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HomeMy WebLinkAbout2005 Board of Fire Commissioners Minutes - All LAN S I N U r 1 Rf BOARD 2005 REGULAR MEETINGS DATE TIME LOCATION ADDRESS ANUARY 12,2005 6:00 P.M. FIRE 5913 EXECUTIVE DRIVE 3RD MINISTRATION FLOOR FEBRUARY 9,2005 6:00 P.M. 2 STATION 2114 N.GRAND RIVER MARCH 9,2005 6:00 P.M. 3 STATION 629 W.HILLSDALE RIL 13,2005 6:00 P.M. 4 STATION 1435 E.MILLER Y 11,2005 6:00 P.M. 5 STATION 1821 TODD AVENUE UNE 8TH,2005 6:00 P.M. 6 STATION 5135 PLEASANT GROVE ULY 13TH,2005 6:00 P.M. 7 STATION 629 N.JENISON AUGUST 10,2005 6:00 P.M. -8 STATION 815 MARS HALL SEPTEMBER 14,2005 6:00 P.M. 9 STATION 520 GLENDALE OCTOBERI2,2005 6:00 P.M. FIRE 5913 EXECUTIVE DR 3RD MINISTRATION FLOOR NOVEMBER9,2005 6:00 P.M. 2 STATION 2114 N. GRAND RIVER DECEMBER 14TH, 005 6:00 P.M. FIRE 5913 EXECUTIVE DR 3RD MINISTRATION FLOOR 1 r RE ENED T -2506 MAR 29 AM 9: 25 LANSING CITY CLERK Lansing Board of Fire Commissioners Official Proceedings December 14, 2005 The Lansing Fire Board met in regular session on Wednesday, December I4th, 2005, at Fire Administration Office located at 5913 Executive Drive ., Lansing, MI, Fire Commissioner Yvonne McConnell called the meeting to order at 6;00 p.m. COMMISSIONERS PRESENT Louis Vinson Robert Brown Carlos Barajas Frank Ferro Tonatzin Alfaro Maiz Jodie Garcia COMMISSIONERS EXCUSED Robert Hudson Yvonne Young McConnell COMMISSIONERS ABSENT OTHERS PRESENT Greg Martin, Fire Chief Rosamaria Mares, Acting Fire Board Secretary ADDITIONS TO THE AGENDA none APPROVAL OF MINUTES Tonatzin Alfaro Maiz made a motion to approve the October minutes as written. Robert Brown supported the motion. A unanimous vote was taken to approve the October minutes as written. COMMUNICATIONS none ADMINISTRATIVE COMMENTS—Chief Martin Station #41 Update: Chief Martin displayed samples of carpeting and paint colors for office. Further stating that there have been problems with specs for example;.alarm system, carpeting in the bathroom, no lighting dorms. PRESENTATIONS Frank Ferro, presented new article of"The Fire Rebels" Fire Board Minutes of October 12"',2005 Page I of 2 Lansing Board of Fire Commissioners Official Proceedings December 14, 2005 COMMITTEE REPORTS None NEW BUSINESS None GENERAL ORDER None ADJOURNMENT Tonetzin Alfaro Maiz requested a motion to adjourn the meeting. Robert Brown made a motion to adjourn the meeting. Motion was supported by Carols Barajas. A unanimous vote was taken to adjourn the meeting. The meeting adjourned at 7:20 p.m. Respectfully Submitted by: Rosamaria Mares,Acting Fire Board Secretary December 14, 2005 Date Fire Board Minutes of October 12"',2005 Page 2 of 2 RECEI'VEU a .4 2CU6 HAR 29 AM 9: 26 LANISi yu UTY CLER't Lansing Board of Fire Commissioners Official Proceedings October 12, 2005 The Lansing Fire Board met in regular session on Wednesday, October 12th, 2005, at Fire Administration Office located at 5913 Executive Drive ,, Lansing, MI, Fire Commissioner Yvonne McConnell called the meeting to order at 6;00 p.m. COMMISSIONERS PRESENT Yvonne Young McConnell Louis Vinson Robert Brown Carlos Barajas Robert Hudson COMMISSIONERS EXCUSED Frank Ferro Tonatzin Alfaro Maiz Jodie Garcia COMMISSIONERS ABSENT OTHERS PRESENT Greg Martin, Fire Chief Rosamaria Mares, Acting Fire Board Secretary ADDITIONS TO THE AGENDA none APPROVAL OF MINUTES Yvonne Young McConnell made a motion to approve the August minutes as written. Robert Brown supported the motion. A unanimous vote was taken to approve the August minutes as written. COMMUNICATIONS .none ADMINISTRATIVE COMMENTS—Chief Martin Merge Resolution Delta, East Lansing, Lansing, Lansing Township, Delhi, Looking Glass talked about regional cooperation. Chief Martin is conducting an analysis doing the operational piece by December. We are reviewing Indianapolis Fire Department. They have put 13 cities together but are currently experiencing problems. Fire Board Minutes of October 12"', 2005 Page I of 4 ESQ Lansing Board of Fire Commissioners Official Proceedings October 12, 2005 Randy Taliffaro from East Lansing and Chief Martin are talking about doing something as a joint operations agreement and then moving towards a fire authority. The goal would be to achieve better or equal service and save money. Theoretically, we can save approximately 2.3 million. Chief Martin is planning a trip to Grand Rapids to get a copy of their contract. Thereafter meeting with Ted Staton East Lansing City Manager, David Wiener from the Mayor office and Randy Taliffaro of East Lansing Fire. It makes more sense operationally for East Lansing and City of Lansing to jointly start this process. But again this is at an early stage. We are talking with the Unions to keep them informed. They are cautiously and positively looking at the idea. Response Traffic Preemption— Opticom SOG — If you have been out and about and have seen fire trucks on a run you may have seen Opticom. When they come up to a light you'll see a white light come on allowing them to proceed without delay. This was one project I longed to put in action since I became Fire Chief, it gives me great pleasure to see it in operation. FIREFIGHTER INTERVIEWS,• Fire department is currently conducting interviews for firefighter positions. We have interviewed firefighters/paramedics this summer. Personnel department scheduled these interviews. I don't believe we are going to hire. We also have a grant in, if we get it we are ready to hire saving us a month due to our past and current interviews. Katrina Victims Firefighters organized fill the boot and collected a total of $7,000 which was donated to the Red Cross. AMBULANCE PURCHASE We are having a meeting next week regarding lease purchase of an ambulance. We hope to get those out for bid. We are holding down the price by lease purchase. Fire Board Minutes of October 12`h,2005 Page 2 of 4 i Lansing Board of Fire Commissioners Official Proceedings October 12, 2005 LADDER TRUCK SPECS Chief Martin talked to Greg Klco from City garage, suggested that we put out for a demo ladder truck. We hope to get ladder truck faster. There are