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HomeMy WebLinkAbout2004 Board of Police Commissioners Minutes -All y�N S 1�C BOARD OF POLICE COMMISSIONERS 120 W.Michigan Avenue Lansing,Michigan 48933-1603 (517)483-4800 CC'N10P ry Benavides,Mayor Co C�, cj - O MEMORANDUM -------------------------------- TO: Lansing City Council Office Lansing City Clerk Office FROM: Board of Police Commissioners DATE: December 17, 2003 RE: 2004 Meeting Schedule The schedule of regular meetings for 2004 is listed below. All meetings will take place at the City of Lansing Police Department's South Precinct facility located at 3400 South Cedar Street. Tuesday, January 20, 2004 6:00 p.m. Tuesday, February 17, 2004 6:00 p.m. Tuesday, March 16, 2004 6:00 p.m. Tuesday, April 20, 2004 6:00 p.m. Tuesday, May 18, 2004 6:00 p.m. Tuesday, June 15, 2004 6:00 p.m. Tuesday, July 20, 2004 6:00 p.m. Tuesday, August 17, 2004 6:00 p.m. Tuesday, September 21, 2004 6:00 p.m. Tuesday, October 19, 2004 6:00 p.m. Tuesday, November 16, 2004 6:00 p.m. Tuesday, December 21, 2004 11:30 a.m (for Budget Review) i r BOARD OF POLICE COMMISSIONERS MEETING MINUTES TUESDAY, SEPTEMBER 21, 2004 MEMBERS PRESENT: OTHERS PRESENT: Commissioner Sandra Kowalk, Chair Chief Mark Alley Commissioner Patty Farhat Jim DeLine, Secretary Commissioner Clyde Carnegie Don Kulhanek, City Attorney's Office Commissioner Maria Mejorado Desirae Kelley-Kato, CARE Program Director Commissioner Bob Noordhoek Commissioner Linda Sims MEMBERS OF THE PUBLIC: MEMBERS EXCUSED: Jan Kelp Connie Delaney Commissioner Derrick Quinney CALL TO ORDER -Commissioner Kowalk Commissioner Kowalk called the meeting to order at 6:00 p.m. after having established a quorum. PUBLIC COMMENT-Agenda Items None. ADDITIONS TO THE AGENDA Chief Alley requested that the Board consider appointing members to a new citizen advisory board being formed to gather input on revising the Department's complaint process. Without objection, the chair added this discussion under Other Business. APPROVAL OF MINUTES -Commissioner Kowalk Minutes from the meetings of July 20 and August 18 were approved as submitted and placed on file. EDUCATION PRESENTATION Desirae Kelley-Kato, Director of the Capital Area Response Effort (CARE) program, discussed how the grant-funded program helps victims of domestic violence. The program, using a cadre of 45 — 50 volunteers, provides clients with 1) access to varying area service providers, and 2) the three E's: empathy, education and empowerment. In response to questions from Board members, Desirae noted that contact is maintained even in cases where the victim resumes the relationship with the abusive partner. The CARE staff and volunteers make over 2,300 contacts per year and are funded exclusively with grant money and private donations. UNFINISHED BUSINESS I. Commissioner Kowalk encouraged Board members to use the phone and e-mail to brainstorm possible ways to offer Ofc. Vargas some support as he recuperates from being shot. 2. Discussion was held concerning the December meeting and its close proximity to the Christmas holiday. A motion was passed moving the December Board meeting to Friday, December 17, at 2:00 p.m. Commissioner Sims offered to secure the Lansing Convention & Visitors Bureau as a meeting site. Board of Police Commissioners Meeting Minutes of September 21,2004 Page 2 FRATERNAL ORDER OF POLICE No representative present. CORRESPONDENCE -Commissioner Kowalk Correspondence for the months of July and August was accepted and placed on file. ADMINISTRATIVE REPORT—Chief Alley Chief Alley updated the Board on the homicide outside of Lucky's on Baker Street. He noted that it is believed that the shooter was upset over being told to leave the establishment. He left the property only to return and fire a weapon indiscriminately, killing an innocent person. He explained the decision to storm the suspect's mother's residence. Its necessity was negated, however, by the suspect's arrival and subsequent arrest. The Chief briefed the Board on Vice President Cheney's campaign visit to the area commenting on the multi-agency coordination necessary. He also announced the recent retirement of canine officer, Oliver, and expressed his appreciation to area media for the good coverage of the event. In discussing the process being used to revise the Department's complaint process, Chief Alley announced the formation of both an internal task force and a citizen task force. He encouraged Board members to consider joining the citizen task force in order to help formulate the new process which, eventually, will come before the Board for its adoption. He expressed his appreciation to Commissioner Noordhoek and to Jan Kolp for their attendance at the "Chat with the Chief' forum. He was very pleased with the event. Chief Alley invited Board members to visit the historic exhibits on permanent display at the North Precinct and expressed his appreciation to Jim and Pat Heyden and Dave Prentler for their initiative in seeing the project through to its completion. In response to Board members' concerns over potential water damage to the historic items, the Chief noted that all items on display are prints of the originals. Original materials are preserved separately. Chief Alley was encouraged by the meeting held with Advent House and its clients during the past month. His discussions with Advent House Board member, Joan Johnson-Jackson and Director Susan Cancro were very beneficial. Commissioner Sims commented that continued visits from the Department would be helpful, but visits by uniformed officers may make clients uncomfortable as many are street people with criminal histories. He announced that the long dormant FOP — Supervisory unit's grievance related to the position of Commission Investigator was now being brought to arbitration. How an arbitrator will decide the issue is anyone's guess. Finally, Chief Alley distributed the CD-ROM created as part of the recruiting grant and apologized for not providing copies earlier in the campaign. LEGAL UPDATE Don Kulhanek had no report, but Board members expressed their appreciation to him for his attendance and availability. DEPARTMENTAL REPORTS Monthly Reports, Detention Report, Communications Division Report and EEOC Report for the month of August were reviewed. Commissioner Farhat related her experience with the citizen from Team 10 (p. Board of Police Commissioners Meeting Minutes of September 21, 2004 Page 3 22)who scared off a burglar after he entered her home through an unlocked window. She reminded all to keep doors and windows secure. Commissioner Sims requested more information on the Cops in Schools grant (p. 17). Chief Alley remarked that we should hear in or before October as to whether our application was accepted. The grant would require that we maintain the officers a fourth year with the City funding the fourth year at 100%. The grant does not dictate the officer's relationship with school security personnel. Departmental reports for the months of August and July were accepted and placed on file. BOARD COMMITTEE REPORTS Liaison Committee—Commissioner Kowalk noted that the Board was represented at the funeral of former sergeant, Mark Burns, and at the retirement gathering for canine officer, Oliver. She will contact City Council to discuss a joint activity. Awards & Incentives Committee—Commissioner Mejorado explained the L-HOPE program to new Board members and noted that 190 City employees have utilized the forgivable loans to purchase homes within the City of Lansing since the program's inception in 1996. Last fiscal year, three police officers participated in the program. Budget Committee — Commissioner Noordhoek announced that the budget process for FY2006 had not yet begun. It was suggested that Commissioner Carnegie also serve on this committee. It is a good introduction to both the Department's internal needs and the administrative budget process. Human Resources Committee — Commissioner Mejorado announced the appointment of Commissioner Carnegie to the Board had happened despite the fact that she had not been in contact with the Mayor's office to relay the Board's desire to see the open positions filled. Complaint Committee — Commissioner Farhat noted that new members of the committee were obtaining a certain comfort level with the committee's charge. She looks forward to reestablishing regular meetings with the Internal Affairs unit. Commission Investigator Bernard Brantley — Mr. Brantley was not in attendance. His report is included in the monthly packet. Commissioner Sims commended him for his community engagement and his Sunday morning session at Advent House. HUMAN RELATIONS AND COMMUNITY SERVICES LIAISON No representative present. COMMISSIONER COMMENTS Commissioner Mejorado—expressed her appreciation to the Board for their understanding of her missing the August meeting due to a death in the family. Commissioner Sims —expressed her appreciation to the Board for their understanding of her missing the August meeting due to her friend's kidney transplant. She also updated the Board on her activities with Advent House and CARE, as well as serving as a Police Athletic League volunteer at their recent golf outing. Commissioner Carnegie—expressed is appreciation to being given the opportunity to serve on the Board. He is committed to the Lansing community and looks forward to working with other Board members. Commissioner Noordhoek— welcomed Commissioner Carnegie and gave kudos to those responsible for organizing the retirement party for Oliver. There was a good turnout which helped to emphasize the importance of the canine unit to the Lansing area. He mentioned that the Chat with the Chief event was well done and also expressed his appreciation to Jim DeLine and other golf outing organizers for their work on the fundraiser for PAL. Lastly, he commended Ofc. Jason Bock for his good response to a Board of Police Commissioners Meeting Minutes of September 21, 2004 Page 4 concern assigned to him. Commissioner Farhat — welcomed Commissioner Carnegie to the Board and confirmed that he will continue in his role as a Department Chaplin. She expressed her appreciation to North Precinct secretary, Rhonda Mubarekeh, for her assistance in updating neighborhood awareness tapes and said that she looks forward to Ofc. Bob Tucker beginning his light-duty assignment as Interim Community Services Officer. She expressed her appreciation to Chief Alley and to officers who attend neighborhood association meetings and to Eleanor Love and code compliance officer, Greg. She noted that Ofc. Norm Naimy proved what a "class act" he is by using Oliver's retirement party as an opportunity to express his appreciation to others. She also reminded Board members of the retiree dinner to be held at the South Precinct gym the second Wednesday in October. Commissioner Kowalk — welcomed Commissioner Carnegie. He is a piller of the community and she is honored to have him on the Board. OTHER BUSINESS Several members expressed their desire to serve on the citizen advisory board relative to giving input on a new complaint procedure. After a discussion on the number of Board members who can meet together before a public notice is required, Commissioner Kowalk agreed to contact absent Board members and make appointments to the new advisory committee. Board members will be contacted. PUBLIC COMMENT None. ADJOURNMENT -Commissioner Kowalk There being no other business to discuss, Commissioner Kowalk adjourned the meeting at 7:24 p.m. BOARD OF POLICE COMMISSIONERS MEETING MINUTES TUESDAY, OCTOBER 19, 2004 MEMBERS PRESENT: OTHERS PRESENT: Commissioner Sandra Kowalk, Chair Chief Mark Alley Commissioner Patty Farhat Jim DeLine, Secretary Commissioner Clyde Carnegie Don Kulhanek, City Attorney's Office Commissioner Maria Mejorado Bernard Brantley, Commission Investigator Commissioner Bob Noordhoek Sgt. David Dahlke, Special Events and Traffic Unit MEMBERS EXCUSED: Commissioner Derrick Quinney MEMBERS OF THE PUBLIC/GUESTS: Commissioner Linda Sims Jan Kolp Ofc. Paul Beasinger CALL TO ORDER -Commissioner Kowalk Commissioner Kowalk called the meeting to order at 6:00 p.m. after having established a quorum. PUBLIC COMMENT -Agenda Items None. ADDITIONS TO THE AGENDA None. APPROVAL OF MINUTES -Commissioner Kowalk Minutes from the meetings of September 21 were approved as submitted and placed on file. EDUCATION PRESENTATION Sgt. David Dahlke of the Special Events / Traffic Unit explained how members of the unit (often referred to as the "motorcycle unit") are based in different sectors of the City as much as possible. Their focus