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HomeMy WebLinkAbout1999 Board of Police Commissioners Minutes - All BOARD OF POLICE COMMISSIONERS MEETING MINUTES ;- TUESDAY, DECEMBER 21, 1999 MEMBERS PRESENT: OTHERS PRESENT: Commissioner Deb Frederick, Chair Chief Robert Johnson ��_[� � Commissioner Derrick Quinney, Vice Chair Acting Assistant Chief Helen Perry-Buse Commissioner Pete Canady Captain Steve Luciano Commissioner Patty Farhat-Reed Paul McComb, Legal Advisor Commissioner Maria Mejorado Jim DeLine, Secretary MEMBERS EXCUSED: Bernard Brantley, Commission Investigator Commissioner Kevin O'Malley MEMBERS OF THE PUBLIC: Commissioner Roger Newcomb None MEMBERS ABSENT Commissioner Linda Sims CALL TO ORDER - Chairperson Frederick Chairperson Frederick called the meeting to order at 1 1:55 a.m. after having established a quorum. PUBLIC COMMENT - Agenda Items None ADDITIONS TO AGENDA None APPROVAL OF MINUTES - Chairperson Frederick The Minutes of the regular meeting of November 16, 1999, were approved and placed on file. UNFINISHED BUSINESS None. FRATERNAL ORDER OF POLICE No report. CORRESPONDENCE - Chairperson Frederick Commissioner Quinney commented on the letter of appreciation for the LPD funeral escort. He commented on how well this service is handled and how much it is appreciated. Correspondence was accepted and placed on file. DEPARTMENTAL REPORTS Monthly Report for November 1999 - Commissioner Canady requested an update on the technology grant which is being used to upgrade the LPD Records Management System. Chief Johnson reported on a recent meeting with the Mayor's office and Director of Finance and announced that the project is moving along favorably. Commissioner Frederick requested information on the Spotlight and Nightcap grants. Capt. Luciano explained the grants which focus on public awareness and stepped up enforcement on drinking and driving. Board of Police Commissioners Meeting Minutes of December 21, 1999 Page 2 The Monthly Departmental Report was accepted and placed on file. Communications Department Report - The Communications Department Report was accepted and placed on file. Staffing Report - Commissioner Frederick suggested that it would be useful to see the staffing trends over the past five years. Chief Johnson responded by saying that a report would be compiled for the Board's information. The Staffing Report was accepted and placed on file. BOARD COMMITTEE REPORTS Liaison Committee - Commissioner Frederick announced that all Board members should consider attending the Police Community Relations Committee at their January 11 meeting. The PCR Committee is redefining its purpose and objectives. It is possible that the Committee will either restructure or disband. Education Committee - No report. Commissioner Frederick will continue to develop this new committee. Awards, Citations & Incentives Committee-Commissioner Farhat-Reed encouraged Board members to consider nominating individuals for Department recognition. Budget Sub-Committee - Commissioner Farhat-Reed reported for the excused Commissioner O'Malley. She commended Commissioner O'Malley for his work with the Department and his memo regarding the budget which he supplied to Board members (attached). Jim DeLine, LPD Budget Control Supervisor, highlighted the proposed FY2001 budget document. While, essentially a maintenance budget, it does call for additional staffing in the 911 Communications Center. Mr. DeLine mentioned that the proposal exceeds growth targets for operating expenses and equipment purchases set by the Mayor and by City Council and he expects there to be some negotiation once the Board moves the proposed budget to the Mayor's office. The proposed budget was approved and the secretary was directed to draft a letter to the Mayor recommending its passage. Commissioner Canady suggested that letters of appreciation be sent to Mr. DeLine and Commissioner O'Malley for their efforts in completing the daunting task of budget preparation. Commissioner Farhat-Reed volunteered to prepare the letters. Human Resources Committee - Commissioner Canady suggested that it would be appropriate for him to meet with Chairperson Frederick and Chief Johnson to explore areas which this committee should research. He will contact them regarding a date to meet. Complaint Committee - Commissioner Quinney reported that the monthly meeting with Internal Affairs was held and all committee questions were answered to their satisfaction. Bernard Brantley, Commission Investigator, had no report. COMMISSIONERS' COMMENTS Commissioner Meiorado - commented on the exemplary action of a citizen who found her daughter's wallet and made sure that it got returned to her and that all the money it is was also returned. Her daughter-in-law enlisted the help of LPD in contacting the finder and meeting with him to get back the money. She was so grateful that the finder was given a reward. Commissioners commented that noble acts such as this deserve to be recognized. Commissioner Mejorado also announced her impending surgery (January 7). Recovery is expected to last six to eight weeks. Commissioner Farhat-Reed - wished everyone holiday greetings and thanked Chief Johnson, Commissioner Canady and Capt. Luciano for the presence at the Neighborhood Watch Christmas party. She congratulated Board of Police Commissioners Meeting Minutes of December 21, 1999 Page 3 Captains Luciano and Williams for their recent promotions. She also expressed pleasure at seeing the formation of a new music festival for downtown Lansing to be held in July. Commissioner Canady - suggested that the finder of the wallet mentioned earlier should receive a Department citation. Commissioner Quinney - congratulated Captains Luciano and Williams and thanked Board members for their support this past year as he became accustomed to his duties as vice-chair. He wished the best of holidays to all. Commissioner Frederick - congratulated Capt. Luciano and commented on how pleased she was with the caliber of people being promoted within the Department. She thanked Board members for their support in the past year as she became accustomed to her duties as chair. It has been a year filled with controversy and she is appreciative of the Board's work through it all. ADMINISTRATIVE COMMENTS - Chief Johnson Chief Johnson announced the promotions of Steve Luciano and Julie Williams to the rank of Captain. He commended both for the outstanding work they have done for the Department and commented on the caliber of people working and leading the Department. "We are in good hands," he said. The announcement relating to specific assignments for the captains will be forthcoming when Assistant Chief Andy George returns to Lansing from the FBI Academy. The Chief commented on the recent high profile cases handled by the Department including the rape of a ten year old school girl. He commended officers involved in solving cases and noted that local media does not seem to understand how the release of information prematurely can jeopardize the case against the accused. Chief Johnson brought the Board up-to-date regarding a recent traffic accident involving an officer. He noted that, while the officer may have been exceeding the posted speed limit, he was legitimately entitled to the right-of-way and was not the likely cause of the accident. The investigation is ongoing. He announced the arrest of a suspect in a series of armed robberies plaguing the southside. He also announced that, after the first of the year, the Department's district team boundaries will be reexamined to study whether any disparities exist which would justify the redrawing of district lines. Chief Johnson closed by commending the Board for their work this past year, noting that they exercised both their authority and their responsibility appropriately. OTHER BUSINESS The Board asked for an update on the lawsuit against them brought by the FOP. Paul McComb noted that a response to the suit had been drafted but delivery is pending the outcome of ongoing negotiations to drop the suit. Board members were presented with informational notebooks which included Department phone numbers, copies of procedures pertaining to Board actions and miscellaneous other information. Board members were pleased that the Department Administration had put forth the initiative to compile the books. PUBLIC COMMENT None. Board of Police Commissioners Meeting Minutes of December 21, 1999 Page 4 ADJOURNMENT - Chairperson Frederick There being no other business to discuss, Commissioner Quinney adjourned the meeting at 1:02 p.m. DRAFT BOARD OF POLICE COMMISSIONERS MEETING MINUTES TUESDAY, DECEMBER 21, 1999 MEMBERS PRESENT: OTHERS PRESENT: Commissioner Deb Frederick, Chair Chief Robert Johnson Commissioner Derrick Quinney, Vice Chair Acting Assistant Chief Helen Perry-Buse Commissioner Pete Canady Captain Steve Luciano Commissioner Patty Farhat-Reed Paul McComb, Legal Advisor Commissioner Maria Mejorado Jim DeLine, Secretary Commissioner Roger Newcomb Bernard Brantley, Commission Investigator MEMBERS EXCUSED: MEMBERS OF THE PUBLIC: Commissioner Kevin O'Malley None MEMBERS ABSENT Commissioner Linda Sims m �? L CALL TO ORDER - Chairperson Frederick � h` Chairperson Frederick called the meeting to order at 11:55 a.m. after having established a quorum. PUBLIC COMMENT - Agenda Items None None ADDITIONS TO AGENDA APPROVAL OF MINUTES - Chairperson Frederick The Minutes of the regular meeting of November 16, 1999, were approved and placed on file. UNFINISHED BUSINESS None. FRATERNAL ORDER OF POLICE No report. CORRESPONDENCE - Chairperson Frederick Commissioner Quinney commented on the letter of appreciation for the LPD funeral escort. He commented on how well this service is handled and how much it is appreciated. Correspondence was accepted and placed on file. DEPARTMENTAL REPORTS Monthly Report for November 1999 - Commissioner Canady requested an update on the technology grant which is being used to upgrade the LPD Records Management System. Chief Johnson reported on a recent meeting with the Mayor's office and Director of Finance and announced that the project is moving along favorably. Commissioner Frederick requested information on the Spotlight and Nightcap grants. Capt. Luciano Board of Police Commissioners Meeting Minutes of December 21, 1999 Page 2 explained the grants which focus on public awareness and stepped up enforcement on drinking and driving. The Monthly Departmental Report was accepted and placed on file. Communications Department Report - The Communications Department Report was accepted and placed on file. Staffing Report - Commissioner Frederick suggested that it would be useful to see the staffing trends over the past five years. Chief Johnson responded by saying that a report would be compiled for the Board's information. The Staffing Report was accepted and placed on file. BOARD COMMITTEE REPORTS Liaison Committee - Commissioner Frederick announced that all Board members should consider attending the Police Community Relations Committee at their January 11 meeting. The PCR Committee is redefining its purpose and objectives. It is possible that the Committee will either restructure or disband. Education Committee - No report. Commissioner Frederick will continue to develop this new committee. Awards, Citations& Incentives Committee-Commissioner Farhat-Reed encouraged Board members to consider nominating individuals for Department recognition. Budget Sub-Committee - Commissioner Farhat-Reed reported for the excused Commissioner O'Malley. She commended Commissioner O'Malley for his work with the Department and his memo regarding the budget which he supplied to Board members (attached). Jim DeLine, LPD Budget Control Supervisor, highlighted the proposed FY2001 budget document. While, essentially a maintenance budget, it does call for additional staffing in the 911 Communications Center. Mr. DeLine mentioned that the proposal exceeds growth targets for operating expenses and equipment purchases set by the Mayor and by City Council and he expects there to be some negotiation once the Board moves the proposed budget to the Mayor's office. The proposed budget was approved and the secretary was directed to draft a letter to the Mayor recommending its passage. Commissioner Canady suggested that letters of appreciation be sent to Mr. DeLine and Commissioner O'Malley for their efforts in completing the daunting task of budget preparation. Commissioner Farhat-Reed volunteered to prepare the letters. Human Resources Committee - Commissioner Canady suggested that it would be appropriate for him to meet with Chairperson Frederick and Chief Johnson to explore areas which this committee should research. He will contact them regarding a date to meet. Complaint Committee - Commissioner Quinncy reported that the monthly meeting with Internal Affairs was held and all committee questions were answered to their satisfaction. Bernard Brantley, Commission Investigator, had no report. COMMISSIONERS' COMMENTS Commissioner Meiorado - commented on the exemplary action of a citizen who found her daughter-in-law's wallet and made sure that it got returned to her and that all the money it is was also returned. Her daughter-in- law enlisted the help of LPD in contacting the finder and meeting with him to get back the money. She was so grateful that the finder was given a reward. Commissioners commented that noble acts such as this deserve to be recognized. Commissioner Mejorado also announced her impending surgery (January 7). Recovery is expected to last six to eight weeks. Commissioner Farhat-Reed - wished everyone holiday greetings and thanked Chief Johnson, Commissioner Board of Police Commissioners Meeting Minutes of December 21, 1999 Page 3 Canady and Capt. Luciano for the presence at the Neighborhood Watch Christmas party. She congratulated Captains Luciano and Williams for their recent promotions. She also expressed pleasure at seeing the formation of a new music festival for downtown Lansing to be held in July. Commissioner Canadv - suggested that the finder of the wallet mentioned earlier should receive a Department citation. Commissioner Quinney - congratulated Captains Luciano and Williams and thanked Board members for their support this past year as he became accustomed to his duties as vice-chair. He wished the best of holidays to all. Commissioner Frederick - congratulated Capt. Luciano and commented on how pleased she was with the caliber of people being promoted within the Department. She thanked Board members for their support in the past year as she became accustomed to her duties as chair. It has been a year filled with controversy and she is appreciative of the Board's work through it all. ADMINISTRATIVE COMMENTS - Chief Johnson Chief Johnson announced the promotions of Steve Luciano and Julie Williams to the rank of Captain. He commended both for the outstanding work they have done for the Department and commented on the caliber of people working and leading the Department. "We are in good hands," he said. The announcement relating to specific assignments for the captains will be forthcoming when Assistant Chief Andy George returns to Lansing from the FBI Academy. The Chief commented on the recent high profile cases handled by the Department including the rape of a ten year old school girl. He commended officers involved in solving cases and noted that local media does not seem to understand how the release of information prematurely can jeopardize the case against the accused. Chief Johnson brought the Board up-to-date regarding a recent traffic accident involving an officer. He noted that, while the officer may have been exceeding the posted speed limit, he was legitimately entitled to the right-of-way and was not the likely cause of the accident. The investigation is ongoing. He announced the arrest of a suspect in a series of armed robberies plaguing the southside. He also announced that, after the first of the year, the Department's district team boundaries will be reexamined to study whether any disparities exist which would justify the redrawing of district lines. Chief Johnson closed by commending the Board for their work this past year, noting that they exercised both their authority and their responsibility appropriately. OTHER BUSINESS The Board asked for an update on the lawsuit against them brought by the FOP. Paul McComb noted that a response to the suit had been drafted but delivery is pending the outcome of ongoing negotiations to drop the suit. Board members were presented with informational notebooks which included Department phone numbers, copies of procedures pertaining to Board actions and miscellaneous other information. Board members were pleased that the Department Administration had put forth the initiative to compile the books. PUBLIC COMMENT None. Board of Police Commissioners Meeting Minutes of December 21, 1999 Page 4 ADJOURNMENT - Chairperson Frederick There being no other business to discuss, Commissioner Quinney adjourned the meeting at 1:02 p.m. Memo To: Board of Police Commissioners From: Kevin C. O'Malley4C6-r—1 Date: December 15, 1999 Subject: Lansing Police Department - Fiscal Year 2001 Budget During the course of the past several months, I attended numerous planning meetings regarding the FY 2001 budget process. g These meetings have not been window dressing. The various Department heads have worked with the Chief in order to develop the budget that you will receive at the next regularly g y scheduled meeting. I strongly recommend that the budget be approved as written. The total Police Department budget for FY 2001 is $21,062,028. That sum represents $20,650,996 in budget requests from the various cost centers and $411,032 in amounts that must be budgeted as matching funds for various grants. On page 5 of your budget summary, you will see a breakdown of the $21,062,028. B way of background, the City Council's suggestion was that the operating budget (exclusive of personnel costs) not increase more than 1% over the FY 2000 approved budget. The Mayor's office was somewhat more generous and the "firewall" number was 2.67%. Hence, let's revi each of the categories appearing on the bottom of page 5 that comprise the FY Hence, bud et.Mew g I• Personnel Expense. The FY 2001-request of$18,354,093 is an increase of $2,005,788 over the FY 2000 approved budget. This amount certainly exceeds 2.67%1 However, the personnel expenses can't be viewed in that light. Namely: Neither the City Council nor the Mayor have-unposed a percentage increase cap on this budget item. Personnel expenses must be considered more of a fixed cost in this budget, due to the fact that the expenses are what they are - namely, they are controlled by the collective bargaining agreement. Also, the FY 2000 approved budget number for personnel expenses was set before the current collective bargaining agreement was finalized! Hence, due to the fact that some number had to be submitted to the City Council for purposes of submitting the FY 2000 budget, such number was not accurate in light of the collective bargaining process. ' The additional increase in personnel expenses for the FY 2001 budget is related to the additional costs for the music festival that is a priority of both the Mayor and City Council. Hence, neither the Mayor's office nor City Council have imposed a Percentage increase cap in respect of the personnel expenses increase, due to their fixed c nature. Due to the fact that the Poli participate ce Commission does not activelyost the collective bargaining process, these numbers are what they are. pate in II. Operating Expenses. The FY 2001 budget request of$2,045 653 is approximately $60,000 in excess of the 2.67% established by the Mayor. However, in this regard please note that not unlike personnel expenses that were "guesstimated" for the FY 2000 budget (due to the fact that the final collective bargaining agreement had not been established), these operating expenses comprise an equal "guesstimate" because there is no historical operating numbers for the newly opened north precinct. At this time next year, far more accurate budgeting for operating expenses can be established numbers under our belt. with a year of historical Hence, I would recommend that we keep the budget number"as-is" in order to allow for additional expenses and contingencies related to the unknowns. III• Egu_____pment. This $2,026,500 budget request is obviously our biggestpercentage gain for any category, inclusive of personnel expenses, which, as pe viousl discussed, is more of a fixed cost. Y In this regard, please note that the majority of this expense is related to the replacement of computer equipment that simply cannot wait any longer. Additional items such as "stop sticks" and various others sundry items.are included in this number. However, as the budget narrative clearly indicates, the brunt of this expense is actually a deferred expense for equipment that should have been replaced years ago. Any "horse trading" in respect of reducing the budget amounts will probably be done in this area. However, I would be more comfortable having either the City Council or Mayor tell us to reduce these figures rather ourselves. than attempting to do it -2- IV. Debt Service/Operating Expenses. Please note that the FY 2001 request of $24,750 and $411,032 are well within budget constraints. In respect of debt service, that number is what it is and is a fixed cost. V. Synthesis. Notwithstanding the fact that the budget at first blush appears to look like it has increased by $2.26 million, the actual "real dollars"increase is approximately $200,000. Namely: Personnel expenses are a fixed cost and include overtime related to the music festival that both the Mayor and the City Council support. Debt service is a fixed cost. $411,000 of the $2.6 million "increase" is money that has to be budgeted as matching grant money. Hence, reduced to its basics, there is approximately a $60,000 amount related to operating expenses in excess of the Mayor's target numbers and a $132,000 related to equipment over the Mayor's target amount resulting in an overall "negotiable" increase of approximately$200,000 over the FY 2000 approved budget. In other words, in the areas that can actually be controlled and are not fixed costs, a 1% increase over the FY 2000 apDroved bud et. As previously stated, the Mayor's office will be making several suggestions on the budget when it is presented to them. However, I recommend that the budget be approved as written, because when one puts aside the fixed cost components of the FY 2001 budget, one realizes that the Department was actually quite judicious in budgeting costs that it has the ability to control. Finally, as previously stated, I sat on a number of these budget control meetings and have kept you informed of my progress and distributed the work sheets that have been generated by these meetings. The Chief, the Department heads and Mr. Jim Deline have performed their tasks well and should be commended for the time and effort that they pudinto crafting this document. Particularly, the more that I have gotten to`know Jim Deline, the less I can understand how this Department could efficiently function without his able and dedicated efforts. -3- t BOARD OF POLICE COMMISSIONERS MEETING MINUTES NOVEMBER 16, 1999 MEMBERS PRESENT: OTHERS PRESENT: Commissioner Deb Frederick, Chairperson Commissioner Derrick Quinney, Vice Chairperson Michelle Reddish, Administrative Secretary Commissioner Pete Canady Paul McComb, Legal Advisor Commissioner Maria Mejorado Chief Robert L. Johnson Commissioner Roger Newcomb Jack Jordan, Chief Deputy City Attorney Commissioner Patty Farhat-Reed Commissioner Kevin O'Malley r- Commissioner Linda Sims C-" MEMBERS OF THE PUBLIC: (7—'- Dorothy Cooks Mark Donaldson r � rn Tom Krug, FOP tv CALL TO ORDER - Vice Chairperson Quinney Vice Chairperson Quinney called the meeting to order at 6:00 p.m. after having established a quorum. [Note: Chairperson Frederick arrived at 6:35 p.m. and resumed as Chairperson.] PUBLIC COMMENT No Public Comment. ADDITIONS TO AGENDA Commissioner Newcomb motioned to accept the additions to the agenda as follows: Discussion/Action to reenact and validate decision of the Board at October 13, 1999, meeting to accept or reject investigative report from Mr. Gazan. Motion carried 7-0. APPROVAL OF MINUTES - Chairperson Frederick A motion was made by Commissioner Canady to approve the Minutes from the regular meeting of October 19, 1999 (with addendum). Motion carried 7-0. Commissioner Sims noted that it showed that she was absent at the October 19, 1999, Board Meeting and the absence should have been noted as excused. The Minutes were accepted and placed on file. Copies are attached to the original Minutes as a permanent addendum. UNFINISHED BUSINESS Discussion ensued regarding Item III on the Agenda. It was determined that the Board would wait until Chairperson Frederick arrived to handle that item. Paul McComb explained he would like to bring the Board up to date regarding item III on the Agenda. Attorney McComb passed out excerpts from the Open Meetings Act to all Board Members. Attorney McComb referred to the Complaint contained in the packet and stated Mr. Wilson is alleging that the Board neglected to take a roll call vote at the last meeting before going into Executive Session and a 2/3 roll call vote is required in a couple of sections but not in several of the other sections. However, regarding the review of Mr. Gazan's report, the advice that was given was speculative and related to whether the Board could meet in closed session to discuss material exempt from discussion or disclosure by state or federal statute. Currently the FOP has joined the City in trying to get the Court of Appeals to make a ruling that Internal Affairs files are exempt from disclosure. On October 26, 1999, the Court of Appeals made a decision in another case which will be helpful on this issue. The Court ruled that Internal Affairs files are exempt personnel records. The case is Board of Police Commissioners Page 2 Meeting Minutes of November 16, 1999 published and will be utilized and added to the Brief before the Court of Appeals. Whenever an allegation is made that a public body has taken an action in violation of the Open Meetings Act the Board or public body may come back together and take an action to validate the act and therefore render the process or decision complained of moot. The Board should reconduct a roll call vote instead of a voice vote for an Executive Session for the record and that action will be incorporated as part of the response to the suit. The issue of whether it is necessary to go into an Executive Session to readopt Mr. Gazan's report depends on whether or not it is necessary for any board member to discuss any information contained in the internal affairs files that were available to Mr. Gazan in writing his report. If that report can be adopted without having to discuss any materials in the confidential files there is no reason to go into Executive Session. Commissioner Frederick asked if the Board could simply take a second vote to adopt the report. Attorney McComb stated that the Board should vote to readopt the report. Commissioner Newcomb asked if an Executive Session was required regarding the prior action dangling as the subject of the complaint if the Board doesn't reenact it. Attorney McComb's opinion is that the Board is being asked to readopt the report as a matter of record to readopt the report and a new readoption date will be issued. There is no need to go into Executive Session if the Board doesn't need to discuss the internal affairs files. Jack Jordan stated in the Open Meetings Act it is clear the vote is correct the wrong that occurred. A motion is made to go into Executive Session to reenact the action of the Board on October 13, 1999. Roll Call Vote: Chairperson Frederick Yes Commissioner Newcomb Yes Commissioner Canady Yes Commissioner Mejorado Yes Commissioner Sims Yes Commissioner Farhat-Reed Yes Vice-Chair Quinney Yes Commissioner O'Malley Yes A motion is made to adjourned from Executive Session. Chairperson Frederick Yes Commissioner O'Malley Yes Commissioner Newcomb Yes Commissioner Canady Yes Commissioner Mejorado Yes Commissioner Sims Yes Commissioner Farhat-Reed Yes Vice-Chair Quinney Yes A motion was made to accept the report of Harold Gazan regarding the McKinstry shooting by roll call vote. Opened up for discussion or comments by Commissioners. - None. Chairperson Frederick Yes Commissioner O'Malley Yes Commissioner Newcomb Yes Commissioner Canady Yes Commissioner Mejorado Yes Commissioner Sims Yes Commissioner Farhat-Reed Yes Vice-Chair Quinney Yes Board of Police Commissioners Page 3 Meeting Minutes of November 16, 1999 Commissioner Newcomb asked what comes next. Attorney McComb explained that an answer will be filed and the reenactment by the Board will be incorporated into the response and the Board will be kept updated. Commissioner Frederick commented that an apology to the public is in order. The Open Meetings Act is there to make meetings open. Concern is in place that the meeting may not have been conducted as it should have been and an apology should be made on the record. When the Executive Session occurred the Board believed at that point discussion might ensure regarding information that is confidential. Commissioner O'Malley stated he is reluctant to apologize at this point due to the fact that it might be construed as a legal admission and may go contrary to the legal counsel's answer and his official position is that he won't comment until litigation has been determined through the courts. Commissioner Newcomb agrees with Commissioner O'Malley and his official stance at this point is no comment. An apology is not required. Commissioner Sims stated Chairpersons Frederick response is not an apology to the complaint that has been made but more so towards the responsibility of the Boards' actions. In the future the Board needs to be more careful as to how items are handled. FRATERNAL ORDER OF POLICE Tom Krug of FOP was present. No discussion. CORRESPONDENCE - Chairperson Frederick Correspondence Received No discussion. Motion carried 7-0. DEPARTMENTAL REPORTS Monthly Report for October 1999 - Commissioner Sims questioned as how they decide what actually ends up on the reports. North Precinct report was missing a report regarding Success Place. The Chief stated he wasn't sure, it may be an ongoing investigation but will look into the matter. Communications Department Report Staffing Report Special Operations Liquor Sting Report The Board received and placed on file departmental reports for the month of October 1999. Copies are attached to the original Minutes as a permanent addendum. Motion carried 7-0. BOARD - SUB-COMMITTEE REPORTS Liaison Committee - Commissioner Newcomb. The Human Relations Board did not meet. The PCR Committee met and Patty Farhat-Reed attended and stated Bob Kennon and Helen Perry-Buse would like to get the Committee moving in a positive direction. Roger Newcomb stated the Public Safety Committee did not meet. Education Committee - Nothing to report. Awards and Incentives Committee - Nothing to report. Budget Committee - Commissioner O'Malley stated approximately two weeks ago he met with Jim DeLine and Steve Luciano and conducted an orientation regarding the Budget Committee. On November 17, 1999, a meeting is scheduled for Department Heads to submit their budgets and is planning on attending. Human Resources Committee - Commissioner Canady stated the Committee to wait until the first part of the year to pursue getting health funding and drug testing. Complaint Committee Board of Police Commissioners Meeting Minutes of November 16, 1999 Page 4 1 . Internal Affairs Complaints -Commissioner Quinney asked Commissioner Newcomb to conduct the report. Commissioner Newcomb stated the Complaint Committee met last week reviewed 22 complaints. A follow-up meeting was conducted with the Chief regarding two specific cases and recommendations regarding the Gazan report with regard to investigating complaints and access to the officers. All issues were resolved. Motion carried 7-0. 2. Chief Investigator's Comments - Not Present. Motion carried 7-0. COMMISSIONERS' COMMENTS Commissioner Canady - Stated he agreed with Commissioner Newcomb's comments. Commissioner Farhat-Reed - Silver Bells in the City is Friday night and encourages all Board Members to attend and also invited everyone to the Neighborhood Watch Party and the AFL-CIO party. Commissioner Meiorado - None. Commissioner Newcomb - Stated regarding Internal Affairs procedures he is beginning to feel that this is going to be a point on which a lot of what the Board of Police Commissioners is about and how they are handled and the perception with the general public was gratified to hear the Chief's remarks and give his support to the Board of Police Commissioners to investigate cases and the methodology is in place to do that. His personal feelings regarding this issues is that the Committee and the Chief work well together. It is good to work with the Chief and have those types of open discussions. Vice-Chairperson Quinney - None Commissioner O'Malley - Stated that he has a lot of respect for other members of the Board. He also express concern about the civil complaint and hoped that there would be other ways in the future to resolve any conflict or concern. Commissioner Sims - Stated in future board packets please list on each document whether it is an information item or an action item. (Michelle Reddish notified Jim DeLine on November 17, 1999, for future packets.) Commissioner Frederick-Stated there is great importance on gathering information through crime mapping etc. and apologized for being late to the meeting. ADMINISTRATIVE COMMENTS - Chief Johnson Chief Johnson reported that Captain Rick Cook of the North Precinct's retirement is effective on November 21, 1999. Lt. Maatman has been named acting Captain of the North Precinct until January. The Promotion Process is being developed and Administrative Exams are being conducted at this time. A roster of will be compiled for future promotions and Board members may be asked to serve on oral boards. Interviews are being conducted to hire additional police officers. Three new recruits graduated last week. The Department is looking at ways to diversify the department regarding race and gender especially in the civilian positions. The Use of Force procedure has been revamped and also is now requiring the recording of Use of Force incidents. There is a software program in place in the Internal Affairs Section that will report data regarding Use of Force. The data has been used to revisit the Use of Force continuum relative to the level of resistance. More specifically regarding the use of pepper spray regarding resistance. Commissioner Frederick resumed the meeting. OTHER BUSINESS 2000 Meeting Schedule - The 2000 Meeting Scheduled was approved. Commissioner Frederick stated the State Journal is still publishing the Board meeting locations at Police Headquarters and this should be corrected. Motion carried 7-0. Summons and Complaint from FOP - Motion carried 7-0. 1999 Board of Police Commissioners Report- The 1999 Board of Police Commissioners Report was approved with minor revisions. Motion carried 7-0. Board of Police Commissioners Meeting Minutes of November 16, 1999 Page 5 Administrative Procedures 1. Promotional - The promotional procedure was accepted. Motion carried 7-0. PUBLIC COMMENT Dorothy Cooks commented on problems she is having in the Baker Street neighborhood. Mark Donaldson commented on problems he is having regarding an incident involved a third party and LPD. Attorney McComb is looking into the matter. Tom Krug of the FOP stated the comment by Commissioner O'Malley stated that the lawsuit was frivolous. It is his opinion that the lawsuit is not frivolous. Tom Krug discussed force continuum issues. ADJOURNMENT - Chairperson Frederick There being no other business to discuss, Chairperson Frederick adjourned the meeting at 8:00 p.m. v S 1 �G LANSING POLICE DEPARTMENT I rµ r I V F_D 120 W.Michigan Ave. Lansing,Michigan 48933 -'1 OCT 26 P j 2: 02r- (517)483-4600(TDD/Voice) FAX:(517)483-4824 LANSING CITY CLERK David C. Hollister, Mayor Robert L.Johnson,Chief of Police TO: Board of Police Commissioners FROM: Jim DeLine, Secretary to the Boar DATE: October 26, 1999 RE: November Meeting Date Y At its last meeting, the Board voted to move its November meeting to y November 17 and hold a joint meeting with the City Council's Public Safety Committee. This will not happen as Councilmember Murphy will be unavailable that day. The November meeting will be held as previously scheduled: Tuesday, November 16 6:00 p.m. South Precinct CC: Human Relations and Community Services City Clerk Mayor's office Fraternal Order of Police POLICE&COMMUNITY PARTNERSHIPS FOR PROGRESS&EXCELLENCE" recycled poper "Fnunl Onoortunity Emnlover" BOARD OF POLICE COMMISSIONERS MEETING MINUTES TUESDAY, OCTOBER 19, 1999 MEMBERS PRESENT: OTHERS PRESENT: Commissioner Derrick Quinney, Vice Chair Acting Assistant Chief Helen Perry-Buse Commissioner Pete Canady Paul McComb, Legal Advisor Commissioner Patty Farhat-Reed Jim DeLine, Secretary Commissioner Maria Mejorado Sgt. Steve Mitchell, FOP Supervisory Unit Commissioner Roger Newcomb Tom Krug, FOP Commissioner Kevin O'Malley Bernard Brantley, Commission Investigator Genice Rhodes-Reed, Ph.D., Human Relations MEMBERS EXCUSED: & Community Services Director Commissioner Deb Frederick Commissioner Linda Sims MEMBERS OF THE PUBLIC: Gordon T. Wilson, 2304 Midwood Charlene Decker, 2711 Pleasant Grove Sgt. May Stevens, LPD Ofc. Matt Ramsey, LPD CALL TO ORDER - Vice-Chairperson Quinney Chairperson Quinney called the meeting to order at 6:02 p.m. after having established a quorum. PUBLIC COMMENT - Agenda Items Ms. Charlene Decker related the story of a woman dissatisfied with her interaction with a police officer who responded to her burglary call and she was discouraged from making a written complaint. She feels it is important for everyone to have their complaints documented. Commissioner Newcomb commented that he was familiar with the situation which Ms. Decker presented and had spoken with LPD Internal Affairs regarding it. The officer in the matter was found to be in error and "didn't handle it well." Mr. Gordon Wilson commented that he, too, was familiar with the situation mentioned by Ms. Decker and feels that documentation is important. ADDITIONS TO AGENDA Commissioner Quinney requested that Minutes of the Special Meeting of October 13 be placed on the agenda for review, that correspondence announcing the grand opening of the North Precinct be received, as well as a statement from the City Attorney be presented under the Complaint Committee's report. The agenda was approved with these additions. APPROVAL OF MINUTES - Vice-Chairperson Quinney The Minutes of the regular meeting of September 21, 1999, were approved and placed on file. The Minutes of the special meeting of October 13, 1999, were approved and placed on file. UNFINISHED BUSINESS r— None. m r.