very few manufactures that make ladder trucks. There are two or three solid ones now in the country, there are a couple of others that are in the process of being bought. There is another company that will start to make ladder trucks. We don't want to be their test department. RENOVATION UPDATE FIRE STATION There is an e-mail regarding the color of the awning "Red or Green" voting is in process. We also got a call from the History Channel they are looking for old fire station that is going to be renovated. We sent photos via e-mailed along with a short paragraph on the renovation, but have not heard anything additional. That got me to thinking of not changing the historical look of the station. I talked to Rob McKay, he recommended not to change the look of the building. I also talked to Bill Rieske with the City of Lansing Planning Division. The station, as it stands today is not original. Cost and new codes may require us to go with original plan. RADIO UPDATE Project is on track installation of towers and radios are forthcoming. BUDGET The city wrapped up the last budget with a very small surplus. They keep talking about a 6.8 million dollars deficit. The city cut different programs, used reserves, did not fill positions to get budget balanced by July 1, 2005. City cannot operate in deficit spending. PRESENTATIONS None COMMITTEE REPORTS None Fire Board Minutes of October 12'h 2005 Page 3 of 4 �s 0 i Lansing Board of Fire Commissioners Official Proceedings October 12, 2005 NEW BUSINESS None Strategic Planning - Strategic Planning dates are set for October 215t and 22"d from 8:30 am — 12:30 pm. GENERAL ORDER None ADJOURNMENT Yvonne McConnell requested a motion to adjourn the meeting. Robert Brown made a motion to adjourn the meeting. Motion was supported by Carols Barajas. A unanimous vote was taken to adjourn the meeting. The meeting adjourned at 6:45 p.m. Respectfully Submitted by: Rosamaria Mares,Acting Fire Board Secretary October 12th, 2005 Date Fire Board Minutes of October 12"', 2005 Page 4 of 4 RECEIVE Z0�6 29 Ali 9: 26 #� r LANSING CITY CLERI� Lansing Board of Fire Commissioners Official Proceedings August 10th, 2005 The Lansing Fire Board met in regular session on Wednesday, August 10th, 2005, at Fire Station #8 located at 815 Marshall St, ,, Lansing, M1, Fire Commissioner Chairperson Frank Ferro called the meeting to order at 6;00 p,m, COMMISSIONERS PRESENT Frank Ferro Tonatzin Alfaro Maiz Yvonne Young McConnell Jodie Garcia Louis Vinson COMMISSIONERS EXCUSED Robert Brown COMMISSIONERS ABSENT Carlos Barajas Robert Hudson OTHERS PRESENT Greg Martin, Fire Chief Charles Willis, Assistant Fire Chief Charles Bouth, Assistant Fire Chief Patti Starnes, Fire Board Secretary ADDITIONS TO THE AGENDA none APPROVAL OF MINUTES Yvonne Young McConnell made a motion to approve the July minutes as written. Tonatzin Maiz supported the motion. A unanimous vote was taken to approve the July minutes as written. COMMUNICATIONS Thank you letter from Sinas, Dramis, Brake, Boughton and McIntyre, P.C. Thank you letter from Advent House Ministries. ADMINISTRATIVE COMMENTS—Chief Martin Station #41 Renovation Kickoff - Interior demolition is to begin soon. Finance has agreed to push the remaining $350,000 that was required for the project into the next budget year. This will allow us to begin the project now. Fire Board Minutes of August 10"', 2005 Page I of 3 N81 Lansing Board of Fire Commissioners Official Proceedings August 10th, 2005 Budget- Comp Time - Chief Martin discussed the recent Lansing State Journal articles referring to Comp Time for City of Lansing Department Heads. Chief Martin and Chief Alley have volunteered to"give back"the comp time they have earned. Discussion followed. City Garage Repairs'- Due to the current budget problems the City Garage is unable to make some repairs to damaged vehicles. Looking Glass Regional Fire Authority— REGIONAL FIRE CONCEPT DRAFT: A draft concept was presented to the Fire Board. Local Governments are a passing a resolution to look at the possibility of regional consolidation. Grants— We made the first cut on two grants: Safer Act- This grant pays for firefighters. We have applied for the grant asking for 8 firefighter positions. It pays 100% of salaries the first year, 75% the second year, 50% the third year and 25% the fourth year. The grant would be used to fund current vacancies. Fire Act— This would be used to replace a ladder truck. We asked for $750,000 for a ladder truck. The grant administrators have asked for additional information from us. That is always good news. If were to get the grant it would be awarded in 60-90 days and then we would have a year to spend the money. It would be used in the 2006/2007 budget. Fatal Fire The Press release regarding the Fatal Fire was given to the Board. Chief Martin discussed the horrific fire with the board. Two children died in the fire. Discussion followed. Response Traffic Preemption — Opticom SOG — The system is up and running. It is not 100% complete, but close. Chief Martin believes that within a year's time LFD should see a drop in response times due to the new system. Awards AOG — Chief Martin asked the Personnel Committee to review the AOG and submit any changes or comments they may have. PRESENTATIONS None COMMITTEE REPORTS None OLD BUSINESS Fire Board Minutes of August 10"', 2005 Page 2 of 3 N Lansing Board of Fire Commissioners Official Proceedings August 10th1 2005 Strategic Planning - Strategic Planning dates are tentatively set for September 15th 16th from 8:30 am — 12:30 pm. Please let Patti Starnes know your availability. NEW BUSINESS FYI — There is a retirement dinner for B.C. Dave Weisenberg at Station #1 after tonight's meeting. Chief Martin showed the Board the plaque that will be presented to him tonight. GENERAL ORDER Louis Vinson raised questions regarding the office space needs for the department. He has been checking with state agencies on temporary space for Fire Administration if needed. Discussion followed. Frank Ferro thanked Louis Vinson for checking into office space for LFD. Discussion ensued regarding