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HomeMy WebLinkAbout2003 Board of Fire Commissioners Minutes- All LANSING FIRE BOARD 2003 REGULAR MEETING SCHEDULE DATE TIME LOCATION ADDRESS 01-08-03 6:00 P.M. #1 STATION 120 E. SHIAWASSEE 02-12-03 6:00 P.M. #2 STATION 2114 N. GRAND RIVER 03-12-03 6:00 P.M. #3 STATION 629 W.HILLSDALE 04-09-03 6:00 P.M. #4 STATION 5550 S.PENNSYLVANIA 05-14-03 6:00 P.M. #5 STATION 1821 TODD AVE 06-11-03 6:00 P.M. #6 STATION 5135 PLEASANT GROVE RD 07-09-03 6:00 P.M. #7 STATION 629 N JENISON 08-13-03 6:00 P.M. #8 STATION 815 MARSHALL 09-10-03 6:00 P.M. #9 STATION 520 GLENDALE 10-8-03 6:00 P.M. 46 STATION 5135 PLEASANT GROVE RD 11-12-03 6:00 P.M. #5 STATION 1821 TODD AVE 12-10-03 6:00 P.M. #1 STATION 120 E. SHIAWASSEE For more information please contact the Lansing Fire Department at 517-483-4200. Lansing Fire Department 120 E. Shiawassee Lansing, MI 48933 r LANSING BOARD OF FIRE COMMISSIONERS OFFICIAL PROCEEDINGS December 10, 2003 The Lansing Fire Board met in regular session on Wednesday, December 10, 2003, at Fire Station#1. Fire Commissioner Carlos Barajas called the meeting to order at 6:00 p.m. COMMISSIONERS PRESENT: Carlos Barajas Robert Brown Jr. Frank Ferro Tonatzin Maiz Joseph Marutiak Louis Vinson III COMMISSIONERS ABSENT. None OTHERS PRESENT. Greg Martin, Fire Chief Charles Bouth, Assistant Fire Chief Patti Starnes, Board Secretary ADDITIONS TO THE AGENDA: none APPROVAL OF THE MINUTES: A motion was made and supported to approve the November minutes as written. A unanimous vote was taken to approve the November minutes as written. COMMUNICATIONS AND ADMINISTRATIVE COMMENTS— Greg K. Martin Fire Chief Grant—We are receiving a $43,000 grant from the State of Michigan. The grant will be$43,000 for four years. This grant is to used for a "domestic preparedness planner". The grant will allow LFD to add someone to administer the grants we have been receiving as well as do city wide planning. Further discussion followed. Ladder Truck Purchase—Chief Martin discussed the information packet on the Delhi Ladder Truck purchase. This purchase has been approved by Delhi Twp. The City of Lansing Law Department has put together a Resolution to purchase the truck. The Resolution will go before City Council on January 15, 2004. Delhi will allow us to pay for the truck over a 3 year period with no interest. Further discussion followed. Opticom—We finally have the go ahead from the MDOT division on the Traffic Pre-emption system. The City of Lansing Transportation Division reported that bids will be in by Mid January of 2004. Construction should start in March of 2004. This project should continue into 2005. Ambulance Accident—One of our ambulances struck a vehicle in an intersection. There were no Fire Bodre{ Minutes oFDecemberlO, 2003 pdgel oF3 LANSING BOARD OF FIRE COMMISSIONERS OFFICIAL PROCEEDINGS December 10, 2003 serious injures. Further discussion followed on the details of the accident. Fire Act Grant Approval -Chief Bouth reported that Congressman Nick Smith called from Washington and informed AC Bouth that the Fire Act Grant that we requested for$121,000 has been approved. Chief Martin noted that we had requested funds through a grant for new Heart Monitors and Defibrilators for the ambulances quite some time ago with no response. This grant approval is great news for the City. Further discussion followed. Old Station 4 Sale—The building has been looked at but there have been no offers yet. Holiday Baskets - The Firefighters along with the American Red Cross and the Lansing Police Department distributed food baskets to area citizens. They also donated blood to the American Red Cross. Station #1 Renovation—The Mayor gave the go ahead to move forward on the project. After Capital Consultants does some preliminary plans, the Building Committee will meet to discuss the renovation plans. Engine and Ambulance Replacement Schedule-The replacement schedule for an engine is 20 years. Life expectancy on a Fire Engine is 15 years in front line service and 5 years in reserve service. The replacement program has steadily progressed in the last few years thanks to the Board's support. Further discussion followed on the Engine and Ambulance Replacement Schedule. Hiring - We have been informed that we will be getting authorization to hire 12 Firefighters. The written test will be conducted on December 12, 2003. If everything goes according to plan we will have 12 new Firefighters starting in the Training Academy in April of 2005. Eight to nine weeks after that they will be in the stations. Further discussion followed. Siren Grant- Chief Martin explained some of the repairs and changes that need to be made to our current Sirens. We would like to replace the "heart" (software and electronics) of the system for about $75,000. Another$25,000 will be needed for the Sirens. The grant that we received will be up to $65,000. This will pay for most of the project. Maintenance Division Move -The Maintenance Division has moved to old Station#6 on Pleasant Grove. In order to save money the move was done by LFD personnel. PRESENTATIONS: On behalf of LFD Chief Martin thanked the Board for their efforts and support during the last year. Chief Martin then presented the Board with gifts of appreciation. Chief Martin noted that the Board has been very instrumental in keeping the department moving forward. Specifically the board was thanked for their assistance in getting the 2"d new engine. Chief Martin then took the Board on a tour of Station#1 to discuss the renovation process. After the tour the Board enjoyed refreshments. COMMITTEE REPORTS None Fire Board Minutes oFDecember 10, 2003 page 2 of 3 LANSING BOARD OF FIRE COMMISSIONERS OFFICIAL PROCEEDINGS December 10, 2003 OLD BUSINESS none NEW BUSINESS: none GENERAL ORDER The meeting adjourned at 7:30 p.m. R spectfully Submitted by: �- ZN � Patti Starnes, Fire Board Secretary Date Approved by Fire Board The next Fire Board Meeting will be Wednesday,January 14,2004, at Fire Station#6 located at 5135 Pleasant Grove, commencing at 6:00 p.m. Please contact Patti Starnes at 483-4564 if you have any questions or can not attend the meeting. Fire Board Minutes oFPecember 10, 2003 page 3 oF3 LANSING BOARD OF FIRE COMMISSIONERS OFFICIAL PROCEEDINGS November 12, 2003 The Lansing Fire Board met in regular session on Wednesday, November 12, 2003, at Fire Station#5. Fire Commissioner Carlos Barajas called the meeting to order at 6:00 p.m. COMMISSIONERS PRESENT: Carlos Barajas Robert Brown Jr. Frank Ferro Tonatzin Maiz Joseph Marutiak Louis Vinson III COMMISSIONERS ABSENT: None OTHERS PRESENT: Mike Morofsky, Colonial Village Neighborhood Association Greg Kozak, Colonial Village Neighborhood Association Greg Martin, Fire Chief Charles Willis, Assistant Fire Chief Patti Starnes, Board Secretary ADDITIONS TO THE AGENDA: Station#1 tour to be discussed during Committee Reports. APPROVAL OF THE MINUTES: Robert Brown Jr. moved approval of the September minutes as written. Louis Vinson III supported the motion. A unanimous vote was taken to approve the September minutes as written. COMMUNICATIONS: Tim Moede—Thank you letter. Mark Kazensky - Letter of appreciation. LPD-Thank you letter. Dwight Rich -Thank you letter. Christian Leighninger—Thank you letter. PRESENTATIONS: none Lansing Fire Board Minutes of November 12, 2003 page 1 of 4 LANSING BOARD OF FIRE COMMISSIONERS OFFICIAL PROCEEDINGS November 12, 2003 ADMINISTRATIVE COMMENTS-Fire Chief Greq K. Martin Power Outage Chief Martin discussed the News Release from the Governors office that was included in the packet. Lansing is in the pipeline for State and Federal reimbursement from the power outage. Approximately a quarter million was spent in Lansing on the Power outage. Application has been submitted to recover a good part of the money. Lansing was very fortunate. If the power had not come back on there would have been major problems related to the water supply capabilities in the area. Further discussion followed regarding the power outage. CERT Training (Community Emergency Response Training) The Pilot program was conducted about 6 months ago. The Emergency Management Division will be continuing with this program. The program equips neighborhoods with necessary skills to be used in the event of a disaster. The program has been very successful. Another class will be conducted in the Spring of 2004. Greg Kozac from the Colonial Village Neighborhood Association requested information on the classes to pass along to the neighborhood group. Chief Martin would like to see the neighborhood groups involved in the classes. Fire Prevention Open House The Open House was very successful this year. Station #4 Grand Opening Ceremony Chief Martin thanked the Board members that attended the Grand Opening Ceremony. The project ran very smoothly and remained on budget. Station#1 Renovation There was a question on whether or not the floor was strong enough to hold the ladder truck. The original plans did not show enough structural support where the ladder truck is parked. Capital Consultants figured that the plans were missing something. A testing firm was brought in to determine what the floor had inside