HomeMy WebLinkAbout1993 Minutes BOWL aF I
1rII/-` CITY of LANSING
* - * INTEROFFICE COMMUNICATION ■,;;r l
b d° ...■a h,41
1
TO: Alvan P. Knot, City Attorney DATE:
FROM: Marilynn Slade, City Clerk ,���
Freedom ot Intormation Request
SUBJECT:
Attached is a copy of the May 25, 1993 Lansing Board of Water &
Light's Board of Commissioners' Meeting minutes. These minutes
include the Board's fiscal 1994 budget.
The Board of Water & Light filed its capital improvements plan for
the next six years in compliance with Section 5-203 (6) of the City
Charter. The Mayor's office will be placing this report on the
City Council agenda for Monday, November 1, 1993 . A copy of the
report will be available in the packet for this meeting.
This information is herewith provided pursuant to a Freedom of
Information request filed with your office on Friday, October 22 ,
1993 .
Please advise us if we can be of further assistance.
MS:dlg
12-22-93A1 1 : 10 I;C1'D
146
MINUTES OF BOARD OF COMMISSIONERS' MEETING
LANSING BOARD OF WATER AND LIGHT
Tuesday, December 21, 1993
The Board of Commissioners met in rescheduled regular session at 5:30 p.m., in the Main
Office Building, 123 W. Ottawa Street, Lansing, Michigan. The meeting was called to
order by Chairman Hassler.
Present: Commissioners Belen, Evans, Hassler, O'Leary, Sebolt, Strolle
and Williams -7
Absent: Commissioner Christian -1
The Secretary declared a quorum present.
General Manager Pandy, Secretary Sova and Staff members were present. (A list of
attendees is filed in the Secretary's Office.)
The Invocation was delivered by Chairman Hassler in memory of Claud Erickson, former
Board of Water and Light General Manager, and James Pandy who is General Manager
Pandy's uncle and Godfather..
The Pledge of Allegiance was said by all.
APPROVAL OF MINUTES
BY COMMISSIONER SEBOLT--
SECONDED BY COMMISSIONER BELEN
That minutes of regular session of November 23, 1993, be approved as
mailed.
Adopted unanimously.
PUBLIC COMMENTS
CHAIRMAN HASSLER ANNOUNCED THAT MEMBERS OF THE PUBLIC WILL
BE AFFORDED THE OPPORTUNITY TO ADDRESS THE COMMISSIONERS
REGARDING ANY ITEM ON THE AGENDA AT THE TIME SUCH ITEM IS OPEN
FOR DISCUSSION BY THE COMMISSIONERS. ANYONE WISHING TO
COMMENT ON ANY MATTER NOT ON THE AGENDA MAY DO SO AT THIS
TIME OR IMMEDIATELY PRIOR TO ADJOURNMENT.
No persons spoke.
MARILYNN SLADE• CITY CLERK
CITY OF LANSING
CITY HALL
LANSING, MICHIGAN 48933
147 Board Meeting Minutes
December 21, 1993
COMMUNICATIONS AND PETITIONS
A note was received from Joseph D. Wolfe, retiring Assistant General Manager, thanking
the Commissioners for honoring him at his retirement dinner and dedicating the new Island
Avenue bridge as the Joseph D. Wolfe Bridge.
Received and place on tile.
REPORTS OF COMMITTEE
BOARD OF WATER AND LIGHT
COMMITTEE OF THE WHOLE REPORT
The Committee of the Whole met on December 7, 1993, to (1) review and deliberate
water rate increase schedules to provide revenues necessary for a reliable water system
operation, (2) Water Service Policies and Procedures, and (3) related matters.
Present were Commissioners Belen, Christian, Evans, Hassler, O'Leary, Sebolt, Strolle,
and Williams.
The Commissioners received an overview of previous discussions held in past committee
meetings including the following:
■ Reasons for the rate increases
■ Capital improvements needed to enhance the water system reliability
■ Components of the cost of service for each customer class and the rate of return
required from each customer class over the next three years
The proposed changes to the water rates result in average system rate increases of 8.5
percent, 7.6 percent and 5.5 percent effective January 1, 1994, 1995 and 1996,
respectively. These rates will provide sufficient revenue to pay increasing operating costs
and required capital expenditures of the Water Utility. The BWL is mindful of cost
containment, and efforts to rightsize the organization from its peak of 970 employees have
been continuous and are ongoing with a target of 800 employees by 1999. The impact the
water rate increase will have on residential, commercial, and industrial customers over the
next three years was discussed. It was noted that customers who conserve water will see
a benefit with the proposed rates. Comments from the public were received to which
responses were made.
Board Meeting Minutes 148
December 21. 1993
The Committee of the Whole presents the following resolution and recommends its
adoption:
Resolution Regarding Water Rate Increase
(93-12-1)
A. That the following water rate schedules (attached - Exhibit I), all of which were
the subject of a Public Hearing on November 23, 1993, be adopted and applied to
all water used or services rendered on or after January 1, 1994:
Rate 1 Residential Water Service (Sheet Nos. WBI and WB2)
Rate 2 Commercial and Industrial Water Service (Sheet Nos. WB3
& WB4)
Rate 3 Water System Connection Fees (Sheet No. WB5)
Rate 4 Fire Service and Fire Hydrant Charges (Sheet Nos. WB6 and WB7)
Rate 5 Lawn Sprinkling Water Service (Sheet No. WB8)
B. That the Commissioners hereby restate their intention to review the second and
third year rate increases in the normal manner in accordance with their policy,
adopted March 29, 1978, which reads: "RESOLVED, That it is hereby
determined to be the policy of this Board to annually review all service rates and
charges and to annually adjust the rate structures as it may be deemed necessary to
accomplish the preservation of the economic stability, to maintain system
reliability, and to reduce the financial impact upon the ratepayers."
C. That the following water rate schedules now in effect be rescinded for billing
purposes for any water used or service rendered on or after January 1, 1994:
Effective
Rate 1 Residential Water Service 1-1-90
Rate 2 General Water Service 1-1-90
Rate 3 Water System Connection Fees 1-1-90
Rate 4 Fire Service and Fire Hydrant Charges 1-1-90
1.19 Board Meeting Minutes
December 21, 1993
Water Service Policies
and
Reconnect Fees for Electric Service
Water Utility Director Clyde Dugan reported that a committee was formed comprised of
staff members from Customer Services, Water Engineering, and General Accounting to
rewrite the current Rules and Regulations for Water Service. The objective was to be
more customer focused and enhance employee empowerment. The findings of the
committee are as follows-
■ Reformat the Rules and Regulations
■ Improve the service application procedure
■ Establish a procedure for an annual adjustment of charges
■ Examine construction costs in more detail
■ Involve construction supervisors in cost estimates and actual charges
The committee's efforts culminated in the development of a new Water Service
Procedures manual and a Customer Services Department Procedures and Guidelines
manual to be made available to management and staff. Terry Graham, Director of
Consumer Services, and Trent Bannon, General Supervisor of Credit & Collections,
reported that as a by-product of the Committee to Revise Water Rules and Regulations,
changes to reconnection fees for water and electric service are being proposed to
appropriately reflect costs.
Following review and discussion, the Committee of the Whole recommends that
resolutions regarding (1) Water Service Policies, (2) Water System Extension Charges,
and (3) new Reconnect Fees for Water and Electric Service be submitted to the Board for
approval. (See General Manager's Recommendations.)
Respectfully submitted,
Gerald W. Williams, Chair Pro Tem
Committee of the Whole
BY COMMISSIONER WILLIAMS--
SECONDED BY COMMISSIONER EVANS
That the Committee of the Whole Report, including Resolution No.
93-12-1 regarding water rate increases, be approved as submitted.
Adopted unanimously.
Board Meeting Minutes 150
December 21. 1993
GENERAL MANAGER'S RECOMMENDATIONS
ADMINISTRATIVE
Res. No. 93-12-2
That in accordance with Article II, Section 2.1 of the Board's Rules of
Administrative Procedure, it is recommended that the following list of
dates be adopted as the regular meeting schedule for the Board of Water
and Light Commissioners for the ensuing six (6) months.
1994
January 25 - Tuesday
February 22 - Tuesday
March 22 - Tuesday
April26 - Tuesday
May 24 - Tuesday
June 28 - Tuesday
Regular meetings of the Board shall commence at 5:30 p.m.
This schedule is subject to change as a result of date conflicts with
rescheduled City Council meetings.
It is further recommended that a notice of the meeting schedule be
published in the LANSING STATE JOURNAL the week of January 10,
1994.
BY COMMISSIONER WILLIAMS--
SECONDED BY COMMISSIONER SEBOLT
That Resolution No. 93-12-2 be approved as submitted.
Adopted unanimously.
COMMUNICATIONS & MARKETING
Res. No. 93-12-3
That commercial and industrial customer energy audit services be funded
during FY 93/94 for BWL costs not to exceed $48,000. These audit
services are part of existing three year contracts with the National Energy
Management Institute/Bosek, Gibson & Associates, Inc. (NEMI/BGA,
Inc.) for commercial audits and the industrial Technology Institute (ITI) for
industrial audits.
--------------------
A written authorization to proceed will be required for each customer
audit.
This recommendation is in accordance with the 1990 five year marketing
plan and falls within the approved FY 93/94 Marketing Department
budget.
--------------------
151 Board Meeting Minutes
December 21, 1993
BY COMMISSIONER WILLIAMS --
SECONDED BY COMMISSIONER BELEN
That Resolution No. 93-12-3 be approved as submitted.
.Adopted unanimously
CORPORATE PLANNING
Res. No. 93-12-4
That the Board of Water and Light (BWL) declare the following described
property as surplus and no longer used or useful for the operations of the
BWL's utilities:
Commencing at the west 1/4 post of Section 10, T3N R2W, City
of Lansing, Ingham County, Michigan, Thence run N 89 degrees
50'38" E. Along the east and west 1/4 line of said Section 10, A
distance of 1366.46 feet to the east line of Pennsylvania Avenue
extended and a 1/2 inch iron bar (said iron bar lying N 89
degrees 50'38" E 57.75 feet from the north 1/16 corner of the
southwest 1/4 of said Section 10), Thence run N 00 degrees
24'22" W along said east line of Pennsylvania Avenue extended,
a distance of 220.52 feet for the point of beginning of the
following described parcel of land. (Said point of beginning
lying 26.2 feet S 00 degrees 24'22" E of the south corner of
Pierpont Street): Thence run S 00 degrees 24'22" E along
aforesaid east line of Pennsylvania Avenue extended, a distance
of 317.52 feet; thence run S 89 degrees 50'38" W a distance of
80.15 feet to the arc of a 18 degrees 23' curve having a short
chord bearing and distance of N 07 degrees 59'08" E, 67.84 feet:
thence run northerly along the arc of said curve a distance of
67.96 feet to the point of tangency of said curve; thence run N
18 degrees 22'08" E a distance of 156.09 feet; thence run N 10
degrees 3608" a distance of 104.29 feet to the point of
beginning.
--------------------
The property which contains approximately 12,899 square feet, was
acquired for the purposes of establishing a municipal water supply well.
The property is no longer suitable for that purpose.
Property will be available for sale in accordance with BWL policies and
City Charter requirements.
--------------------
Board Meeting Minutes 152
December 21, 1993
BY COMMISSIONER WILLIAMS--
SECONDED BY COMMISSIONER EVANS
That Resolution 93-12-4 be approved as submitted.
Adopted unanimously.
ELECTRIC
Res. No. 93-12-5
It is recommended that Sheet 6.00 of Rules and Regulations for Electric
Service be revised so that the General Manager approves Reconnection
Fees.
New language is shown in italics.
A reconnection fee will be paid to comer the costs of restoring service
that has been discontinued for any breach of the Board's Policy, Rules,
or Procedures. Reconnection fee amounts are specified in the Customer
.Service Department's Procedure Manual. Fees to be reviewed annually
and approved by the General Manager.
--------------------
The new rule will be consistent with Water Service policies and facilitate
Organizational Goals. (Old language and revised reconnect fees are
attached).
--------------------
BY COMMISSIONER WILLIAMS--
SECONDED BY COMMISSIONER BELEN
That Resolution No. 93-12-5 be approved as submitted.
Adopted unanimously.
HUMAN RESOURCES
Res. No. 93-12-6
That Roger Simmons, a Maintenance Mechanic Supervisor for Production
Maintenance, be awarded a total of$1,009.80 for suggestion proposal
number 1991-010, to modify Eckert's 1000-ton silo Bag House blow-off
procedure by using an auxiliary timer for longer, more efficient cleaning.
--------------------
By implementing this proposal, it is estimated that the BWL will realize a
net savings of$9,348 in the first year.
--------------------
153 Board Meeting Minutes
December 21. 1993
BY COMMISSIONER SEBOLT--
SECONDED BY COMMISSIONER WILLIAMS
That Resolution 93-12-6 be approved as submitted.
Adopted unanimouslv.
PENSION
Res. No. 93-12-7
That Joanna Smith, Customer Account Specialist in Customer Accounting,
be placed on an early reduced pension of$1,236.55 per month effective
January 2, 1994. She has selected Option III with the provision that after
her death, it her husband, Gene R. Smith, survives her he will receive 15%
or $185.48 per month for the rest of his life as provided under Option III.
--------------------
Mrs. Smith has worked for the BWL for 27.63 years and is 59 years of age.
--------------------
Res. No. 93-12-8
That Joseph D. Wolfe, Assistant General Manager, be placed on a pension
of$3,602.18 per month effective January 2, 1994. He has selected Option
VI with the provision that after his death, if his wife, Darlene S. Wolfe,
survives him she will receive 15% or $540.33 per month for the rest of her
life as provided under Option VI. If his wife predeceases him, the pension
amount of$3,602.18 will revert back to the regular pension amount of
S3,788. 14 for the rest of his life.
--------------------
Mr. Wolfe has worked for the BWL for 22.76 years and is 65 years of age.
--------------------
BY COMMISSIONER SEBOLT--
SECONDED BY COMMISSIONER WILLIAMS
That Resolutions No. 93-12-7 and 93-12-8 be approvd as submitted.
Adopted unanimously.
Board Meeting Minutes 154
December 21. 1993
WATER
Res. No. 93-12-9
That the Board of Water and Light's Rules and Regulations for Water
Service be revised to a Policies and Procedures format as attached (see
Exhibit II). This revision will permit greater flexibility in providing service
to new and existing water customers.
--------------------
Res. No. 93-12-10
That Board of Water and Light charges for 6" and 8" water main
installation be changed to S19.72 per foot, effective January 1, 1994. This
is a 4.6% increase over the current charges.
Also, that Board of Water and Light charges for water hydrant installation
be changed to S1,735 per hydrant, effective January 1, 1994. This is a
3.9% increase over the current charges.
The above changes are based upon actual costs over the last three years,
escalated using the Handy-Whitman Index, a recognized index of trends in
public utility construction.
Cost calculations are attached for reference.
--------------------
BY COMMISSIONER WILLIAMS--
SECONDED BY COMMISSIONER BELEN
That Resolutions No. 93-12-9 and 93-12-10 be approved as submitted.
Adopted unanimously.
GENERAL MANAGER'S REMARKS
General Manager Pandy reported on the following activities:
Joseph Wolfe's Retirement Trip on Hold. It was reported that Joseph (Joe) Wolfe's
trip to the South was cut short due to chest pains he experienced while on route. He has
returned to Lansing and had a heart catheterization last week. The encouraging results
revealed his heart is in similar condition as it was ten years ago following his bypass
surgery. He is on medicine to stabilize the pain, and has resumed his daily activities.
155 Board Meeting Minutes
December 21, 1993
Contract Negotiation Status. Contract negotiations with the International Brotherhood
of Electrical Workers (IBEW) are continuing. The contract extention is due to expire
December 31, 1993. It has been concluded by both parties that negotiations will continue
after December 31, with the existing contract to be honored. A ten-day provision has
been agreed upon requiring that a ten days notice be given if either party wishes to cease
negotiations.
Capital Project Bids Reviewed. A bid tabulation sheet for the following two
specifications was handed out for review: (a) 9194-2 Chimney Platforms and Elevator
Extension Continuous Emission Monitoring, Erickson Station and (b) 9045-5 High Lift
Station Intake From 10 M.G. Reservoir Finished Water Transmission - High Lift Station,
Dye/Cedar Complex. Staff is proceeding to award these contracts.
Eckert 138 KV Switch Yard Outage. A copy of a memo from Roy Peflley, dated
December 20, 1993, regarding an outage of the Eckert 138 KV switchyard on December
27, 28 and 29, 1993, was handed out for information. The outage will accommodate
maintenance repairs as the result of the 138 KV failure in November 1992. An inspection
of major electrical equipment will also be conducted. This outage is being coordinated
with Lansing Automotive Division's (LAD) down period, due to the holidays. Eckert
Station will have to be isolated while the substation work is done, however, three Eckert
units will be running to supply the local load in the area. It was noted that contingency
plans are in place should an electrical failure occur. The scheduled outage can be adjusted
if weather conditions are unfavorable during that time frame.
REMARKS BY BOARD COMMISSIONERS
The Commissioners wished staff and employees a Merry Christmas and a Happy New
Year.
EXCUSED ABSENCES
BY COMMISSIONER STROLLE--
SECONDED BY COMMISSIONER SEBOLT
That the absence of Commissioner Christian be excused.
Adopted unanimously.
Board Meeting Minutes 156
December 21. 1993
ADJOURNMENT
On motion of Commissioner O'Leary, the Board adjourned at 5:41 p.m.
. L vr-
Mary E. va, Secretary
Filed: Decemher 22, 1993
Marilynn Slade, City Clerk
Board of Water and Light, Lansing, Michigan First Revised Sheet No.W131
RESIDENTIAL WATER SERVICE
RATE NO. 1
AVAILABILITY
This rate is available to anv ,invic-family residence or residential duplex served by one meter.
MONTHLY RATE Shall he computed in accordance with the following charges.
Customer Charge: per customer per month or part thereof:
'letar 1/1/94 1/1/95 1/1/96
$4 .74 $5. 10 $5.36
4" $6.63 $7 .13 $7 .49
$11 .35 $12 .74 $13 .38
^r L'i" $27 . 48 $29 .54 $31.02
$45 .02 $48.40 $50.82
Commodity Charge: per ccf of water used per month:
$0. 59 $0.63 $0.66
:ar _ $1.24 $1.33 $1.40
Power and Chemical Cost Adjustment:
The power and chemical cost adjustment shall consist of an increase or decrease of 0.IV per ccf billed for
each 0.1 e increase or decrease in the average cost of power and chemicals required to deliver treated
water to the customer's meter above or below 17.5o per ccf. The cost per ccf for the billing period shall
consist of the weighted average cost of chemicals.electricity,steam and oil used in pumping and
treatment facilities during the one month period preceding the month billed by two months.
Suburban Surcharge:
For all customers situated outside the boundaries of the City of Lansing,a 5 percent surcharge shall be
applied to the total of the customer charge and commodity charge including any power and chemical cost
adjustment during the calendar year 1994. This charge shall no longer be applied to consumption
occurring on or after January 1. 1995.
EXHIBIT I
adorned December 21. 1991 Effective: January 1. 1994
Board of Water and Light, Lansing, Michigan First Revised Sheet No. WB2
Tax Adjustment:
Bills shall he increased within the limits of any govemmental authority or political subdivision which
levies taxes, license fees, franchise fees,or any other charges against the Board's property,or its
operation,or the production and/or sale of water,to offset any such cost and thereby prevent other
customers from being compelled to share such local increases.
Minimum Charge:
The minimum charge shall he the above customer charge applied for 30 days.
DELAYED PAYMENT CHARGE
A delayed payment charge of 517 of the unpaid balance,excluding delayed payment charges. shall be added to
any hill which is not paid on or before the due date.
APPI.[CATION CHAR(NF:
A STOO charge shall be added uo the first regular bill for all customers turning on service at a service location
irrespective of prior service with the Board.
RULES AND REGULATIONS
Service under this rate is subject to the Board of Water and Light Rules and Regulations for Water Service which
are incorporated herein by this reference.
EXHIBIT I
Adopted December 21, 1993 Effective: January 1, 1994
Board of Water and Light, Lansing, Michigan First Revised Sheet No. WB3
COMMERCIAL & INDUSTRIAL WATER SERVICE
RATE N().2
AVAIL:WILITY
This rue is available to any commercial or industrial customer served on the BWL's water system. Service under
this rate is nut available for reside.
:MONTHLY RATE: Shall he computed in accordance with the following charges.
Customer Charge: per customer per month or part thereof:
::etar i 1;94 li 1/95 1;'li96
-,4 .74 $5 . 10 55.36
$6 .63 $7 .13 37 .49
S11.35 $12 .74 $13 .38
S„ -r $27 .48 $29 .54 $31.02
545 .02 $48 .40 $50.82
-106.63 $114 .63 $120.36
189 .55 $203 .7' $213.96
$379 .10 $407 . 53 $427 .91
$663 .43 $713 .18 $748.84
5899 .81 $967 .30 $1, 015.67
Commodity Charge: per ccf'of water used per month;
=0 c $1 .17 $1.26 $1.32
over 50 c $1 .03 $1 . 12 Sl.18
Power and Chemical Cost Adjustment:
The power and chemica.1 cost adjustment shall consist of an increase or decrease of O.I(t per ccf billed for
each 0.Ic increase or decrease in the average cost of power and chemicals required to deliver treated
water to the customer's meter above or below 17.50 per ecf. The cost per ccf for the billing period shall
consist of the weighted average cost of chemicals,electricity,steam and oil used in pumping and
treatment facilities during the one month period preceding the month billed by two months.
Suburban Surcharge:
Fur all customers situated outside the boundaries of the City of Lansing,a 5 percent surcharge shall be
applied to the total of the customer charge and commodity charge including any power and chemical cost
adjustment during the calendar year 1994. This charge shall no longer be applied to consumption
occurrine on or after January 1. 1995.
EXHIBIT I
.-adopted: December21, 1993 Effective:January 1, 1994
Board of Water and Light. Lansing, Michigan First Revised Sheet No. WB4
Tax Adjustment:
Bills shall he incrca.scd within the limits of any governmental authority or political subdivision which
levies taxes. license Ices. fruuhise lees,or any other charges against the Board's property,or its
operation,or the production and/or sale of water.to offset any such cost and thereby prevent other
customers from being compelled to share such local increases.
Minimum Charge:
The minimum charge shall he the above customer charge applied for 30 days.
DELAYED PAYMENT CHARGE
A delayed payment charge of 517, of the unpaid balance,excluding delayed payment charges,shall be added to
any hill which is not paid on or hefure the due date.
APPLICATION CHARD
A STOO charge shall he added to the first regular bill for all customers turning on service at a service location
irrespective of prior service with the Board.
RULES AND R1'~GULATIONS
Service under this rate is subject to the Board of Water and Light Rules and Regulations for Water Service which
are incorporated herein by this reference..
EXHIBIT I
Adopted: December 21. 1993 Effective: January I. 1994
Board of Water and Light, Lansing, ,Michigan First Revised Sheet No. W135
WATER SYSTEM CONNECTION FEES
RATE NO.3
SYSTEN CONNECTION FEES
The following schcdulc of tees shall apply to all new water service connections made to the mains. This
fee shall not apply to aLn%'c services which are being replaced.
Ser%-_ce .. is e
-onnec:icr, - :-lain 1/1/94 1/1/95 1/1/96
$672.00 $715 .00 $740.00
1" $806.00 $911.00 $943 .00
L'a" 51, 075. 00 $1, 171.00 $1, 212 .00
$1, 330.00 $1, 663 .00 $1, 953 .00
$1, 890. 00 $2,363 .00 $2, 954.00
4" $2, 380. 00 $2,975.00 3 , 719 .00
6" $3 , 430.00 $4, 288.00 $5, 360.00
3"ana over $3 , 567 . 00 S4,637.00 $6, 028.00
The above: system connection fee shall he; paid at the time application is made to have the service
installed from the curb box to the; budding.
Tax Adjustment:
Bills shall be increased within the limits of any governmental authority or political subdivision which
levies taxes, license fees, franchise fees, or any other charges against the Board's property, or its
operation,or the production and/or sale of water, to offset any such cost and thereby prevent other
customers from being compelled to share such local increases.
ll ' .AYE: ) PAYMENT CHARGE
A delayed payment charge of 51.1, of the unpaid balance,excluding delayed payment charges, shall be added to
any bill which is not paid on or before the due date.
RULES AND REI. J .ATIONS
Service under this rate is subject to the Board of Water and Light Rules and Regulations for Water Service which
are incorporated herein by this reference.
EXHIBIT I
Adopted: December 21, 1993 Effective: January 1, 1994
Board of Water and Light. Lansing, lMichigan First Revised Sheet No. W136
FIRE;SERVICE AND FIRE HYDRANT CHARGES
RATE NO.4
FIRE SERVICE - A fire service line will he installed to a fire hydrant(s)or a customer's detector check valve in
accordance with the schedule of charges for water system connection fees(Rate 3)and the current water service
installation charges set forth in the Rules and Regulations for Water Service. The location of the detector check
valve shall he determined by the Water Distribution Engineering Deparunent.
Fire service lines shrill be used for Iire protection purposes only. No additional charges will be made for water
used for testing and fire purposes. The customer shall maintain the detector check valve and fire protection
system connected thereto in good condition in compliance with Section 34-9. Repair and Protection of Equipment.
Of the Code of the City of Lansing+. iNlichiLan.
RATES
Monthly Fire Service Charge: Water supply and maintenance of a fire service line to a detector check
valve shall be provided in accordance with the following schedule of charges:
.:ervice Size 1/1/94 1/1/95 1/1/96
4" or smaller $34.10 $36.66 $38.49
6" $67 .10 $72.14 $75 .74
" $116.60 $125.35 $131. 61
$211 .20 $227 .06 $238.39
$278.30 $299.19 $314. 13
Annual Fire Hydrant Charge: Water supply and maintenance of a fire service line to a public or private
fire hydrant shall he provided in accordance with the following annual schedule of charges:
All H1drants $184 .80 $202.32 $215.52
Tax Adjustment:
Bills shall be increased within the limits of any governmental authority or political subdivision which
levies taxes, license fees, franchise fees, or any other charges against the Board's property,or its
operation,or the production and/or sale of water,to offset any such cost and thereby prevent other
customers from being compelled to share such local increases.
Minimum Charge:
Billings subject to this rate are not subject to a minimum charge.
DELAYED PAYMENT ('HARD
A delayed payment charge of 517r of the unpaid balance.excluding delayed payment charges,shall be added to
any bill which is not paid on or before the due date.
RULES AND REGULATIONS
Service under this rate is subject to the Board of Water and Light Rules and Regulations for Water Service which
are incorporated herein by this reference.
EXHIBIT I
Adopted: December 21. 1993 Effective: JanuM 1, 1994
Board of Water and Light. Lansing, Michigan First Revised Sheet No.W137
LAWN SPRINKLING WATER SERVICE
RATE No . 5
AVAILABILITY
This rite is available to any ny customer served on the BWL's water system where the meter or service is installed
uolcly for lawn sprinkling.
-NIONTHLY RATE Shall be computed in accordance with the following charges.
Customer Charge: Billings subject to this rate are not subject to a customer charge.
Commodity Charge: per ccf of water used per month
1/1/94 1/1/95 1/1/96
S1 .24 $1 .33 $1.40
Power and Chemical Cost Adjustment:
The power and chemical cost adjustment shall consist of an increase or decrease of 0.1¢ per ccf billed for
each 0.1� increase or decrease in the average cost ol"power and chemicals required to deliver treated
water to the customer's meter above or below 17.5¢ per ccf. The cost per ccf for the billing period shall
consist of the weighted average cost of chemicals,electricity,steam and oil used in pumping and
treauncnt facilities during the one month period preceding the month billed by two months.
Suburban Surcharge:
For all customers situated outside the boundaries of the City of Lansing.a 5 percent surcharge shall be
applied to the total of the customer charge and commodity charge including a-ny power and chemical cost
adjustment during the calendar year 1994. This charge shall no longer he applied to consumption
occurring on or after January 1, 1995.
EXHIBIT I
Adopted: December 21. 1993 Effective: January 1. 1994
Board of Water and Light, Lansing, Michigan First Revised Sheet No. WB8
'rax Adjustment:
Bills shall he increased within the limits of any governmental authority or political subdivision which
levies taxes, license Ices. franchise Ices, or any other charges against the Board's property, or its
operation. or the production and/or sale of water,to offset any such cost and thereby prevent other
customers from hemg compelled to share such local increases.
Minimum Charge:
Billings subject to this rate are not subject to a minimum charge.
DELAYED PAYMENT CHARGE
A delayed payment charge of 517, of the unpaid balance,excluding delayed payment charges. shall be added to
anv hill which is not paid on or before the due date.
APPLICATION CHARD
A S7.00 charge shall be added to the first regular bill for all customers turning on service at a service location
irrespective of pnor service with the Board.
RULES AND REGULATIONS
Service under this rate is subject to the Board of Water and Light Rules and Regulations for Water Service which
are incorporated herein by this reference.
EXHIBIT I
Adopted: December 21, 1993 Effective: Jan�l. 1994
EXHIBIT II (Re: Res. N0.93-12-
BOARD OF WATER AND LIGHT
WATER UTILITY
WATER SERVICE POLICIES
I Introduction
The BWL through its Water Utility is committed to providing high-
quality water to all customers in the BWL service area, in
sufficient quantity and at adequate pressure to satisfy customer
requirements . The following water service policies have been
developed to serve the needs of existing and potential customers,
with an emphasis on providing timely and convenient service.
II Water Utility Service Area
The Water Utility provides service to customers in an area including
the City of Lansing and portions of several surrounding townships.
Portions of the service area outside the City of Lansing are served
by contractual agreement with the local government.
The Water Utility may also provide service to individual customers
outside the service area. However, individual customers will be
served only with the approval of the local government.
III Water System Extensions
Extension of the BWL' s water distribution system may be required in
order to serve a new customer in the water service area. In such
cases the cost of the system extension will be paid by the customer
requesting the service. The Water Utility may share in the cost for
items such as main oversizing for system reinforcement.
The Water Utility will provide a firm cost to the customer for the
system extension before the project is initiated. Payment in full
will be required prior to construction. Payment after the start of
construction may be permitted at the discretion of the General
Manager, with payment to include a finance charge.
The design for all system extensions will conform to good
engineering practice as determined by the Water Utility in order to
protect the integrity of the water distribution system. It is
recognized that flexibility in design may be required at times in
order to accommodate specific customer needs.
The Board of Water and Light will assume ownership of all system
extensions and will be responsible for maintenance as required.
IV Customer Service Installation
The cost of a new water service installation will be paid by the
customer requesting the installation. The Water Utility will
(Page 1 of 3)
EXHIBIT II - continued
provide a firm cost for the service installation before the project
is initiated. The firm cost will include a system connection fee
assessed for all new service connections as required in Rate #3 of
the Water Service Rates. Payment in full Will be required prior to
construction.
The design for all service installations will conform to good
engineering practice as determined by the Water Utility. Water
Utility personnel will assist the customer if requested regarding
design of the service and connection to customer-owned plumbing.
The customer is responsible for connection to customer-owned
plumbing.
The Board of Water and Light will assume ownership of all services
up to and including the meter and will be responsible for
maintenance of the service as required.
'.later service to any customer may be interrupted or curtailed due to
emergency conditions. The customer is responsible for installation
and maintenance of devices necessary to protect customer-owned
equipment against service interruptions or other disturbances in the
distribution system. The Water Utility will make every effort to
minimize such interruptions.
The customer is also responsible for installation and maintenance of
equipment to prevent a cross-connection between customer-owned
plumbing and the water distribution system. The cross connection
control measures will conform to good engineering practice as
determined by the Water Utility.
The Water Utility reserves the right to deny or terminate service to
any customer whose piping or equipment threatens the safe operation
of the water distribution system.
,.The Board' s authorized agents shall have access to the Customer's
premises at all reasonable hours, to install, inspect, read, repair
or remove its meters; to install, operate and maintain other Board
property, and to inspect the Customer' s connection and plumbing.
?neglect or refusal on the part of the Customer to provide reasonable
access shall be sufficient cause for discontinuance of service by
the Board, and assurance of access may be required before service is
restored.
The Water Utility will offer assistance to customers as requested in
areas where the technical assistance of Utility personnel may be of
assistance. These areas include cross connection control, fire
service design, lawn sprinkler system design, relocation or
upgrading of existing services, surge protection, and pressure
problems.
(Page 2 of 3)
EXHIBIT II - continued
rater Service Rates
Water Service Rates are under the authority of the BWL Board of
Commissioners.
Water Service rate schedules are available upon request and are a
Yart of this policy.
Charges for construction of mains, services, and hydrants will be
reviewed and adjusted annually to recover actual installation costs.
The annual cost adjustments will be approved by the Board of
Commissioners.
VI Payment for Retail water Service
All retail water consumption except that used for fire-fighting will
be metered for billing purposes.
The General Manager will establish procedures for service
applications, meter reading, billing, and collection for water
service.
Service to a customer ,may be terminated for non-payment of bills.
Also, a customer may be back-billed for water service if
appropriate.
A hearing process will be available to provide a mechanism for
resolution of customer disputes.
Approved by Board action: December 21, 1993
(Page 3 of 3)
136
12-01 -93A07 : 43 RCVD
MINUTES OF BOARD OF COMMISSIONERS' MEETING
LANSING BOARD OF WATER AND LIGHT
Tuesday, November 23, 1993
The Board of Commissioners met in rescheduled regular session at 6:20 p.m., in the Main
Office Building, 123 W. Ottawa Street, Lansing, Michigan. The meeting was called to
order by Chairman Hassler.
Present: Commissioners Belen, Christian, Evans, Hassler, O'Leary, Sebolt, Strolle
and Williams -8
Absent: None
The Secretary declared a quorum present.
General Manager Pandy, Secretary Sova and Staff members were present. (A list of
attendees is filed in the Secretary's Office.)
The Invocation was given by Chairman Hassler.
The Pledge of Allegiance was said by all.
APPROVAL OF MINUTES
BY COMMISSIONER SEBOLT--
SECONDED BY COMMISSIONER WILLIAMS
That minutes of regular session of October 26, 1993, be approved as mailed.
Adopted unanimously.
PUBLIC COMMENTS
CHAIRMAN HAS SLER ANNOUNCED THAT MEMBERS OF THE PUBLIC WILL
BE AFFORDED THE OPPORTUNITY TO ADDRESS THE COMMISSIONERS
REGARDING ANY ITEM ON THE AGENDA AT THE TIME SUCH ITEM IS OPEN
FOR DISCUSSION BY THE COMMISSIONERS. ANYONE WISHING TO
COMMENT ON ANY MATTER NOT ON THE AGENDA MAY DO SO AT THIS
TIME OR IMMEDIATELY PRIOR TO ADJOURNMENT.
Lloyd Teets of 116 E. Elm, Lansing, commented on two resolutions before the Board.
First he questioned the Board's authority to rename the Island Avenue Bridge to the
Joseph D. Wolfe Bridge (Res.93-11-1). He stated that only the City Council has the
authority to rename public streets. Secondly, Mr. Teets suggested doing something more
positive in the community rather than allocating funds for a customer attitude survey(Res.
93-11-4).
November 23, 1993 137
Harold Leeman of 529 N. Francis, Lansing, gave notice that he wished to reserve time
near the end of the meeting to ask for information regarding the status of the revenue
bond sale. With regard to a second item, he stated that he would like to see a higher
priority placed in painting the City's fire hydrants. He remarked that the public would get
more out of that than the customer attitude survey.
In response to Mr. Teets' comments, General Manager Pandy stated that the Island
Avenue Bridge is entirely Board of Water and Light (BWL) property, which was paid for
by the BWL ratepayers and not by the City's general funds. Mr. Pandy also clarified that
the Island Avenue Bridge is not a public thoroughfare. The bridge has a guarded gate,
which is part of the security to Eckert Station.
COMMUNICATIONS AND PETITIONS
There were no communications nor petitions.
REPORTS OF COMMITTEE
There were no committee reports
GENERAL MANAGER'S RECOMMENDATIONS
ADMINISTRATIVE
Res. No. 93-11-1
Resolution renaming the Island Avenue Bridge to the Joseph D. Wolfe
Bridge:
WHEREAS, Joseph D. Wolfe has served as the Assistant General Manager
of the Board of Water and Light for the past twenty-one years; and
WHEREAS, during his tenure the Board of Water and Light has
maintained its position of national prominence and excellence in the field of
public power; and
WHEREAS, in recognition of his many outstanding accomplishments
including leadership in power supply, transmission, and formation of the
municipal and cooperative power pool; and
NOW, to honor his years of devoted service upon his retirement,
IT IS HEREBY RESOLVED that the facility heretofore known as the
Island Avenue Bridge linking Eckert Plant with the rest of the city is hereby
renamed the Joseph D. Wolfe Bridge.
WITNESS: The Board of Commissioners of the Board of Water and Light
of Lansing, Michigan, this 12th day of November, 1993.
138 November 23, 1993
Res. No. 93-11-2
WHEREAS, this Board by passing Resolution No. 82-2 on February 9,
1982, elected to become a member of the Michigan Public Power Agency
(MPPA), and to participate in the MPPA's Belle (-.,-er Project; and
WHEREAS, in paragraph number five of said resolution this Board
appointed the Director and General Manager to be the Board of Water and
Light's (BWL) representative on the MPPA's Board of Commissioners, and
the Assistant General Manager/Director of Operations to be the alternate
representative, and
WHEREAS, paragraph number five of said resolution was amended by
Resolution 84-5 on December 18, 1984; by appointing the Assistant
General Manager/Director of Operations to be the BWL's representative on
the MPPA's Board of Commissioners, and the Director and General
Manager as its alternate representative; and
WHEREAS, it now appears to be in the best interests of the Board of
Water and Light that these assignments be changed;
NOW, THEREFORE, BE IT RESOLVED:
l. That Joseph D. Wolfe, a contract employee of the BWL is
hereby appointed to be the Lansing Board of Water and
Light's representative on the MPPA's Board of
Commissioners, and that Roy Peffley, Assistant General
Manager and Electric Utility Director, is hereby appointed
to be its alternate representative.
2. That paragraph number five of Resolution No. 82-2 is
hereby revoked.
3. That amending Resolution 84-5, adopted by the Board on
December 18, 1984, is hereby superseded with this new
resolution.
4. That the remainder of Resolution No. 82-2 shall not be
affected by this amendment, but shall remain as passed.
5. That the Corporate Secretary of the Board of Water and
Light shall cause a true copy of this resolution to be mailed
to the MPPA Secretary and also to the MPPA General
Manager.
--------------------
November 23, 1993 139
Res. No. 93-11-3
That the Board approve Amendment No. 4 to C-7615 Transportation
Contract with Norfolk Southern Railroad (NS) and Grand Trunk Western
Railway (GTW), subject to approval as to form by the BWL's Legal
Counsel. The amendment particulars are as follows:
1. The term of this agreement will be extended one (1) year,
with an expiration date of December 31, 1994.
2. There shall be no minimum volume commitment.
3. Rates to be the same as in CY'93 and will be held firm and
free from escalation for the entire amendment period.
--------------------------
By amending this contract with Norfolk Southern and Grand Trunk
Western, the BWL will be able to maintain its broad base of potential spot
coal suppliers. This will ensure that spot coal competition is maximized
and purchased at the lowest delivered cost possible.
---------------------------
BY COMMISSIONER WILLIAMS
SECONDED BY COMMISSIONER BELEN
That Administrative Resolutions 93-11-1, 93-11-2 and 93-11-3, respectively, be
approved.
Commissioner Sebolt inquired if the terms of the agreement with Norfolk Southern
Railroad and Grand Trunk Western Railway could have been extended beyond one year
(Res. 93-11-3).
General Manager Pandy responded that in the past the BWL has been locked in with one
railroad company for a long period of time and that has not proved to be advantageous.
Staff is currently negotiating with both railroad companies with respect to freight rates.
The competition is expected to yield the lowest freight rate proposals from both railroad
companies.
Adopted unanimously.
140 November 23, 1993
COMMUNICATIONS & MARKETING
Res. No. 93-11-4
Authorize Market Strategies, Inc. to conduct a semi-annual customer
attitude survey at a price not to exceed $18,100.
--------------------
The survey is used to determine the perception of residential customers
toward the BWL and its services, and to measure performance of certain
communications programs and customer satisfaction for the Share the
Success (STS) program. The second survey will be run in May and the
results of the two surveys averaged to arrive at final STS scores.
--------------------
BY COMMISSIONER WILLIAMS
SECONDED BY COMMISSIONER EVANS
That Communications & Marketing Resolution 93-11-4 be approved.
Commissioner Sebolt stated that he will vote for the customer attitude survey one more
time, but that he did not believe the survey needs to be conducted more than once a year.
Adopted unanimously.
HUMAN RESOURCES
Res. No. 93-11-5
That Dennis Brabant, an Apprentice Construction Mechanic, Larry Cairns,
a Construction Mechanic Assistant, Ron Kenyon, a Mechanic Welder
Leader, and Joe Wixon, a Construction Mechanic Leader, all for
Construction Services, be awarded $129.25 each for their suggestion
proposal number 1993-028, to redesign plywood puller through use of a 4-
inch double-action hydraulic cylinder to increase clamping pressure for
removal of exterior plywood used for shoring and forms with less wastage
of time and material. (Total suggestion award amount is $517 to be
divided equally among the four recipients).
--------------------
By implementing this proposal, it is estimated that the BWL will realize a
net savings of$4,420 in the first year.
--------------------
November 23, 1993 141
HUMAN RESOURCES (Continued)
Res No. 93-11-6
That David Hume, an Electrician for E.C.& M., be awarded a total of
$136.22 for suggestion proposal number 1992-029, to leave electrical
cables connected to the Grand River fountain while in storage to eliminate
labor costs involved in connecting and disconnecting the cable each spring
and fall.
