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HomeMy WebLinkAbout2005 Board of Police Commissioners -All ti�NS ,�C BOARD OF POLICE COMMISSIONERS 120 West Michigan Avenue •— Lansing,Michigan 48933-1603 (517)483-4800 CHIGF- ny Benavides,Mayor MEMORANDUM To- Lansing City Council Office Lansing City Clerk Office FROM: Board of Police Commissioners DATE: December 17, 2004 RE: 2005 Meeting Schedule The schedule of regular meetings for 2005 is listed below. All meetings will take place at the City of Lansing Police Department's South Precinct facility located at 3400 South Cedar Street. Tuesday, Januaryl18, 2005 6:00 p.m. Tuesday, February 15, 2005 6:00 p.m. Tuesday, March 15, 2005 6:00 p.m. G�• .� L.�L l �11�G- , ,Tuesday, April 19, 2005 6:00 p.m. �.;-Vv, ,"Tuesday, May 17, 2005 6:00 p.m. Tuesday, June 21, 2005 6:00 p.m. Tuesday, July 19, 2005 6:00 p.m. Tuesday, August 16, 2005 6:00 p.m. Tuesday, September 20, 2005 6:00 p.m. Tuesday, October 18, 2005 6:00 p.m. Tuesday, November 15, 2005 6:00 p.m. Friday, December 1 ) 2005 1 1:30 a.m (for Budget Review BOARD OF POLICE COMMISSIONERS MEETING MINUTES FRIDAY, DECEMBER 16, 2005 MEMBERS PRESENT: OTHERS PRESENT: �~ Commissioner Patty Farhat, Chair Chief Mark Alley Commissioner Bob Noordhoek Jim DeLine, Secretary Cl) Commissioner Sandra Kowalk Michael Mathis, LPD Legal Advisor �, Commissioner Bill Renfrew Willard Walker, Director of Human Relatiwa s an-]� Commissioner Linda Sims Community Services C> Capt. Teresa Szymanski, LPD South Preciict MEMBERS ABSENT: Capt. Edward Forrest, LPD Staff Services Commissioner Clyde Carnegie Derrick Quinney, Former Board Member Lt. David Nosotti, LPD Special Operations MEMBERS EXCUSED: Commissioner Maria Mejorado MEMBERS OF THE PUBLIC: None CALL TO ORDER -Commissioner Farhat Commissioner Farhat called the meeting to order at 11:44 a.m. after having established a quorum. She welcomed guests and had those present observe a moment of silence for Saide "Cy" Abdo, recently deceased former LPD officer. PUBLIC COMMENT -Agenda Items None ADDITIONS TO THE AGENDA None SPECIAL PRESENTATION Chief Alley led a tribute to former Board member, Derrick Quinney, thanking him for his guidance and input during his years on the Board. Other Board members spoke of his leadership and work in the community. Derrick expressed his appreciation noting the advancements made at LPD since his teen years. He said the Department is more diverse and does better outreach into the community. His portrait used during his tenure on the Board is being prepared as a token of appreciation but was not available for presentation at the Board meeting. APPROVAL OF MINUTES - Commissioner Farhat Minutes from the regular meeting of November 15 were amended to more accurately reflect discussion on the issuance of badges to Board members. The amended minutes were accepted and will be placed on file. UNFINISHED BUSINESS None Board of Police Commissioners Meeting Minutes of December 16, 2005 Page 2 FRATERNAL ORDER OF POLICE No representative present. CORRESPONDENCE - Commissioner Farhat Commissioner Sims commended Captains Hall and Szymanski on their recognition letters written to employees. Correspondence for the month of November was accepted and placed on file. ADMINISTRATIVE REPORT—Chief Alley Chief Alley reported on the use of transition teams by the incoming Bernero administration, discussing their make-up, proposed meetings and objectives. The public safety team will consist of community members as well as LPD employees. Commission Sims noted the absence of LPD Captains on the team and Chief Alley noted that additional members could likely be added. The Chief also reported on the recently completed supervisory training attended by LPD personnel commenting on the inclusion of discipline, coaching and counseling among other topics. He announced to the Board that the possibility of redistricting is being discussed by his staff as a means to more evenly distribute patrol units to needed areas of the City. He commented that a reduction in the number of Team Areas from eighteen to sixteen would be more in keeping with the Department's ability to staff each district consistently given the size of the workforce. More discussion and requests for input will follow before a final decision is made. He reminded all that the annual dinner in recognition of new employees will be presented by the South Precinct Advisory Board on January 10. LEGAL UPDATE Michael Mathis distributed a memo regarding Police Commissioner Badges and updated the Board on the efforts of the Lansing School District to be considered a private security police agency. In response to a request from the Board to assist it in creating rules regarding Board member badges, he agreed to draft some recommendations. DEPARTMENTAL REPORTS Commissioner Farhat commended Det. Vickie Vaughan for her initiative in working with elderly citizens to solve a series of scams and larcenies (pps 47-48). The Department monthly reports, Detention report, Communications Center report and EEOC report for the month of November were all accepted and placed on file. BOARD COMMITTEE REPORTS Liaison Committee — Commissioner Noordhoek reported that the committee will send letters to both the incoming Mayor and Council president to request they meet with the Board. Awards & Incentives Committee— Commissioner Farhat encouraged all to think ahead to the May awards ceremony. She will provide nominating forms to anyone interested. Budget Committee — Commissioner Carnegie reported that the Finance Department has again pushed back its required date for Department budget request submission. A budget proposal is still being drafted Board of Police Commissioners Meeting Minutes of December 16, 2005 Page 3 by the Department in anticipation of the forthcoming process. A draft will be available for the Board to discuss at its January meeting. Complaint Committee— Commissioner Noordhoek reported that the committee had a productive meeting with Internal Affairs. It is felt that the new reporting system is good and seems to be getting better as it is more fully utilized. He noted the written reports submitted as part of the monthly packet from IA and from Commission Investigator Bernard Brantley who was not in attendance. HUMAN RELATIONS AND COMMUNITY SERVICES LIAISON No representative present. COMMISSIONER COMMENTS Commissioner Sims — reflected on the year, commending Chief Alley, as well as Michael Mathis and Capt. Forrest, for their excellent communication skills put to use within the community. Chief Alley's receipt of an award from the NAACP is particularly commendable. She requested that she receive more communication from the Department regarding "things happening" in the community and Chief Alley promised to ensure she is on the press release distribution list via e-mail. She wished all present Happy Holidays. Commissioner Noordhoek — expressed his appreciation to all for a good year and also noted his appreciation that Chief Alley is being retained in his position by the new administration. He commended Bernard Brantley for his efficiency and for having his "arms around the complaint process." He ended by wishing a Happy Holidays to all. Commissioner Renfrew — expressed his hopes that other Board members will feel he lives up to the contributions of former Commissioner Quinney. Commissioner Renfrew noted that, with his prior law enforcement experience, he can bring a rank-and-file presence to the Board and looks forward to the discussions on redistricting. He wished everyone Merry Christmas. Commissioner Farhat — expressed her appreciation to Commissioner Sims for making the room and location available and to the Chief for supplying the pizza lunch. She requested Jim DeLine prepare a letter of thanks for her signature. She is very appreciative of being part of the LPD team and feels incoming Mayor Virg Bernero made the right decision in retaining Chief Alley. Commissioner Farhat encouraged guests to contribute to the meeting. Captains Forrest and Szymanski and Lt. Nosotti wished everyone Happy Holidays and expressed their support for Chief Alley. Each spoke well of their work units and expressed their appreciation to the Board for his support. Commissioner Kowalk—echoed comments made earlier in the meeting by Derrick Quinney. OTHER BUSINESS On behalf of the Board, Commissioner Farhat presented Board Secretary, Jim DeLine, with a gift and thanked him for his service to the Board. PUBLIC COMMENT None. ADJOURNMENT -Commissioner Farhat There being no other business to discuss, Commissioner Farhat adjourned the meeting at 12:32 p.m. BOARD OF POLICE COMMISSIONERS MEETING MINUTES FRIDAY, DECEMBER 16, 2005 MEMBERS PRESENT: OTHERS PRESENT: Commissioner Patty Farhat, Chair Chief Mark Alley Commissioner Bob Noordhoek Jim DeLine, Secretary Commissioner Sandra Kowalk Michael Mathis, LPD Legal Advisor Commissioner Bill Renfrew Willard Walker, Director of Human Relations and Commissioner Linda Sims Community Services Capt. Teresa Szymanski, LPD South Precinct MEMBERS ABSENT: Capt. Edward Forrest, LPD Staff Services Commissioner Clyde Carnegie Derrick Quinney, Former Board Member MEMBERS EXCUSED: Lt. David Nosotti, LPD Special Operations Commissioner Maria Mejorado MEMBERS OF THE PUBLIC: None CALL TO ORDER- Commissioner Farhat Commissioner Farhat called the meeting to order at 11:44 a.m. after having established a quorum. She welcomed guests and had those present observe a moment of silence for Saide "Cy" Abdo, recently deceased former LPD officer. PUBLIC COMMENT -Agenda Items None ADDITIONS TO THE AGENDA None SPECIAL PRESENTATION Chief Alley led a tribute to former Board member, Derrick Quinney, thanking him for his guidance and input during his years on the Board. Other Board members spoke of his leadership and work in the community. Derrick expressed his appreciation noting the advancements made at LPD since his teen years. He said the Department is more diverse and does better outreach into the community. His portrait used during his tenure on the Board is being prepared as a token of appreciation but was not available for presentation at the Board meeting. APPROVAL OF MINUTES - Commissioner Farhat Minutes from the regular meeting of November 15 were amended to more accurately reflect discussion on the issuance of badges to Board members. The amended minutes were accepted and will be placed on file. UNFINISHED BUSINESS None Board of Police Commissioners Meeting Minutes of December 16, 2005 Page 2 FRATERNAL ORDER OF POLICE No representative present. CORRESPONDENCE -Commissioner Farhat Commissioner Sims commended Captains Hall and Szymanski on their recognition letters written to employees. Correspondence for the month of November was accepted and placed on file. ADMINISTRATIVE REPORT—Chief Alley Chief Alley reported on the use of transition teams by the incoming Bernero administration, discussing their make-up, proposed meetings and objectives. The public safety team will consist of community members as well as LPD employees. Commission Sims noted the absence of LPD Captains on the team and Chief Alley noted that additional members could likely be added. The Chief also reported on the recently completed supervisory training attended by LPD personnel commenting on the inclusion of discipline, coaching and counseling among other topics. He announced to the Board that the possibility of redistricting is being discussed by his staff as a means to more evenly distribute patrol units to needed areas of the City. He commented that a reduction in the number of Team Areas from eighteen to sixteen would be more in keeping with the Department's ability to staff each district consistently given the size of the workforce. More discussion and requests for input will follow before a final decision is made. He reminded all that the annual dinner in recognition of new employees will be presented by the South Precinct Advisory Board on January 10. LEGAL UPDATE Michael Mathis distributed a memo regarding Police Commissioner Badges and updated the Board on the efforts of the Lansing School District to be considered a private security police agency. In response to a request from the Board to assist it in creating rules regarding Board member badges, he agreed to draft some recommendations. DEPARTMENTAL REPORTS Commissioner Farhat commended Det. Vickie Vaughan for her initiative in working with elderly citizens to solve a series of scams and larcenies (pps 47-48). The Department monthly reports, Detention report, Communications Center report and EEOC report for the month of November were all accepted and placed on file. BOARD COMMITTEE REPORTS Liaison Committee — Commissioner Noordhoek reported that the committee will send letters to both the incoming Mayor and Council president to request they meet with the Board. Awards & Incentives Committee—Commissioner Farhat encouraged all to think ahead to the May awards ceremony. She will provide nominating forms to anyone interested. Budget Committee — Commissioner Carnegie reported that the Finance Department has again pushed back its required date for Department budget request submission. A budget proposal is still being drafted Board of Police Commissioners Meeting Minutes of December 16, 2005 Page 3 by the Department in anticipation of the forthcoming process. A draft will be available for the Board to discuss at its January meeting. Complaint Committee — Commissioner Noordhoek reported that the committee had a productive meeting with Internal Affairs. It is felt that the new reporting system is good and seems to be getting better as it is more fully utilized. He noted the written reports submitted as part of the monthly packet from IA and from Commission Investigator Bernard Brantley who was not in attendance. HUMAN RELATIONS AND COMMUNITY SERVICES