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HomeMy WebLinkAboutHRCS 1992 Minutes PROCEEDINGS OF THE CITY OF LANSING HUMAN REL;' TONS BOARD DECEMBER 10, 19 mm qq nn The regular scheduled December meeting of � 4%u; n FR�l� Agns Board was called to order by the Chair, Marylou Mason at 7 : 30 A.M. in Lansing City Hall . ATTENDANCE Present : Dunnings, Hicks, Johnson, Jones, Mason, Nichols, Egan Absent: Bryanton, Heard, Porter-Bradford, Truscott Staff : Letts, Milett Police Liaison: Chief Boles, Captain Dawson APPROVAL OF MINUTES MOTION by Dunnings, second by Johnson, that the minutes of November 12 , 1992 be approved. Motion passed. COMMUNICATIONS 1) Letters of Appreciation received a) Linda Morrison Brown, student from MSU for assistance by Director b) Downtown Blood Donor Days for staff participation c) Mrs . Lipscomb, Principal at Pleasant View School for assistance of Guillermo Lopez in speaking to students re: Cinco de Mayo. d) Mask Memorial Christian Methodist Episcopal Church for assistance with welcome of new pastor e) Dr. Gretchen Kreuter, President, Olivet College for assistance from Director. f) Dr. Gordon Guyer, President, MSU for assistance from Director. g) Dr. Ronald A. Nichols re: assistance from Director on UNCF dinner 2 ) Letter received from Alan W. Kamens, Pastor, Grace Lutheran Church re: signage for accessibility to voting at Sexton High School 3) Communication referred by City Council relative to letter from Michael B. Farrell re: Citizen Search and Detention by Law Enforcement Officers . Chief Boles provided an overview of the incident . Law Enforcement Officers entered a Greyhound bus, which was parked at the Lansing Bus Station, and searched two Black youth. The two Black youth were the only passengers approached to be searched. It was explained that the Law Enforcement Officers were State Police Officers and not members of the Lansing Police Department. Ms . Mason recommended that the communication from City Council be referred to the Police Community Relations Subcommittee. Proceedings of the Human Relations Board December 10, 1992 Mr. Dunnings, chair of the PCR subcommittee, noted that the Lansing Police Department can not apologize for the State Police. Mr. Dunnings recommended that, since the incident took place in the City of Lansing, the Human Relations Director contact the Director of the Michigan State Police, apprising them of the incident and indicate that the victim would like to have, at least, an apology from the State Police. Chief Boles stated that it was also his intent to again contact the youth' s father for the purpose of inviting his son to meet to discuss the matter. PETITIONS There are 10 complaints pending further investigation There were 2 Civil Rights Complaints filed against the City in November 1992 pending further investigation. 1) EMP#18-93;EEOC-23A935361Q/MDCR-128258-EM07 - A complaint received alleging discrimination based on race and sex against the City Clerk. Continues under investigation. Complaint number HR#1-EMP filed by the above complainant has been dropped by the Human Relations Department, since the complaint is being investigated based on State and Federal Law. 2 ) ADA/EMP#19-93; EEOC-23A9345-4C;FEPA 182362-EM16 - A complaint filed against the City alleging discrimination based on disability and the American With Disabilities Act. Continues under investigation. REPORTS 1) Director' s Report - A copy of the Director's Report was distributed to members present. The Director provided a copy of a news article from Dade County Florida regarding passage of a Gay Rights Amendment. He noted that Gay/Lesbian Rights was an issue that the Human Relations Board should be discussing in the near future. 2 ) Subcommittee Reports - a) Employment - No Report b) Housing - Committee has met and will provide information regarding fair housing month program at a future meeting. c) Police Community Relations - No Report d) Public Relations - Dottie Nichols reported that the subcommittee (Present: Nichols, Egan, Mason; Absent: Heard, Truscott) met on November 16 and 23, 1992 for the Proceedings of the Human Relations Board December 10, 1992 purpose of: 1) preparing a draft position paper on behalf of the Board evaluating present and future operations of the Department. A copy was mailed to each member prior to the meeting. 2 ) continuing preparation for the Human Relations Dinner. The, following information was provided for action and or concurrence by the Board. Date of Dinner: February 11, 1992; Place: Radisson Hotel Time: Social 6 : 00; Dinner 7 : 00 Speaker: James E. Clyburn, United States Congressman from South Carolina Mistress of Ceremonies : Dottie Nichols Invocation: Robert Egan Welcome: Marylou Mason Remarks : Terry J. McKane and James Crawford and Richard Letts . The Subcommittee advised that the there were three names on the list from previous years regarding the Hugo Lundberg Human Rights Award: John Roy Castillo; Fred Porter and Archie Frazier. It was also requested that the Speaker and Theme be adopted by consensus . The Chair received the report of the Subcommittee and requested that action be taken under Old Business . OLD BUSINESS 1) Hugo Lundberg Human Rights Award. MOTION by Jones, second by Dunnings, that Archie Frazier and John Roy Castillo receive the Hugo Lundberg Human Rights Award at the 1993 Dinner. Motion passed. 2) Keynote Speaker: It was the consensus that the Subcommittee's recommendation of James E. Clyburn be accepted. 3) Dinner Theme: "Passing The Torch Of Human Rights" 4 ) It was the consensus of the Board that the cost of the dinner not exceed $25 . 00 5) The Board will also acknowledge the retirement of the Human Relations Director, Affirmative Action Officer/Equal Opportunity Officer, 504 Coordinator,and American With Disabilities Coordinator, Richard D. Letts (July 1, 1965 - January 4, 1993) ; and Administrative Secretary, Catherine Milett, (September 9, 1968 - January 4, 1993) . Proceedings of the Human Relations Board December 10, 1992 NEW BUSINESS A discussion regarding the Human Relations Board Evaluation of the Department, as reported by the Public Relations Subcommittee, included: 1) the American With Disabilities Self Evaluation Report, which is due January 26 , 1993 . Staff is in the process of meeting, with various departments regarding the accessibility of City services . An evaluation of City facilities has previously been conducted. 2 ) the review process of contractors paying and/or not paying of prevailing wages . Staff monitors all contractors and subcontractors working on City projects for Federal Labor Standard Provisions . City Council adopted a new policy, that is included in the Purchasing Ordinance regarding contractors paying penalty for non-payment of prevailing wages . At this time the City Attorney is developing the process and paperwork for reporting contractors who are in violation of the Ordinance. 3) the process of review of Minority and Women Owned Businesses needs to be continued by staff to ensure that MBE/WBE/and HBE are provided opportunities to receive and respond to "notice to bidders" for City of Lansing business . 