is on traffic enforcement and vehicle accidents. Commonly, traffic enforcement is centered on community complaints zeroing in on neighborhood problems. Additionally, the unit provides assistance to special events such as Silver Bells in the City, Common Ground, and even less known events like protest marches and large funerals. As the unit supervisor, Sgt. Dahlke is also involved in event planning and enforcement grants such as "Click It, or Ticket" campaigns. He showed the Board both laser and radar equipment used to judge traffic speed and explained the added value of laser equipment to judicial proceedings. In response to Board questions, Sgt. Dahlke noted that the unit consists of six officers new to the unit and this is down from ten, the unit's former size during better financial times. He noted that statistics do not track repeat offenders, but the effectiveness of the unit's efforts were clearly shown when the average rate of speed on 1-496 decreased by ten miles per hour after the unit concentrated its traffic enforcement efforts there. UNFINISHED BUSINESS None. Board of Police Commissioners Meeting Minutes of October 19, 2004 Page 2 FRATERNAL ORDER OF POLICE No representative present. CORRESPONDENCE -Commissioner Kowalk Correspondence for the month of September was accepted and placed on file. ADMINISTRATIVE REPORT—Chief Alley Chief Alley updated the Board on the double homicide at Walsh Park and the resulting capture of persons wanted for questioning. Because the capture was in Delta Township and involved gunfire, Eaton County will investigate the incident while LPD will continue to investigate the homicide. The Chief also discussed the charges against Det. Darin Duso for theft of a controlled substance. He is checking personnel and labor issues from a few sources and promises that the Department will move forward on its investigation and possible disciplinary action without necessary waiting for a conviction from the judicial process. He announced that the FY2006 budget process will soon be underway and that new Finance Director, Glenn Kirk, has indicated that the budgeting system is expected to be simplified. Chief Alley assured the Board that, even as tight fiscal constraints remain, the City recognizes that the Police Department deserves priority. Chief Alley also updated the Board on the task forces reviewing the Department's complaint procedure. Both the citizen and the internal committees have met and are doing some constructive"brainstorming." He noted that candidate interviews for the position of LPD Legal Advisor would be held the next day and that an added Community Services police officer position is being added to the LPD roster. Finally, Chief Alley distributed an article published by The United States Conference of Mayors Best Practices Center on the HOPE scholarship program. In response to questions from Board members, the Chief noted that the Department's Cops in Schools grant application did not get accepted. Discussions are now centering on using the City money and school district money which would have gone to grant match toward funding an abbreviated version of the program. He also reminded that Board that the DART funded detective position would soon be coming to an end. LEGAL UPDATE Don Kulhanek had no report. DEPARTMENTAL REPORTS Monthly Reports, Detention Report, Communications Division Report and EEOC Report for the month of September were accepted and placed on file. BOARD COMMITTEE REPORTS Liaison Committee — Commissioner Kowalk noted that contact needs to be made with City Council for a possible joint meeting. She expressed her appreciation to Michelle Reddish for keeping Board members apprised of significant events and meetings. Board of Police Commissioners Meeting Minutes of October 19, 2004 Page 3 Awards & Incentives Committee—no report. Budget Committee—no report. Human Resources Committee— no report. Complaint Committee — Commissioner Farhat noted that the committee had few complaints to review at its last meeting and is discussing conversion to a new framework. Commission Investigator Report— In addition to his written report in the monthly packet, Bernard Brantley noted his role in the City employee United Way campaign and notified the Board that he would be visiting the Jesus of Nazareth Church of God in Christ this Saturday. He also offered to share a letter from a citizen with Board members as well as a packet from Ofc. H.L. Jones. He commented that, though there were no formal complaints to handle in September, he often receives informal calls and can work with Internal Affairs to look at other cases. He noted his good working relationship with Internal Affairs. HUMAN RELATIONS AND COMMUNITY SERVICES LIAISON No representative present. Board members discussed the possibility of the HR&CS liaison submitting a monthly report in writing in lieu of attending Board meetings. Jim DeLine will present that alternative to their Deputy Director. COMMISSIONER COMMENTS Commissioner Noordhoek—no comments. Commissioner Mejorado— no comments. Commissioner Carnegie — expressed is appreciation to LPD staff for the well organized orientation day conducted on his behalf. He also commended Prof. Curry for preparing a thorough review of his research relative to LPD's complaint process and well organized process for its revision. Commissioner Carnegie was pleased with the attendance and comments at the citizen advisory committee and feels a revised LPD complaint process may serve as a model for other departments. Commissioner Farhat — expressed her appreciation to Chief Alley for attending the October Neighborhood Watch Advisory Board meeting and for adding Ofc. Tucker as a supplemental Community Services Officer. She discussed this year's Silver Bells in the City planning. The parade has allowed six new entries and is mandating new safety procedures for all parade participants. She expressed her appreciation to Chief Alley and Commissioner Noordhoek for their attendance at the LPD retiree's dinner. Many retirees had not yet met Chief Alley and appreciated the opportunity to do so. Commissioner Kowalk — congratulated the Department on its Conference of Mayors' article and commended the four Board members serving on the complaint procedure advisory board. She also commended Bernard Brantley on his report. OTHER BUSINESS None. PUBLIC COMMENT None. ADJOURNMENT -Commissioner Kowalk There being no other business to discuss, Commissioner Kowalk adjourned the meeting at 7:08 p.m. BOARD OF POLICE COMMISSIONERS MEETING MINUTES TUESDAY, EPTEMBER 21, 2004 MEMBERS PRESENT: OTHERS PRESENT: Commissioner Sandra Kowalk, Chair Chief Mark Alley Commissioner Patty Farhat Jim DeLine, Secretary Commissioner Clyde Carnegie Don Kulhanek, City Attorney's Office Commissioner Maria Mejorado Desirae Kelley-Kato, CARE Program Director Commissioner Bob Noordhoek Commissioner Linda Sims MEMBERS OF THE PUBLIC: Jan Kolp MEMBERS EXCUSED: Connie Delaney Commissioner Derrick Quinney CALL TO ORDER -Commissioner Kowalk Commissioner Kowalk called the meeting to order at 6:00 p.m. after having established a quorum. PUBLIC COMMENT -Agenda Items None. ADDITIONS TO THE AGENDA Chief Alley requested that the Board consider appointing members to a new citizen advisory board being formed to gather input on revising the Department's complaint process. Without objection, the chair added this discussion under Other Business. APPROVAL OF MINUTES - Commissioner Kowalk Minutes from the meetings of July 20 and August 18 were approved as submitted and placed on file. EDUCATION PRESENTATION Desirae Kelley-Kato, Director of the Capital Area Response Effort (CARE) program, discussed how the grant-funded program helps victims of domestic violence. The program, using a cadre of 45 — 50 volunteers, provides clients with 1) access to varying area service providers, and 2) the three E's: empathy, education and empowerment. In response to questions from Board members, Desirae noted that contact is maintained even in cases where the victim resumes the relationship with the abusive partner. The CARE staff and volunteers make over 2,300 contacts per year and are funded exclusively with grant money and private donations. UNFINISHED BUSINESS 1. Commissioner Kowalk encouraged Board members to use the phone and e-mail to brainstorm possible ways to offer Ofc. Vargas some support as he recuperates from being shot. 2. Discussion was held concerning the December meeting and its close proximity to the Christmas holiday. A motion was passed moving the December Board meeting to Friday, December 17, at 2:00 p.m. Commissioner Sims offered to secure the Lansing Convention & Visitors Bureau as a meeting site. Board of Police Commissioners Meeting Minutes of September 21, 2004 Page 2 FRATERNAL ORDER OF POLICE No representative present. CORRESPONDENCE -Commissioner Kowalk Correspondence for the months of July and August was accepted and placed on file. ADMINISTRATIVE REPORT—Chief Alley Chief Alley updated the Board on the homicide outside of Lucky's on Baker Street. He noted that it is believed that the shooter was upset over being told to leave the establishment. He left the property only to return and fire a weapon indiscriminately, killing an innocent person. He explained the decision to storm the suspect's mother's residence. Its necessity was negated, however, by the suspect's arrival and subsequent arrest. The Chief briefed the Board on Vice President Cheney's campaign visit to the area commenting on the multi-agency coordination necessary. He also announced the recent retirement of canine officer, Oliver, and expressed his appreciation to area media for the good coverage of the event. In discussing the process being used to revise the Department's complaint process, Chief Alley announced the formation of both an internal task force and a citizen task force. He encouraged Board members to consider joining the citizen task force in order to help formulate the new process which, eventually, will come before the Board for its adoption. He expressed his appreciation to Commissioner Noordhoek and to Jan Kolp for their attendance at the "Chat with the Chief' forum. He was very pleased with the event. Chief Alley invited Board members to visit the historic exhibits on permanent display at the North Precinct and expressed his appreciation to Jim and Pat Heyden and Dave Prentler for their initiative in seeing the project through to its completion. In response to Board members' concerns over potential water damage to the historic items, the Chief noted that all items on display are prints of the originals. Original materials are preserved separately. Chief Alley was encouraged by the meeting held with Advent House and its clients during the past month. His discussions with Advent House Board member, Joan Johnson-Jackson and Director Susan Cancro were very beneficial. Commissioner Sims commented that continued visits from the Department would be helpful, but visits by uniformed officers may make clients uncomfortable as many are street people with criminal histories. He announced that the long dormant FOP — Supervisory unit's grievance related to the position of Commission Investigator was now being brought to arbitration. How an arbitrator will decide the issue is anyone's guess. Finally, Chief Alley distributed the CD-ROM created as part of the recruiting grant and apologized for not providing copies earlier in the campaign. LEGAL UPDATE Don Kulhanek had no report, but Board members expressed their appreciation to him for his attendance and availability. DEPARTMENTAL REPORTS Monthly Reports, Detention Report, Communications Division Report and EEOC Report for the month of August were reviewed. Commissioner Farhat related her experience with the citizen from Team 10 (p. Board of Police Commissioners Meeting Minutes of September 21, 2004 Page 3 22)who scared off a burglar after he entered her home through an unlocked window. She reminded all to keep doors and windows secure. Commissioner Sims requested more information on the Cops in Schools grant (p. 17). Chief Alley remarked that we should hear in or before October as to whether our application was accepted. The grant would require that we maintain the officers a fourth year with the City funding the fourth year at 100%. The grant does not dictate the officer's relationship with school security personnel. Departmental reports for the months of August and July were accepted and placed on file. BOARD COMMITTEE REPORTS Liaison Committee—Commissioner Kowalk noted that the Board was represented at the funeral of former sergeant, Mark Burns, and at the