s procedures/responses for reporting a crime. Captain Dawson responded by answering the questions Proceedings of the Human Relations Board September 28, 1995 Page 3 that Mr. Heywood submitted to Bob Egan. Captain Dawson informed the Board that Mr. Heywood was given an alternate way to report the crime and in doing so ran into a communication problem within the Police Department in regards to the South sub station. Captain Dawson submitted, to Bob Egan, the police procedure for responding to certain classes of calls . It was suggested, due to the shortage of manpower at the South sub station, that an answering machine be placed there. e) Ad Hoc Committee (Civil Rights) 1) No report f) Ad Hoc Education Committee 1) Rev. Jones informed the board that the education committee dialogued and worked through some concerns . The outcome was five (5) recommendations to the Human Relations Advisory. 1 . Focus it initiative on bringing together community groups involved with educational initiatives, especially those of a social nature at the point of crisis; 2 . Identify, synthesize and prioritize issues and/or problems that duplicate group initiatives; 3 . Create forums of dialogue aimed at resolving conflict between community groups and/or public officials and community groups; 4 . Develop strategies and community-based programs that bring cohesiveness and understanding to community initiatives, especially effective ways to address concerns; 5 . Address issues and problems that have City- wide implications . g) Ad Hoc Committee (Board Consolidation Ordinance) 1) No report Proceedings of the Human Relations Board September 28, 1995 Page 4 PETITIONS Frank Brian Lain -vs- City of Lansing, MDCR Complaint EEOC #23A958126R/FEPA #1266446EM15 based on race. Sheryl L. Norton -vs- City of Lansing, MDCR Complaint EEOC #23A958125/FEPA #146445EM16 based on sex and race. Martin Hernandez -vs- City of Lansing, MDCR Complaint EEOC #23A95894/FEPA #146720EM06C base on national origin and handicap. Antoinette L. Parrish -vs- City of Lansing, MDCR Complaint FEPA #128258-EM07 Conciliation Conference. OLD B i TNESS The Ad Hoc Committee for the Board Consolidation Ordinance did not have an opportunity to meet in September. This committee will meet in October and report back to the board. NEW B TSTN .SS SPECIAL MEETING: THE HUMAN RELATIONS ADVISORY BOARD WILL MEET ON THURSDAY, OCTOBER 19, 1995 AT 7 :30 A.M. IN THE HUMAN RELATIONS AND COMMUNITY SERVICES DEPARTMENT CONFERENCE ROOM, 3RD FLOOR CITY HALL ANNEX. THE REGULARLY SCHEDULED, OCTOBER 26, 1995 MEETING HAS BEEN CANCELED DUE TO THE HUMAN SERVICES SUMMIT. AT),T()TJRNMF.NrP MOTION Board Member Robert Egan moved that the meeting be adjourned, supported by Board Member Sam Johnson. Motion carried unanimous . The meeting adjourned at 9 :24 a.m. Respectfully submitted, Carol L. Walton, Senior Secretary {OF �A�{► -AL " CITY of LANSING * * INTEROFFICE COMMUNICATION MEMQ TO: Marilyn Slade, City Clerk FROM: Arthur J. Walker, Director Human Relations and Community Services DATE: October 19 , 1995 SUBJECT: Approved minutes of September 28, 1995 Human Relations Advisory Board Attached are the approved "PROCEEDINGS OF THE CITY OF LANSING HUMAN RELATIONS ADVISORY BOARD" for the meeting held September 28, 1995 . These minutes were approved unanimously by a quorum of the Human Relations Advisory Board at its regularly scheduled meeting of October 19 , 1995 . Please keep these minutes on file. Thank you. AJW:cw attachment: =� CD - , i1 GRAFT PROCEEDINGS OF THE CITY OF LANSING HUMAN RELATIONS BOARD The regular scheduled September meeting of the Human Relations Board was called to order by Chairperson Marylou Mason at 7 :50 a.m. on Thursday, September 28, 1995 in the Human Relations and Community Services Conference Room, 3rd Floor, City Hall Annex. CALL TO ORDER Present: John Beltran, Robert Egan, Sam Johnson, Melvin Jones , Marylou Mason, Dorothy Nichols , Anne Smiley Absent: Bob Ruffin and JoAnne Pohl Staff : Director Arthur J. Walker, Guillermo Lopez and Carol Walton Police Liaison: Captain Don Dawson APPROVAL OF AGENDA MOTION Board Member Sam Johnson moved that the agenda of September 28, 1995 be approved, supported by Board Member Robert Egan. Motion carried unanimous . APPROVAL OF MINUTES Minutes were approved after a quorum was obtained. MOTION Board Member Sam Johnson moved that the minutes of August 24, 1995 be approved, supported by Board Robert Egan. Motion carried unanimous. THR PUBLIC MAY AnnggsS THE BOARD ON ANY ISSUE None MOTION Board Member Robert Egan moved that JoAnne Pohl's absence from the September 28, 1995 board meeting be excused, supported by Board Member Dorothy Nichols. Motion carried unanimous. DI$HCTQRS REPORT COMMUNICATIONS r- '_J 7 None `=- REPORTS A. SUBCOMMITTEE REPORTS: Proceedings of the Human Relations Board September 18 , 1995 Page 2 a) Employment 1) None report b) Housing 1) No report c) Public Relations 1) No report d) Police Community Relations 1) e) Ad Hoc Committee (Civil Rights) 1) No report f) Ad Hoc Education Committee 1) g) Ad Hoc Committee (Board Consolidation Ordinance) 1) No report PETITIONS Frank Brian Lain -vs- City of Lansing, MDCR Complaint EEOC #23A958126R/FEPA #1266446EM15 based on race. Sheryl L. Norton -vs- City of Lansing, MDCR Complaint EEOC #23A958125/FEPA #146445EM16 based on sex and race. Martin Hernandez -vs- City of Lansing, MDCR Complaint EEOC #23A95894/FEPA #146720EM06C base on national origin and handicap. Antoinette L. Parrish -vs- City of Lansing, MDCR Complaint FEPA #128258-EM07 Conciliation Conference. OLD B T. TNP.RS NEW BTJSTNRSS SPECIAL MEETING: THE HUMAN RELATIONS ADVISORY BOARD WILL MEET Proceedings of the Human Relations Board September 18 , 1995 Page 3 ON THURSDAY, OCTOBER 19, 1995 AT 7 :30 A.M. IN THE HUMAN RELATIONS AND COMMUNITY SERVICES DEPARTMENT CONFERENCE ROOM, 3RD FLOOR CITY HALL ANNEX. THE REGULARLY SCHEDULED, OCTOBER 26, 1995 MEETING HAS BEEN CANCELED DUE TO THE HUMAN SERVICES SUMMIT. ADJOLTRNMF.NT MOTION Board Member Robert Egan moved that the meeting be adjourned, supported by Board Member Sam Johnson. Motion carried unanimous. The meeting adjourned at 9 : 24 a.m. Respectfully submitted, Carol L. Walton, Senior Secretary PROCEEDINGS OF THE CITY OF LANSING HUMAN RELATIONS BOARD The regular scheduled August meeting of the Human Reil-Ef ibns Board was called to order by Chairperson Marylou Mason at 7 : 43 a.m. on Thursday, August 24, 1995 in the Human Relations and Community Services Conference Room, 3rd Floor, City Hall Annex. CALL TO ORDER Present : John Beltran, Robert Egan, Sam Johnson, Marylou Mason, Dorothy Nichols, Bob Ruffin and Anne Smiley Absent : Melvin Jones and Joanne Pohl Staff: Arthur J. Walker, Director, Theophilis Harvey and Carol Walton Police Liaison: Captain Don Dawson APPROVAL OF AGENDA MOTION Board Member Robert Egan moved that the agenda of August 24 , 1995 be approved, supported by Board Member Anne Smiley. Motion carried unanimous . APPROVAL OF MINUTES Minutes were approved after a quorum was obtained. MOTION Board Member Robert Egan moved that the minutes of July 27 , 1995 be approved, supported by Board Sam Johnson. Motion carried unanimous . THE PUBLIC MAY ADDRESS THE BOARD ON ANY ISSUE None DIRECTORS REPORT Art introduced Mr. William "Burt" Burleson of the City Attorney' s office . Burt answered Board members questions regarding the draft Board Consolidation Ordinance, Chapter 273 "Human Relations and Community Services Advisory Board" . The Board members requested copies of the old Human Relations and Human Resources Board ordinance in an effort to compare the language . Discussion of Chapter 273 will take place at the Human Relations Board meeting on Thursday, September 28, 1995 . Proceedings of the Human Relations Board August 24 , 1995 Page 2 Art discussed the letter that he sent to President Flourry of the Lansing School Board. The letter indicated the Human Relations and Human Resources Board support of the Proposed Revisions to Policy No . 8420 "Commitment to Human Diversity & Multicultural Education" . The school Board passed the proposal unanimously. He also indicated the Human Relations Boards willingness to participate in the selection of candidates for a multicultural committee . Robert Egan stated that he extended an invitation to the School Board in an effort to have another joint meeting in October or November of 1995 . The agenda item would be to discuss how the Human Relations Board could work with the School Board on the issue of diversity and multicultural education. Art stated that Guillermo Lopez spoke at a principal' s meeting on August 16, 1995 . Discussion took place regarding the Human Relations and Community Services staff to indicate what services the department had to offer in an effort to coordinate services with the Lansing School District . Theophilis Harvey discussed the Request for Proposal process . Theo informed the board that thirteen (13) proposals were received. The RFP committee is currently evaluating those proposals . The committee will forward a recommendation to Art by September 1st . Art informed the Board that Jim Smiertka drafted a letter transmitting the Civil Rights Ordinance back to City Council . Copies will be mailed to all board members upon receipt by the department . Kip Gomoll informed the board that Civil Rights has reopened the case regarding Antoinette Parrish. Ms . Parrish filed a complaint in 1992 based on age and race . Marylou requested that the Ad Hoc Committee members, for the proposed Civil Rights Ordinance, handle the proposed Human Relations and Community Services Advisory Board draft consolidation. COMMUNICATIONS None Proceedings of the Human Relations Board August 24 , 1995 Page 3 REPORTS A. SUBCOMMITTEE REPORTS: a) Employment 1) No Report b) Housing 1) No Report c) Public Relations 1 ) No Report d) Police Community Relations 1) No Report e) Ad Hoc Committee (Civil Rights) 1 ) No Report f) Ad Hoc Committee (Race Relations in the Schools) 1 ) No Report PETITIONS None OLD BUSINESS None NEW BUSINESS None AD JOURNMEN T MOTION Board Member Dorothy Nichols moved that the meeting be adjourned, supported by Board Member Robert Egan. Motion Proceedings of the Human Relations Board August 24 , 1995 Page 4 carried unanimous . The meeting adjourned at 8 : 43 a.m. Respectfully submitted, Carol L. Walton, Senior Secretary CITY of LANSING INTEROFFICE COMMUNICATION MEMO aaaa7 pllU TO: Marilyn Slade, City Clerk FROM: ; �,�,r thur J. Walker, Director Human Relations and Community L Services DATE: September 28 , 1995 SUBJECT: Approved minutes of August 24 , 1995 Human Relations Advisory Board Attached are the approved °PROCEEDINGS OF THE CITY OF LANSING HUMAN RELATIONS ADVISORY BOARD" for the meeting held August 24 , 1995 . These minutes were approved unanimously by a quorum of the Human Relations Advisory Board at its regularly scheduled meeting of September 28, 1995 . Please keep these minutes on file. Thank you. AJW:cw attachment : DRAFT PROCEEDINGS OF THE CITY OF LANSING HUMAN RELATIONS BOARD _ 21 D.kT� ei x�eF}a affDischeduled August meeting of the Human Relations Board was calle o order by Chairperson Marylou Mason at 7 : 43 a.m. on Thursday, August 24, 1995 in the Human Relations and Community Services Conference Room, 3rd Floor, City Hall Annex. CALL TO ORDER Present : John Beltran, Robert Egan, Sam Johnson, Marylou Mason, Dorothy Nichols, Bob Ruffin and Anne Smiley Absent : Melvin Jones and Joanne Pohl Staff: Arthur J. Walker, Director, Theophilis Harvey and Carol Walton Police Liaison: Captain Don Dawson APPROVAL OF AGENDA MOTION Board Member Robert Egan moved that the agenda of August 24 , 1995 be approved, supported by Board Member Anne Smiley. Motion carried unanimous . APPROVAL OF MINUTES Minutes were approved after a quorum was obtained. MOTION Board Member Robert Egan moved that the minutes of July 27 , 1995 be approved, supported by Board Sam Johnson. Motion carried unanimous . THE PUBLIC MAY ADDRESS THE BOARD ON ANY ISSUE None DIRECTORS REPORT Art introduced Mr . William "Burt" Burleson of the City Attorney' s office . Burt answered Board members questions regarding the draft Board Consolidation Ordinance, Chapter 273 "Human Relations and Community Services Advisory Board" . The Board members requested copies of the old Human Relations and Human Resources Board ordinance in an effort to compare the language . Discussion of Chapter 273 will take place at the Human Relations Board meeting on Thursday, September 28, 1995 . Proceedings of the Human Relations Board August 24 , 1995 Page 2 Art discussed the letter that he sent to President Flourry of the Lansing School Board. The letter indicated the Human Relations and Human Resources Board support of the Proposed Revisions to Policy No. 8420 "Commitment to Human Diversity & Multicultural Education". The school Board passed the proposal unanimously. He also indicated the Human Relations Boards willingness to participate in the selection of candidates for a multicultural committee . Robert Egan stated that he extended an invitation to the School Board in an effort to have another joint meeting in October or November of 1995. The agenda item would be to discuss how the Human Relations Board could work with the School Board on the issue of diversity and multicultural education. Art stated that Guillermo Lopez spoke at a principal' s meeting on August 16, 1995. Discussion took place regarding the Human Relations and Community Services staff to indicate what services the department had to offer in an effort to coordinate services with the Lansing School District. Theophilis Harvey discussed the Request for Proposal process . Theo informed the board that thirteen (13) proposals were received. The RFP committee is currently evaluating those proposals . The committee will forward a recommendation to Art by September lst. Art informed the Board that Jim Smiertka typed a letter transmitting the Civil Rights Ordinance back to City Council . Copies will be mailed to all board members upon receipt by the department. Kip Gomoll informed the board that Civil Rights has reopened the case regarding Antoinette Parrish. Ms . Parrish filed a complaint in 1992 based on age and race. Marylou requested that the Ad Hoc Committee members, for the proposed Civil Rights Ordinance, handle the proposed Human Relations and Community Services Advisory Board draft consolidation. COMMUNICATIONS None Proceedings of the Human Relations Board August 24 , 1995 Page 3 REPORTS A. SUBCOMMITTEE REPORTS: a) Employment 1) No Report b) Housing 1) No Report C) Public Relations 1) No Report d) Police Community Relations 1) No Report e) Ad Hoc Committee (Civil Rights) 1) No Report f) Ad Hoc Committee (Race Relations in the Schools) 1) No Report PETITIONS None OLD BUSINESS None NEW BUSINESS None AD JOURNMEN T MOTION Board Member Dorothy Nichols moved that the meeting be adjourned, supported by Board Member Robert Egan. Motion Proceedings of the Human Relations Board August 24 , 1995 Page 4 carried unanimous . The meeting adjourned at 8 : 43 a.m. Respectfully submitted, Carol L. Walton, Senior Secretary CITY of LANSING _ 9• 'i 111 Is- { ), INTEROFFICE COMMUNICATION „R``° ......