LIAISON No representative present. COMMISSIONER COMMENTS Commissioner Sims — reflected on the year, commending Chief Alley, as well as Michael Mathis and Capt. Forrest, for their excellent communication skills put to use within the community. Chief Alley's receipt of an award from the NAACP is particularly commendable. She requested that she receive more communication from the Department regarding "things happening" in the community and Chief Alley promised to ensure she is on the press release distribution list via e-mail. She wished all present Happy Holidays. Commissioner Noordhoek — expressed his appreciation to all for a good year and also noted his appreciation that Chief Alley is being retained in his position by the new administration. He commended Bernard Brantley for his efficiency and for having his "arms around the complaint process." He ended by wishing a Happy Holidays to all. Commissioner Renfrew — expressed his hopes that other Board members will feel he lives up to the contributions of former Commissioner Quinney. Commissioner Renfrew noted that, with his prior law enforcement experience, he can bring a rank-and-file presence to the Board and looks forward to the discussions on redistricting. He wished everyone Merry Christmas. Commissioner Farhat — expressed her appreciation to Commissioner Sims for making the room and location available and to the Chief for supplying the pizza lunch. She requested Jim DeLine prepare a letter of thanks for her signature. She is very appreciative of being part of the LPD team and feels incoming Mayor Virg Bernero made the right decision in retaining Chief Alley. Commissioner Farhat encouraged guests to contribute to the meeting. Captains Forrest and Szymanski and Lt. Nosotti wished everyone Happy Holidays and expressed their support for Chief Alley. Each spoke well of their work units and expressed their appreciation to the Board for his support. Commissioner Kowalk—echoed comments made earlier in the meeting by Derrick Quinney. OTHER BUSINESS On behalf of the Board, Commissioner Farhat presented Board Secretary, Jim DeLine, with a gift and thanked him for his service to the Board. PUBLIC COMMENT None. ADJOURNMENT -Commissioner Farhat There being no other business to discuss, Commissioner Farhat adjourned the meeting at 12:32 p.m. BOARD OF POLICE COMMISSIONERS MEETING MINUTES TUESDAY, NOVEMBER 15, 2005 MEMBERS PRESENT: OTHERS PRESENT: Commissioner Patty Farhat, Chair Chief Mark Alley Commissioner Bob Noordhoek Jim DeLine, Secretary Commissioner Clyde Carnegie Michael Mathis, LPD Legal Advisor Commissioner Sandra Kowalk Bernard Brantley, Commission Investigator Commissioner Maria Mejorado Sgt. Darin Southworth, Defensive Tactics Commissioner Bill Renfrew Instructor MEMBERS EXCUSED: Commissioner Linda Sims MEMBERS OF THE PUBLIC/GUESTS: Jan Kolp, 2828 Forest Road Martha Evoleth, 3237 Stabler Street CALL TO ORDER -Commissioner Farhat Commissioner Farhat called the meeting to order at 6:02 p.m. after having established a quorum. PUBLIC COMMENT -Agenda Items None ADDITIONS TO THE AGENDA None EDUCATION PRESENTATION Sgt. Darin Southworth, a lead instructor in defensive tactics, reviewed how officers are trained in "subject control" noting that the situation is not always physical and not always defensive. The field is constantly evolving and training methods today involve more realistic scenarios than before. The Department has seven trainers and training is conducted at least annually in the 30-Hour Training Program. Sgt. Southworth discussed his background which has positioned him as the supervisor often called upon to review use-of-force reports for appropriateness and for indications of further training needs. He noted that some tactics may be acceptable even if not taught in the standard training. He looks for a test of reasonableness when reviewing cases. Commissioner Carnegie explained the importance of defensive tactics training as a mitigating factor in discipline cases. APPROVAL OF MINUTES -Commissioner Farhat Minutes from the regular meeting of October 18 were accepted as presented and placed on file. UNFINISHED BUSINESS None Board of Police Commissioners Meeting Minutes of November 15, 2005 Page 2 FRATERNAL ORDER OF POLICE No representative present. CORRESPONDENCE -Commissioner Farhat Correspondence for the month of October was accepted and placed on file. ADMINISTRATIVE REPORT—Chief Alley Chief Alley distributed additional correspondence which commended personnel of the North Precinct and ECT Marci Murphy in a matter involving implementation of a personal protection order and the resulting follow-up. He also distributed a parent packet which included materials necessary to take and store a child's DNA sample. This packet also included a coloring book and a brochure titled, "Parents Guide to Protecting Your Child." He also told the Board of a recent visit to LPD by five Korean police officials looking to revamp their interrogation techniques and interview procedures. Lansing was selected as one of only three municipalities which they studied. New York City and Los Angeles were the others. The Chief invited members of the Board to view the upcoming Silver Bells in the City event from the LPD building's second floor. Michelle Reddish will act as hostess. He announced that the City administration has begun the fiscal year 2007 budget process and that difficult decisions once again will be required of those in leadership. Chief Alley also announced the retirement of Public Service Director David Berridge and informed the Board that Michael Mathis is in receipt of a draft document on a post-basketball game melee in East Lansing. There may be changes forthcoming in the procedures used when LPD lends mutual assistance in similar situations. The Chief noted a recent"semi-live" training scenario involving a school bus hijacking. Tactical response was employed and our new personnel carrier proved effective. Our teams performed well. The Chief noted that current shields in use are not capable of stopping rounds shot from rifles. Chief Alley discussed his recent graduation from a school on training in the schools. He feels he is now armed with new material which will be put to good use. He also announced that he recently was awarded the President's Award from the NAACP and, along with LSD Superintendent Sharon Banks, LCC President Paula Cunningham and former Mayor David Hollister, he received the Uplift Our Youth Advocate of the Year recognition. LEGAL UPDATE Michael Mathis reported on his attendance at a week-long negotiation / mediation training program. He spoke highly of the methods taught as effective alternatives to utilize for dispute resolution. DEPARTMENTAL REPORTS Commissioner Kowalk discussed the use of tip sheets (p. 15) and noted the value of Business Watch International pawn shop reporting (p. 16). She also noted the table on page 20 which showed no murders, yet the Major Case section discussed a homicide. Chief Alley explained how the Records Management System needs to have crimes "certified" before they appear in summary reports. He expected the year end figures to be correct. Commissioner Noordhoek requested clarification on the problems with volunteer Rivertrail patrols. The Chief noted that the golf carts utilized often overheat and Board of Police Commissioners Meeting Minutes of November 15, 2005 Page 3 there was a period when cell phones were unavailable to the volunteers. Commissioner Farhat commented on the logic of the citizen who answered an officer's knock at the door while holding a bag of crack cocaine in his hand (p. 17) and she commended the officers of Team 12 (p. 21) for the amount of self-initiated activity. The Department monthly reports, Detention report, Communications Center report and EEOC report for the month of October were all accepted and placed on file. BOARD COMMITTEE REPORTS Liaison Committee — Commissioner Noordhoek noted that this committee will become more active now that the election is over and the make-up of City Council has been determined. Awards & Incentives Committee—Commissioner Mejorado was unsuccessful at obtaining an update of L- HOPE participation, but promised to continue her efforts and e-mail Board members. Budget Committee— Commissioner Carnegie reported that the Finance Department has pushed back its required date for Department budget request submission. As a result, the Board will be reviewing the request at its January meeting instead of at its December meeting. Complaint Committee — Commissioner Mejorado reported that the committee held a productive meeting this month and that Bernard Brantley was of great assistance. Commissioner Farhat commended the Department for the inclusion of commendations in the Internal Affairs material. Commission Investigator Report — Mr. Brantley noted that he met with City Council's Public Safety Committee and it went very well. He presently has no open cases. In answer to a question from Commissioner Carnegie, Bernard noted that the discipline matrix has little impact on the public or its perception of police behavior, but he has noticed a continuing decline overall in the number of complaints against officers on an annual basis. He give partial credit to the Department's reduced turnover for this. HUMAN RELATIONS AND COMMUNITY SERVICES LIAISON No representative present. COMMISSIONER COMMENTS Commissioner Kowalk—had no additional comments. Commissioner Mejorado—announced that she will be out-of-state until March 20. Commissioner Carnegie—congratulated the Chief on receiving the award from the NAACP. Commissioner Renfrew—had no additional comments. Commissioner Noordhoek—reflected that the incoming administration's emphasis on public safety should be a positive for the Department. Commissioner Farhat — reminded Board members that the December meeting will be held on Friday, December 16, at 11:30 a.m. She requested an updated telephone list from LPD and thanked the Chief for his participation in the Neighborhood Watch Advisory Board. She noted that they plan to create a mechanism for continued participation for aging members. She spoke very favorably on last month's tour of the 911 Communications Center. They also had a good unscheduled tour of the Detention area the same evening. She informed Board members that they are permitted to "shadow" 911 Emergency Communications Technicians should they so chose. Board of Police Commissioners Meeting Minutes of November 15, 2005 Page 4 OTHER BUSINESS Commissioner Farhat introduced a discussion on the issuance of badges to members of the Board of Police Commissioners. They previously had badges, but surrendered them per a previous Board motion. Commissioner Renfrew commented that the badges are useful for identification purposes. Commissioner Kowalk spoke against the re-issuance noting that badges are not an accepted form of identification. Commissioner Noordhoek moved that the Board of Police Commissioner's badges be returned to Board members. A secondary motion to table was defeated. A secondary motion to call the question passed. The primary motion was passed. Commissioner Carnegie asked if there is an established protocol for the issuance and possession of badges and Michael Mathis agreed to check. PUBLIC COMMENT None. ADJOURNMENT -Commissioner Farhat There being no other business to discuss, Commissioner Farhat adjourned the meeting at 7:50 p.m. BOARD OF POLICE COMMISSIONERS MEETING MINUTES TUESDAY, OCTOBER 18, 2005 MEMBERS PRESENT: OTHERS PRESENT: Commissioner Patty Farhat, Chair Chief Mark Alley Commissioner Bob Noordhoek Jim DeLine, Secretary Commissioner Clyde Carnegie Michael Mathis, LPD Legal Advisor Commissioner Sandra Kowalk Karen Chadwick, 911 Communications Center Commissioner Bill Renfrew Director Commissioner Linda Sims MEMBERS EXCUSED: MEMBERS OF THE PUBLIC/GUESTS: Commissioner Maria Mejorado none CALL TO ORDER -Commissioner Farhat Commissioner Farhat called the meeting to order at 6:00 p.m. after having established a quorum. PUBLIC COMMENT -Agenda Items None. r ADDITIONS TO THE AGENDA None EDUCATION PRESENTATION Karen Chadwick, Director of the 911 Communications Center, discussed the prior year's remodeling of the Center. She told of the 3 miles of cable, the new consoles, the "no static" floors, and touch screen monitors. In answer to questions from Board members, Karen discussed the logistics of moving the center from our present building. She noted that most of the hardware is transportable, but managing to keep the Center running during relocation will be problematic. A discussion followed on the financial and personnel repercussions of the county consolidating its two communications centers into one. Director Chadwick invited Board members to tour the Center following the meeting. APPROVAL OF MINUTES -Commissioner Farhat Minutes from the regular meeting of September 20 were accepted as presented and placed on file. UNFINISHED BUSINESS None. FRATERNAL ORDER OF POLICE No representative present. Board of Police Commissioners Meeting Minutes of October 18, 2005 Page 2 CORRESPONDENCE -Commissioner Farhat Commissioner Farhat commented on how pleased she was to see that Joel Maatman, Lansing School District Director of Public Safety, appreciated LPD efforts to the extent that he is often willing to write positive letters. Correspondence for the month of September was accepted and placed on file. ADMINISTRATIVE REPORT—Chief Alley Chief Alley updated the Board on a recent homicide noting that credible witnesses were identified, the weapon found and an arrest made. He informed them of Lt. Klaus' activity since assuming command of the Special Operations Section. Working in several of the City's "hot spots" the section has been successful in closing several drug houses. He also announced that the COPS office, which oversees