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Home My WebLink AboutLBA 1996 Minutes MINUTES OF THE SPECIAL MEETING OF THE LANSING BUILDING AUTHORITY (LBA) ` HELD ON DECEMBER 5, 1996, AT 2.30 p.m, iJ ..f_i 1 1 MEMBERS PRESENT: Lenora Jadun, Chairperson Robert Swanson, Treasurer James Smiertka, Secretary OTHERS PRESENT: Antonia Magistro, Purchasing Division Doug Rubley, Finance Dept. Dave Berridge, Transportation Div. The meeting was called to order by Lenora Jadun; roll call was taken and a quorum was present. 1. 1995 BOND ISSUE - TRANSFER OF FUNDS RE: BASEBALL PLAZA CONSTRUCTION ACCOUNT This transfer is being requested in order to finalize the remaining Plaza issues as to construction costs relating to the Trash Compactor Pad and Enclosure. Lenora Jadun moved that $40,000 be transferred from the Investment Income 1995 Construction Account No. 513 000000 6705190 to the Baseball Plaza 1995 Bond Account No. 513 453660 974000 43804; Seconded by Bob Swanson; unanimously approved 3-0 roll call vote. 2. AUTOMATED PARKING MANAGEMENT SYSTEM RE: BID RECOMMENDATION Dave Berridge and Amy Magistro provided LBA members with a memo dated 11/20/96 regarding this matter. Mr. Berridge indicated that bids were solicited for handheld parking ticket writers and a parking ticket payment/cash handling system (RFQP/95/113). Mr. Berridge and Amy Magistro are recommending that the bid be awarded to Duncan Management Solutions, Ltd. (DMS). Discussion ensued among the LBA members and Ms. Jadun questioned the procedures regarding the presentation and authorization given to obtain the bids, i.e. do all of the parking bids need to be approved by the LBA for miscellaneous parking bids. Amy Magistro responded that LBA should approve these matters. Mr. Smiertka indicated that these are bond proceeds which have never been appropriated; therefore, LBA needs to approve the acceptance of this bid. However, for all other funds appropriated as to contracts within the appropriation, they do no need to come back for approval by the LBA. The memo from Dave Berridge and Amy Magistro are attached to these minutes and incorporated by reference. r Awp'-da la'dba/kmc Mr. Swanson moved to approve the bid from DMS in the amount of $140,000 and that funds be appropriated from the 1986/1988 Bond Proceeds to the Automation Account; supported by Jadun; Discussion as to the Bond Issue ensued and Mr. Smiertka inquired as to why acceptance of this bid from DMS should be made which is 10% higher than the low bid by Enforcement Technology, Inc. (ET) should be made and Mr. Berridge indicated four points as follows: 1. DMS has superior equipment; 2. DMS has superior software; 3. DMS is located in Michigan; and 4. DMS is providing compatibility with existing equipment. Motion approved to accept DMS's bid by 3-0 roll call vote. Mr. Rubley provided information as to this bond issue. This was the last project from 1986/88 proceeds. Once the equipment is received and installed, LBA should dispose of the remaining proceeds to the Bond and Int. Redemption Fund or whatever Bond Counsel recommends; residuals are estimated at $10,000. The residuals may be designated to be used for maintenance in the North Grand Ramp and Pedway. General discussion followed. OTHER BUSINESS: None PUBLIC COMMENT: None The meeting was adjourned at 100 p.m. OwpWaMba/kmc CITY of LANSING INTEROFFICE COMMUNICATION TO: Lenora K. Jadun, Chairman, Lansing Building Authority FROM: David A. Berridge, Transportation Engine it Amy Magistro, Purchasing Supervisor DATE: November 20, 1996 SUBJECT: Bid Recommendation: Automated Parking Management System The City of Lansing has solicited proposals for new handheld parking ticket writers and a parking ticket payment/cash handling system (RFQP/95/113) . Four proposals were submitted from Duncan Management Solutions, Ltd. , Cardinal Tracking, Inc. , Enforcement Technology, Inc. , and The Sands Corporation. The proposals have been evaluated by the Transportation Division and the Purchasing Office. The summary of the evaluation is attached for your information. Sands was a clearly inferior proposal and was not further considered. Cardinal did not submit a complete cost proposal. The top two companies Duncan (DMS) and Enforcement Technologies (ET) are evaluated essentially equal. Both companies can deliver the desired product and meet the current needs of the Parking System. DMS is backed by Duncan Industries, which has a high degree of credibility. DMS is more progressive in addressing the changing computer technologies. Therefore, independent of price, it is recommended that DMS be selected for the project. A meeting was held with Duncan Management Solutions, Ltd. (DMS) to review their equipment recommendations and cost proposal. DMS handheld units meet the needs of the city and are the favored equipment of the enforcement staff due to ergonomics. DMS has perfected a two piece system with wireless infrared communication between the handheld and the field printer. The office hardware can be acquired through the city's current bid for computers more cost effectively than through DMS. In fact, DMS recommended this course of action due to future maintenance considerations. A field visit was made to test the existing software performance. The handheld processing software has been converted from a DOS based system to a Windows based system and is presently being used in Los Angeles to support over 90 handheld units. The ticket payment/cash handling system is presently being converted to the Windows environment. The existing DOS based system was rigorously evaluated for the Parking System's overall needs. The existing features will meet our cash handling needs and the future Windows enhancements will further improve the overall integration of data management throughout the Parking System. There will be a delay in the delivery of the Windows based system for several months while the conversion is completed. As a result of these evaluation and investigation efforts the following recommendations are set forth for your consideration. Ms. Jadun 11/20/96 APMS Bid Recommendation Page 2 First, it is recommended that the ten handhelds, software and hardware be purchased for an estimated cost of $50,000. The hardware will be acquired via the city computer bid, while the handhelds and software will be acquired from DMS. The handhelds will be interfaced with the existing mainframe ticket payment system as the first phase of implementation. Second, it is recommended that the existing DOS based payment/cash handling software system be acquired on an interim basis from DMS for an estimated cost of $20,000, with the understanding that it will be replaced with the new Windows based system when it becomes available. The office hardware will be purchased from the existing city computer bid for an estimated cost of $30,000, although the final network configuration may drive this cost up another $10,000 depending upon redundancy and printer requirements. These requirements will be jointly defined by the City, DMS and the city's computer vendor. The cash handling software will be used to improve our existing office automation and the ticket payment function will remain on the mainframe while the Windows based software is developed during this second phase of the project. Third, it is-recommended that DMS be awarded the responsibility for training, custom programming, and data conversion for cutover of the ticket payment system from the mainframe to the Windows based p.c. system for an estimated amount of $30,000. It is expected that certain custom programming activities will be required to meet the legal noticing requirements of the State Court Rules, communications with the Secretary of State, and the unique permit payment and tracking features of the Parking System. It will also be necessary to train staff on the various packages as they are delivered during the different phases of implementation. This third phase of the conversion/implementation process will require additional discussions and analysis to assure that the final product meet all of the future Parking System needs. The total authorization requested from the Lansing Building Authority is $140,000 for the project. Funds are available from the 1986/88 bond residuals for this project. We will be available to discuss this matter at the next Lansing Building Authority meeting. attachments cc: Robert Swanson James Smiertka Doug Rubley file: LBA - Notebook Electronic Ticket Writers Document: pc103: C:\WP\DATA\HANDHELD\HHPROP.REC AUTOMATED PARKING MANAGEMENT SYSTEM Company Evaluations Engle Berridge Green Cardinal Tracking, Inc. 780 750 760 Duncan Management Solutions, Ltd. 740 890 780 Enforcement Technology, Inc. 720 880 940 The Sands Corporation 550 560 720 Summary Sands was a clearly inferior proposal and was not further considered. The top two companies Duncan (DMS) and Enforcement Technologies (ET) are evaluated essentially equal. Cardinal did not submit a complete cost proposal. DMS ++ 1. DMS unit is physically better than ET and communicates with our new parking meters. ET ++ 2. ET is a one piece unit which is more proven than DMS Infra- red system. even 3. DMS uses an up to date programming/operating system while ET uses old (but proven) programming/operating system. even 4. Customer references are essentially equal. DMS ++ 5. We need a flexible and complex system to replace our mainframe system — DMS appears to be more flexible than ET. ET ++ 6. We need a reliable multi-tasking large volume system — ET is more experienced than DMS in this area. DMS 7. Telephone support and modem access neutralizes company location differences, except time zone differences and required on-site visits, DMS beats ET slightly. ET 8. ET appears to have more experienced staff than DMS. even 9. Permit system integration requires customization by both vendors — no clear advantage to either vendor. Recommendation Both companies can deliver the desired product and meet the current needs of the Parking System. DMS is backed by Duncan Industries., which has a high degree of credibility. DMS is more progressive in addressing the changing computer technologies. Therefore, independent of price, it is recommended that DMS be selected for the project. Document: pc103: C:\WP\DATA\HANDHELD\HANDHELD.601 COST COMPARISON AUTOMATED PARKING MANAGEMENT SYSTEM DUNCAN MANAGEMENT ENFORCEMENT ITEM SOLUTIONS TECHNOLOGY ---------------------------------------------------------------- AVI SYSTEM lA - Handhelds $39 ,500 $27, 000 1B - Chargers $4 ,950 $1,700 1C - AVIS PC $2 , 076 $2,500 -------- -------- $46,526 $31,200 2 - AVIS Software $3,500 $6, 000 -------- -------- $50, 026 $37 ,200 - Extras $0 $4 ,000 -------- -------- TOTAL AVI SYSTEM $50,026 $41,200 ---------------------------------------------------------------- AVP SYSTEM lA - Host System $1, 989 $6 , 000 _. 