Loading...
HomeMy WebLinkAbout2001 Minutes JBA CITY OF LANSING/COUNTY OF INGHAM- JOINT BUILDING AUTHORITY. __, Robert W.Swanson Gerald W. Ambrose Secretary Chairperson 8"Floor,Lansing City Hall 124 W.Michigan Avenue Mary Lannoye Lansing,MI 48933 Treasurer (517)483-4505 PUBLIC MEETING NOTICE The following is the schedule of meeting dates for calendar year 2001 for the City of Lansing/County of Ingham Joint Building Authority. January 12,2001 February 2,2001 March 2,2001 April 6 2001 May�l,2001 June 1,2001 July 13,2001 August 3,2001 September 7,2001 October 5,2001 November 2,2001 December 7,2001 These meetings are regularly held at 1:30 p.m.in the First Floor Conference Room, 0 Grady Porter Building,303 W.Kalamazoo Street,Lansing,MI. f i 1 1` I rI 1 MINUTES OF'I_ , CITY OF LANSING/COUNTY OF INGHAM JOINT BUILDING AUTHORITY I"Floor Conference Room March 2, 2001 Grady Porter Building Friday, 1:30 p.m. 303 W. Kalamazoo Street Lansing, MI 48933 The meeting was called to order at 1:40 p.m. by Gerald Ambrose, Chair. Members Present: Gerald Ambrose, Mary Lannoye and Robert Swanson.. Others Present:John Andresen,Ingham County;Peter Houk,301''Circuit Count;Jack Roberts, City of Lansing-Law Department; Teri Cook,City of Lansing-Finance;Guillermo Lopez,City of Lansing-Human Relations & Community Services; John Meyer, Wigen, Tincknell, Meyer, Jim Venton, Clark Construction; Tom Peet, SME. Approval of Minutes: It was moved by Mary Lannoye, supported by Robert Swanson to approve the minutes of January 12, 2001 as submitted. Motion passed unanimously. Additions to the Agenda: 1. Change Order - $77,102.67 Pro egr ss Report- Wigen Tincknell Meyer & Associates/Clark Construction: Jim Venton gave an overview of the project and stated that they should be able to acquire their occupancy permit in May. The Authority went over the budget status report submitted by Clark Construction. Report from Legal Counsel: Jack Roberts briefly went over the chilled water contract. He stated that this contract was a 20 year contract at the public utility rate. There is a demand figure that needs to be put into the contract. The contract states that the minimum amount paid will be 85%. The City Attorney's office supports this document as to form. Jerry Ambrose indicated that the engineers need to get with him on what they recommend the demand figure should be. It was moved by Robert Swanson, supported by Mary Lannoye to approve the contract and designate Jerry Ambrose to receive and put in recommended demand figure in the contract. Motion approved unanimously. Report from City of Lansing-Human Relations & Community Services: Guillermo Lopez reported that the prevailing rate for wiring regarding the security system is $25.88 per hour. Neither of the two current contractors meet this wage. He has contacted the Communication Workers of America the local union. He received some rates that might work better. Needs to understand some of their charges. Minutes of City of Lansing/County of Ingham Joint Building Authority March 2, 2001 Page 2 Report of Approved Invoice for February The Authority received a letter from Jerry Ambrose stating that, due to the February 2, 2001 meeting being canceled, he had approved one invoice for Clark Construction Company in the amount of$433,566.75. This letter was placed on file. Change Order Requests: Jim Venton went over two change orders one for $11,614.11 and another for $77,102.67. Discussion was held. It was moved by Mary Lannoye, supported by Robert Swanson to approve both change orders. Motion approved unanimously. Invoices: 1. Wigen Tincknell Meyer & Associates - $36,721.38. (Need to reduce invoice by $9,920.00. Should be billed directly to Ingham County.) 2. C.M. Althoff Company- $1,200.00. 3. Clark Construction-$562,852.32. Letter received from Wigen Tincknell Meyer recommending approval of this invoice. It was moved by Robert Swanson, supported by Mary Lannoye to approve these invoices. Motion approved unanimously. Report from SME. Tom Peet, from SME, was present to report on the letter received from the State Department of Environmental Quality. They did do remediation and documented this in several reports and incorporated these into the remedial action plan. The goal of the remedial action plan is to finally get the site closed as far as the regulatory agency (State DEQ) is concerned. First approach was to try do the generic remedial action plan. The most streamline approach. They contacted the Shiawassee district of the DEQ. They stated that it was worth the try. Completed remedial action plan with the assumption that they would accept it as a generic closure. They did have a couple hot spots very deep underground and were above the generic