HomeMy WebLinkAbout1990 Board of Police Commissioners Rules of Procedure MEMORANDUM
TO: Mayor David Hollister
City Clerk
City Council Members
FROM: Chief Jerry Boles
DATE: May 28, 1997
RE: Revised Board Policy
At its last meeting on May 20, 1997, the Board of Police Commissioners voted to amend
Administrative Policy #A10/A79-5 (Police Board Meetings). The major changes to this policy
deal with section VII - Critical Incident Briefings and VIII Disciplinary Review. A copy of the
revised policy is attached.
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ADMINISTHATIVE PROCEDURES@, '
SUBJECT
POLICE BOARD MEETINGS
DATE OF ISSUE EFFECTIVE DATE RESCINDS NO
JUNE 19, 1990 JULY 1. 1990 FEB. 4. 1985 COMPLEIFLY REVISFD 7q-A5
I• PURPOSE
The purpose of this Administrative Procedure is to establish the manner in which Police Board
meetings are scheduled and the order in which they are to be conducted.
II. SCHEDULING
A. The Police Board shall schedule their regular monthly meetings on the third Tuesday of
each month at 5:30 p.m.
B. In the case of a special meeting, which may be called by the Board Chairperson,
Vice-Chairperson or Acting Chairperson, each board member shall be notified in advance of
the time and place of such meeting.
C. All meetings of the Police Board shall be governed by the Open Meetings Act of 1976, P.A.
267. MCLA 15.261; MSA 4.1800. Public notice of meetings shall be given in accordance
with this Act.
III, ELECTION AND TERMS OF OFFICE
A• The Board shall, at its regular meeting in July, elect a Chairperson and Vice-Chairperson
to serve for one year terms. In the event that the July meeting is not conducted, the
Board shall elect a Chairperson and Vice-Chairperson at the next meeting conducted by the
Board. In such a . situation, the incumbent officers shall retain the positions and
discharge applicable responsibilities until the next election.
B. Any member of the Board is eligible for election or re-election, however, no member may
be elected to the position of Chairperson for more than three (3) consecutive terms.
C. The Chairperson shall preside at all Board meetings. In the event the Chairperson is
absent, the Vice-Chairperson shall preside. If both officers are absent, the members
present shall elect an Acting Chairperson to preside at that meeting only.
D. If the Chairperson position becomes vacant prior to the end of a term, the
Vice-Chairperson shall become Chairperson for the remainder of the term. The Board may
elect a new Vice-Chairperson to complete such a term.
IV. CHAIRPERSON'S RESPONSIBILITIES
A. The Chairperson shall appoint such standing committees as are necessary to perform the
administrative duties of the Board.
B. In addition to presiding at all Board meetings as described in Section III. C., the
Chairperson shall perform all the duties of Board Chairperson as may be necessary or as
described in this procedure.
V. TERMS, QUORUM, AND ATTENDANCE
A• Elected officers of the Board shall serve for one year terms, or until they are replaced
in an election described in Section III of this procedure. Committee appointments are
for one year terms, or until replaced by a newly elected or re-elected Chairperson.
B• A quorum at all meetings shall consist of five members of the Board.
C. Attendance: The Lansing City Charter provides that "The rules shall define the extent to
which non-attendance at meetings may be grounds for removal from office." (City Charter
Section 5-105.7).
79-A5-1
1. The Board secretary shall record the attendance of members at every regularly
scheduled or special Board meeting, and maintain attendance records for the Board.
2. A violation of either of the following attendance requirements may constitute
grounds for removal from office.
a. Absence from three consecutive regularly scheduled meetings.
b. Absence from four or more regularly scheduled meetings in any fiscal year.
3. In the event that a meeting is cancelled in advance, by the Chairperson or
Vice-Chairperson, due to an expected lack of a quorum, those Board members who
indicate their availability to the Board Secretary shall not be considered absent.
In order to be considered not absent under this subsection, the Board member shall
notify, or cause to be notified, the Board's Secretary of their availability for the
meeting by. 2:00 P.M. on the meeting date.
D. In the event that the attendance policy (outlined in Section V. [C.][2]) is violated,
the Board Chairperson shall cause a written notice of the violation to be submitted to
the Mayor. In the event that the Chairperson is in violation, the Vice-Chairperson
shall cause the same notification to be submitted.
E. In addition to the above notification, the Board may, within its discretion, include a
recommendation to the Mayor regarding a proposed sanction or solution for the attendance
violation. In the alternative, the Board may also submit a recommendation that no
action be taken due to any mitigating circumstance. In either case, the content of the
recommendation must be approved by a majority of the members serving. A notification of
violation shall be submitted regardless of whether the Board decides to include a
recommendation.
VI. BOARD SECRETARY
The Board shall appoint a secretary or secretaries to record the proceedings of all
meetings. The Board Secretary shall submit a copy of this record to the City Clerk within _
seven days of the meeting.
BY ORDER OF:
CHARLES REIFSNYDER
CHIEF OF POLICE
79-A5-2