1B - Manager Computers $7,956 $10, 000 1C - Office Network $9 , 690 $3, 850 1D - Cashier Terminals $10, 346 $20, 800 -------- -------- $29 , 981 $40, 650 2 - Software $19 , 700 $11, 000 -------- -------- TOTAL AVP SYSTEM $49 , 681 $51, 650 ---------------------------------------------------------------- INSTALLATION & TRAINING - Installation $1 , 700 Unknown - Training $4 , 500 $4 , 500 - Data Conversion $3, 500 Unknown -------- -------- $9 , 700 $4 , 500 ---------------------------------------------------------------- ---------------------------------------------------------------- TOTAL INITIAL COST $109 ,407 $97 , 350 ---------------------------------------------------------------- EQUIPMENT/SOFTWARE MAINTENANCE - Handhelds $4 , 740 $3 , 000 - Chargers $0 $75 - AVIS Host Software $630 $400 . - AVPS Host Software $3,546 $900 - Supplies $2 , 760 $3 , 295 -------- -------- FUTURE ANNUAL COSTS $11 , 676 $7 , 670 ---------------------------------------------------------------- MINUTES OF A SPECIAL MEETING OF - THE LANSING BUILDING AUTHORITY - HELD ON OCTOBER 15, 1996 - MEMBERS PRESENT: Robert Swanson, Treasurer James D. Smiertka, City Attorney MEMBERS ABSENT: Lenora Jadun, Chairperson JayRising, Attorney, Miller, Canfield, et aL OTHERS PRESENT: Doug Rubley, Finance Kathleen Cummer, Recording Secretary CALL TO ORDER: The meeting was called to order by Jim Smiertka at 3:00 p.m.; roll call was taken and a quorum was present. APPROVAL OF MINUTES: Bob Swanson indicated that the September 19, 1996 th minutes neS ed t Inn be amended to include the comment by Dennis Sykes Property, and that the Greater Lansing Convention and Visitors the Regular Meeting interested in that property. Jim Smiertka move approve b Mr. Swanson and minutes of September 19, 1996 ss Swith artan Inn Property'u supported by Bob Swanson; placed under "Other Busine p carried 2-0. AUTHORIZATION FOR ISSUANCE OF SALE OF 1996 TAX UFOR NGOLF COUR AUTHORITY BONDS SERIES I GENERAL OBLIGATION LIMITED IMPROVEMENTS Jay Rising from Miller, Canfield, Paddock & Stone was present to discuss the Resolution Authorizing Issuance for Sale of 1996 Building Authority h Bond Bonds, eries I (General s scheduled for Obligation Limited Tax) Golf Course Improvements. T Thursday, October 17, 1996 with net interest on the bond to°otforward and pr Mr.o exceed 7%. Rising W th indicated that approving this Resolution will allow the 9that the sale of the bonds for the golf course improvements. Mr. Rubly at oe to dica Cont nu nlg is the City's and Lansing Building Authority's first bond easurer Disclosure clause. Mr. Rising explained the details ll need to file reports aild to ct the omplyrwth the of the LBA, after approval of this Resolution, w requirements of Rule 15c2-12 promulgated by the Securities and Exchange Commission. Jim Smiertka moved to approve the Resolution for Authorization for Issuance of Sale of 1996 Building Authority Bonds, Series I (GeneraaObligation Limited Tax) for Golf Course Improvements; supported by Swanson, OTHER BUSINESS: 1) Spartan Inn Property Bob Swanson indicated that because the Greater Lansing Convention and Visitors Bureau is no longer interested in the Spartan Inn property, City staff should be instructed to pave the property for a parking lot; so moved by Jim Smiertka, supported by Swanson; carried 2-0. 2) Michigan Avenue Alley Mr. Smiertka indicated that Brian Bevez is assigned to initiate condemnation proceeds to obtain this property which runs through the Stadium Property. This is the last remaining property to be acquired through condemnation in the 1990 Bond Series. PUBLIC COMMENT: None ADJOURN: Bob Swanson moved to adjourn the meeting; support by Smiertka; adjourned at 3:30 p.m. MINUTES OF A SPECIAL MEETING OF THE LANSING BUILDING AUTHORITY HELD ON OCTOBER 15, 1996 MEMBERS PRESENT: Robert Swanson, Treasurer James D. Smiertka, City Attorney MEMBERS ABSENT: Lenora Jadun, Chairperson OTHERS PRESENT: Jay Reisig, Attorney, Miller, Canfield, et aL Doug Rubley, Finance Kathleen Cummer, Recording Secretary CALL TO ORDER: The meeting was called to order by Jim Smiertka at 3:00 p.m.; roll call was taken and a quorum was present. APPROVAL OF MINUTES: Bob Swanson indicated that the September 19, 1996 minutes needed to be amended to include the comment by Dennis Sykes regarding the Spartan Inn Property, and that the Greater Lansing Convention and Visitors Bureau is no longer interested in that property. Jim Smiertka moved to approve the Regular Meeting minutes of September 19, 1996 with the amendment suggested by Mr. Swanson and placed under "Other Business -Spartan Inn Property"; supported by Bob Swanson; carried 2-0. AUTHORIZATION FOR ISSUANCE OF SALE OF 1996 BUILDING AUTHORITY BONDS, SERIES I (GENERAL OBLIGATION LIMITED TAX) FOR GOLF COURSE IMPROVEMENTS Jay Rising from Miller, Canfield, Paddock & Stone was present to discuss the Resolution Authorizing Issuance for Sale of 1996 Building Authority Bonds, Series I (General Obligation Limited Tax) Golf Course Improvements. The Bond Sale is scheduled for Thursday, October 17, 1996 with net interest on the bonds not to exceed 7%. Mr. Reisig indicated that approving this Resolution will allow the LBA to go forward and proceed with the sale of the bonds for the golf course improvements. Mr. Rubley indicated that this is the City's and Lansing Building Authority's first bond that contains a Continuing Disclosure clause. Mr. Rising explained the details of the clause and that the Treasurer of the LBA, after approval of this Resolution, will need to file reports to comply with the requirements of Rule 15c2-12 promulgated by the Securities and Exchange Commission. Jim Smiertka moved to approve the Resolution for Authorization for Issuance of Sale of 1996 Building Authority Bonds, Series I (General Obligation Limited Tax) for Golf Course Improvements; supported by Swanson; carried 2-0. NOTICE OF A SPECIAL MEETING F-- OF THE LANSING BUILDING AUTHORITY EEC A. r. � B THURSDAY, DECEMBER 5, 1996 CiI)" CLERK 2:30 p.m. Location: loth Floor Conference Room, City Hall Lansing, Michigan * * * * * * * * * * * * * * AGENDA 1. BASEBALL PLAZA CONSTRUCTION COSTS: Transfer of Funds 2. PARKING EQUIPMENT BID AWARD 3. ,Other Business 4. Public Comment 5. Adjourn Tabled Items: 9/7/95 Appraisal of Raney Trust Property (SE Corner of Michigan and Cedar) * * * * * * * * * * * * * * Member%: Lenore .fedim, Chdrper%on (483-4450) Robert Swan%on, Treesurcr .Jenks 1). Smlctlke, S"re(mry AMENDED MINUTES OF A REGULAR MEETING OF THE LANSING BUILDING AUTHORITY i. HELD ON SEPTEMBER 19, 1996 MEMBERS PRESENT: Lenora Jadun, Chairperson Robert Swanson, Treasurer MI�MIBERS AI,tSENT: James D. Smiertka, City Attorney OTHERS PRESENT: Dennis Sykes, Director of Planning & Development Denise Estee, Development Division Kathleen Cummer, Recording Secretary CALL TO ORDER: The meeting was called to order by Chairperson Jadun at 10:15 a.m.; roll call was taken and a quorum was present. APPROVAL OF MINUTES: Lenora Jadun moved to approve to Regular Meeting minutes of August 15, 1996; supported by Bob Swanson; carried 2-0. Bob Swanson moved to approve the Special Meeting minutes of September 9, 1996, with one amendment that under "Other Business" regarding the Central Garage site, the sentence which indicated $25,000 was appropriated should be deleted as that appropriation does not relate to this issue; supported by Lenora Jadun; minutes approved by 2-0 vote. MILLER, CANFIELD, PADDOCK & STONE - LEGAL SERVICES AGREEMENT An August 21, 1996 invoice was received by the City Attorney's Offices for 1990 Bond Proceed services which relate to the Spartan Inn site and Triangle Property. Mr. Swanson indicated that this invoice is for an opinion from Miller Canfield regarding the IRS as to the sale of the above referenced sites. The invoice is in the amount of $15,695.50 and, per Mr. Swanson, needs to be split between the two accounts which have funds appropriated per property, respectively. Kathleen Cummer indicated that there are funds available in the account for the Triangle Lot properties 453660 971000 12029 and no transfer is necessary; however, the account for the Spartan Inn (Cervenka) property will need additional funds. Bob Swanson moved to transfer, within the current Purchase Order 30101 (FMS Only), $10,000 from the All Star Property Account 513 453660 971000 12030 to the Spartan Inn (Cervenka) property account 513 453660 971000 12033; supported by Lenora Jadun; motion approved 2-0. CENTRAL GARAGE CONSOLIDATION STUDY: Lenora Jadun stated that David M. Griffith and Associates quoted $25,000 for additional work that was not included in the original scope of work for the project of moving the Central Garage site (the original appropriation was for an amount not to exceed $65,000). Mr. Swanson met with Clark Construction who is a subcontractor of HNTB and they have billed the LBA approximately $40,000 to date. The City will need to pay the invoice for the additional $25,000 from some other account as it is not an appropriate expense for the LBA. RESOLUTION APPROVING FIRST AMENDMENT TO LIMITED TAX FULL FAITH AND CREDIT GENERAL OBLIGATION CONTRACT OF LEASE Denise Estee advised she met with Bob Swanson and Brian Bevez regarding the necessary corrections on the Resolution and Contract of Lease to clarify the legal description as to the front and rear of the Baseball Stadium. This