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HomeMy WebLinkAbout2000 Minutes JBA CITY OF LANSING/COUNTY OF INGHAM ✓ JOINT BUILDING AUTHORITY Gerald W.Ambrose Robert W.Swanson Chairperson Secretary 8"Floor,Lansing City Hall Mary Lannoye 124 W.Michigan Avenue Treasurer Lansing,MI 48933 (517)48345M5 PUBLIC MEETING NOTICE The following is the schedule of meeting dates for calendar year 2000 for the City of Lansing/County of Ingham Joint Building Authority. January 7,2000 February 4,2000 March 3,2000- April 7,2000 May 5,2000 June 2,2000 July 7,2000 August 4,,2000 September!;c 2000 October 6,2000 November 3,2000 December 1,2000 These meetings are regularly held at 1:30 p.m.in the First Floor Conference Room, Grady Porter Building,303 W.Kalamazoo Street,Lansing,MI. i MINUTES OF THE CITY OF LANSING/COUNTY OF INGHAM -1 JOINT BUILDING AUTHORITY i .... v 1"Floor Conference Room ,`, , .April 7,�2000 Grady Porter Building L`'`; "'-Friday,1:30 p.m. 303 W. Kalamazoo Street Lansing, MI 48933 The meeting was called to order at 1:40 p.m. by Gerald Ambrose, Chair. Members Present: Gerald Ambrose, Mary Lannoye, Robert Swanson. Others Present: Ken Pierce,Ingham County;Jim Smiertka,City of Lansing-Law Department; Teri Cook, City of Lansing - Finance; Guillermo Lopez, City of Lansing-Human Relations & Community Services; John Clark, Jim Venton, Clark Construction; John Meyer, WTM & Associates. Approval of Minutes: It was moved by Mary Lannoye, supported by Robert Swanson to approve the minutes of February 4, 2000 as submitted. Motion passed unanimously. Additions to the Agenda: 1. Change Orders: a. CO#1 Christman Constructors, Inc. $34,885.00 b. CO#1 Kebler Plumbing & Heating Co. 30,206.00 C. CO#1 Lutz Electric Construction Co. 37,016.00 d. CO#1 Metal Frame, Inc. 934.00 e. CO#1 Union Fabricators & Fitters, Inc. 85,764.00 f. CO#1 William Reichenbach Company 1,694.00 $190,499.00 Progress Report - Wigen Tincknell Meyer & Associates/Clark Construction: Jim Venton passed out a monthly report and gave an overview of the report. He indicated that the project was on schedule. Jim Venton went over the list of change orders. Discussion was held. It was moved by Mary Lannoye;supported by Robert Swanson to approve the change orders submitted. Motion passed unanimously. Report of Approved Invoices: Jerry Ambrose stated that he had approved the following invoices for payment per the motion passed at the February 7,2000 meeting that when a regular scheduled meeting is canceled any one Authority member is authorized to approve invoices to be reported at the next meeting. 1. Clark Construction Company - 575,017.57. 2. Wigen, Tincknell, Meyer & Assoc. - $16, 949.29. 3. C.M. Althoff Company - $1,200.00. 4. National City Bank - $244.75. Minutes of City of Lansing/County of Ingham Joint Building Authority April 7, 2000 Page 2 Invoices: 1. Clark Construction - $884,409.73. 2. The Bessenberg Bindery - $196.50. 3. Michigan Municipal Risk Management Authority - $5,301.00 It was moved by Robert Swanson, supported by Mary Lannoye to approve payment of these invoices. Motion passed unanimously. Agreement Between the Lansing Human Relations and Community Services Department and the City of Lansing, County of Ingham, Toint Building Authority. The Authority reviewed the agreement. It was moved by Mary Lannoye,supported by Robert Swanson to approve the agreement. Motion passed unanimously. Communication(s): The Authority received and placed on file the following communications. 1. Letter from Joseph Pandy,Jr., General Manager, Board of Water & Light. 2. Letter from Ivars U. Dzirnis, Wigen, Tincknell, Meyer & Assoc. Other Business: Jerry Ambrose stated the Authority needs to return the advance to the County. He reported on Joint Building Authority expenses to date. It was moved by Robert Swanson,supported by Mary Lannoye to reimburse the County $2,758,882.54. The meeting adjo rned at 2:20 p.m. 2i Robert W. Swanson, Secretary City of Lansing/County of Ingham Joint Building Authority Minutes recorded by: Teri C. Cook, Executive Secretary Finance Operations, City of Lansing 124 W. Michigan Avenue, 8t" Floor Lansing, MI 48933 CITY OF LANSING/COUNTY OF INGHAM JOINT BUILDING AUTHORITY OERALD W.AMBROSE ROBERT SWANSON Chairperson Secretary Sth Floor,Lansing City Hall 124 W.Michigan Avenue MARY LANNOYE Lansing,Michigan 48933 Treasurer (517)483-4505 W � O. � J d L LJ Co CD U N CD Uj U PUBLIC MEETING NOTICE CD d O _J CANCELLATION The Regular Meeting of the City of Lansing/County of Ingham Joint Building Authority scheduled for March 3, 2000 at 