of it for support. The firm NTH determined that the floor had been reinforced by steel. The testing confirmed that the floor is very strong and worthy to withhold the weight of the Ladder truck. Chief Martin will be requesting a resolution from the Board to move ahead with the renovation. In order to save money some preliminary space planning has been done by the department. Some challenges will be leaving the station during renovation. Staff and apparatus will be deployed to other stations to maintain coverage. Joe Marutiak asked about response times and coverage capabilities. Response times have not been studied yet. The biggest hole in coverage would be to the downtown area around Station #1. Station #3 overlaps a large area of Station #1's coverage area. Re-deployment is probably the safest and most cost effective way to go. Capital Consultants is projecting a cost of 2 to 2.5 million to renovate Station#1. COMMITTEE REPORTS Building Committee Carlos Barajas discussed the recent Building Committee meeting at Station #1. The Committee took a tour of Station#1, and discussed Station #1 renovation possibilities. Frank Ferro appreciated the tour and Lansing Fire Board Minutes of November 12, 2003 page 2 of 4 LANSING BOARD OF FIRE COMMISSIONERS OFFICIAL PROCEEDINGS November 12, 2003 noted that the station is very old and will need extensive renovations. Louis Vinson III reported that there is a substantial amount of space that could be utilized. Carlos Barajas reported that he appreciates the idea of incorporating steam into the mechanical systems. Mechanical Systems is Carlos Barajas' area of expertise and he noted that the mechanical system will be very efficient. OLD BUSINESS Discipline AOG- The discipline AOG was presented in "draft" form to the Board to be voted on by the Board for adoption in the Lansing Fire Department AOG's. Tonatzin Maiz asked for clarification on what constitutes a "Minor and Major"infraction. Chief Martin noted that he has been working with the Union to get those infractions spelled out in more detail. Chief Martin also explained that the major change is adding the "Counseling Statement". Chief Martin then explained the reasons for adding the "Counseling Statement". A few typographical errors were noted and will be corrected. Joseph Marutiak moved to approve the revised Discipline AOG with changes. Tonatzin Maiz seconded the Motion. The Motion carried with a unanimous vote to approve the revised Discipline AOG with changes. Hiring Criteria We are getting ready to hire in the spring of 2004. By Friday, November 14, 2003, there will be 14 vacancies in the Department. The last communication Chief Martin received from Finance is that we can hire 12 Firefighters. Chief Martin is being cautious concerning this news from Finance until the impact of the State Revenue Sharing cuts is determined. The Chief would like to hire fully certified people during this hiring process. If the hiring pool of fully certified Firefighter applicants is too small, then Firefighter Trainees will be considered. Affirmative action issues were discussed. During the last 7 years the hiring pool has been 42 % diverse. Chief Martin discussed the demographics of the department. Robert Brown Jr. moved to approve the proposal for Firefighter Hiring Criteria to be approved. Tonatzin Maiz seconded the motion. Motion carried with a unanimous vote to approve the proposal for Fire Fighter Hiring Criteria. Delhi Fire Truck Purchase Chief Martin discussed the proposal he sent to Delhi Fire regarding the fire truck purchase. They have a slightly used 105 ft. aerial fire truck that is basically brand new. This is a 96 model with very few miles. We offered Delhi $300,000 for the truck. We are trying to make a deal to purchase this over a 3 year period with no interest. This truck purchase would replace a 1976 ladder truck. Questions arose from Robert Brown Jr. on which truck would be replaced. Chief Martin noted that they would probably replace Truck # 8 at Station #8. Tonatzin Maiz asked what our chances are of being successful with the bid. Chief Martin noted that our chances of acquiring the truck are very good. Delhi's new ladder truck should arrive in January. NEW BUSINESS: Station #1 Resolution Chief Martin requested that a Resolution be passed by the Fire Board to move ahead with the station #1 renovation project. Robert Brown Jr. made a motion to pass a Resolution to move ahead with the Station #1 Renovation Project. Frank Ferro supported the Motion. A unanimous vote was made to move ahead with Station#1 Renovation Project. Lansing Fire Board Minutes of November 12, 2003 page 3 of 4 LANSING BOARD OF FIRE COMMISSIONERS OFFICIAL PROCEEDINGS November 12, 2003 Chief Martin noted that it would be cost effective to install a fire sprinkler system when the building is opened up for renovation. It is not required by code however it will but it would set a good example as a fire station to have a sprinkler system. Further discussion followed regarding the Station#1 renovation. The next meeting will be at Station#1. Carlos Barajas encouraged the Board to tour the station. GENERAL ORDER Budget— Chief Martin discussed the CIP's (Capital Improvement Plan) requests. We have requested a new Fire Engine. The Chief may ask the Board to be involved with the CIP requests, as well as the regular Budget. Chief Martin will provide the Replacement Schedule to the board at the next meeting. Further discussion followed regarding LFD's fleet. The Budget will be presented to the Board at the January meeting. The Budget will be voted on at the February meeting. Traffic Pre-emption (Opticom) System We are currently awaiting a 90 day review from MDOT. Aside from the review, the system is ready to be installed. The project includes the entire Metro area. There was discussion regarding the recent news release about devices that can be used to change the lights. Chief Martin noted that our system will be encrypted, therefore, the devices will not work. Carlos Barajas asked the Board to bring Christmas cookies/snacks to the December meeting at Station#1. There will also be a station tour. The meeting adjourned at 7:30 p.m. Respectfully Submitted by: Patti Starnes, Fire Board Secretary I)scew be-r- fV i' A 06 Date Approved by Fire Board The next Fire Board Meeting will be Wednesday, December 10, 2003, at Fire Station#1 located at 120 E. Shiawassee, commencing at 6:00 p.m. Please contact Patti Starnes at 483-4564 if you have any questions or can not attend the meeting. Lansing Fire Board 11inutes of November 12, 2003 page 4 of 4 LANSING BOARD OF FIRE COMMISSIONERS OFFICIAL PROCEEDINGS September 10, 2003 The Lansing Fire Board met in regular session on Wednesday, September 10, 2003, at Fire Station#9. Fire Commissioner Chairperson, Carlos Barajas called the meeting to order at 6:15 p.m. COMMISSIONERS PRESENT- Carlos Barajas Robert Brown Jr. Frank Ferro Louis Vinson III COMMISSIONERS ABSENT. Joseph Marutiak OTHERS PRESENT. Fire Chief Greg Martin Board Secretary, Patti Starnes Emily Horne, Old Everett Neighborhood Association ADDITIONS TO THE AGENDA: Carlos Barajas introduced Emily Horne and welcomed her to the Fire Board meeting. Chief Martin added "Power Outage discussion" to Administrative Comments. APPROVAL OF THE MINUTES: Motion was made by Robert Brown Jr. to approve the August minutes as written. Motion was supported by Louis Vinson to approve the August Minutes as written. Motion carried with a unanimous vote to approve the August minutes as written. COMMUNICATIONS: none PRESENTATIONS: none ADMINISTRATIVE COMMENTS- Fire Chief Greq K. Martin Opticom There has been a delay with the project due to some labor issues with MDOT. Chief Martin explained the system and how it operates. Station #1 renovation Chief Martin is waiting to get a report from the Engineers before doing a walkthrough with the Building Committee. A copy of the"building considerations"were included in the packet. The handout includes general specifications and considerations of the station renovation needs. We have saved money on the project by creating our own needs layout. II LANSING BOARD OF FIRE COMMISSIONERS OFFICIAL PROCEEDINGS September 10, 2003 Hispanic Conference in Chicago The Mayor would like to use this opportunity for recruiting purposes. Arnie Rios from Lansing Fire Department will be attending, along with a representative from the Lansing Police department and the Personnel department. 