■■, tam LANSING CITY CLERK MEMO TO: Marilyn Slade, City Clerk FROM: Arthur J. Walker, Director Human Relations and Community Services DATE: August 29 , 1995 SUBJECT: Approved minutes of May 25, 1995 Human Relations Advisory Board Attached are the approved "PROCEEDINGS OF THE CITY OF LANSING HUMAN RELATIONS ADVISORY BOARD" for the meeting held May 25, 1995 . These minutes were approved unanimously by a quorum of the Human Relations Advisory Board at its regularly scheduled meeting of July 27, 1995 . Please keep these minutes on file. Thank you. AJW:cw attachment: PROCEEDINGS OF THE CITY OF LANSING HUMAN RELATIONS BOARD The regular scheduled May meeting of the Human Relations Board was called to order by Vice-Chairperson Robert Egan at 7 : 38 a.m. on Thursday, May 25, 1995 in the Human Relations and Community Services Conference Room, 3rd Floor, City Hall Annex. CALL TO ORDER Present : John Beltran, Robert Egan, Sam Johnson, Bob Ruffin and Anne Smiley Absent : Melvin Jones , Marylou Mason, Dorothy Nichols and Joanne Pohl Staff : Director Arthur J. Walker and Carol Walton Police Liaison: Captain Don Dawson APPROVAL OF AGENDA MOTION Board Member Anne Smiley moved that the agenda of May 25, 1995 be approved, supported by Board Member Bob Ruffin. Motion carried unanimous. APPRO_VAL OF MINUTES Minutes were approved after a quorum was obtained. MOTION Board Member Anne Smiley moved that the minutes of April 27, 1995 be approved, supported by Board Sam Johnson. Motion carried unanimous. THE PUBLIC MAY ADDRESS THE BOARD ON ANY IRS_UE None DIRECTORS_ REPORT Art stated that he sent a letter to City Council, regarding the Human Relations Boards position on the Civil Rights ordinance, encouraging City Council to take action on the ordinance. Robert Egan recommended that the Ad-Hoc Committee (Proposed Civil Rights Ordinance) members meet on June 5, 1995 at 5 : 30 p.m. to discuss the outcome of the Committe of the Whole' s meeting as it pertains to the ordinance. Proceedings of the Human Relations Board May 25, 1995 Page 2 Art stated that the Affirmative Action Plan is being updated and both Kip and himself have met with Mary Pollack of the Michigan Civil Service Department and Chuck Roul of the Michigan Department of Civil Rights . He stated that internal discussion will taken place regarding the workforce analysis data, which is the basis for determining underutilization. This demographic study may be handled internally or by an outside contractor. Art informed the board that the Personnel Services Department hired a Recruiter, Donna Rainey. He stated that she will of great assistance to the City particularly in areas that will require specialized recruitment . Art stated that he contacted Judith Brown, Office of the Lansing Public School Board. He stated that because the Lansing Schools are dealing with their budget crisis it is not feasible for the Lansing Public School Board to meet jointly with the Human Relations Board at this time however, a July meeting may be possible. Art stated that he will keep the Board informed of a possible meeting date. Art stated that the Human Resources Board agreed to have a joint meeting with the Human Relations Board on June 15 or June 23 , 1995 at 7 : 30 p.m. June 15, 1995 at 7 : 30 p.m. is the date that was agreeable for both boards . Location has not been selected as of yet . Art stated that he has had informal conversation with the City ' s Attorney' s office in regards to the consolidation of the Human Resources and Human Relations Advisory Board' s . Art discussed and dispersed copies of a summary of departmental positions that were approved for hire as well as a Female/Minority Employment Report. OM 1M1ICATTONS None REPORTS A. SUBCOMMITTEE REPORTS: a) Employment 1) Anne reported that Kip Gomoll informed her of the 30% raise in the number of City of Lansing New Hire Proceedings of the Human Relations Board May 25, 1995 Page 3 employees . She also stated that the employment sub-committee continues to negotiate for employee residency. b) Housing 1) Fair Housing Month work completed - No report c) Public Relations 1) No report d) Police Community Relations 1) Captain Don Dawson gave a report on Community Policing. e) Ad Hoc Committee (Civil Rights) 1) No report f) Ad Hoc Committee (Race Relations) 1) No report PETITIONS None OLD BUSINESS Anne Smiley stated her appreciation for the support that the City has shown towards the Mid-Michigan Unity Coalition. Art Walker stated that the City is pleased to have representation at community organizations and events however, the Human Relations and Community Services Department cannot share the financial responsibility for these organizations . NEW BUSINESS None AD_=RNMENT MOTION Board Member Bob Ruffin moved that the meeting be adjourned, supported by Board Member Sam Johnson. Motion carried unanimous. Proceedings of the Human Relations Board May 25, 1995 Page 4 The meeting adjourned at 8 : 48 a.m. Respectfully submitted, Carol L. Walton, Senior Secretary -{ ��► CITY of LANSING \ INTEROFFICE COMMUNICATION T �� .•r"�icaa to nl az— MEMO TO: Marilyn Slade, City Clerk FROM: J �t6ur' J. Walker, Director Human Relations and Community ervices DATE: August 28 , 1995 SUBJECT: Approved minutes of July 27 , 1995 Human Relations Advisory Board Attached are the approved "PROCEEDINGS OF THE CITY OF LANSING HUMAN RELATIONS ADVISORY BOARD" for the meeting held July 27 , 1995 . These minutes were approved unanimously by a quorum of the Human Relations Advisory Board at its regularly scheduled meeting of Augudst 24 , 1995 . Please keep these minutes on file. Thank you. AJW: cw attachment : PROCEEDINGS OF THE CITY OF LANSING HUMAN RELATIONS BOARD The regular scheduled July meeting of the Human Relations Board was called to order by Chairperson Marylou Mason at 7 : 43 a.m. on Thursday, July 27 , 1995 in the Human Relations -and Community Services Conference Room, 3rd Floor, City Hall Annex:` CALL TO ORDER Present: John Beltran, Robert Egan, Sam Johnson, Rev. Melvin Jones , Marylou Mason and Anne Smiley Absent: Dorothy Nichols, JoAnne Pohl and Bob Ruffin Staff : Arthur J. Walker, Director and Carol Walton Police Liaison: Captain Don Dawson APPROVAL OF AGENDA There was not motion for the approval of the agenda. APPROVAL OF MINUTES Minutes were approved after a quorum was obtained. MOTION Board Member Sam Johnson moved that the minutes of June 29 , 1995 meeting be approved, supported by Board Member Robert Motion carried unanimous . THE PUBLIC MAY ADDRESS THE BOARD ON ANY ISSUE Beth Bogue, Ed Eckhart, Carol Preston and Ron Callin of the Coalition for Community Concerns were present. The Coalition for Community Concerns did a presentation on the Proposed Revision to Policy No. 8420 on Commitment to Human Diversity and Multicultural Education. The Coalition asked for the support of the Human Relations Advisory Board for Policy No. 8420 . MOTION Board Member Robert Egan moved that the Human Relations Advisory Board draft a letter of support for Policy No. 8420 currently before the Lansing School Board and in the letter also state the Board' s willingness to assist the School Board in recommending candidates for the Multicultural Education Advisory Committee and any other support the Human Relations Board can provide to the goals of the Policy, supported by Board Member Anne Smiley. Motion carried unanimous . Proceedings of the Human Relations Board July 27 , 1995 Page 2 DJJ EC O S RRPORT Art Walker stated that the Human Resources and Human Relations Advisory Boards met jointly with the Lansing School Board and stated that the meeting provided a good dialogue between the two Boards on issued of mutual concern to both the school district and the city. He stated that the Superintendent of the Lansing Schools wants the Human Relations and Community Services Department to make a presentation at the Principals meeting indicating support our department could provide in resolving problems in schools that begin in the neighborhoods . A follow-up meeting will take place in October to continue the dialogue. Art informed the Board that the department has released a RFP (Request for Proposals) for after school programming. The proposals are expected to be returned by Friday, August 4 , 1995 . The monies are to target primarily Middle and High Schools, for activities that will enhance social and life skill development. Art informed the Board that he is working, with William "Burt" Burleson of the City Attorney' s office, on a draft proposal on the merger of the Human Relations and Human Resource Advisory Board' s . A draft of the proposed merger will be available at the August 24 , 1995 board meeting. Art informed the Board that the department is proceeding on the update the Affirmative Action Plan. Kip Gomoll is the member of the staff who is working on this project. Art informed the Board of the Human Services Summit . The Summit will be held on Thursday, October 26 , 1995 at the Lansing Center from 7 : 30 a.m. - 4 : 30 p.m. C-0 T TNTCATTONS None R ZORTS A. SUBCOMMITTEE REPORTS: a) Employment 1) Anne Smiley reported that the employment committee would like to get some communication to City Council regarding a letter of support on residency Proceedings of the Human Relations Board July 27 , 1995 Page 3 recommendations . A possible letter of recommendation may be available at the August board meeting. She stated that East Lansing is discussing residency requirements and she would like the committee to pursue what the city is doing in that respect. She stated the committee will also be looking into private sector construction projects in an effort to find out what they are doing in terms of having minority representation on private contracts . b) Housing 1) None c) . Public Relations 1) None d) Police Community Relations 1) None e) Ad Hoc Committee (Civil Rights) 1) Robert Egan reported that this committee continues to discuss and follow the movement of the proposed Civil Rights Ordinance. As a result the committee has drafted a Resolution for movement,of the Civil Rights Ordinance, by the Human Relations Advisory Board to the City Council . MOTION Board Member Robert Egan moved that the Resolution be passed, supported by Board Member Anne Smiley. Motion carried unanimous . f) Ad Hoc Committee (Race Relations in the Schools) 1) Rev. Jones has made some contact with the Superintendent of the Lansing School District but to date the committee has not met. PETITIONS None OLD BUSINESS Proceedings of the Human Relations Board July 27 , 1995 Page 4 Anne Smiley inquired about the letter that was supposed to be drafted to the Mayor for the City picnic. The picnic will be on Wednesday, August 16 , 1995 at Francis Park. Marylou Mason informed the board of the draft letter for Councilperson Novak regarding the merger of the two boards . She stated each board member will receive a copy of the letter. She stated that Robert Egan and herself will meet in regards to letter and report back to the board before a final letter is sent . NEW BUSINESS Anne Smiley stated that given that the Coalition for Community Concerns has been in this City for a long period of time, it and the Mid-Michigan Unity Coalition is interested in discussing relations within the City. She stated that she is concerned about what the Boards relations in the City are. She stated that the Board needs some active involvement in relations to one another in the City. She stated that the Board needs to re-examine their role and what it means in terms of Affirmative Action and intolerance levels in the city. Rev. Melvin Jones stated that some of the Boards time could be used for planning, focus and strategy development to identify, prioritize and address important issues in the community. ADJOURNMENT MOTION Board Member Anne Smiley moved that the meeting be adjourned, supported by Board Member Rev. Melvin Jones . Motion carried unanimous . The meeting adjourned at 9 : 02 a.m. Respectfully submitted, Czar of L. Walton, Senior Secretary GRAFT 1 ► PROCEEDINGS OF THE ,CITY OF LANSING HUMAN RELATIONS BOARD Upiiare=g` ilA;Cheduled July meeting of the Human Relations Board was called to order by Chairperson Marylou Mason at 7 : 43 a.m. on Thursday, July 27, 1995 in the Human Relations and Community Services Conference Room, 3rd Floor, City Hall Annex. CALL TO ORDER Present: John Beltran, Robert Egan, Sam Johnson, Rev. Melvin Jones, Marylou Mason and Anne Smiley Absent: Dorothy Nichols, JoAnne Pohl and Bob Ruffin Staff: Arthur J. Walker, Director and Carol Walton Police Liaison: Captain Don Dawson APPROVAL OF AGENDA There was not motion for the approval of the agenda. APPROVAL OF MINUTES Minutes were approved after a quorum was obtained. MOTION Board Member Sam Johnson moved that the minutes of June 29, 1995 meeting be approved, supported by Board Member Robert Motion carried unanimous . THE PUBLIC MAY ADDRESS THE BOARD ON ANY ISSUE Beth Bogue, Ed Eckhart, Carol Preston and Ron Callin of the Coalition for Community Concerns were present. The Coaltion for Community Concerns did a presentation on the Proposed Revision to Policy No. 8420 on Commitment to Human Diversity and Multicultural Education. The Coalition asked for the support of the Human Relations Adisory Board for Policy No. 8420 . MOTION Board Member Robert Egan moved that the Human Relations Advisory Board draft a letter of support for Policy No. 8420 currently before the Lansing School Board and in the letter also state the Board's willingness to assist the School Board in recommending candidates for the Multicultural Education Advisory Committee and any other support the Human Relations Board can provide to the goals of the Policy, supported by Board Member Anne Smiley. Motion carried unanimous . DIRECTORS REPORT Proceedings of the Human Relations Board January 26, 1995 Page 2 COMMUNICATIONS None REPORTS A. SUBCOMMITTEE REPORTS : a) Employment 1) b) Housing 1) None c) Public Relations 1) None d) Police Community Relations 1) None e) Ad Hoc Committee (Civil Rights) 1) Robert Egan reported that this committee continues to discuss and follow the movement of the proposed Civil Rights Ordinance. As a result the committee has drafted a resolution for movement,of the Civil Rights Ordinance, by the Human Relations Advisory Board to the City Council . MOTION Board Member Robert Egan moved that the Resolution be passed, supported by Board Member Anne Smiley. Motion carried unanimous . f) Ad Hoc Committee (Race Relations in the Schools) 1 ) Rev. Jones has made some contact with the Superintendent of the Lansing School District but to date the committee has not met. PETITIONS None Proceedings of the Human Relations Board January 26, 1995 Page 3 OLD BUSINESS NEW BUSINESS None ADJOURNMENT MOTION Board Member Anne Smiley moved that the meeting be adjourned, supported by Board Member Rev. Melvin Jones . Motion carried unanimous . The meeting adjourned at 9 : 02 a.m. Respectfully submitted, Carol L. Walton, Senior Secretary PROCEEDINGS OF THE CITY OF LANSING HUMAN RELATIONS BOARD The scheduled June meeting of the Human Relations Board w(9 ,Ni 6a"VN c`, CLERK to order by Chairperson Marylou Mason at 7 :53 a.m. on Thursday, June 29, 1995 in the Human Relations and Community Services Conference Room, 3rd Floor, City Hall Annex. CALL TO ORDER Present: John Beltran, Robert Egan, Marylou Mason, Bob Ruffin and Anne Smiley Absent: Sam Johnson, Melvin Jones, Dorothy Nichols and JoAnne Pohl Staff: Arthur J. 