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HomeMy WebLinkAbout2001 Board of Police Commissioners Minutes - All y�NSINGI BOARD OF POLICE COMMISSIONERS 120 W.Michigan Ave. Lansing,MI 48933 - c1 7 (517)483-4800 ICHIG �' _. MEMORANDUM TO: Lansing City Council Office Lansing City Clerk Office FROM: Board of Police Commissioners DATE: December 19, 2000 RE: 2001 Meeting Schedule The schedule of regular meetings for 2001 is listed below: Tuesday, January 16, 2001 6:00 p.m. North Precinct LPD Tuesday, February 20, 2001 6:00 p.m. South Precinct LPD Tuesday, March 20, 2001 6:00 p.m. North Precinct LPD Tuesday, April 17, 2001 6:00 p.m. South Precinct LPD Tuesday, May 2001 6:00 p.m. North Precinct LPD Tuesday, June 19, 2001 6:00 p.m. South Precinct LPD Tuesday, July 1;,7�2001 6:00 p.m. North Precinct LPD Tuesday., 't AugAu g u M2001 6:00 p.m. South Precinct LPD Tuesday, September 18, 2001 6:00 p.m. North Precinct LPD Tuesday, October 16, 2001 6:00 p.m. South Precinct LPD Tuesday, November 20, 2001 6:00 p.m. North Precinct LPD Tuesday, December 18, 2001 1 1:30 a.m. South Precinct LPD (for Budget Review) "Equal Opportunity Employer" - DRAFT -- BOARD OF POLICE COMMISSIONERS MEETING MINUTES TUESDAY, SEPTEMBER 18, 2001 MEMBERS PRESENT: OTHERS PRESENT: Commissioner Derrick Quinney, Chair Chief Mark Alley Commissioner Roger Newcomb, Vice Chair Paul McComb, Legal Advisor Commissioner Patty Farhat Jim DeLine, Secretary Commissioner Deb Frederick Bernard Brantley, Commission Investigator Commissioner Sandra Kowalk Ofc. Matt Ramsey and Pluto Commissioner Maria Mejorado Commissioner Kevin O'Malley MEMBERS OF THE PUBLIC: Commissioner Linda Sims None CALL TO ORDER -Commissioner Quinney Commissioner Quinney called the meeting to order at 6:00 p.m. after having established a quorum. Following the Call to Order, Commissioner Quinney led the Board in a moment of silence commemorating those officers,firefighters and civilians who lost their lives in the Tuesday,September 11,attack on the World Trade Center and Pentagon. PUBLIC COMMENT-Agenda Items None. ADDITIONS TO THE AGENDA None. EDUCATION COMMITTEE PRESENTATION Ofc. Matt Ramsey and his canine partner, Pluto, were present representing the LPD Canine Unit. Ofc. Ramsey noted that the Canine Unit consists of nine dogs each with an assigned officer/handler and the unit receives 1,000-1,200 calls per year. Dogs are screened for the program based on passage of evaluations in the following areas: temperament, medical and training. They need to pass each training phase before beginning the next. Phases, in order,include obedience,protection/aggression,tracking,and building/area search. Ofc. Ramsey noted with pride that the dogs in the LPD Canine Unit have a very low bite ratio and prove to be very successful deterrents to continued aggression by suspects. In answer to Board member's questions,he noted that training takes place in various areas around the City and at various times of day. The usefulness of the Unit comes in a dog's ability to search without reasoning,to serve as an effective non-lethal use of force, and to serve as an advance for officers in unknown situations. He invited Board members to attend any of the ongoing canine training sessions held the first Tuesday of each month. APPROVAL OF MINUTES -Commissioner Quinney A misspelled word in the minutes of the regular meeting of August 21 was pointed out. The minutes were approved as corrected and placed on file. UNFINISHED BUSINESS None. FRATERNAL ORDER OF POLICE Board of Police Commissioners Meeting Minutes of September 18, 2001 Page 2 No representative present. CORRESPONDENCE -Commissioner Quinney Commissioner Kowalk asked if the author of a piece of handwritten correspondence had been identified, but no information was available. Correspondence was accepted and placed on file. ADMINISTRATIVE REPORT -Chief Alley Chief Alley noted that the events of September 11 changed our lives forever. He reported that after the terrorist attack, the City's primary emergency team, including himself, LFD Chief Martin and Mayor Hollister, met to discuss precaution options. Improvements to the City's emergency preparedness continue. Other actions include a notice to area media on ethnic intimidation, the Chiefs participation in a local fund-raising telethon, and forums led by the Human Relations and Community Services Department. The Chief announced an October 17 violent toy exchange and the acceptance of a grant which will fund a new lieutenant's position to be filled by Lt. John Parks. As a result of the new position, Sgt. Larry Klaus is being promoted to fill Lt. Parks vacancy and Ofc. Mike Yankowski promoted to Sergeant. In light of the World Trade Center (WTC) tragedy, the new LPD program to introduce .223 rifles for rapid response is being taken off"hold"and also the Chief is sending Lt. Person in his place to New Orleans to give a racial profiling presentation. Chief Alley updated the Board on the HOPE program, offering LCC scholarships to seventh grade students. Though the goal of$2.5 million has not been met, the program is nearly funded sufficient enough to begin some awards. Information relative to the difficulty of recruiting police officer applicants was distributed in the Board's monthly packet and the Chief announced that LPD is applying for a federal COPS grant to fund the development of a new recruiting model. Commissioner Frederick asked for an update on vacancies in the 911 Communication Center and the Chief informed her that efforts are underway to streamline the hiring process for these positions. Commissioner Frederick suggested featuring the job of Emergency Communications Technician on the"Join the Team" program produced by LPD for cable television. DEPARTMENTAL REPORTS Monthly Reports. Commissioner Quinney requested information on anew drug mentioned in the Tri-County Metro Narcotics Unit's report and Commissioner Kowalk shared her knowledge of same. Department reports were accepted and placed on file. Detention Report, Communications Department Report, Staffing Report-All were accepted and placed on file. BOARD COMMITTEE REPORTS Liaison Committee - No report. Education Committee - No report. Awards, Citations & Incentives Committee - Commissioner Farhat reported that packets detailing award nominations were being distributed and Board members should communicate any nominations they may have to her. Board of Police Commissioners Meeting Minutes of September 18, 2001 Page 3 Budget Committee - No Report. Human Resources Committee - Commissioner Kowalk reported on a discussion her committee held with Chief Alley and Paul McComb concerning the distribution of Department badges to civilian employees. She noted that,though the badges served primarily as novelties carrying no weight in the field of law enforcement, the potential for misinterpretation existed. Commissioner Kowalk moved that 1) Board members be allowed to retain identification cards, but yield badges and that 2) Board members not be issued badges in the future. The motion was seconded by Commissioner Frederick and discussed. It was moved and seconded that the motion be tabled to the October meeting. The motion to postpone was passed and the item will appear as "Old Business"on the October agenda. Complaint Committee-Commissioner Sims announced that the new Complaint Committee had held its first meeting and discussed the role the committee plays in the complaint process with both the Commission Investigator and members of the Internal Affairs Unit. Soon she will be assigning cases to committee members for the next meeting. Commission Investigator Brantley had no report. HUMAN RELATIONS AND COMMUNITY SERVICES LIAISON No representative present. COMMISSIONERS' COMMENTS Commissioner Farhat-expressed her appreciation to Bernard Brantley,Chief Alley and Captain Luciano for attending the Neighborhood Watch Advisory Board meeting. She announced the October 3 city-wide coordinator's meeting to be held at the South Precinct and commended the Department on its representation at the recent dinner honoring Department volunteers. She also noted how touching the City's unity meeting was following the WTC tragedy and urged members of the Board to continue their patronage of businesses owned by people of mid-eastern decent as a show of unity. Commissioner O'Malley-extended his sympathy to those who lost loved ones in the attack on New York City and Washington, D.C. He gave kudos to the corresponding police and fire departments for their bravery and sacrifice. God bless America. Commissioner Kowalk-reported that she had extended an invitation to the Leroy Froh resident's council to attend this evening's meeting, but they were unable to attend. She also noted that the resident community policing officer, Ofc. Daryl Green, was unable to attend due to a training conflict. She requested additional information on the HOPE scholarship in light of her work with area young people. She noted that kids as young as fifth and sixth grade should be encouraged to make career plans giving them incentives to maintain a clean record. Commission Sims agreed to forward the requested information through the Board's secretary. Commissioner Mejorado - expressed her sorrow over the terrorist attacks. She informed the Board of her participation in the recent police officer oral exams and the entire Board commended her for her efforts. She expressed her appreciation to Board members working to aide the Sanchez family after the disappearance of their mother and commended the sponsors of the dinner honoring volunteers. Commissioner Newcomb - thanked Commissioner Frederick for stepping in for him at the Complaint Committee meeting when he found it necessary to respond to an out-of-town emergency. He related his recent workings with the Department to stem criminal activity at an apartment dwelling purchased by his employer and noted his ever increasing respect for the efforts of Department personnel. He noted their "amazing professionalism." In regards to local response to the national tragedy, he commended Chiefs Alley and Martin on their eloquence and proactive efforts. Board of Police Commissioners Meeting Minutes of September 18, 2001 Page 4 Commissioner Sims -expressed her appreciation to the Chief on his vision demonstrated in the HOPE and other programs. She discussed her recent ride-along and interactions with officers,noting their desire to have Board members be more present in the workplace. She also expressed her appreciation to Bernard Brantley for getting Board members to the unity meeting. Once there, she gained a new appreciation for the repercussions being experienced by members of the local Islam community. She endorsed Commissioner Kowalk's efforts to involve young people in thinking of their future and noted the positive results she sees when mentor programs are initiated. Commissioner Frederick-related an example of positive impressions made on young people exposed to the workings of the court system and to law enforcement personnel. Commissioner Quinney - expressed his appreciation to those who volunteer and thanked Chief Alley, Commissioner Farhat and Lt. Hall for their efforts to recognize them. He also announced his participation in the October 14 lip-sink fund-raiser for Lansing Community College. OTHER BUSINESS Meet with City Council Members - Commissioners discussed possible dates to meet with members of City Council. Of the dates provided by Council, October 25 would permit most Board members to attend. The secretary will e-mail Carol Wood with the Boards preference and report back. PUBLIC COMMENT None. ADJOURNMENT -Commissioner Quinney There being no other business to discuss, Commissioner Quinney adjourned the meeting at 7:47 p.m. BOARD OF POLICE COMMISSIONERS MEETING MINUTES TUESDAY, DECEMBER 18,2001 MEMBERS PRESENT: OTHERS PRESENT: Commissioner Derrick Quinney, Chair Chief Mark Alley Commissioner Roger Newcomb, Vice Chair Andy George, Assistant Chief Commissioner Patty Farhat Capt. Julie Williams, Administrative Services Commissioner Sandra Kowalk Paul McComb, Legal Advisor Commissioner Maria Mejorado Jim DeLine, Secretary Commissioner Kevin O'Malley Katrina Urista, LPD Payroll Technician Commissioner Linda Sims MEMBERS EXCUSED MEMBERS OF THE PUBLIC: Commissioner Deb Frederick None CALL TO ORDER-Commissioner Quinney Commissioner Quinney called the meeting to order at 11:59 a.m. after having established a quorum. PUBLIC COMMENT -Agenda Items None. ADDITIONS TO THE AGENDA None. EDUCATION COMMITTEE PRESENTATION None. APPROVAL OF MINUTES -Commissioner Quinney Corrections were noted on comments from Commissioners Kowalk and Farhat. The minutes of the regular meeting of November 20 were approved as corrected. UNFINISHED BUSINESS None. FRATERNAL ORDER OF POLICE No representative present. CORRESPONDENCE -Commissioner Quinney Correspondence was accepted and placed on file. ADMINISTRATIVE REPORT-Chief Alley Chief Alley pointed out to the Board that, in addition to the correspondence from the public, he receives e- mailed "highlights" on a daily basis from supervisors noting outstanding performance by front-line officers. He noted that Board members can be very comfortable with the performance of Department employees. Board of Police Commissioners Meeting Minutes of December 18, 2001 Page 2 He also expressed his appreciation to the Board for their contributions in the past year. On more than one occasion,the Chief called upon Board members with a very short notice to brief them on critical incidents or to share other information. On each occasion, Board members asked thoughtful questions and granted their support. The Chief noted that their questions serve to make the Department a better organization and he appreciates their refusal to "rubber stamp"decisions. He doubted that any other City board worked harder then they do. Chief Alley alerted the Board to recent questions posed by the FOP union regarding the Department's ability to fill vacancies on a timely basis. Capt.Williams has recently surveyed other police departments only to find similar recruiting situations, particularly in filling 911 positions. Currently, LPD has started overlapping the hiring processes for these positions and expects as many as six to seven new 911 communicaitons technicians to be on board in January. The Chief discussed the decision to assist the FBI in interviewing local people in relation to investigating terrorism. Before reaching the decision,he held discussions with the ACLU and representatives of the Islamic community. He also got feedback from several other Chiefs of Police from around the country. He did not have a discussion with the Chief of the East Lansing Police Department and the timing of their announcement not to cooperate was coincidental. In the end, six people were identified by the INS who may have been approached by terrorist recruiters or be privy to useful information. Three were interviewed by LPD and the others were no longer in the area. He distributed gun locks to Board members. DEPARTMENTAL REPORTS Monthly Reports,Detention Report,Communications Department Report,Staffing Report-All were accepted and placed on file. BOARD COMMITTEE REPORTS Liaison Committee - No report. Education Committee - No report. Awards, Citations & Incentives Committee - No report. Budget Committee - Commissioner Newcomb deferred to Chief Alley who acknowledged the contributions from the many front-line supervisors whose input was crucial in compiling the budget document. He noted that FY2003 was projected to be a very tight year with few, if any, new initiatives. Assistant Chief George noted the anticipated loss of a community policing grant in place for many years. The grant is no longer renewable and this will result in the loss of several positions. The administration answered questions from the Board concerning the budget. The Board accepted the document, approved it, and voted to forward it to Mayor Hollister. Human Resources Committee - No report. Complaint Committee - No report. Commission Investigator Brantley was not present and did not submit a report. HUMAN RELATIONS AND COMMUNITY SERVICES LIAISON None present. Board of Police Commissioners Meeting Minutes of December 18, 2001 Page 3 COMMISSIONERS' COMMENTS Commissioner Farhat-wished all Happy Holidays and expressed her appreciation to Chief Alley and Capt. Luciano for their support of the Neighborhood Watch Christmas party. Commissioner O'Malley - wished all Happy Holidays and expressed his appreciation to Commissioner Newcomb for his work with the budget. He led a discussion on a-mails from the public and noted that a recent one was suspect. Chief Alley informed the Board that the Department has prepared answers to many policy questions and future a-mails of this nature may be forwarded to him. Commissioner O'Malley commented that varying approaches to issues exist on the Board and that he is proud to serve with the other members. Commissioner Sims-reported that the Western Region Minority Health conference was well attended. She expressed her appreciation to Capt. Forrest for serving as a moderator. She noted that LPD's support was appreciated. She also mentioned that food and gifts have been gathered for more than fifty families and help is needed for their distribution. Merry Christmas. Commissioner Newcomb -wished Happy Holidays and expressed his appreciation to Board members for a year of hard work. Commissioner Kowalk - expressed her appreciation for the monthly report information gathered by the precincts and noted that the team highlights were particularly useful. Commissioner Mejorado- Merry Christmas and Happy New Year ... looking forward to 2002. Commissioner Quinney - informed the Board that he has been requested to conduct an evaluation on Commission Investigator, Bernard Brantley. He will work with the Complaint Committee to complete the process. He expressed his appreciation to each Board member and to the Chief for their contributions this year. He noted that the Chief's open door was highly welcome. He presented Board Secretary,Jim DeLine, with a holiday"thank you"from the Board and wished all Happy Holidays. OTHER BUSINESS Meeting Schedule for 2002 -approved as submitted. PUBLIC COMMENT None. ADJOURNMENT -Commissioner Quinney There being no other business to discuss, Commissioner Quinney adjourned the meeting at 12:56 p.m. - draft - BOARD OF POLICE COMMISSIONERS MEETING MINUTES TUESDAY, DECEMBER 18, 2001 MEMBERS PRESENT: OTHERS PRESENT: Commissioner Derrick Quinney, Chair Chief Mark Alley Commissioner Roger Newcomb, Vice Chair Andy George, Assistant Chief Commissioner Patty Farhat Capt. Julie Williams, Administrative Services Commissioner Sandra Kowalk Paul McComb, Legal Advisor Commissioner Maria Mejorado Jim DeLine, Secretary Commissioner Kevin O'Malley Katrina Urista, LPD Payroll Technician Commissioner Linda Sims MEMBERS EXCUSED MEMBERS OF THE PUBLIC: Commissioner Deb Frederick None CALL TO ORDER - Commissioner Quinney Commissioner Quinney called the meeting to order at 11:59 a.m. after having established a quorum. PUBLIC COMMENT -Agenda Items None. ADDITIONS TO THE AGENDA None. EDUCATION COMMITTEE PRESENTATION None. APPROVAL OF MINUTES - Commissioner Quinney Corrections were noted on comments from Commissioners Kowalk and Farhat. The minutes of the regular meeting of November 20 were approved as corrected. UNFINISHED BUSINESS None. FRATERNAL ORDER OF POLICE No representative present. CORRESPONDENCE -Commissioner Quinney Correspondence was accepted and placed on file. ADMINISTRATIVE REPORT -Chief Alley Chief Alley pointed out to the Board that, in addition to the correspondence from the public, he receives e- mailed "highlights" on a daily basis from supervisors noting outstanding performance by front-line officers. He noted that Board members can be very comfortable with the performance of Department employees. Board of Police Commissioners Meeting Minutes of December 18, 2001 Page 2 He also expressed his appreciation to the Board for their contributions in the past year. On more than one occasion, the Chief called upon Board members with a very short notice to brief them on critical incidents or to share other information. On each occasion, Board members asked thoughtful questions and granted their support. The Chief noted that their questions serve to make the Department a better organization and he appreciates their refusal to"rubber stamp"decisions. He doubted that any other City board worked harder then they do. Chief Alley alerted the Board to recent questions posed by the FOP union regarding the Department's ability to fill vacancies on a timely basis. Capt.Williams has recently surveyed other police departments only to find similar recruiting situations, particularly in filling 911 positions. Currently, LPD has started overlapping the hiring processes for these positions and expects as many as six to seven new 911 communicaitons technicians to be on board in January. The Chief discussed the decision to assist the FBI in interviewing local people in relation to investigating terrorism. Before reaching the decision,he held discussions with the ACLU and representatives of the Islamic community. He also got feedback from several other Chiefs of Police from around the country. He did not have a discussion with the Chief of the East Lansing Police Department and the timing of their announcement not to cooperate was coincidental. In the end, six people were identified by the INS who may have been approached by terrorist recruiters or be privy to useful information. Three were interviewed by LPD and the others were no longer in the area. He distributed gun locks to Board members. DEPARTMENTAL REPORTS Monthly Reports,Detention Report,Communications Department Report,Staffing Report-All were accepted and placed on file. BOARD COMMITTEE REPORTS Liaison Committee - No report. Education Committee - No report. Awards, Citations & Incentives Committee - No report. Budget Committee - Commissioner Newcomb deferred to Chief Alley who acknowledged the contributions from the many front-line supervisors whose input was crucial in compiling the budget document. He noted that FY2003 was projected to be a very tight year with few, if any, new initiatives. Assistant Chief George noted the anticipated loss of a community policing grant in place for many years. The grant is no longer renewable and this will result in the loss of several positions. The administration answered questions from the Board concerning the budget. The Board accepted the document, approved it, and voted to forward it to Mayor Hollister. Human Resources Committee - No report. Complaint Committee - No report. Commission Investigator Brantley was not present and did not submit a report. HUMAN RELATIONS AND COMMUNITY SERVICES LIAISON None present. Board of Police Commissioners Meeting Minutes of December 18, 2001 Page 3 COMMISSIONERS' COMMENTS Commissioner Farhat-wished all Happy Holidays and expressed her appreciation to Chief Alley and Capt. Luciano for their support of the Neighborhood Watch Christmas party. Commissioner O'Malley - wished all Happy Holidays and expressed his appreciation to Commissioner Newcomb for his work with the budget. He led a discussion on e-mails from the public and noted that a recent one was suspect. Chief Alley informed the Board that the Department has prepared answers to many policy questions and future e-mails of this nature may be forwarded to him. Commissioner O'Malley commented that varying approaches to issues exist on the Board and that he is proud to serve with the other members. Commissioner Sims -reported that the Western Region Minority Health conference was well attended. She expressed her appreciation to Capt. Forrest for serving as a moderator. She noted that LPD's support was appreciated. She also mentioned that food and gifts have been gathered for more than fifty families and help is needed for their distribution. Merry Christmas. Commissioner Newcomb-wished Happy Holidays and expressed his appreciation to Board members for a year of hard work. Commissioner Kowalk - expressed her appreciation for the monthly report information gathered by the precincts and noted that the team highlights were particularly useful. Commissioner Mejorado- Merry Christmas and Happy New Year ... looking forward to 2002. Commissioner Quinney - informed the Board that he has been requested to conduct an evaluation on Commission Investigator, Bernard Brantley. He will work with the Complaint Committee to complete the process. He expressed his appreciation to each Board member and to the Chief for their contributions this year. He noted that the Chief's open door was highly welcome. He presented Board Secretary, Jim DeLine, with a holiday"thank you"from the Board and wished all Happy Holidays. OTHER BUSINESS Meeting Schedule for 2002 - approved as submitted. PUBLIC COMMENT None. ADJOURNMENT -Commissioner Quinney There being no other business to discuss, Commissioner Quinney adjourned the meeting at 12:56 p.m. BOARD OF POLICE COMMISSIONERS MEETING MINUTES TUESDAY, NOVEMBER 20, 2001 MEMBERS PRESENT: OTHERS PRESENT: Commissioner Derrick Quinney, Chair Chief Mark Alley Commissioner Roger Newcomb, Vice Chair Andy George, Assistant Chief Commissioner Patty Farhat Paul McComb, Legal Advisor Commissioner Sandra Kowalk Katrina Urista, Acting Secretary Commissioner Maria Mejorado Sgt. Steve Relyea, Human Resources Section Commissioner Kevin O'Malley Commissioner Linda Sims MEMBERS OF THE PUBLIC• MEMBERS EXCUSED None Commissioner Deb Frederick CALL TO ORDER-Commissioner Quinney Commissioner Quinney called the meeting to order at 6:00 p.m. after having established a quorum. PUBLIC COMMENT-Agenda Items None. ADDITIONS TO THE AGENDA None. EDUCATION COMMITTEE PRESENTATION Sgt.Steve Relyea,Range Sergeant,presented information on firearms training,explaining that all LPD sworn personnel have firearms training seven times per year. They shoot between six hundred and eight hundred rounds per year on both their Department issued weapon and any personal firearms they may own. Using firearms under stress and under a variety of situations is emphasized. Simulated situations include strategic targets, tactical bay, shoot / no shoot decisions, using a car for cover and dealing with moving targets. Officers are trained to fire their weapons to stop a threat, not to kill suspects. Officers involved in a shooting incident must surrender their firearm for investigative purposes. Every single piece of ammunition is accounted for both in the field and during training. After shooting incidents, those officers involved are required to attend debriefing sessions with a Department chosen psychologist,they are offered the services of a Department Trauma Team, and must re-qualify with the firearm before returning to full duty. APPROVAL OF MINUTES -Commissioner Quinney The minutes of the regular meeting of October 16 were approved as submitted. UNFINISHED BUSINESS None. FRATERNAL ORDER OF POLICE No representative present. Board of Police Commissioners Meeting Minutes of November 20, 2001 Page 2 CORRESPONDENCE -Commissioner Quinney Correspondence was accepted and placed on file. ADMINISTRATIVE REPORT -Chief Alley Chief Alley announced the success of the City's recent"Silver Bells in the City"evening,noting that attendance approached ninety thousand without a single arrest being made. He reported that he is working with LPD Budget Control Supervisor, Jim DeLine, preparing a proposed FY2003 budget request for the Board to review at its December meeting. The Mayor has asked for two proposals. One at 2.6% increase in non-personnel related expenses, and one at a zero growth level in non- personnel related expenses. The Chief noted that the biannual promotional process will be handled by a different vendor as SCH, Inc. did not submit a bid this year. He also mentioned that the