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Home My WebLink About2018 Board of Fire Commissioners Minutes -All P s , y CITY OF LANSING BOARD OF FIRE COMMISSIONERSe�^'c LANSING FIRE DEPARTMENT 120 E.SHIAWASSEE ST. LANSING, MI 48933 517-483-4200,www.lansingfire.com Andy Schor,Mayor Randy Talifarro, Fire Chief The Lansing Fire Board met in regular session on February 14, 2018 at 2114 N. Grand River Ave.,Vice- Chairperson Betty Draher called the meeting to order at 6:00 p.m. COMMISSIONERS PRESENT: Keeney, Draher, Banks, Singleton COMMISSIONERS EXCUSED: Gina Nelson,Wyatt Ludman, Ferro (leave of absence) COMMISSIONERS UNEXCUSED: OTHERS PRESENT:Chief Talifarro,A/Chief Bruce Odom, DSO Jim Harrington, Admin Spec. Patti Starnes, DFO Ellen Vogt ADDITIONS TO THE AGENDA: NONE REVIEW/APPROVAL OF MINUTES: Chairperson Singleton asked the board to review the November minutes. After review Chairperson Singleton asked for corrections. No corrections, additions or changes were given, Chairperson Singleton asked for a motion to approve the minutes as written. A motion was made by Vice-Chairperson Draher, and supported by Commissioner Keeney to accept the November minutes as written. Motion carried with a unanimous vote. REVIEW OF COMMUNICATIONS: Training Newsletter—Chief Talifarro highlighted the Peer Support program. PRESENTATIONS: None ADMINISTRATIVE COMMENTS: 1. Retired Battalion Chief Rob Hecksel passed away. His funeral is this Friday at St. Gerard Church, He was a highly regarded member of LFD. 2. A/Chief Jenkins Retirement- He announced his retirement after 27.5 years of service. His last day is March 161n 3. ALICE (Alert—Locate—Inform—Counter- Evacuate)-Active violence training took place this past month with area agencies. 4. Budget: First submission has been given to the Finance Director,Angie Bennett, Capital Improvements should be turned in the end of this week. 5. Behavioral Mental Health training—March 12-15. Have had some significant stress related issues within the LFD. City of Lansing Board of Fire Commissioners Official Minutes of February 14,2018 6. A/Chief Tyler retired. He accepted an Asst. Chief position at the Ann Arbor Fire Dept. 7. Bruce Odom was promoted to Asst. Fire Chief. Congratulations were given to Asst. Chief Odom. 8. DSO positions: LFD Captain James Harrington is trying out the DSO position. He has 20 days to decide if wants to continue or go back to the Suppression Div. 9. Paramedic School -Asst. Chief Odom talked about$10,000 paramedic school funding in the FY19 budget to send our people to paramedic school. Our employees currently attending the LCC paramedic school are at the top of their class and doing well. The program is 10-13 months. 10. Shared Services Meeting—Bi-Monthly meeting with area Fire Depts. At the last meeting discussion took place regarding the area wide paramedic shortage. Chief Talifarro gave an overview of the paramedic program at LCC and answered questions from the Board. COMMITTEE REPORTS: Personnel Committee Report. Captain Jim Harrington introduced himself to the board. Captain Harrington presented the Personnel Committee report to the full board. Chief Talifarro discussed the need for a Data Analyst/IT Assistant within the department. Chief Talifarro will be meeting to discuss the current 6 FF vacancies. OLD BUSINESS: Chairperson Singleton will follow up with Frank Ferro regarding his Fire Board appointment. NEW BUSINESS: None GENERAL ORDER: Chief Talifarro introduced the station 2 crew—Captain Meitler, Engineer Trentin, FF Hulst& FF Jordan and thanked them for hosting the board meeting. ADJOURNMENT A motion was made by Commissioner Keeney and supported by Commissioner Draher to adjourn the meeting. Meeting adjourned at 7:30 p.m. Minutes Submitted by: Patti Starnes, Admin Spec. on June 13, 2018 APPROVED: June 13, 2018 City of Lansing Board of Fire Commissioners-Lansing Fire Department -120 E.Shiawassee St,,Lansing MI 48933 517-483-4200 www.lansingfire.com Commissioners: Chair-Rodney Singleton,Vice-Chair,Betty Draher,Yvonne Young-McConnell,David Keeney,Alicia Banks, Georgina Nelson,Wyatt Ludman- Secretary: Patti Starnes N S 1 CITY OF LANSING BOARD OF FIRE COMMISSIONERS LANSING FIRE DEPARTMENT 120 E, SHIAWASSEE ST. LANSING, MI 48933 517-483-4200,www.lansinafirexom J C H Randy Talifarro, Fire Chief Andy Schor,Mayor The Lansing Fire Board met in regular session on June 13, 2018 at Fire Station#9. Chairperson Rodney Singleton called the meeting to order at 6:10 p.m. COMMISSIONERS PRESENT: Draher, Singleton, Banks, Nelson, Keeney COMMISSIONERS EXCUSED: McConnell, Ludman COMMISSIONERS UNEXCUSED: none OTHERS PRESENT: Chief Randy Talifarro,A/Chief Bruce Odom, Admin Spec. Patti Starnes ADDITIONS TO THE AGENDA: Betty Draher—Presentation regarding her"Ride-Along". REVIEW/APPROVAL OF MINUTES: Chairperson