9/11 Commemoration—The City is doing a city wide commemoration of the 9/11. Police and Fire honor guard will be presenting the flags. There will also be comments from several people. The ceremony begins at 7:30 p.m at Wentworth park. September 111h is a day of commemoration for our firefighters. No training will be done that day at the stations. New Fire Station #4 Completion We should have the keys next Friday, September 19. Then the move will take place a week or two after that. The target date for the Grand Opening will be the third week of October. The Grand Opening will be done similar to the last grand opening for Station#6. Power Outage—Chief Martin discussed the Emergency Command Center activities that took place during the power outage. There were initial concerns about water issues if the the outage went on for a long period of time. There was a contingency plan in place to use the Rural Tanker Task Force to use their water if there was a large fire. The National Guard was also contacted in case we needed drinking water. However the Board of Water and Light reported that the electricity would be in on in 8-12 hours. No outside help was needed. We are currently looking at what could be improved on. There also seems to be interest from the City Council on better funding for the ECC. Chief Martin explained some of the problems that took place with the generators. More discussion followed regarding the generators at the stations. Mary Helmker PIO (public information officer) — Mary Helmker has been promoted to Batalion Chief and will be turning his PIO duty over to someone else in the Department. Bruce Odom has been selected to step into that duty. He has been on the department for about 10 years. Bruce Odom will join John Dyer and Barry Gaukel as the department's PIO officers. Chief Martin would like to add 41h PIO to be available at all the times to speak with the press. Questions from the Board: Carlos Barajas asked if there was a City wide contingency plan for communications in the event of an emergency? Chief Martin noted that the City is working on the plan. Chief Martin had held off on the plan this year as he is waiting for the new radios. The new county wide radio system will keep the back- up communication plan cost to a minimum. The HAM radio operators are also available and were deployed during the power outage. There will also be some wiring changes made to the ECC to allow use of UPS ports for lights. We should have a 2 hour maximum usage in the event that a generator is not working. Further discussion followed regarding generators. Once all the reviews are in from the power outage we should have about 15-20 recommendations to work with. All in all the City of Lansing spent about $250,000 on the power outage, mostly due to overtime and extra personnel and equipment. We may get some of that money back from the State. COMMITTEE REPORTS none LANSING BOARD OF FIRE COMMISSIONERS OFFICIAL PROCEEDINGS September 10, 2003 OLD BUSINESS Station #1 resolution -waiting on engineering report. Committee Assignments—to be finalized after the new members begin. Annual Report— Robert Brown Jr. moved to approve the report. Frank Ferro supported the motion. Motion passed to approve the Annual Report as written. Discipline AOG—Chief Martin noted the change of adding the"counseling Statement. That would be the lowest form of discipline. Carlos Barajas would like to have Joseph Marutiak review the change before the board votes on it. The vote on the AOG changes will be tabled until the next meeting. NEW BUSINESS: Agenda—Chief Martin would like to mail the Fire Board packets a week ahead of time to the members. They will be mailed or hand delivered by Friday of the week prior to the Fire Board Meetings. GENERAL ORDER Discussion took place regarding new Fire Board members. Chief Martin noted that LFD is now at the 5% vacancy factor with 12 vacancies. At the next Board meeting he will present"hiring priorities" to the Board for approval. Testing is set to take place in Late November. Chief Martin would like to have new employees hired and trained by June 1, 2004. Frank Ferro inquired as to what Ward he is in or is he"At Large". Chief Martin will check into it. Robert Brown requested to be excused from the October meeting. Robert Brown made a motion to adjourn the meeting. Frank Ferro supported the motion. The meeting adjourned at 6:50 PM Respectful) S bmitted by: Patti Starnes, Fire Board Secretary November 12,2003_ Date Approved by Fire Board The next Fire Board Meeting will take place on Wednesday, October 8, 2003 at 6:00 p.m. The meeting will be held at Fire Station #6 located at 5135 Pleasant Grove Rd. Please contact Patti Starnes at 483-4564 if special accommodations are needed. i LANSING BOARD OF FIRE COMMISSIONERS OFFICIAL PROCEEDINGS July 9, 2003 The Lansing Fire Board met in regular session on Wednesday, July 9, 2003, at Fire Station#7. Fire Commissioner Susan Anderson called the meeting to order at 6:00 p.m. COMMISSIONERS PRESENT- Susan Anderson Frank Ferro Robert Brown Jr. Joseph Marutiak Louis Vinson COMMISSIONERS ABSENT. Carlos Barajas- excused -- J OTHERS PRESENT: ' Greg Martin, Fire Chief Patti Starnes, Administrative Secretary Chuck Willis, Assistant Fire Chief Chuck Bouth, Assistant Fire Chief ADDITIONS TO THE AGENDA: none APPROVAL OF THE MINUTES: Motion was made by Frank Ferro to approve the June minutes as written. Motion was supported by Joseph Marutiak to approve the June Minutes as written . A vote was taken. Motion carried with a unanimous vote to approve the June minutes as written. COMMUNICATIONS: Appreciation letter from Michael Whitford and parents. Chief Martin explained the situation that the patient was involved in....Due to our Firefighter's, David Barber and Andrew Johnson his life was saved. Resignation letter from Susan Anderson, Fire Board Chairperson. Chief Martin explained that Susan Anderson will be resigned from the Board because she was recently married and moved out of the City of Lansing. Chief Martin congratulated Susan Anderson, and thanked her for her support. She will be missed. PRESENTATIONS: none ADMINISTRATIVE COMMENTS-Fire Chief Gre_g K. Martin Station#4 Update. — Lansine Fire Board Minutes 1 2003 yaze 1 of LANSING BOARD OF FIRE COMMISSIONERS OFFICIAL PROCEEDINGS July 9, 2003 The project is moving along smoothly and is well ahead of schedule. It should be completed in September. Chief Martin encouraged the Board to drive by the new station and take a look. Station#1 Update— We are still struggling to find a site. The MLK site is not viable. Rehab of the current Station 1 is now being considered. We are still waiting on figures on rehabbing the current station#1. The major cost will be the heating and cooling system. We may consider sequencing the project in order to keep the cost down. The other large costs will include a new roof, and new plumbing. The other sites that have been researched have had problems such as size, turning radius, and property costs. Currently a meeting has been set for Friday with an Engineering firm and Building Maintenance to determine a rehab cost. Susan Anderson inquired about the ML King site. Chief Martin explained some of the problems of using that site. Administration We may be able to use the Maintenance space at the current station#1 for Administration offices. Opticom— The Traffic Pre-emption system is still on track. The BC's made some changes to the signal locations. We are 30 signals short of doing entire City. Meridian twp is will be installing the system as well. Regionally it is important to get East Lansing involved in the project too. So far we do not have an answer from them. Susan Anderson asked what the additional cost would be to install Opticom on the remaining 30 intersections. Chief Martin noted that it would be approximately $150,000 to install Opticom on the 30 remaining intersections. We are currently installing Opticom on 185 intersections in the City of Lansing. Chief Martin further explained how the Opticom system works. MIOSHA— We are still in the appeal process. It may be August or September before we get a response from MIOSHA. Chief Martin discussed some of the communications we have had with MIOSHA. Fire Board Vacancies Chief Martin welcomed our new Fire Board member, Louis Vinson. Louis Vinson introduced himself to the Board. He currently works in the Governor's office of Constituent Services. Prior to that he worked in State Representative Belda Garza's office. He lives in the Butler Kalamazoo area. Chief Martin welcomed Louis to the Board. There are two other people that will be appointed to the Board: Tonatzin Maize works for the Attorney Generals office. She is an attorney and works in Pension and Workers Comp. Law. Her Fire Board appointment should start soon. Jody Garcia will also be joining the Fire Board. However she has not been confirmed yet. She will be confirmed in September or October. Common Ground The event is going well. They had some minor fire code issues that were addressed. The safety issues seem to be getting better and better every year. Fireworks: Joseph Marutiak inquired as to the status of Fireworks violations this year. AC Willis Lansing Fire Board Minutes of July 9, 2003 page 2 of 3 LANSING BOARD OF FIRE COMMISSIONERS OFFICIAL PROCEEDINGS July 9, 2003 commented that LFD's program worked well this year. We did not receive many complaints this year. Mr. Stajos was selling legal Fireworks this year but on July 3`d there was an injunction and his permit was denied. He was issued two citations. He removed the fireworks from his shelves. Further discussion followed on how to enforce citizens using illegal fireworks. Lansing's firework presentation was safe this year. COMMITTEE REPORTS Joe Marutiak noted that he met with Chief Martin to discuss the overtime staffing issue. His main objective was how to maximize resources. OLD BUSINESS none NEW BUSINESS: Vote on Officers- Susan