several grants at the Department of Justice, has invited him to Washington, DC to speak on successful recruiting. He will send Capt. Forrest in his place. The trip is funded by the COPS program. He has also been invited to Washington by a national police foundation to discuss crime analysis and crime mapping. It appears that he may not be able to make the journey and the organization may not accept a substitute. The Chief recently attended his alma mater, Ferris State University, and spoke to students who would soon be entering the job market. Chief Alley told the Board of upcoming training being offered by the Michigan State Police on policing in schools. He distributed a new gang brochure and announced that the LPD web site had recently been updated with the latest pictures of Board members. He expressed his appreciation to Commissioner Farhat for her efforts at the recent retirees' dinner and to Commissioner Renfrew for his presence at the dedication of a memorial garden. He also acknowledged Commissioner Carnegie for his leadership in the Elks award program acknowledging the efforts of police personnel. A discussion followed on school security at Sexton High School and the vacant Assistant Chief position. Chief Alley is keeping the AC position open for a bit longer in a budget cutting effort. LEGAL UPDATE Michael Mathis reported on working with area pastors, work on the school district's efforts for police agency status, attendance at the Mayor's Conference on Race and Diversity, and gave observations on current issues concerning the Southtown Bar. He also spoke of employee worker's compensation cases and noted that they were being adjudicated concurrent to civil rights issues which will certainly turn out to be more time consuming. DEPARTMENTAL REPORTS Commissioner Kowalk noticed a discrepancy in the Detention report (p. 37) concerning the use of belly chains. Commissioner Sims brought the Board's attention to vacancies in the 911 Communications Center (p. 12). The Department monthly reports, Detention report, Communications Center report and EEOC report for the month of September were all accepted and placed on file. BOARD COMMITTEE REPORTS Liaison Committee—No report. Board of Police Commissioners Meeting Minutes of October 18, 2005 Page 3 Awards & Incentives Committee— No report. Budget Committee — No report at this time. LPD will soon begin the process of preparing its budget request for fiscal year 2007. Complaint Committee — Commissioner Noordhoek discussed a meeting held in the past month with Lt. Nosotti of LPD Internal Affairs. He said that reports received were quite good and the Blue Team program was also working well. Commission Investigator Report — Mr. Brantley was not in attendance, but Commissioner Farhat noted that he did a good job in explaining the results of several issues resolved in the past month. HUMAN RELATIONS AND COMMUNITY SERVICES LIAISON No representative present. COMMISSIONER COMMENTS Commissioner Noordhoek—No additional comments. Commissioner Renfrew— No additional comments. Commissioner Carnegie — attended the meeting with pastors mentioned by Michael Mathis and was very impressed with the presentation given my Sgt. Darin Southworth. He suggested Sgt. Southworth be invited for a future Educational Presentation to the Board. He also commended Michael and Chief Alley for their"exemplary'effort in putting the meeting together. Additionally, he commended Chief Alley for his September 29 presentation to Boy Scouts. Commissioner Carnegie commented on the Elk's Lodge acknowledgement of police employee "unsung heroes" noting that they will each be receiving keepsake plaques and be mentioned in a national publication. In response to Board member questions, he described the selection process used by the organization and noted that acknowledgment of 911 center personnel will be forthcoming. Commissioner Sims — expressed her appreciation to Chief Alley for ensuring the Department provide a funeral escort for John Staten and also for his assistance in the intercession of a domestic situation involving "out of control" children of a single mother. She also reported on the Michigan State University Sesquicentennial parade noting that there were 3,000 parade participants. The event made for a good day as law enforcement agencies from Lansing, East Lansing and MSU worked well together. Commissioner Kowalk —led a discussion on the Citizen Police Academy encouraging Board members to participate. She also commended the Department on its ability to quickly solve homicides. Well done! Commissioner Mejorado — commented on the retiree dinner via letter read by Commissioner Farhat. It was an enjoyable evening. Commissioner Farhat — noted that retirees in attendance spoke very favorable on the North Precinct facility. There was"a lot of pride" present in that room. OTHER BUSINESS None. PUBLIC COMMENT None. Board of Police Commissioners Meeting Minutes of October 18, 2005 Page 4 ADJOURNMENT -Commissioner Farhat There being no other business to discuss, Commissioner Farhat adjourned the meeting at 7:06 p.m. and those Board members wishing to tour the 911 Communications Center left with Director Chadwick. BOARD OF POLICE COMMISSIONERS MEETING MINUTES „ TUESDAY, SEPTEMBER 20, 2005 MEMBERS PRESENT: OTHERS PRESENT: Commissioner Patty Farhat, Chair Chief Mark Alley Commissioner Bob Noordhoek Jim DeLine, Secretary Commissioner Clyde Carnegie Michael Mathis, LPD Legal Advisor Commissioner Maria Mejorado Bernard Brantley, Commission Investigator Commissioner Bill Renfrew Det. Sgt. Joe Dionise, North Precinct Detective Commissioner Linda Sims Bureau MEMBERS ABSENT: Commissioner Sandra Kowalk MEMBERS OF THE PUBLIC/GUESTS: Jan Kolp, 2828 Forest Rd Emly Horne, 110 W Hodge CALL TO ORDER-Commissioner Farhat Commissioner Farhat called the meeting to order at 6:00 p.m. after having established a quorum and called for a moment of silence in remembrance of Ofc. Dennis Bunch's canine partner, Chili. PUBLIC COMMENT -Agenda Items Jan Kolp announced the January 10 reception for newly hired LPD officers to be held at the University Club. The Board expressed their appreciation of Jan and to Emly Horne for their recent work hosting several receptions. ADDITIONS TO THE AGENDA None EDUCATION PRESENTATION Detective Sergeant Joe Dionise of the North Precinct reviewed staff responsibilities and how the precinct's Detective Bureaus are organized. He discussed the increased importance of assigning identity theft and counterfeit cases and also gave a brief overview of training Det. Eisfelder will receive in interviewing children. In response to questions from Board members, he noted that there are anywhere between thirty to one hundred and forty cases to be assigned each week. He works closely with other agencies including DHS, Lansing School District and a roundtable of tri-county detectives. He also spent some time discussing residence B&E situations. APPROVAL OF MINUTES - Commissioner Farhat A correction was noted as to the September "Chat with the Chief' date. Corrected minutes were approved and place on file. UNFINISHED BUSINESS None. Board of Police Commissioners Meeting Minutes of September 20, 2005 Page 2 FRATERNAL ORDER OF POLICE No representative present. CORRESPONDENCE -Commissioner Farhat Board members commented on the letter commending Barb Houghteling for her efforts in assisting the Charlotte, North Carolina, Police Department. Board members noted that Barb is always helpful to them as well. Board members commended Chief Alley for taking the time to add personal notes to employees mentioned in each letter. Correspondence for the month of August was accepted and placed on file. ADMINISTRATIVE REPORT—Chief Alley Chief Alley informed the Board that it had been a busy month. He commended Officers Kevin Schlagel and Sean Mills for the "fantastic" work they accomplished in their recent trip to Louisiana as part of a delegation from Michigan to assist in the hurricane Katrina response efforts. The Chief distributed a draft of comments on the police facility consolidation project. Present and former employees were interviewed for the document. The City will now develop a "request for proposals" (RFP) to get some consulting assistance. Chief Alley has been talking with the Chief in Wilmington, North Carolina, who is in the midst of building a new police department and has some worthwhile comments. He also distributed new team personnel contact lists for each precinct as he announced the promotions of Teresa Szymanski to captain, Noel Garcia to lieutenant, and Daryl Green and Tony Nettles to sergeant. Commissioner Sims asked the Chief if he had a response to mayoral candidate Virg Bernero's comments on officer staffing. He responded by noting that he supplied Mayor Benevides with information which will be disseminated if, when and how the Mayor chooses. Chief Alley announced his participation in the United Way's upcoming Day of Caring. He and others will be working in west-side neighborhoods. He also announced the Elks Lodge police personnel commendations to be awarded the next day in a ceremony led by Commissioner Carnegie. He announced the beginning of work implementing a $2.4 million COPS grant on which LPD will be the lead agency. The grant is directed at communications interoperability and will introduce a mechanism by which radio systems from varying agencies can be interfaced. It will also be used to replace some communication towers' phone lines with microwave connections. The Chief reminded Board members of the upcoming Neighborhood Watch Coordinators' meeting. He mentioned the recent Law Enforcement Torch Run which raises money and awareness reference the Special Olympics, and he noted the recent LPD retiree dinner which was well attended. He expressed his appreciation to those who helped bring about the"Chat with the Chief'session. Chief Alley announced the recent retirements of Assistant Chief Julie Williams, Captain Steve Luciano and Detective Bruce Lankheet. He assured the Board that there are good people available within the organization to step into the vacated positions. He noted the loss of LPD canine, Chili, and commented on the fine memorial service. Commissioner Farhat added how appropriate the address from Father Byers was, and how well attended the service was. Finally, Chief Alley announced an upcoming meeting of area pastors where Sgt. Darin Southworth will Board of Police Commissioners Meeting Minutes of September 20, 2005 Page 3 present Use of Force information. He noted that joint meetings with this group will be held more often rather than waiting for a tragedy or other occasion in which meetings become necessary. LEGAL UPDATE Michael Mathis discussed his ride-a-long with Ofc. Bokovoy and noted that Andy Markovik lost his lawsuit filed against the City regarding towing issues. Michael also discussed the Lansing School District's pursuit of the status of "private security police agency' and its distinction from security agencies and CATA security guards. Commissioner Sims asked if the Board will need to review or act on the school district's application. He also updated the Board on issues with Southtown Bar, noting that the establishment has resolved its tax issues. DEPARTMENTAL REPORTS Commissioner Farhat had a question on where forfeiture money is channeled (p. 21) and was informed that its uses are defined by legal statute. The Department monthly reports, Detention report, Communications Center report and EEOC report for the month of August were all accepted and placed on file. BOARD COMMITTEE REPORTS Liaison Committee—no report. Awards & Incentives Committee—no report. Budget Committee—no report. Complaint Committee — met in August and discussed the new IA Pro / Blue Team software. The Chief was asked to comment on officers completing reports and announced a new software upgrade to the Records Management System (RMS) which may or may not streamline the process. LPD is sending Programmer Analyst Shashi Karve to California for implementation training. Additionally, Lt. David Nosotti from Internal Affairs issued a reminder memo to officers on the responsibility to complete reports. The latest monthly report version from Internal Affairs was discussed and response was favorable. Commissioner Farhat hopes that a mechanism of noting award nominations can be included that does not tip off the potential recipient. Commission Investigator Report — Mr. Brantley explained the numbering system used within the IA report and referred to his written monthly report for detail of his activities. Commissioner Noordhoek asked if the "information only" label for appropriate IA cases could be placed at the front of the paragraph. Chief Alley agreed to check into it. HUMAN RELATIONS AND COMMUNITY SERVICES LIAISON No representative present. COMMISSIONER COMMENTS Commissioner Noordhoek— noted the return of Michelle Reddish, Administrative Assistant to Chief Alley. Welcome back Michelle. Commissioner Renfrew—expressed his appreciation for being on the Board. Commissioner Mejorado —welcomed Commissioner Renfrew and commented that Capt. Luciano will be missed. She also announced that she would be unable to attend the October Board meeting. Board of Police Commissioners Meeting Minutes of September 20, 2005 Page 4 Commissioner Sims—discussed her work this past week offering hurricane Katrina support. She has met will all evacuees presently in Lansing and expects more, however not all will stay. She particularly noted the overwhelming generosity of the Lansing community in offering services to the evacuees. Even homeless Lansing people helped to load trucks transporting items. Commissioner Sims said her hat was off to Mayor Benevides and his executive assistant, David Wiener, for all that they did. She encouraged all present to