Singleton asked the Board to review the February 14cn 2018 minutes. A motion was made by Vice-Chairperson Draher, and supported by Commissioner Banks to accept the February 14, 2018 minutes as written. Motion carried with a unanimous vote. REVIEW OF COMMUNICATIONS: Training Newsletter Email from Commissioner McConnell PRESENTATIONS: Vice-Chair Draher reported regarding her"Ride Along" with BC Burke. ADMINISTRATIVE COMMENTS: Chief Talifarro • New Training Captain—Dave Rivet • New Maintenance Captain—Loy Lack • Dave Purchase has been appointed Interim Chief. • Thank you for participating in the LFD Memorial service. • Thank you for attending the Lugnut's game with us. • Laroy Froh town house fatal fire discussion. • Chief Talifarro told the board members that it has been good getting to know and working with all of the commissioners. He looks forward to seeing them in the future. The board thanked Chief Talifarro for his leadership and service the LFD and the Lansing community. COMMITTEE REPORTS:A/Chief Odom Buildings/Equipment: Training Tower wall has buckled. Waiting for repair estimates. Building is currently condemned. In discussion with the City of Lansing Building Services regarding possible use of the Training Classroom on the property. A/Chief Odom is in discussion with Andy Kilpatrick and Marty Reil regarding use of the safe area of the training property. City of Lansing Board of Fire Commissioners Official Minutes of June 13,2018 Fire Prevention division will be moving back to Station 1 Administration office by July 1. Rebuilding Station 9 with a Training Center has been discussed with the previous City of Lansing Administration. Trying to repurpose grant funds from the State EVIP grant to purchase the auto CPR LUCAS machines. Should know by next month if that is approved by the State of MI. Ladder truck from Mason has been pump tested and inspected and the purchase is moving forward. We are currently borrowing Delhi's Ladder truck. OLD BUSINESS: none NEW BUSINESS: A motion was made by Commissioner Nelson and supported by Commissioner Banks to open the floor for Vice-Chair nominations. A motion was made by Commissioner Singleton to nominate Betty Draher for Vice-Chair. No other nominations were made. Commissioner Nelson closed the nominations. A unanimous vote was taken to re-elect Betty Draher as Vice-Chairperson. A motion was made by Commissioner Nelson and supported by Commissioner Banks to open the floor for Chairperson Nominations, Commissioners Nelson and Draher nominated Rodney Singleton as Chairperson. No other nomination were made. Commissioner Nelson closed the nominations. A unanimous vote was taken to re-elect Commissioner Singleton as Chairperson. Committee Member Changes: A motion was made by Chairperson Singleton and supported by Commissioner Keeney to leave the current committee member roster as is. Motion accepted with a unanimous vote. A motion was made by Chairperson Singleton and accepted by Vice-Chair Draher to adopt the 2001 Fire Commission Rules of Administrative Procedure. Motion carried with a unanimous vote. The board would like to work with the City Clerk's office and Chief Purchase to update the procedure. The City Clerk will be invited to attend a board meeting to give and overview of the document and update process. GENERAL ORDER: Youth Leadership program will take place next week at the Alfreda Schmidt Community Center. Mon-Fri 8-4:30. A/Chief Odom will send out info regarding the program. Graduation will be held on Friday June 22, at Peckham. Chief Talifarro Farewell Open House Tues,June 26—10am-12pm NEXT MTG: Wed July 11, 2018 @ LFD Maint 3708 Pleasant Grove ADJOURNMENT: Meeting adjourned at 7:26 pm. Minutes Submitted by: Patti Starnes, Admin Spec. July 11, 2018 APPROVED: July 11, 2018 City of Lansing Board of Fire Commissioners-Lansing Fire Department-120 E.Shiawassee St.,Lansing MI 48933 517-483-4200 www.lansingfire.com Commissioners: Chair-Rodney Singleton,Vice-Chair,Betty Draher,Yvonne Young-McConnell,David Keeney,Alicia Banks, Georgina Nelson,Wyatt Ludman- Secretary: Patti Starnes Bo CITY OF LANSING I�A s r BOARD OF FIRE COMMISSIONERS LANSING FIRE DEPARTMENT 120 E.SHIAWASSEE ST. LANSING, MI 48933 517-483-4200,www.lansingfire.com f� xr � David Purchase, Fire Chief Andy Schor, Mayor The Lansing Fire Board met in regular session on July 11, 2018 at the LFD Fire Maintenance Facility 13708 Pleasant Grove Rd. Chairperson Rodney Singleton called the meeting to order at 6:10 p.m. COMMISSIONERS PRESENT. Draher, Singleton, Keeney, McConnell, Nelson COMMISSIONERS EXCUSED: Banks, Ludman, Ferro (LOA) OTHERS PRESENT. Chief Dave Purchase, A/Chief Bruce Odom, Fire Marshal Marshaun Blake, DSO David Odom DFO Ellen Vogt, Admin Spec. Patti Starnes ADDITIONS TO THEAGENDA: none REVIEW/APPROVAL OF MINUTES:A