Anderson entertained motions for nomination of Officers. Frank Ferro made a motion to nominate Carlos Barajas for the position of Chairperson. Robert Brown moved that the nominations be closed. Joseph Marutiak seconded the motion. A unanimous vote was taken to elect Carlos Barajas to Chairperson. Susan Anderson nominated Frank Ferro for Vice Chairperson. Robert Brown Jr. moved that the nominations be closed. Joseph Marutiak supported the motion. A unanimous vote was taken to elect Frank Ferro to Vice Chairperson. General Order Captain Jon Dyer introduced himself and Firefighter Paul JahJah to the Board. Chief Martin noted that John Dyer is also the Public Information Officer. Captain John Dyer let everyone know that Channel 10 will be doing fitness evaluation and diet program with LFD volunteers. The program will air on Tuesday's. The meeting adjourned at 6:40 p.m. Respectfully Submitted by: 1 6til(4 Patti Starnes, Fire Board Secretary Date Ap oved by the Fire Board The next Fire Board Meeting will be Wednesday,August 13, 2003, at Fire Station#8 located at 815 .Marshall, commencing at 6:00 p.m. Please contact Patti Starnes at 483-4564 if you have any questions or can not attend the meeting. Lansing Fire Board Minutes of July 9, 2003 page 3 of 3 LANSING BOARD OF FIRE COMMISSIONERS OFFICIAL PROCEEDINGS June 11, 2003 The Lansing Fire Board met in regular session on Wednesday, June 11, 2003, at Fire Station#6. Fire Commissioner Susan Anderson called the meeting to order at 6:00 p.m. COMMISSIONERS PRESENT: Susan Anderson, Carlos Barajas, Robert Brown Jr., Frank Ferro, Joseph Marutiak COMMISSIONERS ABSENT. Greg Weatherspoon OTHERS PRESENT. Ann Wilson, Colonial Village Neighborhood Association ADDITIONS TO THE AGENDA: none APPROVAL OF THE MINUTES: Motion was made by Joseph Marutiak to approve the May minutes as written. Motion was seconded by Frank Ferro. Motion carried with a unanimous vote to approve the May minutes as written. COMMUNICATIONS: Thank you letter from Delta Twp. Regarding LFD's participation in the recent training drill. —Chief Martin discussed the recent drill at Delta Twp. The drill scenario consisted of a terrorist threat and explosion to the GM Plant. PRESENTATIONS: none ADMINISTRATIVE COMMENTS- Fire Chief Gre_g K. Martin Station #4 Update. — The station is progressing well. The contractual completion date is October of 2003. However due to the progress it may be September. Chief Martin noted that the contractor has moved along very efficiently. Station #1 Update — ML King/Lenawee site. Basically we are at a standstill with that the site. The problem is being able to travel south on ML King quickly. MDOT has proposed some plans but they do not seem to meet the needs of the Fire department. The proposed plan is costly (over$100,000) and it may not solve the problem. Lansin-z Fire Board Minutes o June 11 2003 a e 1 of 3 LANSING BOARD OF FIRE COMMISSIONERS OFFICIAL PROCEEDINGS June 11, 2003 Another proposed site was on Kalamazoo. However it appears that the Station will not fit in that space. The other alternative is to consider remodeling current station#1. Chief Martin has a meeting with Marty Reil (Building Maintenance Supervisor). Marty Reil is having an engineering firm do a walkthrough on the current station#1. After Chief Martin gathers the information on remodeling Station#1 he will meet with the Building Committee to discuss the project. Further discussion followed regarding current station #1 rehab issues, needs and costs. Opticom-Traffic pre emption system. The Bid opening will be in July. The BC's have studied the list of intersections slated to have the system installed, and made some changes. MIOSHA-FIRE AT JET ENGINEERING IN NOVEMBER 2002. Chief Martin reported that LFD was cited for violations at the fire. The citation is $3500. However LFD is appealing these citations. Chief Martin then explained the details of the appeal letter that was sent to MIOSHA. Further discussion followed on the details of the citation and the incident. It may take months to get a response from MIOSHA on the appeal. Fire Board Vacancies : LFD has received 2 new Fire Board Member recommendations from the mayors office. They should go to council next week for approval. They may possibly be approved by the July meeting. Mark I kits-Chief Martin received a call from center for disease control from Atlanta a few months ago. They called to notify us they were sending nerve gas antidote kits. We received 2400 kits. They were distributed to the 1s' responders in the metro area. These kits are to be used by EMS personnel. Chief Bouth explained the technical agents in the kits and how they affect the body. Chief Martin then discussed the recent National Stockpile Pharmaceutical drill that LFD was involved in. Chief Bouth then assured those present that LFD has many plans in place in the case of a Weapons of Mass Destruction situation. COMMITTEE REPORTS none OLD BUSINESS Rules and Regulations AOG -vote- Joe Marutiak moved approval of Lansing Fire Department AOG 202.1.6. Frank Ferro seconded the motion. Motion carried with a unanimous vote to approve the Lansing Fire Department AOG 202.1.6. Overtime - Staffing formula . Chief Martin discussed the staffing formula as he had it based on 3 shifts instead of 2. Chief Martin will further adjust the formula to accommodate 2 shift system. Chief Martin then explained the formula in detail as he had it based on a 3 shift system. Energy Assessment Update -Chief Martin will be making contact with the Energy Assessment person to check the status of the Station#8 assessment. Lansing Fire Board Minutes of June 11, 2003 page 2 of 3 LANSING BOARD OF FIRE COMMISSIONERS OFFICIAL PROCEEDINGS June 11, 2003 NEW BUSINESS: Discipline AOG. The Board reviewed the LFD Discipline AOG. Discussion followed regarding discipline procedures and levels. They discussed adding a counseling statement to the AOG. A Personnel Committee meeting will be scheduled to further review and discuss the AOG. GENERAL ORDER Ann Wilson introduced herself to the Board and those present. She is the Vice President of the Colonial Village Neighborhood Association. She is concerned about the Traffic Calming in her neighborhood and the EMS response times. Their Association is willing to partner with the Fire Department on the traffic calming issues. BC Hendrickson notified those present the he will be retiring on August 61h, 2003. He thanked the Board and the Citizens present to be able to serve them throughout his years on the Department. BC Hendrickson will not be quitting the fire service; he will become the Fire Chief of Hamlin Twp, MI. Susan Anderson thanked BC Hedrickson for his comments. Joseph Marutiak reminded the Board that they need to vote on officers at the July meeting. The Annual report also needs to be done. The meeting was adjourned at 7 p.m. ASPctfullye Submitted by:aS�2 / Patti Starnes, Fire Board Secretary T Date App ved by ire Board The next Fire Board Meeting will be Wednesday,July 9,2003, at Fire Station#7 located at 629 N.Jenison, commencing at 6:00 p.m. Please contact Patti Starnes at 483-4564 if you have any questions or can not attend the meeting. Lansing Fire Board Minutes of June 11, 2003 page 3 of 3 LANSING BOARD OF FIRE COMMISSIONERS OFFICIAL PROCEEDINGS May 14, 2003 The Lansing Fire Board met in regular session on Wednesday, May 14, 2003, at Fire Station#5, located at 1821 Todd Ave. Fire Commissioner Susan Anderson called the meeting to order at 6:00 p.m. COMMISSIONERS PRESENT: Susan Anderson Joseph Marutiak Frank Ferro Carlos Barajas Gregory Weatherspoon COMMISSIONERS Excused: Robert Brown Jr. OTHERS PRESENT: Randy Williams, Lansing City Council Mike Morofsky, Colonial Village Neighborhood Association Chief Martin, LFD Patti Starnes, Fire Board Secretary Kathy Dunbar, Southside Neighborhood Association Assistant Chief Willis, LFD ADDITIONS TO THE AGENDA: Overtime was added to Old Business APPROVAL OF THE MINUTES: Motion was made by Joseph Marutiak to approve the April minutes as written. Motion was seconded. Motion carried with a unanimous vote to approve the April minutes as written. COMMUNICATIONS: none Lansing Fire Board Minutes of May 14th, 2003 page 1 of 5 LANSING BOARD OF FIRE COMMISSIONERS OFFICIAL PROCEEDINGS May 14, 2003 ADMINISTRATIVE COMMENTS- Fire Chief Greq K. Martin Lugnuts The game is Sunday, June 81h, at 2:05 in the City Suite. Please confirm with Patti Starnes. Station #4 Update The project is ahead of schedule and on budget. We are under the winter budget by $3,000. Chief Martin has been very impressed on how the general contractor has handled the project. By contract it should be done by October of 2003. However, it will probably be completed in September 2003. Some Firefighters have concerns that it is too close to the road in front . However, that issued has been studied. There is 62 ft. of frontage for the trucks. There is plenty of room by design for the trucks. This gives room for a rig to enter from the rear of the station as well. Opticom—Traffic pre-emption system is going out to bid very soon. Chief Martin explained the system to the guests. Opticom will be installed on 180 of the 215 traffic signals in Lansing. The Battalion