1:30 p.m. has been CANCELED. MINUTES OF THE TY OF LANSING/COUNTY OF INGHAM JOINT BUILDING AUTHORITY I"Floor Conference Room February 4, 2000 Grady Porter Building Friday, 1:30 p.m. 303 W. Kalamazoo Street Lansing, MI 48933 The meeting was called to order at 1:35 p.m. by Gerald Ambrose, Chair. Members Present: Gerald Ambrose, Mary Lannoye, Robert Swanson. Others Present: Ken Pierce,Ingham County;Jim Smiertka,City of Lansing-Law Department; Teri Cook, City of Lansing - Finance; Guillermo Lopez, City of Lansing-Human Relations & Community Services; Jim Venton, Randy Jobin, Clark Construction; John Meyer, WTM Architects; Dennis Redinger, Glazier Local 826; Gary Jacobson, Michigan Fair Contracting Center; Jim Bitzer, Tilesetter Local #9; Tyler McCastle, Carpenter's Local 1004; Tim Ryan, Attorney,Architectural Glass;Dan Schoonmaker,Architectural Glass;Alfreda Schmidt,Ingham County Board of Commissioners. Approval of Minutes: It was moved by Mary Lannoye, supported by Robert Swanson to approve the minutes of January 7, 2000 as submitted. Motion passed unanimously. Additions to the Agenda: 1. Letter from City of Lansing Human Relations and Community Services. 2. Letter from John Meyer, Wigen Tincknell Meyer & Associates. 3. Letter from Architectural Glass and Metals. Public Comments for Items on the Agenda: Tim Ryan, Attorney, Architectural Glass & Metals, stated that he was present to provide any additional information that the Authority may need. Dennis Redinger,Business Representative for the Glaziers,was present and voiced his concerns regarding the letter submitted to the Authority from Architectural Glass and Metals. Progress Report- Wigen Tincknell Meyer & Associates/Clark Construction: Jim Venton passed out a monthly report and gave an overview of the report. He indicated that the project was on schedule. John Meyer stated that they had met with the City of Lansing - Building Safety Division regarding some plan review issues for the rest of the building. Minutes of City of Lansing/County of Ingham Joint Building Authority February 4, 2000 Page 2 Bid Recommendations) - Clark Construction: Guillermo Lopez, City of Lansing-Human Relations and Community Services, gave an overview of his memo that he submitted to the Authority regarding Architectural Glass and Metals. He stated that in his conversation with Peter Kramer, Christman Construction Company,Mr.Kramer indicated that there were no formal complaints received. He stated that Architectural Glass and Metals was a terrific contractor on the CMU Stadium project. He also stated that Architectural Glass and Metals has been awarded a new contract by the Christman Construction Company. Robert Swanson stated that it appears that at this time there is no indication that there are any verified problems with Architectural Glass and Metals. It was moved by Mary Lannoye, supported by Robert Swanson to approve the Construction Manager's recommendation of Architectural Glass and Metals for Bid #9 - Aluminum, Glass and Glazing. The motion was approved unanimously. Invoices: 1. Moody's Investors Service - $5,750.00. 2. Clark Construction - $818,947.98. It was moved by Mary Lannoye, supported by Robert Swanson to approve payment of these invoices. Motion passed unanimously Report on the Status of the Board of Water & Light Purchase of County Parking Lot: Jerry Ambrose stated that from the communications he has received that the Board of Water & Light has decided to build their Chiller Facility on their own property at the Ottawa Street Power Plant. Jerry Ambrose stated that they have been working to get an agreement with the Board of Water & Light for the delivery of the chilled water. Contract negotiations are going on but nothing is signed. Communication(s): The Authority received and placed on file the following communications. 1. Letter from Kalmin D. Smith, Deputy Director - State of Michigan, Department of Consumer & Industry Services. 2. Letter from Dan Schoonmaker, President - Architectural Glass & Metals. 3. Letter from Wigen Tincknell Meyer & Associates. 4. Memorandum from Guillermo Lopez,City of Lansing-Human Relations&Community Services Department. 