motion was made and supported to approve the June 13, 2018 minutes as written. REVIEW OF COMMUNICATIONS: Training Newsletters-A/Chief Odom discussed PRESENTATIONS: LFD CHIEF DAVID PURCHASE INTRODUCTION Chief Purchase introduced himself to the Board and gave a brief bio: Chief Purchase served 38 years in the fire service retiring in 2013 after 14 years as Fire Chief for the City of Norton Shores where he currently resides with his wife Kari. A current Instructor II he has taught over 400 fire officer programs around the State of Michigan since 1996. Chief Purchase is an EFO graduate and has received various recognitions throughout his career including State Firefighter of the Year, State Fire Service Instructor of the Year and Michigan Fire Chief of The Year. In addition to serving ten years on the Michigan Firefighters Training Council, he has been President of both the Western Michigan Association of Fire Chiefs and the Michigan Association of Fire Chiefs and past Vice President of the Michigan Fire Service Instructors Association. Chief Purchase has been a presenter at national conferences and programs including VCOS, FDIC, FDIC East, Ohio State Fire School, Michigan and Wisconsin state fire chiefs, Fire House Expo and the Eastern Michigan University Fire School of Staff and Command. He has been a contributing author and/or editorial board member for Jones and Bartlett publications including; Chief Fire Officer's Desk Reference (Training Chapter), Fire Service Instructor and Hazardous Materials curriculum development and is the author of the Jones and Bartlett Chief Fire Officer 2°d edition text. Chief Purchase reported that he was asked by Mayor Schor to fill in as the LFD Interim Fire Chief CITY OF LANSING BOARD OF FIRE COMMISSIONERS OFFICIAL MINUTES OF JULY 11,2018 for 6 months. He conveyed that he has always had a good infinity and view of the Lansing Fire Department. The department has a good reputation statewide. ADMINISTRATIVE COMMENTS: CHIEF PURCHASE I DEPARTMENT`FIRST IMPRESSIONS" PERSONNEL • Personnel fatigue (recruit and train paramedics) • Hire vacant positions including Firefighters, Fire Inspector, Asst. Fire Chief and a Secretary position for the FM office. • Fire Marshall Inspection needs. • Right to Know— Businesses who use hazardous materials. Plans and books need updating. • Deficient in reporting NFIRS. EMS reporting is currently 2 months behind. The lack of compliance affects State Fire Marshal training funds. • Staff 5 ambulances per day (considering). Looking at options. • Fire Suppression—we are well staffed. OPERATIONS I EQUIPMENT—FLEET&STATIONS • Mason aerial truck purchase discussed. This is a short term fix. Need to find funding to purchase a new aerial truck. • Facilities: Needs improvement. The LFD fire stations have been neglected for a long time. The Mayors Chief of Staff Samantha Harkins, Chief Dave Purchase and LFD Maintenance Chief Jwan Randle will be doing a walk-through of all LFD facilities. A report by priority will be created so the department can move forward with station facelifts. • An Apparatus Replacement program will be implemented. Chief Purchase will bring the replacement program to the Board for review and discussion. Chief Purchase furthermore reported that structurally the department is sound because we have good people. He has a lot to do in short window of time. Chief Purchase asked the Board for their support if he needs to go before City Council and/or the Mayor's office for appropriations. Chairperson Singleton thanked Chief Purchase for the information and hopes a new perspective will help close some of the gaps within the Lansing Fire Department. Chairperson Singleton—asked for a Training Center update? City Services is working with a contractor to make the building safe in the short term. Long term, they will be looking at options for a new Training facility. COMMITTEE REPORTS: Planning & Finance - no report I committee cancelled +� City of Lansing Board of Fire Commissioners-Lansing Fire Department -120 E.Shiawassee St.,Lansing MI 48933 4* 517-483-4200 www.lansingfire.com Commissioners: Chair-Rodney Singleton,Vice-Chair,Betty Draher,Yvonne Young-McConnell,David Keeney,Alicia Banks, Georgina Nelson,Wyatt Ludman,Frank Ferro(leave of absence)- Secretary: Patti Starnes CITY OF LANSING BOARD OF FIRE COMMISSIONERS OFFICIAL MINUTES OF JULY 11,2018 OLD BUSINESS: Update 2001 Admin Rules of Procedure - schedule mtg. with Chris Swope after August elections. NEW BUSINESS: October FB meeting—Move location to STA#4 Special Event-Jazz Fest- Chief Purchase and Fire Marshal Blake spoke about the Jazz fest special event request. A plan has been made that is mutually acceptable and safe. An Engine crew has been authorized to standby at the event and Fri/Sat. Special Event- Roof Top Hop - Chief