action transfers title of the property from the LBA to the City of Lansing. The Chairperson of the LBA will be authorized per this resolution to sign the Quit Claim Deed to the City conveying without consideration to the City. Miller, Canfield, Paddock & Stone indicated that the larger concern was with the incorrect boundaries. Bob Swanson moved to approve the Resolution and Contract of Lease with the correct legal descriptions; supported by Lenora Jadun; carried 2-0. THE CHAIRPERSON AND TREASURER INDICATED THAT THIS MATTER SHOULD CONTINUE TO GO THROUGH THE FINAL APPROVAL PROCESS BY HAVING THE CITY ATTORNEY FORWARD THE APPROPRIATE RESOLUTION TO CITY COUNCIL WITH THE CORRECTED LEGAL DESCRIPTIONS FOR APPROVAL BY CITY COUNCIL. [Dennis Sykes left the meeting at 10:30 a.m.] NW CORNER OF CEDAR AND MICHIGAN AVENUE (EDC PROPERTY) Dennis Sykes provided a report to LBA members as to a proposal which has been made in regard to purchase of the property located next to the Lansing Center on the NW corner of Cedar and Michigan Ave. In addition, they have worked with Clark Construction and Hobbs and Black through a competitive bid process. They are currently looking at a re--design for a drive-thru to the bank consistent with the design of the Lansing Center. Therefore, a curb cut will be necessary to access the drive-thru. Discussion ensued and Mr. Sykes indicated that in a couple of weeks he will present the bank's proposal to EDC. OTHER BUSINESS: f nues Baseball Stadium - Allocation venuens es from ar et Rem quees and wher o the Cred t Bob Swanson discussed the re arrow Hospital and State Employees will be allocated as to Oldsmobile, Sp be recovered from the Union. Mr. Swanson moved that LBA money moved that the payments for the installation of the marquee.e Oldsmobile has Oldsmobile paYm roximately). Mr. Swanson further arrow Hospital already paid $112,500 (app on the marquee from Sp e from the sale of advertising ees Credi2 U aseball Stadium revenu t Union be allocated to the and State Employ supported by Jadun; motion carried revenue account; supp recovered. Jadun had a couple questions ted that revenueres being s that LBA will recover Lenora front and 1/10 each Discussion ensued and will ba�220,000;aone-half will be up be recovered by the over the ten year per revenues on the marquee w year theeSt StadiumThe Revenue Account. Baseball Attorney's office still needs 2 ert Michi a,1 Avenue Alle ABA membesfthhat the City runs through the Denise Estee reminded the ro ert which to initiate condemnation proceeds to obtain this p p Y Stadium Plaza. This is the last remaining property which needs to be acquired. 3) Spartan Inn Propert Convention and Visitors Bureau Dennis Sykes indicated that the Greater Lansing is no longer interested in the Spartan Inn property. PUBLIC COMMENT: None ed to adjourn the meeting; support by Jadun; adjourned ADjOU N: Bob Swanson mov at 1 o:50 a.m. AMENDED _ MINUTES OF A REGULAR MEETING OF THE LANSING BUILDING AUTHORITY 1: HELD ON SEPTEMBER 19, 1996 Pi [[__}„ MEMBERS PRESENT: Lenora Jadun, Chairperson Robert Swanson, Treasurer MEMBERS ABSENT: James D. Smiertka, City Attorney OTHERS PRESENT: Dennis Sykes, Director of Planning & Development Denise Estee, Development Division Kathleen Cummer, Recording Secretary CALL TO ORDER: The meeting was called to order by Chairperson Jadun at 10:15 a.m.; roll call was taken and a quorum was present. APPROVAL OF MINUTES: Lenora Jadun moved to approve to Regular Meeting minutes of August 15, 1996; supported by Bob Swanson; carried 2-0. Bob Swanson moved to approve the Special Meeting minutes of September 9, 1996, with one amendment that under "Other Business" regarding the Central Garage site, the sentence which indicated $25,000 was appropriated should be deleted as that appropriation does not relate to this issue; supported by Lenora Jadun; minutes approved by 2-0 vote. MILLER, CANFIELD, PADDOCK & STONE - LEGAL SERVICES AGREEMENT An August 21, 1996 invoice was received by the City Attorney's Offices for 1990 Bond Proceed services which relate to the Spartan Inn site and Triangle Property. Mr. Swanson indicated that this invoice is for an opinion from Miller Canfield regarding the IRS as to the sale of the above referenced sites. The invoice is in the amount of $15,695.50 and, per Mr. Swanson, needs to be split between the two accounts which have funds appropriated per property, respectively. Kathleen Cummer indicated that there are funds available in the account for the Triangle Lot properties 453660 971000 12029 and no transfer is necessary; however, the account for the Spartan Inn (Cervenka) property will need additional funds. Bob Swanson moved to transfer, within the current Purchase Order 30101 (FMS Only), $10,000 from the All Star Property Account 513 453660 971000 12030 to the Spartan Inn (Cervenka) property account 513 453660 971000 12033; supported by Lenora Jadun; motion approved 2-0. CENTRAL GARAGE CONSOLIDATION STUDY: Lenora Jadun stated that David M. Griffith and Associates quoted $25,000 for additional work that was not included in the original scope of work for the project of moving the Central Garage site (the original appropriation was for an amount not to exceed $65,000). Mr. Swanson met with Clark Construction who is a subcontractor of HNTB and they have billed the LBA approximately $40,000 to date. The City will need to pay the invoice for the additional $25,000 from some other account as it is not an appropriate expense for the LBA. RESOLUTION APPROVING FIRST AMENDMENT TO LIMITED TAX FULL FAITH AND CREDIT GENERAL OBLIGATION CONTRACT OF LEASE Denise Estee advised she met with Bob Swanson and Brian Bevez regarding the necessary corrections on the Resolution and Contract of Lease to clarify the legal description as to the front and rear of the Baseball Stadium. This action transfers title of the property from the LBA to the City of Lansing. The Chairperson of the LBA will be authorized per this resolution to sign the Quit Claim Deed to the City conveying without consideration to the City. Miller, Canfield, Paddock & Stone indicated that the larger concern was with the incorrect boundaries. Bob Swanson moved to approve the Resolution and Contract of Lease with the correct legal descriptions; supported by Lenora Jadun; carried 2-0. THE CHAIRPERSON AND TREASURER INDICATED THAT THIS MATTER SHOULD CONTINUE TO GO THROUGH THE FINAL APPROVAL PROCESS BY HAVING THE CITY ATTORNEY FORWARD THE APPROPRIATE RESOLUTION TO CITY COUNCIL WITH THE CORRECTED LEGAL DESCRIPTIONS FOR APPROVAL BY CITY COUNCIL. [Dennis Sykes left the meeting at 10.30 a.m.] NW CORNER OF CEDAR AND MICHIGAN AVENUE (EDC PROPERTY) Dennis Sykes provided a report to LBA members as to a proposal which has been made in regard to purchase of the property located next to the Lansing Center on the NW corner of Cedar and Michigan Ave. In addition, they have worked with Clark Construction and Hobbs and Black through a competitive bid process. They are currently looking at a re-design for a drive-thru to the bank consistent with the design of the Lansing Center. Therefore, a curb cut will be necessary to access the drive-thru. Discussion ensued and Mr. Sykes indicated that in a couple of weeks he will present the bank's proposal to EDC. OTHER BUSINESS: Baseball Stadium - Allocation of Mar uee Revenues to ees Credit Base venues from the marquees and Employees the monies 1) Hospital and State p Bob Swanson discussed the re Sparrow Hosp be recovered from the will be allocated as to Oldsmobile, the marquee. Oldsmobile has Union. Mr. Swanson movedinstallation of they r moved that the � for the Oldsmobile payments Mr. Swanson further arrow Hospital already Paid $112,500 (appro)imately an the marquee from Sp revenue from the sale of advertising -0. ' Union be allocated to the Baseball Stadium rEmployees Credit and State upported by Jadun; motion carried revenue account; recovered. a couple questions about the venues that LBA will recove Lenora Jadun had front and 1/10 each Discussion ensued and Mr. Swan220,000;aone half will be up recovered by the over year period will be $ over the ten Y Te Advertising revenues on the marquee will be year thereafter. Baseball Stadium Revenue Account. rt needs - Ac uisition of Pro a ty Attorney's office still the 2) Michi an Avenue Alle C per' which runs through e Estee reminded the LBA memo obtain this pClp o be acquired. Denis proceeds t which needs t to initiate condemnation p ro erty Stadium Plaza. This is the last remaining property Spartan Inn pro ert Greater Lansing Convention and Visitors Bureau 3) S Sykes indicated that the ro erty Dennis Sy Spartan Inn property is no longer interested in the Sp PUBLIC COMMENT: None ' rn the meeting; Support by Jadun; adjourned ADJOURN: Bob Swanson moved to adlou at 10:50 a.m. ** AMENDED MINUTES OF A SPECIAL MEETING OF c r' i "l. THE LANSING BUILDING AUTHORITY Cl",-Y CLERNK HELD ON SEPTEMBER 9, 1996 MEMBERS PRESENT: James Smiertka, Secretary Lenora Jadun, Chairperson Robert Swanson, Treasurer OTHERS PRESENT: Jim Phelps, Board of Water & Light Harold Leeman, City Councilmember Denise Estee, Development Kathleen Frantz, Recording Secretary CALL TO ORDER: The meeting was called to order by Chairperson Jadun at 2:10 p.m.; roll call was taken and a quorum was present. CAPING FOR ADDITIONALTAND LIGHT AREA 33 FT X 211 S. CEDAR STREET: LANDS 150 FT BY CONTRACTOR FOR THE BOARD OF WAER The Lansing Building Authority approved action by the Boardun and from rant adjacent couple months ago for construction of a 10 ft. berm due to property; landscaping for the 10 ft. berm was perform and paid d by the Boadoor Water and rd of Water and Light. The remainder of this property needs lands p 9 Light is now proposing that landscaping of the property nbe completed o2 975ed antil tdhe L mainta:ined by decides the Board of Water and Light's Contractor onto m Phelps advised that the Board of Water and Light to do something with the property. sent out bids on this project. This work needs to be ne in order to phorize the Building Safety Code for grass and weeds, etc. Jim Smertka moved to au contractor to