5. Letter from Genice Rhodes Reed, City of Lansing-Human Relations & Community Services Department. Minutes of City of Lansing/County of Ingham Joint Building Authority February 4, 2000 Page 3 Other Business: Jim Smiertka stated that there would need to be a contract with Human Relations and Community Services. He stated that he will have someone in his office draft an agreement not to exceed $5,000. It was moved by Robert Swanson,supported by Mary Lannoye that when a regular scheduled meeting is canceled any one Authority member is authorized to approve invoices to be reported at the next meeting. Public Comments: Alfreda Schmidt asked if the Authority would consider a parking ramp where the County parking lot is at the present time. The meeting adjourned at 2:10 p.m. c ' Robert W. Swanson, Secretary City of Lansing/County of Ingham Joint Building Authority Minutes recorded by: Teri C. Cook, Executive Secretary Finance Operations, City of Lansing 124 W. Michigan Avenue, 8th Floor Lansing, MI 48933 MINUTES OF THE CITY OF LANSING/COUNTY OF INGHAM JOINT BUILDING AUTHORITY n,, 1sr Floor Conference Room January 7, 2000 Grady Porter Building Friday, 1:30 p.m. 303 W. Kalamazoo Street Lansing, MI 48933 The meeting was called to order at 1:35 p.m. by Gerald Ambrose, Chair. Members Present: Gerald Ambrose, Mary Lannoye, Robert Swanson. Others Present: Peter D. Houk, Chief Judge,Ken Pierce, Ingham County;Jim Smiertka, City of Lansing - Law Department; Teri Cook, City of Lansing - Finance; Kip Gomoll, City of Lansing-Human Relations & Community Services; Jim Venton, Randy Jobin, Clark Construction;John Meyer,WTM Architects; Dennis Redinger,Glazier Local 826;Scott Oshers, Robin Wendland, Architectural Glass & Metals, Inc.; Bill Hettiger, Lansing Resident; Don Heidelberg, Ron VanHorn, Lansing Glass Company; Charlie Dodson, Ironworkers Local 25 B.A.; Jim Moore, Carpenters Local 1004; Gregory Brisboy, Cement Masons Local #16; Earl VanRiper, Local 324 Operating Engineers; Sam Bono, President, Lansing Building Trades/Roofers Local 770; Bill Patrick, JBEW Local 665; Gary Jacobson, Michigan Fair Contracting Center; Tim Haggart, UA Local 333. Approval of Minutes: It was moved by Mary Lannoye, supported by Robert Swanson to approve the minutes of December 10, 1999 as submitted. Motion passed unanimously. Additions to the Agenda: 1. Received a Change Order from Clark Construction. 2. Invoice - Standard & Poors - $8,000.00. 3. Letter from C.M. Althoff Company - Quote for increase in liability coverage. Public Comments for Items on the Agenda: Dennis Redinger, Business Representative for the Glaziers, was present to voice his concerns regarding the selection of Architectural Glass & Metals for Bid#9 - Aluminum, Glass and Glazing. Progress Report- Wigen Tincknell Meyer & Associates/Clark Construction: Jim Venton gave an update on the progress construction. He indicated that they are still on schedule to start the structural steel on February 71h, which will be completed approximately March 31". Jim Venton submitted Change Order #1 of$10,623.00 additional for approval. It was moved by Mary Lannoye, supported by Robert Swanson to approve this Change Order. Motion passed unanimously. Minutes of City of Lansing/County of Ingham Joint Building Authority January 7, 2000 Page 2 Bid Recommendation(s) - Clark Construction: Discussion was held regarding Bid #9 and concerns with Architectural Glass & Metals. Jim Venton submitted a packet of information which included certified copies of payrolls on the CMU Project. Jim Venton stated that he had talked with Guillermo Lopez, Dennis Redinger and also talked with the State prevailing wage people and he believes that this is the only written documentation of discrepancy. Robert Swanson stated he would feel more comfortable getting further information. He asked the Construction Manager to get further information from Christman and CMU. It was moved by Robert Swanson, supported by Mary Lannoye to table this item. Motion passed unanimously. Robin Wendland, Architectural Glass & Metals, was present and reviewed the questioned prevailing schedule, citing errors in a new computer system which were corrected. Robert Swanson suggested that Human Relations,Legal staff and Clark Construction meet to decide the best way to evaluate and make recommendation back to the Authority. Discussion of Proposal for Lansing Human Relations and Community Services Department to Provide Monitoring of Prevailing Wage Requirements: Kip Gomoll, Human Relations and Community Services, was present to review the proposal to provide monitoring of prevailing wage requirements. He stated that the department uses the U.S. Department of Labor's wage rates for this area. Kip Gomoll stated that what they do in their monitoring is require the contractors to submit payrolls on a weekly basis. They will do onsite interviews and observe the workers to see what they do on the project to see what classification they fit into. Kip Gomoll stated they utilize the Department of Labor for any guidance that they can give them as to what the classifications are. It was moved by Mary Lannoye,supported by Robert Swanson to accept the proposal by the City of Lansing,Human Relations and Community Services as outlined in their memorandum dated December 10,1999. Motion passed unanimously. Invoices: 1. City of Lansing-Transportation Division- 11/1/99 - 11/24/99 - $2,691.00. 