--------------------
By implementing this proposal, it is estimated that the BWL will realize a
net savings of$612.16 in the first year.
Res. No. 93-11-7
That Jack Jaquette, a Work Dispatcher for Overhead Line Construction, be
awarded a total of$348.28 for suggestion proposal number 1993-080, to
revise procedures so that BESOC informs appropriate department of
material and labor associated with working on downed poles, dig-ins, etc.,
involving non-BWL personnel to allow BWL to recover this expense.
--------------------
By implementing this proposal, it is estimated that the BWL will realize a
net savings of$2732.80 in the first year.
--------------------
Res. No. 93-11-8
That V
a n,IJV I 1VI
numberduefie
1991 010, + di f I~ 1 r+' 1000 ten s:le Bag 14euse blow e
--------------------
RESOLUTION 93-11-8 WAS PULLED FROM THE AGENDA. THIS
ITEM IS TO BE RESUBMITTED FOR CONSIDERATION AT THE
DECEMBER 21, 1993 RESCHEDULED MEETING.
--------------------
Res. No. 93-11-9
That Linda Robinson, a Construction Mechanic for Construction Services,
be awarded a total of$285 for suggestion proposal number 1993-088, to
use Elevators instead of extending platforms at fifth floor of Eckert to save
money, as these platforms are used infrequently.
--------------------
By implementing this proposal, it is estimated that the BWL will realize a
net savings of$2,100 in the first year.
--------------------
142 November 23, 1993
BY COMMISSIONER EVANS
SECONDED BY COMMISSIONER CHRISTIAN--
That Human Resources Resolution Nos. 93-11-5, 93-11-6, 93-11-7, and 93-11-9,
respectively, be approved.
Adopted unanimously.
PENSION
Res. No. 93-11-10
That Gary L. Blanchard be placed on a straight, early reduced, vested
pension of$307.30 per month effective November 1, 1993.
--------------------
Mr. Blanchard worked for the BWL for 20.45 years and is now 55 years of
age.
--------------------
Res. No. 93-11-11
That Richard D. Weber, Line Inspection Supervisor in Line Construction
Department, be placed on a disability pension of$1,544.82 per month
effective November 6, 1993. He has selected Option V with the provision
that after his death, if his wife, Gail Ann Weber, survives him she will
receive 50% or $772.41 per month for the rest of her life as provided under
Option V. If his wife predeceases him, the pension amount of$1,544.82
will revert back to the regular pension amount of$1,695.72 for the rest of
his life.
--------------------
Mr. Weber has worked for the BWL for 26.42 years and is 52 years of age.
--------------------
BY COMMISSIONER SEBOLT --
SECONDED BY COMMISSIONER WILLIAMS
That Pension Resolution Nos. 93-11-10 and 93-11-11 be approved.
Adopted unanimously.
November 23, 1993 143
GENERAL MANAGER'S REMARKS
General Manager Pandy reported on the following activities:
Status of Revenue Bond Sale. Due to recent market conditions, the BWL decided to
temporarily postpone the bond sale scheduled in November. The bond market has seen an
increase in interest rates of approximately 75 basis points in November. What is driving
up the bond rate is that the federal government is issuing a large series of short-term
borrowings. In essence the government is refinancing the federal deficit at lower interest
rates than they had the deficit previously. It was felt that it is in the best interest of BWL
customers and owners to obtain the most favorable interest rates on any debt issued by
our utility. For these reasons, it was opted to delay the bond sale into the first quarter of
1994. It is staffs belief that there will be less borrowing going on and a more attractive
interest rate may be available at that time.
Fire Hydrants. General Manager Pandy expressed his appreciation to Harold Leeman for
his comments on the fire hydrants. He advised that the Northtown Neighborhood
Association opted to paint forty (40) hydrants as a neighborhood project. The BWL
provided the paint. A letter from the BWL has been sent to the neighborhood group
thanking them for including the fire hydrant painting as part of their project.
Major Accounts Receive Energy User News. The Communications and Marketing
Department has begun to send all major accounts the Energy User News, to help them use
energy more efficiently. A thank you letter has been received from the Lansing School
System and others who have been receiving that publication.
Erickson Station Turbine Upgrade. An update on the Erickson Station turbine upgrade
was given. Mr. Pandy reported that it was decided to upgrade the turbine blading to
replace certain sections of blading based on guaranteed efficiency improvements from
General Electric (GE). GE once again was willing to guarantee a net turbine heat rate
improvement of 1.25% + 10%. BWL performance engineers completed their final testing
and found the BWL has achieved a net heat rate improvement of 1.15%. A sheet was
handed out showing a payback period of approximately 5.5 years for a cost of$1,143,098
to do the upgrading. Annual fuel cost savings of$206,497 a year will be achieved which
equates to a 5.54 year payback. The intangible savings related with upgrading include
extension of equipment life and decreased risk of blade failure. The turbine is expected to
last another 20-25 years.
144 November 23, 1993
Adopt A River Campaign Status. The BWL has been recognized by the Lansing State
Journal with respect to the Adopt A River program. The first meeting, conducted by
John Strickler and Terry Tisdale, was held last week. A number of subcommittees have
been formed ranging from Special Events, Contributions--chaired by Commissioner Ernest
Christian--Publicity, Standards and Environmental Compliance, and Property Division.
Broad support is being received from the community. Commissioner David O'Leary is
also serving on one of the subcommittees.
New City Councilmembers. A list of Lansing Councilmembers, including the three
Councilmembers-elect; namely, Sandy Allen, Howard Jones, and Paul Novak, was handed
out for reference. A tour of BWL facilities was given to Councilmembers-elect Howard
Jones and Paul Novak on November 23. Councilmember-elect Sandy Allen will be
touring BWL facilities on December 3. A listing of suggested Commissioner and Council
pairings was handed out for consideration and discussion at the BWL/City Council
meeting to held January 27, 1994. The joint meeting is to be hosted by the BWL.
Transition Information Requested by Mayor-Elect Hollister. Mayor-Elect David
Hollister has contacted Chairman Hassler regarding the BWL and its various policies,
programs, and priorities. Staff is assisting Commissioner Hassler in preparing all the
documentation of the BWL's strategic plans, business plan, total quality improvement,
budgets, financial forecasts and related reports for transmittal to the mayor-elect's
transition office.
Street Light Response. An update on the progress made to street lighting improvements
in response to an earlier street light situation on North Dexter Street was presented. A
copy of a memo, dated October 29, 1993, from Line Construction Supervisor Dave
Emmons was handed out. The changes implemented improve and document BWL
communication with customers, local police and City Councilmembers.
Fuel Procurement Manual. Former Assistant General Manager Joseph Wolfe oversaw
the fuel procurement for the BWL Staff is meeting with a consultant to assist in the
preparation of a fuel supply policy and a procedures manual. This manual will provide
appropriate procedures and a checklist for purchasing fuel. The Commissioners will be
receiving the proposed policy for approval at a future meeting.
Committee of the Whole to Meet December 7 . Agenda items being considered for the
Committee of Whole meeting on December Tare: (1) Water Rates, (2) revised Water
Rules and Regulations, (3) Total Quality Improvement, and (4) suggested agenda topics
for the joint meeting with the City on January 27.
Commissioner Belen suggested that due to water rate discussions, it may be necessary to
postpone some of the other agenda items in order to allow sufficient time on this
important topic.
November 23, 1993 145
Comments Regarding Public Hearing on Water Rates. General Manager Pandy
reported that the proposed water rates were designed with the low user of water in mind.
People who use low amounts of water will see a decrease of about 42 cents a month,
while the monthly increase for the average user of 700 cubic feet of water per month is
about 50 cents. He noted that it is actually a rate decrease for people who use low
amounts of water. In designing the rates, staff took into account many of the concerns
expressed at the public hearing.
Commissioner Belen stated that apparently the information is not clear enough for people
to understand. She suggested exploring other ways to get the message across to the
customer.
REMARKS BY BOARD COMMISSIONERS
Charter Clarification.. Commissioner Evans remarked that it might be well to reprint
that portion of the charter which sets forth the role and responsibility of the
Commissioners of the Board of Water and Light. She noted that the question of the
Board's role and responsibility is challenged repeatedly.
John Strickler Congratulated.. Commissioner Christian congratulated Communications
and Marketing Director John Strickler on his recent election as the chair-elect of APPA's
Energy/Customer Services & Communications Section.
ADJOURNMENT
On motion of Commissioner Christian, the Board adjourned at 6:45 p.m.
Mary ova, S cretary
Filed: November 30, 1993
Marilynn Slade, City Clerk
123
MINUTES OF BOARD OF COMMISSIONERS' MEETING
LANSING BOARD OF WATER AND LIGHT
Tuesday, October 26, 1993
The Board of Commissioners met in regular session at 5.30 p.m., at the Main Office
Building, 123 W. Ottawa Street, Lansing, Michigan. The meeting was called to order by
Chairman Hassler.
Present: Commissioners Christian, Hassler, O'Leary, Sebolt, Strolle
and Williams -6
Absent: Commissioner Belen and Evans -2
The Secretary declared a quorum present.
General Manager Pandy, Secretary Sova and Staff members were present. (A list of
attendees is filed in the Secretary's Office.)
The Invocation was given by Chairman Hassler.
The Pledge of Allegiance was said by all.
APPROVAL OF MINUTES
BY COMMISSIONER SEBOLT--
SECONDED BY COMMISSIONER STROLLE
That minutes of regular session of September 28, 1993, be approved as
mailed.
Adopted unanimously.
PUBLIC COMMENTS
CHAIRMAN HASSLER ANNOUNCED THAT MEMBERS OF THE PUBLIC WILL
BE AFFORDED THE OPPORTUNITY TO ADDRESS THE COMMISSIONERS
REGARDING ANY ITEM ON THE AGENDA AT THE TIME SUCH ITEM IS OPEN
FOR DISCUSSION BY THE COMMISSIONERS. ANYONE WISHING TO
COMMENT ON ANY MATTER NOT ON THE AGENDA MAY DO SO AT THIS
TIME OR IMMEDIATELY PRIOR TO ADJOURNMENT.
No persons spoke.
CITY CLERK
Marilynn Slade
124 October 26, 1993
Recommendations Board of Water and Light
of Director and Lansing, Michigan
General Manager
Dear Ladies and Gentlemen:
The following items are recommended for your approval:
ADMINISTRATIVE (AUDITING)
Res. No. 93-10-1
Copies of 1993 audit reports for the Board of Water and Light and for the
Plan for Employees' Pensions of the Board of Water and Light and a copy
of the report on the system of internal control were filed with City of
Lansing officials by Deloitte & Touche on October 6, 1993.
The audit report for the Board of Water and Light and the report on the
system of internal control has been received and placed on file. The
auditors found no significant items which warranted submission of a
management letter.
The 1993 audit report for the Plan for Employees' Pensions has been
received and referred to the Personnel Committee for review.
The Corporate Secretary is directed to file copies of both audit reports and
the report on the system of internal control with the State Treasurer as
required by law.
Publishing a condensed copy of the Board of Water and Light audit report
in The State Journal is not required by law. However, it may be done at
the discretion of the General Manager.
--------------------
HUMAN RESOURCES
Res. No. 93-10-2
That Dick Rice, an Electrical Test Supervisor for Electric Metering, be
awarded a total of$280 for suggestion proposal number 1992-135, to have
standby crew utilize Von Servisavor to restore proper temporary service to
customers when one leg of secondary URD is missing.
--------------------
By implementing this proposal, it is estimated that the BWL will realize a
net savings of$2,050 in the first year.
--------------------
October 26, 1993 125
HUMAN RESOURCES (Continued)
Res. No. 93-10-3
That Donald Galley, a Lineworker for Overhead Line Construction, be
awarded a total of$83.03 for suggestion proposal number 1992-136, to
eliminate five-point racks on all secondary construction in favor of three
one-point racks which are more cost-effective and safer for crews.
--------------------
By implementing this proposal, it is estimated that the BWL will realize a
net savings of$332.10 in the first year.
--------------------
Res. No. 93-10-4
That Ray Bannister, an Electrical Technician for Electric Engineering, be
awarded a total of$139.60 for suggestion proposal number 1993-104, to
replace wooden stakes with biodegradable marking flags.
--------------------
By implementing this proposal, it is estimated that the BWL will realize a
net savings of$646.00 in the first year.
--------------------
TREASURER/CONTROLLER
Res. No. 93-10-5
That the attached Supplemental Bond Resolution be adopted.
(See "Attachment A.")
--------------------
This Bond Resolution supplements the original adopted October 24, 1989.
The two together are referred to as the Bond Resolution. This
supplemental authorizes Series 1993A and 1993B Revenue Bonds.
--------------------
126 October 26, 1993
WATER
Res. No. 93-10-6
That the Board agree to serve water to proposed Water District No. 95,
Delhi Township, as requested by resolution of the Delhi Charter Township
Board on August 17, 1993 and that in accordance with the agreement
between the Board and the Charter Township of Delhi dated August 15,
1972, covering the furnishing of a potable water supply in Delhi
Township, the Board advises officials of Delhi Township as follows:
1. The Board will accept Water District No. 95 established by
Township resolution on August 17, 1993, and will provide a
potable water supply to said district.
2. The Township will be required to make a $7,325 non-refundable
contribution-in-aid of construction to cover the charges set forth in
the Board's Rules and Regulations for Water Service for installing
the necessary distribution facilities to serve said district.
3. The Board and the Township are to enter into a written agreement
(Supplement XCV) covering the furnishing of a potable water
supply in Water District No. 95.
4. Water mains are to be installed in accordance with the current
Board's Rules and Regulations for Water Service.
Further, that upon receipt of the sum of$7,325 from the Township, the
project be approved for installation, and the General Manager and the
Corporate Secretary be authorized to sign the aforementioned agreement
(Supplement XCV) to furnish a potable water supply in Water District No.
95.
The geographical area of Water District No. 95 is as follows:
Beginning at existing 16-inch water main, dead-end on
Eifert Road approximately 450 feet south of Runnymede
Drive, thence south 995 feet.
To provide a potable water supply within the proposed new district
requires the installation of 995 feet of water main and fire hydrants at an
estimated cost of$32,835.
The main extension will serve fifty-four (54) residential customers. One-
time connection fees will amount to $3,584. Estimated annual revenue is
$8,550.
Water mains to be installed in Fall/Winter of 1993 following the receipt of
the Township's non-refundable contribution-in-aid of construction and the
signing of the agreement.
--------------------
October 26, 1993 127
WATER (Continued)
Res. No. 93-10-7
That the Board agree to serve water to proposed Water District No. 96,
Delhi Township, as requested by resolution of the Delhi Charter Township
Board on October 5, 1993, and that in accordance with the agreement
between the Board and the Charter Township of Delhi dated August 15,
1972, covering the furnishing of a potable water supply in Delhi
Township, the Board advises officials of Delhi Township as follows:
1. The Board will accept Water District No. 96 established by
Township resolution on October 5, 1993, and will provide a
potable water supply to said district.
2. The Township will be required to make a $25,308 non-refundable
contribution-in-aid of construction to cover the charges set forth in
the Board's Rules and Regulations for Water Service for installing
the necessary distribution facilities to serve said district.
3. The Board and the Township are to enter into a written agreement
(Supplement XCVI) covering the furnishing of a potable water
supply in Water District No. 96.
4. Water mains are to be installed in accordance with the current
Board's Rules and Regulations for Water Service.
Further, that upon receipt of the sum of$25,308 from the Township, the
project be approved for installation, and the General Manager and the
Corporate Secretary be authorized to sign the aforementioned agreement
(Supplement XCVI) to furnish a potable water supply in Water District
No. 96.
The geographical area of Water District No. 96 is as follows:
Ivywood Subdivision Phase 3, Lots 73-85
To provide a potable water supply within the proposed new district
requires the installation of 1,140 feet of water main and fire hydrants at an
estimated cost of$25,308.
The main extension will serve thirteen (13) residential customers. One-
time connection fees will amount to $7,280. Estimated annual revenue is
$3,900.
Water mains to be installed in Fall of 1993 following the receipt of the
Township's non-refundable contribution-in-aid of construction and the
signing of the agreement.
--------------------
128 October 26, 1993
WATER (Continued)
Res. No. 93-10-8
That the Board agree to serve water to proposed Water District No. 97,
Delhi Township, as requested by resolution of the Delhi Charter Township
Board on October 5, 1993, and that in accordance with the agreement
between the Board and the Charter Township of Delhi dated August 15,
1972, covering the furnishing of a potable water supply in Delhi
Township, the Board advises officials of Delhi Township as follows:
I. The Board will accept Water District No. 97 established by
Township resolution on October 5, 1993, and will provide a
potable water supply to said district.
2. The Township will be required to make a $40,071 non-refundable
contribution-in-aid of construction to cover the charges set forth in
the Board's Rules and Regulations for Water Service for installing
the necessary distribution facilities to serve said district.
3. The Board and the Township are to enter into a written agreement
(Supplement XCVII) covering the furnishing of a potable water
supply in Water District No. 97.
4. Water mains are to be installed in accordance with the current
Board's Rules and Regulations for Water Service.
Further, that upon receipt of the sum of$40,071 from the Township, the
project be approved for installation, and the General Manager and the
Corporate Secretary be authorized to sign the aforementioned agreement
(Supplement XCVII) to furnish a potable water supply in Water District
No. 97.
The geographical area of Water District No. 97 is as follows:
River Pointe Subdivision Phase 3, Lots 58 thru 80.
To provide a potable water supply within the proposed new district
requires the installation of 1,805 feet of water main and fire hydrants at an
estimated cost of$40,071.
The main extension will serve twenty-three (23) residential customers.
One-time connection fees will amount to $12,880. Estimated annual
revenue is $6,900.
Water mains to be installed in Fall of 1993 following the receipt of the
Township's non-refundable contribution-in-aid of construction and the
signing of the agreement.
--------------------
ATTACHMENT A
Re: Resolution
.`93-10-5
FIRST SUPPLEMENTAL REVENUE BOND RESOLUTION AUTHORIZING
WATER SUPPLY AND ELECTRIC UTILITY SYSTEM REVENUE BONDS
OF THE CITY OF LANSING, MICHIGAN
Section 1 . Supplemental Resolution. This First Supplemental
Revenue Bond Resolution is supplemental to, and is adopted in
accordance with Section 23 (a) (i) of, the Bond Resolution.
Section 2 . Definitions . Unless the context indicates that
another meaning is intended, the following words and terms used
in this First Supplemental Revenue Bond Resolution shall have the
following meanings, and any other words and terms which are
defined in Act 94 or in the Bond Resolution shall have the
meanings as therein defined:
(i) "Bond Resolution" means the Amended And Restated
Bond Resolution adopted by the Board on October 24 , 1989 .
(ii) "Series 1993A Bonds" means the Water Supply and
Electric Utility System Revenue Bonds, Series 1993A authorized by
Section 4 of this First Supplemental Revenue Bond Resolution.
(iii) "Series 1993B Bonds" means the Water Supply and
Electric Utility System Revenue Bonds, Series 19933 authorized by
Section 4 of this First Supplemental Revenue Bond Resolution.
(iv) 111993 Award Resolution" means the Resolution of
the Board authorizing the sale and delivery of the 1993 Bonds .
(v) 111993 Bonds" means the Series 1993A Bonds and the
Series 1993B Bonds .
(vi) "1993 Project" means the remodeling, updating and
extending the life of the water and electric utilities of the
City of Lansing, including the replacement of the energy manage-
ment system at the Brush Electric System Operating Center, the
installation of new electric transmission facilities in connec-
tion with the Oneida and Delhi Substations, the construction of a
new transmission line between the Oneida Substation and the
Erickson Substation, the addition of a second transformer and
other electrical equipment at the Willow Substation, the addition
of a second transformer and other electrical equipment at the
South Creyts Substation and the construction and installation of
a new high lift pumping station and related mains south of the
John F . Dye Water Conditioning Plant .
Section 3 . Necessity, Estimate of Cost and Useful Life . It
is determined to be necessary for the public health, safety and
welfare of the City to remodel, update and extend the life of the
System by acquiring the 1993 Project . The estimated cost of the
1993 Project is $23 , 608 , 935 and the estimated useful life of the
1993 Project is not less than 30 years.
ATTACHeIENT A
Section 4 . Author'_,za ;_ eries 1993A Bonds and Series
1993B Bonds . To pay a : . ... :. _ ; --he cost of acquiring the 1993
Project , including pays _ financial and other expenses
of the issuance of the the City, by and through the
Board, shall borrow a s excess of Twenty Five Million
Dollars ($25 , 000 , 000) determined in the 1993 Award
Resolution, which sum estimated to be Twenty-Three
Million Dollars ($23 , , �( C. _i issue the Series 1993A Bonds
in the estimated amount Million Dollars ($20 , 000 , 000)
and the Series 1993 .he estimated amount of Three
Million Dollars ($3 , C -uant to the provisions of Act
94 .
Section 5 . Bond d Security. The 1993 Bonds shall
be designated "ovate_- d Electric Utility System Revenue
Bonds , Series 1993 er Supply And Electric Utility
System Revenue Bond_ _.993B, " shall be of equal standing
in priority of lien -=t Revenues of the System with the
Series 1989A Bonds, -s 19893 Bonds and any other Addi-
tional Bonds , shall solely out of Net Revenues and any
other moneys pledge.--. ?ond Resolution and shall not be a
general obligation ity. Series 1993A Bonds shall be
issued in denominat_ �5 , 000 or any integral multiples of
$5 , 000 not exceedinc: -1.;c of the Series 1993A Bonds matur-
ing on the same C :11 be numbered in consecutive order
of authentication_ iwards . Series 1993B Bonds shall be
issued in denomir.-ti = $] , C00 or integral multiples of $1, 000
not exceeding t`- _); the Series 1993B Bonds maturing on
the same date be -lumbered in consecutive order of
authentication - The 1993 Bonds shall be issued as
fully register _._.= vi _::_:'ut coupons and shall have an original
issuance date -)ecemoer 1993 , or such later date as the
Board shall ap in the -993 Award Resolution.
The 19.� _ Bonds shall bear interest at a rate or rates to
be determined on the sale thereof, not exceeding nine percent
(9.) per annum, payable on July 1, 1994 , and on each January 1
and July 1 thereafter, by check drawn on the Transfer Agent and
mailed to each Registered r-,ner at the registered address, as
shown on the registration _:)oks of the City maintained by the
Transfer Agent . Interest on the 1993 Bonds shall be payable to
each Registered Owner as of the 15th day of the month prior to
the date on which the interest payment is due . Interest on the
1993 Bonds shall be computed on the basis of a 360-day year
consisting of twelve 30-day months . The principal of the 1993
Bonds shall be payable at the principal office of the Transfer
Agent upon presentation and surrender thereof ; provided, however,
if part of an Outstanding Series 1993A Bond registered in the
name of a securities depository company as part of a book-entry
system is selected for redemption, the securities depository
company may retain the Series 1993A Bond and make an appropriate
notation on the Series 1993A Bond indicating the date and amount
of the reduction in the principal amount of the Series 1993A Bond
resulting from the partial redemption, however, in the case of
-2-
ATTACHMENT A
the final payment of the remaining principal amount of the Series
1993A Bond, the Series 1993A Bond shall be presented and surren-
dered to the Transfer Agent as a condition of payment . Unless
otherwise provided in the 1993 Award Resolution, the Series 1993A
Bonds shall be sold at not less than ninety-nine percent (990) of
their par value and the Series 1993B Bonds shall be sold at not
less than One Hundred Percent (1000) of their par value .
The Series 1993A Bonds shall mature on July 1 in years
and estimated amounts as follows :
Principal Principal
Year Amount Year Amount
2000 $ 235 , 000 2007 $1, 850 , 000
2001 100 , 000 2008 1, 925 , 000
2002 175 , 000 2009 2 , 035 , 000
2003 240 , 000 2010 2 , 150 , 000
2004 675 , 000 2011 2 , 265 , 000
2005 1, 650 , 000 2012 2 , 410 , 000
2006 1, 750 , 000 2013 2 , 540 , 000
The Series 1993B Bonds shall mature on July 1 in years
and estimated amounts as follows :
Principal
Year Amount
1998 $1, 000 , 000
2003 1, 000 , 000
2008 1, 000 , 000
The aggregate amount of each series of 1993 Bonds and
the amount of each maturity of each series shall be finally
determined in this 1993 Award Resolution.
Series 1993A Bonds maturing prior to July 1, 2005 , are
not subject to redemption at the option of the City prior to
maturity. Series 1993A Bonds maturing on and after July 1, 2005 ,
are subject to redemption at the option of the City at any time
on or after July 1, 2001 , in whole or in part , in such order as
the Board shall determine and by lot within a maturity, in
integral multiples of $5 , 000 at a price of par, without premium,
plus accrued interest to the date of redemption. Series 1993B
Bonds are not subject to redemption at the option of the City
prior to maturity.
Section 6 . 1993 Bond Proceeds . From the proceeds of the
sale of the 1993 Bonds , there shall be immediately deposited in
the Redemption Fund an amount equal to the accrued interest and
premium, if any, received on delivery of the 1993 Bonds and the
City shall receive a credit equal to the amount so deposited
-3 -
ATTACHMENT A
against the amount required to be deposited in the Redemption
Fund for payment of the next maturing interest . The remaining
proceeds of the 1993 Bonds shall be used to pay the costs of
acquiring the 1993 Project and to pay the cost of issuing the
1993 Bonds .
Section 7 . Book- Entry System - Series 1993A Bonds .
Initially, one fully-registered Series 1993A Bond for each
maturity, in the aggregate amount of such maturity, will be
issued in the name of Cede & Co . , as nominee of The Depository
Trust Company, for participation in the book-entry transfer
system of The Depository Trust Company. In the event the City
decides to discontinue participation in the book-entry transfer
system of The Depository Trust Company (or a successor securities
depository) , the City shall notify the Transfer Agent and The
Depository Trust Company, in writing, and thereafter the City
shall execute and the Transfer Agent shall authenticate and
deliver Series 1993 A Bonds requested by the bondholders or to a
successor securities depository. In the event The Depository
Trust Company discontinues providing services as a securities
depository for the Series 1993A Bonds and the City does not
designate a successor securities depository, the City shall
execute and the Transfer Agent shall authenticate and deliver
Series 1993A Bonds to the bondholders .
Section 8 . Bond Form. The 1993 Bonds shall be in substan-
tially the following form:
-4-
ATTAC;HAIENT A
[SERIES 1993A BONDS]
[SERIES 1993B BONDS]
UNITED STATES OF AMERICA
STATE OF MICHIGAN
INGHAM AND EATON COUNTIES
CITY OF LANSING
WATER SUPPLY AND ELECTRIC UTILITY SYSTEM
REVENUE BONDS, SERIES 1993
Interest Rate Maturity Date of
Per Annum Date Original Issue CUSIP
July 1 , 1, 1993
REGISTERED OWNER:
PRINCIPAL AMOUNT:
The CITY OF LANSING, Ingham and Eaton Counties, State of
Michigan (the "City" ) , for value received, promises to pay the
Principal Amount to the Registered Owner on the Maturity Date
with interest thereon from the Date of Original Issue, or such
later date to which interest has been paid, until paid at the
Interest Rate Per Annum, payable on July 1, 1994 , and on each
January 1 and July 1 thereafter until the obligation of the City
to pay the Principal Amount is satisfied. Principal of this bond
is payable at the principal office of First of America Bank-
Southeast Michigan, N.A. , or such other transfer agent as the
City may hereinafter designate by notice mailed to the registered
owner not less than 60 days prior to any interest payment date
(the "Transfer Agent " ) . Interest on this bond is payable to the
registered owner of this bond as of the 15th day of the month
next preceding the payment date as shown on the registration
books of the City kept by the Transfer Agent by check or draft
mailed to the registered owner at the registered address . The
revenues of the facilities of the City for the supply and
distribution of water and the generation and distribution of
electricity, steam and heat (the "System" ) after provision has
been made for reasonable and necessary expenses of operation,
maintenance and administration of the System (the "Net
Revenues" ) , are irrevocably pledged and a statutory lien thereon
has been created to secure the payment of the principal of and
interest on this Bond, when due; however, the pledge of Net
Revenues and the statutory lien are on a parity with the pledge
of Net Revenues and statutory lien in favor of the City of
-5-
ATTACHMENT A
Lansing Water Supply and Electric Utility System Revenue Bonds,
Series 1989A, Series 19893 and Series 1993 [A] [2] and any
Additional Bonds (as defined below) which may be issued by the
City. Interest on this Bond shall be computed on the basis of a
360-day year consisting of twelve 30-day months .
This bond is one of a series of bonds of like tenor,
except as to denomination, rate of interest , date of maturity and
prior redemption, aggregating the principal sum of $ ,
issued pursuant to an Amended And Restated Bond Reso ution
adopted by the Board of Water and Light of the City (the "Board" )
on October 24 , 1993 , as supplemented by a First Supplemental
Revenue Bond Resolution adopted by the Board on , 1993
( together, the "Bond Resolution" ) and under and in full
compliance with the Constitution and statutes of the State of
Michigan, including specifically Act 94 , Public Acts of Michigan,
1933 , as amended, for the purpose of paying part of the cost of
remodeling, updating and extending the life of the System and the
costs of issuing the bonds .
For a complete statement of the revenues from which and
the conditions under which this bond is payable, a statement of
the conditions under which additional bonds ( "Additional Bonds" )
of equal standing may hereafter be issued, the rights and limita-
tions on the owners of the bonds and the general covenants and
provisions pursuant to which this bond is issued, reference is
made to the Bond Resolution.
[Applicable Only To Series 1993A Bonds - Bonds of this
series maturing prior to July 1, 2005 , are not subject to redemp-
tion prior to their respective dates of maturity. Bonds of this
series maturing on and after July 1, 2005 , are subject to redemp-
tion prior to maturity, at the option of the Board, at any time
on and after July 1, 2001, in whole or in part , in the amount
selected by the Board, in order of maturities selected by the
Board and within a maturity by lot , at the redemption price of
par, without premium, plus accrued interest to the date of
redemption.
Notice of call of bonds for redemption shall be mailed
to the registered owner not less than 30 days prior to the date
fixed for redemption at the address shown on the registration
books of the City. Failure to receive such notice shall not
affect the validity of the proceedings for redemption. Bonds
called for redemption shall not bear interest after the date
fixed for redemption, provided funds are on hand with the Trans-
fer Agent to redeem the bonds called for redemption. ]
[Applicable only to Series 1993B Bonds -- Bonds of this
series are not subject to redemption at the option of the City
prior to maturity. ]
-6-
ATTACHMENT A
This bond is a self -liquidating bond and is not a
general obligation of the City or the Board and does not consti-
tute an indebtedness of the City or the Board within any consti-
tutional , statutory or charter limitation, but is payable, both
as to principal and interest , solely from the Net Revenues of the
System. The principal of and interest on this bond are secured
by a statutory lien on the Net Revenues of the System; however,
the statutory lien securing this bond is on a parity of security
with the statutory lien securing the other bonds of this series
and the City of Lansing Water Supply and Electric Utility System
Revenue Bonds, Series 1989A, Series 1989B and Series 1993 [A] [3]
and any Additional Bonds which may be issued by the City.
The Board has covenanted and agreed, and covenants and
agrees , to fix and maintain at all times while any bonds payable
from the Net Revenues of the System shall be outstanding, such
rates for service furnished by the System as shall be sufficient
to provide for payment of the principal of and interest on the
bonds of this issue and any other bonds payable from the Net
Revenues as and when the same shall become due and payable, to
provide for the payment of expenses of administration and opera-
tion and such expenses for maintenance of the System as are
necessary to preserve the same in good repair and working order,
and to provide for such other expenditures and funds for the
System as are required by the Bond Resolution.
This bond is transferable only upon the registration
books of the City kept by the Transfer Agent by the Registered
Owner hereof in person, or by his or her attorney duly authorized
in writing, with a written instrument of transfer satisfactory to
the Transfer Agent duly executed by the Registered Owner or his
or her attorney duly authorized in writing, and thereupon a new
registered bond or bonds in the same aggregate principal amount
and of the same maturity shall be issued to the transferee in
exchange therefor as provided in the Bond Resolution and upon the
payment of the charges , if any, therein prescribed. The City
shall not be required to register the transfer of or exchange any
Bond selected for redemption in whole or in part , except the
unredeemed portion of bonds being redeemed in part .
It is certified and recited that all acts, conditions
and things required by law precedent to and in the issuance of
this bond and the series of bonds of which this is one have been
done and performed in regular and due time and form as required
by law.
This bond is not valid or obligatory for any purpose
until the Certificate of Authentication on this bond has been
executed by the Transfer Agent .
-7-
.ATTACHMENT A
IN WITNESS ;Fef. :he City of Lansing, Ingham and
Eaton Counties, State_ ran, by and through its Board of
Water and Light, has a.: _.: _s bond to be executed with the
facsimile signatures �)-i _irman and its Secretary and the
corporate seal of the C_ ' x printed on this bond.
`r OF LANS ING
__ ._ FACSIMILE)
Chairman
y: (FACSIMILE)
Secretary
(Seal)
-8-
ATTACHMENT A
Certificate of Authentication
This Bond is one of the bonds described in the within-
mentioned Bond Resolution.
Transfer Agent
By:
Authorized Representative
Date of Authentication:
-9-
ATTACHMENT A
ASSIGNMENT
FOR VALUE RECEIVED, the undersigned sells , assigns and
transfers unto
(Please print or typewrite name and address of transferee)
the within bond and all rights thereunder, and irrevocably
constitutes and appoints
attorney to transfer the within bond on the books kept for regis-
tration thereof, with full power of substitution in the premises .
Dated:
Signature Guaranteed: NOTICE : The signature s to
this assignment must correspond
with the name as it appears
upon the face of the within
bond in every particular, with-
out alteration or enlargement
or any change whatsoever.
Signature s must be guaranteed by an eligible guarantor institu-
tion participating in a Securities Transfer Association recog-
nized signature guaranty program. The Transfer Agent will not
effect transfer of this bond unless the information concerning
the transferee requested below is provided.
Name and Address :
PLEASE INSERT SOCIAL SECURITY
NUMBER OR OTHER IDENTIFYING
NUMBER OF TRANSFEREE .
Inc u(:F in ormation for all
joint owners if the bond is
held by joint account)
Insert number or first
named transferee if held by
joint account)
-10-
ATTACHMENT A
Section 9 . Sale of the Bonds . The Series 1993A Bonds shall
be sold at a public sale pursuant to a Notice of Sale published
in a publication to be selected by the Treasurer/Controller in
substantially the following form:
-11-
ATTACHMENT A
OFFICIAL NOTICE OF SALE
$20 , 000 , 000
CITY OF LANSING, BY AND THROUGH THE
BOARD OF WATER AND LIGHT OF THE CITY OF LANSING
COUNTIES OF INGHAM AND EATON, STATE OF MICHIGAN
WATER SUPPLY AND ELECTRIC UTILITY SYSTEM
REVENUE BONDS, SERIES 1993A
SEALED BIDS for the purchase of the above bonds will be received
by the undersigned at the Secretary' s office, Board of Water and
Light of the City of Lansing, 123 W. Ottawa, Lansing, Michigan,
on the day of , 1993 , until o' clock, m. ,
Eastern Time, at which time and place the bias will be publicly
opened and read.
IN THE ALTERNATIVE : Sealed bids will also be received on the
same date and until the same time by an agent of the undersigned
at the office of the Municipal Advisory Council of Michigan, 1445
First National Building, Detroit, Michigan 48226 , where they
will be publicly opened and read. Bids opened at Detroit ,
Michigan, will be read first . Bidders may choose either location
to present bids and good faith checks, but may not present bids
at both locations .
BOND DETAILS : The bonds will be fully registered bonds without
coupons and, when issued, will be registered in the name of and
held by Cede & Co . , as nominee for The Depository Trust Company
( "DTC" ) , New York, New York. DTC will act as securities deposi-
tory for the bonds . Purchases of beneficial interests in the
bonds will be made in book-entry form, in denominations of $5 , 000
each or any integral multiple thereof . The bonds will have an
original issuance date of , 1993 , and will bear
interest from the date of original-issuance payable on July 1,
1994 , and semiannually thereafter. The principal or redemption
prices of and interest on the bonds will be paid by First of
America Bank-Southeast Michigan, N.A. , as Transfer Agent . So
long as DTC or its nominee, Cede & Co. , is the registered owner
of the bonds , such payments will be made directly to DTC or such
nominee . Disbursement of such payments to the DTC Participants
is the responsibility of DTC, and disbursements of such payments
to the beneficial owners is the responsibility of the DTC
Participants and Indirect Participants .
-12-
ATTACHMENT A
The bonds will mature on the first day of July as
follows :
Principal Principal
Year Amount Year Amount
2000 $ 235 , 000 2007 $1, 850 , 000
2001 100 , 000 2008 1, 925 , 000
2002 175 , 000 2009 2 , 035 , 000
2003 240 , 000 2010 2 , 150 , 000
2004 675 , 000 2011 2 , 265 ,.000
2005 1, 650 , 000 2012 2 , 410 , 000
2006 1, 750 , 000 2013 2 , 540 , 000
PRIOR REDEMPTION: Bonds maturing on and after July 1, 2005 , are
subject to redemption prior to maturity, in whole or in part on
or after July 1 , 2001 , in such order as the City shall determine
and by lot within a maturity, in integral multiples of $5, 000 , at
par, without premium, plus accrued interest to the redemption
date .
Not less than thirty days, notice of redemption shall be given by
mail to the registered holder at the registered address . Bonds
or portions of bonds called for redemption shall not bear
interest after the redemption date, provided funds are on hand
with the Transfer Agent to redeem the same .
INTEREST RATE AND BIDDING DETAILS : The bonds shall bear interest
at a rate or rates not exceeding 9% per annum, to be fixed by the
bids therefor, expressed in multiples of 1/8 or 1/20 of 116, or
both. The interest on any one bond shall be at one rate only and
all bonds maturing in any one year must carry the same interest
rate . The difference between the highest and lowest interest
rate on the bonds shall not exceed one and one-half (1 1/2)
percentage points . No proposal for the purchase of less than all
of the bonds or at a price less than 99% of their par value will
be considered.
TRANSFER AGENT: The Bonds shall be payable as to principal in
lawful money in the United States upon surrender thereof at First
of America Bank-Southeast Michigan, N.A. , the Transfer Agent .
Interest shall be paid to the registered owner of each bond as
shown on the registration books at the close of business on the
15th day of the calendar month preceding the month in which the
interest payment is due . Interest shall be paid when due by
check or draft drawn upon and mailed by the Transfer Agent to the
registered owner at the registered address . The City of Lansing
may from time to time as required designate a successor Transfer
Agent .
PURPOSE AND SECURITY: The Bonds are issued under the provisions
of Act 94 , Public Acts of Michigan, 1993 , as amended, and a bond
resolution adopted by the Board of Water and Light of the City of
-13-
ATTACHMENT A
Lansing (the "Board'; sober 24 , 1989 , as supplemented by a
First Supplementa 3ond Resolution adopted by the Board
on .,gether, the "Bond Resolution" ) , for
the purpose of pa ___:. of the cost of remodeling, updating
and extending the w- pri-y and electric utilities of the City
of Lansing, Michi a pay issuance costs for the bonds .
The bonds, excepi_ t _; F_-._:tent payable from bond proceeds, are
payable solely frog; nat revenues of the water supply and
distribution and P1F: .. , , heat and steam generating and distri-
bution systems ( .e st n" ) of the City of Lansing and any
additions thereto a st zutory first lien on the net revenues
of the System has e._ =stablished by the Bond Resolution. The
Board has covenan . Treed --o fix and maintain at all times
while any of su-'. shall be outstanding such rates for
service furnisheci _ stem as shall be sufficient to provide
for payment of zne sary expenses of operation, maintenance
and administration System, of the principal and interest
on all of said be en due, and to provide for such other
expenditures and fi the System as are required by the Bond
Resolution.
Payment of the princ and interest on the bonds from the net
revenues of the Sys . d the statutory lien on the Net Revenues
of the System to s=: Dayment of the bonds are of equal stand-
ing and on a par-. ,pith payment of the principal of and
interest on the City Lansing Water Supply and Electric Utility
System Revenue Bonds , aeries 1989A, outstanding in the principal
amount of $ , the City of Lansing Water Supply and
Electric Utility Sys:t_-n Revenue Bonds, Series 19893, outstanding
in the principal arr,_,u::t of $ and the City of Lansing
Water Supply and E_ I-ric Utility System Revenue Bonds, Series
1993B, expected to issued and delivered on the same date as
the bonds in an amount not to exceed $3 , 000 , 000 .
ADDITIONAL BONDS : For the terms and conditions upon which
additional bonds of equal standing as to revenues of the System
may be issued, reference is made to the Bond Resolution.
GOOD FAITH : A certified or cashier' s check drawn upon an
incorporated bank or trust company or a financial surety bond in
the amount of $200 , 000 , payable to the order of the Treasurer/
Controller of the Board of Water and Light is required for each
bid as a guarantee of good faith on the part of the bidder, to be
forfeited as liquidated damages if such bid is accepted and the
bidder fails to take up and pay for the bonds . If a check is
used, it must accompany bid. If a financial surety bond is
used, it must be from an. _ .surance company licensed to issue such
a bond in the State M :higan and such bond must be submitted
to the Treasurer/Cor.`r_ - of the Board of Water and Light or
its Financial Advisor r to the opening of the bids . The
financial surety bond IT r Identify each bidder whose deposit is
guaranteed by such financial surety bond. If the bonds are
awarded to a bidder utiliz- :,.g a f..` nancial surety bond, then that
-14-
ATTACHMENT A
bidder (the "Purchaser" ) is required to submit its deposit to the
Board of Water and Light or its Financial Consultant in the form
of a cashier' s check (or wire transfer such amount as instructed
by the Treasurer/Controller of the Board of Water and Light or
its Financial Consultant) not later than noon, Eastern Time, on
the next business day following the award. If such deposit is
not received by that time, the financial surety bond may be drawn
upon by the Board of Water and Light to satisfy the good faith
deposit requirement . The good faith deposit will be applied to
the purchase price of the bonds . In the event the Purchaser
fails to honor its accepted bid, the good faith deposit will be
retained by the Board of Water and Light . No interest shall be
allowed on the good faith deposit and checks of the unsuccessful
bidders will be returned to each bidder' s representative in
person or by mail . The good faith check of the successful bidder
will be immediately cashed and payment for the balance of the
purchase price of the bonds shall be made at the closing.
