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HomeMy WebLinkAbout2004 Board of Fire Commissioners Minutes - All LANSING FIRE BOARD 2004 REGULAR MEETINGS DATE TIME LOCATION ADDRESS 1-14-2004 6:00 P.M. #6 STATION 5135 PLEASANT GROVE 2-1 1-2004 6:00 P.M. #7 STATION 629 N JENISON 3-10-2004 6:00 P.M. #8 STATION 815 MARSHALL 4-14-2004 6:00 P.M. #9 STATION 520 GLENDALE 5-12-2004 6:00 P.M. #2 STATION 2114 N. GRAND RIVER 6-9-2004 6:00 P.M. #3 STATION 629 W. HILLSDALE 7-14-2004 6:00 P.M. #4 STATION 1435 E. Miller Rd 8-1 1-2004 6:00 P.M. #5 STATION 1821 TODD AVE 9-8-2004 6:00 P.M. #6 STATION 5 13 5 Pleasant Grove 10-13-2004 6:00 P.M. #7 STATION 629 N JENISON 1 1-10-2004 6:00 P.M. #8 STATION 815 MARSHALL 12-8-2004 6:00 P.M. #9 STATION 520 GLENDALE Please contact Patti Starnes from Lansing Fire Administration at 517-483-4564 for further information. LANSING BOARD OF FIRE COMMISSIONERS OFFICIAL PROCEEDINGS February 11, 2004 The Lansing Fire Board met in regular session on Wednesday, February 11, 2004, at Fire Station #7. Fire Commissioner Chairperson, Carlos Barajas called the meeting to order at 6:00 p.m. COMMISSIONERS PRESENT: Carlos Barajas Jodie Garcia Tonatzin Maiz Joseph Marutiak Louis Vinson III COMMISSIONERS EXCUSED: Frank Ferro Robert Brown Jr. OTHERS PRESENT. Greg Martin, Fire Chief Charles Bouth, Assistant Fire Chief Charles Willis, Assistant Fire Chief Ruth Hallman - Genessee Neighborhood Association Hazel Bethea - Genessee Neighborhood Association Patti Starnes, Fire Board Secretary ADDITIONS TO THE AGENDA: none APPROVAL OF THE MINUTES: Joseph Marutiak made a motion to approve the December minutes as written. Tonatzin Maiz seconded the motion. A unanimous vote was taken to approve the December minutes as written. COMMUNICATIONS Chief Martin discussed the email regarding Standby for Meridian Twp. Lansing Fire along with East Lansing Fire provided Meridian Twp. with coverage while they had a special promotion ceremony for one of their Captains who is very ill and retiring from the Department. Chief Martin noted Frank Ferro's email regarding his surgery. Frank came through his transplant very well and is in good spirits. Ballentine Stepping Stones — Thank You letter. For the last few years the department delivers Santa by fire engine to the transitional housing for mothers and children. The event went very well. Fire Board Minutes of February 11, 2004 page 1 oF3 LANSING BOARD OF FIRE COMMISSIONERS OFFICIAL PROCEEDINGS February 11, 2004 ADMINISTRATIVE COMMENTS— Greg K. Martin Fire Chief Station #1 Renovation Capital Consultants will be the architect on the Station #1 project. Capital Consultants have agreed to lower their fee on this project by about$52,000. Construction should start in the fall of 2004. The kickoff meeting for the project was today (February 111h ) at 3 pm. Carlos Barajas and Louis Vinson III from'the Fire Board Building Committee attended the kickoff meeting. The former Maintenance area on the west side of the building will be renovated first for Fire Administration and Fire Prevention. After that the rest of the station will be renovated . The project cost will be around 2 million dollars. Further discussion followed regarding the project. Delhi Ladder Truck Purchase We purchased a used ladder truck from Delhi Twp. The truck is a 1996 and has hardly been used. A deal as worked out with Delhi Twp. to purchase the truck for $300,000. It will be paid off in 3 years, at $100,000 per year. This truck will replace a 1976 ladder truck. Budget The Chief gave a brief update on the budget: The City of Lansing started this year's budget overall with a 6 million dollar deficit. That deficit was made up by: leaving 5% of the positions open, spending some money from the rainy day fund and using residual funds from the previous year's budget. Revenue sharing was cut. That added another 1.5 million worth of cuts that were added to the City's budget. Those additional cuts were approved at the last City Council meeting. Therefore, next years budget is still under development. Finance is still looking at ways to cut costs before presenting a budget to the Mayor. The Fire Board was presented with the preliminary 2005 budget. Michael Lewis, Fire Department Financial Officer then gave the budget presentation to the Board. Michael Lewis noted that there will most likely be further cuts to the budget. Michael Lewis explained the changes to specific accounts in the 2005 budget. Michael Lewis and Chief Martin answered questions from the Board. Discussion followed. Joseph Marutiak made a motion to adopt the 2005 budget that has been presented to the Board with the provision that the Board will vote again on any further changes made to the 2005 budget. Tonatzin Maiz seconded the motion. Motioned carried with a unanimous vote to adopt the 2005 budget that has been presented to the Board with the provision that the Board will vote again on any further changes made to the 2005 budget. New Radio Numbers Due to the installation of the new county wide radio system our station call numbers have changed in order to differentiate between localities. The new radio systems will allow us to communicate with other Fire and Police agencies. The new radio system should be up and running in the late