numbers that were not be able to close. They submitted the report and it did take the State a long time to review. The result was that it was shipped from the Shiawassee district to Lansing to be reviewed. The Lansing office stated that they were not going to agree totally with this streamlined approach. They want a complete remedial action plan that is going to address that one area that has contaminants above the list numbers that generic cleanup criteria. They need to take the remedial action plan change the character of it a little bit from a generic remedial action plan to a limited closure plan. Which means that rather than the whole site, when the Minutes of City of Lansing/County of Ingham Joint Building Authority March 2, 2001 Page 3 State agrees to this, being clean to the lowest cleanup criteria will have a couple of areas that are going to have to be surveyed off and restrictions in its use. Need to get everything administratively complete. The State needs several things that SME has summarized it into seven bulleted items that need to be addressed. The cost of this revised report is an estimated $6,200. It was the agreement of the Authority to cancel the April 6, 2001 meeting. The meetin adj urned at 3:00 p.m. �a Robert W. Swanson, Secretary City of Lansing/County of Ingham Joint Building Authority Minutes recorded by: Teri C. Cook, Administrative Assistant Finance Operations, City of Lansing 124 W. Michigan Avenue, 8t' Floor Lansing, MI 48933 MINUTES OF'I CITY OF LANSING/COUNTY OF INGHAM JOINT BUILDING AUTHORITY 1"Floor Conference Room January 12, 2001 Grady Porter Building : u Friday, 1:30 p.m. 303 W. Kalamazoo Street Lansing, MI 48933 The meeting was called to order at 1:45 p.m. by Gerald Ambrose, Chair. Members Present: Gerald Ambrose, Mary Lannoye and Robert Swanson. Others Present:John Andresen,Ingham County;David Eastuday,Circuit Count;Jack Roberts, City of Lansing-Law Department; Teri Cook, City of Lansing-Finance;John Meyer, Wigen, Tincknell, Meyer,Jim Venton and Randy Jobin, Clark Construction. Approval of Minutes: It was moved by Mary Lannoye, supported by Robert Swanson to approve the minutes of December 1, 2000 as submitted. Motion passed unanimously. Additions to the Agenda: 1. Michigan Municipal Risk Management Authority invoice - $671.00. 2. Change Order - $32,042.00. Progress Report- Wigen Tincknell Meyer & Associates/Clark Construction: Jim Venton passed out a monthly report and gave an overview of the report. Discussion was held. Report from Legal Counsel: Jack Roberts stated that the BWL agreement is approximately 98% close to being finished. The agreement should be ready by the next meeting. Report from City of Lansing-Human Relations & Community Services: No report was given. Change Order Requests: Jim Venton gave an overview of two change orders one for ($7,542.89) and another for $32,042.00. Discussion was held. It was moved by Robert Swanson, supported by Mary Lannoye to approved both change orders. Motion approved unanimously. Invoices: 1. Clark Construction Company-$521,559.64. The Authority received a letter from Wigen,Tincknell,Meyer recommending approval of this invoice. 2. Michigan Municipal Risk Management Authority - $671.00. It was moved by Robert Swanson, supported by Mary Lannoye to approve payment of these invoices. Motion approved unanimously. Minutes of City of Lansing/County of Ingham Joint Building Authority January 12, 2001 Page 2 Letter from Rod Mosier,State of Michigan, Department of Environmental Quality Regarding Remedial Action Plan for Consolidated Courts Facility. Discussion was held on the letter received by Rod Mosier. Letter dealt with type of certification on deed. The Authority asked that SME be present or send communication regarding this letter. The meeting ad our ed at 2:05 p.m. zk Robert W. Swanson, Secretary City of Lansing/County of Ingham Joint Building Authority Minutes recorded by: Teri C. Cook, Executive Secretary Finance Operations, City of Lansing 124 W. Michigan Avenue, 8t'Floor Lansing, MI 48933 CITY OR MINUTES LANsrNG/CoOR THE GrFloor Conference JOINT BUILDING AUTHOR INGHAM ady porter ROpm RITY 303 Building W Kalamazo Lansing, MI °Street 48933 May 10, 2001 The meeting was called to order at 3:15 p m Thursday 3:00 p.m. by Gerald Members Present: GeraldAmbrose, - others present. O Ambrose, Mary Lanno e Chair. Smiertk J lu'Andresen Y and Robert Swanson a, City of Lansingn,Ingham C Meyer,ez,City of Lansing_, Law Depart Count EricSchertz jim meet mg,In & Li , Venton, Rndy Jobin Relations&commu cook, City of L nsr County Tresurer.James Clark Constructio ityServices•JO g Finance; Guillermo n; Clyde Dugan,Jack Meyer W lgen T.Additions to the mckrielI, 1. A enda: