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HomeMy WebLinkAboutDefined Contribution Money Pension Plan Minutes 2009 PUBLIC MEETING NOTICE Following is the schedule of meeting dates of calendar year 2009 for the Defined Contribution Money Pension Plan: February 5, 2009 April 2, 2009 June 4, 2009 August 6, 2009 October 1, 2009 December 3, 2009 These meetings are regularly held in the Finance Conference Room on the 8t" Floor of City Hall at 9:00 a.m. MONEY PURCHASE PLAN/DEFINED CONTRIBUTION PLAN VEBA PLAN GOVERNING COMMITTEE MEETING OF FEBRUARY 5, 2009 The Board met in regular session and was called to order at 9:07 a.m. Present: Members Jerry Ambrose (9:10), Bill Barkyoumb, Angela Bennett, Thomas Korkoske, Antonia Kraus, Terri Singleton (9:11) - 6. Absent: Faith Rach Others: Karen E. Williams, Finance Department; Jack Roberts, Law Department; Ms Cam Honer, Comerica. Mr. Bill Barkyoumb inquired about the section of the minutes where the membership voted on excusing committee members. Mr. Barkyoumb questioned if the section could be removed because all of the membership eventually arrived to the meeting. Attorney Jack Roberts stated the minutes did not need to be corrected because the members arrived after the vote to excuse them was taken and the minutes do indicate when the members arrived. It was moved by Ms. Kraus and supported by Mr. Korkoske to approve the Administrative Board Committee Meeting Minutes for December 4, 2008. Approved by the following vote: 4— 0. Mr. Ambrose and Ms. Singleton arrived to the meeting. Ms. Cam Honer distributed and reviewed the City of Lansing Money Purchase Plan for 2008 report. Ms. Honer also provided the VEBA Plan monthly statement. Mr. Ambrose inquired if a contribution has been made for the VEBA. He noted that the year-end report did not show the contribution. Ms. Bermett reported that the contribution was made in June 2008, and due to the timing of the deposit, it was not included in the report. Ms. Honer stated that she did report the amount when it was originally contributed. Attorney Jack Roberts recalled that Investment Managers reported to the Board last year. Attorney Roberts recalled that the managers reviewed the Investment Policy which tracked certain benclunarks and showed that the plan was within the guidelines. Attorney Roberts inquired if the investments are within the guidelines. Ms. Cam Honer reported that the City of Lansing was within range of its policy guidelines. Ms. Honer stated that the City of Lansing plan on the benclunarks. She provided an overview of some of the index fields provided for VEBA plan. Ms. Honer believed that new contributions were going to the fixed income index. There were no reports or public comments. It was moved by Mr. Ambrose and supported by Ms. Kraus to excuse Ms. Rach from the committee meeting. Adopted by the following vote: 6 — 0. MONEY PURCHASE PLAN/DEFINED CONTRIBUTION PLAN VEBA PLAN—MEETING OF FEBRUARY 5, 2009 Page 2 Karen Williams distributed a draft for the election of a member whose term would begin April 2009. The Committee reviewed the draft and suggested amendments. Ms. Bennett suggested that an explanation of why Teamster 580 members cannot run for the tenn. There are members of each Teamster 580 bargaining unit on the Committee. The rules state that no more than one elected member of the Board may be a member of the same bargaining unit, except in the case of a mayoral appointment to fill an unexpired portion of a tenn. The posting will be distributed via interoffice mail. It was moved by Ms. I{i-aus and supported by Mr. Korkoske to approve the posting with the suggested amendments for the election of a member to the committee whose term would begin April 2009. Adopted by the following vote: 6 -0. Mr. Barkyoumb requested volunteers for the Investment Committee to review investments option and policy for participants of the Money Purchase Pension Plan. Mr. Barkyoumb appointed Faith Rach, Antonia Kraus, and Tom Korkoske. Ms. Faith Rach was appointed as chairperson of the committee. Attorney Jack Roberts request approval to consult with Sherry