2. City of Lansing-Planning & Neighborhood Development- S. Capitol Ramp. 10/01/99 -10/31/99 - $16,584.00. 11/01/99 -11/30/99 - $18,508.00. 12/01/99 -12/31/99 - $19,157.00. 3. Ingham County Road Commission -Invoice #6578 - $2,717.50. 4. ImageMaster- Invoice #6870 - $6,394.60. 5. Wesco - Invoice #052514 - $225.00. 6. PriceWaterhouseCooper.- Invoice #3616-000446-5 - $2,100.00. 7. Stauder Barch & Associates, Inc. - Invoice - $17,600.00. Minutes of City of Lansing/County of Ingham Joint Building Authority January 7, 2000 Page 3 Invoice(s) continued: 8. Clark Construction Invoice - Application #5 - $654,478.87. 9. Standard & Poors - $8,000.00. It was moved by Robert Swanson, supported by Mary Lannoye to approve payment of these invoices. Motion passed unanimously. Communication(s): The Authority reviewed a proposal submitted by C.M.Althoff Company to increase its liability coverage limit from$5,000,000 to$10,000,000 and$15,000.00. The current cost for$5,000,000 is $2,500. The letter stated that MMRMA offers a $15,000,000 limit for the same price as $10,000,000 limit. The cost for the $15,000,000 would be $1,600. This would bring the total liability insurance cost to $4,100 annually. It was moved by Robert Swanson, supported by Mary Lannoye to increase the liability coverage limit to$15,000,000 at a cost of$1,600. Motion passed unanimously. The meeting adjourned at 2:40 p.m. '-� A Robert W. Swanson, Secretary City of Lansing/County of Ingham Joint Building Authority Minutes recorded by: Teri C. Cook, Executive Secretary Finance Operations, City of Lansing 124 W. Michigan Avenue, 8th Floor Lansing, MI 48933 Minutes of City of Lansing/County of Ingham Joint Building Authority August 7, 2000 Page 2 Courtroom Technolo&y: Jim Venton asked for authorization to proceed once they receive technology infrastructure for the courtrooms. He stated that it will take a while to get the pricing and he would like to start on it as soon as possible before the pricing comes in up to $20,000. Jerry Ambrose asked that Jim Venton get the change order to him as soon as the pricing comes in. Report of Approved Invoices and Change Orders for Tune and Lqly- Jerry Ambrose stated that he had approved the following invoices for payment per the motion passed at the February 7,2000 meeting that when a regular scheduled meeting is cancelled any one Authority member is authorized to approve invoices to be reported at the next meeting. June: 1. Clark Construction Company and Subcontractor - $1,214,539.12. 2. Wigen Tincknell, Meyer & Associates, Inc. - $22,167.60. 3. Change Orders Requests - $44,274.80. July: 1. Clark Construction Company - $1,054,472.61. 2. Change Order Requests - ($15,432.49). It was moved by Robert Swanson, supported by Jerry Ambrose to confirm the action of June and July on the invoices and change orders. Motion approved unanimously. Change Order Requests: The Authority reviewed a change order for$36,075.10 and one for$26,977.00. The change order for$26,977.00 was for the holding cell benches. Jim Venton requested authorization to proceed with this work for $26,977.00. He stated that they may be able to reduce this amount. There will be an off set sometime in the future on the concrete benches. It was moved by Robert Swanson, supported by Jerry Ambrose to approve the change orders. Motion approved unanimously. Invoices: 1. Clark Construction Company - $1,074,916.77. 2. Rehmann Robson - $250.00. 3. Wigen, Tincknell, Meyer & Associates, Inc. - No. 16 - $13,641.60. It was moved by Robert Swanson, supported by Jerry Ambrose to approve the invoices. Motion approved unanimously. Otis Elevator Company The Authority reviewed the Amended Owner's and Contractors Protective Policy and the Extended Coverage Maintenance. Discussion was held. The Authority forwarded this to the City Attorney's Office for review and recommendation before signing. Minutes of City of Lansing/County of Ingham Joint Building Authority August 7, 2000 Page 3 Rehmann Robson-General Purpose Financial Statements for the Year Ended December 1999: The Authority received and placed on file these financial statements. Jerry Ambrose stated that a copy had been sent to the State of Michigan, Local Audit and Finance Division. Board of Water & Light Contract: Jerry Ambrose stated that the new building is hooked up to the chilled water system. The contract is currently in the City Attorney's Office. The contract was reviewed by the County's Corporation counsel and someone from the Board of Water & Light. Communication(s): The Authority received and placed on file the following communications. 