� Board of Police Commissioners Meeting Minutes of October 19, 1999 Page 2 FRATERNAL ORDER OF POLICE No report. CORRESPONDENCE - Vice-Chairperson Quinney Commissioner Quinney commented on the notice received reference the Grand Opening of the North Precinct scheduled for Wednesday, October 20, from 4:00 p.m. to 7:00 p.m. He invited Board members and members of the public to attend. All correspondence was accepted and placed on file. DEPARTMENTAL REPORTS Monthly Report for September 1999 - The Monthly Departmental Report was accepted and placed on file. Communications Department Report - The Communications Department Report was accepted and placed on file. Staffing Report - The Staffing Report was accepted and placed on file. BOARD COMMITTEE REPORTS Liaison Committee - Commissioner Newcomb announced liaison assignments as follows: Police / Community Relations - Commissioner Farhat-Reed, Human Relations and Community Services Advisory Board- Commissioner Sims, City Council and Public Safety Committee - Commissioner Newcomb. He also relayed an invitation from the Public Safety Committee of the City Council to hold a joint meeting on Wednesday, November 17. The meeting would serve as the regular monthly meeting of the Board. Board members voted their acceptance of this invitation and Jim DeLine was charged with coordinating the agenda and the appropriate postings. (Meeting later canceled. See addendum to minutes.) Education Committee - There was no action made toward the creation of this committee. Awards, Citations & Incentives Committee - No report. Budget Sub-Committee - Commissioner O'Malley distributed a calendar which the Department is putting in place in order to have the FY2001 budget proposal to the Board and to the Mayor as requested. He will be meeting with Jim DeLine and Capt. Luciano soon for an orientation session into the budget process and a briefing on capital projects and proposed new programs. Human Resources Committee - Commissioner Canady has met with former Commissioner Walker and will soon be preparing files regarding issues being faced by this committee. Complaint Committee - Commissioner Newcomb reported that the monthly meeting with Internal Affairs was held and the committee was pleased with the IA staff member's preparedness and demeanor. the committee had questions. There was one case discussed which the committe would like to discuss with Chief Johnson. He will arrange to meet with him. He distributed a memo from City Attorney, Jim Smiertka, regarding the use of an outside source to review the McKinstry shooting who was not a licensed investigator. It was Mr. Smiertka's opinion that the Board's use of Mr. Gazan was appropriate. Bernard Brantley, Commission Investigator, distributed a status report on cases brought to him by members of the public. He noted that requested reports from supervisors and officers were often slow in coming until he made Sgt. Szymanski aware of his need. He put the Board on notice that if the resolution to complaints was going to take more than 90 days, he would come before them and request an extension on the time mandated. Commissioner Newcomb suggested that the Complaint Committee might also make the IA staff aware of outstanding reports. Board of Police Commissioners Meeting Minutes of October 19, 1999 Page 3 COMMISSIONERS' COMMENTS Commissioner Farhat-Reed - commented that the Community & Police Relations Conference went well and that she had received positive feedback from those in attendance. Commissioner Canady - agreed that the conference was beneficial and noted the session where teens from Sexton High School participated was of particular benefit. He suggested a similar teen forum be implemented City-wide. Commissioner Meiorado - noted that her teenage grandchildren were even impressed with the Community & Police Relations Conference and suggested that teen forums could be extended to junior high school students. Commissioner O'Malley - apologized for his absence from the conference due to illness. He noted that it was unfortunate that members of the public were not made aware of the many positive letters received pertaining to officer's conduct. Commissioner Quinney asked Paul McComb if it would be appropriate to make letters public which were not originally intended to be. Paul McComb commented that personal information in the letters such as return address should be omitted. He also suggested that the authors of the letters be contacted before making letters public. Commissioner O'Malley suggested that a listing of officers receiving kudos each month could be read into the minutes. Commissioner Quinney asked that Commissioner O'Malley and Paul McComb devise an appropriate acknowledgment mechanism. Commissioner Newcomb - none. Commissioner Quinney - commended Dr. Rhodes-Reed and the committee which ran the Community & Police Relations Conference. He felt is was the best one to date. ADMINISTRATIVE COMMENTS - Assistant Chief Perry-Buse Acting Assistant Chief (AC) Helen Perry-Buse spoke highly of the LPD officers in attendance at the Community & Police Relations Conference. While some officers were selected to be present, others volunteered to attend. All officers in attendance had positive comments on the conference. The AC invited all to the Grand Opening of the North Precinct to be held Wednesday, October 20. She noted that the Police / Community Relations Committee was already working with high school and could extend it to junior high school students toward the goal of increasing communications with Department personnel. She announced the 2000 promotional process which mandates that qualifying officers be interviewed and evaluated for Department promotions. She will be seeking a member of the Board to serve on four different interview panels convening in February / March. Assistant Chief Perry talked to the Board about the three deaths occurring recently in the City as well as a barricaded man wielding a weapon. She commended the officers involved in the incidents noting that they all handled themselves very professionally. Commissioner Farhat-Reed asked about the status of the open Captain position. Assistant Chief Perry told the Board that the position would be filled in January upon the return of Andy George. OTHER BUSINESS The Board discussed the possibility of moving the December meeting from the previously announced lunch meeting. They decided to keep the meeting as scheduled. Board of Police Commissioners Meeting Minutes of October 19, 1999 Page 4 Administrative Procedure - Awards and Citations Program - The procedure was accepted and will be implement as written. PUBLIC COMMENT Mr. Gordon Wilson spoke on the Community & Police Relations Conference noting that, though the facility was nice and the organizational efforts were good, the conference did not "get to real issues." He said that, in the last two years, over 4,000 students had been expelled from the schools. He requested that the Board set up an executive session (closed to the public) at which he may address them, claiming to have information they should hear because he "is out here in the street." Ms. Charlene Decker commended the conference for its food and organization but said that contention was pushed aside. She expressed frustration that she had difficulty obtaining a copy of the Board's report relating to the McKinstry shooting. She also requested that the Board set up an executive session at which she may address them. She commented favorably on the content of the Board's report and said that it supported the changes she has requested be made. She wants to see officers with sustained IA complaints have their names made public as well as those receiving compliments. Sgt. Mary Stevens related to the Board's difficult "no win" position as members of the public perceive they are too close to the Police Department to be objective, yet Department personnel view them as leaning too heavily toward placating the community. She expressed her frustration that the McKinstry shooting required investigations by four different bodies. She is concerned that the scrutiny may have a negative impact on younger officers who may think about the questioning of their actions, rather than rely on their training. Sgt. Stevens noted that the law enforcement profession is one of a very few where actions are reviewed by the citizenry rather than by others in their profession. She requested that the Board consider the feelings of officers whom they investigate. Ofc. Matt Ramsey expressed his belief that the investigative process was unfair and too drawn out. He, too, is concerned that officers may balk at performing their duties as per training. He commended Sgt. Stevens for her role in the incident and believed she was responsible for saving his life saying, "because of her, I got out of there also." He urged the Board to treat those whom they investigate fairly and with dignity. Sgt. Steve Mitchell introduced himself as the new president of the FOP Supervisory Union and urged the Board to learn from the mistakes made in investigating the McKinstry shooting, remembering the human aspects involved. Tom Krug, Executive Director of the FOP lodge, expressed frustration that the Board can change meetings with only an 18 hour notice. He requested notification of meeting changes due to the close working relationship which needs to exist between the Board and the FOP. Jim DeLine agreed to include the FOP office on the list of those receiving notification of meeting changes. Mr. Krug also spoke against members of the public being granted audience in special executive sessions noting that the Open Meetings Act limits the reasons that closed sessions may be called. Dr. Genice Rhodes-Reed thanked the Board and Assistant Chief Perry-Buse for their participation in the Community & Police Relations Conference. She appreciated the participation of officers as well. She noted that she received many positive comments and is now working to publish the recommendations made. ADJOURNMENT - Vice-Chairperson Quinney There being no other business to discuss, Commissioner Quinney adjourned the meeting at 7:22 p.m. TO: Board of Police Commissioners FROM: Jim DeLine, Secretary to the Board DATE: October 26, 1999 RE: November Meeting Date At its last meeting, the Board voted to move its November meeting to November 17 and hold a joint meeting with the City Council's Public Safety Committee. This will not happen as Councilmember Murphy will be unavailable that day. The November meeting will be held as previously scheduled: Tuesday, November 16 6:00 p.m. South Precinct CC: Human Relations and Community Services City Clerk Mayor's office Fraternal Order of Police RD OF POLICE COMMISSIONERS MEETING MINUTES TUESDAY, OCTOBER 19, 1999 MEMBERS PRESENT: OTHERS PRESENT: Commissioner Derric Qui ey, Vice Chair Acting Assistant Chief Helen Perry-Buse Commissioner Pete C dy Paul McComb, Legal Advisor Commissioner Patty Farhat-Reed Jim DeLine, Secretary Commissioner Maria Mejorado Sgt. Steve Mitchell, FOP Supervisory Unit Commissioner Roger Newcomb Tom Krug, FOP Commissioner Kevin O'Malley Bernard Brantley, Commission Investigator Genice Rhodes-Reed, Ph.D., Human Relations MEMBERS ABSENT: & Community Services Director Commissioner Linda Sims MEMBERS OF THE PUBLIC: MEMBERS EXCUSED: Gordon T. Wilson, 2304 Midwood Commissioner Deb Frederick Charlene Decker, 2711 Pleasant Grove Sgt. May Stevens, LPD Ofc. Matt Ramsey, LPD CALL TO ORDER - Vice-Chairperson Quinney Chairperson Quinney called the meeting to order at 6:02 p.m. after having established a quorum. PUBLIC COMMENT - Agenda Items Ms. Charlene Decker related the story of a woman dissatisfied with her interaction with a police officer who responded to her burglary call and she was discouraged from making a written complaint. She feels it is important for everyone to have their complaints documented. Commissioner Newcomb commented that he was familiar with the situation which Ms. Decker presented and had spoken with LPD Internal Affairs regarding it. The officer in the matter was found to be in error and "didn't handle it well." Mr. Gordon Wilson commented that he, too, was familiar with the situation mentioned by Ms. Decker and feels that documentation is important. ADDITIONS TO AGENDA Commissioner Quinney requested that Minutes of the Special Meeting of October 13 be placed on the agenda for review, that correspondence announcing the grand opening of the North Precinct be received, as well as a statement from the City Attorney be presented under the Complaint Committee's report. The agenda was approved with these additions. APPROVAL OF MINUTES - Vice-Chairperson Quinney The Minutes of the regular meeting of September 21, 1999, were approved and places-Qn 'fide. The Minutes of the special meeting of October 13, 1999, were approved and placed off; ile;=> + UNFINISHED BUSINESS None. 4.� rn i` G- Board of Police Commissioners Meeting Minutes of October 19, 1999 Page 2 FRATERNAL ORDER OF POLICE No report. CORRESPONDENCE - Vice-Chairperson Quinney Commissioner Quinney commented on the notice received reference the Grand Opening of the North Precinct scheduled for Wednesday, October 20, from 4:00 p.m. to 7:00 p.m. He invited Board members and members of the public to attend. All correspondence was accepted and placed on file. DEPARTMENTAL REPORTS Monthly Report for September 1999 - The Monthly Departmental Report was accepted and placed on file. Communications Department Report - The Communications Department Report was accepted and placed on file. Staffing Report - The Staffing Report was accepted and placed on file. BOARD COMMITTEE REPORTS Liaison Committee - Commissioner Newcomb announced liaison assignments as follows: Police / Community Relations - Commissioner Farhat-Reed, Human Relations and Community Services Advisory Board- Commissioner Sims, City Council and Public Safety Committee - Commissioner Newcomb. He also relayed an invitation from the Public Safety Committee of the City Council to hold a joint meeting on Wednesday, November 17. The meeting would serve as the regular monthly meeting of the Board. Board members voted their acceptance of this invitation and Jim DeLine was charged with coordinating the agenda and the appropriate postings. (Meeting later canceled. See addendum to minutes.) Education Committee - There was no action made toward the creation of this committee. Awards Citations & Incentives Committee - No report. Budget Sub-Committee - Commissioner O'Malley distributed a calendar which the Department is putting in place in order to have the FY2001 budget proposal to the Board and to the Mayor as requested. He will be meeting with Jim DeLine and Capt. Luciano soon for an orientation session into the budget process and a aw briefing on capital projects and proposed new programs. Human Resources Committee - Commissioner Canady has met with former Commissioner Walker and will soon be preparing files regarding issues being faced by this committee. Complaint Committee - Commissioner Newcomb reported that the monthly meeting with Internal Affairs was held and the committee was pleased with the IA staff member's preparedness and demeanor. the committee had questions. There was one case discussed which the committe would like to discuss with Chief Johnson. He will arrange to meet with him. He distributed a memo from City Attorney, Jim Smiertka, regarding the use of an outside source to review the McKinstry shooting who was not a licensed investigator. It was Mr. Smiertka's opinion that the Board's use of Mr. Gazan was appropriate. Bernard Brantley, Commission Investigator, distributed a status report on cases brought to him by members of the public. He noted that requested reports from supervisors and officers were often slow in coming until he made Sgt. Szymanski aware of his need. He put the Board on notice that if the resolution to complaints was going to take more than 90 days, he would come before them and request an extension on the time mandated. Commissioner Newcomb suggested that the Complaint Committee might also make the IA staff aware of outstanding reports. Board of Police Commissioners Meeting Minutes of October 19, 1999 Page 3 COMMISSIONERS' COMMENTS Commissioner Farhat-Reed - commented that the Community & Police Relations Conference went well and that she had received positive feedback from those in attendance. Commissioner Canady - agreed that the conference was beneficial and noted the session where teens from ... Sexton High School participated was of particular benefit. He suggested a similar teen forum be implemented City-wide. Commissioner Meiorado - noted that her teenage grandchildren were even impressed with the Community & Police Relations Conference and suggested that teen forums could be extended to junior high school students. Commissioner O'Malley - apologized for his absence from the conference due to illness. He noted that it was unfortunate that members of the public were not made aware of the many positive letters received pertaining to officer's conduct. Commissioner Quinney asked Paul McComb if it would be appropriate to make letters public which were not originally intended to be. Paul McComb commented that personal information in the letters such as return address should be omitted. He also suggested that the authors of the letters be contacted before making letters public. Commissioner O'Malley suggested that a listing of officers receiving kudos each month could be read into the minutes. Commissioner Quinney asked that Commissioner O'Malley and Paul McComb devise an appropriate acknowledgment mechanism. Commissioner Newcomb - none. Commissioner Quinney - commended Dr. Rhodes-Reed and the committee which ran the Community & Police Relations Conference. He felt is was the best one to date. ADMINISTRATIVE COMMENTS - Assistant Chief Perry-Buse Acting Assistant Chief (AC) Helen Perry-Buse spoke highly of the LPD officers in attendance at the Community & Police Relations Conference. While some officers were selected to be present, others volunteered to attend. All officers in attendance had positive comments on the conference. The AC invited all to the Grand Opening of the North Precinct to be held Wednesday, October 20. She noted that the Police / Community Relations Committee was already working with high school and could extend it to junior high school students toward the goal of increasing communications with Department personnel. She announced the 2000 promotional process which mandates that qualifying officers be interviewed and evaluated for Department promotions. She will be seeking a member of the Board to serve on four different interview panels convening in February / March. Assistant Chief Perry talked to the Board about the three deaths occurring recently in the City as well as a barricaded man wielding a weapon. She commended the officers involved in the incidents noting that they all handled themselves very professionally. Commissioner Farhat-Reed asked about the status of the open Captain position. Assistant Chief Perry told » the Board that the position would be filled in January upon the return of Andy George. OTHER BUSINESS The Board discussed the possibility of moving the December meeting from the previously announced lunch meeting. They decided to keep the meeting as scheduled. s� Board of Police Commissioners Meeting Minutes of October 19, 1999 Page 4 Administrative Procedure - Awards and Citations Program - The procedure was accepted and will be implement as written. PUBLIC COMMENT Mr. Gordon Wilson spoke on the Community & Police Relations Conference noting that, though the facility was nice and the organizational efforts were good, the conference did not "get to real issues." He said that, in the last two years, over 4,000 students had been expelled from the schools. He requested that the Board set up an executive session (closed to the public) at which he may address them, claiming to have information they should hear because he "is out here in the street." Ms. Charlene Decker commended the conference for its food and organization but said that contention was pushed aside. She expressed frustration that she had difficulty obtaining a copy of the Board's report relating to the McKinstry shooting. She also requested that the Board set up an executive session at which �»•- she may address them. She commented favorably on the content of the Board's report and said that it ; supported the changes she has requested be made. She wants to see officers with sustained IA complaints have their names made public as well as those receiving compliments. Sgt. Mary Stevens related to the Board's difficult "no win" position as members of the public perceive they " are too close to the Police Department to be objective, yet Department personnel view them as leaning too heavily toward placating the community. She expressed her frustration that the McKinstry shooting required investigations by four different bodies. She is concerned that the scrutiny may have a negative impact on younger officers who may think about the questioning of their actions, rather than rely on their training. Sgt. Stevens noted that the law enforcement profession is one of a very few where actions are reviewed by the citizenry rather than by others in their profession. She requested that the Board consider the feelings of officers whom they investigate. Ofc. Matt Ramsey expressed his belief that the investigative process was unfair and too drawn out. He, too, is concerned that officers may balk at performing their duties as per training. He commended Sgt. Stevens for her role in the incident and believed she was responsible for saving his life saying, "because of her, I got out of there also." He urged the Board to treat those whom they investigate fairly and with dignity. Sgt. Steve Mitchell introduced himself as the new president of the FOP Supervisory Union and urged the Board to learn from the mistakes made in investigating the McKinstry shooting, remembering the human aspects involved. ..w.�. Tom Krug, Executive Director of the FOP lodge, expressed frustration that the Board can change meetings with only an 18 hour notice. He requested notification of meeting changes due to the close working relationship which needs to exist between the Board and the FOP. Jim DeLine agreed to include the FOP office on the list of those receiving notification of meeting changes. Mr. Krug also spoke against members of the public being granted audience in special executive sessions noting that the Open Meetings Act limits the reasons that closed sessions may be called. Dr. Genice Rhodes-Reed thanked the Board and Assistant Chief Perry-Buse for their participation in the Community & Police Relations Conference. She appreciated the participation of officers as well. She noted that she received many positive comments and is now working to publish the recommendations made. ADJOURNMENT - Vice-Chairperson Quinney There being no other business to discuss, Commissioner Quinney adjourned the meeting at 7:22 p.m. TO: Board of Police Commissioners FROM: Jim DeLine, Secretary to the Board DATE: October 26, 1999 - RE: November Meeting Date At its last meeting, the Board voted to move its November meeting to November 17 and hold a joint meeting with the City Council's Public Safety Committee. This will not happen as Councilmember Murphy will be unavailable that day. The November meeting will be held as previously scheduled: Tuesday, November 16 6:00 p.m. South Precinct CC: Human Relations and Community Services City Clerk Mayor's office Fraternal Order of Police �rlS1 � ti G BOARD OF POLICE COMMISSIONERS 120 W.Michigan Ave. Lansing,MI 48933 (517)483-4B00 LItf-..tY�,J 1ll f"1� CITY I f L _C R'K NEWS RELEASE FROM THE BOARD OF POLICE COMMIISSIONERS For Immediate Release October 14, 1999 STATEMENT FROM THE BOARD OF POLICE COMMISSIONERS At the direction of the City of Lansing Board of Police Commissioners an independent review of the police shooting of Aldric McKinistry,Jr. was conducted- After a thorough review of all the available information,the Board is satisfied that the investigation was complete and that all the relevant questions were answered to its satisfaction. It is the finding of the Board of Police Commissioners that this shooting was lawful and in accordance with the Lansing Police Department policies and procedures. This is a tragic and unfortunate incident for all parities involved The Board hopes that the finding in this review will contribute to the healing in our community. This closes the Board review, absent any new information in reference to this incident. For more information about this matter, contact Police Commissioner Deb Frederick @349-0000 "Equal Opportunity Employer" Q• AS1 � LANSING POLICE DEPARI MENT 120 W.Michigan Ave. Lansing,Michigan 48933 (517)483-4600(TDD/Voice) FAX:(517)483-4824 `lr J c H 1 0 �.�. David C. Hollister, Mayor Robert L.Johnson,Chief of Police NEWS RELEASE FROM LANSING POLICE DEPARTMENT For Immediate Release Contact: Lt. Ray Hall October 15, 1999 517/483-4682 STATEMENT FROM CHIEF ROBERT L. JOHNSON REGARDING POLICE BOARD OF COMMISSIONERS REVIEW OF THE POLICE SHOOTING OF ALDRIC MCKINSTRY JR The citizen Board of Police Commissioners for the Lansing Police Department determined that there was a need for an independent review of the use of deadly force against Aldric Mckinstry .Jr. which occurred on January 23, 1999. The Lansing Police Department fully cooperated with that review. Although I was confident in the findings of the two previous investigations, this review is further proof that the officers decisions and actions were both reasonable and appropriate based on the totality of the circumstances. It is important to remember that this event, although tragic, is a rare occurrence. The inherent nature of police work is unpredictable and dangerous. Police officers must make decisions based on the facts and information available to them at the time an incident is taking place. Their judgement in making decisions is influenced by their training and experience. The Board of Police Commissioners independent review of this incident supports that fact. The Lansing Police Department will not allow the events and circumstances that followed this situation to alter our positive approach in resolving problems and interacting with our community. We will continue to encourage our officers to utilize minimally-intrusive, versus confrontational tactics, whenever possible, in dealing with hostile or an agitated person who refuses to comply with the lawful orders of our police officers. Finally, the Board of Police Commissioners has an essential responsibility in providing oversight of the Lansing Police Department. Despite any differences of opinion on this or any other matter, we remain committed to ensuring that this citizen Board of Police Commissioners are "POLICE d COMMUNITY PARTNERSHIPS FOR PROGRESS 6 EXCELLENCE" "Equal Opportunity Employer" allowed full and unrestricted access to the department. For more information about this story, feel free to contact Lt. Ray Hall @ 483-4682. REPORT of FINDINGS and CONCLUSIONS of the INDEPENDENT REVIEW of the POLICE SHOOTING of ALDRIC MCKINISTRY, Jr. This report is submitted to: } The Board of Police Commissioners City of Lansing, Michigan Q By Harold S. Gazan MSW ACSW Lansing, Michigan October,15, 1999 Report of Findings and Conclusions of the Independent Review Of the Police Shooting of Aldric McKinstry, Jr. Introduction: The City of Lansing Board of Police Commissioners determined that there was a need for an independent review to be conducted into the tragic and fatal shooting of Aldric McKinstry, Jr. The charge was given to me and I was asked to conduct an impartial, comprehensive inquiry into this matter. The results of my inquiry comprise this report. In writing this report, I draw on or make reference to a myriad of documents; the particular source document will be identified by the use of a three-letter or a four-letter acronym which will appear within parentheses. The list of documents and acronyms will be found in Appendix A of the report. This list is comprehensive of all of the documents, reports and interview transcriptions (including those that were conducted as a part of my inquiry) which I used in fulfilling my charge. Appendix B lists each of the people whom I interviewed. Brief Summary of Facts: This brief summary of the facts is not intended to be exhaustive; rather it is meant to provide an essential sequence of events and related facts pertinent to the police shooting of Aldric McKinstry, Jr. on January 23, 1999. This summary will serve, therefore, as a basic frame of reference for my analysis and conclusions. At 4:49 Saturday morning, January 23, 1999, the Lansing Police Department's 911 operator received a telephone call describing an assault that was occurring at that moment in the hallway of the apartment complex located at 4515 N. Grand River, Lansing (CCR). Officers Tabor and DeYoung were dispatched to the scene to investigate. Officer Baldwin also responded and was the first to arrive in the area. As Officer Baldwin approached the scene, he was driving westbound on N. Grand River (approximately two short blocks distant from 4515 N. Grand River), and spotted a person running in an easterly direction. Officer Baldwin stopped the man, detained and interviewed him. This person identified apartment six of 4515 N. Grand River Avenue as the location to which the men allegedly involved in the fight had gone; he further stated that he was the victim of the alleged assault (IIB).. Apartment six is located on the second level, northwest side of 4515 N. Grand River. This apartment complex is the middle building of three identical apartment buildings. While Sgt. Stevens stationed herself at the west entrance into the apartment complex, Officers Tabor and DeYoung went to the door of apartment six and knocked and identified themselves. The resident of the apartment, came to the door, and initially denied that anyone other than she and her baby were in the apartment. However, Sgt. Stevens observed a male person place his head outside of the window. She conveyed that information to the officers at the doorway of apartment six (IIS, IAS, and IIB). While the (LPD) officers attempted to persuade the resident of the apartment to allow them to enter, Sgt. Stevens yelled that she saw "a black male with a white T-shirt and black pants jumping from the third window . . ." of apartment six located on the second level of 4515 N. Grand River Avenue (IIS). The subject, who was later identified as Aldric McKinstry, Jr., landed on the ground on his feet and both hands. He ran west into the eastside entrance of the adjacent apartment building. Sgt. Stevens chased him and attempted to trap him between the door and the doorjamb, and was close enough to almost touch him. She clearly saw both hands. She stated that she did not see a handgun in either hand, nor did she observe any bulge in his clothing to suggest that he, the subject, was carrying a handgun (IIS, IAS, and IGS). Officers Baldwin and DeYoung left the apartment and also joined the chase. While Sgt. Stevens followed the suspect through the apartment complex to the immediate west of the building located at 4515 N. Grand River, Officers DeYoung and Baldwin ran around that apartment complex on the south side. The subject, followed by the three officers at varying distances, crossed Andrew Street and entered the yard of a home on the west side of Andrew Street, jumped the fences enclosing the yard and proceeded across Alfred Street. Footprints in the snow indicated that the subject also had climbed over the fence at 3225 Alfred Street. Sgt. Stevens jumped over the fence and determined that the subject's footprints led under the deck of the house. She determined that there were no footprints that led away from the area and concluded that the subject had entered the basement of the house at 3225 Alfred Street. The door to the basement is under the deck which projects from the south side of the house. Sgt. Stevens and Officer Baldwin could hear noises in the basement and knew that someone was in the basement. They waited until other officers arrived (IIS, IAS, IGS, IIB, IAB, and IGB). When other officers arrived, Sgt. Stevens requested Officer Nardone to approach the front door of the house and make the presence of the LPD known. Officer Nardone informed the resident and owner of the house that a suspect had been chased into the basement of her house. The owner of the house granted authorization for the police to enter the basement. K-9 Officer Ramsey joined Sgt. Stevens at the basement door. The other officers were around the perimeter of the house. Both Sgt. Stevens and K-9 Officer Ramsey loudly announced their presence and ordered the subject to come out. These directions were made repeatedly as affirmed by statements made by the owner of the house, a neighbor and all of the police officers present at the scene. The subject failed to exit. In fact, there was evidence that the subject was moving further back into the basement. Sgt. Stevens told K-9 Officer Ramsey to "Go ahead" at which time he forced open the door, immediately moved to the left of the doorway, and again announced his presence. He neither heard nor saw the subject, and he released K-9 Sabre. The K-9 went to the left. Sgt. Stevens entered immediately behind Officer Ramsey and moved immediately to Page 2 her right, with a flashlight in her left hand holding it away from the left side of her body so as to not make a target of herself. Both officers moved immediately out of the doorway so as not to present a silhouette of themselves. The subject came from behind a concrete block column (chimney flue) with his gun ready and fired his gun. Upon seeing the gun and hearing a shot fired, both officers at that point fired their service weapons at the subject (IIS, IFS, IAS, IGS, IIR, and 1AR). Officer Ramsey and Sgt. Stevens quickly withdrew from the basement; Officer Ramsey heard K-9 Sabre whimpering and called the dog; the dog collapsed near the entrance to the basement. K-9 Sabre was lifted up the three or four steps that led down and directly into the basement. According to the Communications Center Printout Document (CCR), the shots were fired at 5:23 AM. At 5:45 AM, the Lansing Fire Department (Emergency Medical Team personnel) determined that the subject, Aldric McKinstry, Jr. had sustained a fatal injury. The injuries to K-9 Sabre were also fatal. Analysis and Findings: The maintenance of public order and the protection of a community's citizens and their property from the commission of unlawful acts and the hazards of disasters and accidents are vitally important and challenging responsibilities of civil government. In a free and democratic society, due process balances the freedom of the individual and the authority of the state. Police powers are, therefore, to be exercised so as to safeguard the civil rights of individuals while simultaneously enforcing both civil and criminal laws. Occasionally, law enforcement officers are called upon to make very difficult decisions in a split-second of time, requiring them to consider public safety and their own safety. The Aldric McKinstry, Jr. case was such a situation. A principle that I applied to my analysis of this fact situation was whether the decisions made by the supervising officer and the other officers were in accordance with the intent of Lansing Police Department (LPD) procedures and policies given the circumstances exigent at that moment of crisis. So-called Monday morning quarterbacking just for the sake of second-guessing, is not appropriate for this complex and tragic situation. At the same time, I have been charged with the responsibility of prudently analyzing the fact situation to determine whether LPD procedures were carried out in accordance with the intent of those procedures, and to determine what needs to be learned from this entire matter. I wish to point out that it was not within the scope of my inquiry to determine whether civil or criminal laws may have been violated. It was my purpose to determine whether the steps taken to handle this matter were reasonable and consistent with the policies and procedures of the LPD, and to make recommendations to the Lansing Police Board of Commissioners as deemed to be appropriate. My analysis and conclusions will take the form of answers to the following three questions. • Was the use of deadly force justified? • Was there a breakdown in the command structure? Page 3 • Was the decision to enter the basement of 3225 Alfred at the exigent moment appropriate and in accordance with LPD procedures? 1. Was the Use of Deadly Force Justified? LPD policy entitled: "Use of Force Procedure — 09/OP 93-108" sets forth procedures governing the use of deadly force which is defined as: "Airy use of force that is likely to cause death or serious bodily harm." The policy goes on to state that deadly force may be used ". . . in self defense or to defend the life of another person whenever there is an honest and reasonable belief that there is an immediate threat of death or serious bodily harm. . . ." Sgt. Stevens and K-9 Officer Ramsey were not expecting an encounter with an armed subject. However, once the subject displayed and used his handgun to resist arrest, the law enforcement officers had no alternative but to defend themselves and each other by firing their service guns. Sgt. Stevens and K-9 Officer Ramsey were confronted with a clear life-threatening situation. The situation could no longer tolerate the use of any other tactic except the use of their service weapons. I believe there is another factor that is relevant to this particular issue, and that is the state of mind of the subject. The statements of Aldric McKinstry's two male friends who were with him in apartment six during the early morning of January 23 are instructive. Each of these individuals was interviewed four days subsequent to the shooting; each made a statement that Aldric McKinstry had said that he was not going back to jail. I conclude that the subject was unfortunately of a frame of mind to persistently resist arrest. I conclude that had Sgt. Stevens and Officer Ramsey delayed firing their service weapon, even a few seconds, one or both of them could have sustained a serious or fatal injury by gunshot from the subject. My analysis of all of the statements, documents and reports leads me to conclude that the intent of the LPD policy governing the use of deadly force was fully complied with. It is my conclusion that the circumstances of that situation fully justified the use of deadly force. I also conclude that the LPD policy regarding the use of deadly force is sufficiently detailed and clear. 2. Was There a Breakdown in the Command Structure? While the exercise of police power legitimately requires the use of force (both deadly and non-deadly), prudence and reasonableness must always govern such use. I assessed whether the use of police power was appropriate and in accordance with LPD operational procedures throughout the episode. Based upon my reading of the transcripts of the interviews of the officers and my own interviews, I was impressed with the steady, calm and deliberate manner in which Sgt. Stevens handled the matter. In hindsight, the facts support the observation that Officer Baldwin had made that the subject did have a handgun. Sgt. Stevens took into account the following factors in making her decision: 1) that it was very dark and Officer Baldwin Page 4 was some distance from the subject (approximately 25 feet according to his own statement) and was not definite in his observation; 2) that she had directly observed the subject when he jumped from the second floor window and saw no gun in his hands; 3) that she had directly observed him through the glass door when she almost succeeded in trapping him between the door and doorjamb; 4) that upon questioning Officer Baldwin, he seemed to question his own observation; and 5) that she was aware that Officer Baldwin was a relatively new officer (lie had had eight months experience at the time of the shooting). Sgt. Stevens acted on the basis of her 14 years of experience and a desire to ensure the safety of the officers. She did assess the situation and she allowed what she believed to be a reasonable period of time to elapse for the subject to give himself up and to exit the basement (IGS). Sgt. Stevens was non-reactive and deliberate in her command of the situation. She sought to de-escalate emotion and excitability; yet, at the same time, the record indicates that she was constantly vigilant to ensure public safety while seeking to apprehend a person who was avoiding arrest and who had entered an occupied dwelling. She waited to take action until additional officers were on hand. She gave directions to Officer Nardone for the house occupant to be contacted and permission to be obtained for the LPD10 enter the basement. She directed the positioning of the officers to ensure that the perimeter was covered. She gave the "go ahead" for K-9 Officer Ramsey to forcibly enter the basement only after she was convinced that the subject was not going to come out, and that the subject may in fact be taking steps to further resist arrest. I conclude that Sgt. Stevens carried out her supervisory responsibilities with professional competence. She was deliberate in her decision-making, and placed herself in a dangerous situation by personally providing cover for K-9 Officer Ramsey. The record clearly demonstrates that as the supervising officer on the scene, she was in charge and that the other officers deferred to her. I found no evidence or even an implication that the officers acted in anyway other than a deliberate manner. 3. Was the Decision to Enter the Basement of 3225 Alfred at the Exigent Moment Appropriate and in Accordance with LPD Procedures? In answering this question, I was careful to judge the decisions made and actions taken by using only the elements of the fact situation specifically confronting the officers during the early morning of January 23, 1999. Should START (LPD Operation Procedures No. 79-53 entitled: Special Tactics and Rescue Team — START) have been used in this situation? In other words, should entry into the basement of 3225 Alfred have been delayed and START called in? The policy statement provides only general guidelines for the utilization and mobilization of the Special Tactics and Rescue Team (START). The policy states: Page 5 "START may be utilized within the City of Lansing in any of the following circumstances: 1. Shooting situation with injuries or death 2. Shots fired with no injuries 3. Subject with a weapon 4. Barricaded person 5. Kidnapping or extortion 6. Hostage situation 7. Sniper S. Raid 9. Dignitary protection." What constitutes a "barricaded person?" Was Aldric McKinstry a barricaded person? The LPD Operation Procedures No. 79-40 entitled: Hostages and Barricaded Persons, defines a "Barricaded Person(s) Situations" as follows: "Basically this type of incident is characterized by a subject(s) who have secreted themself(ves) in a known location/area and there is a risk of injury/death in making personal contact with the subject(s)." In other words, the definition provides a broad guideline with the decision to be made based upon the key phrase, "there is a risk of injury/death in making personal contact with the subject." In my inquiry, I focused on this aspect of the situation. Did Sgt. Stevens have reasonable cause to believe that personal contact with the subject would result in injury or death? Sgt. Stevens is a seasoned officer who was a member of START for over four years (RBR). Her experience caused her to judge this not to be a barricaded person situation. Also relevant to this issue is the experience of K-9 Officer Ramsey. "Officer Ramsey is an experienced and certified K-9 Trainer, as well as a K-9 Handler, for the Lansing Police Department. In his 14 years as a Lansing Police officer, the last ten have been with the Department's K-9 unit. . . Officer Ramsey and his K-9 had performed this function hundreds of times and apprehended numerous persons in situations that were similar to what they were faced with on January 23, 1999." (RBR) K-9 Officer Ramsey stated to me (IGR) that out of the hundreds of building searches in which he had been involved, he had only encountered "two or three people" who had refused to come out of the building subsequent to the police making an announcement. He further indicated"that people basically don't challenge the dogs (IGR)." What conclusions have I drawn from this analysis and inquiry? First, while in retrospect one can have an opinion that the situation may possibly have been interpreted as a "barricaded gunman" situation, the facts which were believed to have been known at the decision-making point did not support that conclusion, at least in the minds of these two experienced officers. I have been informed that a K-9 officer would not knowingly send his K-9 into a situation where he knew the suspect to be armed. Furthermore, the LPD operations procedure also prohibits the use of a K-9 to do a building search when there is a "barricaded gunman" situation. I find no convincing evidence that the actions taken at that point in time were contrary to LPD operation procedures. Page 6 believing that the use of K-9 Sabre to good faith, and safest means of most appropriate that the subject I conclude that the office'earchac would be the an tactical advantage conduct a building and thereby neutralizing Y the subject, basement. I further conclude that the decisions apprehending )roccdures. may have created for himself within the made were in accordance with LPD ol�erat�ons several observations and drawn Recommendations: I have made endations or suggestions. Based upon my inquiry and review, recomm conclusions which compel me to offer the following were conducted, I conclude that dures officers Of the LPD Operation on the several interviews that defines a barricaded Proce First,based up understanding The policy barricaded es and Barricaded Persons. s incident cove to aboid arrest to a rum interviewed did not have a uni °� aded person( ) 79-40 entitled: Hostages <<A barric ect hiding broadly: e from a subject «HostageS and person situation quite e o f incident can range g front . Procedures for This tyP I believe operations Procedures of incidents.sniper incident" integrated into the p searches. terrorist snip needs to be better Barricaded Persons T and the use of a K-9 to conduct building be aware of the Operation governing the use of STAR the officers I that not all officers may prie of that es and Bamcaded Persons" Second, there is some indication "Hostag ,No, I don't recall ever receiving regarding IGB): considered this to be a procedures iin uestion stated ( IGT) whether he interviewed, in answer to a q asked ( ht it " would be similar to a procedure:' Another officer when that he thought erson" situation, p "barricaded p officers that a barricaded situation. There understanding in the minds of some unan situation. to be anous with a barricaded gunman gunman situation Third, there seem ion is synonym T required a ban"a e barricaded person" barricaded p cll ession that the use of START may be used olicies define a was also fa imp procedure states that Sang situation. While the LPD p there "barricaded gunm a barricaded gunman situation, when in fact the p different from situation as well as m ation as being Part m some LPD officers' understanding of barricaded person situ on the pa and cross-reference of understanding to ore clearly link and both of these is some uncertainty this reflects the nee with the START policy, p,gain, olicy or undertaking. It these differences.. arricaded Persons" p T is a costly and major The several the. -Hostages and B olicy. The use of STAR ether a START team. 9 use p ull tog procedures as policies with the K- degree of time top and to definitionartd ri do a careful involves a considerable degT currently exist with regard police Dep ambiguities that I believe recommend that the the purgpose of: outlined above lea olicies leteness what constitutes a re-evaluation of the three reference p clarity and comp who is hiding to with more caded gunman, and a person a. Defining a barn barricaded person, avoid apprehension. Page 7 b. Developing an additional approach for handling certain types of a barricaded person situation that would be somewhere in between the use of a K-9 to conduct a building or domiciliary search and the use of START. c. Integrating and cross referencing the three policies. They have each been written at different times and apparently without taking into full consideration or without full awareness of the contents of the other relevant operational procedures. d. Expanding the K-9 building search portion of the policy to include guidelines for the use of a K-9 when conducting a search of a private residence, a wooded area, an apartment complex, as well as other areas, structures or circumstances which are different from a large commercial or industrial building. e. Clarifying all three of the subject policies regarding the removal of citizens, residents, customers or employees from various settings. In the Aldric McKinstry situation, Mrs. Baker and her granddaughter were not removed from the house until after the shooting. I believe the LPD policy to be somewhat incomplete in adequately addressing these situations. f. Ensuring that all LPD personnel are fully aware of any revised policies and procedures, especially those governing the use of a K-9 and START around barricaded persons and barricaded gunmen situations. Fourth, it is my observation that the K-9 operation procedures are written solely from a perspective that the buildings to be searched are commercial or business establishments. The instructions and guidelines do not take into account a private residence, an apartment complex, a school, or a wooded or outdoor setting. For an example, the policy states: "Prior to conducting any building search the K-9 officer will announce with a loud speaker or a P.A. system that a dog is going to be utilized to search the building. Any persons inside will be given ample time to exit prior to the dog entering." A loud speaker was not used in the case of Aldric McKinstry. However, there is ample evidence already cited that announcements were repeatedly made in a loud voices and that the subject and all affected persons clearly heard these announcements. The intent of the policy was fulfilled, but not literally according to the language of the policy. The fault lies not with the K-9 officer, but with the limitations of the policy. Based on my interviews, I conclude that there is considerable ambiguity as to what is meant by the phrase, "persons inside will be given ample time to exit prior to the dog entering". Some guidelines need to be added to the operations procedures addressing this factor. Fifth, the interview of K-9 Officer Ramsey by the Internal Affairs Unit resulted in the finding that K-9 Officer Ramsey was not issued a flashlight by the LPD, and therefore was not equipped with a flashlight on the morning of January 23, 1999. Clearly, there is a gap in equipment-checking procedures. It would seem prudent that no officer should leave the precinct without there being a routine, but thorough equipment check. No