fall. PRESENTATIONS: None COMMITTEE REPORTS None Fire Board Minutes oFFebruary 11, 2004 page 2 oF3 LANSING BOARD OF FIRE COMMISSIONERS OFFICIAL PROCEEDINGS February 11, 2004 OLD BUSINESS Updated phone list was distributed. Joe Marutiak noted that two at-large positions can not end in the same year. Carlos Barajas will discuss this with Linda Sanchez from the Mayors office. NEW BUSINESS Committee Assignments - Tonatzin Maiz will be on the Finance and Personnel committees. Jodie Garcia will be on the Personnel and Building committees. GENERAL ORDER Ruth Hallman from the Genessee neighborhood association stated that she enjoyed being informed of the business of the Fire department. Hazel Bethea from the Genessee neighborhood association noted that she was thankful for the Fire department and what they do for the community. She is also pleased to hear that the Traffic Pre-emption system will be installed. Carlos Barajas thanked Ruth Hallman and Hazel Bethea for attending the meeting. The meeting adjourned at 6:55 p.m. RespectFully Submitted by: —4111�':ao C�1 Patti Starnes, Fire Board Secretary Date Approved by Fire Bo rd The next Fire Board Meeting will be Wednesday, March 10, 2004, at Fire Station#8 located at 815 Marshall, commencing at 6:00 p.m. Please contact Patti Starnes at 483-4564 if you have any questions or can not attend the meeting. Fire Board Minutes oFFebruary 11, 2004 page 3 oF3 Lai,..ing Board of Fire Co„ imissioners Official Proceedings March 10, 2004 The Lansing Fire Board met in regular session on Wednesday, March 10, 2004 at Fire Station#8. Fire Commissioner Chairperson Carlos Barajas called the meeting to order at 6:00 p.m. Commissioners Present Carlos Barajas Jodie Garcia Tonatzin Alfaro Maiz Louis Vinson III = Yvonne Young McConnell ' Commissioners Excused - Robert Brown Jr. Frank Ferro - Joseph Marutiak co Others Present Chief Martin AC Willis AC Bouth Secretary, Patti Starnes Additions to the Agenda none Approval of the Minutes Tonatzin Maiz made a motion to approve the February Minutes as written. The Motion was accepted by Jodie Garcia. A unanimous vote was taken to approve the February Minutes as written. Communications • Email 2004 update from Chief Martin—Chief Martin included the update that he had sent to LFD personnel on project updates within the Fire department. The Board appreciated the information. • Email from Andy Kilpatrick from City of Lansing Public Service Department regarding Opticom- MDOT has given the go ahead to begin the project. • Email from Lt. Margaret Murphy noting a great job to the crew involved with the recent burn victim. Administrative Comments Welcome Yvonne Young McConnell Chief Martin welcomed Yvonne Young McConnell to the Fire Board. She will serve the 3`d Ward. Fire Board Minutes of March 10, 2004 Page I of 3 Lar ing Board o f Fire Co, , IYnissioners Official Proceedings March 7 0, 2004 Station #1 Renovation and Infrastructure Update Construction budget for new and existing stations was discussed with the board. An overview was presented of the financial status of station projects which includes Station 44,46 and the Maintenance division, along with other upcoming estimated project costs. Budget— Pre budget hearing with City Council. At the hearing Chief Martin presented the City Council with a 2004 project update. The Department has not received the final word from the Finance department on the budget. The budget will be very tight this year. Healthcare costs have become a big city wide issue. Healthcare costs went up 13% this year. There has been a high rate of people being off due to injuries, FMLA leave, illness etc. Discussion followed regarding the budget. Hiring— Firefighter interviews are over. The hiring pool was very competitive this year. Final background checks are underway for the list of 12 candidates that have been chosen. The list is made up of seven paramedics and five EMT's. AC Willis, Chief Martin and Joan Clous (Personnel) conducted the interviews. AC Willis noted some of the interesting highlights of the interviews. Tonatzin Maiz wanted to know how many firefighters LFD has. Chief Martin noted that we have a total of 235 people if all positions are filled. Of that 235 people, 209 are in Suppression (assigned to stations). Of those assigned to stations 80-90 people are in the ambulance rotation (either EMT or Paramedic). Per the last labor contract employees hired after a certain date have to maintain an EMT license for the remainder of their career at LFD. Discussion followed regarding LFD hiring procedures. AC Bouth explained the difference between EMT's and Paramedics. Discussion followed regarding diversity issues. Grant Update—We are very fortunate to have received several Grants this year. Emergency management will be in charge of managing the grants. Station #4 Sale—Old Station#4 is up for sale. The proceeds from the sale will be used for Station 8 repairs. Presentations None Committee reports None Old business Committee Assignments— An updated Committee Assignment list was distributed to the Board. The list is on hold until the public meetings act issue is resolved. Phone Lists—An updated Fire Commissioner phone list was distributed to the board. New business none General order EMD -Chief Martin explained