The rights and remedies of the bondholders may be affected by
bankruptcy laws or other creditors ' rights legislation now
existing or hereafter enacted.
The City, acting through the Board, anticipates that it will
issue Water Supply and Electric Utility System Revenue Bonds,
Series 1993B in an aggregate principal amount not to exceed
$3 , 000 , 000 , the proceeds of which will be used for the same
purpose as the proceeds of the Series 1993A Bonds, which bonds
shall be secured on a parity with the Series 1993A Bonds .
AWARD OF BONDS : The bonds will be awarded to the bidder whose
bid produces the lowest interest cost computed by determining at
the rate or rates specified in the bid, the total dollar value of
all interest on the bonds from 1 1993 , to their
maturity and deducting therefrom any premium.
LEGAL OPINION: Bids shall be conditioned upon the approving
opinion of Dickinson , Wright , Moon, Van Dusen & Freeman,
attorneys of Lansing and Detroit, Michigan, the original of which
will be furnished without expense to the purchaser of the bonds
at the delivery thereof . The fees of Dickinson, Wright, Moon,
Van Dusen & Freeman for services rendered in connection with such
approving opinion are expected to be paid from bond proceeds .
Except to the extent necessary to issue its approving opinion as
to the validity of the bonds, Dickinson, Wright , Moon, Van Dusen
& Freeman has made no inquiry as to any financial information,
statements or material contained in any financial documents,
statements or materials that have been or may be furnished in
connection with the authorization, issuance or marketing of the
bonds, and accordingly will not express any opinion with respect
to the accuracy or completeness of any such financial informa-
tion, statements or materials .
-15-
ATTACHMENT A
TAX MATTERS : The approving opinion of bond counsel will include
an opinion to the effect that under existing law, the interest on
the bonds (a) is excluded from gross income for federal income
tax purposes , (b) is not an item of tax preference for purposes
of the federal alternative minimum tax imposed on individuals and
corporations ; however, such opinion will note that certain
corporations must take into account interest on the bonds in
determining adjusted current earnings for the purpose of comput-
ing such alternative minimum tax. The opinion set forth in
clause (a) above will be subject to the condition that the City
of Lansing comply with all requirements of the Internal Revenue
Code of 1986 , as amended (the "Code" ) , that must be satisfied
subsequent to the issuance of the bonds in order that interest
thereon be (or continue to be) excluded from gross income for
federal income tax purposes . Failure to comply with certain of
such requirements could cause the interest on the bonds to be
included in gross income retroactive to the date of issuance of
the bonds . The City of Lansing has covenanted to comply with all
such requirements . Bond counsel will express no opinion regard-
ing other federal tax consequences arising with respect to the
bonds .
The City of Lansing has not designated the bonds as "qualified
tax-exempt obligations" for purposes of Section 265 (b) (3 ) of the
Code .
The successful bidder will be required, as a condition of
delivery of the bonds, to certify the "issue price" of the bonds
within the meaning of Section 1273 of the Code . The form of an
acceptable certificate will be provided by bond counsel .
In addition, the approving opinion of bond counsel will include
an opinion to the effect that under existing law, the bonds and
the interest thereon are exempt from all taxation in the State of
Michigan except estate and inheritance taxes and taxes on gains
realized from the sale, payment or other disposition thereof .
CUSIP : CUSIP numbers will be imprinted on all bonds of this
issue at the issuer' s expense . An improperly printed number will
not constitute a basis for the Purchaser to refuse to accept
delivery.
DELIVERY OF BONDS : The City of Lansing will furnish bonds ready
for execution at its expense . Bonds will be delivered without
expense to the Purchaser at the offices of DTC in New York, New
York . The usual closing documents including a certificate that
no litigation is pending affecting the issuance of the bonds ,
will be delivered at the time of the delivery of the bonds . If
the bonds are not tendered for delivery by twelve o' clock noon,
Eastern Standard Time, on the 45th day following the day of sale,
or the first business day thereafter if the 45th day is not a
business day, the successful bidder may on that day, or any time
thereafter until delivery of the bonds, withdraw its proposal by
serving notice of cancellation, in writing, on the undersigned,
-16-
ATTACHMENT A
in which event the City of Lansing shall promptly return the good
faith deposit . Payment for the bonds shall be made in Federal
Reserve Funds . Accrued interest to the date of delivery of the
bonds shall be paid by the Purchaser at the time of delivery.
OFFICIAL STATEMENT: A copy of the Official Statement relating to
the bonds may be obtained by contacting the Treasurer/Controller
of the Board of Water and Light at the address referred to below.
The Official Statement is in a form deemed final by the Issuer
for purposes of paragraph (b) ( 1) of SEC Rule 15c2 -12 ( the
"Rule" ) , but is subject to revision, amendment and completion in
a final Official Statement .
After the award of the bonds, the Issuer will provide on a timely
basis 100 copies of a final Official Statement, as that term is
defined in paragraph (e) (3 ) of the Rule, at the expense of the
City (and such additional copies of the final Official Statement
as reasonably requested by, and at the expense of, the successful
bidder or bidders) to enable the successful bidder or bidders to
comply with paragraph (b) (4) of the Rule and the rules of the
Municipal Securities Rulemaking Board. Requests for such addi-
tional copies of the final Official Statement shall be made to
the Treasurer/Controller, Board of Water and Light, 123 W. Ottawa
Street, Lansing, Michigan 48933 - telephone : (517) 371-6790 .
FINANCIAL CONSULTANT: Further information with respect to said
bonds may be obtained from Speer Financial, Inc . , 55 East Monroe
Street , Chicago, Illinois 60603 - Telephone : (312) 346-3700 .
THE RIGHT IS RESERVED TO REJECT ANY OR ALL BIDS .
ENVELOPES containing the bids should be plainly marked "Proposal
for Bonds . "
City of Lansing, by and through
the Board of Water and Light of
the City of Lansing
By:
Dana W. Tousley,
Treasurer/Controller,
Board of Water and Light
of the City of Lansing
-17-
ATTACHMENT A
The Series 199313 Bonds shall be sold at private sale to
individual subscribers selected, to the extent a maturity is over
subscribed, by lot .
Section 9 . Tax Status . The City covenants to comply with
all requirements of the Internal Revenue Code of 1986 , as
amended, necessary to assure that the interest on the 1993 Bonds
will be and will remain excludable from gross income for federal
income tax purposes .
Section 10 . Conflicting Resolutions . All resolutions or
orders , or parts thereof, in conflict with the provisions of this
First Supplemental Revenue Bond Resolution are repealed.
Section 11 . Severability and Paragraph Headings . If any
section, paragraph, clause or provision of this First Supple-
mental Revenue Bond Resolution shall be held invalid, the
invalidity of such section, paragraph, clause or provision shall
not affect any other provisions of this First Supplemental
Revenue Bond Resolution. The paragraph headings in this First
Supplemental Revenue Bond Resolution are furnished for con-
venience of reference only and shall not be considered to be a
part of this First Supplemental Revenue Bond Resolution.
Section 12 . Publication and Recordation. This First Supple-
mental Revenue Bond Resolution shall be published in full in The
Lansing State Journal, a newspaper of general circulation in the
City of Lansing qualified under State law to publish legal
notices , promptly after its adoption, and shall be recorded in
the minutes of the Board and such recording authenticated by the
signatures of the Chairperson and the Secretary.
Section 13 . Effective Date . This First Supplemental Revenue
Bond Resolution shall be effective immediately upon its adoption.
Adopted and signed on the "day of � 1993 .
C airper o SecF:y
ADOPTED : IN FAVOR Cnmmi s.si nnPrs Christian, Hassl Pr, Sehol t, Strnl 1 P, O'Leary,
and Williams.
AGAINST None
ABSTAIN NnnP
ABSENT Commissioners Belen and Evans
-18-
ATTACHMENT A
STATE OF MICHIGAN )
ss :
COUNTY OF INGHAM )
I , the undersigned, the Corporate Secretary of the Board
of Water and Light of the City of Lansing, certify that the
foregoing is a true and complete copy of a resolution adopted by
the Board of Water and Light of the City of Lansing at a let-
meeting held on L Alp , 1993 , the original of which —Ts- on
file in my office . I turther certify that notice of the meeting
was given in accordance with the provisions of the Open Meetings
Act .
Sov Corporate Secretary
Board Water and Light of the
City of Lansing
JMW/32063/32/AH6/nls
-19-
October 26, 1993 129
WATER (Conthamn'
(Res. No. 93-10'%
II- At tiw B: rve -er to proposed Water District No. 3,
watts-tc,WIi equ._. i by resolution of the Watertown
Chas To- on Oc er 11, 1993, and that in accordance
with , aL .. "en the Board and the Charter Township of
Water „wn goer 25, 1986, covering the furnishing of a potable
wat�!_ saps )wn Township, the Board advises officials of
W-atc :o" follows:
1. T L.�;cept Water District No. 3 established by
Tt elution on October 11, 1993 and will provide a
PC apply to said district.
2. T will be required to make a $20,000 non-refundable
c( pan-aid of construction to cover the charges set forth in
t !ales and Regulations for Water Service for installing
'istributiou facilities to serve said district.
3. ; d ;ri.a the Township are to enter into a written agreement
II) covering the furnishing of a potable water supply
-istrict No. 3.
a. ,airs are to be installed in accordance with the current
Rules and Regulations for Water Service.
Fui -or :-eceipt of the sum of$20,000 from the Township, the
pro., Ld for installation, and the General Manager and the
Cc -;cry be authorized to sign the aforementioned agreement
(S.. o furnish a potable water supply in Water District No. 3.
area of Water District No. 3 is as follows:
Road: tending existing water main 800 feet
i;orth to State Road.
To -c ie a potable water supply within the proposed new district
rea installation of 800 feet of 12 inch water main and fire hydrant
at hated cost of$24,000.
Thc. -i extension will serve one (1) residential customer and three (3)
ins rial customers. One-time connection fees will amount to $11,792.
Esti ,,at(,,d annual revenue is $4,500.
W,a,, -mains to be installed in Fall/Winter of 1993 following the receipt of
the i owoship's non-refundable contribution-in-aid of construction and the
sign. .` of the agreement.
--------------------
130 October 26, 1993
WATER (Continued)
Res. No. 93-10-10
That the Board agree to serve water to proposed Water District No. 4,
Watertown Township, as requested by resolution of the Watertown
Charter Township Board on October 11, 1993, and that in accordance
with the agreement between the Board and the Charter Township of
Watertown dated November 25, 1986, covering the furnishing of a potable
water supply in Watertown Township, the Board advises officials of
Watertown Township as follows:
1. The Board will accept Water District No. 4 established by
Township resolution on October 11, 1993 and will provide a
potable water supply to said district.
2. The Township will be required to make a $13,800 non-refundable
contribution-in-aid of construction to cover the charges set forth in
the Board's Rules and Regulations for Water Service for installing
the necessary distribution facilities to serve said district.
3. The Board and the Township are to enter into a written agreement
(Supplement IV) covering the furnishing of a potable water supply
in Water District No. 4.
4. Water mains are to be installed in accordance with the current
Board's Rules and Regulations for Water Service.
Further, that upon receipt of the sum of$13,800 from the Township, the
project be approved for installation, and the General Manager and the
Corporate Secretary be authorized to sign the aforementioned agreement
(Supplement IV) to furnish a potable water supply in Water District No. 4.
The geographical area of Water District No. 4 is as follows:
N. Grand River Ave: Greater Lansing Industrial Park
Phase I, Sec. 35, T5N, R3W,
Watertown Township, Clinton County.
To provide a potable water supply within the proposed new district
requires the installation of 460 feet of 12 inch water main and fire hydrant
at an estimated cost of$13,800.
The main extension will serve two (2) industrial customers. One-time
connection fees will amount to $5,488. Estimated annual revenue is
$2,410.
Water mains to be installed in Fall/Winter of 1993 following the receipt of
the Township's non-refundable contribution-in-aid of construction and the
signing of the agreement.
--------------------
Respectfully submitted,
/s/Joseph Pandy, Jr.
General Manager
October 26, 1993 131
BY COMMISSIONER SEBOLT --
SECONDED BY COMMISSIONER STROLLS
RESOLVED, That Resolutions 93-10-1 (Administrative) of the General
Manager's Recommendations be approved.
Adopted unanimously.
BY COMMISSIONER SEBOLT--
SECONDED BY COMMISSIONER CHRISTIAN
That Resolution 93-10-2, 93-10-3 and 93-10-4, respectively, (Human
Resources) of the General Manager's Recommendations be approved.
Adopted unanimously.
BY COMMISSIONER SEBOLT--
SECONDED BY COMMISSIONER CHRISTIAN
That Resolution 93-10-5 (Treasurer/Controller) of the General Manager's
Recommendations be approved.
Adopted unanimously.
BY COMMISSIONER SEBOLT--
SECONDED BY COMMISSIONER CHRISTIAN
That Resolutions 93-10-6 through 93-10-10, respectively, (Water) of the
General Manager's Recommendations be approved.
Adopted unanimously.
GENERAL MANAGER'S REMARKS
General Manager Pandy reported on the following activities:
Consolidated Financial Statements. Copies of financial statements for September, 1993,
normally included with the Board packet were handed out for review. A comparative
budget variance overview for the current 12-month period versus the prior 12-months was
presented as follows:
132 October 26, 1993
Unit Sales
Water sales -5.1%
Electric sales 3.9%
Steam sales -1.3%
Revenues
Water -3.0%
Electric 10.0% (up due to a combination of the 3.9%increased sales
and the last rate increase on January 1. 1993.)
Steam -0.3%
Gross Revenues 6.4%
Expenses are up 7.4%
Rate of Return
Water -1.46%
Electric -1.04%
Steam 3.79%
Audit Reports. Staff was congratulated for receiving another clean audit, without a
management letter, for fiscal year ending June 30, 1993, from external auditors Deloitte
& Touche.
Electric Utility Annual Review. Copies of the Electric Utility Fiscal Year 1992-1993
A1717ual Review were handed out. The report includes graphics on the utility's
performance. It was noted that the Electric Utility played an important part in
contributing to the best total safety performance in the BWL's history.
The 1999 Business Plan. Copies of the 1999 Business Plan were distributed. The report
includes the recommendations of the various strategic planning task forces from which the
major findings and recommendations were reported to the Board at the September 28
Board meeting.
Lansing Planet Walk. A copy of a City of Lansing resolution was handed out relative to
the Planet Walk dedication led by the BWL along with the Impression 5 Science Museum
and the Lansing Parks Department. The Planet Walk was dedicated on October 18 with
participation from Colonel Jack Lousma, the famous astronaut from Michigan, area
students, friends of science and education and community leaders.
Capital Expenditures Forecast Report Filed. The annual report of planned capital
additions and bonded capital projects for the next six fiscal years has been filed with the
Mayor as required by the City Charter.
October 26, 1993 133
Sewer/Water Billing Charges to Apartment Customers. A copy of a letter from the
City's Public Service Interim Director, Robert Clegg, dated September 29, 1993, was
handed out. The letter requested information from the BWL relative to the billing system
to charge apartment customers at the residential sewer rate. Treasurer/Controller Dana
Tousley's written response, dated October 20, 1993, was distributed. The issue focuses
on Councilmember Beal',; challenge with the manner in which the city charges sewer rates
to apartment complexes. She contends that apartment dwellings should be charged a
residential rate for sewerage because people reside in them. The BWL has long treated
apartment buildings as commercial properties because they have one master meter for the
entire complex. It would be very expensive to sub-meter each individual unit. It is
customary throughout the country for the landlord to charge the tenants through their rent
to recover the water service costs. Mr. Tousley's letter indicates that it would cost
approximately $3 million to individually meter each apartment. In addition, the cost to
reclassify existing commercial meters as residential would be approximately $20,000.
Sewer Rate Structure. A copy of a letter from Dale Martin, Chair, Industrial Council,
Lansing Regional Chamber of Commerce, dated October 13, 1992, addressed to the City
Council was handed out. The Chamber's Industrial Council urged the City Council to
continue the current rate structure for another year, and to move to parity between classes
of customers. Their letter states that industry has been subsidizing the other users, and a
cost of service methodology is advocated.
BWL Employees Assist Riverwalk Theatre. A thank you letter from Sue Callaway,
President, Riverwalk Theatre Board of Directors, dated October 11, 1993, to Emmett
Tower, Superintendent Electric Metering & Maintenance was handed out. Mr. Tower
and several EM&M employees contributed their own time in converting the theatre's old
lighting system into a modern state-of-the-art light control.
Capital Area United Way Campaign. The BWL's United Way Campaign was very
successful. The BWL's goal was to raise $110,000. As of October 22, it appears that the
goal is close to being met or being exceeded, with $109,959 pledged to date. John
Strickler and Anne Stump were congratulated for running a successful campaign.
Transmission Line Legislation. The State legislature is considering transmission line
legislation (Senate Bills 814-821), which will give the Michigan Public Service
Commission authority for new power lines and substations. For the first time, municipals
would be subject to MPSC jurisdiction with respect to those facilities. The Michigan
Municipal Electric Association (MMEA) is involved in lobbying against this legislation.
Adopt A River Campaign. The BWL is working with the Lansing State Jou n7al and
other organizations to get the "Adopt A River Campaign" off the ground. People who are
interested in adopting a portion of the riverfront of the Grand River, assuring the river trail
will be spruced up regularly, are asked to contact either Joe Pandy or John Strickler. The
BWL's involvement will heighten the utility's environmental visibility.
134 October 26, 1993
Lansing Non-Profit Housing Corporation. The BWL participated in the formation of a
non-profit corporation to aid in the redevelopment of single family homes for low and
moderate income families. General Manager Pandy reported on this activity in his cover
letter, included in the Board packet, dated October 21, 1993.
Board Chairman Phillip Hassler is Promoted by G.M. The B-O-C Lansing
Automotive Division of General Motors announced the promotion of Phillip Hassler,
currently the Manager of Finance Reporting and Analysis. Effective November 1, 1993,
Commissioner Hassler will assume his new position as Director of Vehicle Engineering
Financial Systems and Information Security. He will be responsible for implementation of
the new NAO integrated payment and procurement system. Commissioner Hassler also
serves as Corporate Information Security Officer for Lansing Automotive Division. In
addition, Commissioner Hassler will also serve as the General Motors LAD/Lansing
Operations representative for the Health Alliance Consortium, a professional group of
community organizations and companies that are studying and developing innovative ways
to control health care costs in the Lansing area. The Board and staff gave Commissioner
Hassler a round of applause on his new assignment.
MMEA Fall Conference. The Michigan Municipal Election Association (MMEA) held a
successful fall conference in Lansing on October 7-8.
Michigan South Central Power Agency (MSCPA). Officials from MSCPA have
verbally indicated that they are drafting language for an agreement with the Michigan
Public Power Agency (MPPA) to formalize the BWL's offer to sell them 25 megawatts of
capacity and energy from 1998-2010. This sale is expected to be worth approximately
$114 million with approximately 70 percent of the total flowing to the BWL.
Union Contract Extension. Management and IBEW Local 352 have agreed to a sixty-
day extension of the current labor agreement, which was due to expire on October 31.
The extension will expire Midnight, December 30, 1993. The main issue that needs to be
resolved is health care cost containment. The additional 60 days will allow management
and the union to continue negotiating toward a mutually acceptable labor agreement.
Mini-Bond Purchase Policy. Discussion was held with regard to the policy adopted by
the Board (Res. 89-6-3) on the purchase of mini-bonds. It was the consensus of the
Board that the policy remain in tact as adopted on June 27, 1989. All executive staff
members will be limited to the purchase of no more than one mini-bond per family.
Chairman Hassler stated for the record that he does not plan to purchase bonds from the
BWL bond sale.
Water Main Failure. General Manager Pandy briefed the Commissioners on the cause
of the major distribution main failure that occurred on October 4 adjacent to the Cedar
Street Pumping facility. He explained the procedures implemented in maintaining water
pressure throughout the system.
October 26, 1993 135
R. `:" :hS BY BOARD COMMISSIONERS
Safety Performance. :_i sic..:r ;,--bolt suggested that a story on the BWL's
excellent safety pert(-- ce included in the next issue of the WATTS AND DROPS.
Financial Staten LniJ-:i; er Hassler stated that in reviewing BWL financial
statements back to nas note:: the BWL's profit from sales has never been lower
than it is at this poin! +ded, however, that the 3WL's balance sheet is outstanding.
With respect to thr: mvf� ::meat, he emphasized the we should not forego
maintenance or c� .nts that should be done today at the expense of the
future. The example ca� Lhe water main failure of October 4.
EXCUSED ABSENCE
BY COMMISSIONER SEBOLT--
SECONDED BY COMMISSIONER STROLLE
That the absences of Commissioners Belen and Evans be excused.
Adopted unanimously.
ADJOURNMENT
On motion of Commissioner Christian, the Board adjourned at 5:56 p.m.
- Aamt....-
Mary E. S a,"Secretary
Filed: October 28, 1993
Marilyn Slade, City Clerk
112
MINUTES OF BOARD OF COMMISSIONERS' MEET�I lCa Z6
LANSING BOARD OF WATER ANC•=LIGHT
Tuesday, September 28, 1993
The Board of Commissioners met in regular session at 5:30 p.m., at the Main Office
Building, 123 W. Ottawa Street, Lansing, Michigan. The meeting was called to order by
Chairman Hassler.
Present: Commissioners Belen, Evans, Hassler, O'Leary, Sebolt,
and Williams -6
Absent: Commissioners Christian and Strolle -2
The Secretary declared a quorum present.
General Manager Pandy, Secretary Sova and Staff members were present. (A list of
attendees is filed in the Secretary's Office.)
The Invocation was given by Chairman Hassler.
The Pledge of Allegiance was said by all.
APPROVAL OF MINUTES
BY COMMISSIONER SEBOLT--
SECONDED BY COMMISSIONER BELEN
That minutes of regular session of August 24, 1993, and the Special Session
of September 14, 1993, be approved as mailed.
Adopted unanimously.
PUBLIC COMMENTS
CHAIRMAN HASSLER ANNOUNCED THAT MEMBERS OF THE PUBLIC WILL
BE AFFORDED THE OPPORTUNITY TO ADDRESS THE COMMISSIONERS
REGARDING ANY ITEM ON THE AGENDA AT THE TIME SUCH ITEM IS OPEN
FOR DISCUSSION BY THE COMMISSIONERS. ANYONE WISHING TO
COMMENT ON ANY MATTER NOT ON THE AGENDA MAY DO SO AT THIS
TIME OR IMMEDIATELY PRIOR TO ADJOURNMENT.
No persons spoke.
September 28, 1993 113
PERSONNEL COMMITTEE REPORT
The Personnel Committee met on September 16, 1993, to discuss and consider the
following items:
1. Pension Fund Investments
2. Performance Appraisals for the General Manager, Internal Auditor,
and Corporate Secretary
Present were Personnel Committee Members Sebolt (Chair), O'Leary, and Strolle. Ex
officio member Hassler was also present. Absent was Commissioner Evans.
Pension Fund
The committee reviewed the status of the Pension Fund investments for the period
covering April 1, 1993 through June 30, 1993. Committee recommendations have been
submitted to the Pension Fund Trustees for action.
Performance Appraisals
The Committee reviewed and discussed the performance appraisals of General Manager
Pandy, Internal Auditor Willson, and Corporate Secretary Sova.
Following discussion, the Personnel Committee approved the following resolution and
recommends Board adoption:
Resolution Concerning
Performance Appraisals
(93-9-3)
WHEREAS, Performance evaluations and salary increases for the three positions
reporting directly to the Board are administered according to the BWL Wage and Salary
Plan for Non-Bargaining Unit Administrative employees; be it
RESOLVED, That the General Manager, Internal Auditor and Corporate Secretary are
eligible to receive salary increases effective as of July 1, 1993, according to the Fiscal
1994 Performance Increase Matrix; and
114 September 28, 1993
RESOLVED FURTHER, That the ratings for the three persons reporting to the Board
be hereby confirmed as follows:
General Manager Joseph Pandy, Jr. - Rating in the range of 5.0 - 5.49
Internal Auditor Kellie Willson - Rating in the range of 4.5 - 4.99
Corporate Secretary Mary Sova - Rating in the range of 4.5 - 4.99
PERSONNEL COMMITTEE
Jack R. Sebolt, Chair
Phillip E. Hassler
David O'Leary
John Strolle
BY COMMISSIONER SEBOLT--
SECONDED BY COMMISSIONER BELEN
That the Personnel Committee Report, including Resolution No. 93-9-3, be
adopted as presented and read.
Adopted unanimously.
COMMITTEE OF THE WHOLE REPORT
The Committee of the Whole met on September 14, 1993, to review and discuss the
following topics:
1. Strategic Planning Reports
2. Proposed Water Rate Structures
Present were Commissioners Belen, Christian, Hassler, O'Leary, Sebolt, and Strolle.
Absent were Commissioners Evans and Williams.
STRATEGIC PLANNING. Executive summary presentations were made by each of the
Strategic Planning Task Force Chairs covering the major findings and recommendations of
the following task force reports:
■ Administrative and General Expenses - Treasurer,Controller Dana Tousley
■ Audits of Share the Success and Suggestion Plan-Internal Auditor Kellie Willson
■ Capital Expenditures -Presented by General Manager Joe Pandy in the absence
o f Corporate Planning Director Roger Ophaug
■ Cost Containment -Electric Utility Director Roy Peffley
■ Electric Retail Competition- Communications &Marketing Director
John Strickler
September 28, 1993 115
■ Additional Revenues - Water Utility Director Clyde Dugan
■ Organizational Structure -Assistant General Manager Joseph Wolfe
An update on union negotiations was presented by Human Resources Director Mark
Vander Jagt.
The results of this year's strategic planning will be included in the 1999 Business Plan to
guide the organization in future years.
WATER RATE ALTERNATIVES. Treasurer/Controller Dana Tousley reviewed three
water rate alternatives to the current rate structure and presented information on the
average bills and financial impacts for each:
a. Increase present rate structure
b. Commodity charge only
C. Inverted rate structure for residential only
Following lengthy discussion, there was consensus among the Commissioners to
recommend alternative "c". (Refer to the General Manager's recommendations for details
regarding the public hearing and proposed water rate schedules--p. 117 of minutes).
COMMITTEE OF THE WHOLE
Phillip E. Hassler, Acting Chair Pro Tem
BY COMMISSIONER HASSLER--
SECONDED BY COMMISSIONER O'LEARY
That the Committee of the Whole Report be received and placed on file as
submitted.
Adopted unanimously.
General Manager Pandy acknowledged the presence of three representatives from the
Lansing Regional Chamber of Commerce Industrial Council. He noted that staff has
recently met with them to discuss the water rate proposals.
116 September 28, 1993
Recommendations Board of Water and Light
of Director and Lansing, Michigan
General Manager
Dear Ladies and Gentlemen:
The following items are recommended for your approval:
ADMINISTRATIVE
Res. No. 93-9-4
The following resolution is nominating Joseph D. Wolfe, Assistant General
Manager, for the Honor Roll of the American Public Power Association:
WHEREAS, Joseph D. Wolfe served the Lansing Community as
Assistant General Manager of the Board of Water and Light from 1972
until his retirement on January 2, 1994. During his 21 year tenure at the
Board of Water and Light, he distinguished himself as a leader of Michigan
municipal utilities; and
WHEREAS, his career in the public utility field in both Wisconsin
and Michigan has spanned over four decades, and
WHEREAS, his involvement in the local, state and national scene
are well known. He served as Vice Chairman of the American Public
Power Association DEED from 1988-1992, Chairperson of the Michigan
Public Power Agency from 1989-1991, member of the Board of Directors
of the Michigan Municipal Electric Association from 1974-1978, and
President of the Michigan Municipal Electric Association in 1970-71; and
WHEREAS, Joe has also contributed his time and effort
conscientiously by engaging in activities in our community;
NOW, THEREFORE, BE IT RESOLVED, the Board of Water
and Light Commissioners hereby recognizes Joseph D. Wolfe for his
loyalty to the public power industry by nominating him for the Honor Roll
of the American Public Power Association.
--------------------
Res. No. 93-9-5
The following resolution is nominating Joseph D. Wolfe, Assistant General
Manager, for Lifetime Membership in the Michigan Municipal Electric
Association:
September 28, 1993 117
ADMINISTRATIVE (Continued)
(Res. No. 93-9-5)
WHEREAS, Joseph D. Wolfe served the Lansing Community as
Assistant General Manager of the Board of Water and Light from 1972
until his retirement on January 2, 1994. During his 21 year tenure at the
Board of Water and Light, he distinguished himself as a leader of Michigan
municipal utilities, and
WHEREAS, his career in the public utility field in both Wisconsin
and Michigan has spanned over four decades; and
WHEREAS, his involvement in the local, state and national scene
are well known. He served as Vice Chairman of the American Public
Power Association DEED from 1988-1992, Chairperson of the Michigan
Public Power Agency from 1989-1991, member of the Board of Directors
of the Michigan Municipal Electric Association from 1974-1978, and
President of the Michigan Municipal Electric Association in 1970-71, and
WHEREAS, Joe has also contributed his time and effort
conscientiously by engaging in activities in our community;
NOW, THEREFORE, BE IT RESOLVED, the Board of Water
and Light Commissioners hereby recognizes Joseph D. Wolfe for his
loyalty to the public power industry by nominating him for a lifetime
membership in the Michigan Municipal Electric Association.
--------------------
TREASURER/CONTROLLER
Res. No. 93-9-6
RESOLVED, that the proposed water rates listed below and detailed in the
attached proposed rate schedules be made the subject of a public hearing
prior to further consideration by the Board of Commissioners.
Rate No. 1 - Residential Water Service
Rate No. 2 - Commercial & Industrial Water Service
Rate No. 3 - Water System Connection Fees
Rate No. 4 - Fire Service and Fire Hydrant Charges
Rate No. 5 - Lawn Sprinkling Water Service
FURTHER RESOLVED, that a public hearing to solicit public input on
this matter be set for Tuesday, November 23, 1993, at 5:30 p.m., in the
Board of Water and Light Office Building, 123 West Ottawa Street, and
that the Corporate Secretary be directed to file with the City Clerk, as
required in the City Charter, information regarding pending changes in the
rate structures.
--------------------
118 September 28, 1993
WATER
Res. No. 93-9-7
That the Board agree to serve water to proposed Water District No. 94,
Delhi Township, as requested by resolution of the Delhi Charter Township
Board on August 3, 1993, and that in accordance with the agreement
between the Board and the Charter Township of Delhi dated August 15,
1972, covering the furnishing of a potable water supply in Delhi Township,
the Board advises officials of Delhi Township as follows:
1. The Board will accept Water District No. 94 established by
Township resolution on August 3, 1993, and will provide a
potable water supply to said district.
2. The Township will be required to make a $17,982 non-
refundable contribution-in-aid of construction to cover the
charges set forth in the Board's Rules and Regulations for
Water Service for installing the necessary distribution
facilities to serve said district.
3. The Board and the Township are to enter into a written
agreement (Supplement XCIV) covering the furnishing of a
potable water supply in Water District No. 94.
4. Water mains are to be installed in accordance with the
current Board's Rules and Regulations for Water Service.
Further, that upon receipt of the sum of$17,982 from the Township, the
project be approved for installation, and the General Manager and the
Corporate Secretary be authorized to sign the aforementioned agreement
(Supplement XCIV) to furnish a potable water supply in Water District
No. 94.
The geographical area of Water District No. 94 is as follows:
Dutch Meadows Phase 4 Subdivision, Lots 40 thru. 53.
To provide a potable water supply within the proposed new district
requires the installation of 810 feet of watermain and fire hydrants at an
estimated cost of$17,982.
The main extension will serve fourteen (14) residential customers. One-
time connection fees will amount to $7,840. Estimated annual revenue is
$4,200.
Water mains to be installed in Fall of 1993 following the receipt of the
Township's non-refundable contribution-in-aid of construction and the
signing of the agreement.
--------------------
September 28, 1993 119
WATER (Continued)
Res. No. 93-9-8
That charges in the Board of Water and Light's Rules and Regulations for
Water Service Installation, Sheets 8.01.1 and 8.01.2 be changed to reflect a
10.121% increase. This increase reflects the rate of change of service
installation as measured in the Handy-Whitman Index, for the region of the
country, for the period 1990-1993 (4 years). These changes to become
effective January 1, 1994.
--------------------
Respectfully submitted,
/s/Joseph Pandy, Jr.
General Manager
JP/bb
Board of Water and Light,Lansir Aichigan ATTACHMENT First Revised Sheet No.
I of S
PROPOSED RESIDENTIAL WATER SERVICE
RATE NO. 1
AVAILABILITY
This rate is available to any single-family residence or residential duplex served by one meter.
MONTHLY RATE Shall be computed in accordance with the following charges.
Customer Charge:per customer per month or part thereof.
Meter 1/1/94 1/1/95 1/1/96
5/8" $4.74 $5.10 $5.36
3/4" $6.63 $7 . 13 $7 .49
1" $11.85 $12 .74 $13 .38
11/" or 1%" $27 .48 $29.54 $31.02
2" $45.02 $48.40 $50.82
Commodity Charge: per ccf of water used per month;
0 - 2 ccf $0.59 $0.63 $0.66
over 2 ccf $1.24 $1.33 $1.40
Power and Chemical Cost Adjustment:
The power and chemical cost adjustment shall consist of an increase or decrease of 0.10 per ccf billed for
each 0.10 increase or decrease in the average cost of power and chemicals required to deliver treated
water to the customer's meter above or below 17.50 per ccf. The cost per ccf for the billing period shall
consist of the weighted average cost of chemicals,electricity,steam and oil used in pumping and
treatment facilities during the one month period preceding the month billed by two months.
Suburban Surcharge:
For all customers situated outside the boundaries of the City of Lansing,a 5 percent surcharge shall be
applied to the total of the customer charge and commodity charge including any power and chemical cost
adjustment during the calendar year 1994. This charge shall no longer be applied to consumption
occurring on or after January 1, 1995.
Adopted Effective
Board of Water and Light,Lansing,M. Agan ATTACHMENT 7rst Revised Sheet No.
1 ad S
Tax Adjustment:
Bills shall be increased within the limits of any governmental authority or political subdivision which
levies taxes,license fees,franchise fees,or any other charges against the Board's property,or its
operation,or the production and/or sale of water,to offset any such cost and thereby prevent other
customers from being compelled to share such local increases.
Minimum Charge:
The minimum charge shall be the above customer charge applied for 30 days.
DELAYED PAYMENT CHARGE
A delayed payment charge of 5% of the unpaid balance,excluding delayed payment charges, shall be added to
any bill which is not paid on or before the due date.
APPLICATION CHARGE
A$7.00 charge shall be added to the first regular bill for all customers turning on service at a service location
irrespective of prior service with the Board.
RULES AND REGULATIONS
Service under this rate is subject to the Board of Water and Light Rules and Regulations for Water Service which
are incorporated herein by this reference.
AdoDted Effective
Board of Water and Light,Lansin• '[ichigan ATTACHMENT First Revised Sheet No.
0of8)
PROPOSED COMMERCIAL &INDUSTRIAL WATER SERVICE
RATE NO.2
AVAILABILITY
This rate is available to any commercial or industrial customer served on the BWL's water system. Service under
this rate is not available for resale.
MONTHLY RATE Shall be computed in accordance with the following charges.
Customer Charge: per customer per month or part thereof;
Meter 1/1/94 1/1/95 1/1/96
5/8" $4.74 $5.10 $5.36
3/4" $6.63 $7 .13 $7 .49
1" $11.85 $12 .74 $13 .38
1%" or 1Y2" $27.48 $29 .54 $31.02
2" $45.02 $48 .40 $50.82
3" $106.63 $114.63 $120.36
4" $189 .55 $203 .77 $213 .96
6" $379.10 $407 .53 $427 .91
8" $663 .43 $713 .18 $748.84
10" $899.81 $967 .30 $1, 015.67
Commodity Charge: per ccf of water used per month;
0 - 50 ccf $1.17 $1.26 $1.32
over 50 ccf $1. 03 $1.12 $1. 18
Power and Chemical Cost Adjustment:
The power and chemical cost adjustment shall consist of an increase or decrease of 0.10 per ccf billed for
each 0.10 increase or decrease in the average cost of power and chemicals required to deliver treated
water to the customer's meter above or below 17.50 per ccf. The cost per ccf for the billing period shall
consist of the weighted average cost of chemicals.electricity,steam and oil used in pumping and
treatment facilities during the one month period preceding the month billed by two months.
Suburban Surcharge:
For all customers situated outside the boundaries of the City of Lansing,a 5 percent surcharge shall be
applied to the total of the customer charge and commodity charge including any power and chemical cost
adjustment during the calendar year 1994. This charge shall no longer be applied to consumption
occurring on or after January 1, 1995.
Adopted Effective
Board of Water and Light,Lansing, NV _iiigan ATTACHMENT First Revised Sheet No.
(4 of 8)
Tax Adjustment:
Bills shall be increased within the limits of any governmental authority or political subdivision which
levies taxes,license fees, franchise fees,or any other charges against the Board's property,or its
operation,or the production and/or sale of water,to offset any such cost and thereby prevent other
customers from being compelled to share such local increases.
Minimum Charge:
The minimum charge shall be the above customer charge applied for 30 days.
DELAYED PAYMENT CHARGE
A delayed payment charge of 5% of the unpaid balance,excluding delayed payment charges, shall be added to
any bill which is not paid on or before the due date.
APPLICATION CHARGE
A 57.00 charge shall be added to the first regular bill for all customers turning on service at a service location
irrespective of prior service with the Board.
RULES AND REGULATIONS
Service under this rate is subject to the Board of Water and Light Rules and Regulations for Water Service which
are incorporated herein by this reference.
A rinnted FffPr H vP
Board of Water and Light, Lansin Iichigan ATTACHMENT First Revised Sheet No.
(.5 of 8)
PROPOSED WATER SYSTEM CONNECTION FEES
RATE NO.3
SYSTEM CONNECTION FEES
The following schedule of fees shall apply to all new water service connections made to the mains. This
fee shall not apply to active services which are being replaced.
Service Size
Connection to Main 1/1/94 1/1/95 1/1/96
3/4" $672.00 $715.00 $740.00
1" $806.00 $911.00 $943 . 00
1%" or 1%" $1, 075.00 $1, 171.00 $1,212 . 00
2" $1,330.00 $1, 663 .00 $1, 953 .00
3" $1, 890.00 $2,363 .00 $2,954. 00
4" $2,380.00 $2,975.00 $3,719 .00
6" $3, 430.00 $4,288.00 $5,360. 00
8"and over $3 ,567 .00 $4, 637 .00 $6, 028.00
The above system connection fee shall be paid at the time application is made to have the service
installed from the curb box to the building.
Tax Adjustment:
Bills shall be increased within the limits of any governmental authority or political subdivision which
levies taxes,license fees, franchise fees,or any other charges against the Board's property, or its
operation,or the production and/or sale of water,to offset any such cost and thereby prevent other
customers from being compelled to share such local increases.
DELAYED PAYMENT CHARGE
A delayed payment charge of 5% of the unpaid balance,excluding delayed payment charges, shall be added to
any bill which is not paid on or before the due date.
RULES AND REGULATIONS
Service under this rate is subject to the Board of Water and Light Rules and Regulations for Water Service which
are incorporated herein by this reference.
Adopted Effective
Board of Water and Light,Lansing,M,-tiigan ATTACHMENT Arst Revised Sheet No.
((oef2)
PROPOSED FIRE SERVICE AND FIRE HYDRANT CHARGES
RATE NO.4
FIRE,SERVICE - A fire service line will be installed to a fire hydrant(s)or a customer's detector check valve in
accordance with the schedule of charges for water system connection fees(Rate 3)and the current water service
installation charges set forth in the Rules and Regulations for Water Service. The location of the detector check
valve shall be determined by the Water Distribution Engineering Department.
Fire service lines shall be used for fire protection purposes only. No additional charges will be made for water
used for testing and fire purposes. The customer shall maintain the detector check valve and fire protection
system connected thereto in good condition in compliance with Section 34-9,Repair and Protection of Equipment,
of the Code of the City of Lansing, Michigan.
BATES
Monthly Fire Service Charge: Water supply and maintenance of a fire service line to a detector check
valve shall be provided in accordance with the following schedule of charges:
Service Size 1/1/94 l/l/95 l/l/96
4" or smaller $34.10 $36.66 $38 .49
6" $67 .10 $72 .14 $75 .74
8" $116.60 $125 .35 $131 .61
10" $211.20 $227 .06 $238 .39
12" $278.30 $299.19 $314 .13
Annual Fire Hydrant Charge: Water supply and maintenance of a fire service line to a public or private
fire hydrant shall be provided in accordance with the following annual schedule of charges:
All Hydrants $184.80 $202 .32 $215 .52
Tax Adjustment:
Bills shall be increased within the limits of any governmental authority or political subdivision which
levies taxes,license fees, franchise fees,or any other charges against the Board's property,or its
operation,or the production and/or sale of water, to offset any such cost and thereby prevent other
customers from being compelled to share such local increases.
Minimum Charge:
Billings subject to this rate are not subject to a minimum charge.