Department has acquired 500 gun locks for distribution to the public and that a new more accurate crime analysis system is being developed by the LPD Technical Services Section and will soon be made available in report form. Chief Alley reported that, since the last Board meeting,the City has experienced two homicides. In one case, the suspect was identified and arrested immediately, and in the other case, within twelve hours. DEPARTMENTAL REPORTS Monthly Reports-Commissioner Kowalk expressed appreciation for the thoroughness of Lt. Persons'report and noted with dismay the lack of funding in the COPS grant to increase the speed of the in-car laptop computers. Monthly reports were accepted and placed on file. Detention Report, Communications Department Report, Staffing Report-All were accepted and placed on file. BOARD COMMITTEE REPORTS Liaison Committee-Commissioner Newcomb reported on a successful meeting with City Council last month. He called the meeting informative and productive. Education Committee - No report. Awards. Citations & Incentives Committee - No report. Budget Committee - Commissioner Newcomb reported that formulation of the budget was underway and a full discussion will be held next month. Human Resources Committee - No report. Complaint Committee-Commissioner Sims noted that the Internal Affairs Unit was very helpful in addressing the committee's many questions. Commission Investigator Brantley was not present and did not submit a report. Board of Police Commissioners Meeting Minutes of November 20, 2001 Page 3 HUMAN RELATIONS AND COMMUNITY SERVICES LIAISON None present. COMMISSIONERS' COMMENTS Commissioner Quinney- None. Commissioner Newcomb - None. Commissioner Sims -commended the Department on the swift arrests in the recent homicides. She invited Board members to participate in the December 14 minority health conference/focus group, "Encouraging Minority Communities to Address Ethnic and Minority Health." Commissioner Mejorado-expressed concern that signs were not prevalent in school neighborhoods noting the doubling of traffic fines there. Assistant Chief George offered to pass that concern on to the proper City officials. Commissioner Farhat-noted that at the October 30 meeting of Neighborhood Watch coordinators,four new Neighborhood Watch areas were recognized.. She thanked Chief Alley for the Department's support of the program. Commissioner Kowalk- congratulated Lt. Szymanski on her graduation from Staff and Command School. She also expressed her appreciation to Assistant Chief George and Capt.Edward Forrest for their attendance at the Unity in the Community forum. Commissioner O'Malley-was concerned that negative comments made at the last meeting relative to his correspondence were inappropriate. He also noted that he is desirous of more complete budget reports. OTHER BUSINESS Commissioner Quinney reminded Board members that, if they had not done so already, badges should be turned in to the Chief's office. PUBLIC COMMENT None. ADJOURNMENT -Commissioner Quinney There being no other business to discuss, Commissioner Quinney adjourned the meeting at 7:04 p.m. - draft - BOARD OF POLICE COMMISSIONERS MEETING MINUTES TUESDAY, NOVEMBER 20, 2001 MEMBERS PRESENT: OTHERS PRESENT: Commissioner Derrick Quinney, Chair Chief Mark Alley Commissioner Roger Newcomb, Vice Chair Andy George, Assistant Chief Commissioner Patty Farhat Paul McComb, Legal Advisor Commissioner Sandra Kowalk Katrina Urista, Acting Secretary Commissioner Maria Mejorado Sgt. Steve Relyea, Human Resources Section Commissioner Kevin O'Malley Commissioner Linda Sims MEMBERS OF THE PUBLIC: MEMBERS EXCUSED None Commissioner Deb Frederick CALL TO ORDER -Commissioner Quinney Commissioner Quinney called the meeting to order at 6:00 p.m. after having established a quorum. PUBLIC COMMENT-Agenda Items None. ADDITIONS TO THE AGENDA None. EDUCATION COMMITTEE PRESENTATION Sgt.Steve Relyea,Range Sergeant,presented information on firearms training,explaining that all LPD sworn personnel have firearms training seven times per year. They shoot between six hundred and eight hundred rounds per year on both their Department issued weapon and any personal firearms they may own. Using firearms under stress and under a variety of situations is emphasized. Simulated situations include strategic targets, tactical bay, shoot / no shoot decisions, using a car for cover and dealing with moving targets. Officers are trained to fire their weapons to stop a threat, not to kill suspects. Officers involved in a shooting incident must surrender their firearm for investigative purposes. Every single piece of ammunition is accounted for both in the field and during training. After shooting incidents, those officers involved are required to attend debriefing sessions with a Department chosen psychologist,they are offered the services of a Department Trauma Team, and must re-qualify with the firearm before returning to full duty. APPROVAL OF MINUTES -Commissioner Quinney The minutes of the regular meeting of October 16 were approved as submitted. UNFINISHED BUSINESS None. FRATERNAL ORDER OF POLICE No representative present. Board of Police Commissioners Meeting Minutes of November 20, 2001 Page 2 CORRESPONDENCE -Commissioner Quinney Correspondence was accepted and placed on file. ADMINISTRATIVE REPORT- Chief Alley Chief Alley announced the success of the City's recent"Silver Bells in the City"evening,noting that attendance approached ninety thousand without a single arrest being made. He reported that he is working with LPD Budget Control Supervisor, Jim DeLine, preparing a proposed FY2003 budget request for the Board to review at its December meeting. The Mayor has asked for two proposals. One at 2.6% increase in non-personnel related expenses, and one at a zero growth level in non- personnel related expenses. The Chief noted that the biannual promotional process will be handled by a different vendor as SCH, Inc.did not submit a bid this year. He also mentioned that the Department has acquired 500 gun locks for distribution to the public and that a new more accurate crime analysis system is being developed by the LPD Technical Services Section and will soon be made available in report form. Chief Alley reported that,since the last Board meeting,the City has experienced two homicides. In one case, the suspect was identified and arrested immediately, and in the other case, within twelve hours. DEPARTMENTAL REPORTS Monthly Reports-Commissioner Kowalk expressed appreciation for the thoroughness of Lt. Persons'report and noted with dismay the lack of funding in the COPS grant to increase the speed of the in-car laptop computers. Monthly reports were accepted and placed on file. Detention Report, Communications Department Report, Staffing Report-All were accepted and placed on file. BOARD COMMITTEE REPORTS Liaison Committee-Commissioner Newcomb reported on a successful meeting with City Council last month. He called the meeting informative and productive. Education Committee - No report. Awards. Citations & Incentives Committee - No report. Budget Committee - Commissioner Newcomb reported that formulation of the budget was underway and a full discussion will be held next month. Human Resources Committee - No report. Complaint Committee-Commissioner Sims noted that the Internal Affairs Unit was very helpful in addressing the committee's many questions. Commission Investigator Brantley was not present and did not submit a report. Board of Police Commissioners Meeting Minutes of November 20, 2001 Page 3 HUMAN RELATIONS AND COMMUNITY SERVICES LIAISON None present. COMMISSIONERS' COMMENTS Commissioner Quinney- None. Commissioner Newcomb - None. Commissioner Sims -commended the Department on the swift arrests in the recent homicides. She invited Board members to participate in the December 14 minority health conference/focus group, "Encouraging Minority Communities to Address Ethnic and Minority Health." Commissioner Mejorado-expressed concern that signs were not prevalent in school neighborhoods noting the doubling of traffic fines there. Assistant Chief George offered to pass that concern on to the proper City officials. Commissioner Farhat-noted that at the October 30 meeting of Neighborhood Watch coordinators,four new volunteers were welcomed. She thanked Chief Alley for the Department's support of the program. Commissioner Kowalk- congratulated Lt. Szymanski on her graduation from Staff and Command School. She also expressed her appreciation to Assistant Chief George for his attendance at the Board meeting. Commissioner O'Malley-was concerned that negative comments made at the last meeting relative to his correspondence were inappropriate. He also noted that he is desirous of more complete budget reports. OTHER BUSINESS Commissioner Quinney reminded Board members that, if they had not done so already, badges should be turned in to the Chief's office. PUBLIC COMMENT None. ADJOURNMENT -Commissioner Quinney There being no other business to discuss, Commissioner Quinney adjourned the meeting at 7:04 p.m. BOARD OF POLICE COMMISSIONERS MEETING MINUTES TUESDAY, OCTOBER 16, 2001 MEMBERS PRESENT: OTHERS PRESENT: Commissioner Derrick Quinney, Chair Chief Mark Alley Commissioner Roger Newcomb, Vice Chair Paul McComb, Legal Advisor Commissioner Patty Farhat Jim DeLine, Secretary Commissioner Deb Frederick Bernard Brantley, Commission Investigator Commissioner Sandra Kowalk Ofc. Jeff Hudak, CSI Unit Commissioner Maria Mejorado Kip Gomoll, Deputy Director of Human Relations Commissioner Kevin O'Malley and Community Services Commissioner Linda Sims Lt. Ray Hall, Public Information Officer Carol Wood, City Councilmember MEMBERS OF THE PUBLIC/ PRESS: Christine McDonald, Lansing State Journal ; Jam Sadar, News10 (with camera operator) CALL TO ORDER -Commissioner Quinney Commissioner Quinney called the meeting to order at 6:00 p.m. after having established a quorum. PUBLIC COMMENT-Agenda Items Councilmember Wood expressed her appreciation to Commissioner Quinney for his participation in a lip sync fund-raising effort at Lansing Community College. She reminded Board members of a joint meeting with City Council to be held Thursday, October 18, immediately following the Committee of the Whole meeting. The purpose of the meeting is general information sharing. Agenda topics should be forwarded to Councilmenber Wood via the Board secretary. Among things Council wishes to discuss are budget priorities for FY2003. She also spoke to the agenda item of Board members having LPD badges. Councilmember Wood noted that the Board of Police Commissioners is a unique board and, as it acts as liaison to the Police Department, its members should be allowed to have ceremonial badges. She noted that there had not been a case of a Board member misusing their badge. ADDITIONS TO THE AGENDA Commissioner Frederick requested that,as an addition to the agenda,the Board receive an update on LPD's role in emergency preparedness for the City. Chief Alley reported that such an update would be in his Administration Report. An addition to the agenda was not deemed necessary. EDUCATION COMMITTEE PRESENTATION Ofc. Jeff Hudak presented information on the Crime Scene Investigation Unit(CSI) informing the Board that the unit is staffed by two officers full time and receives approximately 500 call-outs per year resulting in 1,200, pieces of evidence. They are utilized for everything from quickly fingerprinting a pop can, to spending days at the scene of a homicide. Most of the work involves processing crime scene photographs including photos of fingerprints. He commended Ken Lucas, LPD Technical Services, for his initiative and skill at seeking computer match-ups of fingerprints. In response to Board member questions, Ofc. Hudak indicated that training is often coordinated with Michigan State Police, whose lab is used for much of our evidence. Recently, he has found himself testifying in court each week. The usual steps in conducting a crime scene investigation consist of;first,meeting with the reporting officer or detective;second,taking videos and photos of the scene; third, doing a careful study of the scene, lifting prints and collecting evidence as needed, and; Board of Police Commissioners Meeting Minutes of October 16, 2001 Page 2 finally,processing evidence at the LPD lab,sending it to the MSP lab, or simply tagging into the Property and Supply Unit. Chief Alley complimented Officers Hudak and Birdsley for their efforts,diligence and willingness to perform this often thankless task which can, at times, be quiet gruesome. APPROVAL OF MINUTES -Commissioner Quinney An incorrect date in the minutes of the regular meeting of September 18 was pointed out. The minutes were approved as corrected and placed on file. UNFINISHED BUSINESS A motion was made and passed to remove the previous motion from the table. Motion:Moved that 1)Board members be allowed to retain identification cards, but yield badges and that 2)Board members not be issued badges in the future. Commissioner Quinney introduced discussion by reading the Board's administrative charge from the City Charter. Commissioner Frederick spoke in favor of the motion noting the badge's insignificance related to the Board's charge. She also commented on the temptation to present them during traffic stops and the danger which may result from their falling into the wrong hands. She commented that feeling"warm and fuzzy' is the only reason to retain them. Commissioner Sims noted that her passion is to serve the City of Lansing. Badges do not play a role in that. She expressed embarrassment at the correspondence circulating among Board members regarding the issue. Commissioner O'Malley noted that Commissioner Quinney failed to read the Board's charge related to its subpoena power or role in the hiring of the Chief of Police. He expressed that the badge's integrity was well earned by Board members for their service in hearings held following the McKinstry shooting. "We healed this city," he noted. Commissioner O'Malley commented that surrendering their badges indicates that members'character is under scrutiny and pondered where the scrutiny would end. Would they soon consider surrendering their ID cards and lapel pins? He urged the Board not to surrender badges, but rather force other powers to request them. He predicted that, in the future,the Board would be mocked should they pass the motion. A motion to move the previous question was made and passed. The motion as stated above passed by a vote of five to three. FRATERNAL ORDER OF POLICE No representative present. CORRESPONDENCE -Commissioner Quinney Correspondence was accepted and placed on file. ADMINISTRATIVE REPORT -Chief Alley Chief Alley reported that the City has,for some time, had an emergency preparedness plan in place. While traditionally Michigan emergencies have been related to natural disasters, since the terrorist attack of September 11, preparedness meetings have increased in order to focus on terrorism. He outlined the City's stand on current anthrax concerns both as an employer and for its citizens. For its role, LPD will take reports of suspected anthrax incidents, but will only investigate confirmed cases. The Chief discussed the Violent Toy Turn-In campaign saying its purpose is primarily to bring parents attention Board of Police Commissioners Meeting Minutes of October 16, 2001 Page 3 to the many avenues in which violence permeates the lives of young people. Finally, Chief Alley noted the distribution of an analysis of data collected during traffic stops, saying that its publication has been well received and the process is continuing. DEPARTMENTAL REPORTS Monthly Reports - Commissioner Frederick requested information on LPD employees called into military service. Chief Alley noted that currently three have been called, but as many as fourteen are eligible. Commissioner Sims noted the value of beginning young when recruiting for officer positions and Chief Alley informed the Board of a completed grant application which, if approved, would allow LPD to formulate an exciting new hiring model. Commissioner Kowalk requested the reason for a dramatic decrease in civilian fringerprints requested at the first floor service counter. Chief Alley promised to supply that information as soon as possible. Monthly reports were accepted and placed on file. Detention Report, Communications Department Report, Staffing Report-All were accepted and placed on file. BOARD COMMITTEE REPORTS Liaison Committee - No report. Education Committee - No report. Awards. Citations & Incentives Committee - Commissioners Farhat and Mejorado reported a substantial number of nominations had been received and Capt. Williams was very instrumental in helping the panel through them by discussing appropriate criteria to consider. Budget Committee - Commissioner Newcomb reported that instructions have been distributed for the Department's FY2003 budget request. As new chair of this committee, he is looking forward to his charge and is impressed with the process LPD has developed to give unit supervisors budgeting responsibilities. Human Resources Committee - No report. Complaint Committee-Commissioner Sims announced that case assignments were available and requested members of her committee see her after the meeting. Commission Investigator Brantley noted that Lt.Szymanski from the Internal Affairs Unit was currently absent from the office and members of the Complaint Committee will need to be flexible when requesting appointments. He mentioned that he was unsuccessful at meeting with members of the public during the first discussion of the racial profiling analysis as none were present. He expects members of the public will attend the second meeting. HUMAN RELATIONS AND COMMUNITY SERVICES LIAISON Kip Gomoll, Deputy Director of Human Relations and Community Services,introduced himself and noted that he has worked with LPD on several matters in the past and looks forward to doing so in his new position. He discussed the Unity/Community Forum held on September 16 and was impressed with the number of LPD personnel in attendance on their own time. A second forum is scheduled for October 21 at the Islamic Center in East Lansing. Commissioner Sims asked about the invitation list and Dep.Dir.Gomoll told her the invitation list is extensive, is the same list used for the first session, and is expected to generate increased attendance as increased scheduling notice has been given. He also commended LPD for its appropriate response to a matter related to ethnic intimidation. Board of Police Commissioners Meeting Minutes of October 16, 2001 Page 4 COMMISSIONERS' COMMENTS Commissioner Frederick- None. Commissioner Sims-announced the success of last Saturday's walk to increase breast cancer awareness. She noted the welcomed presence of LPD along the walk. She also commended Chief Alley on his outreach to school children. Commissioner Newcomb - None. Commissioner Kowalk-also commended the Chief for finding the time to visit Lansing elementary schools. She commended the Department on its commitment to end racial profiling. She also apologized to the Board if any correspondence from her as Chair of the Human Resources Committee was deemed inappropriate concerning the badge issue. It was her hope that her communiques were as professional and objective as possible. Commissioner Farhat - announced the October 30 meeting of Neighborhood Watch coordinators and commended Team Sergeants on their monthly reports and day-to-day efforts. Commissioner Mejorado-noted that LPD was doing its job at enforcing speed limits as witness by her recent ticket for going five miles per hour over the posted limit. She informed the Board of her work on a panel interviewing potential 911 Communications Center employees and of her upcoming absense from October 23 through November 6. Commissioner Quinney-commended Commissioner Mejorado for her first place victory in doubles bowling during a recent UAW tournament. OTHER BUSINESS Administrative Procedure-Rules of Conduct-Commissioner Newcomb asked for the rationale in writing an update to this procedure and Chief Alley reported that it was prompted by new insights gained during a recent seminar and by the desire to strengthen certain rules on a timely basis due to the forthcoming supervisor promotional testing. Commissioner Newcomb asked about the impact procedure changes have on existing bargaining agreements and Chief Alley explained that the appropriate union's input is requested with each revision and revisions are reviewed for possible conflict with current agreements.. The revised Administrative Procedure -Rules of Conduct was approved unanimously. PUBLIC COMMENT None. ADJOURNMENT - Commissioner Quinney There being no other business to discuss, Commissioner Quinney adjourned the meeting at 7:40 p.m. - DRAFT - BOARD OF POLICE COMMISSIONERS MEETING MINUTES TUESDAY, OCTOBER 16, 2001 MEMBERS PRESENT: OTHERS PRESENT: Commissioner Derrick Quinney, Chair Chief Mark Alley Commissioner Roger Newcomb, Vice Chair Paul McComb, Legal Advisor Commissioner Patty Farhat Jim DeLine, Secretary Commissioner Deb Frederick Bernard Brantley, Commission Investigator Commissioner Sandra Kowalk Ofc. Jeff Hudak, CSI Unit Commissioner Maria Mejorado Kip Gomoll, Deputy Director of Human Relations Commissioner Kevin O'Malley and Community Services Commissioner Linda Sims Lt. Ray Hall, Public Information Officer Carol Wood, City Councilmember MEMBERS OF THE PUBLIC/ PRESS: Christine McDonald, Lansing State Journal Jam Sadar, News10 (with camera operator) CALL TO ORDER -Commissioner Quinney Commissioner Quinney called the meeting to order at 6:00 p.m. after having established a quorum. PUBLIC COMMENT -Agenda Items Councilmember Wood expressed her appreciation to Commissioner Quinneyfor his participation in a lip sync fund-raising effort at Lansing Community College. She reminded Board members of ajoint meeting with City Council to be held Thursday, October 18, immediately following the Committee of the Whole meeting. The purpose of the meeting is general information sharing. Agenda topics should be forwarded to Councilmenber Wood via the Board secretary. Among things Council wishes to discuss are budget priorities for FY2003. She also spoke to the agenda item of Board members having LPD badges. Councilmember Wood noted that the Board of Police Commissioners is a unique board and, as it acts as liaison to the Police Department, its members should be allowed to have ceremonial badges. She noted that there had not been a case of a Board member misusing their badge. ADDITIONS TO THE AGENDA Commissioner Frederick requested that,as an addition to the agenda,the Board receive an update on LPD's role in emergency preparedness for the City. Chief Alley reported that such an update would be in his Administration Report. An addition to the agenda was not deemed necessary. EDUCATION COMMITTEE PRESENTATION Ofc. Jeff Hudak presented information on the Crime Scene Investigation Unit(CSI) informing the Board that the unit is staffed by two officers full time and receives approximately 500 call-outs per year resulting in 1,200 pieces of evidence. They are utilized for everything from quickly fingerprinting a pop can, to spending days at the scene of a homicide. Most of the work involves processing crime scene photographs including photos of fingerprints. He commended Ken Lucas, LPD Technical Services, for his initiative and skill at seeking computer match-ups of fingerprints. In response to Board member questions, Ofc. Hudak indicated that training is often coordinated with Michigan State Police, whose lab is used for much of our evidence. Recently, he has found himself testifying in court each week. The usual steps in conducting a crime scene investigation consist of;first, meeting with the reporting officer or detective;second,taking videos and photos of the scene; third, doing a careful study of the scene, lifting prints and collecting evidence as needed, and; Board of Police Commissioners Meeting Minutes of October 16, 2001 Page 2 finally, processing evidence at the LPD lab,sending it to the MSP lab,or simply tagging into the Property and Supply Unit. Chief Alley complimented Officers Hudak and Birdsley for their efforts,diligence and willingness to perform this often thankless task which can, at times, be quiet gruesome. APPROVAL OF MINUTES -Commissioner Quinney An incorrect date in the minutes of the regular meeting of September 18 was pointed out. The minutes were approved as corrected and placed on file. UNFINISHED BUSINESS A motion was made and passed to remove the previous motion from the table. Motion:Moved that 1)Board members be allowed to retain identification cards, but yield badges and that 2)Board members not be issued badges in the future. Commissioner Quinney introduced discussion by reading the Board's administrative charge from the City Charter. Commissioner Frederick spoke in favor of the motion noting the badge's insignificance related to the Board's charge. She also commented on the temptation to present them during traffic stops and the danger which may result from their falling into the wrong hands. She commented that feeling"warm and fuzzy' is the only reason to retain them. Commissioner Sims noted that her passion is to serve the City of Lansing. Badges do not play a role in that. She expressed embarrassment at the correspondence circulating among Board members regarding the issue. Commissioner O'Malley noted that Commissioner Quinney failed to read the Board's charge related to its subpoena power or role in the hiring of the Chief of Police. He expressed that the badge's integrity was well earned by Board members for their service in hearings held following the McKinstry shooting. "We healed this city," he noted. Commissioner O'Malley commented that surrendering their badges indicates that members'character is under scrutiny and pondered where the scrutiny would end. Would they soon consider surrendering their ID cards and lapel pins? He urged the Board not to surrender badges, but rather force other powers to request them. He predicted that, in the future,the Board would be mocked should they pass the motion. A motion to move the previous question was made and passed. The motion as stated above passed by a vote of five to three. FRATERNAL ORDER OF POLICE No representative present. CORRESPONDENCE -Commissioner Quinney Correspondence was accepted and placed on file. ADMINISTRATIVE REPORT -Chief Alley Chief Alley reported that the City has,for some time, had an emergency preparedness plan in place. While traditionally Michigan emergencies have been related to natural disasters, since the terrorist attack of September 11, preparedness meetings have increased in order to focus on terrorism. He outlined the City's stand on current anthrax concerns both as an employer and for its citizens. For its role, LPD will take reports of suspected anthrax incidents, but will only investigate confirmed cases. The Chief discussed the Violent Toy Turn-In campaign saying its purpose is primarily to bring parents attention Board of Police Commissioners Meeting Minutes of October 16, 2001 Page 3 to the many avenues in which violence permeates the lives of young people. Finally, Chief Alley noted the distribution of an analysis of data collected during traffic stops, saying that its publication has been well received and the process is continuing. DEPARTMENTAL REPORTS Monthly Reports - Commissioner Frederick requested information on LPD employees called into military service. Chief Alley noted that currently three have been called, but as many as fourteen are eligible. Commissioner Sims noted the value of beginning young when recruiting for officer positions and Chief Alley informed the Board of a completed grant application which, if approved, would allow LPD to formulate