police vehicle should be without a flashlight in excellent working order. I suggest that Page 8 this matter be given some attention to determine whether an operational procedure needs to be developed to prevent this occurrence in the future. Sixth, I would suggest that when the Internal Affairs Unit conducts its investigations, it should give increased attention to determining the degree of congruence that may exist between the operational application of' LPD policies and procedures and the actual intent of those policies and procedures when caring out its investigations. Additionally, I believe consideration should be given to expanding the role of that Unit to do quality assurance audits to determine the degree to which there is policy awareness and consistent operational practice. This information would be helpful in determining training needs, policy clarification needs, and performance weaknesses. Finally, it is my recommendation that the Board of Police Commissioners when conducting future investigations be given unfettered ability to make inquiry of officers when a matter of some seriousness has occurred. While there is merit in writing out the questions to be asked ahead of time, there is also a need to be able to ask follow-up questions based upon the answers being given and the flow of information as it is received during the conducting of interviews. This particular inquiry demonstrated, I believe, the value of conducting follow-up interviews. The Board of Police Commissioners has a vitally responsible role in providing oversight of LPD policy application and operations. The Board ideally functions as a citizen panel. This role is in keeping with the democratic principles that so well govern our nation. No one agency has absolute authority. To ensure that police powers are used in a responsible manner and with proportion, there needs to be that balance of power approach. The Board of Police Commissioners provides that counter-balance. Conclusion: I came away from this experience with a profound respect for the challenges and complexities of decision-making that confront law enforcement officers. I have been impressed with the caring attitude and competent professionalism that was displayed by all of the LPD staff with whom I had contact throughout this inquiry. The Aldric McKinstry, Jr. shooting was, in my judgement, a tragically unfortunate occurrence that was avoidable only if Aldric McKinstry had chosen to take a different course of action from that which he took. Page 9 Appendix A Listing of Source Documents The following reports and doCllmCrlts were read, reread and studied. To save space in the text of the report, I have used initials as an acronym to designate the specific source document or documents that I used in making a particular statement of fact and an analytical or concluding comment. The initials that I used to designate the particular document appear first and then the name or title of the document. • RBR: LPD Review Board Report issued 2/26/99. • QAR: A Question & Answer document of 3 pages that is undated. (I was informed by Lt. Beiderwieden that it was used in a public meeting held in March, 1999.) • CCR: LPD Communication Center Printout for 1/23/99. • 911R: Transcript of the 911-dispatcher/officer communications for 1/23/99. • IAR: Investigative Report of the LPD Internal Affairs Office completed 3/1/99. • IPR: Report of the Ingham County Prosecutor, Stuart J. Dunnings III. • Transcription of 911 tape for 1/23/99 for the period of time of 4:48 AM through 5:46 AM. • IIS: Initial Interview Transcript of Sgt. Mary Stevens. • IFS: Follow-up Interview of Sgt. Mary Stevens • IAS: Internal Affairs Interview Transcript of Sgt. Mary Stevens. • IGS: Interview Transcript of Sgt. Stevens with Mr. Gazan. • IIR: Initial Interview Transcript of K-9 Officer Matthew Ramsey. • IAR: Internal Affairs Interview Transcript of K-9 Officer Ramsey. • IGR: Interview Transcript of Officer Ramsey with Mr. Gazan. • IIB: Initial Interview Transcript of Officer Christopher Baldwin. • IAB: Internal Affairs Interview Transcript of Officer Baldwin. • IGB: Interview Transcript of Officer Baldwin with Mr. Gazan. • IGT: Interview Transcript of Officer Thomas with Mr. Gazan. • ITC: Interview Transcript of Officer John Chamberlin. • ITN: Interview Transcript of Officer Philip Nardone. • IGN: Interview Transcript of Officer Philip Nardone with Mr. Gazan. • ITL: Interview Transcript of Juan Lopez, Jr., a friend of Aldric McKinstry. • ITML: Interview Transcript of Michael Lynn, a friend of Aldric McKinstry. • ITW: Interview Report of Stephanie Marie Wilcox, friend of Aldric McKinstry and resident of 4515 N. Grand River, Apartment 6. Page 10 • ITG: Interview Report of Renee Greer of 4437 N. Grand River, Apartment 9, and girlfriend of Dana Davis. • ITDD: Interview Transcript of Dana Davis of 4437 N. Grand River, Apartment 9, and boyfriend of Renee Greer. • ITJB: Interview Transcript of Ms. Janet Baker, the owner and occupant of the residence at 3225 Alfred, Lansing, MI. • IGJB: Interview Transcript of Ms. Janet Baker with Mr. Gazan. • ITEI: Interview Transcript of Eric Iversen of 3231 Alfred, a neighbor who resides immediately to the north of the residence wherein the shooting occurred. • VIR: Various Official LPD Investigative Offense Forms — handwritten and typed; and Official LPD Supplemental Forms — handwritten and typed. • SFT: LPD Supplemental Form completed by Officer R. Thomas. • AR: Autopsy Report of Aldric McKinstry, Jr. • NR: Necropsy report of the K-9 dog, Sabre. • PHOTO: Photographs of the scene and various aspects of the investigation. • MR: Unlabelled miscellaneous re-)orts and documents. • LPD/OP: Various Operations Procedures of the LPD. Any references used will cite specifically the subject and page number. Page 11 Appendix B Listing of Persons Interviewed (Listed in Alphabetical Order) 1. Ms. Janet Baker, owner and resident of the house located at 3225 Alfred Street, Lansing, MI. 2. Officer Christopher Baldwin 3. Lt. Derek Beiderwieden, Director of the LPD Internal Affairs Division 4. Mr. Bernard Brantley, Chief Investigator, Board of Police Commissioners 5. Officer Philip Nardone 6. Officer Matthew Ramsey 7. Sergeant Mary Stevens 8. Officer R. Thomas Page 12 BOARD OF POLICE COMMISSIONERS SPECIAL MEETING MEETING MINUTES -- WEDNESDAY, OCTOBER 13, 1999 9: U" MEMBERS PRESENT: MEMBERS OF THE PUBLIC: Commissioner Deb Frederick, Chair Derek Beiderwieden, LPL>�^ Ei J ':G Ph"( CLERK rt 'uiv v Commissioner Derrick Quinney, Vice Chair Jam Sardar, WILX-TV Commissioner Pete Canady Denny Jinsky, WILX-TV Commissioner Maria Mejorado Courtney Chamberlin, WSYM-TV Commissioner Patty Farhat-Reed Chris Balash, WSYM-TV Commissioner Roger Newcomb Dominika Proctor, Lansing State Journal Commissioner Kevin O'Malley Bob Egan, 733 W. Shiawasee Commissioner Linda Sims Genice Rhodes-Reed, COL Human Relations and Community Services OTHERS PRESENT: R. David Wilson, FOP Chief Robert Johnson Tom Krug, FOP Jim DeLine, Secretary Jim Kraus, LPD Ron Seyka, LPD Joe Maatman, LPD Tony Benevides, Lansing City Councilmember Bruce Holliday, FOP James Panel], no address given CALL TO ORDER - Chairperson Frederick Chairperson Frederick called the meeting to order at 6:13 p.m. after having established a quorum. PUBLIC COMMENT Ms. Maureen Ramsey questioned the usefulness of the Board's inquiry. Mr. Tom Krug expressed concern that the meeting's posting was not timely or public enough. Mr. R. David Wilson questioned the Board's plan to discuss the report from Harold Gazan in closed session. Chief Johnson explained that the report was based, in part, on Internal Affairs interviews which should not be discussed in a public meeting. Mr. Wilson objected to the use of a closed session. Ms. Maureen Ramsey spoke against the use of closed session. She felt that the Board was changing terminology in order to justify their actions. REPORT OF ALDRICH MCKINSTRY INQUIRY At 6:27 p.m., the Board voted to adjourn to Executive Session. They reconvened the Special Meeting at 6:50 p.m. A motion was passed to accept the draft report from Harold Gazan and Associates as to its substance and make it available to the public as soon as possible. It is expected that Mr. Gazan can have a final report available on Friday, October 15. ADJOURNMENT - COMMISSIONER FREDERICK The special meeting was adjourned at 6:51 p.m. BOARD OF POLICE COMMISSIONERS SPECIAL MEETING MEETING MINUTES V F 3 ? WEDNESDAY, OCTOBER 13, 1999 MEMBERS PRESENT: MEMBERS OF THE PU L , „ Commissioner Deb Frederick, Chair Derek Beiderwied�ri,'IIL ��� i �'���'� Commissioner Derrick Quinney, Vice Chair Jam Sardar, WILX-TV Commissioner Pete Canady Denny Jinsky, WILX-TV Commissioner Maria Mejorado Courtney Chamberlin, WSYM-TV Commissioner Patty Farhat-Reed Chris Balash, WSYM-TV Commissioner Roger Newcomb Dominika Proctor, Lansing State Journal Commissioner Kevin O'Malley Bob Egan, 733 W. Shiawasee Commissioner Linda Sims Genice Rhodes-Reed, COL Human Relations and Community Services OTHERS PRESENT: R. David Wilson, FOP Chief Robert Johnson Tom Krug, FOP Jim DeLine, Secretary Jim Kraus, LPD Ron Seyka, LPD Joe Maatman, LPD Tony Benevides, Lansing City Councilmember Bruce Holliday, FOP James Panell, no address given CALL TO ORDER - Chairperson Frederick Chairperson Frederick called the meeting to order at 6:13 p.m. after having established a quorum. PUBLIC COMMENT Ms. Maureen Ramsey questioned the usefulness of the Board's inquiry. Mr. Tom Krug expressed concern that the meeting's posting was not timely or public enough. Mr. R. David Wilson questioned the Board's plan to discuss the report from Harold Gazan in closed session. Chief Johnson explained that the report was based, in part, on Internal Affairs interviews which should not be discussed in a public meeting. Mr. Wilson objected to the use of a closed session. Ms. Maureen Ramsey spoke against the use of closed session. She felt that the Board was changing terminology in order to justify their actions. REPORT OF ALDRICH MCKINSTRY INQUIRY At 6:27 p.m., the Board voted to adjourn to Executive Session. They reconvened the Special Meeting at 6:50 p.m. A motion was passed to accept the draft report from Harold Gazan and Associates as to its substance and make it available to the public as soon as possible. It is expected that Mr. Gazan can have a final report available on Friday, October 15. ADJOURNMENT - COMMISSIONER FREDERICK The special meeting was adjourned at 6:51 p.m. BOARD OF POLICE COMMISSIONERS MEETING MINUTES TUESDAY, SEPTEMBER 21, 1999 n,1 n MEMBERS PRESENT: OTHERS PRESENT: In" I 1 " Commissioner Deb Frederick, Chair Chief Robert Johnson Al itlh CITY CLERK Commissioner Derrick Quinney, Vice Chair Assistant Chief Andy George Commissioner Pete Canady Paul McComb, Legal Advisor Commissioner Maria Mejorado Jim DeLine, Secretary Commissioner Roger Newcomb Lt. Joel Maatman, FOP Supervisory Unit Commissioner Kevin O'Malley Bernard Brantley, Commission Investigator Commissioner Linda Sims Genice Rhodes-Reed, Ph.D., Human Relations &Community Services Director MEMBERS EXCUSED: Commissioner Patty Farhat-Reed GUESTS: City Councilmember Sandy Allen Sgt. Yoshiji Nakano, Shiga, Japan MEMBERS OF THE PUBLIC: Gordon T. Wilson, 2304 Midwood Charlene Decker, 2711 Pleasant Grove Ralph Baker, 105 S. Jenison CALL TO ORDER - Chairperson Frederick Chairperson Frederick called the meeting to order at 6:01 p.m. after having established a quorum. Commissioners and others at the Board table identified themselves to those in attendance. PUBLIC COMMENT Mr. Ralph Baker read a letter detailing encounters his son had had with LPD officers. He believed the incidences showed that officers used "profiling" in determining which citizens to stop and / or question. He felt that an altercation involving his son was not thoroughly investigated. Ms. Charlene Decker commented on the filing of complaints. She urges everyone to require that their complaints be documented. Mr. Gordon Wilson commented that complaints against the Department should not be taken by anyone but the Commission's Investigator. He agreed that citizens need to require that their complaints be documented. ADDITIONS TO AGENDA Jim DeLine requested that a resolution honoring former Board member Willard Walker be added to Unfinished Business. Dr. Genice Rhodes-Reed requested time to update the Board on the Community & Police Relations Conference. The agenda was approved with these additions. APPROVAL OF MINUTES - Chairperson Frederick The Minutes of the regular meeting of August 17, 1999, were approved and placed on file. The Minutes of the special meeting of August 25, 1999, were approved and placed on file. UNFINISHED BUSINESS Administrative Procedure - Department and Evaluation Programs -The procedure received unanimous approval Board of Police Commissioners Meeting Minutes of September 21, 1999 Page 2 from the Board. Resolution Honoring Willard Walker - The Board approved a resolution (attached) honoring former Board member Willard Walker. Commissioner Frederick volunteered to see if a presentation could be arranged during a City Council meeting. FRATERNAL ORDER OF POLICE Lt. Joel Maatman announced that he was resigning his position as representative of the FOP - Supervisory Unit effective at the end of this meeting. He thanked the Board for its support during his tenure and commended them for the steps they had made in streamlining the citizen complaint process. He also praised the Board for their hiring of Chief Johnson. He encouraged newer Board members to strive to understand union/Department issues. Commissioner Frederick noted Lt. Maatman's effectiveness in representing members of the FOP Supervisory union. CORRESPONDENCE - Chairperson Frederick Commissioner Quinney gave kudos to the LPD pistol team for their success at a recent competition. Correspondence was accepted and placed on file. DEPARTMENTAL REPORTS Monthly Report for August 1999 -Commissioner Frederick suggested that authors of reports written in the first person be noted. Commissioner Newcomb noted the quantity of drugs received in forfeiture during the month. Lt. Maatman commented that both REACH and the Tri-County Metro Narcotics Unit had a good month. The busts were the result of a long investigation. Commissioner Sims asked the number of arrests resulting from month's raids. Chief Johnson answered that 48 arrests were made. Commissioner Quinney noted the presence of a female gang. Lt. Maatman told him that this was on Lansing's south side. Commissioner Frederick asked for more information regarding the term, "credibility buy." Lt. Maatman explained that this was an instance where the buy was conducted by a trusted informant rather than an officer. The Monthly Departmental Report was accepted and placed on file. Communications Department Report- Commissioner Sims asked if the makeup of the calls were changing from year-to-year. Chief Johnson noted that non-emergency calls were increasing, whereas 911 calls were decreasing. The Communications Department Report was accepted and placed on file. Staffing Report - The Staffing Report was accepted and placed on file. Detective Years of Service Report - Chief Johnson noted that Detectives listed as having a year of experience actually have a year or less. Commissioner Frederick asked how many female Detectives were in the Department. At this time, there is only one with none on the current eligibility list. Commissioner Sims asked if Detectives were ever hired from outside the Department. They are not. Officers are promoted from within to the position of Detective. The report was accepted and placed on file. BOARD COMMITTEE REPORTS Liaison Committee - Reports will begin next month. Education Committee - Board members wishing to serve on this new committee should contact Commissioner Frederick. Awards. Citations & Incentives Committee - No report. Board of Police Commissioners Meeting Minutes of September 21, 1999 Page 3 Budget Sub-Committee - Commissioner O'Malley reported that instructions for FY2001 will be issued from the Mayor soon. A budget proposal will be presented to the Board at their December meeting. Human Resources Committee - Commissioner Canady has been in touch with former Commissioner Walker and will meet with him soon concerning issues studied in the past by this committee. Board members suggested that both drug testing and employee assistance programs be looked into. Complaint Committee - Commissioner Quinney reported that the monthly meeting with Internal Affairs was held and there were issues discussed which members of the committee wished to bring before the Board. It was decided to conduct a meeting inclosed session later this evening. Commissioner Quinney further informed the Board that Mr. Gazan's investigation into the McKinstry shooting will conclude with interviews being held today. A report will be prepared within approximately ten days. Commissioner Frederick noted that the report needs to be approved for release by the whole Board. When available, copies of the draft report will be issued to Board members who should then contact Commissioner Frederick with their comments and suggested changes. Draft copies are to be kept in strictest confidence. As soon as possible after the draft is received by Board members,the Board will approve a final version for release. If needed, a special meeting will be called for this purpose. Bernard Brantley, Commission Investigator commented that he felt the new complaint brochure was responsible for a recent increase in the number of complaints filed with him. He volunteered to provide a monthly summary for the Complaint Committee. COMMISSIONERS' COMMENTS Commissioner Newcomb - None. Commissioner O'Malley - None. Commissioner Canady - commended Lt. Maatman, saying that he had been instrumental in building a positive working relationship between the FOP and the Board. Commissioner Meiorado - informed the Board that her reason for missing the special meeting of August 25, was due to a death in the family. Commissioner Sims - commented concerning her position on the Lansing State Journal editorial board, saying that she will work to correct misconceptions about the Department which may exist on the SJ board. She suggested that Chief Johnson and Commissioner Frederick may wish to meet with the SJ board in reference to the complaint process. Commissioner Frederick suggested that the Liaison Committee might be an appropriate contact point. Commissioner Quinney-commended Lt. Maatman for his fairness and openness in his dealings with the Board. Commissioner Frederick - also commended Lt. Maatman. She thanked the Board for their patience and cooperation as she adjusts to her role as Board chair. ADMINISTRATIVE COMMENTS - Chief Johnson The Chief reported that Assistant Chief George's absence from the Department to attend the FBI national academy would conclude on January 5. He announced the staffing changes which would be effective in the interim. He announced that the grant-funded juvenile diversion program is now in operation. Four young people were involved during the first weekend of the program. Highfields and Cristo Rey have been contracted to provide Board of Police Commissioners Meeting Minutes of September 21, 1999 Page 4 the behavior modification and service work elements of the program respectively. Participation is expected to increase over time. The program is available to juvenile offenders throughout Ingham County. He noted that the CUTT program is a finalist for an award from the Michigan Municipal League and that the employee mentor program finished as a semi-finalist in a competition sponsored by the International Association of Chiefs of Police. The Chief invited Board members to the annual LPD Retirees Dinner"to be held on Thursday, September 23, at the Eagles' lodge. He noted that he and Liza Estlund-Olson would be heading the City of Lansing's employee United Way drive which kicked off with a successful hot dog lunch. Chief Johnson anticipates that the City will meet its goal for the first time in three years. He paid tribute to Lt. Maatman noting the respect and trust which he had developed for the Lieutenant during the "long year" that they had been at the negotiating table working on the current union / City agreement. OTHER BUSINESS Community & Police Relations Conference - Dr. Genice Rhodes-Reed distributed a brochure regarding the conference and invited all Board members to attend on October 16. She mentioned several workshops specifically and made note that the public would have a chance to comment in all of them. Commissioner Frederick noted that all Board members are expected to attend. Board Meeting Sites - Board members discussed issues related to acoustics and access to the public for varying sites. A motion was passed to alternate meetings between the two precincts. The Chief suggested that one meeting per year be held in Council chambers so that it could be taped and presented on the City's cable television channel increasing the Board visibility. Jim DeLine was directed to check the availability of the chambers. Japanese Guest - Assistant Chief Andy George introduced Sgt. Yoshiji Nakano of Siga, Japan. Sgt. Nakano summarized his job duties which include knocking on the doors of citizens to discuss community concerns. PUBLIC COMMENT Mr. Gordon Wilson suggested that the Board meet throughout the City to increase access by the public. He feels that the complaint system is working. He commended the Department on the arrest of a sex offender. He commented that it was good to see "new blood" on the Board. He felt the Board should contact the Mayor and request a commendation to former Board member Walker. He was upset that the Community & Police Relations Conference was structured so that individuals had to select which workshops to attend and could not attend them all. He felt that there should be an opportunity at the end of the conference so he could comment on how the day went. Dr. Genice Rhodes-Reed responded that all of the workshops at the conference have been designed to elicit public comment and there is a brief wrap-up session at the end of the program. Attendees will be provided with a form in their packets on which they will be invited to ask questions, identify concerns, or provide feedback about the conference. All attendees who provide their names and addresses will receive a summary of comments proved by conference participants. She indicated that the keynote speakers would be available throughout the day to answer questions as well. Ms. Charlene Decker expressed concern the Board member Sims was on the State Journal editorial board. She was concerned that this might be a conflict of interest. She would like to see the Board chair sign all procedures passed by the Board. She felt that minutes of the Board did not accurately reflect her comments. She suggested that Board minutes be verbatim transcripts of meetings. She did not feel that the Community & Police Relations Conference allowed for sufficient public comment. Board of Police Commissioners Meeting Minutes of September 21, 1999 Page 5 Jim DeLine responded that Robert's Rules of Order dictates that discussions not be included in meeting minutes. Commissioner Frederick suggested that Ms. Decker use the Public Comment portion of the meeting to note any changes to the recorded minutes which she felt should be made. Recess into Closed Session The Board recessed into closed session for the purpose of discussing Internal Affairs issues at 7:43 p.m. and reconvened at 8:16 p.m. ADJOURNMENT - Chairperson Frederick There being no other business to discuss, Chairperson Canady adjourned the meeting at 8:17 p.m. BOARD OF POLICE COMMISSIONERS MEETING MINUTES TUESDAY, SEPTEMBER 21, 1999 i ri MEMBERS PRESENT: OTHERS PRESENT: Commissioner Deb Frederick, Chair Chief Robert Johnson ; Commissioner Derrick Quinney, Vice Chair Assistant Chief Andy Georg `�"':S1'1"'S CITY CLERK Commissioner Pete Canady Paul McComb, Legal Advisor Commissioner Maria Mejorado Jim DeLine, Secretary Commissioner Roger Newcomb Lt. Joel Maatman, FOP Supervisory Unit Commissioner Kevin O'Malley Bernard Brantley, Commission Investigator Commissioner Linda Sims Genice Rhodes-Reed, Ph.D., Human Relations &Community Services Director MEMBERS EXCUSED: Commissioner Patty Farhat-Reed GUESTS: City Councilmember Sandy Allen Sgt. Yoshiji Nakano, Shiga, Japan MEMBERS OF THE PUBLIC: Gordon T. Wilson, 2304 Midwood Charlene Decker, 2711 Pleasant Grove Ralph Baker, 105 S. Jenison CALL TO ORDER - Chairperson Frederick Chairperson Frederick called the meeting to order at 6:01 p.m. after having established a quorum. Commissioners and others at the Board table identified themselves to those in attendance. PUBLIC COMMENT Mr. Ralph Baker read a letter detailing encounters his son had had with LPD officers. He believed the incidences showed that officers used "profiling" in determining which citizens to stop and / or question. He felt that an altercation involving his son was not thoroughly investigated. Ms. Charlene Decker commented on the filing of complaints. She urges everyone to require that their complaints be documented. Mr. Gordon Wilson commented that complaints against the Department should not be taken by anyone but the Commission's Investigator. He agreed that citizens need to require that their complaints be documented. ADDITIONS TO AGENDA Jim DeLine requested that a resolution honoring former Board member Willard Walker be added to Unfinished Business. Dr. Genice Rhodes-Reed requested time to update the Board on the Community & Police Relations Conference. The agenda was approved with these additions. APPROVAL OF MINUTES - Chairperson Frederick The Minutes of the regular meeting of August 17, 1999, were approved and placed on file. The Minutes of the special meeting of August 25, 1999, were approved and placed on file. UNFINISHED BUSINESS Administrative Procedure - Department and Evaluation Programs-The procedure received unanimous approval Board of Police Commissioners Meeting Minutes of September 21, 1999 Page 2 from the Board. Resolution Honoring Willard Walker - The Board approved a resolution (attached) honoring former Board member Willard Walker. Commissioner Frederick volunteered to see if a presentation could be arranged during a City Council meeting. FRATERNAL ORDER OF POLICE Lt. Joel Maatman announced that he was resigning his position as representative of the FOP- Supervisory Unit effective at the end of this meeting. He thanked the Board for its support during his tenure and commended them for the steps they had made in streamlining the citizen complaint process. He also praised the Board for their hiring of Chief Johnson. He encouraged newer Board members to strive to understand union/Department issues. Commissioner Frederick noted Lt. Maatman's effectiveness in representing members of the FOP Supervisory union. CORRESPONDENCE - Chairperson Frederick Commissioner Quinney gave kudos to the LPD pistol team for their success at a recent competition. Correspondence was accepted and placed on file. DEPARTMENTAL REPORTS Monthly Report for August 1999- Commissioner Frederick suggested that authors of reports written in the first person be noted. Commissioner Newcomb noted the quantity of drugs received in forfeiture during the month. Lt. Maatman commented that both REACH and the Tri-County Metro Narcotics Unit had a good month. The busts were the result of a long investigation. Commissioner Sims asked the number of arrests resulting from month's raids. Chief Johnson answered that 48 arrests were made. Commissioner Quinney noted the presence of a female gang. Lt. Maatman told him that this was on Lansing's south side. Commissioner Frederick asked for more information regarding the term, "credibility buy." Lt. Maatman explained that this was an instance where the buy was conducted by a trusted informant rather than an officer. The Monthly Departmental Report was accepted and placed on file. Communications Department Report- Commissioner Sims asked if the makeup of the calls were changing from year-to-year. Chief Johnson noted that non-emergency calls were increasing, whereas 911 calls were decreasing. The Communications Department Report was accepted and placed on file. Staffing Report -. The Staffing Report was accepted and placed on file. Detective Years of Service Report - Chief Johnson noted that Detectives listed as having a year of experience actually have a year or less. Commissioner Frederick asked how many female Detectives were in the Department. At this time, there is only one with none on the current eligibility list. Commissioner Sims asked if Detectives were ever hired from outside the Department. They are not. Officers are promoted from within to the position of Detective. The report was accepted and placed on file. BOARD COMMITTEE REPORTS Liaison Committee - Reports will begin next month. Education Committee - Board members wishing to serve on this new committee should contact Commissioner Frederick. Awards, Citations & Incentives Committee - No report. Board of Police Commissioners Meeting Minutes of September 21, 1999 Page 3 Budget Sub-Committee - Commissioner O'Malley reported that instructions for FY2001 will be issued from the Mayor soon. A budget proposal will be presented to the Board at their December meeting. Human Resources Committee - Commissioner Canady has been in touch with former Commissioner Walker and will meet with him soon concerning issues studied in the past by this committee. Board members suggested that both drug testing and employee assistance programs be looked into. Complaint Committee - Commissioner Quinney reported that the monthly meeting with Internal Affairs was held and there were issues discussed which members of the committee wished to bring before the Board. It was decided to conduct a meeting inclosed session later this evening. Commissioner Quinney further informed the Board that Mr. Gazan's investigation into the McKinstry shooting will conclude with interviews being held today. A report will be prepared within approximately ten days. Commissioner Frederick noted that the report needs to be approved for release by the whole Board. When available, copies of the draft report will be issued to Board members who should then contact Commissioner Frederick with their comments and suggested changes. Draft copies are to be kept in strictest confidence. As soon as possible after the draft is received by Board members, the Board will approve a final version for release. If needed, a special meeting will be called for this purpose. Bernard Brantley, Commission Investigator commented that he felt the new complaint brochure was responsible for a recent increase in the number of complaints filed with him. He volunteered to provide a monthly summary for the Complaint Committee. COMMISSIONERS' COMMENTS Commissioner Newcomb - None. Commissioner O'Malley - None. Commissioner Canady - commended Lt. Maatman, saying that he had been instrumental in building a positive working relationship between the FOP and the Board. Commissioner Meiorado - informed the Board that her reason for missing the special meeting of August 25, was due to a death in the family. Commissioner Sims - commented concerning her position on the Lansing State Journal editorial board, saying that she will work to correct misconceptions about the Department which may exist on the SJ board. She suggested that Chief Johnson and Commissioner Frederick may wish to meet with the SJ board in reference to the complaint process. Commissioner Frederick suggested that the Liaison Committee might be an appropriate contact point. Commissioner Quinney-commended Lt. Maatman for his fairness and openness in his dealings with the Board. Commissioner Frederick - also commended Lt. Maatman. She thanked the Board for their patience and cooperation as she adjusts to her role as Board chair. ADMINISTRATIVE COMMENTS - Chief Johnson The Chief reported that Assistant Chief George's absence from the Department to attend the FBI national academy would conclude on January 5. He announced the staffing changes which would be effective in the interim. He announced that the grant-funded juvenile diversion program is now in operation. Four young people were involved during the first weekend of the program. Highfields and Cristo Rey have been contracted to provide Board of Police Commissioners Meeting Minutes of September 21, 1999 Page 4 the behavior modification and service work elements of the program respectively. Participation is expected to increase over time. The program is available to juvenile offenders throughout Ingham County. He noted that the CUTT program is a finalist for an award from the Michigan Municipal League and that the employee mentor program finished as a semi-finalist in a competition sponsored by the International Association of Chiefs of Police. The Chief invited Board members to the annual LPD Retirees Dinner to be held on Thursday, September 23, at the Eagles' lodge. He noted that he and Liza Estlund-Olson would be heading the City of Lansing's employee United Way drive which kicked off with a successful hot dog lunch. Chief Johnson anticipates that the City will meet its goal for the first time in three years. He paid tribute to Lt. Maatman noting the respect and trust which he had developed for the Lieutenant during the "long year" that they had been at the negotiating table working on the current union / City agreement. OTHER BUSINESS Community & Police Relations Conference - Dr. Genice Rhodes-Reed distributed a brochure regarding the conference and invited all Board members to attend on October 16. She mentioned several workshops specifically and made note that the public would have a chance to comment in all of them. Commissioner Frederick noted that all Board members are expected to attend. Board Meeting Sites -Board members discussed issues related to acoustics and access to the public for varying sites. A motion was passed to alternate meetings between the two precincts. The Chief suggested that one meeting per year be held in Council chambers so that it could be taped and presented on the City's cable television channel increasing the Board visibility. Jim DeLine was directed to check the availability of the chambers. Japanese Guest - Assistant Chief Andy George introduced Sgt. Yoshiji Nakano of Siga, Japan. Sgt. Nakano summarized his job duties which include knocking on the doors of citizens to discuss community concerns. PUBLIC COMMENT Mr. Gordon Wilson suggested that the Board meet throughout the City to increase access by the public. He feels that the complaint system is working. He commended the Department on the arrest of a sex offender. He commented that it was good to see "new blood" on the Board. He felt the Board should contact the Mayor and request a commendation to former Board member Walker. He was upset that the Community & Police Relations Conference was structured so that individuals had to select which workshops to attend and could not attend them all. He felt that there should be an opportunity at the end of the conference so he could comment on how the day went. Dr. Genice Rhodes-Reed responded that all of the workshops at the conference have been designed to elicit public comment and there is a brief wrap-up session at the end of the program. Attendees will be provided with a form in their packets on which they will be invited to ask questions, identify concerns, or provide feedback about the conference. All attendees who provide their names and addresses will receive a summary of comments proved by conference participants. She indicated that the keynote speakers would be available throughout the day to answer questions as well. Ms. Charlene Decker expressed concern the Board member Sims was on the State Journal editorial board. She was concerned that this might be a conflict of interest. She would like to see the Board chair sign all procedures passed by the Board. She felt that minutes of the Board did not accurately reflect her comments. She suggested that Board minutes be verbatim transcripts of meetings. She did not feel that the Community & Police Relations Conference allowed for sufficient public comment. Board of Police Commissioners Meeting Minutes of September 21, 1999 Page 5 Jim DeLine responded that Robert's Rules of Order dictates that discussions not be included in meeting minutes. Commissioner Frederick suggested that Ms. Decker use the Public Comment portion of the meeting to note any changes to the recorded minutes which she felt should be made. Recess into Closed Session The Board recessed into closed session for the purpose of discussing Internal Affairs issues at 7:43 p.m. and reconvened at 8:16 p.m. ADJOURNMENT - Chairperson Frederick There being no other business to discuss, Chairperson Canady adjourned the meeting at 8:17 p.m. BOARD OF POLICE COMMISSIONERS MEETING MINUTES TUESDAY, SEPTEMBER 21, 1999L..J MEMBERS PRESENT: OTHERS PRESENT: �- I r� �'il J• Commissioner Deb Frederick, Chair Chief Robert Johnson Commissioner Derrick Quinney, Vice Chair Assistant Chief Andy George L r�'. ' 6 CITY CL.E Commissioner Pete Canady Paul McComb, Legal Advisor Commissioner Maria Mejorado Jim DeLine, Secretary Commissioner Roger Newcomb Lt. Joel Maatman, FOP Supervisory Unit Commissioner Kevin O'Malley Bernard Brantley, Commission Investigator Commissioner Linda Sims Genice Rhodes-Reed, Human Relations &Community Services Director MEMBERS EXCUSED: Commissioner Patty Farhat-Ree GUESTS: City Councilmember Sandy Allen Sgt. Yoshiji Nakano, Shiga, Japan MEMBERS OF THE PUBLIC: Gordon T. Wilson, 2304 Midwood Charlene Decker, 2711 Pleasant Grove Ralph Baker, 105 S. Jenison CALL TO ORDER - Chairperson Frederick Chairperson Frederick called the meeting to order at 6:01 p.m. after having established a quorum. Commissioners and others at the Board table identified themselves to those in attendance. PUBLIC COMMENT Mr. Ralph Baker read a letter detailing encounters his son had had with LPD officers. He believed the incidences showed that officers used "profiling" in determining which citizens to stop and / or question. He felt that an altercation involving his son was not thoroughly investigated. Ms. Charlene Decker commented on the filing of complaints. She urges everyone to require that their complaints be documented. Mr. Gordon Wilson commented that complaints against the Department should not be taken by anyone but the Commission's Investigator. He agreed that citizens need to require that their complaints be documented. ADDITIONS TO AGENDA Jim DeLine requested that a resolution honoring former Board member Willard Walker be added to Unfinished Business. Dr. Genice Rhodes-Reed requested time to update the Board on the Community & Police Relations Conference. The agenda was approved with these additions. APPROVAL OF MINUTES - Chairperson Frederick The Minutes of the regular meeting of August 17, 1999, were approved and placed on file. The Minutes of the special meeting of August 25, 1999, were approved and placed on file. Board of Police Commissioners Meeting Minutes of September 21, 1999 Page 2 UNFINISHED BUSINESS Administrative Procedure-Department and Evaluation Programs-The procedure received unanimous approval from the Board. Resolution Honoring Willard Walker - The Board approved a resolution (attached) honoring former Board member Willard Walker. Commissioner Frederick volunteered to see if a presentation could be arranged during a City Council meeting. Community & Police Relations Conference - Dr. Genice Rhodes-Reed distributed a brochure regarding the conference and invited all Board members to attend on October 16. She mentioned several workshops specifically and made note that the public would have a chance to comment in all of them. Commissioner Frederick noted that all Board members are expected to attend. FRATERNAL ORDER OF POLICE Lt. Joel Maatman announced that he was resigning his position as representative of the FOP- Supervisory Unit effective at the end of this meeting. He thanked the Board for its support during his tenure and commended them for the steps they had made in streamlining the citizen complaint process. He also praised the Board for their hiring of Chief Johnson. He encouraged newer Board members to strive to understand union /Department issues. Commissioner Frederick noted Lt. Maatman's effectiveness in representing members of the FOP Supervisory union. CORRESPONDENCE - Chairperson Frederick Commissioner Quinney gave kudos to the LPD pistol team for their success at a recent competition. Correspondence was accepted and placed on file. DEPARTMENTAL REPORTS Monthly Report for August 1999 - Commissioner Frederick suggested that authors of reports written in the first person be noted. Commissioner Newcomb noted the quantity of drugs received in forfeiture during the month. Lt. Maatman commented that both REACH and the Tri-County Metro Narcotics Unit had a good month. The busts were the result of a long investigation. Commissioner Sims asked the number of arrests resulting from month's raids. Chief Johnson answered that 48 arrests were made. Commissioner Quinney noted the presence of a female gang. Lt. Maatman told him that this was on Lansing's south side. Commissioner Frederick asked for more information regarding the term, "credibility buy." Lt. Maatman explained that this was an instance where the buy was conducted by a trusted informant rather than an officer. The Monthly Departmental Report was accepted and placed on file. Communications Department Report-Commissioner Sims asked if the makeup of the calls were changing from year-to-year. Chief Johnson noted that non-emergency calls were increasing, whereas 911 calls were decreasing. The Communications Department Report was accepted and placed on file. Staffing Report - The Staffing Report was accepted and placed on file. Detective Years of Service Report - Chief Johnson noted that Detectives listed as having a year of experience actually have a year or less. Commissioner Frederick asked how many female Detectives were in the Department. At this time, there is only one with none on the current eligibility list. Commissioner Sims asked if Detectives were ever hired from outside the Department. They are not. Officers are promoted from within to the position of Detective. The report was accepted and placed on file. Board of Police Commissioners Meeting Minutes of September 21, 1999 Page 3 BOARD COMMITTEE REPORTS Liaison Committee - Reports will begin next month. Education Committee - Board members wishing to serve on this new committee should contact Commissioner Frederick. Awards Citations & Incentives Committee - No report. Budget Sub-Committee - Commissioner O'Malley reported that instructions for FY2001 will be issued from the Mayor soon. A budget proposal will be presented to the Board at their December meeting. Human Resources Committee - Commissioner Canady has been in touch with former Commissioner Walker and will meet with him soon concerning issues studied in the past by this committee. Board members suggested that both drug testing and employee assistance programs be looked into. Complaint Committee - Commissioner Quinney reported that the monthly meeting with Internal Affairs was held and there were issues discussed which members of the committee wished to bring before the Board. It was decided to conduct a meeting inclosed session later this evening. Commissioner Quinney further informed the Board that Mr. Gazan's investigation into the McKinstry shooting will conclude with interviews being held today. A report will be prepared within approximately ten days. Commissioner Frederick noted that the report needs to be approved for release by the whole Board. When available, copies of the draft report will be issued to Board members who should then contact Commissioner Frederick with their comments and suggested changes. Draft copies are to be kept in strictest confidence. As soon as possible after the draft is received by Board members, the Board will approve a final version for release. If needed, a special meeting will be called for this purpose. Bernard Brantley, Commission Investigator commented that he felt the new complaint brochure was responsible for a recent increase in the number of complaints filed with him. He volunteered to provide a monthly summary for the Complaint Committee. COMMISSIONERS' COMMENTS Commissioner Newcomb - None. Commissioner O'Malley - None. Commissioner Canady - commended Lt. Maatman, saying that he had been instrumental in building a positive working relationship between the FOP and the Board. Commissioner Meiorado - informed the Board that her reason for missing the special meeting of August 25, was due to a death in the family. Commissioner Sims - commented concerning her position on the Lansing State Journal editorial board, saying that she will work to correct misconceptions about the Department which may exist on the SJ board. She suggested that Chief Johnson and Commissioner Frederick may wish to meet with the SJ board in reference to the complaint process. Commissioner Frederick suggested that the Liaison Committee might be an appropriate contact point. Commissioner Quinney-commended Lt. Maatman for his fairness and openness in his dealings with the Board. Commissioner Frederick - also