attend the MSU Sesquicentennial parade to be held October 8. Commissioner Carnegie — commented on the outstanding presentation and work done by Det. Sgt. Dionise. The information and the presentation of it were admirable and the Board should show their gratitude in some manner. He also commended Michael Mathis and Bernard Brantley for their reports and contributions. Commissioner Farhat—expressed her appreciation to Chief Alley for supporting the Neighborhood Watch Coordinator's meeting. She also announced a candidate forum to be held the following day and expressed her appreciation to Chief Alley for all that he has done during the past week of both celebration and sorrow. OTHER BUSINESS None. PUBLIC COMMENT None. ADJOURNMENT -Commissioner Farhat There being no other business to discuss, Commissioner Farhat adjourned the meeting at 7:34 p.m. BOARD OF POLICE COMMISSIONERS MEETING MINUTES TUESDAY, August 16, 2005 MEMBERS PRESENT: OTHERS PRESENT: Commissioner Patty Farhat, Chair Chief Mark Alley Commissioner Bob Noordhoek Jim DeLine, Secretary Commissioner Clyde Carnegie Michael Mathis, LPD Legal Advisor Commissioner Sandra Kowalk Bernard Brantley, Commission Investigator Commissioner Maria Mejorado Lt. Teresa Szymanski, Special Operations Commissioner Linda Sims MEMBERS OF THE PUBLIC/GUESTS: MEMBERS ABSENT: Jan Kolp, 2828 Forest Rd Commissioner Derrick Quinney Emly Horne, 110 W Hodge Juanita Gomez, 5742 Richmond Bill Renfrew, 2101 Wellesley Dr CALL TO ORDER -Commissioner Farhat Commissioner Farhat called the meeting to order at 6:00 p.m. after having established a quorum. PUBLIC COMMENT -Agenda Items Emly Horne, of the South Precinct Advisory Board, announced the September 14, "Chat with Chief' and invited Board members to attend. She expressed her appreciation to those attending the reception for Capt. Lawrence. She also noted that they are working with Det. Cathy Farrell on a senior citizens' police academy. Board members expressed their appreciation for all Emly and her advisory board do for the Department. ADDITIONS TO THE AGENDA Commissioner Farhat noted that as an addition to the agenda, she will discuss committee responsibilities prior to committee reports being given. EDUCATION PRESENTATION Lt. Teresa Szymanski, from LPD's Special Operations Section, provided information to the Board on the many activities of her section. She characterized them as pertaining to "quality of life" issues and included areas such as drug trafficking, prostitution, and gang proliferation. Tools used by the section include `John" stings, the Crimestoppers program, liquor establishment inspections (and stings), landlord / tenant education, and Internet / child predator investigations. In response to questions from Board members, she noted that recent increased graffiti does not portend an increase in local gang activity. She invited them to watch for a new gang brochure being developed for schools and parents. She also discussed the continued value of Crimestoppers and invited Board members to be present for an upcoming "john" sting operation. APPROVAL OF MINUTES -Commissioner Farhat Michael Mathis noted a correction to his activities as reported in the minutes of the July meeting. Corrected minutes were approved and place on file. Board of Police Commissioners Meeting Minutes of August 16, 2005 Page 2 UNFINISHED BUSINESS None. FRATERNAL ORDER OF POLICE No representative present. CORRESPONDENCE -Commissioner Farhat Board members commented on the written accolades received by members of the Department. Particularly noted was the letter from City Councilmember Geneva Smith. Correspondence for the month of July was accepted and placed on file. ADMINISTRATIVE REPORT—Chief Alley Chief Alley announced that the Department was in the process of interviewing candidates for Police Officer positions. He felt some good candidates were involved in the hiring process, including some laid off officers from other Michigan police departments. Commissioner Sims inquired as to the diversity of the applicant pool. Chief Alley said that, while the applicant pool was a diverse one, the real test will be in which candidates place in the top band of those most likely to be hired. The Chief also spoke of the community forum held at Harry Hill Vocational Center noting that the turnout was "fair to light" but good questions were asked and an excellent dialogue was held. He updated the Board on the HOPE Leadership Academy commending Capt. Ray Hall, Sgt. Noel Garcia and Ofc. Amy Riedel for their participation. The event included a basketball game where several LPD employees competed against LCC All-Stars. Work continues on the feasibility of a single facility for LPD. Feedback is being gathered from current and former employees. Meetings with court personnel will be held at the end of the month. He expressed his appreciation to members of the South Precinct Advisory Board for hosting the reception for retiring Captain Kim Lawrence and announced that Capt. Luciano is now assuming command of the South Precinct, leaving Capt. Forrest as sole Captain over the downtown facility, now known as the Staff Services Division. Chief Alley announced that the ongoing arbitration in Adam Diehl's grievance against the Department has concluded with his termination being upheld. Although this outcome is as the City had hoped, the Chief noted that there are "no winners" in the case. Finally, the Chief expressed his appreciation to Commissioner Noordhoek for paying a visit to his MSU community policing class, and to those participating in the annual African American "Family Picnic" and parade including Michael Mathis. He noted the hard work done by Commissioner Farhat toward a successful National Night Out and expressed his appreciation to her. LEGAL UPDATE Michael Mathis relayed a story of a local disc jockey who visited the downtown LPD building and felt she was treated rudely. A discussion followed on LPD "lock-out" policy. Mr. Mathis also informed the board of two present projects including a record retention review and assisting City Council on bar licensing issues. Council has asked him to review one establishment in particular. Board of Police Commissioners Meeting Minutes of August 16, 2005 Page 3 DEPARTMENTAL REPORTS Commissioner Sims had a question on filling detective vacancies (p. 13) and was informed that no detective positions are being left vacant. Commissioner Kowalk expressed appreciation for being updated on South Precinct teams where reports were not yet complete at the time the packet was printed. The Department monthly reports, Detention report, Communications Center report and EEOC report for the month of July were all accepted and placed on file. BOARD COMMITTEE REPORTS Commissioner Farhat distributed a summary of committee functions and comments. Several board members expressed their appreciation for this clarification. Liaison Committee — Members of the committee attended the Harry Hill forum. They will soon meet to discuss committee structure and "game plan." Awards & Incentives Committee—no report. Budget Committee—no report. Complaint Committee — Commissioner Mejorado reported that the committee had met with Internal Affairs. The meeting went well and they were impressed with the new use of technology. Commission Investigator Report — Mr. Brantley is impressed with the Blue Team software, particularly as is deals with informal complaints. He feels there needs to be more work on producing a report that is useful to Board members. Chief Alley agreed to work toward the production of a worthwhile report. Mr. Brantley then introduced the problem of officers who allow reports to go uncompleted. Chief Alley noted that this problem is not a recurring one and is dealt with through the LPD discipline process. Mr. Brantley also noted his concern that Board members do not receive all correspondence directed to them. Jim DeLine noted that all correspondence he receives addressed to the Board is forwarded to them at once and not held back. HUMAN RELATIONS AND COMMUNITY SERVICES LIAISON No representative present. COMMISSIONER COMMENTS Commissioner Sims — expressed her appreciation to Chief Alley for his role in a successful African American Cultural Association's Family Picnic. She noted there were only a few minor incidents and LPD employees helped a great deal including officers and Michael Mathis. Commissioner Mejorado — noted that she was impressed with Chief Alley's refusal to accept payment for accumulated compensatory time. Commissioner Carnegie— had no additional comments. Commissioner Noordhoek — commented on the Department's willingness to participate in community forums. He appreciates the Chief's accessibility. He also noted the many positive, unsolicited comments relative to Capt. Lawrence as well as his appreciation for the opportunity to sit in on the Chief's MSU class. Commissioner Farhat—had no further comments. Board of Police Commissioners Meeting Minutes of August 16, 2005 Page 4 OTHER BUSINESS Procedure #300-2, Department Field Training and Evaluation Programs— Chief Alley commented on the way this new procedure standardizes field training procedures across employees working in sworn positions, communication positions and detention positions. He informed the Board that technicalities within the procedure will still be looked at, with the help of professional Bruce Sokolov. This includes the revision of the use of the term, "recruit" which should be changed to "probationary officer." A motion to approve procedure#300-2 was passed unanimously. PUBLIC COMMENT Juanita Gomez informed the Board of problems with getting a needed report on a timely basis. Her request of April 7 did not get fulfilled until May 4. She sent letters as well as visited with Internal Affairs personnel. She felt that she was required to make too many trips to LPD and was speaking tonight as a mechanism to give some closure to the situation. Chief Alley acknowledged that he was aware of Ms. Gomez' situation and apologized for it. The officer concerned has received counseling and offered additional training. Capt. Steve Luciano, who arrived earlier in the meeting, commented on the "good men and women" who he would now work with at the South Precinct. Bill Renfrew was introduced by Commissioner Farhat as the Mayor's choice to fill an opening on the Board. He greeted all present. ADJOURNMENT -Commissioner Farhat There being no other business to discuss, Commissioner Farhat adjourned the meeting at 7:39 p.m. BOARD OF POLICE COMMISSIONERS MEETING MINUTES TUESDAY, August 16, 2005 MEMBERS PRESENT: OTHERS PRESENT: Commissioner Patty Farhat, Chair Chief Mark Alley Commissioner Bob Noordhoek Jim DeLine, Secretary Commissioner Clyde Carnegie Michael Mathis, LPD Legal Advisor Commissioner Sandra Kowalk Bernard Brantley, Commission Investigator Commissioner Maria Mejorado Lt. Teresa Szymanski, Special Operations Commissioner Linda Sims MEMBERS OF THE PUBLIC/GUESTS: MEMBERS ABSENT: Jan Kolp, 2828 Forest Rd Commissioner Derrick Quinney Emly Horne, 110 W Hodge Juanita Gomez, 5742 Richmond Bill Renfrew, 2101 Wellesley Dr CALL TO ORDER-Commissioner Farhat Commissioner Farhat called the meeting to order at 6:00 p.m. after having established a quorum. PUBLIC COMMENT -Agenda Items Emly Horne, of the South Precinct Advisory Board, announced the September 14, "Chat with Chief' and invited Board members to attend. She expressed her appreciation to those attending the reception for Capt. Lawrence. She also noted that they are working with Det. Cathy Farrell on a senior citizens' police academy. Board members expressed their appreciation for all Emly and her advisory board do for the Department. ADDITIONS TO THE AGENDA Commissioner Farhat noted that as an addition to the agenda, she will discuss committee responsibilities prior to committee reports being given. EDUCATION PRESENTATION Lt. Teresa Szymanski, from LPD's Special Operations Section, provided information to the Board on the many activities of her section. She characterized them as pertaining to "quality of life" issues and included areas such as drug trafficking, prostitution, and gang proliferation. Tools used by the section include "john" stings, the Crimestoppers program, liquor establishment inspections (and stings), landlord / tenant education, and Internet / child predator investigations. In response to questions from Board members, she noted that recent increased graffiti does not portend an increase in local gang activity. She invited them to watch for a new gang brochure being developed for schools and parents. She also discussed the continued value of Crimestoppers and invited Board members to be present for an upcoming `John" sting operation. APPROVAL OF MINUTES -Commissioner Farhat Michael Mathis noted a correction to his activities as reported in the minutes of the July meeting. Corrected minutes were approved and place on file. Board of Police Commissioners Meeting Minutes of August 16, 2005 Page 2 UNFINISHED BUSINESS None. FRATERNAL ORDER OF POLICE No representative present. CORRESPONDENCE -Commissioner Farhat Board members commented on the written accolades received by members of the Department. Particularly noted was the letter from City Councilmember Geneva Smith. Correspondence for the month of July was accepted and placed on file. ADMINISTRATIVE REPORT—Chief Alley Chief Alley announced that the Department was in the process of interviewing candidates for Police Officer positions. He felt some good candidates were involved in the hiring process, including some laid off officers from other Michigan police departments. Commissioner Sims inquired as to the diversity of the applicant pool. Chief Alley said that, while the applicant pool was a diverse one, the real test will be in which candidates place in the top band of those