DELAYED PAYMENT CHARGE
A delayed payment charge of 5%of the unpaid balance,excluding delayed payment charges, shall be added to
any bill which is not paid on or before the due date.
RULES AND REGULATIONS
Service under this rate is subject to the Board of Water and Light Rules and Regulations for Water Service which
are incorporated herein by this reference.
Ad-marl E7 r4P'- .:..,.
Board of Water and Light, Lansir Michigan ATTACHMENT First Revised Sheet No.
PROPOSED LAWN SPRINKLING WATER SERVICE
RATE NO.5
AVAILABILITY
This rate is available to any customer served on the BWL's water system where the meter or service is installed
solely for lawn sprinkling.
MONTHLY RATE Shall be computed in accordance with the following charges.
Customer Charge: Billings subject to this rate are not subject to a customer charge.
Commodity Charge: per ccf of water used per month
l/l/94 1/1/95 1/1/96
all ccf $1.24 $1.33 $1.40
Power and Chemical Cost Adjustment:
The power and chemical cost adjustment shall consist of an increase or decrease of 0.10 per ccf billed for
each 0.10 increase or decrease in the average cost of power and chemicals required to deliver treated
water to the customer's meter above or below 17.50 per ccf. The cost per ccf for the billing period shall
consist of the weighted average cost of chemicals,electricity,steam and oil used in pumping and
treatment facilities during the one month period preceding the month billed by two months.
Suburban Surcharge:
For all customers situated outside the boundaries of the City of Lansing,a 5 percent surcharge shall be
applied to the total of the customer charge and commodity charge including any power and chemical cost
adjustment during the calendar year 1994. This charge shall no longer be applied to consumption
occurring on or after January 1, 1995.
Adopted Effective
Board of Water and Light, Lansing,IN. _higan ATTACHMENT First Revised Sheet No.
C8of8)
Tax Adjustment:
Bills shall be increased within the limits of any governmental authority or political subdivision which
levies taxes,license fees, franchise fees,or any other charges against the Board's property,or its
operation,or the production and/or sale of water,to offset any such cost and thereby prevent other
customers from being compelled to share such local increases.
Minimum Charge:
Billings subject to this rate are not subject to a minimum charge.
DELAYED PAYMENT CHARGE
A delayed payment charge of 5%of the unpaid balance,excluding delayed payment charges, shall be added to
any bill which is not paid on or before the due date.
APPLICATION CHARD .
A$7.00 charge shall be added to the first regular bill for all customers tummg on service at a service location
irrespective of prior service with the Board.
RULES AND REGULATIONS
Service under this rate is subject to the Board of Water and Light Rules and Regulations for Water Service which
are incorporated herein by this reference.
Adopted Fffprtiva
120 September 28, 1993
BY COMMISSIONER SEBOLT--
SECONDED BY COMMISSIONER WILLIAMS
RESOLVED, That Resolutions 93-9-4 and 93-9-5, respectively,
(Administrative) of the General Manager's Recommendations be approved.
Resolutions 93-9-4 and 93-9-5 were read into the record by Chairman Hassler. The
Commissioners applauded Joe Wolfe's extensive record of service in public power.
Adopted unanimously.
BY COMMISSIONER SEBOLT--
SECONDED BY COMMISSIONER WILLIAMS
That Resolution 93-9-6 (Treasurer/Controller) of the General Manager's
Recommendations be approved.
General Manager Pandy handed out a draft of a letter with attachments to be filed with the
City Clerk on September 30, regarding changes in the water rate structure and other
charges.
Adopted unanimously.
BY COMMISSIONER WILLIAMS--
SECONDED BY COMMISSIONER SEBOLT
That Resolution 93-9-7 and 93-9-8 (Water) of the General Manager's
Recommendations be approved.
Adopted unanimously.
GENERAL MANAGER'S REMARKS
General Manager Pandy reported on the following activities:
Racial Discrimination Lawsuit Resolved. General Manager Pandy reported that on
September 27, 1993, the BWL was found innocent of all charges by a circuit court jury of
racial discrimination in a case brought by two BWL employees and a former employee in
the Meter Reading Department. A copy of a memorandum sent to all employees, dated
September 28, 1993, with details on the discrimination suit was handed out for
information.
September 28, 1993 121
Water Rate Comparison. Mr. Pandy handed out a rate comparison chart comparing
proposed 1994 BWL water rates to other utilities in Michigan for residential and
commercial customers. This information was provided at the request of Commissioner
O'Leary.
MMCG Lawsuit vs. CPCo. The BWL has proceeded through the Michigan Municipal
Cooperative Group (MMCG) and the State of Michigan, through the Attorney General's
Office, to file a suit in the U. S. Supreme Court against Consumers Power Company
(CPCo). MMCG is asking the Supreme Court to review the judgment of the U. S. Court
of Appeals for the D. C. Circuit affirming the Federal Energy Regulatory Commission
(FERC) decision to recertify the Midland Cogeneration Venture (MCV) as a Qualifying
Facility, under the Public Utility Regulatory Policies Act (PURPA). The BWL is seeking
support for this action through resolutions from the Lansing City Council and the
Michigan Municipal League. The focus of these efforts is Consumers Power Company
and its desire to increase electricity rates in pursuit of excessive profits at the expense of
ratepayers.
BWL Participates with Urban Options' Energy Fitness Program. A copy of a thank
you letter, dated September 21, 1993, from LeRoy Harvey, Executive Director of Urban
Options, received by Consumer Services Director Terry Graham, was handed out. The
letter expresses appreciation to the BWL for supplying energy-saving compact fluorescent
bulbs for Urban Options' 1993-94 Lansing Energy Fitness Program.
Corporate Challenge Plaque. A plaque received from the YMCA was displayed
recognizing the BWL's support as a Major Sponsor of the 1993 YMCA Corporate
Challenge.
American Coal Ash Association Plaque. A plaque from the American Coal Ash
Association commemorating their 25th Anniversary (1968-1993) was displayed. The
plaque recognizes BWL's involvement with the Association over the past twenty years.
Mr. Pandy noted that Corporate Planning Director Roger Ophaug represents the BWL on
this association.
Total Quality Improvement. A wallet size card outlining the key skills and tools used in
teamwork processes was handed out for review. The card summarizes the phases of
improving process performance and charts the process characteristics for total quality
improvement (TQI) projects. All BWL managers have received a similar card to be
utilized for their functional analyses for a complete review of organizational functions.
122 September 28, 1993
Utility Revenue Bond Issue. The announcement schedule and tentative financing
timetable for the issuance of$23 million of revenue bonds was outlined.
■ October - Utility bill stuffier to all BWL customers.
■ October - Letter to current bondholders .
■ October 7 - Payroll stuffier to BAIL employees.
■ October 31 - Payroll stuffer to BWL retirees.
■ November 15 - Competitive sale for $20 million (Series A) of bonds at
the BWL office.
■ November 16 - Remaining $3 million (Series B) to be sold locally in $1,000
denominations; Official Statement to be mailed to
interested persons.
■ December 3 - Bond (Series B) settlement date.
The October issue of Watts and Drops will include additional bond sale information.
EXCUSED ABSENCE
BY COMMISSIONER SEBOLT
SECONDED BY COMMISSIONER BELEN
That the absence of Commissioners Christian and Strolle be excused.
Adopted unanimously.
ADJOURNMENT
On motion of Commissioner O'Leary, the Board adjourned at 5:53 p.m.
A au�lk- z 0�
Mary E. 16va, Secretary
Filed: October 1, 1993
Marilyn Slade, City Clerk
MINUTES OF SPECIAL MEETING Y
OF THE BOARD OF COMMISSIONERS
LANSING BOARD OF WATER AN6LbGHT
Tuesday, September 14, 1993
The Board of Commissioners met in Special Session at 5:30 p.m. in the Board
Room, 123 West Ottawa Street, Lansing, Michigan. The meeting was called to
order by Chairman Hassler.
Present: Commissioners Belen, Christian, Hassler, O'Leary, Sebolt,
and Strolle -6
Absent: Commissioner Evans and Williams -2
General Manager Pandy, Assistant General Manager Wolfe,
Treasurer/Controller Tousley, Secretary Sova and Executive Staff members
were present (An attendance list is filed in the Corporate Secretary's Office.)
NOTICE OF SPECIAL MEETING
Notice is hereby given that a Special Meeting of the Board of Water and
Light Commissioners of the City of Lansing, Michigan, will be held at
5:30 p.m. on Tuesday, September 14, 1993, in the Board Room, 123 West
Ottawa Street, Lansing, Michigan.
Purpose of Meeting: To consider:
1. Resolution regarding notice of the BWL's intent to
issue revenue bonds and notice of right to petition
for referendum.
2. Resolution to reimburse project expenditures with
bond proceeds.
The following resolution was offered by Commissioner Sebolt and seconded by
Commissioner O'Leary:
2 September 14, 1993
RESOLUTION REGARDING NOTICE OF INTENT TO
ISSUE REVENUE BONDS AND NOTICE
OF RIGHT TO PETITION FOR REFERENDUM
(Resolution No. 93-9-1)
WHEREAS, the Board of Water and Light of the City of Lansing, Michigan
(the "Board") desires to remodel, update and extend the life of the water supply
and distribution system and electric generating and distribution system of the
City of Lansing (the "Project"); and
WHEREAS, the Board proposes to pay part of the cost of the Project with
the proceeds of revenue bonds (the "Bonds") in an aggregate amount not
exceeding $25,000,000 to be issued pursuant to Act 94, Public Acts of 1934, as
amended ("Act 94"); and
WHEREAS, the Charter of the City of Lansing provides that the Board has
full and exclusive management of the water, heat, steam and electric utilities of
the City of Lansing and the Board is, therefore, the governing body of the water,
heat, steam and electric utilities of the City of Lansing as defined in Act 94; and
WHEREAS, the Authority desires to apply to the Municipal Finance
Division of the Department of Treasury for an Order Providing Exception or, if an
Order Providing Exception is not available, and Order of Approval, with respect
to the issuance of the Bonds.
IT IS RESOLVED BY THE BOARD OF WATER AND LIGHT OF THE
CITY OF LANSING, INGHAM AND EATON COUNTIES, MICHIGAN, AS
FOLLOWS:
1. The Corporate Secretary is authorized and directed to cause the
following notice to be published and prominently displayed once in the Lansing
State Journal:
NOTICE OF INTENTION OF THE CITY OF LANSING, MICHIGAN,
BY AND THROUGH THE BOARD OF WATER AND LIGHT
TO ISSUE REVENUE BONDS IN AN AMOUNT
NOT TO EXCEED $25,000,000 AND NOTICE OF
RIGHT TO PETITION FOR REFERENDUM THEREON
TO ALL ELECTORS AND TAXPAYERS
OF THE CITY OF LANSING AND
OTHER INTERESTED PARTIES:
NOTICE IS GIVEN, that the City of Lansing, Ingham and Eaton Counties,
Michigan by and through the Board of Water and Light, intends to authorize the
sale, issuance and delivery of revenue bonds in the principal amount of not to
exceed $25,000,000 pursuant to Act 94, Public Acts of 1933, as amended, for
the purpose of paying part of the cost of remodeling, updating and extending the
life of the water and electric utilities of the City of Lansing, including some or all
of the following: (i) replacement of the energy management system at the Brush
September 14, 1993 3
Electric System Operating Center, (ii) installation of new electric transmission
facilities in connection with the Oneida and Delhi Substations and the
construction of a new transmission line between the Oneida Substation and the
Erickson Substation, (iii) addition of a second transformer and other electrical
equipment at the Willow Substation, (iv) addition of a second transformer and
other electrical equipment at the South Creyts Substation and (v) construction
and installation of a new high lift pumping station and related mains south of the
John F. Dye water conditioning plant.
The net revenues of facilities of the City of Lansing for the supply and
distribution of water and the generation and distribution of electricity, steam and
steam heat will be pledged to the payment of principal of and interest on the
bonds.
The maximum amount of the bonds to be issued is $25,000,000.
The bonds will mature in not to exceed 25 annual installments with
interest at a rate not to exceed 10% per annum on the unpaid principal balance
of the bonds from time to time outstanding.
RIGHT TO PETITION FOR REFERENDUM
THIS NOTICE IS GIVEN to and for the benefit of the electors and
taxpayers of the City of Lansing and other interested parties in order to inform
them of the intention of the City of Lansing to sell, issue and deliver the bonds
and also to inform them of the right to petition for a referendum upon the
question of selling, issuing and delivering the bonds. The City of Lansing intends
to sell, issue and deliver the bonds without a vote of the electors thereon, but the
City of Lansing will not sell, issue and deliver the bonds until 45 days after
publication of this notice. If, within the 45-day period, a petition for referendum
requesting an election on the sale, issuance and delivery of the bonds, signed by
not less than 10% or 15,000 of the registered electors of the City of Lansing,
residing within the City of Lansing, whichever is less, has been filed with the City
Clerk, the City of Lansing will not sell, issue or deliver the bonds unless
approved by a majority of the electors of the City of Lansing voting thereon at a
general or special election.
This notice is given by order of the City of Lansing, by and through the
Board of Water and Light, pursuant to Act 94 of the Public Acts of Michigan,
1993, as amended. Further information may be obtained at the office of the
undersigned Secretary.
Dated: September 14, 1993 /s/ Mary E. Sova, Corporate Secretary,
Board of Water and Light of
the City of Lansing
2. It is determined that the above notice provides information to
adequately inform the taxpayers and electors of the City of Lansing of the nature
of the bonds to be issued, the obligation to be undertaken by the City of Lansing
and of their right to file a petition for a referendum requesting an election on the
issuance of the bonds.
4 September 14, 1993
3. It is found and determined that the Lansing State Journal is a
newspaper of general circulation in the City of Lansing and is the newspaper
reaching the largest number of persons to whom the notice is directed.
4. The General Manager and the Treasurer/Controller are each
individually authorized to prepare and file a Notice Of Intent To Issue Bonds or, if
an Order Providing Exception is not available, an application for an Order Of
Approval, with the Municipal Finance Division of the Department of Treasury and
to take any and all action and execute any and all documents that may be
required, necessary or desirable to obtain an Order Providing Exception or an
Order Of Approval with respect to the issuance of the Bonds.
5. All resolutions and parts of resolutions insofar as they may be in
conflict herewith are rescinded.
Adopted by the following vote:
YEAS: Commissioners Belen, Christian, Hassler, O'Leary, Sebolt, Strolle
NAYS: None
RESOLUTION ADOPTED.
The following resolution was offered by Commissioner Sebolt and seconded by
Commissioner O'Leary:
RESOLUTION DECLARING OFFICIAL INTENT
TO REIMBURSE PROJECT EXPENDITURES
WITH BOND PROCEEDS
(Resolution No. 93-9-2)
WHEREAS, the Board of Water and Light (the "Issuer") proposes to issue
tax-exempt bonds (the "Bonds") to finance improvements to the water supply
and distribution system and electric generating and distribution system of the
City of Lansing (the "Project"); and
WHEREAS, it is anticipated that the Issuer will advance all or a portion of
the costs of the Project prior to the issuance of the Bonds, such advance to be
repaid without interest from proceeds of the Bonds upon the issuance thereof;
and
WHEREOF, Section 1.150-2 of the Treasury Regulations on Income Tax
(the "Reimbursement Regulations") specifies conditions under which a
reimbursement allocation may be treated as an expenditure of bond proceeds
and the Issuer intends by this resolution to qualify moneys advanced by the
Issuer to the Project for reimbursement from proceeds of the Bonds in
accordance with the requirements of the Reimbursement Regulations.
NOW, THEREFORE, IT IS RESOLVED BY THE BOARD OF WATER
AND LIGHT THAT:
September 14, 1993 5
1. The Project shall consist of (i) replacement of the energy
management system at the Brush Electric System Operating Center, (ii)
installation of new electric transmission facilities in connection with the Oneida
and Delhi Substations and the construction of a new Substation, (iii) addition of a
second transformer and other electrical equipment at the Willow Substation, (iv)
addition of a second transformer and other electrical equipment at the South
Creyts Substation and (v) construction and installation of a new high lift pumping
station and related mains south of the John F. Dye water conditioning plant.
2. The maximum principal amount of debt expected to be issued to
pay costs of the Project, including issuance costs, is $25,000,000.
3. The Issuer declares its official intent to issue the Bonds to finance
the costs of the Project and declares that it reasonably expects to reimburse,
without interest, the Issuer's advances to the Project as anticipated by this
resolution.
4. The Bonds shall be authorized by proper proceedings subsequent
to this resolution.
5. It is determined that no funds from sources other than the Bonds
are, or are reasonably expected to be, reserved, allocated on a long-term basis,
or otherwise set aside by the Issuer, or by any member of the same controlled
group (as defined in Treas. Reg. Section 1.150-1(e)) as the Issuer, if any,
pursuant to its budget or financial policies with respect to the expenditures for
the Project expected to be reimbursed from proceeds of the Bonds.
6. All prior resolutions and parts of resolution insofar as they may be
in conflict with this resolution are rescinded.
Adopted by the following vote:
YEAS: Commissioners Belen, Christian, Hassler, O'Leary, Sebolt, Strolle
NAYS: None
RESOLUTION ADOPTED.
ADJOURNMENT
On motion of Commissioner Christian, the Board adjourned at 5:36 p.m.
J#'&2
Mary E. S , S cretary
Filed: September 15, 1993
Marilyn Slade, City Clerk
95
MINUTES OF BOARD OF COMMISSIONERS' MEETING
LANSING BOARD OF WATER AND LIGHT
Tuesday, August 24, 1993
The Board of Commissioners met in regular session at 5:30 p.m., at the Main Office
Building, 123 W. Ottawa Street, Lansing, Michigan. The meeting was called to order by
Chairman Hassler.
Present: Commissioners Belen, Christian, Evans, Hassler, O'Leary, Sebolt, Strolle,
and Williams -8
v•
Absent: None
The Secretary declared a quorum present.
General Manager Pandy, Secretary Sova and Staff members were present.
t�
The Invocation was given by Chairman Hassler.
The Pledge of Allegiance was said by all.
APPROVAL OF MINUTES
BY COMMISSIONER SEBOLT--
SECONDED BY COMMISSIONER WILLIAMS
That minutes of regular session of July 27, 1993 be approved as mailed.
Adopted unanimously.
PUBLIC COMMENTS
CHAIRMAN HASSLER ANNOUNCED THAT MEMBERS OF THE PUBLIC WILL
BE AFFORDED THE OPPORTUNITY TO ADDRESS THE COMMISSIONERS
REGARDING ANY ITEM ON THE AGENDA AT THE TIME SUCH ITEM IS OPEN
FOR DISCUSSION BY THE COMMISSIONERS. ANYONE WISHING TO
COMMENT ON ANY MATTER NOT ON THE AGENDA MAY DO SO AT THIS
TIME OR IMMEDIATELY PRIOR TO ADJOURNMENT.
No persons spoke.
96 August 24, 1993
SPECIAL RECOGNITION
General Manager Pandy announced that for the second year in a row, the BWL took first
place as "Overall Champions - Division I" in the 1993 YMCA Community Corporate
Challenge. Nearly 100 BWL employees competed in the various athletic events. The
Commissioners recognized and applauded the outstanding efforts of team captains Calvin
Jones and Emmett Tower and their team members who were present in the audience. Mr.
Pandy noted that Commissioners Christian and Strolle attended the Corporate Challenge
award ceremony to present the first place cup to the BWL team. Co-sponsors for this
year's Corporate Challenge were the BWL and the Lansing State Journal.
COMMITTEE OF THE WHOLE REPORT
August 24, 1993
The Committee of the Whole met on August 11, 1993 to review and discuss the
following topics:
1. Water Revenue Requirements and Rate Alternatives.
2. Steam/Lansing Automotive Division Power Plant
Present were Commissioners Belen, Christian, Evans, Hassler, O'Leary, Sebolt, Strolle,
and Williams (Chair Pro Tem).
WATER REVENUE REQUIREMENTS AND RATE ALTERNATIVES. At the
May 25, 1993 regular meeting, the Board authorized staff to begin a rate study for the
water utility as soon as possible. Treasurer/Controller Dana Tousley presented his
analysis and reported that the water utility needs an increase in revenue for three reasons:
1. Operating costs increased 10.4% from 1991 to 1993.
2. Capital expenditures to upgrade and expand water facilities require a rate
of return substantially higher than the water utility is earning.
3. Water unit sales have declined 13.6% from 1991 to 1993.
August 24, 1993 97
Following lengthy discussion, the Committee of the Whole adopted the following
resolution and recommends Board approval:
Resolution 93-8-1
Water Revenue Requirements
and Rate Alternatives
RESOLVED, That staff proceed with water revenue increases that will
increase revenue 8% effective January 1, 1994, 8% January 1, 1995, and
5% effective January 1, 1996.
RESOLVED FURTHER, That staff design rate structures to recover the
specified amount of revenue and present alternative rate structures for
review at the September Committee of the Whole Meeting. The
Commissioners would then consider tentative rates and setting a public
hearing date at the regular September Board meeting.
STEAM/LANSING AUTOMOTIVE DIVISION POWER PLANT. Steam Utility
Director Joette Woodard-Yauk reported that since March 19, 1993, BWL and GM
Lansing Automotive Division(LAD) personnel have been working jointly to identify and
evaluate alternatives to reduce the cost of operating and maintaining the LAD Plant #6
Powerhouse. Ms. Woodard-Yauk presented an overview and status of the various fuel
and steam options. The BWL considers Steam "Option D" interconnecting the LAD
Powerhouse to the BWL system the most viable alternative for LAD in total based on
other comparisons. Under Option D, the BWL would produce Plants #2, #3 and #6 steam
requirements from the BWL Plants. The economic evaluation of the savings to be
realized by LAD in total indicates that Option D has a 10 year Net Present Value to LAD
of$5,191,419. Advantages of Option D to existing BWL steam customers was
characterized by the minimization of future rate increases necessary to cover the utility's
cashflow requirements. A proposal and rate approach being discussed to date with LAD
was detailed.
Following discussion, the Committee of the Whole adopted the following resolution and
recommends Board approval:
98 August 24, 1993
Resolution 93-8-2
Evaluation of Lansing Automotive Division (LAD)
Alternatives for the LAD Plant 96 Powerhouse
RESOLVED, That staff be authorized to proceed to negotiate with GM
upper management based on evaluation results of Lansing Automotive
Division (LAD) Plant#6 Powerhouse alternatives .
Respectfully submitted,
Gerald W. Williams
Chair Pro Tern
BY COMMISSIONER WILLIAMS--
SECONDED BY COMMISSIONER STROLLE
That the Committee of the Whole Report, including Resolution 93-8-2,
Evaluation of Lansing Automotive Division (LAD) Alternatives for the
LAD Plant #6 Powerhouse be approved as submitted.
Adopted unanimously.
August 24, 1993 99
August 24, 1993
Recommendations Board of Water and Light
of Director and Lansing, Michigan
General Manager
Dear Ladies and Gentlemen:
The following items are recommended for your approval:
COMMUNICATIONS & MARKETIN 7
Res. No. 93-8-3
That Sheet 2.00 of the Rules and Regulations for Electric Service be amended by replacing
eighty percent (80%) with eighty-five percent (85%) in the fifth paragraph under Rule I1.
USE OF SERVICE. (Old language shown in stFikethfeagh and new language is in bold and
ALL CAPS.) The whole paragraph will then read:
The Board shall not be obligated to furnish service in the case of gaseous or
other lighting devices having low power factor whether newly installed,
reconnected or moved to another location, unless the customer provides, at
no expense to the Board, suitable equipment for improving the power factor
of such devices to at least (80—) EIGHTY-FIVE
PERCENT(85%).
--------------------
The resolution will bring Sheet 2.00 in line with current rate provisions.
--------------------
Res. No. 93-8-4
That Sheet 4.03 of the Rules and Regulations for Electric Service be amended by replacing
75%with 60%in the first paragraph under subsection J. (Old language shown in
sFfedii-eugh; new language is in bold.) The whole paragraph will then read:
Rates 4 and 5 for commercial and industrial service provide for minimum
monthly billing demand of "the kW supplied during the 15 minute period of
maximum use during the month but not less than a 60% of the highest
registered demand of the preceding eleven months. . ."
--------------------
The resolution will bring Sheet 4.03 in line with current rate provisions.
--------------------
100
BWL Commissioners -2- August 24, 1993
COMMUNICATIONS & *MARKETING (Continued)
Res. No. 93-8-5
That the Board waive ratchet charges incurred by Federal Forge for on-peak demand
established during August, 1993. Federal Forge will be charged for actual demand
established during the month.
--------------------
Federal Forge expects to experience a higher-than-normal peak demand during August. In
order to meet production requirements,the company will operate an additional 4,000 ton
press during on-peak hours while it repairs another press which normally operates only
during off-peak hours. By operating the press during on-peak hours the company will
accumulate and pay for approximately $9,500 in demand charges that it otherwise would not
incur. It will be excused from paying 11 months at ratchet charges created due to the one-
time August demand.
--------------------
PENSION
Res. No. 93-8-6
That Rex W.Jerrim be placed on an early reduced, vested pension of$170.37 per month
effective August 1, 1993. He has selected Option I with the provision that after his death,
said amount of pension shall continue to his wife, Lynda Ann Jerrim, if she survives him as
provided under Option I.
--------------------
Mr.Jerrim worked for the BWL for 15.02 years and is now 60 years of age.
--------------------
TECHNICAL SERVICES
Res. No. 93-8-7
WHEREAS, under the Acid Rain Program (at 40 CFR Subpart B), the owners and operators
for each affected source must designate a representative, and may designate an alternate,to
act on their behalf; and
WHEREAS, the Board of Water and Light (BWL) Eckert Station and Erickson Station are
affected sources under the Acid Rain Program;
NOW, THEREFORE, BE IT RESOLVED that the Board of Commissioners appoint John
Elashkar, Director of Technical Services, the designated representative, and Roy Peffley,
Director of Electric Utility, the alternate designated representative for Eckert and Erickson
Stations under the Acid Rain Program.
-------------------.
101
BWL Commissioners -3- August 24, 1993
TECHNICAL SERVICES (Continued)
(Res. No. 93-8-7)
The Director of Technical Services and the Director of Electric Utility are most qualified to
represent the BWL relative to the technical and operational issues of the Acid Rain Program
--------------------
TREASURER/CONTROLLER
Res. No. 93-8-8
It is recommended that the following professional services be retained, to assist in the
issuance of bonds. These firms along with Lawrence Wilhite, David Clulev and Dana
Tousley comprise the nucleus of the bond team.
Bond Counsel Dickinson, Wright, Moon, VanDusen& Freeman
(EST$40,000) Mr.Jud Werbelow, Mr. Kester So
Registrar&Paying Agent First of America Bank-Central & Southeast
(EST$15,000) Ms. Karla Ter Haar, Mr. David Durak
Financial Adviser Speer Financial, Inc.
(EST$30,000) Mr. Kevin McCanna, Mr. David Phillips
--------------------
This is being done in preparation for the issuance of approximately $20 million of bonds, as
authorized by Board Resolution No. 93-5-3.
--------------------
LEGAL
Res. No. 93-8-9
Retain the services from Total Compensation Services, Ltd., a CoreSource Company, as the
BWL's Service Company for the Workers' Compensation Self Insurance Program for the
three (3) year period from September 1, 1993 to September 1, 1996, at an annual fee of
$20,964, or a three (3) year fee of$62,892.
This was the best evaluated bid of those received.
It is further resolved that the services may be negotiated for an additional one or two year
period beyond the 1996 expiration, subject to contract ratification by the Board of
Commissioners.
--------------------
102
BWL Commissioners -4- August 24, 1993
LEGAL (Continued)
(Res. No. 93-8-9)
The BWL's expiring similar contract is with Total Compensation Services,Ltd., at an annua
fee of$19,500, or$58,500 for three (3) years. (The prior service company was the
Corporate Services, Inc. at an annual cost of$30,000, or$90,000 for three (3) years.)
Bidders used different approaches to establish fees. The costs were calculated using several
possible claim levels and also using estimates of the costs of the application of the Health
Care Service Rules. The calculated fees for the other bidders for the service company
contract care listed below. These calculated fees do not include the Health Care Services
Rules administrative fees.
Adjusting Services Unlimited, Inc. $ 79,350
Continental Loss Adjusting Services, Inc. 88,923
Crawford and Company 89,508
Frank Gates Service Company 112,020
Gallagher Bassett Services, Inc. 107,940
Hertz Claims Management 90,600
Kemper Risk Management Services 120,840
Penn General Service Corporation 69,065
Sedgwick of Michigan, Inc. 59,400
---------------
Res. No. 93-8-10
Purchase the following insurance coverage:
Pension and Welfare Fund Fiduciary Responsibility Insurance for the three year period from
September 1,1993 to September 1, 1996 from the Lyman and Sheets Agency representing
The Aetna Casualty and Surety Company for an annual premium of$18,500. This was the
best evaluated bid of those received.
-------------------
The Board's expiring similar insurance coverage is with the above agency and insurance
company at an annual cost of$18,500. The annual aggregate of liability would remain the
same at$10 million with a deductible of$10,000.
Other bids received from the Lyman and Sheets Agency for similar coverage were for the
Cincinnati Insurance Company at an annual premium of$13,312 and from the Chubb GrouF
of Insurance Companies at an annual premium of$14,500. Other agencies did not submit
bids.
--------------------
Respectfull submitted,
Joseph Pandy,Jr.
General Manager
JP/bb
August 24, 1993 103
BY COMMISSIONER WILLIAMS--
SECONDED BY COMMISSIONER EVANS
RESOLVED, That Resolutions 93-8-3, 93-8-4, and 93-8-5, respectively,
(Communications/Marketing) of the General Manager's Recommendations
be approved.
Adopted unanimously.
BY COMMISSIONER SEBOLT--
SECOINDED BY COMMISSIONER WILLIAMS
That Resolution 93-8-6 (Pension) of the General Manager's
Recommendations be approved.
Adopted unanimously.
BY COMMISSIONER SEBOLT--
SECONDED BY COMMISSIONER WILLIAMS
That Resolution 93-8-7 (Technical Services) of the General Manager's
Recommendations be approved.
Adopted unanimously.
BY COMMISSIONER CHRISTIAN--
SECONDED BY COMMISSIONER WILLIAMS
That Resolution 93-8-8 (Treasurer/Controller) of the General Manager's
Recommendations be approved.
Adopted unanimously.
BY COMMISSIONER WILLIAMS--
SECONDED BY COMMISSIONER CHRISTIAN
That Resolution 93-8-9 and 93-8-10 (Legal) of the General Manager's
Recommendations be approved.
104 August 24, 1993
With respect to Resolution 93-8-9, General Manager Pandy distributed a copy of a
complete tabulation of bids submitted. He noted that staff took a conservative approach
in the evaluation method. The average number of claims over the last 11 years was
viewed to evaluate the per claim cost for proposals submitted by other companies. In
addition the cost of administering the Workers Compensation Health Care Service Rules
was estimated.
Regarding Resolution 93-8-10, General Manager Pandy reported that Lyman Sheets
Agency, representing Aetna Casualty and Surety Company, submitted the best evaluated
bid. He noted that Aetna is the only policy that pays the cost of legal defense regardless
of the policy limit. The others will cover legal fees up to the policy coverage. Aetna also
has an extended discovery provision for up to three years beyond the policy expiration
date. In all, Aetna provides better coverage.
Adopted unanimously.
GENERAL MANAGER'S REMARKS
General Manager Pandy reported on the following activities:
Bond Sale Set for November. The September 1993 edition of Connections will
announce to customers that the BWL plans to borrow about $20 million by issuing tax
exempt municipal bonds. About $3 million is being reserved for local sales to smaller
investors in multiples of$1,000 each. Four years ago, 427 local residents bought about
$1.6 million in BWL minibonds.
Customer Notification of Chloramine Feed. A copy of a memo to John Strickler from
Bill Maier, Chair of the BWL Water Quality Committee, dated August 19, 1993, was
handed out for information. Beginning in mid-September, the BWL will be testing the
newly installed chloramine feed system at the Dye Conditioning Plant. The testing will be
conducted in few-hour increments and will not appreciably affect residuals in the areas
served by the Dye Plant. Particular efforts are being made to contact medical cases, such
as kidney dialysis patients through their physicians and also tropical fish hobbyists who
may be affected by this process.
FORBES Article on Michigan Utility Regulators and CMS Energy's Bill
McCormick. Mr. Pandy handed out a copy of an August 16, 1993, FORBES article
entitled, "Reined in" The article summarizes the long legal dispute between CMS Energy,
the Michigan Public Service Commission and Attorney General Frank Kelley.
Kathy Younglove Elected to APPA Leadership Post. The Commissioners
congratulated Purchasing Manager Kathy Younglove on her recent nomination to chair
the Purchasing/Stores Committee of the American Public Power Association (APPA).
August 24, 1993 105
Street Lighting Discussions with the City. General Manager Pandy met with City
Council's Committee on Public Safety on August 18, 1993 to review the status of the
street lighting system. The Commissioners received a copy of action items to be
implemented by the BWL to further fine tune the street lighting system.
Strategic Planning Update: Over the past several months, the BWL executive staff has
been assigned the task of analyzing the BWL's financial situation and to develop a five-
year plan that will minimize rate increases for our customers. The strategic planning task
forces were charged with the following guidelines:
■ Limit operation and maintenance (O&M) expenses to 50% of inflation
■ Limit capital expenses to about $20 million per year
■ Identify programs or services that need to be cut or changed as a result of the plan
Mr. Pandy presented a synopsis of the findings and recommendations submitted by the
various task forces. Some of the issues discussed include:
■ Health care cost containment
■ Deferring some capital expenditures
■ Setting an O&M target of 75% of inflation
■ Instituting a hiring freeze
■ Performing a cross divisional functional analysis
Mr. Pandy stated that his goal is to craft an organization that simplifies the processes of
delivering services. By integrating "reengineering" techniques into the organization,
redesigned work processes would remove redundancies and eliminate non-value elements
that do not contribute to meeting customer requirements.
Committee of the Whole Meeting Topics. The next Committee of the Whole meeting is
scheduled for Tuesday, September 14. Agenda items include:
1. Strategic Planning Task Force Reports
2. Water Rate Design
General Manager is Talk Show Guest. Mr. Pandy will be a guest speaker on radio
station's 1240/AM talk show on Thursday, August 26. The main topic to be covered will
include the BAIL, its history, water rates, water regionalization, and the power pool.
106 August 24, 1993
REMARKS BY COMMISSIONERS
Board Committee Assignments. Chairman Hassler reported that the standing committee
assignments for Fiscal 1993-94 will remain unchanged from the previous year.
Executive Committee
Phillip E. Hassler, Chair
Jack R. Sebolt, Vice Chair
Gerald W. Williams, Chair Pro Tem
Finance Committee
Phillip E. Hassler, Chair
Sister Mary Janice Belen, R.S.M.
Ernest J. Christian
Gerald W. Williams
David O'Leary, Alternate
John Strolle, Alternate
Personnel Committee
Jack R. Sebolt, Chair
Eva L. Evans
David O'Leary
John Strolle
Sister Mary Janice Belen, Alternate
Gerald W. Williams, Alternate
ADJOURNMENT
On motion of Commissioner Christian, the Board a Lourneed� at 6�:09 p.m.
fL•
Mary JE. va, Secretary
Filed: August 30, 1993
Marilyn Slade, City Clerk
81
MINUTES OF BOARD OF COMMISSIONERS' MEETING
LANSING BOARD OF WATER AND LIGHT
Tuesday, July 27, 1993
The Board of Commissioners met in regular session at 5:30 p.m., at the Main Office
Building, 123 West Ottawa Street, Lansing, Michigan. The meeting was called to order
by Chair Pro Tem Williams.
Present: Commissioners Belen, Christian, Evans, O'Leary, Strolle and Williams -6
Absent: Commissioner Hassler and Sebolt, -2
The Assistant Secretary declared a quorum present.
General Manager Pandy, Assistant Secretary Sullivan and Staff members were present.
The Invocation was given by Chair Pro Tem Williams.
The Pledge of Allegiance was said by all.
ANNUAL ORGANIZATION
Chair Pro Tem Williams announced that in accordance with provisions of the City
Charter and the Rules of Administrative procedure of the Board of Water and Light, that
this being the first regular meeting of the fiscal year and designated as the organizational
meeting, that election of officers for the ensuing fiscal year was now in order, and asked
the Assistant Secretary to take the chair.
Thereupon, the Assistant Secretary asked for the report of the Nominating Committee.
C`. fl, CC s
82 July 27, 1993
NOMINATING COMMITTEE REPORT
(Resolution 93-7-1)
THE NOMINATING COMMITTEE, to whom was referred the duty of
establishing the process of nominating officers of the Board of
Commissioners and staff appointments for Fiscal Year 1993-94,
REPORTS AS FOLLOWS: The committee submits the following slate of
officers for the ensuing fiscal year, or until a successor is duly elected,
whichever last occurs:
Chair Phillip E. Hassler
Vice Chair Jack R. Sebolt
Chair Pro Tern Gerald W. Williams
The Committee further submits the following slate of staff appointments
for the ensuing fiscal year, or, until a successor is appointed, whichever
last occurs:
Director and General Manager Joseph Pandy, Jr.
Corporate Secretary Mary E. Sova
Internal Auditor Kellie L. Willson
SIGNED BY COMMISSIONERS:
John Strolle, Chair
Sister Mary Janice Belen, R.S.M.
David O'Leary
BY COMMISSIONER STROLLE
SECONDED BY COMMISSIONER BELEN
That the Report of the Nominating Committee, including Resolution 93-7-1, be
approved as presented.
Adopted unanimously.
Chair Pro Tern Williams assumed the role of the Chair of the Board.
July 27, 1993 83
APPROVAL OF MINUTES
BY COMMISSIONER BELEN
SECONDED BY COMMISSIONER EVANS
That minutes of regular session of June 22, 1993 be approved as mailed.
Adopted unanimously.
PUBLIC COMMENTS
CHAIR PRO TEM WILLIAMS ANNOUNCED THAT MEMBERS OF THE PUBLIC
WILL BE AFFORDED THE OPPORTUNITY TO ADDRESS THE
COMMISSIONERS REGARDING ANY ITEM ON THE AGENDA AT THE TIME
SUCH ITEM IS OPEN FOR DISCUSSION BY THE COMMISSIONERS. ANYONE
WISHING TO COMMENT ON ANY MATTER NOT ON THE AGENDA MAY DO
SO AT THIS TIME OR IMMEDIATELY PRIOR TO ADJOURNMENT.
Harold Lehman stated that he would like to speak at the end of the meeting on four
issues.
COMMUNICATIONS
A thank-you note from Ernest and Sheila Christian, and an invitation from Michigan
State University were received and placed on file.
84
July 27, 1993
Recommendations Board of Water and Light
of Director and Lansing, Michigan
General Manager
Dear Ladies and Gentlemen:
The following items are recommended for your approval:
HUMAN RESOURCES
Res. No. 93-7-2
That Richard Essner, a Lineworker for Overhead Line Construction, be
awarded a total of$197.45 for suggestion proposal number 1993-177, to
weld additional 15 inch bar onto existing C-130-0013 adapter to help
stabilize anchors when setting anchors for padmounts in hard ground.
--------------------
By implementing this proposal,it is estimated that the BWL will realize a
net savings of$1,224.45 in the first year.
--------------------
Res. No. 93-7-3
That Mickey Fountain, a Maintenance Mechanic for Production
Maintenance, be awarded a total of$212.60 for suggestion proposal
number 1993-137, to install an isolation valve in the vent line between the
silos at Erickson Station to prevent ash migration and premature wear of
the pressure relief line as the result of pressure changes.
--------------------
By implementing this proposal, it is estimated that the BWL will realize a
net savings of$1,376 in the first year.
--------------------
July 27, 1993 85
HUMAN RESOURCES (Continued)
Res No. 93-7-4
That Phil Lemke and Robert Bolton, both Electricians for Electric,
Construction& Maintenance (EC&M), each be awarded a total of$864.38
for their suggestion proposal number 1992-197, to obtain a portable pump
and filter to remove carbon from the oil used in circuit breakers while
maintaining the breakers to eliminate the need to purchase new oil. (Total
suggestion award is $1,728.75).
--------------------
By implementing this proposal, it is estimated that the BWL will realize a
net savings of$16,537.50 in the first year.
--------------------
Res. No. 93-7-5
That Terry Robison, an Office & Field Liaison Representative for Water
Engineering, be awarded a total of$3,735 for suggestion proposal number
1993-156,to reduce the pipe class for ductile water main and services by
one class to lower the stock cost of main and material.
--------------------
By implementing this proposal, it is estimated that the BWL will realize a
net savings of$36,600 in the first year.
--------------------
Res. No. 93-7-6
That Wendel Wasnich, a Meter Reader Leader for Meter Reading, be
awarded a total of$298.01 for suggestion proposal number 1992-112,to
replace padlocks on Rate 4 demand meters with seals so meters will not be
damaged by people twisting the lock off.
--------------------
By implementing this proposal, it is estimated that the BWL will realize a
net savings of$2,230.10 in the first year.
--------------------
8' July 27, 1993
PENSION
Res. No. 93-7-7
That Edwina J. Burgess, Office Assistant in Purchasing, be placed on a
pension of$639.50 per month effective July 2, 1993. She has selected
Option VI with the provision that after her death, if her husband, Franklin
D. Burgess, survives her he will receive 15%or$95.93 per month for the
rest of his life as provided under Option VI. If her husband predeceases
her,the pension amount of$639.50 will revert back to the regular pension
amount of$654.53 for the rest of her life.
--------------------
Mrs. Burgess has worked for the BWL for 15.40 years and is 66 years of
age.
--------------------
Res. No. 93-7-8
That Robert A. Davis, Customer Account Representative in Account
Services, be placed on an early reduced pension of$1,583.52 per month
effective July 2, 1993. He has selected Option I with the provision that
after his death, said amount of pension shall continue to his wife, Mary
Beth Davis, if she survives him, as provided under Option I.