4) a question was raised on the number of tax abatement reviews and those businesses that have been denied. The Director explained that the Department provides a report to City Council on the equal opportunity status of the company requesting abatement and Council make the decision whether the abatement is approved or denied. Recommendations discussed for future action include: MOTION by Egan, second by Dunnings, that the recommendations requesting that the Director meet on a regular basis with the Mayor be added to the draft Evaluation Report. Motion passed. The Public Relations Subcommittee recommends that the Board draft a press release to announce the retirement of the Director and Administrative Secretary, as well as to recognize the importance of continuing the Human Relations Board and maintaining the current staff level of the department. It was also recommended that the press release recognize the need to appoint a Human Relations Director, as soon as possible. Proceedings of the Human Relations Board December 10, 1992 MOTION by Dunnings, second by Hicks that a press release be developed by the Board of Directors as recommended by the Public Relations Subcommittee. Motion passed. Reverend Jones inquired as to the Board' s interest in receiving information regarding a report prepared by the Black Child and Family Institute regarding "Letters of Completion" vs . "No Diploma" . Revered Jones stated that he will be meeting with the Superintendent of Schools and the Director of the Black Child and Family Institute regarding Letters of Completion. It was recommended that the Public Relations Subcommittee address Education issues in their next years agenda. ADJOURNMENT The chair adjourned the meeting at 9 : 10 A.M. Respectfully submitted, Catherine Milett, Secretary Human Relations Board - PROCEEDINGS OF THE t CITY OF LANSING HUMAN RELATIONS BOARD NOVEMBER 12, 1992 - The regular scheduled November meeting of the Human Relations Board was called to order by the Vice Chair, Sam Johnson, at 7 : 30 A.M. in Lansing City Hall. ATTENDANCE Present: Egan, Hicks, Johnson, Nichols, Porter-Bradford Absent: Bryanton, Dunnings, Heard, Jones, Mason Staff : Letts, Milett; Chief Jerome Boles and Captain Don Dawson, Lansing Police Department Guest: Bob Foster, BOC and Youth Development Board of Directors COMMUNICATIONS 1) Letters of Appreciation: a) to Director from Ronald A. Nichols, M.D. , M.P.H. Chairman, UNCF Fund Raising event b) to Director from Gordon Guyer, President Michigan State University % W c) to Guillermo Lopez from Ms . Lipscomb, Principal Pl ant View School for presentation at school p d) to Director from Gretchen Kreuter, President Vivetr, College e) to Director from Rev. Sterling 0. Littlejohn, Jr. , sor. Mask Memorial Christian Methodist Episcopal Church 2) Letter received from Economic Development Authority requ&t ng5,-' 1> department EO review of Tax Exemption Certificate for Lans ng c: Sanitary Supply. co PETITIONS There were 2 Formal Complaints filed in October, with 8 complaints continued. Rapid Charge Complaints were also shared with the Board 1- LPD#16-92 A complaint received alleging police misconduct based on national origin. Complaint continues under investigation. 1- LPD#17-92 A complaint received alleging excessive force based on race. Complaint continues under investigation REPORTS 1) Director' s Report - Copies of the Director' s Report was distributed to members present. The Director advised the Board that he would be retiring at the end of the year and would announce it publicly by December 1, 1992 . It was also noted that the Administrative Secretary is eligible for the early retirement. The Director stated that he has concern that the process established for citizen complaints be continued, particularly where it concerns the Lansing Police Department. The process used has --� Proceedings of Human Relations Board 2 November 12, 1992 worked very effectively because of the cooperative methods used over a number of years . He also stated that this has been an effective tool in curtailing civil disturbances, as have been witnessed in Los Angles . It was the consensus of the Board present that all Human Relations Board Members be notified of the critical need for full attendance at the December meeting of the Board. There were questions whether the Mayor or anyone else had looked at the early retirement and the shortage on leadership for various departments or the shortage of insight by the city leadership to deal with this. Chief Boles stated that a side effect from the Human Relations Department that may not be realized is that the Police Department has relied heavy upon the departments ability to resolve conflicts that may not necessary be police or legal problems but reflect highly on the quality of life in the neighborhood. Officers are becoming more and more comfortable in relying on the human relations staff' s ability to mediate these situations . For these reasons and more he hoped that the services of the department would continue to be available. MOTION by Nichols, second by Egan, that the Human Relations Board develop an organizational position paper for approval at the next meeting and for presentation to the Administration and City Council regarding the continued operations Human Relations Department. Motion passed. The Presiding Chair requested that the Public Relations Committee coordinate the efforts in developing a position paper and that information be provided to Marylou Mason, Board Chair regarding the need for all members to attend the next Board meeting. The Director advised that a press release has been prepared to announce the appointment of Bob Egan to the Human Relations Board. Mr. Johnson acknowledged the progress that this appointment will make in assisting the Board to assure protection of all people. 2 . Subcommittee Reports a) Employment - No Report. It was suggested that the Employment Subcommittee meet prior to the December meeting. b) Housing - Jacqueline Bradford advised that the Housing Subcommittee would be having a meeting following this meeting. The Director advised the Board of a meeting held with residents of the South Washington Senior Citizens Complex and their concern regarding the Proceedings of Human Relations Board - 3 November 12, 1992 placement of persons who are not senior citizens within the building among other issues . A meeting is being arranged with the Housing Commission Director by the concerned residents . Further, it was recommended to the residents that a meeting of the Mayor' s PCR Committee could be held at the complex. It was recommended that the Housing subcommittee may want to follow-up on this situation after the meeting with the Housing Director. Chief Boles acknowledge that the Police Department has been working with the residents, through the Community Service Unit Senior Citizens Officer. Also, his office has been contacted through Representative Bynum' s office relative to this matter. c) Public Relations - Dorothy Nichols advised that a meeting of the Public Relations subcommittee would be scheduled for November 23, 1992 at 8 : 00 A.M. There were questions regarding continuing with the preparations of the Annual Human Relations Dinner. , This will be discussed at the Public Relations Committee. All subcommittee chairs are invited to attend the November 23, 1992 meeting. d) Police Community Relations - Cathy Milett advised that the Mayor' s Police Community Relations Board will he co- sponsoring a meeting at Mt. Vernon Housing Development on Wednesday, November 18, 1992 at 6 : 00 P.M. PUBLIC TO ADDRESS THE BOARD Mr. Bob Foster, a member of the Youth Development Advisory Board, and a BOC employee, spoke regarding the efforts of that Board to solicit endorsements from various community agencies and Boards in order to assist them in requesting financial assistance for the expansion of Youth Development programs . MOTION by Hicks, second by Nichols, that the Human Relations Board go on record in support of the Youth Development Corporation expansion program. Motion Passed. A letter of endorsement