most likely to be hired. The Chief also spoke of the community forum held at Harry Hill Vocational Center noting that the turnout was "fair to light" but good questions were asked and an excellent dialogue was held. He updated the Board on the HOPE Leadership Academy commending Capt. Ray Hall, Sgt. Noel Garcia and Ofc. Amy Riedel for their participation. The event included a basketball game where several LPD employees competed against LCC All-Stars. Work continues on the feasibility of a single facility for LPD. Feedback is being gathered from current and former employees. Meetings with court personnel will be held at the end of the month. He expressed his appreciation to members of the South Precinct Advisory Board for hosting the reception for retiring Captain Kim Lawrence and announced that Capt. Luciano is now assuming command of the South Precinct, leaving Capt. Forrest as sole Captain over the downtown facility, now known as the Staff Services Division. Chief Alley announced that the ongoing arbitration in Adam Diehl's grievance against the Department has concluded with his termination being upheld. Although this outcome is as the City had hoped, the Chief noted that there are "no winners" in the case. Finally, the Chief expressed his appreciation to Commissioner Noordhoek for paying a visit to his MSU community policing class, and to those participating in the annual African American "Family Picnic" and parade including Michael Mathis. He noted the hard work done by Commissioner Farhat toward a successful National Night Out and expressed his appreciation to her. LEGAL UPDATE Michael Mathis relayed a story of a local disc jockey who visited the downtown LPD building and felt she was treated rudely. A discussion followed on LPD "lock-out" policy. Mr. Mathis also informed the board of two present projects including a record retention review and assisting City Council on bar licensing issues. Council has asked him to review one establishment in particular. Board of Police Commissioners Meeting Minutes of August 16, 2005 Page 3 DEPARTMENTAL REPORTS Commissioner Sims had a question on filling detective vacancies (p. 13) and was informed that no detective positions are being left vacant. Commissioner Kowalk expressed appreciation for being updated on South Precinct teams where reports were not yet complete at the time the packet was printed. The Department monthly reports, Detention report, Communications Center report and EEOC report for the month of July were all accepted and placed on file. BOARD COMMITTEE REPORTS Commissioner Farhat distributed a summary of committee functions and comments. Several board members expressed their appreciation for this clarification. Liaison Committee — Members of the committee attended the Harry Hill forum. They will soon meet to discuss committee structure and "game plan." Awards & Incentives Committee—no report. Budget Committee—no report. Complaint Committee — Commissioner Mejorado reported that the committee had met with Internal Affairs. The meeting went well and they were impressed with the new use of technology. Commission Investigator Report — Mr. Brantley is impressed with the Blue Team software, particularly as is deals with informal complaints. He feels there needs to be more work on producing a report that is useful to Board members. Chief Alley agreed to work toward the production of a worthwhile report. Mr. Brantley then introduced the problem of officers who allow reports to go uncompleted. Chief Alley noted that this problem is not a recurring one and is dealt with through the LPD discipline process. Mr. Brantley also noted his concern that Board members do not receive all correspondence directed to them. Jim DeLine noted that all correspondence he receives addressed to the Board is forwarded to them at once and not held back. HUMAN RELATIONS AND COMMUNITY SERVICES LIAISON No representative present. COMMISSIONER COMMENTS Commissioner Sims — expressed her appreciation to Chief Alley for his role in a successful African American Cultural Association's Family Picnic. She noted there were only a few minor incidents and LPD employees helped a great deal including officers and Michael Mathis. Commissioner Mejorado — noted that she was impressed with Chief Alley's refusal to accept payment for accumulated compensatory time. Commissioner Carnegie—had no additional comments. Commissioner Noordhoek — commented on the Department's willingness to participate in community forums. He appreciates the Chief's accessibility. He also noted the many positive, unsolicited comments relative to Capt. Lawrence as well as his appreciation for the opportunity to sit in on the Chief's MSU class. Commissioner Farhat— had no further comments. Board of Police Commissioners Meeting Minutes of August 16, 2005 Page 4 OTHER BUSINESS Procedure #300-2, Department Field Training and Evaluation Programs— Chief Alley commented on the way this new procedure standardizes field training procedures across employees working in sworn positions, communication positions and detention positions. He informed the Board that technicalities within the procedure will still be looked at, with the help of professional Bruce Sokolov. This includes the revision of the use of the term, "recruit" which should be changed to "probationary officer." A motion to approve procedure#300-2 was passed unanimously. PUBLIC COMMENT Juanita Gomez informed the Board of problems with getting a needed report on a timely basis. Her request of April 7 did not get fulfilled until May 4. She sent letters as well as visited with Internal Affairs personnel. She felt that she was required to make too many trips to LPD and was speaking tonight as a mechanism to give some closure to the situation. Chief Alley acknowledged that he was aware of Ms. Gomez' situation and apologized for it. The officer concerned has received counseling and offered additional training. Capt. Steve Luciano, who arrived earlier in the meeting, commented on the "good men and women" who he would now work with at the South Precinct. Bill Renfrew was introduced by Commissioner Farhat as the Mayor's choice to fill an opening on the Board. He greeted all present. ADJOURNMENT -Commissioner Farhat There being no other business to discuss, Commissioner Farhat adjourned the meeting at 7:39 p.m. BOARD OF POLICE COMMISSIONERS MINUTES OF SPECIAL MEETING FRIDAY, APRIL 8, 2005 MEMBERS PRESENT: OTHERS PRESENT: Commissioner Sandra Kowalk, Chair Chief Mark Alley Commissioner Patty Farhat Assistant Chief Julie Williams Commissioner Clyde Carnegie Jim DeLine, Secretary Commissioner Maria Mejorado Bernard Brantley, Commission Investigator Commissioner Bob Noordhoek Professor Theodore Curry Commissioner Derrick Quinney Commissioner Linda Sims MEMBERS OF THE PUBLIC/GUESTS: None CALL TO ORDER-Commissioner Kowalk Commissioner Kowalk called the meeting to order at 5:36 p.m. after having established a quorum. PUBLIC COMMENT -Agenda Items None. ADDITIONS TO THE AGENDA Without objection, a budget update from Chief Alley was added to the agenda after the second Public Comment agenda item. REVIEW OF ADMINISTRATIVE PROCEDURES Assistant Chief Julie Williams distributed updated copies of the procedures under review and pointed out the changes from copies sent out previously. All changes were grammatical, typographical or style- oriented with no substantive changes. The Board had no objections to the changes and thanked her for her diligence and scrutiny. After the Assistant Chief's review, Professor Theodore (Terry) Curry gave a presentation 1) providing background on the revision project, 2) recommending the adoption of the revised procedures, and 3) discussing future steps to undertake. He explained the use of statistical information, employee interviews and use of task forces in the development process. He highlighted the proposed changes including the logging of all complaints, use of a discipline matrix and the roles of supervisors, the Chief of Police and the Internal Affairs office. Discussion primarily focused upon the proposed introduction of a suggested time window for which complaints would be accepted without special consideration. A motion was passed approving the adoption of a revised procedure 100-3, "Rules of Conduct." A motion was made and seconded to approve revised procedure 200-7, "Complaint Procedure." A secondary motion was made and seconded to change the complaint filing time window in the procedure from 60 to 90 days. Discussion included comments on the task force consensus, the usual time passed following an incident until a complaint is filed, and the many opportunities available to people within the time window to file a complaint. After some discussion, a motion to call the question was made and failed. Commissioner Sims offered suggested language as a compromise to concerns, but received little support. The secondary motion to amend failed by a vote of two to five. The primary Board of Police Commissioners Meeting Minutes of April 8, 2005 Page 2 motion to approve the revised procedure 200-7, "Complaint Procedure" as presented passed by a vote of six to one. A motion was passed approving the adoption of a revised procedure 300-14, "Discipline of Civilian Personnel" as presented. A motion was passed approving the adoption of a revised procedure 300-13, "Discipline of Sworn Personnel" as presented. Commissioner Sims commended Professor Curry for his work regarding both the process and the product involved in the adoption of these important changes. She thanked Chief Alley, Assistant Chief Williams, and all those serving on the task forces. PUBLIC COMMENT None. BUDGET UPDATE—Chief Alley Chief Alley discussed items of concern to Board members including: • Officer vacancy — No additional vacancies are planned for sworn personnel. A proposal to fill three patrol positions with officers presently in non-patrol assignments would be considered, but requires union agreement. • Employee cost reductions of$2.5 million city-wide—City management has ongoing meetings with union leadership to devise a way to accomplish this goal. • Movement of 911 Center to County jurisdiction — This proposed change would allow the East Lansing / Meridian Township / MSU center to combine with the one managed by LPD and would eliminate the cost of in-kind services provided by the City of Lansing. Negotiations to create this new entity will take time and changes would take 12 -18 months to occur. • Consolidation of duplicated services — Department heads are being assigned to one of four consolidation task forces (maintenance / garage, human resources, accounting and computer). Should LPD no longer have need of an Administrative Services Captain, the change could be implemented over time and happen through attrition as the Assistant Chief and one of our Captains may retire next summer. • Ability for some employees to take City cars home — Police and Fire Chiefs and Assistant Chiefs may continue to take vehicles home. Captains' ability to take cars home may come under review when their contract expires on June 30. ADJOURNMENT -Commissioner Kowalk Chief Alley expressed his gratitude to Board members for their dedication as demonstrated by attendance at this Friday afternoon meeting. There being no other business to discuss, Commissioner Kowalk adjourned the meeting at 7:28 p.m. BOARD OF POLICE COMMISSIONERS MEETING MINUTES TUESDAY, MARCH 15, 2005 MEMBERS PRESENT: OTHERS PRESENT: Commissioner Sandra Kowalk, Chair Chief Mark Alley Commissioner Patty Farhat Jim DeLine, Secretary Commissioner Clyde Carnegie Michael Mathis, LPD Legal Advisor Commissioner Maria Mejorado Bernard Brantley, Commission Investigator Commissioner Bob Noordhoek Commissioner Derrick Quinney MEMBERS OF THE PUBLIC/GUESTS: Commissioner Linda Sims Jan Kolp, 2828 Forest Rd Eric Hewitt, 901 E Grand River Ave CALL TO ORDER-Commissioner Kowalk Commissioner Kowalk called the meeting to order at 6:03 p.m. after having established a quorum. PUBLIC COMMENT -Agenda Items Eric Hewitt addressed the Board concerning the coming of Spring and the violations of the Noise Ordinance which will likely follow. Understanding that enforcement of this "quality of life" issue can be of lower priority in an officer's busy day, he recommended the Department consider scheduling "push days" where scheduled intense enforcement may, if fact, lead to the discovery of additional revenue generating violations in the vehicles cited. He expressed his appreciation to Capt. Ray Hall, North Precinct officers, and Neighborhood Watch efforts for their successes in the reduction of drug trafficking and prostitution in many areas. ADDITIONS TO THE AGENDA None. ROUNDTABLE DISCUSION Commissioner Kowalk led the Board in a discussion relative to the ongoing role of the Board of Police Commissioners. She called on Chief Alley for an overview and historical perspective particularly in the areas of discipline and suspension. He explained that the FOP contract now names the Chief of Police as the final authorization on these matters rather than the Board. It is felt that this eliminates both the need for the Board to hold discipline hearings and the possibility of Board members being required to attend and/or testify at grievance proceedings which may result. The Board, however, does have the authority to override the Chief's disciplinary measures. Commissioner Kowalk referred Board members to text by Pat Heyden for further historical information. She will attempt to provide selected passages from Mrs. Heyden's work. To aide in the Board's use of pertinent reference materials regarding their role, Michael Mathis provided the secretary with a copy of appropriate LPD Administrative Procedures. The copy was certified by the City Clerk's office to ensure that they were the correct procedures presently