Chiefs are reviewing the maps to determine which intersections need to be done. Station#1 —Chief Martin reported to the Board that after paying for New Station#4 LFD will have 2.3 million dollars left for the downtown station. There is also about$250,000 in another bond acct. We will be putting about$100,000 into Station 10, which will become the Maintenance Division. Chief Martin gave a cost break down for the Maintenance Division. The Maintenance Division will also have a 911 box installed on the building. Station#1 —Chief Martin presented a map of FIRE runs and EMS runs in the City . Chief Martin wanted to determine what kind of distribution we had. Chief Martin explained where the highest density of runs are. There are not many fire calls to the downtown area. Chief Martins philosophy is to be on the edge of downtown. PRESENTATIONS: Former Fire Board member Debbie DeLeon arrived to the meeting to be honored for her years of service to the Lansing Fire Department and the Citizens of Lansing. Susan Anderson paused the agenda to allow for the presentation to Debbie DeLeon. Chief Martin began the presentation to Debbie DeLeon by noting that" The Mayor's gain is our loss" . Debbie DeLeon was hired by Mayor Benavides to be the Special Assistant to Mayor Benavides. Debbie was one of the original Fire Board Commissioners that was here when Chief Martin became Fire Chief in 1996. Chief Martin thanked Debbie for all the support that she has given to him and to the Fire Board Lansing Fire Board Minutes of May 14th, 2003 page 2 of 5 LANSING BOARD OF FIRE COMMISSIONERS OFFICIAL PROCEEDINGS MAY 14, 2003 throughout the years. Chief Martin then presented Debbie DeLeon with a plaque which stated: "In Honor of her years of dedicated service to the Fire Department and to her Community, Lansing Board of Fire Commissioners 1995-2003". Debbie DeLeon then noted that her tenure on the Board has been very educational and rewarding. She has gained so much in terms, of knowledge, information, and friends and she will never forget it. She then offered to help the Department in any way she can. A cake reception followed. The Board resumed discussion on Station#1: Joseph Marutiak inquired as to how many calls are Fire and Ems runs per year. LFD currently responds to 14,000-16,000 incidents per year. We operate on a 4 minute response time. There remains and issue with Lenawee and ML King and the ability to travel South on ML King quickly. One solution is to modify the turn-around to go south. MDOT did not agree with that plan. MDOT would like us to move everything north and make another turn-around. Two other options are to: 1- to get permission to use Opticom to make a left and then another left. 2—The other option is build a straight through "LFD only" lane to access the southbound lane. Or, we could operate for now as is and see what the stats are in reality. The Board discussed making a motion. Chief Martin suggested waiting to make motion until act 285 is ready to begin, and wait to hear from MDOT. Motion to approve will be tabled until MDOT issues are resolved. Chief Martin also wants to meet with the neighborhood group again. Station 1 cost: 2.3 million is enough to build a new station 1. However, that figure does not include offices. After talking with Mayor, Chief Martin noted that the National Guard property does not look like a possibility. Chief Martin suggested some other options for office space. MIOSHA—FIRE AT JET ENGINEERING IN NOVEMBER , Chief Martin discussed the recent MIOSHA situation that resulted from a fire at Jet Engineering. As part of that incident we used a Jet Engineering employee to pump the acids out of the tanks to remove the danger in the building. That is allowed under Federal Hazmat Regulations. The employee was put in a breathing apparatus which is also allowed. However, the employee had a beard which under Respiratory Protection plan an employee with a beard is not supposed to have a breathing apparatus on. MIOSHA questioned the Fire Department on this. Also, we have been in the process of updating our PIP's (pre-incident plans)for EHS (extremely hazardous site), these are sites that have certain chemicals on site. That particular complex had an outdated plan. MIOSHA has also questioned whether the fire fighters knew what chemicals were at the site. Chief Martin stated that we may be issued a citation on that incident for two reasons: Using the breathing apparatus on the employee that had a beard, and the pre-incident plan not being updated. Joseph Marutiak asked what MIOSHA suggested that we do in that case. Chief Martin noted that there is a provision under the Hazmat Federal provision to use an outside person to assist in a hazmat situation If we are given a citation there is an appeal process. Frank Ferro also knows a person who assists companies with MIOSHA issues. COMMITTEE REPORTS Building Committee met 4-15-03 Lansing Fire Board Minutes of May 14, 2003 page 3 of 5 LANSING BOARD OF FIRE COMMISSIONERS OFFICIAL PROCEEDINGS MAY 14, 2003 OLD BUSINESS Rules and Regulations AOG final draft was presented to the board. Local 421 Union President Tom Cochran has reviewed the draft. He does not have any issues with the language. Joseph Marutiak pointed out some discrepancies. The wrong draft was presented to the board. Chief Martin will have the corrections made to be voted on at the next meeting. Joseph Marutiak pointed out discrepancies on page 2 and page 6. Chief Martin apologized for the discrepancies, and he will have the document corrected. The Personnel committee also discussed the disciplinary operating guideline. A draft will be presented to board soon. Overtime - Chief Martin will have the staffing formula for the overtime at the next meeting. Further discussion followed regarding staffing issues. NEW BUSINESS: None GENERAL ORDER Kathy Dunbar—Southside Neighborhood Association One issue with the south side is that there is no sense of South Side community due to the way the area has been plotted out. Community leaders are hosting a Southside community event August 231d at Benjamin Davis park from 12pm to 8 pm. They are requesting that a Fire Truck and crew come to the event and allow the children to use the hoses. They may also need a first aid station depending on the number of people attending the event. Chief Martin asked Kathy to send the information on the event to the Fire Department once the details are worked out. Chief Martin also noted that Station#6 has a community room. Randy Williams 3'd Ward Lansing City Council member introduced himself to the Board and others present. He has been a lifelong resident of south west Lansing, as well as a neighborhood leader. Chief Martin invited Randy Williams to come the Fire department for an orientation. Susan Anderson thanked Mike Morofsky, Kathy Dunbar, and Randy Williams for attending and participating in the Fire Board meeting. Mike Morofsky thanked the Board for the invitation to the meeting. Joseph Marutiak made a motion to adjourn the meeting. Frank Ferrro seconded the motion. The meeting adjourned at 7 p.m. Lansing Fire Board Minutes of May 14, 2003 page 4 of 5 Res ectfully Submitted by: Patti Starnes, Fire Board Secretary ate Approved by Fire Board The next Fire Board Meeting will be Wednesday,June 11, 2003, at Fire Station#6 located at 5135 Pleasant Grove Rd. , commencing at 6:00 p.m. Please contact Patti Starnes at 483-4564 if you have any questions or can not attend the meeting. Lansing Fire Board Minutes of December 11, 2002 LANSING FIRE BOARD S r 120 East Shiawassee ti �G Lansing, Michigan 48933 (517)483-4200 c H I LANSING BOARD OF FIRE COMMISSIONERS Tony Benavides,Mayor OFFICIAL PROCEEDINGS April 9, 2003 The Lansing Fire Board met in regular session on Wednesday,April 9, 2003, at Fire Station #4. Fire Commissioner Susan Anderson called the meeting to order at 6:00 p.m. COMMISSIONERS PRESENT: Frank Ferro, Carlos Barajas, Joseph Marutiak, Robert Brown Jr., Susan Anderson COMMISSIONERS ABSENT: Gregory Weatherspoon OTHERS PRESENT: Fire Chief Greg K. Martin, Battalion Chief Bickerstaff, Denise Acker ADDITIONS TO THE AGENDA: none APPROVAL OF THE MINUTES: The March Minutes were approved as written. COMMUNICATIONS: Thank You Letter from Robert Boshea, Bill Snethkamp Dodge PRESENTATIONS: none ADMINISTRATIVE COMMENTS-Fire Chief Greg K. Martin Lugnuts Schedule for the City Suite was distributed. A date will be scheduled for the Fire Board. Ptease let Patti Starnes the dates you are available. New Recruits list—The Board received a list of the new recruits. Graduation will be April 171h at 2 p.m. The Board is invited to attend. Equal Op unity Employer" Lansing Fire Board Afinutes of April 9, 2003 gpage 1 gPq LANSING BOARD OF FIRE COMMISSIONERS OFFICIAL PROCEEDINGS April 9, 2003 Opticom - The Board received a list of intersections where the traffic pre-emption system will be installed. The list includes Lansing as well as outlaying areas. Chief Martin explained the matching Grant that we received. This also includes surrounding areas which has made the City of Lansing's portion about 20%. This is a great deal for the City. Budget- The budget is reduced 10% in our operating accounts. We will be