will be sent from the Board Chair. OLD BUSINESS Dorothy Nichols advised that at this time the Annual Human Relations Dinner is scheduled for February 11, 1992 . Steven Hicks requested information regarding the status of police community relations and the results of the public forums . Proceedings of Human Relations Board 4 November 12, 1992 Captain Dawson advised that there have been on-going meetings and communications with the various groups as a result of the forums . The Asian community has had on-going meetings with the police department; there are plans underway to develop a Spanish Communication Program (i .e. survival Spanish for police officers) ; the Gay, Lesbian and Bisexual Community has had on-going meetings with the Mayor's office. Funding has been approved to obtain an on- line language interpreter system on an emergency basis . All of this is a result of concerns addressed at the Public Forums held in July and August. There are nine community policing officers in the community. The Mayor' s PCR Board is continuing the dialogue, such as meeting at Mt. Vernon Housing Development and are available to arrange meetings throughout the community. Jacqueline Bradford stated that the Westside Neighborhood met with the Region 5 officers and the results have been very positive. However, they are still working toward securing a community policing officer in the area. ADJOURNMENT The Chair adjourned the meeting at 8 :45 A.M. ' Respectfully submitted, Cathy Milett, Secretary Human Relations Committee PROCEEDINGS OF- THE CITY OF LANSING-HUMAN RELATIONS BOARD OCTOBER 15, 1992 The regular scheduled October meeting of the Human Relations Board was called to order by the Vice Chair, Sam Johnson, at 7 : 30 A.M. in Lansing City Hall . ATTENDANCE Present: Bryanton, Dunnings, Egan, Heard, Johnson; Nichols, Porter-Bradford, Truscott Absent: Jones, Hicks, Mason Staff : Letts, Milett; Police Department Liaison - Chief Boles, Captain Don Dawson The Chair introduced new Board member Robert Egan. Mr. Egan was appointed by the Mayor for a term to expire in 1996 replacing Jack Riley. APPROVAL OF MINUTES MOTION by Dunnings, second by Truscott, that minutes of September 10, 1992 be approved. Motion passed. COMMUNICATIONS 1) Letters of Appreciation a) Received from Gretchen Kreuter, President of Olivet College b) Tammye Mitchell-Coles, Co-Chairperson, Lansing Community College Woman`s Resource Center Advisory Council and reappointment of Director to their Board of Directors . PETITIONS There were 11 Informal Complaints received during the month of September 1992 . There were 5 complaints reported as continued under investigation from previous months . 1- SH#5-93/ Received inquiry alleging sexual harassment by a Lansing Police Officer. This complaint was not substantiated as a complaint of sexual harassment. 2- LPD#6-93/ Compliant received alleging discrimination in an arrest based on religion. Complaint continues under investigation. 3 - LPD#7-93/ Complaint received alleging excessive force. .Complaint continues under investigation 4- LPD#8-93/ Complaint received alleging harassment based on race by the Lansing Police Department. Complaints continues under investigation. Proceedings of the Human Relations Board 2 October 15, 1992 5- HR#9-93/MDCR127211-EM-09/EEOC23A927965/ Complaint received alleging denial of employment based on age and disability against the City of Lansing Personnel Department. Interrogatory submitted to the Michigan Department of Civil Rights 6- RC#10-93/ Complaint received alleging improper procedure by a Lansing Police Officer. Internal Affairs and Human Relations staff met with the complainant in a resolution conference with satisfactory result. Complaint closed 7- SH#11-93/ Complaint received alleging sexual harassment. A counseling statement provided to employee by the Department Head. Complaint closed. 8- EMP#12-93/ Complaint received alleging employment discrimination based on perceived handicap. Complaint continues under investigation. 9- EMP#13-93/ Complaint received alleging unequal treatment working conditions based on race, age and sex against Motel 6 . Complaint continues under investigation. 10- LPD#14-93/ Complaint received alleging harassment based on race against the Lansing Police Department. Complaint continues under investigation. 11- EI#15-93/ Documentation received alleging ethnic intimidation. Information has been received and placed on file. REPORTS 1) Director' s Report Copies of the Director' s Report were distributed to members present. Board members extended congratulations to Mr. Letts for receiving the Michigan Department of Civil Rights Department Director' s Award at the National Association of Human Rights Workers (NAHRW) Annual Conference in Cleveland, Ohio. The Director reported that Board Chair, Marylou Mason and staff member R.L. Hester were elected to the NAHRW Board of Directors . Cathy Milett, Administrative Secretary, was re- elected Treasurer of NAHRW. The Director acknowledged that Stuart Dunnings, Jr. was inducted into the National Bar Association Hall of Fame. Proceedings of the Human Relations Board 3 October 15, 1992 2) Subcommittee Reports a) Employment - No Report Subcommittee Chair, Sam Johnson signed the letter, on behalf of the Board, for submission to the Mayor regarding the Board' s recommendation that "the City of Lansing establish a goal of 25 percent of all work hours performed on City bid construction projects be performed by City of Lansing residents" . b) Housing - No Report c) Public Relations- No Report d) Police Community Relations - No Report OLD BUSINESS . The Director advised that the Annual Evaluation by the Human Relations Advisory Board is to be submitted by December 1, 1992 . There was discussion regarding the preparation for budget submission and the impact of the reorganization on the Human ;F Relations Department. The Director advised that he would strongly recommend the continued operation of the Human Relations Department with a director. It was also noted that the strength of the Board is dependent on staff review and investigation of complaints and other delegated responsibilities. Sam Johnson noted that if responsibilities were placed in other departments they would not be the priority. Mr. Dunnings inquired as to the process for approval of the City' s reorganization proposal and whether the public would have an opportunity to speak out. The Director advised that a reorganization plan would be approved by City Council and the public would have an opportunity to speak out at that time. Joeann Heard provided an update regarding the McConnell Task Force, which was formed to coordinate public forums held throughout the city on behalf of the Mayor, Board of Police Commissioners, Mayor' s PCR Board and the Human Relations Board. The task force came together on September 30 to evaluate the forums and to follow-up on recommendations and inquiries made at the meetings . . It was the consensus of the Board that the forums be repeated. Captain Dawson reported that a committee has been established as follow-up to the forums where a definite language barrier was experienced, to develop an interpreters list. Also, the committee is investigating the possibility of utilizing AT&T' s Language Bank subscription. Chief Boles reported that a funding proposal regarding AT&T Language Bank has been submitted to the Mayor. Proceedings of the Human Relations Board 4 October 15, 1992 - Chief Boles commented on the McConnell Task Force from the police department perspective, while the department continue to meet with the community on an almost nightly