retirement gathering for canine officer, Oliver. She will contact City Council to discuss a joint activity. Awards & Incentives Committee— Commissioner Mejorado explained the L-HOPE program to new Board members and noted that 190 City employees have utilized the forgivable loans to purchase homes within the City of Lansing since the program's inception in 1996. Last fiscal year, three police officers participated in the program. Budget Committee — Commissioner Noordhoek announced that the budget process for FY2006 had not yet begun. It was suggested that Commissioner Carnegie also serve on this committee. It is a good introduction to both the Department's internal needs and the administrative budget process. Human Resources Committee — Commissioner Mejorado announced the appointment of Commissioner Carnegie to the Board had happened despite the fact that she had not been in contact with the Mayor's office to relay the Board's desire to see the open positions filled. Complaint Committee — Commissioner Farhat noted that new members of the committee were obtaining a certain comfort level with the committee's charge. She looks forward to reestablishing regular meetings with the Internal Affairs unit. Commission Investigator Bernard Brantley — Mr. Brantley was not in attendance. His report is included in the monthly packet. Commissioner Sims commended him for his community engagement and his Sunday morning session at Advent House. HUMAN RELATIONS AND COMMUNITY SERVICES LIAISON No representative present. COMMISSIONER COMMENTS Commissioner Mejorado— expressed her appreciation to the Board for their understanding of her missing the August meeting due to a death in the family. Commissioner Sims —expressed her appreciation to the Board for their understanding of her missing the August meeting due to her friend's kidney transplant. She also updated the Board on her activities with Advent House and CARE, as well as serving as a Police Athletic League volunteer at their recent golf outing. Commissioner Carnegie—expressed is appreciation to being given the opportunity to serve on the Board. He is committed to the Lansing community and looks forward to working with other Board members. Commissioner Noordhoek—welcomed Commissioner Carnegie and gave kudos to those responsible for organizing the retirement party for Oliver. There was a good turnout which helped to emphasize the importance of the canine unit to the Lansing area. He mentioned that the Chat with the Chief event was well done and also expressed his appreciation to Jim DeLine and other golf outing organizers for their work on the fundraiser for PAL. Lastly, he commended Ofc. Jason Bock for his good response to a Board of Police Commissioners Meeting Minutes of September 21, 2004 Page 4 concern assigned to him. Commissioner Farhat — welcomed Commissioner Carnegie to the Board and confirmed that he will continue in his role as a Department Chaplin. She expressed her appreciation to North Precinct secretary, Rhonda Mubarekeh, for her assistance in updating neighborhood awareness tapes and said that she looks forward to Ofc. Bob Tucker beginning his light-duty assignment as Interim Community Services Officer. She expressed her appreciation to Chief Alley and to officers who attend neighborhood association meetings and to Eleanor Love and code compliance officer, Greg. She noted that Ofc. Norm Naimy proved what a "class act" he is by using Oliver's retirement party as an opportunity to express his appreciation to others. She also reminded Board members of the retiree dinner to be held at the South Precinct gym the second Wednesday in October. Commissioner Kowalk — welcomed Commissioner Carnegie. He is a piller of the community and she is honored to have him on the Board. OTHER BUSINESS Several members expressed their desire to serve on the citizen advisory board relative to giving input on a new complaint procedure. After a discussion on the number of Board members who can meet together before a public notice is required, Commissioner Kowalk agreed to contact absent Board members and make appointments to the new advisory committee. Board members will be contacted. PUBLIC COMMENT None. ADJOURNMENT -Commissioner Kowalk There being no other business to discuss, Commissioner Kowalk adjourned the meeting at 7:24 p.m. BOARD OF POLICE COMMISSIONERS - MEETING MINUTES ' TUESDAY, AUGUST 17, 2004 MEMBERS PRESENT: OTHERS PRESENT: Commissioner Sandra Kowalk, Chair Chief Mark Alley Commissioner Patty Farhat Katrina Urista, Acting Secretary Commissioner Bob Noordhoek Bernard Brantley, Commission Investigator Commissioner Derrick Quinney Don Kulhanek, City Attorney's Office MEMBERS EXCUSED: MEMBERS OF THE PUBLIC: Commissioner Maria Mejorado Jan Kolp Commissioner Linda Sims CALL TO ORDER -Commissioner Kowalk Commissioner Kowalk called the meeting to order at 6:07 p.m. She announced that this would be an informational meeting only due to lack of quorum. PUBLIC COMMENT -Agenda Items Jan Kolp, a member of the Southside Precinct Advisory Board, introduced herself as an observer of the meeting. She commended Chief Alley for his composure during the public discussions of LPD's disciplinary process, Terry Curry's analysis, and the ACLU's involvement working to address the concerns of several employees. ADDITIONS TO THE AGENDA Without objection, a discussion concerning the date of the December meeting was added to the agenda and held at this time. It was the consensus of those present that the December meeting be moved to Friday, December 17, at 2:00 p.m. Chief Alley offered to provide refreshments. This change will be voted upon in the presence of a quorum. APPROVAL OF MINUTES -Commissioner Kowalk There being no quorum present, approval of minutes was deferred. EDUCATION PRESENTATION Det. Alley was unable to attend and will be rescheduled to present information regarding the DART grant. UNFINISHED BUSINESS Commissioner Noordhoek reminded the Board that the matter of doing something for Ofc. Vargas was still pending. The consensus of the Board was to revisit this next month. FRATERNAL ORDER OF POLICE No representative present. CORRESPONDENCE -Commissioner Kowalk Board of Police Commissioners Meeting Minutes of August 18, 2004 Page 2 Correspondence was reviewed. Acceptance was deferred due to lack of quorum. ADMINISTRATIVE REPORT—Chief Alley Chief Alley updated the Board on the criminal charges being filed in Ofc. Vargas' shooting. He noted that the "use of force" review would not be issued until the prosecutor's office had issued its findings. He announced that a task force was being established to consider the changes recommended by Prof. Curry and encouraged Board members to consider volunteering for it. He also updated the Board on the lawsuit filed by the ACLU and noted that the Department's response to Prof. Curry's suggestions is germane to resolving the situation though the outcome is difficult to project. In a budget update, the Chief commented on the City's reluctance to rely on the Budget Stabilization ("rainy day") Fund but instead is counting on the Departments to cut costs further. He expressed his appreciation to Commissioner Farhat for her work on the National Night Out. Several events were well attended. He also noted Ofc. Burkhardt's contribution in filling in where needed. During mention of a Southside ice cream social, Commissioner Kowalk noted that she was in attendance and the event was very successful. The Chief announced the results of a comparative analysis relative to HOPE scholars and the general grade school populace. He noted that the two groups were similar in the areas of attendance and grades, and that HOPE scholars compared favorably in the area of discipline. The study will be used to identify specific areas where HOPE scholars need support services. He expressed his appreciation to Capt. Hall, Sgt. Garcia and Ofc. Amy Reidel for assisting in the HOPE Leadership Academy. He also announced that a retirement letter has been received from Det. Marcel Holloway and Det. Mike Simpson. In response to an inquiry from Commissioner Noordhoek, Chief Alley summarize the two public meetings following the release of Prof. Curry's analysis by saying they were both productive and informative, but the atmosphere at the first seemed somewhat hostile when compared to the second session. Commissioner Farhat commended the Chief for his handling of the many questions posed to him. LEGAL UPDATE Don Kulhanek announced the confirmation of new City Attorney Paul Novak. Mr. Novak will begin his duties on August 31. Don expects to continue attending Board meetings until the position of LPD Legal Advisor is filled. In answer to a question from Commissioner Farhat, he commented that he is not sure of the number of applicants for the position, but presumes it to be quite large. DEPARTMENTAL REPORTS Monthly Reports, Detention Report, Communications Division Report and EEOC Report for the month of March were reviewed. Commissioner Noordhoek noted the decreased number of reports now taken in the Communications Center and Chief Alley explained the change in procedures which resulted in this occurring. Due to efficiencies gained by using AFIS fingerprinting technology, the Department now discourages EMT's from taking reports. AFIS has greatly increased the likelihood of identifying criminals if a print (even a partial one) can be retrieved at the scene by a patrol officer. Commissioner Farhat recommended the Department make a form available on-line for taking complaints. Acceptance of reports was deferred due to lack of quorum. BOARD COMMITTEE REPORTS Liaison Committee— No report. Awards & Incentives Committee—No report. Board of Police Commissioners Meeting Minutes of August 18, 2004 Page 3 Budget Committee—No report. Human Resources Committee— No report. Complaint Committee — Commissioner Quinney said that the committee has met and he announced the introduction of new software designed to track discipline issues. Chief Alley noted the difficulty in entering the data necessary, but assured the Board that steps were being taken as time allows. Commission Investigator Bernard Brantley— no report. HUMAN RELATIONS AND COMMUNITY SERVICES LIAISON No representative present. COMMISSIONER COMMENTS Commissioner Quinney — Commended the Department on the quick resolution to a recent homicide and expressed his appreciation to Chief Alley for assisting in the African-American Parade and Family Reunion Picnic. He thanked him for the invitation to work assisting to resolve issues with the ACLU. He is looking forward to a"win-win" resolution. Commissioner Noordhoek—No comments. Commissioner Farhat — Expressed her appreciation to the Chief, to Ofc. Michelle Burkhardt, and to the Neighborhood Watch Board for participation in the Neighborhood Watch party. She commended the young Code Compliance Officer"Greg" for his work on a problem house (p. 24) and thanked all involved in a successful National Night Out. Commissioner Kowalk — Commended Commission Investigator Brantley for the report he distributed and commended Chief Alley for his work to round up support for HOPE scholars. OTHER BUSINESS None. PUBLIC COMMENT Jan Kolp noted that a member of the South Precinct Advisory Board will attend each month's Board meeting. They are hoping to host a new employee reception in the near future. ADJOURNMENT - Commissioner Kowalk There being no other business to discuss, Commissioner Kowalk adjourned the meeting at 6:56 p.m. BOARD OF POLICE COMMISSIONERS MEETING MINUTES TUESDAY, JULY 20, 2004 MEMBERS PRESENT: OTHERS PRESENT: Commissioner Sandra Kowalk, Chair Chief Mark Alley Commissioner Patty Farhat Jim DeLine, Secretary Commissioner Maria Mejorado Bernard Brantley, Commission Investigator Commissioner Bob Noordhoek Don Kulhanek, City Attorney's Office Commissioner Derrick Quinney Commissioner Linda Sims MEMBERS OF THE PUBLIC: None CALL TO ORDER-Commissioner Kowalk Commissioner Kowalk called the meeting to order at 6:04 p.m. after having established a quorum. PUBLIC COMMENT -Agenda Items None. ADDITIONS TO THE AGENDA None. EDUCATION PRESENTATION Chief Alley was scheduled to provide the July Education Presentation which was cancelled due to his presence being required in the public meeting held concurrent to the Board meeting. APPROVAL OF MINUTES -Commissioner Kowalk Minutes from the June 15 meeting were approved as submitted. UNFINISHED BUSINESS None. FRATERNAL ORDER OF POLICE No representative present. CORRESPONDENCE -Commissioner Kowalk Commissioner Quinney commented on the letter from the ATF agent (p. 8), commending LPD officers on their ability to resolve