Stein to update and amend the VEBA in regards to the recent negotiated union contracts. It was moved by Mr. Ambrose and supported by Ms. Kraus to allow Attorney Jack Roberts to consult with outside legal counsel to update the VEBA in regardss to negotiated contracts by the City of Lansing. Adopted by the following vote: 6—0. Attorney Roberts corrected the statement in the minutes regarding IRS 415 Amendments. However, the statement does not apply to the Defined Contribution plan. The maximum about for the Defined Contribution plan was 46,000. Ms. Honer advised that she will send documents to the Retirement Office to establish the Individual Retirement Account (IRA) for balances between $1,000 and $5,000. Ms. Honer believe that the amount of participants with such balances were about 15% of the plan. It was moved by Ms. Kraus and supported by Mr. Korkoske to adjourn the meeting. Adopted by the following vote: unanimously The meeting adjourned at 9:34 a.m. MONEY PURCHASE PLAN/DEFINED CONTRIBUTION PLAN VEBA PLAN GOVERNING COMMITTEE MEETING OF JUNE 4, 2009 (AS AMENDED) The Board met in regular session and was called to order at 9:10 a.m. Present: Members Jerry Ambrose (9:15), Bill Barkyoumb (9:30), Angela Bemiett, Thomas Korkoske, Antonia Kraus, Faith Rach - 6. Absent: Terri Singleton Others: Karen E. Williams, Finance Department; Jack Roberts, Law Department; Sherry Stein, Foster, Swift, Collins & Smith Law Firm; Ms Cam Honer, Felecia Relief, Comerica. It was moved by Mr. Kraus and supported by Mr. Korkoske to approve the Administrative Board Committee Meeting Minutes as amended for April 2, 2009. Approved by the following vote: unanimously. Attorney Jack Roberts reported to the committee that he invited Attorney Sherry Stein to the meeting to assist'with the Wells Fargo documents. Mr. Ambrose arrived to the meeting. Ms. Cam Honer reported to the committee that Comerica has sold its retirement products to Wells Fargo. She indicated that her employment is changing from Comerica to Wachovia for six months, then transition to Wells Fargo. Wells Fargo and Wachovia are going through a merger.- Ms. Honer explained that the City of Lansing is on a platform called YStar, a recording keeping system. She will have an office at 4660 Hagadorn in East Lansing, Michigan and herlast day at Comerica will be June 19, 2009. Ms. Honer explained Comerica outsourced their recording keeping to YStar, five years ago. Ms. Honer introduced Ms. Felecia Relief and explained that the VEBA account will be represented by Ms. Relief. Wells Fargo has documents that need to be signed by the City of Lansing consenting to the merger. Attorney Roberts and Attorney Stein requested information in writing from Comerica regarding liability issues in the contract before the documents are signed. Attorney Roberts inquired if items in the contracts can be crossed out. Ms. Cam Honer stated that other clients in the past have crossed out items and initialed it. Comerica will transfer the City of Lansing assets on June 19, 2009. Comerica is requesting that the City of Lansing approve this transfer. Mr. Barkyoumb arrived to meeting. Attorney Roberts suggested that another meeting be scheduled to take action on these documents. Attorney Roberts also had questions regarding the "Collective Fund Participation Agreement." The administration of the Stable Value Fund will be transferred from Comerica to Wells Fargo. Ms. Cam Honer explained that if the Agreement is not approved, Wells Fargo can eliminate the Stable Value Fund for the City of Lansing. Attorney Stein expressed concern regarding the Securities Lending aspect of the contract. Attorney Roberts requested that Comerica provide in writing that they will not participate in Securities Lending without prior approval from the City of Lansing. MONEY PURCHASE PLAN/DEFINED CONTRIBUTION PLAN VEBA PLAN—MEETING OF JUNE 4, 2009 Page 2 Ms. Cam Honer explained that Comerica has a put option with its Collective Funds to withhold 70% of plan assets for up to one year. Attorney Roberts and Attorney Stein requested that Comerica put in writing that the put