--------------------
Mr. Davis has worked for the BWL for 34.20 years and is 54 years of age.
--------------------
Res. No. 93-7-9
That Stanley R. Ordiway, Laboratory Technician at Eckert Station, be
placed on a disability pension of$1,164.03 per month effective July 9,
1993. He has selected Option I with Workers' Compensation offset with
the provision that after his death, said amount of pension shall continue to
his wife, Anne R. Ordiway, if she survives him, as provided under Option
I.
--------------------
Mr. Ordiway has worked for the BWL for 26.19 years and is 50 years of
age.
--------------------
July 27, 1993 87
PENSION (Continued)
Res. No. 93-7-10
That Tamara J. Aiken, Office System Specialist in Meter Reading &
Account Review, be placed on a disability pension of$441.16 per month
effective November 5, 1991 (retroactive). She has selected Option In
with Workers' Compensation offset with the provision that after her death,
said amount of pension will be distributed to the following children:
Curtis L.Jenkins,Jr., Maurice R.Jenkins, Marcus J.Jenkins, and Ariana
N. Stone in equal shares until each child reaches age 19,then
redistributing the monthly pension to the remaining surviving children
under age 19 for the balance of the guaranteed 18 (eighteen) year period
following said pension effective date (11/5/91 to 11/5/2009) as provided
under Option III.
--------------------
Mrs. Aiken has worked for the BWL for 11.43 years and is 36 years of
age.
--------------------
TREASURER/CONTROLLER
Res. No. 93-7-11
Authorize the sale of seventeen (17) obsolete Board-owned vehicles,
through competitive bids. The vehicles to be sold are BWL unit#30, #41,
#49, #57, #70, #84, #87, #93, #96, #98, #110, #129, #150, #156, #161,
#183, and#328.
--------------------
An itemized list of the obsolete vehicles to be sold is attached, as well as
on file with the Corporate Secretary.
--------------------
WATER
Res. No. 93-7-12
That the Board agree to serve water to proposed Water District No. 91, Delhi Township,
as requested by resolution of the Delhi Charter Township Board on June 1, 1993, and that
in accordance with the agreement between the Board and the Charter Township of Delhi
88 July 27, 1993
WATER(Continued)
(Res. No. 93-7-12)
dated August 15, 1972, covering the furnishing of a potable water supply
in Delhi Township, the Board advises officials of Delhi Township as
follows:
1. The Board will accept Water District No. 91 established by Township
resolution on June 1, 1993, and will provide a potable water supply
to said district.
2. The Township will be required to make a$126,250 non-refundable
contribution-in-aid of construction to cover the charges set forth in
the Board's Rules and Regulations for Water Service for installing
the necessary distribution facilities to serve said district.
3. The Board and the Township are to enter into a written agreement
(Supplement XCI) covering the furnishing of a potable water supply
in Water District No. 91.
4. Water mains are to be installed in accordance with the current Board's
Rules and Regulations for Water Service.
Further, that upon receipt of the first installation payment of$71,078.75
from the Township,the project be approved for installation, and the
General Manager and the Corporate Secretary be approved to sign the
aforementioned agreement (Supplement XCI) to furnish a potable water
supply in Water District No. 91.
The geographical area of Water District No. 91 is as follows:
Cedar Street; from Holbrook Drive south 5,050 feet to the south
property line of Parker-Hannifin Corporation
To provide a potable water supply within the proposed new district
requires the installation of 5,050 feet of water main and fire hydrants at an
estimated cost of$161,600.
The main extension will serve fifteen (15) residential/commercial and
industrial customers. One-time connection fees will amount to$8,400.
Estimated annual revenue is $8,500.
Water mains to be installed in summer/fall of 1993 following the receipt
of the Township's non-refundable contribution-in-aid of construction and
the signing of the agreement.
-------------------.
July 27, 1993 89
WATER (Continued)
Res. No. 93-7-13
That the Board agree to serve water to proposed Water District No. 92,
Delhi Township, as requested by resolution of the Delhi Charter Township
Board on July 20, 1993, and that in accordance with the agreement
between the Board and the Charter Township of Delhi dated August 15,
1972, covering the furnishing of a potable water supply in Delhi
Township, the Board advises officials of Delhi Township as follows:
1. The Board will accept Water District No. 92 established by Township
resolution on July 20, 1993, and will provide a potable water supply
to said district.
2. The Township will be required to make a$64,500 non-refundable
contribution-in-aid of construction to cover the charges set forth in
the Board's Rules and Regulations for Water Service for installing
the necessary distribution facilities to serve said district.
3. The Board and the Township are to enter into a written agreement
(Supplement XCII) covering the furnishing of a potable water
supply in Water District No. 92.
4. Water mains are to be installed in accordance with the current Board's
Ruies and Regulations for Water Service.
Further,that upon receipt of the sum of$64,500 from the Township,the
project be approved for installation, and the General Manager and the
Corporate Secretary be authorized to sign the aforementioned agreement
(9uuppeement XCII) to furnish a potable water supply in Water District No.
The geographical area of Water District No. 92 is as follows:
Cedar Street; beginning at south property line of Parker-Hannifin
Corporation then southward 1,150 feet to Circle Drive. Circle
Drive; beginning at Cedar Street then westward 1,430 feet.
To provide a potable water supply within the proposed new district
requires the installation of $2,580 feet of water main and fire hydrants at
an estimated cost of $66,830.
The main extension will serve twenty-six (26) residential/commercial
customers. One-time connection fees will amount to $14,560. Estimated
annual revenue is $10,400.
90 July 27, 1993
WATER(Continued)
(Res. No. 93-7-13)
Water mains to be installed in summer/fall of 1993 following the receipt
of the Township's non-refundable contribution-in-aid of construction and
the signing of the agreement.
--------------------
Res. No. 93-7-14
That the Board agree to serve water to proposed Water District No. 93,
Delhi Township, as requested by resolution of the Delhi Charter Township
Board on July 6, 1993, and that in accordance with the agreement between
the Board and the Charter Township of Delhi dated August 15, 1972,
covering the furnishing of a potable water supply in Delhi Township,the
Board advises officials of Delhi Township as follows:
1. The Board will accept Water district No. 93 established by Township
resolution on July 6, 1993, and will provide a potable water supply
to said district.
2. The Township will be required to make a$26,973 non-refundable
contribution-in-aid of construction to cover the charges set forth in
the Board's Rules and Regulations for Water Service for installing
the necessary distribution facilities to serve said district.
3. The Board and the Township are to enter into a written agreement
(Supplement XCIII) covering the furnishing of a potable water
supply in Water District No. 93.
4. Water mains are to be installed in accordance with the current Board's
Rules and Regulations for Water Service.
Further,that upon receipt of the sum of$26,973 from the Township,the
project be approved for installation, and the General Manager and the
Corporate Secretary be authorized to sign the aforementioned agreement
(Supplement XCIII) to furnish a potable water supply in Water District
No. 93.
The geographical area of Water District No. 93 is as follows:
Hearthside Acres Phase 3; Lots 81-101
To provide a potable water supply within the proposed new district
requires the installation of 1,215 feet of water main and fire hydrants at an
estimated cost of$26,973.
July 27, 1993 91
WATER(Continued)
(Res. No. 93-7-14)
The main extension will serve twenty-one (21) residential customers.
One-time connection fees will amount to$11,760. Estimated annual
revenue is $6,300.
Water mains to be installed in summer/fall of 1993 following the receipt
of the Township's non-refundable contribution-in-aid of construction and
the signing of the agreement.
--------------------
Respectfull ubmitted,
Cu.Lc
Joseph Pandy,Jr.
General Manager
JP/bb
92 July 27, 1993
BY COMMISSIONER EVANS
SECONDED BY COMMISSIONER STROLLE
RESOLVED, That Resolutions 93-7-2 through 93-7-6, respectively, (Human
Resources) of the General Manager's Recommendations be approved.
Adopted unanimously.
Messrs. Essner, Fountain, and Robinson, suggestion award recipients, were present and
acknowledged.
Chair Pro Tem Williams speaks in favor of the BWL Suggestion Program.
BY COMMISSIONER BELEN
SECONDED BY COMMISSIONER STROLLE
RESOLVED, That Resolutions 93-7-7 through 93-7-10, respectively, (Pension)
of the General Manager's Recommendations be approved.
Adopted unanimously.
COMMISSIONER STROLLE
SECONDED BY COMMISSIONER BELEN
RESOLVED, That Resolution 93-7-11, (Treasurer Controller) of the General
Manager's Recommendations be approved.
Adopted unanimously.
BY COMMISSIONER STROLLE
SECONDED BY COMMISSIONER BELEN
RESOLVED, That Resolutions 93-7-12 through 93-7-14, respectively, (Water) of
the General Manager's Recommendations be approved.
Adopted unanimously.
July 27, 1993 93
GENERAL MANAGER'S REMARKS
General Manager reported on fringe area electric customers. The BWL goal is to
provide service to 80% of fringe customers, fiscal year 1992-93 customers confirming
BWL service is 90%.
Board Commissioners discussed the collection of past due construction receivables from
the City. Treasurer/Controller Dana Tousley assured the Commissioners that procedures
are in place to keep receivables current.
A copy of a letter from John Strickler regarding lowering the river basin above Moores
Park was handed out. The river will be lowered approximately 18 inches from
September 7th through September 19, 1993.
The Community Events Committee has collected approximately 300 pounds of food and
clothing, and $135 in checks for the flood victims in the Midwest. The BWL is also
supplying 3,600 pints of bottled water to be delivered by the Salvation Army.
Community Events also held a car wash last Saturday to benefit Volunteers of America.
Commissioner Williams questioned whether the BWL could offer technical support to the
flood victims; Water Utility Director Dugan stated that they are treating surface water
and not wells like ours. He also said that if a similar event happened in Lansing, Cedar
Pumping could be in jeopardy as the plant is in the 100-year flood plain.
General Manager Pandy reported that APPA's Planning, Constructing and Maintaining
Underground Distribution Systems Workshop will be held in Lansing September 13-16,
1993.
Monday, July 26, 1993, the BWL was presented with a Crime Prevention Citation by the
National Night Out Committee and the Lansing Police Department.
General Manager Pandy discussed water regionalization by-laws and the voting process
of the Mid-Michigan Metropolitan Council.
Committee of the Whole date changed to Wednesday, August 11, 1993; agenda items
will include water revenue requirements and rate alternatives, and Steam/Lansing
Automotive Division Power Plant.
The Joint Meeting with City Council will be held Thursday, August 12, 1993; the
meeting will be hosted by the City and held at the City Club. Water revenue
requirements and rate alternatives are topics to be discussed.
General Manager Pandy reported that BWL employees finished the year with a total
safety performance (TSP) of 2.49 which was better than last years of 3.24.
BWL sold 50 to 90 megawatts to Consumers Power in July during the hottest days.
94 July 27, 1993
If the Commissioners are interested in attending the MMEA Fall Conference, please
notify Mary Sova.
PUBLIC COMMENTS
Harold Lehman spoke on four items -
■ communication policy between BWL and Consumers Power regarding gas
shut-offs
■ electric-pump-house property on the southeast corner of Clippert and
Kalamazoo Streets
■ notification of customers when tree-trimming crews are working in a
particular area
■ BWL contract with PACE Creative and PACE Creative's in-kind support
of political efforts against Council term limitation. Staff responded that
the BWL was in no way connected to PACE nor any other vendor's
political positions
REMARKS BY COMMISSIONERS
Commissioner Christian congratulated Steam Utility Director Woodard-Yauk on her
recent election to Second Vice-President of the International District Heating and
Cooling Association, and Staff Attorney Wilhite on being nominated to chair the Legal
Section of the American Public Power Association.
EXCUSED ABSENCE
BY COMMISSIONER CHRISTIAN
SECONDED BY COMMISSIONER EVANS
That the absence of Commissioners Hassler and Sebolt be excused.
Adopted unanimously.
ADJOURNMENT
On motion of Commissioner Christian, the Board ad7'u
ed at 6:21 .
i p
R emary Sulliv
Ass i t Secne
Filed: July 29, 1993
Marilyn Slade, City Clerk
71
J� J 1
MINUTES OF BOARD OF COMMISSIONER' ING
LANSING BOARD OF WATER AND LIGHT
Tuesday, June 22, 1993
The Board of Commissioners met in regular session at 5:30 p.m., at the Main Office
Building, 123 W. Ottawa Street, Lansing, Michigan. The meeting was called to order by
Chairman Hassler.
Present: Commissioners Belen, Evans, Hassler, O'Leary, Sebolt, and Strolle -6
Absent: Commissioners Christian and Williams -2
The Secretary declared a quorum present.
General Manager Pandy, Secretary Sova and Staff members were present.
The Invocation was given by Chairman Hassler.
The Pledge of Allegiance was said by all.
APPROVAL OF MINUTES
BY COMMISSIONER SEBOLT--
SECONDED BY COMMISSIONER BELEN
That minutes of regular session of May 25, 1993 be approved as mailed.
Adopted unanimously.
PUBLIC COMMENTS
CHAIRMAN HASSLER ANNOUNCED THAT MEMBERS OF THE PUBLIC WILL
BE AFFORDED THE OPPORTUNITY TO ADDRESS THE COMMISSIONERS
REGARDING ANY ITEM ON THE AGENDA AT THE TIME SUCH ITEM IS OPEN
FOR DISCUSSION BY THE COMMISSIONERS. ANYONE WISHING TO
COMMENT ON ANY MATTER NOT ON THE AGENDA MAY DO SO AT THIS
TIME OR IMMEDIATELY PRIOR TO ADJOURNMENT.
No persons spoke.
72 Atme 22, 1993
COMMUNICATIONS
A thank you note was received from Commissioner Belen for the floral arrangement
received during her recent hospitalization.
Placed on file.
PERSONNEL COMMITTEE REPORT
June 7, 1993
Board of Commissioners
Board of Water and Light
Lansing, Michigan
The Personnel Committee met on June 7, 1993 to discuss and consider the following
items:
1. Pension Fund Investments
2. Non-Bargaining Wage and Salary Plan review and compensation for Fiscal
1993-94.
Present were Personnel Committee Members Sebolt (Chair), Evans, O'Leary and Strolle.
Also present was Commissioner Hassler.
Pension Plan
The Committee reviewed the status of the Pension Fund investments for the period
covering January 1, 1993 through March 31, 1993. The Committee's recommendation has
been submitted to the Pension Fund Trustees for action on June 22, 1993,
Non-Bargaining Wage and Salary Plan
and Fiscal 1993-94 Compensation
Following discussion and review of the (a) wage and salary administration for Non-
Bargaining Unit (NBU) employees, (b) salary increase survey comparison conducted by
the Human Resources Division, (c) percentage increase in the Bureau of Labor Statistics
Consumer Price Index for February 1992 v. February 1993, (d) Bargaining Unit and Non-
Bargaining Unit salary comparison, and (e) input from the Non-Bargaining Unit
Compensation Committee, the Committee adopted the following motion and recommends
Board approval:
Jame 22, 1993 73
Resolution 93-6-1
Non-Bargaining Unit Wage and Salary Recommendation
Fiscal Year 1993-94
A. WAGES AND SALARIES - FULL TIME EMPLOYEES
RESOLVED, That effective July 1, 1993:
1) All current Non-Bargaining Unit salary ranges be increased 3.0% for Fiscal
Year 1994;
2) All current CT employees in full-time positions receive a 3.0% General
Increase, and that their performance increases be administered according to
existing policy;
3) The matrix for non-CT's be modified to reflect rating bands in .5 step
numerical increments and that increase increments be set at .5%;
4) The vector for the matrix be discrete and correspond to non-CT payroll
categories. Each non-CT payroll category will have its own matrix
centered at 3.0 for first-line supervisors and professionals; 2.75 for General
Supervisors, Middle Managers and Superintendents; and 2.50 for
Administrative staff(See Attachment ..)
B. PART-TIME EMPLOYEES
RESOLVED FURTHER, that part-time employees receive a 3.0% general
increase rounded up to the next full nickel.
Respectfully submitted,
Jack R. Sebolt, Chair
Personnel Committee
BY COMMISSIONER SEBOLT
SECONDED BY COMMISSIONER STROLLE
That the Personnel Committee Report, including Resolution 93-6-1 (Non-
Bargaining Unit Wage and Salary Recommendation), be approved as
presented.
Adopted unanimously.
June 22, 1993
74 Attadlamt II
1993 PERFORMANCE MATRIX
First-line/Prof. Gen. Sup/M-Mng/Supts. Administrative
Beg End Max Max 1Aax IAax Max Max Max Max h
Rate 1.3 2/3 313 1/3 2/3 3/3 1/3 2/3 3
5.5-6.0 6.0 5.0 4.0 I 5.75 4.75 3.75 5.50 4.50 3
I
5.0.5.49 5.5 4.5 3.5 5.25 4.25 325 5.0 4.0 3
4.5-4.99 5.0 4.0 3.0 I 4.75 3.75 2.75 4.5 3.5 2
4.0-4.49 4.5 3.5' 3.0'• 3.75 2.75' 2.75" 3.5 2.5'
3.5-3.99 4.0 3.0 2.0 3.75 2.75 1.75 3.5 2.5
3.0-3.49 3.5 2.5 1.5 3.25 2.25 1.25 3.0 2.0
2.5-2.99 3.0 2.0 1.0 2.75 1.75 .75 2.5 1.5
2.0-2.49 2.5 1.5 .5 225 1.25 .25 2.0 1.0
0.0-1.99 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0
GENERAL INC: 3.0
MATRDC: 3.00 2.75 2.50
SCALE: 5 5 •50
• Employees with a rating of 4.04.49 may only mow to the top of the middle third.
•• Employees in the upper third with a rating of 4.0-4.49 will receive the matrixed rate for their classification(3.0%for F
2.75%for mid-managemen,and 2.5%for administrative.)
75
June 22, 1993
Recommendations Board of Water and Light
of Director and Lansing, Michigan
General Manager
Dear Ladies and Gentlemen:
The following items are recommended for your approval:
ADMINISTRATIVE
Res. No. 93-6-2
That in accordance with Article II, Section 2.1 of the Board's Rules of Administrative
Procedure, it is recommended that the following list of dates be adopted as the regular
meeting schedule for the Board of Water and Light Commissioners for the ensuing six
(6) months.
July 27 - Tuesdav
August 24 - Tuesday
September 28 - Tuesday
October 26 - Tuesday
November 23 - Tuesday
December 28 - Tuesday
Regular meetings of the Board shall commence at 5:30 p.m.
This schedule is subject to change as a result of date conflicts with rescheduled City
Council meetings.
It is further recommended that a notice of the meeting schedule be published in the
LANSING STATE JOURNAL the week of July 11, 1993.
------------------
Res. No. 93-6-3
Approve the recommendation of the Share the Success Management Committee
(STSMC) for Performance Measures for the FY 1993/94 Share the Success Plan (STS)
and that employees will be eligible to receive a Performance Bonus of 0-5% as
determined by the final points earned for FY 1993/94.
If all goals are reached, BWL will realize a cost savings of$2,926,229 and employees
will earn up to 500 points on a 5.0%STS bonus equal to $1,850,000. The net savings
to BWL will be $1,076,229. (See attached report from Employees'Performance
Measures Committee dated June 2, 1993).
76 June 22, 1993
ADMINISTRATIVE (Continued)
Res. No. 93-6-4
It is recommended that:
I. The Flexible Spending Account (FSA) be continued and that administration of
FSA be awarded to the Travelers Plan Administrators of Illinois, Inc.
IL The following Share the Success (STS) Bonus Options are recommended for FY
1993/94:
1. Deferred Cash No change
2. Purchase of Vacation No change
3. Purchase of Free Choice No change
4. I.C.M.A. No change
5. FSA (Flexible Spending Account) No change
6. Vision Plan (BCBS) No change
7. Cancer Care, Intensive Care, AFLAC plan Add change **
8. Charitable Contributions * No change
*This year's contributions will be split equally between two charities: The Economic
Crisis Center and Huntington Disease Foundation.
** AFLAC offers extended hospital supplemental benefits for those who have an
extended hospital stay.
TREASUREWCONTROLLER
Res. No. 93-6-5
That the Board pay$5,341,625 to the City of Lansing pursuant to our agreement dated
June 30, 1992.
Further,that all Receiving Fund cash and investments remaining following the above
payment be transferred effective June 30, 1993 to the Special Project Fund for future
capital projects.
--------------
During the 1993 fiscal year,the BWL also paid the City the remainder of the
$1,850,000 on 7/15/92 and in return received a quitclaim deed for the land at 123 W.
Ottawa. The terms and conditions of our agreement have been met, except for this
annual payment through June 30, 2002. (See memo to Dana Tousley dated 6/14/92
enclosed).
Respectfully submitted,
i� Joseph Pandy,Jr.
(/ General Manager
JP/bb
Jame 22, 1993 77
BY COMMISSIONER SEBOLT--
SECONDED BY COMMISSIONER STROLLE
RESOLVED, That Resolutions 93-6-2, 93-6-3, and 93-6-4, respectively,
(Administrative) of the General Manager's Recommendations be approved.
Adopted unanimously.
BY COMMISSIONER SEBOLT--
SECONDED BY COMMISSIONER EVANS
That Resolution 93-6-5 (Treasurer/Controller) of the General Manager's
Recommendations be approved.
Adopted unanimously.
NEW BUSINESS
Customer Attitude Survey Results. Mr. Andrew Morrison of Market Strategies, Inc.
(MSI) presented an executive summary analysis for the customer attitude survey
conducted during the first week of May. The report was positive with the overall
favorability reaching 82%, which is the third highest rating among approximately 70
utilities surveyed by MSI. A total of 403 interviews were conducted by telephone among
residential electric and water customers of the Board of Water and Light (BWL). Mr.
Morrison indicated that it is clear the new BWL communications program implemented
six months ago is obtaining good visibility with customers, and the newsletter, newspaper,
billboard, and broadcast strategy is allowing the BWL the opportunity to reach all
segments of customers with the messages in at least one medium. A question and answer
period followed.
General Manager Pandy recognized the following employees present in the audience for
their commitment and efforts in promoting improved customer service satisfaction:
• Terry Graham, Director of Consumer Services
• Virginia Cluley, Superintendent, Customer Accounts-Meter Reading
• Ken Turner, Superintendent, Customer Service
• Beth Chenoweth, Customer Contact Supervisor-Customer Service
• John Strickler, Director of Communications & Marketing
• Nancy Johnsen, Public Information Analyst-Communications
78 June 22, 1993
GENERAL MANAGER'S REMARKS
General Manager Pandy reported on the following activities:
Commissioner Reappointments. The City Council has referred the reappointments of
Commissioners David O'Leary and John Strolle to the Council's Committee of the Whole.
The Board will be kept apprised of the committee's recommendation.
Major Overhaul of Erickson Station Nearly Complete. The Erickson Station 120-day
major overhaul is progressing according to schedule. Erickson is expected to be re-fired
over the weekend (June 26) and be available for the summer loads. Mr. Pandy
commended Electric Utility Director Roy Peffley and his staff for all their hard work in
staying on schedule with this project. Special acknowledgment was also extended to Ron
Larabee, Superintendent of Electric Production Maintenance
Thank You Letter for Twenty-Five Year Dinner. A copy of a letter received from
Mrs. Sandra Taylor, wife of BWL employee Don Taylor, General Supervisor,
Construction Services, was handed out. In her letter, Mrs. Taylor expresses her
appreciation for a "wonderful evening honoring the 25 + years" at the Twenty-Five Year
Awards Dinner. Mrs. Taylor also thanked Mr. Pandy and staff for the way employees are
treated generally in the organization.
Customer Service Department Parking Token Program. At the May 25, 1993 Board
meeting the Commissioners were advised that a 30-day pilot study was being initiated May
24 through June 18 entitling customers to 25 minutes of free downtown parking.
Customer feedback was overwhelmingly positive. A copy of a memo dated June 21, 1993
from Consumer Services Director Terry Graham was handed out summarizing the pilot
program results in detail, including the annual cost of the program expected to be $9,660.
The free parking token program is officially being implemented on a regular basis.
Proposed CPCo Revenue Increases Reviewed. A copy of Consumers Power
Company's (CPCo) filing to increase its annual electric revenues was handed out. The
summary sheet detailed CPCo's proposed revenue increase by percent.
Transmission Access Being Discussed Between MSCPA and MPPA. A copy of a
handout from the American Public Power Association (APPA) Conference regarding
"Cutting Transmission Deals" was distributed for review. The APPA seminar speaker
revealed that the Michigan South Central Power Agency (MSCPA) has received a
proposal from the Iowa-Illinois Power Company for 25 Megawatts (Mw) of capacity for
a 12-year period (1998-2010). General Manager Pandy reported that he approached
MSCPA's manager to inquire as to why the Michigan Public Power Agency (MPPA)
could not secure that deal. Mr. Pandy indicated that the essence of the discussion was that
it is felt MPPA may be short of capacity by around 2001-2003. A meeting between
MPPA and MSCPA representatives is being held on June 23 to discuss available options.
The Board will be updated on this activity.
June 22, 1993 79
Court of Appeals Decision Reeardine Watertown Township. The State Court of
Appeals upheld a lower court ruling relative to the BWL's retail sale of electricity in
Watertown Township. Consumers Power Company had appealed the earlier decision
which found that the Township is contiguous to the City of Lansing. Staff Attorney Larry
Wilhite and the outside attorneys that handled the case were congratulated.
BWL Brochure - Tree Trimmine for Safety. A new brochure entitled Trimming for
Safety developed by John Strickler, Director of Marketing & Communications and Dick
Weber, Line Inspection Supervisor-Overhead Line Construction was handed out. This is
to be left with customers where the BWL will be doing tree trimming. A comment card is
included for customers to communicate particular concerns about a tree or any additional
comments or concerns they may have.
REMARKS BY COMMISSIONERS
Comments on the Customer Parkine Token Program. Commissioner O'Leary
requested additional information on the Customer Parking Token Program. He
questioned whether the parking token would actually address the downtown parking
problem. He also asked for additional information on the type of customers who are
benefitting from this program.
General Manager Pandy responded that handing out parking tokens to customers is simply
an effort to address the major reason why they don't like visiting the BWL main office.
Commissioner Evans suggested including a question on the next Customer Attitude
Survey with respect to the degree of a customer's satisfaction after receiving a parking
token..
Nominating Committee Appointed. Commissioner Hassler appointed the following
Commissioners to establish the process of nominating officers of the Board and staff
appointments for Fiscal Year 1993-94:
Commissioners Strolle (Chair), Belen, and O'Leary
Other Comments. Commissioner Sebolt welcomed back John Elashkar, Director of
Technical Services, on his return to work in May from sick leave.
80 June 22, 1993
EXCUSED ABSENCE
BY COMMISSIONER O'LEARY--
SECONDED BY COMNIISSIONER BELEN
That the absences of Commissioners Christian and Williams be excused.
Adopted unanimously.
ADJOURNMENT
On motion of Commissioner O'Leary, the Board adjourned at 6:25 p.m.
- Lawt.,
'4ta
Mary E. S a Secretary
Filed: June 25, 1993
Marilyn Slade, City Clerk
55
MINUTES OF BOARD OF COMMISSIONERS' MEETING
LANSING BOARD OF WATER AND LIGHT
Tuesday, May 25, 1993
The Board of Commissioners met in regular session at 5:30 p.m., at the Main Office
Building, 123 W. Ottawa Street, Lansing, Michigan. The meeting was called to order by
Chairman Hassler.
Present: Commissioners Belen, Christian, Evans, Hassler, Sebolt, Strolle,
and Williams -7
Absent: Commissioner O'Leary- 1
The Secretary declared a quorum present.
General Manager Pandy, Secretary Sova and Staff members were present.
The Invocation was given by Chairman Hassler.
The Pledge of Allegiance was said by all.
APPROVAL OF MINUTES
BY COMMISSIONER SEBOLT--
SECONDED BY COMMISSIONER STROLLE
That minutes of regular session of April 26, 1993 be approved as mailed.
Adopted unanimously.
PUBLIC COMMENTS
CHAIRMAN HASSLER ANNOUNCED THAT MEMBERS OF THE PUBLIC WILL
BE AFFORDED THE OPPORTUNITY TO ADDRESS THE COMMISSIONERS
REGARDING ANY ITEM ON THE AGENDA AT THE TIME SUCH ITEM IS OPEN
FOR DISCUSSION BY THE COMMISSIONERS. ANYONE WISHING TO
COMMENT ON ANY MATTER NOT ON THE AGENDA MAY DO SO AT THIS
TIME OR IMMEDIATELY PRIOR TO ADJOURNMENT.
No persons spoke.
t1•
56 May 25, 1993
COMMUNICATIONS
No communications received.
COMMITTEE OF THE WHOLE REPORT
May 25, 1993
The Committee of the Whole met on May 11, 1993 to review and discuss the following
items:
1. Proposed Fiscal 1994 Budget.
2. Annual Rate Review.
Present were Commissioners Belen, Christian, Evans, Hassler, O'Leary, Sebolt, Strolle,
and Williams (Chair Pro Tem).
PROPOSED FISCAL YEAR 1994 BUDGET. Treasurer/Controller Dana Tousley
reported that the proposed Fiscal 1994 budget is less than the Fiscal 1993 budget. The
primary reason for the decrease in budget is a decline in fuel costs. General Manager
Pandy reported that the proposed capital expenditures for Fiscal 1994 are 8.6% less than
Fiscal 1993. The projected expenditures allow for slippage in actual cash flow due to
project delays. Cash flow and a bond issue planned in the fall of 1993 will finance these
projects.
Following review and discussion, the Committee of the Whole adopted the following
resoiution and recommends Board approval:
Resolution 93-5-1
Fiscal 1994 Budget
1. RESOLVED, That the annual budget covering Fiscal 1994
be approved as presented (see Attachment "A").
2. FURTHER RESOLVED, That the capital projects in
Exhibit 3 of the budget booklet be authorized in the amount
of the project estimate. Capital expenditures for Fiscal 1994
are limited to the amount included in the budget.
May 2-5, 1993 57
BOARD OF WATER AND LIGHT-LANSING MICHIGAN Attachment A
BUDGET FISCAL YEAR ENDING JUNE 30, 1994
WATER ELECTRIC STEAM TOTAL
1 PROJECTED INCOME STATEMENT FY 94
2
3 OPERATING REVENUE [11 13,343,493 123,792,000 10,178,456 147, 313,949
4
5 Operation/Maint Expense 11,890,102 109,397,115 9,178,420 130,465,637
6 Depreciation Expense 16,152,000
7 ----------
8 TOTAL OPERATING EXPENSE 146,617,637
9 ----------
10 OPERATING INCOME 696,312
11 Other Income [2] 5,103,872
12 Other Expense [3] 2,261,872
13 ----------
14 NET INCOME 3 ,538,312
15
16 NET INCOME AFTER CITY PAYMENT (2,021,244)
17 RATE OF RETURN-3/93 RATE BASE -0.8%
18
19 PROJECTED CASH FLOW FY 94
20
21 Restricted Operating Cash 17,300,000
22 Restricted General Cash 19,924,335
23 Special Project Cash 25,787,382
24 ----------
25 BEGINNING CASH 7-1-93 [4] 63,011,717
26
27 Sources of Cash
28 Net Income 3,538,312
29 Depreciation 16,152,000
30 Bond Proceeds 19,991,000
31 ----------
32 TOTAL SOURCES OF CASH 39,681,312
33 ----------
34 SOURCES OF CASH + BEG. CASH 102, 693,029
35
36 Uses of Cash
37 Debt Principal [5] 2,140,298
38 Capital Expenditures [6] 36,126,000
39 Payment to City 5,559,556
40 ----------
41 TOTAL USES OF CASH 43,825,854
42
43 Restricted Operating Cash 17,992,000
44 Restricted General Cash 11,440,001
45 Special Project/Const Cash 29,435,174
46 ----------
47 ENDING CASH 6-30-94 58,867,175
(over )
58 May 25, 1993
BOARD OF WATER AND LIGHT - BUDGET FOOTNOTES
FISCAL YEAR ENDING JUNE 30, 1994
(11 Revenue based on sales forecast for water (8,209,547 CCF), Electric
(2,295,797 MWH) and Steam (1,425,063 MLB). These sales levels are 0.01%
higher, 0.49% lower, and 1.2% higher respectively than the twelve month period
ended December 1992. Water revenue includes a 9.0% rate increase 1/1/94.
(21 Other Income includes earnings on short term securities, sewerage collection
fees and income from merchandising.
[31 Other Expense includes interest on the 1989 Revenue Bonds, Pension debt,
Lake Lansing land contract, Michigan Ash building at Erickson, Steam Debt to
Electric, and customer deposits.
[41 Projected June 30, 1993 Restricted Operating Cash balances
Operations and Maintenance Fund $17,000,000
Bond and Interest Fund 300,000
Total Restricted Operating Cash $17,300,000
Projected June 30, 1992 Restricted General Cash balances
Belle River Contract 8,924,335
Coal Build-up 3,000,000
Uninsured Losses 8,000,000
Total Restricted General Cash $19,924,335
(51 Debt repayment includes principal payment for the 1989 Revenue Bonds,
Pension debt, the Lake Lansing land contract, and the Michigan Ash building at
Erickson.
[61 Capital expenditures represent total amounts estimated for all Annual
Capital Additions, Planned Capital Projects, and future Bond Projects during
Fiscal Year 1994.
BOARD OF WATER & LIGHT - LANSING, MICHIGAN
BUDGET FOR FISCAL YEAR ENDING DUNE 30, 1994
DIVISION SUI MY - OPERATIONS & MAINT NANCE MUISE
Restated for Budget Comparison
Vehicle & Material Production- Outside Expenses
Net Equipment & Diels/Chem. Services to be
Labor /1/ Charges Supplies Purch Power & Other /2/ Total dater Electric Steam Distributed Total
ADMINISTRATIVE $1,201,466 $804 $51,730 $0 $20,435,903 $21,689,903 $229,530 $1,467,897 $69,739 $19,922,737 $21,689,903
ELECTRIC UTILITY 16,053,769 614,411 2,818,463 62,148,640 3,712,077 85,347,360 0 84,966,669 0 380,691 85,347,360
WATER UTILITY 4,038,801 179,000 486,640 1,943,858 769,898 7,418,197 7,418,197 0 0 0 7,418,197
STEAM UTILITY 2,114,726 92,602 515,695 4,217,132 1,376,065 8,316,220 0 0 8,316,220 0 8,316,220
TECMTICAL SERVICES 3,996,740 65,262 888,060 0 1,605,301 6,555,363 0 0 0 6,555,363 6,555,363
HUMAN RESOURCES 553,612 0 38,360 0 212,261 804,233 0 0 0 804,233 804,233
CORPORATE PLANNING 221,635 0 6,450 0 253,910 481,995 0 0 0 481,995 481,995
COMMUNICATION AND MARUTING 235,245 2,460 75,942 0 277,502 591,149 0 22,872 0 568,277 591,149
TREASURER/CONTROLLER 1,869,681 70,140 36,433 0• 188,177 2,164,431 0 3,500 0 2,160,931 2,164,431
CONSUMEM SERVICES 4,284,559 106,652 296,527 0 907,522 5,595,260 314,588 985,027 0 4,295,645 5,595,260
GRAND 'TOTAL $34,570,234 $1,131,331 $5,214,300 $68,309,630 $29,738,616 $138,964,111 $7,962,315 $87,445,965 $8,385,959 $35,169,872 $138,964,111
Distributed Expenses:
Spread to Water, Electric, & Steam /3/ 3,927,787 21,951,150 792,461 -26,671,398 0
Vehicle and Fquipment Charges /4/ -1,131,331 -1,131,331
Indirect Costs Spread to Capital Budget /5/ -7,367,143 -7,367,143
4/22/93 NET BUDGET BY UTILITY $11,890,102 $109,397,115 $9,178,420 $0 $130,465,637
60 May 25, 1993
BOARD OF WATER AND LIGHT - DIVISION SUMMARY FOOTNOTES
FISCAL YEAR ENDING JUNE 30, 1994
[11 Net Labor refers to the dollar amount of labor charged to operations and
maintenance expense accounts.
[21 Outside Services and Other include such items as insurance, pension
funding, FICA, service engineers, maintenance contractors, consultants, utilities,
travel and conference, dues and subscriptions.
[3[ Administrative, general, and engineering expenses are allocated to the
Water, Electric, and Steam based on such factors as personnel, labor charges,
fuel costs, and meters in service.
[4[ The cost of owning and operating vehicles is in RA 425 and in the grand
total. Thus, vehicle charges must be subtracted from total charges to arrive at
net operation and maintenance expense. This procedure complies with our
normal accounting practice.
[51 Indirect costs applied to capital projects represents overhead charged to
fixed capital and credited to expense.
May 25, 1993 61
ANNUAL REVIEW OF ELECTRIC, WATER AND STEAM REVENUES. In
accordance with Board policy, adopted March 29, 1978, Treasurer/Controller Dana
Tousley presented the results of his annual study on projected long-term revenue
requirements. The briefing included planning criteria and assumptions used to determine if
overall rate levels are adequate to meet revenue requirements. Study conclusions
indicated the following:
• Electric - Revenue increases of 4.6% each year are in place effective January 1, 1993
and January 1, 1994. A bond issue of$13.4 million in Fiscal 1994 will cover cash
needs through Fiscal 1995. Some additional increases in revenue will be necessary in
Fiscal 1996.
• Water - A revenue increase of 9.0% effective January 1, 1994 is included in the Fiscal
1994 budget. A bond issue of$6.5 million is assumed in Fiscal 1994 to pay for the
proposed High Lift Station. Some additional increases in revenue will be necessary in
Fiscal 1996.
• Steam - Revenue increases are not required until Fiscal 1996. No bond issue is
needed at present.
Following discussion, the Committee of the Whole adopted the following resolution and
recommends Board approval:
Resolution 93-5-2
Authorization to Proceed with a
Rate Study for the Water Utility
WHEREAS, The BWL needs to increase water revenue in Fiscal 1994 and beyond. The
minimum revenue increase required is 9% immediately and perhaps some annual increases
for 2 to 3 years to return the utility to profitability and earn a return adequate to meet the
increased need for capital dollars.
RESOLVED, That staff begin a rate study for the Water Utility as soon as possible.
Resolution 93-5-3
Authorizing Plans for a
$20 Million Bond Issue
RESOLVED, That staff be authorized to proceed with plans for a $20 million bond issue
in the fall of 1994 for the Water and Electric Utilities.
62 May 25, 1993
PROPOSED GENERAL CASH AND SECURITIES TRANSFERS TO PROJECT
FUND. In 1986 the Commissioners established sub-accounts within the General Cash and
Securities Cash account (Resolution 86-2-1) for the purpose of designating reserve cash
for specific uses. Treasurer/Controller Dana Tousley reported on receipts and
disbursements and transfers since 1986 for the designated purposes. The estimated
balances as of June 30, 1993 were reviewed. A recommendation to insure adequate cash
to meet BWL cash needs and to reset General Cash and Securities cash balances is
included in the General Manager's Recommendations (May 25, 1993).
COST CONTAINMENT PLAN REVIEWED. General Manager Pandy briefed the
Commissioners on his "Directions 2003" goals regarding cost containment in the following
areas:
1. Labor
2. Vehicles
3. Capital Improvements
4. Other Programs
5. Other Revenues
Respectfully submitted,
Gerald W. Williams
Chair Pro Tern
BY COMMISSIONER BELEN
SECONDED BY COMMISSIONER CHRISTIAN
That the Committee of the Whole Report including Resolutions 93-5-1
(Fiscal 1994 Budget); 93-5-2 (Authorization to Proceed with a Rate Study
for the Water Utility); and 93-5-3 (Authorizing Plans for a $20 Million
Bond Issue), respectively, be approved as presented.
Adopted unanimously.
63
May 25, 1993
Recommendations Board of Water and Light
of Director and Lansing, Michigan
General Manager
Dear Ladies and Gentlemen:
The following items are recommended for your approval:
ADMINISTRATIVE
Res. No. 93-5-4
That Board enter into a "Coal Sales Agreement" with Costain Coal, Inc., subject to
approval as to form by the BWL's Legal Counsel and a satisfactory review of certain
production information by BWL's Superintendent of Fuel Supply& Results. The
Agreement particulars are as follows:
1. The term of this Agreement will be for five (5) years effective July 1, 1993
and expiring June 30, 1998.
2. The annual base quantity is 250,000 tons,with the base Btu/lb. quality of
IF 12,500 as received.
3. Annual base price increases will be capped at four percent (4%).
4. There are two (2) market price realignment opportunities effective 1/1/95 and
1/1/97. These opportunities allow for a maximum+/- 5% adjustment to
the then current contract price.
5. The base price effective July 1, 1993 will be$0.9420/MMBtu or $23.55/ton
for 12,500 Btu/lb.
--------------------
By entering into this "Coal Sales Agreement" with Costain Coal, Inc., the BWL will
be able to reduce its delivered cost of coal by approximately$1,000,000 per year,
while maintaining long term price stability with enhanced quality control.
--------------------
LEGAL
Res. No. 93-5-5
Purchase the following insurance coverage:
Business travel accident insurance from the Lansing Insurance Agency representing
Life Insurance Company of North America,for a three (3) year period commencing
June 10, 1993, at a three year pre-paid premium of$4,374.00 This would provide a
principal sum of$100,000 per person for accidental death and dismemberment up to
$500,000 per accident.
--------------------
64 May 25, 1993
LEGAL (Continued)
(Res. No. 93-5-5)
The expiring similar coverage is with the Lyman and Sheets Agency and the Federal
Insurance Company at an annual premium of$1,800.00 Other bidders were the
Lyman and Sheets Agency representing the Federal Insurance Company at a three
year premium of$5,845.00, Lansing Insurance Agency representing the AIG Life
Insurance Company at a three year premium of$4,520.00, and Independent
Insurance Centre of Okemos,representing the New Hampshire Insurance Company
at an annual premium of$2,092.50.