a potentially very dangerous situation. Correspondence for the month of June was accepted and placed on file. ADMINISTRATIVE REPORT—Chief Alley Board of Police Commissioners Meeting Minutes of July 20, 2004 Page 2 Chief Alley's Administrative Report was cancelled due to his presence being required in the public meeting held concurrent to the Board meeting. LEGAL UPDATE Don Kulhanek announced that the Mayor's nominee for the position of City Attorney had not yet been confirmed by City Council. DEPARTMENTAL REPORTS Commissioner Kowalk commended the team sergeants for their outstanding reports. Commissioner Mejorado noted the Team 2 report (p. 25) with concern as her daughter is purchasing a home in the neighborhood. Board members commended LPD staff for producing the monthly packet using two-sided copies. Monthly Reports, Detention Report, Communications Division Report and EEOC Report for the month of May were received and placed on file. BOARD COMMITTEE REPORTS Liaison Committee — Commissioner Kowalk will chair this committee. She requested that Jim DeLine keep her informed of meetings being held where her presence might be appropriate. She is particularly interested in being notified as soon as City Council sets a date for the recognition of former Board members Newcomb and Frederick. Awards & Incentives Committee—Commissioner Mejorado promised to ask City officials for an update on the home ownership employee residence incentive (L-HOPE). Budget Committee—Commissioners agreed that it would benefit an incoming Board member to chair this committee as the budgeting process serves as a good orientation to many of the Department's activities. Human Resources Committee — Commissioner Mejorado will chair this committee and will inquire as to the status of unfilled Board positions. Complaint Committee— Commissioner Sims reported that two meetings of the committee have been held since her last report. For the coming year, this committee will consist of Commissioners Farhat, Quinney and Noordhoek, with Commissioner Sims moving to the Awards & Incentives Committee. New members of the committee will attempt to reach a consensus on a fixed day for monthly meetings. Commission Investigator Bernard Brantley — Mr. Brantley is now submitting a monthly report for the packet (p. 47). He noted that three complaints have been received in the past two days, which he attributes to the publicity surrounding the release of Professor Curry's analysis of the Department's discipline procedures. A discussion followed on the perceptions of Mr. Brantley's role in relation to LPD, including the perceptions of officers as well as members of the public. There was a consensus that the position's independence from the Department needs to continue to be emphasized and that, on the whole, addressing concerns from the public can only serve to improve the Department. Board members are encouraged by the discipline matrix proposed by Professor Curry and will monitor the changes to the discipline process, particularly with respect to their role in the process. HUMAN RELATIONS AND COMMUNITY SERVICES LIAISON No representative present. COMMISSIONER COMMENTS Commissioner Sims—discussed Mr. Brantley's upcoming address to visitors to the Advent House shelter, noting that an audience of homeless people will require a different approach. She also announced the August 7 African American Parade and Family Reunion Picnic and expressed her gratitude to LPD administration for providing Common Ground tickets to Board members. Board of Police Commissioners Meeting Minutes of July 20, 2004 Page 3 Commissioner Quinney — also thanked LPD administration for Common Ground tickets and noted that officer presence at the festival was impressive. The event was controlled and the environment was enjoyable. He expressed his appreciation to Commissioner Farhat for hosting a successful neighborhood picnic. He very much enjoyed participating in the event. Commissioner Quinney also said that he looked forward to when the Board is once again back at full strength and he congratulated Lt. Bruce Ferguson on being appointed to the position of public relations liaison for all of City government. Commissioner Noordhoek — also expressed his appreciation to the Department for tickets to Common Ground and to Commissioner Farhat for the neighborhood picnic. He commended Chief Alley for his response to Professor Curry's analysis, noting this is a good "heads up" for the Department. He also led a discussion on providing Ofc. Vargas with some sort of recognition from the Board and a consensus was reached that delivery of a special meal would be an appropriate gesture. Commissioner Mejorado—also expressed her appreciation for tickets to Common Ground. Commissioner Farhat — thanked all who attended her neighborhood picnic and also expressed her appreciation to the Department for tickets to Common Ground. She expressed her sympathy on the passing of FOP legal representative, R. David Wilson. She also asked that the Department keep up on the activities assigned to the Community Services Officer even during Ofc. Williams' leave of absence. She expressed her appreciation to Rhonda Mubarekeh of the North Precinct for the excellent information she continues to provide on the taped message. Commissioner Kowalk — wanted to ensure that, in the presence of Commissioner Sims, she expressed her appreciation for her service in the past year as the Board's Vice Chair. She called Commissioner Sims' leadership "invaluable." OTHER BUSINESS None. PUBLIC COMMENT None. ADJOURNMENT -Commissioner Kowalk There being no other business to discuss, Commissioner Kowalk called a recess at 6:55 p.m. in hopes that Chief Alley would soon be available. When it became apparent that his other meeting's end time would be tough to determine, Commissioner Kowalk announced the Board meeting adjourned effective at the 6:55 p.m. break. BOARD OF POLICE COMMISSIONERS MEETING MINUTES i TUESDAY, JUNE 15, 2004 MEMBERS PRESENT: OTHERS PRESENT: Commissioner Sandra Kowalk, Chair Chief Mark Alley Commissioner Patty Farhat Jim DeLine, Secretary Commissioner Deb Fredrick Bernard Brantley, Commission Investigator Commissioner Maria Mejorado Don Kulhanek, City Attorney's Office Commissioner Roger Newcomb Former Commissioner Lee "Pete" Canady Commissioner Bob Noordhoek Commissioner Derrick Quinney MEMBERS OF THE PUBLIC: Commissioner Linda Sims None CALL TO ORDER -Commissioner Kowalk Commissioner Kowalk called the meeting to order at 6:08 p.m. after having established a quorum. PUBLIC COMMENT -Agenda Items Former Commissioner Pete Canady expressed his appreciation to Board members Frederick and Newcomb for their commitment and time served on the Board. ADDITIONS TO THE AGENDA None. EDUCATION PRESENTATION There was no June Education Presentation. APPROVAL OF MINUTES -Commissioner Kowalk Minutes from the meetings of April 20 and May 18 were approved as submitted. UNFINISHED BUSINESS None. FRATERNAL ORDER OF POLICE No representative present. CORRESPONDENCE -Commissioner Kowalk Correspondence for the month of May was accepted and placed on file. ADMINISTRATIVE REPORT—Chief Alley Board of Police Commissioners Meeting Minutes of June 15, 2004 Page 2 Chief Alley updated the Board on the labor arbitration with former officer Adam Diehl. He noted that, to date, there had been twenty-seven days of testimony. He particularly acknowledged the contributions of Lt. Teresa Szymanski, who has been very professional and of great assistance. The Chief also discussed Sunday's article in the Lansing State Journal which concerned the ACLU action against LPD. The situation first came to the administration's attention in October, 2003, and research was conducted to determine if complaints and discipline appeared disproportionate when categorized by factors such as race and sex. Additionally, Terry Curry, from Michigan State University's College of Labor and Industrial Relations, was retained to study the LPD discipline process. His research appears to be in the final stages and a report may be issued by the July Board meeting. Changes to the discipline process may be initiated as a result. The statement from the ACLU that we are close to a settlement may be optimistic. A discussion followed in which members of the Board discussed the reason for ACLU involvement, and the Department's reaction. It was the consensus of the Board and this episode calls for decisive action by the Department and that, conceivably, the Department will be stronger having gone through it. He informed the Board of an officer presently on paid administrative leave pending the results of an FBI investigation. To date, no charges have been announced even though the allegations have been made public. Chief Alley noted that he continues to meet with March for Justice leadership on issues of race, use of force and harassment. He expects that we will sponsor another police/community relations conference. He announced the extension of the South Precinct lease. The new agreement is timed to expire at the same time as the lease on the North Precinct facilities. Improvements to be made under the agreement include parking lot fencing and extensions of the DB area and locker rooms. The Chief informed the Board that the shooting review board is expected conclude its review of Ofc. Vargas'shooting in a couple weeks. He noted the latest contribution to the HOPE scholarship fund from the Granger Corporation in the amount of$130,000.00. Finally, Chief Alley commended Commissioners Frederick and Newcomb. Speaking on behalf of the entire organization, he expressed appreciation for their hard work and support for LPD over the years. He informed them that recognition by City Council would be forthcoming. LEGAL UPDATE None. DEPARTMENTAL REPORTS Commissioners asked for further information on Building Cultural Competency and Simrad training (p.12) and also for additional information on the move of computer personnel out of the LPD reporting structure (p. 17). Other comments concerned a year-to-date restraint chair discrepancy (p. 14) and concern over the Mill Pond quest to establish a Neighborhood Watch (p. 27). Commissioner Sims asked about the four school-assigned officers for which grant funding was applied. She was told they would be assigned to the four area public high schools during the school year, but would be available for team policing in the summer. Monthly Reports, Detention Report, Communications Division Report and EEOC Report for the month of May were received and placed on file. BOARD COMMITTEE REPORTS Liaison Committee— No report. Board of Police Commissioners Meeting Minutes of June 15, 2004 Page 3 Awards & Incentives Committee— No report. Budget Committee— No report. Human Resources Committee— No report. Complaint Committee—No report. Commission Investigator Bernard Brantley— Mr. Brantley noted that the leadership contributed by Commissioners Frederick and Newcomb will surely be missed. Commissioner Farhat asked for an update on his precinct office hours and was told, though response to the South Precinct office has been negligible, hours at the North Precinct would be added soon. Commissioner Quinney commended Mr. Brantley on his outreach efforts. Commissioner Kowalk asked for the current number of open cases and was told there are presently three of them. She requested that his monthly report include the number of open and closed cases. HUMAN RELATIONS AND COMMUNITY SERVICES LIAISON No representative present. COMMISSIONER COMMENTS Commissioner Sims —welcomed Commissioner Noordhoek to the Board and expressed her appreciation to Commissioners Newcomb and Frederick for their service to the community by serving on the Board. They were an inspiration to her and served above the call of duty during a critical time. She also expressed her appreciation to Chief Alley for his timely updates and for his annual participation in the African American Cultural parade each year. This year's event is scheduled for August 7. Finally, she provided Board members with an update on the Reach program. Commissioner Quinney — echoed the favorable comments regarding Commissioners Newcomb and Frederick. He appreciated their friendship as well as their service. He expressed his appreciation to Commissioners Farhat and Mejorado for their work on a very impressive awards ceremony. He encouraged the Chief to "hang in there" through the present challenges and he welcomed Bob Noordhoek to the Board. He asked about the LPD presence at the forthcoming Common Ground festival and expressed an interest if any complimentary passes become available. Commissioner