option will not be exercised in the contract that the City of Lansing sighs. Attorney Stein clarified the items that City of Lansing would like in writing: Comerica will not participate in Securities Lending without prior approval, Comerica will not exercise the put option, and that the City of Lansing has the ability to cross out items or add items to the contract. Ms. Bennett inquired if information will be mailed out to participants of the plan regarding the changes. Ms. Honer informed the committee information will be mailed out to participants. Ms. Honer will provide the Defined Contribution Committee will new contact information for Comerica. Ms. Cam Honer distributed and reviewed the City of Lansing Post Retirement Health Care Plan & Trust (VEBA) and the Money Purchase plan Statements for May. Ms. Honer reviewed the Forfeiture account. Ms. Cam Honer reported that the annual VEBA contribution of$2,164,424.22 was received in the month of May. Ms. Kraus inquired when the City of Lansing is required to fund the contribution. Mr. Barkyoumb responded that he did not believe there was a specific date in the contract when the contribution is made. Ms. Cam Honer distributed a fact sheet for the International Equity Index Fund for the committee's review. Ms. Felecia Relief distributed business cards for herself and Mr. Benjamin A. Howes, who will serve as the analyst for the VEBA fund. Ms. Relief will be working from the Comerica, Detroit Office. Attorney Jack Roberts requested a copy of the fact sheets for the investments held by the City of Lansing Money Purchase Plan. There were no reports. There were no public comments. It was moved by Mr. Ambrose and supported by Mr. Korkoske to excuse Ms. Terri Singleton from the Defined Contribution Money Purchase Pension Plan. Adopted by the following vote: 6— 0. Ms. Faith Rach requested the Proposed Changes to the Investment Policy be moved to pending. Ms. Rach did not have a chance to incorporate the changes from the members. MONEY PURCHASE PLAN/DEFINED CONTRIBUTION PLAN VEBA PLAN—MEETING OF JUNE 4, 2009 Page 3 Ms. Williams reported that it was time to have the amlual election of officers and subcommittee assig invents, as described in the Committee's Rules of Procedure. It was moved by Mr. Ambrose and supported by Ms. Kraus that the City of Lansing Money Purchase Pension Plan committee continues with the same officers and subcommittee assigmnents. Adopted by the following vote: 6— 0. Attorney Jack Roberts requested how the procedure will work for the Individual Retirement Account (IRA) for balances between $1,000 and $5,000. Ms. Cam Honer explained that the approval of the IRA should wait until after the merger. Trustee Kraus requested that this item be included in the discussion of the Wells Fargo purchase of Comerica's retirement products. Attorney Roberts explained that he may request a special meeting after receiving further information from Ms. Honer and discussing the documents with Attorney Sherry Stein. Attorney Roberts further requested pennission from the committee to consult with Attorney Sherry Stein. It was moved by Ms. Kraus and supported by Ms. Rach to allow Attorney Roberts to contact outside legal counsel to review the necessary documents regarding the Comerica transition to Wells Fargo. Adopted by the following vote: 6— 0. It was moved by Mr. Korkoske and supported by Ms. Rach to adjourn the meeting. Adopted by the following vote: unanimously The meeting adjourned at 10:33 a.m. MONEY PURCHASE PLAN/DEFINED CONTRIBUTION PLAN VEBA PLAN GOVERNING COMMITTEE SPECIAL MEETING OF JUNE 15, 2009 The Board met in special session and was called to order at 3:02 p.m. Present: Members Bill Barkyoumb, Angela Bennett, Thomas Korkoske, Antonia Kraus, Faith Rach, Terri Singleton (3:08) - 6. Absent: Jerry Ambrose Others: Karen E. Williams, Finance Department; Jack Roberts, Law Department. Attorney Jack Roberts reviewed the documents for the consent, resignation & appointment of Wells Fargo as trustee to City of Lansing Money Purchase Pension Plan. Attorney Roberts discussed the concerns regarding the participation