commended Lt. Maatman. She thanked the Board for their patience and cooperation as she adjusts to her role as Board chair. Board of Police Commissioners Meeting Minutes of September 21, 1999 Page 4 ADMINISTRATIVE COMMENTS - Chief Johnson The Chief reported that Assistant Chief George's absence from the Department to attend the FBI national academy would conclude on January 5. He announced the staffing changes which would be effective in the interim. He announced that the grant-funded juvenile diversion program is now in operation. Four young people were involved during the first weekend of the program. Highfields and Cristo Rey have been contracted to provide the behavior modification and service work elements of the program respectively. Participation is expected to increase over time. The program is available to juvenile offenders throughout Ingham County. He noted that the CUTT program is a finalist for an award from the Michigan Municipal League and that the employee mentor program finished as a semi-finalist in a competition sponsored by the International Association of Chiefs of Police. The Chief invited Board members to the annual LPD Retirees Dinner to be held on Thursday, September 23, at the Eagles' lodge. He noted that he and Liza Estlund-Olson would be heading the City of Lansing's employee United Way drive which kicked off with a successful hot dog lunch. Chief Johnson anticipates that the City will meet its goal for the first time in three years. He paid tribute to Lt. Maatman noting the respect and trust which he had developed for the Lieutenant during the "long year" that they had been at the negotiating table working on the current union / City agreement. OTHER BUSINESS Board Meeting Sites- Board members discussed issues related to acoustics and access to the public for varying sites. A motion was passed to alternate meetings between the two precincts. The Chief suggested that one meeting per year be held in Council chambers so that it could be taped and presented on the City's cable television channel increasing the Board visibility. Jim DeLine was directed to check the availability of the chambers. Japanese Guest - Assistant Chief Andy George introduced Sgt. Yoshiji Nakano of Siga, Japan. Sgt. Nakano summarized his job duties which include knocking on the doors of citizens to discuss community concerns. PUBLIC COMMENT Mr. Gordon Wilson suggested that the Board meet throughout the City to increase access by the public. He feels that the complaint system is working. He commended the Department on the arrest of a sex offender. He commented that it was good to see "new blood" on the Board. He felt the Board should contact the Mayor and request a commendation to former Board member Walker. He was upset that the Community & Police Relations Conference was structured so that individuals had to select which workshops to attend and could not attend them all. He felt that there should be a forum at the end of the conference so he could comment on how the day went. Dr. Genice Rhodes-Reed responded that workshops at the conference allow feedback, that there is a wrap-up session at the end of the program, that attendees receive a form in their packets on which they are invited to provide feedback on the conference, and that all attendees will receive a copy of comments received. Ms. Charlene Decker expressed concern the Board member Sims was on the State Journal editorial board. She was concerned that this might be a conflict of interest. She would like to see the Board chair sign all procedures passed by the Board. She felt that minutes of the Board did not accurately reflect her comments. She suggested that Board minutes be verbatim transcripts of meetings. She did not feel that the Community & Police Relations Conference allowed for sufficient public comment. Board of Police Commissioners Meeting Minutes of September 21, 1999 Page 5 Jim DeLine responded that Robert's Rules of Order dictates that discussions not be included in meeting minutes. Commissioner Frederick suggested that Ms. Decker use the Public Comment portion of the meeting to note any changes to the recorded minutes which she feels should be made. Recess into Closed Session The Board recessed into closed session for the purpose of discussing Internal Affairs issues at 7:43 p.m. and reconvened at 8:16 p.m. ADJOURNMENT - Chairperson Frederick There being no other business to discuss, Chairperson Canady adjourned the meeting at 8:17 p.m. BOARD OF POLICE COMMISSIONERS SPECIAL MEETING MINUTES WEDNESDAY, AUGUST 25T", 1999 MEMBERS PRESENT: OTHERS PRESENT: '' CL) Commissioner Deb Frederick, Chair Assistant CtiiefAnd G,�oX r Commissioner Derrick Quinney, Vice Chair Paul McComb, Lega s �r_R Commissioner Pete Canady Jim DeLine, Secretary to the Board Commissioner Patty Farhat-Reed Commissioner Roger Newcomb FOP Members Present: Commissioner Kevin O'Malley R. David Wilson, Atty Commissioner Linda Sims Sgt. Steve Mitchell Ofc. Ron Seyka MEMBERS ABSENT: Sgt. Mary Stevens Commissioner Maria Majorado Tom Krug, FOP Executive Director MEMBERS OF THE PUBLIC: None MEDIA: Mike Vitale, WLNS Lauren Stanton, WLAJ Dave Jones, WLAJ CALL TO ORDER - Chairperson Frederick Chairperson Frederick called the meeting to order at 5:43 p.m. after having established a quorum. PUBLIC COMMENT R. David Wilson announced his presence and availability to answer any questions which Board members may have of him. He inquired as to whether there could be a Public Comment time after the Board had concluded its briefing of new members. ADDITIONS TO AGENDA The consensus of Board members was to allow additional Public Comment at the close of the meeting. BRIEFING FOR NEW BOARD MEMBERS Commissioner Frederick provided a chronology of events related to the shooting of Aldrich McKinstry and resulting Board actions and investigation, including dates and content of statements to the press. New Board members, Linda Sims and Kevin O'Malley asked questions concerning the Chief's role in Internal Affairs investigations, about the Department of Justice' investigation and pending report, and about what prompted the Board to conduct its own investigation. Legal Advisor, Paul McComb explained that the Chief convened a Board of Review to review the completeness of the IA investigation. Board members explained that their investigation was the result of requests from the community. Commissioner O'Malley requested permission to review information provided to the Complaint Committee. Members of the Board indicated it would improper for them to have the entire board review the IA material at this time. When Commissioner O'Malley inquired as to the status of pending interviews with officers, the question was referred to Mr. R. David Wilson who then addressed the Board. Board of Police Commissioners Meeting Minutes of August 25, 1999 Page 2 PUBLIC COMMENT Mr. Wilson announced that tentative dates for officer interviews have been set for early September. He continued on to say that it is unprecedented to have the Internal Affairs Unit request interviews on a case once it had issued its report to the Chief of Police. He argued that the Board had not proved to his satisfaction that any member of the Board had reviewed the previous questions answered by officers and determined that additional interviews were necessary. He objected to the practice of not releasing interview questions in advance of the IA interviews. He also felt that the investigator hired to conduct the investigation on the Board's behalf should be required to be a licensed investigator by the State of Michigan. Board members responded by assuring Mr. Wilson that the additional questioning of officers was for the purpose of follow-up only and that confidentiality is a factor as they feel the investigation should be handled quietly and methodically rather than publicly. They felt that the issue of Mr. Gazan not holding a private investigator's license was not relevant as he was acting in lieu of Board members (none of which are licensed investigators) conducting the investigation themselves. Tom Krug spoke in favor of all Board members having access to information provided to the Complaint Committee. He was concerned about Mr. Gazan not being a licensed investigator. ADJOURNMENT - Chairperson Frederick There being no other business to discuss, Chairperson Frederick adjourned the meeting at 7:11 p.m. DRAFT BOARD OF POLICE COMMISSIONERS SPECIAL MEETING MINUTES WEDNESDAY, AUGUST 25T", 1999 MEMBERS PRESENT: OTHERS PRESENT: Commissioner Deb Frederick, Chair Assistant Chief Andy George Commissioner Derrick Quinney, Vice Chair Paul McComb, Legal Advisor Commissioner Pete Canady Jim DeLine, Secretary to the Board Commissioner Patty Farhat-Reed Commissioner Roger Newcomb FOP Members Present: Commissioner Kevin O'Malley R. ,David Wilson, Atty Commissioner Linda Sims Sgt. Steve Mitchell Ofc. Ron Seyka MEMBERS ABSENT: Sgt. Mary Stevens Commissioner Maria Majorado Tom Krug, FOP Executive Director MEMBERS OF THE PUBLIC: 0') None iz Uj MEDIA• Mike Vitale, WLNS ,- _ Lauren Stanton, WLAJ Dave Jones, WLAJ J CALL TO ORDER - Chairperson Frederick Chairperson Frederick called the meeting to order at 5:43 p.m. after having established a quorum. PUBLIC COMMENT R. David Wilson announced his presence and availability to answer any questions which Board members may have of him. He inquired as to whether there could be a Public Comment time after the Board had concluded its briefing of new members. ADDITIONS TO AGENDA The consensus of Board members was to allow additional Public Comment at the close of the meeting. BRIEFING FOR NEW BOARD MEMBERS Commissioner Frederick provided a chronology of events related to the shooting of Aldrich McKinstry and resulting Board actions and investigation, including dates and content of statements to the press. New Board members, Linda Sims and Kevin O'Malley asked questions concerning the Chief's role in Internal Affairs investigations, about the Department of Justice' investigation and pending report, and about what prompted the Board to conduct its own investigation. Legal Advisor, Paul McComb explained that the Chief convened a Board of Review to review the completeness of the IA investigation. Board members explained that their investigation was the result of requests from the community. Commissioner O'Malley requested permission to review information provided to the Complaint Committee. Members of the Board indicated it would improper for them to have the entire board review the IA material at this time. When Commissioner O'Malley inquired as to the status of pending interviews with officers, the question was referred to Mr. R. David Wilson who then addressed the Board. Board of Police Commissioners Meeting Minutes of August 25, 1999 Page 2 PUBLIC COMMENT Mr. Wilson announced that tentative dates for officer interviews have been set for early September. He continued on to say that it is unprecedented to have the Internal Affairs Unit request interviews on a case once it had issued its report to the Chief of Police. He argued that the Board had not proved to his satisfaction that any member of the Board had reviewed the previous questions answered by officers and determined that additional interviews were necessary. He objected to the practice of not releasing interview questions in advance of the IA interviews. He also felt that the investigator hired to conduct the investigation on the Board's behalf should be required to be a licensed investigator by the State of Michigan. Board members responded by assuring Mr. Wilson that the additional questioning of officers was for the purpose of follow-up only and that confidentiality is a factor as they feel the investigation should be handled quietly and methodically rather than publicly. They felt that the issue of Mr. Gazan not holding a private investigator's license was not relevant as he was acting in lieu of Board members (none of which are licensed investigators) conducting the investigation themselves. Tom Krug spoke in favor of all Board members having access to information provided to the Complaint Committee. He was concerned about Mr. Gazan not being a licensed investigator. ADJOURNMENT - Chairperson Frederick There being no other business to discuss, Chairperson Frederick adjourned the meeting at 7:11 p.m. Sri, J ti c BOARD OF POLICE COMMISSIONERS?,-C 1 120 W.Michigan Ave. Lansing,MI 48933 :,-, c;UfA 23 PH 2: 0 1 (517)483-4800 � LANSING CITY CLERK jCHIC BOARD OF POLICE COMMISSIONERS NOTICE - Special Board Meeting THE BOARD OF POLICE COMMISSIONERS WILL HOLD A SPECIAL MEETING FOR THE PURPOSE OF PROVIDING A BRIEFING TO NEW BOARD MEMBERS. THIS MEETING WILL BE HELD ON WEDNESDAY, AUGUST 25, AT 5:30 P.M. IN THE NORTH PRECINCT AT 740 MAY STREET. August 23, 1999 "Equal Opportunity Employer" BOARD OF POLICE COMMISSIONERS MEETING MINUTES TUESDAY, AUGUST 17T", 1999 MEMBERS PRESENT: OTHERS PRESENT: Commissioner Deb Frederick, Chair Chief Robert Johnson Cl CLFP• Commissioner Derrick Quinney, Vice Chair Assistant Chief Andy George Commissioner Pete Canady Paul McComb, Legal Advisor Commissioner Patty Farhat-Reed Jim DeLine, Administrative Secretary Commissioner Maria Mejorado Bernard Brantley, Commission Investigator Commissioner Roger Newcomb Genice Rhodes-Reed, Human Relations & Commissioner Kevin O'Malley Community Services Director FOP Members Present: Ofc. Jerry Blow, Jr Ofc. Edgar Guerra Ofc. Frank D. Holmes Ofc. Aaron Wieber Ofc. Michelle Bryant Ofc. Joel Johnson Ofc. Guy Eric Pace Ofc. Philip Nardone Ofc. Brad St.Aubin Capt. Chris Magnus Ofc. Bob Stanberry Lt. John Parks Ofc. Loren DeYoung Ofc. Dan Zolnai Ofc. Kristy Szczesny Ofc. Marcel Holloway Ofc. Victoria Woods Sgt. Mary Stevens Ofc. John Chamberlin Lt. Kim Lawrence R. David Wilson, Attorney Lt. Edward Forrest Sgt. Craig Baylis MEMBERS OF THE PUBLIC: MEDIA: Gordon T. Wilson, 2304 Midwood Jam Sardar, WILX Doug Herrrer, 2129 Northwest Denny Jinsky, WILX John Ramsey, 2497 W. Pratt Rd.,DeWitt Mike Vitale, WLNS Jim Ramsey, 2731 Tecumseh River Rd. Lauren Stanton, WLAJ Joy Ellen Knapp, 2497 W. Pratt Rd.,DeWitt Dave Jones, WLAJ Shirley Ramsey, 2731 Tecumseh River Rd. Thomas Krug, 5195 Jet Pk CALL TO ORDER - Chairperson Frederick Chairperson Frederick called the meeting to order at 5:55 p.m. after having established a quorum. Commissioners and others at the Board table identified themselves to those in attendance. PUBLIC COMMENT None. ADDITIONS TO AGENDA Commissioner Frederick requested that a discussions related to Board meeting times as well as the Board's relationship with the Human Services & Community Relations Board and the City Council's Public Safety Committee, be added to the agenda. APPROVAL OF MINUTES - Chairperson Frederick The Minutes of the July 20`h, 1999, meeting were approved and placed on file. Board of Police Commissioners Meeting Minutes of August 17, 1999 Page 2 UNFINISHED BUSINESS Committee Appointments - Commissioner Frederick made the following Committee Appointments: Complaint Committee: Human Resources Committee: Budget Committee: Awards & Incentives Committee: Derrick Quinney, Chair Pete Canady, Chair Kevin O'Malley, Chair Patty Farhat-Reed, Chair Roger Newcomb Patty Farhat-Reed Patty Farhat-Reed Maria Mejorado Pete Canady Deb Frederick Commissioners agreed to serve as appointed. Commissioner Frederick suggested that consideration be given to the formation of a new committee related to educating the Board on various programs in operation throughout the Department. Administrative Procedure - Department and Evaluation Programs - Chief Johnson explained that this comprehensive procedure was written in order to encompass the Department's four training programs (field training, detention, sergeant and communication) into a single document. Commissioner Newcomb requested to be furnished with a copy of the procedure being replaced by this new one. The Chief mentioned that the prior procedure covered only field training and that no substantive changes had been made in that area. He assured Board members that nothing in the training procedure was in conflict with labor agreements. Commissioner Quinney moved to table approval of the new procedure. The motion passed. Further action on the procedure will resume next month, giving all Board members additional time to review the document. FRATERNAL ORDER OF POLICE Atty. R. David Wilson represented the FOP and addressed the Board related to its investigation into the shooting of Aldrick McKinstry. Mr. Wilson questioned the Board's authority to bring in an "outsider" saying this action was not covered by any LPD procedure. He argued that officers involved in the incident had answered all possible questions related to the incident already and that they, and their families, should not be required to endure any further interrogation. He noted that the Board's investigation was not appropriate given that 1) the County Prosecutor's office had found the officers innocent of committing a crime, 2) LPD administration had concluded that the officers did not violate any LPD procedures, and 3) the Justice Department's investigation into the possible violation of Mr. McKinstry's civil rights had not yet been concluded. He vowed to do everything legally possible to stop the Board's investigation. He particularly objected to officers not being supplied with the Board's questions in advance of mandatory interviews. Commissioner Frederick commented that the Board was simply doing the job which they have been charged by City Charter to do. Chief Johnson was asked to comment. He acknowledged the Board's right to conduct its own investigation and agreed to have his staff conduct the questioning. He stood by his administration's conclusion that the officers had acted properly. Commissioner O'Malley expressed concern that, as a new member of the Board, he required additional information on the incident and resulting investigations before he could make recommendations or decisions on the proper way to proceed. He suggested that a special meeting of the Board be held in order to brief new members. The Board approved a motion to hold a special meeting for this purpose. Jim DeLine was charged with scheduling the meeting and insuring that it was properly posted. CORRESPONDENCE - Chairperson Frederick Correspondence was accepted and placed on file. The resignation of Commissioner Walker was accepted with regret. Commissioners requested a certificate be issued to Commissioner Walker recognizing his contribution to the Board. Jim DeLine will create one. A letter from the Mayor nominating Linda Sims to serve on the Board was accepted and placed on file. Minutes of the Human Relations and Community Services Board were Board of Police Commissioners Meeting Minutes of August 17, 1999 Page 3 accepted and placed on file. DEPARTMENTAL REPORTS Monthly Report for July 1999 - Commissioner Farhat-Reed expressed regret at the number of veteran detectives retiring from the Department. Commissioner Frederick inquired as to the average number of years of experience for current detectives. Assistant Chief George volunteered to provide this information. The Monthly Departmental Report was accepted and placed on file. Communications Department Report - The Communications Department Report was accepted and placed on file. Staffing Report - Commissioner Frederick asked for a review of the Department's effort to recruit minority female employees. Chief Johnson replied that minority efforts in this area continue and have shown some positive results in the past twelve months. The Staffing Report was accepted and placed on file. BOARD COMMITTEE REPORTS Awards, Citations & Incentives Committee - Commissioner Farhat-Reed reported that this committee will now meet four times per year in an effort to have more of a presence in the minds of people nominating candidates. Board members were reminded that they were welcome to submit names of nominees. Commissioner Mejorado announced that, since the beginning of the L-HOPE program in 1996, 83 City employees have been granted the forgivable home loans. Thirty-three of these were to LPD employees. To date this fiscal year, eight City employees (four LPD employees) have been granted the loans. Budget Sub-Committee - No report submitted. Human Resources Committee - Commissioner Frederick requested that this committee begin meeting once again on a regular schedule as soon as possible. She suggested that they contact the former chair, Willard Walker, whose knowledge would be a valuable asset to those now on the committee. Complaint Committee - Commissioner Quinney reported that the monthly meeting with Internal Affairs was held and all concerns regarding IA cases were addressed satisfactorily. Commissioners Newcomb and Canady commented on the fine job being done in IA by Sgt. Szymanski. Bernard Brantley, Chief Investigator distributed copies of the newly completed complaint brochure as well as a summary of his caseload. COMMISSIONERS' COMMENTS Chairperson Quinney - None. Vice Chairperson Meiorado - reported that she will serve on the review board for Lieutenant candidates next week. Chief Johnson explained that this special board was being convened as the result of a greivance settlement. Commissioner Newcomb - expressed the importance of receiving Board packets in a timely manner prior to monthly meetings. Jim DeLine acknowledged that packets were delayed this month and assured Board members that both he and the Chief's Administrative Secretary were working to prevent that from happening in the future. Commissioner Canady- looked forward to providing complaint procedure information to the public in Spanish. Mr. Brantley explained that there were currently budget restrictions in the Human Relations and Community Board of Police Commissioners Meeting Minutes of August 17, 1999 Page 4 Services Department which were preventing this from being done. Commissioner Frederick -suggested that condensed complaint information might be developed in Spanish that would be less than the entire brochure. Commissioner O'Malley was charged with reviewing the LPD budget for possible sources of funding. She reminded Board members that the brochure will continue to be refined in future printings and they should forward any comments they have to Mr. Brantley. Commissioner O'Malley - thanked his fellow Commissioners for their indulgence as he becomes accustomed to Board practices. Commissioner Farhat-Reed - spoke favorably on the complaint brochure. She appreciated seeing the union stamp on it. She also commented favorably on the North Precinct facilities and noted that City Council will hold its September 13 meeting in the street outside her home. ADMINISTRATIVE COMMENTS - Chief Johnson The Chief reported that Capt. Magnus had accepted a position as Chief of Police in Fargo, North Dakota. He noted that the City of Lansing is worse off for this loss and that Fargo will surely benefit from Capt. Magnus' talents. He also announced that City Council had approved the FOP Non-Supervisory unit's contract with no significant changes from that currently in existence. A scheduling change will occur as an agreement was reached with the union to begin 10 hour shifts beginning the first week of October. Chief Johnson commented that the shift change will be monitored and evaluated, but he felt optimistic that they would be successful. Chief Johnson noted the opening of the North Precinct with some work yet to be done including a gymnasium to be completed in a few weeks. Signs will be up in approximately a month. The Board may wish to alternate the location of the meetings between precincts. The Chief announced that Assistant Chief Andy George would be attending the FBI Academy in Quantico, Virginia this fall. This is a prestigious opportunity for the AC to receive executive level law enforcement training. He gave the Board an overview of the Department's Y2K readiness, saying that LEMS, the Communication Center's CAD system, and the radio system were currently being converted to insure compatibility to the change in calendar year to 2000. The Department's records management system is scheduled for replacement this spring. A conversion to the State of Michigan's 800 mhz radio system is also planned. The Department is currently discussing staffing issues related to New Year's day, 2000. Chief Johnson and Liza Estlund-Olson will be heading up the City of Lansing employee's United Way fund- raising efforts. The campaign will begin with a kick-off on September 17. Commissioner Quinney mentioned that he would be serving as a labor-loaned executive for the campaign. The Chief noted that the Department's continued use of citizen surveys to gage the public's needs and satisfaction with police services has resulted in identifying areas which need to be addressed. He distributed results of surveys related to traffic stops and announced that detention inmates will be surveyed next. The Lansing Lugnuts will offer a "Law Enforcement Appreciation Night" on August 30. Chief Johnson will throw out the first pitch. OTHER BUSINESS Board Meeting Start Times - The Board agreed that future meetings will be scheduled to start at 6:00 p.m. Board of Police Commissioners Meeting Minutes of August 17, 1999 Page 5 Board members wishing to partake in the light meal being offered on evenings of meetings may arrive early in order to have completed their meal by the beginning of the meeting. Board Relationship with Community Services & Human Relations Board and City Council's Public Safety Committee - Commissioner Newcomb recommended that the Chair appoint liaisons to work with these two bodies. Commissioner Frederick accepted the suggestion and requested that individual Board members contact her regarding any scheduling conflicts in relation to serving as liaison to either group. PUBLIC COMMENT Ms. Maureen Ramsey spoke in opposition to the Board's investigation into the McKinstry shooting. She noted that neither the LPD Internal Affairs investigation, nor the Prosecuting Attorney's investigation, had resulted in any findings regarding the officer's behavior. She remarked that an investigation negatively impacts both the officer and their family. Ofc. Kris Szczesny asked the Board to explain "what are the unanswered questions?" She noted that investigations result in low officer morale. Ofc. Michelle Bryant expressed concern that Board members weld to much power over officers lives with little knowledge of their day-to-day experiences. Mr. Gordon Wilson welcomed new Board members and commented that the evening's meeting followed City Charter "for a change." ADJOURNMENT - Chairperson Frederick There being no other business to discuss, Chairperson Canady adjourned the meeting at 7:57 p.m. DRAFT BOARD OF POLICE COMMISSIONERS MEETING MINUTES TUESDAY, AUGUST 17T", 1999 MEMBERS PRESENT: OTHERS PRESENT: Commissioner Deb Frederick, Chair Chief Robert Johnson Commissioner Derrick Quinney, Vice Chair Assistant Chief-Andy George Commissioner Pete Canady Paul McComb, Legal Advisor Commissioner Patty Farhat-Reed Jim DeLine, Administrative Secretary Commissioner Maria Mejorado Bernard Brantley, Commission Investigator Commissioner Roger Newcomb Genice Rhodes-Reed, Human Relations & Commissioner Kevin O'Malley Community Services Director FOP Members Present: Ofc. Jerry Blow, Jr Ofc. Edgar Guerra Ofc. Frank D. Holmes Ofc. Aaron Wieber Ofc. Michelle Bryant Ofc. Joel Johnson Ofc. Guy Eric Pace Ofc. Philip Nardone Ofc. Brad St.Aubin Capt. Chris Magnus Ofc. Bob Stanberry Lt. John Parks Ofc. Loren DeYoung Ofc. Dan Zolnai Ofc. Kristy Szczesny Ofc. Marcel Holloway Ofc. Victoria Woods Sgt. Mary Stevens Ofc. John Chamberlin Lt. Kim Lawrence R. David Wilson, Attorney Lt. Edward Forrest Sgt. Craig Baylis MEMBERS OF THE PUBLIC: MEDIA: r-- Gordon T. Wilson, 2304 Midwood Jam Sardar, WILX ?' Doug Herrrer, 2129 Northwest Denny Jinsky, WILX 6 -� John Ramsey, 2497 W. Pratt Rd.,DeWitt Mike Vitale, WLNS c; c,) Jim Ramsey, 2731 Tecumseh River Rd. Lauren Stanton, WLAJ �— Joy Ellen Knapp, 2497 W. Pratt Rd.,DeWitt Dave Jones, WLAJ -^ Shirley Ramsey, 2731 Tecumseh River Rd. c7 Thomas Krug, 5195 Jet Pk M a? CALL TO ORDER - Chairperson Frederick Chairperson Frederick called the meeting to order at 5:55 p.m. after having established a quorum. Commissioners and others at the Board table identified themselves to those in attendance. PUBLIC COMMENT None. ADDITIONS TO AGENDA Commissioner Frederick requested that a discussions related to Board meeting times as well as the Board's relationship with the Human Services & Community Relations Board and the City Council's Public Safety Committee, be added to the agenda. APPROVAL OF MINUTES - Chairperson Frederick The Minutes of the July 20`h, 1999, meeting were approved and placed on file. Board of Police Commissioners Meeting Minutes of August 17, 1999 Page 2 UNFINISHED BUSINESS Committee Appointments - Commissioner Frederick made the following Committee Appointments: Complaint Committee: Human Resources Committee: Budget Committee: Awards & Incentives Committee: Derrick Quinney, Chair Pete Canady, Chair Kevin O'Malley, Chair Patty Farhat-Reed, Chair Roger Newcomb Patty Farhat-Reed Patty Farhat-Reed Maria Mejorado Pete Canady Deb Frederick Commissioners agreed to serve as appointed. Commissioner Frederick suggested that consideration be given to the formation of a new committee related to educating the Board on various programs in operation throughout the Department. Administrative Procedure - Department and Evaluation Programs - Chief Johnson explained that this comprehensive procedure was written in order to encompass the Department's four training programs (field training, detention, sergeant and communication) into a single document. Commissioner Newcomb requested to be furnished with a copy of the procedure being replaced by this new one. The Chief mentioned that the prior procedure covered only field training and that no substantive changes had been made in that area. He assured Board members that nothing in the training procedure was in conflict with labor agreements. Commissioner Quinney moved to table approval of the new procedure. The motion passed. Further action on the procedure will resume next month, giving all Board members additional time to review the document. FRATERNAL ORDER OF POLICE Atty. R. David Wilson represented the FOP and addressed the Board related to its investigation into the shooting of Aldrick McKinstry. Mr. Wilson questioned the Board's authority to bring in an "outsider" saying this action was not covered by any LPD procedure. He argued that officers involved in the incident had answered all possible questions related to the incident already and that they, and their families, should not be required to endure any further interrogation. He noted that the Board's investigation was not appropriate given that 1) the County Prosecutor's office had found the officers innocent of committing a crime, 2) LPD administration had concluded that the officers did not violate any LPD procedures, and 3) the Justice Department's investigation into the possible violation of Mr. McKinstry's civil rights had not yet been concluded. He vowed to do everything legally possible to stop the Board's investigation. He particularly objected to officers not being supplied with the Board's questions in advance of mandatory interviews. Commissioner Frederick commented that the Board was simply doing the job which they have been charged by City Charter to do. Chief Johnson was asked to comment. He acknowledged the Board's right to conduct its own investigation and agreed to have his staff conduct the questioning. He stood by his administration's conclusion that the officers had acted properly. Commissioner O'Malley expressed concern that, as a new member of the Board, he required additional information on the incident and resulting investigations before he could make recommendations or decisions on the proper way to proceed. He suggested that a special meeting of the Board be held in order to brief new members. The Board approved a motion to hold a special meeting for this purpose. Jim DeLine was charged with scheduling the meeting and insuring that it was properly posted. CORRESPONDENCE - Chairperson Frederick Correspondence was accepted and placed on file. The resignation of Commissioner Walker was accepted with regret. Commissioners requested a certificate be issued to Commissioner Walker recognizing his contribution to the Board. Jim DeLine will create one. A letter from the_Mayor nominating Linda Sims to serve,on the Board was accepted and placed on file. Minutes of the Human Relations and Community Services Board were Board of Police Commissioners Meeting Minutes of August 17, 1999 Page 3 accepted and placed on file. DEPARTMENTAL REPORTS Monthly Report for July 1999 - Commissioner Farhat-Reed expressed regret at the number of veteran detectives retiring from the Department. Commissioner Frederick inquired as to the average number of years of experience for current detectives. Assistant Chief George volunteered to provide this information. The Monthly Departmental Report was accepted and placed on file. Communications Department Report - The Communications Department Report was accepted and placed on file. Staffing Report - Commissioner Frederick asked for a review of the Department's effort to recruit minority female employees. Chief Johnson replied that minority efforts in this area continue and have shown some positive results in the past twelve months. The Staffing Report was accepted and placed on file. BOARD COMMITTEE REPORTS Awards, Citations & Incentives Committee - Commissioner Farhat-Reed reported that this committee will now meet four times per year in an effort to have more of a presence in the minds of people nominating candidates. Board members were reminded that they were welcome to submit names of nominees. Commissioner Mejorado announced that, since the beginning of the L-HOPE program in 1996, 83 City employees have been granted the forgivable home loans. Thirty-three of these were to LPD employees. To date this fiscal year, eight City employees (four LPD employees) have been granted the loans. Budget Sub-Committee - No report submitted. Human Resources Committee - Commissioner Frederick requested that this committee begin meeting once again on a regular schedule as soon as possible. She suggested that they contact the former chair, Willard Walker, whose knowledge would be a valuable asset to those now on the committee. Complaint Committee - Commissioner Quinney reported that the monthly meeting with Internal Affairs was held and all concerns regarding IA cases were addressed satisfactorily. Commissioners Newcomb and Canady commented on the fine job being done in IA by Sgt. Szymanski. Bernard Brantley, Chief Investigator distributed copies of the newly completed complaint brochure as well as a summary of his caseload. COMMISSIONERS' COMMENTS Chairperson Quinney - None. Vice Chairperson Meiorado - reported that she will serve on the review board for Lieutenant candidates next week. Chief Johnson explained that this special board was being convened as the result of a greivance settlement. Commissioner Newcomb - expressed the importance of receiving Board packets in a timely manner prior to monthly meetings. Jim DeLine acknowledged that packets were delayed this month and assured Board members that both he and the Chief's Administrative Secretary were working to prevent that from happening in the future. Commissioner Canady- looked forward to providing complaint procedure information to the public in Spanish. Mr. Brantley explained that there were currently budget restrictions in the Human Relations and Community Board of Police Commissioners Meeting Minutes of August 17, 1999 Page 4 Services Department which were preventing this from being done. Commissioner Frederick-suggested that condensed complaint information might be developed in Spanish that would be less than the entire brochure. Commissioner O'Malley was charged with reviewing the LPD budget for possible sources of funding. She reminded Board members that the brochure will continue to be refined in future printings and they should forward any comments they have to Mr. Brantley. Commissioner O'Malley - thanked his fellow Commissioners for their indulgence as he becomes accustomed to Board practices. Commissioner Farhat-Reed - spoke favorably on the complaint brochure. She appreciated seeing the union stamp on it. She also commented favorably on the North Precinct facilities and noted that City Council will hold its September 13 meeting in the street outside her home. ADMINISTRATIVE COMMENTS - Chief Johnson The Chief reported that Capt. Magnus had accepted a position as Chief of Police in Fargo, North Dakota. He noted that the City of Lansing is worse off for this loss and that Fargo will surely benefit from Capt. Magnus' talents. He also announced that City Council had approved the FOP Non-Supervisory unit's contract with no significant changes from that currently in existence. A scheduling change will occur as an agreement was reached with the union to begin 10 hour shifts beginning the first week of October. Chief Johnson commented that the shift change will be monitored and evaluated, but he felt optimistic that they would be successful. Chief Johnson noted the opening of the North Precinct with some work yet to be done including a gymnasium to be completed in a few weeks. Signs will be up in approximately a month. The Board may wish to alternate the location of the meetings between precincts. The Chief announced that Assistant Chief Andy George would be attending the FBI Academy in Quantico, Virginia this fall. This is a prestigious opportunity for the AC to receive executive level law enforcement training. He gave the Board an overview of the Department's Y2K readiness, saying that LEMS, the Communication Center's CAD system, and the radio system were currently being converted to insure compatibility to the change in calendar year to 2000. The Department's records management system is scheduled for replacement this spring. A conversion to the State of Michigan's 800 mhz radio system is also planned. The Department is currently discussing staffing issues related to New Year's day, 2000. Chief Johnson and Liza Estlund-Olson will be heading up the City of Lansing employee's United Way fund- raising efforts. The campaign will begin with a kick-off on September 17. Commissioner Quinney mentioned that he would be serving as a labor-loaned executive for the campaign. The Chief noted that the Department's continued use of citizen surveys to gage the public's needs and satisfaction with police services has resulted in identifying areas which need to be addressed. He distributed results of surveys related to traffic stops and announced that detention inmates will be surveyed next. The Lansing Lugnuts will offer a "Law Enforcement Appreciation Night" on August 30. Chief Johnson will throw out the first pitch. OTHER BUSINESS Board Meeting Start Times - The Board agreed that future meetings will be scheduled to start at 6:00 p.m. Board of Police Commissioners Meeting Minutes of August 17, 1999 Page 5 Board members wishing to partake in the light meal being offered on evenings of meetings may arrive early in order to have completed their meal by the beginning of the meeting. Board Relationship with Community Services & Human Relations Board and City Council's Public Safety Committee - Commissioner Newcomb recommended that the Chair appoint liaisons to work with these two bodies. Commissioner Frederick accepted the suggestion and requested that individual Board members contact• her regarding any scheduling conflicts in relation to serving as liaison to either group. PUBLIC COMMENT Ms. Maureen Ramsey spoke in opposition to the Board's investigation into the McKinstry shooting. She noted that neither the LPD Internal Affairs investigation, nor the Prosecuting Attorney's investigation, had resulted in any findings regarding the officer's behavior. She remarked that an investigation negatively impacts both the officer and their family. Ofc. Kris Szczesny asked the Board to explain "what are the unanswered questions?" She noted that investigations result in low officer morale. Ofc. Michelle Bryant expressed concern that Board members weld to much power over officers lives with little knowledge of their day-to-day experiences. Mr. Gordon Wilson welcomed new Board members and commented that the evening's meeting followed City Charter "for a change." ADJOURNMENT - Chairperson Frederick There being no other business to discuss, Chairperson Canady adjourned the meeting at 7:57 p.m. BOARD OF POLICE COMMISSIONERS SPECIAL MEETING MINUTES July 1, 1999 Members Present: Others Present: Commissioner Pete Canady, Chairman Deputy Chief Helen PeIrrry,fNt1�$�, 1114 CLE;'; Commissioner Patty Farhat-Reed Jim DeLine, Secretary Commissioner Deb Frederick Commissioner Roger Newcomb Members of the Public: Commissioner Derrick Quinney None Members Absent: Commissioner Willard Walker CALL TO ORDER Commissioner Canady called the meeting to order at 5:40 p.m. after having established a quorum. PUBLIC COMMENT None. ADDITIONS TO AGENDA None. REVIEW OF SEARCH FOR SPECIAL INVESTIGATOR Commissioner Canady announced that the Personnel Department has recommended contracting with Harold Gazan of Harold Gazan & Associates to perform the Commission's investigation into the shooting of Aldrich McKinstry. Having met with Mr. Gazan, Commissioner Canady found his experience and demeanor to be very satisfactory. He commented that Mr. Gazan was aware that he would be reporting only to the Board. Commissioner Quinney requested assurance that the special meeting had been properly announced to the public. Jim DeLine reported that the meeting was posted in City Hall and the Police Building 48 hours in advance. Additionally, copies of the posting were sent to the Personnel Department and the Department of Human Relations and Community Services. Commissioner Frederick requested information on the process by which Mr. Gazan was selected. Commissioner Canady reported that the process had been conducted by the Personnel Department. Stated payment for the investigation is $75.00 per hour with a maximum not to exceed $10,000. The process used adhered to all City purchasing procedures. Commissioner Newcomb has also met with Mr. Gazan and feels comfortable with him. Mr. Gazan would be available to conduct the investigation for two full weeks in July and one full week in August. This would bring him close to the maximum hours allowable under the contract. The Board felt that this should be sufficient time to conduct the investigation. They would hope to have a report available to them for review prior to their September meeting. Mr. Gazan would report directly to the Complaint Committee and would need to be provided with appropriate procedures and charter information. Commissioner Canady will make sure this information is provided. Commissioner Quinney asked for an update on the FBI investigation. Commissioner Canady reported that no word had been received from them regarding their investigation. Deputy Chief Perry-Buse commented that often FBI reports are not released until long after investigations are complete due to a lengthy review process. Board of Police Commissioners Special Meeting Minutes July 1, 1999 Page 2 Commissioner Frederick commented that she had done work for the Department of Social Services during Mr. Gazan's tenure there and was impressed with his political savvy and integrity. Commissioner Newcomb had concerns that Mr. Gazan had no experience in investigating homicides but felt that his skill in clarifying issues and looking for inconsistencies would be beneficial. He found Mr. Gazan to be intelligent and thoughtful. He has done high level investigations gathering information sufficient to garner a prosecution. Commissioner Newcomb and Commissioner Frederick commented that the investigation should still include Bernard Brantley in his capacity as Commission Investigator. Commissioner Quinney moved that the Board award the contract to Mr. Gazan. Commissioner Farhat-Reed seconded the motion and it passed unanimously. Jim DeLine was directed to write a press release for review and approval by Commissioners Canady, Frederick and Newcomb. ADJOURNMENT There being no other business to discuss, the special meeting of the Board adjourned at 6:04 p.m. BOARD OF POLICE COMMISSIONERS MEETING MINUTES TUESDAY, JULY 20T", 1999 '" - ) MEMBERS PRESENT: OTHERS PRESENT: Commissioner Pete Canady, Chair Chief Robert Johnson l ; l'' S;'F �� CITY CLERii Commissioner Patty Farhat-Reed, Vice Chair Paul McComb, Legal Advisor Commissioner Deb Frederick Michelle Reddish, Administrative Secretary Commissioner Maria Mejorado Bernard Brantley, Commission Investigator Commissioner Roger Newcomb Genice Rhodes-Reed, Human Relations & Commissioner Derrick Quinney Community Services Director Commissioner Kevin O'Malley GUESTS: MEMBERS ABSENT: Harold S. Gazan Commissioner Willard Walker Tony Benavides, Council President MEMBERS OF THE PUBLIC: Charlene Decker CALL TO ORDER - Chairperson Canady Chairperson Canady called the meeting to order at 6:05 p.m. after having established a quorum. PUBLIC COMMENT No comments from the public. ADDITIONS TO AGENDA No additions to the Agenda. APPROVAL OF