Farhat— expressed her appreciation to Sgt. Linda Doherty-Wright and to Ofc. Jason Bock for their work while attending her neighborhood meeting. She noted Ofc. Tony Nettles' expertise at working with the public as evidenced by his efforts with the Everette High School community. She also thanked the Chief for ensuring a Board presence at the MADD breakfast and expressed her astonishment at the lack of recognition for the rewarding Neighborhood in Bloom project. The flower donors are unsung heroes. Commissioner Farhat thanked Commissioners Frederick and Newcomb for the service to the Board over the years. "It's been great." Commissioner Mejorado — commended the Department for their presence at the funeral of the military officer killed in Iraq. Their work was impressive and well coordinated. She also expressed her appreciation for tickets to the MADD breakfast. It was very touching. She reminded the Board of President Fox's trip to Lansing this coming Thursday and expressed her appreciation to Commissioners Frederick and Newcomb. Commissioner Noordhoek—acknowledged the contributions of Commissioners Frederick and Newcomb. Commissioner Newcomb — reminisced on his introduction to the Board by way of participation in the Citizen Police Academy. He commented that the past six years have been an adventure which was very instructional. It has been a pleasure and a growth experience. He appreciated the contribution Mr. Brantley makes and finds that he learned much from each former Board chair. Board of Police Commissioners Meeting Minutes of June 15, 2004 Page 4 Commissioner Frederick—also reminisced on how she came to join the Board. She recalled that Edward Swans' death in the LPD detention center occurred within days of her appointment. She has learned a great deal, particularly from past chairs and will miss her fellow Board members. They have each become her friends. Commissioner Frederick feels some positive changes were made as a result of Mr. Swan's death. She feels that Chief Alley is a man of vision and that the Department delivers wonderful service to the citizens of Lansing. Commissioner Kowalk — commended Department administration for its annual report and noted that it was worthwhile for the Board to attend the MADD breakfast. She feels that the Board should have a more visible presence in the community. She appreciates former Commissioner Canady's attendance and encouraged Commissioners Newcomb and Frederick to return occasionally. She particularly noted Commissioner Frederick served as a mentor to her offering kindness and wisdom. OTHER BUSINESS Election of Officers — Commissioner Sims nominated Commissioner Kowalk to be Chair for the coming year. The nomination was seconded by Commissioner Mejorado. There being no other nominations, Commissioner Kowalk was elected by acclimation. Commissioner Mejorado nominated Commissioner Farhat for Vice Chair. The nomination was seconded by Commissioner Quinney. There being no other nominations, Commissioner Farhat was elected by acclimation. PUBLIC COMMENT Former Board member, Pete Canady, acknowledged the contributions of Commissioners Frederick and Newcomb. He also acknowledged the ongoing work of Bernard Brantley and commented on how proud he is to work with Chief Alley. ADJOURNMENT -Commissioner Kowalk There being no other business to discuss, Commissioner Kowalk adjourned the meeting at 7:30 p.m. BOARD OF POLICE COMMISSIONERS . MEETING MINUTES - ; t• I TUESDAY, MAY 18,2004 MEMBERS PRESENT: OTHERS PRESENT: Commissioner Sandra Kowalk, Chair Chief Mark Alley Commissioner Patty Farhat Capt. Ray Hall, North Precinct Commissioner Maria Mejorado Jim DeLine, Secretary Commissioner Roger Newcomb Bernard Brantley, Commission Investigator Commissioner Bob Noordhoek Don Kulhanek, City Attorney's Office Commissioner Linda Sims MEMBERS OF THE PUBLIC: MEMBERS EXCUSED: Kelly Proper Commissioner Deb Fredrick Pat Cook Commissioner Derrick Quinney CALL TO ORDER-Commissioner Kowalk Commissioner Kowalk called the meeting to order at 6:00 p.m. after having established a quorum. PUBLIC COMMENT -Agenda Items At the request of the Board, Kelly Proper and Pat Cook were asked to visit and provide an update of the situation in the neighborhood near Everett High School. They informed the Board that additional security personnel had been hired at the school and they also appreciated LPD officers' presence in the neighborhood. Problems continue, however, in that additional community members have come forth with "horror stories" and a petition has been circulated. A proposed closed campus policy is still being promoted by Proper and Cook and they will leave the Board meeting to attend a meeting at the school where the issue will be discussed. Commissioner Farhat will represent the Board. Sgt. Klein and Ofc. Nettles will represent the Police Department. ADDITIONS TO THE AGENDA Without objection, Commissioner Kowalk added a review of the annual report to the agenda under "Administrative Report" and added a discussion of the Board's use of the City Suite at Oldsmobile Park under"Liaison Committee Report." EDUCATION PRESENTATION Capt. Hall expressed his appreciation to members of the Board for their hard work. His presentation was in the form of "a day in the life of a precinct captain" and he noted that each day typically begins with briefings from the Detective Sergeants and a review of other information necessary to distinguish trends and make "problem-solving" plans. He meets with the day shift lieutenant briefly and also spends time reviewing "Use of Force" reports, going over pertinent Internal Affairs information, reviewing personnel issues and making citizen contacts. Capt. Hall discussed, by way of an example, his dealings with prostitution in the precinct — the information received, strategies initiated and changes which occurred as a result of actions taken. He told Board members that team meetings now incorporate problem-solving actions in order to make more efficient use of the overtime being worked. He declared his job to be "the best job in the Department,"saying that the front line employees do the work, but the public often bestows the accolades on him. Board of Police Commissioners Meeting Minutes of May 18, 2004 Page 2 APPROVAL OF MINUTES - Commissioner Kowalk Minutes from the meeting of March 16 were approved as submitted. Minutes of the informational meeting of April 20 were not available and would be provided in next month's packet. UNFINISHED BUSINESS None. FRATERNAL ORDER OF POLICE No representative present. CORRESPONDENCE -Commissioner Kowalk Board members were impressed by the citizen who visited the Chief's office to provide positive feedback concerning Ofc. Phil Bailey. Correspondence for the months of March and April were accepted and placed on file. ADMINISTRATIVE REPORT—Chief Alley Chief Alley updated the Board on this year's budget process. The City's tight financial situation has made for longer budget hearings. Even upon passage of the FY2005 budget, further cuts will continue to be explored. He noted that LPD is applying for a new COPS grant which would fund four additional officers with public school assignments. By stressing a tie to the HOPE program in the application, he is hopeful that LPD will receive the award. In addition to a grant match, which is proposed to be supplied in part by the school system, we must also commit to funding the program a fourth year without the receipt of any federal money. He commented on an article in the Lansing State Journal where he came out in support of the use of precincts to supply police services to the City of Lansing. He believes that precincts are an important extension of the team policing concept. That ideal will need to be reconciled with economic concerns. Commissioner Newcomb commented that there are few cost savings if once combined, the square footage stays the same. He also noted the expense of detention relocation may be prohibitive. The Chief commended Board members helping with the "fabulous" award ceremony and also was complimentary to the Lansing State Journal for coverage of HOPE scholarship recipients in the Michigan Parade. He noted the high school baseball tournament at Oldsmobile Park was a fund-raising activity for the HOPE fund. He informed the Board of a situation on the Sparrow campus of a suicidal "jumper' and credited the LPD tactical team for successfully securing him without injury. The Chief also announced the successful arrest of a homicide suspect tied to the homicide in a Michigan Avenue parking lot. Finally, Chief Alley updated the Board on Ofc. Vargas' condition and the resulting investigation. Review of annual report—The Board passed a motion to approve, with suggested changes, the annual report for publication by LPD administration. DEPARTMENTAL REPORTS Monthly Reports, Detention Report, Communications Division Report and EEOC Report for the months of March and April were received and placed on file. Board of Police Commissioners Meeting Minutes of May 18, 2004 Page 3 BOARD COMMITTEE REPORTS Liaison Committee—No report. Board's use of City Suite at Oldsmobile Park — A discussion was held concerning the June 16 Lansing Lugnuts game and the allocation of tickets given by the Mayor's office. Rather than use the tickets for liaison purposes, it was the consensus of the Board that each Board member be offered three tickets with the remaining tickets offered to the members of City staff who lend continuing assistance to the Board. Distribution of any unused tickets will be at the discretion of Commissioner Kowalk. Awards & Incentives Committee — Commissioner Farhat expressed appreciation to those attending the awards ceremony and especially to Chief Alley and Sherri Jones for their contributions. It was the consensus of the Board that Sherri Jones and her family be offered tickets to the June 16 Lugnuts game. Commissioner Kowalk commended committee members Farhat and Mejorado for a splendid awards ceremony. Budget Committee—No report. Human Resources Committee— No report. Complaint Committee—Commissioner Kowalk named Commissioner Noordhoek to the committee. Chief Alley, Don Kulhanek, Bernard Brantley and Commissioner Kowalk will work together to determine the best means of offering him an orientation to the committee. Commission Investigator Bernard Brantley— Mr. Brantley informed the Board of that, as planned, he held office hours at the South Network Center. No one came to see him. He will now set up some hours at the North Network Center. He will also work with the Internal Affairs officer over the next few days to compile a synopsis of active cases. HUMAN RELATIONS AND COMMUNITY SERVICES LIAISON No representative present. A discussion was held concerning adding a legal update to the monthly agenda. Though the position of LPD Legal Advisor has not yet been filled, the City Attorney's office will continue to attend Board meetings and can provide the monthly update. COMMISSIONER COMMENTS Commissioner Newcomb — announced to Board members that he will not seek reappointment upon the expiration of his term at the end of June. He feels that his six years on the Board have been a great experience and is proud to have served. It has been both exciting and difficult. He particularly commends LPD administration for its good relations with the Board. Commissioner Mejorado—was grateful for the increased attendance at the award ceremony and called it a fun evening. She enjoyed serving as a presenter. She also thought the high school baseball fund- raiser for the HOPE scholarship fund held at Oldsmobile Park was an enjoyable and worthwhile event. Commissioner Farhat—expressed her appreciation to Chief Alley for his attendance at the Neighborhood Watch coordinators' meeting. She is also pleased with the support the organization gets from Assistant Chief Williams and Ofc. Todd Williams. She also announced the receipt of grants for a new McGruff outfit and Neighborhood Watch signage. Commissioner Noordhoek— is looking forward to serving on the Board and was very impressed with the awards bestowed at the recent ceremony. He commended all those responsible for the evening. Commissioner Kowalk — asked the Chief to pass along to Ofc. Vargas that he remains in the prayers of the Board members and asked Jim DeLine to help put her in touch with those coordinating meals during his recovery. Board of Police Commissioners Meeting Minutes of May 18, 2004 Page 4 OTHER BUSINESS None. PUBLIC COMMENT None. ADJOURNMENT -Commissioner Kowalk There being no other business to discuss, Commissioner Kowalk adjourned the meeting at 7:31 p.m. BOARD OF POLICE