an exciting new hiring model. Commissioner Kowalk requested the reason for a dramatic decrease in civilian fringerprints requested at the first floor service counter. Chief Alley promised to supply that information as soon as possible. Monthly reports were accepted and placed on file. Detention Report, Communications Department Report, Staffing Report-All were accepted and placed on file. BOARD COMMITTEE REPORTS Liaison Committee - No report. Education Committee - No report. Awards, Citations & Incentives Committee - Commissioners Farhat and Mejorado reported a substantial number of nominations had been received and Capt. Williams was very instrumental in helping the panel through them by discussing appropriate criteria to consider. Budget Committee - Commissioner Newcomb reported that instructions have been distributed for the Department's FY2003 budget request. As new chair of this committee, he is looking forward to his charge and is impressed with the process LPD has developed to give unit supervisors budgeting responsibilities. Human Resources Committee - No report. Complaint Committee-Commissioner Sims announced that case assignments were available and requested members of her committee see her after the meeting. Commission Investigator Brantley noted that Lt.Szymanski from the Internal Affairs Unit was currently absent from the office and members of the Complaint Committee will need to be flexible when requesting appointments. He mentioned that he was unsuccessful at meeting with members of the public during the first discussion of the racial profiling analysis as none were present. He expects members of the public will attend the second meeting. HUMAN RELATIONS AND COMMUNITY SERVICES LIAISON Kip Gomoll, Deputy Director of Human Relations and Community Services,introduced himself and noted that he has worked with LPD on several matters in the past and looks forward to doing so in his new position. He discussed the Unity/Community Forum held on September 16 and was impressed with the number of LPD personnel in attendance on their own time. A second forum is scheduled for October 21 at the Islamic Center in East Lansing. Commissioner Sims asked about the invitation list and Dep.Dir.Gomoll told her the invitation list is extensive, is the same list used for the first session, and is expected to generate increased attendance as increased scheduling notice has been given. He also commended LPD for its appropriate response to a matter related to ethnic intimidation. Board of Police Commissioners Meeting Minutes of October 16, 2001 Page 4 COMMISSIONERS' COMMENTS Commissioner Frederick- None. Commissioner Sims -announced the success of last Saturday's walk to increase breast cancer awareness. She noted the welcomed presence of LPD along the walk. She also commended Chief Alley on his outreach to school children. Commissioner Newcomb - None. Commissioner Kowalk-also commended the Chief for finding the time to visit Lansing elementary schools. She commended the Department on its commitment to end racial profiling. She also apologized to the Board if any correspondence from her as Chair of the Human Resources Committee was deemed inappropriate concerning the badge issue. It was her hope that her communiques were as professional and objective as possible. Commissioner Farhat - announced the October 30 meeting of Neighborhood Watch coordinators and commended Team Sergeants on their monthly reports and day-to-day efforts. Commissioner Mejorado-noted that LPD was doing its job at enforcing speed limits as witness by her recent ticket for going five miles per hour over the posted limit. She informed the Board of her work on a panel interviewing potential 911 Communications Center employees and of her upcoming absense from October 23 through November 6. Commissioner Quinney-commended Commissioner Mejorado for her first place victory in doubles bowling during a recent UAW tournament. OTHER BUSINESS Administrative Procedure-Rules of Conduct-Commissioner Newcomb asked for the rationale in writing an update to this procedure and Chief Alley reported that it was prompted by new insights gained during a recent seminar and by the desire to strengthen certain rules on a timely basis due to the forthcoming supervisor promotional testing. Commissioner Newcomb asked about the impact procedure changes have on existing bargaining agreements and Chief Alley explained that the appropriate union's input is requested with each revision and revisions are reviewed for possible conflict with current agreements.. The revised Administrative Procedure -Rules of Conduct was approved unanimously. PUBLIC COMMENT None. ADJOURNMENT -Commissioner Quinney There being no other business to discuss, Commissioner Quinney adjourned the meeting at 7:40 p.m. BOARD OF POLICE COMMISSIONERS MEETING MINUTES TUESDAY, OCTOBER 16, 2001 MEMBERS PRESENT: OTHERS PRESENT: Commissioner Derrick Quinney, Chair Chief Mark Alley Commissioner Roger Newcomb, Vice Chair Paul McComb, Legal Advisor Commissioner Patty Farhat Jim DeLine, Secretary Commissioner Deb Frederick Bernard Brantley, Commission Investigator Commissioner Sandra Kowalk Ofc. Jeff Hudak, CSI Unit Commissioner Maria Mejorado Kip Gomoll, Deputy Director of Human Relations Commissioner Kevin O'Malley and Community Services Commissioner Linda Sims Lt. Ray Hall, Public Information Officer Carol Wood, City Councilmember MEMBERS OF THE PUBLIC / PRESS: Christine McDonald, Lansing State Journal Jam Sadar, News10 (with camera operator) CALL TO ORDER -Commissioner Quinney Commissioner Quinney called the meeting to order at 6:00 p.m. after having established a quorum. PUBLIC COMMENT -Agenda Items Councilmember Wood expressed her appreciation to Commissioner Quinneyfor his participation in a lip sync fund-raising effort at Lansing Community College. She reminded Board members of ajoint meeting with City Council to be held Thursday, October 18, immediately following the Committee of the Whole meeting. The purpose of the meeting is general information sharing. Agenda topics should be forwarded to Councilmenber Wood via the Board secretary. Among things Council wishes to discuss are budget priorities for FY2003. She also spoke to the agenda item of Board members having LPD badges. Councilmember Wood noted that the Board of Police Commissioners is a unique board and, as it acts as liaison to the Police Department, its members should be allowed to have ceremonial badges. She noted that there had not been a case of a Board member misusing their badge. ADDITIONS TO THE AGENDA Commissioner Frederick requested that,as an addition to the agenda,the Board receive an update on LPD's role in emergency preparedness for the City. Chief Alley reported that such an update would be in his Administration Report. An addition to the agenda was not deemed necessary. EDUCATION COMMITTEE PRESENTATION Ofc. Jeff Hudak APPROVAL OF MINUTES -Commissioner Quinney An incorrect date in the minutes of the regular meeting of September 18 was pointed out. The minutes were approved as corrected and placed on file. UNFINISHED BUSINESS None. Board of Police Commissioners Meeting Minutes of September 18, 2001 Page 2 FRATERNAL ORDER OF POLICE No representative present. CORRESPONDENCE -Commissioner Quinney Commissioner Kowalk asked if the author of a piece of handwritten correspondence had been identified, but no information was available. Correspondence was accepted and placed on file. ADMINISTRATIVE REPORT -Chief Alley Chief Alley noted that the events of September 11 changed our lives forever. He reported that after the terrorist attack, the City's primary emergency team, including himself, LFD Chief Martin and Mayor Hollister, met to discuss precaution options. Improvements to the City's emergency preparedness continue. Other actions include a notice to area media on ethnic intimidation, the Chief's participation in a local fund-raising telethon, and forums led by the Human Relations and Community Services Department. The Chief announced an October 17 violent toy exchange and the acceptance of a grant which will fund a new lieutenant's position to be filled by Lt. John Parks. As a result of the new position, Sgt. Larry Klaus is being promoted to fill Lt. Parks vacancy and Ofc. Mike Yankowski promoted to Sergeant. In light of the World Trade Center (WTC) tragedy, the new LPD program to introduce .223 rifles for rapid response is being taken off"hold"and also the Chief is sending Lt. Person in his place to New Orleans to give a racial profiling presentation. Chief Alley updated the Board on the HOPE program, offering LCC scholarships to seventh grade students. Though the goal of$2.5 million has not been met, the program is nearly funded sufficient enough to begin some awards. Information relative to the difficulty of recruiting police officer applicants was distributed in the Board's monthly packet and the Chief announced that LPD is applying for a federal COPS grant to fund the development of a new recruiting model. Commissioner Frederick asked for an update on vacancies in the 911 Communication Center and the Chief informed her that efforts are underway to streamline the hiring process for these positions. Commissioner Frederick suggested featuring the job of Emergency Communications Technician on the"Join the Team" program produced by LPD for cable television. DEPARTMENTAL REPORTS Monthly Reports. Commissioner Quinney requested information on anew drug mentioned in the Tri-County Metro Narcotics Unit's report and Commissioner Kowalk shared her knowledge of same. Department reports were accepted and placed on file. Detention Report, Communications Department Report, Staffing Report-All were accepted and placed on file. BOARD COMMITTEE REPORTS Liaison Committee - No report. Education Committee - No report. Awards. Citations & Incentives Committee - Commissioner Farhat reported that packets detailing award Board of Police Commissioners Meeting Minutes of September 18, 2001 Page 3 nominations were being distributed and Board members should communicate any nominations they may have to her. Budget Committee - No Report. Human Resources Committee - Commissioner Kowalk reported on a discussion her committee held with Chief Alley and Paul McComb concerning the distribution of Department badges to civilian employees. She noted that,though the badges served primarily as novelties carrying no weight in the field of law enforcement, the potential for misinterpretation existed. Commissioner Kowalk moved that 1) Board members be allowed to retain identification cards, but yield badges and that 2) Board members not be issued badges in the future. The motion was seconded by Commissioner Frederick and discussed. It was moved and seconded that the motion be tabled to the October meeting. The motion to postpone was passed and the item will appear as"Old Business" on the October agenda. Complaint Committee-Commissioner Sims announced that the new Complaint Committee had held its first meeting and discussed the role the committee plays in the complaint process with both the Commission Investigator and members of the Internal Affairs Unit. Soon she will be assigning cases to committee members for the next meeting. Commission Investigator Brantley had no report. HUMAN RELATIONS AND COMMUNITY SERVICES LIAISON No representative present. COMMISSIONERS' COMMENTS Commissioner Farhat-expressed her appreciation to Bernard Brantley,Chief Alley and Captain Luciano for attending the Neighborhood Watch Advisory Board meeting. She announced the October 3 city-wide coordinator's meeting to be held at the South Precinct and commended the Department on its representation at the recent dinner honoring Department volunteers. She also noted how touching the City's unity meeting was following the WTC tragedy and urged members of the Board to continue their patronage of businesses owned by people of mid-eastern decent as a show of unity. Commissioner O'Malley-extended his sympathy to those who lost loved ones in the attack on New York City and Washington, D.C. He gave kudos to the corresponding police and fire departments for their bravery and sacrifice. God bless America. Commissioner Kowalk-reported that she had extended an invitation to the Leroy Froh resident's council to attend this evening's meeting, but they were unable to attend. She also noted that the resident community policing officer, Ofc. Daryl Green, was unable to attend due to a training conflict. She requested additional information on the HOPE scholarship in light of her work with area young people. She noted that kids as young as fifth and sixth grade should be encouraged to make career plans giving them incentives to maintain a clean record. Commission Sims agreed to forward the requested information through the Board's secretary. Commissioner Mejorado - expressed her sorrow over the terrorist attacks. She informed the Board of her participation in the recent police officer oral exams and the entire Board commended her for her efforts. She expressed her appreciation to Board members working to aide the Sanchez family after the disappearance of their mother and commended the sponsors of the dinner honoring volunteers. Commissioner Newcomb - thanked Commissioner Frederick for stepping in for him at the Complaint Committee meeting when he found it necessary to respond to an out-of-town emergency. He related his recent workings with the Department to stem criminal activity at an apartment dwelling purchased by his Board of Police Commissioners Meeting Minutes of September 18, 2001 Page 4 employer and noted his ever increasing respect for the efforts of Department personnel. He noted their "amazing professionalism." In regards to local response to the national tragedy, he commended Chiefs Alley and Martin on their eloquence and proactive efforts. Commissioner Sims -expressed her appreciation to the Chief on his vision demonstrated in the HOPE and other programs. She discussed her recent ride-along and interactions with officers,noting their desire to have Board members be more present in the workplace. She also expressed her appreciation to Bernard Brantley for getting Board members to the unity meeting. Once there, she gained a new appreciation for the repercussions being experienced by members of the local Islam community. She endorsed Commissioner Kowalk's efforts to involve young people in thinking of their future and noted the positive results she sees when mentor programs are initiated. Commissioner Frederick-related an example of positive impressions made on young people exposed to the workings of the court system and to law enforcement personnel. Commissioner Quinney - expressed his appreciation to those who volunteer and thanked Chief Alley, Commissioner Farhat and Lt. Hall for their efforts to recognize them. He also announced his participation in the October 14 lip-sink fund-raiser for Lansing Community College. OTHER BUSINESS Meet with City Council Members - Commissioners discussed possible dates to meet with members of City Council. Of the dates provided by Council, October 25 would permit most Board members to attend. The secretary will e-mail Carol Wood with the Boards preference and report back. PUBLIC COMMENT None. ADJOURNMENT -Commissioner Quinney There being no other business to discuss, Commissioner Quinney adjourned the meeting at 7:47 p.m. BOARD OF POLICE COMMISSIONERS MEETING MINUTES TUESDAY,AUGUST 21, 2001 MEMBERS PRESENT: OTHERS PRESENT: Commissioner Derrick Quinney, Chair Chief Mark Alley Commissioner Roger Newcomb, Vice Chair Paul McComb, Legal Advisor Commissioner Patty Farhat Jim DeLine, Secretary Commissioner Deb Frederick Bernard Brantley, Commission Investigator Commissioner Sandra Kowalk Lt. Steve Mitchell Commissioner Maria Mejorado Commissioner Kevin O'Malley MEMBERS OF THE PUBLIC: Commissioner Linda Sims City Council Member Carol Wood CALL TO ORDER-Commissioner Quinney Commissioner Quinney called the meeting to order at 6:00 p.m. after having established a quorum. PUBLIC COMMENT -Agenda Items Council member Wood applauded LPD's many volunteer programs and requested that the Department better document the many hours volunteers contribute. ADDITIONS TO THE AGENDA None. EDUCATION COMMITTEE PRESENTATION Lt.Steve Mitchell,START supervisor,discussed the unit's history and focus. The Special Tactics And Rescue team, founded in 1973 consists of three components (entry, perimeter and marksman) and is designed to efficiently respond to crisis situations, offer dignitary protection and assist the mobile field force. The"bread and butter"of the team is the execution of search warrants and assisting in drug raids. The team conducted 88 raids last year, START training was 68 hours and the team also worked to inform the public of their unit by providing several community displays. The team is now working to incorporate"rapid response"training for events such as school shootings. After his presentation, Lt. Mitchell discussed mutual aid with other municipalities. APPROVAL OF MINUTES -Commissioner Quinney Minutes of the regular meeting of July 24 were approved as written and placed on file. UNFINISHED BUSINESS None. FRATERNAL ORDER OF POLICE No representative present. CORRESPONDENCE -Commissioner Quinney Commissioners Kowalk and Newcomb asked about the correspondence from residents on Roberts Lane. Chief Alley responded that he was working with Lt. Beiderwieden in the area. He felt that the letter signers Board of Police Commissioners Meeting Minutes of August 21, 2001 Page 2 complained directly to the Chief because they know him from his work in the precinct, not due to an elevated level of displeasure with present team personnel. The Chief also discussed the Clear Street neighborhood noting that the focus of many complaints was a resident who has since moved from the area. Correspondence was accepted and placed on file. ADMINISTRATIVE REPORT -Chief Alley Chief Alley updated the Board on the South Precinct telephone system noting that Assistant Chief Helen Perry-Buse and Captain Edward Forrest had reviewed the current system and are working with Ameritech to link the precinct to the City's better voice mail system utilized downtown and at the North Precinct. In the meantime, Tom Ferrell from the City's Communications and Computer Systems section is troubleshooting the lines and has, to date, found and repaired several problems. The Chief discussed LPD's participation in Operation Nightcap,a grant program providing increased patrols throughout the county. One hundred and twelve patrol hours over seven months were logged under the grant, generating 137 stops and 15 OUIL tickets. Chief Alley reported that Leon Smith continues to improve. The Chief plans to meet with the Prosecuting Attorney soon to discuss the criminal charges against Mr. Smith. The ACLU accepted the Chief's offer to address them on the Smith incident and the result was a good dialog on use of force. Commissioners discussed the role of Community Mental Health in releasing referrals into the community and in helping to prepare officers to approach PRT's (people requiring treatment). The Chief discussed adjusting team boundaries in order to address the situation of having two trouble areas at opposite ends of the Team 6 area. Council member Wood mentioned that she has been working with Lt. Phillips and the school district to establish alternatives for students whose behavior has caused them to be barred from school buses. It is felt that these students may be partially responsible for problems at the CATA center within Team 6. Chief Alley also announced the appointment of Sgt. Mark Murray to the Internal Affairs Unit and updated the Board on two recent homicides. He commented that the Department is working with various attorneys in solving the Hudson case and continues to devote resource to solving the White case. Chief Alley noted that the Department has devoted more hours on the White case than on any other in Department history. Commissioner Farhat asked for an update on the exhumation in the Murningham case but the Chief said the information is not yet available. DEPARTMENTAL REPORTS Monthly Reports. Commissioner Kowalk requested a breakdown of the race and sex of cadets and recruits attending the police academy. Chief Alley promised to report at the next meeting. Commissioner Frederick noted the expansion of the string of LFV's(larceny from a vehicle)in the south end. Department reports were accepted and placed on file. Detention Report, Communications Department Report, Staffing Report-All were accepted and placed on file. BOARD COMMITTEE REPORTS Liaison Committee-Commissioner O'Malley has communicated with Council regarding his willingness to act at liaison. Education Committee - No report. Board of Police Commissioners Meeting Minutes of August 21, 2001 Page 3 Awards, Citations & Incentives Committee - Commissioner Mejorado noted that the L-HOPE program now offers a forgivable loan of $6,000 to City employees willing to purchase rental properties for their private residence. She reported that, in the fiscal year just ended, twenty-two officers purchased homes in the City utilizing the L-HOPE program. These home were spread across all four wards. Budget Committee - No Report. Human Resources Committee - No report. Complaint Committee -Orientation sessions have been completed and the committee is scheduled to meet August 29. Commission Investigator Brantley reported that he has provided new committee members with packets and will meet with them on Wednesday. Commissioner Farhat discussed the need to provide Mr. Brantley with information concerning community gatherings he might attend. Commissioner Frederick inquired as to the amount of feedback Mr. Brantley has received on his annual report. He replied that he has received none. HUMAN RELATIONS AND COMMUNITY SERVICES LIAISON No representative present. COMMISSIONERS' COMMENTS Commissioner Newcomb - none. Commissioner Sims-expressed her appreciation to the Department and to Chief Alley for their presence and support in this year's Capitol City African American parade. Commissioner O'Malley- expressed his appreciation for the quality education presentations recently. Commissioner Kowalk-expressed her appreciation for the Chiefs briefing on the Leon Smith incident and commented on the thoroughness of the Complaint Committee orientation. Commissioner Mejorado - echoed Commissioner Kowalk's comments on the Complaint Committee orientation. She also discussed the Department's work in the disappearance of AnaMaria Sanchez-Castillo. She appreciates the updates from Chief Alley, Capt. Luciano, Lt. Hall and Sgt. Dionise as well as the Department's efforts to gather clothing, supplies and financial contributions for the family, though she noted all financial contributions are presently held by a lawyer. Commissioner Farhat - expressed her condolences to the family of Ray Riddle and commended the Department on its presence at the funeral. She also expressed her condolences to Det. Christy and Ofc. Emmons on the passing of their aunt. She thanked those who attended the Neighborhood Watch party and noted that she and Ofc.Burkhardt visited thirteen gatherings on National Night Out. She complimented Cadet Eric Pradle on the excellent manner he displayed in his dealings with the family of a mentally challenged person at the South Precinct. Commissioner Farhat also commented on the possibility of Ameritech listing LPD's non-emergency phone number on its phone book page of emergency numbers. She showed a mock- up of how it could be accomplished. Commissioner Frederick-noted a recent experience she had dealing with a suicidal client who was taken by ambulance yet released after a very short time. She commented on the community's need for resources which can be accessed by the mentally challenged. Commissioner Quinney- none. Board of Police Commissioners Meeting Minutes of August 21, 2001 Page 4 OTHER BUSINESS Meeting Sites-A discussion was held on the value of holding Board meetings in the City's various precincts. Commissioner Kowalk offered to arrange Leroy Froh as a site for next month's meeting and it was decided to hold the September meeting there. Jim DeLine will confirm and handle notifications. PUBLIC COMMENT None. ADJOURNMENT-Commissioner Quinney There being no other business to discuss, Commissioner Quinney adjourned the meeting at 7:13 p.m. - draft - BOARD OF POLICE COMMISSIONERS MEETING MINUTES TUESDAY, AUGUST 21, 2001 MEMBERS PRESENT: OTHERS PRESENT: Commissioner Derrick Quinney, Chair Chief Mark Alley Commissioner Roger Newcomb, Vice Chair Paul McComb, Legal Advisor Commissioner Patty Farhat Jim DeLine, Secretary Commissioner Deb Frederick Bernard Brantley, Commission Investigator Commissioner Sandra Kowalk Lt. Steve Mitchell Commissioner Maria Mejorado Commissioner Kevin O'Malley MEMBERS OF THE PUBLIC: Commissioner Linda Sims City Council Member Carol Wood CALL TO ORDER-Commissioner Quinney Commissioner Quinney called the meeting to order at 6:00 p.m. after having established a quorum. PUBLIC COMMENT-Agenda Items Council member Wood applauded LPD's many volunteer programs and requested that the Department better document the many hours volunteers contribute. ADDITIONS TO THE AGENDA None. EDUCATION COMMITTEE PRESENTATION Lt.Steve Mitchell,START supervisor,discussed the unit's history and focus. The Special Tactics And Rescue team, founded in 1973 consists of three components (entry, perimeter and marksman) and is designed to efficiently respond to crisis situations, offer dignitary protection and assist the mobile field force. The"bread and butter"of the team is the execution of search warrants and assisting in drug raids. The team conducted 88 raids last year, START training was 68 hours and the team also worked to inform the public of their unit by providing several community displays. The team is now working to incorporate"rapid response"training for events such as school shootings. After his presentation, Lt. Mitchell discussed mutual aid with other municipalities. APPROVAL OF MINUTES -Commissioner Quinney Minutes of the regular meeting of July 24 were approved as written and placed on file. UNFINISHED BUSINESS None. FRATERNAL ORDER OF POLICE No representative present. CORRESPONDENCE -Commissioner Quinney Commissioners Kowalk and Newcomb asked about the correspondence from residents on Roberts Lane. Chief Alley responded that he was working with Lt. Beiderwieden in the area. He felt that the letter signers Board of Police Commissioners Meeting Minutes of August 21, 2001 Page 2 complained directly to the Chief because they know him from his work in the precinct, not due to an elevated level of displeasure with present team personnel. The Chief also discussed the Clear Street neighborhood noting that the focus of many complaints was a resident who has since moved from the area. Correspondence was accepted and placed on file. ADMINISTRATIVE REPORT -Chief Alley Chief Alley updated the Board on the South Precinct telephone system noting that Assistant Chief Helen Perry-Buse and Captain Edward Forrest had reviewed the current system and are working with Ameritech to link the precinct to the City's better voice mail system utilized downtown and at the North Precinct. In the meantime, Tom Ferrell from the City's Communications and Computer Systems section is troubleshooting the lines and has, to date, found and repaired several problems. The Chief discussed LPD's participation in Operation Nightcap, a grant program providing increased patrols throughout the county. One hundred and twelve patrol hours over seven months were logged under the grant, generating 137 stops and 15 OUIL tickets. Chief Alley reported that Leon Smith continues to improve. The Chief plans to meet with the Prosecuting Attorney soon to discuss the criminal charges against Mr. Smith. The ACLU accepted the Chief's offer to address them