'Walker, Director and Carol Walton Police Liaison: Chief Jerome Boles APPROVAL OF AGENDA MOTION Board Member Anne Smiley moved that the agenda of be approved, supported by Board Member Bob Ruffin. Motion carried unanimous . APPROVAL OF MINUTES Minutes were approved after a quorum was obtained. MOTION Minutes of May 25, 1995 were approved unanimous, I 's 4 and Nays 0. THE PUBLIC MAY ADDRESS THE BOARD ON ANY ISSUE None DIRECTORS REPORT Arthur Walker informed the board that he met with William Burt Burleson, of the City Attorney' s office, in regards to the legalities of merging the Human Relations and Human Resources Advisory Boards . Arthur Walker stated that he would draft a letter, to Councilperson Paul Novak, for Chaiperson Marylou Mason' s review and signature to include the boards history involving inquiry into, board' s support for and the consolidation of, the Human Relations and Human Resources Advisory Boards since the merger of the Human Relations and Human Resources departments . In addition, Mr. Walker will inform Councilperson Paul Novak of the City Attorneys office review Proceedings of the Human Relations Board June 29 , 1995 Page 2 of the historical_ aspect of the two boards, and the current action of trying to consolidate them. MOTION: Board Member Robert Egan moved that the Human Relations Advisory Board respond to Councilperson Paul Novak's letter with a historical perspective on discussions that have taken place with the Board over the past few years with the recommendation that City Council pursue the merging of the two boards and communicate with the City Attorneys office as well as sharing a copy of this letter with the Human Resources Board, supported by Board Member Anne Smiley, motion carried unanimous . COMMUNICATIONS None REPORTS A. SUBCOMMITTEE REPORTS: a) Employment 1) Anne Smiley informed the board that this committee will be meeting in the near future as yet no date has been confirmed. She stated the Kip Gomoll has informed her of issues regarding private contractors that may not be doing what they could . in terms of hiring minorities . b) Housing 1) No report MOTION: Board Member Robert Egan moved that Board Member JoAnne Pohl be excused from attendance of the June 29 , 1995 as and the July 27, 1995 board meeting, supported by Board Member Anne Smiley, motion carried unanimously. c) Public Relations 1) No report d) Police Community Relations 1) No report e) Ad Hoc Committee (Civil Rights) Proceedings of the Human Relations Board June 29, 1995 Page 4 Carol L. Walton, Senior Secretary CITY of LANSING INTEROFFICE COMMUNICATION .=y .. raaa.hh. MEMO TO: Marilyn Slade, City Clerk FROM: Arthur J. Walker, Director Human Relations and Community Services DATE: August 1, 1995 SUBJECT: Approved minutes of June 29, 1995 Human Relations Advisory Board Attached are the approved "PROCEEDINGS OF THE CITY OF LANSING HUMAN RELATIONS ADVISORY BOARD" for the meeting held June 29 , 1995 . These minutes were approved unanimously by a quorum of the Human Relations Advisory Board at its regularly scheduled meeting of July 27, 1995 . Please keep these minutes on file. Thank you. AJW:cw attachment: I � I CITY of LANSING INTEROFFICE COMMUNICATION hf .n,a z illth MEMO TO: Marilyn Slade, City Clerk FROM: Arthur J. Walker, Director Human Relations and Community Services DATE: August 1, 1995 SUBJECT: Approved minutes of June 29, 1995 Human Relations Advisory Board Attached are the approved "PROCEEDINGS OF THE CITY OF LANSING HUMAN RELATIONS ADVISORY BOARD" for the special meeting held June 29, 1995 . These minutes were approved unanimously by a quorum of the Human Relations Advisory Board at its regularly scheduled meeting of July 27, 1995 . Please keep these minutes on file. Thank you. AJW:cw attachment : CD t M � rt � � 1}./E � City of Lansing Human Relations & Community Services Department 5 9 HUMAN RELATIONS ADVISORY BOARD -------------------------------------------------------- ------------------------------------------------------------------ LANSI;G CITY Y P ( OF MEETING: THURSDAY, JUNE 29 , 1995 TIME OF MEETING: 7 : 30 A.M. PLACE OF MEETING: CITY HALL - ANNEX 119 N WASHINGTON SQUARE 3RD FLOOR CONFERENCE ROOM A G E N D A I . CALL TO ORDER II . ATTENDANCE AND APPROVAL OF AGENDA III . APPROVAL OF MINUTES A. May 25, 1995 IV. THE PUBLIC MAY ADDRESS THE BOARD ON ANY ISSUE V. DIRECTORS REPORT None VI . COMMUNICATIONS None VII . REPORTS A. SUBCOMMITTEE REPORTS 1 . Employment 2 . Housing 3 . Public Relations 4 . Police Community Relations 5 . Ad Hoc Committee (Proposed Civil Right Ordinance) 6 . Ad Hoc Committee (Race Relations in the Schools) VIII . PETITIONS IX. OLD BUSINESS X. NEW BUSINESS XI . ADJOURNMENT **************************** City Hall is Barrier Free. For special accommodations, please contact the Human Relations & Community Services Department at 483-4477 483-4479 TDD, 24 hours prior to the meeting date. PROCEEDINGS OF THE CITY OF LANSING HUMAN RESOURCES AND HUMAN RELATIONS BOARD Ulki IS-Ii.,1(, CITY C?ERl( The meeting of the Human Resources and Human Relations Board was called to order by Chairperson Mildred E. Richardson at 7 : 45 p.m. on Thursday, June 15, 1995 in the Governor' s Room at the Lansing Center, 333 E. Michigan Avenue, 2nd level. CALL TO ORDER Present: Michael Boles, Betty Nixon, Roger Pohl, Mildred Richardson, Susan Anderson, John Hernandez, Robert Egan, Sam Johnson, Marylou Mason and JoAnne Pohl . Absent: Joan Jackson-Johnson, Geri Roosien, John Beltran, Melvin Jones, Dorothy Nichols, Bob Ruffin and Anne Smiley Staff: Director Arthur Walker, Carol Walton, Melanie Winnicker and Theophilis Harvey Police Liaison: Captain Don Dawson APPROVAL OF AGENDA MOTION Board Member Roger Pohl moved that the agenda of June 15, 1995 be approved, supported by Board Member Betty Nixon. Motion carried unanimous . APPROVAL OF MINUTES Human Resources Board Minutes were approved after a quorum was obtained. MOTION Board Member John Hernandez moved that the minutes of May 4, 1995 be approved, supported by Board Member Betty Nixon. Motion carried unanimous . Human Relations Board Minutes were not approved due to lack of quorum. THE PUBLIC MAY ADDRESS THE BOARD ON ANY ISSUE None DIRECTORS REPORT Art stated that City Council has discussed the possibility of combining City Boards . He stated that he has had discussion with the Mayor regarding this merger and he is expected to present a recommendation for combining the Human Relations and Proceedings of the Human Resources Board and the Human Relations Board June 15, 1995 Page 2 Human Resources Boards . Art informed the board members that the Human Services Summit will be held on Thursday, October 26, 1995 at the Lansing Center from 8 : 30 a.m. - 4 : 30 p.m. The summit will be sponsored by the City of Lansing. Art informed the boards members that the Lansing School Board of Education has agreed to meet with the Human Resources and Human Relations Board. The dialogue for this meeting will be on Community Issues that affect the Schools as well as the City. This meeting will take place on Thursday, July 13, 1995 at 5 : 30 - 7 : 00 p.m. Art distributed copies of and discussed the 1995-96 Budget Allocations breakdown for the continuation of our budgeted programs . Art stated that he is hoping to get information out to the Community for attendance at the Request for Proposals meeting in an effort to evaluate the proposals and have the Request for Proposals program on-line by mid September. Art stated that the Mayor's office is still in the deliberation stage of which new positions they will decide to fund. COMMUNICATIONS None REPORTS A. SUBCOMMITTEE REPORTS: a) Employment 1) No report b) Housing 1) No report c) Public Relations 1) No report Proceedings of the Human Resources Board and the Human Relations Board June 15, 1995 Page 3 d) Police Community Relations 1) No report e) Ad Hoc Committee (Civil Rights) 1) No report f) Ad Hoc Committee (Race Relations) 1) No report PETITIONS Cleophus Boyd -vs- City of Lansing, EEOC #23A 94 6703R MDCR #137174 EM16 - Dismissed David Tommey -vs- City of Lansing EEOC #23A 95 7279 MDCR #144976 EM 06 - Based on National Origin OLD BUSINESS Board member Betty Nixon informed that Board that she received notification from City Council regarding the merger of the Human Resources and Human Relations Boards . Art stated that he will generate information regarding the merging of the Human Resources and Human Relations Boards . NEW BUSINESS Mildred E . Richardson received a Certificate of Appreciation for twelve years of services to the community and the Human Relations and Community Services Department . She also received a proclamation which proclaimed June 15th as Mildred Elizabeth Richardson Day. ADJOURNMENT MOTION Board Member Michael Boles- moved that the meeting be adjourned, supported by Board Betty Nixon Member. Motion carried unanimous . The meeting adjourned at 9 : 04 p.m. Respectfully submitted, CITY Of LANSING * INTEROFFICE COMMUNICATION = n, ��CA16Q� � .,a s❑ pun. MEMO TO: Marilyn Slade, City Clerk FROM: Arthur J. Walker, Director Human Relations and Community Services DATE: August 8, 1995 SUBJECT: Approved minutes of June 15, 1995 of the Human Resources and Human Relations Advisory Boards Attached are the approved "PROCEEDINGS OF THE CITY OF LANSING HUMAN RESOURCES ADVISORY BOARD" for the meeting held June 15, 1995 . These minutes were approved unanimously by a quorum of the Human Resources Advisory Board at its regularly scheduled meeting of July 6, 1995 and the Human Relations Board at the regularly scheduled meeting of July 27, 1995 . Please keep these minutes on file. Thank you. AJW:cw attachment: S I � G CITY OF LANSING HUMAN RELATIONS AND COMMUNITY SERVICES DEPARTMENT 119 North Washington Square 3rd Floor,City Hall Annex Lansing,Michigan 48933 (517)483-4477 I (517)483-4479(TDD/Voice) David C. Hollister, Mayor June 7, 1995 N O T I C E 3 3 3 P L E A S E P O S T THE REGULARLY SCHEDULED JUNE 22 , 1995 MEETING OF THE HUMAN RELATIONS ADVISORY BOARD HAS BEEN CANCELLED. THE BOARD WILL MEET JOINTLY WITH THE HUMAN RESOURCES ADVISORY BOARD ON THURSDAY, JUNE 15, 1995 AT 7 : 30 P.M. AT THE LANSING CENTER, 333 E. MICHIGAN AVE. , 2ND LEVEL GOVERNORS ROOM. G� .J -� a<" T "Equal Opportunity Employer" DRAFT PROCEEDINGS OF THE CITY OF LANSING HUMAN RELATIONS BOARD The regular scheduled May meeting of the Human Relations Board was called to order by Vice-Chairperson Robert Egan at 7 : 38 a.m. on Thursday, May 25, 1995 in the Human Relations and Community Services Conference Room, 3rd Floor, City Hall Annex. CALL TO ORDER Present: John Beltran, Robert Egan, Sam Johnson, Bob Ruffin and Anne Smiley Absent: Melvin Jones, Marylou Mason, Dorothy Nichols and Joanne Pohl Staff : Director Arthur J. Walker and Carol Walton Police Liaison: Captain Don Dawson APPROVAL OF AGENDA MOTION Board Member Anne Smiley moved that the agenda of May 25, 1995 be approved, supported by Board Member Bob Ruffin. Motion carried unanimous . APPROVAL OF MINUTES Minutes were approved after a quorum was obtained. MOTION Board Member Anne Smiley moved that the minutes of April 27, 1995 be approved, supported by Board Sam Johnson. Motion carried unanimous . THE PUBLIC MAY ADDRESS THE BOARD ON ANY ISSUE None DIRECTORS REPORT COMMUNICATIONS None REPORTS ; �; ' '' A. SUBCOMMITTEE REPORTS: r a) Employment u _7- DRA Proceedings of the Human Relations Board May 25, 1995 Page 2 b) Housing 1) Fair Housing Month work completed - No report c) Public Relations 1) No report d) Police Community Relations 1) e) Ad Hoc Committee (Civil Rights) 1) No report f) Ad Hoc Committee (Race Relations) 1) No report PETITIONS None OLD BUSINESS Anne Smiley stated her appreciation for the support that the City has shown towards the Mid-Michigan Unity Coalition. NEW BUSINESS None ADJOURNMENT MOTION Board Member Bob Ruffin moved that the meeting be adjourned, supported by Board Member Sam Johnson. Motion carried unanimous . The meeting adjourned at 8 :48 a.m. Respectfully submitted, Carol L. Walton, Senior Secretary PROCEEDINGS OF THE CITY OF LANSING HUMAN RELATIONS BOARD- : The regular scheduled April meeting of the Human Reh aou4 , was called to order by Chairperson Marylou Mason at 7 : 40 a.m. on Thursday, April 27 , 1995 in the Human Relations and Community Services Conference Room, 3rd Floor, City Hall Annex. CALL TO ORDER Present: Robert Egan, Sam Johnson, Marylou Mason, Dorothy Nichols, Joanne Pohl and Anne Smiley Absent: John Beltran, Melvin Jones and Bob Ruffin Staff : Director Arthur J. Walker and Carol Walton Police Liaison: Captain Don Dawson APPROVAL OF AGENDA MOTION Board Member Robert Egan moved that the agenda of April 27, 1995 be approved, supported by Board Member Anne Smiley. Motion carried unanimous . APPROVAL OF MINUTES Minutes were approved after a quorum was obtained. MOTION Board Member Joanne Pohl moved that the minutes of March 23, 1995 be approved, supported by Board Sam Johnson. Motion carried unanimous . THE PUBLIC MAY ADDRESS THE BOARD ON ANY ISSUE None DIRECTORS REPORT Art informed the board that the City Budget Hearing was held on April 26 , 1995 . He stated that all requests for new positions were put on hold until the completion of the hearings . Art distributed information to board members regarding a meeting a New Jerusalem Church, the topic for the meeting is , Reducing Juvenile Violence. This meeting will entail a panel discussion at which Mr. Walker will give a presentation on behalf of Mayor Hollister. All board members are encouraged to attend. Proceedings of the Human Relations Board April 27 , 1995 Page 2 Art informed the board of the 5th Annual Symposium