agreement with Attorney Sherry Stein. Attorney Roberts advised to not sign the Trust participation agreement at this time, because it would need to be altered and it may slow the process. Attorney Roberts distributed and reviewed a resolution for the Board's committee to approve to give authority to the chair to sign the consent, resignation & appointment of Wells Fargo as trustee to the City of Lansing Money Purchase Pension Plan. It was moved by Ms. Rach and supported by Mr. Korkoske to approve the resolution, as presented, that the Governing Committee consents to the resignation of Comerica as Trustee of the City of Lansing Money Purchase Pension Plan and appoint Wells Fargo Bank as Trustee. It is further resolved that the Governing Committee Chair is authorized to sign the documents necessary to effectuate the resolution, and have the resolution annexed to the Administrative Board Committee Meeting Minutes. Approved by the following vote: 6—0. Attorney Jack Roberts reported to the committee that he invited Attorney Sherry Stein to the meeting to assist with the revised restatement of the plan as required by the Internal Revenue Service. Foster Swift has a pre-approved plan that the IRS accepts. Attorney Roberts advised that he believed the Plan will still qualify as a 401 a, however it will be described as Defined Contribution plan. The Governing Committee changed the next meeting to Wednesday, August 5, 2009 at 9:00 a.m. It was moved by Ms. Kraus and supported by Ms. Rach to adjourn the meeting. Adopted by the following vote: 6 —0. The meeting adjourned at 3:27 p.m. ; � 1 MONEY PURCHASE PLAN/DEFINED CONTRIBUTION PLAN VEBA PLAN GOVERNING COMMITTEE MEETING OF AUGUST 5, 2009 The Administrative Board met in regular session and was called to order at 9:05 a.m. Present: Members Jerry Ambrose, Bill Barkyoumb, Thomas Korkoske, Antonia Kraus - 4. Absent: Angela Bemlett, Faith Rach, Terri Singleton Others: Karen E. Williams, Finance Department; Jack Roberts, Law Department; Sherry Stein, Foster, Swift, Collins & Smith Law Firm; Ms Cam Honer, Wachovia; Felecia Relief, Comerica; Gary Bender, Alexander V. Illyasov, World Asset Management. It was moved by Mr. Korkoske and supported by Mr. Ambrose to approve the Administrative Board Committee Meeting Minutes as amended for August 5, 2009. Approved by the following vote: unanimously. It was moved by Mr. Ambrose and supported by Mr. Korkoske to approve the Administrative Board Committee Special Meeting Minutes as amended for June 15, 2009. Approved by the following vote: unanimously. Attorney Jack Roberts presented an overview of the process and amendment needed.for the IRS Restatement of the Defined Contribution Money Purchase Pension Plan. Attorney Sherry-Stein provided a detailed presentation regarding the proposed amendments for the Defined Contribution Money Purchase Pension Plan. The IRS mandates a restatement of the Plan every six years. Attorney Stein recommended changing the name of the plan to the Employees Defined Contribution Plan. Attorney Stein also recommended that the Plan move from a money purchase plan to a profit sharing plan. Mr. Ambrose inquired how the changes would affect the ordinance. Attorney Stein advised that many of the changes are boilerplate and would not change the current Plan. Attorney Jack Roberts stated that the amendments, such as the name change, can be updated in the Ordinance. Attorney Stein requested direction on a clear definition for membership of the Plan. Mr. Ambrose inquired, why is the membership defined by who is excluded instead of who is eligible? Attorney Roberts will work with Attorney Stein to include current eligible members to the Plan. Attorney Stein distributed a summary of the current plan document. Attorney Stein, Attorney Roberts and the Administrative Committee reviewed and recommended amendments to the general plan features, employer contribution features, employer contribution features and miscellaneous provisions. Attorney Stein explained that the normal retirement age has been increased to age 62 and its impact on distributions. Attorney