on the Smith incident and the result was a good dialog on use of force. Commissioners discussed the role of Community Mental Health in releasing referrals into the community and in helping to prepare officers to approach PRT's (people requiring treatment). The Chief discussed adjusting team boundaries in order to address the situation of having two trouble areas at opposite ends of the Team 6 area. Council member Wood mentioned that she has been working with Lt. Phillips and the school district to establish alternatives for students whose behavior has caused them to be barred from school buses. It is felt that these students may be partially responsible for problems at the CATA center within Team 6. Chief Alley also announced the appointment of Sgt. Mark Murray to the Internal Affairs Unit and updated the Board on two recent homicides. He commented that the Department is working with various attorneys in solving the Hudson case and continues to devote resource to solving the White case. Chief Alley noted that the Department has devoted more hours on the White case than on any other in Department history. Commissioner Farhat asked for an update on the exhumation in the Murningham case but the Chief said the information is not yet available. DEPARTMENTAL REPORTS Monthly Reports. Commissioner Kowalk requested a breakdown of the race and sex of cadets and recruits attending the police academy. Chief Alley promised to report at the next meeting. Commissioner Frederick noted the expansion of the string of LFV's(larceny from a vehicle)in the south end. Department reports were accepted and placed on file. Detention Report, Communications Department Report, Staffing Report-All were accepted and placed on file. BOARD COMMITTEE REPORTS Liaison Committee-Commissioner O'Malley has communicated with Council regarding his willingness to act at liaison. Education Committee - No report. Board of Police Commissioners Meeting Minutes of August 21, 2001 Page 3 Awards, Citations & Incentives Committee - Commissioner Mejorado noted that the L-HOPE program now offers a forgivable loan of $6,000 to City employees willing to purchase rental properties for their private residence. She reported that, in the fiscal year just ended, twenty-two officers purchased homes in the City utilizing the L-HOPE program. These home were spread across all for wards. Budget Committee - No Report. Human Resources Committee - No report. Complaint Committee -Orientation sessions have been completed and the committee is scheduled to meet August 29. Commission Investigator Brantley reported that he has provided new committee members with packets and will meet with them on Wednesday. Commissioner Farhat discussed the need to provide Mr. Brantley with information concerning community gatherings he might attend. Commissioner Frederick inquired as to the amount of feedback Mr. Brantley has received on his annual report. He replied that he has received none. HUMAN RELATIONS AND COMMUNITY SERVICES LIAISON No representative present. COMMISSIONERS' COMMENTS Commissioner Newcomb - none. Commissioner Sims-expressed her appreciation to the Department and to Chief Alleyfor their presence and support in this year's Capitol City African American parade. Commissioner O'Malley- expressed his appreciation for the quality education presentations recently. Commissioner Kowalk-expressed her appreciation for the Chief's briefing on the Leon Smith incident and commented on the thoroughness of the Complaint Committee orientation. Commissioner Mejorado - echoed Commissioner Kowalk's comments on the Complaint Committee orientation. She also discussed the Department's work in the disappearance of AnaMaria Sanchez-Castillo. She appreciates the updates from Chief Alley, Capt. Luciano, Lt. Hall and Sgt. Dionise as well as the Department's efforts to gather clothing, supplies and financial contributions for the family, though she noted all financial contributions are presently held by a lawyer. Commissioner Farhat - expressed her condolences to the family of Ray Riddle and commended the Department on its presence at the funeral. She also expressed her condolences to Det. Christy and Ofc. Emmons on the passing of their aunt. She thanked those who attended the Neighborhood Watch party and noted that she and Ofc.Burkhardt visited thirteen gatherings on National Night Out. She complimented Cadet Eric Pradle on the excellent manner he displayed in his dealings with the family of a mentally challenged person at the South Precinct. Commissioner Farhat also commented on the possibility of Ameritech listing LPD's non-emergency phone number on its phone book page of emergency numbers. She showed a mock- up of how it could be accomplished. Commissioner Frederick-noted a recent experience she had dealing with a suicidal client who was taken by ambulance yet released after a very short time. She commented on the community's need for resources which can be accessed by the mentally challenged. Commissioner Quinney- none. Board of Police Commissioners Meeting Minutes of August 21, 2001 Page 4 OTHER BUSINESS Meeting Sites-A discussion was held on the value of holding Board meetings in the City's various precincts. Commissioner Kowalk offered to arrange Leroy Froh as a site for next month's meeting and it was decided to hold the September meeting there. Jim DeLine will confirm and handle notifications. PUBLIC COMMENT None. ADJOURNMENT -Commissioner Quinney There being no other business to discuss, Commissioner Quinney adjourned the meeting at 7:13 p.m. BOARD OF POLICE COMMISSIONERS MEETING MINUTES TUESDAY,JULY 24, 2001 MEMBERS PRESENT: OTHERS PRESENT: Commissioner Derrick Quinney, Chair Chief Mark Alley Commissioner Roger Newcomb, Vice Chair Paul McComb, Legal Advisor Commissioner Patty Farhat Jim DeLine, Secretary Commissioner Deb Frederick Bernard Brantley, Commission Investigator Commissioner Sandra Kowalk Det. Don Christy Commissioner Maria Mejorado Det. Elizabeth Bonello Commissioner Kevin O'Malley Det. Sgt. Joe Dionise Commissioner Linda Sims MEMBERS OF THE PUBLIC: None. CALL TO ORDER-Commissioner Quinney Commissioner Quinney called the meeting to order at 6:02 p.m. after having established a quorum. PUBLIC COMMENT-Agenda Items None. ADDITIONS TO THE AGENDA None. EDUCATION COMMITTEE PRESENTATION Detectives Don Christy and Elizabeth Bonello,and Detective Sergeant Joe Dionise presented the Board with information on detectives'roles as"case managers"in the Department. The presentation included information on evidence,physical,photo and voice line-ups,search warrants,and fingerprints. Detectives noted the over- expanding role of technology in solving cases. They also discussed the difficulty in supplying information required to receive a search warrant as this information becomes public knowledge which can hamper other aspects of the case. Det. Bonello asked for the Board's support for development of a center for abused children as these victims need special care and treatment. APPROVAL OF MINUTES -Commissioner Quinney Minutes of the regular meeting of June 19 were approved as written and placed on file. UNFINISHED BUSINESS Committee Appointments - Commissioner Quinney made the following appointments for the next year: Complaint Committee Liaison Committee Human Resources Linda Sims, Chair Derrick Quinney, Chair Sandra Kowalk Sandra Kowalk Deb Frederick Maria Mejorado Patty Farhat Education Kevin O'Malley Roger Newcomb Awards and Incentives Derrick Quinney Patty Farhat Budget Committee Maria Mejorado Roger Newcomb, Chair Kevin O'Malley Board of Police Commissioners Meeting Minutes of July 24, 2001 Page 2 FRATERNAL ORDER OF POLICE No representative present. Discussion was held noting that the FOP is present only during times of controversy. It was decided that the Liaison Committee would encourage their attendance on a more regular basis. CORRESPONDENCE -Commissioner Quinney Commissioner Farhat discussed the letter(p.11)complaining of the voice mail system at the South Precinct, commenting that this is a common complaint and needs to be resolved. Chief Alley noted that the core of the problem stems from the inability to link the precinct with the City's centrex telephone system. He has requested that Assistant Chief Helen Perry-Buse audit the functionality of the system and the time-frame for linking it to the centrex. He will report back as information becomes available. Commissioner Farhat also thanked the Department for initiating a volunteer recognition (p.12). Correspondence was accepted and placed on file. ADMINISTRATIVE REPORT -Chief Alley Chief Alley noted that the Department participated in a recent American Red Cross blood drive which,not only exceeded its goal, but resulted in the organization's best supply of blood in years over a July 4 holiday. But, sorry to say, LPD lost out to the Fire Department in the race for most pints donated. The Chief summarized the Common Ground festival noting that there were only three arrests though several dozen people had to be escorted from the premises. He mentioned negative correspondence from a spectator at the City's July 4`h celebration. He remarked that this was unusual and promised the Board that his response would be included in next month's packet. Chief Alley updated the Board on union negotiations which have resulted in a new four-year contract with the FOP Non-Supervisory Unit and a tentative agreement with the FOP Supervisory Unit. He recently spoke in Washington, D.C. on racial profiling and will return there once again to address a community policing consortium on the same topic. Financially,Chief Alley noted that the budgeted.223 rifle program has been put on hold. Training will continue as planned. He also mentioned the State of Michigan's plan to reduce revenue sharing which is projected to cost the City of Lansing$900,000 in budgeted revenue. A reciprocal impact on expense budgets is certain. August 12 will mark the six month mark for the collection of traffic stop data. Dr. Carter is being commissioned to analyze the data. We have been made aware of the need for some scanning adjustment needs and will incorporate the required changes. The Chief expressed his hope that the Board would pass changes to procedures later in the meeting's agenda noting that the procedure book is a living document that will continue to be refined as time goes on. Finally, he noted that the Department's promotional process will be conducted again this fiscal year but is expected to be handled by a new vendor. He is optimistic that the process will run smoothly. DEPARTMENTAL REPORTS Monthly Reports. Commissioner O'Malley gave kudos to Lt. Person for his thoroughness. Departmental Board of Police Commissioners Meeting Minutes of July 24, 2001 Page 3 Reports were accepted and placed on file. Detention Report, Communications Department Report, Staffing Report-All were accepted and placed on file. BOARD COMMITTEE REPORTS Liaison Committee - No report. Education Committee - needs to meet and suggest future presentations. Awards, Citations & Incentives Committee - No report. Budget Committee - No Report. Human Resources Committee - No report. Complaint Committee-No Report. New committee members will need to participate in an orientation session. Mr. Brantley had no report. HUMAN RELATIONS AND COMMUNITY SERVICES LIAISON No representative present. COMMISSIONERS' COMMENTS Commissioner O'Malley- none. Commissioner Mejorado- none. Commissioner Kowalk-expressed her appreciation to the Cityfor making Common Ground passes available. She expressed her appreciation to Lt. Hall for his timely press releases. Commissioner Sims -expressed her appreciation to the Department for its visibility and friendliness during Common Ground. Commissioner Farhat- ditto the previous compliments and requested an update on the homicide at Potter Park. Chief Alley reported that the Department has allocated a great deal of resources and is working hard to solve this crime. People should not give up hope. Commissioner Sims noted the seemingly extraordinary media coverage and the Chief commented that within one hour, the media had arrived on the scene. He commended Lt. Hall for his work with the media noting that he spoke with hundreds of media representatives. Commissioner Newcomb - thanked Board members for their concern after the sudden loss of his mother. He marked his passage from the Complaint Committee noting how surprisingly interesting it had been. He will miss being on that committee and working with Mr. Brantley. Commissioner Frederick-ditto Commissioner Newcomb's comments reference the Complaint Committee. Commissioner Quinney-thanked the City for the availability of tickets to Common Ground. OTHER BUSINESS Revised Administrative Procedure, "Rules of Conduct" -The board moved and approved the change as Board of Police Commissioners Meeting Minutes of July 24, 2001 Page 4 submitted. Revised Administrative Procedure."Awards and Citations Program"-The board moved and approved the revised procedure as submitted. Commissioner Kowalk brought the annual LPD Golf Outing to the Board's attention noting that they had personally banded together in the past to purchase a tee sponsorship at the $100.00 level. It was moved and approved that the Board again collect funds from among themselves to purchase a$100.00 LPD Golf Outing tee sponsorship. All proceeds will go to the Lansing Police Athletic League. PUBLIC COMMENT None. ADJOURNMENT-Commissioner Quinney There being no other business to discuss, Commissioner Quinney adjourned the meeting at 7:17 p.m. BOARD OF POLICE COMMISSIONERS MEETING MINUTES TUESDAY, JUNE 19,2001 MEMBERS PRESENT: OTHERS PRESENT: Commissioner Deb Frederick, Chair Chief Mark Alley Commissioner Derrick Quinney, Vice Chair Paul McComb, Legal Advisor Commissioner Patty Farhat Jim DeLine, Secretary Commissioner Sandra Kowalk Bernard Brantley, Commission Investigator. Commissioner Maria Mejorado Ofc. Michelle Burkhardt, South Precinct Commissioner Roger Newcomb Dale Glynn, Principal, Everett High School Commissioner Kevin O'Malley Commissioner Linda Sims MEMBERS OF THE PUBLIC: None. CALL TO ORDER- Commissioner Frederick Commissioner Frederick called the meeting to order at 6:00 p.m. after having established a quorum. PUBLIC COMMENT -Agenda Items None. ADDITIONS TO THE AGENDA None. EDUCATION COMMITTEE PRESENTATION Ofc. Michelle Burkhardt distributed material related to various LPD efforts working with local school systems including CUTT,Truancy Sweep Programs,and Everett High School's Problem Solving Strategies. She noted the Department's efforts to enforce quality of life ordinances near Everett High School and acknowledged Sgt. Medrano's leadership in those efforts. She introduced Principal Glynn who gave specifics on programs working with the federal COPS grant and other public safety initiatives. He discussed Everett High School public safety efforts including the impact of video surveillance, use of surveys and the value of having former LPD personnel as school public safety officers. He boasted that Lansing's Everett High School now has the most sophisticated public safety program in the United States. Principal Glynn also expressed his appreciation for the work of Sgt. Medrano and the quick response by members of the South Precinct to calls for service at the high school. Commissioner Farhat noted that the joint LPD / Everett High School public safety efforts would be a worthwhile segment for Join the Team. Commissioner Frederick asked about Everett's attention to bullying and Principal Glynn discussed the Peace Center and PALs programs. Ofc.Bryantconcluded the presentation with discussions of CUTT and truancysweeps. She noted thattruancy sweeps are now conducted twice monthly using a team approach. She mentioned that it has been her experience that kids respond well when she talks to them as equals. APPROVAL OF MINUTES -Commissioner Frederick Minutes of the regular meeting of May 22 were amended to acknowledge Commissioner Mejorado's correct gender and to note those Board members having final review of the Commission Investigator's annual report. Minutes were approved as amended and placed on file. Board of Police Commissioners Meeting Minutes of June 19, 2001 Page 2 UNFINISHED BUSINESS None. FRATERNAL ORDER OF POLICE No representative present. CORRESPONDENCE -Commissioner Frederick Commissioner Quinney inquired as to the Chief's response to a letter noting the number of drivers who disregard marked crosswalks. Chief Alley responded that he has discussed the matter with both the traffic sergeant and the downtown team sergeant and expects enforcement to increase. Commissioner O'Malley inquired as to a response to concerns on Delta River Drive and Chief Alley replied that he had discussed issues with the team sergeant. Correspondence was accepted and placed on file. ADMINISTRATIVE REPORT-Chief Alley Chief Alley commended Principal Glynn for his successes at Everett and complimented him on his effective leadership and willingness to partner with the Department. This,the Chief noted,was a clear demonstration of good community policing at work. The Chief noted Capt.Luciano's return from the FBI academy and commended Lt.Phillips for the fine job she did covering in his absence. He announced that he was re-instituting the procedure committee, that LPD would repeat its presence at Common Ground, and that the Department is participating in Amber Alert, a state-wide initiative to quickly disperse information related to kidnaping incidents. He mentioned that LPD had a visible presence on the last day of school and is improving relations with schools. He has been invited by the ACLU to speak later this summer on racial profiling. The Chief also noted the"Battle of the Badges" blood drive over the July 4`h holiday pitting LPD vs. LFD. He offered Board members tickets to the Play Catch With a Kid event in Oldsmobile Park. Chief Alley announced that negotiations with the FOP are ongoing. He served as a judge in the recent chili cook-off and also spoke to graduating seniors at Everett High School. He noted that suspicious activities at Pine and Saginaw continue to be dispersed but this often means a simple relocation rather than cessation. Commissioner Newcomb announced that the Ferris Development Corporation has purchased one of the apartment buildings in the neighborhood and is experiencing many challenges from residents. Chief Alley mentioned that team policing efforts include sting operations in the area. Commissioner Frederick asked for an update on the teen prostitution ring recently brought to light. Chief Alley told her of a task force formed by a variety of social service agencies. He noted that the teenage prostitutes are victims in this situation and they are experiencing difficulties in adapting to a structured environment offered by social service placements and programs. Commissioner Farhat discussed drivers'tendency to turn from the wrong lanes,thus cutting off other drivers, most notably in the Aurelius and Willoughby area. The legality of turning left onto a one-way street was also mentioned. DEPARTMENTAL REPORTS Monthly Reports. Commissioner Quinney asked about sweeps through the CATA terminal. Chief Alley told him that bicycle patrols will also patrol the area. Commissioner Farhat questioned the status of a charge of Board of Police Commissioners Meeting Minutes of June 19, 2001 Page 3 assault with intent to miscarriage. Chief Alley noted that the victim was treated by a hospital outside the Lansing area nor was she cooperative in the investigation. Commissioner Newcomb noted the quick police response to an incident on East Shiawasee. Monthly Reports were accepted and placed on file. Detention Report, Communications Department Report, Staffing Report-All were accepted and placed on file. BOARD COMMITTEE REPORTS Liaison Committee - No report. Education Committee - Need to meet to plan out future meeting presentation. Awards. Citations & Incentives Committee -Commissioner Farhat reported that the committee is reviewing the LPD awards procedure and will present suggested changes to the Chief. Board members commended the South Precinct for its bulletin board recognition of recipient employees. It was moved and passed unanimously that the Awards Ceremony be held annually on the third Tuesday in May. It was noted that Board meetings will vary from normal in May of each year. Commissioner Farhat also discussed the absence of many LPD award recipients from the ceremony. Budget Committee - No Report. Human Resources Committee - No report. A forthcoming meeting is planned with Capt. Williams and Sgt. Baylis from LPD's Human Resources Section. Complaint Committee - No Report. Mr. Brantley distributed his annual report. HUMAN RELATIONS AND COMMUNITY SERVICES LIAISON No representative present. COMMISSIONERS' COMMENTS Commissioner Newcomb - none. Commissioner Mejorado - none. Commissioner Farhat-commented favorably on the PAL karaoke fund-raiser and the Board's excursion to the Lansing Lugnuts game. She expressed her appreciation to Officers Whitsitt and Hogan for their diligence in enforcing front yard parking. She particularly mentioned the good work Team 10 and Sgt. Wojtisiak were doing. She noted that often the media excludes the names of officers who deserve recognition. Chief Alley noted that there seems to be some equity in that the media does not always press for names when something might cast the officer in a bad light. Commissioner O'Malley-commended Mr. Brantley for his annual report. Commissioner Kowalk- enjoyed the Lansing Lugnuts outing and expressed her appreciation to Lt. Hall for his e-mails. She expressed her wishes that the Department stand behind Capt. Forrest in light of what is perceived as negative press in the L.A. Globe saga. Chief Alley assured the Board that LPD supports Capt. Forrest. She also requested a City map designating team areas. Commissioner Quinney-discussed the availability of police reports to those working regularly with LPD staff members. Mr. McComb explained the Freedom of Information Act process and tabulation of requests which Board of Police Commissioners Meeting Minutes of June 19, 2001 Page 4 favor written requests be made. He also noted the recent enactment of an amendment to the Crime Victims Rights Act which favors the constitutional right to privacy by mandating the exclusion of names and cross references reference crime victims. There is a real potential for the fulfilling of FOIA requests to be quite cumbersome. Chief Alley suggested that if Board members wished informal updates on situations,they could contact the relevant on-duty officers directly. Commissioner Sims commended the Chief's office for an excellent annual report. She noted the Capital City African American Cultural Association's August4 picnic and mentioned the Departments support for the event in the past, noting the many positive perceptions and experiences and looked forward to their participation again this year. She noted the July 24 pre-talent show at the Black Child and Family Institute. Commissioner Sims mentioned that the portraits of Board members displayed in the downtown LPD lobby may have been perceived as a "most wanted" gallery by someone she encountered at the Advent House. She also commended Ofc. McBride for his handling of a domestic/ runaway situation. He was very stern and yet patient with the young person involved. Commissioner Quinney- none. Commissioner Frederick-kudos to Commissioners Kowalk,O'Malley and Farhat for completion of the annual report. OTHER BUSINESS Revised Administrative Procedure,"Rules of Conduct"-Chief Alley and Mr. McComb explained that the previously approved version of this procedure changed rule numbers making them inconsistent in the LPD database. This revised procedure corrects that. Commissioner O'Malley suggested a severability clause might be useful should a portion of the procedure be found void or unenforceable. The board moved and approved the procedure as written with direction to Paul McComb to draft a severability clause for their approval. Election of Officers-Commissioner Frederick reminded the Board of its new policy of holding elections in June rather than July. Without objection, she appointed Bernard Brantley and Jim DeLine to tally votes if needed. She noted that, as a public body, no secret ballots would be allowed. Commissioner Sims moved that voting be done by a show of hands. The motion passed 6-2. Commissioner O'Malley nominated Commissioner Quinney for Chair noting his experience,wit and ability to lead under pressure. There being no other nominations,Commissioner Quinneywas unanimously elected chair. Commissioner Farhat nominated Commissioner O'Malley for Vice-Chair and Commissioner Kowalk nominated Commissioner Newcomb. Commissioner O'Malley commented on his ability to offer leadership under siege. Commissioner Newcomb had no comments. Commissioner Sims noted that both candidates were good choices, citing Commissioner O'Malley's skill as a communicator and Commissioner Newcomb's positive work with the Complaint Committee. By a vote of five to three, Commissioner Newcomb was elected Vice-Chair. By acclamation, Jim DeLine was reappointed Secretary. Commissioner Quinney commended Commissioner Frederick on her abilities as Chair for the prior two years, noting her ability to bring people together for a common cause. He congratulated Commissioner Newcomb and asked Board members to communicate committee preferences to him prior to the next meeting. Board of Police Commissioners Meeting Minutes of June 19, 2001 Page 5 PUBLIC COMMENT None. ADJOURNMENT- Commissioner Quinney There being no other business to discuss, Commissioner Quinney adjourned the meeting at 8:20 p.m. BOARD OF POLICE COMMISSIONERS MEETING MINUTES TUESDAY,JUNE 19, 2001 MEMBERS PRESENT: OTHERS PRESENT: Commissioner Deb Frederick, Chair Chief Mark Alley Commissioner Derrick Quinney, Vice Chair Paul McComb, Legal Advisor Commissioner Patty Farhat Jim DeLine, Secretary Commissioner Sandra Kowalk Bernard Brantley, Commission Investigator Commissioner Maria Mejorado Ofc. Michelle Burkhardt, South Precinct: - Commissioner Roger Newcomb Dale Glynn, Principal, Everett High School = Commissioner Kevin O'Malley Commissioner Linda Sims MEMBERS OF THE PUBLIC: None. CALL TO ORDER -Commissioner Frederick Commissioner Frederick called the meeting to order at 6:00 p.m. after having established a quorum. PUBLIC COMMENT -Agenda Items None. ADDITIONS TO THE AGENDA None. EDUCATION COMMITTEE PRESENTATION Ofc. Michelle Burkhardt distributed material related to various LPD efforts working with local school systems including CUTT,Truancy Sweep Programs,and Everett High School's Problem Solving Strategies. She noted the Department's efforts to enforce quality of life ordinances near Everett High School and acknowledged Sgt. Medrano's leadership in those efforts. She introduced Principal Glynn who gave specifics on programs working with the federal COPS grant and other public safety initiatives. He discussed Everett High School public safety efforts including the impact of video surveillance, use of surveys and the value of having former LPD personnel as school public safety officers. He boasted that Lansing's Everett High School now has the most sophisticated public safety program in the United States. Principal Glynn also expressed his appreciation for the work of Sgt. Medrano and the quick response by members of the South Precinct to calls for service at the high school. Commissioner Farhat noted that the joint LPD / Everett High School public safety efforts would be a worthwhile segment for Join the Team. Commissioner Frederick asked about Everett's attention to bullying and Principal Glynn discussed the Peace Center and PALs programs. Ofc.Bryant concluded the presentation with discussions of CUTT and truancy sweeps. She noted that truancy sweeps are now conducted