the Emergency Management Division operations to the new members. After the meeting he will give the Board a tour. Fire Board Minutes of March 10,2004 Page 2 of 3 F—Lar -, .ng Board of Fire Co—imissioners Official Proceedings March 10, 2004 Ambulance Ride Alongs —The Fire Board members are encouraged to "ride along"with an ambulance. Contact AC Bouth for more information. Adjournment Tonatzin Alfaro Maiz made a motion to adjourn the meeting. Yvonne Young McConnell supported the motion. The meeting adjourned at 7:00 pm Respectful) Submitted by: Oatti Starnes, Fire Board Secretary Date Fire Board Minutes ojMarch 10, 2004 Page 3 of 3 rF Lansing Board of Fire Commissioners Official proceedings December 8, 2004 The Lansing Fire Board Fire Administration znet in regular session Barajas called,the �S9I'3 Executive Or, n on wedneSda meeting to order F�r..e Co�znissi0 er�ecember 8, 2004 at at 6,•OORm Chair person Car/os COMMISSIONERS P Carlos Barajas RESENT Frank Ferro Jodie Garcia Tonatzin Alfaro Maiz Louis Vinson III Yvonne Young McConnell COMMISSIONERS Robert Brown Jr EXCUSED OTHERS PRESENT Chief Martin : assistant Chief Willis - assistant Chief Bouth , Patti Starnes, Fire Board Secretaryv` �1 r `•'� �-' A V QZTIONS TO O THE AGENDA None APPROVAL OF MINUTES Frank Ferro made a motion to supported by Tonatzin Alfaro approve the November Minutes as written. Maiz. A unanimous vote was taken to Minutes as rstt en. The was Motion COMMUNICATIONS approve the November None ADMINISTRAnVE COMMENTS Chief Martin Station #1 Renovation U date # 41 renovationThe- Consultants was 1.8 million dollars.Projected Several o cost from our Architectural firm, opt- are being considered. The bids came in from 3.3 to 3,6 million dollpita ars I Fire Board Minutes ofDeceinber 15"/,2004 Page I of 4 A Lansing Board of Fire Commissioners Official Proceedings December 8, 2004 Plan A: Revise the specifications and drawings and put the project out to bid in January 2005. Plan B: Consider alternate locations. . Plan C: Rehab the fire fighter portion of the building only and lease office space for another year. We should know more once this project is put out to bid again. Chief Martin discussed some of the modifications that Capital Consultants has projected should save about 1 Million dollars. Projected 1 Million Dollar Savings; - Use an HVAC System similar to new station #44 and #46 systems. Specify 8-9 ft ceiling heights on the building specifications. - Use existing windows. Roof Tile instead of ceramic (no mezzanine for evidence room). Leave existing floor in office area. A Building Committee meeting will be scheduled when Chief Martin has more information on the project. Historical Grant Opportunity — The Fire Department will be applying for a Federal grant which, if granted, would be used to help fund the Station #41 rehabilitation project. CIP List(Capitol Improvement Projects)—Some items requested were: Laptops Ambulances New phone system (for Station #1 Renovation) - Telestaff Budget State revenue sharing was discussed. This year Finance is giving the departments a target to hit that is based on the last 3 years averages. Leasing office space will be put into the proposed budget. Rig Replacement/CIP Chief Martin discussed the Rig replacement schedule with the Commissioners. Discussion followed. Projected Vacancies Four to Six vacancies are anticipated by April/March. Six to Ten more vacancies are possible after July 2005. Chief Bouth noted some of his concerns that came up at the recent Fire Fighter Fire Board Minutes of December 8"',2004 Page 2 of 4 Lansing Board of Fire Commissioners Official Proceedings December 8, 2004 Training Council. However, the Lansing Fire Department has the knowledge and skills to run a highly effective certified training program within our own department. FYI City of Lansing Economic Development Projects The Board was presented with a list of Economic Development projects that are going on city wide. Discussion followed. Fire Officer Training Classes: The In-House training has begun. Chief Bouth is teaching the classes at the Training Tower. The individuals who pass the classes will be certified as Fire Officers. Grant (Heart Monitors) - Last year the Fire Department received a grant for $170,000. This allowed the department to replace all the Heart monitors and AED's. Chief Martin brought a monitor to demonstrate to the Board. Our old Monitors will be sold. Assistant Chief Bouth further explained the Monitor in detail to the Board. Estate Donation — The Fire Department recently received a $50,000 donation from the estate of a Lansing citizen who passed away. The funds will be used in our EMS division to purchase cots. PRESENTATIONS None COMMITTEE REPORTS None OLD BUSINESS CERT Training — Will be held January 15th and 16th from 8:00 a.m. — 5:00 p.m. in the community room at Station #6. NEW BUSINESS 2005 Fire Board Schedule - distributed GENERAL ORDER Fire Commissioner, Yvonne Young McConnell thanked the Lansing Fire Administration Division for doing a great job this year with the administration of the Lansing Fire Department. She has been very impressed with the reports, grants and the administrative coordination of the Fire Department. Chief Martin thanked the Board for their involvement