Celebration of Cultural Diversity. This event will be sponsored by the City of Lansing and the Lansing School District. The celebration will be held on Thursday, May 18, 1995 at the Lansing Center. Art will give a presentation and all board members are encouraged to attend. Art stated that he has attended meetings with the Ad-Hoc Committee for the Civil Rights ordinance. He also attended meetings with the Housing sub-committee. Art informed the board that due to the demands of the community, more networking involvement with the community from the Human Relations and Community Services staff is necessary. He will still have a presence in the community but he feels that both the staff and board could represent the department in the community. Fawn Jones, Director of the Neighborhood Youth and Parent Partnership Prevention Program (N.Y.P.P.P. ) gave a summary of her organization. Art made the board aware that he is participating with the recruitment committees of the Lansing Police and Fire Departments . He also discussed the possibility of the Human Relations Board networking with the Human Resources Board, Lansing School Board and the Police Commission Board. Art will take the initiative in setting up meeting times . COMMUNICATIONS None REPORTS A. SUBCOMMITTEE REPORTS: a) Employment 1) No report. Anne Smiley stated that this committee will meet in May and work on City employment issues . She stated that the issue with the bargaining units to encourage employee residency will be continued. b) Housing 1) Joanne Pohl informed the board that a Town Meeting Proceedings of the Human Relations Board April 27 , 1995 Page 3 will take place on Thursday, April 27 , 1995 at 5 : 30 p.m. in the City Council Chambers . The meeting will be a Fair Housing Forum and Joanne will be the moderator. This meeting will be televised on Channel 28 . c) Public Relations 1) No report d) Police Community Relations 1) Robert Egan stated that the committee met and discussed Captain Dawson doing a presentation, for the Human Relations Board, on Community Policing. Robert also stated that he attended the Police Commission Board meeting. e) Ad Hoc Committee (Civil Rights) 1) Kip prepared a supplemental report that states the recommendations made after meeting with the City Attorney. The MOST organization submitted a report to be submitted as part of the Ad-Hoc committee . The committee also suggested that the proposed ordinance be placed back on the agenda for the Committee of the Whole. Anne Smiley drafted a letter to Howard Jones and Antonio Benavides requesting that the proposed ordinance be placed on the agenda. The Lansing Equal Rights Task Force submitted a letter that included draft substitute language for the definition of "HARASSMENT" . Anne stated that the Ad-Hoc committee will decide what to do about the language to define harassment and sign the cover letter and forward it to the City Council . f) Ad Hoc Committee (Race Relations) 1) No report (due to the absence of Rev. Melvin Jones) . PETITIONS None OLD BUSINESS Proceedings of the Human Relations Board April 27 , 1995 Page 4 Robert Egan expressed his concern in regards to the three ( 3) vacancies on the Human Relations Board. Marylou stated that now that the department has a permanent Director the Mayor' s office will work towards filling the three ( 3) vacancies . Robert Egan also expressed his concern towards encouraging board members who have not been attending meetings on a regular basis to do so. Marylou agreed to send a letter to board members stating the commitments and requirements of serving on the Human Relations Board. Anne Smiley stated that the Lansing Eastern High School PTSA group would like to provide a Forum on May 22 , 1995 at 7 : 00 p.m. , for closure to the incidents that happened at Eastern High School . Robert Egan stated that he would like to encourage the Board Members representing the Human Relations and Community Services Department when community activities are taking place and staff is unable to participate due to their workload. Art supported Robert Egan, stating that in cases where it is appropriate he would be appreciative of the Board' s representation. NEW BUSINESS None ADJOURNMENT MOTION Board Member Dorothy Nichols moved that the meeting be adjourned, supported by Board Member Joanne Pohl . Motion carried unanimous . The meeting adjourned at 8 : 44 a.m. Respectfully submitted, Carol L. Walton, Senior Secretary CITY of LANSING INTEROFFICE COMMUNICATION Lt��d51f':13 CITY CLERK MEMO TO: Marilyn Slade, City Clerk FROM: Arthur J. Walker, Director Human Relations and Community Services DATE: May 25, 1995 SUBJECT: Approved minutes of April 27, 1995 Human Relations Advisory Board Attached are the approved "PROCEEDINGS OF THE CITY OF LANSING HUMAN RELATIONS ADVISORY BOARD" for the meeting held April 27, 1995 . These minutes were approved unanimously by a quorum of the Human Relations Advisory Board at its regularly scheduled meeting of May 25, 1995 . Please keep these minutes on file. Thank you. AJW:cw attachment: ]DRAFT f , PROCEEDINGS OF THE -" -s h_C_tTY OF LANSING HUMAN RELATIONS BOARD The; ,, `p urn�„ Zeduled April meeting of the Human Relations Board was c` '!e f aer by Chairperson Marylou Mason at 7 : 40 a.m. on Thursday, April 27, 1995 in the Human Relations and Community Services Conference Room, 3rd Floor, City Hall Annex. CALL TO ORDER Present: Robert Egan, Sam Johnson, Marylou Mason, Dorothy Nichols, Joanne Pohl and Anne Smiley Absent: John Beltran, Melvin Jones and Bob Ruffin Staff : Director Arthur J. Walker and Carol Walton Police Liaison: Captain Don Dawson APPROVAL OF AGENDA MOTION Board Member Robert Egan moved that the agenda of April 27, 1995 be approved, supported by Board Member Anne Smiley. Motion carried unanimous . APPROVAL OF MINUTES Minutes were approved after a quorum was obtained. MOTION Board Member Joanne Pohl moved that the minutes of March 23, 1995 be approved, supported by Board Sam Johnson.. Motion carried unanimous . THE PUBLIC MAY ADDRESS THE BOARD ON ANY ISSUE None DIRECTORS REPORT COMMUNICATIONS None REPORTS A. SUBCOMMITTEE REPORTS : c-3 -- a) Employment n� 1) co b) Housing Proceedings of the Human Relations Board April 27 , 1995 Page 2 1) c) Public Relations 1) d) Police Community Relations 1) e) Ad Hoc Committee (Civil Rights) 1) f) Ad Hoc Committee (Race Relations) 1) PETITIONS None OLD BUSINESS NEW BUSINESS None ADJOURNMENT MOTION Board Member Dottie Nichols moved that the meeting be adjourned, supported by Board Member Joanne Pohl . Motion carried unanimous . The meeting adjourned at 8 :44 a.m. Respectfully submitted, Carol L. Walton, Senior Secretary PROCEEDINGS OF THE CITY OF LANSING HUMAN RELATIONS BOARD' i_Al,1S i 0 Ci 11" CL-t"11 A The regular scheduled March meeting of the Human Relations Board was called to order by Chairperson Marylou Mason at 7 : 37 a.m. on Thursday, March 23, 1995 in the Human Relations and Community Services Conference Room, 3rd Floor, City Hall Annex. CALL TO ORDER Present: John Beltran, Robert Egan, Sam Johnson, Melvin Jones, Marylou Mason, Joanne Pohl and Anne Smiley Absent: Dorothy Nichols and Bob Ruffin Staff : Linda Sanchez, Interim Director and Carol Walton Police Liaison: Captain Don Dawson APPROVAL OF AGENDA MOTION Board Member Joanne Pohl moved that the agenda of March 23, 1995 be approved with corrections, supported by Board Member Robert Egan. Motion carried unanimous . APPROVAL OF MINUTES Minutes were approved after a quorum was obtained. MOTION Board Member Joanne Pohl moved that the minutes of February 23, 1995 be approved, supported by Board Member Sam Johnson. Motion carried unanimous . THE PUBLIC MAY ADDRESS THE BOARD ON ANY ISSUE None DIRECTORS REPORT Linda Sanchez distributed copies of the Human Relations and Community Services Department budget. She stated that the budget will go before Council on Saturday, April 8, 1995 . Linda Sanchez informed the board that the Equal Opportunity Specialists staff attended a seminar at Lansing Community College sponsored by the Michigan Department of Civil Rights . Linda Sanchez thanked the Human Relations Board for their cooperation during her time as Interim Human Relations and Community Services Director. MOTION Board Member Robert Egan moved to approve the revised Proceedings of the Human Relations Board March 23, 1995 Page 2 Human Relations and Community Services Department budget. I 's- 5, Opposed- 0 . Motion carried unanimous . COMMUNICATIONS None REPORTS A. STAFF REPORTS a) Mr. Lopez (no report) b) Mr. Hester (copy attached) c) Mr. Gomoll (copy attached) B. SUBCOMMITTEE REPORTS : a) Employment 1) No report b) Housing 1) Joanne Pohl circulated a brochure that was developed by a student intern, input from the Housing committee, and Guillermo Lopez . She stated that the brochure would be widely circulated and available in the Human Relations and Community Services Department at no charge. She stated that in addition, banners will be placed in City Hall as well as at community centers around the City of Lansing. Joanne stated that the committee met with the State Journal editorial staff who offered to do an editorial, the committee drafted a point of view that would also be added to the editorial . She stated that the committee is still working with the Mayor to try and get access to Channel 28 for Fair Housing Informational purposes . Guillermo stated that a Fair Housing Fair will take place in the Lobby of City Hall . He stated that agencies will set up their displays of information. The Fair will be during the week of April 3, 1995 . c) Public Relations Proceedings of the Human Relations Board March 23, 1995 Page 3 1) No report d) Police Community Relations 1) No report e) Ad Hoc Committee 1) Anne Smiley reported that the Ad Hoc committee is currently reviewing the recommendations received by City Attorney Jim Smiertka. She stated that committee continues to meet with Mr. Smiertka in an effort to try and "fine tune" the recommendations . She stated that the committee hopes to have a dialogue session with opposing views to the ordinance to include the Committee of the Whole. PETITIONS None OLD BUSINESS 1 . Discussion of Human Relations Board' s response, input, involvement, and feedback to the Mayor in regards to the Director of the Department. Marylou stated that all Board members have a copy of the by-laws and that the by-laws state that the board is an Advisory Board and the role is not to do the administrative portion of the department. The administrative portion of the department, in regards to the Director, is handled by the Mayor and the Personnel Department. Marylou stated that in her personal opinion the letter that is being circulated, for Yvonne C. Christopher, poses a conflict because it is on City stationary and comes from the Human Relations Board and it also poses a conflict to the Mayor' s role as it pertains to the Director of the Human Relations and Community Services department. She stated that the Board Members are appointees of the Mayor, and she felt that the Mayor did what he felt he had to do. Marylou stated that it would be better for those members of the Board who wanted to send Ms . Christopher a letter of thanks and appreciation to do so individually. Proceedings of the Human Relations Board March 23, 1995 Page 4 Joanne Pohl stated that at the February 23, 1995 Human Relations Board meeting the members voted unanimously to send Ms . Christopher a letter of thanks acknowledging her work with the Human Relations Board. Marylou apologized for her absence from the February Board meeting stating that if she were able to attend she would not have agreed to send Ms . Christopher a letter because of the aforementioned conflicts . Linda Sanchez informed the Board members that an opinion would have to come from the City Attorney, because the letter is on City stationary, as to whether or not the letter could be sent to Ms . Christopher. MOTION Board Member Robert Egan moved that the letter that was circulated, for Yvonne Christopher, be removed and that the same letter be printed on plain stationary with the Board members names, minus titles, and Marylou Mason' s name, expressing the Board's appreciation for Ms . Christophers support and work on the comprehensive Civil Rights Ordinance, supported by Board Member Melvin Jones . Motion carried unanimous . MOTION Board Member Robert Egan moved that he will work with Joanne Pohl on Thursday, March 23, 1995 to re-draft the letter for Yvonne Christopher, to bring the letter to a point where it will not mention the board to speak individually to the appreciation for her work on the comprehensive Civil Rights Ordinance. Also, the he will personally see to it that the letter gets all the signatures of the Board members and is sent out by the end of the week, supported by Board Member Anne Smiley. I 's - 4, No's - 2 . Motion passed. 