twice monthly using a team approach. She mentioned that it has been her experience that kids respond well when she talks to them as equals. APPROVAL OF MINUTES -Commissioner Frederick Minutes of the regular meeting of May 22 were amended to acknowledge Commissioner Mejorado's correct gender and to note those Board members having final review of the Commission Investigator's annual report. Minutes were approved as amended and placed on file. Board of Police Commissioners Meeting Minutes of June 19, 2001 Page 2 UNFINISHED BUSINESS None. FRATERNAL ORDER OF POLICE No representative present. CORRESPONDENCE -Commissioner Frederick Commissioner Quinney inquired as to the Chief's response to a letter noting the number of drivers who disregard marked crosswalks. Chief Alley responded that he has discussed the matter with both the traffic sergeant and the downtown team sergeant and expects enforcement to increase. Commissioner O'Malley inquired as to a response to concerns on Delta River Drive and Chief Alley replied that he had discussed issues with the team sergeant. Correspondence was accepted and placed on file. ADMINISTRATIVE REPORT -Chief Alley Chief Alley commended Principal Glynn for his successes at Everett and complimented him on his effective leadership and willingness to partner with the Department. This, the Chief noted,was a clear demonstration of good community policing at work. The Chief noted Capt. Luciano's return from the FBI academy and commended Lt. Phillips for the fine job she did covering in his absence. He announced that he was re-instituting the procedure committee, that LPD would repeat its presence at Common Ground, and that the Department is participating in Amber Alert, a state-wide initiative to quickly disperse information related to kidnaping incidents. He mentioned that LPD had a visible presence on the last day of school and is improving relations with schools. He has been invited by the ACLU to speak later this summer on racial profiling. The Chief also noted the"Battle of the Badges" blood drive over the July 41h holiday pitting LPD vs. LFD. He offered Board members tickets to the Play Catch With a Kid event in Oldsmobile Park. Chief Alley announced that negotiations with the FOP are ongoing. He served as a judge in the recent chili cook-off and also spoke to graduating seniors at Everett High School. He noted that suspicious activities at Pine and Saginaw continue to be dispersed but this often means a simple relocation rather than cessation. Commissioner Newcomb announced that the Ferris Development Corporation has purchased one of the apartment buildings in the neighborhood and is experiencing many challenges from residents. Chief Alley mentioned that team policing efforts include sting operations in the area. Commissioner Frederick asked for an update on the teen prostitution ring recently brought to light. Chief Alley told her of a task force formed by a variety of social service agencies. He noted that the teenage prostitutes are victims in this situation and they are experiencing difficulties in adapting to a structured environment offered by social service placements and programs. Commissioner Farhat discussed drivers'tendency to turn from the wrong lanes,thus cutting off other drivers, most notably in the Aurelius and Willoughby area. The legality of turning left onto a one-way street was also mentioned. DEPARTMENTAL REPORTS Monthly Reports. Commissioner Quinney asked about sweeps through the CATA terminal. Chief Alley told him that bicycle patrols will also patrol the area. Commissioner Farhat questioned the status of a charge of Board of Police Commissioners Meeting Minutes of June 19, 2001 Page 3 assault with intent to miscarriage. Chief Alley noted that the victim was treated by a hospital outside the Lansing area nor was she cooperative in the investigation. Commissioner Newcomb noted the quick police response to an incident on East Shiawasee. Monthly Reports were accepted and placed on file. Detention Report, Communications Department Report, Staffing Report-All were accepted and placed on file. BOARD COMMITTEE REPORTS Liaison Committee - No report. Education Committee - Need to meet to plan out future meeting presentation. Awards, Citations & Incentives Committee - Commissioner Farhat reported that the committee is reviewing the LPD awards procedure and will present suggested changes to the Chief. Board members commended the South Precinct for its bulletin board recognition of recipient employees. It was moved and passed unanimously that the Awards Ceremony be held annually on the third Tuesday in May. It was noted that Board meetings will vary from normal in May of each year. Commissioner Farhat also discussed the absence of many LPD award recipients from the ceremony. Budget Committee - No Report. Human Resources Committee - No report. A forthcoming meeting is planned with Capt. Williams and Sgt. Baylis from LPD's Human Resources Section. Complaint Committee - No Report. Mr. Brantley distributed his annual report. HUMAN RELATIONS AND COMMUNITY SERVICES LIAISON No representative present. COMMISSIONERS' COMMENTS Commissioner Newcomb - none. Commissioner Mejorado- none. Commissioner Farhat-commented favorably on the PAL karaoke fund-raiser and the Board's excursion to the Lansing Lugnuts game. She expressed her appreciation to Officers W hitsitt and Hogan for their diligence in enforcing front yard parking. She particularly mentioned the good work Team 10 and Sgt. Wojtisiak were doing. She noted that often the media excludes the names of officers who deserve recognition. Chief Alley noted that there seems to be some equity in that the media does not always press for names when something might cast the officer in a bad light. Commissioner O'Malley- commended Mr. Brantley for his annual report. Commissioner Kowalk- enjoyed the Lansing Lugnuts outing and expressed her appreciation to Lt. Hall for his e-mails. She expressed her wishes that the Department stand behind Capt. Forrest in light of what is perceived as negative press in the L.A. Globe saga. Chief Alley assured the Board that LPD supports Capt. Forrest. She also requested a City map designating team areas. Commissioner Quinney-discussed the availability of police reports to those working regularly with LPD staff members. Mr. McComb explained the Freedom of Information Act process and tabulation of requests which Board of Police Commissioners Meeting Minutes of June 19, 2001 Page 4 favor written requests be made. He also noted the recent enactment of an amendment to the Crime Victims Rights Act which favors the constitutional right to privacy by mandating the exclusion of names and cross references reference crime victims. There is a real potential for the fulfilling of FOIA requests to be quite cumbersome. Chief Alley suggested that if Board members wished informal updates on situations,they could contact the relevant on-duty officers directly. Commissioner Sims commended the Chiefs office for an excellent annual report. She noted the Capital City African American Cultural Association's August 4 picnic and mentioned the Departments support forthe event in the past, noting the many positive perceptions and experiences and looked forward to their participation again this year. She noted the July 24 pre-talent show at the Black Child and Family Institute. Commissioner Sims mentioned that the portraits of Board members displayed in the downtown LPD lobby may have been perceived as a "most wanted" gallery by someone she encountered at the Advent House. She also commended Ofc. McBride for his handling of a domestic / runaway situation. He was very stern and yet patient with the young person involved. Commissioner Quinney- none. Commissioner Frederick-kudos to Commissioners Kowalk,O'Malley and Farhat for completion of the annual report. OTHER BUSINESS Revised Administrative Procedure,"Rules of Conduct"-Chief Alley and Mr. McComb explained that the previously approved version of this procedure changed rule numbers making them inconsistent in the LPD database. This revised procedure corrects that. Commissioner O'Malley suggested a severability clause might be useful should a portion of the procedure be found void or unenforceable. The board moved and approved the procedure as written with direction to Paul McComb to draft a severability clause for their approval. Election of Officers-Commissioner Frederick reminded the Board of its new policy of holding elections in June rather than July. Without objection, she appointed Bernard Brantley and Jim DeLine to tally votes if needed. She noted that, as a public body, no secret ballots would be allowed. Commissioner Sims moved that voting be done by a show of hands. The motion passed 6-2. Commissioner O'Malley nominated Commissioner Quinney for Chair noting his experience,wit and ability to lead under pressure. There being no other nominations,Commissioner Quinney was unanimously elected chair. Commissioner Farhat nominated Commissioner O'Malley for Vice-Chair and Commissioner Kowalk nominated Commissioner Newcomb. Commissioner O'Malley commented on his ability to offer leadership under siege. Commissioner Newcomb had no comments. Commissioner Sims noted that both candidates were good choices,citing Commissioner O'Malley's skill as a communicator and Commissioner Newcomb's positive work with the Complaint Committee. By a vote of five to three, Commissioner Newcomb was elected Vice-Chair. By acclamation, Jim DeLine was reappointed Secretary. Commissioner Quinney commended Commissioner Frederick on her abilities as Chairfor the prior two years, noting her ability to bring people together for a common cause. He congratulated Commissioner Newcomb and asked Board members to communicate committee preferences to him prior to the next meeting. Board of Police Commissioners Meeting Minutes of June 19, 2001 Page 5 PUBLIC COMMENT None. ADJOURNMENT -Commissioner Quinney There being no other business to discuss, Commissioner Quinney adjourned the meeting at 8:20 p.m. BOARD OF POLICE COMMISSIONERS MEETING MINUTES TUESDAY, MAY 22, 2001 MEMBERS PRESENT: OTHERS PRESENT: Commissioner Deb Frederick, Chair Chief Mark Alley Commissioner Derrick Quinney, Vice Chair Paul McComb, Legal Advisor Commissioner Patty Farhat Katrina Urista, Acting Secretary Commissioner Sandra Kowalk Eleanor Love, COL Planning & Development Commissioner Maria Mejorado Commissioner Roger Newcomb MEMBERS OF THE PUBLIC: Commissioner Kevin O'Malley None. Commissioner Linda Sims CALL TO ORDER - Commissioner Frederick Commissioner Frederick called the meeting to order at 6:00 p.m. after having established a quorum. PUBLIC COMMENT - Agenda Items None. ADDITIONS TO THE AGENDA Without objection, discussion of Board elections and a karaoke fundraiser for the Police Athletic League were added to the agenda under Other Business. EDUCATION COMMITTEE PRESENTATION Eleanor Love, City of Lansing Planning and Development Department, spoke on code enforcement conducted by her department in coordination with the Police Department. She spoke well of the cooperation between the two departments and thanked LPD for its support. She discussed the training of officers in code compliance issues and specifically mentioned work with Detective Seyka from the Special Operations Section and meetings with various Neighborhood Watch organizations. Ms. Love distributed pamphlets on recent changes to the housing code and on front yard parking, as well as a sample copy of a violations complaint form. She offered several suggestions to increase ease with which officers could enforce code compliance including 1) the ability of officers to download violation information and have a form letter created automatically which would be sent to appropriate parties and, 2) the ability of officers to reference lists of property owners including contact numbers and lists of existing red tagged automobiles. APPROVAL OF MINUTES - Commissioner Frederick Minutes of the regular meeting of April 17 were approved as submitted and placed on file. UNFINISHED BUSINESS Lugnuts Game -Acting Secretary Katrina Urista confirmed plans and distributed tickets to the May 29 Board of Police Commissioners use of the City suite at Oldsmobile Park. Board of Police Commissioners Meeting Minutes of May 22, 2001 Page 2 FRATERNAL ORDER OF POLICE No representative present. CORRESPONDENCE - Commissioner Frederick Commissioner Newcomb inquired on the disposition of correspondence of a negative nature and was told by Chief Alley that negative letters were directed to the Internal Affairs Unit and processed as complaints. Correspondence was received and placed on file. ADMINISTRATIVE REPORT - Chief Alley Chief Alley expressed his appreciation to Eleanor Love for her work, her presentation and her cooperation with LPD. He acknowledged the successful awards ceremony and also announced that Capt. Luciano would be back from the FBI Academy and returning to his duties in two weeks. The Chief announced that he will be traveling to Washington D.C. soon to speak on the Department's proactive approach to racial profiling and has also been invited to address a conference in New Orleans. Upcoming officer training will emphasize "youth culture" and be presented by Dr. Carl Taylor. He also announced that the Department's website has received national recognition. Chief Alley acknowledge the efforts of Assistant Chief Helen Perry-Buse and Administrative Secretary Michelle Reddish for coordinating meaningful room dedications. He acknowledged Commissioner Kevin O'Malley and LPD Budget Control Supervisor, Jim DeLine, for their work in getting the LPD budget passed. Though the hearings did not go as expected, Chief Alley feels we have a budget in place which we can work with next fiscal year. He noted that a Spanish language version of the new brochure on contacts with officers will be available soon. DEPARTMENTAL REPORTS Monthly Reports, Detention Report, Communications Department Report, Staffing Report - All were accepted and placed on file. BOARD COMMITTEE REPORTS Liaison Committee - No report. Education Committee - No report. Awards, Citations& Incentives Committee-Commissioner Farhat commended Commissioner Mejorado and the LPD staff for coordinating a terrific annual awards ceremony. Ninety awards were presented. She expressed her appreciation to the Victim Advocate Program for providing the dinner. Commissioner Mejorado noted that the program was well conducted and emotional. Budget Committee-Commissioner O'Malley announced the passage of the budget for fiscal year 2002 and noted that Council awarded an additional $40,000 over the Mayor's request for the express purpose of sworn overtime for problem solving in neighborhoods. He also noted that budgeted wages for FOP members will differ greatly from actual expenditures as the new contract is negotiated and Board of Police Commissioners Meeting Minutes of May 22, 2001 Page 3 implemented. Human Resources Committee - No report. Complaint Committee - Commissioner Newcomb expressed his appreciation to Lt. Szymanski and Sgt. Brown for their helpfulness in working with his committee. He asked the Chief for the length of individual I.A. assignments and was told that it is at the discretion of the Chief. Commissioner Frederick noted how educational it is to serve on the Complaint Committee and encouraged each Board member to serve. Commission Investigator, Bernard Brantley, submitted his report via Commissioner Frederick. He noted that both Commissioner O'Malley and Human Relations Director Genice Rhodes-Reed offered revisions to his annual report and their notes were, at times, conflicting. Commissioner Frederick offered to communicate the Board's appreciation to Dr. Rhodes-Reed for her input but noted that the Board serves as final editor and they need to proceed with the publication of the report. Commissioners O'Malley, Farhat and Kowalk will approve final revisions. Mr. Brantley also noted his attendance at the Michigan Alliance Against Hate Crimes and passed along conference materials to be reviewed by Board members. HUMAN RELATIONS AND COMMUNITY SERVICES LIAISON No representative present. COMMISSIONERS' COMMENTS Commissioner Frederick - none. Commissioner Quinney - expressed his appreciation to Commissioners Farhat and Mejorado for their work on the Awards Committee and resulting annual ceremony, and to Commissioner O'Ma Iley for his work on the Budget Committee and resulting passage of the budget. Commissioner O'Malley - expressed his best wishes to Commissioner Frederick on her family issues and assured her that the Board's work would continue as capable as possible. Commissioner Newcomb - expressed his appreciation to Commissioner O'Ma Iley for his work on budget passage. Commissioner Mejorado-expressed her appreciation to Commissioner O'Malley for his work on budget passage and commented on how much she appreciated being involved in the award process. Commissioner Kowalk-expressed regret that her recent vacation conflicted with the awards ceremony but noted the continuing heroics of officers including the recent rescue of women from a car in the Grand River. She passed along encouragement to Lt. Hall to continue e-mailing press releases to Board members. Commissioner Farhat - expressed her appreciation to the Chief and LPD personnel for staffing foot patrols in the downtown CATA terminal area. She gave kudos to Eleanor Love for her presentation and her efforts to keep the public informed on code compliance matters. Board of Police Commissioners Meeting Minutes of May 22, 2001 Page 4 OTHER BUSINESS Commissioner Frederick noted that Board elections will be held at next month's meeting and reminded Board members that she is precluded from seeking another term as chair. She also encouraged Board members to attend the PAL Karaoke Nite fundraiser after tonight's meeting adjournment. PUBLIC COMMENT None. ADJOURNMENT - Commissioner Quinney There being no other business to discuss, Commissioner Frederick adjourned the meeting at 7:32 p.m. - draft - BOARD OF POLICE COMMISSIONERS MEETING MINUTES TUESDAY, MAY 22, 2001 MEMBERS PRESENT: OTHERS PRESENT: - - Commissioner Deb Frederick, Chair Chief Mark Alley Commissioner Derrick Quinney, Vice Chair Paul McComb, Legal Advisor Commissioner Patty Farhat Katrina Urista, Acting Secretary Commissioner Sandra Kowalk Eleanor Love, COL Planning & Development Commissioner Maria Mejorado Commissioner Roger Newcomb MEMBERS OF THE PUBLIC: C.? Commissioner Kevin O'Malley None. C_.) Commissioner Linda Sims (-J CALL TO ORDER - Commissioner Frederick Commissioner Frederick called the meeting to order at 6:00 p.m. after having established a quorum. PUBLIC COMMENT - Agenda Items None. ADDITIONS TO THE AGENDA Without objection, discussion of Board elections and a karaoke fundraiser for the Police Athletic League were added to the agenda under Other Business. EDUCATION COMMITTEE PRESENTATION Eleanor Love, City of Lansing Planning and Development Department, spoke on code enforcement conducted by her department in coordination with the Police Department. She spoke well of the cooperation between the two departments and thanked LPD for its support. She discussed the training of officers in code compliance issues and specifically mentioned work with Detective Seyka from the Special Operations Section and meetings with various Neighborhood Watch organizations. Ms. Love distributed pamphlets on recent changes to the housing code and on front yard parking, as well as a sample copy of a violations complaint form. She offered several suggestions to increase ease with which officers could enforce code compliance including 1) the ability of officers to download violation information and have a form letter created automatically which would be sent to appropriate parties and, 2) the ability of officers to reference lists of property owners including contact numbers and lists of existing red tagged automobiles. APPROVAL OF MINUTES - Commissioner Frederick Minutes of the regular meeting of April 17 were approved as submitted and placed on file. UNFINISHED BUSINESS Lugnuts Game -Acting Secretary Katrina Urista confirmed plans and distributed tickets to the May 29 Board of Police Commissioners use of the City suite at Oldsmobile Park. Board of Police Commissioners Meeting Minutes of May 22, 2001 Page 2 FRATERNAL ORDER OF POLICE No representative present. CORRESPONDENCE - Commissioner Frederick Commissioner Newcomb inquired on the disposition of correspondence of a negative nature and was told by Chief Alley that negative letters were directed to the Internal Affairs Unit and processed as complaints. Correspondence was received and placed on file. ADMINISTRATIVE REPORT - Chief Alley Chief Alley expressed his appreciation to Eleanor Love for her work, her presentation and her cooperation with LPD. He acknowledged the successful awards ceremony and also announced that Capt. Luciano would be back from the FBI Academy and returning to his duties in two weeks. The Chief announced that he will be traveling to Washington D.C. soon to speak on the Department's proactive approach to racial profiling and has also been invited to address a conference in New Orleans. Upcoming officer training will emphasize "youth culture" and be presented by Dr. Carl Taylor. He also announced that the Department's website has received national recognition. Chief Alley acknowledge the efforts of Assistant Chief Helen Perry-Buse and Administrative Secretary Michelle Reddish for coordinating meaningful room dedications. He acknowledged Commissioner Kevin O'Malley and LPD Budget Control Supervisor, Jim DeLine, for their work in getting the LPD budget passed. Though the hearings did not go as expected, Chief Alley feels we have a budget in place which we can work with next fiscal year. He noted that a Spanish language version of the new brochure on contacts with officers will be available soon. DEPARTMENTAL REPORTS Monthly Reports, Detention Report, Communications Department Report, Staffing Report - All were accepted and placed on file. BOARD COMMITTEE REPORTS Liaison Committee - No report. Education Committee - No report. Awards, Citations& Incentives Committee-Commissioner Farhat commended Commissioner Mejorado and the LPD staff for coordinating a terrific annual awards ceremony. Ninety awards were presented. She expressed her appreciation to the Victim Advocate Program for providing the dinner. Commissioner Mejorado noted that the program was well conducted and emotional. Budget Committee-Commissioner O'Malley announced the passage of the budget for fiscal year 2002 and noted that Council awarded an additional $40,000 over the Mayor's request for the express purpose of sworn overtime for problem solving in neighborhoods. He also noted that budgeted wages for FOP members will differ greatly from actual expenditures as the new contract is negotiated and Board of Police Commissioners Meeting Minutes of May 22, 2001 Page 3 implemented. Human Resources Committee - No report. Complaint Committee - Commissioner Newcomb expressed his appreciation to Lt. Szymanski and Sgt. Brown for their helpfulness in working with his committee. He asked the Chief for the length of individual I.A. assignments and was told that it is at the discretion of the Chief. Commissioner Frederick noted how educational it is to serve on the Complaint Committee and encouraged each Board member to serve. Commission Investigator, Bernard Brantley, submitted his report via Commissioner Frederick. He noted that both Commissioner O'Malley and Human Relations Director Genice Rhodes-Reed offered revisions to his annual report and their notes were, at times, conflicting. Commissioner Frederick offered to communicate the Board's appreciation to Dr. Rhodes-Reed for her input but noted that the Board serves as final editor and they need to proceed with the publication of the report. Mr. Brantley also noted his attendance at the Michigan Alliance Against Hate Crimes and passed along conference materials to be reviewed by Board members. HUMAN RELATIONS AND COMMUNITY SERVICES LIAISON No representative present. COMMISSIONERS' COMMENTS Commissioner Frederick - none. Commissioner Quinney - expressed his appreciation to Commissioners Farhat and Mejorado for their work on the Awards Committee and resulting annual ceremony, and to Commissioner O'Ma Iley for his work on the Budget Committee and resulting passage of the budget. Commissioner O'Malley - expressed his best wishes to Commissioner Frederick on her family issues and assured her that the Board's work would continue as capable as possible. Commissioner Newcomb - expressed his appreciation to Commissioner O'Malley for his work on budget passage. Commissioner Mejorado-expressed his appreciation to Commissioner O'Malley for his work on budget passage and commented on how much she appreciated being involved in the award process. Commissioner Kowalk-expressed regret that her recent vacation conflicted with the awards ceremony but noted the continuing heroics of officers including the recent rescue of women from a car in the Grand River. She passed along encouragement to Lt. Hall to continue e-mailing press releases to Board members. Commissioner Farhat - expressed her appreciation to the Chief and LPD personnel for staffing foot patrols in the downtown CATA terminal area. She gave kudos to Eleanor Love for her presentation and her efforts to keep the public informed on code compliance matters. Board of Police Commissioners Meeting Minutes of May 22, 2001 Page 4 OTHER BUSINESS Commissioner Frederick noted that Board elections will be held at next month's meeting and reminded Board members that she is precluded from seeking another term as chair. She also encouraged Board members to attend the PAL Karaoke Nite fundraiser after tonight's meeting adjournment. PUBLIC COMMENT None. ADJOURNMENT - Commissioner Quinney There being no other business to discuss, Commissioner Frederick adjourned the meeting at 7:32 p.m. - draft - BOARD OF POLICE COMMISSIONERS MEETING MINUTES TUESDAY, MAY 22, 2001 MEMBERS PRESENT: OTHERS PRESENT: Commissioner Deb Frederick, Chair Chief Mark Alley Commissioner Derrick Quinney, Vice Chair Paul McComb, Legal Advisor Commissioner Patty Farhat Katrina Urista, Acting Secretary Commissioner Sandra Kowalk Eleanor Love, COL Planning & Development Commissioner Maria Mejorado Commissioner Roger Newcomb MEMBERS OF THE PUBLIC: Commissioner Kevin O'Malley None. Commissioner Linda Sims CALL TO ORDER - Commissioner Frederick Commissioner Frederick called the meeting to order at 6:00 p.m. after having established.