Loading...
HomeMy WebLinkAbout2006 Board of Fire Commissioners Minutes - All michelle GREKO-fire board meeting schedule 2006.doc - Paae 1 LANSING FIRE BOARD 2oo6 REGULAR MEETINGS DATE T NE LOCATION ADDRESS Janua� 06 6:00 P.M. Fire Administration 6913 Executive Drive 311 floor February 8,2006 6:00 P.M. #2 STATION 2114 N.GRAND RIVER (\March 8,2016 6:00 P.M. #3 STATION 629 W.HILLSDALE Avprl 6 6:00 P.M. #4 STATION 1435 E.MILLER May 10,2006 6:00 P.M. #5 STATION 1821 TODD AVENUE e June- 2006 6:00 P.M. #6 STATION 5135 PLEASANT GROVE July 12,2006 6:00 P.M. #7 STATION 629 N.JENISON August 9,2006 6:00 P.M. #8 STATION 815 MARSHALL September 13,2006 6:00 P.M. #9 STATION 520 GLENDALE October 11,2006 6:00 P.M. Fire Administration 120 E.Shiawassee November 8,2006 6:00 P.M. #2 STATION 2114 N.GRAND RIVER December 13,2006 6:00 P.M. Fire Administration 120 E.Shiawassee Lansing Fire Department 120 E.Shiawassee Lansing,MI 48933 For More Information contact Patti Starnes at 517.483-4200. RECEIVED Ail 9: 25 `. : LANSING CITY K CLERft Lansing Board of Fire Commissioners Official Proceedings February 8, 2006 The Lansing Fire Board met in regular session on Wednesday, February 8, 2006, at Fire Station #2 located at 2114 N. Grand River Street ,, Lansing, Mr, Fire Commissioner Yvonne McConnell called the meeting to order at 6;00 p.m. COMMISSIONERS PRESENT Yvonne Young McConnell Robert Brown Robert Hudson Tonatzin Alfaro Maiz Jodie Garcia Louis Vinson COMMISSIONERS EXCUSED Frank Ferro Carlos Barajas COMMISSIONERS ABSENT OTHERS PRESENT Michael Lewis, Administrative Assistant Rosamaria Mares, Acting Fire Board Secretary ADDITIONS TO THE AGENDA none APPROVAL OF MINUTES Robert Brown Jodie Garcia COMMUNICATIONS ADMINISTRATIVE COMMENTS— Michael Lewis,Administrative Assistant Updated member's regarding FY 2006/2007 CIP Prioritization/Budget, Mayors Transition, Personnel Retirement's and Hiring of Asst. Fire Chief, Fire Marshal, 2-Inspectors and 7- firefighters. Robert Brown Jr. suggested that a Fire Board Member be considered as part of the hiring panel. Fire Board Minutes of February 08, 2006 Page I of 2 Lansing Board of Fire Commissioners Official Proceedings February 8, 2006 PRESENTATIONS None COMMITTEE REPORTS None NEW BUSINESS None GENERAL ORDER None ADJOURNMENT Tonatzin Alfaro Maiz Jodie Garcia Respectfully Submitted by: Rosamaria Mares,Acting Fire Board Secretary February loth, 2006 Date Fire Board Minutes of February 08, 2006 Page 2 of 2 z Lansing Fire Department RLClyQ 120 E. Shiawassee Street Z>�G1 f it `0 f i 9: 3� Lansing MI 48933 (517)483-4200 f' ,v :,'i; Fax(517) 483-4488 www.lansingfire.com Virg Bernero,Mayor Tom Cochran,Fire Chief OFFICIAL MINUTES OF THE LANSING BOARD OF FIRE COMMISSIONERS REGULAR FIRE BOARD MEETING December 13th, 2006 The Lansing Fire Board met in regular session on Wednesday, December 13th, 2006, at Fire Station #1 located at 120 E. Shiawassee, Lansing, MI. Fire Commissioner Chairperson, Yvonne Young McConnell called the meeting to order at 6:00 p.m. COMMISSIONERS PRESENT Carlos Barajas Yvonne Young McConnell Robert Brown Jr. Helen Keeney Louis Vinson Robert Hudson Jodie Garcia Frank Ferro COMMISSIONERS EXCUSED NA OTHERS PRESENT Tom Cochran, Fire Chief Tim James, Interim Assistant Chief Patti Starnes, Administrative Secretary Mike Lewis, DFO Fire Marshal Baker ECC Chief Trent Atkins Interim Training Chief Stafford Maintenance Chief Oberst BC Donovan BC Colegrove Captain Stewart Captain Pacheco ADDITIONS TO THE AGENDA None Fire Board Minutes of December 13th, 2006 page 1 of 3 APPROVAL OF MINUTES Jodie Garcia made a motion to accept the November minutes as written. Helen Keeney supported the motion. A unanimous vote was taken to accept the November minutes as written. COMMUNICATIONS Thank you email from Kristina Dawkins. PRESENTATIONS Chief Cochran presented the Board with LFD jackets as a token of appreciation for their hard work and dedication to the Fire Department and the Citizens of Lansing during the past year. The Board was invited to stay for a holiday/appreciation dinner immediately following the meeting. ADMINISTRATIVE COMMENTS -Interim Assistant Chief James 2006 Accomplishments/Highlights • Hired new Fire Chief, Tom Cochran. • Trent Atkins was promoted to Emergency Management Chief • Kirt Baker was promoted to Fire Marshal. • Image Trend Electronic Reporting System was implemented department wide. • Station #1 remodel was completed. • 12 New Recruits were hired — Graduation will be Friday Dec 22"d at 2pm at the Training Academy • There was Increase in "calls for service". Chief James will get definite numbers for Yvonne Young-McConnell. • There were two Battalion Chief retirements with a total 56 years of experience to LFD that can not be replaced. They will be greatly missed. • There have been several structure fires in the last month. Chief Cochran discussed the Karen St. fire. The neighbor who rescued the boy will be honored at the City Council meeting on Monday, December 181h. The brother of the boy who was rescued will also be honored for escaping the burning house and getting help for his brother. He said that he learned what to do in a fire when the Firefighters visited his school. Fire Marshal Baker gave and update of the Cristo Rey fire. After ruling out an accidental fire it was determined to be Arson. Frank Ferro asked how they determine the cause of fires. Fire Marshal Baker explained the Fire Investigation process. He noted that the Lansing Fire Department has excellent inspectors that diligently pursue the cause of fires. Lansing Fire Department's solve and conviction rate is well above the national average. Kirt Baker also updated on the Simken and Kensington Meadow fires. Chief Cochran gave an update of the Assistant Fire Chief Position. The interviews were held today and he should be naming an Assistant Fire Chief soon. There were six internal candidates. COMMITTEE REPORTS The Strategic Plan committee met Saturday December 2"d to finalize the plan. Yvonne Young McConnell reported that the process went well. They reviewed the draft for about 3 hours. Denise Acker is working on the final plan. Chief Cochran thanked the committee for their time spent on the plan. OLD BUSINESS None Lire Board Minutes of December 13th, 2006 page 2 of 3 NEW BUSINESS Christmas Tree Burn -Will be held December 15'h at 1 pm at the Training Academy. Tree was donated by Lowes and the mock house was built by Harry Hill Construction class. Bob Brown asked if the students will be invited to attend. Kirt Baker will make sure they are invited. John Stafford noted that the students are very eager to attend the burn. Recruit Graduation -Will take place on Friday, December 22"d at 2pm at the Training Academy. John Stafford invited the Board to attend. He reported that the recruits have done a great job at the academy. Public Education meeting will be held Tuesday, January 91h at 2pm in the Station #1 Community room. A representative from the Board is invited to attend. Trent Atkins reported that the meeting is to discuss ways to be more involved with the public and get the "risk reduction" message to Lansing citizens. GENERAL ORDER The ID access cards are not working in the Station #1 Admn door. Bill Oberst reset the cards during the meeting. Bob Brown asked the department have the meters "bagged" at Station #1 in the future to allow parking for Fire Board meetings. ADJOURNMENT Louis Vinson made a motion to adjourn the meeting. Frank Ferro supported the motion. A unanimous vote was taken to adjourn the meeting. The meeting adjourned at 6:30 p.m. .RetStarnes,"We y,.S fitted by. February 14`h2007 Pat Board Secretary Date Fire Board Minutes of December 13th, 2006 page 3 of 3 Lansing Fire Department ~' '\ 120 E. Shiawassee Street LiJ�{;r,} . 