on file with that office. Mr. Mathis agreed to provide individual members of the Board with other useful documents including the City Ethics Ordinance, LPD personnel directory and information from other municipalities on how they viewed the value of Boards of Police Commissioners. Commissioner Sims encouraged Board members take advantage of the opportunities they have to Board of Police Commissioners Meeting Minutes of March 15, 2005 Page 2 contribute to the Department through their reviews of both budget and complaints. Referencing the City Charter, Commissioner Mejorado encouraged them to bring forth new ideas and proposals as well. Commissioner Kowalk announced that the discussion was very constructive and should be continued less formally on an ongoing basis. APPROVAL OF MINUTES -Commissioner Kowalk Board members noted a correction to the February attendance listed on the draft of minutes. The corrected minutes from the meeting of February 15 were approved and placed on file. Minutes of the special meeting of February 21 were accepted as presented and placed on file. UNFINISHED BUSINESS None. FRATERNAL ORDER OF POLICE No representative present. CORRESPONDENCE -Commissioner Kowalk Correspondence for the month of February was accepted and placed on file. ADMINISTRATIVE REPORT—Chief Alley Chief Alley discussed recent cabinet meetings held by the Mayor in regards to the formation of a FY2006 budget proposal for presentation to City Council. The Mayor is looking for Department heads to lead the way in making sacrifices as we are facing a serious need to scale back. Chief Alley assured the Board that the Police Department is held in high regard as services and programs are reviewed for prioritization. He announced that he has assumed the position of chair for the Tri-County Metro Narcotics Unit board and hopes to rebuild relationships in the management of this endeavor. He also announced that a preference has been decided in the acquisition of"early warning" software for Internal Affairs. The City purchasing staff is now reviewing the recommendation for possible"sole source"status. The Chief noted his participation in a new local cable television program, "Newsmakers,"which will air for short periods of time on the CNN Headline News channel. He also announced that the sentencing of R. Lott (convicted of shooting Ofc. Rob Vargas) would be scheduled soon and that he planned to make a personal appearance in order to stress upon the court the gravity of the crime which was committed. Chief Alley informed the Board of a broadcast e-mail sent from an anonymous employee which was derogatory and offensive in nature. When noticed by a supervisor, steps were quickly taken for a system- wide recall of the item. Steps have been taken to eliminate the broadcast option and research is being conducted to determine which employee was the source of the item. Commissioner Sims commended Capt. Hall for his appropriate response reference a disgruntled employee who brought the e-mail to the attention of City Council and members of the public via a televised City Council meeting. When asked if the e-mail were another example that there are LPD employees who feel they have no outlet available to vent, Chief Alley responded that the unfocused direction of the many mean-spirited remarks led him to believe otherwise. Commissioner Sims asked for an investigative update on the case of 12-year-old Samantha Dietzler and the Chief complied. Board of Police Commissioners Meeting Minutes of March 15, 2005 Page 3 In response to an earlier request, Jim DeLine thanked Board members for having new identification photos taken in anticipation of new building security devices. The new ID cards will not be distributed until the new security system is on line. LEGAL UPDATE Michael Mathis spoke briefly about freedom of speech issues, particularly relative to LPD officers and supervisors. He suggested that training be offered to supervisors to provide direction. DEPARTMENTAL REPORTS Commissioner Farhat commended the Department on the Team reports and its ability to "catch bad guys." Commissioner Noordhoek commented on the increased number of missing reports and was informed that a cycle change occurred in February whereby several supervisors shifted Team areas. Monthly Reports, Communications Division Report and EEOC Report for the month of February were accepted and placed on file. BOARD COMMITTEE REPORTS Liaison Committee—Commissioner Kowalk reported that, though Council is very busy at the present, she is continuing her quest for a date to meet with them. She suggested a joint Lansing Lugnuts outing may work. Awards & Incentives Committee—Commissioner Farhat encouraged everyone to reserve the date of May 10 for the Award Ceremony. Cost of providing the meal is a key part of the selection of location and that will be announced as soon as a decision in made. Commissioner Sims offered to make inquiries as to the possibility of the meal being underwritten or donated. Budget Committee—The committee deferred to the Chief's earlier comments regarding budget matters. Human Resources Committee— It has been reported to Board members by Linda Sanchez of the Mayor's office, that there are applications for the open Board position. Complaint Committee — will be meeting again soon. Commissioner Kowalk commended committee members for their participation on the task force to review discipline procedures. Commission Investigator Report — Mr. Brantley distributed a draft of his annual report and requested comments be forwarded to him. His written report is in the monthly packet. Commissioner Farhat noted that the complaint form is not available at the Department's web site. Chief Alley offered to follow up on the matter. HUMAN RELATIONS AND COMMUNITY SERVICES LIAISON No representative present. COMMISSIONER COMMENTS Commissioner Mejorado — announced how pleased she was to be back from her time in Texas and is ready to get going again on Board matters. Commissioner Carnegie — reported that the external task force on discipline has reviewed a draft of the final report and it looks good. He commended Prof. Curry and Chief Alley for their responsiveness to the needs of citizens. Board of Police Commissioners Meeting Minutes of March 15, 2005 Page 4 Commissioner Noordhoek — echoed the comments of Commissioner Carnegie and also commended the Department for its support of the YMCA. Commissioner Sims — commended Prof. Curry for his responsiveness to feedback. She related a story on a personal need for LPD involvement and expressed concern over response time. Commissioner Farhat — discussed an endeavor to name a single recipient for an upcoming award and expressed the difficulty in choosing just one out of the many"unsung" heroes. Commissioner Kowalk — commended those Board members contributing their time and talents to the discipline review task force. Chief Alley noted that the final report will be presented to the Board as soon as it is out of draft form. Discussion of the document may require a special meeting of the Board. OTHER BUSINESS None. PUBLIC COMMENT None. ADJOURNMENT -Commissioner Kowalk There being no other business to discuss, Commissioner Kowalk adjourned the meeting at 7:47 p.m. BOARD OF POLICE COMMISSIONERS MEETING MINUTES TUESDAY, MARCH 15, 2005 MEMBERS PRESENT: OTHERS PRESENT: Commissioner Sandra Kowalk, Chair Chief Mark Alley Commissioner Patty Farhat Jim DeLine, Secretary Commissioner Clyde Carnegie Michael Mathis, LPD Legal Advisor Commissioner Maria Mejorado Bernard Brantley, Commission Investigator Commissioner Bob Noordhoek Commissioner Derrick Quinney MEMBERS OF THE PUBLIC/GUESTS: Commissioner Linda Sims Jan Kolp, 2828 Forest Rd Eric Hewitt, 901 E Grand River Ave CALL TO ORDER-Commissioner Kowalk Commissioner Kowalk called the meeting to order at 6:03 p.m. after having established a quorum. PUBLIC COMMENT -Agenda Items Eric Hewitt addressed the Board concerning the coming of Spring and the violations of the Noise Ordinance which will likely follow. Understanding that enforcement of this"quality of life" issue can be of lower priority in an officer's busy day, he recommended the Department consider scheduling "push days" where scheduled intense enforcement may, if fact, lead to the discovery of additional revenue generating violations in the vehicles cited. He expressed his appreciation to Capt. Ray Hall, North Precinct officers, and Neighborhood Watch efforts for their successes in the reduction of drug trafficking and prostitution in many areas. ADDITIONS TO THE AGENDA None. ROUNDTABLE DISCUSION Commissioner Kowalk led the Board in a discussion relative to the ongoing role of the Board of Police Commissioners. She called on Chief Alley for an overview and historical perspective particularly in the areas of discipline and suspension. He explained that the FOP contract now names the Chief of Police as the final authorization on these matters rather than the Board. It is felt that this eliminates both the need for the Board to hold discipline hearings and the possibility of Board members being required to attend and/or testify at grievance proceedings which may result. The Board, however, does have the authority to override the Chief's disciplinary measures. Commissioner Kowalk referred Board members to text by Pat Heyden for further historical information. She will attempt to provide selected passages from Mrs. Heyden's work. To aide in the Board's use of pertinent reference materials regarding their role, Michael Mathis provided the secretary with a copy of appropriate LPD Administrative Procedures. The copy was certified by the City Clerk's office to ensure that they were the correct procedures presently on file with that office. Mr. Mathis agreed to provide individual members of the Board with other useful documents including the City Ethics Ordinance, LPD personnel directory and information from other municipalities on how they viewed the value of Boards of Police Commissioners. Commissioner Sims encouraged Board members take advantage of the opportunities they have to Board of Police Commissioners Meeting Minutes of March 15, 2005 Page 2 contribute to the Department through their reviews of both budget and complaints. Referencing the City Charter, Commissioner Mejorado encouraged them to bring forth new ideas and proposals as well. Commissioner Kowalk announced that the discussion was very constructive and should be continued less formally on an ongoing basis. APPROVAL OF MINUTES -Commissioner Kowalk Board members noted a correction to the February attendance listed on the draft of minutes. The corrected minutes from the meeting of February 15 were approved and placed on file. Minutes of the special meeting of February 21 were accepted as presented and placed on file. UNFINISHED BUSINESS None. FRATERNAL ORDER OF POLICE No representative present. CORRESPONDENCE -Commissioner Kowalk Correspondence for the month of February was accepted and placed on file. ADMINISTRATIVE REPORT—Chief Alley Chief Alley discussed recent cabinet meetings held by the Mayor in regards to the formation of a FY2006 budget proposal for presentation to City Council. The Mayor is looking for Department heads to lead the way in making sacrifices as we are facing a serious need to scale back. Chief Alley assured the Board that the Police Department is held in high regard as services and programs are reviewed for prioritization. He announced that he has assumed the position of chair for the Tri-County Metro Narcotics Unit board and hopes to rebuild relationships in the management of this endeavor. He also announced that a preference has been decided in the acquisition of "early warning" software for Internal Affairs. The City purchasing staff is now reviewing the recommendation for possible"sole source"status. The Chief noted his participation in a new local cable television program, "Newsmakers,"which will air for short periods of time on the CNN Headline News channel. He also announced that the sentencing of R. Lott (convicted of shooting Ofc. Rob Vargas) would be scheduled soon and that he planned to make a personal appearance in order to stress upon the court the gravity of the crime which was committed. Chief Alley informed the Board of a broadcast e-mail sent from an anonymous employee which was derogatory and offensive in nature. When noticed by a supervisor, steps were quickly taken for a system- wide recall of the item. Steps have been taken to eliminate the broadcast option and research is being conducted to determine which employee was the source of the item. Commissioner Sims commended Capt. Hall for his appropriate response reference a disgruntled employee who brought the e-mail to the attention of City Council and members of the public via a televised City Council meeting. When asked if the e-mail were another example that there are LPD employees who feel they have no outlet available to vent, Chief Alley responded that the unfocused direction of the many mean-spirited remarks led him to believe otherwise. Commissioner Sims asked for an investigative update on the case of 12-year-old Samantha Dietzler and the Chief complied. Board of Police Commissioners Meeting Minutes of March 15, 2005 Page 3 In response to an earlier request, Jim DeLine thanked Board members for having new identification photos taken in anticipation of new building security devices. The new ID cards will not be distributed until the new security system is on line. LEGAL UPDATE Michael Mathis spoke briefly about freedom of speech issues, particularly relative to LPD officers and supervisors. He suggested that training be offered to supervisors to provide direction. DEPARTMENTAL REPORTS Commissioner Farhat commended the Department on the Team reports and its ability to "catch bad guys." Commissioner