and guidance throughout the past year. The Fire Board was presented with LFD sweatshirts with their names embroidered on them. Fire Board Minutes of December 8"', 2004 Page 3 of 4 `.ter Lansing Board of Fire Commissioners Official Proceedings December 8, 2004 ADJOURNMENT Tonatzin Alfaro Maiz made a motion to adjourn the meeting. Yvonne Young McConnel supported the motion. A unanimous vote was taken to adjourn the meeting. The meeting adjourned at 7:00 p.m. Respectful) Submitted by: Patti Starnes, Fire Board Secretary January 12, 2005 Date Fire Board Minutes of December 8"', 2004 Page 4 of 4 Lansirig Board of Fire Comirlissioners Official Proceedings September 8, 2004 The Lansing Fire Board met in regular session on Wednesday, September 8, 2004 at Fire Station #6. Fire Commissioner Chairperson Carlos Barajas called the meeting to order at 6:00 p.m. Commissioners Present Tonatzin Alfaro Maiz Carlos Barajas Robert Brown Jr. Frank Ferro Jodie Garcia Louis Vinson III Yvonne Young McConnell Commissioners Excused None Others Present Assistant Chief Bouth Assistant Chief Willis Patti Starnes, Secretary _Additions to the Agenda • Opticom —To be discussed during Old Business. • New Ambulance—To be discussed during New Business. Approval of the Minutes Robert Brown Jr. made a motion to approve the August Minutes as written. The Motion was supported by Louis Vinson III. A unanimous vote was taken to approve the August Minutes as written. Communications • Thank you letter from Meridian Twp. regarding the mutual aid LFD provided at the fatal Hagadorn vehicle accident. The Lansing Fire Department provided assistance to the families at the accident. • Thank you letter from USAR-FRG for filling their dunk tank. Administrative Comments—Assistant Chief Bouth • Station #1 Renovation update o Estimated project amount is 1.8 million dollars. o Advertise for Bid on September 11, 2004. o Pre-Bid meeting on October 6", 2004. o Requested bid opening date of October 21s'2004. o Apparatus and Staff will be relocated during construction. o Construction process is projected to last 9-14 months. o Response time maps will be reviewed to determine the best placement for apparatus. Fire Board Minutes of September 8th, 2004 Page I of 3 Lansing Board of Fire Comrniss oners Official Proceedings September 8, 2004 • Safety Issues Regarding Stations—As a member of the Safety Committee Chief Bouth and two other personnel conducted safety inspections of all the stations. The upkeep on the Fire stations in terms of the safety issues is much better than we have had in the past 5 years. • Spartan Oil Fire— LFD did an outstanding job of tackling the oil fire. No was hurt during the incident. Spartan Oil people did a great job as well of informing LFD of what was going on. Our mutual aid company's responded and did a fine job as well. The airport brought their aircraft firefighting (Oshkosh) apparatus to the fire. The apparatus throws huge volumes of foam to suppress liquid oil type of fires. • Overtime Usage—We are certainly doing better than last year according to the figures. We are just about on target for the year. The findings are based on a 12% vacancy factor. The key is to keep our people healthy. • FEMA Cert Team Deployment—Two of LFD's personnel have been sent by FEMA to assist in Florida's recovery after the hurricanes. Interestingly enough, two of our people: Teresa Robinson and Ignacio Centeno had volunteered a couple of years ago to become C.E.R.T. (Community Emergency Response Team) instructors. Florida desperately needed trainers to train volunteers. • 911 Remembrance Memorial Services — o The City's event will take place on Friday, September 10th at 6 pm at Wentworth park. o Local IAFF and Fire dept will be holding a memorial on Saturday, September 11th in the morning starting at the Lansing center at 8:30 a.m. • Security System - Chief Oberst as well as other personnel have been working to install the door opening mechanisms with proximity cards. ID pictures will be taken soon. The access to the fire stations will be well controlled and computer based. The security system is being installed city wide for City of Lansing buildings. • Radios - Our share of the tower will be $40,000. The cost will come out of Homeland Security funds. Installation of the tower will begin in conjunction with the Board of Water Light . The tower will be located at the BWL facility on Pennsylvania. The project should begin and may be completed in November of 2004. Ingham County will be paying for half of the cost. The BWL and the City of Lansing will each pay one fourth of the cost. • Fire Prevention Openhouse—October is fire prevention month nationwide. The open house is geared toward fire safety for children as well as parents and citizens. The Open house will be held Saturday, October 2nd 2004 from 10 a.m. to 2 p.m. The Fire Board is invited to attend. Also, during the month of October LFD Personnel provide educational programs at area schools. Presentations None Committee reports None Fire Board Minutes of September 8th, 2004 Page 2 of 3 Lansing Board of Fire Comrtiissioners Official Proceedings September 8, 2004 Old business Opticom—Assistant Chief updated the Board on the progress of the Opticom System installation. New Business