35 Lansing MI 48933 (517) 483-4200 Fax (517) 272-1027 u._L ,�. www.lansingfire.com f I_. _, Virg Bernero,Mayor Tom Cochran, Fire Chief OFFICIAL MINUTES OF THE LANSING BOARD OF FIRE COMMISSIONERS REGULAR FIRE BOARD MEETING NOVEMBER 8T", 2006 The Lansing Fire Board met in regular session on Wednesday, November 8tn, 2006, at Fire Station #42 located at 2114 N. Grand River, Lansing, MI 48906. Fire commissioner Chairperson, Yvonne Young McConnell called the meeting to order at 6:04 PM. COMMISSIONERS PRESENT Carlos Barajas Frank Ferro Jodie Garcia Robert Hudson Helen Keeney Louis Vinson Yvonne Young McConnell COMMISSIONERS EXCUSED Robert Brown OTHERS PRESENT Tom Cochran, Fire Chief Denise Acker, Training Secretary (substituting for Administrative Secretary) Ronda Oberlin, Emergency Management Specialist ADDITIONS TO THE AGENDA None. Agenda approved APPROVAL OF MINUTES Frank Ferro noted a spelling error under ADJOURNMENT, Louis Vinson requested that the watermark DRAFT be removed. Motion for approval of October minutes with corrections carried unanimous vote. COMMUNICATIONS Pastor Loy Lack has accepted the position of Fire Fighter with the Lansing Fire Department. Chief Cochran has asked Loy Lack, Mike Baker, and Marvin Helmker to help with search and selection of a new pastor (ideally one with one or two associates) to meet the needs of an increasing role. ADMINISTRATIVE COMMENTS— Tom Cochran, Fire Chief Informational directive provided regarding: Chief Cochran being sworn in as the Chief of Lansing Fire Department The approval of hiring 12 new firefighters (listing their names) and starting on October 30t", 2006 Station #43 — Received an estimate from Irish Construction. Bids have come back and are closed regarding roof repairs, and waiting for that information to be sent down to Chief Cochran. Irish Construction's bid included asbestos abatement that they felt they would not have to do. Also partial point and tuck work on the brick. Chief will keep the Fire Board posted. Station #43 was inspected and opened as a voting location. Station inspections have been done and assignments have been issued addressing any concerns. Most things are basic house keeping items. (Jodie Garcia to receive copies of this report). All promotions have been approved: Lieutenant D. Gates promoted to Captain, Engineer B. Quillen promoted to Lieutenant, Firefighter T. Phillips promoted to Engineer, Captain M. Jones promoted to Battalion Chief (will not promote behind on this Captain position), Engineer B. Clemens promoted to Captain, and Firefighter A. McDonald promoted to Engineer Battalion Chief Karnes has submitted his resignation after serving 28 years on the Department. His final day will be December 4 , 2006. Chief Cochran's intent will be to submit to the Critical Needs Committee for promotion of the most senior Captain; C. Yarsevich to fill this position (will not promote behind on this Captain position). The agreement has been fulfilled by not staffing the two Captain positions as contracted in the Memorandum of Understanding. December 2"d, 2006 at 9:00 AM has been set for the Strategic Planning meeting at Station #41. (Copies of 2005 to be supplied) Press release including map regarding Silver Bells in the City provided. The Annual Report from the Fire Board was being worked on. COMMITTEE REPORTS NONE OLD BUSINESS NONE NEW BUSINESS Sizing of coats, Color chosen — black. The coats will have the Fire Department logo, Lansing Fire, and last name. Fire Board Holiday Appreciation Dinner/meeting — 6:00 PM December 13th, 2006 at Station #41 GENERAL ORDER NONE PRESENTATIONS Do 1 Thing presented by Ronda Oberlin, Emergency Management Specialist. Do 1 Thing is about "Being Prepared" in the event of a disaster. Do 1 thing each month towards being prepared. Each month has a new FACT sheet that can be downloaded from www.dolthing.us. Ronda to get bumper stickers for Fire Board members ADJOURNMENT Yvonne Young McConnell made motion to adjourn the meeting. Frank Ferro supported the motion. A unanimous vote was taken to adjourn the meeting. The meeting adjourned at 6:45 PM. Respectfully Submitted by: Denise Acker, Training Secretary (substituting for Administrative Secretary) November 9, 2006 Lansing Fire Department ZEJ1,,: �?: 3� 120 E. Shiawassee Street Lansing MI 48933 (517) 483-4200 Fax (517) 483-4488 www.lansingfire.com Virg Bernero, Mayor Tom Cochran,Fire Chief OFFICIAL MINUTES OF THE LANSING BOARD OF FIRE COMMISSIONERS REGULAR FIRE BOARD MEETING September 13th, 2006 The Lansing Fire Board met in regular session on Wednesday, September 13th, 2006, at Fire Station #9 located at 520 Glendale, Lansing, MI. Fire Commissioner Chairperson, Yvonne Young McConnell called the meeting to order at 6:00 p.m. COMMISSIONERS PRESENT Carlos Barajas Yvonne Young McConnell Robert Brown Jr. Frank Ferro Jodie Garcia Helen Keeney Louis Vinson Robert Hudson COMMISSIONERS ABSENT none OTHERS PRESENT Tim James, Assistant Chief Patti Starnes, Administrative Secretary Station#9 Crew ADDITIONS TO THE AGENDA none APPROVAL OF MINUTES Robert Brown Jr. made a motion to approve the August minutes as written. Louis Vinson seconded the motion to accept the August minutes as written. Motion carried with a unanimous vote to approve the August minutes as written. COMMUNICATIONS Letter of Recommendation from Frank Lain supporting Chief Cochran as Fire Chief Email from Holly Martin Pandemic Workshop information Fire Prevention Open House on October 7'h from 10 am—2 pm Fire Board Minutes of September 13th, 2006 page 1 of 3 PRESENTATIONS None ADMINISTRATIVE COMMENTS - Tim James, Assistant Fire Chief On behalf of Chief Cochran he sends his apologies for not attending the meeting tonight. He has an appointment with the Police and Fire Pension System tonight. 9/11 Ceremony— Chief James thanked the Board for their support. It was a great Tribute for the people of 9/11. There was great community support for the memorial. Helen Keeney suggested that the event be publicized better next year through City TV, etc. Also, it would be helpful to have a better PA system with a podium next year. Chief James will pass that information along to the Planning committee. Yvonne Young noted that the event was much larger than last year and was very moving. Louis Vinson also commented that it was great presentation this year. Firefighter Hiring Process: The interviews are being held this week. There were 30 applicants invited to interview and 25 responded. There have been some quality individuals through the process. The Interviews are being held today from 8-5 and tomorrow from 10-5. There are currently 28 vacancies in the dept. Chief James explained the Fire Fighter hiring requirements and the training process. For this hiring group the qualification requirements are Firefighter I and II and be a licensed Paramedic and/or EMT. There is a target start date of the 2 d week of October 2006. Louis Vinson would like a list of the qualifications sent to him via email. Staffing - One staff member is on military deployment for 16-18 months. Three are 3 employees on Temporary/Special Assignment in the ECC (Emergency Command Center). New Apparatus Four new ambulances have been ordered. Chassis have been reserved for LFD. They will go to the manufacturer MED TECH in October. The completion date is projected for February. Robert Hudson asked if the ambulances are "customized". Tim James explained that they are some what customized to LFD style cabinetry. They will being doing specification inspections during the construction phase. Tim James answered questions and explained the ambulance construction process. Robert Brown Jr. asked Tim to comment on some of the differences in the new ambulances compared to our existing ambulances. Tim noted that the Chassis has changed to a Chevy 4500 series. The big change is the emission standards. We were able to reserve the Chassis before the new standards were in place. This allowed us to save 10-15 thousand dollars. Discussion continued regarding the ambulance purchase. New KME Ladder Truck has been ordered. April is the target date for completion. BUDGET ❑ Preliminary Instructions have been received. ❑ CIP (Capital Improvement) requests are due by September 18'h, ❑ Final Budget Instructions have not been received from the Mayors office. ❑ Tentative plan is to have the budget done by the Wednesday prior to Thanksgiving (Nov. 22). BIOPORT/EMERGENT Solutions - Homeland Security Day was hosted by Bioport. Vendors from around the state and the country were there. The 515t Civil Support Team from the National Guard was there along with their helicopters. Many local fire and police departments participated. The Michigan Homeland Security section was there. We were able to show off what we had purchased with homeland security funds. We were able to demo the monitoring device that we recently purchased with Homeland Security money. The event was a success. Fire Board Minutes of September 13rh, 2006 page 2 of 3 LFD Open House — This years theme is cooking safety. Please stop by and participate with us on that day. Run stats for this year(August 31s): January 1s`-August 31, 2005 - 9,672 total runs January 1st-August 31, 2006— 10,024 total runs That is an increase of 44 runs per month. The increase runs between all categories. COMMITTEE REPORTS Personnel Committee Personnel Committee Chairperson Robert Brown Jr. reported on the Fire