keeping 12 vacancies within the Fire Department. The Fire department will be able to spend $100,000 out of the Capitol Improvement Plan. This will be used to update the siren system for the City. We are also applying for a grant to help pay for the project. Chief Martin discussed the possible purchase of a ladder truck from Holt/Delhi with replacement funds. Station #4 Update— The station is well underway. Chief Martin is very impressed with the contractor. The station will probably open in September 2003. Station#1 Update—Still waiting to hear from MDOT on some road changes. Robert Brown Jr. asked the status of the new commissioners. Chief Martin noted that he received one name. He will be talking with that person. He is waiting on more names from the Mayor's office. COMMITTEE REPORTS Finance Committee - Met 4-2-03 to discuss the overtime analysis— Joseph Marutiak discussed the meeting that took place on April the 2"d. They received an overtime analysis from Chief Martin. During -the meeting they had a fruitful discussion regarding the overtime issues. Chief Martin then discussed in detail additional overtime breakdown analysis information. Battalion Chief Bickerstaff also explained in detail how the overtime is determined. Further discussion followed between those present regarding overtime. Chief Martin will present a graph to the Board that includes the staffing formula to be presented at a future meeting. Personnel Committee - Met 3-26-03 to discuss the changes to the AOG. Robert Brown discussed the changes to the Administrative Operating Guideline with the Board. Chief Martin also explained the proposed changes to the current AOG. Chief Martin asked that the Board wait to vote on the changes until Tom Cochran the Local 421 President also reviews the proposed changes. Robert Brown moved that vote on the Rules and Regulation AOG be tabled until the next meeting. Carlos Barajas seconded the motion. The motion passed with a unanimous vote to table the vote on the Rules and Regulation AOG until the next meeting. OLD BUSINESS none Lansing Fire Board Minutes of April 9, 2003 page 2 of 4 LANSING BOARD OF FIRE COMMISSIONERS OFFICIAL PROCEEDINGS April 9, 2003 NEW BUSINESS: none GENERAL ORDER: Captain Max Angiano introduced the Station#4 crew to the board. Susan Anderson made a motion to adjourn the Fire Board meeting. Robert Brown Jr. seconded the motion. The Fire Board meeting adjourned at 6:42 P.m. Respec Submitted by: Patti Starnes, Fire Board Secretary LlX� Date A proved by Fire Board The next Fire Board Meeting will be Wednesday, May 14, 2003, at Fire Station#5 located at 1821 Todd Ave. commencing at 6:00 p.m. Please contact Patti Starnes at 483-4564 if you have any questions or can not attend the meeting. Lansing Fire Board Minutes of April 9, 2003 page 3 of 4 LANSING FIRE BOARD N S I 120 East Shiawassee ti �G Lansing, Michigan 48933 (517)483-4200 Tony Benavides,Mayor LANSING BOARD OF FIRE COMMISSIONERS OFFICIAL PROCEEDINGS March 12, 2003 The Lansing Fire Board met in regular session on Wednesday, March 12, 2003, at Fire Station #3. Fire Commissioner Susan Anderson called the meeting to order at 6:00 p.m. COMMISSIONERS PRESENT: Frank Ferro, Carlos Barajas, Joseph Marutiak, Robert Brown Jr., Susan Anderson COMMISSIONERS ABSENT. Gregory Weatherspoon OTHERS PRESENT: Carol Wood, Lansing City Council President Howard Lehman, Lansing City Council Member Geneva Smith, Lansing City Council Member Greg Martin, Fire Chief Assistant Chief Bouth Assistant Chief Willis Patti Starnes, Board Secretary ADDITIONS TO THE AGENDA: none APPROVAL OF THE MINUTES: Carlos Barajas made a Motion to approve the February minutes as written. The Motion was seconded by Robert Brown Jr. Motion carried with a unanimous vote to approve the February minutes as written. COMMUNICATIONS: Resignation letter from Debbie DeLeon . Thank you letter from Mary Volahakis—a citizen having a heart attack. Lansin Fire Board Minutes o March 12 'TMal iiy Employer" LANSING BOARD OF FIRE COMMISSIONERS OFFICIAL PROCEEDINGS FEBRUARY 12, 2003 PRESENTATIONS: none ADMINISTRATIVE COMMENTS-Fire Chief Greg K. Martin New Recruits-A total of eight were hired. Six are new to the city and the other two transferred from the 911 center Dispatch division. Licenses-Four are EMT's and four are Paramedics. Diversity Breakdown (6 new hires)- Three Hispanics, one African American and three white males. Resignation - One recruit is resigning. Chief Martin discussed the union issues regarding resignations. Graduation-The new recruits should be graduating in six weeks. Radio Update -The vote to purchase the Tyco/Macom system was 13-3 at the Ingham County Board of Commissioners meeting on February 11, 2003. Carol Wood highlighted some of the issues discussed at the recent luncheon with the Ingham County Board of Commissioners. Further discussion followed regarding the new radio system. Susan Anderson offered the boards assistance with this issue. Carol Wood suggested that the Fire Department present the issue at the upcoming budget hearing. Frank Ferro offered his assistance with a letter from the Fire Board. Budget- There will be a 10% cut in "non-people" accounts. At this point the cuts have not affected the operation level of the Lansing Fire Department. Chief Martin expects this year to be ok. However, next year Chief Martin has concerns about equipment issues. Chief Martin explained some of the equipment issues such as : Air tanks and Heart Monitors. At some point the monitors will need to be replaced at an approximate cost of$150,000. Further discussion followed regarding equipment replacement. Chief Martin also noted the Lansing Fire Department is exploring a deal with Delhi Twp. to acquire one of their ladder trucks. Station#4 Update- Assistant Chief Willis updated the Board on the progress of new fire station#4. Currently the project is 2-3 weeks ahead of schedule. Assistant Chief Willis also noted that we are working very well with the Gleeson Construction company. The Gleeson Company has been very impressive during the building process. The station may open in August instead of September. Lansing Fire Board Minutes of March 12 2003 page 2 of 5 LANSING BOARD OF FIRE COMMISSIONERS OFFICIAL PROCEEDINGS MARCH 12, 2003 Opticom-Traffic preemption system Chief Martin noted that Congressman Mike Rogers assisted the Fire Department with obtaining a matching funds grant to fund the project. This grant has also included surrounding cities. There are approximately 150 intersections in the City of Lansing. Joseph Marutiak asked Chief Martin when the project will be complete. Chief Martin is estimating that it will take up to a year to install the system. Station 1 update-Currently we are in the waiting stage. We need to know what is happening with the National Guard property (to possibly be used as office space). The Architect will be designing two site plan options - one with an office wing and one without. Chief Martin has also been researching response times for�the new Station#1. He is also waiting to hear from the Public Service department on road change (to enable rigs to travel South on Martin Luther King). Chief Martin will be following up with Jane Dykema from the Public Service Department. Further discussion followed regarding station one issues. Plaques have been ordered for Ken Balcer and Debbie Deleon. Robert Brown asked whether there has been any news from the Mayors office on a new Fire Commissioner. Chief Martin has not heard from the Mayors office. Susan Anderson will contact Linda Sanchez in the Mayors office to discuss the issue. COMMITTEE REPORTS Finance-Joseph Marutiak discussed the timeline of events leading up the recent meeting with the Finance Committee and the Mayor. The committee discussed their budget concerns with the Mayor. The committee was reassured concerning the budget by the Mayor. Susan Anderson reported that equipment issues were discussed with the Mayor Benavides and that the Mayor showed great concern over the equipment issues. OLD BUSINESS Approval of Fire Department Budget. -Subsequent to the February meeting. The Board voted unanimously by telephone to approve the Fire Department Budget. Fire Board Brochure-The brochure is still being worked on. Rules and Regulations AOG - A Draft form of the AOG was presented to the Board. Another Personnel Committee meeting will be scheduled to discuss the AOG. Further discussion followed regarding the Rules and Regulation AOG. Lansing tre BoaiW Minuies qfMa-rch 12, 2003 page LANSING BOARD OF FIRE COMMISSIONERS OFFICIAL PROCEEDINGS MARCH 12, 2003 City Council President, Carol Wood on behalf of the Lansing City Council thanked the Board for the invitation to the Fire Board meeting. She also noted that she was pleased to meet the Board and be able to discuss the Fire Department issues with them. Carol Wood also thanked the board members for their assistance to the Lansing Fire Department and the Citizens of Lansing. Susan Anderson thanked the City Council members for attending the meeting. Chief Martin thanked the City Council members for attending the meeting. NEW BUSINESS: none Robert Brown made a motion to adjourn the Fire Board meeting. Joseph Marutiak seconded the motion. The meeting adjourned at 7:00 p.m. Respectfully Submitted by: Patti Starnes, Fire Board Secretary Date Approved by Fire Board The next Fire Board Meeting will be Wednesday,April 9, 2003, at Fire Station#4 located at 5550 S. Pennsylvania Ave., commencing at 6:00 p.m. Please contact Patti Starnes at 483-4564 if you have any questions or can not attend the meeting. Lansing r1re Board Minuies EVWa-rch 12, 2003 page 4 of 5 LANSING BOARD OF FIRE COMMISSIONERS.. . OFFICIAL PROCEEDINGS FEBRUARY 12, 2003 The Lansing Fire Board met in regular session on Wednesday, February 12, 2003, at Fire Station #2. Fire Commissioner Susan Anderson called the meeting to order at 6:00 p.m. COMMISSIONERS PRESENT: Robert Brown, Gregory Weatherspoon, Frank Ferro, Susan Anderson Deb Deleon COMMISSIONERS ABSENT.