Stein recommended eliminating all forms of distributions options except lump sum. Attorney Stein reported that she will send an email to Attorney Roberts that outlines the proposed amendments to the Plan. MONEY PURCHASE PLAN/DEFINED CONTRIBUTION PLAN VEBA PLAN—MEETING OF AUGUST 5, 2009 Page 2 Attorney Roberts recommended that Attorney Stein prepare a draft of the Plan for the Administrative Committee to review and approve. Upon approval, the restated Plan will go to City Council. It was moved Trustee Kraus and supported by Trustee Ambrose to excuse the absent Board members. Adopted by the following vote: 4— 0. The Governing Committee lost its quorum and continued to meet in the Committee of the Whole. Mr. Gary Bender provided an overview of World Asset Management and distributed updates on the current funds in the VEBA portfolio. Mr. Alexander V. Illyasov provided a review of the International Equity Index Fund for the Administrative Committee's consideration to add to its portfolio. Mr. Illyasov reviewed the current returns and the expense ratio of the fund. The Governing Committee discussed the proposed amendments in the Investment Policy to include international investments. Ms. Cam Honer distributed the City of Lansing Money Purchase Plan Monthly statement. Ms. Felecia Relief distributed the City of Lansing Post Retirement Health Care Plan &Trust (VEBA) monthly statements. Attorney Roberts reported to the Governing Committee that his consultation with Attorney Stein's to review the Plan was $1,311.13. Attorney Robert requested prior approval at the Governing Committee's last meeting. Attorney Roberts reported to the Governing Committee that he received a revised Comerica participation agreement from Ms. Honer. Attorney Roberts informed members that all of amendments requested were not made. Therefore, he has returned the agreement to Comerica to be updated. The meeting adjourned at 10:22 a.m. CITY OF LANSING MONEY PURCHASE DEFINED CONTRIBUTION PLAN VEBA PLAN GOVERNING COMMITTEE MEETING OF OCTOBER 1, 2009 The Administrative Board met in regular session and was called to order at 9:08 a.m. Present: Members: Bill Barkyoumb, Thomas Korkoske, Antonia Kraus, Terri Singleton- 4. Absent: Jerry Ambrose, Angela Bennett, Faith Rach Others: Karen E. Williams, Finance Department; Jack Roberts, Law Department; Ms Cam Honer, Wachovia. It was moved by Mr. Korkoske and supported by Ms. Kraus to approve the Administrative Board Committee Meeting Minutes for August 5, 2009. Approved by the following vote: unanimously. Ms. Cam Honer reviewed City of Lansing Money Purchase Plan from l/l/2009 through 8/31/2009. Ms. Honer reported to the Committee that she received invoices for Attorney Stein's. . services. Those invoices have been paid. Ms. Honer reviewed the Wells Fargo process for payment of invoices. - Attorney Jack Roberts requested further explanation regarding the Wells Fargo "Know your Customer" Form. Attorney Roberts requested approval that after his review of the form, he-will have take it to Tom Korkoske to verify the account number and have the chair then sign the form on the behalf of the Board. It was moved by Ms. Kraus and supported by Ms. Singleton that Attorney Roberts has the committee's permission to review and approve the form for signature by the chair. Approved by the following vote: unanimously Attorney Roberts also updated the Committee on the Comerica Participation Agreement. Attorney Roberts is reviewing the document, is in the process of making amendments that will be sent to Comerica. Attorney Roberts reported that he has been in contact with Attorney Sherry Stein regarding the proposed amendments for the Defined Contribution Money Purchase Pension Plan. Attorney Roberts suggested that upon receiving the proposed amendments, he will review it with Attorney Stein and then forward it to Committee Members. Committee Members will have time to review it prior to the December meeting. Also, Attorney Roberts report current invoices received by Attorney Sherry Stein that will be forwarded to Cain Honer for payment. It was moved by Ms. Singleton