Chief Position interviews. The Fire Board Personnel Committee have interviewed 22 candidates in the last 2 weeks. There were about 6 interviews conducted by phone. Out of the list of candidates all but about 2 or 3 would have been acceptable. The committee narrowed the list to 3 candidates. Those names were submitted to the Mayor for his final decision. The process was a lot of work and very time consuming. They had tremendous support from the City of Lansing Human Resources staff. It was a fun and worthwhile experience. Jodie Garcia noted that it was her pleasure to be a part of the process. Yvonne Young McConnell noted the City Human Resources department did and exemplary job. As the Fire Board Chairperson and a Personnel Committee member she will write a letter of thanks to Terri Singleton, with a cc to the Mayor. Jodie Garcia noted a "hats off' to Mr. Brown for his Interview Questions. The questions were excellent and covered several areas. Commissioner Brown reported that there were 10 interview questions. The committee members each asked a series of questions. Discussion followed. OLD BUSINESS Strategic Plan — Chief James would like to schedule a work session to complete the Strategic Plan. Discussion followed. The Board determined that they would like to meet sometime in November. The Board should plan for 3-4 hours. Robert Brown suggested using the "special committee" to finish the plan. Then bring the plan back to the Board as a "Board Briefing". Carlos Barajas volunteered to take Tonatzin Maiz's place. The Special Committee consists of Yvonne Young McConnell, Louis Vinson and Carlos Barajas. Yvonne Young McConnell will be in contact with Patti Starnes to come up with some meeting dates. Photo ID's —Were distributed to the Board. The ID's should allow access to all the stations from 8 am — 8 pm. Station #1 Grand Opening - The Grand Opening will be in conjunction with Fire Board meeting on October 11th. The Grand Opening is from 3-6 pm. Ribbon Cutting is at 3:30 pm. Fire Board meeting will begin at 6 pm. NEW BUSINESS none GENERAL ORDER none ADJOURNMENT Robert Brown made motion to adjourn the meeting. Helen Keeney seconded the motion. A unanimous vote was taken to adjourn the meeting. The meeting adjourned at 7:00 p.m. Resp ctfully Sub itted by: October 3, 2006 JUJPa i Starnes, ire B and Secretary Date Fire Board Minutes of September 13fh, 2006 page 3 of 3 CEl�� D Lansing Fire Department 2007to 10 / 120 E. Shiawassee Street j 10: '�c `e \ Lansing MI 48933 (517)483-4200Ei j Fax (517) 272-1027 a�' www.lansingfire.com C,IT-I Virg Bernero, Mayor Tom Cochran, Fire Chief OFFICIAL MINUTES OF THE LANSING BOARD OF FIRE COMMISSIONERS REGULAR FIRE BOARD MEETING MAY 10, 2006 The Lansing Fire Board met in regular session on Wednesday, May 10, 2006, at Fire Station #5 located at 1821 Todd Ave, Lansing, MI. Fire Commissioner Chairperson, Yvonne Young McConnell called the meeting to order at 6:00 p.m. COMMISSIONERS PRESENT Yvonne Young McConnell Carlos Barajas Jodie Garcia Frank Ferro Robert Hudson Louis Vinson Tonatzin Alfaro Maiz COMMISSIONERS EXCUSED Robert Brown Jr. Frank Ferro OTHERS PRESENT Greg Martin, Fire Chief Patti Starnes, Administrative Secretary Station#5 Crew ADDITIONS TO THE AGENDA Co-Chair Yvonne Young McConnell asked for approval of the agenda. Commissioner Garcia made a motion to approve the agenda. A unanimous vote was made to approve the agenda. APPROVAL OF MINUTES Jodie Garcia made a motion to approve the May minutes as written. Louis Vinson III seconded the motion. A unanimous vote was made to approve the March minutes as written. COMMUNICATIONS None PRESENTATIONS None Fire Board Minutes of May 10", 2006 page 1 of 2 ADMINISTRATIVE COMMENTS -Greg K. Martin, Fire Chief Station #1 Update—Chief Martin presented the Board with a construction and cost timeline. Discussion followed regarding the details and progress of the project. New Radios—The new radios should be operational soon. Budget—City Council will be voting on the budget this week. Memorial Day -(LFD Memorial May 27th at 11 am at Mt. Hope Cemetery) — Chief Martin asked for a speaker from the Fire Board. Co-Chair, Yvonne Young McConnell volunteered to speak at the annual event. Awards AOG — Chief Martin presented the Board with the Draft AOG that has been sent out all LFD Personnel for review. Please notify Patti Starnes if there are any more changes or corrections to be made to the AOG. Ambulance Purchase —We had 2 ambulances in this years budget to lease purchase and two ambulances in next years budget to lease purchase. Now, at the end of fiscal year and we will be purchasing 4 ambulances outright instead of leasing them. We will be using Public Act 99 funding which is basically a law which allows cities to borrow money. The cost is down to about$123,000 compared to the last one we purchased which was $143,000. This time we were able to save money by using a more standard box and having them painted white. We are also purchasing a new ladder truck with grant/city match funds. COMMITTEE REPORTS None OLD BUSINESS Photo ID's - The Board has the wrong cards. They will be replaced with proximity cards that will grant access to the Fire Stations from 8 am to 8 pm. Those who have not had their pictures taken yet need to contact Bill Oberst at 882-6418 to schedule a time. NEW BUSINESS Reminder-Vote on Chair, Co-Chair and committees at the June meeting. Frank Ferro is unable to Chair the May and June meeting. Co-Chair, Yvonne Young McConnell will be chairing the June meeting. GENERAL ORDER Chief Martin - Recruiting — Chief Martin will be assigning someone to determine which events to focus our recruiting efforts on. The June meeting location will be changed to Station#8. ADJOURNMENT The meeting adjourned at 6:45 p.m. r; ' Respectfully Submitted by: ,C 0 '0itti Starnes, i e Board Secretary June 28th, 2006 Date Fire Board Minutes of May 10', 2006 page 2 of 2 i NOTICE OF MEETING CANCELATION THE REGULAR MEETING OF THE LANSI NG BOARD OF FIRE COMMISSIONERS SCHEDULED FOR WEDNESDAY, APRIL 12, 2006 AT 6:00 P.M. HAS BEEN CANCELED rF2& ;, k � NE zr THE NEXT MEETING WILL BE HELD ON � WEDNESDAY ' MAY 1C AT 6:00 PM AT FIRE STATION #5 LOCATED AT 1821 TODD AVE. , LANSING MI 2 a PLEASE CONTACT PATTI STARNES AT 517-272-1015 IF YOU HAVE ANY QUESTIONS . ti -1PININ Y. tip�N SI1yC ;EC l ED ; 2001��tt�', 10 f, ' .r5 r�Re CITY OF1ANSING BOARD OF FIRE COMMISSIONERS The January 11, 2006 regular Fire Board Meeting Has been canceled The next regular meeting will be held on: February 8, 2006 at 6 pm at Fire Station # 2 Located at 2114 N. Grand River Ave COMMISSIONERS: Carlos Barajas,Chairperson Frank Ferro,Vice-Chairperson Tonatzin M.Alfaro Maiz Robert Brown Jr. Jodie Garcia Robert Hudson Louis Vinson III Yvonne Young McConnell SECRETARY: Patti Starnes Please Contact Patti Starnes in the Fire Administration Office at 483-4564 24 Hours in Advance If You Cannot Attend or if Special Accommodations Are Needed. Lansing Fire Department 120 E. Shiawassee Street Lansing Mi 48933 (517)483-4200 J Fax (517)483-4488 www.lansingfire.com H Virg Bernero,Mayor Tom Cochran,Fire Chief OFFICIAL MINUTES OF THE LANSING BOARD OF FIRE COMMISSIONERS REGULAR FIRE BOARD MEETING October 11th, 2006 The Lansing Fire Board met in regular session on Wednesday, October 11th, 2006, at Fire Station #1 located at 120 E. Shiawassee, Lansing, MI. Fire Commissioner Chairperson, Yvonne Young McConnell called the meeting to order at 6:00 p.m. COMMISSIONERS PRESENT Carlos Barajas Yvonne Young McConnell Robert Brown Jr. Helen Keeney Louis Vinson Robert Hudson COMMISSIONERS EXCUSED Frank Ferro Jodie Garcia OTHERS PRESENT Tom Cochran, Fire Chief Tim James, Assistant Chief Patti Starnes, Administrative Secretary ADDITIONS TO THE AGENDA Robert Brown made a motion accept the October Agenda as written. Louis Vinson supported the motion. Motion carried with a unanimous vote to accept the October Agenda as written. APPROVAL OF MINUTES Robert Brown Jr. made a motion to approve the September minutes as written. Robert Hudson seconded the motion to accept the September minutes as written. Motion carried with a unanimous vote to approve the October minutes as written. COMMUNICATIONS None PRESENTATIONS None Fire Board Minutes of October 11 th, 2006 page 1 of 3 ADMINISTRATIVE COMMENTS - Tom Cochran, Fire Chief Fire Commissioner ID's not working properly - Chief Cochran will check with Bill Oberst to have them activated correctly. Fire Chief Position/Promotions: The Mayor announced in Cabinet on Monday morning that Chief Cochran was chosen to be the City of Lansing Fire