--------------------
TREASURER/CONTROLLER
. .No. 93-5-6
,!rchases, Annual Commodity
.,ze the purchase of the estimated 12 month requirements of the following
commodities for use in Dye and Wise Road Water Conditioning Plants, Moores Park
Steam Plant, and Eckert and Erickson Electric Generating Plants. Pricing is firm
through May 31, 1994. Commodity quantities are released as required over the 12
month period. All commodities were competitively bid in accordance with the BWL
T'chasing Policy and Procedures. Below is a summary of the lowest and best
_-d bids.
Annual Quantity Annual Cost
Commodity (Estimated) Unit Cost (Estimated) Vendor
Hydrofluosilicic Acid 60 T $151.00/7' $ 24,160.00 LCI Limited
Pebble Quicklime 11,000 T 55.45/T 609,950.00 Detroit Lime Co.
Soda Ash 1,600 T 141.34/T 226,144.00 General Chemical Corp.
Granulated Salt 320 T 67.75/T 21,680.00 Morton Thiokol,Inc.
Sulfuric Acid 528 T 56.00/T 29,568.00 Marsulex,Inc.
Caustic Soda 145.6 T 294.00/T 42,806.40 Rowell Chemical Corp.
Liquid Chlorine 97 T 325.00/T 31,525.00 Carrier-Stephens Co.
Sodium Hexameta-
phosphate 36,000 T .5865/lb 21,114.00 Haviland Products Co.
$1,006,947.00
-------------------
The total estimated annual cost of these chemicals is $4,000 less than the last 12
month period.
--------------------
May 25, 1993 65
WATER
Res. No. 93-5-7
That the Board agree to serve water to proposed Water District No. 90, Delhi
Township, as requested by resolution of the Delhi Charter Township Board on April
6, 1993, and that in accordance with the agreement between the Board and the
Charter Township of Delhi dated August 15, 1972, covering the furnishing of a
potable water supply in Delhi Township,the Board advises officials of Delhi
Township as follows:
1. The Board will accept Water District No. 90 established by Township
resolution on 4/6/93, and will provide a potable water supply to said district.
2. The Township will be required to make a$40,071 non-refundable
contribution-in-aid of construction to cover the charges set forth in the
Board's Rules and Regulations for Water Service for installing the necessary
distribution facilities to serve said district.
3. The Board and the Township are to enter into a written agreement
(Supplement XC) covering the furnishing of a potable water supply in Water
District No. 90.
4. Water mains are to be installed in accordance with the current Board's Rules
and Regulations for Water Service.
Further, that upon receipt of the sum of $40,071 from the Township,the project be
approved for installation, and the General Manager and Corporate Secretary be
authorized to sign the aforementioned agreement (Supplement XC) to furnish a
potable water supply in Water District No. 90.
The geographical area of Water District No. 90 is as follows:
Lochwoode Estates Subdivision Phase 3, Lots 66 thru 98
To provide a potable water supply within the proposed new district requires the
installation of 1,805 feet of water main and fire hydrants at an estimated cost of
$40,071.
The main extension will serve 33 residential customers. One-time connection fees
will amount to $18,480. Estimated annual revenue is $9,900.
Water mains to be installed in Summer of 1993 following the receipt of the
Township's non-refundable contribution-in-aid of construction and the signing of the
agreement.
--------------------
66 May 25, 1993
TREASURER/CONTROLLER
Res. No. 93-5-8
To insure adequate cash to meet BWL cash needs and to "reset" General Cash and
Securities cash balances,the following Board actions are recommended.
1. Coal Supply sub account- Reduce to$3,000,000 and transfer remainder to
Project Fund. The $3,000,000 is sufficient to purchase 66,666 tons of coal at
$45/ton or a 26 day supply at a daily burn rate of 2,500 tons/day. Currently
coal inventory stands at 80+days. The 26 day reserve plus the normal 60 day
inventory is adequate for most emergencies.
2. Belle River sub account - No action, cash is used to pay for purchased power
as required.
3. Uninsured Losses sub account- Reduce to $8,000,000 and transfer remainder
to Project Fund. The original balance of $5.5 million is increased to reflect
the increase in assets covered. This money is also intended to protect the
BWL from significant losses due to litigation and environmental liabilities.
4. Undesignated sub account- Delete and transfer all cash to Project Fund.
-------------------
This actual cash transfers would occur during June 1993, using May 1993 balances.
Cash will be allocated to each utility based on the same proportions as on the balance
sheet on May 31, 1993. A total of approximately$5.2 million will be transferred
from the General Cash and Securities Fund to the Project Fund.
Respectful submitted,
C?6k,-
Joseph Pandy,Jr.
General Manager
JP/bb
May 25, 1993 67
BY COMMISSIONER WILLIAMS--
SECONDED BY COMMISSIONER BELEN
RESOLVED, That Resolution 93-5-4 (Administrative) of the General
Manager's Recommendations be approved.
Adopted unanimously.
BY COMMISSIONER WILLIAMS--
SECONDED BY COMMISSIONER EVANS
That Resolution 93-5-5 (Legal) of the General Manager's Recommenda-
tions be approved.
Adopted unanimously.
BY COMMISSIONER SEBOLT--
SECONDED BY COMMISSIONER CHRISTIAN
That Resolution 93-5-6 (Treasurer/Controller) of the General Manager's
Recommendations be approved.
Adopted unanimously.
BY COMMISSIONER WILLIAMS--
SECONDED BY COMMISSIONER SEBOLT
That Resolution 93-5-7 (Water) of the General Manager's Recommenda-
tions be approved.
Adopted unanimously.
BY COMMISSIONER WILLIAMS--
SECONDED BY COMNIISSIONER CHRISTIAN
That Resolution 93-5-8 (Treasurer/Controller--addendum item) of the
General Manager's Recommendations be approved.
Adopted unanimously.
68 May 25, 1993
GENERAL MANAGER'S REMARKS
General Manager Pandy reported on the following activities:
BWL To Discontinue Placing Festive Banners on Street Lights. A copy of a memo
from Communications and Marketing Director John Strickler, dated May 24, 1993,
regarding the pros and cons on banners was handed out for review. Mr. Strickler has
communicated with the City Public Service Department that with one exception, the BWL
will be phasing out of the practice of installing and removing banners. The exception is
the "Michigan Parades into the 21 st Century" group. Over the past few years, the BWL
has handled banners for this group without charge on the grounds that their event is truly a
public service that benefits the community. The BWL intends to inform the parade group
that this service will be performed without charge through the 1994 parade; and that they
may wish to ask the City of Lansing to set aside budgeted city funds for this activity
beyond 1994. The BWL will conduct periodic inspections of the poles to assure loading
requirements are not exceeded.
BWL Experimenting with Parking Tokens for Main Office Visitors. Consumer
Services Director Terry Graham has initiated a program to assist customers with the
downtown parking problem. Customer parking tokens will be given out for thirty (30)
days starting May 24 through June 18, which will entitle customers to 25 minutes of free
parking at parking meters and city-owned lots. This program is similar to what the
downtown merchants have implemented to accommodate customers' parking needs. The
cost to the BWL for each token is 18.75 cents. The estimated cost of the 30 day pilot
program is $563. The program will be monitored to determine if it should be continued.
The downtown parking problem has been one of the main feedback items received from
Customer Attitude Surveys.
Customer Attitude Survey Results Being Tabulated. The semi-annual Customer
Attitude Survey results are in. Staff will present the results at the next Board meeting.
Significant improvements in a number of customer favorability measures have been noted
in this survey.
Village of Dimondale Requests Proposal for Water Service. A copy of a letter from
Denise Parisian, Village Clerk, Village of Dimondale, dated May 14, 1993 was handed
out. The Village of Dimondale is requesting a proposal for the BWL to provide complete
water service to their community. This request evolves out of the water regionalization
study and efforts. The Village plans to begin evaluating specific costs for the provision of
the requested water service.
May 25, 1993 69
Water Regionalization Update. Approximately two-thirds of the original participants
who supported the water regionalization study have adopted resolutions in support of
proceeding with the formation of a regional organization to develop the associated
infrastructure. The majority of the larger townships have responded. Although Meridian
Township has passed a resolution, mixed signals have been received. The BWL is
preparing proposals ahead of the regionalization to interconnect Lansing Township and
Delta Township sometime within the next year.
Financial Update. A comparative analysis on current year-to-date financial statements
versus the same period last year was presented.
• Unit Sales are down for each utility.
Water is down 10.3%
Electric is down 2.9%
Steam is down 3.9%
• Total Revenue is down 2.1%
Water is down 5.9%
The decrease in water sales and revenues is due to the 10.1% decrease
in commercial sales and 19.6% decrease in industrial sales. Lansing
Automotive Division (LAD) sales decreased 20.2% from the same period
last year.
Electric has increased by 3.6%
The increase in electric revenues is primarily due to the 4.6% rate increase
effective January 1, 1993.
Steam is down 4.1%
The decrease in steam sales and revenues are primarily due to 7.1%
and 8.5% decreases in commercial and LAD sales, respectively.
• Cash Flow decreased $5.1 million. The uses of cash flow increased $2.9 million.
• Personnel
There are 44 fewer full-time employees than budgeted.
Budget Variance Analysis. An overview of budget variance analysis comparing the
fiscal year-to-date actual versus budget was presented.
• Gross Revenues are off 3.0%
• Total Expenses are off 3.6%
70 May 25, 1993
Twenty-Five Year Service Awards Dinner. General Manager Pandy thanked the
Commissioners for attending the 25 Year Dinner on May 17. Thirty-three employees
qualified for the award this year. He said the Directors did a fine job in recognizing the 30
recipients who were in attendance.
REMARKS BY COMMISSIONERS
Budget Variance Analysis. Commissioner Hassler noted that in reviewing the budget
variance analysis, the BWL's financial position reflects the expected downturn. He
pointed to the fact that although revenues are down, more importantly costs are down.
Also staff was praised for the improved current Accounts Receivable total. A comparison
of the current fiscal year-to-date write off from the previous year indicates an overall
decrease of 18.9%.
Motor Wheel Disposal Site: Commissioner Strolle requested information relative to the
Final Allocation Report on the Motor Wheel Disposal Site. General Manager Pandy
reported that the opinion supported the BWL's original position that the organization was
a de minimis contributor of any materials at this site. The report provides for the
favorable 0.1% allocation to the BWL. Staff Attorney Larry Wilhite added that this will
amount to an approximately $33,000 settlement, subject to final negotiations.
Twenty-Five Year Awards Dinner. Commissioner Hassler congratulated the Directors
for an outstanding job in paying tribute to the 25 year service award recipients.
Commissioner Strolle added that when 420 people show up for such an event, it speaks
well for the thought and planning that goes into putting on this function.
EXCUSED ABSENCE
BY COMMISSIONER SEBOLT--
SECONDED BY COMMISSIONER EVANS
That the absence of Commissioner O'Leary be excused.
Adopted unanimously.
ADJOURNMENT
On motion of Commissioner Christian, the Board adjourned at 5:47 p.m.
AaJe-- &V0E.0�Mary E. Soretary
Filed: May 27, 1993
Marilyn Slade, City Clerk
55
MINUTES OF BOARD OF COMMISSIONERS,' MEETING$ '19
LANSING BOARD OF WATER ANJj UGHT
Tuesday, May 25, 1993
The Board of Commissioners met in regular session at 5:30 p.m., at the Main Office
Building, 123 W. Ottawa Street, Lansing, Michigan. The meeting was called to order by
Chairman Hassler.
Present: Commissioners Belen, Christian, Evans, Hassler, Sebolt, Strolle,
and Williams -7
Absent: Commissioner O'Leary- 1
The Secretary declared a quorum present.
General Manager Pandy, Secretary Sova and Staff members were present.
The Invocation was given by Chairman Hassler.
The Pledge of Allegiance was said by all.
APPROVAL OF MINUTES
BY COMMISSIONER SEBOLT--
SECONDED BY COMMISSIONER STROLLE
That minutes of regular session of April 26, 1993 be approved as mailed.
Adopted unanimously.
PUBLIC COMMENTS
CHAIRMAN HASSLER ANNOUNCED THAT MEMBERS OF THE PUBLIC WILL
BE AFFORDED THE OPPORTUNITY TO ADDRESS THE COMMISSIONERS
REGARDING ANY ITEM ON THE AGENDA AT THE TIME SUCH ITEM IS OPEN
FOR DISCUSSION BY THE COMMISSIONERS. ANYONE WISHING TO
COMMENT ON ANY MATTER NOT ON THE AGENDA MAY DO SO AT THIS
TIME OR IMMEDIATELY PRIOR TO ADJOURNMENT.
No persons spoke.
56 May 25, 1993
COMMUNICATIONS
No communications received.
COMMITTEE OF THE WHOLE REPORT
May 25, 1993
The Committee of the Whole met on May 11, 1993 to review and discuss the following
items:
1. Proposed Fiscal 1994 Budget.
2. Annual Rate Review.
Present were Commissioners Belen, Christian, Evans, Hassler, O'Leary, Sebolt, Strolle,
and Williams (Chair Pro Tem).
PROPOSED FISCAL YEAR 1994 BUDGET. Treasurer/Controller Dana Tousley
reported that the proposed Fiscal 1994 budget is less than the Fiscal 1993 budget. The
primary reason for the decrease in budget is a decline in fuel costs. General Manager
Pandy reported that the proposed capital expenditures for Fiscal 1994 are 8.6% less than
Fiscal 1993. The projected expenditures allow for slippage in actual cash flow due to
project delays. Cash flow and a bond issue planned in the fall of 1993 will finance these
projects.
Following review and discussion, the Committee of the Whole adopted the following
resolution and recommends Board approval:
Resolution 93-5-1
Fiscal 1994 Budget
1. RESOLVED, That the annual budget covering Fiscal 1994
be approved as presented (see Attachment "A").
2. FURTHER RESOLVED, That the capital projects in
Exhibit 3 of the budget booklet be authorized in the amount
of the project estimate. Capital expenditures for Fiscal 1994
are limited to the amount included in the budget.
May 25, 1993 57
BOARD OF WATER AND LIGHT-LANSING MICHIGAN Attachment A
BUDGET FISCAL YEAR ENDING JUNE 30, 1994
WATER ELECTRIC STEAM TOTAL
------ ------ ------ ------
------ ------ ------ ------
1 PROJECTED INCOME STATEMENT FY 94
2
3 OPERATING REVENUE [1] 13,343,493 123,792,000 10,178,456 147,313,949
4
5 Operation/Maint Expense 11,890,102 109,397,115 9,178,420 130,465,637
6 Depreciation Expense 16,152,000
7 ----------
8 TOTAL OPERATING EXPENSE 146,617,637
9 ----------
10 OPERATING INCOME 696,312
11 Other Income [2] 5,103,872
12 Other Expense [3] 2,261,872
13 ----------
14 NET INCOME 3 ,538,312
15
16 NET INCOME AFTER CITY PAYMENT (2,021,244)
17 RATE OF RETURN-3/93 RATE BASE -0.8%
18
19 PROJECTED CASH FLOW FY 94
20
21 Restricted Operating Cash 17,300,000
22 Restricted General Cash 19,924,335
23 Special Project Cash 25,787,382
24 ----------
25 BEGINNING CASH 7-1-93 [4] 63,011,717
26
27 Sources of Cash
28 Net Income 3,538,312
29 Depreciation 16,152,000
30 Bond Proceeds 19,991,000
31 ----------
32 TOTAL SOURCES OF CASH 39,681,312
33 ----------
34 SOURCES OF CASH + BEG. CASH 102,693,029
35
36 Uses of Cash
37 Debt Principal [5] 2,140,298
38 Capital Expenditures [6] 36,126,000
39 Payment to City 5,559,556
40 ----------
41 TOTAL USES OF CASH 43,825,854
42
43 Restricted Operating Cash 17,992,000
44 Restricted General Cash 11,440,001
45 Special Project/Const Cash 29,435,174
46 ----------
47 ENDING CASH 6-30-94 58,867,175
( over )
58 May 25, 1993
BOARD OF WATER AND LIGHT - BUDGET FOOTNOTES
FISCAL YEAR ENDING JUNE 30, 1994
[11 Revenue based on sales forecast for water (8,209,547 CCF), Electric
(2,295,797 MWH) and Steam (1,425,063 MLB). These sales levels are 0.01%
higher, 0.49% lower, and 1.2% higher respectively than the twelve month period
ended December 1992. Water revenue includes a 9.0% rate increase 1/1/94.
[21 Other Income includes earnings on short term securities, sewerage collection
fees and income from merchandising.
[31 Other Expense includes interest on the 1989 Revenue Bonds, Pension debt,
Lake Lansing land contract, Michigan Ash building at Erickson, Steam Debt to
Electric, and customer deposits.
[41 Projected June 30, 1993 Restricted Operating Cash balances
Operations and Maintenance Fund $17,000,000
Bond and Interest Fund 300,000
Total Restricted Operating Cash $17,300,000
Projected June 30, 1992 Restricted General Cash balances
Belle River Contract 8,924.335
Coal Build-up 3,000,000
Uninsured Losses 8,000,000
Total Restricted General Cash $19,924,335
[51 Debt repayment includes principal payment for the 1989 Revenue Bonds,
Pension debt, the Lake Lansing land contract, and the Michigan Ash building at
Erickson.
[61 Capital expenditures represent total amounts estimated for all Annual
Capital Additions, Planned Capital Projects, and future Bond Projects during
Fiscal Year 1994.
BOARD OF WATER & LIGHT - LANSING, MICHIGANz
BUDGET FUR FISCAL YEAR ELIDING JUNE 30, 1994
DMSION SUMMARY - OPERATIONS & MAINTFNANCE F FFNSE
Restated for Budget Ccmparison
Vehicle & Material Production Outside Expenses
Net Equipment & Fuels/Chem. Services to be
Labor /l/ Charges Supplies Purch Power & Other /2/ Total hater Electric Steam Distributed Total
ADMINISTRATIVE $1,201,466 $804 $51,730 $0 $20,435,903 $21,689,903 $229,530 $1,467,897 $69,739 $19,922,737 $21,689,903
ELECTRIC UTILITY 16,053,769 614,411 2,818,463 62,148,640 3,712,077 85,347,360 0 84,966,669 0 380,691 85,347,360
WATER UTILITY 4,038,801 179,000 486,640 1,943,858 769,898 7,418,197 7,418,197 0 0 0 7,418,197
STEAM UTILITY 2,114,726 92,602 515,695 4,217,132 1,376,065 8,316,220 0 0 8,316,220 0 8,316,220
TECHNICAL SERVICES 3,996,740 65,262 888,060 0 1,605,301 6,555,363 0 0 0 6,555,363 6,555,363
HUMAN RESOURCES 553,612 0 38,360 0 212,261 804,233 0 0 0 804,233 804,233
CORPORATE PLANNING 221,635 0 6,450 0 253,910 481,995 0 0 0 481,995 481,995
COMMUNICATION AND MARKETING 235,245 2,460 75,942 0 277,502 591,149 0 22,872 0 568,277 591,149
TREASURER/CONTROLLER 1,869,681 70,140 36,433 0• 188,177 2,164,431 0 3,500 0 2,160,931 2,164,4_
CONSUMER SERVICES 4,284,559 106,652 296,527 0 907,522 5,595,260 314,588 985,027 0 4,295,645 5,595,260
GRAND TOTAL $34,570,234 $1,131,331 $5,214,300 $68,309,630 $29,738,616 $138,964,111 $7,962,315 $87,445,965 $8,385,959 $35,169,872 $138,964,111
Distributed Expenses:
Spread to Water, Electric, & Steam /3/ 3,927,787 21,951,150 792,461 -26,671,398 0
Vehicle and Equipment Charges /4/ -1,131,331 -1,131,331
Indirect Costs Spread to Capital Budget /5/ -7,367,143 -7,367,143
4/22/93 NET BUDGET BY UTILITY $11,890,102 $109,397,115 $9,178,420 $0 $130,465,637
60 May 25, 1993
BOARD OF WATER AND LIGHT — DIVISION SUMMARY FOOTNOTES
FISCAL YEAR ENDING JUNE 30, 1994
[1] Net Labor refers to the dollar amount of labor charged to operations and
maintenance expense accounts.
[21 Outside Services and Other include such items as insurance, pension
funding, FICA, service engineers, maintenance contractors, consultants, utilities,
travel and conference, dues and subscriptions.
[31 Administrative, general, and engineering expenses are allocated to the
Water, Electric, and Steam based on such factors as personnel, labor charges,
fuel costs, and meters in service.
[4[ The cost of owning and operating vehicles is in RA 425 and in the grand
total. Thus, vehicle charges must be subtracted from total charges to arrive at
net operation and maintenance expense. This procedure complies with our
normal accounting practice.
[51 Indirect costs applied to capital projects represents overhead charged to
fixed capital and credited to expense.
May 25, 1993 61
ANNUAL REVIEW OF ELECTRIC, WATER AND STEAM REVENUES. In
accordance with Board policy, adopted March 29, 1978, Treasurer/Controller Dana
Tousley presented the results of his annual study on projected long-term revenue
requirements. The briefing included planning criteria and assumptions used to determine if
overall rate levels are adequate to meet revenue requirements. Study conclusions
indicated the following:
• Electric - Revenue increases of 4.6% each year are in place effective January 1, 1993
and January 1, 1994. A bond issue of$13.4 million in Fiscal 1994 will cover cash
needs through Fiscal 1995. Some additional increases in revenue will be necessary in
Fiscal 1996.
• Water - A revenue increase of 9.0% effective January 1, 1994 is included in the Fiscal
1994 budget. A bond issue of$6.5 million is assumed in Fiscal 1994 to pay for the
proposed High Lift Station. Some additional increases in revenue will be necessary in
Fiscal 1996.
• Steam - Revenue increases are not required until Fiscal 1996. No bond issue is
needed at present.
Following discussion, the Committee of the Whole adopted the following resolution and
recommends Board approval:
Resolution 93-5-2
Authorization to Proceed with a
Rate Study for the Water Utility
WHEREAS, The BWL needs to increase water revenue in Fiscal 1994 and beyond. The
minimum revenue increase required is 9% immediately and perhaps some annual increases
for 2 to 3 years to return the utility to profitability and earn a return adequate to meet the
increased need for capital dollars.
RESOLVED, That staff begin a rate study for the Water Utility as soon as possible.
Resolution 93-5-3
Authorizing Plans for a
$20 Million Bond Issue
RESOLVED, That staff be authorized to proceed with plans for a $20 million bond issue
in the fall of 1994 for the Water and Electric Utilities.
62 May 25, 1993
PROPOSED GENERAL CASH AND SECURITIES TRANSFERS TO PROJECT
FUND. In 1986 the Commissioners established sub-accounts within the General Cash and
Securities Cash account (Resolution 86-2-1) for the purpose of designating reserve cash
for specific uses. Treasurer/Controller Dana Tousley reported on receipts and
disbursements and transfers since 1986 for the designated purposes. The estimated
balances as of June 30, 1993 were reviewed. A recommendation to insure adequate cash
to meet BWL cash needs and to reset General Cash and Securities cash balances is
included in the General Manager's Recommendations (May 25, 1993).
COST CONTAINMENT PLAN REVIEWED. General Manager Pandy briefed the
Commissioners on his "Directions 2003" goals regarding cost containment in the following
areas:
1. Labor
2. Vehicles
3. Capital Improvements
4. Other Programs
5. Other Revenues
Respectfully submitted,
Gerald W. Williams
Chair Pro Tem
BY COMMISSIONER BELEN
SECONDED BY COMMISSIONER CHRISTIAN
That the Committee of the Whole Report including Resolutions 93-5-1
(Fiscal 1994 Budget); 93-5-2 (Authorization to Proceed with a Rate Study
for the Water Utility); and 93-5-3 (Authorizing Plans for a $20 Million
Bond Issue), respectively, be approved as presented.
Adopted unanimously.
63
May 25, 1993
Recommendations Board of Water and Light
of Director and Lansing, Michigan
General Manager
Dear Ladies and Gentlemen:
The following items are recommended for your approval:
ADMINISTRATIVE
Res. No. 93-5-4
That Board enter into a "Coal Sales Agreement" with Costain Coal, Inc., subject to
approval as to form by the BWL's Legal Counsel and a satisfactory review of certain
production information by BWL's Superintendent of Fuel Supply& Results. The
Agreement particulars are as follows:
1. The term of this Agreement will be for five (5) years effective July 1, 1993
and expiring June 30, 1998.
2. The annual base quantity is 250,000 tons, with the base Btu/lb. quality of
12,500 as received.
3. Annual base price increases will be capped at four percent (4%).
4. There are two (2) market price realignment opportunities effective 1/1/95 and
1/1/97. These opportunities allow for a maximum+/- 5% adjustment to
the then current contract price.
5. The base price effective July 1, 1993 will be$0.9420/MMBtu or $23.55/ton
for 12,500 Btu/lb.
--------------------
By entering into this "Coal Sales Agreement" with Costain Coal, Inc.,the BWL will
be able to reduce its delivered cost of coal by approximately$1,000,000 per year,
while maintaining long term price stability with enhanced quality control.
--------------------
LEGAL
Res. No. 93-5-5
Purchase the following insurance coverage:
Business travel accident insurance from the Lansing Insurance Agency representing
Life Insurance Company of North America,for a three (3) year period commencing
June 10, 1993, at a three year pre-paid premium of$4,374.00 This would provide a
principal sum of$100,000 per person for accidental death and dismemberment up to
$500,000 per accident.
--------------------
64 May 25, 1993
LEGAL (Continued)
(Res. No. 93-5-5)
The expiring similar coverage is with the Lyman and Sheets Agency and the Federal
Insurance Company at an annual premium of$1,800.00 Other bidders were the
Lyman and Sheets Agency representing the Federal Insurance Company at a three
year premium of$5,845.00, Lansing Insurance Agency representing the AIG Life
Insurance Company at a three year premium of$4,520.00, and Independent
Insurance Centre of Okemos, representing the New Hampshire Insurance Company
at an annual premium of$2,092.50.
--------------------
TREASURER/CONTROLLER
Res. No. 93-5-6
Purchases, Annual Commodity
Authorize the purchase of the estimated 12 month requirements of the following
commodities for use in Dye and Wise Road Water Conditioning Plants, Moores Park
Steam Plant, and Eckert and Erickson Electric Generating Plants. Pricing is firm
through May 31, 1994. Commodity quantities are released as required over the 12
month period. All commodities were competitively bid in accordance with the BWL
Purchasing Policy and Procedures. Below is a summary of the lowest and best
evaluated bids.
Annual Quantity Annual Cost
Commodity (Estimated) Unit Cost (Estimated) Vendor
Hydrofluosilicic Acid 60 T $151.00/T $ 24,160.00 LCI Limited
Pebble Quicklime 11,000 T 55.45/T 609,950.00 Detroit Lime Co.
Soda Ash 1,600 T 141.34/T 226,144.00 General Chemical Corp.
Granulated Salt 320 T 67.75/T 21,680.00 Morton Thiokol,Inc.
Sulfuric Acid 528 T 56.00/T 29,568.00 Marsulex,Inc.
Caustic Soda 145.6 T 294.00/T 42,806.40 Rowell Chemical Corp.
Liquid Chlorine 97 T 325.00/T 31,525.00 Carrier-Stephens Co.
Sodium Hexameta-
phosphate 36,000 T .5865/lb 21,114.00 Haviland Products Co.
$1,006,947.00
--------------------
The total estimated annual cost of these chemicals is $4,000 less than the last 12
month period.
--------------------
May 25, 1993 65
WATER
Res. No. 93-5-7
That the Board agree to serve water to proposed Water District No. 90, Delhi
Township, as requested by resolution of the Delhi Charter Township Board on April
6, 1993, and that in accordance with the agreement between the Board and the
Charter Township of Delhi dated August 15, 1972, covering the furnishing of a
potable water supply in Delhi Township, the Board advises officials of Delhi
Township as follows:
1. The Board will accept Water District No. 90 established by Township
resolution on 4/6/93, and will provide a potable water supply to said district.
2. The Township will be required to make a$40,071 non-refundable
contribution-in-aid of construction to cover the charges set forth in the
Board's Rules and Regulations for Water Service for installing the necessary
distribution facilities to serve said district.
3. The Board and the Township are to enter into a written agreement
(Supplement XC) covering the furnishing of a potable water supply in Water
District No. 90.
4. Water mains are to be installed in accordance with the current Board's Rules
and Regulations for Water Service.
Further, that upon receipt of the sum of $40,071 from the Township, the project be
approved for installation, and the General Manager and Corporate Secretary be
authorized to sign the aforementioned agreement (Supplement XC) to furnish a
potable water supply in Water District No. 90.
The geographical area of Water District No. 90 is as follows:
Lochwoode Estates Subdivision Phase 3, Lots 66 thru 98
To provide a potable water supply within the proposed new district requires the
installation of 1,805 feet of water main and fire hydrants at an estimated cost of
$40,071.
The main extension will serve 33 residential customers. One-time connection fees
will amount to$18,480. Estimated annual revenue is $9,900.
Water mains to be installed in Summer of 1993 following the receipt of the
Township's non-refundable contribution-in-aid of construction and the signing of the
agreement.
--------------------
66 May 25, 1993
TREASURER/CONTROLLER
Res. No. 93-5-8
To insure adequate cash to meet BWL cash needs and to "reset" General Cash and
Securities cash balances,the following Board actions are recommended.
1. Coal Supply sub account- Reduce to $3,000,000 and transfer remainder to
Project Fund. The $3,000,000 is sufficient to purchase 66,666 tons of coal at
$45/ton or a 26 day supply at a daily burn rate of 2,500 tons/day. Currently
coal inventory stands at 80+days. The 26 day reserve plus the normal 60 day
inventory is adequate for most emergencies.
2. Belle River sub account - No action, cash is used to pay for purchased power
as required.
3. Uninsured Losses sub account- Reduce to $8,000,000 and transfer remainder
to Project Fund. The original balance of $5.5 million is increased to reflect
the increase in assets covered. This money is also intended to protect the
BVWL from significant losses due to litigation and environmental liabilities.
4. Undesignated sub account- Delete and transfer all cash to Project Fund.
-------------------
This actual cash transfers would occur during June 1993, using May 1993 balances.
Cash will be allocated to each utility based on the same proportions as on the balance
sheet on May 31, 1993. A total of approximately $5.2 million will be transferred
from the General Cash and Securities Fund to the Project Fund.
Respectful submitted,
911p- 4 -6-1-IK
Joseph Pandy,Jr.
General Manager
JP/bb
May 25, 1993 67
BY COMMISSIONER WILLIAMS--
SECONDED BY COMMISSIONER BELEN
RESOLVED, That Resolution 93-5-4 (Administrative) of the General
Manager's Recommendations be approved.
Adopted unanimously.
BY COMMISSIONER WILLIAMS--
SECONDED BY COMMISSIONER EVANS
That Resolution 93-5-5 (Legal) of the General Manager's Recommenda-
tions be approved.
Adopted unanimously.
BY COMMISSIONER SEBOLT--
SECONDED BY COMMISSIONER CHRISTIAN
That Resolution 93-5-6 (Treasurer/Controller) of the General Manager's
Recommendations be approved.
Adopted unanimously.
BY COMMISSIONER WILLIAMS--
SECONDED BY COMMISSIONER SEBOLT
That Resolution 93-5-7 (Water) of the General Manager's Recommenda-
tions be approved.
Adopted unanimously.
BY COMMISSIONER WILLIAMS--
SECONDED BY COMMISSIONER CHRISTIAN
That Resolution 93-5-8 (Treasurer/Controller--addendum item) of the
General Manager's Recommendations be approved.
Adopted unanimously.
C8 May 25, 1993
GENERAL MANAGER'S REMARKS
General Manager Pandy reported on the following activities:
BWL To Discontinue Placing Festive Banners on Street Lights. A copy of a memo
from Communications and Marketing Director John Strickler, dated May 24, 1993,
regarding the pros and cons on banners was handed out for review. Mr. Strickler has
communicated with the City Public Service Department that with one exception, the BWL
will be phasing out of the practice of installing and removing banners. The exception is
the "Michigan Parades into the 21st Century" group. Over the past few years, the BWL
has handled banners for this group without charge on the grounds that their event is truly a
public service that benefits the community. The BWL intends to inform the parade group
that this service will be performed without charge through the 1994 parade; and that they
may wish to ask the City of Lansing to set aside budgeted city funds for this activity
beyond 1994. The BWL will conduct periodic inspections of the poles to assure loading
requirements are not exceeded.
BWL Experimenting with Parking Tokens for Main Office Visitors. Consumer
Services Director Terry Graham has initiated a program to assist customers with the
downtown parking problem. Customer parking tokens will be given out for thirty (30)
days starting May 24 through June 18, which will entitle customers to 25 minutes of free
parking at parking meters and city-owned lots. This program is similar to what the
downtown merchants have implemented to accommodate customers' parking needs. The
cost to the BWL for each token is 18.75 cents. The estimated cost of the 30 day pilot
program is $563. The program will be monitored to determine if it should be continued.
The downtown parking problem has been one of the main feedback items received from
Customer Attitude Surveys.
Customer Attitude Survey Results Being Tabulated. The semi-annual Customer
Attitude Survey results are in. Staff will present the results at the next Board meeting.
Significant improvements in a number of customer favorability measures have been noted
in this survey.
Village of Dimondale Requests Proposal for Water Service. A copy of a letter from
Denise Parisian, Village Clerk, Village of Dimondale, dated May 14, 1993 was handed
out. The Village of Dimondale is requesting a proposal for the BWL to provide complete
water service to their community. This request evolves out of the water regionalization
study and efforts. The Village plans to begin evaluating specific costs for the provision of
the requested water service.
May 25, 1993 69
Water Regionalization Update. Approximately two-thirds of the original participants
who supported the water regionalization study have adopted resolutions in support of
proceeding with the formation of a regional organization to develop the associated
infrastructure. The majority of the larger townships have responded. Although Meridian
Township has passed a resolution, mixed signals have been received. The BWL is
preparing proposals ahead of the regionalization to interconnect Lansing Township and
Delta Township sometime within the next year.
Financial Update. A comparative analysis on current year-to-date financial statements
versus the same period last year was presented.
• Unit Sales are down for each utility.
Water is down 10.3%
Electric is down 2.9%
Steam is down 3.9%
• Total Revenue is down 2.1%
Water is down 5.9%
The decrease in water sales and revenues is due to the 10.1% decrease
in commercial sales and 19.6% decrease in industrial sales. Lansing
Automotive Division (LAD) sales decreased 20.2% from the same period
last year.
Electric has increased by 3.6%
The increase in electric revenues is primarily due to the 4.6% rate increase
effective January 1, 1993.
Steam is down 4.1%
The decrease in steam sales and revenues are primarily due to 7.1%
and 8.5% decreases in commercial and LAD sales, respectively.
• Cash Flow decreased $5.1 million. The uses of cash flow increased $2.9 million.
• Personnel
There are 44 fewer full-time employees than budgeted.
Budget Variance Analysis. An overview of budget variance analysis comparing the
fiscal year-to-date actual versus budget was presented.
• Gross Revenues are off 3.0%
• Total Expenses are off 3.6%
70 May 25, 1993
Twenty-Five Year Service Awards Dinner. General Manager Pandy thanked the
Commissioners for attending the 25 Year Dinner on May 17. Thirty-three employees
qualified for the award this year. He said the Directors did a fine job in recognizing the 30
recipients who were in attendance.
REMARKS BY COMMISSIONERS
Budget Variance Analysis. Commissioner Hassler noted that in reviewing the budget
variance analysis, the BWL's financial position reflects the expected downturn. He
pointed to the fact that although revenues are down, more importantly costs are down.
Also staff was praised for the improved current Accounts Receivable total. A comparison
of the current fiscal year-to-date write off from the previous year indicates an overall
decrease of 18.9%.
Motor Wheel Disposal Site: Commissioner Strolle requested information relative to the
Final Allocation Report on the Motor Wheel Disposal Site. General Manager Pandy
reported that the opinion supported the BWL's original position that the organization was
a de minimis contributor of any materials at this site. The report provides for the
favorable 0.1% allocation to the BWL. Staff Attorney Larry Wilhite added that this will
amount to an approximately $33,000 settlement, subject to final negotiations.
Twenty-Five Year Awards Dinner. Commissioner Hassler congratulated the Directors
for an outstanding job in paying tribute to the 25 year service award recipients.
Commissioner Strolle added that when 420 people show up for such an event, it speaks
well for the thought and planning that goes into putting on this function.
EXCUSED ABSENCE
BY COMMISSIONER SEBOLT--
SECONDED BY COMMISSIONER EVANS
That the absence of Commissioner O'Leary be excused.
Adopted unanimously.
ADJOURNMENT
On motion of Commissioner Christian, the Board adjourned at 5:47 p.m.
JIl f�•I�
Mary E. Sov Secretary
Filed: May 27, 1993
Marilyn Slade, City Clerk
41
MINUTES OF BOARD OF COMMISSIONERS' MEETING
LANSING BOARD OF WATER AND LIGHT
Monday, April 26, 1993
The Board of Commissioners met in rescheduled session at 5:30 p.m., at the Main Office
Building, 123 W. Ottawa Street, Lansing, Michigan. The meeting was called to order by
Chairman Hassler.
Present: Commissioners Belen, Christian, Evans, Hassler, O'Leary, Strolle,
and Williams -7
Absent: Commissioner Sebolt- 1
The Secretary declared a quorum present.
General Manager Pandy, Secretary Sova and Staff members were present.
The Invocation was given by Chairman Hassler.
The Pledge of Allegiance was said by all.
APPROVAL OF MINUTES
BY COMMISSIONER BELEN--
SECONDED BY COMMISSIONER EVANS
That minutes of regular session of March 23, 1993 be approved as mailed.
Adopted unanimously.
PUBLIC COMMENTS
CHAIRMAN HASSLER ANNOUNCED THAT MEMBERS OF THE PUBLIC WILL BE
AFFORDED THE OPPORTUNITY TO ADDRESS THE COMMISSIONERS REGARDING
ANY ITEM ON THE AGENDA AT THE TIME SUCH ITEM IS OPEN FOR DISCUSSION
BY THE COMMISSIONERS. ANYONE WISHING TO COMMENT ON ANY MATTER
NOT ON THE AGENDA MAY DO SO AT THIS TIME OR IMMEDIATELY PRIOR TO
ADJOURNMENT.
No persons spoke.
d
42 April 26, 1993
COMMUNICATIONS
No communications received.
REPORTS OF COMMITTEES
No committee reports submitted.
43
April 26, 1993
Recommendations Board of Water and Light
of Director and Lansing, Michigan
General Manager
Dear Ladies and Gentlemen:
The following items are recommended for your approval:
COMMUNICATIONS
AND MARKETING
Res. No. 93-4-1
That a three year contract for commercial customer energy audit services be awarded
to the National Energy Management Institute/Bosek, Gibson & Associates, Inc.
(NEMI/BGA, Inc.), for a cost not to exceed$15,000. The services under this
contract are divided into two to four separate customer audits. These energy audits
will target medium to large BWL commercial customers.
--------------------
A written authorization to proceed will be required for each audit.
This recommendation is in accordance with the 1990 five year marketing plan and
falls within the approved FY92/93 Marketing Department budget. Other bidders
were Data Center Services, Quantum Energy, Inc., and Viewtech. A report detailing
the point-based proposal evaluation is on record with the Secretary of the Board.
--------------------
Res. No. 93-4-2
Authorize $16,000 to Market Strategies, Inc. to conduct semi-annual customer
attitude survey. The survey is used to determine the perception of residential
customers toward the BWL and its services, and to measure performance of certain
communications programs and customer satisfaction for the Share the Success
Program.
--------------------
This is the second of two surveys to be conducted for the fiscal year. The total cost
is approximately the same as a single survey, due to fewer questions and lower
sample size. More frequently surveying gives us more customer feedback and
reduces the opportunity of a single event impacting the outcome. Share the Success
customer satisfaction scores will be determined by averaging the two surveys.
--------------------
44 April 26, 1993
CONSUMER SERVICES
Res. No. 93-4-3
Authorize Check Express 301, of 5220 S. Cedar Street, Lansing, MI as a paystation,
upon completion of the usual paystation agreements.
--------------------
The estimated volume for this location cannot be determined but a review of the
other paystations located on the south side of Lansing collectively show they were
responsible for over 50% of the total dollars collected and over 44% of the stub
count for the month of March 1993.
--------------------
CORPORATE PLANNING
Res. No. 93-4-4
Whereas, the Lansing Board of Water and Light supports retaining the Michigan
Water Supply Supervision Program, conducted by the Michigan Public Health
Division of Water Supply as the primacy agency for the Federal Safe Drinking
Water Act; and
Whereas, this program is currently in a financial crisis which threatens Michigan's
primacy status an a funding proposal,via a users fees system,has been developed
through a facilitated process which involved all stakeholders, including the Board of
Water and Light, and agency representation; and
Whereas, a concerned group of representatives of public water supplies, professional
associations and other interested organizations seeks to meet with the Governor or
his designated representative to advance this funding proposal;
NOW, THEREFORE, BE IT RESOLVED that the Board of Commissioners
authorize the General Manager to sign a letter on behalf of the Board of Water and
Light requesting a meeting with the Governor for the purpose of advancing the
funding proposal.
--------------------
An explanation of the intent and impact of the proposed user fee funding mechanism
was presented to the Commissioners at a previous Committee of the Whole meeting.
To date,no legislation has been introduced to advance the funding proposal.
Without an adequate funding mechanism,primacy for the Safe Drinking Water Act
would be returned to EPA and would subject all public water supply systems to
direct Federal enforcement.