New Ambulance—After 2 '/years the new ambulance has finally arrived! This new ambulance should provide a much more comfortable ride for the patients. It is a commercial chassis GM product. General Order Adjournment Tonatzin Maiz made a motion to adjourn the meeting. Frank Ferro supported the motion. Motion carried with a unanimous vote. The meeting adjourned at 6:32 p.m. Respectfull Submitted by: Patti Starnes, Fire Board Secretary October 13'h, 2004 Date Fire Board Minutes of September 8th, 2004 Page 3 of 3 Lansing Board of Fire Comm-tiissioners Official Proceedings August 11 , 2004 The Lansing Fire Board met in regular session on Wednesday, August 11, 2004 at Fire Station #5. Fire Commissioner Co-Chairperson Frank Ferro called the meeting to order at 6:00 p.m. Commissioners Present Robert Brown Jr. Jodie Garcia Louis Vinson III Yvonne Young McConnell Frank Ferro Commissioners Excused Tonatzin Alfaro Maiz Carlos Barajas Others Present Chief Martin Assistant Chief Bouth Assistant Chief Willis Patti Starnes, Secretary Additions to the Agenda FEMA— News Release. To be discussed during Administrative Comments Approval of the Minutes Robert Brown Jr. made a motion to approve the July Minutes with the following change: Tonatzin Maiz to be added to "Commissioners Present". The Motion was supported by Jodie Garcia. A unanimous vote was taken to approve the July Minutes with the following change: Tonatzin Maiz to be added to"Commissioners Present. Communications None Administrative Comments—Chief Martin • Station Projects update. Station # 1 Construction documents are almost complete. The project should be out to bid by the end of August. Construction should begin by November on the office portion of the project. • 2004 Homeland Security Grant—Three grants are lumped into the Homeland Security Grant. A portion of the funds will be spent on a wide variety of community initiatives. This will better protect our citizens and put us in a good position to receive another round of grant monies that will come up in 2005. The money was given to the State in turn the state divided the funds between cities and counties in Michigan. Fire Board Minutes of August 11, 2004 Page I oft Lansing Board of Fire Comitussioners Official Proceedings August 1 1 , 2004 Robert Brown requested an example of a non-police/fire project. Chief Martin highlighted a few things the money will be used for ■ Security system for the BWL water plant on Wise Rd. -$15,000 • New BWL Tower to be used for BWL, Public Service, Forestry, Police and fire radio system. • Community Mental Health ■ Families in Disaster ■ Public Education ■ Business Continuity Planning ■ Ingham County Health Department— for storage for health/disaster supplies ■ Hospitals • FEMA— New Release— FEMA Director was in Lansing at Fire Station#6 for a round table discussion and town hall meeting. Chief Martin highlighted on the discussions with the FEMA Director. Frank Ferro asked how many attended from the public. Chief Martin noted that about 20-30 citizens attended. Chief Martin noted that John Dyer our P10 officer did a fantastic job on this event. Presentations Opticom Video- An informational video of the Opticom system was shown to the Board. Chief Martin followed with a question and answer discussion on the details of the project. Committee reports None Old business None New business None General Order • Station #5 Crew Introductions: Captain Parker introduced himself and his crew: Mazurek, Butler, and Keith to the Fire Board. • Reminder: Lugnuts game tomorrow (Thursday, August 12th) at 7:05 p.m. in the City of Lansing suite. Adjournment Jodie Garcia made a motion to adjourn the meeting. Louis Vinson III supported the motion. Motion carried with a unanimous vote. The meeting adjourned at 6:35 p.m. Respectfully Submitted by: Patti Starnes, Fire Board Secretary September 8th, 2004 Date Fire Board Minutes of August ll, 2004 Page 2 of2 LAnsi, Board of Fire Comm, ,ss oners Official Proceedings JUL Y 7 4, 2004 The Lansing Fire Board met in regular session on Wednesday, July 14, 2004 at Fire Station #4. Fire Commissioner Carlos Barajas called the meeting to order at 6:00 p.m. Commissioners Present Carlos Barajas Robert Brown Jr. Jodie Garcia Louis Vinson III Yvonne Young McConnell Frank Ferro Tonatzin Alfaro Maiz Commissioners Excused Robert Brown Jr. Others Present Chief Martin Assistant Chief Bouth Assistant Chief Willis Ken Jones, Emergency Management Ronda Oberlin, Emergency Management Jack Rozdilsky, Tri County Regional Planning Commission Dave Murray, Tri County Regional Planning Commission Battalion Chief Bickerstaff Additions to the Agenda • Nominate Fire Board Chairperson and Co-Chairperson. To be addressed during New Business. • Opticom video presentation will be presented at the August meeting instead of the July meeting due to time constraints. A unanimous vote was taken to view the Opticom video presentation at the August meeting. Approval of the Minutes Frank Ferro made a motion to approve the June Minutes as written. The Motion was supported by Yvonne Young McConnell. A unanimous vote was taken to approve the June Minutes as written. Communications None Administrative Comments—Chief Martin • Dave Murray and Jack Rozdilsky from the Tri County Regional