COMMISSIONERS ; MEETING MINUTES =- TUESDAY, APRIL 20, 2004 MEMBERS PRESENT: OTHERS PRESENT: Commissioner Sandra Kowalk, Chair Chief Mark Alley Commissioner Patty Farhat Katrina Urista, Acting Secretary Commissioner Maria Mejorado Bernard Brantley, Commission Investigator Commissioner Linda Sims Don Kulhanek, City Attorney's Office MEMBERS EXCUSED: MEMBERS OF THE PUBLIC: Commissioner Deb Fredrick Kelly Proper Commissioner Derrick Quinney Pat Cook Commissioner Roger Newcomb CALL TO ORDER-Commissioner Kowalk Commissioner Kowalk called the meeting to order at 6:12 p.m. She announced that this would be an informational meeting only due to lack of quorum. PUBLIC COMMENT -Agenda Items None. ADDITIONS TO THE AGENDA None. EDUCATION PRESENTATION Bernard Brantley, Commission Investigator, presented information on his position and the citizen complaint process, noting that the position began in November, 1998 with his hiring. Citizens may bring concerns to him regarding an officer's possible violation of the law or of improper conduct. With the utilization of a non-sworn investigator, citizens have a stronger voice in the process. Though the process of having Mr. Brantley investigate complaints has no time limit, he does attempt to conclude investigations as quickly as possible. He noted that complaints withdrawn before conclusion of his investigation can still result in the investigation continuing until conclusion should he feel it has merit. Upon conclusion of his investigation, one of five dispositions is communicated to the complainant. Commissioner Sims asked if citizens often wish to be involved in the investigation and Mr. Brantley told her that more often it is a matter of breaking the ice in order to get them to communicate their concerns. APPROVAL OF MINUTES -Commissioner Kowalk There being no quorum present, approval of minutes was deferred. UNFINISHED BUSINESS None. Board of Police Commissioners Meeting Minutes of April 20, 2004 Page 2 FRATERNAL ORDER OF POLICE No representative present. CORRESPONDENCE -Commissioner Kowalk Correspondence was reviewed. Acceptance was deferred due to lack of quorum. ADMINISTRATIVE REPORT—Chief Alley Chief Alley updated the Board on a recent homicide following an event at the Lansing Center. He noted that it appears members of the public provided LPD with several good leads which should help to resolve the case. He noted a forthcoming meeting before City Council's Committee of the Whole to discuss the proposed FY2005 budget as it relates to vacant positions within the Department. The Chief was confident that he would be able to answer their concerns. Commissioner Farhat asked if budget cuts were resulting in the loss of the Neighborhood Watch telephone line, but was assured that the phone line would remain up and running. The Chief notified the Board that the Crime Analysis Unit had summarized data and detailed results would be forthcoming. The preliminary results appear positive. Commissioner Sims asked if there were notable differences from team to team. Chief Alley noted that some teams do have higher crime rates than others. DEPARTMENTAL REPORTS Monthly Reports, Detention Report, Communications Division Report and EEOC Report for the month of March were reviewed with no questions at this time. Acceptance was deferred due to lack of quorum. BOARD COMMITTEE REPORTS Liaison Committee—No report. Awards & Incentives Committee — Commissioner Farhat reminded Board members of the May 11 ceremony. Budget Committee—No report. Human Resources Committee— No report. Complaint Committee—Commissioner Sims looks forward to the addition of a third committee member. It is understood that the name of Bob Noordhoek has been submitted to Council for their approval. Commission Investigator Bernard Brantley— Mr. Brantley relayed a conversation held with Curtis X and announced that he would be initiating office hours at both the South and North Network Centers for the convenience of the public. Details need to be worked out with Walter Brown, executive director of the North Network Center. He will use both his office voice mail and flyers to publicize this change. HUMAN RELATIONS AND COMMUNITY SERVICES LIAISON No representative present. Board of Police Commissioners Meeting Minutes of April 20, 2004 Page 3 COMMISSIONER COMMENTS Commissioner Mejorado — let Board members know how grateful she is for her improved medical condition. Commissioner Sims — expressed her appreciation to Chief Alley for seats at the Cesar Chevez event. She also announced the appointment of Thomas Woods to the position of director for the African American Health Initiative. Commissioner Farhat — expressed her appreciation to Chief Alley for seats at the Cesar Chevez event. She also updated the Board on Neighborhood Watch activity. Commissioner Kowalk—expressed her appreciation to Mr. Brantley for his presentation. OTHER BUSINESS None. PUBLIC COMMENT Members of the neighborhood near Everett High School addressed the Board with concerns on lunchtime student behavior. Kelly Proper and Pat Cook related stories of smoking, drug use and even drug sales occurring on the sidewalks and lawns of community members due to the 'open campus" policy for lunchtime at the school. They mentioned one particular home where the elderly residents were fearful. They asked the Board to support them in their efforts to have the policy changed. Both the Board and the Chief agreed to send representatives to a future meeting at the school to discuss the issue. Chief Alley also noted that he would send someone from the Department to speak with the elderly couple. ADJOURNMENT -Commissioner Kowalk There being no other business to discuss, Commissioner Kowalk adjourned the meeting at 7:13 p.m. BOARD OF POLICE COMMISSIONERS ; MEETING MINUTES TUESDAY, MARCH 16, 2004 _. MEMBERS PRESENT: OTHERS PRESENT: Commissioner Sandra Kowalk, Chair Chief Mark Alley Commissioner Patty Farhat Jim DeLine, Secretary Commissioner Deb Fredrick Bernard Brantley, Commission Investigator Commissioner Roger Newcomb Margot Norris, Victim Advocate Commissioner Linda Sims MEMBERS EXCUSED: MEMBERS OF THE PUBLIC: Commissioner Maria Mejorado None Commissioner Derrick Quinney CALL TO ORDER -Commissioner Kowalk Commissioner Kowalk called the meeting to order at 6:03 p.m. without a quorum present. Commissioner Frederick arrived as the meeting progressed and all business requiring action was conducted in the presence of a quorum. PUBLIC COMMENT -Agenda Items None. ADDITIONS TO THE AGENDA None. EDUCATION PRESENTATION Margot Norris, Victim Advocate, presented information on this six year old program. The program sends teams of volunteers at the request of an LPD patrol officer to work with crime victims and loved ones making them aware of available resources. Though the program was initiated for the sole purpose of assisting with death notifications, it has expanded to many other areas including rape. It is not unusual for the responding Victim Advocate to stay in touch with the victim, even through a court trial. There are about twenty active volunteers in the program. They receive forty hours of training and are also issued a procedure manual. Most victim advocate programs are county-wide endeavors. Ms. Norris was very complementary to officers, who ensure the advocates are never in dangerous situations. She also commented that any information victims relate to the advocates which may be useful in solving crimes is always relayed to the officers. APPROVAL OF MINUTES -Commissioner Kowalk Minutes of February 17 were approved as presented. UNFINISHED BUSINESS None. FRATERNAL ORDER OF POLICE No representative present. Board of Police Commissioners Meeting Minutes of March 16, 2004 Page 2 CORRESPONDENCE -Commissioner Kowalk Commissioners commended the Department for the favorable letters. Correspondence for the month of February was accepted and placed on file. ADMINISTRATIVE REPORT—Chief Alley Chief Alley noted that Mayor Benavides will present the FY05 budget proposal to City Council on Monday evening. It will detail cuts being made within each and every Department, including the Police Department. Commissioner Newcomb asked a question concerning a Lansing State Journal article which implied that the Fire Department was seeing the return of unfunded positions while the Police Department was not. The Chief explained that the LPD unfunded positions were outside of the patrol ranks, while LFD had reduced its personnel required to meet a minimal staffing level. As planned, LFD was bringing on board new firefighters graduating from the academy in order to stem the excessive overtime required to meet minimum staffing requirements. Chief Alley discussed the current review of LPD's complaint process noting that Dr. Curry is scheduled to give him an update of his research the following Friday. The City has retained David Otis to handle legal issues arising from the complaint filed in coordination with the ACLU. Board members discussed the involvement of the ACLU as opposed to, or in addition to, the Department of Civil Rights. Personnel matters discussed by the Chief included the move of Information Services personnel to the City's Management Services Department. LPD will maintain a technician on its payroll to handle RMS, OffenderTrack and the CAD system. He also announced the impending departure of Lt. Jay Varney who has accepted the position of Chief of Police for Chowchilla, California. Additionally, Chief Alley commended Commissioners Kowalk and Sims for their service on promotional boards for the positions of sergeant and detective. In a HOPE program update, the Chief announced that the scholarship fund is still $450,000 short of its goal of $2.5 million but donations continue to arrive. With the loss of a grant-paid coordinator, LPD staff will pitch in to help pick up the slack in administrative work. Chief Alley commended Bernard Brantley for his professionalism. He commended Mr. Brantley for being insightful and for doing a good job. DEPARTMENTAL REPORTS Commissioner Sims commented on the multiple bomb threats being received by Lansing schools (p. 22). Chief Alley noted that one arrest has been made, but it appears there is someone else responsible for threats to the Harry Hill center. With the current level of cell phone triangulation in the 911 center, the culprit may yet be apprehended. Commissioner Sims inquired as to the duplication of a case (pps. 20 and 21) involving a suicidal man and an infant with cocaine in its system. Chief Alley confirmed that this was the same case being discussed and commended Ofc. Suchoski for his handling of the matter. Monthly Reports, Detention Report, Communications Division Report and EEOC Report for the month of February were all accepted and placed on file. BOARD COMMITTEE REPORTS Liaison Committee—no report. Board of Police Commissioners Meeting Minutes of March 16, 2004 Page 3 Awards & Incentives Committee — Commissioner Farhat reported that a meeting was held earlier in the day to finalize recipients of this year's accolades. The recognition dinner is scheduled for May 11. She is encouraged that new methods are being used to recognize LPD employees. Chief Alley and the captains will assist in reminding officers to attend. Board members commended Commissioner Farhat for her hard work in bringing this annual event together. Budget Committee— In the absence of Commissioner Quinney, Jim DeLine assured Board members that the FY05 budget being proposed by Mayor Benavides will include cuts, but will once again give patrol the priority it deserves. Human Resources Committee—no report. Complaint Committee — Commissioner Sims noted how the committee would function better with an additional member and she commended Bernard Brantley for his work. Commissioners and Chief Alley have not heard from the Mayor's office regarding his plans to put forth a name for the vacant Board position. Commission Investigator Bernard Brantley — reported that his monthly summary was not yet complete. He announced that over 600 kids were signed up to participate in the teen conference on diversity scheduled for Friday. At the April Board meeting, he will give a PowerPoint presentation for the educational portion of the meeting. In response to a question from Commissioner Kowalk, Mr. Brantley confirmed that he is keeping a log of community events attended. HUMAN RELATIONS AND COMMUNITY SERVICES LIAISON No representative present. COMMISSIONER COMMENTS Commissioner Farhat — asked the Board to consider changing the date of their December 21, 2004 meeting as it is now scheduled only a few days prior to Christmas. She also