Purchase and Fire Marshal Blake spoke regarding the zip line event tomorrow. The FM division did not receive a special event request in a timely manner for this event. The Fire Marshal will be inspecting the event venue in the am. GENERAL ORDER: Commissioner Keeney reported on his ride-along with BC Burke which included a shooting and gas leak. Vice-Chair Draher asked if Lansing will be implementing a burn ban. FM Blake discussed the Lansing conditions and how a burn ban determination is made. At this time the LFD is not implementing a burning ban. ADJOURNMENT: 7:20 p.m. Minutes Submitted by: Patti Starnes, Board Secretary/ LFD Admin Specialist: Wednesday August 22, 2018 APPROVED: By unanimous vote on Wednesday August 22, 2018 City of Lansing Board of Fire Commissioners-Lansing Fire Department -120 E.Shiawassee St.,Lansing MI 48933 517-483-4200 www.lansingfire,com Commissioners: Chair-Rodney Singleton,Vice-Chair,Betty Draher,Yvonne Young-McConnell,David Keeney,Alicia Banks, Georgina Nelson,Wyatt Ludman,Frank Ferro(leave of absence)- Secretary: Patti Starnes CITY OF LANSING yPN S IBC { BOARD OF FIRE COMMISSIONERS 120 E. SHIAWASSEE ST., LANSING MI 48933 (517) 483-4200 1 WWW.LANSINGFIRE.COM ICHIGP Dave Purchase, Fire Chief Andy Schor, Mayor REGULAR MONTHLY MEETING MINUTES WEDNESDAY, DECEMBER 5T11, 20181 5:30 PM I STA 1- 120 E.SHIAWASSEE ST. COMMUNITY ROOM CALL TO ORDER-ROLL CALL—COMMISSIONERS 2019 RODNEY SINGLETON-PRESENT FIRE COMMISSIONERS BETTY DRAHER-PRESENT 1"WARD BETTY DRAHER VICE-CHAIR DAVID KEENEY-PRESENT 2"D WARD DAVID KEENEY YVONNE YOUNG MCCONNELL-PRESENT 3RD WARD YVONNE YOUNG-MCCONNELL WYATT LUDMAN-PRESENT 4T"WARD GEORGINA NELSON FRANK FERRO-ABSENT/EXCUSED AT-LARGE FRANK FERRO GINANELSON-ABSENT/EXCUSED AT-LARGE ALICIA BANKS ALICIABANKS-ABSENT/EXCUSED AT-LARGE RODNEY SINGLETON CHAIR AT-LARGE WYATT LUDMAN OTHERS PRESENT CQMMITTEESIMEET AS NEEDED CHIEF DAVID PURCHASE BLDGS/EQUIP:SINGLETON,KEENEY,DRAHER ADM..SPC. PATTI$TARNES M A CHIEF MIKE PLANNING/FINANCE: SINGLETON,LUDAN,BANKS ARN PERSONNEL:MCCONNELL,NELSON,BANKS CITY ATTORNEY 1AMES ABOOD-ATTENDED PERSONNEL COMMITTEE AND GENERAL FIRE BOARD MEETING, REGULAR MEETINGS15:30 PM JANUARY 16,2019 'STATION 1-COMMUNITY ROOM REQUEST FOR COMMISSIONERS TO BE EXCUSED: 120ESH[AwnsSEEST. 48933 FRANK FERRO FEBRUARY13,2019 STATION2 GINA NELSON 2114 N.GRAND RIVER AVE. ALICIA BANKS MARCH13,2019 STATION 4-COMMUNITY ROOM 1435 E.MILLER RD. 'APRIL 10,2019 ".STATION 6-COMMUNITY ROOM ADDITIONS TO THE AGENDA: 5135 PLEASANT GROVE RD, Add Appoint Fire Commissioner to serve on the LFD Awards MAY 8,2019 STATIONS-EOC Committee. Added to New Business. 815 MARSHAL ST.- -- - JUNE 12,2019 !;STATION 9 520 GLENDALE ST. REVIEW/APPROVALOFMINUTES: JULY10,2019 MAINTENANCE A motion was made by Betty Draher and Supported by Wyatt Ludman 3708 PLEASANT GROVE RD. to approve the November minutes as written. AUGUST14,2019 TRAINING 3015 ALPHA ACCESS ORSWOC SEPTEMBER 11,2019 STATION 8-EOC REVIEW OF COMMUNICATIONS: 815 MARSHAL ST. RESA OCTOBER9,2019 -ISTATION 6-COMMUNITY ROOM TRAINING NEWSLETTER 5135 PLEASANT GROVE RD, NOVEMBER 13,2019 STATION 4-COMMUNITY ROOM 1435 E MILLER RD. PRESENTATIONS: DEC-EMBER 11,2019 ,;STATION 1 COMMUNITY ROOM NONE ;120 E.SHIAWASSEE ST. Please contact Board Secretary, Patti Starnes if you cannot attend the meeting or,need special accommodations. 517.483.4564 or email patti.starnes(a.lansingmi.gov Lansing Fire Department 120 E.Shiawassee, Lansing MI 48933 ADMINISTRATIVE COMMENTS: CHIEF DAVE PURCHASE 1. Annexation—Asst. Chief Tobin is working with Dispatch to update the system. 2. Budget—will be starting in earnest next week. Including operations and CIPs. He was hoping to add a 2nd ambulance to purchase but after review of the entire budget he is sad to say our Overtime budget has depleted the available funds. The good news is,we have 14 recruits scheduled to start in the stations Dec 24, 2018, If we had full staffing it would have decreased Overtime by 78 percent. Requesting two ambulances in the next budget and the Mayor has agreed. Also, requesting two engines as well at$840,000 total and the two ambulances at$460,000. The department also needs to replace the Training van and Command car(switching to pick-up)which will save about$17,000. Other CIP items are flooring, chairs etc. Also need new turnout gear which expires in February of 2019. So we will be out of date until after July of 2019. We are considering leasing gear. Asst, Chief Tobin explained the lease plan. The lease plan should save $85,000 in a 5 year period. Requested hazmat,tech rescue, extrication tools and new kitchen at Station 9. It's in really bad shape. Our kitchens do not have hood systems. That is a need. 3. Will ask for an increase in personnel of six per shift. We are far understaffed with medic units and our call volumes compared nationally. Would be great to hit that goal in a couple of years. Chief Purchase reported the Mayor and Samantha are well aware of the issues. Issues are not just in LFD but City wide. 4. We volunteered our stations to be a drop off location for the Mayors Coat Drive. We have emptied our bins several times. Betty commented that she sees it every day at Head start. Kids with no coats, mittens, gloves etc. Distribution will take place at SWOC. Parents will be able to bring in their kids to pick out a coat. Accepting new and lightly used coats. 