landscape the property and thereafter, man aithepro 3 erty (mowing, tree pruning, etc.); supported by Bob Swanson, approved MILLER CANFIELD PADDOCK & STONE - LEGAL SERVICES AGREEMENT This item was tabled for the next meeting. HOUGHTON V CITY - SETTLEMENT The members discussed settlement in the amount of $e,000 and dfor an few motn hs p t, LBA had authorized Miller, Canfield et al. to off have agreed to the amount of $6,000 to the owners of Lansing Transmission. They 000; Jim Smiertka moved to approve settlement in the amount of $6,000; $6� roved 3 0. supported by Swanson; unanimously approved OTHER BUSINESS: he Golf Course Improvements Bond Issue: Bob Swanson indicated Bob Swanson gavetan 1) o to market for L next two weeks we are ready to for these bonds is update as to the financial details moved that th aathe construction. e Chairperson of LBA be 1.3 million dollars. Bob S authorized to sign the 471 Agreement with the County Drain Commission, subject to approval b the City Attorney; supported by Smiertka; motion unanimously approved 3-0. er a 2 Central Garage: Lenora Jadun indicated that the Garage adopteds to e Co moved dcp and legal description which was contained in a ResolutionNt by C a Resolution adopted by LBA. Mr. Swanson indicated e willto correct the legal meet with Denise Estee and the City Attorney to further discuss what is description and Resolution. PUBLIC COMMENT: None ADJOURN: Jim Smiertka moved to adjourn the meeting at 2:45 p.m.; supported by Swanson; meeting adjourned 3-0. MINUTES OF A REGULAR MEETING OF THE LANSING BUILDING AUTHORITY ^ HELD ON AUGUST 15, 1996 MEMBERS PRESENT: James Smiertka, Secretary C" i CLEri'ii Lenora Jadun, Chairperson MEMBERS ABSENT: Robert Swanson, Treasurer OTHERS PRESENT: Mark Colby, Finance Dept. Doug Rubley, Finance Dept. Don Ballard, Golf Mgr., Parks and Recreation Denise Estee, Development Kathleen Frantz, Recording Secretary CALL TO ORDER: The meeting was called to order by Chairperson Jadun at 10:10 a.m.; roll call was taken and a quorum was present. APPROVAL OF MINUTES: Mr. Smiertka moved to approve the following minutes: 2/15/96 Regular Meeting 6/6/96 Special Meeting (Amended) 7/18/96 Regular Meeting Lenora Jadun supported the motion; carried 2-0. SPARTAN INN - PARKING LOT (This item was pulled from the agenda) GROESBECK GOLF COURSE IMPROVEMENTS - BOND DOCUMENTS Doug Rubley gave background regarding the 471 Agreement which was discussed a couple of months ago regarding Groesbeck Golf Course. At that time the LBA approved the resolution setting the 45 day referendum period that the Bonds would be backed by the LBA. The 45 days expires next week. The City Council has been advised of this. The bids were received and reviewed this past week. The bonds are for One Million One Fifteen Thousand Dollars which includes a 4% contingency on dllars possible future Hundred approval for needs. Therefore, this complies with the LBA app Mr. Rubley provided the members with a copy Of a memo he provided to Mayor Hollister on August 14, 1996 regarding this project and attached four items as follows: 1 Contract of Lease between the City of Lansing and the Building Authority 2) Assignment of the Lease roving the Contract for Golf Course 3) The Lansing Building Authority Resolution Approving Improvements 4) The City Council Resolution Approving the Contract for Golf Course Improvements Contract of Lease to be by The first item to be approved is a which gollf course executed rse and allows LBA the LBA and City of Lansing to take the City's interest inn it t to take this item from the City; es the LBA The sec ond item to be approved is the Assignment Contract Le and Lease ase which gwill need to be authority to enter into this Assignment ou h the proper Resolution LBA and proper Resolution entered into by LBA and City t 9 of City Council. The LBA needs to take action today to approve the Resolution Approving the Contract to execute. for Golf Course Improvements and authorization for wh Chairperson hesSOS for approval of an the Contract. Mr. Smiertka asked Doug Rubley oned no" and that this Agreem ent to begin construction with the County; Rubley r� Autdhority will issue bonds is for LBA to enter into the Lease Agreement with the City. truct im rovements to the Golf Course. James S tka imp movedrove t nt aBd approve the Resolution Approving to cons p roving the Contract for Golf Course P Chair person Jadun be authorized to execute the Contract on behalf of the LBA; that P Chairperson Jadun gave support; motion carried 2-0. Item No. 4 is provided for information purposes only which is the Resolution that the City Council will need to approve. OTHER BUSINESS: None PUBLIC COMMENT: None URN: James Smiertka moved to adjourn the meeting at 10:30 a.m.; supported by ADJOURN: Jadun; carried 2-0. MINUTES OF A REGULAR MEETING OF THE LANSING BUILDING AUTHORITY HELD ON JULY 18, 199ti - �'i��- i b U MEMBERS PRESENT: James Smiertka, Secretary Bob Swanson, Treasurer MEMBERS ABSENT: Lenora Jadun, Chairperson OTHERS PRESENT: Mark Colby, Finance Dept. Kathleen Frantz, Recording Secretary CALL TO ORDER: The meeting was called to order by James Smiertka at 10:05 a.m.; roll call was taken and a quorum was present. APPROVAL OF MINUTES: Bob Swanson indicated that the 6/6/96 Special Meeting minutes, page 2, Other Business, Issue Two, could be deleted as it was addressed earlier in the meeting. Mr. Swanson moved to approve the following minutes: 5/16/96 Regular Meeting 6/6/96 Special Meeting with amendment indicated above 7/8/96 Special Meeting James Smiertka supported the motion; carried 2-0. TRANSFER OF FUNDS - Miller, Canfield, Paddock & Stone Legal Services Amendment No. 20 - Lansing Transmission Account Kathy Frantz advised that a transfer is needed in the amount of $2,000 from All Star Property Account 513 453660 973000 12030 to the Lansing Transmission Account No. 513 453660 973000 12033 to cover outstanding invoices for legal services regarding the Lansing Transmission Property. Monies are available in the All Star Property Account. Therefore no additional monies are needed to be added to the Legal Services Agreement per Amendment No. 20; the transfer mentioned above will satisfy the required appropriation. Jim Smiertka moved to approve the above transfer and Amendment No. 20 to the Legal Services Agreement between Miller, Canfield, Paddock & Stone and the Lansing Building Authority; supported by Swanson; unanimously approved 2-0. OTHER BUSINESS Re: Action Auto for public services capital Bob Swanson advised that $25,000 was appropriated with improveme nts on the Action Auto parking lot. Mark Colby indicated ama he had aneededen Bob the Public Services Department vemeats for the that aot were negotiated by Lenora Jadun and Swanson advised that the imp Action Auto representatives. Swanson moved that to appropriate an additional $7,000 on the lease for the Bob ro ert from the Retained Earnings Account No. 513 additional work to the Parking Lot Operations Account No. 513 453660 000000 3 Smiertka; carried 2-0. 974000 12064; supported by PUBLIC COMMENT: None ADJ_N: Bob Swanson moved to adjourn the meeting at 10:18 a.m.; supported by Smiertka; carried 2-0. NOTICE OF A SPECIAL MEETING OF THE LANSING BUILDING AUTHORITY'' MONDAY, JULY 89 1996 2:00 p.m. Location: loth Floor Conference Room, City Hall Lansing, Michigan AGENDA 1. BASEBALL STADIUM PLAZA Clark Construction - Change Order No. 19 2. Other Business 3. Public Comment 4. Adjourn Tabled Items: 9/7/95 Appraisal of Raney Trust Property (SE Corner of Michigan and Cedar) * * * * * * * * * * * * * * Members: Lenora Jadun, Chairperson (483-450) Robert Swanson, Treasurer James D.Smiertka, Secretary MINUTES OF A SPECIAL MEETING OF THE LANSING BUILDING AUTHORITY 1 HELD ON JULY 8, 1996 Members Present: Robert Swanson, Treasurer �' C F i `i` �� t;1 James D. Smiertka, Secretary Members Absent: Lenora Jadun, Chairperson Others Present: Doug Rubley, Finance Dept . John Dowling, Public Service Dept . (arr' d @ 2 : 35pm) Sue Podleski , Recording Secretary * * * * * * * * * * The meeting was called to order by Jim Smiertka at 2 : 30 p.m. ; it was noted that Ms . Jadun was absent due to a death in her family; a quorum was present. Mr. Smiertka indicated he would commence the meeting with "Other Business" while the members waited for a copy of Change Order 19 to be delivered. OTHER BUSINESS : 1 . Doug Rubley advised the members that a review was made by a four-person panel for a financial advisor on the Tollgate Drain improvements . The panel recommends the firm of Stauder, Barch and Associates, as they were the most responsive. LBA approval is needed to enter into the contract. Mr. Smiertka inquired as to the terms of the contract. Mr. Rubley advised he could get the details to him but that the total cost for the financial advisor is $8 , 000 . 00 . Robert Swanson moved to authorize the LBA to enter into the financial advisor contract with Stauder, Barch and Associates for both the Tollgate Drain and the Southside Community Center; supported by Jim Smiertka; carried 2 - 0 . 2 . BASEBALL STADIUM PLAZA Clark Construction - Change Order No. 19 Motion was made by Robert Swanson to amend the contract with Clark Construction by Change Order 19 in the amount of $74 , 718 .43 ; supported by Jim Smiertka; carried 2 - 0 . 