the new photo ID's. On behalf of the Fire Board, Yvonne Young McConnell would like to thank Bill Oberst, Chief of Maintenance for taking pictures of the Fire Board for the new photo ID system. Yvonne Young McConnell noted that Fire Board members who attended the CERT training still have not received their certificates. Patti Starnes will check with Ronda Oberlin on the status of the certificates. ADJOURNMENT Frank Ferro requested a motion to adjourn the meeting. Tonatzin Maiz made a motion to adjourn the meeting. Motion was supported by Louis Vinson. A unanimous vote was taken to adjourn the meeting. The meeting adjourned at 6:45 p.m. Respectfull bmitted by: Patti Starnes, Fire Board Secretary September 14th, 2005 Date Fire Board Minutes of August 1 6�', 2005 Page 3 of 3 AIDS S Lansing Board of Fire Commissioners Official Proceedings August 10th, 2005 The Lansing Fire Board met in regular session on Wednesday, August 10th, 2005, at Fire Station #8 located at 815 Marshall St, ,, Lansing, MI, Fire Commissioner Chairperson Frank Ferro called the meeting to order at 6:00 p,m. COMMISSIONERS PRESENT Frank Ferro Tonatzin Alfaro Maiz Yvonne Young McConnell Jodie Garcia Louis Vinson �7 COMMISSIONERS EXCUSED n !s n Robert Brown M COMMISSIONERS ABSENT n -n- M Carlos Barajas m w Robert Hudson co OTHERS PRESENT Greg Martin, Fire Chief Charles Willis, Assistant Fire Chief Charles Bouth, Assistant Fire Chief Patti Starnes, Fire Board Secretary ADDITIONS TO THE AGENDA none APPROVAL OF MINUTES Yvonne Young McConnell made a motion to approve the July minutes as written. Tonatzin Maiz supported the motion. A unanimous vote was taken to approve the July minutes as written. COMMUNICATIONS Thank you letter from Sinas, Dramis, Brake, Boughton and McIntyre, P.C. Thank you letter from Advent House Ministries. ADMINISTRATIVE COMMENTS—Chief Martin Station #41 Renovation Kickoff - Interior demolition is to begin soon. Finance has agreed to push the remaining $350,000 that was required for the project into the next budget year. This will allow us to begin the project now. Fire Board Minutes of August 10"i, 2005 Page I of 3 v. Lansing Board of Fire Commissioners Official Proceedings August 10th, 2005 Budget- Comp Time - Chief Martin discussed the recent Lansing State Journal articles referring to Comp Time for City of Lansing Department Heads. Chief Martin and Chief Alley have volunteered to"give back"the comp time they have earned. Discussion followed. City Garage Repairs'- Due to the current budget problems the City Garage is unable to make some repairs to damaged vehicles. Looking Glass Regional Fire Authority— REGIONAL FIRE CONCEPT DRAFT: A draft concept was presented to the Fire Board. Local Governments are a passing a resolution to look at the possibility of regional consolidation. Grants— We made the first cut on two grants: Safer Act - This grant pays for firefighters. We have applied for the grant asking for 8 firefighter positions. It pays 100% of salaries the first year, 75% the second year, 50% the third year and 25% the fourth year. The grant would be used to fund current vacancies. Fire Act— This would be used to replace a ladder truck. We asked for $750,000 for a ladder truck. The grant administrators have asked for additional information from us. That is always good news. If were to get the grant it would be awarded in 60-90 days and then we would have a year to spend the money. It would be used in the 2006/2007 budget. Fatal Fire The Press release regarding the Fatal Fire was given to the Board. Chief Martin discussed the horrific fire with the board. Two children died in the fire. Discussion followed. Response Traffic Preemption — Opticom SOG — The system is up and running. It is not 100% complete, but close. Chief Martin believes that within a year's time LFD should see a drop in response times due to the new system. Awards AOG — Chief Martin asked the Personnel Committee to review the AOG and submit any changes or comments they may have. PRESENTATIONS None COMMITTEE REPORTS None OLD BUSINESS Fire Board Minutes ofAugust I6'', 2005 Page 2 of 3 i Lansing Board of Fire Commissioners Official Proceedings August 10th1 2005 Strategic Planning - Strategic Planning dates are tentatively set for September 15th 161h from 8:30 am — 12:30 pm. Please let Patti Starnes know your availability. NEW BUSINESS FYI — There is a retirement dinner for B.C. Dave Weisenberg at Station #1 after tonight's meeting. Chief Martin showed the Board the plaque that will be presented to him tonight. GENERAL ORDER Louis Vinson raised questions regarding the office space needs for the department. He has been checking with state agencies on temporary space for Fire Administration if needed. Discussion followed. Frank Ferro thanked Louis Vinson for checking into office space for LFD. Discussion ensued regarding the new photo ID's. On behalf of the Fire Board, Yvonne Young McConnell would like to thank Bill Oberst, Chief of Maintenance for taking pictures of the Fire Board for the new photo ID system. Yvonne Young McConnell noted that Fire Board members who attended the CERT training still have not received their certificates. Patti Starnes will check with Ronda Oberlin on the status of the certificates. ADJOURNMENT Frank Ferro requested a motion to adjourn the meeting. Tonatzin Maiz made a motion to adjourn the meeting. Motion was supported by Louis Vinson. A unanimous vote was taken to adjourn the meeting. The meeting adjourned at 6:45 p.m. Respectfull bmitted by: Patti Starnes, Fire Board Secretary September 14th, 2005 Date Fire Board Minutes of August 10"', 2005 Page 3 of 3 RECEIVE D 2U ilj n 29 PH all: Lb LANSING CITY CLERK Lansing Board of Fire Commissioners Official Proceedings July 13th, 2005 The Lansing Fire Board met in regular session on Wednesday, July 13th,2005, at Fire Station #7 located at 629 N. Jenson., Lansing, mr Fire Commissioner Chairperson Frank Ferro called the meeting to order at 6;00 p.m. COMMISSIONERS PRESENT Carlos Barajas Frank Ferro Robert Hudson Tonatzin Alfaro Maiz Yvonne Young McConnell Robert Brown Jr. Jodie Garcia