Chief. There was a press conference at 11:30 am on Monday as well. Chief Cochran thanked the Board for going through the interview/hiring process for the City of Lansing. Chief Cochran noted that he will work diligently in his position as Fire Chief and he looks forward to working with the Fire Board. Promotions: The City of Lansing and the Union have agreed to promote: David Gates to Captain, Brian Quillen to Lieutenant and Tony Phillips to Engineer. Mike Jones will be promoted to BC. Per the new union contract the minimum manning standard has been adjusted from 54 to 52 people required on duty per day. The Safety Officer position has been eliminated. The next two Captain promotions will be adjusted to reflect the changes in staff requirements. LFD Station#1 GRAND OPENING— Chief Cochran thanked the Board for attending and participating at the event. He also thanked all those involved in the preparation and planning. HIRING - LFD will be hiring 10-12 new firefighters. They will receive their hiring notice on Friday and will start 2 weeks after that. BUDGET- The Chief has been attending Budget retreats every 2 weeks for Department Heads. CIP's have been received from the Division Heads. The Chief has been told that there is not a lot of money. We will go through the budget process as usual. Station#3 Update— The station has been closed temporarily due to a roof problem. The recent rains have created an enormous leaking problem with the roof. The water is running down the walls and pooling on the floor. This has created a safety hazard for the crew at that Station. The crew has temporarily relocated to Station #1. They are awaiting Station Inspection reports from: Industrial Hygienist, Safety Committee, Management Services and a Structural Engineer. The Chief's intent is to have the repairs made and move the crew back into the station. The station will still be used as a polling station in November. COMMITTEE REPORTS NONE OLD BUSINESS Strategic Plan - The Chief would like to move forward and finalize the plan. He would like to have a working Strategic Plan. The Board will work to come up with a Saturday in November to finalize the plan. NEW BUSINESS Recruitment Ideas - The Chief would like to look at some ideas for recruitment. The Board discussed the issue. Some ideas discussed were: • working more closely with LCC • identify any problems with the LCC classes • Job Fairs L.Fire Board Minutes of October 11 th, 2006 page 2 of 3 • High School recruitment • College recruitment The Chief would like to see a Recruitment Committee in place. Chief Cochran asked the board to think further about any recruitment ideas and either give him a call or email ideas to him. Fire Board Annual Report — Robert Brown Jr. reported that it has been some time since an annual report has been submitted from the Fire Board. The annual report needs to be submitted to the Mayor and City Council. Yvonne Young McConnell will work on the report. GENERAL ORDER none ADJOURNMENT Robert Brown made a motion to adjourn the meeting. Robert Hudson supported the motion. A unanimous vote was taken to adjourn the meeting. The meeting adjourned at 7:00 p.m. 7Re pecifully Submitted by: -- j,� ? l �/'�T�� November 13th, 2006 Patti Starnes; Fire Board Secretary Date i I Fire Board Minutes of October 11", 2006 page 3 of 3 YASY:87]yQ. 1\E C E I Lf L.L% CITY OFLANSING BOARD OF FIRE COMMISSIONERS 10`50L_C `6 �±`1 8J: 8 Meetinq Agenda Wednesday October 111h, 2006 at 6:00 pm Fire Station#1 R "IN N;G CITY CL E^%'`i 120 E.Shiawassee Call to Order-Roll Call Request for Commissioners to be excused Additions to the Agenda: Review/Approval of Minutes: September Review of Communications: Presentations: Administrative Comments: Fire Chief Position/Promotions LFD Open House Hiring Budget Station#3 Update Committee Reports: Old Business: Strategic Plan New Business: Fire Board Annual Report General Order: Adjournment. COMMISSIONERS: Yvonne Young McConnell,Chairperson Louis Vinson III,vice-Chairperson Carlos Barajas Robert Brown Jr. Frank Ferro Jodie Garcia Robert Hudson Helen Keeney SECRETARY: Patti Starnes Please Contact Patti Starnes in the Fire Administration Office at 483-4564 24 Hours in Advance If You Cannot Attend or if Special Accommodations Are Needed. t �r +C VE CITY OF LANSING BOARD OF FIRE COMMISSIONERS �C u Meeting Agenda E A Wednesday November 8th, 2006 at 6:00 pm �+r y Fire Station#2 � t 2114 N Grand River �� Call to Order-Roll Call Request for Commissioners to be excused Additions to the Agenda: Review/Approval of Minutes: October Review of Communications: LFD Chaplain Resignation Presentations: Do 1 Thing -Ronda Oberlin Administrative Comments: 1. Promotions 2. Station repairs 3. Strategic plan Committee Reports: Old Business: New Business: Fire Board Holiday Appreciation Dinner—Dec 13th meeting—Sta#1 (try on jackets for size) General Order: Adjournment. COMMISSIONERS: Yvonne Young McConnell,Chairperson Louis Vinson III,Vice-Chairperson Carlos Barajas Robert Broom Jr. Frank Ferro Jodie Garcia Robert Hudson Helen Keeney SECRETARY: Patti Starnes Please Contact Patti Starnes in the Fire Administration Office at 483-4564 24 Hours in Advance If You Cannot Attend or if Special Accommodations Are Needed. E CEI ED 1 � Lansing Fire DepartmenfOL,6 OCT -5 120 E. Shiawassee Street , i Lansing MI 48933 ANSI-`G CITY CLERK{ (517)483-4200 I Fax (517) 483-4488 1 www.lansingfire.com 11 T Virg Bernero,Mayor Tom Cochran,Fire Chief OFFICIAL MINUTES OF THE LANSING BOARD OF FIRE COMMISSIONERS REGULAR FIRE BOARD MEETING August 9th , 2006 The Lansing Fire Board met in regular session on Wednesday, August 9th, 2006, at Fire Station #8 located at 815 Marshall, Lansing, MI. Fire Commissioner Chairperson, Yvonne Young McConnell called the meeting to order at 6:00 p.m. COMMISSIONERS PRESENT Carlos Barajas Yvonne Young McConnell Robert Brown Jr. Frank Ferro Jodie Garcia Helen Keeney Louis Vinson COMMISSIONERS ABSENT Robert Hudson OTHERS PRESENT Tom Cochran, Fire Chief Brian Epling, IAFF local 240 president Patti Starnes, Administrative Secretary ADDITIONS TO THE AGENDA Yvonne Young McConnell asked for any additions to the agenda. There were none. Bob Brown made a motion to adopt the Agenda as written. Motion carried. APPROVAL OF MINUTES Frank Ferro made a motion to approve the July minutes as written. Robert Brown Jr. seconded the motion with to accept the minutes as written. Motion carried with a unanimous vote to approve the July minutes as written. COMMUNICATIONS Thank you letter from Sue Topping. Thank you card from former Lansing Fire Chief Greg Martin. Fire Board Minutes of August 9", 2006 page 1 of 4 PRESENTATIONS Brian Epling—Discussed the new Contract and the Fire Chief position. ADMINISTRATIVE COMMENTS - Tom Cochran, Fire Chief Image Trend - The new software kickoff was last week. This is to comply with a state requirement that EMS reports be paperless by June of 2007. LFD has 8 Panasonic Toughbook notebooks. The new system should create more revenue. It is also a great reporting tool. Discussion followed. D1RE 2 Play exercise — The mock disaster exercise was a great training event for the City of Lansing Emergency Operation Center. There was a high participation rate among City Departments. There were about 1200 volunteers out in the "field". More volunteer participation was needed to "flood" the system with patients. New Air Monitoring Equipment — The new piece of equipment is stationed at #6 Fire Station. It is $65,000 piece of equipment that was acquired with grant money and will be use for LFD as well as the Regional Response Team The Fire Board would like a demo of the new monitor. Brian Epling explained some of the technical details of the new monitor. Bioport/Health Dept—There has been discussion regarding vaccinating 1st responders with the Anthrax vaccine. A meeting is scheduled in September to discuss the issue. 