Retaining primacy, and the flexibility afforded to primacy agencies in implementing
the Federal rules, has translated into millions of dollars in savings with no reduction
in public health protection for Michigan public water supply communities.
Economically,the fee proposal if adopted as recommended would result in an annual
fee of$27,500. Additional reductions in the fees during the development of draft
legislation at MDPH would likely reduce this to less than$20,000.
--------------------
April 26, 1993 45
CONSUMER SERVICES
Res. No. 93-4-3
Authorize Check Express 301, of 5220 S. Cedar Street, Lansing, MI as a paystation,
upon completion of the usual paystation agreements.
--------------------
The estimated volume for this location cannot be determined but a review of the
other pay stations located on the south side of Lansing collectively show they were
responsible for over 50% of the total dollars collected and over 44% of the stub
count for the month of March 1993.
--------------------
CORPORATE PLANNING
Res. No. 93-4-4
Whereas, the Lansing Board of Water and Light supports retaining the Michigan
Water Supply Supervision Program, conducted by the Michigan Public Health
Division of Water Supply as the primacy agency for the Federal Safe Drinking
Water Act; and
Whereas,this program is currently in a financial crisis which threatens Michigan's
primacy status and a funding proposal,via a users fees system, has been developed
through a facilitated process which involved all stakeholders, including the Board of
Water and Light, and agency representation; and
Whereas, a concerned group of representatives of public water supplies, professional
associations and other interested organizations seeks to meet with the Governor or
his designated representative to advance this funding proposal;
NOW, THEREFORE, BE IT RESOLVED that the Board of Commissioners
authorize the General Manager to sign a letter on behalf of the Board of Water and
Light requesting a meeting with the Governor for the purpose of advancing the
funding proposal.
--------------------
An explanation of the intent and impact of the proposed user fee funding mechanism
was presented to the Commissioners at a previous Committee of the Whole meeting.
To date,no legislation has been introduced to advance the funding proposal.
Without an adequate funding mechanism, primacy for the Safe Drinking Water Act
would be returned to EPA and would subject all public water supply systems to
direct Federal enforcement.
Retaining primacy, and the flexibility afforded to primacy agencies in implementing
the Federal rules, has translated into millions of dollars in savings with no reduction
in public health protection for Michigan public water supply communities.
Economically, the fee proposal if adopted as recommended would result in an annual
fee of$27,500. Additional reductions in the fees during the development of draft
legislation at MDPH would likely reduce this to less than$20,000.
--------------------
46 April 26, 1993
HUMAN RESOURCES
Res. No. 93-4-5
That Richard Griffith, Water Station A Operator, and Cezar Libiran, Instrument
Control Technician, both of Water Production, be awarded a total of$275, to be split
equally ($137.50 each),for suggestion proposal number 1993-091,to obtain UPS
source for teletrends at Wise Road to maintain integrity of data and improve service
to customers.
--------------------
By implementing this proposal, it is estimated that the BWL will realize a net
savings of$2,000 in the first year.
--------------------
Res. No. 93-4-6
That Tom Hagy, Water Field Representative for Water Service Operations, be
awarded a total of$954 for suggestion proposal number 1992-098,to install phones
in Water Department Trucks #64 and#43 so service representatives can contact
customers more efficiently.
--------------------
By implementing this proposal, it is estimated that the BWL will realize a net
savings of$8,790 in the first year.
--------------------
Res. No. 93-4-7
That Cezar Libiran, Instrument Control Technician for Water Production, be
awarded a total of$1,025 for suggestion proposal number 1989-175,to install
manual controls on lime slaker feeder gates to be able to position the gate at any
point in the event of the slaker going out of calibration. This will allow the operators
to more quickly control flush downs.
--------------------
By implementing this proposal, it is estimated that the BWL will realize a net
savings of$10,000 in the first year.
--------------------
Res. No. 93-4-8
That Rick Wilbur, Electric Meter Test Specialist for Electric Meter Department, be
awarded a total of$103.16 for suggestion proposal number 1992-156, to require
electrical contractors to pick up meter service spots at the meter lab instead of
mailing them or leaving them at the work site.
--------------------
By implementing this proposal, it is estimated that the BWL will realize a net
savings of$412.65 in the first year.
April 26, 1993 47
LEGAL
Res. No. 93-4-9
Purchase the following insurance coverage:
Public Officials and Employees Liability Insurance from the Lyman and Sheets
Agency representing Virginia Surety Company, Inc.,for one (1) year commencing
April 27, 1993, at an annual premium of$79,000. This would provide a limit of
liability of$5 million. There would be a$10,000 deductible for individual
reimbursement with a $50,000 aggregate. The corporate reimbursement deductible
would be $50,000 per claim.
--------------------
This was a negotiated renewal for this coverage. The premium has increased from
$76,700 (due to reinsurance cost increase according to the agent) and the individual
deductible and aggregate are up from$5,000 and$10,000 respectively. Otherwise
the coverage remains substantially the same. The prior coverage was with the same
company and agency. The next planned bidding will be in 1994.
--------------------
PENSION
Res. No. 93-4-10
That Dan D. Stremler, Meter Reader, be placed on an early reduced pension of
$1,200.83 per month effective May 1, 1993. He has selected Option V with the
provision that after his death, if his wife, Nancy J. Stremler, survives him, she will
receive 50% or$600.42 per month for the rest of her life as provided under Option
V. If his wife predeceases him, the pension amount of$1,200.83 will revert back to
the regular pension amount of $1,296.18 for the rest of his life.
--------------------
Mr. Stremler has worked for the BWL for 31.24 years and is 50 years of age.
--------------------
Respectful) submitted,
Joseph Pandy,J .
General Manager
JP/bb
April 26, 1993 48
BY COMMISSIONER WILLIAMS--
SECONDED BY COMMISSIONER STROLLE
RESOLVED, That Resolution 93-4-1 and 93-4-2 (Communications&
Marketing), of the General Manager's Recommendations be approved.
General Manager Pandy commented on Resolution 93-4-1 with regard to the National
Energy Management InstituteBosek, Gibson& Associates, Inc. contract. He noted that
the cost is not to exceed $15,000 per year; this amount has been budgeted for the current
fiscal year. Since this a three-year contract, a different amount may be budgeted for the
next year. The contract is on a per diem services arrangement.
Adopted unanimously.
BY COMMISSIONER WILLIAMS--
SECONDED BY COMMISSIONER CHRISTIAN
That Resolution 93-4-3 (Consumer Services) of the General Manager's
Recommendations be approved.
Adopted unanimously.
BY COMMISSIONER WILLIAMS--
SECONDED BY COMMISSIONER STROLLE
That Resolution 93-4-4 (Corporate Planning) of the General Manager's
Recommendations be approved.
Commissioner Belen inquired if the Michigan Public Health Department will be
contributing any money to the Michigan Public Water Supply Supervision Program.
General Manager Pandy responded that he was not sure and that he would find out.
Adopted unanimously.
49 April 26, 1993
BY COMMISSIONER EVANS--
SECONDED BY COMMISSIONER CHRISTIAN
That Resolutions 93-4-5 through 93-4-8, respectively, (Human Resources)
of the General Manager's Recommendations be approved.
Adopted unanimously.
Two Suggestion Program award recipients were present in the audience; namely, Tom
Hagy and Cezar Libiran. They were recognized by the Commissioners.
BY COMMISSIONER WILLIAMS--
SECONDED BY COMMISSIONER BELEN
That Resolution 93-4-10 (Pension) of the General Manager's
Recommendations be approved.
Adopted unanimously.
BY COMMISSIONER WILLIAMS--
SECONDED BY COMMISSIONER EVANS
That Resolution 93-4-9 (Legal) of the General Manager's
Recommendations be approved.
Adopted unanimously.
At the March 23, 1993, Board meeting General Manager Pandy reported that a modified
BAIL Mission Statement, placing more emphasis on the BWL's customers, would be
presented for their consideration at the next regular meeting. Following discussion,
Commissioner Williams moved, and it was seconded by Commissioner O'Leary, that the
attached Mission Statement (Resolution 93-4-11), as revised, be adopted.
Adopted unanimously.
April 26, 1993 Item C.1 50
LANSING BOARD OF WATER AND LIGHT
MISSION STATEMENT Resolution No. 93-4-11
PURPOSE
To meet or exceed customer ex by providing high quality, reliable utility services at
Me lowest possible cost, consistent with sound environmental practices and by preparing to
meet the future needs of our customers.
AUTHORITY
The BWL is a municipally owned utility operated by authority, and under the provisions of the
charter of the City of Lansing, Michigan and the laws of the State of_Michigan-
CUSTOMERS
The BWL customer is any person or organization which desires its products and/or services.
The BWL's principal obligation is to its retail customers. When there is advantage to the
BWL, products and/or services will be bought from and sold to utilities outside its service
areas.
PRODUCTS, SERVICES, AND TECHNOLOGY
The BWL provides its customers with electricity, steam, and water through the burning of
fossil fuels, the utiliza ion of deep wells, and an extensive, integrated physical distribution
system. Full attendant services are available to customers. By-products of production
processes--coal ash and calcium carbonate--are aggressively marketed. Surplus capacity is
purchased or sold cooperatively with other organizations when there is mutual advantage. It
is BWL policy that each utility be financially self-sustaining, with rate structures developed on
a cost of service basis.
GUIDING PRINCIPLES
The BWL strives to be responsive to the needs and desires of its customers.
The BWL considers itself a member of the Greater Lansing community, recognizing the
rights and responsibilities of this involvement.
The BWL is committed to doing business openly. This means communicating in a full and
timely manner with customers, city officials, community members, employees, and business
associates. It is the BWL's intention to involve these stakeholders in decision making and
problem solving when their interests are involved.
I_ _
The BWL is committed to the long-term welfare of its employees. Open communication,
participative management, competitive compensation, employee development, equal
opportunity, and the proper tools and work space to perform effectively, form the base of this
commitment.
The BWL strives to be an innovative organization, managed through the strategic planning
process in a Total Quality Improvement environment. New policies, procedures, processes,
and technologies are aggressively explored. New products and services are considered
when there is strategic advantage and the opportunity to serve the public. The BWL does
not compete with private enterprise, unless there is significant advantage to the common
good.
The BWL maintains procedures and controls to assure that its business is conducted in a
manner consistent with local, state, and federal regulations and law.
The BWL recoanizes its responsibilities to protect the safety, health and well being of i�
customers, the general public and its employees.
mse93194
RAO 1128193
51 April 26, 1993
LANSING BOARD OF WATER AND LIGHT f it,1012
ORGANIZATIONAL GOALS
I. BE A CUSTOMER FOCUSED ORGANIZATION WHICH MEETS OR EXCEEDS
CUSTOMERS' NEEDS AND EXPECTATIONS.
II. PROVIDE HIGH QUALITY, RELIABLE UTILITY SERVICES TO OUR CUSTOMERS. ,
III. DEVELOP AN ORGANIZATION THAT EMPOWERS EMPLOYEES TO WORK SAFELY AND
EFFICIENTLY WHILE UTILIZING AVAILABLE TECHNOLOGIES AND STRIVING '
FOR CONTINUOUS IMPROVEMENT.
IV. MAXIMIZE EFFICIENCY AND PRODUCTIVITY OF RESOURCES TO PROVIDE
SERVICES AT LOWEST OVERALL COST; CONTINUE COST REDUCTION EFFORTS.
V. CONTRIBUTE TO THE ECONOMIC DEVELOPMENT OF THE GREATER LANSING AREA
THROUGH SELECTIVE MARKETING AND COOPERATION WITH ECONOMIC
DEVELOPMENT AGENCIES.
VI. COMPLY WITH LOCAL, STATE, AND FEDERAL REGULATIONS AND LAWS, AND ME: .
TAKE A LEADERSHIP ROLE IN SOUND ENVIRONMENTAL PRACTICES.
Recommended and Approved bv: /V� ��- `�(Z�.
PP _ I
Josep�W Pan , Jr. , Gener na er - Date
Date Resolved by Board Action: April 26, 1993
Fd01ps
Gaa191-94
1nam
April 26, 1993 52
GENERAL MANAGER'S REMARKS
General Manager Pandy reported on the following activities:
BWL Recognized for Using Cast Iron Pine for 100 Years. The BAL has qualified for
membership in the Cast Iron Pipe Century Club for attaining high standards with in-service
cast iron pipe installed over 100 years ago. Mr. Pandy displayed a membership plaque
awarded by the Ductile Iron Pipe Research Association. Membership can only be attained
through excellence in pipe material selection, design, construction and maintenance over a
long period of time. Mr. Pandy presented the plaque to Robert Shumway, Superintendent
of Water Operations.
BWL Ad in THE GREATER LANSING BUSINESS MONTHLY. A new BWL
"Hometown People. Hometown Power" ad has appeared in the April 1993 issue of THE
GREATER LANSING BUSINESS MONTHLY. "The Power of Choice" slogan focuses
on the BWL's reliability and low rates.
Status of Moores Park Hydro License. The Department of Natural Resources (DNR)
has commented on the BWL's application before the Federal Energy Regulatory
Commission (FERC) relative to licensing of the Moores Park hydro facility. DNR's
response is voluminous and includes comments suggesting the ultimate removal of the
dam. Copies of DNR's response have been forwarded to the City Public Service
Department and the Parks and Recreation Department. Mayor James Crawford and
Council President Mark Canady have also been notified of the regulation issue. The BWL
will be objecting to DNR's comments because it would be rather ludicrous to suggest that
the BWL could ever remove the Moores Park dam. Mr. Pandy told the Board that DNR's
suggested action may cause the BWL to abandon the Moores Park hydro generation. He
noted that the amount of power produced by the hydro would not make it economically
feasible to implement all of the recreational developments suggested by the DNR as a
condition to secure a new license. More information on this issue will be forthcoming as
details become available.
"Phoenix" Project on Hold. A polite declination letter relative to the "Phoenix" project
has been received from the corporation indication they have signed a letter of intent with a
Michigan developer in the Lapeer area. In the meantime, BWL marketing staff has placed
this project on hold until they hear that negotiations have been completed.
53 April 26, 1993
BWL Maior Sponsorship of a Downtown Riverwalk Solar System Model. Mr. Pandy
reported on a proposal developed by Pace Creative as part of the BWL's public relations
and advertising campaign. Graphics illustrating a model solar system based along the
Riverwalk were displayed. This project credits the BWL's ongoing commitments to
community involvement, education and energy awareness. It would be the third such
model in the country (Boise, Idaho-1st and Denver, Colorado-2nd). The model will begin
with the sun located at the Impression 5 Science Museum. The planets will be located
along the Riverwalk to the south and east approximating their distance relative to the sun.
Each post would carry a map plaque in addition to the planet plaque. The total project
estimated cost is $6,000. The cost breakdown is: $3,000 for Pace Creative project
coordination, $1,200 for the bronze sun and planet plaques, and $1,200 for the planet
plaque fabrication. The BWL may be responsible for annual maintenance costs involving
the repair of damaged and/or stolen plaques. The project will be produced in conjunction
with the Impression 5 Museum and the Lansing Parks Department. The construction of
the BWL solar system model exhibit is expected to be completed in a couple of months.
Committee of the Whole to Review Proposed Fiscal 1994 Budget. A copy of a memo
to General Manager Joe Pandy from Treasurer/Controller Dana Tousley, dated April 21,
1993, regarding an update on the 4.5% electric rate increase implemented as of January 1,
1992 was handed out. Mr. Pandy reported that the electric rate increase has not created
the revenue expected. Sales have been much lower than expected in the 1991 forecast.
Kilowatt-hour (kWh) sales for the twelve months ending December 1992 were 5.8% less
than the sales forecast used to develop rates during the 1991 rate case. In summary,
revenue is $7.2 million less than expected. The positive side to this is that BWL
customers are paying less per kWh than projected due to the lower fuel costs. The
financial forecast for the three utilities will be discussed in detail at the Committee of the
Whole meeting scheduled for May 11, at which time the proposed Fiscal 1994 Budget will
be presented.
CPCo Typical Bill Comparison. A copy of a typical bill comparison prepared by
Consumers Power Company (CPCo), for the quarter ending March 31, 1993, was handed
out for review. The analysis compares 27 utilities to CPCo. BWL residential rates are
from 15.6% to 24.4% below CPCo, depending on the level of usage. The average
customer is around the 500 kWh category with a 23% rate advantage. The difference is
even more dramatic for commercial customers ranging from 22.4%to 33% below CPCo.
Although rates for industrial customers are not quite as advantageous, they are still a good
savings for them.
April 26, 1993 54
Update on CPCo Case U-10127. Mr. Pandy briefed the Board on the implications of the
order issued by the Michigan Public Service Commission (MPSC) in CPCo's long standing
case regarding the Midland Cogeneration Venture (MCV). He noted that the topic of
retail wheeling is being debated with the MPSC.
REMARKS BY COMMISSIONERS
Capitol Area Health Alliance. Commissioner O'Leary requested information regarding
the Capitol Area Health Alliance (Alliance). Mr. Pandy responded that this non-profit
organization is in its formation stage with representation by most of the major employers
such as GM, MSU, LCC, Motor Wheel, the State of Michigan and local government, and
the BWL. The Alliance has proposed, as an example, to become a review agency for any
capital investments made by hospitals in excess of$500,000. The Alliance essentially
wants to get into cost issues such as how premiums are established by insurance
companies. Commissioner Belen encouraged participation by small business owners for a
voice relative to their special concerns.
Voice Messaging System. Commissioner Williams commented on the BWL's interest
with regard to the installation of a voice messaging system. He indicated the State of
Michigan has done a tremendous amount of work in voice processing, and offered to
share their information on this technology.
CLOSED SESSION
BY COMMISSIONER HASSLER--
SECONDED BY COMMISSIONER WILLIAMS
That the Board go into closed session (6:05 p.m.) to discuss a pending litigation matter.
The roll was called and the motion was adopted by the following vote:
Yeas: Commissioners Belen, Christian, Evans, Hassler, O'Leary,
Strolle, Williams -7
Nays: None
Absent: Commissioner Sebolt -1
55 April 26, 1993
BY COMMISSIONER WILLIAMS
SECONDED BY COMMISSIONER STROLLE
That the Board return to regular session (6:20 p.m.).
Adopted unanimously.
PUBLIC COMMENTS
Martha Sproul, a BWL employee, stated she had two questions. Ms. Sproul said she met
with Corporate Secretary Mary Sova on Friday, April 23 in regard to the Board's rule with
regard to time limits for public comments. Ms. Sproul indicated it was her understanding
there was no official policy on the time limit (number of minutes).a person may speak on
an issue.
Chairman Hassler responded that the Chairman has the discretion to set the time limit. He
added that normally a speaker is given three minutes, but that he would give her six
minutes.
Ms. Sproul responded that she didn't think the other question she had was... (the last word
was unintelligible, and she left the podium).
EXCUSED ABSENCE
BY COMMISSIONER CHRISTIAN--
SECONDED BY COMMISSIONER STROLLE
That the absence of Commissioner Sebolt be excused.
Adopted unanimously.
ADJOURNMENT
On motion of Commissioner Christian, the Board adjourned at 6:25 p.m.
May JE4v�la�, ecretary
Filed: May 4, 1993
Marilyn Slade, City Clerk
29
RE .,
!J i
....-,MINUTES OF BOARD OF COMMISSIONERS' MEETING
f�3 ��Ill `, fANSM "BOARD OF WATER AND LIGHT
Tuesday, March 23, 1993
The Board of Commissioners met in regular session at 5:30 p.m., at the Main Office Building,
123 W. Ottawa Street, Lansing, Michigan. The meeting was called to order by Chairman
Hassler.
Present: Commissioners Christian, Evans, Hassler, O'Leary, Sebolt, Strolle,
and Williams -7
Absent: Commissioner Belen- 1
The Secretary declared a quorum present.
General Manager Pandy, Secretary Sova and Staff members were present.
The Invocation was given by Chairman Hassler.
The Pledge of Allegiance was said by all.
APPROVAL OF MINUTES
BY COMMISSIONER SEBOLT--
SECONDED BY COMMISSIONER STROLLE
That minutes of regular session of February 23, 1993 be approved as mailed.
Adopted unanimously.
PUBLIC COMMENTS
CHAIRMAN HASSLER ANNOUNCED THAT MEMBERS OF THE PUBLIC WILL BE
AFFORDED THE OPPORTUNITY TO ADDRESS THE COMMISSIONERS REGARDING
ANY ITEM ON THE AGENDA AT THE TIME SUCH ITEM IS OPEN FOR DISCUSSION
BY THE COMMISSIONERS. ANYONE WISHING TO COMMENT ON ANY MATTER
NOT ON THE AGENDA MAY DO SO AT THIS TIME OR IMMEDIATELY PRIOR TO
ADJOURNMENT.
There were no public comments.
30 March 23, 1993
COMMUNICATIONS
A letter of thanks was received from Mary Beth Pirich, Chair of Special Events, Ele's Place, East
Lansing, for the BWL's support of Ele's Place 1 st Annual Fundraiser. Ele's Place is a children's '
center for embracing loss effectively.
Placed on file.
REPORT ON JOINT MEETING WITH THE CITY
March 23, 1993
Board of Commissioners
Board of Water and Light
Lansing, Michigan
The Commissioners met in a joint meeting with Mayor Crawford and City Councilmembers on
February 25, 1993 to share information on issues of mutual concern.
Board of Water and Light staff gave brief presentations on the following topics:
1. Water Regionalization
2. District Cooling System
3. Storm Sewer Utility Billing
4. Study of Ottawa Station
5. BWL/City Functional Coordination
6. BWL 1992 Annual Report
Under new business, Mayor Crawford announced that after consultation with City Council, he
has decided to disband the Mayor's Ad Hoc Committee to Provide an Independent Evaluation of
the Current Organization of the Board of Water and Light. Mayor Crawford stated that he
would rely on direct joint meetings between the City Council and the BWL Commissioners to
resolve issues and for the purpose of working together in building relations and establishing
future goals between the City and the BWL.
The joint meeting was held to share information. No action was taken.
Respectfully submitted,
Phillip E. Hassler, Chair
Board of Commissioners
BY COMMISSIONER HASSLER--
SECONDED BY COMMISSIONER SEBOLT
That the Report on the Joint Meeting with the City be accepted as submitted.
Adopted unanimously.
31
March 23, 1993
Recommendations Board of Water and Light
of Director and Lansing, Michigan
General Manager
Dear Ladies and Gentlemen:
The following items are recommended for your approval:
COMMUNICATIONS & MARKETING
Res. No. 93-3-1
It is recommended that Sheet 8.00 of the Rules and Regulations for Electric Service be
revised to add a new Paragraph A, adopted and made effective immediately.
New language is in all CAPITAL LETTERS.
A. LEASE OF PRIMARY EQUIPMENT
AT ITS OPTION, THE BOARD MAY OFFER LONG-TERM LEASES OF
TRANSFORMERS, SWITCHING AND METERING EQUIPMENT TO
CUSTOMERS DESIRING PRIMARY ELECTRIC SERVICE.
--------------------
The new rule will be attractive to customers who want the advantages of the Board's primary
electric rate, but who want to avoid the initial capital investment necessary for owning their
primary equipment. Lease agreements will include provisions for the BWL to keep the
equipment in good working order through routine maintenance,thus improving system
reliability.
--------------------
PENSION
Res. No. 93-3-2
That Dennis M. Buell, Lubricator in Production Maintenance, be placed on a disability
pension of$632.97 per month effective January 10, 1993. He has selected Option IV with
the provision that after his death, if his wife, Sandra B. Buell, survives him she will receive
$632.97 per month for the rest of her life as provided under Option IV. If his wife
predeceases him,the pension amount of$632.97 will revert back to the regular pension
amount of$671.89 for the rest of his life.
--------------------
Mr. Buell has worked for the BWL for 12.86 years and is 37 years of age.
--------------------
32 March 23, 1993
PENSION (Continued)
Res. No. 93-3-3
That Wiley S. Hellems,Traffic Signal Maintenance Specialist in Electric Maintenance and
Metering, be placed on a straight, early reduced pension of$1,588.72 per month effective
April 1, 1993.
--------------------
Mr. Hellems has worked for the BWL for 30.06 years and is 53 years of age.
--------------------
Res. No. 93-3-4
That Delwood H. Rose, Mechanic Welder Leader in Construction Services Department,be
placed on an early reduced pension of $1,113.66 per month effective April 1, 1993. He has
selected Option VI with the provision that after his death, if his wife, Evelyn N. Rose,
survives him she will receive 70%or$779.56 per month for the rest of her life as provided
under Option VI. If his wife predeceases him,the pension amount of$1,113.66 will revert
back to the regular pension amount of$1,244.05 for the rest of his life.
--------------------
Mr. Rose has worked for the BWL for 27.89 years and is 54 years of age.
--------------------
Res. No. 93-3-5
That David L. Shaw, Distribution Maintenance Installation Supervisor in Water
Distribution, be place on an early reduced pension of$2,008.20 per month effective April 1,
1993. He has selected Option VI with the provision that after his death, if his wife,Judith
A. Shaw, survives him she will receive 30%or$602.46 per month for the rest of her life as
provided under Option VI. If his wife predeceases him,the pension amount of$2,008.20
will revert back to the regular amount of$2,118.09 for the rest of his life.
--------------------
Mr. Shaw has worked for the BWL for 33.52 years and is 54 years of age.
--------------------
Res. No. 93-3-6
That Robert C. Todd, Boulevard Supervisor in Line Construction Department,be placed on
an early reduced pension of$1,502.63 per month effective April 1, 1993. He has selected
Option III with the provision that after his death, if his wife, Karen K. Todd, survives him
she will receive 70%or$1,051.84 per month for the rest of her life as provided under
Option III.
--------------------
Mr. Todd has worked for the BWL for 30.96 years and is 53 years of age.
--------------
1� rch 23, 1993 33
WATER
Res. No. 93-3-7
That the Board agree to serve water to proposed Water District No. 88, Delhi Township, as
requested by resolution of the Delhi Charter Township Board on January 19, 1993, and that
in accordance with the agreement between the Board and the Charter Township of Delhi
dated August 15, 1972, covering the furnishing of a potable water supply in Delhi
Township,the Board advises officials of Delhi Township as follows:
1. The Board will accept Water District No. 88 established by Township resolution on
January 19, 1993, and will provide a potable water supply to said district.
2. The Township will be required to make a$47,286 non-refundable contribution-in-
aid of construction to cover the charges set forth in the Board's Rules and
Regulations for Water Service for installing the necessary distribution facilities to
serve said district.
3. The Board and the Township are to enter into a written agreement (Supplement
LXXXVIII) covering the furnishing of a potable water supply in Water District No.
88.
4. Water mains are to be installed in accordance with the current Board's Rules and
Regulations for Water Service.
Further, that upon receipt of the sum of$47,286 from the Township,the project be approved
for installation, and the General Manager and the Corporate Secretary be authorized to sign
the aforementioned agreement (Supplement (LXXXVIII) to furnish a potable water supply
in Water District No. 88.
The geographical area of Water District No. 88 is as follows:
Moorwood Farms Phase I Subdivision
Lots 1 thru 31
To provide a potable water supply within the proposed new district requires the installation
of 2,130 feet of water main and fire hydrants at an estimated cost of$47,286.
The main extension will serve thirty-one (31) residential customers. One-time connection
fees will amount to$17,360. Estimated annual revenue is $9,300.
Water mains to be installed in summer of 1993 following the receipt of the Township's non-
refundable contribution-in-aid of construction and the signing of the agreement.
--------------------
marcri G5, 1`J`1.3
3+
WATER(Continued)
Res. No. 93-3-8
That the Board agree to serve water to proposed Water District No. 89,Delhi Township, as
requested by resolution of the Delhi Charter Township Board on January 5, 1993, and that in
accordance with the agreement between the Board and the Charter Township of Delhi dated
August 15, 1972, covering the furnishing of a potable water supply in Delhi Township,the
Board advises officials of Delhi Township as follows:
1. The Board accept Water District No. 89 established by Township resolution on
January 5, 1993, and will provide a potable water supply to said district.
2. The Township will be required to make a$13,764 non-refundable contribution-in-
aid of construction to cover the charges set forth in the Board's Rules and
Regulations for Water Service for installing the necessary distribution facilities to
serve said district.
3. The Board and the Township are to enter into a written agreement (Supplement
LXXXIX) covering the furnishing of a potable water supply in Water District No.
89.
4. Water mains are to be installed in accordance with the current Board's Rules and
Regulations for Water Service.
Further,that upon receipt of the sum of $13,764 from the Township,the project be approved
for installation, and the General Manager and the Corporate Secretary be authorized to sign
the aforementioned agreement (Supplement LXXXIX)to furnish a potable water supply in
Water District No. 89.
The geographical area of Water District No. 89 is as follows:
College Heights Estates Phase III
Lots 51 thru 62
To provide a potable water supply within the proposed new district requires the installation
of 620 feet of water main and fire hydrants at an estimated cost of$13,764.
The main extension will serve twelve (12) residential customers. One-time connection fees
will amount to$6,720. Estimated annual revenue is $3,600.
Water mains to be installed in summer of 1993 following the receipt of the Township's non-
refundable contribution-in-aid of construction and the signing of the agreement.
--------------------
Respectfull submitted,
v
Joseph Pandy,Jr.
General Manager
JP/bb
March 23, 1993 35
BY COMMISSIONER SEBOLT--
SECONDED BY COMMISSIONER CHRISTIAN
RESOLVED, That Resolution 93-3-1 (Communications& Marketing), of
the General Manager's Recommendations be approved.
Adopted unanimously.
BY COMMISSIONER SEBOLT--
SECONDED BY COMMISSIONER CHRISTIAN
That Resolutions 93-3-2 through 93-3-6, respectively, (Pension) of the
General Manager's Recommendations be approved.
Adopted unanimously.
BY COMMISSIONER SEBOLT--
SECONDED BY COMMISSIONER O'LEARY
That Resolutions 93-3-7 and 93-3-8 (Water) of the General Manager's
Recommendations be approved.
Adopted unanimously.
GENERAL MANAGER'S REMARKS
General Manager Pandy reported on the following activities:
Air Pollution Tax. General Manager Pandy noted a correction to item C-12 of his Board
meeting cover memo, dated March 18, 1992. The air pollution tax that was to be assessed
by the Michigan Department of Natural Resources (DNR) was erroneously reported as
costing the BWL $24,000 in 1993. The calculation was off by a factor of 4, thus the cost
to the BWL will be closer to $100,000 in 1993. If the fee increases by $30.75 per ton in
1995, it would raise the BWL's cost to $500,000 a year. Mr. Pandy indicated that the air
pollution tax is a way for the DNR to fund their operations by assessing utilities similar to
what President Clinton has proposed with the energy tax. Discussion was held regarding
the possibility of a future environmental adjustment clause to water and electric rates for
standards and regulations imposed on these utilities which impact the cost of the service.
36 March 23, 1993
GM Exploring Powerhouse Alternatives. Staff met on March 19 with General Motor's
(GM) Lansing Automotive Division regarding alternatives to their powerhouse operation
located at the Lansing Car Assembly Body Plant. Options being explored include
integrating their steam operation into the BWL's steam system either by a direct pipeline
interconnection or by arrangement to maintain the system or take ownership.
Water Regionalization DrawinE Support in Community. Positive response on water
regionalization is coming in from the various townships. Lansing Township has directed
their water utility superintendent to commence negotiations with the BWL regarding a
water interconnection--ahead of the full regionalization project. Delta Township has
shown an interest in proceeding with involvement in the next phase which involves the
development of a governing structure. Growth issues continue to be a major concern with
Meridian Township.
(Commissioner Williams arrived at 5.48 p.m.)
Shiawassee Street Rail Spur Track.. Snell Environmental Group (SEG) has been
retained by the city to conduct an environmental assessment of the Shiawassee Street
Bridge, scheduled to be rebuilt soon. SEG has inquired about the BWL's future need for
the rail spur that crosses the bridge and feeds into the Ottawa Plant. If continued need for
the tracks exists, the grade will need to be substantially altered to fit the new bridge
design. Electric Utility and Corporate Planning personnel have reviewed this issue and
confirmed that the BWL does not currently utilize the spur and does not anticipate using it
in the future. Mr. Pandy noted that if a decision is made to dismantle Ottawa, access to
the rail line would be helpful for removing large equipment, but it could be accomplished
before the bridgework would require the rail line's removal in mid-1994. An alternative
for removing large equipment from Ottawa would be to dismantle it to a point where it
could be transferred by truck. SEG has been advised that the BWL will not require use of
the rail line beyond July,1994.
Commissioner Hassler asked how this decision would impact the AES study to rejuvenate
the Ottawa Plant. Mr. Pandy responded that the AES study contemplated trucking the
coal to Ottawa at nighttime and having inside storage silos where old boilers would be
removed.
Commissioner Evans asked if Lansing might be interested in developing a future
amusement train with track access around the river. Mr. Pandy said this would be a city
planning issue.
The Economic Club Program on "Clinton, Congress & Change". Dr. Barry Asmus is
the featured speaker at the Economic Club of Greater Lansing on April 29. He will
examine the first 100 days of the Clinton administration. The Commissioners were invited
to attend.
March 23, 1993 37
Michigan Safety Conference. The 1993 Michigan Safety Conference dates are April 13
and 14. Expositions and technical sessions will be held at the Lansing Center and
Radisson Hotel.
Committee of the Whole Meeting Cancelled for April. Due to several date conflicts,
the Committee of the Whole will not meet in April. The next meeting will be held on
May 11. The proposed Fiscal 1994 Budget will be the main topic of discussion.
Regular Board Meeting Rescheduled. The next regular meeting of the Board is
rescheduled for Monday, April 26 at 5:30 p.m. The meeting will adjourn by TOO p.m. so
as to not conflict with the City Council meeting.
Commissioners to Tour Erickson Station. A tour of Erickson Station is planned
immediately following the rescheduled Board meeting on April 26. The Commissioners
will have the opportunity to inspect the repair work in progress and the dismantled turbine
and boiler at Erickson. Mr. Pandy noted that an overhaul of this magnitude is conducted
every ten years.
Commissioner Eva Evans Profiled. The first quarter 1993 issue of THE ALLIANCE
NEWSLETTER profiled Commissioner Evans'numerous accomplishments throughout
her career. Commissioner Evans serves on the National Utility Alliance, Inc. (NUA)
Board of Directors. NUA is a chartered non-profit corporation to aggressively promote
minority participation in the pubic power industry.
Progress Report on John Elashkar. Technical Services Director John Elashkar is
progressing well following his double bypass surgery on March 12. He is comfortable at
home and sends his thanks to employees and Board Members who sent cards and prayers
on his behalf.
Tree Trimming Bid Follow Up.. Staff met with Mr. Chris Smith, President of Smith
Tree & Landscape Service, who attended last month's board meeting and expressed
concern with the tree trimming bid. The entire bidding process was explained to Mr.
Smith at the post-bid evaluation meeting. Mr. Smith was advised that consideration
would be given to use Smith Tree &Landscape Service as backup to Nelson Tree Service
in a storm or possibly on a capital improvement job where a new transmission line is being
installed. After the meeting, Mr. Smith indicated he understood the process better and
was satisfied with the way he had been treated.
38 March 23, 1993
BWL Receives APPA Safety Award. The BWL was recently awarded the American
Public Power Association's (APPA) Safety Award. The BWL finished third place in
Group F, which represents electric utilities our size during the 1992. safety record. The
awards were announced at APPA's annual Operations and Engineering Workshop held in
March. IBEW Business Agent Max Zemer, Field Safety Representative Bob Cariano,
Personnel Director Mark Vander Jagt who oversees the BWL's safety program, and
Electric Utility Director Roy Peffley who co-chairs the Joint Safety Committee with the
union were acknowledged for their contributions to the safety program. The
Commissioners congratulated and expressed their appreciation to all employees. Max
Zemer expressed his appreciation to the Board on behalf of the union employees and
stated that the "real significance of the award is never having to hear'why isn't Mommy or
Daddy coming home?"'
BWL Commercials to Air on Continental Cablevision. Several new commercials
focusing on the business aspect of the Board of Water and Light will be shown on cable
TV during Piston basketball games. A schedule was handed out for reference.
Strategic Planning Presentations. Presentations on long-range strategic planning issues
were given by Electric Utility Director Roy Peffley, Steam Utility Director Joette
Woodard-Yank, Water Utility Director Clyde Dugan, and Treasurer/Controller Dana
Tousley.
1992 STRATEGIC PLANNING ISSUES
Electric Utility
• Consolidation of Past Belle River Reports
• MPPA impact on BWL
• Black Start Capability
• Ottawa Station Retirement
• Stock Inventory Levels
• Asbestos Training
Steam Utility
• Utility Status - stable
• Threats:
- Consumer Power Company Marketing
-Loss of Cooling Load
-BOC Load & Demand Changes
-Electric Production Plans
- City Redevelopment
March 23, 1993 39
• Opportunities
- Reduction in Fuel Cost
- BOC Cooling Plans
- Repowering of Ottawa Station
- Sparrow Hospital
- Ownership/Operation of Remote Thermal Systems
- Year 2002 Performance Goals were outlined
Water Utility:
• Survey of Utilities - results used in setting objectives
- Recommendations on Changes to the Business Plan
- Rewrite the plan from the customers' perspective
- Include the TQI process
- Reorder goals to reflect the commitment to the customers (Goals I thru VI)
Health Care:
• Cost containment strategies for the escalating cost of health insurance at the
BWL were explored. Issues included:
- Health care cost spiral
- Strategies for health care cost containment
- Attitudes toward health care insurance
• Cost saving actions the BWL could take were outlined.
• Examples of existing programs at the BWL were reviewed
General Manager Pandy handed out a copy of a revised BWL Mission Statement rewritten
to become more customer focused. The Commissioners will be asked to consider the
revised mission statement at the regular meeting in April or May.
REMARKS BY BOARD COMMISSIONERS
Commissioner Hassler thanked Commissioner Sebolt for attending the Meter Reading
Breakfast on behalf of the Board held March 2, 1993. A commitment letter was received
from the meter reading staff outlining steps being taken to promote on-the-job safety.
40 March 23, 1993
EXCUSED ABSENCE
BY COMMISSIONER WILLIAMS--
SECONDED BY COMMISSIONER O'LEARY
That the absence of Commissioner Belen be excused.
Adopted unanimously.
ADJOURNMENT
On motion of Commissioner Christian, the Board adjourned at 7:05 p.m.
Mary E. va, Secretary
Filed: March 29, 1993
Marilyn Slade, City Clerk
16
N [NUTES OF BOARD OF COMMISSIONERS' MEETING
LANSING BOARD OF WATER AND LIGHT
Tuesday, February 23, 1993
The Board of Commissioners met in regular session at 5:30 p.m, at the Main Office Building,
123 W. Ottawa Street, Lansing, Michigan. The meeting was called to order by Chairman
Hassler.
Present: Commissioners Belen, Evans, Christian, Hassler, O'Leary, Sebolt, Strolle,
and Williams -8
Absent: None
The Secretary declared a quorum present.
General Manager Pandy, Secretary Sova and Staff members were present.
The Invocation was given by Chairman Hassler.
The Pledge of Allegiance was said by all.
APPROVAL OF MMWJTES
BY COMMISSIONER SEBOLT--
SECONDED BY COMMISSIONER CHRISTIAN
That minutes of regular session of January 26, 1993 be approved as mailed.
Adopted unanimously.
PUBLIC COMMENTS
CHAIRMAN HASSLER ANNOUNCED THAT MEMBERS OF THE PUBLIC WILL BE
AFFORDED THE OPPORTUNITY TO ADDRESS THE COMMISSIONERS REGARDING
ANY ITEM ON THE AGENDA AT THE TIME SUCH ITEM IS OPEN FOR DISCUSSION
BY THE COMMISSIONERS. ANYONE WISHING TO COMMENT ON ANY MATTER
NOT ON THE AGENDA MAY DO SO AT THIS TIME OR IMMEDIATELY PRIOR TO
ADJOURNMENT.
Lloyd Teets of 116 East Elm Street, Lansing, inquired if the Commissioners received a copy
of his letter addressed to the Election Commission, dated February 17, 1993.
The Commissioners acknowledged receipt.
February 23, 1993 17
PERSONNEL COMMITTEE REPORT
February 23, 1993
Board of Commissioners
Board of Water and Light
Lansing, MI
The Personnel Committee met on February 18, 1993, at 12 Noon, for the following purpose:
1. To review the BWL Employees' Pension Fund Investments
2. To receive a briefing on health care options being analyzed.
Present were Personnel Committee Members Sebolt (Chair) and Strolle. Absent were
Committee Members Evans and O'Leary.
The Committee's recommendation relative to the Pension Fund has been referred to the
Pension Fund Trustees for action.
Respectfully submitted,
Jack R. Sebolt, Chair
Personnel Committee
BY COMMISSIONER SEBOLT--
SECONDED BY COMMISSIONER WILLIAMS
That the Personnel Committee Report be received as read.
Adopted unanimously.
18
February 23, 1993
Recommendations Board of Water and Light
of Director and Lansing, Michigan
General Manager
Dear Ladies and Gentlemen:
The following items are recommended for your approval:
• CORPORATE PLANNING
Res.No. 93-2-1
WHEREAS, on February 25, 1992, the Board of Commissioners adopted Resolution
92-2-3 declaring a certain parcel of Board of Water and Light property in the
Northwest corner of the Erickson Park property as surplus and sold to the Michigan
Department of Transportation (MDOT) for$4,300 subject to approval of the City
Council as required under Article 5, Chapter 2, Section 5-203.3 of the Lansing City
Charter; and
WHEREAS, on July 6, 1992,the City Council approved the Board of Water and
Light's request to sell the approximately 0.15 acres to MDOT required for the
additional right of way for the I-965-69 highway construction in Delta Township;
and
WHEREAS, MDOT has advised the Board of Water and Light of the need to revise
the legal description noted in Resolution 92-2-3 due to description variances
submitted by MDOT°s Local Office and their District Office; and
WHEREAS, the erroneous description started from the North-South quarter line and
the new description starts from the East-West quarter line; and
WHEREAS, MDOT has submitted a more complete and accurate legal description
of the property, and their offer of$4,300 remains unchanged.