5. FF academy is ongoing—Graduation is 2 pm on Dec 21st at SWOC. The Mayor will be attending and City Clerk Chris Swope will conduct a ceremonial "swearing in" (they have already been officially sworn in). 6. MOU -EMS OPs Chief and Schedule Change was approved by City Council on Monday night. The schedule change is all set to roll out the 111 of January. Ellen Vogt, DFO has worked out a shift change with a$0 additional cost. She does a great job for the department. COMMITTEE REPORTS: PERSONNEL COMMITTEE: Commissioner Young-McConnell shared the information from the Personnel Committee meeting regarding the hiring of the LFD Fire Chief position. There were 4 Candidates and the Committee's preferred candidate is Fire Chief Michael Mackey. He was preferred because he was an outstanding candidate. He appears to mesh well with the department. He is currently the Chief of A quite large department out of state. Vice-Chair Betty Draher thanked those who served on the Hiring Committee. OLD BUSINESS: NONE NEW BUSINESS: 1. LFD AWARDS COMMITTEE BOARD APPOINTMENT: Commissioner Betty Draher and Commissioner Wyatt Ludman volunteered to sit on the LFD Awards Committee. 2 Please contact Board Secretary, Patti Starnes if you cannot attend the meeting or,need special accommodations. 517.483.4564 or email patti.starnes(@Iansingmi.gov Lansing Fire Department 120 E.Shiawassee,Lansing MI 48933 2. VOTE FIRE CHIEF RECOMMENDATION: Commissioner Young-McConnell submitted a recommendation to forward Fire Chief Michael Mackey's name to Mayor Schor for consideration as the LFD Fire Chief. The Motion was supported by Commissioner Wyatt Ludman. Motion passed with a unanimous vote. 3. VOTE ON 2019 SCHEDULE: A Motion was made by Commissioner Yvonne Young-McConnell and supported by Commissioner Wyatt Ludman to accept the 2019 Fire Commission meeting schedule as proposed. Motion passed with a unanimous vote. GENERAL ORDER: TRIAD—NO SENIOR WITHOUT CHRISTMAS—Asst. Chief Tobin gave an update on the annual event that was started by retired LFD LT Traci Ruiz. The event provides 350 seniors in the Tri-County area with care boxes. The Emergency Management Division also uses the event as an "event exercise", which gets counted towards the AFG grant. OLD NEWS BOYS THIS THURSDAY SALVATION ARMY BELL RINGING BY FIRE CHIEFS AND FF'S—Next Thurs 12/13 & 14 at the Frandor Kroger. ADJOURNMENT:MEETING ADJOURNED AT 6:13 PM MINUTES SUBMITTED BY PATTI STARNES ON JANUARY 16,2019 ACTION: APPROVED 3 Please contact Board Secretary, Patti Starnes if you cannot attend the meeting or,need special accommodations. 517.483.4564 or email patti.starnes(aNansingmi.gov Lansing Fire Department 120 E. Shiawassee, Lansing MI 48933 CITY OF LANSING P �4 S 1�. BOARD OF FIRE COMMISSIONERS 120 E. SHIAWASSEE ST., LANSING MI 48933 (517) 483-4200 1 WWW.LANSINGFIRE.COM P� C' Dave Purchase, Fire Chief Andy Schor, Mayor REGULAR MONTHLY MEETING MINUTES WEDNESDAY, NOVEMBER 14 1 5:30 PM STATION 2-2114 N. GRAND RIVER CALL TO ORDER-ROLL CALL—COMMISSIONERS RODNEY SINGLETON—PRESENT BETTY DRAHER—PRESENT FRANK FERRO—PRESENT 2018 GINA NELSON—PRESENT ALICIA BANKS—ABSENT DAVID KEENEY—EXCUSED FIRE COMMISSIONERS YVONNE YOUNG MCCONNELL—PRESENT VT WARD BETTY DRAHER VICE-CHAIR 2ND WARD DAVID KEENEY WYATT LUDMAN—PRESENT 3ID WARD YVONNE YOUNG-MCCONNELL 411 WARD GEORGINA NELSON OTHERS PRESENT AT-LARGE FRANK FERRO CHIEF DAVID PURCHASE AT-LARGE ALICIA BANKS ASST.CHIEF MIKE TOBIN AT-LARGE RODNEY SINGLETON CHAIR SECRETARY MICHELLE GREKO AT-LARGE WYATT LUDMAN REQUEST FOR COMMISSIONERS TO BE EXCUSED: COMMITTEES'IMEET AS NEEDED DAVID KEENEY BLDGs/EQUIP:SINGLETON,KEENEY,DRAHER PLANNING/FINANCE: SINGLETON,LUDMAN,BANKS ADDITIONS TO THE AGENDA: PERSONNEL:MCCONNELL,NELSON,BANKS NONE REGULAR MEETINGS 15:30 PM REVIEW/APPROVAL OF MINUTES:A motion was made and supported SEPT 12 ( EOC 815 MARSHALL ST. I BLDGS./EQUIP to approve the October 10, 2018 minutes as written. OCT 10 I #41435 E.MILLER I PLANNING/FINANCE Nov 14 1 #2 2114 N.GRAND RIVER REVIEW OF COMMUNICATIONS: DEC 5 1 #1120 E.SHIAWASSEE NONE PRESENTATIONS: NONE ADMINISTRATIVE COMMENTS: 1. Fire Fighter Hiring Update—Is proceeding as scheduled. We narrowed it down to 24 candidates. Those candidates were sent for the agility test. Approval was given to hire 16 firefighters due to impending retirements. The 16 have been notified and have begun their medicals and back ground checks. They will begin the academy on November 26th. Graduation will be December 21". Commissioner Nelson stated for future reference, she has HR experience and would volunteer for the interview panel. 