Planning Commission introduced themselves-to the Fire Board. They will be presenting the Lansing Mitigation Plan to the Board after Administrative Comments are heard. Fire Board Minutes of July 14,2004 Page I oft Lansh. i Board of Fire Corm. ,ssioners Official Proceedings ,JUL Y 7 4, 2004 • Station Projects update—The latest Station#1 renovation plan diagrams are in. The project should be out forbid in 2 weeks. All the Mechanical and HVAC systems must be replaced. • Fireworks— Chief Martin discussed the State of Michigan law on fireworks. Basically anything that leaves the ground and goes "boom" is illegal in Michigan. The City of Lansing has an ordinance that requires a permit to sell "legal"fireworks. There are conditions to the permit to sell fireworks. The Fire Marshal and the Lansing Police Department reviews and signs off on the permit application. The City Council then votes on the permit application. One individual was sited 2 times this year for selling illegal fireworks. They will be denied permit next year. Further discussion followed regarding fireworks sales in Lansing. Presentations City of Lansing Hazard Mitigation Plan —Ronda Oberlin from City of Lansing Emergency Management along with Dave Murray and Jack Rozdilsky from the Tri-County Regional Planning Commission presented the City of Lansing Mitigation plan for the City of Lansing to the Board and others present. Committee reports None Old business Reminder—Lugnuts game August 12th, 2004 @ 7:05 p.m. Tickets will be distributed prior to the game. New business Nominations for Chairperson and Co-Chairperson: Frank Ferro made a motion to nominate Carlos Barajas as Fire Board Chairperson. Yvonne Young McConnell seconded the motion. Carlos Barajas nominated Frank Ferro as Co- Chairperson. Yvonne Young McConnell seconded the nomination. Both motions carried with a unanimous vote to elect Carlos Barajas as Chairperson, and Frank Ferro as Co-Chairperson of the Lansing Fire Board. General Order Review Building Plans for Station 1 Renovation—The Board reviewed the latest version of the Station 1 renovation plans. Adjournment Tonatzin Maiz made a motion to adjourn the meeting. Frank Ferro seconded the motion. The meeting adjourned at 7:30 p.m. Respectfully Submitted by: Patti Starnes, Fire Board Secretary August 11, 2004 Date Fire Board Minutes of July 14, 2004 Page 2 of2 Lansi. _g Board of Fire Com, _ ,issioners Official Proceedings ,JUL Y 7 4, 2004 The Lansing Fire Board met in regular session on Wednesday, July 14, 2004 at Fire Station #4. Fire Commissioner Carlos Barajas called the meeting to order at 6:00 p.m. Commissioners Present Carlos Barajas Robert Brown Jr. Jodie Garcia Louis Vinson III Yvonne Young McConnell Frank Ferro Tonatzin Alfaro Maiz Commissioners Excused Robert Brown Jr. Others Present Chief Martin Assistant Chief Bouth Assistant Chief Willis Ken Jones, Emergency Management Ronda Oberlin, Emergency Management Jack Rozdilsky, Tri County Regional Planning Commission Dave Murray, Tri County Regional Planning Commission Battalion Chief Bickerstaff Additions to the Agenda • Nominate Fire Board Chairperson and Co-Chairperson. To be addressed during New Business. • Opticom video presentation will be presented at the August meeting instead of the July meeting due to time constraints. A unanimous vote was taken to view the Opticom video presentation at the August meeting. Approval of the Minutes Frank Ferro made a motion to approve the June Minutes as written. The Motion was supported by Yvonne Young McConnell. A unanimous vote was taken to approve the June Minutes as written. Communications None Administrative Comments—Chief Martin • Dave Murray and Jack Rozdilsky from the Tri County Regional Planning Commission introduced themselves-to the Fire Board. They will be presenting the Lansing Mitigation Plan to the Board after Administrative Comments are heard. Fire Board Minutes of July 14,2004 Page I of Lansi,.g Board of Fire Corm. _ ,ssioners Official Proceedings ,JULY 7 4, 2004 • Station Projects update—The latest Station#1 renovation plan diagrams are in. The project should be out for bid in 2 weeks. All the Mechanical and HVAC systems must be replaced. • Fireworks—Chief Martin discussed the State of Michigan law on fireworks. Basically anything that leaves the ground and goes"boom" is illegal in Michigan. The City of Lansing has an ordinance that requires a permit to sell "legal" fireworks. There are conditions to the permit to sell fireworks. The Fire Marshal and the Lansing Police Department reviews and signs off on the permit application. The City Council then votes on the permit application. One individual was sited 2 times this year for selling illegal fireworks. They will be denied permit next year. Further discussion followed regarding fireworks sales in Lansing. Presentations City of Lansing Hazard Mitigation Plan—Ronda Oberlin from City of Lansing Emergency Management along with Dave Murray and Jack Rozdilsky from the Tri-County Regional Planning Commission presented the City of Lansing Mitigation plan for the City of Lansing to the Board and others present. Committee reports None Old business Reminder—Lugnuts game August 12"', 2004 @ 7:05 p.m. Tickets will be distributed prior to the game. New business