1. Two letters from John T. Meyer, Wigen, Tincknell, Meyer & Associates. 2. Letter from Jim Venton, Clark Construction Company. Other Business: The Authority agreed that on future operation contracts that they will be reviewed by both the County and City Attorneys. The meeting adjou ned at 3:35 p.m. Robert W. Swanson, Secretary City of Lansing/County of Ingham Joint Building Authority Minutes recorded by: Teri C. Cook, Executive Secretary Finance Operations, City of Lansing 124 W. Michigan Avenue, 81h Floor Lansing, MI 48933 MINUTES OF THE CITY OF LANSING/COUNTY OF INGHAM JOINT BUILDING AUTHORITY 15' Floor Conference Room May 5, 2000 Grady Porter Building Friday, 1:30 p.m. 303 W. Kalamazoo Street Lansing, MI 48933 The meeting was called to order at 1:35 p.m. by Gerald Ambrose, Chair. �} Members Present: Gerald Ambrose, Mary Lannoye. Member Absent: Robert Swanson. Others Present: Ken Pierce, Ingham County;Peter Houk, 301'Circuit Court; Margo Vroman, City of Lansing - Law Department; Teri Cook, City of Lansing - Finance; Jim Venton, Randy Jobin Clark Construction. Approval of Minutes: It was moved by Mary Lannoye, supported by Jerry Ambrose to approve the minutes of April 7, 2000 as submitted. Motion passed unanimously. Additions to the Agenda: 1. Financial Report - Ingham County Treasurer. Progress Report - Wigen Tincknell Meyer & Associates/Clark Construction: Jim Venton passed out a monthly report and gave an overview of the report. Jim Venton went over the list of change orders. Discussion was held. It was moved by Mary Lannoye, supported by Jerry Ambrose to approve the change orders submitted. Motion passed unanimously. Discussion was held regarding the contingency. Randy Jobin indicated that Clark Construction would feel more comfortable with a higher current contingency. Jerry Ambrose asked Randy Jobin to put in writing the cash flow estimate for the rest of the project. Invoices: 1. Wigen, Tincknell, Meyer & Associates - No. 14 - $46,004.16. 2. Clark Construction Company #9 - $1,646,245.04. 3. Michigan Municipal Risk Management Authority - $1,343.00 It was moved by Mary Lannoye, supported by Jerry Ambrose to approve payment of these invoices. Motion passed unanimously. Proposed Chilled Water Contract from the Board of Water & Light. Discussion was held regarding the proposed contract. Ken Pierce stated that a lot of issues were discussed during the negotiations. Ken Pierce state that the City Attorney had not had the opportunity to review the contract. It was moved by Mary Lannoye, supported by Jerry Ambrose to approve the contract contingent on the approval by the City Attorney. Motion passed unanimously. Minutes of City of Lansing/County of Ingham Joint Building Authority May 5, 2000 Page 2 Communication(s): The Authority received and placed on file the following communications. 1. Memorandum form Jerry Ambrose to Pat Cook and Donald Moore Regarding the Lease Obligation. 2. Letter from Jerry Ambrose to Richard Baldermann,State of Michigan-Local Government Audit Division. Other Business: The Authority received and placed on file a financial report from the Ingham County Treasurer Office. The ing adjour ed at 2:10 p.m. 1 Robert W. Swanson, Secretary City of Lansing/County of Ingham Joint Building Authority Minutes recorded by: Teri C. Cook, Executive Secretary Finance Operations, City of Lansing 124 W. Michigan Avenue, 8`" Floor Lansing, MI 48933 MINUTES OF THE CITY OF LANSING/COUNTY OF INGHAM JOINT BUILDING AUTHORITY 1"Floor Conference Room Grady Porter Building December 1, 2000 303 W. Kalamazoo Street Friday, 1:'30 P.M. Lansing, MI 48933 The meeting was called to order at 1:35 p.m. by Gerald Ambrose, Chair. Members Present: Gerald Ambrose, Mary Lannoye and Robert Swanson. Others Present: Calvin Lynch, Ingham County; Jim Smiertka, City of Lansing - Law Department,Guillermo Lopez,City of Lansing-Human Relations&Community Services;Teri Cook, City of Lansing - Finance; Rodney Smith, Wigen, Tincknell, Meyer, Jim Venton, Clark Construction. Approval of Minutes: It was moved by Mary Lannoye, supported by Robert