COMMISSIONERS EXCUSED OTHERS PRESENT Greg Martin, Fire Chief Charles Willis, Assistant Fire Chief Patti Starnes, Fire Board Secretary Station #7 Crew ADDITIONS TO THE AGENDA APPROVAL OF MINUTES Robert Brown Jr. made a motion to approve the June minutes as written. Tonatzin Maiz supported the motion. A unanimous vote was taken to approve the July minutes as written. COMMUNICATIONS None ADMINISTRATIVE COMMENTS—Chief Martin Station #41 Renovation Update— The renovation is set to begin in 4-6 weeks. Funds have been secured to begin the project. However there is a shortage of funding to complete the Administrative office portion of the project. There are a couple of avenues to secure the funds needed. Use the proceeds from the sale of old Station #4 c�Use the proceeds from the sale of the old 800 MHZ radios Fire Board Minutes of July 13th, 2005 Page I of3 Lansing Board of Fire Commissioners Official Proceedings July 13th, 2005 Discussion followed regarding interim office space for the day Divisions until the new offices are completed. We may need to relocate from JNL before renovation is completed. Frank Ferro asked what the board could do regarding the office space situation. Frank suggested talking with will contact him. David Hollister from the State of Michigan. He may have office space for us to use. Chief Martin Strategic Planning— A Planning Committee meeting will follow tonight's regular Fire Board Meeting to discuss Strategic Planning. Awards AOG—A Personnel Committee meeting will follow tonight's regular Fire Board Meeting to discuss the new Awards AOG. Looking Glass Regional Fire Authority— Regional Response discussions are ongoing. The parties involved will be meeting with City Council next week to brief them on the concept. Battle for the Blood— Police and Fire Departments from nearly 45 departments in Clinton, Eaton, and Ingham counties participated in the year's event. The Firefighters won this year. The score was: Firefighters 681 Police 592 Message from the Mayor regarding the City Budget— Chief Martin discussed the Email update that Mayor Benavides sent to City employees. At Lansing Fire Department we are conserving supplies as much as possible. We have cut out our coffee and water. We do our own office cleaning etc. Grants— Safer Act. This grant pays for firefighters. We have applied for that grant asking for 8 firefighter Positions. It pays 100% of salaries the first year, 75% the second year, 50% the third year and 25% the fourth year. The grant would be used to fund current vacancies.. Fire Act— This would be used to replace a ladder truck. The grant administrators have asked for additional information from us. That is always good news. If were to get the grant it would be awarded in 60-90 days and then we would have a year to spend the money. It would be used in the 2006/2007 budget. OPticom— Many of the intersections are equipped but not turned on yet. MDOT will give the final approval before turning on all the intersections. Fire Board Minutes of July 13th, 2005 Page 2 of Lansing Board of Fire Commissioners Official Proceedings July 13th, 2005 Retirements- We foresee 15 vacancies this year. We plan on finishing the interviews of EMT candidates this summer. A list will of candidates will be compiled to be used when we are approved to hire. PRESENTATIONS None COMMITTEE REPORTS The Planning and Personnel committees will meet after tonight's regular meeting and will report at the next meeting. OLD BUSINESS Fire Board ID pictures will be taken at the August meeting. Chief Martin explained how the system works. NEW BUSINESS none GENERAL ORDER Captain Bruce Barrons introduced his crew, Engineer Tom Kirchen and Firefighter/Paramedic Chad Sims to the Fire Board. ADJOURNMENT Frank Ferro asked for a motion to adjourn the meeting. Tonatzin Maiz made a motion to adjourn the meeting. Motion was supported by Yvonne Young McConnell. A unanimous vote was taken to adjourn the meeting. The meeting adjourned at 6:45 p.m. Respectlull Submitted by: Patti Starnes, Fire Board Secretary August 10th, 2005 Date Fire Board Minutes of Jzrly lath,2005 Page 3 of 3 Lansing Board of Fire Commissioners Official Proceedings July 13th, 2005 The Lansing Fire Board met in regular session on Wednesday, July 13th,2005,at Fire Station #7 located at 629 N. Jenson,, Lansing, MI, Fire Commissioner Chairperson Frank Ferro called the meeting to order at 6;00 p.m, COMMISSIONERS PRESENT �- Carlos Barajas Frank Ferro Robert Hudson Tonatzin Alfaro Maiz Yvonne Young McConnell �� co Robert Brown Jr. t Jodie Garcia COMMISSIONERS EXCUSED OTHERS PRESENT Greg Martin, Fire Chief Charles Willis, Assistant Fire Chief Patti Starnes, Fire Board Secretary Station #7 Crew ADDITIONS TO THE AGENDA APPROVAL OF MINUTES Robert Brown Jr. made a motion to approve the June minutes as written, Tonatzin Maiz supported the motion. A unanimous vote was taken to approve the July minutes as written. COMMUNICATIONS None ADMINISTRATIVE COMMENTS—Chief Martin Station #41 Renovation Update—The renovation is set to begin in 4-6 weeks. Funds have been secured to begin the project. However there is a shortage of funding to complete the Administrative office portion of the project. There are a couple of avenues to secure the funds needed. Use the proceeds from the sale of old Station #4 c�Use the proceeds from the sale of the old 800 MHZ radios Fire Board Minutes of July 131h,2005 Page I of �1 Lansing Board of Fire Commissioners Official Proceedings July 13th, 2005 Retirements- We foresee 15 vacancies this year. We plan on finishing the interviews of EMT candidates this summer. A list will of candidates will be compiled to be used when we are approved to hire. PRESENTATIONS None COMMITTEE REPORTS The Planning and Personnel committees will meet after tonight's regular meeting and will report at the next meeting. OLD BUSINESS Fire Board ID pictures will be taken at the August meeting. Chief Martin explained how the system works. NEW BUSINESS none GENERAL ORDER Captain Bruce Barrons introduced his crew, Engineer Tom Kirchen and Firefighter/Paramedic Chad Sims to the Fire Board. ADJOURNMENT