basis, the task force did introduce the police department to groups in the community that had not been made previously. The forums provided an opportunity to build bridges and create new insights which the department felt was very positive. NEW BUSINESS Mike Bryanton spoke to the relocation efforts being made by the LAZER Center, a residential facility for non-violent felony offenders, of which Joeann Heard is the Director. A neighborhood meeting was held in the Cherry Hill Neighborhood located in the Hillsdale Street area, which went very poorly. The LAZER Executive Board met with the Mayor' s office who advised that they would assist looking for alternate sites . It was noted that 75% of LAZER residents come from the City of Lansing. The Chair inquired as to what assistance the Board could offer. Joeann Heard advised that letters of support to city officials and/or Letters to the Editor would be appropriate. No Board action was taken. Joeann express appreciation to the Board for sending a card of condolence when her grandmother passed. The secretary was requested to send a get well card to Board Chair, Marylou Mason. ADJOURNMENT MOTION by Dunnings, second, that the meeting be adjourned. motion passed. Respectfully submitted, Cathy✓Milett, secretary Human Relations Board Attachment: PROCEEDINGS OF THE CITY OF LANSING HUMAN RELATIONS BOARD September 10, 1992 The regular scheduled . meeting of the Human Relations Board was called to order by the Vice Chair, Sam Johnson, at 7 : 35 A.M. in Lansing City Hall. ATTENDANCE Present: Bryanton, Hicks, Johnson, Nichols, Porter-Bradford Absent: Dunnings, Heard, Jones, Mason, Truscott (2 vacant) Staff : Letts, Milett; Captain Don Dawson, Police Liaison APPROVAL OF MINUTES MOTION by Bryanton, second by Porter-Bradford, that the minutes July 9, and August 13, 1992, be approved. Motion passed. COMMUNICATIONS 1) Letters of Appreciation a) City Manager of Jackson, to Director for presentation of a diversity training program for Jackson City Employees b) International Association of Official Human Rights Agencies to Director for conducting MBE/WBE Workshop at Annual Conference c) Lansing School District/Adult & Continuing Education for support of referring participants to program. d) Letter from President MI Organization for Human Rights to Director for support at public forum. 2 ) Letter from MI Department of Civil Rights dismissing complaint filed re: discriminatory hiring practices against the City of Lansing. 3) Communication and invitation to Human Relations Department and Board from MI Commission on Spanish Speaking Affairs re: Hispanic Heritage Month Activities . PETITIONS There were 4 Informal Complaints received during the month of August 1992 . 1- EMP#1-93 - A complaint received alleging discriminatory treatment in employment based on race, age, and sex. Continues under investigation. 1- LPD#2-93 - A complaint received alleging use of excessive force and conduct against the Lansing Police Department on the basis of national origin. Continues under investigation. -� " Proceedings of the Human Relations Board Page 2 September 10, 1992 1- LPD#3-93 - A complaint received alleging use of excessive force and conduct against the Lansing Police Department based on race. Continues under investigation. 1- S#4-93 - A complaint received alleging harassment on the basis of sex against the parks and recreation department. Continues under investigation. There was discussion regarding the need for specific training of police personnel relative attitudes and extending common curtesy. REPORTS 1) Director' s Report - Copies of the Director' s Report were provided to members present. The Director provided information regarding departmental issues . 2) Subcommittee Reports a) Employment- A copy of the Employment subcommittee report to be presented to the Board at the August meeting was provided. It was recommended that a copy be sent to each r Board member for the purpose of receiving their response to the recommendation that: "the Board recommend that the City establish a goal of 25% of all work hours performed on City bid construction projects be performed by City residents . " The secretary was directed to send copies of the report to members and prior to the October Board meeting follow- up with a telephone consensus for support or comment regarding the recommendation. b) Housing - No Report c) Public Relations - No Report d) Police Community Relations - No Report OLD BUSINESS 1) Discussion re: Public Forums - deferred to future meeting. ADJOURNMENT The meeting was adjourned by the Chair at 8 : 45 P.M. Respectfully submitted, Cathy Milett, Secretary Human Relations Department PROCEEDINGS OF THE CITY OF LANSING HUMAN RELATIONS BOARD Q THURSDAY, APRIL 9 , 1992 The April 9, 1992 meeting of the Human Relations Board was called to order by the Chair, Marylou Mason, at 7 : 30 P.M. on the 7th Floor of City Hall ATTENDANCE PRESENT: Joeann Heard, Sam Johnson, Marylou Mason, Dorothy Nichols, Jacqueline Porter-Bradford, John Truscott ABSENT: Mike Bryanton, Stuart Dunnings, Steve Hicks, Willie Jenkins, Reverend Melvin Jones , Jack Riley STAFF: Richard Letts, Director; Cathy Milett, Administrative Secretary; Captain James Cook, Liaison Lansing Police Department APPROVAL OF MINUTES MOTION by Nichols, second by Porter-Bradford that the minutes of February 20 and March 12, 1992 be approved. Motion passed. MOTION by Truscott, second by Johnson, that the minutes of the Special "McConnel Task Force" meeting held, March 12 , 1992, be approved. Motion passed. COMMUNICATIONS 1) Letter received from Howard & Howard Attorney' s re: INS enforcement of Immigration Reform and Control Act of 1986 requirements . 2) Letter from Lansing Branch, N.A.A.C.P. re: Enprotech Corporation. . The Director advised that a meeting is scheduled for 10 : 00 a.m. on April 9 , 1992 with, Human Relations staff, representatives from NAACP and Enprotech. . 3) Letters of appreciation from: a) Friends of Wilbur Howard b) Lenawee Intermediate School District c) Ingham County Health Department d) Jacqueline D. Taylor, Ph.D (2 ) 4 ) Letter from community resident re: displeasure with advertisement on local cable station. HUMAN RELATIONS BOARD PROCEEDINGS 2 7) APRIL 9, 1992 - Communication was read. The Director advised that this advertisement was a produced by Consumer Power Company, and that he has spoken with the writer of the letter and Mr. Johnson from Consumer to arrange a meeting between the two parties . 5) Request for Copy of City' s Affirmative Action Plan from Lake Superior State University student. Copy has been forwarded. 