Swanson to approve the minutes of November 3, 2000 as submitted. Motion passed unanimously. Additions to the Agenda: 1. Letter from Clark Construction regarding general conditions. Progress Report - Wigen Tincknell Meyer & Associates/Clark Construction Jim Venton passed out a monthly report and gave an overview of the report. Discussion was held. Report from Legal Counsel: Jim Smiertka stated that they were still working with the Board of Water&Light on the Chilled Water Contract. Report from City of Lansing-Human Relations & Community Services Guillermo Lopez, City of Lansing-Human Relations and Community Services asked the Authority what they would like to see in his reports. The Authority asked for a status on payroll reviews. Robert Swanson asked that if the prevailing wage is not being met that Guillermo Lopez notify either Jerry Ambrose or himself before he sends a communication to the employer. Change Order Requests: The Authority reviewed a change order for $26,072.99. Jim Venton gave an overview of the change orders. Discussion was held. Jerry Ambrose asked that Metal Frames for$4,050.00 for change hardware and add locks be reviewed again and the need for the change. It was moved by Swanson, supported by Lannoye to approve this change order subject to Jerry Ambrose's satisfaction on the $4,050.00 change for Metal Frames. Motion was approved unanimously. Minutes of City of Lansing/County of Ingham Joint Building Authority December 1, 2000 Page 2 Invoices: 1. Clark Construction Company - $983,907.24. The Authority received a letter from Wigen,Tincknell,Meyer recommending approval of this invoice. It was moved by Robert Swanson, supported by Mary Lannoye to approve payment of these invoices. Motion approved unanimously. Schedule of Meeting Dates for Calendar Year 2001 The Authority review and discussed the schedule of meeting dates for calendar year 2001. It was moved by Robert Swanson, supported by Mary Lannoye to approve the schedule as submitted. Communications: The Authority received and place on file the following communication. 1. Letter from Clark Construction with itemized list of general condition items. The meeting d' ned at 2:20 p.m. `Z/ Robert W. Swanson, Secretary City of Lansing/County of Ingham Joint Building Authority Minutes recorded by: Teri C. Cook, Executive Secretary Finance Operations, City of Lansing 124 W. Michigan Avenue, 8th Floor Lansing, MI 48933 MINUTES OF THE CITY OF LANSING/COUNTY OF INGHAM JOINT BUILDING AUTHORITY I"Floor Conference Room November 3, 2000 Grady Porter Building Monday, 1:30 p.m. 303 W. Kalamazoo Street Lansing, MI 48933 The meeting was called to order at 1:30 p.m. by Gerald Ambrose, Chair. Members Present: Gerald Ambrose and Mary Lannoye. :- Members Absent: Robert Swanson. Others Present: John Andresen, Ingham County; Jack Roberts, City of Lansing - Law Department; Teri Cook, City of Lansing - Finance; Rodney Smith, Wigen, Tincknell, Meyer, Randy Jobin,Jim Venton, Clark Construction. Approval of Minutes: It was moved by Mary Lannoye, supported by Jerry Ambrose to approve the minutes of October 6, 2000 as submitted. Motion passed unanimously. Additions to the Agenda: 1. Change Order - $131,812.55. 2. Letter from Rodney Smith, Wigen, Tincknell, Meyer & Associates. Pro egr ss Report- Wigen Tincknell Meyer & Associates/Clark Construction: Jim Venton passed out a monthly report and gave an overview of the report. Discussion was held. Report from Legal Counsel: Jack Roberts indicated that the Chilled Water Contract was close to being ready for approval. Report from City of Lansing-Human Relations & Community Services: The Authority received and placed on file a report from Guillermo Lopez, City of Lansing- Human Relations and Community Services, on the activities for the project. Change Order Requests: The Authority reviewed a change order for $25,835.37. Jim Venton gave an overview of the change orders. Discussion was held. It was moved by Mary Lannoye , supported by Jerry Ambrose to approve the change order. Motion approved unanimously. The Authority reviewed a change order for $131,812.55. Jim Venton gave an overview of the change orders. Discussion was held. It was moved by Mary Lannoye, supported by Jerry Ambrose to approve the changed order. Motion approved unanimously. Minutes of City of Lansing/County of Ingham Joint Building Authority November 3, 2000 Page 2 Invoices: 1. Clark Construction Company - $859,849.44 The Authority received a letter from Wigen,Tincknell, Meyer recommending approval of this invoice. 