1 Please contact Board Secretary,Patti Starnes if you cannot attend the meeting or,need special accommodations. 517.483.4564 or email patti.starnes(@Iansingmi.gov Lansing Fire Department 120 E. Shiawassee, Lansing MI 48933 2. Fire chief search update—received applications that were reviewed by myself and HR Director Sanchez-Gazella. We narrowed it to 4 applicants that will move forward for interviews. We are inviting them to town on November 28th, A/C Tobin and myself will taking up their day with tours of the city, neighborhoods and stations. We will pick them up Thursday for their assigned first round interview times. The interview panel consists of SAMANTHA HARKINS, LINDA SANCHEZ-GAZELLA, FB CHAIR RODNEY SINGLETON,A PASTOR, AND MYSELF. The results of the interviews will be brought back to the personnel committee here. We are asking to move up the December 12th meeting to December 51h. Personnel committee will recommend 2 of the 4 to the mayor, the mayor will then bring those 2 back to the city for his interview and will select a candidate from there. 3. Program Budget—we are moving to a program budget. The last page of your packet is a list of department programs, I have expanded the list from the previous 7 that were on it. 4. Department goals—We had a meeting today for goal setting. The Mayor brought in an outside consultant and we met at the Think Tank and went through personality profile working with the department directors and the mayor and staff. The goals are being established and as soon as they are released I will get them out to you before the next meeting. My goals centered around 3 things,first being staffing for ems,operations and apparatus equipment replacement. Second, high school mentor and cadet programs. Third, community risk reductions. 5. Awards committee—will have 1 more meeting before they finalize it. I included in the packet diagrams of chosen ribbons. Chairman Singleton station that we are still in need of a volunteer for that committee. Commissioner Ludman asked if we could include some type of school award for students who deserves recognition from the fire department. Chief purchase stated that once we get the mentor program up and running we will be able to develop awards for those such things. We did in the AOG include a citizenship award. 6. MOU update—we have made contact with council president wood and should be able to have this on the agenda for November 26th meeting. 7. Fleet Update—Wish we had good news, I have passed this information on to the Mayor to make him aware. Our fleet continues to be an issue. Working with the Mayor to try and get at least 2 new medics this year, 1 was in the budget and the other is funds that we haven't used yet. 8. EMS Computers Update—we did our trials and the crews settled on the Panasonic. Colin Boyce worked with Panasonic and got us a great deal with a great contract. 9. Organization Chart—is included in your packet. It includes a couple of new positions. COMMITTEE REPORTS: NONE OLD BUSINESS: NONE NEW BUSINESS: A motion was made and supported to approve the request to change the December meeting from December 121h to December 51h. Personnel committee will meet at 4:30 p.m. and regular meeting at 6:30 p.m. Commissioner Nelson stated that she will not be in the country for the December meeting and she is on the Personnel Committee. GENERAL ORDER: NONE ADJOURNMENT: MEETING ADJOURNED AT 6:13 PM MINUTES SUBMITTED BY MICHELLE GREKO ON DECEMBER 5, 2018 ACTION: Approved on December 5th by unanimous vote 2 Please contact Board Secretary, Patti Starnes if you cannot attend the meeting or,need special accommodations. 517.483.4564 or email patti.starnes6a lansingmi.gov Lansing Fire Department 120 E. Shiawassee, Lansing MI 48933 CITY OF LANSING N S I�, � c BOARD OF FIRE COMMISSIONERS 120 E. SHIAWASSEE ST., LANSING MI 48933 (517)483-4200 1 WWW.LANSINGFIRE.COM ¢_ jcHIG Dave Purchase, Fire Chief Andy Schor, Mayor REGULAR MONTHLY MEETING MINUTES WEDNESDAY,OCTOBER 10,2018 S:30 P.M. LFD STA#4-143S E.MILLER RD. CALL TO ORDER-ROLL CALL-COMMISSIONERS RODNEY SINGLETON—PRESENT BETTY DRAHER—PRESENT FRANK FERRO—PRESENT 2018 GINA NELSON—PRESENT ALICIA BANKS—ABSENT DAVID KEENEY—PRESENT FIRE COMMISSIONERS YVONNEYOUNGMCCONNELL—EXCUSED 1srWARD BETTY DRAHER VICE-CHAIR 2N"WARD DAVID KEENEY OTHERS PRESENT: 3R1 WARD YVONNE YOUNG-MCCONNELL CHIEF DAVID PURCHASE 4'"WARD GEORGINA NELSON ASST. CHIEF MIKE TOBIN AT-LARGE FRANK FERRO DFO ELLEN VOGT AT-LARGE ALICIA BANKS ADMN SPC. PATTI STARNES AT-LARGE