-a quorum. PUBLIC COMMENT - Agenda Items None. ADDITIONS TO THE AGENDA Without objection, discussion of Board elections and a karaoke fundraiser for the Police Athletic League were added to the agenda under Other Business. EDUCATION COMMITTEE PRESENTATION Eleanor Love, City of Lansing Planning and Development Department, spoke on code enforcement conducted by her department in coordination with the Police Department. She spoke well of the cooperation between the two departments and thanked LPD for its support. She discussed the training of officers in code compliance issues and specifically mentioned work with Detective Seyka from the Special Operations Section and meetings with various Neighborhood Watch organizations. Ms. Love distributed pamphlets on recent changes to the housing code and on front yard parking, as well as a sample copy of a violations complaint form. She offered several suggestions to increase ease with which officers could enforce code compliance including 1) the ability of officers to download violation information and have a form letter created automatically which would be sent to appropriate parties and, 2) the ability of officers to reference lists of property owners including contact numbers and lists of existing red tagged automobiles. APPROVAL OF MINUTES - Commissioner Frederick Minutes of the regular meeting of April 17 were approved as submitted and placed on file. UNFINISHED BUSINESS Lugnuts Game - Acting Secretary Katrina Urista confirmed plans and distributed tickets to the May 29 Board of Police Commissioners use of the City suite at Oldsmobile Park. Board of Police Commissioners Meeting Minutes of May 22, 2001 Page 2 FRATERNAL ORDER OF POLICE No representative present. CORRESPONDENCE - Commissioner Frederick Commissioner Newcomb inquired on the disposition of correspondence of a negative nature and was told by Chief Alley that negative letters were directed to the Internal Affairs Unit and processed as complaints. Correspondence was received and placed on file. ADMINISTRATIVE REPORT - Chief Alley Chief Alley expressed his appreciation to Eleanor Love for her work, her presentation and her cooperation with LPD. He acknowledged the successful awards ceremony and also announced that Capt. Luciano would be back from the FBI Academy and returning to his duties in two weeks. The Chief announced that he will be traveling to Washington D.C. soon to speak on the Department's proactive approach to racial profiling and has also been invited to address a conference in New Orleans. Upcoming officer training will emphasize "youth culture" and be presented by Dr. Carl Taylor. He also announced that the Department's website has received national recognition. Chief Alley acknowledge the efforts of Assistant Chief Helen Perry-Buse and Administrative Secretary Michelle Reddish for coordinating meaningful room dedications. He acknowledged Commissioner Kevin O'Malley and LPD Budget Control Supervisor, Jim DeLine, for their work in getting the LPD budget passed. Though the hearings did not go as expected, Chief Alley feels we have a budget in place which we can work with next fiscal year. He noted that a Spanish language version of the new brochure on contacts with officers will be available soon. DEPARTMENTAL REPORTS Monthly Reports, Detention Report, Communications Department Report, Staffing Report - All were accepted and placed on file. BOARD COMMITTEE REPORTS Liaison Committee - No report. Education Committee - No report. Awards, Citations& Incentives Committee-Commissioner Farhat commended Commissioner Mejorado and the LPD staff for coordinating a terrific annual awards ceremony. Ninety awards were presented. She expressed her appreciation to the Victim Advocate Program for providing the dinner. Commissioner Mejorado noted that the program was well conducted and emotional. Budget Committee-Commissioner O'Malley announced the passage of the budget for fiscal year 2002 and noted that Council awarded an additional $40,000 over the Mayor's request for the express purpose of sworn overtime for problem solving in neighborhoods. He also noted that budgeted wages for FOP members will differ greatly from actual expenditures as the new contract is negotiated and Board of Police Commissioners Meeting Minutes of May 22, 2001 Page 3 implemented. Human Resources Committee - No report. Complaint Committee - Commissioner Newcomb expressed his appreciation to Lt. Szymanski and Sgt. Brown for their helpfulness in working with his committee. He asked the Chief for the length of individual I.A. assignments and was told that it is at the discretion of the Chief. Commissioner Frederick noted how educational it is to serve on the Complaint Committee and encouraged each Board member to serve. Commission Investigator, Bernard Brantley, submitted his report via Commissioner Frederick. He noted that both Commissioner O'Malley and Human Relations Director Genice Rhodes-Reed offered revisions to his annual report and their notes were, at times, conflicting. Commissioner Frederick offered to communicate the Board's appreciation to Dr. Rhodes-Reed for her input but noted that the Board serves as final editor and they need to proceed with the publication of the report. Mr. Brantley also noted his attendance at the Michigan Alliance Against Hate Crimes and passed along conference materials to be reviewed by Board members. HUMAN RELATIONS AND COMMUNITY SERVICES LIAISON No representative present. COMMISSIONERS' COMMENTS Commissioner Frederick - none. Commissioner Quinney - expressed his appreciation to Commissioners Farhat and Mejorado for their work on the Awards Committee and resulting annual ceremony, and to Commissioner O'Ma Iley for his work on the Budget Committee and resulting passage of the budget. Commissioner O'Malley - expressed his best wishes to Commissioner Frederick on her family issues and assured her that the Board's work would continue as capable as possible. Commissioner Newcomb - expressed his appreciation to Commissioner O'Malley for his work on budget passage. Commissioner Mejorado-expressed his appreciation to Commissioner O'Malley for his work on budget passage and commented on how much she appreciated being involved in the award process. Commissioner Kowalk-expressed regret that her recent vacation conflicted with the awards ceremony but noted the continuing heroics of officers including the recent rescue of women from a car in the Grand River. She passed along encouragement to Lt. Hall to continue e-mailing press releases to Board members. Commissioner Farhat - expressed her appreciation to the Chief and LPD personnel for staffing foot patrols in the downtown CATA terminal area. She gave kudos to Eleanor Love for her presentation and her efforts to keep the public informed on code compliance matters. Board of Police Commissioners Meeting Minutes of May 22, 2001 Page 4 OTHER BUSINESS Commissioner Frederick noted that Board elections will be held at next month's meeting and reminded Board members that she is precluded from seeking another term as chair. She also encouraged Board members to attend the PAL Karaoke Nite fundraiser after tonight's meeting adjournment. PUBLIC COMMENT None. ADJOURNMENT - Commissioner Quinney There being no other business to discuss, Commissioner Frederick adjourned the meeting at 7:32 p.m. APPLICATION FOR A CABARET LICENSE CABARET NAME_ -S C- ADDRESS_ ���-� , �'� � � �2 � �rJ L 9 0 DESCRIPTION OF PREMISES, NAME OF APPLICANT ADDRESS OF APPLICANT DOES APPLICANT OWE ANY PERSONAL PROPERTY TAXES? ( ) YES '66 NO ARE TAXES UNPAID ON PROPERTY TO BE USED? ( ) YES KNO The undersigned applicant hereby agrees and consents that any member of the Lansing Police Department or the Fire Department, Inspectors from the Ingham County Health Department,)City of Lansing Building Safety Division or other officers of the City of Lansing may entep and- . inspect any part of such premises including the locked portions thereof, and further agrees-frj ' abide by and comply the laws of the United States and the State of Michigan and3hq-piles) egulations the iq or Control Commission relative to the sale of alcoholic liquors i f-� •i (Applicant's Signature) (Date) c0 Fee: $350.00/Non-refundable. (Chief of Police) (Date) (Fire Marshall) (Date) (Health Dep ent) (Date) 'Jul 2— - z �) (B 'lding Dep (Date) (City Treasurer) (Date) CABARET.APP(REV. 1/98) d �� 414 , BOARD OF POLICE COMMISSIONER; f E, 1 MEETING MINUTES v TUESDAY, APRIL 17, 2001 f ZL Id 1 I MEMBERS PRESENT: OTHERS PRESENT: Commissioner Derrick Quinney, Vice Chair Assistant Chief Heli Commissioner Patty Farhat Paul McComb, LegE Commissioner Sandra Kowalk Jim DeLine, Secretary Commissioner Maria Mejorado Commissioner Roger Newcomb MEMBERS OF THE PUBLIC: None. MEMBERS EXCUSED Commissioner Deb Frederick Commissioner Kevin O'Malley MEMBERS ABSENT Commissioner Linda Sims CALL TO ORDER - Commissioner Quinney Commissioner Quinney called the meeting to order at 6:03 p.m. after having established a quorum. PUBLIC COMMENT - Agenda Items None. ADDITIONS TO THE AGENDA None. EDUCATION COMMITTEE PRESENTATION None. APPROVAL OF MINUTES - Commissioner Newcomb Minutes of the regular meeting of March 27 were approved as submitted and placed on file. UNFINISHED BUSINESS Website-Craig Anderson, LPD Research Analyst, created web pages containing Board information and submitted them to Commissioner Frederick for review. She has communicated her comments and requests for changes back to Craig, and requested that the Board discuss publication of their home addresses and phone numbers. After discussion, the Board reached a consensus that their home information be made available to those requesting it from the Board Secretary, but that it not be published on the website. The secretary agreed to pass this on to Craig Anderson. Lugnuts Game - The date of Tuesday, May 29, has been set aside by the Mayor's office for use of the City suite by the Board of Police Commissioners. Members should RSVP to Jim DeLine. Board of Police Commissioners Meeting Minutes of April 17, 2001 Page 2 FRATERNAL ORDER OF POLICE No representative present. CORRESPONDENCE - Commissioner Quinney Commissioner Kowalk commented favorably on the consistent quantity of complimentary letters. Correspondence was received and placed on file. ADMINISTRATIVE REPORT - Chief Perry-Buse Assistant Chief Helen Perry-Buse noted that Chief Alley expressed regret at not being able to attend the meeting. He was attending a presentation on safe schools along with Mayor Hollister and Attorney General Jennifer Granholm. She noted that negotiations with the FOP Non-Supervisory unit began earlier in the day. FOP- Supervisory unit negotiations will begin next week. Chief Perry noted that the Women's Criminal Justice Society of Michigan is presenting LPD Detective Elizabeth Bonello with its Officer of the Year award. Detective Bonello is the third female from LPD to receive the award in the past five years. Chief Perry also noted that the City's Memorial Review Board has okayed the motion from the Board to name designated rooms for fallen LPD officers. A dedication is planned for Law Enforcement Week. Finally, she mentioned that, per her request, precinct captains will now be including Neighborhood Watch comments in their monthly reports to the Board. Commissioner Farhat asked for the status of her Neighborhood Watch related suggestions to the Annual Report and was assured that they were made. DEPARTMENTAL REPORTS Monthly Report for March 2001 - Commissioner Quinney requested additional information on the SKS rifle mentioned in the Team 6 report and was informed that it was, in fact, an assault rifle. Discussion followed on criminal activity and juvenile behavior in the Team 6 area. Chief Perry noted that a new video camera has been installed at the intersection of Pine Street and Saginaw and that Special Operations Lt. Kim Lawrence has noticed a decrease in crime in the area. Commissioner Newcomb asked for additional information on LPD's participation in the FBI Academy. Chief Perry noted that 260 people from around the world attend each session by invitation only. A variety of policing skills are taught including community policing where techniques originating at LPD are discussed. She believes the biggest benefit for individual departments is the resulting networking available to graduates as use of the contacts made and directories provided become valuable resources for gathering law enforcement information from outside agencies. LPD attempts to send all sworn employees at the level of captain or higher. Lieutenants attend Staff and Command School in Michigan. Commissioner Newcomb also complimented detention personnel for performing well in the face of their many difficult "guests." Board of Police Commissioners Meeting Minutes of April 17, 2001 Page 3 Monthly Reports, Detention Report, Communications Department Report, Staffing Report - All were accepted and placed on file. BOARD COMMITTEE REPORTS Liaison Committee - No report. Education Committee - No report. Awards, Citations & Incentives Committee - Commissioner Farhat reminded Board members that the annual awards ceremony is set for May 15 at St. Mary's and noted that ninety people will be recognized for their contributions. She noted that an effort to streamline the nomination mechanism may result in even more recognitions in the future. Budget Committee - No Report. Human Resources Committee - No report. Complaint Committee - No report. HUMAN RELATIONS AND COMMUNITY SERVICES LIAISON No representative present. COMMISSIONERS' COMMENTS Commissioner Kowalk - none. Commissioner Newcomb - expressed his appreciation to Paul McComb for his informative presentation at last month's meeting on the legal aspects of traffic stops. Commissioner Mejorado-discussed increased traffic along Climax Street since the closing of 1-496 and possible remedies. Chief Perry offered to speak with Dave Berridge reference a temporary solution. She concurred that the Department has seen increased activity in that neighborhood. Commissioner Farhat - mentioned that an officer living on Averill Street has offered to start a new Neighborhood Watch in his neighborhood. She commended Ofc. Michelle Burchardt for getting grant money for Neighborhood Watch signs. She also noted that her visits to recent line-up meetings reinforces Tom Krug's comments from last month's meeting that officer morale seems to be low. She said officers were distressed at the undue attention given seemingly frivolous complaints. Assistant Chief Perry was sympathetic, but noted that all citizen complaints must be investigated. Commissioner Quinney - none. OTHER BUSINESS None. Board of Police Commissioners Meeting Minutes of April 17, 2001 Page 4 PUBLIC COMMENT None. ADJOURNMENT - Commissioner Quinney There being no other business to discuss, Commissioner Quinney adjourned the meeting at 6:50 p.m. - DRAFT - BOARD OF POLICE COMMISSIONERS MEETING MINUTES TUESDAY, APRIL 17, 2001 MEMBERS PRESENT: OTHERS PRESENT: Commissioner Derrick Quinney, Vice Chair Assistant Chief Helen Perry-Buse Commissioner Patty Farhat Paul McComb, Legal Advisor - Commissioner Sandra Kowalk Jim DeLine, Secretary l j Commissioner Maria Mejorado Commissioner Roger Newcomb MEMBERS OF THE PUBLIC: None. - MEMBERS EXCUSED Commissioner Deb Frederick Commissioner Kevin O'Malley t}► MEMBERS ABSENT Commissioner Linda Sims CALL TO ORDER - Commissioner Quinney Commissioner Quinney called the meeting to order at 6:03 p.m. after having established a quorum. PUBLIC COMMENT - Agenda Items None. ADDITIONS TO THE AGENDA None. EDUCATION COMMITTEE PRESENTATION None. APPROVAL OF MINUTES - Commissioner Newcomb Minutes of the regular meeting of March 27 were approved as submitted and placed on file. UNFINISHED BUSINESS Website-Craig Anderson, LPD Research Analyst, created web pages containing Board information and submitted them to Commissioner Frederick for review. She has communicated her comments and requests for changes back to Craig, and requested that the Board discuss publication of their home addresses and phone numbers. After discussion, the Board reached a consensus that their home information be made available to those requesting it from the Board Secretary, but that it not be published on the website. The secretary agreed to pass this on to Craig Anderson. Lugnuts Game -The date of Tuesday, May 29, has been set aside by the Mayor's office for use of the City suite by the Board of Police Commissioners. Members should RSVP to Jim DeLine. Board of Police Commissioners Meeting Minutes of April 17, 2001 Page 2 FRATERNAL ORDER OF POLICE No representative present. CORRESPONDENCE - Commissioner Quinney Commissioner Kowalk commented favorably on the consistent quantity of complimentary letters. Correspondence was received and placed on file. ADMINISTRATIVE REPORT - Chief Perry-Buse Assistant Chief Helen Perry-Buse noted that Chief Alley expressed regret at not being able to attend the meeting. He was attending a presentation on safe schools along with Mayor Hollister and Attorney General Jennifer Granholm. She noted that negotiations with the FOP Non-Supervisory unit began earlier in the day. FOP- Supervisory unit negotiations will begin next week. Chief Perry noted that the Women's Criminal Justice Society of Michigan is presenting LPD Detective Elizabeth Bonello with its Officer of the Year award. Detective Bonello is the third female from LPD to receive the award in the past five years. Chief Perry also noted that the City's Memorial Review Board has okayed the motion from the Board to name designated rooms for fallen LPD officers. A dedication is planned for Law Enforcement Week. Finally, she mentioned that, per her request, precinct captains will now be including Neighborhood Watch comments in their monthly reports to the Board. Commissioner Farhat asked for the status of her Neighborhood Watch related suggestions to the Annual Report and was assured that they were made. DEPARTMENTAL REPORTS Monthly Report for March 2001 - Commissioner Quinney requested additional information on the SKS rifle mentioned in the Team 6 report and was informed that it was, in fact, an assault rifle. Discussion followed on criminal activity and juvenile behavior in the Team 6 area. Chief Perry noted that a new video camera has been installed at the intersection of Pine Street and Saginaw and that Special Operations Lt. Kim Lawrence has noticed a decrease in crime in the area. Commissioner Newcomb asked for additional information on LPD's participation in the FBI Academy. Chief Perry noted that 260 people from around the world attend each session by invitation only. A variety of policing skills are taught including community policing where techniques originating at LPD are discussed. She believes the biggest benefit for individual departments is the resulting networking available to graduates as use of the contacts made and directories provided become valuable resources for gathering law enforcement information from outside agencies. LPD attempts to send all sworn employees at the level of captain or higher. Lieutenants attend Staff and Command School in Michigan. Commissioner Newcomb also complimented detention personnel for performing well in the face of their many difficult "guests." Board of Police Commissioners Meeting Minutes of April 17, 2001 Page 3 Monthly Reports, Detention Report, Communications Department Report, Staffing Report - All were accepted and placed on file. BOARD COMMITTEE REPORTS Liaison Committee - No report. Education Committee - No report. Awards, Citations & Incentives Committee - Commissioner Farhat reminded Board members that the annual awards ceremony is set for May 15 at St. Mary's and noted that ninety people will be recognized for their contributions. She noted that an effort to streamline the nomination mechanism may result in even more recognitions in the future. Budget Committee - No Report. Human Resources Committee - No report. Complaint Committee - No report. HUMAN RELATIONS AND COMMUNITY SERVICES LIAISON No representative present. COMMISSIONERS' COMMENTS Commissioner Kowalk - none. Commissioner Newcomb -expressed his appreciation to Paul McComb for his informative presentation at last month's meeting on the legal aspects of traffic stops. Commissioner Mejorado -discussed increased traffic along Climax Street since the closing of 1-496 and possible remedies. Chief Perry offered to speak with Dave Berridge reference a temporary solution. She concurred that the Department has seen increased activity in that neighborhood. Commissioner Farhat - mentioned that an officer living on Averill Street has offered to start a new Neighborhood Watch in his neighborhood. She commended Ofc. Michelle Burchardt for getting grant money for Neighborhood Watch signs. She also noted that her visits to recent line-up meetings reinforces Tom Krug's comments from last month's meeting that officer morale seems to be low. She said officers were distressed at the undue attention given seemingly frivolous complaints. Assistant Chief Perry was sympathetic, but noted that all citizen complaints must be investigated. Commissioner Quinney - none. OTHER BUSINESS None. Board of Police Commissioners Meeting Minutes of April 17, 2001 Page 4 PUBLIC COMMENT None. ADJOURNMENT - Commissioner Quinney There being no other business to discuss, Commissioner Quinney adjourned the meeting at 6:50 p.m. BOARD OF POLICE COMMISSIONERS MEETING MINUTES TUESDAY, MARCH 27, 2001 MEMBERS PRESENT: OTHERS PRESENT: Commissioner Deb Frederick, Chair Chief Mark Alley Commissioner Derrick Quinney, Vice Chair Assistant Chief Helen Perry-Buse Commissioner Patty Farhat Paul McComb, Legal Advisor Commissioner Sandra Kowalk Jim DeLine, Secretary Commissioner Maria Mejorado Bernard Brantley, Commission Investigator Commissioner Roger Newcomb Genice Rhodes-Reed, Director of Human Relations Commissioner Linda Sims and Community Services MEMBERS EXCUSED GUESTS: Commissioner Kevin O'Malley Ofc. Robert Merritt, North Precinct Ofc. Tom Fabus, North Precinct Lt. Lisa Phillips, North Precinct Tom Krug, FOP Executive Director Ofc. Bruce Holliday, FOP Non-Supervisory Unit MEMBERS OF THE PUBLIC: None. CALL TO ORDER - Commissioner Frederick Commissioner Frederick called the meeting to order at 6:00 p.m. after having established a quorum. PUBLIC COMMENT - Agenda Items None. ADDITIONS TO THE AGENDA The Board agreed to add the following two items to the agenda: 1) response to a request from the Mayor's officer regarding preferred dates for the Board's Lugnuts outing (which, inadvertently, was not addressed), and 2) discussion of a proposal to honor fallen officers by naming designated LPD facilities after them (which was addressed during the Administrative Report). EDUCATION COMMITTEE PRESENTATION Paul McComb distributed information on a new Michigan law requiring motorists to change lanes or slow down when approaching a stationary emergency vehicle. He outlined various legal aspects of traffic stops including reasons for initiation of a stop, requests for identification and circumstances permitting a search. He also discussed rights of passengers and use of checkpoints. Paul answered questions and provided examples. Ofc. Robert Merritt provided examples as well and discussed under what circumstances he uses his own discretion in issuing citations. APPROVAL OF MINUTES - Commissioner Frederick Minutes of the regular meeting of February 21 were approved as submitted and placed on file. UNFINISHED BUSINESS Board of Police Commissioners Meeting Minutes of March 27, 2001 Page 2 None. FRATERNAL ORDER OF POLICE Tom Krug, FOP Executive Director, commended Paul McComb on his presentation. He cautioned the Board to carefully interpret the traffic stop data being gathered by officers. He noted that they need to see a "true picture" of events. As an example, he noted that the racial makeup of those involved in traffic stops might differ from that of the makeup of the general public, but not of the drivers present in a specific neighborhood at a specific time of day. He expressed his confidence that the Board would give officers "a fair shake." Mr. Krug noted that morale among front-line officers seems to be low at the present time. He attributed this to 1) an incident where a command officer asked officers to be open in expressing their opinion, then derided them when their opinion was contrary to the administration's, and 2) the referral of a citizen complaint brought to a Board member and, in turn, noted to both the Commission Investigator and Chief Alley. Mr. Krug suggested that it should have been handled informally by someone of lesser rank. Board members pointed out that all citizen complaints should be treated per LPD procedure. Bruce Holliday, FOP Non-Supervisory Unit President expressed his trust in the Board to interpret traffic stop data appropriately. CORRESPONDENCE - Commissioner Frederick Correspondence was received and placed on file. ADMINISTRATIVE REPORT - Chief Alley Assistant Chief Helen Perry-Buse introduced a proposal to name certain LPD facilities after fallen officers. After short discussion,the Board unanimously approved a motion to recommend the following designations: 1)the downtown classroom for Officer Alexander Lang, 2)the North Precinct conference room for Officer Gottlieb Sohn, 3) the range training room for Officer Dean Whitehead, and 4) the South Precinct conference room for Officer Julie Englehardt. Commissioner Frederick will send a letter to the Mayor's office with this recommendation. Chief Alley announced that Capt. Julie Williams has graduated from the FBI Academy and that Capt. Steve Luciano is scheduled to attend the next session beginning soon. He noted Mayor Hollister's recent announcement that he is experiencing the onset of Parkinson's disease. As a result, the Mayor will adjust his diet and work schedule but is proceeding with plans to seek reelection. The Chief mentioned that the Mayor's fiscal year 2002 budget proposal is now before City Council, which will be holding Department hearings in May. Additionally, Council, at its March 26 meeting, paid tribute to Detectives Elizabeth Bonello and Darin Southworth for their roles in the recent exposure of a teen prostitution ring. As a reaction to public concerns, LPD will now increase pressure on johns. Commissioner Newcomb noted a recent Lansing State Journa/article which insinuated that if the Police Department were better at addressing truancy, fewer teens would have turned to prostitution. He proposed that parents of teens should be more vigilant in the school attendance of their children. Representatives from Printrak (vendor for the Department's new records management system) are currently on-site working toward a September installation. Board of Police Commissioners Meeting Minutes of March 27, 2001 Page 3 Assistant Chief Perry-Buse informed the Board that LPD will assist the East Lansing Police Department should a Spartan victory in either the Final Four or NCAAA Championship result in riotous behavior. This is per our mutual aid agreement. Chief Alley noted that negotiations with the FOP Non-Supervisory Unit begin tomorrow. He is looking forward to reaching an agreement rewarding to both parties. DEPARTMENTAL REPORTS Monthly Report for February 2001 - Commissioner Quinney asked for, and Chief Alley supplied, additional information on livescan and the cooperative effort with Everett High School. Commissioner Kowalk asked the reason for the reduction in warrants / citations served. The Chief explained the varying use of cadets for this purpose. Several Board members noted how the problems at Coscarelli's bar / restaurant were not as publicized as those at the LA Globe. Commissioner Sims suggested that the difference could be due to the respective management's use of the media. Commissioner Farhat commended the Officers Bakos and Whitsitt on their involvement in the reading program. Department Monthly Reports were accepted and placed on file. Detention Report, Communications Department Report, Staffing Report-All were accepted and placed on file. BOARD COMMITTEE REPORTS Liaison Committee - No report. Education Committee - No report. Awards, Citations & Incentives Committee - Commissioner Farhat reported that the annual awards ceremony is set for May 15 at St. Mary's and noted that this conflicts with the Board's monthly meeting. Board members passed a motion moving the May meeting to May 22. Commissioner Farhat encouraged Board members to attend the awards ceremony. Budget Committee - No Report. Human Resources Committee - No report. Complaint Committee-Commissioner Newcomb reported on the monthly meeting with Internal Affairs, noting that committee members reviewed some interesting cases. He commented that the system whereby committee members reviewed cases and presented them individually worked well and that Bernard Brantley's synopses were very helpful. Commissioner Sims apologized for the scheduling conflict which precluded her from attending this month's committee meeting. Bernard Brantley, Commission Investigator, noted the distribution last month of tables for the Board to review. He also has supplied a draft of his annual