2. Wigen, Tincknell, Meyer & Associates - $19,074.02. It was moved by Mary Lannoye, supported by Jerry Ambrose to approve payment of these invoices. Motion approved unanimously. Communications: The Authority received and place on file the following communication. 1. Proposed resolution by Commissioner Juall to name the new consolidated courts facility as: "The Veteran's Memorial Hall of Justice". 2. Letter from John Meyer,Wigen,Tincknell,Meyer&Associates to Jack Nelson,Director, City of Lansing Building Division. 3. Letter from Rodney Smith, Wigen, Tincknell, Meyer & Associates. The meeting adjourned at 2:10 p.m. 9/ ) Robert W. Swanson, Secretary City of Lansing/County of Ingham Joint Building Authority Minutes recorded by: Teri C. Cook, Executive Secretary Finance Operations, City of Lansing 124 W. Michigan Avenue, 8`' Floor Lansing, MI 48933 MINUTES OF THE CITY OF LANSING/COUNTY OF INGHAM JOINT BUILDING AUTHORITY 1"Floor Conference Room October 6, 2000 Grady Porter Building Monday, 1:30 p.m. 303 W. Kalamazoo Street Lansing, MI 48933 The meeting was called to order at 1:40 p.m. by Gerald Ambrose, Chair. Members Present: Gerald Ambrose and Mary Lannoye. ` Members Absent: Robert Swanson. Others Present: Jody Kranz, David Eastuday, 301h Circuit Court; James Smiertka, City of Lansing-Law Department;Guillermo Lopez,City of Lansing-Human Relations&Community Services; Teri Cook, City of Lansing- Finance; John Meyer, Wigen, Tincknell, Meyer, Randy Jobin, Clark Construction. Approval of Minutes: It was moved by Mary Lannoye, supported by Jerry Ambrose to approve the minutes of September 8, 2000 as submitted. Motion passed unanimously. Additions to the Agenda: 1. Invoice from City of Lansing-Human Relations & Community Services $1,710.00 Progress Report- Wigen Tincknell Meyer & Associates/Clark Construction: Randy Jobin passed out a monthly report and gave an overview of the report. He stated that the project is on schedule. Discussion was held. Report from Legal Counsel: Jim Smiertka gave an update on the Otis Elevator contract. Report from City of Lansing-Human Relations & Community Services: Guillermo Lopez was present to give an update on the prevailing wage. He stated that there is a low representation of minority and women workers and less than 30% Lansing resident workers on the job. Change Order Requests: The Authority reviewed a change order for $152,525.57. Discussion was held. It was moved by Mary Lannoye , supported by Jerry Ambrose to approve the change order. Motion approved unanimously. Minutes of City of Lansing/County of Ingham Joint Building Authority October 6, 2000 Page 2 Invoices: 1. Clark Construction Company - $878,300.82. The Authority received a letter from Wigen,Tincknell,Meyer recommending approval of this invoice. 2. City of Lansing-Human Relations and Community Services Department- $1,710.00. 3. Michigan Municipal Risk Management Authority - $672.00 and $5,301.00, It was moved by Mary Lannoye, supported by Jerry Ambrose to approve payment of these invoices. Motion approved unanimously. Communications: The Authority received and place on file the following communication. 1. Letter from Jan parker, General Credit Manager, Williams Detroit Diesel-Allison. The meeti adj rued at 2:10 p.m. Robert W. Swanson, Secretary City of Lansing/County of Ingham Joint Building Authority Minutes recorded by: Teri C. Cook, Executive Secretary Finance Operations, City of Lansing 124 W. Michigan Avenue, 81h Floor Lansing, MI 48933 MINUTES OF THE CITY OF LANSING/COUNTY OF INGHAM JOINT BUILDING AUTHORITY 1" Floor Conference Room September 8, 2000 Grady Porter Building Monday, 1:30 p.m. 303 W. Kalamazoo Street Lansing, MI 48933 The meeting was called to order at 1:40 p.m. by Gerald Ambrose, Chair. Members Present: Gerald Ambrose, Robert Swanson and Mary Lannoye. Others Present:Jody Kranz,30"'Circuit Court;John Andresen,Calvin Lynch;Ingham County; Jack Roberts, City of Lansing - Law Department; Teri Cook, City of Lansing'- 1 finance; John Meyer, Wigen, Tincknell, Meyer, Jim Venton, Clark Construction. Approval of Minutes: It was moved by Robert Swanson, supported by Mary Lannoye to approve the minutes of August 7, 2000 as submitted. Motion passed unanimously. Additions to the Agenda: 1. Change Order - ($2,359.00). 