Hill, Board of Water 2. Pro°ice-Michigan Posed revised budget Risk Mana e A royal Of Nlinu for courts build g ent-$13,055.00. t w tes: 2, 2001 a�SubbYRobertSwanso matted. Motio n,suPP°rted b Pro ess Re ort_ n Passed unanimously. LarinOye to approve the i Venton gave an ui en Tlncknell A4e minutes of March field technology on the status er&Associates Clark d on the proposed as well as modular f Of e project. Schedul dOnsu'uction- revised budget urniture i move - Chilled installation is in in date is June 11 Water- 2001. Clyde Dugan, Board ew Court Buildin Progress. Discussion was schedule. The and °f Water & • consolidatedLi proposal is for Light (BWL), handed Out a provision, Under�'and the enov t0) year term for Proposal letter and residingat the r this co ed Grad full service a steam rate for service. Gradyl'°rterB ntract, the CO11 yPorter Building chilled water to Place, The COun ullding,and co my Would dedicate n and will inco the Or reloc tY underst Operate in l rporate a 12 to the BWL, thetBthe chiller, at it o e led es the B P ace its exist' Rob WL and ackriOw g at twLt0makethatchille'sting chiller, ertSwanso would offset discretion In ge he BVvL may available apI'ropriate ch n,supported by Ma Contract demand exchange for the de Y leave the chiller in 'supported be made ' �'La,Oye to Discussion w held. it of the c to be include in the accept the B as held. It was hiller heari d - the COntractanda po ngs Motion in that the au wL revised moved by Passed unanirnOusly Authority Will be notiyhlf was oro sign o and that the Of rate changeS �d Public CITY OF LANSING/COUNTY OF INGHAM JOINT BUILDING AUTHORITY AGENDA 1" Floor Conference Room May 10,2001 303 W. Kalamazoo Street Thursday,3:00 p.m. Grady Porter Building Lansing, MI 48933 1. Call to Order. 2. Members: Gerald Ambrose, Mary Lannoye, Robert Swanson. 3. Approval of Minutes of the Regular Meeting of March 2, 2001. 4. Additions to the Agenda. 5. Public Comments for Items on the Agenda. 6. Progress Report- Wigen Tincknell Meyer & Associates/Clark Construction. 7. Report from Legal Counsel. 8. Report from City of Lansing- Human Relations & Community Services. 9. Report of Approved Invoice for April: a. Clark Construction Company - $505,479.08 1. Change Order Request(s): a. $40,631.88 b. $37,756.91 11. Invoice(s): a. Clark Construction- $482,468.47. b. City of Lansing- Human Relations & Community Services - $1,912.50. 12. Naming of Building. 13. Chilled Water - New Court Building. 14. Engagement Letter - Rehmann Robson. 15. Communication(s): 16. Pending Item(s): 17. Other Business. 18. Public Comments. 19. Adjournment. MINUTES OF THE CITY OF LANSING/COUNTY OF INGHAM JOINT BUILDING AUTHORITY 1"Floor Conference Room August 17, 2001 Grady Porter Building Friday, 1:30 p.m. 303 W. Kalamazoo Street Lansing,MI 48933 The meeting was called to order at 1:40 p.m. by Gerald Ambrose, Chair. Members Present: Gerald Ambrose, Mary Lannoye and Robert Swanson. Others Present: Peter Houk, Circuit Court; Teri Cook, City of Lansing - Finance; Guillermo Lopez,City of Lansing-Human Relations&Community Services;John Meyer,Wigen,Tincknell, Meyer;Jim Venton, Randy Jobin, Clark Construction. Approval of Minutes: It was moved by Mary Lannoye,supported by Robert Swanson to approve the minutes of June 8, 2001 as submitted. Motion passed unanimously. Additions to the Agenda: 1. Invoice - Clark Construction- $148,842.74. 2. Letter from Bar Association regarding dedication of a tree. Progress Report-Wigen Tincknell Meyer & Associates/Clark Construction: Jim Venton gave an update on the status of the monument,flagpole and plaque. Discussion was held regarding the punch list. Jim Venton indicated that they were 80% completed with the punch list. Report of Approved Invoices(s) for Lull A letter was received and placed on file from Jerry Ambrose stating that he had approved the following invoices for July 2001. 1. Wigen, Tincknell, Meyer &Associated- $29,240.26. 2. Furnishings Invoices (Ingham County Purchasing Dept.) - $498,739.25. Report from City of Lansing-Human Relations & Community Services: Guillermo Lopez stated that he had just received a packet of payrolls that he hasn't had an opportunity to review and that there will be final payrolls. Guillermo Lopez indicated that after all the payrolls are reviewed and after the punch list is completed, will send a letter indicating if there are any issues that need to be addressed. Minutes of City of Lansing/County of Ingham Joint Building Authority August 17, 2001 Page 2 Change Order Request( 1. $45,981.78. Jim Venton went over the change orders. Discussion was held. It was moved by Robert Swanson, supported by Mary Lannoye to approve the change order. Motion approved unanimously. Invoices: 1. Clark Construction-$356,928.95 and $148,842.74. Letter received from Wigen Tincknell Meyer recommending approval of this invoice. It was moved by Mary Lannoye, supported by Robert Swanson to approve this invoice. Motion approved unanimously. 