06 Federal Grant — The grant includes 20 districts within the state of Michigan. Lansing is in the 1" District with 3.2 million dollars granted. The City of Lansing (Trent Atkins and EOC)will most likely be the Fiduciary for the grant. Training Captain Posting —The Training Captain posting deadline was today at 5 pm. Tom Cochran is working with the Promotional Committee and Personnel to determine who is the most senior qualified applicant. The Chief may know who the new Captain will be by the next meeting. If a candidate is chosen before the next meeting the Fire Board will notified via email. BC Position — Chief Cochran and Brian Epling discussed the BC position that is open due to Chief Cochran filling the Interim Fire Chief position. Assistant Chief Position — There is one funded Assistant Chief position the is currently open. Discussion followed. Station #1 — The station is 98% complete. The Maintenance division will begin moving Suppression in on Friday. Radio Mic's —The new radio microphones have had problems with feedback. All of the mic's have been shipped back for repair. Jeff Kludy from the Radio Lab notified Chief Cochran that the repaired mic's should be sent back today. LFD also identified a problem with the mic's when they get wet. That problem has been taken care of as well. Discussion followed regarding the new radios. Station #1 Grand Opening — Chief would like to have the Grand opening sometime after Suppression moves in. He would like the Fire Board there as well. There will be a ribbon cutting ceremony that will include the Mayor and City Council. No date has been set yet. It was suggested to have the Openhouse on a Saturday in October from 10 am to 2 pm. Museum Committee — The Chief would like to have a Museum Committee in place to design the museum at Station #1. He would like the Fire Board to have a representative on the committee along with: Box 23, LFD Active, LFD Retirees, Larry Lindemann, MSU, State of Michigan. The chief would like to see a committee of no more than 10-12 people. This item will be discussed further next month. Fire Board Minutes of August 9tn, 2006 page 2 of 4 September 111h Memorial Service — on September 11'h at Wentworth park. There is a meeting on Friday morning to discuss the details of the ceremony. The Chief invited Yvonne Young McConnell, Fire Board Chairperson to speak at the ceremony. The ceremony is to honor fallen Police/Firefighters. More info to follow. IAFF Local 240 Contract — Union President Brian Epling discussed the new contract with the Board. Some of the highlights of the new contract are: ❑ Health Care co-pay went from 5/10 to 10/20 for prescriptions. ❑ Over Time Pay calculation used to be based on a 53 hr work and is now based on a 40 hr. work week. ❑ Minimum manning went from 53 to 52 ❑ ISO position was eliminated ❑ 8.7 % raise over the 4 yr. contract ❑ Vote was 121-27 in favor of the contract. Online voting was used in addition to traditional voting. Further discussion followed regarding the new Contract. Commissioner Brown thanked Brian Epling for a job well done on the contract. COMMITTEE REPORTS Personnel Committee to meet immediately following tonight's regular board meeting. They will be looking at the applications for the Fire Chief position. The Personnel Committee will narrow down the applicants to three people and forward the information on the Mayor. OLD BUSINESS Strategic Plan — Chief Cochran asked the Board to review the Draft Strategic Plan and be prepared to action on it at the next meeting. The Chief would like to move forward on the plan. More discussion will take place at the next meeting. NEW BUSINESS Bob Brown asked for an updated Committee list. Patti Starnes will update the list and give to the Board. Bob Brown would like to move that the Board Chair be in contact with the Mayor and recommend that he gives some kind of assurance to Chief Cochran in terms of his position until he is eligible for retirement. The motions was seconded by Frank Ferro. Discussion followed. A unanimous vote was taken to accept the motion that the Board Chair be in contact with the Mayor and recommend that he give some kind of assurance to Chief Cochran in terms of his position until he is eligible for retirement. GENERAL ORDER Yvonne Young McConnell asked Patti Starnes to make sure Helen Keeney's has an ID. Helen will be contacting Bill Oberst to get her picture taken for the ID. After all the commissioners have ID's Chief Cochran will have Bill Oberst take care of the card activation. Louis Vinson asked for an update on LFD's new website. The Chief believes that the new Website has been kicked off. The Commissioners would like their Picture, Name, Ward, and Email Addresses on the site. Commissioner Chair Yvonne Young McConnell offered congratulations to Frank Ferro and Robert Brown Jr. for being reappointed by the Mayor for another 4 yrs. Patti Starnes will update the phone list to reflect the reappointments. Fire Board Minutes of August 9th, 2006 page 3 of 4 ADJOURNMENT Robert Brown made motion to adjourn the meeting. Louis Vinson seconded the motion. A unanimous vote was taken to adjourn the meeting. The meeting adjourned at 0 p.m. `Res ectfully Submitted by: Patti Starnes, Fire Board Secretary August 9, 2006 Date Fire Board Minutes of August 9fh, 2006 page 4 of 4 RECEl VED Lansing Fire Department 200,5 0"T -5 Al 9= 11 120 E. Shiawassee Street Lansing MI 48933 LAINSING CITY CLER; (517)483-4200 Fax(517)483-4488 www.lansingfire.com \fl- Virg Bernero,Mayor Tom Cochran,Fire Chief OFFICIAL MINUTES OF THE LANSING BOARD OF FIRE COMMISSIONERS REGULAR FIRE BOARD MEETING July 12th , 2006 The Lansing Fire Board met in regular session on Wednesday, July 12, 2006, at Fire Station #1 located at 120 E. Shiawassee, Lansing, MI. Fire Commissioner Chairperson, Yvonne Young McConnell called the meeting to order at 6:00 p.m. COMMISSIONERS PRESENT Carlos Barajas Robert Hudson Yvonne Young McConnell Robert Brown Jr. Tonatzin Alfaro-Maiz Frank Ferro COMMISSIONERS ABSENT Jodie Garcia Louis Vinson III OTHERS PRESENT Tom Cochran, Fire Chief Trent Atkins, Emergency Management Chief Patti Starnes, Administrative Secretary ADDITIONS TO THE AGENDA Add Tonatzin Maiz resignation to New Business. APPROVAL OF MINUTES Frank Ferro made a motion to approve the June minutes with changes to include Robert Brown Jr. as excused. Tonatzin Alfaro Maiz seconded the motion with to accept the minutes with the change to include Robert Brown Jr. as excused. Motion carried with a unanimous vote to approve the June minutes with the change to include Robert Brown Jr. as excused from the June Meeting. COMMUNICATIONS PRESENTATIONS Trent Atkins—Emergency Management Chief Trent Atkins updated the Board on the Emergency Management Division. Fire Board Minutes of July 121n, 2006 page 1 of 3 Common Ground Festival — Map of the festival and the Incident Action plan was distributed. There is a Communication center set up at Fire Station #1 which includes Police, Fire, Common Ground security and personnel, and the RACES (Ham operator) volunteers. We have live video feed which is run by the RACES group. This is the 1st time we have ever used live video feed for an event. In the future Emergency Management will be involved in the Venue planning for Lansing. Codespear— Communication devices can be hooked into a common channel to be used like a telephone. This communication equipment is being used at the Common Ground festival. It is also used for Amber alerts. The City of Lansing Emergency Management division is purchasing the equipment with grant money. EAS (Emergency Alert System) System. —Two units have been purchased for the EAS System. NOAA Weather Monitors were purchased with grant money and put in the Fire stations and Administration. Lansing has received a "storm ready" designation from the National Weather Service. We may do a piece on the Weather Channel. There may be a media blitz with the Mayor. Ronda Oberlin played an instrumental role with Lansing receiving the designation. The Board would like to see Ronda Oberlin and others within the department and/or public recognized for their efforts. 