Noordhoek commented on the increased number of missing reports and was informed that a cycle change occurred in February whereby several supervisors shifted Team areas. Monthly Reports, Communications Division Report and EEOC Report for the month of February were accepted and placed on file. BOARD COMMITTEE REPORTS Liaison Committee— Commissioner Kowalk reported that, though Council is very busy at the present, she is continuing her quest for a date to meet with them. She suggested a joint Lansing Lugnuts outing may work. Awards & Incentives Committee—Commissioner Farhat encouraged everyone to reserve the date of May 10 for the Award Ceremony. Cost of providing the meal is a key part of the selection of location and that will be announced as soon as a decision in made. Commissioner Sims offered to make inquiries as to the possibility of the meal being underwritten or donated. Budget Committee—The committee deferred to the Chief's earlier comments regarding budget matters. Human Resources Committee— It has been reported to Board members by Linda Sanchez of the Mayor's office, that there are applications for the open Board position. Complaint Committee — will be meeting again soon. Commissioner Kowalk commended committee members for their participation on the task force to review discipline procedures. Commission Investigator Report — Mr. Brantley distributed a draft of his annual report and requested comments be forwarded to him. His written report is in the monthly packet. Commissioner Farhat noted that the complaint form is not available at the Department's web site. Chief Alley offered to follow up on the matter. HUMAN RELATIONS AND COMMUNITY SERVICES LIAISON No representative present. COMMISSIONER COMMENTS Commissioner Mejorado — announced how pleased she was to be back from her time in Texas and is ready to get going again on Board matters. Commissioner Carnegie — reported that the external task force on discipline has reviewed a draft of the final report and it looks good. He commended Prof. Curry and Chief Alley for their responsiveness to the needs of citizens. Board of Police Commissioners Meeting Minutes of March 15, 2005 Page 4 Commissioner Noordhoek — echoed the comments of Commissioner Carnegie and also commended the Department for its support of the YMCA. Commissioner Sims — commended Prof. Curry for his responsiveness to feedback. She related a story on a personal need for LPD involvement and expressed concern over response time. Commissioner Farhat — discussed an endeavor to name a single recipient for an upcoming award and expressed the difficulty in choosing just one out of the many"unsung" heroes. Commissioner Kowalk — commended those Board members contributing their time and talents to the discipline review task force. Chief Alley noted that the final report will be presented to the Board as soon as it is out of draft form. Discussion of the document may require a special meeting of the Board. OTHER BUSINESS None. PUBLIC COMMENT None. ADJOURNMENT -Commissioner Kowalk There being no other business to discuss, Commissioner Kowalk adjourned the meeting at 7:47 p.m. BOARD OF POLICE COMMISSIONERS MEETING MINUTES TUESDAY, FEBRUARY 15, 2005 MEMBERS PRESENT: OTHERS PRESENT: Commissioner Sandra Kowalk, Chair Chief Mark Alley Commissioner Patty Farhat Jim DeLine, Secretary Commissioner Clyde Carnegie Michael Mathis, LPD Legal Advisor Commissioner Bob Noordhoek Bernard Brantley, Commission Investigator Commissioner Derrick Quinney Willard Walker, Director of Human Relations & Commissioner Linda Sims Community Services MEMBERS EXCUSED: MEMBERS OF THE PUBLIC/GUESTS: Commissioner Maria Mejorado Jan Kolp, 2828 Forest Rd Emly Horne, 110 W. Hodge CALL TO ORDER -Commissioner Kowalk Commissioner Kowalk called the meeting to order at 6:00 p.m. after having established a quorum. She led the group in a moment of silence for recently deceased canine officer, Oliver. PUBLIC COMMENT -Agenda Items None. ADDITIONS TO THE AGENDA None. EDUCATION PRESENTATION The scheduled Education Presentation from Jeff Kludy will be postponed to a later meeting due to Jeff being detained by a family emergency. APPROVAL OF MINUTES -Commissioner Kowalk Board members noted a correction to the January attendance listed on the draft of minutes. The corrected minutes from the meeting of January 18 were approved and placed on file. UNFINISHED BUSINESS None. FRATERNAL ORDER OF POLICE No representative present. CORRESPONDENCE -Commissioner Kowalk Correspondence for the month of January was accepted and placed on file. ADMINISTRATIVE REPORT—Chief Alley Board of Police Commissioners Meeting Minutes of February 15, 2005 Page 2 Chief Alley announced that Ofc. Rob Vargas would return to work this evening for the first time since being shot. The person accused of firing on him has pleaded guilty and will be sentenced in March. The Chief updated the Board on the recent pursuit in which officers from LPD and Clinton County were fired upon. The pursuit led officers to a Laingsburg store where the accused kept people at bay for one- half hour. Hostages were able to get his gun and exit, whereupon officers entered and found the accused deceased. Clinton County will handle the investigation. Chief Alley updated the Board on the fire at Waverly Apartments which was caused by an explosion when a vehicle struck a gas line. Chief Alley commended the officers who responded, particularly those who were first on the scene and pulled the driver from the vehicle before it exploded. They were also able to clear several crucial buildings in time to save tenants. He mentioned Sgt. Guy Pace, Ofc. Sarah Rogers, Ofc. Amy Riedel and Ofc. David Burke, and noted that several other officers also displayed heroics at the event. He announced the current 30-Hour Training sessions now included a session on the handling of vicious dogs. Feedback from the officers attending has been positive. The Chief also informed Board members that the expansion of office space for the South Precinct Detective Bureau is now underway and should be concluded in March. The Chief paid recognition to Canine officer Oliver and also brought the passing of Canine officer Rocky to the Board's attention. Both dogs deserve kudos for their service to the Department. He also announced the recent deployment of officers utilizing overtime funds supplied via the Project Safe Neighborhoods grant. Their sweep of neighborhoods where perpetrators of gun violence resided were very successful. He noted the hard work that Assistant Chief Julie Williams has done on procedure revisions and encouraged the Board to approve the Awards & Citations Program revisions in their possession. More revised procedures will follow for their approval as work continues. Chief Alley announced a recent trip to share information with the Chief of Police in Grand Rapids. Joining him were Lieutenants Phillips and Nosotti. Though Grand Rapids and Lansing share many issues, he was surprised to see an outpouring of community members there eager to complain about law enforcement. Morale is understandably low in police departments where the officers do not feel they have the support of the community they serve. The Chief and Board members then discussed the potential of introducing "early warning" software within the Internal Affairs Unit. Lt. Person is attempting to identify software compatible with the Records Management System which would recognize patterns in documented officer behaviors which may indicate need for preemptive action such as counseling. This technology is not yet very common. Discussion centered on supervisors' desires to be understanding while being consistent across all shifts in documenting behaviors such as tardiness. Discussion shifted to the complaint procedure revisions which will come about as a result of the current task forces led by Prof. Terry Curry. A report has been written and its recommendations endorsed by Chief Alley. Board members will see all changes as revised policies and procedures are presented. It was noted that the report lacks discussion on the Board's investigative role in complaint matters. It is the understanding of Board members working within the task force that this area will be added. Commissioner Quinney requested information on the "hot spots" where gun violence is occurring and Chief Alley noted that they could be found in several areas of the City and may even shift around. He promised to bring crime maps to the next meeting of the Board. Commissioners Farhat and Kowalk noted the current level of sworn staffing in light of some officers being granted duty disability retirements. Chief Alley explained the absence of any worthwhile applications Board of Police Commissioners Meeting Minutes of February 15, 2005 Page 3 presently on file. The next officer hiring process will begin soon. It is expected that all vacancies will be filled with qualified candidates and it is hoped that the newly hired officers will increase the Department's current level of diversity. LEGAL UPDATE Michael Mathis had previously met with members of the Board relative to their request that he advise them on their role in the organizational structure. He noted that he is also reviewing the City Charter on this matter and working with the Board's secretary to ensure that all current procedures approved by the Board are on file with the City Clerk. Commissioner Sims encouraged Board members to review the Charter and administrative procedures on their own, which may reduce the questions of Mr. Mathis. DEPARTMENTAL REPORTS Commissioner Noordhoek asked about the "client" dispatches noted in the report from the Communication Center. Chief Alley answered that, because the center dispatches for most of Ingham County, they refer to agencies other than LPD as client agencies. Commissioner Farhat noted Ofc. Tucker's assistance in helping neighborhood groups "get their act together" and her willingness to help as needed. Board members mentioned the boldness with which perpetrators are attacking people in their driveways and parking lots. Review of the Department's EEOC report led Commissioner Sims to comment on outreach and recruitment efforts. A discussion followed on potential recruitment outlets including job fairs, minority publications and church bulletins. Chief Alley encouraged Board members to develop suggestions and submit them to Capt. Forrest. Monthly Reports, Communications Division Report and EEOC Report for the month of January were accepted and placed on file. BOARD COMMITTEE REPORTS Liaison Committee—Commissioner Kowalk reported that the committee is still looking into a joint meeting with City Council. Awards & Incentives Committee — Commissioner Sims reported that nominating packets have been distributed and the committee would meet this Thursday. Commissioner Quinney felt it appropriate that those assisting at the Waverly Park apartments be recognized. Budget Committee—No report. Human Resources Committee — Board members discussed the need to have a Ward 2 representative appointed to the Board. Complaint Committee — Commissioner Quinney mentioned that the use of early warning software was discussed in his meeting with Internal Affairs last week. Commission Investigator Report— Bernard Brantley's written report is in the monthly packet. He asked for input from Board members as to whether it was getting too lengthy and was told it was not. HUMAN RELATIONS AND COMMUNITY SERVICES LIAISON Department Director Willard Walker commended the Board for its honest dialog on tonight's topics. He assured them that the "bigger city' is hard at work on several issues. He spoke highly of officers at the apartment fire and also gave kudos to the American Red Cross for their efforts to assist affected tenants. Overall, it was a terrific effort and we can be proud of a well coordinated process that functioned well in a crisis. Director Walker also updated the Board on the Mayor's Initiative on Race and Diversity, announcing Board of Police Commissioners Meeting Minutes of February 15, 2005 Page 4 workshops to be held the next day at Okemos High School. In all, 22 school districts will be involved in workshops as topics common to them all are discussed including gangs and bullying. The premiere event will be March 23 at the Lansing Center. The conference will host many booths and LPD should make sure they are represented. COMMISSIONER COMMENTS Commissioner Sims — commended Mr. Walker on his many worthwhile initiatives especially those involving area young people. She suggested that discussion among Board members on their role in the Department structure be added to a future meeting agenda. Commissioner Kowalk indicated that they could hold the discussion in lieu of the March education presentation. Commissioner Carnegie — expressed his appreciation to Mr. Walker for his update. He requested Board members keep the family of the middle school girl recently hit by a drunk driver in their thoughts. He commended the victim advocate volunteer who helped the family in their grief. Commissioner Carnegie expressed his appreciation to Mr. Brantley for his important work and for providing good reports to the Board. He also noted that the task force on complaint procedure revisions was in consensus on its recommendations and suggested the Board consider holding a separate meeting to review them. He commended Sgt. Chad Kelly for his work with local boy scouts and suggested the Board send him a note of gratitude. Commissioner Farhat — commended those responsible for coordination of the HOPE scholarship ceremony recently held at the Eastern High School field house. She reminded the Board of the upcoming Bea Christy Award presentation scheduled for this Friday night. Commissioner Farhat also reminded Board members to have new Department identification