Frank Ferro asked for a motion to adjourn the meeting. Tonatzin Maiz made a motion to adjourn the meeting. Motion was supported by Yvonne Young McConnell. A unanimous vote was taken to adjourn the meeting. The meeting adjourned at 6:45 p.m. Respectfully Submitted by: Patti Starnes, Fire Board Secretary August 10th, 2005 Date Fire Board Minutes of July 13th,2005 Page 3 of 3 j- ' RECEIVED 200S HAP,, 29 AM S: 26 LANSING CITY CLERK Lansing Board of Fire Commissioners Official Proceedings June 8th, 2005 The Lansing Fire Board met in regular session on Wednesday. June 8th, 2005, at Fire Station #6 located at 5135 Pleasant Grove Rd,, Lansing, MI, Fire Commissioner Chairperson Carlos Barajas called the meeting to order at 6;00 p.m. COMMISSIONERS PRESENT Carlos Barajas Frank Ferro Robert Hudson Tonatzin Alfaro Maiz Yvonne Young McConnell COMMISSIONERS EXCUSED Louis Vinson Jodie Garcia OTHERS PRESENT Greg Martin, Fire Chief Charles Bouth, Assistant Fire Chief Patti Starnes, Fire Board Secretary ADDITIONS TO THE AGENDA None APPROVAL OF MINUTES Robert Brown Jr. made a motion to approve the March minutes as written. Yvonne McConnell supported the motion. A unanimous vote was taken to approve the March minutes as written. COMMUNICATIONS None ADMINISTRATIVE COMMENTS—Chief Martin Awards AOG —The Chief presented the Board with 2 drafts of a new Awards AOG (Administrative Operating Guideline) that the department is working on. This AOG will be used when a member of LFD or a Citizen performs a service worthy of Valor or an Award. Please let Administration know if you have any suggestions or additions to the AOG. A Personnel Committee meeting will be scheduled to further discuss the AOG. Fire Board Minutes of Ane 8th, 2005 Page I of 4 Lansing Board of Fire Commissioners Official Proceedings June 8th, 2005 Department Update The Board was presented with a Department Update that was sent to ALL Personnel in the Fire Dept. Hiring — In light of the budget crunch we will not be hiring this time. We will carry 8 vacancies into the new budget year. Looking Glass Regional Fire Authority (LGRFA) — LFD is still discussing the possibility of joint service with them. A Committee is in place to explore the feasibility of this venture. The Committee has toured the Station and looked at their Operations. A Concept of Operations will be drafted. A price also needs to be determined. Chief Martin will be meeting with Watertown Township administrators next week for further discussions. Chief Bouth noted some of the challenges and differences of a Rural Fire response compared to fighting a fire in the City. Further discussion followed regarding the plan. Opticom — Cedar St. is installed. MDOT has to give and official "ok" to the City of Lansing Transportation Dept. to turn on the Cedar St. leg of the system. Greg Klco from the Fire Garage is continuing to install emitters on apparatus. Photo ID System —The system is 80 % up and running. The Fire Board still need to have their pictures taken. Patti Starnes will set that up with Bill Oberst. Station #1 Project. The City Finance Dept. found a $100,000 that was held for retainage from the construction of Station #4. That gives us enough money to do the base bid on the project. It does not give us enough money to fully complete Administration. But we are closer. We may get money from the sale of station #4 and for selling LFD's radios. New Ambulance —To keep the cost down we will lease/purchase them. Limited to $11000. A few options are being considered to save money such as: Tag on to another community's bid Buy"off the shelf" instead of custom Purchase white with red stripe (saves $1500) Install electronic siren only Grants—Applying for Fire Act and Safer Act Grant. Radio System — The project is moving along very well. BWL's tower is up and equipment is being installed. The system may be ready for testing in August or September. We will be selling our old 800 MHZ radios. Fire Board Minutes of June 8th, 2005 Page 2 of 4 f Lansing Board of Fire Commissioners Official Proceedings June 8th, 2005 Strategic Planning The Strategic plan will be updated to something simpler. The last update to the Vision and Mission Statement was in 1997. Chief Martin would like the Fire Board's Planning committee involved in the meetings. We will be using Facilitator, Bill Motz from LCC to assist us with the updates. A Planning and Finance committee meeting will be scheduled to discuss Strategic Planning. PRESENTATIONS None COMMITTEE REPORTS None OLD BUSINESS None NEW BUSINESS Vote on Budget — Robert Brown Jr. moved to adopt the 2005/2006 Budget that has already been approved. Tonatzin Maiz seconded the motion. A unanimous vote was taken to approve the 2005/2006 Budget that has already been approved. Chief Martin briefly discussed the new budget. Vote on Chairperson and Vice Chairperson — Carlos Barajas' two year appointment as Fire Board Chairperson expires as of June 30th 2005. Carlos Barajas recommended that Frank Ferro be nominated for Fire Board Chairperson and Yvonne Young McConnell for Vice-Chairperson. Frank Ferro and Yvonne Young McConnell accepted the nominations. Robert Brown Jr. moved to close the nominations and elect Frank Ferro and Chairperson and Yvonne Young McConnell as Vice-Chairperson. Robert Hudson seconded the motion. Motion carried with a unanimous vote to elect Frank Ferro as Chairperson and Yvonne Young McConnell as Vice-Chairperson. Committee Assignments 2005/2006 —COMMITTEES ARE AS FOLLOWS: Buildings and Equipment Carlos Barajas, Chairperson Frank Ferro Louis Vinson III Jodie Garcia Fire Board Minutes of June 8th, 2005. Page 3 of 4 Lansing Board of Fire Commissioners Official Proceedings June 8th, 2005 Planning and Finance Tonatzin Alfaro Maiz, Chairperson Louis Vinson III Frank Ferro Yvonne Young McConnell Personnel Robert Brown Jr., Chairperson Tonatzin Alfaro Maiz Yvonne Young McConnell Robert Hudson GENERAL ORDER Frank Ferro commended Carlos Barajas on the great job he has done as Fire Board Chairperson for the past 2 years. Carlos Barajas asked for a motion adjourn the meeting. Tonatzin Maiz