3 . PUBLIC COMMENT: None There being no further business, motion was made by Jim Smiertka to adjourn the meeting at 2 :44 p.m. ; supported and adjourned. - 1 - NOTICE OF A SPECIAL MEETING : OF THE LANSING BUILDING AUTHOR"-., , �;p:r� C�; 52 THURSDAY, JUNE 611996 UJISI C CI- Y CLERI' 9:30 a.m. Location: 10th Floor Conference Room, City Hall Lansing, Michigan AGENDA 1. TRANSFER OF FUNDS: Lansing Building Authority Account(s) 2. Other Business 3. Public Comment 4. Adjourn Tabled Items: 9/7/95 Appraisal of Raney Trust Property (SE Corner of Michigan and Cedar) * * * * * * * * * * * * * * Members: Lenora Jaduo, Chairperson (483-4450) Robert Swanson, Treasurer James D.Smlertha, Secretary MINUTES OF A SPECIAL MEETING OF r THE LANSING BUII.DING AUTHORITY HELD ON JUNE 6, 1996 '�,;._ 2 '; C: 1 01 MEMBERS PRESENT: Lenora Jadun, Chairperson James Smiertka, Secretary Bob Swanson, Treasurer OTHERS PRESENT: Kevin Moody, Esq., Miller, Canfield, Paddock & Stone Denise Estee, Development Division Larry George, Board of Water and Light Jim Felts, Board of Water and Light Mark Colby, Finance Dept. Burt Burleson, Associate City Attorney Kathleen Frantz, Recording Secretary The meeting was called to order by Lenora Jadun at 9:40 a.m.; roll can was taken and a quorum was present. Transfer of Funds - LBA Accounts Doug Rubley was present and advised that two transfers are being requested to be approved to complete a couple miscellaneous change orders at this time. 1) from Account No. 513 000000 390001 0 Fund Balance (Retained Earnings) in the amount of $55,000 to Account No. 513 453660 974000 12064 - Parking Lot Operations for paving of parking lot adjacent to the Exhibition Hall; and 2) from Account No. 513 000000 390001 0 Fund Balance (Retained Earnings) in the amount of $132,000 to Account No. 513 453660 974000 43804 - Baseball Plaza 1995 Bond for appropriation of YTD Investment Income - 1995 Construction (as of 4/30/96) for various contract amendments. Dave Berridge provided information per his memo dated 4/25/96 as to the $55,000 transfer regarding the Parking Lot Proposal for the EDC Parcel at Cedar and Michigan. Bob Swanson advised that essentially the EDC did own this lot and they have not been able to Develop this property. However, since there is a need for parking this proposal is appropriate. EDC and TIFA boards approved to make this lot available with no lease payment and the revenue from the lot would be to the LBA, at which time the EDC would want to separate the parking revenues 50/50. If they were to develop this property the would pay LBA the remaining balance. Jim Smiertka moved to approve the above transfers; supported by Swanson; unanimously approved 3-0. As to the License Agreement for the Parking Lot, Bob Swanson requested that the Chairperson of the LBA be authorized to sign and when the Chairperson is absent, that the Treasurer of LBA be authorized to sign the NLicense t9e net proceeds for the lot from lly, that the parking system would operate the lot and LBA get non-baseball parking. Bob Swanson moved that the revenues from the Schlissberg Lot and Action Auto and Baseball parking revenues and parking lot operating revenues accrue to the LBA and be used to pay the License Agreement payment on the Action Auto Lot; supported by Jim Smiertka; unanimously approved 3-0. OTHER BUSINESS: 1. 1990 Bond Audit: Doug Rubley advised that as far as the 1990 Bond Audit, Mark Colby will be preparing the report and LBA will be reviewing the report before it goes to the Ways and Means Committee. 2. Action Auto: The parking area is being expanded much large than what the LBA approved and Lenora Jadun advised that the LBA would not be responsible xtra for the additional onies nee at earl d to expand the larger lot. LBA will only pay fort spaces meeting of the LBA. The meeting was adjourned at 10:05 a.m. **AMENDED** MINUTES OF A SPECIAL MEETING OF 0 THE LANSING BUILDING AUTHORITY b1�:M P, 03 HELD ON JiJNE 6, 1996 J�i�u Ci `i' CL�;;ii MEMBERS PRESENT: Lenora Jadun, Chairperson James Smiertka, Secretary Bob Swanson, Treasurer OTHERS PRESENT: Doug Rubley, Finance Dept. Mark Colby, Finance Dept. Kathleen Frantz, Recording Secretary The meeting was called to order by Lenora Jadun at 9:40 a.m.; roll can was taken and a quorum was present. Transfer of Funds - LBA Accounts Doug Rubley was present and advised that two transfers are being requested to be approved to complete a couple miscellaneous change orders at this time. 1) from Account No. 513 000000 390001 0 Fund Balance (Retained Earnings) in the amount of $55,000 to Account No. 513 453660 974000 12064 - Parking Lot Operations for paving of parking lot adjacent to the Exhibition Hall; and 2) from Account No. 513 000000 390001 0 Fund Balance (Retained Earnings) in the amount of $132,000 to Account No. 513 453660 974000 43804 - Baseball Plaza 1995 Bond for appropriation of YTD Investment Income - 1995 Construction (as of 4/30/96) for various contract amendments. I Dave Berridge provided information per his memo dated 4/25/96 as to the $55,000 transfer regarding the Parking Lot Proposal for the EDC Parcel at Cedar and Michigan. Bob Swanson advised that essentially the EDC did own this lot and they have not been able to Develop this property. However, since there is a need for parking this proposal is appropriate. EDC and TIFA boards approved to make this lot available with no lease payment and the revenue from the lot would be to the LBA, at which time the EDC would want to separate the parking revenues 50/50. If they were to develop this property the would pay LBA the remaining balance. Jim Smiertka moved to approve the above transfers; supported by Swanson; unanimously approved 3-0. As to the License Agreement for the Parking Lot, Bob Swanson requested that that ent P Chair erson of the LBA be authorized to sign and when h Chairperson isbs that the the Treasurer of LBA be authorized to sign the License 9 e kin s stem would operate the lot and LBA would get the net proceeds for the lot from par g Y non-baseball parking. Lot and Swanson moved that the revenues from the operaSchliting revenues accrtue to the ion Auto Bob parking lot operating and Baseball parking revers es and License Agreement payment on the Action Auto Lot; LBA and be used to pay the supported by Jim Smiertka; unanimously approved 3-0. OTHER BUSINESS: 1. 1990 Bond Audit: he Bond Audit, Mark Colby will be preparing Doug Rubley advised that as far as t rep the report before it goes to the Ways and Means the report and LBA will be reviewing Committee. 2. Action Auto: parking area is being expanded much large than what the LBA approved and Lenora Thep 9 nies Jadun a dvised that the LBA would not be responsible for the aceadaPPtiorovedoat the earl er ed to expand the larger lot. LBA will only pay for the extra sop meeting of the LBA. The meeting was adjourned at 10:05 a.m. MINUTES OF A REGULAR MEETING OF - _- THE LANSING BUILDING AUTHORITY HELD ON MAY 16 1996 a• c LA CPTY C L E R MEMBERS PRESENT: James Smiertka, Secretary Bob Swanson, Treasurer MEMBERS ABSENT: Lenora Jadun, Chairperson OTHERS PRESENT: Kevin Moody, Esq., Miller, Canfield, Paddock & Stone Denise Estee, Development Division Larry George, Board of Water and Light Jim Felts, Board of Water and Light Mark Colby, Finance Dept. Burt Burleson, Associate City Attorney Kathleen Frantz, Recording Secretary The meeting was called to order by Bob Swanson at 10:30 a.m.; roll can was taken and a quorum was present. Public Comment: None Approval of Minutes: James Smiertka moved to approve the minutes of the 4/18/96 Regular Meeting of the Lansing Building Authority; supported by Bob Swanson; carried 2-0. 211 South Cedar Street - BWL Construction of 10 ft. Berm: Denise Estee indicated that Larry George and Jim Felts were present from the Board of Water and Light to request authorization from the LBA that the BWL construct a 10 ft. berm at 211 South Cedar Street property; LBA owns a small portion of this property. A couple of weeks ago water flooded in this area and caused damage to a nearby property. The BWL is trying to redirect the water into existing catchbasins. The berm would be made of soil, grass and trees and the BWL would pay for all costs to construct the berm. Bob Swanson moved to authorize the BWL to construct the 10 ft. wide berm as proposed above; motion supported by Jim Smiertka; motion carried by 2-0 roll call vote. Lansing Transmission v City: (Note: This matter was discussed in open session although it was listed on the agenda to be discussed in Executive Session) Kevin Moody, Attorney from Miller, Canfield, Paddock & Stone, was present on behalf of the Lansing Building Authority to provide information regarding this property. Mr. Moody advised that the last time LBA met it was decided this lawsuit should be dropped. Mr. Moody provided an update as to the ongoing negotiations. Mr. Moody recommended that that this matter be settled for up to $6,000 to pay Mr. Houghton for the expense of the abandonment of the property. OTHER BUSINESS: 1. Action Auto: Burt Burleson advised that an application needs to be made to the Department of Environmental Quality of the State of Michigan in order for the LBA to enter into a License Agreement with Action Auto for parking. Jim Smiertka moved to authorize the Treasurer of the Lansing Building Authority to sign the necessary Affidavit and cover letter to the State of Michigan Department of Environmental Quality; supported by Bob Swanson; carried 2-0. Mr. Burleson further advised that the only problem is the condition on some of the insurance requirements. Therefore, the only hold up is the indemnification language. 2 Baseball Stadium: Fairtron Contract for Marquee and Installation: Bob Swanson indicated that in regard to this matter, the original contract amount was for the cost of the Marquee and installation, and LBA would pick up the cost of the electrical and telephone costs provided to the displays from the primary source by Fairtron; those invoices have now come in. Mr. Swanson, on behalf of the Finance Department, requested that $20,000 be appropriated into Account No. 513 453661 977000 43804 from Account No. 513 000000 390001 00000. Jim Smiertka moved to authorize the above appropriation and transfer; supported by Bob Swanson; carried 2-0. Jim Smiertka moved to adjourn the meeting at 10:55 a.m.; supported and adjourned. MINUTES OF A REGULAR MEETING OF THE LANSING BUILDING AUTHORITY HELD ON FEBRUARY 15, 1996, 10:00 a.m. ,J c;: i•,lJli •v' LEI I 1 L Lft1 Members Present: James Smiertka, Secretary Robert Swanson, Treasurer Lenora Jadun, Chairperson Others Present: Tom Galyon, Greater Lansing Convention and Visitors Bureau Mike Zumbaugh, Greater Lansing Convention and Visitors Bureau Denise Estee, Development Division Dan Danke, Public Service Dave Berridge, Public Service Doug Rubley, Finance Dept. Heather Johnson, Finance Dept. Dennis Sykes, Planning & Development Pat Cook, Economic Development Kathleen Frantz, Recording Secretary The meeting was called to order by Lenora Jadun; roll call was taken and a quorum was present. 