MINUTES - Chairperson Canady The Minutes of the June 151h, 1999, meeting were approved, accepted and placed on file. Copies are attached to the original Minutes as a permanent addendum. The Minutes of the Special Meeting of July 1", 1999 were approved and accepted. UNFINISHED BUSINESS None. FRATERNAL ORDER OF POLICE No FOP representative was present. CORRESPONDENCE - Chairperson Canady Correspondence Received - Correspondence was accepted. Commissioner Frederick commented on the letter regarding the personal protection order, domestic violence - same sex couple and was glad to see the law and policies were applied to this situation. Executive Order Regarding Police Preference for Lansing Based Business -The Executive Order was accepted. Board of Police Commissioners Meeting Minutes of July 20, 1999 Page 2 DEPARTMENTAL REPORTS Monthly Report for June 1999 Commissioner Frederick asked why the report states the twelve cadet positions will not be filled and what does that mean? Chief Johnson stated the Police Department has twelve positions and, at this time, we are three short. The Police Department brought twelve cadets on board and started their orientation one week ago. The cadets will be posted to various positions to begin their training. Until the school year begins in September at LCC,they will be working forty hours a week and once the semester begins they will cut back to twenty hours a week. The remainder of the time they will be pursuing their Criminal Justice curriculum at LCC. The Police Department will be filling all positions. The Board received and placed on file Departmental Reports for the month of June 1999. Copies are attached to the original Minutes as a permanent addendum. Commissioner Newcomb asked if there is any chance that we are going to recover much of the money billed under the OUIL Cost Recovery Program? Paul McComb answered he didn't know if we would recoup much of that money, but beginning in October there is a new State Statute that goes into effect requiring the courts to charge individuals who are found guilty of OUIL in assessing the costs. This will become a part of an individual's probation or sentence. Administrative changes will be made to some of our paperwork and other things that we're doing but we feel fairly confident that the Judge's are going to utilize that Statute. This will be a violation of probation or sentencing if the individual does not pay. Vice-President Farhat-Reed complimented the Police Department regarding their effort on the taping of the "Join the Team" episodes. Commissioner Quinney commented regarding the MSP in-car ticket project. Money and staff has been identified for the project the next step is a presentation to the Judges obtaining their permission to use the tickets. Is the cart ahead of the horse here, shouldn't that have already been done? The Chief stated there is a great deal of preparation required. Similar things are being done with parking tickets, they use meters that can punch in and spit out the ticket. We don't anticipate any problems as long as they conform to State Police Department's requirements. The Monthly report for June 1999 was approved and accepted. Communications Department Report - The Communications Department Report was approved and accepted. Staffing Report - Commissioner Newcomb asked what the goal for hiring minority employment in the police department is? The Chief stated the Mayor has a goal of twenty percent. The police department has exceeded that percentage overall in the department. The police department is continuing to be aggressive in minority recruitment. Commissioner Newcomb asked if the department has set a goal for civilian employees. The Chief stated the Mayor's goals included the overall employment in the department but that's traditionally been one of the goals and we are way behind in terms of a percentage of minority employees in the civilian staff. The Chief stated typically the civilian staff of the police department is pretty stable other than the Communication Center. That is true for any other section in the department. The Communication Center is a high stress environment it's not suitable for a lot of people and their temperament and the fact that they are required to do a lot of overtime. The Staffing Report was approved and accepted. BOARD COMMITTEE REPORTS Awards & Citations Committee - Commissioner Meiorado - No report submitted. Board of Police Commissioners Meeting Minutes of July 20, 1999 Page 3 Budget Sub-Committee - Vice Chairperson Farhat-Reed - No report submitted. Human Resources Committee - Commissioner Walker - No report submitted. Incentives Sub-Committee - Commissioner Meiorado - No report submitted. Complaint Procedure/Brochure Sub-Committee-Commissioner Frederick-Commissioner Frederick reported the Complaint Committee met and the new Internal Affairs Sergeant, Teresa Szymanski assisted the Committee in reviewing the reports this month. Teresa will be a great addition to the staff. Commissioner Newcomb stated Teresa Szymanski did an outstanding job and was exceptionally well prepared. There were no extraordinary complaints to report. Chairperson Canady also added that Teresa did an excellent job, was very well prepared and was able to answer their questions. Commissioner Frederick introduced Mr. Harold Gazan to the Board and the public. Mr. Gazan will assist the Board regarding the investigation of the Aldric McKinstry shooting. Mr. Gazan stated it was a privilege to be at the meeting and gave a brief synopsis of his background. Mr. Gazan stated he intends to have a report to the Board no later than the end of September and hopefully sooner. Deb Frederick commented that Mr. Gazan has handled some very difficult issues for the Department of Social Services and is well qualified to handle any kind of investigation that the Board might need done. Chairperson Canady stated he felt very encouraged after his first meeting with Mr. Gazan and very comfortable that he will be able to assist the Board in resolving this issue as soon as possible. Bernard Brantley, Chief Investigator passed out a report to the Board. Mr. Brantley explained he spoke with Commissioners Frederick and Newcomb and after that conversation he compiled a report regarding the cases that were being worked on by him and the dispositions. Mr. Brantley passed out copies of the Complaint brochure and stated it is in the printing process at this time, and hopes to have the printing completed within the next couple of days. He will be placing them in the various distribution areas. Commissioner Frederick and Mr. Brantley discussed the possible locations of where to place the brochures and welcomed suggestions of different locations. Commissioner Frederick stated if anyone has suggestions regarding changing the language in the brochures to pass those changes on to Mr. Brantley and he will keep track of those changes for the next printing. Discussion ensued regarding having the brochure translated into Hispanic language and Mr. Brantley will be assisted with this process by the Human Relations and Community Services Department Head. Chairperson Canady asked Charlene Decker if she had any suggestions about the placement of the brochures. Charlene Decker stated she didn't want the brochures to be placed where they would be thrown away or wasted. Charlene Decker suggested that the brochures be placed in the lobby of City Hall before the public passes through the Security Area and also provide a shelf to fill out the complaint. Ms. Decker also stated the brochures might possibly be placed in small businesses, neighborhood organizations and community centers. Commission O'Malley asked what the procedure is on how cases are assigned to the Commission Investigator. Mr. Brantley, the Chief Deb Frederick and Roger Newcomb explained the process. Discussion ensued as to the cost of printing the brochures and hiring a translator. The Board Committee Reports were approved and accepted. COMMISSIONERS' COMMENTS Chairperson Canady - welcomed Commissioner O'Malley. Chairperson Canady explained to the Chief he was glad the Administrative Procedure regarding the Police Board meeting was included in this packet. Commissioner Canady reminded everyone of the 20`h Annual Golf Outing for PAL. Vice Chairperson Farhat-Reed - explained the Range Dedication was very nice and invited everyone to her party. Board of Police Commissioners Meeting Minutes of July 20, 1999 Page 4 Commissioner Frederick - None. Commissioner Meiorado - Explained she would be on an Oral Board Thursday for the 911 Center. Commissioner Newcomb - Welcomed Commissioner O'Malley. Commissioner Quinney - Welcomed Commissioner O'Malley. Commissioner Walker - None. Commissioner O'Malley - Thanked everybody for their good wishes and gave a short synopsis about his background. ADMINISTRATIVE COMMENTS - Chief Johnson The Chief reported the Police Department has had a Community Policing Grant for four years. Federal guidelines typically limit grants to four years in duration. The program is no longer eligible for funding, due to the fact that this grant has come to the end of the grant cycle. This grant provided four community policing officers, two detectives, one assigned to gang activity and one assigned to landlords. In rental housing issues it also funded a half-time volunteer or neighborhood coordinator, and a full-time Assistant City Attorney to deal with nuisance and landlord issues. The Police Department resubmitted a new program and unfortunately the new program pulled four community policing officers out of four neighborhoods. It was not the police department's intent to remove the community policing officers but in order to continue funding this number of officers a new program had to submitted. The Police Department was successful in getting a program funded that will provide continuation of funding for the same number of positions but the program had to be refocused. What the Department intends to do on September 301h when this grant expires, is these four officers will provide relief for the regular team officers. The team officers have an opportunity to lead community policing of all sorts, both in problem solving, working with neighborhoods and other kinds of things. We perceive these four officers rotating around the City moving in and taking over regular patrol so that the regular team officers can do community policing and work more closely with the neighborhoods. The two detectives will continue to work on gang activity and the one will do some of the duties of the landlord detective and will concentrate on quality of life and nuisance issues. The Assistant City Attorney's position is eliminated and will go to half time. That position will assist in drug forfeitures and nuisance abatement. The neighborhood coordinator will go to a full-time position. We intend to utilize that person for volunteer coordination of drugs and maybe the coordination of our "Join the Team" Program. We intend to utilize volunteers more in the department to assist on front desk duties and possibly a volunteer River walk patrol. The idea is to free up as much time for patrol officers to work within the community. Notification to the affected neighborhoods has begun as well as to the Mayor's office and City Council. Commissioner Quinney asked why the particular community officers that are in that capacity now won't be retained. The Chief explained the program called for replacement of specific officers in specific neighborhoods whether it is the same neighborhood or a different neighborhood. The City can't get funded for that kind of approach any more, therefore the Police Department was required to resubmit another program with another approach and this was acceptable to them. The Chief mentioned that there are 12 cadets on board and hopes to have all cadet positions filled by the end of summer. A great deal of time and resources was spent on fireworks enforcement. An estimated retail value of 250,000.00 has been confiscated. It is the Chief's opinion that aggressive enforcement action contributed to a decline among the complaints. The Chief explained this month's feature of "Join the Team" episode will focus on citizen complaints and the process. The North Precinct is on the verge of opening and the Chief is hopeful that the move will take place within the next week. The Chief also welcomed Commissioner O'Malley. The Chief explained to the Board that another survey focusing on everybody who received a traffic ticket either having an accident or as a result of being stopped by the police were asked a series of questions about that encounter. Overall the responses were positive about the contact between the police and the citizens. The age group of 49 and older typically viewed the police more positively Board of Police Commissioners Meeting Minutes of July 20, 1999 Page 5 than younger people. There were racial differences between African American and White. White's tend to view characteristics of the police more favorably than African Americans and the Hispanic perceptions were more negative than the African Americans. The results will be used to make changes in the department and will focus on training. OTHER BUSINESS Administrative Procedures: Police Board Meetings-Paul McComb explained this procedure was last worked on by this Board in 1997 and at that time the Board adopted the sections relating to disciplinary review and the critical incident briefing process as an exception to your regular meeting. On the first page two sections were added. These sections acknowledge postings for special meetings must be eighteen hours in advance and the responsibility has been assigned to the Board Secretary. On the second page the reference to Robert's Rules of Orders has been added. On the third the title in Section VIII has been changed to Complaint Review Committee from Disciplinary Review. On the next page Section IX has been added which details the order of the meeting agenda. On the next page the Chairperson has the discretion to deviate from that Agenda for the convenience of any member or citizen in attendance. Section X is entirely new and has been added to address the public comment section on that Agenda. Charlene Decker received a copy of the Administrative Procedure at this time. Commissioner Frederick recalled that at some time the policy of the three minute limit had been adopted and wanted that included. Discussion ensued amongst the members regarding the three minute limit. Commissioner Quinney also asked that the three minute time limited be added to this section. The three minute time limit will be added to this section and the Chair can change it as they wish. The Chief stated the first public comment section is limited to items that fall under the Board and the last public comment may include any topic of interest to the commentator. Councilman Benavides stated the public comments at the City Council meetings are limited to three minutes, five minutes and three minutes and try to adhere to City matters. This Administrative is approved and accepted including the changes discussed above. COMMENTS BY GENICE RHODES-REED-Genice Rhodes-Reed distributed copies of the most recent information concerning the Community and Police Relations Conference Committee. Ms. Rhodes-Reed asked the members to review the brochure which summarizes the decisions the Committee has made to date. The conference is scheduled for Saturday, October 16`h at the Lansing Center and are shooting for four to five hundred participants. The costs will be borne by Human Relations and the Lansing Police Department. The approximate cost of the conference is somewhere between ten to twelve thousand dollars. Election of Chair and Vice Chair - Commissioner O'Malley abstained from this vote. Chairperson Canady entertained a motion for the election of the chair of the Board. Commissioner Newcomb nominated Deb Frederick. Commissioner Quinney nominated Vice-President Farhat-Reed. Chairperson Canady asked if there were any additions. The name Deb Frederick and Patty Farhat-Reed has been put in for nomination and the nomination is now closed. Commissioner Newcomb requested the vote be taken by secret ballot and have Michelle Reddish count the votes. Chairperson Canady announced the votes were: Deb Frederick three votes, Patty Farhat-Reed two votes and one abstained. Deb Frederick is the newly elected Chairperson. A vote ensued on the vice chair. Pete Canady entertained a nomination for Vice-Chair. Patty Farhat-Reed nominated Derrick Quinney. There being no other nominations for Vice-Chair Mr. Quinney is now the Vice-Chair. Chairperson Canady thanked everyone for being so cordial. Committee Appointments - Commissioner Frederick requested the Board members submit to her any Committee's they would be interested in chairing and she will take those into consideration and appointments will be made at the next Board Meeting. Paul McComb stated it is the responsibility of the Board to select a secretary for taking the minutes of the meetings. Commissioner Newcomb asked if this is a secretary from the members of the Board or Jim Deline. Chairperson Canady stated Jim was acting secretary. Chief Johnson stated whoever the Board wanted to appoint or designate as secretary. Commissioner Newcomb nominated Jim DeLine as secretary. The Board Board of Police Commissioners Meeting Minutes of July 20, 1999 Page 6 approved and accepted Jim DeLine as secretary. PUBLIC COMMENT Charlene Decker welcomed Mr. O'Malley. Ms. Decker stated she was sorry Mr. Kazan left and asked when the meetings are started to have people introduce themselves. Ms. Decker asked if at the beginning of the meetings guidelines be given to the public before the meeting starts. Ms. Decker is not asking for any confidential information, she wishes to have copies of items that members are summarizing or referring to. Ms. Decker wishes to know what types of complaints have been made and asked for more specific information pertaining to all items being discussed. Ms. Decker asked if she could ask questions at the Board meetings, can she have the paperwork ahead of the meeting etc. Commissioner Newcomb asked if when she talks about guidelines is she talking about the Agenda. Ms. Decker stated yes. Tony Benavides stated he appreciated the work done by the Board and the advice that is given to the Chief and the Mayor. Mr. Benavides is happy to see the results of the survey which states the Department is doing a good job. Mr. Benavides stated on behalf of his colleagues things are going in the right direction and the goal will eventually be reach to make this a world class City. Mr. Benavides stated that Mr. O'Malley is a great appointment to the Board. ADJOURNMENT - Chairperson Canady There being no other business to discuss, Chairperson Canady adjourned the meeting at 8:30 p.m. DRAFT BOARD OF POLICE COMMISSIONERS MEETING MINUTES TUESDAY,JULY 20T", 1999 MEMBERS PRESENT: OTHERS PRESENT: Commissioner Pete Canady, Chairperson Michelle Reddish, Administrative Secretary Commissioner Patty Farhat-Reed, Vice Chairperson Paul McComb, Legal Advisor Commissioner Deb Frederick Chief Robert L. Johnson Commissioner Maria Mejorado Bernard Brantley, Chief Investigator Commissioner Roger Newcomb Genice Rhodes-Reed, Human Relations Commissioner Derrick Quinney & Community Services Director Commissioner Kevin O'Malley GUESTS: MEMBERS OF THE PUBLIC: Harold S. Gazan Charlene Decker Tony Benavides, Council President CALL TO ORDER -Chairperson Canady Chairperson Canady called the meeting to order at 6:05 p.m. after having established a quorurrL 7_4. PUBLIC COMMENT _; No comments from the public. _ 1.. ADDITIONS TO AGENDA = No additions to the Agenda. rn -a c� APPROVAL OF MINUTES -Chairperson Canady -- The Minutes of the June 151'' 1999,meeting were approved,accepted and placed on file. Copies are attached to the original Minutes as a permanent addendum. The Minutes of the Special Meeting of July 15', 1999 were approved and accepted. UNFINISHED BUSINESS None. FRATERNAL ORDER OF POLICE No FOP representative was present. CORRESPONDENCE -Chairperson Canady Correspondence Received - Correspondence was accepted. Commissioner Frederick commented on the letter regarding the personal protection order,domestic violence-same sex couple and was glad to see the law and policies were applied to this situation. Executive Order Regarding Police Preference for Lansing Based Business -The Executive Order was accepted. DRAFT Board of Police Commissioners Meeting Minutes of July 22, 1999 Page 2 DEPARTMENTAL REPORTS Monthly Report for June 1999 Commissioner Frederick asked why the report states the twelve cadet positions will not befilled and what does that mean? ChiefJohnson statedthe Police Department has twelve positionsand,atthistime, we are three short. The Police Department broughttwelve cadets on board and started their orientation one week ago. The cadets will be posted to various positions to begin their training. Until the school year begins in September at LCC, they will be working forty hours a week and once the semester begins they will cut back to twenty hours a week. The remainder of the time they will be pursuing their Criminal Justice curriculum at LCC. The Police Department will be filling all positions. The Board received and placed on file Departmental Reports for the month of June 1999. Copies are attached to the original Minutes as a permanent addendum. Commissioner Newcomb asked if there is any chance thatwe are going to recover much of the money billed underthe OUIL Cost Recovery Program? Paul McComb answered he didn't know if we would recoup much of that money, but beginning in Octoberthere is new State Statute thatgoes into effect requiring the courts to charge individualswho are found guilty of OUIL in assessing the costs. This will become a part of an individual's probation or sentence. Administrative changes will be made to some of our paperwork and other things that we're doing but we feel fairly confident that the Judge's are going to utilize that Statute. This will be a violation of probation or sentencing if the individual does not pay. Vice-President Farhat-Reed complimented the Police Department regarding their effort on the taping of the"Join the Team" episodes. Commissioner Quinney commented regarding the MSP in-car ticket project. Money and staff has been identified for the project the next step is a presentation to the Judges obtaining their permission to use the tickets. Is the cart ahead of the horse here,shouldn't that have already been done? The Chief stated there is a great deal of preparation required. Similar things are being done with parking tickets,they use meters that can punch in and spit out the ticket. We don't anticipate any problems as long as they conform to State Police Department's requirements. The Monthly report for June 1999 was approved and accepted. Communications Department Report-The Communications Department Report was approved and accepted. Staffing Report-Commissioner Newcomb asked whatthe goal for hiring minority employment in the police department is? The Chief stated the Mayor has a goal of twenty percent. The police department has exceeded that percentage overall in the department. The police department is continuing to be aggressive in minority recruitment.Commissioner Newcomb asked if the department has set a goal for civilian employees. The Chief stated the Mayor's goals included the overall employment in the department butthat's traditionally been one of the goals and we are way behind in terms of a percentage of minority employees in the civilian staff. The Chief stated typically the civilian staff of the police department is pretty stable other than the Communication Center. That is true for any other section in the department. The Communication Center is a high stress environment it's not suitable for a lot of people and their temperament and the fact that they are required to do a lot of overtime. The Staffing Report was approved and accepted. BOARD -SUB-COMMITTEE REPORTS Awards & Citations Committee -Commissioner Mejorado - No report submitted. Budget Sub-Committee-Vice Chairperson Farhat-Reed No report submitted. Human Resources Committee- Commissioner Walker No report submitted. Incentives Sub-Committee-Commissioner Mejorado No report submitted. DRAFT Board of Police Commissioners Meeting Minutes of July 22, 1999 Page 3 Complaint Procedure/Brochure Sub-Committee - Commissioner Frederick Commissioner Frederick reported the Complaint Committee metand the new Internal Affairs Sergeant,Teresa Szymanski assisted the Committee in reviewing the reports this month. Teresa will be a great addition to the staff. Commissioner Newcomb stated Teresa Szymanski did an outstanding job and was exceptionally well prepared. There were no extraordinary complaints to report. Chairperson Canady also added that Teresa did an excellentjob,was very well prepared and was able to answer their questions. Commissioner Frederick introduced Mr. Harold Gazan to the Board and the public. Mr. Gazan will assist the Board regarding the investigation of the Aldric McKinstry shooting. Mr. Gazan stated it was a privilege to beat the meeting and gave a brief synopsis of his background. Mr. Gazan stated he intends to have a report to the Board no later than the end of September and hopefully sooner. Deb Frederick commented that Mr.Gazan has handled some very difficult issues forthe Department of Social Services and is well qualified to handle any kind of investigation that the Board might need done. Chairperson Canady stated he felt very encouraged after his first meeting with Mr. Gazan and very comfortable that he will be able to assist the Board in resolving this issue as soon as possible. Bernard Brantley, Chief Investigator passed out a report to the Board. Mr. Brantley explained he spoke with Commissioners Frederick and Newcomb and after that conversation he compiled a report regarding the cases that were being worked on by him and the dispositions. Mr. Brantley passed out copies of the Complaint brochure and stated it is in the printing process at this time,and hopes to have the printing completed within the next couple of days. He will be placing them in the various distribution areas. Commissioner Frederick and Mr. Brantley discussed the possible locations of where to place the brochures and welcomed suggestions of different locations. Commissioner Frederick stated if anyone has suggestions regarding changing the language in the brochures to pass those changes on to Mr. Brantley and he will keep track of those changes for the next printing. Discussion ensued regarding having the brochure translated into Hispanic language and Mr. Brantley will be assisted with this process by the Human Relations and Community Services Department Head.Chairperson Canady asked Charlene Decker if she had any suggestions about the placement of the brochures. Charlene Decker stated she didn't want the brochures to be placed where they would be thrown away or wasted. Charlene Decker suggested that the brochures be placed in the lobby of City Hall before the public passes through the Security Area and also provide a shelf to fill out the complaint. Ms. Decker also stated the brochures might possibly be placed in small businesses, neighborhood organizations and community centers. Commission O'Malley asked what the procedure is on how cases are assigned to the Commission Investigator. Mr. Brantley,the Chief Deb Frederick and Roger Newcomb explained the process. Discussion ensued as to the cost of printing the brochures and hiring a translator. The Board Sub-Committee Reports were approved and accepted. COMMISSIONERS' COMMENTS Chairperson Canady-welcomed Commissioner O'Malley. Chairperson Canady explained to the Chief he was glad the Administrative Procedure regarding the Police Board meeting was included in this packet. Commissioner Canady reminded everyone of the 201h Annual Golf Outing for PAL. Vice Chairperson Farhat-Reed -explained the Range Dedication was very nice and invited everyone to her party. Commissioner Frederick - None. Commissioner Meiorado -explained she would be on an Oral Board Thursday for the 911 Center. Commissioner Newcomb -welcomed Commissioner O'Malley. Commissioner Quinney -welcomed Commissioner O'Malley. Commissioner Walker- None. Commissioner O'Malley -thanked everybody for their good wishes and gave a short synopsis about his background. ADMINISTRATIVE COMMENTS -Chief Johnson The Chief reported the Police Department has had a Community Policing Grant for four years. Federal guidelines typically limitgrants to fouryears in duration.The program is no longereligible forfunding,due to the factthatthis grant has come to the end of the grant cycle. This grant provided four community policing officers, two detectives, one assigned to gang activity and one assigned to landlords. In rental housing issues it also funded a half-time volunteer DRAFT Board of Police Commissioners Meeting Minutes of July 22, 1999 Page 4 or neighborhood coordinator, and a full-time Assistant City Attorney to deal with nuisance and landlord issues. The Police Department resubmitted a new program and unfortunately the new program pulled four community policing officers out offour neighborhoods. Itwas not the police department's intent to remove the community policing officers but in order to continue funding this number of officers anew program had to submitted. The Police Department was successful in getting a program funded thatwill provide continuation of funding forthe same numberof positions butthe program had to be refocused. What the Department intends to do on September 301h when this grant expires,is these four officers will provide relief for the regular team officers. The team officers have an opportunity to lead community policing of all sorts,both in problem solving,working with neighborhoods and other kinds of things. We perceive these four officers rotating around the City moving in and taking over regular patrol so that the regular team officers can do community policing and work more closely with the neighborhoods. The two detectives will continue to work on gang activity and the one will do some of the duties of the landlord detective and will concentrate on quality of life and nuisance issues. The Assistant City Attorney's position is eliminated and will go to half time. That position will assist in drug forfeitures and nuisance abatement. The neighborhood coordinatorwill go to a full-time position. We intend to utilize that person for volunteer coordination of drugs and maybe the coordination of our"Join the Team"Program. We intend to utilize volunteers more in the department to assist on front desk duties and possibly a volunteer River walk patrol. The idea is to free up as much time for patrol officers to work within the community. Notification to the affected neighborhoods has begun as well as to the Mayor's office and City Council. Commissioner Quinney asked why the particular community officers that are in that capacity now won't be retained. The Chief explained the program called for replacement of specific officers in specific neighborhoods whether it is the same neighborhood or a different neighborhood. The City can't get funded for that kind of approach any more, therefore the Police Department was required to resubmitanother program with anotherapproach and this was acceptable to them.The Chief mentioned that there are 12 cadets on board and hopes to have all cadet positions filled by the end of summer. A great deal of time and resources was spent on fireworks enforcement. An estimated retail value of 250,000.00 has been confiscated. It is the Chief's opinion that aggressive enforcement action contributed to a decline among the complaints. The Chief explained this month's feature of"Join the Team"episode will focus on citizen complaints and the process. The North Precinct is on the verge of opening and the Chief is hopeful that the move will take place within the nextweek. The Chief also welcomed Commissioner O'Malley.The Chief explained to the Board that another survey focusing on everybody who received a traffic ticket either having an accident or as a result of being stopped by the police were asked a series of questions about that encounter. Overall the responses were positive about the contact between the police and the citizens. The age group of49 and older typically viewed the police more positively than younger people. There were racial differences between African American and White. White's tend to view characteristics of the police more favorably than African Americans and the Hispanic perceptions were more negative than the African Americans. The resultswill be used to make changes in the department and will focus on training. OTHER BUSINESS Administrative Procedures 1. Administrative Procedure-Police Board Meetings-Paul McComb explained this procedurewas lastworked on by this Board in 1997 and at that time the Board adopted the sections relating to disciplinary review and the critical incident briefing process as an exception to your regular meeting. On the first page two sections were added. These sections acknowledge postings for special meetings must be eighteen hours in advance and the responsibility has been assigned to the Board Secretary. On the second page the reference to Robert's Rules of Orders has been added. On the third the title in Section Vill has been changed to Complaint Review Committee from Disciplinary Review. On the next page Section IX has been added which details the order ofthe meeting agenda. On the next page the Chairperson has the discretion to deviate from that Agenda for the convenience of any member or citizen in attendance. Section X is entirely new and has been added to address the public comment section on that Agenda. Charlene Decker received a copy of the Administrative Procedure at this time. Commissioner Frederick recalled that at sometime the policy of the three minute limit had been adopted and wanted that included. Discussion ensued amongst the members regarding the three minute limit. Commissioner Quinney also asked that the three minute time limited be added to this section. The three minute time limit will be added to this section and the Chair can change it as they wish. The Chief stated the first public comment section is limited to items that fall under the Board and the last public comment may include any topic of interest to the commentator. Councilman Benavides stated the public comments at the City Council meetings are limited to three minutes,five minutes and three minutes and try to adhere to City matters. This Administrative is approved and accepted including the changes discussed above. DRAFT Board of Police Commissioners Meeting Minutes of July 22, 1999 Page 5 COMMENTS BY GENICE RHODES-REED Genice Rhodes-Reed distributed copies ofthe most recent information concerning the Community and Police Relations Conference Committee. Ms.Rhodes-Reed asked the members to review the brochure which summarizes the decisions the Committee has made to date. The conference is scheduled for Saturday,October 161h at the Lansing Center and are shooting for fourto five hundred participants. The costs will be borne by Human Relations and the Lansing Police Department. The approximate cost of the conference is somewhere between ten to twelve thousand dollars. 2. Election of Chair and Vice Chair-Commissioner O'Malley abstained from this vote. Chairperson Canady entertained a motion for the election of the chair of the Board. Commissioner Newcomb nominated Deb Frederick. Commissioner Quinney nominated Vice-President Farhat-Reed. Chairperson Canady asked if there were any additions. The name Deb Frederick and Patty Farhat-Reed has been put in for nomination and the nomination is now closed. Commissioner Newcomb requested the vote be taken by secret ballot and have Michelle Reddish count the votes. Chairperson Canady announced the votes were: Deb Frederick three votes, Patty Farhat-Reed two votes and one abstained. Deb Frederick is the newly elected Chairperson. A vote ensued on the vice chair. Pete Canady entertained a nomination forVice-Chair. Patty Farhat-Reed nominated Derrick Quinney. There being no other nominations forVice- Chair Mr. Quinney is now the Vice-Chair. Chairperson Canady thanked everyone for being so cordial. 3. Committee Appointments - Commissioner Frederick requested the Board members submit to her any Committee's they would be interested in chairing and she will take those into consideration and appointments will be made at the next Board Meeting. Paul McComb stated it is the responsibility of the Board to select a secretary for taking the minutes of the meetings. Commissioner Newcomb asked if this is a secretary from the members of the Board or Jim Deline. Chairperson Canady stated Jim was acting secretary. Chief Johnson stated whoever the Board wanted to appoint or designate as secretary. Commissioner Newcomb nominated Jim DeLine as secretary. The Board approved and accepted Jim DeLine as secretary. PUBLIC COMMENT Charlene Deckerwelcomed Mr.O'Malley. Ms.Decker stated she was sorry Mr.Kazan left and asked when the meetings are started to have people introduce themselves. Ms. Decker asked if at the beginning of the meetings guidelines be given to the public before the meeting starts. Ms. Decker is not asking for any confidential information,she wishes to have copies of items that members are summarizing or referring to. Ms. Decker wishes to know what types of complaints have been made and asked formore specific information pertaining to all items being discussed.Ms.Decker asked if she could ask questions at the Board meetings, can she have the paperwork ahead of the meeting etc. Commissioner Newcomb asked if when she talks about guidelines is she talking about the Agenda. Ms.Decker stated yes. Tony Benavides stated he appreciated the work done by the Board and the advice that is given to the Chief and the Mayor. Mr. Benavides is happy to see the results of the survey which states the Department is doing a good job. Mr. Benavides stated on behalf of his colleagues things are going in the right direction and the goal will eventually be reach to make this a world class City. Mr. Benavides stated that Mr. O'Malley is a great appointment to the Board. ADJOURNMENT-Chairperson Canady There being no other business to discuss, Chairperson Canady adjourned the meeting at 8:30 p.m. BOARD OF POLICE COMMISSIONERS SPECIAL MEETING MINUTES July 1, 1999 Members Present: Others Present: Commissioner Pete Canady, Chairman Deputy Chief Helen Perry-Buse, LPD Commissioner Patty Farhat-Reed Jim DeLine, Secretary Commissioner Deb Frederick Commissioner Roger Newcomb Members of the Public: Commissioner Derrick Quinney None - Members Absent: _= Commissioner Willard Walker - t CALL TO ORDER �T =_,) k Commissioner Canady called the meeting to order at 5:40 p.m. after having established a quorum. PUBLIC COMMENT None. ADDITIONS TO AGENDA None. REVIEW OF SEARCH FOR SPECIAL INVESTIGATOR Commissioner Canady announced that the Personnel Department has recommended contracting with Harold Gazan of Harold Gazan & Associates to perform the Commission's investigation into the shooting of Aldrich McKinstry. Having met with Mr. Gazan, Commissioner Canady found his experience and demeanor to be very satisfactory. He commented that Mr. Gazan was aware that he would be reporting only to the Board. Commissioner Quinney requested assurance that the special meeting had been properly announced to the public. Jim DeLine reported that the meeting was posted in City Hall and the Police Building 48 hours in advance. Additionally, copies of the posting were sent to the Personnel Department and the Department of Human Services and Community Relations. Commissioner Frederick requested information on the process by which Mr. Gazan was selected. Commissioner Canady reported that the process had been conducted by the Personnel Department. Stated payment for the investigation is $75.00 per hour with a maximum not to exceed $10,000. The process used adhered to all City purchasing procedures. Commissioner Newcomb has also met with Mr. Gazan and feels comfortable with him. Mr. Gazan would be available to conduct the investigation for two full weeks in July and one full week in August. This would bring him close to the maximum hours allowable under the contract. The Board felt that this should be sufficient time to conduct the investigation. They would hope to have a report available to them for review prior to their September meeting. Mr. Gazan would report directly to the Complaint Committee and would need to be provided with appropriate procedures and charter information. Commissioner Canady will make sure this information is provided. Commissioner Quinney asked for an update on the FBI investigation. Commissioner Canady reported that no word had been received from them regarding their investigation. Deputy Chief Perry-Buse commented that often FBI reports are not released until long after investigations are complete due to a lengthy review process. Board of Police Commissioners Special Meeting Minutes July 1, 1999 Page 2 Commissioner Frederick commented that she had done work for the Department of Social Services during Mr. Gazan's tenure there and was impressed with his political savvy and integrity. Commissioner Newcomb had concerns that Mr. Gazan had no experience in investigating homicides but felt that his skill in clarifying issues and looking for inconsistencies would be beneficial. He found Mr. Gazan to be intelligent and thoughtful. He has done high level investigations gathering information sufficient to garner a prosecution. Commissioner Newcomb and Commissioner Frederick commented that the investigation should still include Bernard Brantley in his capacity as Commission Investigator. Commissioner Quinney moved that the Board award the contract to Mr. Gazan. Commissioner Farhat-Reed seconded the motion and it passed unanimously. Jim DeLine was directed to write a press release for review and approval by Commissioners Canady, Frederick and Newcomb. ADJOURNMENT There being no other business to discuss, the special meeting of the Board adjourned at 6:04 p.m. BOARD OF POLICE COMMISSIONERS MEETING MINUTES June 15, 1999 Members Present: Others Present: Commissioner Pete Canady, Chairman Chief Robert Johnson, LPD CITY CLERK Commissioner Patty Farhat-Reed Assistant Chief Andy George, LPD Commissioner Deb Frederick Deputy Chief Helen Perry-Buse, LPD Commissioner Roger Newcomb Paul McComb, LPD Legal Advisor Commissioner Derrick Quinney Bernard Brantley, Commission Investigator Lt. Joel Maatman, FOP Supervisory Union Members Excused: Jim DeLine, Secretary Commissioner Maria Mejorado Genice Rhodes-Reed, Director of Human Relations and Community Services Members Absent: Members of the Public: Commissioner Willard Walker Gordon Wilson, 2304 Midwood Nathan Johnson, Jr., 204 S. Hosmer Charlene Decker, 2711 Pleasant Grove Aldric McKinstry, 4424 Davlind, Holt CALL TO ORDER Commissioner Canady called the meeting to order at 5:47 p.m. after having established a quorum. (Note: Commissioner Frederick was not able to stay for the entire meeting creating a void for the purpose of maintaining a quorum. There were no issues presented requiring a vote of the Board. Correspondence and reports were accepted and placed on file without a vote of the Board.) PUBLIC COMMENT Mr. Nathan Johnson requested a copy of the Board's charge and any related procedures. He reminded the Board that he made the same request last month. Commissioner Canady apologized and assured him that the information would be provided. He suggested that Mr. Johnson visit the City Clerk for any information related to the City Charter which he would like. Mr. Gordon Wilson asked that the Board provide information on the present status of the hiring of an outside investigator. Commissioner Canady told him that he had hoped to have the investigator on board by now. Mr. Wilson next wanted to know if the Board was currently conducting interviews for the position. Commissioner Canady indicated that the Public Comment portion of Board meetings was an opportunity for members of the public to comment, but should not be interpreted as a question and answer session in which members of the public should expect to dialog with members of the Board or engage them in argumentative discussions. Mr. McKinstry requested that the Board provide information on the hiring process for the outside investigator. Specifically, he wanted to know if there is a list of candidates by name that could be provided to him. Paul McComb said it was his understanding that the City's purchasing personnel were handling the bid process and that candidates names were kept confidential only at the option of the bidders. ADDITIONS TO AGENDA None. MINUTES APPROVAL Jim DeLine noted that the May minutes incorrectly identified the award given to Lt. Beiderwieden. In May, Lt. Beiderwieden received the Boy Scout's Whitney M. Young, Jr. Service Award for adult leadership. In April, Board of Police Commissioners Meeting Minutes June 15, 1999 Page 2 he received the Boy Scout's Silver Beaver award for his work with urban youth and general service to the community. Minutes from the regular meeting of May 