6 ) Letter of invitation to speak at Olivet Rotary Club. The Director indicated that in-light of the racial problems at Olivet College, this week, that this is a timely presentation. It was noted that the invitation had been extended two month ago from the Rotary Club. - 7) Letter from Mayor re: neighborhood Substance Abuse Prevention Program. Board members were invited to participate in this program to be held at Lansing Community College Dart Auditorium. PETITIONS Request received from the Lansing Police Department to assist in the investigation of an alleged ethnic intimidation violation at Lansing Catholic Central . Staff continues to review this matter. REPORTS 1) DIRECTOR'S REPORT The Director' s Report was distributed to members present. The Director advised that there has been a request to reduce the department budget by 10% . He indicated that since there were no program areas that could be deleted that it would mean a reduction of staff . Mr. Letts stated, at the present time there are five employees in the Human Relations Department any further reductions would make the department ineffective. The Director further advised that he attended a Hate Violence Seminar at Michigan State University during the past week. 2) SUBCOMMITTEE REPORTS a) Employment - Sam Johnson reported that the committee met on March 12 , 1992 to review the recommended Tax Abatement Compliance Criteria presented by staff member, Kip Gomoll . The Report is submitted for the review and approval- of the Human Relations Board. (copy of report, with recommendations, attached) .;� HUMAN RELATIONS BOARD PROCEEDINGS 3 APRIL 9 , 1992 b) Housing - Jacqueline Porter-Bradford reported that the Fair Housing Program was presented on April 1, 1992 from -12 : 00 Noon to 1 : 00 P.M. , in Council Chambers . The main speaker, Avery Friedman, Attorney and Counsellor at Law, gave an outstanding and informative presentation. He also conducted a two hour training seminar for fair housing investigators following the program. Other participants included: John Roy Castillo, Executive Director, Michigan Department of Civil Rights ; Gloria Fleming, President, Statewide tenant Records Bureau; Jon Coleman, Secretary/Treasurer, Community Housing Resource Board, Inc . , as well as the Human Relations Director, Richard Letts . Fair Housing information was displayed in the City Hall Lobby for the week. The Mayor' s Office and City Council participated by issuing a Proclamation and Resolution, respectively, naming April as Fair Housing Month. An Executive Declaration by Governor Engler was also presented. The program will continue to be aired on Cable Channel 28 throughout the month of April . The program was sponsored by the City of Lansing' s Human Relations Board, Mayor Terry J. McKane, City Council, A' Department of Planning and Municipal Development/Development Division; MI Department of Civil Rights, and the Community Housing Resource Board. c) Public Relations - Dorothy Nichols reported on the results of the Human Relations Dinner held March 12, 1992 . Report of the Committee is attached. It was the consensus of members present that the Human Relations Dinner be held at the Radisson in February of 1993 . It was recommended that the second Thursday be considered as a possible date for 1993 . d) Police Community Relations - The secretary reported that a meeting of the McConnell Task Force subcommittee would be held on Monday, April 13, 1992, at 4 : 30 P.M. on the second floor of the Police Department. OLD BUSINESS 1) Discussion re: Special Meeting follow-up. Information was provided under subcommittee reports . 2) Update "Torres Special Committee" . No report was available from Revered Jones, who was appointed to the committee to represent the Board. However, there was discussion and concern regarding the community unrest resulting from this incident. - - _ HUMAN RELATIONS BOARD PROCEEDINGS 4 APRIL 9, 1992 3) Schedule Locations for Human Relations Board. MOTION by Nichols, second by Johnson, that the regular scheduled meetings of Human Relations Board continued to be held in City Hall at 7 :30 A.M. , Motion passed. 4) A request from the Mayor for each Board to recommend a "special person" to receive volunteer recognition. A form was sent to each Board member, however only four responses were received, each with a different name. It was the consensus of the Board that members present, select this "special person" from those names submitted, which were: Stuart Dunnings, Dorothy Nichols, Sam Johnson, and Marylou Mason. Selection was done by secret ballot. Marylou Mason received the majority of votes . The recognition ceremonies will be held on April 27 at 2 : 00 P.M. ADJOURNMENT MOTION by Nichols, second by Heard, that the meeting be adjourned. Motion passed. The meeting was adjourned at 8 :55 P.M. Respectfully submitted, Cathy Mile , Secretary Human Relations Board Attachments : Reports/3 REPORT OF THE ~� EMPLOYMENT SUBCOMMITTEE Submitted: March 12, 1992 Date: March 111 1992 Time: 8 : 00 A.M. Place: Theo' s Restaurant 3812 S. Logan/Martin Luther King Jr. Blvd. Present: Sam Johnson, Chair; Steve Hicks, Willie Jenkins and Kip Gomoll, staff 1) Pursuant to the recommendation of the Board during the November 14 , 1991 Board meeting the Employment subcommittee reviewed recommended Tax Abatement Compliance Criteria as presented by staff. Having reviewed these criteria, the Employment subcommittee unanimously recommended that this document (attached) be presented to the Human Relations Board for their review and approval. 2 ) Staff reviewed the monthly employment update for the month of February 1992 . . 3) " Staff 'advised the employment subcommittee that the City 'y Personnel_ Department has established a new application process .-- Whereas, previously an open application system existed, the Personnel Department has not established a job specific application process . It was recommended by the subcommittee that the Human Relations Director write a letter to the Personnel Department requesting that concerted efforts be made to ensure that protected group - members be recruited for vacancies where underutilization exists . 4) Discussion was held concerning the reporting of formal employment complaints . It was expressed that subcommittee meetings should provide the opportunity for staff to present more specific details of complaints . The subcommittee does not believe it should be involved -in the investigation process . 5) - Staff reviewed a sexual harassment complaint that occurred at the Wastewater Treatment Plant. DRAFT DRAFT - DRAFT TAX ABATEMENT COMPLIANCE CRITERIA - 2 3 Whereas the City of Lansing City Council by resolution has set 4 forth criteria for considering tax abatement applications which 5 include " (W)hether or not the applicant has an Affirmative Action 6 Program for hiring women and minorities" and " (E)vidence that the 7 petitioner is an equal opportunity employer, including number and 8 positions of minorities and women in the company' s local workforce" 9 and whereas the City Council also by resolution established general 10 policies relative .to tax -abatement recipients and applicants that 11 specify that " (T)he applicant must provide proof of an Equal 12 Opportunity/Affirmative Action Program that conforms with all appropriate laws and regulations , and must agree to submit annual 14 reports to the Lansing Human Relations Board to document non- 15 discriminatory personnel practices during the period of economic 16 assistance" , the Human Relations Board adopts the following 17 compliance review criteria as guidelines for establishing that an 18 applicant/recipient is in compliance with these policies . 19 20 Applicants for tax abatement should provide documentation or have 21 available for review at a minimum the following items : . _ Z2 . 23 1 . A report of the applicant' s current total workforce by job 24 titles - and/or classifications indicating the number of 25 employees in each by race and sex. (February 17 , 1992 ) 1 DRAFT DRAFT DRAFT 7 2 . The ' applicant- must have an equal employment policy 2 statement and if deemed necessary an affirmative action 3 program which includes goals and timetables . No applicant for 4 tax abatement shall be recommended for approval nor shall 5 recommendation for continuance be made where such 6 applicant/recipient has a workforce which has less than 75% of 7 the City' s minority population or where female employment is 8 less than 75% of the percentage of females in the area labor 9 market - unless such applicant/recipient has a written 10 -- -- -- affirmative action plan and program to overcome these 11 deficiencies . 