report to members of the Complaint Committee. HUMAN RELATIONS AND COMMUNITY SERVICES LIAISON Dr. Genice Rhodes-Reed thanked the Board for requesting her input on the traffic stop brochure. She noted discussions of racial profiling in the State legislature's black caucus' current travels. She discussed her recent appearance before City Council wherein the Commission Investigator position was brought up. Dr. Rhodes-Reed supported the continuation of this position explaining its preventive value. She announced Council's passage of a human services ordinances securing continued funding Board of Police Commissioners Meeting Minutes of March 27, 2001 Page 4 in the City budget and noted that recommendations are expected at the end of this month from the Undoing Racism Task Force. She also noted that Council's Committee of the Whole discussed problems at the LA Globe and commented that the public image of this situation is quite different than the facts on file reveal. COMMISSIONERS' COMMENTS Commissioner Kowalk - found the Citizen's Police Academy to be very informative and expressed her appreciation to the Board for accommodating the scheduling conflicts. Commissioner Sims - informed the Board of the Kellogg Foundation's favorable comments on the LPD web site and its ties to violence and health care issues. They offered the suggestion that mental health links also be established. She also noted the passing of Julian Smith's father. Commissioner Farhat - announced the May 5 Law Enforcement Appreciation Night at Oldsmobile Park and encouraged Board members to attend precinct team meetings. Commissioner Mejorado - commented on the value of the Citizen's Police Academy and noted the passing of Kathaleen Price, Academy presenter from the Ingham County Prosecutor's office. She encouraged Board members to attend the March 30 dinner in honor of Cesar Chevez. Commissioner Newcomb - none. Commissioner Quinney - none. OTHER BUSINESS Review of 2000 Annual Report - Commissioner Farhat submitted suggested revisions. The Board approved the administration's publishing of the report with discretionary revisions. PUBLIC COMMENT None. ADJOURNMENT - Commissioner Quinney There being no other business to discuss, Commissioner Quinney adjourned the meeting at 7:54 p.m. - DRAFT - BOARD OF POLICE COMMISSIONERS MEETING MINUTES TUESDAY, MARCH 27, 2001 MEMBERS PRESENT: OTHERS PRESENT: Commissioner Deb Frederick, Chair Chief Mark Alley I i Commissioner Derrick Quinney, Vice Chair Assistant Chief Helen Perry-Buse Commissioner Patty Farhat Jim DeLine, Secretary Commissioner Sandra Kowalk Bernard Brantley, Commission Investigator Commissioner Maria Mejorado Genice Rhodes-Reed, Director of Human Relations Commissioner Roger Newcomb and Community Services Commissioner Linda Sims GUESTS: MEMBERS EXCUSED Ofc. Robert Merritt, North Precinct Commissioner Kevin O'Malley Ofc. Tom Fabus, North Precinct Lt. Lisa Phillips, North Precinct Tom Krug, FOP Executive Director Ofc. Bruce Holliday, FOP Non-Supervisory Unit MEMBERS OF THE PUBLIC: None. CALL TO ORDER - Commissioner Frederick Commissioner Frederick called the meeting to order at 6:00 p.m. after having established a quorum. PUBLIC COMMENT - Agenda Items None. ADDITIONS TO THE AGENDA The Board agreed to add the following two items to the agenda: 1) response to a request from the Mayor's officer regarding preferred dates for the Board's Lugnuts outing (which, inadvertently, was not addressed), and 2) discussion of a proposal to honor fallen officers by naming designated LPD facilities after them (which was addressed during the Administrative Report). EDUCATION COMMITTEE PRESENTATION Paul McComb distributed information on a new Michigan law requiring motorists to change lanes or slow down when approaching a stationary emergency vehicle. He outlined various legal aspects of traffic stops including reasons for initiation of a stop, requests for identification and circumstances permitting a search. He also discussed rights of passengers and use of checkpoints. Paul answered questions and provided examples. Ofc. Robert Merritt provided examples as well and discussed under what circumstances he uses his own discretion in issuing citations. APPROVAL OF MINUTES - Commissioner Frederick Minutes of the regular meeting of February 21 were approved as submitted and placed on file. UNFINISHED BUSINESS Board of Police Commissioners Meeting Minutes of March 27, 2001 Page 2 None. FRATERNAL ORDER OF POLICE Tom Krug, FOP Executive Director, commended Paul McComb on his presentation. He cautioned the Board to carefully interpret the traffic stop data being gathered by officers. He noted that they need to see a "true picture" of events. As an example, he noted that the racial makeup of those involved in traffic stops might differ from that of the makeup of the general public, but not of the drivers present in a specific neighborhood at a specific time of day. He expressed his confidence that the Board would give officers "a fair shake." Mr. Krug noted that morale among front-line officers seems to be low at the present time. He attributed this to 1) an incident where a command officer asked officers to be open in expressing their opinion, then derided them when their opinion was contrary to the administration's, and 2) the referral of a citizen complaint brought to a Board member and, in turn, noted to both the Commission Investigator and Chief Alley. Mr. Krug suggested that it should have been handled informally by someone of lesser rank. Board members pointed out that all citizen complaints should be treated per LPD procedure. Bruce Holliday, FOP Non-Supervisory Unit President expressed his trust in the Board to interpret traffic stop data appropriately. CORRESPONDENCE - Commissioner Frederick Correspondence was received and placed on file. ADMINISTRATIVE REPORT - Chief Alley Assistant Chief Helen Perry-Buse introduced a proposal to name certain LPD facilities after fallen officers. After short discussion,the Board unanimously approved a motion to recommend the following designations: 1)the downtown classroom for Officer Alexander Lang, 2)the North Precinct conference room for Officer Gottlieb Sohn, 3) the range training room for Officer Dean Whitehead, and 4) the South Precinct conference room for Officer Julie Englehardt. Commissioner Frederick will send a letter to the Mayor's office with this recommendation. Chief Alley announced that Capt. Julie Williams has graduated from the FBI Academy and that Capt. Steve Luciano is scheduled to attend the next session beginning soon. He noted Mayor Hollister's recent announcement that he is experiencing the onset of Parkinson's disease. As a result, the Mayor will adjust his diet and work schedule but is proceeding with plans to seek reelection. The Chief mentioned that the Mayor's fiscal year 2002 budget proposal is now before City Council, which will be holding Department hearings in May. Additionally, Council, at its March 26 meeting, paid tribute to Detectives Elizabeth Bonello and Darin Southworth for their roles in the recent exposure of a teen prostitution ring. As a reaction to public concerns, LPD will now increase pressure on johns. Commissioner Newcomb noted a recent Lansing State Journal article which insinuated that if the Police Department were better at addressing truancy, fewer teens would have turned to prostitution. He proposed that parents of teens should be more vigilant in the school attendance of their children. Representatives from Printrak (vendor for the Department's new records management system) are currently on-site working toward a September installation. Board of Police Commissioners Meeting Minutes of March 27, 2001 Page 3 Assistant Chief Perry-Buse informed the Board that LPD will assist the East Lansing Police Department should a Spartan victory in either the Final Four or NCAAA Championship result in riotous behavior. This is per our mutual aid agreement. Chief Alley noted that negotiations with the FOP Non-Supervisory Unit begin tomorrow. He is looking forward to reaching an agreement rewarding to both parties. DEPARTMENTAL REPORTS Monthly Report for February 2001 - Commissioner Quinney asked for, and Chief Alley supplied, additional information on livescan and the cooperative effort with Everett High School. Commissioner Kowalk asked the reason for the reduction in warrants / citations served. The Chief explained the varying use of cadets for this purpose. Several Board members noted how the problems at Coscarelli's bar / restaurant were not as publicized as those at the LA Globe. Commissioner Sims suggested that the difference could be due to the respective management's use of the media. Commissioner Farhat commended the Officers Bakos and Whitsitt on their involvement in the reading program. Department Monthly Reports were accepted and placed on file. Detention Report, Communications Department Report, Staffing Report-All were accepted and placed on file. BOARD COMMITTEE REPORTS Liaison Committee - No report. Education Committee - No report. Awards, Citations & Incentives Committee - Commissioner Farhat reported that the annual awards ceremony is set for May 15 at St. Mary's and noted that this conflicts with the Board's monthly meeting. Board members passed a motion moving the May meeting to May 22. Commissioner Farhat encouraged Board members to attend the awards ceremony. Budget Committee - No Report. Human Resources Committee - No report. Complaint Committee - Commissioner Newcomb reported on the monthly meeting with Internal Affairs, noting that committee members reviewed some interesting cases. He commented that the system whereby committee members reviewed cases and presented them individually worked well and that Bernard Brantley's synopses were very helpful. Commissioner Sims apologized for the scheduling conflict which precluded her from attending this month's committee meeting. Bernard Brantley, Commission Investigator, noted the distribution last month of tables for the Board to review. He also has supplied a draft of his annual report to members of the Complaint Committee. HUMAN RELATIONS AND COMMUNITY SERVICES LIAISON Dr. Genice Rhodes-Reed thanked the Board for requesting her input on the traffic stop brochure. She noted discussions of racial profiling in the State legislature's black caucus' current travels. She discussed her recent appearance before City Council wherein the Commission Investigator position was brought up. Dr. Rhodes-Reed supported the continuation of this position explaining its preventive value. She announced Council's passage of a human services ordinances securing continued funding Board of Police Commissioners Meeting Minutes of March 27, 2001 Page 4 in the City budget and noted that recommendations are expected at the end of this month from the Undoing Racism Task Force. She also noted that Council's Committee of the Whole discussed problems at the LA Globe and commented that the public image of this situation is quite different than the facts on file reveal. COMMISSIONERS' COMMENTS Commissioner Kowalk - found the Citizen's Police Academy to be very informative and expressed her appreciation to the Board for accommodating the scheduling conflicts. Commissioner Sims - informed the Board of the Kellogg Foundation's favorable comments on the LPD web site and its ties to violence and health care issues. They offered the suggestion that mental health links also be established. She also noted the passing of Julian Smith's father. Commissioner Farhat - announced the May 5 Law Enforcement Appreciation Night at Oldsmobile Park and encouraged Board members to attend precinct team meetings. Commissioner Mejorado - commented on the value of the Citizen's Police Academy and noted the passing of Kathaleen Price, Academy presenter from the Ingham County Prosecutor's office. She encouraged Board members to attend the March 30 dinner in honor of Cesar Chevez. Commissioner Newcomb - none. Commissioner Quinney - none. OTHER BUSINESS Review of 2000 Annual Report - Commissioner Farhat submitted suggested revisions. The Board approved the administration's publishing of the report with discretionary revisions. PUBLIC COMMENT None. ADJOURNMENT - Commissioner Quinney There being no other business to discuss, Commissioner Quinney adjourned the meeting at 7:54 p.m. BOARD OF POLICE COMMISSIONERS MEETING MINUTES TUESDAY, FEBRUARY 21, 2001 MEMBERS PRESENT: OTHERS PRESENT: Commissioner Deb Frederick, Chair Chief Mark Alley Commissioner Derrick Quinney, Vice Chair Jim DeLine, Secretary Commissioner Patty Farhat Bernard Brantley, Commission Investigator Commissioner Sandra Kowalk Commissioner Maria Mejorado GUESTS: Commissioner Roger Newcomb Lt. Steve Person, LPD Technical Services Commissioner Kevin O'Malley Commissioner Linda Sims �(J Jpg 3� ber CALL TO ORDER - Commissioner Frederick Commissioner Frederick called the meeting to order at 6:02 p.m. after having established a quorum. PUBLIC COMMENT - Agenda Items Mr. Canady congratulated the Board and Chief Alley on their performance. ADDITIONS TO THE AGENDA A review of meeting dates was added to the Other Business section of the agenda and placed prior to Approval of Minutes in order to dispense with business requiring action early in the meeting prior to any Board members having to leave early. OTHER BUSINESS A motion was made and approved moving the March meeting to March 27 in order to avoid conflicting with graduation ceremonies for the Citizen Police Academy. A motion was made and approved moving the July meeting to July 24 to avoid conflicting with the annual Common Ground festival. The secretary was asked to provide a revised meeting schedule at the next meeting. APPROVAL OF MINUTES - Commissioner Frederick Minutes of the regular meeting of January 16 were amended to more accurately reflect Commissioner Comments and to note Commissioner Quinney's chairing of the Adjournment portion of the meeting. Revised minutes were approved and placed on file. UNFINISHED BUSINESS Review of Brochure - Board members await the comments of the Human Relations and Community Services Department before its publication. EDUCATION COMMITTEE PRESENTATION Lt. Person gave an on-line demonstration of the LPD website located at www.lansingpolice.com. He pointed out many user-friendly interactive features including the ability to report crimes, retrieve crime maps, review CrimeStoppers information, access crime statistics, and get Department employment information. Visitors to the website can also obtain information on the Citizens' Police Academy, the LPD mentoring program and the cable TV program, Join the Team. Through a partnership with Everett Board of Police Commissioners Meeting Minutes of February 21, 2001 Page 2 High School, students can report problems which are forwarded to Team Officers and school officials. Comments from the general public are routed to Internal Affairs. Commissioner Farhat asked if citizen comments sent via the website are forwarded to the Board. Chief Alley noted that most comments are from people living out of the area who use the comment section to request police patches or information. By accessing the names of Team officers, users can e-mail them directly. The "In Touch with Greater Lansing" project is also accessible via a link from the LPD website. This grant funded project (TIIAP) provides citizens access to healthcare service providers, community activities, and governmental information. A discussion on the Board's presence on the website resulted in Lt. Person agreeing to provide additional pages with such information as a description of the Board's charge, meeting schedule, Commission Investigator access number and member names relative towards represented. Jim DeLine will work with Lt. Person to prepare a draft of text for review by the Chair and for presentation at the next Board meeting. FRATERNAL ORDER OF POLICE No representative present. CORRESPONDENCE - Commissioner Frederick Commissioners pointed out the letter from Commissioner O'Malley noting that between his home alarm system going off and his vehicle being burglarized, it's been a tough couple months for him. Correspondence for the month was accepted and placed on file. ADMINISTRATIVE REPORT - Chief Alley Chief Alley reported that the Department is developing a good working relationship with the NAACP helped along by monthly meetings with NAACP President, Geneva Smith. Additionally, he has met with the ACLU and noted the existence of many commonalities. The Chief noted that a civil rights complaint has been filed by the L.A. Globe which circumvented the City's informal response step due to the way the initial correspondence was addressed. The City may be allowed to back up a step and avoid an official complaint filing. The Chief announced that traffic stop data gathering began on February 12 and appears to be going smoothly as officers absorb the additional step into their daily routine. Commissioner Frederick asked how the dilemma of race identification is being addressed. Chief Alley answered that officers use their best judgement in determining the race of a citizen. Scanning of data forms will begin when the school district receives a needed part for their equipment. Commissioner Newcomb asked why only traffic stops were being studied. The Chief responded that data gathering for other citizen contacts would result in an inordinate amount of paperwork and would not be relevant to the issue of racial profiling in cases where the contacts were not officer initiated. It is generally believed that officer initiated traffic stops are representative of officer initiated contacts in general. When asked by Commissioner Newcomb if traffic stops made up a definable portion of an officer's day, Chief Alley responded that answering calls for service takes precedent and varies greatly. The Chief reported that the Department's Annual Report was nearing completion as are budget discussions with the Mayor's office. The new Procedure Book has been distributed to employees and a new Report Writing Handbook will be distributed within a week. Board of Police Commissioners Meeting Minutes of February 21, 2001 Page 3 Chief Alley recognized the contributions of administrative staff including the Assistant Chiefs, administrative Captains and Lieutenants. He noted that patrol personnel are more visible to the public and the contributions of the sworn administrative staff should not go unacknowledged. He reported a twelve percent decrease in Part One crimes over the prior year and noted that, statistically, such dramatic changes cannot be sustained over time. He also noted the many (eight) programs LPD administers relative to juvenile crime prevention. Chief Alley reported the start of a program which verifies the home addresses of registered sex offenders. To date, sixty percent did not reside at their registered addresses. The program will expand to the North Precinct soon. It is necessary for the Department to confirm the correct residence before a warrant can be issued. Commissioner Farhat asked the Chief's reaction to the poor turnout for the public training on data gathering. Chief Alley pointed out that the lack of public participation may indicate support for our efforts. DEPARTMENTAL REPORTS Monthly Report for January 2001 - Commissioner Kowalk inquired if the departure of a Detention Officer was related to a complaint which was resolved with the resignation of an officer. Chief Alley explained they were unrelated as Detention Officer Jubeck left for employment elsewhere and the complaint referred to a Police Officer, not Detention Officer. Commissioners and Chief Alley discussed LPD presence at the L.A. Globe noting that LPD must achieve a balance between being responsible for public safety and holding a private establishment responsible for the behavior of its patrons. Chief Alley mentioned that the L.A. Globe is undergoing progressive sanctions from the Liquor Control Commission. Commissioner Kowalk requested clarification on the respective roles of the police and Community Mental Health personnel in determining the release of people who may be dangerous to themselves or others. Chief Alley explained that officers may arrest subjects for reasons of protective custody, but CMH may authorize their release upon review by a doctor. Commissioners expressed their dismay at the repercussions when the wrong decision is made. Department Monthly Reports were accepted and placed on file. Detention Report, Communications Department Report, Staffing Report- All were accepted and placed on file. BOARD COMMITTEE REPORTS Liaison Committee - No report. Education Committee - Will meet soon. Paul McComb will conduct the March presentation on traffic stops. Awards, Citations & Incentives Committee - Commissioner Mejorado reported that 120 L-HOPE forgivable loans have been awarded to City employees since the beginning of the program, 54 of which were to LPD employees. Budget Committee - Commissioner O'Malley attended the budget hearing with LPD staff and Mayor Board of Police Commissioners Meeting Minutes of February 21, 2001 Page 4 Hollister on the day prior to the February meeting. He promised to compile a more detailed written summary for distribution to Board members, but reported that, due to economic conditions, the Mayor is mandating additional adjustments so that the FY 2002 budget will be essentially the same as FY 2001. This will be possible partially due to 1) budget instructions prohibiting the anticipation of a contract settlement with the Fraternal Order of Police union, 2) the use of a "vacancy factor" which assumes periods of less than full staffing, and 3) work with court administrators to provide a more accurate and optimistic estimate of projected ticket revenues. Still, he felt LPD was caught off-guard with the demand for additional adjustments. He hopes that next year, we can have all issues resolved before the hearing takes place. Human Resources Committee - No report. Complaint Committee- Commissioner Newcomb reported on the monthly meeting with Internal Affairs, noting that committee members now review specific cases individually and summarize them for other members. This new procedure works well. He noted that meetings are being held with the Commission Investigator at regular intervals. He asked Chief Alley for an update on identifying situations where officers have multiple complaints filed against them. Chief Alley noted that a threshold level has been set at four complaints within a two year period. Work continues creating an ongoing program to address this issue. Commissioner Frederick noted a complaint which she forwarded to the Commission Investigator and the Department. It appears that the complainant mistook the identity of an LPD employee in the ride- along program. Commissioner Frederick assured the Board that she does not anticipate becoming a conduit for multiple citizen complaints. Bernard Brantley, Commission Investigator, distributed drafts of tables which he proposes to use in his annual report. He would like input from Board members. HUMAN RELATIONS AND COMMUNITY SERVICES LIAISON No representative present. COMMISSIONERS' COMMENTS Commissioner Newcomb - none. Commissioner Mejorado - is very pleased with the substance and structure of the Citizen Police Academy. She noted that the importance of budget issues is not lost on front-line supervisors as it impacts the tools which are made available to them. Commissioner Sims - distributed information reference a reception for newly elected Representative Michael Murphy. She discussed City Council's task force on racial issues and anticipates their upcoming report. She also extended an invitation to Board members to attend the February 26 State of Black America in Michigan presentation at Lansing Community College. Commissioner Quinney - none. Commissioner Frederick - also complimented the Citizen Police Academy, noting the increased information she is receiving on specialized units. She is very impressed with the skills inherent within the many units. Commissioner O'Malley - is proud to be a member of a Board as pro-active as this one. Board of Police Commissioners Meeting Minutes of February 21, 2001 Page 5 PUBLIC COMMENT None. ADJOURNMENT - Commissioner Frederick There being no other business to discuss, Commissioner Frederick adjourned the meeting at 7:42 p.m. BOARD OF POLICE COMMISSIONERS MEETING MINUTES - DRAFT - TUESDAY, FEBRUARY 21, 2001 MEMBERS PRESENT: OTHERS PRESENT: Commissioner Deb Frederick, Chair Chief Mark Alley Commissioner Derrick Quinney, Vice Chair Jim DeLine, Secretary Commissioner Patty Farhat Bernard Brantley, Commission Investigator Commissioner Sandra Kowalk Commissioner Maria Mejorado GUESTS: Commissioner Roger Newcomb Lt. Steve Person, LPD Technical Services Commissioner Kevin O'Malley Commissioner Linda Sims MEMBERS OF THE PUBLIC: Pete Canady, Former Board Member CALL TO ORDER - Commissioner Frederick Commissioner Frederick called the meeting to order at 6:02 p.m. after having established a quorum. PUBLIC COMMENT - Agenda Items Mr. Canady congratulated the Board and Chief Alley on their performance. ADDITIONS TO THE AGENDA A review of meeting dates was added to the Other Business section of the agenda and placed prior to Approval of Minutes in order to dispense with business requiring action early in the meeting prior to any Board members having to leave early. OTHER BUSINESS A motion was made and approved moving the March meeting to March 27 in order to avoid conflicting with graduation ceremonies for the Citizen Police Academy. A motion was made and approved moving the July meeting to July 24 to avoid conflicting with the annual Common Ground festival. The secretary was asked to provide a revised meeting schedule at the next meeting. APPROVAL OF MINUTES - Commissioner Frederick Minutes of the regular meeting of January 16 were amended to more accurately reflect Commissioner Comments and to note Commissioner Quinney's chairing of the Adjournment portion of the meeting. Revised minutes were approved and placed on file. UNFINISHED BUSINESS Review of Brochure - Board members await the comments of the Human Relations and Community Services Department before its publication. EDUCATION COMMITTEE PRESENTATION Lt. Person gave an on-line demonstration of the LPD website located at www.lansingpolice.com. He pointed out many user-friendly interactive features including the ability to report crimes, retrieve crime maps, review CrimeStoppers information, access crime statistics, and get Department employment information. Visitors to the website can also obtain information on the Citizens' Police Academy, the LPD mentoring program and the cable TV program,Join the Team. Through a partnership with Everett Board of Police Commissioners Meeting Minutes of February 21, 2001 Page 2 High School, students can report problems which are forwarded to Team Officers and school officials. Comments from the general public are routed to Internal Affairs. Commissioner Farhat asked if citizen comments sent via the website are forwarded to the Board. Chief Alley noted that most comments are from people living out of the area who use the comment section to request police patches or information. By accessing the names of Team officers, users can e-mail them directly. The "In Touch with Greater Lansing" project is also accessible via a link from the LPD website. This grant funded project (TIIAP) provides citizens access to healthcare service providers, community activities, and governmental information. A discussion on the Board's presence on the website resulted in Lt. Person agreeing to provide additional pages with such information as a description of the Board's charge, meeting schedule, Commission Investigator access number and member names relative towards represented. Jim DeLine will work with Lt. Person to prepare a draft of text for review by