1. GREATER LANSING CONVENTION AND VISITORS BUREAU RE: PROPOSAL - SPARTAN INN PROPERTY Tom Galyon of the Greater Lansing Convention and Visitors Bureau (GLCVB) was present and advised that the GLCVB is looking for a new location and that they are interested in the Spartan Inn property. The convenience to 1-496 and accessibility in the downtown area is especially attractive as a new location for the GLCVB. The land was appraised at $430,000 based on a fast-food restaurant usage. They do not have that much money to buy the land and therefore, they proposed a two phased plan: 1) Property taxes over a 20 year period: $890,000 2) Personal Property Taxes at $4,500 per year: $ 90,000 1 Therefore, there is close to one million dollars in revenues if they are able to move into that property. They are looking at having the County buy the property for them and they would then lease the property from the County. Therefore, it brings the community together in a public use project. They would be open seven days a week to the public. They would have 51 parking spaces and on the curb they can park four motor coaches. Taxes are based on a value of $750,000. This project is based on a two million dollar bond. Jim Smiertka asked that if the County is going to finance the construction of the building it sounds like they would have to own the land. The GLCVB in their by- laws says that if they go bankrupt the land would go to the county. Jim Smiertka indicated that if the County is going to construct the building on the site, it would need to be clarified whether it is the County who would own the land. Tom Galyon will get back with the County to ask that question. They do not have a specific date but would like to be in the building before next year. It would take approximately ten months to build this project. The architect has looked at the property and the building has been designed to obtain solar energy to reduce energy costs in the building. Bob Swanson indicated that concerns of the LBA are whether this property would be for "private use" or "public use" which it appears this project would be for a private use. Also, the land acquisitions from the 1990 bond series need to be used for parking. Bob Swanson indicated that LBA does have a need for parking and this site was targeted for parking; if this property is not used for parking, LBA would need to be compensated enough money to purchase another parcel which could be used for parking. Tom Galyon advised that they need to make a presentation to the County and perhaps Lansing 2000. Dennis Sykes indicated that they are also planning to speak to the City Council Planning Committee. Jim Smiertka moved to elect the Planning Director Dennis Sykes to pursue this project and the issues raised by the Finance Director and Bond Counsel. In any event City Council will have to approve releasing this site; motion supported by Bob Swanson; motion carried 3-0. 2. APPROVAL OF MINUTES: Jim Smiertka moved to approve the following minutes: 10/26/95 Regular Meeting (Amended) 12/14/95 Regular Meeting 01/18/96 Regular Meeting 02/01/96 Special Meeting (with amendments as follows: (1) p 1, second paragraph, add after LBA . . . "as part of the Plaza improvements." (2) Delete 1st sentence on p 2; (3) add an "s" to Agreements in second paragraph, p 2; (4) Bottom of p 2, "is an". Supported by Swanson; minutes approved 3-0. 3. LANSING BUILDING AUTHORITY - STATUS OF ACCOUNTS Lenora Jadun indicated that the transfers for the last six years were never accounted for except in LBA meetings. Doug Rubley provided LBA members with a memo giving specific details regarding the transfers and appropriation of monies. This information does not include transfers since April 15, 1995 because adequate information has been provided to Finance after that time. This brings LBA up to date; Dave Berridge felt that there was only one discrepancy in the memo from Doug Rubley regarding the triangle property. Dave Berridge will work out the details with Heather Johnson. Bob Swanson moved to approve the transfers as listed on the information sheet from Doug Rubley, and the change per Mr. Berridge; supported by Jim Smiertka; approved 3-0. Doug Rubley was asked by Bob Swanson to come back in April to report about accounts and any further needs for transfers. Doug Rubley indicated that at least once per month the Finance Department can provide a summary of the accounts. 4, Other Business 1 Jim Snniertka moved to receive the report by Denise Estee regarding monies ( ) supported by Lenora Jadun; motion spent relative to the Spartan Inn site; approved 3-0. ove the amended 1996 LBA schedule; supported (2) Lenora Jadun moved to` aP d r by Bob Swanson; appIO 5. Public Comment: None Bob Swanson moved to adjourn at 10:52 a.m. ; supported and adjourned. MINUTES OF A REGULAR MEETING OF THE LANSING BUILDING AUTHORITY HELD ON FEB RUARY 15, 1996, 10:00 a.m. Members Present: James Smiertka, Secretary Robert Swanson, Treasurer Lenora Jadun, Chairperson Others Present: Tom Galyon, Greater Lansing Convention and Visitors Bureau Mike Zumbaugh, Greater Lansing Convention and Visitors Bureau Denise Estee, Development Division Dan Danke, Public Service Dave Berridge, Public Service Doug Rubley, Finance Dept. Heather Johnson, Finance Dept. Dennis Sykes, Planning & Development Pat Cook, Economic Development Kathleen Frantz, Recording Secretary The meeting was cal] ]-a 3 -Q(O was taken and a quorum was present. ve 1. GREATER LA BUR EAU RE: PROPOS. 4�Wv' 1� Tom Galyon of the C rs Bureau (GLCVB) was present and advised ocation and that they are interested in the Sp to I-496 and accessibility in the downtown are :ion for the GLCVB. The land was appraised ; rant usage. They do not have that much mor y proposed a two phased plan: $890,000 2) - year: $ 90,000 Therefore, there is close to one million dollars in revenues if they are able to move into that property. They are looking at having the County buy the property for them and they would then lease the property from the County. Therefore, it brings the community together in a public use project. They would be open seven days a week to the public. They would have 51 parking spaces and on the curb they can park four motor coaches. Taxes are based on a value of $750,000. This project is based on a two million dollar bond. Jim Smiertka asked that if the County is going to finance the construction of the building it sounds like they would have to own the land. The GLCVB in their by- laws says that if they go bankrupt the land would go to the county. Jim Smiertka indicated that if the County is going to construct the building on the site, it would need to be clarified whether it is the County who would own the land. Tom Galyon will get back with the County to ask that question. They do not have a specific date but would like to be in the building before next year. It would take approximately ten months to build this project. The architect has looked at the property and the building has been designed to obtain solar energy to reduce energy costs in the building. Bob Swanson indicated that concerns of the LBA are whether this property would be for "private use" or "public use" which it appears this project would be for a private use. Also, the land acquisitions from the 1990 bond series need to be used for parking. Bob Swanson indicated that LBA does have a need for parking and this site was targeted for parking; if this property is not used for parking, LBA would need to be compensated enough money to purchase another parcel which could be used for parking. Tom Galyon advised that they need to make a presentation to the County and perhaps Lansing 2000. Dennis Sykes indicated that they are also planning to speak to the City Council Planning Committee. Jim Smiertka moved to elect the Planning Director Dennis Sykes to pursue this project and the issues raised by the Finance Director and Bond Counsel. In any event City Council will have to approve releasing this site; motion supported by Bob Swanson; motion carried 3-0. 2. APPROVAL OF MINUTES: Jim Smiertka moved to approve the following minutes: 10/26/95 Regular Meeting (Amended) 12/14/95 Regular Meeting 01/18/96 Regular Meeting 02/O1/96 Special Meeting (with amendments as follows: (1) p 1, second paragraph, add after LBA . . . "as part of the Plaza improvements." (2) Delete 1st sentence on p 2; (3) add an "s" to Agreements in second paragraph, p 2; (4) Bottom of p 2, "is anti. Supported by Swanson; minutes approved 3-0. 3. LANSING BUILDING AUTHORITY - STATUS OF ACCOUNTS Lenora Jadun indicated that the transfers for the last six years were never accounted for except in LBA meetings. Doug Rubley provided LBA members with a memo giving specific details regarding the transfers and appropriation of monies. This information does not include transfers since April 15, 1995 because adequate information has been provided to Finance after that time. This brings LBA up to date; Dave Berridge felt that there was only one discrepancy in the memo from Doug Rubley regarding the triangle property. Dave Berridge will work out the details with Heather Johnson. Bob Swanson moved to approve the transfers as listed on the information sheet from Doug Rubley, and the change per Mr. Berridge; supported by Jim Smiertka; approved 3-0. Doug Rubley was asked by Bob Swanson to come back in April to report about accounts and any further needs for transfers. Doug Rubley indicated that at least once per month the Finance Department can provide a summary of the accounts. 4. Other Business (1) Jim Smiertka moved to receive the report-by Denise Estee regarding monies spent relative to the Spartan Inn site; supported by Lenora Jadun; motion approved 3-0. (2) Lenora Jadun moved to approve the amended 1996 LBA schedule; supported by Bob Swanson; approved 3-0. 