131RE Play2 exercise—Will take place next week, beginning July 24th. It is being put on by the District One Bioterrorism Coalition. This is a statewide exercise. Our district includes 9 counties. We are not part of the design team we are just participants. It should be an excellent exercise. The Lansing Emergency Command Center will be activated. This is the largest exercise that has taken place in the State of Michigan. Discussion followed. Flood Plain maps are being updated. Ronda Oberlin has received the Certified Flood Plain Manager designation. Discussion Followed. ADMINISTRATIVE COMMENTS - Tom Cochran, Fire Chief Station#1 Move- Administration, Training and Prevention have moved to the newly renovated Station. The Suppression Crew will move after Common Ground at the end of the month. Common Ground Communication Center is up and running at Station#1. Irish Construction has done an excellent job on the project. Battle for the Blood — The Fire Fighters won the Battle against the Police again this year. The score was 477 to 439. The Firefighters have won 4 years out of the last five. Chief Cochran thanked the Board and the Citizens for their support. LFD Contract There is a tentative contract agreement. The Chief believes that it is a good contract. There were concessions made on each side. Voting is taking place today and tomorrow. Chief Cochran will bring Contract information to the next meeting. EMS Run Update There were 1127 EMS runs for the month of June. Fire Board Minutes of July 12tf', 2006 page 2 of 33 Personnel Issues—Chief Cochran discussed the open positions in the department. COMMITTEE REPORTS None OLD BUSINESS Letter to the Mayor and City Council from the Board regarding the Fire Chief position. The letter was referred to the City Council Public Safety Committee. Discussion followed. NEW BUSINESS Tonatzin Alfaro Maiz is resigning her appointment as Fire Commissioner. This will be her last meeting. She has purchased a home in Williamston and will be moving in August. Tonatzin said that it had been a pleasure working on the Fire Board. The Board thanked Tonatzin for the expertise and background that she brought to the Fire Board. GENERAL ORDER Fire Chief Position: Bob Brown asked for and update on the Fire Chief Position. Yvonne Young McConnell has been in contact with Willard Walker from Human Relations and she has left a message for Terri Singleton regarding the Fire Chief Position. Yvonne will send an email update to the Board when she receives any new information. Discussion followed. ADJOURNMENT Robert Brown made motion to adjourn the meeting. Tonatzin Maiz seconded the motion. A unanimous vote was taken to adjourn the meeting. The meeting adjourned at 7:40 p.m. espectfully Submitted by.- Patti Starnes, Fire Board Secretary August 9, 2006 Date Fire Board Minutes of July 12th, 2006 page 3 of 3 RECEIVED `---5 1-� � Lansing Fire Department 2006 AUG 18 Piy 3: 27 120 E. Shiawassee Street Lansing MI 48933 LANS1,IG CITY CLERK I � e (517) 483-4200 Fax(517)483-4488 - www.lansingfire.com Virg Bernero,Mayor Tom Cochran,Fire Chief OFFICIAL MINUTES OF THE LANSING BOARD OF FIRE COMMISSIONERS REGULAR FIRE BOARD MEETING JUIy 121i 2006 The Lansing Fire Board met in regular session on Wednesday, July 12, 2006, at Fire Station #1 located at 120 E. Shiawassee, Lansing, MI. Fire Commissioner Chairperson, Yvonne Young McConnell called the meeting to order at 6:00 p.m. COMMISSIONERS PRESENT Carlos Barajas Robert Hudson Yvonne Young McConnell Robert Brown Jr. Tonatzin Alfaro-Maiz Frank Ferro COMMISSIONERS ABSENT Jodie Garcia Louis Vinson III OTHERS PRESENT Tom Cochran, Fire Chief Trent Atkins, Emergency Management Chief Patti Starnes, Administrative Secretary ADDITIONS TO THE AGENDA Add Tonatzin Maiz resignation to New Business. APPROVAL OF MINUTES Frank Ferro made a motion to approve the June minutes with changes to include Robert Brown Jr. as excused. Tonatzin Alfaro Maiz seconded the motion with to accept the minutes with the change to include Robert Brown Jr. as excused. Motion carried with a unanimous vote to approve the June minutes with the change to include Robert Brown Jr. as excused from the June Meeting. COMMUNICATIONS PRESENTA TIONS Trent Atkins—Emergency Management Chief Trent Atkins updated the Board on the Emergency Management Division. Fire Board Minutes of July 12th, 2006 page 1 of 3 Common Ground Festival — Map of the festival and the Incident Action plan was distributed. There is a Communication center set up at Fire Station #1 which includes Police, Fire, Common Ground security and personnel, and the RACES (Ham operator) volunteers. We have live video feed which is run by the RACES group. This is the 1st time we have ever used live video feed for an event. In the future Emergency Management will be involved in the Venue planning for Lansing. Codespear— Communication devices can be hooked into a common channel to be used like a telephone. This communication equipment is being used at the Common Ground festival. It is also used for Amber alerts. The City of Lansing Emergency Management division is purchasing the equipment with grant money. EAS (Emergency Alert System) System. —Two units have been purchased for the EAS System. NOAA Weather Monitors were purchased with grant money and put in the Fire stations and Administration. Lansing has received a "storm ready" designation from the National Weather Service. We may do a piece on the Weather Channel. There may be a media blitz with the Mayor. Ronda Oberlin played an instrumental role with Lansing receiving the designation. The Board would like to see Ronda Oberlin and others within the department and/or public recognized for their efforts. D1 RE Play2 exercise—Will take place next week, beginning July 24th. It is being put on by the District One Bioterrorism Coalition. This is a statewide exercise. Our district includes 9 counties. We are not part of the design team we are just participants. It should be an excellent exercise. The Lansing Emergency Command Center will be activated. This is the largest exercise that has taken place in the State of Michigan. Discussion followed. Flood Plain maps are being updated. Ronda Oberlin has received the Certified Flood Plain Manager designation. Discussion Followed. ADMINISTRATIVE COMMENTS - Tom Cochran, Fire Chief Station#1 Move- Administration, Training and Prevention have moved to the newly renovated Station. The Suppression Crew will move after Common Ground at the end of the month. Common Ground Communication Center is up and running at Station#1. Irish Construction has done an excellent job on the project. Battle for the Blood— The Fire Fighters won the Battle against the Police again this year. The score was 477 to 439. The Firefighters have won 4 years out of the last five. Chief Cochran thanked the Board and the Citizens for their support. LFD Contract There is a tentative contract agreement. The Chief believes that it is a good contract. There were concessions made on each side. Voting is taking place today and tomorrow. Chief Cochran will bring Contract information to the next meeting. EMS Run Update There were 1127 EMS runs for the month of June. Lire Board Minutes of July 12', 2006 page 2 of 3 1 Personnel Issues—Chief Cochran discussed the open positions in the department. COMMITTEE REPORTS None OLD BUSINESS Letter to the Mayor and City Council from the Board regarding the Fire Chief position. The letter was referred to the City Council Public Safety Committee. Discussion followed. NEW BUSINESS Tonatzin Alfaro Maiz is resigning her appointment as Fire Commissioner. This will be her last meeting. She has purchased a home in Williamston and will be moving in August. Tonatzin said that it had been a pleasure working on the Fire Board. The Board thanked Tonatzin for the expertise and background that she brought to the Fire Board. GENERAL ORDER Fire Chief Position: Bob Brown asked for and update on the Fire Chief Position. Yvonne Young McConnell has been in contact with Willard Walker from Human Relations and she has left a message for Terri Singleton regarding the Fire Chief Position. Yvonne will send an email update to the Board when she receives any new information. Discussion followed. ADJOURNMENT Robert Brown made motion to adjourn the meeting. Tonatzin Maiz seconded the motion. A unanimous vote was taken to adjourn the meeting. The meeting adjourned : 0 p.m. tfully Submitted by. It Patti S rues, Fire Board Sec ary August 9,2006 Date Fire Board Minutes of July 12th, 2006 page 3 of 3 ECEIV I! Lansing Fire Department 20,06 OCT -5 All a: 12 120 E. Shiawassee Street Lansing MI 48933 LAiNSIING CITY CLEM i (517)483-4200 ` Fax(517)483-4488 www.lansingfire.com V Virg Bernero,Mayor Tom Cochran,Fire Chief OFFICIAL MINUTES OF THE LANSING BOARD OF FIRE COMMISSIONERS REGULAR FIRE BOARD MEETING June 28th , 2006 The Lansing Fire Board met in regular session on Wednesday, June 28, 2006, at Fire Station #5 located at 1821 Todd Ave, Lansing, MI. Fire Commissioner Chairperson, Yvonne Young McConnell called the meeting to order at 6:00 p.m. COMMISSIONERS PRESENT Carlos Barajas Jodie Garcia Robert Hudson Louis Vinson III Yvonne Young McConnell COMMISSIONERS EXCUSED Frank Ferro Tonatzin Alfaro Maiz OTHERS PRESENT Tom Cochran, Fire Chief Sam Colegrove, Battalion Chief Patti Starnes, Administrative Secretary ADDITIONS TO THE AGENDA None APPROVAL OF MINUTES Carlos Barajas made a motion to approve the May Minutes as written. Jodie Garcia seconded the motion. Motion carried with a unanimous vote to approve the May Minutes as written. COMMUNICATIONS Letter from A/LT Pawluk regarding a donation received from Branden and Chase and Dziobak. The This is the second year in a row the