Nominations for Chairperson and Co-Chairperson: Frank Ferro made a motion to nominate Carlos Barajas as Fire Board Chairperson. Yvonne Young McConnell seconded the motion. Carlos Barajas nominated Frank Ferro as Co- Chairperson. Yvonne Young McConnell seconded the nomination. Both motions carried with a unanimous vote to elect Carlos Barajas as Chairperson, and Frank Ferro as Co-Chairperson of the Lansing Fire Board. General Order Review Building Plans for Station 1 Renovation—The Board reviewed the latest version of the Station 1 renovation plans. Adiournment Tonatzin Maiz made a motion to adjourn the meeting. Frank Ferro seconded the motion. The meeting adjourned at 7:30 p.m. LayRespectful) Submitted by: Patti Starnes, Fire Board Secretary August 11, 2004 Date Fire Board Minutes of July 14, 2004 Page 2 of 2 Lansi) .g Board of Fire Corn issioners Official Proceedings .June 9, 2004 The Lansing Fire Board met in regular session on Wednesday, June 9, 2004 at Fire Station #3. Fire Commissioner Carlos Barajas called the meeting to order at 6:00 p.m. Commissioners Present Carlos Barajas Robert Brown Jr. Louis Vinson III Yvonne Young McConnell Frank Ferro Commissioners Excused Tonatzin Alfaro Maiz Jodie Garcia Others Present Chief Martin Assistant Chief Bouth Secretary, Patti Starnes Additions to the Agenda Committee reports will be covered under Administrative Comments. Approval of the Minutes Robert Brown Jr. made a motion to approve the April Minutes as written. The Motion was supported by Frank Ferro. A unanimous vote was taken to approve the April Minutes as written. Communications None Administrative Comments—Chief Martin • Grant Update o Traffic Pre-Emption: The project is moving along slowly. So far about 10-15 lights have been pre-wired. The project is expected to be ongoing into 2005. o Homeland Security Block Grant: This grant is used to continue current programs. The funds are spread throughout the city to be used for communications. The City is working with BWL and the County to replace the BWL's communication tower on Haco Dr. o City Wide Training Grant(Federal): This allows for funds to train other City departments on Terrorism, Haz-mat and Incident Command. • Station Project Updates: o Station #1 Renovation: Chief Martin presented two exterior plans along with and interior plan for the renovation project. The Building Committee had met Fire Board Minutes of June 9, 2004 Page I of Lans, .g Board of Fire Con, 7issioners Official Proceedings .June 9, 2004 earlier in the day to review the two sets of exterior plans, along with the interior plans. Discussion followed regarding the two design plans. Carlos Barajas, Building Committee Chairperson recommended a motion to accept the metal roof plan and the interior plans so that the project can move forward. Chief Martin noted that there may be some minor changes made to the plans once they get feedback from the Firefighters. Robert Brown Jr. made a motion to accept the metal roof plan and the interior plan with the possibility of minor changes. Frank Ferro seconded the motion. A unanimous vote was taken to accept the metal roof plan and the interior plan with the possibility of minor changes. • Budget Update- Money is very tight. We are trying to make it until the end of the fiscal year. LFD has cut the water coolers department wide along with other cutbacks. Next year there will be a couple of very important qualifiers in order to meet the budget. Long term injuries and vacancies need to be kept to 12 people maximum in order to make the overtime budget for FY2005. Also, the City is anticipating Act 289 money from the State of Michigan. Chief Bouth noted some cutbacks have been made in uniforms not related to life safety. Our priority is life safety first and foremost. Chief Martin noted that the Lansing Fire Department would be in great trouble if wasn't for the grants that we have received that were used to replace: air tanks, heart monitors and other equipment. • Fire Fatality on Jessop was discussed. The gentleman was well known and respected in the community. The neighborhood and community took it pretty hard. Presentations None Committee reports None Old business None New business The Fire Board is invited to the City Suite on August 12th at 7:05 pm. Fire Department Accreditation—and Insurance Services (ISO ) rating— Documents were presented on how fire departments are rated. Departments are rated from 1-10. "One" being the highest. LFD is currently rated a "three". We are only 7 points away from a "two" rating. LFD may look into trying to upgrade the ratings. Discussion followed on the rating system and accreditation. Chief Martin may request an evaluation in 2006. City of Lansing Mitigation Plan: During the July meeting the Emergency Management Division will be discussing the City of Lansing Disaster Mitigation plan. The following agencies/representatives will be in attendance: Ronda Oberlin from Emergency Management, Bill Riske from the Department of Planning and Neighborhood Development and a representative from the Tri County Regional Planning Commission General Order Carlos Barajas welcomed Frank Ferro back to the Fireboard after recuperating from his kidney Fire Board Minutes of June 9, 2004 Page 2 of 3 Lans, .g Board of Fire Corr. . 