2 . Discussion of the relationship between as well as set up a joint committee meeting with, the Human .Relations and Human Resources boards . Marylou stated that a discussion will take place, regarding a joint committee meeting, when Mr. Art Walker is the Full-time Human Relations and Community Services Department Director. Proceedings of the Human Relations Board March 23, 1995 Page 5 NEW BUSINESS Anne Smiley discussed utilizing the volunteers at the Community Mediation Center due to the fact that the Human Relations and Community Services staff is overwhelmed and the volunteers at the Center are not and could lend tremendous support to the department. Anne Smiley expressed her concerns about the race relations in the City of Lansing. She stated that the Human Relations Advisory Board needs to be much more active in trying to bring some healing about. Joanne Pohl supported Anne Smiley' s concerns and ask that the issue be on the agenda for discussion at the April Human Relations Board meeting. Robert Egan expressed his concern about the activities occurring at Eastern High School . He stated that he also has a concern that although there is a recent poll in the Mayor' s office in regards to and acceptance of a comprehensive Civil Rights Ordinance, the City is still negatively responding to Cesar Chavez Avenue as well as Martin Luther King, Jr. Boulevard. Rev. Jones suggested that the Board of Education needs take a more pro-active social role in recognizing that there are social as well as educational problems that need a well thought out approach to deter any type of negative outcome from the community. Rev. Jones stated that he has been working with a cross denomination and cross racial group of religious leaders . He stated that this group might be capable of engaging the community in some type of dialogue. Stating that since this group does represent a broad cover of the need and they do cross racial lines . Stating that if the community sees this group together asking for healing to some extent this may ease some of the racial tensions . Art Walker stated that the community will need to come together. He stated that he would like to see the Human Relations Board take the lead because he would like to see every public body of leadership in the community take a position in support of this issue. Robert Egan asked for a listing of all City Boards that are part of the City and stated that he would draft a letter, in regards to a resolution, from the Human Relations Advisory Board for approval by the Board members to send to the City Boards as well as a resolution from the Human Relations Board Proceedings of the Human Relations Board March 23, 1995 Page 6 in support of Cesar Chavez Avenue. MOTION Board Member Sam Johnson moved in agreement with the request of Board Member Robert Egan to draft a letter in regards to a resolution for approval by Board Members and with the support of all City Boards in support of Cesar Chavez Avenue, supported by Board Member Joanne Pohl . Motion carried unanimous . Rev. Jones requested that Board Chairperson Marylou Mason appoint an Ad-Hoc committee to do some work in regards to exploring with directives how the Human Relations Board can take a pro-active position in regards to the Lansing crisis . Marylou Mason appointed Board Member Rev. Melvin Jones, Chairperson of the Ad-Hoc Race Relations in the Schools committee. The members of this committee are: Robert Egan, Sam Johnson, Joanne Pohl, and Anne Smiley. ADJOURNMENT MOTION Board Member Anne Smiley moved that the meeting be adjourned, supported by Board Member Robert Egan. Motion carried unanimous . The meeting adjourned at 9 : 10 a.m. Respectfully submitted, Carol L. Walton, Senior Secretary NAME R.L. Hester, Jr. PERIOD OF February 15 to March 15, 1995 HUMAN RELATIONS SUMMARY REPORT FORM AFFIRMATIVE ACTION ACTIVITIES # of job reviews # of requisitions received # of times technical assistance provided in-house staff # of times technical assistance provided to outside sources # of letters generated # of time met with City Departments (Personnel) # of times attended Mayor' s Hiring meetings MEETINGS/OTHER. . . Met with FTP Officer Frank Koenigsknechy and new LPD Officer Eric Eisenberg re: Orientation to Human Relations and Community Services Department. Met with Officer Richard Holm re: LPD hires and other Affirmative Action public information. CONTRACT COMPLIANCE ACTIVITIES # of projects reviewing: on-going 12 ; new 1 # of contractors 12 # of subcontractors 18 # of times technical assistance provided in-house staff 3 # of times technical assistance provided to outside sources 2 # of letters generated # of times provided MBE/WBE/HBE information # of Wage Decisions provided: (list projects: ) # of reviews "Notice to Bidders" inclusion of MBE/WBE/HBE 2 # of reviews "Tabulation of Bids" for MBE/WBE/HBE participation # of pre-bid and/or preconstruction conferences (list projects : # of on-site reviews # of payrolls reviewed: Development; Parks; 22 Public Service; 40 Others : # of times assisted contractors with paperwork # of tax abatements reviewed; list companies : MEETINGS/OTHER. . . HUMAN RELATIONS ACTIVITIES # of complaints; FORMAL INFORMAL SERVICE RAPID CHARGES # of times provided technical assistance to in-house sources 4 # of times provided technical assistance to outside sources 6 # of letters generated 1 — # assisted with employment referrals 5 # assisted with employment concerns 2 # assisted with housing concerns 2 # assisted with police concerns (please list) 1 # assisted with court concerns 1 # assisted with social service concerns 1 # assisted with neighborhood concerns : (please list) # assisted with community concerns : (please list) # assisted with consumer concerns # assisted with interpretations/translations 1 # assisted with education/school concerns 3 # assisted with age concerns — # assisted with immigration concerns # assisted with TDD # assisted with ADA concerns # assisted with # times met with Internal Affairs # times assisted Human Relations Board and/or subcommittees # of training workshops/seminars presented # of media appearances (print/radio/television) # of speaking presentations MEETINGS/OTHERS . . . Met with Art Walker and staff re: plans for Human Service Summit. Met with Bob Kennon and Linda Sanchez re: Mayor' s Police Community Relations Advisory Board. Met with Jennie Grau re: listing of Neighborhood Associations . Attended Finance committee meeting - Mid Michigan Chapter American Red Cross . Met with Sandra Hearns re: Information on American Red Cross . Met with Jackie Lilly re: alleged incident that might border on "sexual harassment" , matter handled by Linda Sanchez . Met with Bill Acheson re: community activities and donation of funds . Met with a Donald Wittenberg (American Indian) re: alleged housing and neighborhood complaint. Accompanies Kip Gomoll to Oak Park Vector Building re: alleged sexual harassment complaint. Met with Ian Ortega re: assistance in educational, employment, and career plans . Met with Steve Widder, Ron Bell, Kip, and Cy Clark re: alleged complaint at Oak Park. Met with Gerald Letts, Letts Fashions re: His relocation of his business . Met with Manuel Delgado, Jr. re: his interest in doing business with the City. Met with Mark McIntyre re: employment assistance and referral . Met with Officer Frank Medrano and a Maria Vedal re: assistance in getting interpretation of information that possibly involves a robbery. Attended Michigan Department of Civil Rights Bias Crime Response Taskforce Forum at Lansing Community College. Met with Frank and Camella Cena re: Housing information and general discussion. Met with Jeff Perkins a and Adophus Alexander re: employment assistance. Met with Jeff Smith re: His personal situation involving the police and the correctional system. Met with Queen Foreman - McMiller, Affirmative Action Lansing Community College, re: meeting our staff and obtaining information about the office. Met with Jack Smariege, Union Vice President U.A.W. , Russ Barnes, Steve Widder, and Kip Gomoll re: Oak Park complaint. Met with Greg Koessel, Internal Auditor re: tensions in the community of Lansing. Met with Greg Koessel and Howard Jones re: Race relations and tensions in the Lansing community. Met with the Mid Michigan Unity Coalition. Assisted Guillermo Lopez in putting Maria Vedal on a bus to Orlando, Florida. CONTACTS # Personal 32 # Telephone 154 NAME Kip Gomoll PERIOD OF February 15, 1995 to March 15, 1995 HUMAN RELATIONS SUMMARY REPORT FORM AFFIRMATIVE ACTION ACTIVITIES # of job reviews 15 # of requisitions received 7 (affirmative action analysis) # of times technical assistance provided in-house staff # of times technical assistance provided to outside sources # of letters generated 1 # of time met with City Departments (Personnel) 12 # of times attended Mayor' s Hiring meetings MEETINGS/OTHER. . . Police Recruitment Committee CONTRACT COMPLIANCE ACTIVITIES # of projects reviewing: on-going; new # of contractors # of subcontractors # of times technical assistance provided in-house staff 2 # of times technical assistance provided to outside sources 6 # of letters generated # of times provided MBE/WBE/HBE information 1 # of Wage Decisions provided: (list projects : ) # of reviews "Notice to Bidders" inclusion of MBE/WBE/HBE 2 # of reviews "Tabulation of Bids" for MBE/WBE/HBE participation # of pre-bid and/or preconstruction conferences (list projects : WWTP Alternate Disinfection (PC) # of on-site reviews # of payrolls reviewed: Development; Parks; Public Service; Others : # of times assisted contractors with paperwork 2 # of tax abatements reviewed: list companies : MEETINGS/OTHER. . . HUMAN RELATIONS ACTIVITIES # of complaints; FORMAL INFORMAL 1 SERVICE RAPID CHARGES # of times provided technical assistance to in-house sources # of times provided technical assistance to outside sources # of letters generated 1 # assisted with employment referrals 1 # assisted with employment concerns 2 # assisted with housing concerns 3 # assisted with police concerns (please list) Shulaby Mateen ( Ing Co. ) # assisted with court concerns # assisted with social service concerns # assisted with neighborhood concerns : (please list) # assisted with community concerns : (please list) # assisted with consumer concerns # assisted with interpretations/translations # assisted with education/school concerns # assisted with age concerns # assisted with immigration concerns # assisted with TDD # assisted with ADA concerns 3 # assisted with # times met with Internal Affairs # times assisted Human Relations Board and/or subcommittees 3 # of training workshops/seminars presented # of media appearances (print/radio/television) # of speaking presentations MEETINGS/OTHERS . . . Ad Hoc Committee on Civil Rights ordinance (3) . Sub-committee on restaurant accessibility for the event. Human Services Fair (Summit) - 2 . Attended MDCR sub-committee on Hate Violence Crime. Weekly staff meetings . Investigated complaint of alleged "sexual harassment" . CONTACTS # Personal 12 # Telephone 36 F y� � „«,, l -� CITY of LANSING �' INTEROFFICE COMMUNICATION �. A < .:a.►3 t11tp LNIS,IINIG CITE' CLERK MEMO TO: Marilyn Slade, City Clerk FROM: Arthur J. Walker, Director Human Relations and Community Services DATE: April 28, 1995 SUBJECT: Approved minutes of March 23, 1995 Human Relations • Advisory Board Attached are the approved "PROCEEDINGS OF THE CITY OF LANSING HUMAN RELATIONS ADVISORY BOARD" for the meeting held March 23, 1995 . These minutes were approved unanimously by a quorum of the Human Relations Advisory Board at its regularly scheduled meeting of April 27, 1995 . Please keep these minutes on file. Thank you. AJW:cw attachment: AFT PROCEEDINGS OF THE CITY OF LANSING HUMAN RELATIONS BOARD Lu t1 U. scheduled March meeting of the Human Relations Board was ca `l' d to order by Chairperson Marylou Mason at 7 : 37 a.m. on Thursday, March 23, 1995 in the Human Relations and Community Services Conference Room, 3rd Floor, City Hall Annex. CALL TO ORDER Present: John Beltran, Robert Egan, Sam Johnson, Melvin Jones, Marylou Mason, Joanne Pohl and Anne Smiley Absent: Dorothy Nichols and Bob Ruffin Staff : Linda Sanchez, Interim Director and Carol Walton Police Liaison: Captain Don Dawson APPROVAL OF AGENDA MOTION Board Member Joanne Pohl moved that the agenda of March 23, 1995 be approved with corrections, supported by Board Member Robert Egan. Motion carried unanimous . APPROVAL OF MINUTES Minutes were approved after a quorum was obtained. MOTION Board Member Joanne Pohl moved that the minutes of February 23, 1995 be approved, supported by Board Member Sam Johnson. Motion carried unanimous . THE PUBLIC MAY ADDRESS THE BOARD ON ANY ISSUE None DIRECTORS REPORT MOTION Board Member Robert Egan moved to approve the revised Human Relations and Community Services Department budget. Yeas 5, Nays 0. Motion carried unanimous . COMMUNICATIONS None REPORTS A. STAFF REPORTS a) Mr. Lopez (no report) .DAFT Proceedings of the Human Relations Board March 23, 1995 Page 2 b) Mr. Hester (copy attached) c) Mr. Gomoll (copy attached) B. SUBCOMMITTEE REPORTS : a) Employment 1) No report b) Housing 1) c) Public Relations 1) No report d) Police Community Relations 1) No report e) Ad Hoc Committee 1) PETITIONS None OLD BUSINESS MOTION Board Member Robert Egan moved that the letter to Yvonne Christopher be re-drafted on plain stationary minus titles, and Marylou Mason' s name, supported by Board Member Melvin Jones . Motion carried unanimous . MOTION Board Member Robert Egan moved that Joanne Pohl and himself re-draft the letter for Yvonne Christopher, supported by Board Member Anne Smiley. Motion carried unanimous . MOTION Board Member Sam Johnson moved that Robert Egan draft a letter to all City of Lansing Boards regarding the vote and support of Cesar Chavez Avenue, supported by Board Member Joanne Pohl . Motion carried unanimous . DRAFT Proceedings of the Human Relations Board March 23, 1995 Page 3 NEW BUSINESS ADJOURNMENT MOTION Board Member Anne Smiley moved that the meeting be adjourned, supported by Board Member Robert Egan. Motion carried unanimous . The meeting adjourned at 9 : 10 a.m. Respectfully submitted, Carol L. Walton, Senior Secretary NAME R.L. Hester, Jr. PERIOD OF February 15 to March 15, 1995 HUMAN RELATIONS SUMMARY REPORT FORM AFFIRMATIVE ACTION ACTIVITIES # of job reviews # of requisitions received # of times technical assistance provided in-house staff # of times technical assistance provided to outside sources # of letters generated # of time met with City Departments (Personnel) # of times attended Mayor' s Hiring meetings MEETINGS/OTHER. . . Met with FTP Officer Frank Koenigsknechy and new LPD Officer Eric Eisenberg re: Orientation to Human Relations and Community Services Department. Met with Officer Richard Holm re: LPD hires and other Affirmative Action public information. CONTRACT COMPLIANCE ACTIVITIES # of projects reviewing: on-going 12 ; new 1 # of contractors 12 # of subcontractors 18 # of times technical assistance provided in-house staff 3 # of times technical assistance provided to outside sources 2 # of letters generated # of times provided MBE/WBE/HBE information # of Wage Decisions provided: ( list projects : ) # of reviews "Notice to Bidders" inclusion of MBE/WBE/HBE 2 # of reviews "Tabulation of Bids" for MBE/WBE/HBE participation # of pre-bid and/or preconstruction conferences (list projects : # of on-site reviews # of payrolls reviewed: Development; Parks; 22 Public Service; 40 Others : # of times assisted contractors with paperwork # of tax abatements reviewed: list companies : MEETINGS/OTHER. . . HUMAN RELATIONS ACTIVITIES # of complaints; FORMAL INFORMAL SERVICE RAPID. CHARGES # of times provided technical assistance to in-house sources 4 # of times provided technical assistance to outside sources 6 # of letters generated 1 — # assisted with employment referrals 5 # assisted with employment concerns 2 # assisted with housing concerns 2 # assisted with police concerns (please list) 1 # assisted with court concerns 1 — # assisted with social service concerns 1 # assisted with neighborhood concerns : (please list) # assisted with community concerns : (please list) # assisted with consumer concerns # assisted with interpretations/translations 1 # assisted with education/school concerns 3 # assisted with age concerns — # assisted with immigration concerns # assisted with TDD # assisted with ADA concerns # assisted with # times met with Internal Affairs # times assisted Human Relations Board and/or subcommittees # of training workshops/seminars