boys have sold their toys and donated the money to the Fire Dept. Board would like to have the children recognized with a certificate from LFD. Chief Cochran would like to have them invited to the Station for lunch as well. Robert Hudson will notify the neighborhood board as well. PRESENTATIONS None Fire Board Minutes of June 28�h, 2006 page 1 of 4 ADMINISTRATIVE COMMENTS -Tom Cochran, Fire Chief STATION#1 UPDATE Scheduled to do "punch" list this week. The building is very impressive. There are some water issues in basement concerning the drain/sump pump. The drain is unplugged and a new sump will be installed. Irish Construction has done a terrific job on the construction project, as well as Capital Consultants and the Sub-Contractors. ❑ COMMOND GROUND- The command center will be operational at#1 Station. The crew will be there during Common Ground hours. However, they will not be"living"there. ❑ Administration should begin moving in the first week of July and should be Operational by July 10'h. ❑ The Mayor will be doing a media walkthrough sometime next week. Chief Cochran will notify the Board. ❑ Irish Construction has donated the plaque for the building. ❑ Tom Cochran noted that the credit for station#1 rehab should go to Chief Martin. ❑ Chief Cochran would like the Boards input on the Museum area of the Station. A private Citizen Larry Lindeman built and donated the materials for the Station 4 and 6. He will also be doing a 16 ft table for station 1, and has will be building display cases for the museum. He will be using black Walnut wood he scavenged from the old Library at the State Capitol. Yvonne McConnell would like to see the Building committee involved with the museum project. Robert Hudson asked the Chief if he had consulted with Craig Whitford or Jim McClain. They both sit on the Historical Society Board. They would be able to help with the archival quality of the Museum. Sam Colegrove suggested using MSU for the museum archival and indexing. Discussion followed regarding the museum project. BUDGET We have no money. We had 92,000 in OT cost last pay period. However the good news is that the new budget starts July 15'. However, we will be working at the same budget amounts as 06. BATTLE FOR THE BLOOD — Kick off was on Monday. This is the 51h year for the Battle for the Blood. Firefighters won in year 1. Police won the 2"d year. Firefighters have won years 3 and 4. Please donate if you can. Pass the word along. RADIOS The new radio system is in place. Sam Colegrove showed the Board his radio and explained some of the key features. He noted that this system is far superior than any system that has been in place in the past. Talk groups allow communication if the repeaters go down. There have been some problems with microphones having feedback. The microphones will be going back to have changes made to fix the feedback problem. A circuit board will be added to the microphones. The funds have been approved through the County 911 system to make the changes. Discussion followed regarding the radios. IMAGE TREND Fire Board Minutes of June 28fh, 2006 page 2 of 4 Electronic report writing system —Chief Cochran brought the new laptop with him to show the board. It is a Panasonic tough book. The "tough books" are currently being used in Iraq. Apparrently they can withstand being ran over by tank, so they should hold up well to wear and tear. We have been mandated by the State of Michigan to go to electronic reporting by 2007. Chief Cochran demonstrated the "tough book" to the Board. He will demo it in more detail at the next meeting. The programming and logistics of the new system is being worked out with the hospitals etc. Chief Cochran would like to purchase some more of their software to be used at the Lansing Fire Department. Currently we have multiple systems being used for reporting, inventory etc. Jodie Garcia suggested talking with Rep. Mike Rogers to secure more funding for the software. Discussion followed regarding Image Trend Labor Contract Negotiations — Contract talks have been on-going. Chief Cochran is "guardedly optimistic' that there will be an agreement by Friday. The current contract is set to expire at midnight on Friday, June 30`h 2006. The last contract was negotiated more collaboratively (interest based bargaining). This Contract is being negotiated in a more traditional format. Chief Cochran's Position — Chief Cochran would like to remain in his position here as Fire Chief. He would also like to have a good relationship with the Union. He understands that there are some that would have an issue with the fact that he has been the Union president in the past. Chief Cochran stated that he is fair and honest and has a lot of passion for this job. BC Colegrove noted to the Board that Chief Cochran has broad based support within the Lansing Fire Depart. Jodie Garcia said that the Board is here to support the Chief with City issues etc. Chief Martin —Chief Cochran wanted the Board to know that Chief Martin was a good friend and a really great Chief. He wishes him the best of luck and he will truly be missed. Hazard Analysis - 2005 Hazard Ranking was done by the State EMD Division. Please review if there are any questions bring them to the next meeting. COMMITTEE REPORTS None OLD BUSINESS Photo ID Cards — Update Yvonne noted that Chief Martin had indicated that the proximity cards would open up all of the Fire Stations. Patti was going to work with Bill Oberst on getting the ID Cards changed to allow the Fire Board access to all of the Fire Stations. NEW BUSINESS Fire Chief Vacancy — A letter was drafted to be sent to the Mayor and City Council. The letter will be sent after Frank Ferro signs it as the Fire Board Chairperson. The letter is notifying the Mayor and City Council of the part that the Board plays in hiring a new Fire Chief. Chief Cochran let the Board know that the Fire Chief position has been posted on the City website until July 14th . It has also been posted in several trade magazines. The Mayor is doing a nationwide search. Jodie Garcia has a contact person that sat on the Police Board when Chief Alley was hired. The Police Board Personnel Committee was involved from the start of the hiring process. There has also been talk about community forums. Yvonne also noted that Commissioner Bob Brown would be an instrumental resource with this process. Discussion followed regarding the Fire Chief Position. The Board asked to have the Fire Logo included on the letter. Committee of the Whole — Chief Cochran will be attending COW to discuss Fire Station renovation project. L.FLireBoard Minutes of June 28�h, 2006 page 3 of 4 VOTING CHAIR - Yvonne Young McConnell asked for nominations for Fire Board Chairperson. Carlos Barajas nominated Yvonne Young McConnell for the Chairperson position. Jodie Garcia seconded the nomination and asked for a motion. Louis Vinson III made a motion to nominate Yvonne Young McConnell for the Chairperson position. Unanimous vote was taken to elect Yvonne Young McConnell as Fire Board Chairperson. CO-CHAIR - Yvonne Young McConnell nominated Carlos Barajas for Co-Chair. Louis Vinson III nominated himself as Co—Chair. A vote was taken. There were 2 Aye votes for Carlos and 3 Aye votes. Louis Vinson III was elected as Co-Chair. Committees: Current Committees are listed on the Agenda. Yvonne Young McConnell asked if they should stand as stated. Jodie Garcia moved that the Committees should stand as stated. Louis Vinson III seconded the motion. The committees will stand as stated on the June Agenda. Assistant Chief Position - Chief Cochran has requested an Assistant Chief. Personnel will be posting the Assistant Chief Position. Chief Cochran has requested that the Assistant Chief be hired internally. GENERAL ORDER Louis Vinson III asked for an update with the Opticom system. The project is moving along. There are still some issues being worked out with MDOT. The last he heard was that things were moving smoothly. We are close to 100% complete. Chief Cochran will get an update from Chief Martin. Chief Cochran noted that Opticom is an excellent system. Discussion followed regarding the system. The July meeting location will be changed to Station#1. Reappointments- Patti has contacted the Mayors office regarding the status of the reappointments. The letter to the Mayor and City Council - was not approved by a motion during new business. Jodie Garcia made a motion to approve the letter with the logo change and Yvonne Young MCConnel's signature as Co-Chair. Louis Vinson III seconded the motion. Motion carried with a unanimous vote to approve the letter with the logo change and Yvonne Young McConnell's signature. LFD Memorial Service — Yvonne Young McConnell noted that she attend the service and Carlos, as usual was there to give her support. She offered her appreciation and thanks for his support. ADJOURNMENT Jodie Garcia made motion to adjourn the meeting. Louis Vinson III seconded the motion. A unanimous vote was taken to adjourn the meeting. The meeting adjourned at 7:30 p.m. ,,z W' lie pectfully Submitted by.