and supported by Mr. Korkoske to excuse the absent members, Jerry Ambrose, Angela Bennett, Faith Rach. Adopted by the following vote: unanimously MONEY PURCHASE PLAN/DEFINED CONTRIBUTION PLAN VEBA PLAN—MEETING OF OCTOBER 1 2009 Page 2 The committee discussed the Proposed Changes to the Investment Policy. Ms. Kraus suggested that Faith Rach work with Attorney Roberts to update the draft for the investment policy. Mr. Barkyoumb tabled the item until the December meeting. Members can send changes for the Investment Policy to Ms. Rach. Karen Williams updated the Committee regarding the Well Fargo Retirement Questions Answered Email. The Committee discussed adding a web link from the Retirement Page to Wells Fargo, so participants can access the site. The Committee approved to have a web link to Wells Fargo. Ms. Cain Honer suggested that someone from the City of Lansing from the Defined Contribution Money Purchase Pension Plan be set up with Plan Sponsor access to Wells Fargo. Attorney Roberts cautioned Board members who have access to the Plan regarding the confidentially of the information as it related to the individual accounts and investments. Mr. Bill Barkyoumb suggested that Karen Williams of the Retirement Office be set up as the person with Plan Sponsor access to the Wells Fargo web page. Committee members who wish to see the Plan information can go through the Retirement Office. The Committee agreed to have Karen Williams set up with Plan Sponsor access. Attorney Jack Roberts reported that Cam Honer has recently forwarded Wells Fargo IRA sample form. Attorney Roberts will review the form and present it at the December meeting. It was moved by Ms. Kraus and supported by Ms. Singleton to adjourn the meeting. Adopted by the following vote: unanimously The meeting adjourned at 9:43 a.m. CITY OF LANSING MONEY PURCHASE PLAN/DEFINED CONTRIBUTION PLAN VEBA PLAN MEETING OF DECEMBER 3, 2009 The Administrative Board met in regular session and was called to order at 9:06 a.m. Present: Members: Jerry Ambrose (9:09), Bill Barkyoumb, Thomas Korkoske, Antonia Kraus, Faith Rach - 5. Absent: Angela Bennett, Teiri Singleton Others: Karen E. Williams, Finance Department; Jack Roberts, Law Department; Attorney Sherry Stein.. Mr. Barkyoumb informed the members that he would take the agenda out of order to take up_the Defined Contribution plan amendments and restatement. Attorney Roberts provided a preview of the Amendment to the PPA and Heart Acts. Attorney Sherry Stein described current pension law and regulations. Attorney Stein explained the Pension Protection Act and how it affects the City of Lansing Defined Contribution Plan. The Plan is on a six-year cycle and the plan must comply with current federal law since the last restatement. Attorney Stein reviewed the default provisions of the amendments, regarding non- spousal beneficiary ability to rollover, and normal retirement age, as required by the Internal Revenue Service. It was moved by Mr. Ambrose and supported by Mr. Korkoske to approve Resolution 2009-A: RESOLVED that the Amendment to the City of Lansing Defined Contribution Plan for PPA, Heart Act and Other Law Changes as presented is hereby adopted effective as set forth therein, a copy of which is attached to and made a part of the minutes, and FURTHER RESOLVED that the Chairperson of the Governing Committee is hereby authorized to execute the Amendment and related documents on behalf of the City. Adopted by the following vote: 5 —0. Attorney Stein and Attorney Roberts reviewed and discussed with the Governing Committee restated Defined Contribution Plan for the IRS. Attorney Stein stated that the plan restatement deadline is April 2010. The Administrative Board discussed the Summary of the City of Lansing Defined Contribution Plan highlights. The Board discussed defining eligible employees and normal retirement age provisions. Ms. Rach inquired about the forfeitures provisions. She explained that the forfeitures were to be used for administrative expenses, not to offset employer contributions. Attorney Stein stated that the use of the forfeitures