RODNEY SINGLETON CHAIR STATION 4 CAPTAIN—STEVE MAZUREK AT-LARGE WYATT LUDMAN BC ERIC WEBER REQUEST FOR COMMISSIONERS TO BE EXCUSED: COMMITTEES'IMEET AS NEEDED YVONNE YOUNG MCCONNELL BLDGS/EQUIP:SINGLETON,KEENEY,DRAHER PLAN NING/FINANCE: SINGLETON,LUDMAN,BANKS ADDITIONS TO THE AGENDA: PERSONNEL:MCCONNELL,NELSON,BANKS CHIEF PURCHASE: LETTER TO THE UNION, DIRECTOR RETREAT, CHAIN OF COMMAND REGULAR MEETINGS1S:30 PM SEPT 12 I EOC 815 MARSHALL ST. ( BLDGS./EQUIP REVIEW/APPROVAL OF MINUTES: A MOTION WAS MADE AND SUPPORTED OCT 10 #4 1435 E.MILLER I PLANNING/FINANCE TO APPROVE THE SEPTEMBER 12, 2018 MINUTES. Nov 14 #2 2114 N.GRAND RIVER DEC 12 I #1 120 E.SHIAWASSEE REVIEW OF COMMUNICATIONS: MI Fire Fatal Fire Statistics Chief Purchase reviewed the report with the Board. The Fire Marshal division has received grant for smoke detectors and installation. The detectors will be installed according to NFPA standards. A release of liability will be required. The program is in its infancy. Chief Purchase will be meeting with FM Blake, City Attorney's office and the IAFF local 421 Union, Chief Purchase discussed the program and received feedback from the Board. Commissioner Keeeney asked for the number of fire deaths related to lack of smoke detectors. Captain Mazurek spoke on the smoke detector installation program. In the past LFD partnered with the Red Cross, 1 Please contact Board Secretary, Patti Starnes if you cannot attend the meeting or,need special accommodations. 517.483.4564 or email patti.starnes(Mansingmi.gov Lansing Fire Department 120 E.Shiawassee,Lansing MI 48933 Commissioner Ludman asked about fires related to non-working smoke detectors and/or the lack of knowledge about fire safety. Chief Purchase commented that children/seniors are vulnerable. He commented on a fire in an attic which was a simple mistake of a blown fuse in which the building manager replaced a 20 amp with a 30 amp which caused an attic fire. Our biggest issue is lack of staff and the high demands on divisions. But we need to find a way to do more, We hope to develop public relation media. Commissioner Draher inquired on rentals vs home owner occupied. Chief will look into some reports on this and will report back. Eric Weber reported that if the crews are in a building they will replace batteries if needed. Just today Mazurek went through 9 9volt batteries. Chief discussed the letter to the Union regarding medic rides. The issue is short staffing. We are in the middle of a hiring process now and that should have some effect. The new FF's should be in the stations by the end of the year. Budgetary he would like to increase to 6 medic units. Chief Purchase highlighted on the"incentive rides"and the union contract language. Due to the contract language he has to pull back on it. A good reason to go to 6 medics is; they ride more often but less calls per ambulance. Commissioner Keeney asked if all the ambulances are busy then what?We would use mutual aid. Ninety percent of our calls are EMS. Chief Purchase wants our medics taking care of our patients..,.,because they know our city and patients. Discussed the revenue in patient transfers. PRESENTATIONS: NONE ADMINISTRATIVE COMMENTS: CHIEF DAVE PURCHASE 1. FIRE FIGHTER HIRING UPDATE—31 Candidates will be interviewed beginning next week. There will be 4 people on the interview panel. Evaluator,A/Chief Tobin, Captain AJ Johnson, Captain Natalie Litkewycz, Robert Norris (Box 23). The agility test will be given the following week. Hoping to start the Recruit academy by the Vt of November. Would like to get through the academy in a few weeks. Hoping to give more hands on training (riding as a 5tn rider), Commissioner asked about background vetting. HR will be doing background checks....Chief Purchase wants to do thorough back ground checks conducted. Background checks will take place after the agility test. Would like to run a few extra through the ability test to keep them on the list in case we can hire more people later in the year. 2. MOU SCHEDULE/EMS CHIEF AGREEMENT-Changed the work schedule to give FF's a better schedule and create an EMS Chief position. The MOU was voted on by the IAFF local 421 union last week. It passed 2/3 to 1/3. Ellen has already done the work to transition the schedule with little to no cost to the city. We hope they enjoy the new shift and he thinks they will. Union president Eric Weber commented that it gives suppression personnel 11 more 4 day off breaks. Thank you to Chief Purchase. It was Chief Purchase's idea to make the change. Chief Purchase commented that he feels he is getting the right "pulse" of the dept. The EMS Chief was cost neutral by eliminating 1 Asst. Chief position and adding an EMS Chief in the IAFF. 3. Awards Committee—a couple of committee members were charged with putting together a proposal. Meeting Scheduled for October 18th. 4. STATION#2 SHOWER PROJECT—Update on the shower remodel that was much needed. Lack of maintenance and upkeep caused several other building issues. 