2. Invoice - C.M. Althoff Company - $1,200.00 3. Letter from John Meyer, Wigen, Tincknell, Meyer. Progress Report- Wigen Tincknell Meyer & Associates/Clark Construction: Jim Venton passed out a monthly report and gave an overview of the report. Discussion was held on the color scheme for the corridors. It was moved by Robert Swanson, supported by Mary Lannoye to approve the change in shade of color scheme of the corridors. Discussion was held regarding the contingency and to increase the budget with$200,000 from interest income. It was moved by Robert Swanson, supported by Mary Lannoye to apply $200,000 from interest income into the contingency. Motion approved unanimously. Prevailing Wage: Guillermo Lopez was present and gave an update regarding the prevailing wage. He indicated that he would provide a report and make it available to the Authority. Report from Legal Counsel: Jack Roberts state that the contract with the Board of Water & Light on the chilled water was still being worked on with the County attorneys. He stated that he still had some concerns and could not approve at this time. Should be ready for the next meeting. Change Order Requests: The Authority reviewed a change order for $25,703.90 and one for ($2,359.00). It was moved by Mary Lannoye, supported by Robert Swanson to approve the change orders. Motion approved unanimously. Minutes of City of Lansing/County of Ingham Joint Building Authority September 8, 2000 Page 2 Invoices: 1. Clark Construction Company - $766,579.38. The Authority received a letter from Wigen, Tincknell, Meyer certifying request and stating that everything was in order. It was moved by Mary Lannoye, supported by Robert Swanson to approved this invoice. Motion approved unanimously. 2. Wigen, Tincknell, Meyer & Associates, Inc. - $34,672.85. It was moved by Robert Swanson,supported by Mary Lannoye to approve this invoice. Motion approved unanimously. 3. C.M. Althoff Company - $1,200.00. It was moved by Mary Lannoye,supported by Robert Swanson to approve this invoice. Motion approved unanimously. Communications: The Authority receive approve from the City Attorney's Office on the Otis Elevator Insurance and Extended Maintenance. Public Comments: Ingham County Commissioner Schmidt was present to voice her concerns regarding a letter that was received from Granger regarding constructing a parking ramp. Jerry Ambrose stated that the Authority had not received a proposal but that if one was received they would review it and take it back to the County and City. The meetin adj urned at 2:30 p.m. Robert W. Swanson, Secretary City of Lansing/County of Ingham Joint Building Authority Minutes recorded by: Teri C. Cook, Executive Secretary Finance Operations, City of Lansing 124 W. Michigan Avenue, 8th Floor Lansing, MI 48933 MINUTES OF THE CITY OF LANSING/COUNTY OF INGHAM JOINT BUILDING AUTHORITY 1" Floor Conference Room _.� 1 � � � August 7, 2000 Grady Porter Building ` `'= 1 l Monday, 1:30 p.m. 303 W. Kalamazoo Street i Lansing, MI 48933 The meeting was called to order at 1:35 p.m. by Gerald Ambrose, Chair. Members Present: Gerald Ambrose, Robert Swanson. Member Absent: Mary Lannoye. Others Present: Peter Houk, Jody Kranz, 30t" Circuit Court; John Andresen, Jay Donaldson, Ingham County;Jack Jordan, City of Lansing- Law Department; Teri Cook, City of Lansing- Finance; John Meyer, Rod Smith, Wigen, Tincknell, Meyer, Jim Venton, Clark Construction. Approval of Minutes: It was moved by Robert Swanson,supported by Jerry Ambrose to approve the minutes of May 5, 2000 as submitted. Motion passed unanimously. Additions to the Agenda: 1. Change Order - $26, 977.00. Public Comments: Jerry Ambrose stated that Ken Pierce, Purchasing Property Director, retired on July 31, 2000 and John Andresen,Maintenance Superintendent,is taking over the management facilities and will be representing the County in the same way as Ken Pierce as far as the relationship with the Joint Building Authority. Progress Report- Wigen Tincknell Meyer & Associates/Clark Construction: Jim Venton passed out a monthly report and gave an overview of the report. Jim Venton stated that the concrete work for the project has been completed except for some additional concrete benches if approved which is part of the change order that was submitted. John Meyer stated that they had retained an interior designer to do their color schedules. The first packet came through with a purple color scheme. John Meyer stated that he had sent it back and it came back with the green and burgundy color scheme. This was forwarded on to Jody Kranz for review by those affected. It was the consensus of the Judges that they would prefer a blue color scheme. Discussion was held. The Authority agreed to have the courtrooms in blue carpet with the exception of the Judge's offices, and to have carpet in the hallways with tile borders.