made a motion to adjourn the meeting. Motion was supported by Tonatzin Maiz. A unanimous vote was taken to adjourn the meeting. The meeting adjourned at 7:00 p.m. ADJOURNMENT Wqesp I Submitted by: Patti Starnes, Fire Board Secretary July 13th, 2005 Date Fire Board Minutes of June 8th, 2005 Page 4 of 4 ` ,ECEIVED H 24�6I�-R 29 AM 9: 26 LANSING CITY CLERK Lansing Board of Fire Commissioners Official Proceedings March 9, 2005 The Lansing Fire Board met in regular session on Wednesday, March 9, 2005, at Fire Station #3 located at 629 W. Hillsdale, Lansing, MI, Fire Commissioner Chairperson Carlos Barajas called the meeting to order at 6;00 p.m. COMMISSIONERS PRESENT Carlos Barajas Frank Ferro Jodie Garcia Robert Hudson Tonatzin Alfaro Maiz Louis Vinson III Yvonne Young McConnell COMMISSIONERS EXCUSED Robert Brown Jr. OTHERS PRESENT Greg Martin, Fire Chief Charles Willis, Assistance Fire Chief Charles Bouth, Assistant Fire Chief Michael Lewis, Department Financial Officer Patti Starnes, Fire Board Secretary Station #3 Crew ADDITIONS TO THE AGENDA None APPROVAL OF MINUTES Yvonne Young McConnel made a motion to approve the January Minutes as written. The Motion was supported by Louis Vinson III. A unanimous vote was taken to approve the January Minutes as written. COMMUNICATIONS Thank You letter from Catholic Social Services —Thank you for delivering Santa by Fire Engine to the Ballentine Stepping Stones women's shelter. Fire Board Minutes of March 9, 2005 Page I of 5 Lansing Board of Fire Commissioners Official Proceedings March 9, 2005 ADMINISTRATIVE COMMENTS—Chief Martin Station #1 Renovation Update The Project is ready to be advertised for Bid. The approximate time line is as follows: Advertising Start Date: March 12, 2005 Approximate available date for plans and specs: March 14th, 2005 Approximate Pre-Bid meeting Date: March 315t, @ 9:00 a.m. Approximate Bid due date: April 12, 2005 @ 3:00 p.m. Chief Martin noted some highlights regarding the project. Estimated project cost of 1.9 million Estimates of cost savings (biggest savings is in the Mechanical System, Roof and the elimination of the Evidence room) Budget Chief Martin introduced Mike Lewis, the Fire department's Financial Officer. Mike is responsible for payroll, budget and other financial related duties for the department. Chief Martin explained the 2005/2006 budget as it stands to date. Chief Martin noted some changes from last year such as: The ambulance fee of $220,000 paid to Medical Management for Ambulance collection fees has been removed and will be paid out of the General Fund of the city. This was done because all revenue from ambulance services goes to the General fund and not directly to the Fire Department. Fringe benefits are included in the Fire Department budget. Fringe benefits have been more accurately figured into the budget. The sum total is that we are operating under a "flat" budget. Which means we are receiving about the same amount as last year? Given all of the current economic woes that is not too bad. However, that could change because the Mayor and City Council have not approved the budget yet. The Chief will be in budget talks this weekend with the Mayor and Department Heads. Mike Lewis then explained the budget in greater detail and took questions from the Board. He discussed the vacancy factor-projected through June of 2006 and how it is figured into the budget. Chief Martin will most likely request a Resolution from the Board in reference to the Budget at the next meeting. Fire Board Minutes of March 9, 2005 Page 2 of 5 Lansing Board of Fire Commissioners Official Proceedings March 9, 2005 HIRING The tentative timeline for hiring is as follows: Written Test— March 21, 2005 Physical Agility Practice and Testing —week of April 11th, 2005 Interviews— Between April 18, 2005 —April 29th, 2005 LFD provides list of recommended candidates— May 4, 2005 Last date for those currently completing their requirements to provide proof to Personnel — May 16th, 2005 Effective Date of Hire—June 6, 2005 At this time we will be hiring seven positions. Radio System The new tower should be complete by fall of 2005. Public Information Officers Bruce Odom has stepped down as a department PIO officer. Bruce did an excellent job for the department. As a result two new PIO's have been added to work with John Dyer and Barry Gaukel. They are Lt. Maggie Murphy and FF Ignatio Centeno. Maggie Murphy is a Paramedic with a Haz-Mat and Technical Rescue background. That should be a good blend of knowledge in order to speak with the public. Ignatio Centeno is a senior FF and will soon be an Engineer. He has a background with the CERT program and spent time in Florida during the Hurricane disaster acting on behalf of FEMA training volunteers to assist with the disasters. Ignatio is also fluent in Spanish. Response Stats What really stands out is the 9.4% increase in total calls. Medical runs between 2003 and 2004 have increased 9%. At some point we will need to put another ambulance into service. Steve Stucker Engineer Steve Stucker died on February 5, 2005 after a long bout with cancer. It was a very sad day for Lansing Fire. Steve was happy all the time, very well liked and competent. On top of that he was a devoted Husband and Father. He leaves behind his loving wife Nancy of 29 yrs and 4 daughters. Chief Martin thanked Carlos Barajas for attending the funeral on behalf the Lansing Board of Fire Commissioners. Marie Rosickv Acting Lieutenant Marie Rosicky was injured in a fire on Monday, February 215t. She fell through the floor into the fire and was-seriously injured. She is currently at the U of M burn center recovering from burns. She is not"out of the woods" yet but she is improving. She is a lot of pain and it will be a long recovery. Lansing Fire personnel have been there just about every day supporting the family. Within many other departments this incident would have ended in a Fire Board Minutes of March 9, 2005 Page 3 of 5 �T Lansing Board of Fire Commissioners Official Proceedings March 9, 2005 fatality. Lansing Fire has a RIT (Rapid Intervention