presented # of media appearances (print/radio/television) # of speaking presentations MEETINGS/OTHERS . . . Met with Art Walker and staff re: plans for Human Service Summit. Met with Bob Kennon and Linda Sanchez re: Mayor ' s Police Community Relations Advisory Board. Met with Jennie Grau re: listing of Neighborhood Associations . Attended Finance committee meeting - Mid Michigan Chapter American Red Cross . Met with Sandra Hearns re: Information on American Red Cross . Met with Jackie Lilly re: alleged incident that might border on "sexual harassment" , matter handled by Linda Sanchez . Met with Bill Acheson re: community activities and donation of funds . Met with a Donald Wittenberg (American Indian) re: alleged housing and neighborhood complaint. Accompanies Kip Gomoll to Oak Park Vector Building re: alleged sexual harassment complaint. Met with Ian Ortega re: assistance in educational, employment, and career plans . Met with Steve Widder, Ron Bell, Kip, and Cy Clark re: alleged complaint at Oak Park. Met with Gerald Letts, Letts Fashions re: His relocation of his business . Met with Manuel Delgado, Jr. re: his interest in doing business with the City. Met with Mark McIntyre re: employment assistance.and referral . Met with Officer Frank Medrano and a Maria Vedal re: assistance in getting interpretation of information that possibly involves a robbery. Attended Michigan Department of Civil Rights Bias Crime Response Taskforce Forum at Lansing Community College. Met with Frank and Camella Cena re: Housing information and general discussion. Met with Jeff Perkins and Adophus Alexander re: employment assistance. Met with Jeff Smith re: His personal situation involving the police and the correctional system. Met with Queen Foreman - McMiller, Affirmative Action Lansing Community College, re : meeting our staff and obtaining information about the office. Met with Jack Smariege, Union Vice President U.A.W. , Russ Barnes, Steve Widder, and Kip Gomoll re: Oak Park complaint. Met with Greg Koessel, Internal Auditor re: tensions in the community of Lansing. Met with Greg Koessel and Howard Jones re: Race relations and tensions in the Lansing community. Met with the Mid Michigan Unity Coalition. Assisted Guillermo Lopez in putting Maria Vedal on a bus to Orlando, Florida. CONTACTS # Personal 32 # Telephone 154 NAME Kip Gomoll PERIOD OF February 15, 1995 to March 15, 1995 HUMAN RELATIONS SUMMARY REPORT FORM AFFIRMATIVE ACTION ACTIVITIES # of job reviews 15 # of requisitions received 7 (affirmative action analysis) # of times technical assistance provided in-house staff # of times technical assistance provided to outside sources # of letters generated 1 # of time met with City Departments (Personnel) 12 # of times attended Mayor' s Hiring meetings MEETINGS/OTHER. . . Police Recruitment Committee CONTRACT COMPLIANCE ACTIVITIES # of projects reviewing: on-going; new # of contractors # of subcontractors # of times technical assistance provided in-house staff 2 # of times technical assistance provided to outside sources 6 # of letters generated — # of times provided MBE/WBE/HBE information 1 # of Wage Decisions provided: ( list projects : ) # of reviews "Notice to Bidders" inclusion of MBE/WBE/HBE 2 # of reviews "Tabulation of Bids" for MBE/WBE/HBE participation # of pre-bid and/or preconstruction conferences (list projects : WWTP Alternate Disinfection (PC) # of on-site reviews # of payrolls reviewed: Development; Parks; Public Service; Others : # of times assisted contractors with paperwork 2 # of tax abatements reviewed: list companies : MEETINGS/OTHER. . . HUMAN RELATIONS ACTIVITIES # of complaints; FORMAL INFORMAL 1 SERVICE RAPID `{ CITY of LANSING INTEROFFICE COMMUNICATION MEMO TO: Marilyn Slade, City Clerk FROM: Linda M. Sanchez, Interim Director Human Relations and Community Services DATE : March 23, 1995 SUBJECT: Approved minutes of February 23, 1995 Human Relations Advisory Board Attached are the approved "PROCEEDINGS OF THE CITY OF LANSING HUMAN RELATIONS ADVISORY BOARD" for the meeting held February 23, 1995 . These minutes were approved unanimously by a quorum of the Human Relations Advisory Board at its regularly scheduled meeting of March 23, 1995 . Please keep these minutes on file. Thank you. LS :cw attachment: c ) �d ~ r rn L7 PROCEEDINGS OF THE CITY OF LANSING HUMAN RELATIONS BOARD The regularly scheduled February meeting of the Human Relations Board was called to order by Vice-Chairperson Robert Egan at 7 :40 a.m. on Thursday, February 23, 1995 in the Human Relations and Community Services Conference Room, 3rd Floor, City Hall Annex. CALL TO ORDER Present: John Beltran, Robert Egan, Sam Johnson, Rev. Melvin Jones, Dorothy Nichols and Joanne Pohl Absent : Marylou Mason, Robert Ruffin and Ann Smiley Staff : Linda Sanchez, interim Director, Carol Walton and Kip Gomoll Police Liaison: Captain Don Dawson APPROVAL OF AGENDA MOTION Board Member Dorothy Nichols moved that the agenda of February 23, 1995 be approved, supported by Board Member Joanne Pohl-. Motion carried unanimous . APPROVAL OF MINUTES Minutes were approved after a :.quorum was obtained. MOTION Board Member Dorothy Nichols moved that the minutes of January 26, .1995 be approved, supported by Board Member John Beltran.._. Motion carried unanimous . THE PUBLIC MAY ADDRESS THE BOARD ON ANY ISSUE None DIRECTORS REPORT Linda Sanchez stated that she is continuing work on the budget and will meet with the Mayor on the morning of February 23, 1995 to do the first budget presenter i011. She stated that the budget process d�i.l,Z. b.e ,,pn9QAng and next month she will report on the budgets c a._s;rant --standing to include a comparison between the pr_evso_i. year and current year budget. Sh.e stated that the Human Relations and .Community St.afi: is supportive and hard working ark i tAh ,_<; ple._�A,sed Faith ti-ie experience she has encountered in .-he apartment. She discus&ed the ongoing process of the -proposed Civ:_il Rights O�°din-anr:e, stating that the ordinance -wa:s given to General Services who inturn referred it back ;. � :the Human Relations Boa:.:'d Ad Hoc Committee Proceedings of the Human Relations Board February 23, 1995 Page 2 after the City Attorney' s opinion. Linda introduced Mr. Arthur Walker who will official start his position as the Human Relations and Community Services Director on April 3, 1995 . Art Walker discussed his background as it related to his previous employment. He stated that he is looking forward to being the Director of the Human Relations and Community Services Department . He stated that he has been getting involved with staff and getting acquainted with the responsibilities of the department. He stated that his is very pleased with the calibre of staff currently in the department. Joanne Pohl stated that she would like the Human Relations Board to send a letter to Yvonne Christopher acknowledging her hard work, thanking her for her work and wishing her well in the future. Joanne agreed to draft a letter for Carol to circulate for signatures . Dorothy Nichols inquired as to why Yvonne Christopher was dismissed. Linda Sanchez responded stating that all new cabinet and staff members are on probation for one ( 1) year. She stated that Yvonne was with the City for four (4) months and Mayor Hollister' s decision was based on her performance. She stated that Yvonne' s dismissal was based on a personnel issue and that those details could be not discussed. She stated that, the Mayor had held four (4) counselling sessions with Yvonne. She stated that everyone was hoping that things would work out but, they didn't. Joanne Pohl stated that she had two (2) issues of concern. 1 . Does the Human Relations Board have any responsibility in evaluating the Director. 2 . If any of the board members approach the Mayor and talk to him personally, it should be made clear that the conversation is a personal one and should not reflect on other members of the Board. The exception being, if the comments were the entire Board's decision and are reflected in the minutes . COMMUNICATIONS None REPORTS Proceedings of the Human Relations Board February 23, 1995 Page 3 A. STAFF REPORTS a) Mr. Lopez (copy attached) b) Mr. Hester (copy attached) c) Mr. Gomoll (copy attached) B. SUBCOMMITTEE REPORTS : a) Employment 1) Kip Gomoll reported distributed a comparison sheet showing where the City was December 31, 1993 and where it was December 31, 1994 . He stated that the committee discussed the Baseball Stadium stating that the, City has established goals that contractors are expected to meet which includes 19 . 1% minority employment and 17 .5% female employment on the construction of the baseball stadium. The Human Relations and Community Services Department and the Union will be monitoring the contract to ensure that attempts are being made to meet the minority and female hiring percentages . b) Housing 1) Joanne Pohl stated that the Housing committee is currently working on the April Fair Housing Month program. She stated that the committee will attempt to provide information regarding Housing during the entire month of April instead of just one day. The information will be made available at the Community Centers as well as in the lobby of City Hall . She stated that the committee will be trying some media types of events with the Lansing State Journal, an editorial with an article on Fair Housing issues and some television coverage. c) Public Relations 1) Dorothy Nichols informed the Board that thank you notes were sent to Marshall Music Company for the use of the Piano, to Trinity A.M.E. Chorus who provided the entertainment and Marylou Mason who provided the flowers . Dorothy stated that for the 1996 dinner an information sheet that describes Proceedings of the Human Relations Board February 23, 1995 Page 4 what the Hugo B. Lundberg, Jr. and well as Mr. Lundberg himself, are about. d) Police Community Relations 1) No report e) Ad Hoc Committee 1) Robert Egan informed the board members that the City Attorney submitted their opinion, regarding the proposed Civil Rights Ordinance, to the General Services Committee who referred the Ordinance, along with the City Attorney' s opinion, back to the Human Relations Board Ad Hoc Committee. Joanne Pohl stated that the Ad Hoc Committee should discuss the City Attorney' s opinion with Art Stine or any Attorney who is familiar with Civil Rights to get a better understanding, direction on how to proceed, as well as to answer any questions Ad Hoc Committee members and/or Board members have. Robert Egan stated that when the Ad Hoc Committee presented the proposed Civil Rights Ordinance to the Human Relations Board it was then submitted to General Services, it was thought that a panel should be constructed to further educate and provide further information through channel 28 access and possibly by holding meetings at Community Centers around the City. Due to a conflict of interest with particular councilpersons this idea was temporarily set aside. Kip Gomoll suggested that the Ad Hoc Committee as well as the Board meet as soon and as quickly as possible in an effort to get the Ordinance back to City Council and let Council take some action and not allow the Ordinance to "bounce back" between the Board and the City Attorney' s office. Mayor Hollister expressed his concern in regards to the June vote of Cesar Chavez Avenue as well as Martin Luther King, Jr. Blvd. He stated that he is currently working on the baseball stadium with a community group and the Human Relations and Community Services Department to get a project agreement. The project agreement will get the unions and contractors to agree on affirmative action, minority hiring, local contractors and Proceedings of the Human Relations Board February 23, 1995 Page 5 local preference. He stated that the Coalition for Community Concerns has been asked to partake in this effort. Mayor Hollister has also asked the Coalition for Community Concerns to participate in the collective bargaining arguments to raise the issue of residency. Mayor Hollister stated that he is concerned that individuals do not understand the purpose of the proposed Civil Rights Ordinance, which is not intended to create a special class of people but to prohibit discrimination for any reason. Mayor Hollister discussed institutionalizing Community Policing. Rev. Jones asked about the dismissal of Yvonne C. Christopher. Mayor Hollister replied stating that Rev. Stone submitted a letter to City Council asking them to take some action on behalf of Ms . Christopher. He stated that City Council has the option of reversing his decision to dismiss Ms . Christopher. He stated that it is his assumption that there is no support from the Council to reverse the decision and the decision will stand. Mayor Hollister stated that he worked very hard to create a team approach and it was his observation, early in the process, that Ms . Christopher was not as much as a team player as he had hoped and expected. He stated that he received negative feedback from both cabinet members as well as the community regarding Ms . Christopher. He stated that based on the aforementioned he made his decision to either terminate Ms . Christopher or offer her the opportunity to resign. Joanne Pohl inquired as to the role of both the Human Relations and Human Resources boards as it pertains to evaluating the Director. She stated that in the future she feels that both boards should have that role. Robert Egan suggested to the Board members that they re-read the by-laws of the Human Relations Board because the role of the board is clear in that document. He stated that the dialogue should be placed on the agenda for the next meeting and discussed then. Robert Egan inquired at to what the relationship between the Human Resources Board and the Human Relations Board. Art Walker stated that this will be addressed at some point and time in terms of restructuring and reorganization. Mayor Hollister replied stating that one of things he does when hiring his cabinet is to write into their contracts, expectations . He stated that he will judge his cabinet on this criteria. He stated that he had criteria in Ms . 