NOW, THEREFORE, BE IT RESOLVED that the Board of Commissioners
approves the following described property description as revised:
That part of the following described Tract "A" which lies Northwesterly of a line
described as: Beginning at a point on the East and West quarter line of Section
33,T4N, R3W, Delta Township, Eaton County, Michigan,which is South 89 deg
38 min 58 sec West, 1,172.02 feet from the East quarter corner of said Section 33;
thence South 32 deg 26 min 02 sec West, 240.5 feet, more or less, to a point of
ending on the Easterly right of way line of Highway I-96.
Together with all rights of ingress and egress if any there be, to, from and
between the highway to be constructed on the lands described above and the
remainder of said Tract "A".
The lands described above in fee contain 0.15 acres, more or less.
Febniary 23, 1993 19
CORPORATE PLANNING (Continued)
(Res.No. 93-2-1)
TRACT "A":
That part of the North Half of the North Half of the Southeast Quarter of
Section 33,T4N, R3W,lying Easterly of Highway I-96, Delta Township,
Eaton County,Michigan. EXCEPT AND LESS, all that part which lies
Northwesterly of a line described as: Commencing at the East quarter corner
of Section 33,T4N, R3W,Delta Township, Eaton County,Michigan; thence
South 89 deg 38 min 58 sec West along a line (which if extended,would
intersect the West quarter corner of said Section 33) a distance of 1207.02 feet;
thence South 32 deg 26 min 02 sec West a distance of 200.62 feet to a point of
beginning; thence Northeasterly along the arc of a 2382.83 foot radius curve to
the left (chord bearing North 31 deg 14 min 23 sec East) a distance of 300 feet
to a point of ending.
--------------------
The original warranty deed to the Michigan Department of Transportation as
approved by the Board on February 25, 1992 and confirmed by City Council
on July 6, 1992 was never executed. This correction will be reflected on the
newly revised warranty deed and will be ready for final execution thereafter.
--------------------
ELECTRIC
Res. No. 93-2-2
That the Board approve an addition to the Electric Utility capital budget in the
amount of$1,300,000 for the Erickson Station turbine upgrade and secondary
superheater replacement.
Further,that the General Manager be authorized to execute a contract with General
Electric Company (G.E.) to furnish and install two rows of 23" last stage buckets and
diaphragms for the Erickson Station turbine generator at a firm price of $1,143,098.
This contract is included in the $1,300,000 authorized above.
--------------------
The new buckets and diaphragms are a high efficiency design which G.E. guarantees
to increase turbine efficiency by 1.25%. Based on our current average fuel cost,this
efficiency increase will yield estimated annual fuel cost savings of$232,862 for a
payback period of 4.9 years. Over a ten year period, fuel cost savings will exceed
the cost of this project by approximately$1.2 million.
--------------------
20 FeDn=y 23, 1993
ELECTRIC (Continued)
Res. No. 93-2-13
That the Board approve an addition to the Electric Utility capital budget in the
amount of$500,000 for the Erickson Station secondary superheater replacement.
Further,that the General Manager be authorized to execute a contract with the
successful bidders to furnish and install approximately 46 pendents in the secondary
superheater outlet section. This contract is estimated at$500,000.
--------------------
Retubing requirements of the Erickson Station boiler is the result of failure analysis
performed in recent months indicating that liquid phase corrosion is being
experienced in high stress and temperature areas. Replacement of the pendents will
assure a continued high station availability factor.
--------------------
HUMAN RESOURCES
Res. No. 93-2-3
That Douglas Buell, Maintenance Mechanic for Production Maintenance, Richard
LaPratt, Maintenance Mechanic Certified Welder for Production Maintenance, and
Toney Hargrove, Maintenance Mechanic Supervisor for Production Maintenance, be
awarded a total of$174.81 ($58.27 each) for suggestion proposal number 1992-011,
to install oil seals on bearing housing of coal car shaker.
--------------------
By implementing this proposal, it is estimated that the BWL will realize a net
savings of$998 in the fast year.
--------------------
Res. No. 93-2-4
That Sharon Jorgensen, Apprentice Water Production Maintenance Mechanic for
Water Production, be awarded a total of$122.09 for suggestion proposal number
1991-171, to install piping and fittings to reduce the labor and parts required for
future precipitator cleaning at Erickson Station.
--------------------
By implementing this proposal, it is estimated that the BWL will realize a net
savings of$488.34 in the first year.
--------------------
February 23, 1993 21
HUMAN RESOURCES (Continued)
Res. No. 93-2-5
That Michael Adamec, an Instrument Control Technician for Water Production, be
awarded a total of$433 for suggestion proposal number 1993-046,to replace 1/4
inch pipe with 1/2 inch PVC pipe to increase water carrier supply line for better flow
distribution chemical balancing.
--------------------
By implementing this proposal, it is estimated that the BWL will realize a net
savings of$3,580 in the first year.
--------------------
Res. No. 93-2-6
That Toney Hargrove, Maintenance Mechanic Supervisor for Production
Maintenance, Richard LaPratt, Maintenance Mechanic Certified Welder for
Production Maintenance, and Keith Raymond, Maintenance Mechanic Certified
Welder for Production Maintenance, be awarded a total of$125.67 ($41.89 each) for
their suggestion proposal number 1993-070, to use jig to properly mount blades on
pulverizer tailing fan to the hub. With this jig,there will be significant savings in
mounting the 12 blades, which can be tack-welded in place.
--------------------
By implementing this proposal, it is estimated that the BWL will realize a net
savings of$506.60 in the first year.
--------------------
PENSION
Res. No. 93-2-7
That Shirley Straw,Power Plant Operator C at Eckert Station, be placed on a
disability pension of$523.37 per month effective February 12, 1993. She has
selected Option IV with Workers' Compensation offset with the provision that after
her death,if her husband, Terry K. Straw, survives her he will receive $523.37 per
month for the rest of his life as provided under Option IV. If her husband
predeceases her,the pension amount of$523.37 will revert back to $537.87 for the
rest of her life.
--------------------
Mrs. Straw has worked for the BWL for 12.69 years and is 37 years of age.
--------------------
22 Febnk-uy 23, 1993
TREASURER/CONTROLLER
Res. No. 93-2-8
Authorize purchase of the estimated 12 month requirement of free renewal lamps
(approximately 464,000 lamps) covering the period from March 1, 1993 through
February 28, 1994,from Michigan Electric Supply Co., Lansing, Michigan, in the
amount of$117,986.50. Pricing is firm through February 28, 1994. All lamps will
be purchased as required on a month-to-month basis.
--------------------
The other bidders were Kendall Electric, Inc. ($119,723), Michigan Brass and
Electric Co. ($127,244), Westinghouse Electric Supply Co. ($130,300.40), W. W.
Grainger ($130,357), Graybar Electric Co. ($230,046.60), and All-Phase Electric
Supply Co. ($258,836).
General Electric Co., GTE Sylvania, and Philips Lighting Company were invited to
bid but declined.
--------------------
Res.No. 93-2-9
Authorize purchase of the estimated 12 month requirement of system and resale
lamps (approximately 42,732 lamps) covering the period from March 1, 1993
through February 28, 1994,from Michigan Electric Supply Co., Lansing,Michigan,
in the amount of$127,721.16. Pricing is firm through February 28, 1994. All
material to be released as required.
--------------------
The other bidders were Kendall Electric, Inc. ($132,688.82), Westinghouse Electric
Supply Co. ($135,967.20), W. W. Grainger ($136,945.43), Michigan Brass and
Electric ($179,475.33), Graybar Electric Co. ($259,338.80), and All-Phase Electric
Supply Co. ($264,754.29).
General Electric Co.,Philips Lighting Co., and GTE Sylvania were invited to bid but
declined.
--------------------
Res. No. 93-2-10
Authorize award of a three year contract for Trimming of Trees and Related Work
Along Electric Lines Owned and Maintained by the Board of Water and Light to
Nelson Tree Service, Inc., Dayton, Ohio,from March 1, 1993 to February 29, 1996.
Pricing is firm for the contract period and is based on the projected work hours of a
four crew operation. Actual hours worked may vary. Based on the projected level
of services,the estimated annual costs are: Year One, $520,769.60; Year Two,
$542,713.60; and Year Three, $554,756.80. The estimated three-year total is
$1,618,240.
February 23, 1993 23
TREASURER/CONTROLLER (Continued)
(Res. No. 93-2-10)
Award is based on a formal,point-based, best-evaluated bid process. Nelson Tree
Service, Inc. received the highest rating,with 513 of 590 total possible points. The
selection criteria emphasized equipment and staff qualifications as the best
predictors of a successful tree trimming program.
-------------------
The other evaluated bidders were:
Points Amount
Smith Tree&Landscape Service,Inc.,Lansing 433 $1,863,473.00
Tree Preservation,Briarcliff Manor,NY. 426 $1,523,520.00
Asplundh Tree Expert,Mt.Pleasant,MI 407 $1,382,695.00
N.G. Gilbert Corporation,Muncie,IN 311 $1,197,456.00
Davey Tree Expert Co.,Kent, OH 307 $1,454,587.16
Townsend Tree Service, Co., Muncie, IN, submitted a bid ($1,675,336) but did not
meet specifications.
--------------------
WATER
Res. No. 93-2-11
That the Board agree to serve water to proposed Water District No. 81, Delhi
Township, as requested by resolution of the Delhi Charter Township Board on
February 15, 1993, and that in accordance with the agreement between the Board of
Water and Light and the Charter Township of Delhi dated August 15, 1972, covering
the furnishing of a potable water supply in Delhi Township,the Board advises
officials of Delhi Township as follows:
1. The Board will accept Water District No. 81 established by Township
resolution on 2/15/93, and will provide a potable water supply to said district..
2. The Township will be required to make a $21,756 non-refundable
contribution-in-aid of construction to cover the charges set forth in the
Board's Rules and Regulations for Water Service for installing the necessary
distribution facilities to serve said district.
3. The Board and the Township are to enter into a written agreement
(Supplement LXXXI) covering the furnishing of a potable water supply in
Water District No. 81.
4. Water mains are to be installed in accordance with the current Board's Rules
and Regulations for Water Service.
24 Febnjary 23, 1993
WATER (Continued)
(Res. No. 93-2-11)
Further, that upon receipt of the sum of$21,756 from the Township, the project be
approved for installation, and the General Manager and Corporate Secretary be
authorized to sign the aforementioned agreement (Supplement LXX)U) to furnish a
potable water supply in Water District No. 81.
The geographical area of Water District No. 81 is as follows:
Duling Farm Estates Phase I, Subdivsion Lots 1 thru 19
To provide a potable water supply within the proposed new district requires the
installation of 980 feet of water main and fire hydrants at an estimated cost of
$21,756.
The main extension will serve 19 residential customers. One-time connection fees
will amount to$10,640. Estimated annual revenue is $5,700.
Water mains to be installed in Summer of 1993 following the receipt of the
Township's non-refundable contribution-in-aid of construction and the signing of the
agreement.
--------------------
Res. No. 93-2-12
WHEREAS, the Lansing Board of Water and Light desires to develop the Capital
Area Regional Water supply in a reliable, efficient, and cost effective manner; and,
WHEREAS, an engineering and economic feasibility study necessary to examine
alternatives and make recommendations relative to the technical and financial
aspects of alternatives, completed on February 3, 1993, has demonstrated the
technical and economic feasibility of a regional water supply.
NOW,THEREFORE,the Lansing Board of Water and Light agrees to participate in
the development of policy for a Capital Area Regional Water Supply entity, and
designates Clyde Dugan as its official voting representative, and Susan McCormick
as its alternate voting representative, to review the study recommendations and
formulate a regional organization by April 30, 1994.
--------------------
Resolutions have been requested from each participating Community listing official
voting representatives, to move the regional water concept into the next phase; the
development of a governing structure. Each Community has been advised that this
phase involves policy issues rather than the technical issues previously addressed,
and that they should consider that in their appointments.
--------------------
Respectfu}ly submitted,
Joseph Pandy,Jr.
General Manager
February 23, 1993 25
BY COMMISSIONER SEBOLT--
SECONDED BY COMMISSIONER WILLIAMS
RESOLVED, That Resolution 93-2-1 (Corporate Planning) of the General
Manager's Recommendations be approved.
Adopted unanimously.
BY COMMISSIONER WILLIAMS--
SECONDED BY COMMISSIONER SEBOLT
RESOLVED, That Resolution 93-2-2 and Resolution 93-2-13 (Electric) of
the General Manager 's Recommendations be approved.
General Manager Pandy handed out a memorandum from Electric Utility Director Roy
Peffley, dated February 23, 1993, relative to the Erickson Station major outage
schedule, performance data and financial impact. The scheduled major overhaul of the
Erickson turbine generator will take place from March 1 through June 25. During the
outage, major work will occur on the turbine blading, generator auxiliary systems and
other numerous mechanical and electrical components associated with the station. Belle
River and Eckert units will carry the system load during the outage.
Erickson Station Superintendent Bill Beak displayed a failed superheater tube being
replaced. Electric Utility Director Roy Peffley reported that three superheater tube
failures occurred over the last six months including another two in the last three weeks.
These failures prompted a re-evaluation of the superheater tube replacement program.
Adopted unanimously.
BY COMMISSIONER SEBOLT--
SECONDED BY COMMISSIONER CHRISTIAN
RESOLVED, That Resolutions 93-2-3 through 93-2-6, respectively,
(Human Resources) of the General Manager's Recommendations be
approved.
One of the four Suggestion Award recipients, Michael Adamec of Water Production,
was present in the audience. The Commissioners congratulated Mr. Adamec and the
other three suggestion award winners.
Adopted unanimously.
BY COMMISSIONER SEBOLT--
SECONDED BY COMMISSIONER CHRISTIAN
RESOLVED, That Resolution 93-2-7 (Pension) of the General Manager's
Recommendations be approved.
Adopted unanimously.
26 February 23, 1993
BY COMMISSIONER WILLIAMS--
SECONDED BY COMMISSIONER STROLLE
RESOLVED, That Resolutions 93-2-8, 93-2-9, and 93-2-10, respectively,
(Treasurer/Controller) of the General Manager's Recommendations be
approved.
There was extensive discussion with regard to the tree trimming resolution (#93-2-10).
Commissioner Sebolt asked for information on the bid evaluation process. His question
focused on the local bidder. General Manager Pandy responded that an evaluation
team comprised of Dave Emmons, Superintendent of Line Construction; Dick Weber,
Supervisor of Overhead Line Inspection; and Suellen Hozman, Senior Buyer of
Purchasing had conducted a very thorough evaluation based on a formal, point-based
best-evaluated process. Specification parameters used in the selection criteria included
priority items such as staff qualifications, equipment, safety, pricing, and repairs.
General Manager Pandy explained that the local bidder, Smith Tree & Landscape
Service, Inc. did not score as well as Nelson Tree Service due to a lack of line
clearance experience. Mr. Chris Smith, President of Smith Tree and Landscape
Service, Lansing, was present in the audience and stated that the bid specifications left
local non-line clearing businesses at a distinct disadvantage. Mr. Pandy stated to Mr.
Smith that the BWL is open to suggestions on how the BWL can improve its bidding
process. He further indicated that the BWL's Purchasing Policy states that local
vendors are given preference if all things are equal.
Commissioner Williams suggested establishing a procedure for an appeal from a vendor
who does not feel they were evaluated accurately prior to taking action on the award.
With regard to future tree trimming bids, Commissioner Hassler suggested defining the
percentage of local people required.
Following discussion, Resolution 93-2-10 was adopted by the following vote:
Yeas:.. Commissioners Christian, Evans, Hassler, O'Leary, Strolle,
Williams -6
Nays: None
Abstentions: Commissioners Belen and Sebolt -2
Commissioner Sebolt explained his abstention. He suggested conducting a comparative
cost analysis to determine if there would be any advantage to the BWL and the City of
internal management of tree trimming. The suggested time frame for the study could
be one year from March 1, 1993.
Commissioners Belen and Evans stated their preferences for utilizing local people as
employees and keeping local businesses in this community.
BY COMMISSIONER WILLIAMS--
SECONDED BY COMMISSIONER CHRISTIAN
That Resolutions 93-2-11 and 93-2-12 (Water) of the General Manager's
Recommendations be approved.
Adopted unanimously.
February 23, 1993 27
GENERAL MANAGER'S REMARKS
General Manager Pandy reported on the following activities:
Cedar Backup Diesel Generator Status Report. A copy of a memo, dated February
12, 1993, to Water Utility Director Clyde Dugan from Doug Wood, Chair of the Cedar
Backup Project Team was handed out. The report details the tests conducted on the
backup diesel generator at the Cedar-Dye Plant.
Department of Public Health Comments on Water System Pressure Incident. A
copy of a letter from the State of Michigan Public Health Department, dated
February 17, 1993, was handed out for review. The letter indicated their approval to
the BWL's response to the potential public health threat posed by the water pressure
loss in the distribution system that occurred on November 15, 1992. The Department
of Public Health concurred with the BWL's long-term plans to prevent a repetition of a
similar event.
Share the Success Status Report. A copy of the Share the Success Report through
January indicates 391 points, which represents good scoring for seven months into the
fiscal year.
Toledo Looks at BWL for Wholesale Power. A copy of an article in the February
20, 1993 issue of the TOLEDO BLADE regarding the prospect of buying power from
the BWL was handed out. Also distributed was a letter of thanks to General Manager
Pandy, Commissioners, and Councilmembers for taking the time to meet with officials
of Toledo, Ohio. The delegation visited Lansing on a fact-finding mission to create a
small municipal electric utility to compete with Toledo Edison. Mr. Pandy reported
that he was recently contacted by a representative of Chrysler Corporation in Toledo
expressing interest in the BWL serving power to serve their Cherokee Jeep plant. A
letter from Chrysler expressing their interest is being sent to the BWL.
Proposed Federal BTU Tax. A copy of an analysis prepared by Treasurer/Controller
Dana Tousley, dated February 19, 1993, on the estimated effect the proposed Federal
BTU tax will have on electric and steam customers was distributed.
Lease Program for Primary Equipment. A memo from John Strickler, dated
February 19, 1993, regarding a leasing program for primary equipment was
distributed. Mr. Pandy stated that a resolution will be presented to the Commissioners
at the March regular meeting for consideration.
Exceptional Achievement Awards. Mr. Pandy announced that the following BWL
employees received the General Manager's annual Exceptional Achievement Award for
their accomplishment in the optimization of the steam duplex line replacement project:
■ Jim Dragan, Engineer, Water and Steam Planning - $1,000
■ John Hundt, Manager, Steam Distribution-Steam Engineering - $500
■ Mike Spurbeck, Engineer, Project Engineering - $500
General Manager Pandy to Speak at the Annual APPA Conference. The American
Public Power Association (APPA) has invited Mr. Pandy to speak on "Facing
Privatization: What To Do When the Council Asks for a Private/Public Analysis."
28 February 23, 1993
Joseph Pandy, Jr.. Employee of the Month in Painesville. Olio. The City of
Painesville recently awarded Mr. Pandy the "Employee of the Month" award for his
assistance in reconnecting the Painesville, Ohio substation to their system. Mr. Pandy
was in Painesville celebrating his father's 75th birthday, when the power outage
occurred. As the former Electric Power Superintendent of Painesville, and having
knowledge of the substation's breaker technology and closure, Mr. Pandy's experience
led to the solution of bringing the power back on line.
ADJOURNNWM
On motion of Commissioner Christian, the Board adjourned at 6:53 p.m.
oMary a, Secretary
Filed: February 26, 1992
Marilyn Slade, City Clerk
1
MINUTES OF BOARD OF COMMISSIONERS' MEETING
LANSING BOARD OF WATER AND LIGHT
Tuesday, January 25, 1993
The Board of Commissioners met in regular session at 5:30 p.m., at the Main
Office Building, 123 W. Ottawa Street, Lansing, Michigan. The meeting was
called to order by Chairman Hassler.
Present: Commissioners Belen, Christian, Hassler, O'Leary, Sebolt, Strolle,
and Williams -7
Absent: Commissioner Evans- 1
The Secretary declared a quorum present.
General Manager Pandy, Secretary Sova and Staff members were present.
The Invocation was given by Chairman Hassler.
The Pledge of Allegiance was said by all.
APPROVAL OF MINUTES
BY COMMISSIONER SEBOLT--
SECONDED BY COMMISSIONER WILLIAMS
That minutes of regular session of December 22, 1992 be approved
as mailed.
Adopted unanimously.
PUBLIC COMMENTS
CHAIRMAN HASSLER ANNOUNCED THAT MEMBERS OF THE PUBLIC WILL
BE AFFORDED THE OPPORTUNITY TO ADDRESS THE COMMISSIONERS
REGARDING ANY ITEM ON THE AGENDA AT THE TIME SUCH ITEM IS OPEN
FOR DISCUSSION BY THE COMMISSIONERS. ANYONE WISHING TO
COMMENT ON ANY MATTER NOT ON THE AGENDA MAY DO SO AT THIS
TIME OR IMMEDIATELY PRIOR TO ADJOURNMENT.
Lloyd Teets, 116 East Elm Street, Lansing, addressed the Board about aspects
of his conflict with the Board of Water and Light and the General Manager.
Harold Leeman, North Francis, Lansing, asked about resolution #93-1-11
regarding trash hauling and recycling services. He inquired if the BWL had
approached the City on providing the recycling service. (See discussion under
resolution 93-1-11.)
2 January 25, 1993
COMMITTEE OF THE WHOLE REPORT
January 26, 1993
Board of Commissioners
Board of Water and Light
Lansing, Michigan
The Committee of the Whole met on January 12, 1993, at 5:30 p.m. to receive
updates on the following activities:
1. Information Systems
2. Customer Attitude Survey
Present were Commissioners Belen, Christian, Evans, Hassler, O'Leary, Sebolt,
Strolle, and Williams (Chair Pro Tem).
INFORMATION SYSTEMS: A presentation on Information Systems Department
(ISD) project status and plans was made by ISD Superintendent Harvey Briggs.
The overview covered the following areas:
• Software Development
- Customer Information System (CIS)
- Corporate Database - Past/Present
- Software 'Releases'
- ISD's System Design Methodology (SDM)
• Hardware Environment
- Mainframe Configuration
- PC Usage
- Local Area Networks (LANs)/Data Communications
• Future
- Client/Server
- Outstanding Projects
January 25, 1993 3
CUSTOMER ATTITUDE SURVEY. An executive summary presentation on the
most recent customer attitude survey was given by John Strickler, Director of
Communications and Marketing. The survey was conducted by Market Strategies,
December 7-14, 1992. Some changes to the survey approach included:
• Two surveys annually rather than one
40 questions rather than 80
• 400 sample rather 600
This changes the approximate sampling error from t4% to ±5%
Significant events that took place since the last survey (May 1992) were the
Utilicorp buyout threat and the Eckert transformer explosion and boiled water
advisory of November 15.
In summary, the key findings indicated the following:
• Overall favorability unchanged at 80%
• Overall satisfaction
90% Electric (up 1 point)
89% Water (up 3 points)
• Customer Loyalty 84% (up 2 points)
• Reasonable Rates and Value for Price 74%
The challenge for the BWL is to improve on an already strong position with
customers, and to maintain the 80% plus levels of customer satisfaction,
favorability, and loyalty that allow the BWL to operate successfully and to meet
any future competitive threats.
GENERAL INFORMATION ITEMS. General Manager Pandy reported on the
following items:
• BWL crews completed the second interconnection before year end.
• The Northwest Public Power Association (NPPA) Delegation has cancelled
the planned trip to Russia, Germany and Czechoslovakia. A substitute trip
is being considered by The Citizens Ambassador Program during September
15-26, 1993.
4 January 25, 1993
• Discussions held regarding a potential utility service to a large industrial
customer.
• The next joint meeting with the City Council and the Mayor will be held
February 11, at 5:30 p.m., in the City Council Conference Room.
• The Commissioners received a copy of the 1992 BWL Annual Report.
• General Manager Pandy has agreed to chair the Greater Lansing Catholic
Education fund drive, known as Directions 2000 (1993 Appeal).
This meeting was held for informational purposes only. No action was taken.
Meeting adjourned at 7:07 p.m.
Respectfully submitted,
Gerald W. Williams, Chair Pro Tem
BY COMMISSIONER WILLIAMS--
SECONDED BY COMMISSIONER STROLLE
That the Committee of the Whole Report be accepted as submitted.
Adopted unanimously.
5
January 26, 1993
Recommendations Board of Water and Light
of Director and Lansing, Michigan
General Manager
Dear Ladies and Gentlemen:
The following items are recommended for your approval:
ADMINISTRATIVE
Res. No. 93-1-1
The BWL Commissioners ask the City Council to obtain written proposals for
independent audits of the Board of Water and Light and its pension plan for the year
ended June 30, 1993, and for the subsequent two fiscal years.
--------------------
In May of 1989 the City Council selected Touche Ross & Company (now Deloitte &
Touche) to audit the Board of Water and Light for each of the fiscal years ended June
30, 1989-1993. Prior to that time, auditing firms were selected for a maximum of three
years. Audit fees have increased significantly during this period. In addition,the same
firm has audited the BWL for ten consecutive years.
We think this is an appropriate time to seek competitive bids. We also think there is an
opportunity to control costs by returning to the three year cycle and by requesting bids
from all Big 6 CPA firms, not just those with a Lansing office.
We ask the Council to obtain written proposals in conformance with specifications that
are in the best interests of the ratepayers and the Board of Water and Light. In addition,
the Commissioners ask that BWL staff work in conjunction with City staff in preparing
specifications, evaluating the proposals and selecting one for recommendation to the
City Council.
--------------------
Res. No. 93-1-2
That the Board agrees to assign the current Coordination Agreements with Michigan
South Central Power Agency (MSCPA) and the Holland Board of Public Works to the
Michigan Public Power Agency (MPPA) under the terms of the new MPPA Power Pool
Agreement. MPPA will continue to honor the provisions of those agreements. Both
MSCPA and Holland have agreed to the assignment.
--------------------
The terms of the new MPPA Power Pool Agreement require all transactions with third
parties to be made through the Pool.
BWL has Coordination Agreements with MSCPA and the Holland Board of Public
Works. The MPPA Board of Commissioners has agreed to accept the assignment of
those agreements.
--------------------
6 January 25, 1993
ADMINISTRATIVE(Continued)
Res. No. 93-1-3
That the Board enter into an "Amended and Restated Coal Sales Agreement" with
Coastal Coal Sales, Inc., subject to approval as to form by the BWL's Legal Counsel
and a satisfactory review of certain financial data and production information by the
BWL's Internal Auditor and Superintendent of Fuel Supply& Results. The Agreement
particulars are as follows:
1. The term of this Agreement will be for seven (7) years
effective January 1, 1993 and expiring December 31,
1999.
2. The annual base quantity is 300,000 tons,with the
BWL having the flexibility to adjust the tonnage
+/- 15%on an annual basis.
3. The base BTU/Ib. quality is 12,600,with the BWL
having the flexibility to change to either 12,800
or 13,000 BTU/lb. with sixty (60) days notice.
4. Annual base price increases will be capped at four
percent (4%).
5. There are three market price realignment opportunities
effective 1-1-95, 1-1-97 and 1-1-99. These
opportunities allow for a maximum +/- 5% adjustment
to the then current contract price.
6. The base price effective 1-1-93 will be$1.0000/MMBTU
or$25.20/ton for 12,600 BTU/lb.
--------------------
By entering into this "Amended and Restated Coal Sales Agreement" with Coastal Coal
Sales, Inc.,the BWL will gain considerable flexibility with respect to changes in annual
quantity requirements and seasonal changes in quality requirements while at the same
time maintaining price stability.
--------------------
HUMAN RESOURCES
Res. No. 93-1-4
That Bill Jones, a First Line Supervisor for Information Systems Department (ISD), be
awarded a total of$516.13 for suggestion proposal number 1992-159,to permit
Customer Accounting personnel to enter their data into the mainframe through available
access software instead of sending it to ISD for data entry and subsequent corrections.
--------------------
By implementing this proposal, it is estimated that the BWL will realize a net savings of
$4,411.27 in the first year.
--------------------
January 25, 1993 7
HUMAN RESOURCES (Continued)
Res. No. 93-1-5
That Michael Wichman, a Customer Account Representative for Account Services, be
awarded a total of$261.47 for suggestion proposal number 1992-019,to use T-pad
similar to electric metering to readily tell if water service is on.
--------------------
By implementing this proposal, it is estimated that the BWL will realize a net savings of
$1,864.72 in the first year.
--------------------
PENSION
Res. No. 93-1-6
That Raymond T.Jusick, Superintendent of Electric Maintenance & Metering,be
placed on a pension of$2,995.91 per month effective January 2, 1993. He has selected
Option III with the provision that after his death, if his wife, Beverly Jusick, survives
him she will receive 40%or$1,198.36 per month for the rest of her life as provided
under Option III.
--------------------
Mr.Jusick has worked for the BWL for 33.50 years and is 61 years of age.
--------------------
Res. No. 93-1-7
That Larry L. Brown, Safety Manager in Human Resources,be placed on a pension of
$2,461.87 per month effective February 1, 1993. He has selected Option VI with the
provision that after his death, if his wife, Shirley J. Brown, survives him she will
receive 15%or$369.28 per month for the rest of her life as provided under Option VI.
If his wife predeceases him, the pension amount of$2,461.87 will revert back to the
regular pension amount of$2,516.91 for the rest of his life.
--------------------
Mr. Brown has worked for the BWL for 35.03 years and is 55 years of age.
--------------------
8 January 25, 1993
PENSION (Continued)
Res. No. 93-1-8
That Mary E. Krokker,Junior Accountant in General Accounting, be placed on an early
reduced pension of$941.47 per month effective March 1, 1993. She has selected
Option V with the provision that after her death, if her husband,James J. Krokker,
survives her he will receive 50% or$470.74 per month for the rest of his life as
$rovided under Option V. If her husband predeceases her,the pension amount of
941.47 will revert back to the regular pension amount of$968.43 for the rest of her
life.
--------------------
Mrs. Krokker has worked for the BWL for 23.84 years and will be 55 years of age at
the time of retirement.
--------------------
Res. No. 93-1-9
That Kenneth L. Spooner, Customer Account Representative in Account Services, be
placed on a pension of$1,555.71 per month effective March 1, 1993. He has selected
Option VI with the provision that after his death, if his wife, Beverly K. Spooner,
survives him she will receive 70%or$1,089 per month for the rest of her life as
9rovided under Option VI. If his wife predeceases him, the pension amount of
1,555.71 will revert back to the regular pension amount of 1,783.27 for the rest of his
life.
--------------------
Mr. Spooner has worked for the BWL for 33.58 years and will be 55 years of age at the
time of retirement.
--------------------
TREASURER/CONTROLLER
Res. No. 93-1-10
Authorize award of a contract for a scrap metal program to Friedland Industries, Inc.,
Lansing, Michigan,from February 1, 1993 to January 31, 1996 for reclamation of
ferrous and non-ferrous scrap metal. The estimated revenue from this program, based
on 1992 BWL scrap metal volumes, is $63,183.07 annually.
--------------------
The other bidders for this program were Padnos Iron& Metal Co., Lansing, Michigan
($51,239.11), and Franklin Metal Trading Corp., Grand Rapids, Michigan ($50,554.14).
Advance Metal Alloys, Inc., Howell, Michigan, and American Metal Buyers, Owosso,
Michigan, were invited to bid but declined.
--------------------
January 25, 1993 9
TREASURER/CONTROLLER (Continued)
Res. No. 93-1-11
Authorize award of a contract for trash hauling and recycling services for all BWL
locations to Allied Disposal Co., Bath, Michigan, from February 1, 1993 to January 31,
1996. Pricing for each service is firm for the contract period. Based on the current
level of services,the estimated annual costs are: Year One, $35,388; Year Two,
$36,803.52; and Year Three, $38,275.66. The estimated three-year total is
$110,467.18.
--------------------
The other bidders for this program were Waste Management ($114,903.96) and Granger
Container Service, Lansing, Michigan ($139,212).
--------------------
STEAM
Res. No. 93-1-12
That the Board approve an addition to the Steam Utility capital budget in the amount of
$375,000 for major work on the Eckert to Ottawa steam transmission system.
--------------------
Project necessitated in part by temperature excursion experienced on January 6, 1992,
when a thermocouple signal was lost. As of January 1st, $302,730 had been expended
or committed on the project under the Utility's O&M budget. Magnitude of the project,
coupled with the advanced age of the facilities involved, require that the project be
funded as a capital expenditure.
--------------------
WATER
Res. No. 93-1-13
That charges in the Board of Water and light's Rules and Regulations for Water System
Extensions, Sheet 12.05, be changed to $18.86 per linear foot of water main installed,
with an additional 15%per linear foot on improved roads, and$1,670 per hydrant
installed during the 1993 construction season, and that these charges be applied as
standard installation charges and as frontage-charges for service lines tapped off
applicable BWL-financed water mains.
--------------------
These charges constitute increases of 3.1%for water main installation and 1.8% for fire
hydrant installation over the 1992 charges.
--------------------
10 January 25, 1993
WATER(Continued)
Res. No. 93-1-14
That the Board approve an addition to the Water Utility capital budget in the amount of
$225,000 for the lease/purchase of a backup Diesel-Generator set for Cedar Pumping
Station.
Further, that the Board authorize award of a lease contract to Wabash Power Equipment
Company,for a 1250 KVA,4160 Volt trailer mounted Diesel-Generator set for the
amount of$6,850 per month.
--------------------
This project is necessitated by the low water pressure incident of November 15, 1992.
The backup generator set will power Cedar High Service Pump No. 1, and will have an
automatic control feature to start and run in standby upon any power interruption. The
pump will start automatically if system pressure drops to 60 psi.
The lease agreement includes a purchase option, wherein a percentage of the lease
payment may be applied toward the purchase of this machine, or a new engine or
generator set.
--------------------
Respectfully bmittedau"_Sy
Joseph Pandy,Jr.
General Manager
JP/bb
January 25, 1993 11
BY COMMISSIONER WILLIAMS--
SECONDED BY COMMISSIONER STROLLE
RESOLVED, That Resolutions 93-1-1, 93-1-2 and 93-1-3
(Administrative) , respectively, of the General Manager's
Recommendations be approved.
Adopted unanimously.
BY COMMISSIONER WILLIAMS--
SECONDED BY COMMISSIONER BELEN
That Resolutions 93-1-4 and 93-1-5 (Human Resources) of
the General Manager's Recommendations be approved.
Adopted unanimously.
BY COMMISSIONER SEBOLT--
SECONDED BY COMMISSIONER STROLLE
That Resolutions 93-1-6 through 93-1-9 (Pension),
respectively, of the General Manager's Recommendations be
approved.
Adopted unanimously.
BY COMMISSIONER WILLIAMS--
SECONDED BY COMMISSIONER SEBOLT
That Resolutions 93-1-10 and 93-1-11
(Treasurer/Controller) of the General Manager's
Recommendations be approved.
The competitive bidding process for the combined trash hauling and
recycling services was explained by Ms. Suellen Hozman, Senior Buyer,
Purchasing Department. Granger (retained by the City for their paper
recycling) was given the opportunity to bid on the project, however, their
bid was not as attractive as what was offered by Allied. Ms. Hozman
noted that the BWL has reduced its trash hauling costs by 30 percent as
the result of its recycling program. The BWL is recycling approximately
19,000 pounds of paper each month.
Adopted unanimously.
12 January 25, 1993
BY COMMISSIONER O'LEARY--
SECONDED BY COMMISSIONER CHRISTIAN
That Resolution 93-1-12 (Steam Utility) of the General
Manager's Recommendations be approved.
Adopted unanimously.
BY COMMISSIONER WILLIAMS--
SECONDED BY COMMISSIONER BELEN
That Resolutions 93-1-13 and 93-1-14 (Water Utility) of the
General Manager's Recommendations be approved.
Commissioner Williams asked for a clarification on Resolution
#93-1-14.
Water Utility Director Clyde Dugan explained that the first part of
the resolution is to authorize the capital project in the amount of
$225,000. The second part authorizes the award of the
lease/purchase contract to Wabash Power Equipment. The actual
lease of the diesel-generator set is under the capital project.
In response to Commissioner Strolle's inquiry, Mr. Dugan reported
that the diesel-generator set is scheduled for delivery on January
29.
Adopted unanimously.
NEW BUSINESS
There being no objection, General Manager Pandy, introduced a
proposed revised Non-smoking Policy for consideration. He stated that
because of the major emphasis on the adverse effects of secondary smoke
on the national, state and local levels and because employees are trying
to be more health conscious, the BWL is revising its Non-Smoking Policy
to further safeguard the health of all employees. The policy is to take
effect September 1, 1993.
JanUary 25, 1993
1;
Non-Smokin Polic
It is the
(#93-1-l 2)
Provide policy of the Board of W
all e a smoke free work lace Dyer and Light (BWL) to
mployees at the BWL. P the health and safety of
mee nng is Prohibited in al
g rooms, ent l BWL offices, conference rooms,
restrooms, office arices, stairways, lunchrooms,
lice walkways, hallways
used vehicles that are occupied and lobbies, all BWL
employees and other areas specified Y two (2) or more
Smoking P cified per department.
outside is Perrnitted onl
without being y in areas that are ventilated to the
ventilations recirculated into the regular.
Min Office emtem and outside.
The designated areas for
departngents ,Ployees will need to be determined.
areas that fall nth nreSPonsible for designatingAll other
Details the above guidelines. smoking
°n this policy The following state en ld be in in the
is will be BWL Employee Handbook.
Smoking Is Prohibited,, posted at all building entrances:
"This is A No Smoking g In De
OR Smokin Designated Areas On
General
Facility„ Only" OR
being madee avarel Pand, ou dine
able d the s
moking cessation alternatives
Length,discus to all emplOyees at BWL, expense.smoking areaslion followed
BWL buildings. and the on issues pertaining to fairness
dings, Potenb� liability of having , designated
By CO secondary smoke in
MMISSIO
SECONDED BYO'I,EARY That OMMrSSIONER BELEN
adopted. 93_1-12, the
BWL Non-Smoking Policy, be
Adopted unanirnousl
Y
25' 1993
Janes
4
MAR%
EgAL MA�AGER1S � lowing activities•
GEN staff reported °n the following,
o1 events
d st VVL
an
ort of rna�or B
General Manager PandY i Might rep r review.
of a h g out fO
A COPY handed a
1992 in Resew• 19g2 was ave budget is on
ex erienCed during oiler Tousle agth
P urer/Controller
that
Status Trees budgDecenlber 31, 19g2'
BWL Financial the 1g92_93 eXecutive
ending an the
presentationhnh,�e Period Tousso g onducte(I by
track throng Controller ated with
1`reasurer/ arming comp has particip
n Re °rt' The B various WL
$enchmarkl 1g91 utility b ri C to oradO ornpanson °f ed that the B
summary of a o f LittletO
Group, Inc. al utilities in err Tousley repo
TECC est n1unicip activity• M
100 of the larg asures of prod
ark. able in the study new administration was
benched Very favorer Crawford s
comp A copy of Mayor
Ci Adrninistration ation• with the City Council
inform meeting 11, at 5:30
handed out for The neXt!oint mee Room•
the Ci ' for Thursday, FeblConference
eetin with is sched'lled e City COun
Joint M Cra n°rW. take Place at ncil for the agenda-were
Mayo PmMThe meetbe ubrnitted to the Cot' ar b
prepared y
PMTL topics to and ePowering
discussed of the feasibility ers for renew
copy any
A Energy Come t AES
•on and gesOurce e CoInmiss1On
a
Station Rt sl mailed to the
pandy noted tki brief
Ottaw COrp°rat� re�ou y Man etitlVe out
the AES wasp General d be come was pointed
wa Station meeting red an It over
Otter regular be repowe e rolect' unlers P
could lies of the P til e Cons roved
prior to the at Ottawa e eC°n°r 1zed cede e has been approved
held On th e final terms an
believes not b d the bidding e
ssiOn`h'a the review cannot
bidding PrO on, th
dlscu though comPeh mission an wa Stah
that osal Com �e Otter relative
Request for Prop public Ser`rice wic respect t° uating the
by the Michigan analyzed asis for
aVe been ded a b
conditions a sthlis stage has provided
re rap titiveneSs Of the P
c
15
January 25, 1993
on
Consumers Power Rates Increase. A brief
ost discussion
barges held
increase
Consumer Powers' new power supply c
their electric rates by approximately 8 percent sll see will Industrial
15 to 2O percent
customers and other high load factor use
increase.
Sale of Palisades Nuclear Power rovers al Consumers
lan t sell Palisades Plant to
Company has abandoned a contr P The BWL was
its newly formed affiliate, Palisades aanst the salGeneratine As Company- The
General
a party in the legal campaigng for the ratepayers,
Manager Joe Wolfe stated that this is a victory
generally in Michigan, who will realize large savings from this decision.
To`=sum`erPowersproposCV Sttlement Case. The Public Service Commission
ed settlement with the MCV
ompany (CPCo)
continues on an expedited basis. The Min
chiogan a�ni that Cooper
iative
Group (MMCG) is opposing the settleme
bung too much electricity from its MCV affiliateof cle too
igh a price and
is unduly stifling competition etition in the generation
EXCUSED ABSENCE
BY COMMISSIONER STROLLE--
SECONDED BY COMMISSIONER SEBOLT
That the absence of Commissioner Evans be excused.
Adopted unanimously.
ADJ®URNMENT
On motion of Commissioner Christian, the Board adjourned at 6:45 p.m.
A . Lyn"
Mary E. ova, Secretary
Filed: February 1, 1993
Marilyn Slade, City Clerk