the Chair and for presentation at the next Board meeting. FRATERNAL ORDER OF POLICE No representative present. CORRESPONDENCE - Commissioner Frederick Commissioners pointed out the letter from Commissioner O'Malley noting that between his home alarm system going off and his vehicle being burglarized, it's been a tough couple months for him. Correspondence for the month was accepted and placed on file. ADMINISTRATIVE REPORT - Chief Alley Chief Alley reported that the Department is developing a good working relationship with the NAACP helped along by monthly meetings with NAACP President, Geneva Smith. Additionally, he has met with the ACLU and noted the existence of many commonalities. The Chief noted that a civil rights complaint has been filed by the L.A. Globe which circumvented the City's informal response step due to the way the initial correspondence was addressed. The City may be allowed to back up a step and avoid an official complaint filing. The Chief announced that traffic stop data gathering began on February 12 and appears to be going smoothly as officers absorb the additional step into their daily routine. Commissioner Frederick asked how the dilemma of race identification is being addressed. Chief Alley answered that officers use their best judgement in determining the race of a citizen. Scanning of data forms will begin when the school district receives a needed part for their equipment. Commissioner Newcomb asked why only traffic stops were being studied. The Chief responded that data gathering for other citizen contacts would result in an inordinate amount of paperwork and would not be relevant to the issue of racial profiling in cases where the contacts were not officer initiated. It is generally believed that officer initiated traffic stops are representative of officer initiated contacts in general. When asked by Commissioner Newcomb if traffic stops made up a definable portion of an officer's day, Chief Alley responded that answering calls for service takes precedent and varies greatly. The Chief reported that the Department's Annual Report was nearing completion as are budget discussions with the Mayor's office. The new Procedure Book has been distributed to employees and a new Report Writing Handbook will be distributed within a week. Board of Police Commissioners Meeting Minutes of February 21, 2001 Page 3 Chief Alley recognized the contributions of administrative staff including the Assistant Chiefs, administrative Captains and Lieutenants. He noted that patrol personnel are more visible to the public and the contributions of the sworn administrative staff should not go unacknowledged. He reported a twelve percent decrease in Part One crimes over the prior year and noted that, statistically, such dramatic changes cannot be sustained over time. He also noted the many (eight) programs LPD administers relative to juvenile crime prevention. Chief Alley reported the start of a program which verifies the home addresses of registered sex offenders. To date, sixty percent did not reside at their registered addresses. The program will expand to the North Precinct soon. It is necessary for the Department to confirm the correct residence before a warrant can be issued. Commissioner Farhat asked the Chief's reaction to the poor turnout for the public training on data gathering. Chief Alley pointed out that the lack of public participation may indicate support for our efforts. DEPARTMENTAL REPORTS Monthly Report for January 2001 - Commissioner Kowalk inquired if the departure of a Detention Officer was related to a complaint which was resolved with the resignation of an officer. Chief Alley explained they were unrelated as Detention Officer Jubeck left for employment elsewhere and the complaint referred to a Police Officer, not Detention Officer. Commissioners and Chief Alley discussed LPD presence at the L.A. Globe noting that LPD must achieve a balance between being responsible for public safety and holding a private establishment responsible for the behavior of its patrons. Chief Alley mentioned that the L.A. Globe is undergoing progressive sanctions from the Liquor Control Commission. Commissioner Kowalk requested clarification on the respective roles of the police and Community Mental Health personnel in determining the release of people who may be dangerous to themselves or others. Chief Alley explained that officers may arrest subjects for reasons of protective custody, but CMH may authorize their release upon review by a doctor. Commissioners expressed their dismay at the repercussions when the wrong decision is made. Department Monthly Reports were accepted and placed on file. Detention Report, Communications Department Report, Staffing Report-All were accepted and placed on file. BOARD COMMITTEE REPORTS Liaison Committee - No report. Education Committee - Will meet soon. Paul McComb will conduct the March presentation on traffic stops. Awards, Citations & Incentives Committee - Commissioner Mejorado reported that 120 L-HOPE forgivable loans have been awarded to City employees since the beginning of the program, 54 of which were to LPD employees. Budget Committee - Commissioner O'Malley attended the budget hearing with LPD staff and Mayor Board of Police Commissioners Meeting Minutes of February 21, 2001 Page 4 Hollister on the day prior to the February meeting. He promised to compile a more detailed written summary for distribution to Board members, but reported that, due to economic conditions, the Mayor is mandating additional adjustments so that the FY 2002 budget will be essentially the same as FY 2001. This will be possible partially due to 1) budget instructions prohibiting the anticipation of a contract settlement with the Fraternal Order of Police union, 2) the use of a "vacancy factor" which assumes periods of less than full staffing, and 3) work with court administrators to provide a more accurate and optimistic estimate of projected ticket revenues. Still, he felt LPD was caught off-guard with the demand for additional adjustments. He hopes that next year, we can have all issues resolved before the hearing takes place. Human Resources Committee - No report. Complaint Committee- Commissioner Newcomb reported on the monthly meeting with Internal Affairs, noting that committee members now review specific cases individually and summarize them for other members. This new procedure works well. He noted that meetings are being held with the Commission Investigator at regular intervals. He asked Chief Alley for an update on identifying situations where officers have multiple complaints filed against them. Chief Alley noted that a threshold level has been set at four complaints within a two year period. Work continues creating an ongoing program to address this issue. Commissioner Frederick noted a complaint which she forwarded to the Commission Investigator and the Department. It appears that the complainant mistook the identity of an LPD employee in the ride- along program. Commissioner Frederick assured the Board that she does not anticipate becoming a conduit for multiple citizen complaints. Bernard Brantley, Commission Investigator, distributed drafts of tables which he proposes to use in his annual report. He would like input from Board members. HUMAN RELATIONS AND COMMUNITY SERVICES LIAISON No representative present. COMMISSIONERS' COMMENTS Commissioner Newcomb - none. Commissioner Mejorado - is very pleased with the substance and structure of the Citizen Police Academy. She noted that the importance of budget issues is not lost on front-line supervisors as it impacts the tools which are made available to them. Commissioner Sims - distributed information reference a reception for newly elected Representative Michael Murphy. She discussed City Council's task force on racial issues and anticipates their upcoming report. She also extended an invitation to Board members to attend the February 26 State of Black America in Michigan presentation at Lansing Community College. Commissioner Quinney - none. Commissioner Frederick - also complimented the Citizen Police Academy, noting the increased information she is receiving on specialized units. She is very impressed with the skills inherent within the many units. Commissioner O'Malley - is proud to be a member of a Board as pro-active as this one. Board of Police Commissioners Meeting Minutes of February 21, 2001 Page 5 PUBLIC COMMENT None. ADJOURNMENT - Commissioner Frederick There being no other business to discuss, Commissioner Frederick adjourned the meeting at 7:42 p.m. BOARD OF POLICE COMMISSIONERS MEETING MINUTES TUESDAY, JANUARY 16, 2001 MEMBERS PRESENT: OTHERS PRESENT: Commissioner Derrick Quinney, Vice Chair Chief Mark Alley Commissioner Linda Sims Paul McComb, Legal Advisor Commissioner Patty Farhat Jim DeLine, Secretary Commissioner Kevin O'Malley Bernard Brantley, Commission Investigator Commissioner Roger Newcomb Dr. Genice Rhodes-Reed, Human Relations and Community Services COMMISSIONERS EXCUSED: GUESTS: Commissioner Deb Frederick Martha Pereda, guest of Commissioner Sims Commissioner Sandra Kowalk Commissioner Maria Mejorado MEMBERS OF THE PUBLIC: None. CALL TO ORDER - Commissioner Quinney Commissioner Quinney called the meeting to order at 5:54 p.m. after having established a quorum. PUBLIC COMMENT - Agenda Items The Board welcomed guest, Martha Pereda. ADDITIONS TO THE AGENDA None. APPROVAL OF MINUTES - Commissioner Quinney Minutes of the regular meeting of December 19 were approved and placed on file. UNFINISHED BUSINESS Review of Brochure- Board members suggest changes making the brochure consistently more personal and conversational. The board approved the brochure with suggested changes. Chief Alley noted that he would yet submit the brochure to the Human Relations and Community Services Department for additional input. FRATERNAL ORDER OF POLICE No representative present. CORRESPONDENCE - Commissioner Quinney Correspondence for the month was accepted and placed on file. EDUCATION COMMITTEE PRESENTATION / ADMINISTRATIVE REPORT Chief Alley presented information to the Board on the Department's efforts to address the issue of "racial profiling" by patrol officers. He acknowledged the helpfulness of the ad hoc committee lending assistance to the development of Department methods and procedures focused on this issue. He Board of Police Commissioners Meeting Minutes of January 16, 2001 Page 2 contributed the committee with the resulting "excellent product" now being implemented by the Department. The Chief recognized that this is a national issue being addressed to various degrees by police departments across the country. He acknowledged a belief held in the Lansing community that racial profiling is being practiced to some extent within the Lansing Police Department. He noted that to "judge a book by its cover" is a human tendency and, being human, our officers are susceptible to this tendency. It is when they act on this tendency, he told the Board, that problems occur. To illustrate this comment, he said that while to stop a driver for a traffic violation is legitimate and necessary, to look for violations in order to stop a person based on their physical characteristics is not acceptable and will not be tolerated by the Department. Chief Alley noted that increased scrutiny and paperwork might possibly result in a tendency to make fewer legitimate traffic stops. He hopes that this will not be the case in Lansing. He hopes to frame our program in order to "put us in a position to be successful" in our efforts to address the racial profiling issue. Officer training sessions on our efforts and new procedure will begin soon. The public is invited to take part in two of these training sessions (Saturday, January 27 and Sunday, January 28 from 2:00 p.m. to 4:00 p.m. at the Harry Hill Center). Our procedure will also be available for the public to review by accessing the LPD web site. Commissioner Sims noted that she is still receiving positive comments on Chief Alley's discussion of racial profiling on a local radio program last year. She inquired as to public relations efforts behind the Department's efforts. Chief Alley commented that the upcoming officer training program has garnered media attention and hopes that the news media will continue coverage as the program is implemented, but noted that we may need to rely on public service venues. Commissioner Sims mentioned that press releases carried by the Associated Press can be an effective way of reaching many minority media outlets. Commissioner Newcomb asked if the perception that officers are required to be "held to a higher standard" needs to be confronted to convey the reality that officers are susceptible to the same human frailties as the general public. Chief Alley explained that, because of the major impact law enforcement officers can have on how you get through your day (as opposed to the minor impact of a fast food clerk), it is proper to expect them to withhold many personal biases. "If you are thinking this way, you need to catch yourself," is the message which must be sent to officers, the Chief said. Commissioner Newcomb asked the Chief to summarize union response to the Department's efforts. The Chief acknowledged the FOP's helpfulness at ad hoc committee meetings, but noted that the related procedure calls for a structured method of performing traffic stops. This is a major change to the way officers have traditionally worked and is being greeted with trepidation. Commissioner O'Malley discussed the analysis segment of the Department's program,commenting that it needs to be conducted with a great deal of care. Chief Alley predicted that the same consulting firm being utilized in the creation of the LPD program will be utilized for data analysis. He is confident they will handle it well. He also noted that raw data will be analyzed and a report issued. He said that, even though the media and public will be given an analysis, the data "is what it is." Commissioner Quinney commented on the resent case of an intoxicated man dying of exposure after officers were unable to find him in a large park. He asked why canine tracking was not conducted. The Chief noted that the situation was not presented to officers or to the Communications Center as one of a missing person to be tracked, but rather as an unknown person lurking in the wooded area. Board of Police Commissioners Meeting Minutes of January 16, 2001 Page 3 They were not supplied with any information regarding the beginning path utilized from which a track could start. This case received media attention and Commissioner Newcomb asked the Chief if any complaints had been received by the Department on its handling and investigation of the incident. The Chief said that no complaints had been received. Commissioner Quinney questioned the use of up to nine marked patrol cars at a recent drug raid. Based on information released to LPD personnel in Chief Alley's absence, Jim DeLine and Paul McComb explained as to how the situation resulted from a traffic stop and required acquisition of a search warrant. The Chief noted that the number of people in the home at the time and the need for the presence of patrol supervisors would also be factors in the need for multiple personnel. DEPARTMENTAL REPORTS Monthly Report for December 2000, Detention Report, CrimeStoppers Report, Communications Department Report, Staffing Report - All reports were accepted and placed on file. BOARD COMMITTEE REPORTS Liaison Committee - No report. Education Committee - No report. Awards, Citations & Incentives Committee - No report. Budget Committee - Commissioner O'Malley noted upcoming budget discussion meetings with the Mayor's staff and City Council's Committee of the Whole. Human Resources Committee - No report. Complaint Committee - Commissioner Newcomb reported on a fruitful monthly meeting with Internal Affairs at which the new committee format was utilized. Chief Alley commented that repeated complaints against an officer, a concern expressed at last month's meeting, is being studied by Lt. Szymanski and Acting Capt. McKenzie. A review policy based on Sparrow Hospital's model is expected to be forthcoming. The Commission Investigator had no report. HUMAN RELATIONS AND COMMUNITY SERVICES LIAISON Dr. Rhodes-Reed thanked the Chief for his leadership in confronting the issue of racial profiling. She noted that his forth rightfulness certainly works to improve community trust vested in the Department. She also noted that the ad hoc committee formulated to advise on the Department's approach to the issue serves as a meaningful forum for frank discussion. Dr. Rhodes-Reed is keeping the Human Relations and Community Services Board apprized of LPD's ongoing efforts. She also noted the success of a recent Martin Luther King, Jr. commemoration held in City Council Chambers and asked the Board to assist in the planning of another police / community conference. She noted the recent public hearing on a funding ordinance for her department and asked for the Board's support. Dr. Rhodes-Reed also mentioned the formation of the Southside Youth Coalition which is addressing the need for mentoring and community activities. Board of Police Commissioners Meeting Minutes of January 16, 2001 Page 4 COMMISSIONERS' COMMENTS Commissioner O'Malley gave kudos to Chief Alley for putting LPD "ahead of the power curve" on addressing the issue of racial profiling. Other Board members echoed his comments. Commissioner Sims acknowledged Cadet Officers Nolen and Kreft for assisting in the packaging and sorting of food and gifts for distribution to over seventy families throughout the greater Lansing community. She noted this was coordinated by Dr. Joan Jackson-Johnson, St. Thomas Church, and St. Stephen's Community Church with the help of LPD. The cadets also assisted RSVP with drop-offs of senior citizens gift bags left at the South Precinct. Commissioner Quinney complimented Dr. Rhodes-Reed for an outstanding job resulting in a meaningful MLK celebration. OTHER BUSINESS Jim DeLine distributed information from Lt. Hall which supplemented the Education Committee's prior presentation on victim advocate programs. PUBLIC COMMENT None. ADJOURNMENT - Commissioner Quinney There being no other business to discuss, Commissioner Quinney adjourned the meeting at 6:57 p.m. BOARD OF POLICE COMMISSIONERS MEETING MINUTES - DRAFT - TUESDAY, JANUARY 16, 2001 MEMBERS PRESENT: OTHERS PRESENT: -- Commissioner Derrick Quinney, Vice Chair Chief Mark Alley r- Commissioner Linda Sims Paul McComb, Legal Advisor = Commissioner Patty Farhat Jim DeLine, Secretary Commissioner Kevin O'Malley Bernard Brantley, Commission Investigator Commissioner Roger Newcomb Dr. Genice Rhodes-Reed, Human.Relations and Community Services COMMISSIONERS EXCUSED: GUESTS: ; Commissioner Deb Frederick Martha Pereda, guest of Commissioner Sims Commissioner Sandra Kowalk Commissioner Maria Mejorado MEMBERS OF THE PUBLIC: None. CALL TO ORDER - Commissioner Quinney Commissioner Quinney called the meeting to order at 5:54 p.m. after having established a quorum. PUBLIC COMMENT - Agenda Items The Board welcomed guest, Martha Pereda. ADDITIONS TO THE AGENDA None. C� APPROVAL OF MINUTES - Commissioner Quinney Minutes of the regular meeting of December 19 were approved and placed on file. UNFINISHED BUSINESS Review of Brochure- Board members suggest changes making the brochure consistently more personal and conversational. The board approved the brochure with suggested changes. Chief Alley noted that he would yet submit the brochure to the Human Relations and Community Services Department for additional input. FRATERNAL ORDER OF POLICE No representative present. CORRESPONDENCE - Commissioner Quinney Correspondence for the month was accepted and placed on file. EDUCATION COMMITTEE PRESENTATION / ADMINISTRATIVE REPORT Chief Alley presented information to the Board on the Department's efforts to address the issue of "racial profiling" by patrol officers. He acknowledged the helpfulness of the ad hoc committee lending assistance to the development of Department methods and procedures focused on this issue. He Board of Police Commissioners Meeting Minutes of January 16, 2001 Page 2 contributed the committee with the resulting "excellent product" now being implemented by the Department. The Chief recognized that this is a national issue being addressed to various degrees by police departments across the country. He acknowledged a belief held in the Lansing community that racial profiling is being practiced to some extent within the Lansing Police Department. He noted that to "judge a book by its cover" is a human tendency and, being human, our officers are susceptible to this tendency. It is when they act on this tendency, he told the Board, that problems occur. To illustrate this comment, he said that while to stop a driver for a traffic violation is legitimate and necessary, to look for violations in order to stop a person based on their physical characteristics is not acceptable and will not be tolerated by the Department. Chief Alley noted that increased scrutiny and paperwork might possibly result in a tendency to make fewer legitimate traffic stops. He hopes that this will not be the case in Lansing. He hopes to frame our program in order to "put us in a position to be successful" in our efforts to address the racial profiling issue. Officer training sessions on our efforts and new procedure will begin soon. The public is invited to take part in two of these training sessions (Saturday, January 27 and Sunday, January 28 from 2:00 p.m. to 4:00 p.m. at the Harry Hill Center). Our procedure will also be available for the public to review by accessing the LPD web site. Commissioner Sims noted that she is still receiving positive comments on Chief Alley's discussion of racial profiling on a local radio program last year. She inquired as to public relations efforts behind the Department's efforts. Chief Alley commented that the upcoming officer training program has garnered media attention and hopes that the news media will continue coverage as the program is implemented, but noted that we may need to rely on public service venues. Commissioner Sims mentioned that press releases carried by the Associated Press can be an effective way of reaching many minority media outlets. Commissioner Newcomb asked if the perception that officers are required to be "held to a higher standard" needs to be confronted to convey the reality that officers are susceptible to the same human frailties as the general public. Chief Alley explained that, because of the major impact law enforcement officers can have on how you get through your day (as opposed to the minor impact of a fast food clerk), it is proper to expect them to withhold many personal biases. "If you are thinking this way, you need to catch yourself," is the message which must be sent to officers, the Chief said. Commissioner Newcomb asked the Chief to summarize union response to the Department's efforts. The Chief acknowledged the FOP's helpfulness at ad hoc committee meetings, but noted that the related procedure calls for a structured method of performing traffic stops. This is a major change to the way officers have traditionally worked and is being greeted with trepidation. Commissioner O'Malley discussed the analysis segment of the Department's program, commenting that it needs to be conducted with a great deal of care. Chief Alley predicted that the same consulting firm being utilized in the creation of the LPD program will be utilized for data analysis. He is confident they will handle it well. He also noted that raw data will be analyzed and a report issued. He said that, even though the media and public will be given an analysis, the data "is what it is." Commissioner Quinney commented on the resent case of an intoxicated man dying of exposure after officers were unable to find him in a large park. He asked why canine tracking was not conducted. The Chief noted that the situation was not presented to officers or to the Communications Center as one of a missing person to be tracked, but rather as an unknown person lurking in the wooded area. Board of Police Commissioners Meeting Minutes of January 16, 2001 Page 3 They were not supplied with any information regarding the beginning path utilized from which a track could start. This case received media attention and Commissioner Newcomb asked the Chief if any complaints had been received by the Department on its handling and investigation of the incident. The Chief said that no complaints had been received. Commissioner Quinney questioned the use of up to nine marked patrol cars at a recent drug raid. Based on information released to LPD personnel in Chief Alley's absence, Jim DeLine and Paul McComb explained as to how the situation resulted from a traffic stop and required acquisition of a search warrant. The Chief noted that the number of people in the home at the time and the need for the presence of patrol supervisors would also be factors in the need for multiple personnel. DEPARTMENTAL REPORTS Monthly Report for December 2000, Detention Report, CrimeStoppers Report, Communications Department Report, Staffing Report - All reports were accepted and placed on file. BOARD COMMITTEE REPORTS Liaison Committee - No report. Education Committee - No report. Awards, Citations & Incentives Committee - No report. Budget Committee - Commissioner O'Malley noted upcoming budget discussion meetings with the Mayor's staff and City Council's Committee of the Whole. Human Resources Committee - No report. Complaint Committee - Commissioner Newcomb reported on a fruitful monthly meeting with Internal Affairs at which the new committee format was utilized. Chief Alley commented that repeated complaints against an officer, a concern expressed at last month's meeting, is being studied by Lt. Szymanski and Acting Capt. McKenzie. A review policy based on Sparrow Hospital's model is expected to be forthcoming. The Commission Investigator had no report. HUMAN RELATIONS AND COMMUNITY SERVICES LIAISON Dr. Rhodes-Reed thanked the Chief for his leadership in confronting the issue of racial profiling. She noted that his forth rightfulness certainly works to improve community trust vested in the Department. She also noted that the ad hoc committee formulated to advise on the Department's approach to the issue serves as a meaningful forum for frank discussion. Dr. Rhodes-Reed is keeping the Human Relations and Community Services Board apprized of LPD's ongoing efforts. She also noted the success of a recent Martin Luther King, Jr. commemoration held in City Council Chambers and asked the Board to assist in the planning of another police / community conference. She noted the recent public hearing on a funding ordinance for her department and asked for the Board's support. Dr. Rhodes-Reed also mentioned the formation of the Southside Youth Coalition which is addressing the need for mentoring and community activities. Board of Police Commissioners Meeting Minutes of January 16, 2001 Page 4 COMMISSIONERS' COMMENTS Commissioner O'Malley gave kudos to Chief Alley for putting LPD "ahead of the power curve" on addressing the issue of racial profiling. Other Board members echoed his comments. Additionally, Commissioner Sims acknowledged Cadet Officers Nolen and Kreft for assisting in the distribution of food boxes to over seventy families and Commissioner Quinney complimented Dr. Rhodes-Reed for an outstanding job resulting in a meaningful MLK celebration. OTHER BUSINESS Jim DeLine distributed information from Lt. Hall which supplemented the Education Committee's prior presentation on victim advocate programs. PUBLIC COMMENT None. ADJOURNMENT - Commissioner Frederick There being no other business to discuss, Commissioner Quinney adjourned the meeting at 6:57 p.m.