5. Public Comment: None Bob Swanson moved to adjourn at 10:52 a.m. ; supported and adjourned. MINUTES OF A REGULAR MEETING OF THE LANSING BUILDING AUTHORITY ' HELD ON APRIL 18, 1996 „,a n i r cvi-fir -•> v �_ . . i j MEMBERS PRESENT: James Smiertka, Secretary Lenora Jadun, Chairperson (arrived at 10:20 a.m.) Bob Swanson, Treasurer OTHERS PRESENT: Kevin Moody, Esq., Miller, Canfield, Paddock & Stone Pat Cook, Economic Development Corp. Kathleen Frantz, Recording Secretary The meeting was called to order by James Smiertka at 10:10 a.m.; roll can was taken and a quorum was present. 1. APPROVAL OF MINUTES James Smiertka moved to approve the minutes of the 3/21/96 Regular Meeting of the Lansing Building Authority; supported by Bob Swanson; carried 2-0. 2. MILLER, CANFIELD, PADDOCK & STONE: Amendment 19 to Legal Services Agreement James Smiertka moved that the LBA approve Amendment 19 to the Legal Services Agreement with Miller, Canfield, Paddock & Stone which would not increase the fees to the Agreement but would authorize the transfer of $5,000 from the Liskey's Account No. 513 453660 971000 12030 to the Lansing Transmission Account No. 513 453660 971000 12033; supported by Bob Swanson; motion carried 2-0. 3. LANSING TRANSMISSION AND ALL-STAR PRINTING - Update on Status Kevin Moody, Attorney from Miller, Canfield, Paddock & Stone, on behalf of LBA, was present to update the members of the LBA regarding these two remaining properties which were included in the 1990 Bond Issue/Condemnation Actions. Lansing Transmission: Property owners sued the City after the City filed for abandonment in the condemnation action. Miller, Canfield estimated this case would cost between $10,000-$15,000. Costs that are permitted by statute, such as the appraisal fees; however, MCPS feels attorney fees are not covered under the statute. They originally sued the City for $260,000. City prevailed on a motion for summary disposition in 1995, however, Judge Collette said they had 21 days to amend the complaint. Thereafter, Judge Collette did award attorney fees and remanded the case to District Court. (Lenora Jadun arrived at 10:20 a.m.) All Star Printing: Kevin Moody led the discussion regarding this property and provided the LBA members with an update. Miller Canfield is trying to settle the business interruption claim for $21,000. Initially, All Star Printing was asking for $250,000. In June of 1996, at the earliest, the statute of limitations will run out on this matter. At this point, MCPS feels this case should be closed as nothing has been done on this matter for over a year. At the most, perhaps we could close this by offering between $2,00043,000. Mr. Moody also suggested that LBA just leave the cases alone and let the statute of limitations run out. Bob Swanson asked that MCPS offer the property owners to simply agree to close the matter. 4. PUBLIC COMMENT: None Jim Smiertka moved to adjourn the meeting at 10:30 a.m.; supported and adjourned. MINUTES OF A REGULAR MEETING OF THE LANSING BUILDING AUTHORITY HELD ON MARCH 21, 1996 MEMBERS PRESENT: James Smiertka, Secretary Lenora Jadun, Chairperson MEMBERS ABSENT: Bob Swanson, Treasurer OTHERS PRESENT: Denise Estee, Development Division Pat Cook, Economic Development Corp. Kathleen Frantz, Recording Secretary The meeting was called to order by Lenora Jadun at 10:20 a.m.; roll can was taken and a quorum was present. 1. GROESBECK GOLF COURSE James Smiertka moved to table this item until the next meeting; supported by Lenora Jadun; motion carried 2-0. 2. LANSING BUILDING AUTHORITY - Possible Expansion of Members James Smiertka moved to table this item until the next meeting; supported by Lenora Jadun; motion carried 2-0. 3. APPROVAL OF MINUTES James Smiertka moved to approve the minutes of the Special Meeting of the Lansing Building Authority held on March 14, 1996; supported by Lenora Jadun; carried 2-0. 4. OTHER BUSINESS Discussion was held regarding various issues of the Lansing Building Authority. The Action Auto matter is still pending approval of the License Agreement by the City Attorney. The title work has been completed and Mr. Brogan is the owner of the property. 5. PUBLIC COMMENT: None Jim Smiertka moved to adjourn the meeting at 10:30 a.m.; supported and adjourned. MINUTES OF THE SPECIAL MEETING OF THE LANSING BUILDING AUTHORITY (LBA) HELD ON MARCH 14, 1996, AT 11:00 a.m. MEMBERS PRESENT: Lenora Jadun, Chairperson James Smiertka, Secretary Robert Swanson, Treasurer OTHERS PRESENT: Pat Cook, Economic Development Denise Estee, Development Division Doug Rubley, Finance Department Michelle Reddish, Recording Secretary The meeting was called to order by Lenora Jadun; roll call was taken and a quorum was present. 1. ACTION AUTO Robert Swanson provided the members with copies of the proposed parking lot regarding the Action Auto property. Lenora Jadun stated the LBA can utilize the Action Auto site by entering into a two-year License Agreement with capital costs initially ranging in the amount of $25,000.00. There is a concrete parking lot which requires some maintenance to get the site at an operating level. Robert Swanson stated he spoke with Larry Bass and the lease amount will be $5,150.00 a month ($27.69 per parking space each month). The LBA will be responsible for the payment of taxes on the area to be used for parking. Robert Swanson explained that Brogan Tire wants to lease or buy one of the buildings from Action Auto to use as a warehouse. The other building will be turned into a sports bar which will require sixty-four (64) spaces and will be adjusted by the LBA later. Action Auto will tear down the southern most warehouse and will assume the cost for same. James Smiertka asked if the property was free from bankruptcy. Denise Estee stated she would order a title search. Lenora Jadun stated she would confer with Denise Estee regarding the title search. cAwp\datMba/mrr 1 James Smiertka asked if the property to be acquired for use as a parking lot is being purchased from LBA dollars which are not restricted to any particular project area. Robert Swanson answered "that is correct." Doug Rubley explained the money is from excess lease payments that were acquired by the LBA. James Smiertka confirmed that after the LBA acquires the property it will be operated by the parking system and will be utilized as a permit lot. Motion was made by Robert Swanson authorizing the chair to sign the License Agreement after review by the City Attorney; support James Smiertka and Lenora Jadun; approved 3-0 roll call vote. 2. TRANSFER OF FUNDS: Lansing Building Authority Account(s) Doug Rubley stated he had three transfers to be approved: A. Requesting transfer of 1995 bond issuance accounts to appropriate contingency Change Orders #2 and #3 with Clark Construction in the amount of $280,000.00. B. Requesting transfer in the amount of $26,306.00 which is based on the bond refinancing of 1995 in order to correct accounts. C. Requesting transfer in the amount of $25,000.00 required to clean-up the Action Auto site. Robert Swanson moved all three transfers; support Lenora Jadun and James Smiertka; approved 3-0 roll call vote. 3. OTHER BUSINESS A. MARQUEE SIGNS James Smiertka asked what the status of the marquee signs to be erected on the baseball stadium site is. Robert Swanson stated the first $10,000.00 installment payment has been made and the marquees will be erected and functional when the footings are installed with atarget date of April 1, 1996. B. TOLLGATE DRAIN ISSUE Doug Rubley stated he has been working with the Ingham County Drain Commission on the Groesbeck Golf Course. Documentation has been put together to enter into a 471 Agreement to facilitate work, with the cAwpklataVba/mrr 2 agreement being approved on February 16, 1996. Doug Rubley consulted with Miller Canfield and determined this would be a bond issue to be handled by the LBA. A RFQ and RFP should be out next week for a financial advisor and to appoint a bond council. The charge of $1.50 per round of golf will be assessed to retire the bond issue. Doug Rubley explained the City will hire the financial advisor and he will keep the LBA informed. Lenora Jadun moved to accept Doug Rubley's report on the Tollgate Drain issue and the bond will be sold in the maximum amount of $1,150,000.00. C. EXPANDING THE LBA James Smiertka stated he was asked at the Monday, March 11, 1996 council meeting by a councilmember if the LBA would be expanding by adding public members. James Smiertka explained "no, the LBA was winding down". James Smiertka explained that if the LBA is going to be used for projects referenced above, it should be expanded. James Smiertka requested the chair to place the above issue expanding membership of the board on the next agenda for discussion. D. PA 285 Denise Estee stated the Planning Board is preparing a PA 285 on the additional piece of property. Lenora Jadun stated she asked Dave Berridge to respond and get back to her by March 15, 1996 at 5:00 p.m., for her review and signature. Lenora Jadun explained she would alert the Planning Board as to the issues discussed - property owned by the City and sublet by the TIFA and she will cover the ownership and lease arrangements. A draft letter will be done by Lenora Jadun and will be forwarded to members to be reviewed before it is forwarded to the Planning Board. James Smiertka moved to adjourn the meeting at 11 :45 a.m.; supported and adjourned. cAwp\dataVba/mrr 3 NOTICE OF A SPECIAL MEETINGS C;1=-i OF THE LANSING BUILDING AUTMORI,Ty-- P, .1 r.. THURSDAY, MARCH 14, 1�� '��+�''' �` CI-EFK 11:00 a.m. Location: loth Floor Conference Room, City Hall Lansing, Michigan * * * * * * * * * * * * * * AGENDA 1. ACTION AUTO 2. TRANSFER OF FUNDS: Lansing Building Authority Account(s) 3. Other Business 4: Public Comment Tabled.Items: 9/7/95 Appraisal of Raney Trust Property (SE Corner of Michigan and Cedar) Members: Lenora Jadun, Chairperson (4834450) Robert Swanson, Treasurer James D.Smiertka, Secretary MINUTES OF THE SPECIAL MEETING OF • <i_ THE LANSING BUILDING AUTHORITY (LBA) HELD ON FEBRUARY 1, 1996, AT 10:00_a.m. _ _r Cllir MEMBERS PRESENT: James Smiertka, Secretary Lenora Jadun, Chairperson OTHERS PRESENT: Harold Leeman, Councilmember Dennis Sykes, Planning & Development Pat Cook, Economic Development Denise Estee, Development Division Doug Rubley, Finance Department Heather Johnson, Finance Department Michelle Reddish, Recording Secretary The meeting was called to order by Lenora Jadun; roll call was taken and a quorum was present. 