1 Proceedings of the Human Relations Board February 23, 1995 Page 6 Christopher ' s contract that were not met to include meeting on a regular basis with City Council . He stated that he would be delighted to sit down with the Human Relations and Human Resources boards and discuss their expectations . Joanne stated that if one member of the Board goes to the Mayor, to make a complaint or discuss issues, not to interpret it as the whole Board. PETITIONS None OLD BUSINESS None NEW BUSINESS None ADJOURNMENT MOTION Board Member Sam Johnson moved that the meeting be adjourned, supported by Board Member Rev. Melvin Jones . Motion carried unanimous . The .meeting adjourned at 9 : 02 a.m. Respectfully submitted, Carol L. Walton, Senior Secretary IDRAFT PROCEEDINGS OF THE CITY OF LANSING HUMAN RELATIONS BOARD The regularly scheduled February meeting of the Human Relations Board was called to order by Vice-Chairperson Robert Egan at 7 : 40 a.m. on Thursday, February 23, 1995 in the Human Relations and Community Services Conference Room, 3rd Floor, City Hall Annex. CALL TO ORDER Present: John Beltran, Robert Egan, Sam Johnson, Rev. Melvin Jones, Dorothy Nichols and Joanne Pohl Absent: Marylou Mason, Robert Ruffin and Ann Smiley Staff : Linda Sanchez, Interim Director, Carol Walton and Kip Gomoll Police Liaison: Captain Don Dawson APPROVAL OF AGENDA MOTION Board Member Dorothy Nichols moved that the agenda of February 23, 1995 be approved, supported by Board Member Joanne Pohl . Motion carried unanimous . APPROVAL OF MINUTES Minutes were approved after a quorum was obtained. MOTION Board Member Dorothy Nichols moved that the minutes of January 26 , 1995 be approved, supported by Board Member John Beltran. Motion carried unanimous . THE PUBLIC MAY ADDRESS THE BOARD ON ANY ISSUE None DIRECTORS REPORT COMMUNICATIONS None REPORTS A. STAFF REPORTS a) Mr. Lopez (copy attached) b) Mr. Hester (copy attached) DRAFT Proceedings of the Human Relations Board February 23, 1995 Page 2 c) Mr. Gomoll (copy attached) B. SUBCOMMITTEE REPORTS : a) Employment 1) b) Housing 1) c) Public Relations 1) d) Police Community Relations 1) e) Ad Hoc Committee 1) PETITIONS None OLD BUSINESS None NEW BUSINESS None ADJOURNMENT MOTION Board Member Sam Johnson moved that the meeting be adjourned, supported by Board Member Rev. Melvin Jones . Motion carried unanimous . The meeting adjourned at 9 : 02 a.m. Respectfully submitted, Carol L. Walton, Senior Secretary NAME Guillermo Lopez PERIOD OF January 15 to February 15, 1995 HUMAN RELATIONS SUMMARY REPORT FORM AFFIRMATIVE ACTION ACTIVITIES # of job reviews 3 # of requisitions received # of times technical assistance provided in-house staff # of times technical assistance provided to outside sources # of letters generated # of time met with City Departments (Personnel) 2 # of times attended Mayor' s Hiring meetings MEETINGS/OTHER. . . CONTRACT COMPLIANCE ACTIVITIES # of projects reviewing: on-going; new # of contractors # of subcontractors # of times technical assistance provided in-house staff 1 # of times technical assistance provided to outside sources # of letters generated # of times provided MBE/WBE/HBE information # of Wage Decisions provided: ( list projects : ) # of reviews "Notice to Bidders" inclusion of MBE/WBE/HBE # of reviews "Tabulation of Bids" for MBE/WBE/HBE participation # of pre-bid and/or preconstruction conferences ( list projects : Riverpoint Park # of on-site reviews # of payrolls reviewed: Development; Parks; Public Service; Others : Economic Development 75; 92 # of times assisted contractors with paperwork 8 # of tax abatements reviewed: list companies : MEETINGS/OTHER. . . 1/17/95 Baseball meeting; 1/18/95 pre- construction meeting Riverpoint Park; 1/23/95 Baseball meeting; 1/25/95 Yvonne Christopher and DMG & Associates regarding contract compliance component; 1/31/95 Meeting with Clark Construction, City Attorney, and Development regarding Labor Agreement for Baseball Stadium Project; 2/6/95 Baseball Stadium meeting met with Linda Sanchez and Art Walker regarding Labor Agreement. HUMAN RELATIONS ACTIVITIES # of complaints; FORMAL INFORMAL SERVICE RAPID CHARGES # of times provided technical assistance to in-house sources 1 # of times provided technical assistance to outside sources 5 # of letters generated # assisted with employment referrals 3 # assisted with employment concerns 6 # assisted with housing concerns 3 # assisted with police concerns (please list) Mitchell Roland # assisted with court concerns # assisted with social service concerns 3 # assisted with neighborhood concerns : (please list) Kim Kennow; Lynn Connly # assisted with community concerns : (please list) # assisted with workplace concerns 3 # assisted with consumer concerns # assisted with interpretations/translations # assisted with education/school concerns 4 # assisted with age concerns # assisted with immigration concerns # assisted with TDD # assisted with ADA concerns # assisted with Q106 concerns; l # times met with Internal Affairs # times assisted Human Relations Board and/or subcommittees 2 # of training workshops/seminars presented # of media appearances (print/radio/television) # of speaking presentations 2 MEETINGS/OTHERS . . . 1/17/95 Met with Pat Dowell of VOA regarding employment concern; 1/18/95 Met with John Hammer of Child and Family Services; 1/19/95 Greater Lansing Housing Task Force meeting; 1/20/95 Greater Lansing for Chavez Avenue committee meeting; 1/23/95 Housing Sub Committee meeting; 1/25/95 ADA Committee meeting of the Baseball Stadium Project committee; 1/30/95 Baseball meeting, met with Linda Sanchez for assignment review; 1/31/95 Housing Sub Committee meeting and staff section meeting; 2/2/95 staff meeting; 2/6/95 Met with Mr. Richard D. Letts regarding Chavez committee; 2/7/95 Housing Sub Committee meeting; 2/9/95 Housing Fair meeting; 2/10/5 Greater Lansing Community for Chavez Avenue meeting and staff meeting. CONTACTS # Personal # Telephone NAME R.L. Hester PERIOD OF January 15 to February 15, 1995 HUMAN RELATIONS SUMMARY REPORT FORM AFFIRMATIVE ACTION ACTIVITIES # of job reviews # of requisitions received # of times technical assistance provided in-house staff 2 # of times technical assistance provided to outside sources 3 # of letters generated 1 # of time met with City Departments (Personnel) # of times attended Mayor' s Hiring meetings MEETINGS/OTHER. . . CONTRACT COMPLIANCE ACTIVITIES # of projects reviewing: on-going 12; new # of contractors 12 # of subcontractors 18 # of times technical assistance provided in-house staff 2 # of times technical assistance provided to outside sources 4 # of letters generated 2 # of times provided MBE/WBE/HBE information # of Wage Decisions provided: ( list projects : ) # of reviews "Notice to Bidders" inclusion of MBE/WBE/HBE 3 # of reviews "Tabulation of Bids" for MBE/WBE/HBE participation 1 # of pre-bid and/or preconstruction conferences (list projects : # of on-site reviews # of payrolls reviewed: 266 Development; Parks ; Public Service; Others : # of times assisted contractors with paperwork 2 # of tax abatements reviewed: list companies : MEETINGS/OTHER. . . Conducted pre-construction conference on Westside Interceptor Phase II Project . Conducted pre-construction conference on Turner Dodge Restoration Project. Met with Multicultural committee. Met with Neighborhood Association. Met with Virginia Wazny re: Multicultural conference. Attended Human Relations Dinner. Met with Hill Vocational Center staff and recruits re: Development of Mentoring Program. Met with Wayne Wood and his son Darnell re: Information related to Human Relations and their past complaints involving the Lansing Police Department and the City. Met with Mark McIntyre re: employment assistance. Met with Multicultural Planning committee. Met with Bob Kennon and Linda Sanchez re: revitalization of the Mayor' s Police Community Relations committee. HUMAN RELATIONS ACTIVITIES # of complaints; FORMAL INFORMAL SERVICE 2 RAPID CHARGES # of times provided technical assistance to in-house sources 6 # of times provided technical assistance to outside sources 5 # of letters generated 2 # assisted with employment referrals 3 # assisted with employment concerns 1 # assisted with housing concerns 2 # assisted with police concerns (please list) 1 # assisted with court concerns # assisted with social service concerns # assisted with neighborhood concerns : (please list) # assisted with community concerns : (please list) # assisted with consumer concerns 3 # assisted with interpretations/translations # assisted with education/school concerns # assisted with age concerns # assisted with immigration concerns # assisted with TDD # assisted with ADA concerns # assisted with # times met with Internal Affairs # times assisted Human Relations Board and/or subcommittees # of training workshops/seminars presented # of media appearances (print/radio/television) # of speaking presentations MEETINGS/OTHERS . . . Attended departmental staff meetings (3) . Met with Michelle Cannon and Jeanette Patterson (District Court) re: problem and situation. Met with Bo Alexander re: Assistance with his having been in jail . Met with Stan Harris re: Housing assistance, his personal problems and career educational involvement . Met with Sherry Jonckeer re: housing and educational assistance. Met with Officer George Howell and Yvonne Christopher re: discussion and clarification of the complaint against Officer Howell . Met with Dwayne Davis re: assisted him with an alleged employment complaint (handicapper) . Accompanies Dwayne Davis to his job re: addressing his situation with his supervisor. Met with Human Relations and Community Services staff, David Wiener, Linda Sanchez, and Art Walker re: personal charge of Director of Human Relations and Community Services Department. Met with Delores Bell, District Court re: her situation involving Jeanette Patterson (twice) . Conducted "Mediation Conference" with Jeanette Patterson and Michelle Cannon (District Court) . Met with Linda Sanchez and Virginia Wazny re: plans for Multicultural Statewide Conference. Attended outstate Chapter National Association of Human Rights Workers) meeting in Jackson, Michigan. Attended Red Cross Multicultural Committee meeting at Mid Michigan Chapter - American Red Cross . Attended City Council Is Committee of the Whole meeting re: Proposal by Rene Rosenbaum. Attended and participated in Everett High School ' s mentoring program. Met with Terry Grady, Regional Chamber of Commerce re: information on Lansing Community College and Chamber Directory. CONTACTS # Personal 32 # Telephone 168 NAME Kip Gomoll PERIOD OF January 15 to February 15, 1995 HUMAN RELATIONS SUMMARY REPORT FORM AFFIRMATIVE ACTION ACTIVITIES # of job reviews 15 # of requisitions received 8 # of times technical assistance provided in-house staff # of times technical assistance provided to outside sources 2 # of letters generated 15 # of time met with City Departments (Personnel) # of times attended Mayor's Hiring meetings # of Hiring Selection process reviews in 4 MEETINGS/OTHER. . . Updates affirmative action records through January 95 . CONTRACT COMPLIANCE ACTIVITIES # of projects reviewing: on-going; new # of contractors # of subcontractors # of times technical assistance provided in-house staff 1 # of times technical assistance provided to outside sources # of letters generated # of times provided MBE/WBE/HBE information 2 # of Wage Decisions provided: ( list projects : ) # of reviews "Notice to Bidders" inclusion of MBE/WBE/HBE 1 # of reviews "Tabulation of Bids" for MBE/WBE/HBE participation 2 # of pre-bid and/or preconstruction conferences ( list projects : PC - Fire Windows # of on-site reviews # of payrolls reviewed: Department; Parks; Public Service; 9 Others : — # of times assisted contractors with paperwork 1 # of tax abatements reviewed: list companies : MEETINGS/OTHER. . . Finalled two projects : Aurelius Landfill and 1993 Long-line painting. Developed goals for minority and female employment on baseball stadium. HUMAN RELATIONS ACTIVITIES # of complaints; FORMAL INFORMAL SERVICE RAPID CHARGES # of times provided technical assistance to in-house sources 2 # of times provided technical assistance to outside sources # of letters generated # assisted with employment referrals 1 # assisted with employment concerns 2 # assisted with housing concerns # assisted with police concerns (please list) # assisted with court concerns # assisted with social service concerns # assisted with neighborhood concerns : (please list) # assisted with community concerns : (please list) # assisted with consumer concerns 2 # assisted with interpretations/translations # assisted with education/school concerns # assisted with age concerns # assisted with immigration concerns # assisted with TDD 1 # assisted with ADA concerns 2 # assisted with # times met with Internal Affairs # times assisted Human Relations Board and/or subcommittees 3 # of training workshops/seminars presented # of media appearances (print/radio/television) 1 # of speaking presentations MEETINGS/OTHERS . . . Advised Parks and Recreation concerning grafitti along Riverwalk. CONTACTS # Personal 4 # Telehpone 87 v `f CITY of LANSING * _ * INTEROFFICE COMMUNICATION R F01 n..