expressed her appreciation to Chief Alley for having administrative responsibility for false alarm billing shifted to Central Services thus freeing up time for Ofc. Williams to concentrate more on Neighborhood Watch issues. She noted an upcoming Neighborhood Watch Advisory Board meeting on April 22. She commended the Chief for ensuring that officers attend neighborhood meetings and for making use of recently retired 911 Emergency Communications Technicians to help staff the 911 center. Commissioner Frederick—no comments. Commissioner Sims — acknowledged Commissioner Farhat's participation in the "Join The Team" cable program. She appreciates the opportunity she had to serve on the detective promotional board. Commissioner Newcomb—no comments. Commissioner Kowalk—expressed her appreciation for the opportunity to serve on the promotional board and to see officers "at their best." She commended officers who donate their time to the Lansing Police Athletic League noting that they can make a big difference in the lives of young people. She also extended her appreciation to Bernard Brantley for his ongoing assistance in summarizing policies and procedures in a timely manner. OTHER BUSINESS None. PUBLIC COMMENT None. Board of Police Commissioners Meeting Minutes of March 16, 2004 Page 4 ADJOURNMENT -Commissioner Kowalk There being no other business to discuss, Commissioner Kowalk adjourned the meeting at 7:10 p.m. BOARD OF POLICE COMMISSIONERS MEETING MINUTES TUESDAY, FEBRUARY 17, 2004 MEMBERS PRESENT: OTHERS PRESENT: Commissioner Sandra Kowalk, Chair Chief Mark Alley Commissioner Patty Farhat Jim DeLine, Secretary Commissioner Linda Sims Bernard Brantley, Commission Investigator Commissioner Deb Fredrick Walter Brown, Executive Director, North Commissioner Derrick Quinney Network Center Commissioner Roger Newcomb Don Kulhanek, City Attorney's Office MEMBERS EXCUSED: Commissioner Maria Mejorado MEMBERS OF THE PUBLIC: None CALL TO ORDER-Commissioner Kowalk Commissioner Kowalk called the meeting to order at 6:00 p.m. after having established a quorum and observing a moment of silence in respect for the passing of Jim DeLine's foster son, Brandon Sackrider. PUBLIC COMMENT -Agenda Items None. ADDITIONS TO THE AGENDA None. EDUCATION PRESENTATION Walter Brown, Executive Director of the North Network Center distributed information on the Center's activities and finances. He highlighted several programs conducted out of the Center including the community garden, 4-H, Boy Scouts, Girl Scouts, and the Father Johns program for clothing distribution. The Center is also used for monitored family court visitations. All services are free of charge. He is hopeful for a GED program, but is still short the $5,000 needed to fund it. Mr. Brown was quite proud of successes including working on neighborhood drug houses and situations were conflict resolution was implemented. In answer to questions from Board members, he noted that he and two VISTA workers take care of all scheduling and administration work. Recently a finance committee was formed to seek additional funding for the Center. APPROVAL OF MINUTES -Commissioner Kowalk Minutes of December 16 were approved as presented. UNFINISHED BUSINESS None. FRATERNAL ORDER OF POLICE No representative present. Board of Police Commissioners Meeting Minutes of February 17, 2004 Page 2 CORRESPONDENCE -Commissioner Kowalk Commissioner Kowalk commended officers who participated in the"Shop With Your Hero" program, particularly given that it was a volunteer, off-duty activity. Correspondence for the months of January and December were accepted and placed on file. ADMINISTRATIVE REPORT—Chief Alley Chief Alley gave the Board an update on a recent homicide. The young lady's boyfriend has been detained and charges are pending. She had been a victim of domestic abuse for some time. He announced a budget meeting with Mayor Benavides scheduled for the next day and noted that many of the clerical duties involved in processing false alarm fees has been shifted from the Community Services Officer to Central Services civilian personnel. The Chief noted that arbitration proceedings with former officer Adam Diehl are still ongoing. He also announced that the Department has retained Dr. Theodore Curry of MSU's Labor and Industrial Relations school to analyze and make recommendations on the LPD disciplinary process. This in response to an officer's complaint against our Internal Affairs Unit. Chief Alley noted that preliminary results of the analysis appear to indicate that some changes may be in order. He is having continuing discussion with the ACLU reference this matter and those talks remain positive. Chief Alley distributed the latest crime statistics which continue to show a decrease. He announced his assistance in getting a HOPE-type scholarship program started in Battle Creek. The Kellogg Foundation has granted the Lansing HOPE program a $25,000 bequest in return. He also announced the duty disability retirement of Ofc. Julie Schneggenburger based on an ankle injury. Ofc. Schneggenburger has contributed to the Department over the years in many ways including being a terrific DARE officer. The Chief announced that he will be attending a conference on Homeland Security in March. Commissioner Farhat was invited to attend, but has a scheduling conflict. Chief Alley also announced that Ferris State University is awarding him a Distinguished Alumni award. The Chief has been meeting with members of March for Justice to discuss a police / community relations conference. These meetings have been positive and informative for both sides. DEPARTMENTAL REPORTS Commissioner Newcomb commended officers involved in a homicide at a Ferris Development building (February packet, p. 17). His opportunity to see first hand how LPD personnel conducted themselves in the field was most impressive. Monthly Reports, Detention Reports, Communications Division Reports and EEOC Reports for the months of December and January were all accepted and placed on file. BOARD COMMITTEE REPORTS Liaison Committee — Commissioner Newcomb will meet with Council President Bauer to discuss liaison initiatives. Awards & Incentives Committee—no report. Budget Committee — Commissioner Quinney noted that, after the Department's meeting with Mayor Board of Police Commissioners Meeting Minutes of February 17, 2004 Page 3 Benavides being held the next day, there may be information to bring to the Board. Human Resources Committee — Commissioner Kowalk will meet with Mayor Benavides regarding the filling of the current opening on the Board. Complaint Committee— Commissioner Sims noted that the Committee needs to catch up after not having met for a couple months. Commission Investigator Bernard Brantley—reported that Board members will receive a synopsis of recent activity via mail shortly. He has been meeting with Dr. Curry reference Department discipline and has been working with the City's Human Relations and Community Services Department to hold a conference on race issues and one on teen issues. He has opened four cases in the past month. HUMAN RELATIONS AND COMMUNITY SERVICES LIAISON No representative present. COMMISSIONER COMMENTS Commissioner Farhat — noted that her Lewton / Rich neighborhood group was going well. Additionally, she is applying for grant funding for South Precinct chairs and a new McGruff outfit. She commented on the City's review of bike lanes noting their ineffectiveness when they appear to be placed in a haphazard fashion. Chief Alley commended her on her nomination for the prestigious Bea Christy Award. Commissioner Quinney — congratulated the Chief on his alumni award and expressed his hope that the Board opening could be filled soon. Commissioner Sims — expressed her appreciation to the Chief for ensuring that Board members are represented at the MLK luncheon and noted the successful sharing of Department recruitment information. She announced her upcoming meeting with the Kellogg Foundation as well as the soon-to- be-made announcement of a director for the African American Health Institute. Commissioner Newcomb—noted that he looks forward to serving on the Department's promotion process panel. Commissioner Frederick — congratulated Chief Alley on his alumni award and also Commissioner Farhat on her Bea Christy nomination. She offered her condolences to Jim DeLine on the loss of his foster son and encouraged him to continue his worthwhile service to abused and abandoned young people. Commissioner Kowalk—congratulated Sgt. Frank Medrano on his recent promotion to lieutenant and Ofc. Chad Kelly on his promotion to sergeant. She, too, looks forward to participating on the promotional panel. OTHER BUSINESS Future Education Presentations — Board members expressed an interest in hearing from domestic violence detectives and domestic violence response programs. They also noted that Mr. Brantley and Assistant Chief Williams had PowerPoint presentation which could be adapted for presentation to the Board. The Secretary thanked Board members for their input and assured them that he would continue to provide pertinent topics and presenters. PUBLIC COMMENT None. Board of Police Commissioners Meeting Minutes of February 17, 2004 Page 4 ADJOURNMENT - Commissioner Kowalk There being no other business to discuss, Commissioner Kowalk adjourned the meeting at 7:02 p.m. BOARD OF POLICE COMMISSIONERS MEETING MINUTES TUESDAY, FEBRUARY 17, 2004 MEMBERS PRESENT: OTHERS PRESENT: Commissioner Sandra Kowalk, Chair Chief Mark Alley Commissioner Patty Farhat Jim DeLine, Secretary Commissioner Linda Sims Bernard Brantley, Commission Investigator Commissioner Deb Fredrick Walter Brown, Executive Director, North Commissioner Derrick Quinney Network Center Commissioner Roger Newcomb Don Kulhanek, City Attorney's Office MEMBERS EXCUSED: Commissioner Maria Mejorado MEMBERS OF THE PUBLIC: None CALL TO ORDER -Commissioner Kowalk Commissioner Kowalk called the meeting to order at 6:00 p.m. after having established a quorum and observing a moment of silence in respect for the passing of Jim DeLine's foster son, Brandon Sackrider. PUBLIC COMMENT -Agenda Items None. ADDITIONS TO THE AGENDA None. EDUCATION PRESENTATION Walter Brown, Executive Director of the North Network Center distributed information on the Center's activities and finances. He highlighted several programs conducted out of the Center including the community garden, 4-H, Boy Scouts, Girl Scouts, and the Father Johns program for clothing distribution. The Center is also used for monitored family court visitations. All services are free of charge. He is hopeful for a GED program, but is still short the $5,000 needed to fund it. Mr. Brown was quite proud of successes including working on neighborhood drug houses and situations were conflict resolution was implemented. In answer to questions from Board members, he noted that he and two VISTA workers take care of all scheduling and administration work. Recently a finance committee was formed to seek additional funding for the Center. APPROVAL OF MINUTES -Commissioner Kowalk Minutes of December 16 were approved as presented. UNFINISHED BUSINESS None. FRATERNAL ORDER OF POLICE No representative present. Board of Police Commissioners Meeting Minutes of February 17, 2004 Page 2 CORRESPONDENCE -Commissioner Kowalk Commissioner Kowalk commended officers who participated in the"Shop With Your Hero" program, particularly given that it was a volunteer, off-duty activity. Correspondence for the months of January and December were accepted and placed on file. ADMINISTRATIVE REPORT—Chief Alley Chief Alley gave the Board an update on a recent homicide. The young lady's boyfriend has been detained and charges are pending. She had been a victim of domestic abuse for some time. He announced a budget meeting with Mayor Benavides scheduled for the next day and noted that many of the clerical duties involved in processing false alarm fees has been shifted from the Community Services Officer to Central Services civilian personnel. The Chief noted that arbitration proceedings with former officer Adam Diehl are still ongoing. He also announced that the Department has retained Dr. Theodore Curry of MSU's Labor and Industrial Relations school to analyze and make recommendations on the LPD disciplinary process. This in response to an officer's complaint against our Internal Affairs Unit. Chief Alley noted that preliminary results of the analysis appear to indicate that some changes may be in order. He is having continuing discussion with the ACLU reference this matter and those talks remain positive. Chief Alley