12 3 .• The applicant must provide documentation of its 14 dissemination of -its EEO policy to all employees . 15 16 4 The applicant must provide documentation of in-house 17 - meetings with supervisors concerning EEO. 18 19 5 . The applicant should provide documentation regarding 20 advertising for the past year. 21 - - 22 6 . The applicant should provide documentation of 23 correspondence with protected group referral sources and any 24 direct contact with protected group applicants . 25 (February 17 , 1992 ) 2 DRAFT DRAFT DRAFT l -7 . Documentation of any additional contacts with agencies 2 which may have provided assistance in the area of EEO. Ail 4 8 . The applicant should provide documentation of contacts 5 that it has made with minority owned business enterprises 6 (MBEs)- and women owned business enterprises (WBEs) in its 7 business dealings . 8 9 9 . The applicant should be reviewed for any complaints that 10 may have been filed` against it with EEOC, MDCR, or other 11 enforcement agencies. 12 - - r. 10 . The applicant must display appropriate EEO posters and 14 policies. 15 16 11. The applicant must have a written sexual harassment 17 policy and procedures . 18 19 12 . The applicant must have appropriate procedures to comply 20 with the Americans with Disabilities Act. 21 22 23 13 . If the applicant for tax abatement does not employ 24 individuals but intends to lease the abated property to 25 another party, the lease must-contain a clause obligating the (February 17 , 1992 ) 3 - DRAFT - DRAFT DRAFT tenant(s) to conform to the EEO/Affirmative Action policies 2 outlined by the City as a condition of the lease. 3 4 5 The Human Relations Department may adopt additional criteria and 6 . present it to the Human Relations . Board for review. The Human 7 Relations Department shall develop appropriate forms , 8 questionnaires , and procedures to comply with the above criteria. (February 17 , 1992 ) 4 PROCEEDINGS OF THE - - LANSING HUMAN RELATIONS BOARD MARCH 12, 1992 The March 12, 1992 meeting was called to order by the Chairperson, Mary Lou Mason, at 5 : 00 P.M. at Cristo Rey Community Center. ATTENDANCE Present: Hicks, Johnson, Mason, Riley Absent: Bryanton, Dunnings, Heard, Jenkins, Jones, Nichols, Porter-Bradford Truscott Staff: Letts and Milett COMMUNICATIONS 1) Letter received from the requesting that Board select one person to receive special recognition as a volunteer. It was recommended that copies of the letter be sent to each board member requesting their input in the selection of a "special person" recognition. DIRECTOR' S REPORT Copies of the Director' s Report and the Report of the Employment Subcommittee recommendations relative to Tax Abatement Applicants were distributed to members present. It was recommended that a schedule of meetings be arranged for outside of city hall . * Due to the lack of a quorum the meeting was adjourned by the chair. Following the meeting members attended a Special Joint meeting of the Human Relations Board, Board of Police Commissioners and the Mayor' s Police Community Relations Committee. Respectfully submitted, Cathyilett Secretary � Y Lansing Human Relations Board SPECIAL MEETING - JOINT MEETING OF THE LANSING HUMAN RELATIONS BOARD BOARD OF POLICE COMMISSIONERS MAYOR' S POLICE- COMMUNITY RELATIONS BOARD CRISTO REY COMMUNITY CENTER MARCH 12, 1992 5 : 30 P.M. A special meeting of the Human Relations Board, Board of Police Commissioners and the Mayor' s Police Community Relations Committee was held on Thursday, March 12, 1992, 5 : 30 P.M. at Cristo Rey Community Center. ATTENDANCE Human Relations Board: Joeann Heard, Steve Hicks , Sam Johnson, Marylou Mason, Jack Riley- Staff : Richard Letts , Cathy Milett. Police Board of Commissioners : Richard Jewell, Sharon Kellogg, David Osborn, Nolan Owen, Armida Valdez; Staff : Jerome Boles, Don. Dawson, Jim Rapp. Mayor' s PCR Board: Stella Allen, Christine Backlund, Edward Forest, Dan King, Eva Medrano, Beverly Miller, Jose Regal, Nancy Small; Staff : Pam Fowler. Other' s present: Guillermo Velasquez, Eva Marie Cruz, student Lansing Community College; Anthony Spangler, El Renacimiento INTRODUCTION - MISSION STATEMENT Captain Don Dawson opened the meeting explaining the intended purpose of the meeting and presented a mission statement. "During the past few months the Human Relations Board, Police Board of Commissioners, and the Mayor' s Police Community Relations Committee have discussed, jointly and separately, the need for a law enforcement education program that would involve the community in a direct manner. In order to facilitate this process without duplicating the efforts or intent of any of the participating groups this meeting has been scheduled. " MISSION -To provide an opportunity for the Human Relations Board, Police Board of Commissioners and the Mayor' s PCR Committee to begin a dialogue for the purpose of developing a plan of action to initiate an educational process to benefit the community they serve. Special Meeting of the - 2 - -Human Relations Board - -Board of Police Commissioners -Mayor' s PCR Committee March 12 , 1992 Captain Dawson turned the meeting over to Mary Lou Mason, chairperson of the Human Relations Board, who facilitated the discussion: It was agreed that there would be an open discussion with issues following the established agenda: Discussion outlined below: I) Police Community Relations A) Identify current needs/problems 1) Educating the public regarding what respective Boards are doing and methods of addressing wrongs . 2 ) Lack of knowledge of. Lansing Police Department (good or bad) 3) Define responsibilities of Boards and educate 4) People do not know their "rights" 5) List of resources needed and contact person in organization 6 ) Limited Resources 7) Must "reach out" to be effective 8) Increase of "social/economic problems" 9 ) Need to prioritized the problems. and work on building communications and partnerships with existing resources 10) No single non/bureaucratic, friendly way to address problem without "fear" It was concluded that the problem may be identified as to how to provide information regarding resources to those individuals who may currently not have a need for service II . Program Resources A) Identify Existing Program Resources/Personnel 1) Information on what to do and what to expect (Handouts) Special. Meeting of the 3 ''~•� -Human Relations Board -Board of Police Commissioners -Mayor' s PCR Committee March 12, 1992 2) School District (Classes on) 3) Social Services 4 ) Cable TV/Public Service Announcements 5) Personnel Contacts -Neighborhoods need to be "organized" to get message out 6 ) Other City Services are available - need to know where to ask It was noted that when contact has been made in various neighborhoods, it is not always the police department that the individual is having problem with, but other .city services they may feel are non-responsive. It was also stated that there is a possibility that there are too many resources available. RECOMMENDATIONS 1) Put into focus the available resources for the community. Put procedures in writing. 