■s 4pn ,r MEMO TO: Marilyn Slade, City Clerk FROM: Linda M. Sanchez, Interim Director Human Relations and Community Services DATE : February 23, 1995 SUBJECT: Approved minutes of January 26, 1995 Human Relations Advisory Board Attached are the approved "PROCEEDINGS OF THE CITY OF LANSING HUMAN RELATIONS ADVISORY BOARD" for the meeting held January 26, 1995 . These minutes were approved unanimously by a quorum of the Human Relations Advisory Board at its regularly scheduled meeting of February 23, 1995 . Please keep these minutes on file. Thank you. LS :cw attachment: PROCEEDINGS OF THE CITY OF LANSING HUMAN RELATIONS BOARD The regular scheduled January meeting of the Human Relations Board was called to order by Chairperson Marylou Mason at 7 : 45 a.m. on Thursday, January 26 , 1995 in the Human Relations and Community Services Conference Room, 3rd Floor, City Hall Annex. CALL TO ORDER Present: John Beltran, Robert . Egan, Sam Johnson, Rev. Melvin Jones, Marylou Mason, Dorothy Nichols and Anne Smiley Absent: Joanne Pohl and Robert Ruffin Staff : Yvonne Christopher and Carol Walton Police Liaison: Donald Dawson Guests : David Wiener, Linda Sanchez, Glenn Stinsky (Social Work Intern) and Kathleen Allman (Social Work Intern) APPROVAL OF AGENDA MOTION Board Member Anne Smiley moved that the agenda of January 26, 1995 be approved with corrections (addition, election of officers) , supported by Board Member Robert Egan. Motion carried unanimous . APPROVAL OF MINUTES Minutes were approved after a quorum was obtained. MOTION Board Member Robert Egan moved that the minutes of December 5, 1994 be approved, supported by Board Member Anne Smiley. Motion carried unanimous . ELECTION OF OFFICERS Yvonne Christopher opened the floor for nominations for the Chairperson of the Human Relations Board. Anne Smiley nominated Marylou Mason, Robert Egan supported the nomination. No other names were presented for nomination. John Beltran moved to close the nomination for Chairperson of the Human Relations Board, supported by Robert Egan. Marylou accepted the nomination. Marylou Mason opened the floor for nomination for the Vice- chairperson of the Human Relations Board. Anne Smiley nominated Robert Egan, Dorothy Nichols supported the nomination. No other names were presented for nomination. Marylou entertained a motion to close the nomination. Melvin Jones moved to close the nomination for Vice-chairperson, supported by Sam Johnson. Robert Proceedings of the Human Relations Board January 26 , 1995 Page 2 Egan accepted the nomination. THE PUBLIC MAY ADDRESS THE BOARD ON ANY ISSUE None DIRECTORS REPORT Yvonne distributed copies of and discussed the updated Affirmative Action plan, revised departmental budget, five year history of Human Relations and Community Services Department positions, the Mayor' s Report Card for crime and neighborhoods, as well as his report card for economic development. She also distributed copies of the State of the City Address giving on January 23, 1995, a report on the Civil Rights letters (compiled by the departments interns) , both for opposition and support. She distributed informational flyers regarding Greater Lansing Community for Cesar Chavez Avenue (June 12 vote to retain Cesar Chavez Avenue) and Dialogue in the City - Racism - Creating Dialogue Circles in the Greater Lansing Area. She also distributed a copy of the City Charter. Yvonne thanked the board members who attended the Martin Luther King, Jr. Commerative Program on Friday, January 13, 1995 in the City Council Chambers . Dorothy stated that the program should be held at a time other than the 12 : 00 to .1 : 00 lunch hour to allow participants enough time to enjoy the program without feeling. rushed. COMMUNICATIONS Resolution from Council President, Antonio Benavides . Proclamation from Mayor Hollister. REPORTS A. STAFF REPORTS a) Mr. Lopez (copy attached) b) Mr. Hester (copy attached) c) Mr. Gomoll (copy attached) B. SUBCOMMITTEE REPORTS: Proceedings of the Human Relations Board January 26 , 1995 Page 3 a) Employment 1) Ann Smiley commended Mayor Hollister on his attempt to encourage employment through the State of the City Address . She stated that the committee would like to continue dialogue with the unions in reference to employment and residency requirements . She stated that the committee is also interested in searching out businesses that have residency requirements . -b) Housing 1) Bob Egan stated that the committee discussed the April Fair Housing Month program and how they were going to work with the Human Relations and Community Services staff as well as the Mayor' s office in reference to the events planned for a June forum on housing. c) Public Relations 1) Dorothy Nichols informed the board that the Chamber of Commerce was having their dinner on the same night as the Human Relations dinner. She stated that the program is in draft form. She stated that the cost of renting a piano from the Radisson was to expensive therefore, Carol gave me information on how to obtain a piano through Marshall Music Company. Marylou stated that she would make arrangements for flowers . d) Police Community Relations 1) No report e) Ad Hoc Committee 1) Ann stated that the committee met Monday after the State of the City address and worked on trying to obtain more public information regarding what the proposed Civil Rights ordinance is about. She stated that the committee has an interview set up on "Minority View-Point" , with Maria Garcia and she is looking for someone who could share the information regarding the ordinance with her. She stated that the committee has been communicating Proceedings of the Human Relations Board January 26, 1995 Page 4 with Michael Murphy regarding doing a presentation of "Common Ground" . She stated that the committee has asked for City Council approval to use channel 28 for information regarding the Civil Rights ordinance with no success . She stated that she has asked the Mayor if the committee could get his support in terms of using the access cable station. She stated that the Human Relations Board should take leadership in trying to promote the passage of the ordinance. MOTION Board Member Bob Egan moved that the Human Relations Board support Anne Smiley's recommendation to approach the Mayor for his assistance to access Channel 28 through City Council for public informational meetings on the Civil Rights ordinance, supported by Board Member Melvin Jones . Motion passed. MOTION Board Member Melvin Jones moved to retain the previous motion and send a letter to the Mayor and a copy to City Council regarding access to Channel 28 for information on the Civil Rights ordinance, supported by Board Member Sam Johnson. Motion passed. PETITIONS None OLD BUSINESS None NEW BUSINESS None ADJOURNMENT MOTION Board Member Robert Egan moved that the meeting be adjourned, supported by Board Member Anne Smiley. Motion passed. The meeting adjourned at 9 :45 a.m. Respectfully submitted, Carol L. Walton, Senior Secretary NAME—Guillermo Z . Lopez_ PERIOD OF December 11, 1994 to January 14, 1995 HUMAN RELATIONS SUMMARY REPORT FORM AFFIRMATIVE ACTION ACTIVITIES # of job reviews # of requisitions received _1 # of times technical assistance provided in-house staff # of times technical assistance provided to outside sources # of letters generated # of time met with City Departments (Personnel 1 ; CDBG # of times attended Mayor' s Hiring meetings MEETINGS/OTHER. . . December 13, 1994 - met with Personnel and Human Relations and Community staff to review hiring process . January 3, 1995 - met with Dan Salinas regarding Firefighter process and referred him to the Lansing Police Department for the application information. CONTRACT COMPLIANCE ACTIVITIES # of projects reviewing: on-going 17 new 2 # of contractors 19 # of subcontractors 86 # of times technical assistance provided in-house staff _2 # of times technical assistance provided to outside sources _1 # of letters generated _1 # of times provided MBE/WBE/HBE information _4 # of Wage Decisions provided: ( list projects : Tennis Court; # of reviews "Notice to Bidders" inclusion of MBE/WBE/HBE _2 # of reviews "Tabulation of Bids" for MBE/WBE/HBE participation 2 # of pre-bid and/or preconstruction conferences (list projects : CSO Twin 90 ' s Rehabilitation # of on-site reviews # of payrolls reviewed: Department Parks Public Service ; Others : EDC 202 # of times assisted contractors with paperwork 6 # of tax abatements reviewed: list companies : MEETINGS/OTHER. . . December 15, 1994 - Dan Danke - wage decision and contract completions December 22, 1994 - Clark Construction Project review January 5, 1995 - met with John Green of the Purchasing Division to review baseball stadium bid documents . January 9, 1995 - attended the Mayor' s baseball meeting HUMAN RELATIONS ACTIVITIES # of complaints; FORMAL INFORMAL SERVICE RAPID CHARGES # of times provided technical assistance to in-house sources _1 # of times provided technical assistance to outside sources 10 # of letters generated # assisted with employment referrals _1 # assisted with employment concerns 5 # assisted with housing concerns # assisted with police concerns (please list) Roland Mitchel ; David Gonzalez; Wardill Courent. # assisted with court concerns # assisted with social service concerns _3 # assisted with neighborhood concerns : (please list) M. Spaulding # assisted with community concerns : (please list) Arnaldo Martinez # assisted with consumer concerns # assisted with interpretations/translations 2 # assisted with education/school concerns 8 # assisted with age concerns # assisted with immigration concerns # assisted with TDD # assisted with ADA concerns # assisted with # times met with Internal Affairs # times assisted Human Relations Board and/or subcommittees # of training workshops/seminars presented # of media appearances (print/radio/television) # of speaking presentations MEETINGS/OTHERS . . . January 3, 1995 - Team meeting January 4, 1995 - attended meeting of the Equal Education Opportunity Committee to the Lansing School District January 9 , 1995 - attended monthly meeting of the Chican Advisory committee to the Lansing School District January 13, 1995 - attended the Human Relations and Community Services Department Martin Luther King, Jr. Commerative Program CONTACTS # Personal # Telehpone NAME R.L. Hester, Jr. PERIOD OF December 15, 1995 to January 15, 1995 HUMAN RELATIONS SUMMARY REPORT FORM AFFIRMATIVE ACTION ACTIVITIES # of job reviews 03 # of requisitions received 03 # of times technical assistance provided in-house staff 08 # of times technical assistance provided to outside sources 02 # of letters generated 03 # of time met with City Departments (Personnel 06) # of times attended Mayor' s Hiring meetings MEETINGS/OTHER. . . Met with Eleanor Love, Planning Division re: Job review for Principal Planner 39 position. Met with Jim Kinnaird, Personnel Department re: Conducting job- review for Principal Planner 39 and Sr. Engineer 34 position(s) . Met with Jim Kinnaird and Yvonne Christopher re: Principal Planner 30 position. CONTRACT COMPLIANCE ACTIVITIES # of projects reviewing: on-going 10; new 02 # of contractors 12 # of subcontractors # of times technical assistance provided in-house staff 04 # of times technical assistance provided to outside sources 03 # of letters generated 05 # of times provided MBE/WBE/HBE information 02 # of Wage Decisions provided: (list projects : ) # of reviews "Notice to Bidders" inclusion of MBE/WBE/HBE 02 # of reviews "Tabulation of Bids" for MBE/WBE/HBE participation 01 # of pre-bid and/or preconstruction conferences (list projects # of on-site reviews # of payrolls reviewed: Department; Parks 22 ; Public Service 40; Others : # of times assisted contractors with paperwork 03 # of tax abatements reviewed: list companies : MEETINGS/OTHER. . . Met with Lenora Jadun, Public Service Director re: provided informaton concerning David-Bacon and Related Acts and prevailing wage rates as applied to City construction projects . Met with Larry Goodrich re: Wage decision for Goodrich & Associates Construction Co. Met with Samir Matta, P. S . re: pre-bid conference on Foster Avenue, CSO project. conducted pre-bid conference for Foster Ave. CSO project. HUMAN RELATIONS ACTIVITIES # of complaints; FORMAL INFORMAL SERVICE_03_ RAPID CHARGES # of times provided technical assistance to in-house sources 05 # of times provided technical assistance to outside sources 07 # of letters generated 06 # assisted with employment referrals 10 # assisted with employment concerns 05 # assisted with housing concerns 02 # assisted with police concerns (please list) # assisted with court concerns 01 # assisted with social service concerns # assisted with neighborhood concerns : (please list) # assisted with community concerns : (please list) # assisted with consumer concerns # assisted with interpretations/translations # assisted with education/school concerns 07 # assisted with age concerns # assisted with immigration concerns # assisted with TDD # assisted with ADA concerns # assisted with # times met with Internal Affairs 05 # times assisted Human Relations Board and/or subcommittees 03 # of training workshops/seminars presented # of media appearances (print/radio/television) 01 # of speaking presentations MEETINGS/OTHERS . . . CONTACTS # Personal 43 # Telehpone 264 NAME Kip Gomoll PERIOD OF December 14, 1995 to January 15, 1995 HUMAN RELATIONS SUMMARY REPORT FORM AFFIRMATIVE ACTION ACTIVITIES # of job reviews 14 # of requisitions received 7 # of times technical assistance provided in-house staff # of times technical assistance provided to outside sources # of letters generated 13 # of time met with City Departments (Personnel) # of times attended Mayor' s Hiring meetings # of selection process reviews 2 MEETINGS/OTHER. . . Developed tenative new goals for Police Two (2) meetings of joint committee for Police recruitment Prepared "Report Card" report on affirmative action CONTRACT COMPLIANCE ACTIVITIES # of projects reviewing: on-going; new # of contractors # of subcontractors # of times technical assistance provided in-house staff # of times technical assistance provided to outside sources # of letters generated # of times provided MBE/WBE/HBE information # of Wage Decisions provided: ( list projects : ) # of reviews "Notice to Bidders" inclusion of MBE/WBE/HBE 1 # of reviews "Tabulation of Bids" for MBE/WBE/HBE participation # of pre-bid and/or preconstruction conferences ( list projects : pre-bid Window Replacement - Fire Stations # of on-site reviews # . of payrolls reviewed: Department; Parks; Public Service; Others : # of times assisted contractors with paperwork 1 # of tax abatements reviewed: list companies : MEETINGS/OTHER. . . HUMAN RELATIONS ACTIVITIES # of complaints; FORMAL INFORMAL SERVICE RAPID CHARGES # of times provided technical assistance to in-house sources # of times provided technical assistance to outside sources # of letters generated # assisted with employment referrals # assisted with employment concerns 1 # assisted with housing concerns 1 # assisted with police concerns (please list) # assisted with court concerns # assisted with social service concerns # assisted with neighborhood concerns : (please list) Michael Spaulding # assisted with community concerns : (please list) # assisted with consumer concerns # assisted with interpretations/translations # assisted with education/school concerns # assisted with age concerns # assisted with immigration concerns # assisted with TDD 1 # assisted with ADA concerns 1 # assisted with # times met with Internal Affairs # times assisted Human Relations Board and/or subcommittees # of training workshops/seminars presented # of media appearances (print/radio/television) # of speaking presentations MEETINGS/OTHERS. . . CONTACTS # Personal 4 # Telehpone 23 ' City of Lansing „ Puman Relations & Community Services Department jJr N-1 t] (JMAN RELATIONS ADVISORY BOARD i» Ji('J��j�Y° i ` A- EETING: THURSDAY, JANUARY 26, 1994 TIME OF MEETING: 7 : 30 A.M. PLACE OF MEETING: CITY HALL - ANNEX 119 N WASHINGTON SQUARE 3RD FLOOR CONFERENCE ROOM A G E N ID A I . CALL TO ORDER II . ATTENDANCE AND APPROVAL OF AGENDA III . APPROVAL OF MINUTES A. December 5, 1994 IV. THE PUBLIC MAY ADDRESS THE BOARD ON ANY ISSUE V. DIRECTORS REPORT VI . COMMUNICATIONS VII . REPORTS A. STAFF REPORTS B. SUBCOMMITTEE REPORTS 1 . Employment 2 . Housing 3 . Public Relations 4 . Police Community Relations 5 . Ad Hoc Committee VIII . PETITIONS IX. OLD BUSINESS X. NEW BUSINESS XI . ADJOURNMENT **************************** City Hall is Barrier Free. For special accommodations, please contact the Human Relations & Community Services Department at 483-4477 483-4479 TDD, 24 hours prior to the meeting date.