are at the discretion of the board and she will revised that section on the plan to reflect the Governing Committee's requirements. MONEY PURCHASE PLAN/DEFINED CONTRIBUTION PLAN VEBA PLAN -MEETING OF DECEMBER 3, 2009 Page 2 It was moved by Mr. Ambrose and supported Ms. Kraus to approve Resolution 2009-13: RESOLVED: That the City of Lansing Defined Contribution Plan and Trust Agreement are hereby adopted effective January 1, 2009, unless otherwise noted therein; and FURTHER RESOLVED: That the Chairperson of the Governing Committee is authorized to execute the Plan, Trust Agreement and related documents on behalf of the Committee. Adopted by the following vote: 5 — 0. Attorney Roberts requested that the Retirement Office provide notebooks for committee members to keep their restated Defined Contribution Plan and information. Attorney Roberts and Attorney Stein requested that the Governing Committee review and adopt administrative procedures and a funding policy and method for the Defined Contribution Plan at the next meeting. Mr. Ambrose left the meeting. It was moved by Mr. Korkoske and supported by Ms. Kraus to approve the Governing Committee Meeting Minutes for December 3, 2009 with amendments. Approved by the following vote: 4—0. Ms. Rach requested an explanation of how invoices are processed. Ms. Williams explained that when invoices are received for legal services, those invoices are sent to Attorney Jack Roberts for review. Upon Attorney Roberts approval of services, he sends the invoices to Ms. Williams for payment. Ms. Williams prepares the invoices, obtains the appropriate signatures and forwards them to Ms. Cam Honer at Wachovia to be paid. Ms. Williams reported that Ms Cam Honer contacted the Retirement Office and stated that she would not be able to attend the meeting due to illness. Attorney Jack Roberts reported and reviewed the most current invoice for Attorney Sherry Stein's service. Attorney Roberts explained that the Administrative Board had pre-approved the payment of Attorney's Stein work on the Defined Contribution plan It was moved by Ms. Kraus and supported by Mr. Korkoske to excuse Board members Bennett and Singleton from the meeting. Adopted by the following vote: 4— 0. Attorney Roberts reported to the Board that he did not have opportunity to review the changes to the VEBA Investment Policy with Ms. Rach. Attorney Roberts advised that the members that Board discussed adding international funds as an investment. An amendment to the policy could be made at a later date. It was moved by Mr. Korkoske and supported by Ms. Kraus to amend the investment policy to include international funds to the VEBA portfolio up to 10%. Adopted by the following vote: 4—0. Mr. Barkyoumb tabled the discussion on the Proposed changes to the Investment Policy. The Board requested that the Retirement Office contact Ms. Felecia Relief to begin the paperwork to fund the International Fund recommended by World Asset Management. The paperwork will be reviewed by legal counsel so that it may be approved at the next meeting. Karen Williams distributed and requested approval for the Public Meeting notice for 2010. It was moved by Ms. Kraus and reported by Ms. Rach to approve the 2010 Defined Contribution Plan Meeting Schedule. Adopted by the following vote: 4—0. Attorney Roberts updated the Administrative Board regarding the status of the pending items on the agenda. Attorney Roberts inquired if Ms. Cam Honer presents an annual investment review for the Defined Contribution Plan. Mr. Barkyoumb stated that there is an annual review process. He stated that Ms. Honer normally would bring the Standard and Poors recommendation regarding the portfolio mix for review and approval. Attorney Jack Roberts reviewed the "Know Your Customer" form from Wells Fargo. The form is required by the Bank Security Act and the Patriot Act, both federal laws. Attorney Roberts recommended that the fore be signed by Mr. Barkyoumb. It was moved by Mr. Korkoske and supported by Ms. Kraus to adjourn the meeting. Adopted by the following vote: 4 - 0 The meeting adjourned at 10:23 a.m.