18 were approved as amended. (At this point, Commissioner Frederick left the meeting.) UNFINISHED BUSINESS None. FRATERNAL ORDER OF POLICE Lt. Maatman announced the settlement of a labor contract with the FOP Supervisory union and the subsequent passage by City Council. The contract was overwhelmingly endorsed by FOP Supervisory members. COMMUNICATIONS Correspondence-Jim DeLine distributed a late piece of correspondence and Assistant Chief George's response to the writer. Commissioner Farhat-Reed asked if the Department had responded to two letters received during the month (p. 17-18). Chief Johnson noted which letters received a response. Correspondence received during the month of May was received and placed on file. DEPARTMENTAL HIGHLIGHTS Monthly Reports - May - Received and placed on file. Communications Department Report - May - Received and placed on file. Staffing Report - Commissioner Newcomb requested information on staffing levels. Deputy Chief Perry-Buse supplied the requested information and the current status in the front-loading of positions. The May Staffing Report was received and place on file. COMMITTEE REPORTS Awards & Citations Committee - Deputy Chief Perry-Buse reported that the Department is working to write a procedure concerning awards and citations. She indicated that some awards will be bestowed quarterly Budget Committee - No report. Human Resources Committee - Deputy Chief Perry-Buse gave an update on vacancies with the Department. Currently there are five officer openings and three openings in the 911 Communications Center. Incentives Committee - No report. Complaint Committee - Commissioner Quinney reported that committee members met with Internal Affairs. He had no specific cases to bring to the Board's attention. Chief Investigator's Comments - Copies of the most recent revision of the complaint form are now being reviewed by members of the Complaint Committee for final suggested changes. Final changes to the Complaint Brochure are now being made. He presently has three complaint cases he is working on. Commissioner Quinney commented on the need to get the Complaint Brochure distributed as soon as possible. Commissioner Newcomb commented that the Board is now prepared to avail itself of Mr. Brantley's skills prior to complaint cases going to Internal Affairs. Board of Police Commissioners Meeting Minutes June 15, 1999 Page 3 OTHER BUSINESS None. COMMISSIONER'S COMMENTS Commissioner Canady - Concurred with Commissioner Newcomb on the use of the Commission Investigator prior to Internal Affairs when he is approached by a member of the public. In this He is looking forward to the Complaint Brochure and form being available to the public. Commissioner Farhat-Reed - Announced that she acted as a presenter to the post-academy class on June 1 . She was very impressed with the caliber of questions being asked, and with the group as a whole. She reminded Board members of the dedication ceremony at the firearms range to be held the next morning at 10:00 a.m. Commissioner Newcomb - None. Commissioner Quinney - Commented that is was good to see members of the public express an interest in the Board's activities by attending the meetings. ADMINISTRATIVE REPORT The Chief reported on the settlement of the labor agreement with the FOP Supervisory union. He indicated that he expected negotiations with the non-supervisory union to lead to both mediation and arbitration. He announced that the FOP 911 contract has also been settled and pay has been awarded retroactive to the end of the former agreement. Chief Johnson reminded Board members to tune in to the Department's government access television show, titled LPD:Join the Team, which premieres new episodes on the fourth Thursday of each month. He feels that this program is informative and offers a valuable alternative to the Department's image as portrayed by the mainstream media. He invited all Board members to the dedication of the firearms range to be held June 16 at 10:00 a.m. and commended Deputy Chief Perry-Buse her management of the project. The Chief also commended the Department's CUTT volunteers for the help in reducing truancy, and as a result, daytime property crimes. CUTT volunteers were recognized at a June 9 luncheon. The program has received national attention. Commissioner Quinney commented favorably on the CUTT program and asked for an update on the problem of young people loitering downtown near the CATA depot. Chief Johnson mentioned that free CATA rides are not being offered now that school is out. Commissioner Farhat-Reed mentioned that the loitering problem persists but has decreased. Commissioner Canady attended the luncheon and was impressed with the enthusiasm of the volunteers. He commented that the successful use of volunteers in the truancy program may be reason to look at a volunteer program to enforce handicapper parking ordinances. He announced that the current post-academy class was in its final week and that an informal graduation would be conducted on Friday, June 18. The chief told the Board of the class's recent roundtable discussion with neighborhood young people which received some press coverage. Chief Johnson related to the Board the many favorable comments he received from members of the community last Thursday as Lansing celebrated a "National Night Out". (The national recognition will be held in August, but Lansing uses a June date in order to accommodate August election volunteers, as well as kick off the summer on a positive note.) He reported that the public is pleased with the presence of Team Officers and that an increasing number of Team Officers know area citizens by name. Board of Police Commissioners Meeting Minutes June 15, 1999 Page 4 PUBLIC COMMENT Dr. Genice Rhodes-Reed said she was glad to see the Complaint Brochure nearing completion and commended those working on it for their ability to bring the reading level down. She announced that she intends to set up monthly meetings in order to meet with members of the community. She discussed a meeting being held with MSU to discuss relations between police and minority young people. She announced progress in being made toward the October 16 Annual Citizen Police Conference which will include a presentation on varying traffic stop scenarios to increase the public's appreciation of differing situations. Concerning the Annual Citizen Police Conference, Deputy Chief Perry-Buse added that discussions will be held on the complaint process, members of the public will be allowed to participate in hands-on police scenarios, and efforts are being made to involve area youth in the program. Concerning board coordination with the Human Relations Advisory Board, Commissioner Canady announced that no date had yet been set for the next joint meeting of the Board of Police Commissioners with them. Ms. Charlene Decker spoke in favor of the public's right to dialog with members of the Board during the Public Comment portion of the agenda. She had questions and wanted Board members to respond. Commissioner Canady told her he would check for City precedent and other guidance on this issue. Mr. Aldric McKinstry expressed agitation toward the Board for not having investigated the shooting of his son five months ago. He said that this has been a "waste of time." He also was upset that the City was charging what he felt was an excessive fee for copies under the Freedom of Information Act. Mr. Gordon Wilson commented that if the public could not get answers to questions during the Public Comment portion of the agenda, then there is "no democracy" in the Board of Police Commissioners. He is "appalled that nothing has been done by the City" in the McKinstry case. "People are not getting answers." He commented that he would not want to be an LPD officer at this time because there is a "cloud hanging over their head." Mr. Nathan Johnson stated that Mr. McKinstry should be involved in the City process of choosing an outside investigator. Commissioner Quinney referred the statement to Paul McComb who informed the Board that he had been in contact with the Director of Human Relations and Community Services who commented that three parties had submitted bids to conduct the investigation. He was unaware as to the identity of those placing bids. Selection may simply go to the lowest bidder. However, he felt that information from members of the public concerning the selection may be submitted to the Director of Human Relations and Community Services or to the Mayor's office. ADJOURNMENT There being no other business to discuss, the regular meeting of the Board adjourned at 7:64 p.m. BOARD OF POLICE COMMISSIONERS MEETING MINUTES June 15, 1999 57 Members Present: Others Present: Commissioner Pete Canady, Chairman Chief Robert Johnson, LP;D- 1 G GI I Y CLERK Commissioner Patty Farhat-Reed Assistant Chief Andy George, LPD Commissioner Deb Frederick Deputy Chief Helen Perry-Buse, LPD Commissioner Roger Newcomb Paul McComb, LPD Legal Advisor Commissioner Derrick Quinney Bernard Brantley, Commission Investigator Lt. Joel Maatman, FOP Supervisory Union Members Excused: Jim DeLine, Secretary Commissioner Maria Mejorado Genice Rhodes-Reed, Director of Human Relations and Community Services Members Absent: Members of the Public: Commissioner Willard Walker Gordon Wilson, 2304 Midwood Nathan Johnson, Jr., 204 S. Hosmer Charlene Decker, 2711 Pleasant Grove Aldric McKinstry, 4424 Davlind, Holt CALL TO ORDER Commissioner Canady called the meeting to order at 5:47 p.m. after having established a quorum. (Note: Commissioner Frederick was not able to stay for the entire meeting creating a void for the purpose of maintaining a quorum. There were no issues presented requiring a vote of the Board. Correspondence and reports were accepted and placed on file without a vote of the Board.) PUBLIC COMMENT Mr. Nathan Johnson requested a copy of the Board's charge and any related procedures. He reminded the Board that he made the same request last month. Commissioner Canady apologized and assured him that the information would be provided. He suggested that Mr. Johnson visit the City Clerk for any information related to the City Charter which he would like. Mr. Gordon Wilson asked that the Board provide information on the present status of the hiring of an outside investigator. Commissioner Canady told him that he had hoped to have the investigator on board by now. Mr. Wilson next wanted to know if the Board was currently conducting interviews for the position. Commissioner Canady indicated that the Public Comment portion of Board meetings was an opportunity for members of the public to comment, but should not be interpreted as a question and answer session in which members of the public should expect to dialog with members of the Board or engage them in argumentative discussions. Mr. McKinstry requested that the Board provide information on the hiring process for the outside investigator. Specifically, he wanted to know if there is a list of candidates by name that could be provided to him. Paul McComb said it was his understanding that the City's purchasing personnel were handling the bid process and that candidates names were kept confidential only at the option of the bidders. ADDITIONS TO AGENDA None. MINUTES APPROVAL Jim DeLine noted that the May minutes incorrectly identified the award given to Lt. Beiderwieden. In May, Lt. Beiderwieden received the Boy Scout's Whitney M. Young, Jr. Service Award for adult leadership. In April, Board of Police Commissioners Meeting Minutes June 15, 1999 Page 2 he received the Boy Scout's Silver Beaver award for his work with urban youth and general service to the community. Minutes from the regular meeting of May 18 were approved as amended. (At this point, Commissioner Frederick left the meeting.) UNFINISHED BUSINESS None. FRATERNAL ORDER OF POLICE Lt. Maatman announced the settlement of a labor contract with the FOP Supervisory union and the subsequent passage by City Council. The contract was overwhelmingly endorsed by FOP Supervisory members. COMMUNICATIONS Correspondence-Jim DeLine distributed a late piece of correspondence and Assistant Chief George's response to the writer. Commissioner Farhat-Reed asked if the Department had responded to two letters received during the month (p. 17-18). Chief Johnson noted which letters received a response. Correspondence received during the month of May was received and placed on file. DEPARTMENTAL HIGHLIGHTS Monthly Reports - May - Received and placed on file. Communications Department Report - May - Received and placed on file. Staffing Report - Commissioner Newcomb requested information on staffing levels. Deputy Chief Perry-Buse supplied the requested information and the current status in the front-loading of positions. The May Staffing Report was received and place on file. COMMITTEE REPORTS Awards & Citations Committee - Deputy Chief Perry-Buse reported that the Department is working to write a procedure concerning awards and citations. She indicated that some awards will be bestowed quarterly Budget Committee - No report. Human Resources Committee - Deputy Chief Perry-Buse gave an update on vacancies with the Department. Currently there are five officer openings and three openings in the 911 Communications Center. Incentives Committee - No report. Complaint Committee - Commissioner Quinney reported that committee members met with Internal Affairs. He had no specific cases to bring to the Board's attention. Chief Investigator's Comments - Copies of the most recent revision of the complaint form are now being reviewed by members of the Complaint Committee for final suggested changes. Final changes to the Complaint Brochure are now being made. He presently has three complaint cases he is working on. Commissioner Quinney commented on the need to get the Complaint Brochure distributed as soon as possible. Commissioner Newcomb commented that the Board is now prepared to avail itself of Mr. Brantley's skills prior to complaint cases going to Internal Affairs. Board of Police Commissioners Meeting Minutes June 15, 1999 Page 3 OTHER BUSINESS None. COMMISSIONER'S COMMENTS Commissioner Canady - Concurred with Commissioner Newcomb on the use of the Commission Investigator prior to Internal Affairs when he is approached by a member of the public. In this He is looking forward to the Complaint Brochure and form being available to the public. Commissioner Farhat-Reed - Announced that she acted as a presenter to the post-academy class on June 1. She was very impressed with the caliber of questions being asked, and with the group as a whole. She reminded Board members of the dedication ceremony at the firearms range to be held the next morning at 10:00 a.m. Commissioner Newcomb - None. Commissioner Quinney- Commented that is was good to see members of the public express an interest in the Board's activities by attending the meetings. ADMINISTRATIVE REPORT The Chief reported on the settlement of the labor agreement with the FOP Supervisory union. He indicated that he expected negotiations with the non-supervisory union to lead to both mediation and arbitration. He announced that the FOP 911 contract has also been settled and pay has been awarded retroactive to the end of the former agreement. Chief Johnson reminded Board members to tune in to the Department's government access television show, titled LPD:Join the Team, which premieres new episodes on the fourth Thursday of each month. He feels that this program is informative and offers a valuable alternative to the Department's image as portrayed by the mainstream media. He invited all Board members to the dedication of the firearms range to be held June 16 at 10:00 a.m. and commended Deputy Chief Perry-Buse her management of the project. The Chief also commended the Department's CUTT volunteers for the help in reducing truancy, and as a result, daytime property crimes. CUTT volunteers were recognized at a June 9 luncheon. The program has received national attention. Commissioner Quinney commented favorably on the CUTT program and asked for an update on the problem of young people loitering downtown near the CATA depot. Chief Johnson mentioned that free CATA rides are not being offered now that school is out. Commissioner Farhat-Reed mentioned that the loitering problem persists but has decreased. Commissioner Canady attended the luncheon and was impressed with the enthusiasm of the volunteers. He commented that the successful use of volunteers in the truancy program may be reason to look at a volunteer program to enforce handicapper parking ordinances. He announced that the current post-academy class was in its final week and that an informal graduation would be conducted on Friday, June 18. The chief told the Board of the class's recent roundtable discussion with neighborhood young people which received some press coverage. Chief Johnson related to the Board the many favorable comments he received from members of the community last Thursday as Lansing celebrated a "National Night Out". (The national recognition will be held in August, but Lansing uses a June date in order to accommodate August election volunteers, as well as kick off the summer on a positive note.) He reported that the public is pleased with the presence of Team Officers and that an increasing number of Team Officers know area citizens by name. Board of Police Commissioners Meeting Minutes June 15, 1999 Page 4 PUBLIC COMMENT Dr. Genice Rhodes-Reed said she was glad to see the Complaint Brochure nearing completion and commended those working on it for their ability to bring the reading level down. She announced that she intends to set up monthly meetings in order to meet with members of the community. She discussed a meeting being held with MSU to discuss relations between police and minority young people. She announced progress in being made toward the October 16 Annual Citizen Police Conference which will include a presentation on varying traffic stop scenarios to increase the public's appreciation of differing situations. Concerning the Annual Citizen Police Conference, Deputy Chief Perry-Buse added that discussions will be held on the complaint process, members of the public will be allowed to participate in hands-on police scenarios, and efforts are being made to involve area youth in the program. Concerning board coordination with the Human Relations Advisory Board, Commissioner Canady announced that no date had yet been set for the next joint meeting of the Board of Police Commissioners with them. Ms. Charlene Decker spoke in favor of the public's right to dialog with members of the Board during the Public Comment portion of the agenda. She had questions and wanted Board members to respond. Commissioner Canady told her he would check for City precedent and other guidance on this issue. Mr. Aldric McKinstry expressed agitation toward the Board for not having investigated the shooting of his son five months ago. He said that this has been a "waste of time." He also was upset that the City was charging what he felt was an excessive fee for copies under the Freedom of Information Act. Mr. Gordon Wilson commented that if the public could not get answers to questions during the Public Comment portion of the agenda, then there is "no democracy" in the Board of Police Commissioners. He is "appalled that nothing has been done by the City" in the McKinstry case. "People are not getting answers." He commented that he would not want to be an LPD officer at this time because there is a "cloud hanging over their head." Mr. Nathan Johnson stated that Mr. McKinstry should be involved in the City process of choosing an outside investigator. Commissioner Quinney referred the statement to Paul McComb who informed the Board that he had been in contact with the Director of Human Relations and Community Services who commented that three parties had submitted bids to conduct the investigation. He was unaware as to the identity of those placing bids. Selection may simply go to the lowest bidder. However, he felt that information from members of the public concerning the selection may be submitted to the Director of Human Relations and Community Services or to the Mayor's office. ADJOURNMENT There being no other business to discuss, the regular meeting of the Board adjourned at 7:54 p.m. BOARD OF POLICE COMMISSIONERS MEETING MINUTES May 18, 1999 Members Present: Others Present: Commissioner Pete Canady, Chairman Chief Robert Johnson, LPD Commissioner Patty Farhat-Reed Paul McComb, LPD Legal Advisor Commissioner Maria Mejorado Bernard Brantley, Commission Investigator Commissioner Deb Frederick Jim DeLine, Secretary Commissioner Roger Newcomb Genice Rhodes-Reed, Director of Human Relations and Community Services Members Excused: Bob Egan, Human Relations and Community Services Commissioner Derrick Quinney Advisory Board Members Absent: Commissioner Willard Walker - Members of the Public: `-=-/' - Gordon Wilson, 2304 Midwood .� Nathan Johnson, Jr., 204 S. Hosmer L2 Charlene Decker, 2711 Pleasant Grove < :. r"n 70 csj CALL TO ORDER U-) Commissioner Canady called the meeting to order at 5:53 p.m. after having established a quorum. ADDITIONS TO AGENDA As an addition to the agenda, the Board discussed a recent meeting notification from the Human Relations and Community Services Advisory Board. In order to accommodate Mr. Egan's schedule, discussion of this item was moved prior to Public Comment. Board members voiced their resentment at being expected to attend a meeting called for the purpose of reviewing their role and that of their employee, the Commission Investigator. Commissioner Canady felt the Board should have been contacted prior to the meeting's announcement. He suggested that a more informal jointly planned meeting would have been more appropriate. Chief Johnson was concerned that the meeting's agenda gave the impression that the Human Relations and Community Services Advisory Board was at odds with the Board of Police Commissioners. Mr. Egan apologized for any ill-will created by the announcement of the meeting or by his letter to Board members inviting them to be present. The letter and meeting agenda were accepted and placed on file. PUBLIC COMMENT Mr. Gordon Wilson requested that the Board work with the Human Relations and Community Services Advisory Board to head off the "three-ring circus" which may result from the June 12 Lansing meeting of the Southern Christian Leadership Foundation to be held at Friendship Baptist Church, and the accompanying June 14 march. He felt that it was unfortunate that the annual Police / Community Relations conference could not be held before summer. Ms. Charlene Decker spoke to the Board and to those present from the Human Relations and Community Services Advisory Board, asking them to "get it together" to ensure that the position of Commission Investigator be a viable one. MINUTES APPROVAL Minutes from the regular meeting of April 20 were corrected and approved as amended. Board of Police Commissioners Meeting Minutes May 18, 1999 Page 2 UNFINISHED BUSINESS Mediation Discussion - The Board requested that this item be considered as part of future Complaint Subcommittee discussions and not as Unfinished Business. Approval / Changes to the 1998 Annual Report - Commissioner Frederick suggested that the statistics related to Internal Affairs include a breakdown of complaints generated internally versus those generated by the public. Chief Johnson assured her that those figures could be obtained and would be included in the final report. It was also noted that Commissioner Farhat-Reed should have been identified as the Vice Chair. Board members were favorable to the new graphics present in the report. The report was approved with the above changes. Commissioner Newcomb asked for information on the report's distribution. Chief Johnson commented that the report would be distributed to Board members and City administration, mailed to community leaders and made available in the precinct lobbies. FRATERNAL ORDER OF POLICE No members of the FOP were present. COMMUNICATIONS Correspondence - Correspondence received during the month of April was received and placed on file. DEPARTMENTAL HIGHLIGHTS Monthly Reports - April - Received and placed on file. Communications Department Report - March - Received and placed on file. Communications Department Report - April - Received and placed on file. Staffing Report - This report tracks EEO information compiled by the Department and will now be distributed to the Board each month. The April report was received and placed on file. Commissioners commended the Chief on the Department's increased percentages of women and minority employees. Recruiting Packet - Received and placed on file. COMMITTEE REPORTS Awards & Citations Committee - Commissioner Mejorado reported that, while she was not in attendance, this year's award ceremony was well received. Commissioner Farhat-Reed was in attendance and commented that the program moved along very well and was a "great event." Budget Committee - Jim DeLine reported that the Department's FY2000 budget has been approved by City Council with only minor changes from the version distributed to Board members at their December meeting. Human Resources Committee - No report. Incentives Committee - No report. Complaint Sub-Committee - Commissioner Newcomb moved that the Board recess into Executive Session to review two Internal Affairs matters with Chief Johnson. The motion passed and the public was asked to depart while IA matters were discussed. Board of Police Commissioners Meeting Minutes May 18, 1999 Page 3 Upon reconvening, a revision of the Complaint Procedure was distributed. Commissioner Frederick reviewed changes which primarily consisted of: 1) changing the name "Chief Investigator"to "Commission Investigator," 2) adding language to make it clear that the Commission Investigator's jurisdiction stems from the Board's authority, 3) stating that the Board may have the Investigator investigate any complaints they choose, and 3) clarifying communications to the complainant and 4) the Board's options as the result of conducting an investigation. Chief Johnson pointed out that, as Chief, he alone can impose discipline on LPD employees. The revised Complaint Procedure was approved by the Board. In other Committee business, Commissioner Frederick reported that members are rotating in order to hold weekly meetings with Mr. Brantley. Efforts continue to revise the Complaint Brochure in order to make it easier to read and understand by all members of the public. Chief Investigator's Comments- Copies of the current Complaint Brochure were distributed. Mr. Brantley also announced that a more user friendly Complaint Form was being established. Efforts were being made to accelerate the public's ability to complete the filing of a complaint with his office. OTHER BUSINESS Meeting Schedule - Board members felt that an occasional meeting on an alternative day would be beneficial should the need arise, but given the Charter's direction to hold regularly scheduled meetings at regular times, did not feel that a change of meeting schedule would be appropriate. COMMISSIONER'S COMMENTS Commissioner Frederick - None. Commissioner Newcomb - Commented that the past few weeks had been "excruciating", however recent meetings with the Commission Investigator have allowed him a better understanding of the contribution which can be made. He is grateful to be on a board where accomplishments are possible and he can take pride in the job being done. Commissioner Farhat-Reed - Requested information on letters being received by Board members from R. David Wilson, attorney retained by the FOP. Paul McComb noted that the issue of having sworn officers in lieu of planned security officers staff the City Hall entrances was a labor issue which the City Hall management needs to address and should not involve the Board of Police Commissioners. He offered to meet with Board members one-on-one if they needed information on FOP concerns relative to Mr. Brantley's position. Commissioner Farhat-Reed commented that the April 25 Volunteer Reception went very well. She also noted that recent LPD team meetings with Neighborhood Watch organizations were well attended and she attributed that to the mailing of reminder postcards. The next meeting is scheduled for July 14. Commissioner Meiorado - None. Commission Canady- Pointed out that there is cooperation with the Human Relations and Community Services Advisory Board and last month's joint meeting was an example of that. He read a letter from Mrs. McKinstry and informed the Board that he would communication progress in the Board's investigation to her personally. He felt that the FBI investigation into the shooting is taking too long to complete. Commissioner Canady felt that City funds would likely be made available should the Board wish to begin its investigation immediately and / or bring in an outside contractor to conduct the investigation. Commissioner Newcomb moved to do so. Once the motion was seconded, discussion was held concerning public perceptions. Would the public perceive this action as evidence of the Board's commitment to be objective, or as a lack of support for Mr. Brantley? Board members confirmed their support for Mr. Brantley's abilities. The motion passed by a vote of three to two. Commissioner Newcomb moved that Mr. Brantley begin an investigation of the McKinstry shooting as Board of Police Commissioners Meeting Minutes May 18, 1999 Page 4 of this evening's meeting. There was no second to the motion. Commissioner Frederick moved the outside investigator, if funds allow their hiring, be brought on as soon as possible,that either the Complaint Committee or the Board as a whole, develop a written charge for the position and that it provide them with appropriate direction. The motion passed by a vote of three to two. ADMINISTRATIVE REPORT The Chief reported that ten LPD recruits graduated from the police academy last Friday. Additionally,two other graduates were hired. All twelve will now begin post-academy training before entering the FTO program. He spoke in reference to the new staffing report which the Board members received in their information packet and commented that the Department's minority and female employee percentages will continue to rise. Chief Johnson announced that in May, Lt. Beiderwieden received the Boy Scout's Whitney M. Young, Jr. Service Award for adult leadership. In April, he received the Boy Scout's Silver Beaver award for his work with urban youth and general service to the community. The Warner Group has been hired to evaluate the Department's computer systems as they relate to cross- system compatibility and efficiency. A copy of their report and recommendations will be made available to Board members when completed. The grant for LPD's coordination of a juvenile diversion program is expected to be operational by mid-June. This program works with young offenders to offer 1) counseling /behavior modification and 2) work programs including mowing and cleaning of City properties. PUBLIC COMMENT Mr. Gordon Wilson requested that the public be better supplied with complaint information / complaint forms. He suggested that the information be available bi-lingually. He was impressed with the number of new Police Officer recruits who reside within the City. He agreed with Commissioners who felt that an outside investigator is not the way to go. Mr. Nathan Johnson requested a copy of the LPD procedures and policies regarding the Board of Police Commissioners. Commissioner Canady offered to supply them. He requested information regarding the difference in charge between the Commission Investigator and the Internal Affairs Unit. The Chief explained that it was primarily in the ability of the sworn officers within the Internal Affairs Unit to order officers to supply information. Ms. Charlene Decker expressed frustration in the lack of information regarding Mr. Brantley being released to the public. Commissioners commented on the legal restrictions involved in releasing information regarding personnel matters. She requested that the position of Commission Investigator and the Board of Police Commissioners be more visible by making public statements at televised Council meetings. Board members commented on the public's right to attend their meetings and noted that additional public appearances often do no more than invite criticism and rhetoric. When Ms. Decker suggested that members of the Board should resign if bothered by public criticism, members responded by noting that they were appointed to serve the entire City and not just those who enjoy being on camera at Council meetings. ADJOURNMENT There being no other business to discuss, the regular meeting of the Board adjourned at 8:37 p.m. BOARD OF POLICE COMMISSIONERS MEETING MINUTES May 18, 1999 Members Present: Others Present: Commissioner Pete Canady, Chairman Chief Robert Johnson, LPD Commissioner Patty Farhat-Reed Paul McComb, LPD Legal Advisor Commissioner Maria Mejorado Bernard Brantley, Commission Investigator Commissioner Deb Frederick Jim DeLine, Secretary Commissioner Roger NeGenice Rhodes-Reed, Director of Human Relations and Community Services Members Excused: Bob Egan, Human Relations and Community Services Commissioner Der ' ,�l nney Advisory Board r— Members b t: Commissio lard Walker rro Membe he Public: -_ Gordon ilson, 2304 Midwood Nathan Johnson, Jr., 204 S. Hosmer Charlene Decker, 2711 Pleasant Grove =�� -- CALL TO ORDER Commissioner Canady called the meeting to order at 5:53 p.m. after having established a quorum. ADDITIONS TO AGENDA As an addition to the agenda, the Board discussed a recent meeting notification from the Human Relations and Community Services Advisory Board. In order to accommodate Mr. Egan's schedule, discussion of this item was moved prior to Public Comment. Board members voiced their resentment at being expected to attend a meeting called for the purpose of reviewing their role and that of their employee, the Commission Investigator. Commissioner Canady felt the Board should have been contacted prior to the meeting's announcement. He suggested that a more informal jointly planned meeting would have been more appropriate. Chief Johnson was concerned that the meeting's agenda gave the impression that the Human Relations and Community Services Advisory Board was at odds with the Board of Police Commissioners. Mr. Egan apologized for any ill-will created by the announcement of the meeting or by his letter to Board members inviting them to be present. The letter and meeting agenda were accepted and placed on file. PUBLIC COMMENT Mr. Gordon Wilson requested that the Board work with the Human Relations and Community Services Advisory Board to head off the "three-ring circus" which may result from the June 12 Lansing meeting of the Southern Christian Leadership Foundation to be held at Friendship Baptist Church, and the accompanying June 14 march. He felt that it was unfortunate that the annual Police / Community Relations conference could not be held before summer. Ms. Charlene Decker spoke to the Board and to those present from the Human Relations and Community Services Advisory Board, asking them to "get it together" to ensure that the position of Commission Investigator be a viable one. MINUTES APPROVAL Minutes from the regular meeting of March 20 were corrected and approved as amended. Board of Police Commissioners Meeting Minutes May 18, 1999 Page 2 UNFINISHED BUSINESS Mediation Discussion - The Board requested that this item be considered as part of future Complaint Subcommittee discussions and not as Unfinished Business. Approval / Changes to the 1998 Annual Report - Commissioner Frederick suggested that the statistics related to Internal Affairs include a breakdown of complaints generated internally versus those generated by the public. Chief Johnson assured her that those figures could be obtained and would be included in the final report. It was also noted that Commissioner Farhat-Reed should have been identified as the Vice Chair. Board members were favorable to the new graphics present in the report. The report was approved with the above changes. Commissioner Newcomb asked for information on the report's distribution. Chief Johnson commented that the report would be distributed to Board members and City administration, mailed to community leaders and made available in the precinct lobbies. FRATERNAL ORDER OF POLICE No members of the FOP were present. COMMUNICATIONS Correspondence - Correspondence received during the month of April was received and placed on file. DEPARTMENTAL HIGHLIGHTS Monthly Reports - April - Received and placed on file. Communications Department Report - March - Received and placed on file. Communications Department Report - April - Received and placed on file. Staffing Report - This report tracks EEO information compiled by the Department and will now be distributed to the Board each month. The April report was received and placed on file. Commissioners commended the Chief on the Department's increased percentages of women and minority employees. Recruiting Packet - Received and placed on file. COMMITTEE REPORTS Awards & Citations Committee - Commissioner Mejorado reported that, while she was not in attendance, this year's award ceremony was well received. Commissioner Farhat-Reed was in attendance and commented that the program moved along very well and was a "great event." Budget Committee - Jim DeLine reported that the Department's FY2000 budget has been approved by City Council with only minor changes from the version distributed to Board members at their December meeting. Human Resources Committee - No report. Incentives Committee - No report. Complaint Sub-Committee - Commissioner Newcomb moved that the Board recess into Executive Session to review two Internal Affairs matters with Chief Johnson. The motion passed and the public was asked to depart while IA matters were discussed. Board of Police Commissioners Meeting Minutes May 18, 1999 Page 3 Upon reconvening, a revision of the Complaint Procedure was distributed. Commissioner Frederick reviewed changes which primarily consisted of: 1) changing the name "Chief Investigator"to "Commission Investigator," 2) adding language to make it clear that the Commission Investigator's jurisdiction stems from the Board's authority, 3) stating that the Board may have the Investigator investigate any complaints they choose, and 3) clarifying communications to the complainant and 4) the Board's options as the result of conducting an investigation. Chief Johnson pointed out that, as Chief, he alone can impose discipline on LPD employees. The revised Complaint Procedure was approved by the Board. In other Committee business, Commissioner Frederick reported that members are rotating in order to hold weekly meetings with Mr. Brantley. Efforts continue to revise the Complaint Brochure in order to make it easier to read and understand by all members of the public. Chief Investigator's Comments- Copies of the current Complaint Brochure were distributed. Mr. Brantley also announced that a more user friendly Complaint Form was being established. Efforts were being made to accelerate the public's ability to complete the filing of a complaint with his office. OTHER BUSINESS Meeting Schedule - Board members felt that an occasional meeting on an alternative day would be beneficial should the need arise, but given the Charter's direction to hold regularly scheduled meetings at regular times, did not feel that a change of meeting schedule would be appropriate. COMMISSIONER'S COMMENTS Commissioner Frederick - None. Commissioner Newcomb - Commented that the past few weeks had been "excruciating", however recent meetings with the Commission Investigator have allowed him a better understanding of the contribution which can be made. He is grateful to be on a board where accomplishments are possible and he can take pride in the job being done. Commissioner Farhat-Reed - Requested information on letters being received by Board members from R. David Wilson, attorney retained by the FOP. Paul McComb noted that the issue of having sworn officers in lieu of planned security officers staff the City Hall entrances was a labor issue which the City Hall management needs to address and should not involve the Board of Police Commissioners. He offered to meet with Board members one-on-one if they needed information on FOP concerns relative to Mr. Brantley's position. Commissioner Farhat-Reed commented that the April 25 Volunteer Reception went very well. She also noted that recent LPD team meetings with Neighborhood Watch organizations were well attended and she attributed that to the mailing of reminder postcards. The next meeting is scheduled for July 14. Commissioner Meiorado - None. Commission Canady- Pointed out that there is cooperation with the Human Relations and Community Services Advisory Board and last month's joint meeting was an example of that. He read a letter from the Mrs. McKinstry and informed the Board that he would communication progress in the Board's investigation to her personally. He felt that the FBI investigation into the shooting is taking too long to complete. Commissioner Canady felt that City funds would likely be made available should the Board wish to begin its investigation immediately and / or bring in an outside contractor to conduct the investigation. Commissioner Newcomb moved to do so. Once the motion was seconded, discussion was held concerning public perceptions. Would the public perceive this action as evidence of the Board's commitment to be objective, or as a lack of support for Mr. Brantley? Board members confirmed their support for Mr. Brantley's abilities. The motion passed by a vote of three to two. Commissioner Newcomb moved that Mr. Brantley begin an investigation of the Board of Police Commissioners Meeting Minutes May 18, 1999 Page 4 McKinstry shooting as of this evening's meeting. There was no second to the motion. Commissioner Frederick moved the outside investigator, if funds allow their hiring, be brought on as soon as possible, that either the Complaint Committee or the Board as a whole, develop a written charge for the position and that it provide them with appropriate direction. The motion passed by a vote of three to two. ADMINISTRATIVE REPORT The Chief reported that ten LPD recruits graduated from the police academy last Friday. Additionally,two other graduates were hired. All twelve will now begin post-academy training before entering the FTO program. He spoke in reference to the new staffing report which the Board members received in their information packet and commented that the Department's minority and female employee percentages will continue to rise. Chief Johnson announced that Lt. Beiderwieden is receiving the Boy Scouts' Silver Beaver award, it's highest. The Warner Group has been hired to evaluate the Department's computer systems as they relate to cross- system compatibility and efficiency. A copy of their report and recommendations will be made available to Board members when completed. . The grant for LPD's coordination of a juvenile diversion program is expected to be operational by mid-June. This program works with young offenders to offer 1) counseling / behavior modification and 2) work programs including mowing and cleaning of City properties. PUBLIC COMMENT Mr. Gordon Wilson requested that the public be better supplied with complaint information / complaint forms. He suggested that the information be available bi-lingually. He was impressed with the number of new Police Officer recruits who reside within the City. He agreed with Commissioners who felt that an outside investigator is not the way to go. Mr. Nathan Johnson requested a copy of the LPD procedures and policies regarding the Board of Police Commissioners. Commissioner Canady offered to supply them. He requested information regarding the difference in charge between the Commission Investigator and the Internal Affairs Unit. The Chief explained that it was primarily in the ability of the sworn officers within the Internal Affairs Unit to order officers to supply information. Ms. Charlene Decker expressed frustration in the lack of information regarding Mr. Brantley being released to the public. Commissioners commented on the legal restrictions involved in releasing information regarding personnel matters. She requested that the position of Commission Investigator and the Board of Police Commissioners be more visible by making public statements at televised Council meetings. Board members commented on the public's right to attend their meetings and noted that additional public appearances often do no more than invite criticism and rhetoric. When Ms. Decker suggested that members of the Board should resign if bothered by public criticism, members responded by noting that they were appointed to serve the entire City and not just those who enjoy being on camera at Council meetings. ADJOURNMENT There being no other business to discuss, the regular meeting of the Board adjourned at 8:37 p.m. BOARD OF POLICE COMMISSIONERS MEETING MINUTES APRIL 20, 1999 MEMBERS PRESENT: OTHERS PRESENT: Commissioner Peter Canady, Chairperson Assistant Chief Andrew George Commissioner Patty Farhat-Reed, Vice Chairperson Michelle Reddish, Administrative Secretary Commissioner Deb Frederick Paul McComb, Legal Advisor Commissioner Maria Mejorado Chief Robert L. Johnson Commissioner Roger Newcomb Bernard Brantley, Chief Investigator Commissioner Derrick Quinney Genice Rhodes-Reed, Human Relations & Commissioner Willard Walker Community Services Director GUESTS: MEMBERS OF THE PUBLIC: Bob Egan, Human Relations & Community Gary Hartman ; Services Advisory Board Nathan Johnson L< Christine MacDonald .'