2) Educate individuals ( i .e. ; Police/Human Relations/PCR Board Members) that have contact with public regarding existing resource and who and how to access them. 3) Neighborhood Mentoring It was concluded that the Chairperson from each Board appoint three persons to develop a flow chart and an outline of responsibilities of the respective Boards and bring back to a another meeting of the three Boards for presentation. It was stated this material may be helpful in finding out where the overlap of activities are, as well as where there may be a gap in services and/or education to the community. By consensus it was agreed to identify this group as the McConnell Task Force. Special Meeting of the 4 -Human- Relations Board -Board of Police Commissioners -Mayor's PCR Committee March 12, 1992 _ The regular posted schedule of meetings for each Board is as follows: *The Human Relations Board meets on the second Thursday of each month at 7 : 30 A.M. , 7th Floor conference room Lansing City Hall . Telephone: 483-4088 TDD/v *The Board of Police Commissioners meets on the third Tuesday at 5 : 30 P.M. , 2nd floor conference room, Lansing Police Department. Telephone: 483-4800 * The Mayor' s Police Community Relations Committee meets on the second Wednesday of each month at 7 : 00 P.M. in City Council Chambers . Telephone: 483-4088 TDD/v It was the consensus of the group that a second meeting of the three Board be held in April, and arranged by the Chairs of each Board, to receive the report of the McConnell Task Force. ' The meeting was adjourned by Marylou Mason at 7 : 00 P.M. Appreciation was expressed to Cristo Rey Community Center for providing the meeting facility and meal . Respectfully submitted, Cathy Milett, Secretary Human Relations Department PROCEEDINGS OF THE - LANSING HUMAN RELATIONS BOARD MARCH 12, 1992 The March 12, 1992 meeting was called to order by the Chairperson, Mary Lou Mason, at 5 : 00 P.M. at Cristo Rey Community Center. ATTENDANCE Present: Hicks, Johnson, Mason, Riley Absent: Bryanton, Dunnings, Heard, Jenkins, Jones, Nichols, Porter-Bradford Truscott Staff: Letts and Milett COMMUNICATIONS 1) Letter received from the requesting that Board select one person to receive special recognition as a volunteer. It was recommended that copies of the letter be sent to each board member requesting their input in the selection of a "special person" recognition. DIRECTOR' S REPORT Copies of the Director' s Report and the Report of the Employment Subcommittee recommendations relative to Tax Abatement Applicants were distributed to members present. It was recommended that a schedule of meetings be arranged for outside of city hall . Due to the lack of a quorum the meeting was adjourned by the chair. Following the meeting members attended a Special Joint meeting of the Human Relations Board, Board of Police Commissioners and the Mayor' s Police Community Relations Committee. Respectfully submitted, Cathy M lett Secretary Lansing Human Relations Board - - PROCEEDINGS OF THE i LANSING HUMAN RELATIONS BOARD FEBRUARY 20, 1992 The, February 20, 1992 , meeting of the Human Relations Board was called to order by the Chairperson, Mary Lou Mason at 7 : 35 A.M. in Lansing City Hall . ATTENDANCE Present: Bryanton, Heard, Hicks, Jenkins, Johnson, Mason, Nichols, Riley, Truscott Absent: Dunnings, Jones, Porter-Bradford Staff Present: Letts and Milett Others Present: Jerome Boles, Chief of Police and Captain Don Dawson, The Chair extended congratulations to Michael Bryanton for his appointment to the Ingham County Board of Commissioners . APPROVAL OF MINUTES MOTION by Johnson, second by Truscott, that the minutes of January 9 , .1992 be approved. Motion passed. .F COMMUNICATIONS 1) Copy of letter to State Journal from citizen. 2) Copy of response to above letter sent by Chief of Police The Chief provided a verbal explanation of the letter. 3) Copy of Letter to Council appointing Human Relations Director as the City of Lansing' s ADA Coordinator. 4) Letter of appreciation from Tracy Hicks, Staff Advisor at MSU Service Learning Center for assistance of Director in Diversity Workshop 5) Letter of acknowledgement from Jean Golden, Executive Director, Center of Handicapper Affairs re : appointment of director as ADA Coordinator. 6) Letter of appreciation from Capital Area Community Services for participation as a speaker at the Candlelight Ceremony for "Walk For Warmth. 7 ) Letter of thanks received from Trevor Fondren for letter of recommendations to Service Academies . _ PROCEEDINGS OF THE HUMAN RELATIONS BOARD 2 ~ FEBRUARY 20, 1992 8) Letter from Ruth Featherstone, Director Division of Fair Housing and Equal Opportunity appointing Guillermo Lopez to the Community Housing Resource Board, representing the Human Relations Department (CHRB) . 9 ) Letter from Dennis Shaw, Instruction at Lansing Community College, requesting the Director to address law class re: discrimination in public accommodations and employment. R.L. Hester made presentation on behalf of the Director. PETITIONS 1) SH#16-92 - a complaint received from a supervisor regarding a city employee who was wearing offensive apparel . Mediation hearing was held. Disciplinary action was taken by the division head, as this was the second incident by this employee. 2 ) LPD#17-92 - a complaint received alleging excessive force by the Lansing Police Department. Complaint continues under investigation REPORTS DIRECTOR' S REPORT Copies of the Director' s Report was provided to members present. The Director provided information regarding a meeting held with the Mayor and representatives of the NAACP regarding the Tax Abatement of Enprotech Mechanical, Inc. On Friday, January 21, 1992, there is a meeting with NAACP and Enprotech representatives being coordinated by staff . Staff will provide follow-up information regarding this meeting with Enprotech. There was discussion regarding the tax abatement process . The Chair stated that the Director responded to her request for assistance at Adrian College in training 40 students for the development of a diversity program for lst and 3rd grade students in the local elementary schools . The Chair stated that the Michigan Spanish Speaking Commission has been meeting with Adrian College officials and they will be appointing the first Hispanic to the Board of Trustees in the next month. SUBCOMMITTEE REPORTS 1) Employment Subcommittee - No Report 2 ) Housing Subcommittee - This committee continues to work on Fair Housing Month programs which will begin April 1st. The Chair indicated that Michael Bryanton has requested that he be removed from the Housing Subcommittee due to time restraints . Steve Hicks volunteered to be a member of the Housing Subcommittee. PROCEEDINGS OF THE HUMAN RELATIONS BOARD 3 FEBRUARY 20, 1992 - - 3) Public Relations Committee - Dorothy Nichols reported that the committee met on February 10, 1992 to finalize the content of the dinner program. It was stated that Board members need to sell their tickets . Please notify the Human Relations office if additional tickets are needed and to whom you have sold tickets . Members are requested to be at the Radisson by 6 : 00 to host the social hour. The subcommittee also request that the Board decide on the date for the 1993 dinner. Two dates have been tentatively reserved at the Lansing Center, February 11 and 18 , 1993 . It was suggested that the committee check with the Board of Education regarding their meeting schedule so that we do not conflict. It was suggested that the office notify the Chamber of Commerce when the 1993 date was finalized. It was suggested that the Director, in closing comments at the dinner, relate the major contributions of Leonard McConnell to Lansing' s civil rights history. The Board concurred with this suggestion. 