distributed the latest crime statistics which continue to show a decrease. He announced his assistance in getting a HOPE-type scholarship program started in Battle Creek. The Kellogg Foundation has granted the Lansing HOPE program a $25,000 bequest in return. He also announced the duty disability retirement of Ofc. Julie Schneggenburger based on an ankle injury. Ofc. Schneggenburger has contributed to the Department over the years in many ways including being a terrific DARE officer. The Chief announced that he will be attending a conference on Homeland Security in March. Commissioner Farhat was invited to attend, but has a scheduling conflict. Chief Alley also announced that Ferris State University is awarding him a Distinguished Alumni award. The Chief has been meeting with members of March for Justice to discuss a police /community relations conference. These meetings have been positive and informative for both sides. DEPARTMENTAL REPORTS Commissioner Newcomb commended officers involved in a homicide at a Ferris Development building (February packet, p. 17). His opportunity to see first hand how LPD personnel conducted themselves in the field was most impressive. Monthly Reports, Detention Reports, Communications Division Reports and EEOC Reports for the months of December and January were all accepted and placed on file. BOARD COMMITTEE REPORTS Liaison Committee — Commissioner Newcomb will meet with Council President Bauer to discuss liaison initiatives. Awards & Incentives Committee—no report. Budget Committee — Commissioner Quinney noted that, after the Department's meeting with Mayor Board of Police Commissioners Meeting Minutes of February 17, 2004 Page 3 Benavides being held the next day, there may be information to bring to the Board. Human Resources Committee — Commissioner Kowalk will meet with Mayor Benavides regarding the filling of the current opening on the Board. Complaint Committee— Commissioner Sims noted that the Committee needs to catch up after not having met for a couple months. Commission Investigator Bernard Brantley— reported that Board members will receive a synopsis of recent activity via mail shortly. He has been meeting with Dr. Curry reference Department discipline and has been working with the City's Human Relations and Community Services Department to hold a conference on race issues and one on teen issues. He has opened four cases in the past month. HUMAN RELATIONS AND COMMUNITY SERVICES LIAISON No representative present. COMMISSIONER COMMENTS Commissioner Farhat — noted that her Lewton / Rich neighborhood group was going well. Additionally, she is applying for grant funding for South Precinct chairs and a new McGruff outfit. She commented on the City's review of bike lanes noting their ineffectiveness when they appear to be placed in a haphazard fashion. Chief Alley commended her on her nomination for the prestigious Bea Christy Award. Commissioner Quinney — congratulated the Chief on his alumni award and expressed his hope that the Board opening could be filled soon. Commissioner Sims — expressed her appreciation to the Chief for ensuring that Board members are represented at the MLK luncheon and noted the successful sharing of Department recruitment information. She announced her upcoming meeting with the Kellogg Foundation as well as the soon-to- be-made announcement of a director for the African American Health Institute. Commissioner Newcomb—noted that he looks forward to serving on the Department's promotion process panel. Commissioner Frederick— congratulated Chief Alley on his alumni award and also Commissioner Farhat on her Bea Christy nomination. She offered her condolences to Jim DeLine on the loss of his foster son and encouraged him to continue his worthwhile service to abused and abandoned young people. Commissioner Kowalk—congratulated Sgt. Frank Medrano on his recent promotion to lieutenant and Ofc. Chad Kelly on his promotion to sergeant. She, too, looks forward to participating on the promotional panel. OTHER BUSINESS Future Education Presentations — Board members expressed an interest in hearing from domestic violence detectives and domestic violence response programs. They also noted that Mr. Brantley and Assistant Chief Williams had PowerPoint presentation which could be adapted for presentation to the Board. The Secretary thanked Board members for their input and assured them that he would continue to provide pertinent topics and presenters. PUBLIC COMMENT None. Board of Police Commissioners Meeting Minutes of February 17, 2004 Page 4 ADJOURNMENT - Commissioner Kowalk There being no other business to discuss, Commissioner Kowalk adjourned the meeting at 7:02 p.m. BOARD OF POLICE COMMISSIONERS MEETING MINUTES - TUESDAY, FEBRUARY 17, 2004 MEMBERS PRESENT: OTHERS PRESENT: Commissioner Sandra Kowalk, Chair Chief Mark Alley Commissioner Patty Farhat Jim DeLine, Secretary Commissioner Linda Sims Bernard Brantley, Commission Investigator Commissioner Deb Fredrick Walter Brown, Executive Director, North Commissioner Derrick Quinney Network Center Commissioner Roger Newcomb Don Kulhanek, City Attorney's Office MEMBERS EXCUSED: Commissioner Maria Mejorado MEMBERS OF THE PUBLIC: None CALL TO ORDER-Commissioner Kowalk Commissioner Kowalk called the meeting to order at 6:00 p.m. after having established a quorum and observing a moment of silence in respect for the passing of Jim DeLine's foster son, Brandon Sackrider. PUBLIC COMMENT -Agenda Items None. ADDITIONS TO THE AGENDA None. EDUCATION PRESENTATION Walter Brown, Executive Director of the North Network Center distributed information on the Center's activities and finances. He highlighted several programs conducted out of the Center including the community garden, 4-H, Boy Scouts, Girl Scouts, and the Father Johns program for clothing distribution. The Center is also used for monitored family court visitations. All services are free of charge. He is hopeful for a GED program, but is still short the $5,000 needed to fund it. Mr. Brown was quite proud of successes including working on neighborhood drug houses and situations were conflict resolution was implemented. In answer to questions from Board members, he noted that he and two VISTA workers take care of all scheduling and administration work. Recently a finance committee was formed to seek additional funding for the Center. APPROVAL OF MINUTES - Commissioner Kowalk Minutes of December 16 were approved as presented. UNFINISHED BUSINESS None. FRATERNAL ORDER OF POLICE No representative present. Board of Police Commissioners Meeting Minutes of February 17, 2004 Page 2 CORRESPONDENCE -Commissioner Kowalk Commissioner Kowalk commended officers who participated in the "Shop With Your Hero" program, particularly given that it was a volunteer, off-duty activity. Correspondence for the months of January and December were accepted and placed on file. ADMINISTRATIVE REPORT—Chief Alley Chief Alley gave the Board an update on a recent homicide. The young lady's boyfriend has been detained and charges are pending. She had been a victim of domestic abuse for some time. He announced a budget meeting with Mayor Benavides scheduled for the next day and noted that many of the clerical duties involved in processing false alarm fees has been shifted from the Community Services Officer to Central Services civilian personnel. The Chief noted that arbitration proceedings with former officer Adam Diehl are still ongoing. He also announced that the Department has retained Dr. Theodore Curry of MSU's Labor and Industrial Relations school to analyze and make recommendations on the LPD disciplinary process. This in response to an officer's complaint against our Internal Affairs Unit. Chief Alley noted that preliminary results of the analysis appear to indicate that some changes may be in order. He is having continuing discussion with the ACLU reference this matter and those talks remain positive. Chief Alley distributed the latest crime statistics which continue to show a decrease. He announced his assistance in getting a HOPE-type scholarship program started in Battle Creek. The Kellogg Foundation has granted the Lansing HOPE program a $25,000 bequest in return. He also announced the duty disability retirement of Ofc. Julie Schneggenburger based on an ankle injury. Ofc. Schneggenburger has contributed to the Department over the years in many ways including being a terrific DARE officer. The Chief announced that he will be attending a conference on Homeland Security in March. Commissioner Farhat was invited to attend, but has a scheduling conflict. Chief Alley also announced that Ferris State University is awarding him a Distinguished Alumni award. The Chief has been meeting with members of March for Justice to discuss a police / community relations conference. These meetings have been positive and informative for both sides. DEPARTMENTAL REPORTS Commissioner Newcomb commended officers involved in a homicide at a Ferris Development building (February packet, p. 17). His opportunity to see first hand how LPD personnel conducted themselves in the field was most impressive. Monthly Reports, Detention Reports, Communications Division Reports and EEOC Reports for the months of December and January were all accepted and placed on file. BOARD COMMITTEE REPORTS Liaison Committee — Commissioner Newcomb will meet with Council President Bauer to discuss liaison initiatives. Awards & Incentives Committee— no report. Budget Committee — Commissioner Quinney noted that, after the Department's meeting with Mayor Board of Police Commissioners Meeting Minutes of February 17, 2004 Page 3 Benavides being held the next day, there may be information to bring to the Board. Human Resources Committee — Commissioner Kowalk will meet with Mayor Benavides regarding the filling of the current opening on the Board. Complaint Committee— Commissioner Sims noted that the Committee needs to catch up after not having met for a couple months. Commission Investigator Bernard Brantley— reported that Board members will receive a synopsis of recent activity via mail shortly. He has been meeting with Dr. Curry reference Department discipline and has been working with the City's Human Relations and Community Services Department to hold a conference on race issues and one on teen issues. He has opened four cases in the past month. HUMAN RELATIONS AND COMMUNITY SERVICES LIAISON No representative present. COMMISSIONER COMMENTS Commissioner Farhat — noted that her Lewton / Rich neighborhood group was going well. Additionally, she is applying for grant funding for South Precinct chairs and a new McGruff outfit. She commented on the City's review of bike lanes noting their ineffectiveness when they appear to be placed in a haphazard fashion. Chief Alley commended her on her nomination for the prestigious Bea Christy Award. Commissioner Quinney — congratulated the Chief on his alumni award and expressed his hope that the Board opening could be filled soon. Commissioner Sims — expressed her appreciation to the Chief for ensuring that Board members are represented at the MLK luncheon and noted the successful sharing of Department recruitment information. She announced her upcoming meeting with the Kellogg Foundation as well as the soon-to- be-made announcement of a director for the African American Health Institute. Commissioner Newcomb—noted that he looks forward to serving on the Department's promotion process panel. Commissioner Frederick— congratulated Chief Alley on his alumni award and also Commissioner Farhat on her Bea Christy nomination. She offered her condolences to Jim DeLine on the loss of his foster son and encouraged him to continue his worthwhile service to abused and abandoned young people. Commissioner Kowalk—congratulated Sgt. Frank Medrano on his recent promotion to lieutenant and Ofc. Chad Kelly on his promotion to sergeant. She, too, looks forward to participating on the promotional panel. OTHER BUSINESS Future Education Presentations — Board members expressed an interest in hearing from domestic violence detectives and domestic violence response programs. They also noted that Mr. Brantley and Assistant Chief Williams had PowerPoint presentation which could be adapted for presentation to the Board. The Secretary thanked Board members for their input and assured them that he would continue to provide pertinent topics and presenters. PUBLIC COMMENT None. Board of Police Commissioners Meeting Minutes of February 17, 2004 Page 4 ADJOURNMENT - Commissioner Kowalk There being no other business to discuss, Commissioner Kowalk adjourned the meeting at 7:02 p.m.