� CALL TO ORDER - Chairperson Canady « �_ m c: Chairperson Canady called the meeting to order at 6:00 p.m. after having established uo(-,�4m. PUBLIC COMMENT Bob Egan with the Human Relations & Community Services Advisory Board introduced himself to the Commissioners and stated he was attending the meeting as a guest of Genice Rhodes-Reed, Director of Human Relations and Community Services. ADDITIONS TO AGENDA There were no additions to the Agenda. APPROVAL OF MINUTES - Chairperson Canady A motion was made by Chairperson Canady to approve the Minutes from the regular meeting of March 16, 1999; motion carried 7-0. The Minutes were accepted and placed on file. Copies are attached to the original Minutes as a permanent addendum. UNFINISHED BUSINESS Mediation Discussion Commissioner Frederick reported she would be discussing this matter with the Complaint Committee members.. A report will be presented at the next scheduled meeting. FRATERNAL ORDER OF POLICE No FOP representative was present. CORRESPONDENCE - Chairperson Canady Correspondence Received No discussion. Ride-Along Comments Chairperson Canady urged the Commissioners to participate in the Ride-Along Program. The Ride-Along Program has been reopened to the public. Chief's Response to NAACP Commissioners Farhat-Reed and Canady stated the Chief's response to the statement from the NAACP was excellent and outstanding. The Chief stated he has not received a response from the NAACP. Commissioner Walker requested the Commissioners to be thinking of ways to create and foster a more positive image for the Lansing Police Department. The Chief explained one of the problems with Board of Police Commissioners Meeting Minutes of April 20, 1999 Page 2 communicating positive comments to the public is not having a vehicle or avenue to get information out. On April 29", 1999, the first tv program regarding the Lansing Police Department will be broadcast on the public access channel. Thereafter, a new episode will appear each month. The Chief explained there are only one or two sources of releasing information regarding the Police Department to the public and that is through the newspapers and the public access channel. Commissioner Frederick suggested that another attempt should be made to meet with the Police Community Relations Committee and the Human Relations Advisory Board regularly. The Commissioners requested a copy of the statement from the NAACP be forwarded to them. A motion was made by Chairperson Canady to accept the correspondence; motion carried 7-0. DEPARTMENTAL REPORTS Monthly Report for March 1999 Commissioner Quinney asked Chief Johnson what is happening to create a high employee turnover in the 911 Center. The Chief responded that it has gotten better, despite the fact it shows up in each monthly report. The Lansing Police Department settled the FOP 911 Contract and should be presenting it to the Lansing City Council for ratification in the near future. There are a couple of Mediation sessions on some outstanding grievances scheduled for next week and hopefully this can bring some stability to the turnover rate, although, some turnover may occur because eight or nine employees are in the probationary period. The Chief stated twelve vacant police cadet positions will be filled soon. Commissioner Quinney requested an update regarding the status of the in-car videos. Assistant Chief George explained that the in-car video has been installed and is in operation. It was requested through the Capital Improvement Budget money to install in-car video cameras in all the cars, but that did not happen. The Chief explained the in-car videos would be used primarily for OUIL violations. The Board received and placed on file departmental reports for the month of March 1999. Copies are attached to the original Minutes as a permanent addendum. Communications Department Report No report submitted. Calls for Service per Precinct - 1998 No discussion. A motion was made by Chairperson Canady to accept Departmental Reports; motion carried 7-0. BOARD - SUB-COMMITTEE REPORTS Awards & Citations Committee - Commissioner Meiorado Commissioner Mejorado stated she was not present at the Awards and Citations Committee meeting. Vice Chairperson Farhat-Reed reported the Committee met on March 251h, 1999, and reviewed 30 applications for police and civilians. The Awards Ceremony is scheduled for May 11`h, 1999, in St. Mary's Cathedral at 6:00 p.m. Budget Sub-Committee - Vice Chairperson Farhat-Reed No report submitted. Human Resources Committee - Commissioner Walker No report submitted. Incentives Sub-Committee - Commissioner Meiorado No report submitted. Complaint Procedure/Brochure Sub-Committee - Commissioner Frederick The Committee met with Bernard Brantley, Chief Investigator and did some further planning in terms of his day-to-day work. A procedure was instituted that Commissioners Frederick, Canady and Newcomb would meet with Mr. Brantley weekly so he has more direct contact with the Complaint Committee. The Complaint Committee will work with Genice Rhodes-Reed on finalizing a draft of the brochure. Board of Police Commissioners Meeting Minutes of April 20, 1999 Page 3 Genice Rhodes-Reeds, Director of Human Relations & Community Services Department requested the Commissioners to make any recommendations or revisions to the suggestions she submitted at the last Board meeting for improving Community and Police Relations. Genice Rhodes-Reed pointed out that the Community and Police Relations Conference, with Bob Egan as Co-Chair, is scheduled for Saturday, October 16, 1999. 1. Internal Affairs Complaints Commissioner Frederick reported she met with the Internal Affairs Division and there were no complaints to be reviewed. 2. Chief Investigator's Comments None. A motion was made by Chairperson Canady to accept the Board Sub-Committee Reports; motion carried 7-0. COMMISSIONERS' COMMENTS Chairperson Canady - None. Vice Chairperson Farhat-Reed -The AFL-CIO is having a problem with CATA. Lansing School District kids are hanging around the bus stop and buildings. The kids are harassing the tenants. Vice Chairperson Farhat-Reed asked for help from the Lansing Police Department regarding this issue. Assistant Chief Andrew George explained that there is an Officer present at this location and he will reiterate to the Captains to have the Officers pay particular attention to this area. Commissioner Quinney suggested using the CUTT Program to try to curb this problem. Commissioner Frederick - Is fairly confident there isn't an organization that isn't racist to some degree and the Police Department is no different from any other large organization. The difference is whether you recognize it's there and you do something about it. Commissioner Meiorado - Has received several complaints regarding dogs defecating in people's yards and in the right-of-way. Paul McComb stated he would forward a copy of the appropriate Ordinance regarding this issue. Commissioner Newcomb - A participant who attended a class with him made a comment that the Lansing Police Department was a racist organization. Assistant Chief Andrew George stated that the Police Department is at 24% for hiring minorities. Commissioner Quinney - Requested that the Commissioners receive their packets one week prior to the scheduled meetings. The Chief responded that the Thursday before the regularly scheduled meetings is about as early as the packets can go out. The Chief will have staff try to process them earlier, if possible. Commissioner Walker - None. ADMINISTRATIVE COMMENTS - Chief Johnson The Chief reported that he believes Lansing Police Department Officers could not perform the kind of brutality upon citizens that has taken place in other states such as New York and California. Chief Johnson explained that the Commissioners should have received an invitation to the Volunteers Reception at the Lansing Center on Wednesday, April 281n, 1999. The Awards Ceremony (Woman Police Officer of the Year) for Lt. Julie Williams will take place on the April 271n, 1999, at 7:00 p.m., all Commissioners are welcome to attend. The tv show will premier on Thursday, April 291n, 1999. Edward Forrest was promoted to Lieutenant and will be returning to work at the South Precinct. Mediation sessions are scheduled in the future and hopefully the contracts can be settled. The finishing touches are being placed on a survey which will be administered to people who have received tickets within the last few months. There are ten recruits in the Police Academy that will be graduating next month and then will move into the Post-Academy Training Program. The Chief hopes to be at a full staff by fall. The Police Department's Budget Hearing is scheduled for Thursday, May 6`n 1999, at 3:00 p.m. on the 10`n Floor. The Chief encouraged all Commissioners to attend in support of the Police Department. Board of Police Commissioners Meeting Minutes of April 20, 1999 Page 4 Assistant Chief Andrew George announced Ron Hansen retired from the Lansing Police Department. He reminded the Commissioners to review the 1998 Annual Report and also announced the Commissioners are invited to the Lugnuts Game on Thursday, July 9`h, 1999, at 7:05 p.m. OTHER BUSINESS Administrative Procedures 1. Police Probationary Requirements 2. Police Officer Applicant Qualifications A motion was made by Chairperson Canady to approve the Administrative Procedures referring to Police Probationary Requirements and Police Officer Application Qualifications; motion carried 7-0. 3. Complaint Procedure The Chief requested the Commissioners review this procedure over the next month and discuss it at the next Board meeting. The Complaint Committee will meet and, thereafter, arrange a meeting with the Chief to discuss any proposed changes to this Administrative Procedure. A motion was made by Chairperson Canady to receive the Complaint Procedure and act upon it at the next meeting; motion carried 7-0. PUBLIC COMMENT Gary Hartman explained that Chief Johnson and Chairperson Canady did an excellent job at the forum. Mr. Hartman asked if the Commissioners or the Chief received any feedback from the public regarding this forum. The Chief responded that he had received positive and negative feedback. Bob Egan suggested that the Commissioners start holding the Board meetings, on Saturdays, every so often, so that more citizens can attend. ADJOURNMENT - Chairperson Canady There being no other business to discuss, Chairperson Canady adjourned the meeting at 7:30 p.m. DRAFT BOARD OF POLICE COMMISSIONERS MEETING MINUTES APRIL 20, 1999 MEMBERS PRESENT: OTHERS PRESENT: Commissioner Peter Canady, Chairperson Assistant Chief Andrew George Commissioner Patty Farhat-Reed, Vice Chairperson Michelle Reddish, Administrative Secretary Commissioner Deb Frederick Paul McComb, Legal Advisor Commissioner Maria Mejorado Chief Robert L. Johnson Commissioner Roger Newcomb Bernard Brantley, Chief Investigator Commissioner Derrick Quinney Genice Rhodes-Reed, Human Relations & Commissioner Willard Walker Community Services Director GUESTS: MEMBERS OF THE PUBLIC: Bob Egan, Human Relations & Community Gary Hartman Services Advisory Board Nathan Johnson Christine MacDonald CALL TO ORDER - Chairperson Canady M Chairperson Canady called the meeting to order at 6:00 p.m. after having established a gtiaru&p. PUBLIC COMMENT Bob Egan with the Human Relations & .Community Services Advisory Board introduced himself to the Commissioners and stated he was attending the meeting as a guest of Genice Rhodes-Reed, Director of Human Relations and Community Services. ADDITIONS TO AGENDA There were no additions to the Agenda. APPROVAL OF MINUTES - Chairperson Canady A motion was made by Chairperson Canady to approve the Minutes from the regular meeting of March 16, 1999; motion carried 7-0. The Minutes were accepted and placed on file. Copies are attached to the original Minutes as a permanent addendum. UNFINISHED BUSINESS Mediation Discussion Commissioner Frederick reported she would be discussing this matter with the Complaint Committee members. A report will be presented at the next scheduled meeting. FRATERNAL ORDER OF POLICE No FOP representative was present. CORRESPONDENCE - Chairperson Canady Correspondence Received No discussion. Ride-Along Comments Chairperson Canady urged the Commissioners to participate in the Ride-Along Program. The Ride-Along Program has been reopened to the public. Chief's Response to NAACP Commissioners Farhat-Reed and Canady stated the Chief's response to the statement from the NAACP was excellent and outstanding. The Chief stated he has not received a response from the NAACP. Commissioner Walker requested the Commissioners to be thinking of ways to create and foster a more positive image for the Lansing Police Department. The Chief explained one of the problems with DRAFT Board of Police Commissioners Meeting Minutes of April 20, 1999 Page 2 communicating positive comments to the public is not having a vehicle or avenue to get information out. On April 29th, 1999, the first tv program regarding the Lansing Police Department will be broadcast on the public access channel. Thereafter, a new episode will appear each month. The Chief explained there are only one or two sources of releasing information regarding the Police Department to the public and that is through the newspapers and the public access channel. Commissioner Frederick suggested that another attempt should be made to meet with the Police Community Relations Committee and the Human Relations Advisory Board regularly. The Commissioners requested a copy of the statement from the NAACP be forwarded to them. A motion was made by Chairperson Canady to accept the correspondence; motion carried 7-0. DEPARTMENTAL REPORTS Monthly Report for March 1999 Commissioner Quinney asked Chief Johnson what is happening to create a high employee turnover in the 911 Center. The Chief responded that it has gotten better, despite the fact it shows up in each monthly report. The Lansing Police Department settled the FOP 911 Contract and should be presenting it to the Lansing City Council for ratification in the near future. There are a couple of Mediation sessions on some outstanding grievances scheduled for next week and hopefully this can bring some stability to the turnover rate, although, some turnover may occur because eight or nine employees are in the probationary period. The Chief stated twelve vacant police cadet positions will be filled soon. Commissioner Quinney requested an update regarding the status of the in-car videos. Assistant Chief George explained that the in-car video has been installed and is in operation. It was requested through the Capital Improvement Budget money to install in-car video cameras in all the cars, but that did not happen. The Chief explained the in-car videos would be used primarily for OUIL violations. The Board received and placed on file departmental reports for the month of March 1999. Copies are attached to the original Minutes as a permanent addendum. Communications Department Report No report submitted. Calls for Service per Precinct - 1998 No discussion. A motion was made by Chairperson Canady to accept Departmental Reports; motion carried 7-0. BOARD - SUB-COMMITTEE REPORTS Awards & Citations Committee - Commissioner Mejorado Commissioner Mejorado stated she was not present at the Awards and Citations Committee meeting. Vice Chairperson Farhat-Reed reported the Committee met on March 25th, 1999, and reviewed 30 applications for police and civilians. The Awards Ceremony is scheduled for May 111h, 1999, in St. Mary's Cathedral at 6:00 p.m. Budget Sub-Committee - Vice Chairperson Farhat-Reed No report submitted. Human Resources Committee - Commissioner Walker No report submitted. Incentives Sub-Committee - Commissioner Meiorado No report submitted. Complaint Procedure/Brochure Sub-Committee - Commissioner Frederick The Committee met with Bernard Brantley, Chief Investigator and did some further planning in terms of his day-to-day work. A procedure was instituted that Commissioners Frederick, Canady and Newcomb would meet with Mr. Brantley weekly so he has more direct contact with the Complaint Committee. The Complaint Committee will work with Genice Rhodes-Reed on finalizing a draft of the brochure. DRAFT Board of Police Commissioners Meeting Minutes of April 20, 1999 Page 3 Genice Rhodes-Reeds, Director of Human Relations & Community Services Department requested the Commissioners to make any recommendations or revisions to the suggestions she submitted at the last Board meeting for improving Community and Police Relations. Genice Rhodes-Reed pointed out that the Community and Police Relations Conference, with Bob Egan as Co-Chair, is scheduled for Saturday, October 16, 1999. 1. Internal Affairs Complaints Commissioner Frederick reported she met with the Internal Affairs Division and there were no complaints to be reviewed. 2. Chief Investigator's Comments None. A motion was made by Chairperson Canady to accept the Board Sub-Committee Reports; motion carried 7-0. COMMISSIONERS' COMMENTS Chairperson Canady - None. Vice Chairperson Farhat-Reed -The AFL-CIO is having a problem with CATA. Lansing School District kids are hanging around the bus stop and buildings. The kids are harassing the tenants. Vice Chairperson Farhat-Reed asked for help from the Lansing Police Department regarding this issue. Assistant Chief Andrew George explained that there is an Officer present at this location and he will reiterate to the Captains to have the Officers pay particular attention to this area. Commissioner Quinney suggested using the CUTT Program to try to curb this problem. Commissioner Frederick - Is fairly confident there isn't an organization that isn't racist to some degree and the Police Department is no different from any other large organization. The difference is whether you recognize it's there and you do something about it. Commissioner Meiorado - Has received several complaints regarding dogs defecating in people's yards and in the right-of-way. Paul McComb stated he would forward a copy of the appropriate Ordinance regarding this issue. Commissioner Newcomb - A participant who attended a class with him made a comment that the Lansing Police Department was a racial organization. Assistant Chief Andrew George stated that the Police Department is at 24% for hiring minorities. Commissioner Quinney - Requested that the Commissioners receive their packets one week prior to the scheduled meetings. The Chief responded that the Thursday before the regularly scheduled meetings is about as early as the packets can go out. The Chief will have staff try to process them earlier, if possible. Commissioner Walker - None. ADMINISTRATIVE COMMENTS - Chief Johnson The Chief reported that he believes Lansing Police Department Officers could not perform the kind of brutality upon citizens that has taken place in other states such as New York and California. Chief Johnson explained that the Commissioners should have received an invitation to the Volunteers Luncheon at the Lansing Center on Wednesday, April 28`n, 1999. The Awards Ceremony (Woman Police Officer of the Year) for Lt. Julie Williams will take place on the April 27", 1999, at 7:00 p.m., all Commissioners are welcome to attend. The tv show will premier on Thursday, April 291n, 1999. Edward Forrest was promoted to Lieutenant and will be returning to work at the South Precinct. Mediation sessions are scheduled in the future and hopefully the contracts can be settled. The finishing touches are being placed on a survey which will be administered to people who have received tickets within the last few months. There are ten recruits in the Police Academy that will be graduating next month and then will move into the Post-Academy Training Program. The Chief hopes to be at a full staff by fall. The Police Department's Budget Hearing is scheduled for Thursday, May 61n 1999, at 3:00 p.m. on the 10`n Floor. The Chief encouraged all Commissioners to attend in support of the Police Department. DRAFT Board of Police Commissioners Meeting Minutes of April 20, 1999 Page 4 Assistant Chief Andrew George announced Ron Hansen retired from the Lansing Police Department. He reminded the Commissioners to review the 1998 Annual Report and also announced the Commissioners are invited to the Lugnuts Game on Thursday, July 91h, 1999, at 9:00 p.m. OTHER BUSINESS Administrative Procedures 1 . Police Probationary Requirements 2. Police Officer Applicant Qualifications A motion was made by Chairperson Canady to approve the Administrative Procedures referring to Police Probationary Requirements and Police Officer Application Qualifications; motion carried 7-0. 3. Complaint Procedure The Chief requested the Commissioners review this procedure over the next month and discuss it at the next Board meeting. The Complaint Committee will meet and, thereafter, arrange a meeting with the Chief to discuss any proposed changes to this Administrative Procedure. A motion was made by Chairperson Canady to receive the Complaint Procedure and act upon it at the next meeting; motion carried 7-0. PUBLIC COMMENT Gary Hartman explained that Chief Johnson and Chairperson Canady did an excellent job at the forum. Mr. Hartman asked if the Commissioners or the Chief received any feedback from the public regarding this forum. The Chief responded that he had received positive and negative feedback. Bob Egan suggested that the Commissioners start holding the Board meetings, on Saturdays, every so often, so that more citizens can attend. ADJOURNMENT - Chairperson Canady There being no other business to discuss, Chairperson Canady adjourned the meeting at 7:30 p.m. BOARD OF POLICE COMMISSIONERS MEETING MINUTES March 16, 1999 Members Present: Others Present: Commissioner Pete Canady, Chairman Chief Robert Johnson, LPD LAi Sir!% G� Y CLERK Commissioner Patty Farhat-Reed Paul McComb, LPD Legal Advisor Commissioner Maria Mejorado Bernard Brantley, Chief Investigator Commissioner Deb Frederick Jim DeLine, Secretary Commissioner Roger Newcomb Lt. Joel Maatman, FOP Supervisory Unit Commissioner Derrick Quinney Ofc. Bruce Holliday, FOP Non-supervisory Unit Commissioner Willard Walker Genice Rhodes-Reed, Director of Human Relations and Community Services Members of the Public: Sharon Bommarito, Director of Personnel None Anne Smiley, Executive Director of Dispute Resolution Center of Central Michigan CALL TO ORDER Commissioner Canady called the meeting to order at 6:00 p.m. after having established a quorum. PUBLIC COMMENT None. ADDITIONS TO AGENDA Genice Rhodes-Reed, Director of Human Relations and Community Services (HRCS) distributed recommendations which will be implemented by her Department (attached) intended to improve relations between the public and the Police Department. Commissioner Canady endorsed the idea of joint efforts and joint meetings between the Board of Police Commissioners, the Human Relations and Community Services Advisory Board, and the Police / Community Relations Advisory Committee. Director Rhodes-Reed announced that her Department has been requested to coordinated the annual Police / Community Relations Meeting. She said that the conference is being scheduled for fall this year so that it will not conflict with spring budget hearings. Commissioner Frederick asked for an explanation of the police diversion program mentioned in the HRCS recommendations. Chief Johnson explained that a grant has been awarded to LPD which will aid in exploring options for community service and other activities which young people may perform,the successful completion of which would permit charges to be dropped against them and not filed with the prosecutor, thus avoiding a criminal record for the person. A discussion was held on the merits of public forums and if people who speak at such forums represent the community at large. Chief Johnson announced that he intended to participate in a forum sponsored by the March for Justice group. Director Rhodes-Reed suggested members of the Board also attend. She also distributed a draft of a new complaints brochure. Commissioner Canady suggested the distributed recommendations be studied by Board members and the discussion be continued at the next meeting. He invited Director Rhodes-Reed to attend next month. MINUTES APPROVAL Minutes from the regular meeting of February 10, 1999, were approved and placed on file. UNFINISHED BUSINESS Board of Police Commissioners Meeting Minutes March 16, 1999 Page 2 Complaint Subcommittee Mediation Discussion - Executive Director Anne Smiley of the Dispute Resolution Center of Central Michigan addressed the Board on mediation as an option after citizen complaints have been investigated and results determined. She answered concerns by the Chief and Board members by explaining that mediation sessions are moderated by trained personnel and participants are screened prior to sessions being held so that the sessions can be productive and not just an opportunity for disgruntled people to vent against a particular officer. She felt that by offering a mediation session, members of the public would feel a better sense of closure to their concerns. Chief Johnson commented that he is willing to meet with members of the public at the conclusion of the complaint process. He suggested that officers sometimes also wish a better understanding of complainant concerns, but that compelling an officer to attend mediation might not be beneficial. The Board tabled further discussion on this topic. FRATERNAL ORDER OF POLICE Lt. Maatman and Ofc. Holliday distributed a letter expressing FOP concerns with alleged statements made by the Board's Chief Investigator regarding officers involved in the McKinstry shooting and the Department's investigation of same. Commissioner Canady assured them that the Board would look into the matter and all would be done to bring about a timely resolution to their concerns. COMMUNICATIONS Correspondence - Commissioner Newcomb noted the inclusion of correspondence by e-mail and was appreciative of the Department for offering this method of communication. The Board reviewed and placed on file letters received during the month of February, 1999. DEPARTMENTAL HIGHLIGHTS Monthly Reports - Commissioner Newcomb asked for an explanation on the termination of recruit trainee. Chief Johnson explained that she failed to pass a drug screen. Commissioner Quinney commented favorably on the quick resolution to two recent murder investigations. Chief Johnson noted that the suspect in one case had been involved in the Police Athletic League and that officers were familiar with him and his acquaintances, several of which came forward to speak with officers whom they knew from their PAL activities. Department reports were accepted and placed on file. Communications Department Report - The Communications Report was accepted and placed on file. Traffic Review Board - The Traffic Review Board is being discontinued. Chief Johnson assured the Board that accidents involving LPD personnel would continue to be investigated and a summary report would be prepared for the Board. Firearms Range Update - Board members noted an error in the report regarding the height of concrete walls. The report was accepted and placed on file. COMMITTEE REPORTS Awards & Citations Committee - Commissioner Mejorado reported that nominations for Departmental awards have been distributed and they will meet on March 25 to make decisions. Budget Committee - No report. Human Resources Committee - No report. Incentives Committee - No report. Board of Police Commissioners Meeting Minutes March 16, 1999 Page 3 Complaint Sub-Committee - Commissioner Frederick reported that the subcommittee held its monthly meeting with the Department's Internal Affairs unit to review complaints filed. She requested that the Board meet in an Executive Session. Commissioner Canady suggested that an Executive Session might not be appropriate. Paul McComb reported that, if the session is to be used to discuss a personnel matter, the employee under discussion has the option of determining whether the meeting be public. The subcommittee report continued with discussion of a new draft of a complaint brochure. Commissioner Quinney suggested that the subcommittee should meet with Assistant Chief Andy George to discuss concerns he voiced to them in recent correspondence. Commissioner Frederick said that she would schedule such a meeting and invited Director Rhodes-Reed to attend. Chief Investigator's Comments - none. OTHER BUSINESS Members discussed issuing a statement of the Board regarding the McKinstry shooting incident. The approved statement is attached to these minutes and will be made available through the Department's Public Information Officer. COMMISSIONER'S COMMENTS Commissioner Walker - None. Commissioner Frederick - None. Commissioner Newcomb - None. Commissioner Quinney - None. Commissioner Farhat-Reed - Reported that Sgt. Craig Baylis has met with the Neighborhood Watch Advisory Board and that a group called Friends of LPD is organizing. Commissioner Meiorado - Announced that she is assisting in oral board interviews for new Emergency Communications Technician candidates. Commission Canady - Requested the Board discuss the FOP's concerns regarding the Chief Investigator. Mr. Brantley indicated that he did not have a preference as to whether the meeting be public or held in Executive Session. Discussion was delayed until after the Administrative Report so that Chief Johnson could attend the Millennium Recruiting Challenge being sponsored by the Department. ADMINISTRATIVE REPORT Chief Johnson announced that the results of the recent B&E survey have been concluded and that members of the Board would soon receive copies. Overall, the Department received a B+ from the public regarding its handling of these investigations. Concerns surfaced regarding follow-through with the victims and the Department will respond to these concerns by amending its B&E procedures to include steps to address the issue. Future surveys will involve our Detention Center and patrol stops resulting in the issuance of traffic tickets. The Chief reported on the Millennium Recruiting Challenge dinner being held this same evening. By inviting young people ages seventeen to twenty-one, it is hoped that the Department can increase awareness of its cadet program. PUBLIC COMMENT Board of Police Commissioners Meeting Minutes March 16, 1999 Page 4 None. ADJOURNMENT Mr. Brantley requested that the Board go into Executive Session to discuss concerns brought up by FOP representatives. He allowed that Director Genice Rhodes-Reed and Director Sharon Bommarito be in attendance. Jim DeLine distributed copies of Joint Meeting Minutes for a recent meeting of the Human Relations and Community Services Advisory Board, the Police /Community Relations Advisory Committee and the Board of Police Commissioners. He also distributed drafts of the 1998 Annual Report for members to review for discussion at next month's meeting. There being no other business to discuss, the regular meeting of the Board adjourned at 7:44 p.m. EXECUTIVE SESSION The Board held an Executive Session at 7:50 p.m. for discussion on a personnel matter. 1� S1N 1•P' G BOARD OF POLICE COMMISSIONERS 120 W.Michigan Ave. Lansing,MI 48933 (517)483-4800 �rrcHlG ��' STATEMENT OF THE LANSING POLICE BOARD OF COMMISSIONERS REGARDING REVIEW OF THE McKINSTRY SHOOTING INCIDENT FOLLOWING RELEASE OF FBI FINDINGS The Board of Police Commissioners has determined that it would-be appropriate to delay its investigation and review of the McKinstry shooting case until the FBI investigation and U.S. Justice Department's review has been completed. The Commission's responsibility in these cases is strictly administrative in nature and as such it does not have any law enforcement authority. Therefore, it is appropriate to defer action until any ongoing criminal investigation has been completed prior to the commencement of an administrative inquiry. The Commission is desirous of having as much information as possible regarding State and Federal laws that may be involved in this case. Such information will help provide the basis for a thorough and comprehensive investigation and review. It is the Board's intent to review the reports, evidence and findings of all of the agencies involved (Ingham County Prosecutor's Office, Lansing Police Department, FBI and the U.S. Justice Department), conduct follow-up interviews and investigations if deemed appropriate, and issue its findings. These actions will commence immediately following the completion of the Federal investigation and be completed in an expeditious manner. The Police Board of Commissioners, as representatives of the citizens of Lansing, is committed to a fair and impartial investigation and review of the facts of the case. I I� JNIS s,NI "Equal Opportunity Employer" BOARD OF POLICE COMMISSIONERS MEETING MINUTES - Executive Session March 16, 1999 Ll ''!em s lJ CITY CLERK Members Present: Others Present: Commissioner Pete Canady, Chairman Chief Robert Johnson, LPD Commissioner Patty Farhat-Reed Paul McComb, LPD Legal Advisor Commissioner Maria Mejorado Bernard Brantley, Chief Investigator Commissioner Deb Frederick Genice Rhodes-Reed, Director of Human Relations Commissioner Roger Newcomb and Community Services Commissioner Derrick Quinney Sharon Bommarito, Director of Personnel Commissioner Willard Walker The executive session was called to order by Commissioner Canady. Discussion was held regarding potential loss of trust in the Chief Investigator position. Ms. Rhodes-Reed mentioned that Mr. Brantley's first employee evaluation was not yet complete. Mr. McComb and Ms. Bommarito provided information regarding Mr. Brantley's employment status and City of Lansing personnel rules for non-bargaining employees. It was suggested that Mr. Brantley be given time to prepare a response to the Board's concerns. Commissioner Frederick reminded members that personnel matters should be treated as confidentially as possible. The chair called for a follow-up executive session to be held on Tuesday, March 23. Jim DeLine will be requested to post the meeting as needed. BOARD OF POLICE COMMISSIONERS MEETING MINUTES March 16, 1999 Members Present: Others Present: Commissioner Pete Canady, Chairman Chief Robert Johnson, LP© ;, Commissioner Patty Farhat-Reed Paul McComb, LPD Legal Adviso CLERA, Commissioner Maria Mejorado Bernard Brantley, Chief Investigator Commissioner Deb Frederick Jim DeLine, Secretary Commissioner Roger Newcomb Lt. Joel Maatman, FOP Supervisory Unit Commissioner Derrick Quinney Ofc. Bruce Holliday, FOP Non-supervisory Unit Commissioner Willard Walker Genice Rhodes-Reed, Director of Human Relations and Community Services Members of the Public: Sharon Bommarito, Director of Personnel None Anne Smiley, Executive Director of Dispute Resolution Center of Central Michigan CALL TO ORDER Commissioner Canady called the meeting to order at 6:00 p.m. after having established a quorum. PUBLIC COMMENT None. ADDITIONS TO AGENDA Genice Rhodes-Reed, Director of Human Relations and Community Services (HRCS) distributed recommendations which will be implemented by her Department (attached) intended to improve relations between the public and the Police Department. Commissioner Canady endorsed the idea of joint efforts and joint meetings between the Board of Police Commissioners, the Human Relations and Community Services Advisory Board, and the Police / Community Relations Advisory Committee. Director Rhodes-Reed announced that her Department has been requested to coordinated the annual Police / Community Relations Meeting. She said that the conference is being scheduled for fall this year so that it will not conflict with spring budget hearings. Commissioner Frederick asked for an explanation of the police diversion program mentioned in the HRCS recommendations. Chief Johnson explained that a grant has been awarded to LPD which will aid in exploring options for community service and other activities which young people may perform,the successful completion of which would permit charges to be dropped against them and not filed with the prosecutor, thus avoiding a criminal record for the person. A discussion was held on the merits of public forums and if people who speak at such forums represent the community at large. Chief Johnson announced that he intended to participate in a forum sponsored by the March for Justice group. Director Rhodes-Reed suggested members of the Board also attend. She also distributed a draft of a new complaints brochure. Commissioner Canady suggested the distributed recommendations be studied by Board members and the discussion be continued at the next meeting. He invited Director Rhodes-Reed to attend next month. MINUTES APPROVAL Minutes from the regular meeting of February 10, 1999, were approved and placed on file. UNFINISHED BUSINESS Board of Police Commissioners Meeting Minutes March 16, 1999 Page 2 Complaint Subcommittee Mediation Discussion - Executive Director Anne Smiley of the Dispute Resolution Center of Central Michigan addressed the Board on mediation as an option after citizen complaints have been investigated and results determined. She answered concerns by the Chief and Board members by explaining that mediation sessions are moderated by trained personnel and participants are screened prior to sessions being held so that the sessions can be productive and not just an opportunity for disgruntled people to vent against a particular officer. She felt that by offering a mediation session, members of the public would feel a better sense of closure to their concerns. Chief Johnson commented that he is willing to meet with members of the public at the conclusion of the complaint process. He suggested that officers sometimes also wish a better understanding of complainant concerns, but that compelling an officer to attend mediation might not be beneficial. The Board tabled further discussion on this topic. FRATERNAL ORDER OF POLICE Lt. Maatman and Ofc. Holliday distributed a letter expressing FOP concerns with alleged statements made by the Board's Chief Investigator regarding officers involved in the McKinstry shooting and the Department's investigation of same. Commissioner Canady assured them that the Board would look into the matter and all would be done to bring about a timely resolution to their concerns. COMMUNICATIONS Correspondence - Commissioner Newcomb noted the inclusion of correspondence by e-mail and was appreciative of the Department for offering this method of communication. The Board reviewed and placed on file letters received during the month of February, 1999. DEPARTMENTAL HIGHLIGHTS Monthly Reports - Commissioner Newcomb asked for an explanation on the termination of recruit trainee. Chief Johnson explained that she failed to pass a drug screen. Commissioner Quinney commented favorably on the quick resolution to two recent murder investigations. Chief Johnson noted that the suspect in one case had been involved in the Police Athletic League and that officers were familiar with him and his acquaintances, several of which came forward to speak with officers whom they knew from their PAL activities. Department reports were accepted and placed on file. Communications Department Report - The Communications Report was accepted and placed on file. Traffic Review Board - The Traffic Review Board is being discontinued. Chief Johnson assured the Board that accidents involving LPD personnel would continue to be investigated and a summary report would be prepared for the Board. Firearms Range Update - Board members noted an error in the report regarding the height of concrete walls. The report was accepted and placed on file. COMMITTEE REPORTS Awards & Citations Committee - Commissioner Mejorado reported that nominations for Departmental awards have been distributed and they will meet on March 25 to make decisions. Budget Committee - No report. Human Resources Committee - No report. Incentives Committee - No report. Board of Police Commissioners Meeting Minutes March 16, 1999 Page 3 Complaint Sub-Committee - Commissioner Frederick reported that the subcommittee held its monthly meeting with the Department's Internal Affairs unit to review complaints filed. She requested that the Board meet in an Executive Session. Commissioner Canady suggested that an Executive Session might not be appropriate. Paul McComb reported that, if the session is to be used to discuss a personnel matter, the employee under discussion has the option of determining whether the meeting be public. The subcommittee report continued with discussion of a new draft of a complaint brochure. Commissioner Quinney suggested that the subcommittee should meet with Assistant Chief Andy George to discuss concerns he voiced to them in recent correspondence. Commissioner Frederick said that she would schedule such a meeting and invited Director Rhodes-Reed to attend. Chief Investigator's Comments - none. OTHER BUSINESS Members discussed issuing a statement of the Board regarding the McKinstry shooting incident. The approved statement is attached to these minutes and will be made available through the Department's Public Information Officer. COMMISSIONER'S COMMENTS Commissioner Walker - None. Commissioner Frederick - None. Commissioner Newcomb - None. Commissioner Quinney - None. Commissioner Farhat-Reed - Reported that Sgt. Craig Baylis has met with the Neighborhood Watch Advisory Board and that a group called Friends of LPD is organizing. Commissioner Meiorado - Announced that she is assisting in oral board interviews for new Emergency Communications Technician candidates. Commission Canady - Requested the Board discuss the FOP's concerns regarding the Chief Investigator. Mr. Brantley indicated that he did not have a preference as to whether the meeting be public or held in Executive Session. Discussion was delayed until after the Administrative Report so that Chief Johnson could attend the Millennium Recruiting Challenge being sponsored by the Department. ADMINISTRATIVE REPORT Chief Johnson announced that the results of the recent B&E survey have been concluded and that members of the Board would soon receive copies. Overall, the Department received a B+ from the public regarding its handling of these investigations. Concerns surfaced regarding follow-through with the victims and the Department will respond to these concerns by amending its B&E procedures to include steps to address the issue. Future surveys will involve our Detention Center and patrol stops resulting in the issuance of traffic tickets. The Chief reported on the Millennium Recruiting Challenge dinner being held this same evening. By inviting young people ages seventeen to twenty-one, it is hoped that the Department can increase awareness of its cadet program. PUBLIC COMMENT Board of Police Commissioners Meeting Minutes March 16, 1999 Page 4 None. ADJOURNMENT Mr. Brantley requested that the Board go into Executive Session to discuss concerns brought up by FOP representatives. He allowed that Director Genice Rhodes-Reed and Director Sharon Bommarito be in attendance. Jim DeLine distributed copies of Joint Meeting Minutes for a recent meeting of the Human Relations and Community Services Advisory Board, the Police / Community Relations Advisory Committee and the Board of Police Commissioners. He also distributed drafts of the 1998 Annual Report for members to review for discussion at next month's meeting. There being no other business to discuss, the regular meeting of the Board adjourned at 7:44 p.m. EXECUTIVE SESSION The Board held an Executive Session at 7:50 p.m. for discussion on a personnel matter. BOARD OF POLICE COMMISSIONERS MEETING MINUTES February 10, 1999 .. �, �' 14. Members Present: Others Present: Commissioner Pete Canady, Chairman Chief Robert Johnson, LPD !ij' l CITY CLERK T.i�Jri�� Commissioner Patty Farhat-Reed Deputy Chief Helen Perry-Buse, LPD Commissioner Maria Mejorado Paul McComb, LPD Legal Advisor Commissioner Deb Frederick Bernard Brantley, Chief Investigator Commissioner Roger Newcomb Jim DeLine, Secretary Commissioner Derrick Quinney Excused: Commissioner Willard Walker Members of the Public: Charlene Decker, 2711 Pleasant Grove Ed Simmer, 2609 Dier CALL TO ORDER Commissioner Canady called the meeting to order at 5:50 p.m. after having established a quorum. PUBLIC COMMENT Charlene Decker spoke on the public's interest in getting information on the role of the Chief Investigator ... particularly in light of the recent shooting. She felt that any reports made by the Chief Investigator to the Board of Police Commissioners be publicized. She suggested that televised City Council meetings would be a good forum to release information to the