- Carlos Barajas Joseph Marutiak OTHERS PRESENT.- Gabrielle Frampton from the Riverview Neighborhood Association Station#2 crew ADDITIONS TO THE AGENDA: Gabrielle Frampton asked the Board and Fire Chief if there were any community educational opportunities, or any community services that she could share with her neighborhood group. Chief Martin commented on some of the community services and programs that Lansing Fire Department has in place: • Free Smoke Detector Program-The smoke detectors were donated by Flagstar Bank. • Community Room-This is available for use by the Citizens free of charge. • Blood Pressure Checks- at any Fire Department. • Fire Station Tours The Station#2 Fire Crew also noted that if they notice a home without a smoke detector. They will give them out. They try to make sure that every home they go into has a detector. APPROVAL OF THE MINUTES: Motion was made by Robert Brown Jr. to approve the January minutes as written. Motion was seconded by Frank Ferro. Motion carried with a unanimous vote to approve the January minutes as written. COMMUNICATIONS: Ken Balcer- Resignation letter- Due to his work schedule Ken Balcer has resigned from the Board. Chief Martin noted that his resignation will be a big loss to the Fire Department. He was a great help on our building projects. We do not have a replacement yet. Chief Martin did get one application from the Mayor's office. He has to look at the application further. Ken Balcer seat was at large. • Susan Anderson prepared a thank you letter to Ken Balcer. • Lansing Fire Department will be presenting Ken with a plaque at a future meeting. Thank You letter from MMR - Lansing Fire Department assisted them with a heart attack call. Thank you letter from Theresa Jenkins and Lisa Pirochta from Sparrow Hospital. Lansing Fire Board Minutes of Februuaiy 12, 2003 page l of 5 LANSING BOARD OF FIRE COMMISSIONERS OFFICIAL PROCEEDINGS FEBRUARY 12, 2003 PRESENTATIONS: none ADMINISTRATIVE COMMENTS-Fire Chief Greg K. Martin Station 1 update The project is on hold for the moment. We are hoping to get some clearer direction and information on the triangle project and National Guard property. When the National Guard moves out that property will go back to the city. The national guard building has 144,000 sq. ft. available for use. Chief Martins thought is to put our offices there because it would be at no cost. Station 4 update-The foundation has been poured. Concrete work and structural steel work has begun. There has been some delay due to weather conditions. Station 10-The painting is almost complete. We are ready to go out for bid on a freight lift. This will allow the storage of supplies in the basement and the 2nd level. Gregory Weatherspoon inquired as to what the Maintenance Divisions responsibilities were. Chief Martin explained to the Board the duties of the Maintenance Division. They maintain everything in the fire department except the apparatus such as: air tanks, radio boxes, equipment, electrical, alarms, project leader for construction projects, and many other, quartermaster, clothing , supplies etc. Radio Update -The new radio system was selected. That selection then went the "leadership" group, which an informational meeting for the Ingham County Board of Commissioners. Now all the jockeying will start. The police and fire chiefs of the county recommended the system 7-1 to. Debbie DeLeon asked if a "point of view" letter to the Lansing State Journal was going to be done. Another strategy would be to have the fire department represented by Chief Martin and Deb DeLeon could represent the out-county police. Chief Martin will check into the issue further. Debbie DeLeon informed the Board that the issue will go to the Law Enforcement committee of the Ingham County Board of Commissioners on February 27, 2003, and then the plan is to go to the full Board of the Ingham County Board of Commissioners on March 111h, 2003. Further discussion followed in reference to the radio system. All LFD personnel have been directed to refer all calls from the press regarding the radio system to the LFD Administration division. Hiring - On February 24, 2003 there will be 8 new hires joining the department. Six are from the outside, and there are two transfers from the Dispatch Division. Chief Willis noted that they are fully certified. There will be 4 medics and 4 EMT's. This will leave us with 4 vacancies. We are expecting a 51h due to disability. Lansing Fire Board Minutes of February 12, 2003 page 2 of 5 LANSING BOARD OF FIRE COMMISSIONERS OFFICIAL PROCEEDINGS FEBRUARY 12, 2003 Budget : We were given a direction to come up with a plan to keep 5% of our positions open, which would equal 12 positions. We will be spending more money in overtime. We turned in a 0% increase in budget in our operating accounts (non-people accounts) But even with that our budget would rise next year about 6.5 % due to wages and healthcare costs. Now they want a negative 10% in our Operating Accounts submitted. This will put a lot of pressure on our supply accounts, equipment. Fora year or so we can survive these cutbacks. But after that we will get into a bind on some critical equipment that will need to be replaced. Susan Anderson then wanted to ask some questions. 1. What is the Boards role in the Budget approval process. The board was presented with a budget and within days or weeks a different set of rules was given to the department. What is the Boards role around this. The Board did not approve the budget that was submitted. We approved a different budget. Susan Anderson would like an answer to this question from the standpoint of a Board member and a Lansing citizen. Chief responded that the City Attorney would have to answer that question. Chief Martin also noted that the City Charter does speak to the Fire Board as being advisory. But it also says in another sentence that they approve the budget. Chief Martin would assume that those items are exclusive. Susan Anderson would like those questions answered. 2. Even if the answer comes back that the Board does not have approval over the budget, as a citizen and as a member of this Board she would like some answers on safety issues. Chief Martin responded that the budget cuts as they stand today are not affecting people on duty. He does not see any safety impact this year. His concern is the 2005 budget with items such as training, equipment and certifications. Susan Andersons believes that the Board should begin now to address the issues of the future budgets. Susan Anderson has drafted a letter that the Board. The letter requests a meeting. She would like input on who to address the letter to. Debbie DeLeon suggested that since the Board is appointed by the Mayor that any communications should be addressed to the Mayor and then cc others. Robert Brown asked what the Charter requires the Board to do transmit our approval of the budget to. Chief Martin responded that it really doesn't say. You could argue that it is really the Mayor because the Mayor has to pull all the information together and recommend a budget to the City Council Essentially it would be the Mayor. Further discussion regarding the State cuts and the future of the State budget. Debbie DeLeon reported that one of the positives is that the City Income Tax rate has not lost , it has increased 2 1/2 to 3 percent. And the property assessments have also gone up 30%. If the City can get some of their projects going that would help. Chief Martins recommendation would be to communicate with the Mayor and as far as the Council that is up to the Board. The Board will also communicate with the City Council. 