2. I.COMM- $773.00 It was moved by Mary Lannoye, supported by Robert Swanson to approve this invoice. Motion approved unanimously. Grand Opening of new Courts Facility Discussion was held regarding the date of the grand opening. It was agreed that it would be after Labor Day. Committee to be set up to plan grand opening. Communications: Letter from Wigen Tincknell Meyer &Associates was received and placed on file. Letter from the Bar Association requesting dedication of a tree was received and placed on file. The meeting a .our ed at 2:35 p.m. 2;0 Robert W. Swanson, Secretary City of Lansing/County of Ingham Joint Building Authority Minutes recorded by: Teri C. Cook, Administrative Assistant Finance Operations, City of Lansing 124 W. Michigan Avenue, 8t'Floor Lansing, MI 48933 MINUTES OF THE CITY OF LANSING/COUNTY OF INGHAM JOINT BUILDING AUTHORITY 1"Floor Conference Room June 8, 2001 Grady Porter Building Friday, 10:30 a.m. 303 W. Kalamazoo Street Lansing, MI 48933 The meeting was called to order at 10:40 a.m. by Gerald Ambrose, Chair. Members Present: Gerald Ambrose, Mary Lannoye and Robert Swanson. Others Present: John Andresen, Ingham County; Jack Roberts, City of Lansing - Law Department; Teri Cook, City of Lansing - Finance; Guillermo Lopez, City of Lansing-Human Relations&Community Services;Ron Smith,Wigen,Tincknell,Meyer;Jim Venton,Randy Jobin, Clark Construction;Peter Houk,Jody Kranz and Nancy O'Shea,Circuit Court;Alfreda Schmidt. Approval of Minutes: It was moved by Robert Swanson,supported by Mary Lannoye to approve the minutes of May 10, 2001 as submitted. Motion passed unanimously. Public Comments for Items on the Agenda: Alfreda Schmidt was present and ask the Authority to consider naming the new court facility, "Ingham County/City of Lansing Veterans Memorial Courthouse". Naming of New Court Facility Discussion was held regarding the naming of the new court facility. It was moved by Mary Lannoye,supported by Robert Swanson to name the new court facility the Ingham County/City of Lansing Veterans Memorial Courthouse,to include veterans monument and flag pole at a cost not to exceed $15,000 and authorize Chairperson, Jerry Ambrose, to approve exceptions as needed. Motion passed unanimously. Progress Report- Wigen Tincknell Meyer & Associates/Clark Construction Jim Venton stated that they had obtained the Certificate of Occupancy from the City of Lansing. Circuit Court starts moving in on June 11'h. The new building will be open and ready for business on July 2, 2001. Report from Legal Counsel: Jerry Ambrose stated that he had received a draft of the chilled water contract. The County is considering a resolution to authorize a similar contract with the Board of Water &Light based on the County contributing its existing chiller to the Board of Water & Light in exchange for a reduced chilled water rate. Minutes of City of Lansing/County of Ingham Joint Building Authority June 8, 2001 Page 2 Report from City of Lansing-Human Relations & Community Services: Guillermo Lopez stated that the furniture contractors were not paying prevailing wage. Items were not under the JBA but he wanted the County to be aware of it. Jerry Ambrose stated that he would bring this to the County Purchasing Department's attention. Change Order Request(s) 1. ($26,287.52) Jim Venton went over the change orders. He requested that Vidcom Solutions of$3,000.00 (changes to facility control panel) be pulled until the next meeting. It was moved by Robert Swanson, supported by Mary Lannoye to approve the change orders. Invoices: 1. Clark Construction-$388,118.11 (revised). Letter received from Wigen Tincknell Meyer recommending approval of this invoice. 2. Rehmann Robson - $1,500.00 It was moved by Mary Lannoye, supported by Robert Swanson to approve these invoices. Motion approved unanimously. Grand Opening of New Court Facility. Discussion was held regarding the grand opening of the facility. Jim Venton stated that they would need to look at the availability of limestone and time for plaque for the veterans memorial. The Authority is tentatively looking at the first part of August for the grand opening. The Authority agreed to cancel the July meeting. The tng adjo neda :30 a.m. Robert W. Swanson, Secretary City of Lansing/County of Ingham Joint Building Authority Minutes recorded by: Teri C. Cook, Administrative Assistant Finance Operations, City of Lansing 124 W. Michigan Avenue, 8th Floor Lansing, MI 48933