public. Chairman Canady responded that the procedure outlining the Chief Investigator's reporting mechanism would soon be adopted by the Board and made available to Ms. Decker. Paul McComb summarized the roles of the County Prosecutor, LPD administration and the Chief Investigator in the current process. ADDITIONS TO AGENDA The regular monthly agenda and information packet was sent out incomplete due to the earliness of the February meeting date. A supplemental packet was distributed before the meeting began. It was agreed that all agenda items from both packets would be addressed in regular agenda order. MINUTES APPROVAL Minutes from the regular meeting of January 19, 1999, were approved and placed on file. UNFINISHED BUSINESS Complaint Subcommittee Mediation Discussion - Commissioner Frederick felt that not enough time had passed since the January meeting for members of the Board to digest all information. Commissioner Farhat-Reed expressed her concern that the process was unnecessary. The Chief noted that a mediation process could not substitute for the Department's regular complaint process. He feels it would be undesirable to offer sessions with members of the public who simply wanted to "beat up on" LPD officers. It was agreed to ask Anne Smiley, Executive Director of the Dispute Resolution Center, to attend the March meeting to discuss further the proposal she made in January, offering the Center's services to employees of LPD and the public. Board members were asked to review all information distributed in January. Jim DeLine will contact Ms. Smiley with the invitation. Board of Police Commissioners Meeting Minutes February 10, 1999 Page 2 FRATERNAL ORDER OF POLICE None. COMMUNICATIONS Correspondence - The Chair noted the positive nature of correspondence even in times of controversy. Commissioner Frederick noted that the public's mood will also be reflected in the survey's being taken by the Department. She asked for an update on that project. Chief Johnson noted that a mail survey of domestic assault victims was conducted in November with a poor return rate. More recently, a phone survey of B&E victims was conducted with a much better participation. Results are presently being compiled and the results will be provided to the Board. Commissioner Frederick noted that focus groups have good potential for getting public input. The Board reviewed and placed on file letters received during the month of January, 1999. DEPARTMENTAL HIGHLIGHTS Monthly Reports - Commissioner Quinney asked for an explanation on the turnover of Communications Technicians. Deputy Chief Perry-Buse reported that this is a difficult position. We presently have 10 technicians in training who seem to be doing well. Two others are slated to be hired within a week. Additionally, changes have been made in the training program designed to aid in the retention of skills learned. She is encouraged that staffing of the 911 Communications Center will be less of a problem in the future. The Chief brought the Board up-to-date on the cadet program, explaining that the Department has received authorization to recruit candidates from the general population of high school graduates and not be tied to the constraints of grant requirements. Communications Department Report - The Communications Report was accepted and placed on file. Traffic Review Board - The Traffic Review Board Report was accepted and placed on file. Special Operations Sting Report - Board members discussed this special report concerning the sale of alcohol to minors working undercover. It was noted that, generally, taverns do a better job of checking identification than carry-out stores. It was suggested that the report showed positive work being done by the Department and should be made public. Chief Johnson said he would work with the Public Information Officer to issue a press release. The sting report was accepted and placed on file. COMMITTEE REPORTS Awards & Citations Committee - Commissioner Mejorado reported that Sgt. Baylis will meet with the Neighborhood Advisory Board regarding the annual award ceremony. The ceremony is scheduled for Tuesday, May 11, in St. Mary's reception hall. The deadline for nominations in February 28. As the awards procedures change, it is anticipated that officer awards will be introduced for safe driving, marksmanship and perfect attendance on the job. Chief Johnson mentioned that he would like to see an Officer of the Year award be established. Budget Committee - Jim DeLine reported that the Mayor has received budget requests from all Departments and has set some targets for revisions. The targets may be reached by cutting expenses, raising revenues or a combination of both. Human Resources Committee - Commissioner Canady told the Board that he would contact Commissioner Walker concerning his attendance. Deputy Chief Perry-Buse reported that the Department's number of vacancies was at the lowest in years. With approval of front-loading in FY2000, and a decrease in the number of retirements, it appears that the Department's staffing of officer positions should not be a problem for a few Board of Police Commissioners Meeting Minutes February 10, 1999 Page 3 years. Incentives Committee - No report. Complaint Sub-Committee - Commissioner Frederick reported that the subcommittee met recently with the Department's Internal Affairs unit to review complaints filed over the past few months. She asked that the Board meet in closed session to discuss a complaint and suggested they do this before the close of this evening's meeting. Commissioner Frederick announced that Mr. Brantley is working with the subcommittee to establish goals, objectives and procedures for supervising his position. Day-to-day communications and responsibilities will be discussed with Chief Johnson next week. Mr. Brantley is working to develop forms, procedures and record keeping systems for his office. The Mayor's office, through Personnel Director Sharon Bommarito, has offered their resources to assist in developing a new complaint brochure for distribution to the public. Commissioner Frederick moved that the Board review the shooting death of Aldrich Mclnstry at the conclusion of the Department's internal investigation. Chief Johnson reported the status of the County Prosecutor's review into the case, explaining the prosecutor's role in investigating the use of force and its legality. The Chief's responsibility, on the other hand, is to review the use of force and its adherence to Department policy and procedure. He anticipates that the Prosecutor's office will announce its conclusion in the next week and that the Department will conclude its investigation shortly thereafter. The motion was approved unanimously. Commissioner Frederick reminded Board members that they may request a briefing with the Chief concerning critical incidents concerning the Department. Chief Investigator's Comments - none. OTHER BUSINESS None. COMMISSIONER'S COMMENTS Commissioner Newcomb - None. Commissioner Quinney - Commented on Mr. Brantley's thoroughness in working on a complaint procedure. He requested an update on union negotiations. Chief Johnson reported that FOP Supervisory and Non- Supervisor negotiations continue. Issues are being narrowed down to a few. Discussions with the Non- Supervisory union are amicable yet will likely proceed to mediation on a few issues. The Supervisory grievance related to the position of Chief Investigator in now being handled by the City's Labor Relations office and will likely proceed to arbitration as both sides seek clarification on acceptable parameters for the position. Commissioner Frederick - Acknowledged that Mr. Brantley's work is very challenging, but he is up to the task. Commissioner Canady - Commented on Mr. Brantley's commendable tolerance. Commissioner Canady reported that the Mayor's office was aggressively attempting to fill the current vacancy on the Board. The position is that of an at-large vacancy. He asked that any Board member with a referral contact the Mayor's office. Board of Police Commissioners Meeting Minutes February 10, 1999 Page 4 Commissioner Farhat-Reed - Thanked Commissioners Mejorado and Canady for their attendance at a recent Citizen's Academy class. She asked for clarification on LPD's role in the granting of package liquor sales licenses, specifically in reference to the Michigan Avenue Rite-Aid store. The Chief explained that it is LPD's role to review items on the application and give a recommendation based on the company's responses to those items. He mentioned that neighbors felt the Department's recommendation should consider the neighborhood dynamics. The Chief is open to additional criteria being added to the Department's review, but has not received any from the Mayor's office, the City Council or the Board of Police Commissioners. Commissioner Newcomb suggested the Department react to negative criticism with an outreach effort to individual community groups. Commissioner Farhat-Reed suggested that Council meetings and the Lansing State Journal are other possible forums to use. Commission Mejorado - None. ADMINISTRATIVE REPORT Chief Johnson introduced a proposed procedure covering the Chief Investigator's position. He noted that the procedure allows for day-to-day supervision without changing the Board's responsibilities and charge. Commissioner Newcomb moved for adoption of the procedure . Board members approved a change to the procedure whereby the Director of Human Relations and Community Services may make periodic reports concerning administrative oversight to the Chair of the Board of Police Commissioners. The amended procedure passed by a six to one vote. (Commissioner Newcomb voting nay.) The Chief introduced a proposed procedure covering the use of LPD officers for events reimbursable by the Lansing Center. The procedure was passed by a unanimous vote of the Board. Chief Johnson offered one-on-one briefings to Board members on the recent shooting of Mr. Mclnstry (or any incident). He invited Board members to view meeting exhibits and programs currently ongoing at the Michigan Association of Chiefs of Police meeting being held here in Lansing. Board members are asked to wear their badges in order to obtain complimentary admission. Deputy Chief Perry-Buse announced that the Police / Community Relations annual conference will be held on May 8 at the Lansing Center. Board members are encouraged to submit ideas for conference presentations and discussions. Commissioner Farhat-Reed mentioned that the Department's use of force procedures are always worthy of discussion. PUBLIC COMMENT Charlene Decker commented that the Chief Investigator procedure may be perceived by the public as establishing a relationship between the Chief Investigator and the administration that was not intended in the creation of the position. She encouraged Mr. Brantley to contribute comments in Board meetings. She believes the public should receive more information (without names and specifics) related to complaints against police officers. She warned Board members that they should not .become too knowledgeable of the Department at the expense of being close to public sentiment. Edward Simmer asked that the Police Department do a better job of providing adequate parking spots designated as handicapper spaces. Board members reminded him that parking spaces are under the jurisdiction of the City's Planning and Traffic Engineering units. This is a new assignment to the Planning Department and is expected to improve. EXECUTIVE SESSION The Board recessed into Executive Session at 7:38 p.m. for discussion on a specific Internal Affairs investigation and reconvened at 7:52 p.m. Board of Police Commissioners Meeting Minutes February 10, 1999 Page 5 ADJOURNMENT There being no other business to discuss, the meeting adjourned at 7:52 p.m. BOARD OF POLICE COMMISSIONERS MEETING MINUTES February 10, 1999 Members Present: Others Present: Commissioner Pete Canady, Chairman Chief Robert Johnson, LPD Commissioner Patty Farhat-Reed Deputy Chief Helen Perry-Buse, LPD Commissioner Maria Mejorado Paul McComb, LPD Legal Advisor Commissioner Deb Frederick Bernard Brantley, Chief Investigator Commissioner Roger Newcomb Jim DeLine, Secretar Commissioner Derrick Quinney J!� Excused: Commissioner Willard Walker y Members of the Public: Charlene Decker, 2711 Pleasant Grove Ed Simmer, 2609 Dier rTj CD r ti CALL TO ORDER Commissioner Canady called the meeting to order at 5:50 p.m. after having established a quorum. PUBLIC COMMENT Charlene Decker spoke on the public's interest in getting information on the role of the Chief Investigator ... particularly in light of the recent shooting. She felt that any reports made by the Chief Investigator to the Board of Police Commissioners be publicized. She suggested that televised City Council meetings would be a good forum to release information to the public. Chairman Canady responded that the procedure outlining the Chief Investigator's reporting mechanism would soon be adopted by the Board and made available to Ms. Decker. Paul McComb summarized the roles of the County Prosecutor, LPD administration and the Chief Investigator in the current process. ADDITIONS TO AGENDA The regular monthly agenda and information packet was sent out incomplete due to the earliness of the February meeting date. A supplemental packet was distributed before the meeting began. It was agreed that all agenda items from both packets would be addressed in regular agenda order. MINUTES APPROVAL Minutes from the regular meeting of January 19, 1999, were approved and placed on file. UNFINISHED BUSINESS Complaint Subcommittee Mediation Discussion -Commissioner Frederick felt that not enough time had passed since the January meeting for members of the Board to digest all information. Commissioner Farhat-Reed expressed her concern that the process was unnecessary. The Chief noted that a mediation process could not substitute for the Department's regular complaint process. He feels it would be undesirable to offer sessions with members of the public who simply wanted to "beat up on" LPD officers. It was agreed to ask Anne Smiley, Executive Director of the Dispute Resolution Center, to attend the March meeting to discuss further the proposal she made in January, offering the Center's services to employees of LPD and the public. Board members were asked to review all information distributed in January. Jim DeLine will contact Ms. Smiley with the invitation. Board of Police Commissioners Meeting Minutes February 10, 1999 Page 2 FRATERNAL ORDER OF POLICE None. COMMUNICATIONS Correspondence - The Chair noted the positive nature of correspondence even in times of controversy. Commissioner Frederick noted that the public's mood will also be reflected in the survey's being taken by the Department. She asked for an update on that project. Chief Johnson noted that a mail survey of domestic assault victims was conducted in November with a poor return rate. More recently, a phone survey of B&E victims was conducted with a much better participation. Results are presently being compiled and the results will be provided to the Board. Commissioner Frederick noted that focus groups have good potential for getting public input. The Board reviewed and placed on file letters received during the month of January, 1999. DEPARTMENTAL HIGHLIGHTS Monthly Reports - Commissioner Quinney asked for an explanation on the turnover of Communications Technicians. Deputy Chief Perry-Buse reported that this is a difficult position. We presently have 10 technicians in training who seem to be doing well. Two others are slated to be hired within a week. Additionally, changes have been made in the training program designed to aid in the retention of skills learned. She is encouraged that staffing of the 911 Communications Center will be less of a problem in the future. The Chief brought the Board up-to-date on the cadet program, explaining that the Department has received authorization to recruit candidates from the general population of high school graduates and not be tied to the constraints of grant requirements. Communications Department Report - The Communications Report was accepted and placed on file. Traffic Review Board - The Traffic Review Board Report was accepted and placed on file. Special Operations Sting Report - Board members discussed this special report concerning the sale of alcohol to minors working undercover. It was noted that, generally, taverns do a better job of checking identification than carry-out stores. It was suggested that the report showed positive work being done by the Department and should be made public. Chief Johnson said he would work with the Public Information Officer to issue a press release. The sting report was accepted and placed on file. COMMITTEE REPORTS Awards & Citations Committee - Commissioner Mejorado reported that Sgt. Baylis will meet with the Neighborhood Advisory Board regarding the annual award ceremony. The ceremony is scheduled for Tuesday, May 11, in St. Mary's reception hall. The deadline for nominations in February 28. As the awards procedures change, it is anticipated that officer awards will be introduced for safe driving, marksmanship and perfect attendance on the job. Chief Johnson mentioned that he would like to see an Officer of the Year award be established. Budget Committee - Jim DeLine reported that the Mayor has received budget requests from all Departments and has set some targets for revisions. The targets may be reached by cutting expenses, raising revenues or a combination of both. Human Resources Committee - Commissioner Canady told the Board that he would contact Commissioner Walker concerning his attendance. Deputy Chief Perry-Buse reported that the Department's number of vacancies was at the lowest in years. With approval of front-loading in FY2000, and a decrease in the number of retirements, it appears that the Department's staffing of officer positions should not be a problem for a few Board of Police Commissioners Meeting Minutes February 10, 1999 Page 3 years. Incentives Committee - No report. Complaint Sub-Committee - Commissioner Frederick reported that the subcommittee met recently with the Department's Internal Affairs unit to review complaints filed over the past few months. She asked that the Board meet in closed session to discuss a complaint and suggested they do this before the close of this evening's meeting. Commissioner Frederick announced that Mr. Brantley is working with the subcommittee to establish goals, objectives and procedures for supervising his position. Day-to-day communications and responsibilities will be discussed with Chief Johnson next week. Mr. Brantley is working to develop forms, procedures and record keeping systems for his office. The Mayor's office, through Personnel Director Sharon Bommarito, has offered their resources to assist in developing a new complaint brochure for distribution to the public. Commissioner Frederick moved that the Board review the shooting death of Aldrich Mclnstry at the conclusion of the Department's internal investigation. Chief Johnson reported the status of the County Prosecutor's review into the case, explaining the prosecutor's role in investigating the use of force and its legality. The Chief's responsibility, on the other hand, is to review the use of force and its adherence to Department policy and procedure. He anticipates that the Prosecutor's office will announce its conclusion in the next week and that the Department will conclude its investigation shortly thereafter. The motion was approved unanimously. Commissioner Frederick reminded Board members that they may request a briefing with the Chief concerning critical incidents concerning the Department. Chief Investigator's Comments - none. OTHER BUSINESS None. COMMISSIONER'S COMMENTS Commissioner Newcomb - None. Commissioner Quinney - Commented on Mr. Brantley's thoroughness in working on a complaint procedure. He requested an update on union negotiations. Chief Johnson reported that FOP Supervisory and Non- Supervisor negotiations continue. Issues are being narrowed down to a few. Discussions with the Non- Supervisory union are amicable yet will likely proceed to mediation on a few issues. The Supervisory grievance related to the position of Chief Investigator in now being handled by the City's Labor Relations office and will likely proceed to arbitration as both sides seek clarification on acceptable parameters for the position. Commissioner Frederick - Acknowledged that Mr. Brantley's work is very challenging, but he is up to the task. Commissioner Canady - Commented on Mr. Brantley's commendable tolerance. Commissioner Canady reported that the Mayor's office was aggressively attempting to fill the current vacancy on the Board. The position is that of an at-large vacancy. He asked that any Board member with a referral contact the Mayor's office. Board of Police Commissioners Meeting Minutes February 10, 1999 Page 4 Commissioner Farhat-Reed - Thanked Commissioners Mejorado and Canady for their attendance at a recent Citizen's Academy class. She asked for clarification on LPD's role in the granting of package liquor sales licenses, specifically in reference to the Michigan Avenue Rite-Aid store. The Chief explained that it is LPD's role to review items on the application and give a recommendation based on the company's responses to those items. He mentioned that neighbors felt the Department's recommendation should consider the neighborhood dynamics. The Chief is open to additional criteria being added to the Department's review, but has not received any from the Mayor's office, the City Council or the Board of Police Commissioners. Commissioner Newcomb suggested the Department react to negative criticism with an outreach effort to individual community groups. Commissioner Farhat-Reed suggested that Council meetings and the Lansing State Journal are other possible forums to use. Commission Meiorado - None. ADMINISTRATIVE REPORT Chief Johnson introduced a proposed procedure covering the Chief Investigator's position. He noted that the procedure allows for day-to-day supervision without changing the Board's responsibilities and charge. Commissioner Newcomb moved for adoption of the procedure . Board members approved a change to the procedure whereby the Director of Human Relations and Community Services may make periods reports concerning administrative oversight to the Chair of the Board of Police Commissioners. The amended procedure passed by a six to one vote. (Commissioner Newcomb voting nay.) The Chief introduced a proposed procedure covering the use of LPD officers for events reimbursable by the Lansing Center. The procedure was passed by a unanimous vote of the Board. Chief Johnson offered one-on-one briefings to Board members on the recent shooting of Mr. Mclnstry (or any incident). He invited Board members to view meeting exhibits and programs currently ongoing at the Michigan Association of Chiefs of Police meeting being held here in Lansing. Board members are asked to wear their badges in order to obtain complimentary admission. Deputy Chief Perry-Buse announced that the Police / Community Relations annual conference will be held on May 8 at the Lansing Center. Board members are encouraged to submit ideas for conference presentations and discussions. Commissioner Farhat-Reed mentioned that the Department's use of force procedures are always worthy of discussion. PUBLIC COMMENT Charlene Decker commented that the Chief Investigator procedure may be perceived by the public as establishing a relationship between the Chief Investigator and the administration that was not intended in the creation of the position. She encouraged Mr. Brantley to contribute comments in Board meetings. She believes the public should receive more information (without names and specifics) related to complaints against police officers. She warned Board members that they should not become too knowledgeable of the Department at the expense of being close to public sentiment. Edward Simmer asked that the Police Department do a better job of providing adequate parking spots designated as handicapper spaces. Board members reminded him that parking spaces are under the jurisdiction of the City's Planning and Traffic Engineering units. This is a new assignment to the Planning Department and is expected to improve. EXECUTIVE SESSION The Board recessed into Executive Session at 7:38 p.m. for discussion on a specific Internal Affairs investigation and reconvened at 7:52 p.m. Board of Police Commissioners Meeting Minutes February 10, 1999 Page 5 ADJOURNMENT There being no other business to discuss, the meeting adjourned at 7:52 p.m. �JA51N I! ti G BOARD OF POLICE COMMISSIONERS E I_) 120 W.Michigan Ave. Cry 6, Q Lansing,MI 48933 f Ft(j —2 :''3 u 3 (517)483 4800 L'ANSING CI f Y CLERK `arc H IG � BOARD OF POLICE COMMISSIONERS NOTICE THE BOARD OF POLICE COMMISSIONERS MEETING OF FEBRUARY 16,19991 HAS BEEN RESCHEDULED TO FEBRUARY 10. THE MEETING WILL BE HELD IN THE CONFERENCE ROOM AT THE SOUTH PRECINCT, 3400 SOUTH CEDAR STREET. "Equal Opportunity Employer" BOARD OF POLICE COMMISSIONERS MEETING MINUTES January 19, 1999 Members Present: Others Present: ` Commissioner Pete Canady, Chairman Chief Robert Johnson, LP4 -.i^� 1- CI CLERK �L;i: '';i'1'�' V � i Commissioner Patty Farhat-Reed Assistant Chief Andy George, LPD Commissioner Maria Mejorado Paul McComb, LPD Legal Advisor Commissioner Deb Frederick Bernard Brantley, Chief Investigator Commissioner Roger Newcomb Jim DeLine, Secretary Commissioner Derrick Quinney Lt. Joel Maatman, FOP-Supervisory Union Excused: Guests: Commissioner Willard Walker Anne Smiley, Executive Director, Dispute Resolution Center of Central Michigan Members of the Public: Reporter and Camera Operator, Channel 10 CALL TO ORDER Commissioner Canady called the meeting to order at 5:54 p.m. after having established a quorum. PUBLIC COMMENT None. ADDITIONS TO AGENDA Commissioner Frederick requested that a portion of the Complaint Sub-Committee's report be given out of order on the agenda. Anne Smiley, Executive Director of the Dispute Resolution Center of Central Michigan, has an announcement as part of the Sub-Committee report. Moving this portion of the report to the forefront of the agenda would allow Ms. Smiley to attend another commitment that she has this evening. With no objection, this change in agenda was approved. MINUTES APPROVAL Minutes from the regular meeting of December 15, 1998, were approved and placed on file. UNFINISHED BUSINESS None. COMPLAINT SUB-COMMITTEE REPORT (Partial) Commissioner Frederick introduced Anne Smiley who discussed community mediation in the Lansing community which offers parties the opportunity to sit together and discuss conflicts in an attempt to resolve the conflict without resorting to legal or other avenues. She offered this service to the Department in cases of citizen complaints. The process involves a structured dialog with both parties present. She has discussed the Department's use of this option with Capt. Magnus. It would be in addition to the LPD complaint procedure. Chairman Canady suggested that commissioners read the distributed material and be prepared to discuss this proposal at the February meeting. Chief Johnson noted that use of the mediation mechanism would be voluntary on the part of the LPD employee unless it were imposed as part of the disciplinary measures in cases where the complaint against the employee was sustained. Ms. Smiley assured the Commission that the fee for this service would not be an issue to either the member of the public or to the City. This topic will be placed on the February agenda and Capt. Magnus will be invited to join in the Board of Police Commissioners Meeting Minutes Page 2 January 19, 1999 discussion. FRATERNAL ORDER OF POLICE Lt. Maatman offered to speak to Commissioner questions on the FOP-Supervisory union's stance on the role of the Board's Chief Investigator position as stated in the memo included in the Board's January packet. Commissioner Newcomb asked him to discuss the union's opposition to the position. Lt. Maatman explained that the union's concern is that in creating the position of Chief Investigator, work previously done by union workers may now fall to a nonunion employee. Investigating complaints against LPD employees has traditionally been work done by members of the FOP-Supervisory union. A grievance on this issue has been filed with the City and is in the process of being resolved. Lt. Maatman is optimistic that a resolution will be found. Commissioner Newcomb asked if this concern was part of a bigger stance that the union had against citizens being involved in the internal affairs / employee investigative process. He related the recent decision by Judge Houk to allow many IA documents to be available to citizens through the Freedom of Information Act to the union stance on the citizen position of Chief Investigator. Lt. Maatman reported to the Board that release of the IA files to the public is an issue which should be made by a higher court than Judge Houk's. He explained that the union is very concerned with liability issues and feels that they should not be alone in the request for a stay of the court's decision. He requested that the Board write a letter to the Mayor supporting a request for a stay. Chief Johnson noted that an additional issue present in the hiring of a citizen Chief Investigator is the issue of its place in the Department chain of command. The position's role in the disciplinary process needs to be made clear. Authority for this position to impose discipline is not allowed by either ordinance or charter. The Chief believes the Chief Investigator should work with LPD Internal Affairs in cases where employees are not willing to enter into discussions with the Chief Investigator. Commissioners expressed their support for a resolution to union issues which would assure the public that citizen concerns are being addressed. Lt. Maatman, the Chief and Board members expressed their belief that a cooperative effort between the Internal Affairs office and the Chief Investigator is the basis for a resolution to both the union's and the public's concerns. In order to provide the Board with information concerning Judge Houk's decision, Paul McComb offered a synopsis in which he explained that seventy-four IA cases involved in the case are strictly internal to the Police Department and not subject to release under the Freedom of Information Act. Others, in which a citizen is involved, may be released pending a twenty-one day period in which a request for a stay would be considered. As of the date of this Board meeting, the City has not made its position public. Chief Johnson stated that the Department's position is that all files should remain confidential. There is no compelling reason for the release of LPD Internal Affairs records to the public. The Board moved to send the Mayor a letter supporting the City's inclusion in a request for a stay of Judge Houk's ruling. The motion passed unanimously. The board requested that the Chief, the Secretary and the Legal Advisor work together to draft a letter for the chair's signature. COMMUNICATIONS Correspondence-The Board reviewed and placed on file letters /memorandums of appreciation received during the month of December, 1998. DEPARTMENTAL HIGHLIGHTS Board of Police Commissioners Meeting Minutes January 19, 1999 Page 3 Monthly Reports - Commissioner Farhat-Reed asked for an explanation on the loss of three officers. Assistant Chief George explained that Ofc. Pettingill resigned to accept a position back in his hometown. Ofc. VanLaan was terminated at the conclusion of an administrative investigation on a sexual harassment charge. Ofc. Skipper failed to successfully complete the field training program and was terminated. Commissioner Farhat- Reed expressed her frustration that LPD often losses recruits who they have invested a great deal of resources in. It is hoped that the introduction of a post-academy training program and a mentoring program will decrease the number of officers unable to complete the training program. There is nothing we can do about officers leaving to accept other opportunities. Board members expressed confusion at all of the acronyms being used in the Departmental reports. Jim DeLine was asked to compile a list of acronyms and their definitions to be distributed to Board members. Monthly Departmental Reports were accepted and placed on file. Communications Department Report - The Communications Report was accepted and placed on file. Traffic Review Board - The Traffic Review Board Report was accepted and placed on file. COMMITTEE REPORTS Awards & Citations Committee - Commissioner Farhat-Reed announced the Neighborhood Advisory Board and Ofc. Bonello were working together to obtain gift certificates for use at the annual awards banquet. Budget Committee - Jim DeLine noted that the Department's budget approved by the Board last month had been sent to the Mayor who has now received all City budgets. The first meeting with LPD administration is scheduled for tomorrow, January 20. Human Resources Committee - Commissioner Canady offered to contact Commissioner Walker to get a better understanding of his ability to attend Board meetings. Incentives Committee - Commissioner Mejorado announced that 27 LPD employees have taken advantage of the L-HOPE (employee home ownership) program. Eight of these were this year. Complaint Sub-Committee - Commissioner Frederick stated that due to weather and notification problems, no meeting was held with IA this month. It was suggested that the sub-committee chair be responsible for contacting sub-committee members when meetings are in question. It was agreed that missed meetings should be rescheduled for the Monday following the date of the scheduled meeting. Commissioner Frederick will schedule a meeting of the sub-committee with the Chief Investigator. He has prepared a packet for discussion which will be distributed to sub-committee members. OTHER BUSINESS It was moved to reschedule the February meeting due to a number of scheduling conflicts among Board members. The meeting will be held on February 10. Jim DeLine will secure a location, notify Board members and post a public notice as necessary. COMMISSIONER'S COMMENTS Commissioner Meiorado - None. Commissioner Frederick - None. Commissioner Quinney - None. Board of Police Commissioners Meeting Minutes Page 4 January 19, 1999 Commissioner Newcomb - None. Commissioner Farhat-Reed - None. Commission Canady - None. ADMINISTRATIVE REPORT Chief Johnson highlighted the release of crime statistics for 1998 included in the Board packet. He noted that the decrease in all major categories is due to a number of factors including the increased number of patrols and the collaboration between officers and community members. He believes this positive trend will continue. Where the number of drunk driving and control substances complaints have increased, he told the Board that this is a positive sign and impacts other crime as well. PUBLIC COMMENT None. ADJOURNMENT There being no other business to discuss, the meeting adjourned at 7:00 p.m. BOARD OF POLICE COMMISSIONERS MEETING MINUTES January 19, 1998 Members Present: Others Present: r Commissioner Pete Canady, Chief Robert Johnson,IILFD < <i 2: Chairman Assistant Chief Andy Creo'r6�-i'LLPLDf�, Commissioner Patty Farhat- Paul McComb, LPD Legal Advisor CLERK Reed Bernard Brantley, Chief Investigator Commissioner Maria Mejorado Jim DeLine, Secretary Commissioner Deb Frederick Lt. Joel Maatman, FOP-Supervisory Union Commissioner Roger Newcomb Commissioner Derrick Quinney Guests: Anne Smiley, Executive Director, Dispute Excused: Resolution Commissioner Willard Walker Center of Central Michigan Members of the Public: Reporter and Camera Operator, Channel 10 CALL TO ORDER Commissioner Canady called the meeting to order at 5:54 p.m. after having established a quorum. PUBLIC COMMENT None. ADDITIONS TO AGENDA Commissioner Frederick requested that a portion of the Complaint Sub-Committee's report be given out of order on the agenda. Anne Smiley, Executive Director of the Dispute Resolution Center of Central Michigan, has an announcement as part of the Sub-Committee report. Moving this portion of the report to the forefront of the agenda would allow Ms. Smiley to attend another commitment that she has this evening. With no objection, this change in agenda was approved. MINUTES APPROVAL Minutes from the regular meeting of December 15, 1998, were approved and placed on file. UNFINISHED BUSINESS None. COMPLAINT SUB-COMMITTEE REPORT (Partial) Commissioner Frederick introduced Anne Smiley who discussed community mediation in the Lansing community which offers parties the opportunity to sit together and discuss conflicts in an attempt to resolve the conflict without resorting to legal or other avenues. She offered this service to the Department in cases of citizen complaints. The process involves a structured dialog with both parties present. She has discussed the Department's use of this option with Capt. Magnus. It would be in addition to the LPD complaint procedure. Chairman Canady suggested that commissioners read the distributed material and be prepared to discuss this proposal at the February meeting. Chief Johnson noted that use of the mediation mechanism would be voluntary on the part of the LPD employee unless it were imposed as part of the disciplinary measures in cases where the complaint against the employee was sustained. Ms. Smiley assured the Board of Police Commissioners Meeting Minutes January 19, 1998 Page 2 Commission that the fee for this service would not be an issue to either the member of the public or to the City. This topic will be placed on the February agenda and Capt. Magnus will be invited to join in the discussion. FRATERNAL ORDER OF POLICE Lt. Maatman offered to speak to Commissioner questions on the FOP-Supervisory union's stance on the role of the Board's Chief Investigator position as stated in the memo included in the Board's January packet. Commissioner Newcomb asked him to discuss the union's opposition to the position. Lt. Maatman explained that the union's concern is that in creating the position of Chief Investigator, work previously done by union workers may now fall to a nonunion employee. Investigating complaints against LPD employees has traditionally been work done by members of the FOP-Supervisory union. A grievance on this issue has been filed with the City and is in the process of being resolved. Lt. Maatman is optimistic that a resolution will be found. Commissioner Newcomb asked if this concern was part of a bigger stance that the union had against citizens being involved in the internal affairs/employee investigative process. He related the recent decision by Judge Houk to allow many IA documents to be available to citizens through the Freedom of Information Act to the union stance on the citizen position of Chief Investigator. Lt. Maatman reported to the Board that release of the IA files to the public is an issue which should be made by a higher court than Judge Houk's. He explained that the union is very concerned with liability issues and feels that they should not be alone in the request for a stay of the court's decision. He requested that the Board write a letter to the Mayor supporting a request for a stay. Chief Johnson noted that an additional issue present in the hiring of a citizen Chief Investigator is the issue of its place in the Department chain of command. The position's role in the disciplinary process needs to be made clear. Authority for this position to impose discipline is not allowed by either ordinance or charter. The Chief believes the Chief Investigator should work with LPD Internal Affairs in cases where employees are not willing to enter into discussions with the Chief Investigator. Commissioners expressed their support for a resolution to union issues which would assure the public that citizen concerns are being addressed. Lt. Maatman, the Chief and Board members expressed their belief that a cooperative effort between the Internal Affairs office and the Chief Investigator is the basis for a resolution to both the union's and the public's concerns. In order to provide the Board with information concerning Judge Houk's decision, Paul McComb offered a synopsis in which he explained that seventy-four IA cases involved in the case are strictly internal to the Police Department and not subject to release under the Freedom of Information Act. Others, in which a citizen is involved, may be released pending a twenty-one day period in which a request for a stay would be considered. As of the date of this Board meeting, the City has not made its position public. Chief Johnson stated that the Department's position is that all files should remain confidential. There is no compelling reason for the release of LPD Internal Affairs records to the public. The Board moved to send the Mayor a letter supporting the City's inclusion in a request for a stay of Judge Houk's ruling. The motion passed unanimously. The board requested that the Chief, the Secretary and the Legal Advisor work together to draft a letter for the chair's signature. COMMUNICATIONS Correspondence-The Board reviewed and placed on file letters/memorandums of appreciation received during the month of December, 1998. Board of Police Commissioners Meeting Minutes January 19, 1998 Page 3 DEPARTMENTAL HIGHLIGHTS Monthly Reports - Commissioner Farhat-Reed asked for an explanation on the loss of three officers. Assistant Chief George explained that Ofc. Pettingill resigned to accept a position back in his hometown. Ofc. VanLaan was terminated at the conclusion of an administrative investigation on a sexual harassment charge. Ofc. Skipper failed to successfully complete the field training program and was terminated. Commissioner Farhat- Reed expressed her frustration that LPD often losses recruits who they have invested a great deal of resources in. It is hoped that the introduction of a post-academy training program and a mentoring program will decrease the number of officers unable to complete the training program. There is nothing we can do about officers leaving to accept other opportunities. Board members expressed confusion at all of the acronyms being used in the Departmental reports. Jim DeLine was asked to compile a list of acronyms and their definitions to be distributed to Board members. Monthly Departmental Reports were accepted and placed on file. Communications Department Report - The Communications Report was accepted and placed on file. Traffic Review Board - The Traffic Review Board Report was accepted and placed on file. COMMITTEE REPORTS Awards & Citations Committee - Commissioner Farhat-Reed announced the Neighborhood Advisory Board and Ofc. Bonello were working together to obtain gift certificates for use at the annual awards banquet. Budget Committee - Jim DeLine noted that the Department's budget approved by the Board last month had been sent to the Mayor who has now received all City budgets. The first meeting with LPD administration is scheduled for tomorrow, January 20. Human Resources Committee - Commissioner Canady offered to contact Commissioner Walker to get a better understanding of his ability to attend Board meetings. Incentives Committee - Commissioner Mejorado announced that 27 LPD employees have taken advantage of the L-HOPE (employee home ownership) program. Eight of these were this year. Complaint Sub-Committee - Commissioner Frederick stated that due to weather and notification problems, no meeting was held with IA this month. It was suggested that the sub-committee chair be responsible for contacting sub-committee members when meetings are in question. It was agreed that missed meetings should be rescheduled for the Monday following the date of the scheduled meeting. Commissioner Frederick will schedule a meeting of the sub-committee with the Chief Investigator. He has prepared a packet for discussion which will be distributed to sub-committee members. OTHER BUSINESS It was moved to reschedule the February meeting due to a number of scheduling conflicts among Board members. The meeting will be held on February 10. Jim DeLine will secure a location, notify Board members and post a public notice as necessary. COMMISSIONER'S COMMENTS Commissioner Meiorado - None. Commissioner Frederick - None. Board of Police Commissioners Meeting Minutes January 19, 1998 Page 4 Commissioner Quinney - None. Commissioner Newcomb - None. Commissioner Farhat-Reed - None. Commission Canady - None. ADMINISTRATIVE REPORT Chief Johnson highlighted the release of crime statistics for 1998 included in the Board packet. He noted that the decrease in all major categories is due to a number of factors including the increased number of patrols and the collaboration between officers and community members. He believes this positive trend will continue. Where the number of drunk driving and control substances complaints have increased, he told the Board that this is a positive sign and impacts other crime as well. PUBLIC COMMENT None. ADJOURNMENT There being no other business to discuss, the meeting adjourned at 7:00 p.m.