7issioners Official Proceedings .June 9, 2004 transplant. Adjournment Robert Brown Jr. moved to adjourn the meeting at 7:00 pm. / R s ectfully Sub fitted by: W Patti Starnes, Fire Board Secretary Date Fire Board Minutes of June 9,2004 Page 3 of 3 Lansi. ig Board of Fire Con-,. , 7issioners Official Proceedings May 72, 2004 The Lansing Fire Board met in regular session on Wednesday, May 12, 2004 at Fire Station #2. Fire Commissioner Robert Brown Jr. called the meeting to order at 6:00 p.m. Commissioners Present Jodie Garcia Tonatzin Alfaro Maiz Louis Vinson III Yvonne Young McConnell Robert Brown Jr. Commissioners Excused Frank Ferro Carlos Barajas (arrived at 6:45 p.m.) Others Present Chief Martin Assistant Chief Bouth Secretary, Patti Starnes Additions to the Agenda Public Act 289 under Administrative comments Approval of the Minutes Louis Vinson III made a motion to approve the March Minutes as written. The Motion was supported by Yvonne McConnell. A unanimous vote was taken to approve the March Minutes as written. Communications • Joseph Marutiak submitted his letter of resignation from the Fire Board. He served the board for 10 yrs. Recognition will be planned for August 2004. • Email update from Frank Ferro. Frank has recovered remarkably from his transplant surgery. • Resume of Christopher Johnson, Fireboard candidate. He has a strong military and legal background as well as several degrees. Mr. Johnson is very interested in serving on the Fire Board. His name will be forwarded from the Mayors office to the City Council for approval. Administrative Comments • Station Project Updates: o Station#1 -There will be a Building Committee meeting scheduled after we receive a "solid" draft from Capital Consultants. Chief Martin anticipates a start date of late Fall of 2004. Still considering ways to phase in the project. This project will be around 2 million dollars. o Training Modular— Bids came back$30,000 higher than anticipated. The bids are being evaluated. It is a difficult decision to make right now because we don't know exactly what the price will be for the Station #1 renovation project. Fire Board Minutes of may 12, 2004 Page I of 3 Lans►„g Board of Fire Com . iissioners Official Proceedings May 7 2, 2004 • New Firefighters—A list of the new firefighter's was given to the Board. There are 7 medics and 5 EMT's. Chief Martin invited the Board to the graduation on Friday, May 215`at 1 pm at the Training tower. The new firefighters will also be introduced to the City Council at the Monday meeting. Chief Martin then gave the Board a brief overview of each firefighter's qualifications. After that the Firefighters will be in the stations. • Budget Update - Mike Lewis, LFD Financial Officer presented the Final Budget to the Board for their review and comments. Mike Lewis presented a spreadsheet overview of the budget and answered questions from the Board. Chief Martin explained the changes of residuals in accounts. The Finance department will be holding residuals to be used if needed. Also, $2.4 million is projected to be collected by Medical Management this year for Ambulance fees. That money will go into the General Fund for the City. There was discussion on duty and non-duty injuries relating to the overtime budget. Further discussion followed regarding the line item details of the budget. LFD was also able to keep the equipment budget. • Grant Update was given to the board. LFD is actively pursuing and working on grants. Two are coming up in the next budget year. • Public Act 289 - Chief Martin explained the state law that provides fire protection funding to cities. Normally Lansing would get$600,000 per year. However in the last budget crunch that was cut to $0 then it was restored to half. There is move underway at the State level with the Governors support and the Legislative support to fully fund Act 289 this year. It is imperative that Lansing receives the funding this year. Further discussion followed regarding Act 289. Presentations None Committee reports None Old business Committee Assignments—Committees have been changed as follows: • Buildings and Equipment: Yvonne Young McConnell Carlos Barajas, Chair Louis Vinson III Frank Ferro Louis Vinson III, Jodie Garcia • Personnel: Robert Brown Jr. Chair • Planning and Finance: Carlos Barajas Tonatzin Alfaro Maiz, Chair Tonatzin Alfaro Maiz Frank Ferro Yvonne Young McConnell New business Fire Board Minutes of May 12, 2004 Page 2 of 3 Lans,, ig Board of Fire Con-,, aissioners Official Proceedings May 72, 2004 • Firefighter Memorial service will be held on Saturday, May 29 2004, at 11 am at Mt. Hope Cemetery. Fire Board Chairperson, Carlos Barajas will be speaking at the ceremony on behalf of the Fire Board. • Graduation will be held on Friday May 215t at 1 pm at the Training Tower. Fire Board Chairperson Carlos Barajas will be speaking at the graduation on behalf of the Fire Board. • Lugnuts City Suite date for the Board is Thursday, August 12, 2004. General order Adiournment Tonatzin Alfaro Maiz made a motion to adjourn the meeting. Jodie Garcia supported the motion. The meeting adjourned at 7:00 pm. 4 espect ull Submitted by: Patti Starnes, Fire Board Secretary � oa Date Fire Board Minutes of May 12, 2004 Page 3 of 3