photos taken. She announced her neighborhood meeting is scheduled for this Thursday and also informed the Board of the six grants she was working on in order to boost several Department activities. Commissioner Quinney — echoed the request by Commissioner Sims for Board members to review written materials related to their charge and structure. He also expressed his appreciation to Mr. Walker for his dedication and hard work. Commissioner Noordhoek — commented on how refreshing it is for a public body to hold open and frank discussions as the Board did tonight. It is particularly worthwhile that this Board stays positive on the Department's ability to address issues. Commissioner Kowalk— requested that any Board member wishing correspondence go out to individuals from the Board contact her via e-mail. OTHER BUSINESS Review of Administrative Procedures: Awards & Citations Program — A motion was made to approve the Awards & Citations Program procedure as presented. It was announced that the chair was not in receipt of the procedure. Also some Board members did not feel prepared to enter into a discussion on the merits of the revised procedure at this time. The Board approved a motion to postpone consideration of the previous question to a date and time to be decided by the chair but, in any case, to be held prior to the next scheduled meeting. The secretary will insure that all requirements of the Open Meeting Act are observed for the forthcoming special meeting. PUBLIC COMMENT None. ADJOURNMENT - Commissioner Kowalk There being no other business to discuss, Commissioner Kowalk adjourned the meeting at 8:14 p.m. BOARD OF POLICE COMMISSIONERS MINUTES OF SPECIAL MEETING MONDAY, FEBRUARY 21, 2005 MEMBERS PRESENT: OTHERS PRESENT: Commissioner Sandra Kowalk, Chair Chief Mark Alley Commissioner Patty Farhat Jim DeLine, Secretary Commissioner Clyde Carnegie Commissioner Bob Noordhoek MEMBERS OF THE PUBLIC/GUESTS: Commissioner Derrick Quinney None Commissioner Linda Sims MEMBERS EXCUSED Commissioner Maria Mejorado CALL TO ORDER -Commissioner Kowalk Commissioner Kowalk called the meeting to order at 5:30 p.m. after having established a quorum. PUBLIC COMMENT -Agenda Items None. ADDITIONS TO THE AGENDA Without objection, an Administrative Report from Chief Alley was added to the agenda. CORRESPONDENCE -Commissioner Kowalk Three pieces of correspondence were accepted and placed on file. ADMINISTRATIVE REPORT—Chief Alley Chief Alley distributed crime maps of gun / knife incidents from before and after a concentrated effort funded by the Project Safe Neighborhoods grant. A marked decrease in incidents was attributed to the grant-funded officer overtime. He noted that the "hot spot' mapping was a good use of technology. He also gave an update on the case of a missing twelve year old girl. Commissioner Sims led a discussion on the presence of people with warrants at the Advent House and Commissioner Farhat led a discussion on activities at the corner of Holmes and Pleasant Grove. REVIEW OF ADMINISTRATIVE PROCEDURES Awards & Citations Program - Commissioner Farhat noted the value of an increased number of voting members on the Awards Review Board and reminded Board members that two of the sworn personnel on the Review Board are nonvoting members. A motion was passed approving the adoption of Awards and Citations Program Administrative Procedure 300-21. PUBLIC COMMENT None. Board of Police Commissioners Meeting Minutes of February 21, 2005 Page 2 ADJOURNMENT -Commissioner Kowalk There being no other business to discuss, Commissioner Kowalk adjourned the meeting at 5:53 p.m. BOARD OF POLICE COMMISSIONERS MINUTES OF SPECIAL MEETING MONDAY, FEBRUARY 21, 2005 MEMBERS PRESENT: OTHERS PRESENT: Commissioner Sandra Kowalk, Chair Chief Mark Alley Commissioner Patty Farhat Jim DeLine, Secretary Commissioner Clyde Carnegie Commissioner Bob Noordhoek MEMBERS OF THE PUBLIC/GUESTS: Commissioner Derrick Quinney None Commissioner Linda Sims MEMBERS EXCUSED Commissioner Maria Mejorado CALL TO ORDER -Commissioner Kowalk Commissioner Kowalk called the meeting to order at 5:30 p.m. after having established a quorum. PUBLIC COMMENT -Agenda Items None. ADDITIONS TO THE AGENDA Without objection, an Administrative Report from Chief Alley was added to the agenda. CORRESPONDENCE -Commissioner Kowalk Three pieces of correspondence were accepted and placed on file. ADMINISTRATIVE REPORT—Chief Alley Chief Alley distributed crime maps of gun / knife incidents from before and after a concentrated effort funded by the Project Safe Neighborhoods grant. A marked decrease in incidents was attributed to the grant-funded officer overtime. He noted that the"hot spot" mapping was a good use of technology. He also gave an update on the case of a missing twelve year old girl. Commissioner Sims led a discussion on the presence of people with warrants at the Advent House and Commissioner Farhat led a discussion on activities at the corner of Holmes and Pleasant Grove. REVIEW OF ADMINISTRATIVE PROCEDURES Awards & Citations Program - Commissioner Farhat noted the value of an increased number of voting members on the Awards Review Board and reminded Board members that two of the sworn personnel on the Review Board are nonvoting members. A motion was passed approving the adoption of Awards and Citations Program Administrative Procedure 300-21. PUBLIC COMMENT None. Board of Police Commissioners Meeting Minutes of February 21, 2005 Page 2 ADJOURNMENT -Commissioner Kowalk There being no other business to discuss, Commissioner Kowalk adjourned the meeting at 5:53 p.m. BOARD OF POLICE COMMISSIONERS MEETING MINUTES TUESDAY, JANUARY 18, 2005 MEMBERS PRESENT: OTHERS PRESENT: Commissioner Sandra Kowalk, Chair Chief Mark Alley Commissioner Patty Farhat Jim DeLine, Secretary Commissioner Derrick Quinney Michael Mathis, LPD Legal Advisor Commissioner Clyde Carnegie Sgt. Steven Relyea, LPD Firearms Range Commissioner Linda Sims MEMBERS OF THE PUBLIC/GUESTS: MEMBERS EXCUSED: Emly Horne, South Precinct Advisory Board Commissioner Bob Noordhoek Commissioner Maria Mejorado CALL TO ORDER-Commissioner Kowalk Commissioner Kowalk called the meeting to order at 6:03 p.m. after having established a quorum. She announced that she did not feel well and requested Vice Chair Farhat chair the meeting allowing her to exit as needed. PUBLIC COMMENT -Agenda Items Emly Horne expressed her appreciation to Board members in attendance at the Future Heroes reception and updated the Board on the Teddy Bear project and "goodie bags" in coordination with the Family Independence Agency. ADDITIONS TO THE AGENDA None. EDUCATION PRESENTATION Sgt. Steve Relyea presented information regarding the Taser program at LPD and showed the equipment in use—both the original models and the newer, improved ones. The device utilizes two small darts/ barbs wired back to the handheld unit. Acting as an electro-muscular disabler, blasts lasting five seconds in duration effectively shut down sensor and motor nerves for the duration of the blast. This "less lethal' device is very effective in gaining compliance from subjects. It is not appropriate for every situation, and the device contains a computer chip which documents each use. APPROVAL OF MINUTES -Commissioner Farhat Minutes from the meeting of December 17 were approved as submitted and placed on file. UNFINISHED BUSINESS None. FRATERNAL ORDER OF POLICE No representative present. CORRESPONDENCE -Commissioner Farhat Board of Police Commissioners Meeting Minutes of January 18, 2005 Page 2 Commissioner Farhat noted that the letter from Chief Alley to Michael Morofsky was appropriate and appreciated. Correspondence for the month of December was accepted and placed on file. ADMINISTRATIVE REPORT—Chief Alley Chief Alley introduced C. Michael Mathis as the Department's new Legal Advisor. Mr. Mathis has a commendable history of private legal practice, experience in the Attorney General's office, and work with the Department of Corrections. The Chief also recognized Sgt. Jim Kraus for his work in helping the Department acquire a used armored personnel carrier from the federal government. He briefed the Board on an incident at Lansing Community College involving a subject evading law enforcement by hiding in an office building. The subject was believed to be driving a vehicle involved in a homicide so was pursued by a multitude of officers including LPD START and K-9 units. Though he was not located, he did turn himself in the following day and was cleared of involvement in the homicide. Chief Alley announced that LPD lieutenants were currently attending a "Chief's School" which covers a wide variety of administrative issues. Feedback from those attending is positive as to its usefulness. He encouraged Board members to attend the HOPE Scholarship ceremony to be held the following day and extended kudos to Capt. Ray Hall and Administrative Secretary Michelle Reddish for their work in orchestrating the event. The Chief announced that all LPD procedures would be reviewed over the coming months to determine the need for revisions and updates. Assistant Chief Julie Williams will head the project which will serve to make the Department more effective and efficient while reducing potential liability claims. Chief Alley also announced that LPD was represented at the MLK Jr. luncheon held the previous day. Additionally, he was informed earlier in the day of the potential for inclusion in an upcoming "Dateline" story regarding identify theft. Finally, he expressed his appreciation to Emly Horne and Jan Kolp for coordinating the Future Heroes reception. The reception was well attended and was a shining example of outstanding community support. LEGAL UPDATE Michael Mathis greeted the Board and gave a brief statement on his 27 years of experience in the legal profession. He is currently getting situated in his new office and his very open to hearing the concerns and priorities of Board members as they relate to his position. Board members welcomed him and expressed their desire to have Mr. Mathis examine the Board's procedures and help Board members better understand their role in the Department's organization and operation. DEPARTMENTAL REPORTS Commissioner Farhat expressed her concern that the Community Services Officer's involvement in false alarm issues and billing be kept to a minimum. Monthly Reports, Detention Report, Communications Division Report and EEOC Report for the month of December were accepted and placed on file. BOARD COMMITTEE REPORTS Liaison Committee—no report. Awards & Incentives Committee — announced that they are eagerly awaiting the start-up preparation for this year's awards. Budget Committee — Jim DeLine noted that, though the LPD budget was submitted on time, the Finance Board of Police Commissioners Meeting Minutes of January 18, 2005 Page 3 Department is currently digesting the many budget requests and attempting to forecast revenues, so there is nothing to report at this time. Human Resources Committee— no report. Complaint Committee— Commissioner Farhat noted that the committee had held its monthly meeting and received answers to all inquiries. Chief Alley informed the committee of a personnel change within Internal Affairs. Lt. Nosotti would be replacing Lt. Phillips in March due to Lt. Phillips assuming the FOP Supervisory unit's presidency. Commission Investigator Report—Bernard Brantley's written report is in the monthly packet. HUMAN RELATIONS AND COMMUNITY SERVICES LIAISON No representative present. COMMISSIONER COMMENTS Commissioner Sims — requested an update on the shooting at the Temple Club. Chief Alley responded by commending Sgt. Southworth for his bravery in pursuing and apprehending the shooter. Little is known at this time on motive or other circumstances surrounding the occurrence. Commissioner Sims also commended those responsible for the Future Heroes reception and noted with pride the great diversity represented in the group of LPD officers. She announced this fall's MSU Sesquicentennial event which will replace the traditional Homecoming celebration and also announced the May 14 Michigan Parade. She apologized for her absence from the December Board meeting, but was pleased to hear that the accommodations which she arranged worked well. Commissioner Carnegie — announced that the external task force on LPD complaint procedures continued to function well. Professor Curry's work is particularly outstanding. He expressed his appreciation to Commissioner Sims for procuring the Lansing Convention & Visitors Bureau for the Board's December meeting. He also commended Emly Horne for her work on the Future Heroes reception. He particularly noted the contributions of Capt. Lawrence and Asst. Chief Williams for establishing a nurturing environment for new officers. The reception was a fitting way to pay tribute to Ofc. Vargas' valor. His appreciation was also extended to Jim DeLine for his work as liaison to the Board as the budget process continues. Commissioner Quinney — expressed his appreciation to those involved in the Future Heroes reception and to Capt. Lawrence for accommodating a request for funeral escort. Additionally, he welcomed Michael Mathis to the Department. Commissioner Farhat — spoke highly of the Future Heroes reception and commended those responsible for ensuring a dignified dress code be honored. The recognition extended to Ofc. Vargas was most fitting and it was clear he was appreciative. She expressed her appreciation that Ofc. Tucker had been assigned to the Community Services Officer position and noted the "cool" chairs acquired for the South Precinct from Ingham Medical. OTHER BUSINESS None. PUBLIC COMMENT None. ADJOURNMENT - Commissioner Farhat There being no other business to discuss, Commissioner Farhat adjourned the meeting at 7:11 p.m.