5. STATE OF APPARATUS—POOR-Our older trucks should be reserves and our reserves should be at the junk yard. LFD is not the only city department with poor equipment. The medic units scare him. He took a ride in the ambulance he wondered what the patients must think. They should not be on the road. Weber reported that the crews constantly are apologizing to the patients. It's a very bumpy and jarring ride. Weber said communities who contracted their ems to private companies are taking their ambulance service back, Chief 2 Please contact Board Secretary,Patti Starnes if you cannot attend the meeting or,need special accommodations. 517.483.4564 or email patti.starnes(cDlansingmi.gov Lansing Fire Department 120 E. Shiawassee, Lansing MI 48933 Purchase reported that many times we have 3 rigs down at a time. One caught on fire on a run in front of a patient's house. Imagine that driving down the road. Or, if we blow an engine or something while transporting a critical patient. The Chief has been talking to and working with the mayor to get 3 new this year and 2 next year. A/Chief Tobin: an ambulance recommended life is 5 years. We are running ours 10-15 years. Commissioner Ludman commented on the lack of ability to rotate our current ambulances due to the state of the fleet. Eric Weber talked about the lifeline re-modification program. Discussion. Chief said he would take demos for now because we are one break down away from a disaster, 6. FY 20 budget —Have had one budget meeting so far. Will be starting next month looking at personnel,then will get into the operational portions. Our proposal may be larger than usual (the last 8-10 years). We may not get everything but we will start proposing and asking for what is needed. We can't continue to operate like this. Commissioner Nelson brought up the city's rainy day fund. Discussion. Chief Purchase talked about the need for good training. We need to train until we can't get it wrong, not until we get it right. The chief is working with all LFD divisions on the budget preparation. It will be a team effort. A budget for the department. We need to get a culture where people are not afraid to ask. Yes, 2's and 9's should be replaced....but our newer stations need annual maintenance that needs to get done! BC Weber reported on the Unions Station Inspection committee. Station inspections were done annually and submitted. The Chief will ask the board for their support and asked for their ideas and feedback. 7. Fire Chief Hire—Chief Purchase gave an update on the process. The Fire Chief position is a Mayor appointment. The Board will be included in the hiring process through the personnel committee. 8. The Mayors Department Head Retreat is on Nov 14`h. The dept. heads will be working on a mission statement for the city. Chief Purchase will be sending info to the Board. Asst. Chief Mike Tobin will also be attending. 9. Will be creating a Chain of Command plan for Administration while the Chief is gone. Will probably be: Chief, Asst. Chief& Fire Marshal. COMMITTEE REPORTS: NONE OLD BUSINESS: Rules of Admin Procedure revision -The Board discussed updating the procedure. After discussion the Board moved to Table the revisions until the January meeting, Chief Purchase added that he noticed a discipline issue in the procedure#9. His opinion is that it is impractical for the Board to review and administer department discipline, Chief Purchase would like to direct the commission to continue approving the Rules and Regulations for the Conduct of the Department. In the AOG for instance it states a discipline has to be given within 7 days......His experience is: it should say within 10 days of the realization of an incident being noticed by Administration. That would be a change in the administrative rules. The Board would have a say in the policy development. In serious discipline the Union and Administration are in contact in keeping with checks and balances, Discussion followed. Chief Purchase will put together a proposed procedure change. NEW BUSINESS: 2019 FIRE BOARD MEETING SCHEDULE—VOTE—WILL BE DISTRIBUTED VIA EMAIL WHEN COMPLETE. GENERAL ORDER: LFD FIRE PREVENTION OPEN HOUSE OCTOBER 13 1 STATION 8 1 10 AM—3 PM NEXT MEETING WED I Nov 14 1 5:30 PM I STA#2-2114 N.GRAND RIVER TRIAD—NO SENIOR WITHOUT CHRISTMAS ADJOURNMENT:ADJOURNED, 7:40 PM MINUTES APPROVED: November 11,2018 by Unanimous Vote 3 Please contact Board Secretary,Patti Starnes if you cannot attend the meeting or,need special accommodations. 517.483.4564 or email patti.starnes(ablansingmi.gov Lansing Fire Department 120 E.Shiawassee, Lansing MI 48933