1. CONSIDERATION OF PURCHASE/ERECTION OF MARQUEE SIGNS ON LBA/PLAZA PROPERTY James Smiertka stated this is a proposal to do some improvements outside of the stadium. Specific improvements are to purchase two marquee signs for erection on Michigan Avenue and Cedar Street and Michigan Avenue and Larch Street. The price for the erection is$150,000.00. Expected revenues for advertising would generate dollars in excess of $150,000.00. Within thirty (30) days of erection, the Oldsmobile Division of General Motors would present an agreement to the LBA to purchase advertising in the amount of $225,000.00 with the balance paid off within ten years. (See attached summary of proposed agreement). Dennis Sykes stated the design would be complete today and the shop drawings generated next week. The marquees erection is within the scope of the sign ordinance. James Smiertka stated the $150,000.00 is not a loan, but a project assumed by the LBA as part of the Plaza improvements. Lenora Jadun stated she understood the $150,000.00 was not a loan and the LBA would receive all the money back. Doug Rubley asked if the $150,000.00 should be appropriated out of the LBA's retained earnings account and when the $150,000.00 is paid back to the LBA what account should it be deposited in. cAwp\dataVba/mrr James Smiertka moved that an agreement be prepared by the Law Department..with.. . Fairtron Corporation, this being an approved usage per bond counsel's review, and the ' $150,000.00 be appropriated under the contract to purchase and erect the margpee.s. ,; -A contract is also to be prepared by the Law Department with the Oldsmobile Division of General Motors for sign usage over ten years in the amount of $225,000.061',ar'id the'i' GI `;^ chairperson of the LBA is to execute the agreements. Lenora Jadun made a friendly amendment that the LBA be reimbursed the $150,000.00; supported by James Smiertka; approved 2-0 roll call vote. OTHER BUSINESS: a) Doug Rubley asked for approval by the LBA on a series of transfers for clean-up projects and outstanding bills (estimates from April 1995). Doug Rubley explained the LBA accounts will be locked because accounts are not in line with estimates and some accounts are in the red. (See attached account information). Denise Estee, Dave Berridge and Dan Danke should be present. James Smiertka asked for descriptions of the accounts ie., the names of the accounts and what the money is being spent on. James Smiertka moved to table the issue to a special meeting next week so that Doug Rubley could provide further information regarding these accounts; supported by Lenora Jadun; approved 2-0 roll call vote. b) Denise Estee stated Brian Bevez of the City Attorney's office informed her a new legal description was needed regarding the stadium site, specifically, eliminating the archways by the Hall of Fame. James Smiertka moved that the a representative from the Planning Division meet with Capital Consultants and determine if the three archways in the Hall of Fame area would be on LBA-owned or City-owned property on the site. Up to $2,000.00 is to be appropriated to pay for this service; supported by Lenora Jadun; approved 2-0. c) James Smiertka stated the LBA owns the Central Garage and the following are issues to be discussed: 1. The baseball stadium will be opening soon and the Central Garage needs to be painted/improved. 2. The view from the seats leads to the Central Garage. Can the Central Garage be used for advertising or use of the Lansing logo? Lenora Jadun will work with the Planning Division for signage. OwpklataVba/mrr Denise Estee asked if the LBA would transfer the deed on the Central Garage. James Smiertka explained when the deed is transfered the LBA will be responsible for the maintenance of the Central Garage. Lenora Jadun stated Amy Magistro is checking into space to house the police cars. This will be discussed at the next meeting. PUBLIC COMMENT: Harold Leeman asked Lenora Jadun how much money was spent by the LBA on the Spartan Inn property. Denise Estee stated she would have the information by the next LBA meeting scheduled for February 15, 1996. Lenora Jadun is advising the authority that the fair market value does not reflect the City's investment. Lenora Jadun moved to adjourn the meeting at 10:55 a.m.; supported and adjourned. c:\wp\daMba/mrr MINUTES OF A REGULAR MEETING OF THE LANSING BUILDING AUTHORITY HELD ON JANUARY 18, 1996, 10:00 a.m. Members Present: James Smiertka, Secretary Robert Swanson, Treasurer Lenora Jadun, Chairperson Others Present: Harold Leeman, Councilmember Denise Estee, Development Division Dan Danke, Public Service Dave Berridge, Public Service Heather Johnson, Finance Dept. Dennis Sykes, Planning & Development Pat Cook, Economic Development Kathleen Frantz, Recording Secretary The meeting was called to order by Lenora Jadun; roll call was taken and a quorum was present. 1. Miller Canfield Paddock & Stone: Agreement for Legal Services regarding 1995 Bond Work Discussion was held regarding a need for a $25,000 Legal Services Agreement with Miller, Canfield, Paddock & Stone in regard to the 1995 Bond Issue. Currently there is an Agreement for legal services relating to the 1990 Bond Work, however, no contract exists to cover outstanding invoices regarding the 1995 Bond Issue. Bob Swanson moved to authorize a Legal Services Agreement with Miller Canfield Paddock & Stone for the 1995 Bond Issue to be funded by account no. 101-0-214513- 0; supported by Jim Smiertka; approved 3-0 roll call vote. 2. Letter from Greater Lansing Convention and Visitors Bureau Re: Spartan Inn Property Lenora Jadun indicated that she was expecting representatives from the Greater Lansing Convention and Visitors Bureau (GLCVB) to attend the meeting to discuss this letter. Ms. Jadun advised that the GLCVB has indicated their desire for the use of the Spartan Inn property for the GLCVB. Pat Cook advised that the GLCVB has performed a thorough study as to what is the best site and the letter indicated that they would like to make a presentation to the LBA. It was decided that a special meeting will need to be set up for this presentation. Jim Smiertka asked what bond project that property is in and Pat Cook advised it is the 1990 Bond Issue for Parking Refinancing. It was planned that the property would be used as a paved parking lot. Jim Smiertka seed whether they are willing to pay fair market value for this property. McDonalds had made an offer in the past for this property. Dennis Sykes advised that the revenues generated from the sale of that site would need to be used for parking along that corridor. Bob Swanson advised that purchasing a parking site with the proceeds of the sale would have to be made. Dave Berridge advised that it was approximated that there would be 80-90 spaces for a parking lot to be constructed on the property. Jim Smierkta indicated that he is unsure as to the steps needed to be made in order to stay in conformance with the 1990 Bond Contract and whether it was folded into the 1995 Bond Issue. No action was taken. Public Comment: Harold Leeman advised that he would like to know how much money has already been spent for this property when LBA purchased it from Spartan Inn and all associated costs, including attorney fees and environmental studies. In addition he would like to know how much was offered by McDonalds for this property. 3. Other Business a) BASEBALL STADIUM PROPERTY - STATUS OF RESOLUTION APPROVING DELETION FROM BOND ISSUE Denise Estee asked if the resolution ever went to City Council regarding the deletion of the baseball stadium property from the bond site. Jim Smiertka indicated that it has not gone before the Council at this time. This action would separate the Stadium site (to be owned by the City) from the Plaza site which will be owned by LBA. Therefore, the transfer of the land needs to be completed to the City; but the bond resolution also needs to be amended as to the legal description of the property. Lenora Jadun indicated that there is an attachment from Ray Tagerson with the description. Discussion ensued regarding the survey and legal description which never came through until October of 1995. Jim Smiertka discussed the matter that the current baseball site is owned jointly by the LBA and the City. Therefore, (1) LBA needs to approve the transfer of the stadium property to the City; (2) a deed needs to be prepared for that transfer to occur; and (3) the City Council Resolution for the 1995 Bond Issue needs to be amended as to the correct legal description and adopted by City Council. Jim Smiertka also indicated that an Affidavit needs to be signed in regard to the corrected legal description and that he will get that process going. Denise Estee asked what she should do with the outstanding invoices which may be incorrect as they need to be paid before March 15, 1996; Lenora Jadun advised that she should meet with her within the next few days to go over the invoices so they can be sure to pay them before March 15, 1996. b) CATA Site Denise Estee indicated that LBA has already approved the transfer of the MMA site to the City of Lansing and therefore asked if a deed needs to be prepared. Jim Smiertka agreed that it is necessary for a deed to be prepared for transfer of the property from the LBA to the City. c) Lot #6 - Grand and Kalamazoo Mr. Danke gave a status report regarding this property as follows. MacKenzie Environmental will be placing monitoring wells on the property in March and will be submitting a final report at the end of June. Mr. Danke indicated that at 211 E. Kalamazoo, Superior Environmental has been performing the environmental work. He also advised that the Board of Water & Light will be placing the street lights within the next couple of weeks. Bob Swanson moved to adjourn at 10:42 a.m. ; supported and adjourned.