4 ) Police Community Relations - Mr. Bryanton requested that he be updated on activities as he has not been contacted by the Chair, Mr. Dunnings for a meeting. Don Dawson reported on the proposed agenda for the joint meeting of the Human Relations , Police Board and Mayor' s PCR Committee. It is recommended that the meeting be held on Thursday, March 12 , 1992 at Cristo Rey Community Center 5 : 30 P.M. Communication will be sent to the Board confirming. the date, time, place, and agenda. It was also reported that Mary Lou Mason will be facilitating the meeting. A light meal will also be provided. Chief Boles stated that he was very pleased that the joint meeting was taking place as it relates directly to the major goals of the police department in building advocacy within the community. He also gave remarks on the passing the Police Commissioner Leonard McConnell . It was noted that an open house was held at the Lansing Housing Commission Computer Learning Centers at the various housing developments . The Martin Luther King Commission gave $1,000, in honor of Earvin "Magic" Johnson, to the Computer Learning Center. It was stated that this has been an outstanding working program for the community and has help greatly in reducing the crime activity in these neighborhoods . The Chief also reported that there is a conference being held, invitation only, coordinated through Board of Police Commissioners, LABO and the Meridian Psychological Center to develop resource and strategies regarding youth and gang issues in the Greater Lansing Area. PROCEEDINGS OF THE HUMAN RELATIONS BOARD 4 FEBRUARY 20, 1992 OLD BUSINESS 1) Update on Torres Committee The Director indicated that he has not received any communication regarding the committees recommendations or activities . However, Gus Gaynett, from the Department of Justice has made contact with the office requesting that a meeting be arranged with the Director, Mr. Hernandez, and Mr. Velasquez. 2 ) It was the consensus of the members present that the March 12 regular scheduled meeting of the Board be held at 5 : 00 P.M. , prior to the joint meeting at Cristo Rey Community Center. Also it was suggested future meetings be scheduled for confirmation at the March 12th meeting. Joeann Heard indicated that she would be unable to attend the 5 : 00 Board meeting on March 12 , but would be in attendance at the 5 : 30 PM joint meeting. . - 3)1 The Chair discussed the Evaluation Forms for the Board. It was determined that the Public Relations Committee would review the Form and bring it back to the Board at a future meeting. s' ADJOURNMENT MOTION by Truscott, second by Riley, that the meeting be adjourned. Motion passed. The meeting was adjourned at 8 :55 A.M. Respectfully submitted, Cathy Milett, Secretary Human Relations Board PROCEEDINGS OF THE LANSING HUMAN RELATIONS BOARD - JANUARY 09, -1992 The January 9 , 1992 meeting of the Human Relations Board was called to order by the Chairperson, Mary Lou Mason at 7 : 30 A.M. in Lansing City Hall . ATTENDANCE Present: Bryanton, Hicks, Johnson, Jones, Mason, Nichols, Truscott Absent: Dunnings, Heard, Jenkins, Porter-Bradford, Riley Staff Present: Letts and Milett Others Present: Captain Don Dawson, Liaison for the Lansing Police Department COMMUNICATIONS 1) Letter received from Olivet Rotary Club inviting director to speak at a future meeting. 2) Letter of appreciation received from David Travis for assistance provided by Director 3) Received copy of Affirmative Action Quarterly Report from `. Lansing Police Department PETITIONS 1- HR#15-92 A complaint received regarding allegations of racial offensive remarks made by City employee. Human Relations staff _ mediated the situation and provided the employee and supervisors with counseling regarding the incident. It was concluded that any future incidents of this nature may result in termination. REPORT OF THE DIRECTOR A copy of the Director' s Report was provided to members present. The Director related concern regarding the lack of information available relative to the protest march being organized by Jesse - Jackson. The Director also reported of the need for the Department to submit a FY92-93 budget reflecting a zero percent increase, 5% decrease and a 10% decrease in expenditure from FY91-92 budget submission. It was noted that due to the reduction of the Assistant Director' s position the department was already below the 10% reduction level . -- Proceeding of the Human Relations Board 2 January 9 , 1992 The Director reported that a meeting was held with the Mayor and members of various Labor Unions regarding the enforcement of U. S. Department of Labor prevailing wage rates requirements, as there is continued controversy with the unions regarding prevailing wage rates vs . union rates . The Director reported that Enprotech Inc. had submitted their Affirmative Action Plan, and it has been reviewed and approved by staff . It was noted that the Plan included goals and timetables for hiring minorities and women and that Ms . Skory of Enprotech had. been very cooperative in working with staff . The Plan with staff ' s review has been forwarded to the Mayor'.s Office. The Board concurred with the action of staff . SUBCOMMITTEE REPORTS a) Employment - No Report b) Housing- No Report c) Public Relations - Ms . Nichols, subcommittee chair, reported that the plans for the Human Relations Dinner are progressing. The Dinner is planned for Thursday, March 5 , 1992 at the Radisson Hotel 6 : 00 - 7 : 00 social; 7 : 00 Dinner. The Theme confirmed by the Board is "Unity Through Diversity" . William Brooks , Group Director of Personnel, Truck & Bus Group, General Motors Corporation has been contacted to be the guest speaker. Music for the social hour will be Lee Wallace & Tim Carter. Tickets will be available for Board members to sell the first week in February. Cost of the dinner is $20 . The subcommittee asked the Board to confirm the recipient of the Hugo B. Lundberg Human Rights Award. It was reported that the subcommittee looked at previous candidates and what they have contributed to the community since they were nominated. The name of Jacqueline D. Taylor, Ph.D. , Vice President of Lansing Community College was added to the list of candidates to be considered. MOTION by Bryanton, second by Truscott, that the Board confirm William Brooks , Group Director of Personnel, Truck & Bus Group, General Motors Corporation as guest speaker for the dinner. Motion passed. MOTION by Jones, second by Bryanton, that Jacqueline D. Taylor, be the recipient of the 1992 Hugo Be. Lundberg, Jr. Human Rights Award. Motion passed. d) Police Community Relations - No Report -_� Proceeding of the Human Relations -Board - _ - 3 January 9 , 1992 - - The Board was reminded of the Martin Luther King, Jr. program and luncheon being held in City Council Chambers on Friday, January 17 , 1992 from 11 : 30 A.M. until 1 : 00 P.M. . The program is financially sponsored by Alpha Phi Alpha Fraternity, Inc. , Kappa Delta Lambda Chapter and the Ingham County Bar Association in cooperation with the Mayor, City Council, and Martin Luther King Jr. Center for Non- Violent Social Change and coordinated by the Human Relations Department. The Board requested that copies of the program be forwarded to them. OLD BUSINESS An update regarding the activities of the "Torres Special Committee was requested. Reverend Jones stated that he has been unable to attend. any of their meetings since the last Human Relations Board meeting. Discussion regarding moving the location of the Human Relations Board meetings was deferred until the February agenda. NEW BUSINESS Board Members were advised that tickets for the Martin Luther King Jr. Holiday Luncheon, to be held on Monday, February 20th, are available from the Director at a cost of $15 each. ADJOURNMENT The meeting was adjourned by the chair at 9 : 00 A.M. Respectfully submitted, Cath Mile , Secretary Human Relations Department