3. Overtime usage versus vacancy- Susan Anderson asked the Chief if the analysis has been done yet. This project has not been done yet. Chief Martin explained some of the technicalities of gathering the information. The Board would like this to be used as an internal tool for the Board. Chief Martin not the information will be difficult to get to but that it can be done in time. Further discussion followed regarding overtime usage. Chief Martin will try to get the information by the next meeting. Further discussion followed regarding the budget approval process. Lansing Fire Board Minutes of February 12, 2003 page 3 of 5 LANSING BOARD OF FIRE COMMISSIONERS OFFICIAL PROCEEDINGS FEBRUARY 12, 2003 The letter will be re-worked to address the issues that were discussed. Susan would like the changes discussed so that this letter can go out immediately. The Board will rewrite the letter after the meeting. Robert Brown Jr. raised some further questions regarding overtime. Chief Martin explained the nature of the overtime usage with the Board and the peak times that overtime is utilized. He also explained the Fire Departments staffing formula. Chief Martin discussed further budget concerns such as tanks, equipment, and fire trucks. Gabrielle Frampton from the Riverview neighborhood association questioned using Per Diem employees. Martin noted that we currently have an overtime list that consists of off-duty employees that are employed the Lansing Fire Department. We have 2 shifts. Each shift is broken into 3 groups. The people off duty are eligible for overtime. Alert Status- High Risk Alert Status. The last time it was raised to orange was on the 9/11 anniversary. The ECC was not activated. There was a meeting with top officials to address the High Alert Status. Precautions were taken with certain facilities. There is a concern regarding the Demonstration on Saturday. One particular group is known to be more aggressive. Lansing Police Department has met with the groups. We have met with area Fire Chiefs to discuss a tactical plan to deal with any problems. Lansing Fire Department has just developed a new SOG on Tactical guidelines that will be in place in case of a civil disturbance. Chief Bouth will be meeting with the Battalion Chiefs on the new SOG. This is a precautionary guideline. In the event of a war there would be more cause for concern. Opticom - Should go out to bid in 10-14 days. This is a system that puts a strobe light or infrared transmitter on fire engine. The intersection has a sensor installed. This will allow the lights to automatically change as needed. This will allow for faster response times and a higher level of safety while crossing intersections. We were able to get this system with the help of Congressman Rogers securing us with matching funding. COMMITTEE REPORTS Building Update on the Station 4 project and Station#1. Waiting to hear on the National Guard property. Personnel No report. There is an AOG pending. OLD BUSINESS Fire Board Brochure- Draft was distributed to the Board. Gregory Weatherspoon suggested adding pictures of the new stations to the brochure. Rules and Regulations AOG -Will be discussed at the March meeting. NEW BUSINESS: Lansing Fire Board Minutes ofFebruag 12, 2003 page 4 of 5 LANSING BOARD OF FIRE COMMISSIONERS OFFICIAL PROCEEDINGS FEBRUARY 12, 2003 Thank You letter to Ken Balcer from the Board. - Was discussed under communications. Robert Brown Jr. thanked the Station#2 crew for hosting the meeting. Gabrielle Frampton thanked the Station#2 crew for the great job they do in her neighborhood. The meeting adjourned at 6:50 p.m. R spectfull Submitted by: Patti Starnes, Fire Board Secretary Date Approved by Fire Board The next Fire Board Meeting will be Wednesday, March 12, 2003, at Fire Station#3 located at 629 W. Hillsdale, commencing at 6:00 p.m. Please contact Patti Starnes at 483-4564 if you have any questions or can not attend the meeting. Lansing Fire Board Minutes of February 12, 2003 page 5 of 5 LANSING FIRE BOARD ti -�A S j C 120 East Shiawassee Lansing, Michigan 48933 (517)483-4200 I � HIG � David C. Hollister, Mayor LANSING BOARD OF FIRE COMMISSIONERS OFFICIAL MEETING MINUTES JANUARY, 8, 2003 The Lansing Fire Board met in regular session on Wednesday, January 08, 2003, at Fire Station #1. Fire Commissioner Susan Anderson called the meeting to order at 6:00 p.m. COMMISSIONERS PRESENT: Robert Brown, Gregory Weatherspoon, Carlos Barajas, Joseph Marutiak, Debbie Deleon, Frank Ferro, Susan Anderson COMMISSIONERS EXCUSED: COMMISSIONERS ABSENT: Ken Balcer OTHERS PRESENT. Bill Houghtaling, Northtown Neighborhood Association ADDITIONS TO THE AGENDA: none APPROVAL OF THE MINUTES: Motion to approve the December minutes as written was carried with a unanimous vote. COMMUNICATIONS: Arson Update Lansing Fire statistics are double the national average on solving arsons. Debbie DeLeon made a motion that the Lansing Board of Fire Commissioners formally commend the Fire Prevention Division. Frank Ferro moved the motion. Robert Brown Jr. seconded the motion. The motion carried with a unanimous vote to formally commend the Fire Prevention Division. Robert Brown inquired on the Juvenile arson problem. Chief Martin stated that we have a juvenile fire prevention program. Most of the major arson fires in Lansing are started by adults. Lansing Fire Board Minutes of January 8, "YRL3al Opportunity Employer" L 31NG BOARD OF FIRE COMMISSIONERF MEETING MINUTES JANUARY, 8, 2003 Promotional exam— The promotional exam has been posted. This is a yearly test given for Battalion Chief, and Fire Suppression Officer. In order to be promoted into these positions the candidate must pass the test, have the proper certifications, and seniority . PRESENTATIONS: none ADMINISTRATIVE COMMENTS- Fire Chief Greq K. Martin Station 1 The Architect seems to be on track with neighborhood as far as the look of the station. He had 3 renderings of the station. The three renderings were shown to the Board. Station 4 Footings began yesterday. Chief Martin discussed the meeting minutes of the construction meeting with the Board. Radios Memo was discussed from County Fire Chiefs to the Ingham County 911 Advisory Board of Commissioners. The memo addressed some of the highlights and comparisons of the Macom and Motorola system. Deb DeLeon will need further technical clarification on the content of the memo. The technical specifications of the proposed radio system will be discussed at the upcoming meeting. Hiring Chief Martin made a request to Finance to approve filling 8 positions instead of 6. He is waiting on final ok from the Finance department. 911 center Lansing Fire department is trying to create better communication and training with the Dispatch Division. City Transition - Hollister Mayor Hollister is leaving to join our new Governor Jennifer Granholm. Mayor Hollister will be in charge of 5 major divisions within the State of Michigan. Dennis Sykes will also be leaving the City of Lansing to go to the Department of Consumer and Industry Services. Tony Benavides will be interim Mayor for the next year. After that there will be an election. Budget Mike Lewis distributed the 2003-2004 Budget Summary to the Board. There is 0 growth this year. Mike Lewis met with the Fire Board Finance Committee this afternoon. The committee had some questions regarding the overtime accounts and usage. Mike will provide the Board with a detailed explanation of the overtime accounts. Mike Lewis explained in detail the budget figures and account figures for the 2003-2004 Budget. Michael Lewis then answered questions from the board regarding the Budget. COMMITTEE REPORTS Finance Committee Joseph Marutiak gave a summary of the Lansing Fire Board Finance Committee meeting. Joe Marutiak gave an overview of the current budget proposal. There will probably be further cuts. Joseph Marutiak noted that the Lansing Board of Commissioners Finance committee would move approval of the 2003- 2004 Budget. Debbie DeLeon supported the motion. Discussion followed regarding a request for the Lansing Fine Board Min zites of January 8, 2003 L 31NG BOARD OF FIRE COMMISSIONER: MEETING MINUTES JANUARY, 8, 2003 chief to give an analysis of Overtime usage versus hiring new staff. The Budget contains one CIP request for new sirens which are becoming obsolete (civil defense). Chief Martin will discuss this issue with Tony Benavides and the ECC Division. In reference to the Budget and future cuts Debbie DeLeon suggested that the Chairperson send a letter to the Mayor recommending to hold the department harmless in lieu of the service to the community. Chief Martin then updated the Board on the possibility of Holt giving us a Ladder Truck in exchange for LFD responding to Holt Fires with our ladder trucks. This concept will require more discussion. Debbie DeLeon referred back to the letter from the Board regarding the Budget. She would like the letter to include discussion on budget and infrastructure. The Board then voted unanimously to approve the proposed 2003-2004 Budget. OLD BUSINESS Resolution regarding the contractor. Carlos will have the resolution prepared for the February meeting. NEW BUSINESS: none General Order. Carlos Barajas thanked Administrative Assistant, Michael Lewis for his diligent work on the budget. BC Hendrickson updated the board on the 2 new engines. Chief Bouth noted that new Anthrax detector has arrived. It is a multi-versitile device. Robert Brown Jr. noted that the AOG discussion will be tabled again until the next meeting. The meeting was adjourned at 6:50 p.m. Resp tfully Submitted by: Patti Starnes, Fire Board Secretary Date Approved by Fir t Board The next fire Board Meeting will be Wednesday, February 12, 2003, at Fire Station#2 located at 2114 N. Grand River Ave., commencing at 6:00 p.m. Please contact Patti Starnes at 483-4564 if you have any questions or can not attend the meeting. Lansing Fire Board Minutes of January 8, 2003