Team) in place at fires. Firefighter Wesley Demps held onto to Marie so she wouldn't fall into the basement until the RIT team was able to rescue her. Chief Bouth noted that the Red Cross will be holding a blood drive on behalf of Marie Rosicky. More information to come. Chief Martin noted that Robert Mittendorf, a Firefighter from the Seattle are who went to college with Marie sent an email that Chief Martin shared with the Board. During the Seattle "Stair Climb" in Seattle he carried a get-well tribute to Marie on his helmet. The "Stair Climb" is a competition where Firefighters climb 69 floors in full SCBA gear up to the Bank of America Tower in Seattle. That is the tallest building on the West coast. The Fire Board signed a card for Marie and collected $70 to be given to the family to help with expenses. Opticom The project is moving along. Capitol and Cedar are completed. The Board of Water and Light is in the process of testing and adjusting the timing of the system. Box 23 Vehicle The Library Board has a vehicle (Bookmobile) they were going to give the City of Lansing. We were going to give it to the Box 23 club. It is in really good shape. We were ready to give it to them and found out that Box 23 was not a 5013C corporation. Chief Martin is meeting with Dave Rule and Bill Suska on Friday'to discuss their non-profit status. We are hoping that they will become a 5013C Corporation. Meijer Donation On February loth Meijer's presented the Lansing Fire Department with a donation to be used for the Fire Safety Education trailer. ID System Most of the Stations are done. This is a proximity system for security. The Fire board will have access cards. PRESENTATIONS None COMMITTEE REPORTS None OLD BUSINESS None Fire Board Minutes of March 9, 2005 Page 4 of 5 Lansing Board of Fire Commissioners Official Proceedings March 9, 2005 NEW BUSINESS None GENERAL ORDER Yvonne Young McConnell inquired as to the status of the sale of old Station #4. Chief Martin noted that the station was sold but the buyer backed out due to financing. There is another entity interested in the building. Assistant Chief Bouth noted that 56 LFD people completed Fire Officer I. Chief Bouth discussed the class curriculum standards. Chief Bouth has re-written the model for the classes and offered them to State of Michigan to use. Chief Martin noted that a press conference will be held in the future to talk about the need for citizens to have renters insurance. Chief Martin would like to involve area fire departments as well. Yvonne Young McConnell researched area insurance companies and found that renters insurance is about $150 or less per year. There will be a push for citizens to get insurance in light of the recent apartment fires where people lost everything and didn't have insurance. Robert Hudson suggested involving the neighborhood associations to help get the word out to landlords and citizens. ADJOURNMENT Tonatzin Maiz made a motion for adjournment. Yvonne Young McConnell supported the motion. A unanimous vote was taken to adjourn the meeting. The meeUnq adjourned at 7 p.m. Respectfl# Submitted by: Patti Starnes, Fire Board Secretary AvIll Date Fire Board Minutes of March 9, 2005 Page 5 of S f Lansing Board of Fire Commissioners Official Proceedings March 9, 2005 The Lansing Fire Board met in regular session on Wednesday, March 9, ZOOS, at fire Station #3 located at 629 W, Hillsdale, Lansing, Mr Fire Commissioner Chairperson Carlos Barajas called the meeting to order at 6;00 p,m, COMMISSIONERS PRESENT Carlos Barajas Frank Ferro Jodie Garcia Robert Hudson Tonatzin Alfaro Maiz Louis Vinson III Yvonne Young McConnell COMMISSIONERS EXCUSED Robert Brown Jr. OTHERS PRESENT Greg Martin, Fire Chief Charles Willis, Assistance Fire Chief Charles Bouth, Assistant Fire Chief Michael Lewis, Department Financial Officer Patti Starnes, Fire Board Secretary Station #3 Crew ADDITIONS TO THE AGENDA None APPROVAL OF MINUTES Yvonne Young McConnel made a motion to approve the January Minutes as written. The Motion was supported by Louis Vinson III. A unanimous vote was taken to approve the January Minutes as written. COMMUNICATIONS Thank You letter from Catholic Social Services —Thank you for delivering Santa by Fire Engine to the Ballentine Stepping Stones women's shelter. Fire Board Minutes of March 9,2005 Page I of 5 1 ,x Lansing Board of Fire Commissioners Official Proceedings March 9, 2005 ADMINISTRATIVE COMMENTS—Chief Martin Station #1 Renovation Update The Project is ready to be advertised for Bid. The approximate time line is as follows: Advertising Start Date: March 12, 2005 Approximate available date for plans and specs: March 14t', 2005 Approximate Pre-Bid meeting Date: March 315t, @ 9:00 a.m. Approximate Bid due date: April 12, 2005 @ 3:00 p.m. Chief Martin noted some highlights regarding the project. Estimated project cost of 1.9 million Estimates of cost savings (biggest savings is in the Mechanical System, Roof and the elimination of the Evidence room) Budget Chief Martin introduced Mike Lewis, the Fire department's Financial Officer. Mike is responsible for payroll, budget and other financial related duties for the department. Chief Martin explained the 2005/2006 budget as it stands to date. Chief Martin noted some changes from last year such as: - The ambulance fee of $220,000 paid to Medical Management for Ambulance collection fees has been removed and will be paid out of the General Fund of the city. This was done because all revenue from ambulance services goes to the General fund and not directly to the Fire Department. Fringe benefits are included in the Fire Department budget. Fringe benefits have been more accurately figured into the budget. The sum total is that we are operating under a "flat" budget. Which means we are receiving about the same amount as last year? Given all of the current economic woes that is not too bad. However, that could change because the Mayor and City Council have not approved the budget yet. The Chief will be in budget talks this weekend with the Mayor and Department Heads. Mike Lewis then explained the