- Patti Starnes, Fire Board Secretary July 12, 2006 Date Fire Board Minutes of June 28", 2006 page 4 of 4 Lansing Fire Department � `-1V D w. G 120 E. Shiawassee Street Lansing Mi 48933 ' ` 0$ ' (517) 483-4200 �.;i;^' ,';.it'T CLERK Fax (517) 272-1027 www.lansingfire.com Virg Bernero, Mayor Greg Martin, Fire Chief OFFICIAL MINUTES OF THE LANSING BOARD OF FIRE COMMISSIONERS REGULAR FIRE BOARD MEETING MARCH 8, 2006 The Lansing Fire Board met in regular session on Wednesday, March 8, 2006, at Fire Station #3 located at 629 W. Hillsdale, Lansing, MI. Fire Commissioner Chairperson, Frank Ferro called the meeting to order at 6:00 p.m. COMMISSIONERS PRESENT Yvonne Young McConnell Carlos Barajas Robert Brown Frank Ferro Robert Hudson Louis Vinson COMMISSIONERS EXCUSED Tonatzin Maiz Jodie Garcia OTHERS PRESENT Kirt Baker, Fire Marshal Michael Lewis, LFD Financial Officer John Donovan, Battalion Chief Tom Cochran, Battalion Chief Patti Starnes, Administrative Secretary Station#3 Crew ADDITIONS TO THE AGENDA none APPROVAL OF MINUTES h Fire Board Minutes of March 8t , 2006 page 1 of 3 Bob Brown made a motion to approve the February minutes as written. Yvonne Young McConnell supported the motion. A unanimous vote was taken to approve the February minutes as written. COMMUNICATIONS Email from Bruce Gaukel—LPD A Complaint regarding the response time to a fire was investigated through the Dispatch Division. Bruce Gaukel from the Police Department handled the complaint. The response time was reviewed and explained to the complainant. The response time was found to be well within the guideline. The complainant was satisfied with the response time and went on to compliment Dispatch on how the 911 was handled, and LFD for the great response and job they did at limiting the damage to his house. PRESENTATIONS— Kirt Baker, Fire Marshal Fire Marshal Baker invited a member and/or members of the Fire Board to sit on the LFD Award Committee. The committee will be responsible for: o updating LFD's Award AOG o accepting and approving nominees for Awards o meeting a few times a year as needed o planning a yearly Awards event Discussion ensued regarding program details. BC Donovan and FM Baker will be organizing and implementing the program Commissioner Ferro thanked Fire Marshal Baker for his presentation. Frank Ferro stated that the Fire Board will certainly be"on board"with whatever assistance is needed. The Draft AOG will be emailed to the board members for review and recommendations. Frank Ferro and Bob Brown are interested in working on the Committee. The Fire Board will determine who will represent the Fire Board by the April meeting. ADMINISTRATIVE COMMENTS - Department Financial Officer Mike Lewis noted that Chief Martin sends his apologies for not attending the meeting tonight. He is out of state on a personal matter. Mike Lewis updated the Board on the following: BUDGET UPDATE - The Fire dept. is about $160,000 over budget. The new target number is $15,084,905.00. Chief Martin will be attending a Budget retreat with Finance this weekend. In order to meet our target number we will have to hold off on hiring 7 new Firefighters. We have to keep 15 vacancies in order to meet the budget. By next fall we should have 28 vacancies. At that time we should be able to fill 11-13 vacancies. Also we will hold off on hiring an Assistant Chief until January of 2007. Questions arose regarding Overtime usage. This year we have 26 vacancies and OT is projected to reach 1 Million Dollars. Last year we used about$600,000 in OT. HIRING/RECRUITING The City of Lansing Human Relations department is concerned about the diversity within the Firefighter roster. There are no women on the current roster. Chief Martin and Personnel have come up with a Draft Plan to Increase Diversity of Firefighter I Candidate Pool. Chief Martin would like the Personnel Committee to review the draft for changes or additions. A meeting will be scheduled with the Personnel Committee to discuss the plan. WEBSITE The LFD PIO (Public Information) officer is working on updating the Lansing Fire Department website. Chief Martin would like the website to include information that promotes Diversity within the Fire Department. Fire Board Minutes of March 8th, 2006 page 2 of 3 STATION#41 RENOVATION TOUR After tonight's meeting the Board will be going to Station #41 for a tour of the construction project. The project is set to be completed in the Summer of 2006. COMMITTEE REPORTS None OLD BUSINESS STRATEGIC PLAN (Finalize) - The Fire Board Planning Committee was involved in the Strategic Planning meetings in October of 2005. A rough draft of the Strategic Plan and Mission Statement has been presented to the Board. Chief Martin would like the Board to review the document. A meeting with the Planning/Finance committee will be scheduled to finalize the plan. NEW BUSINESS None GENERAL ORDER Mike Lewis discussed the recent Article in the Lansing State Journal regarding an Elmhurst elementary student that is a diabetic and has to administer her own insulin injection at school. The Lansing Fire Department volunteered to oversee her as she administers her own shot. The child is doing extremely well with administering her own medication. However, LFD will continue to monitor her at school for a couple of weeks. The Board welcomed Patti Starnes back from her Maternity Leave. ADJOURNMENT Frank Ferro asked for a motion for Adjournment. Robert Brown Jr. made a motion for adjournment. A unanimous vote was taken to adjourn the meeting. The meeting adjourned at 7:00 p.m. R ec fully Submitted b Patti Starnes, Fire Board Secretary MaV 10th, 2006 Date Fire Board Minutes of March 8th, 2006 page 3 of 3 snc RECEIVED CITY OF LANSING BOARD OF FIRE COMMISSIONERS Meeting Agenda Wednesday March 8, 2006 at 6:00 pm CL Fire Station#3 629 W. Hillsdale 1. Call to Order - Roll Call 2. Request for Commissioners to be excused 3. Additions to the Agenda: 4. Review/Approval of Minutes: February 5. Review of Communication, Complaint ^ lam/ ' ''-i 6. Presentations: a. Fire MarsF Committee 7. Administrative a. Bud b. H7 C. r `�-' 'efighter I Candidate Pool d• C J ducting a tour of Station #1 t Hillsdale to Station #1 at 120 \ ig on the apron off Grand Ave. 8. Committee ReportN. l j_ 9. Old Business: a. Strategic Plan - finalize 10. New Business: General Order: Adjournment. COMMISSIONERS: Frank Ferro,Chairperson Yvonne Young McConnell,Vice-Chairperson Carlos Baralas Tonatzin M.Alfaro Maiz Robert Brown Jr. Jodie Garcia Robert Hudson Louis Vinson III SECRETARY: Patti Starnes Please Contact Patti Starnes in the Fire Administration Office at 483-4564 24 Hours in Advance If You Cannot Attend or if Special Accommodations Are Needed. y" si 0, i �CFIVED P�Ra,cet'�` 2Qt�u i `�j �y'i �' �� CITY OF LANSING BOARD OF FIRE COMMISSIONERS J�+ Meeting Agenda :r 1 CIT,� CLERK Wednesday March 8, 2006 at 6:00 pm Fire Station#3 629 W. Hillsdale 1. Call to Order - Roll Call 2. Request for Commissioners to be excused 3. Additions to the Agenda: 4. Review/Approval of Minutes: February 5. Review of Communications: Complaint 6. Presentations: a. Fire Marshal Kirt Baker to discuss Awards Committee 7. Administrative Comments: a. Budget b. Hiring C. Recruiting - see Draft Plan to Increase Diversity of Firefighter I Candidate Pool d. Station #1 Renovation Tour - Mike Lewis will be conducting a tour of Station #1 after the meeting. Plan to travel from Station #3 on Hillsdale to Station#1 at 120 E. Shiawassee. There should be plenty of parking on the apron off Grand Ave. There is a lot of dust. Please dress accordingly! 8. Committee Reports: 9. Old Business: a. Strategic Plan - finalize 10. New Business: General Order: Adjournment. COMMISSIONERS: Frank Ferro,Chairperson Yvonne Young McConnell,Vice-Chairperson Carlos Baralas Tonatzin M.Alfaro Maiz Robert Brown Jr. Jodie Garcia Robert Hudson Louis Vinson III SECRETARY.• Patti Starnes Please Contact Patti Starnes in the Fire Administration Office at 483-4564 24 Hours in Advance If You Cannot Attend or if Special Accommodations Are Needed.