budget in greater detail and took questions from the Board. He discussed the vacancy factor-projected through June of 2006 and how it is figured into the budget. Chief Martin will most likely request a Resolution from the Board in reference to the Budget at the next meeting. Fire Board Minutes of March 9, 2005 Page 2 of 5 tiffs air , Lansing Board of Fire Commissioners Official Proceedings March 9, 2005 HIRING The tentative timeline for hiring is as follows: Written Test— March 21, 2005 Physical Agility Practice and Testing —week of April 11th, 2005 Interviews— Between April 18, 2005 —April 29th, 2005 LFD provides list of recommended candidates— May 4, 2005 Last date for those currently completing their requirements to provide proof to Personnel — May 16th, 2005 Effective Date of Hire—June 6, 2005 At this time we will be hiring seven positions. Radio System The new tower should be complete by fall of 2005. Public Information Officers Bruce Odom has stepped down as a department PIO officer. Bruce did an excellent job for the department. As a result two new PIO's have been added to work with John Dyer and Barry Gaukel. They are Lt. Maggie Murphy and FF Ignatio Centeno. Maggie Murphy is a Paramedic with a Haz-Mat and Technical Rescue background. That should be a good blend of knowledge in order to speak with the public. Ignatio Centeno is a senior FF and will soon be an Engineer. He has a background with the CERT program and spent time in Florida during the Hurricane disaster acting on behalf of FEMA training volunteers to assist with the disasters. Ignatio is also fluent in Spanish. Response Stats What really stands out is the 9.4% increase in total calls. Medical runs between 2003 and 2004 have increased 9%. At some point we will need to put another ambulance into service. Steve Stucker Engineer Steve Stucker died on February 5, 2005 after a long bout with cancer. It was a very sad day for Lansing Fire. Steve was happy all the time, very well liked and competent. On top of that he was a devoted Husband and Father. He leaves behind his loving wife Nancy of 29 yrs and 4 daughters. Chief Martin thanked Carlos Barajas for attending the funeral on behalf the Lansing Board of Fire Commissioners. Marie Rosicky Acting Lieutenant Marie Rosicky was injured in a fire on Monday, February 215t. She fell through the floor into the fire and was seriously injured. She is currently at the U of M burn center recovering from burns. She is not"but of the woods"yet but she is improving. She is a lot of pain and it will be a long recovery. Lansing Fire personnel have been there just about every day supporting the family. Within many other departments this incident would have ended in a Fire Board Minutes of March 9,2005 Page 3 of 5 ,5I � . Lansing Board of Fire Commissioners Official Proceedings March 9, 2005 fatality. Lansing Fire has a RIT (Rapid Intervention Team) in place at fires. Firefighter Wesley Demps held onto to Marie so she wouldn't fall into the basement until the RIT team was able to rescue her. Chief Bouth noted that the Red Cross will be holding a blood drive on behalf of Marie Rosicky. More information to come. Chief Martin noted that Robert Mittendorf, a Firefighter from the Seattle are who went to college with Marie sent an email that Chief Martin shared with the Board. During the Seattle "Stair Climb" in Seattle he carried a get-well tribute to Marie on his helmet. The "Stair Climb" is a competition where Firefighters climb 69 floors in full SCBA gear up to the Bank of America Tower in Seattle. That is the tallest building on the West coast. The Fire Board signed a card for Marie and collected $70 to be given to the family to help with expenses. Opticom The project is moving along. Capitol and Cedar are completed. The Board of Water and Light is in the process of testing and adjusting the timing of the system. Box 23 Vehicle The Library Board has a vehicle (Bookmobile) they were going to give the City of Lansing. We were going to give it to the Box 23 club. It is in really good shape. We were ready to give it to them and found out that Box 23 was not a 5013C corporation. Chief Martin is meeting with Dave Rule and Bill Suska on Friday'to discuss their non-profit status. We are hoping that they will become a 5013C Corporation. Meiier Donation On February 10th Meijer's presented the Lansing Fire Department with a donation to be used for the Fire Safety Education trailer. ID System Most of the Stations are done. This is a proximity system for security. The Fire board will have access cards. PRESENTATIONS None COMMITTEE REPORTS None OLD BUSINESS None Fire Board Minutes of March 9,2005 Page 4 of 5 x kJA Lansing Board of Fire Commissioners Official Proceedings March 9, 2005 NEW BUSINESS None GENERAL ORDER Yvonne Young McConnell inquired as to the status of the sale of old Station #4. Chief Martin noted that the station was sold but the buyer backed out due to financing. There is another entity interested in the building. Assistant Chief Bouth noted that 56 LFD people completed Fire Officer I. Chief Bouth discussed the class curriculum standards. Chief Bouth has re-written the model for the classes and offered them to State of Michigan to use. Chief Martin noted that a press conference will be held in the future to talk about the need for citizens to have renters insurance. Chief Martin would like to involve area fire departments as well. Yvonne Young McConnell researched area insurance companies and found that renters insurance is about $150 or less per year. There will be a push for citizens to get insurance in light of the recent apartment fires where people lost everything and didn't have insurance. Robert Hudson suggested involving the neighborhood associations to help get the word out to landlords and citizens. ADJOURNMENT Tonatzin Maiz made a motion for adjournment. Yvonne Young McConnell supported the motion. A unanimous vote was taken to adjourn the meeting. The mee i adjourned at 7 p.m. Res �I Submitted by: Patti Starnes, Fire Board Secretary c7c ,e, �y 4-6 1�C.YJ Date Fire Board Minutes of March 9,2005 Page 5 of