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HomeMy WebLinkAbout1999 Board of Fire Commissioners Minutes - All @jHjj NS 1 LANSING FIRE BOARD 120 East Shiawassee Lansing,Michigan 48933 ( L I(517)483.4563 °CDcC -3 PIN2: OG LANSING CITY CLERK cG avid C.Hollister,Mayor 1999 REGULAR MEETINGS DATE TIME LOCATION ADDRESS /-:�I•`1� '��?`c�"-Q-02= 11ti -ix('fir J ri=99 cc�ri t6:D0 p.m. No. 1 Station 120 E.Shiawassee 04-8-99, 6:00 p.m. No.3 Station 629 W.Hillsdale 06-I10-99 6:00 p.m. No.9 Station_ 520 Glendale n l��C\` 145 8-12-99 6:00 p.m. No.4 Station 5550 S.Pennsylvania 10-14-99 6:00 p.m. No.6 Station 3708 Pleasant Grove II•-II-milCI �- 12-9-99 6:00 p.m. No.2 Station 2114 N.Grand River During the regularly scheduled Fire Board meeting,held October 17,1996 the Planning Committee recommended alternating the monthly meeting place. The recommendation was approved by the Fire Board. During the regular meeting held November 21,1996,the Planning Committee recommended moving the meeting to the second Thursday of each month effective January 1997. A vote was taken at the March 12,1998,meeting tb begin all future meetings at 6:00 p.m.,motion carried. During the regular meeting held July 9, 1998,the motion carried to hold regular meetings on the second Thursday of only even months,commencing after the July,1998 meeting. LANSING BOARD OF FI OFFIC COMMISSIONERS IAL PROCEEDINGS Thursda - December 9 The Lansin F 1999 g u e board met in re ' ' `0 in the Emergent regular session on Thursday, j� order at 6:00 Y �Perating Center (EOC . December 9, 1999 p.m. ) Chairperson Joseph Maru199 , at tcalled . 8 FiTe Station eeting to At the January 13, 2000 these minutes as written. regular meeting, a motion carried. The motion was second by Commissioner s made Commissioner Brown to accept cer, a vote was taken, motion COMMISSIONERS P Ken Balcer, Robert Bro RESENT: Joseph Marutiak, Joanne Witte, Gregory weathers o0 J Pr., and Susan Anderson. COMMISSIO p n, and NERS EXCUSED: Deb De Leon COMMISSIONERS ABSENT; none. OTHERS PRESENT: Deputy Attorne Fire Chief Greg Martin A. Shaver and Attorney jack Executive Assistant Freddie Thomas, Chiefs IY Dottie Chesney. Interim EpilCs and Bouth, Chief as I Coordinator Tom ADDITIONS TO THE AGENDA: 1)A proposed posed fee schedule for Training/EMS Div. 2) A cornmu�ty room for#4 station. APPROVAL OF THE approve the October MINUTES. as written. Com A motion was made b missioner Anderson second temotion, Commissioner Brown to COMMUNICATIONS: motion,motion carried. Meetings. Items in the Co ,g A notice of a Public Officials Conference,n Tu, Council Members Mur packets include:a Y2K calendar ofBoard all personnel. A co phY`�Meyer addressing ° Communications from convalescent home A thank fro g Mutual Aid A station m Chief Martin to m Inspector Barry Gaukel address project update E_ An article addressing �you from the Principal Shopping mailed to g, Station Style, pping District to the e explosion at a Flint complaint addressed b ty , from the offer Y ChiefBouth. Publishers of Fire Marshal s office• made by the Cit The City Labor Relations �f magazine. Training/ y to IAFF Local #421 Administrator sent a co `4 citizen g/EMS services. Floor l Members. A 99/2000 copy of the last plans for station#4 renovation. proposed fee schedule for PRESENTATION addressed the site and building U Chief Martin laid out the blueprints plans, for the#4 station. Assistant Chief si while ng the bond move Willis Y, a new station #6 1 will be built, while plans to renovate the #4 station have been is being held in the Chiefs office on 12-13-99 made. A Capital Consultants will present the initial schematic 1 meeting with the architects at 1:00, all Commissioners are invited to attend. time. A discussion followed. pan for the renovation of the#4 station, at that ADMINISTRATIVE COMMENTS: Assistant Chief Bouth reported that 1500 donated smoke de tectors were received b be distributed b demonstration last week at the academ y the Flagstar Bank, following a public tree burning y all fire stations, y The detectors will He also reported on the Tone Generator Board. It broke d Electronic Equipment Maintenance Unit's own in November Boards will not last much longer. and with the Cione g The Tone Board generatort has been repaired. These Tone County's Board, per agreement for reimbursement. needs to be compatible with the we have an engineer's study. Anew Tone Board will be ordered as soon as Administration is working on reimbursement by the new Tone C d will be by LFD and was carried out by EEMV purchased by the City funds and County. A great element of support was needed Bouth reported that the EOC has been equipped with t completed to prepare for the generator installation, he latest Fiber-O tics. equipment will commence before December 22, 1999.Upon arrival of the generator, testing of all p Labor has been Chief Martin stated that the EOC has gone through an extensive re-write to the City's Emergency slue renovation with almost a complete will be a unified co g y Operating Ply�Op) He also reported that on Dec. 31 St command at the center. Representative from LFD if an emergency situation should ha � m place event should occur, peen that evening. ' LPD' and BWL will b' present and the 800 g He expects no major problems. If such an be initiated. If that should fail a plan to go n he 2 ashould fail, the 151 activated. back-up of 155 Mhz will back-up using Ham Radio operators will be Chief Martin addressed the Flint explosion at the Convalescent a request by the Michigan State Police Operations. The Home, in Gaukel is a search team manager, and was sent to the November. He received for assistance was received and a team y needed one Flint. t. D'sLater personnel. Barry explosion site in Flint. Later another request Delta Township was sent. consisting of firefighters from Lansing, East Lansing and Chief Martin reported that a new Mutual Aid Agreement to the Attorneys office for forma with Meridian Tw . not have an agreement with. pproval. Meridian is the onl p has been forwarded discuss the coverage for Jackson National Meridian and Delhi townshipse has beeepartment n scheduled LFD does property. heduled to 2 Assistant Chief Willis reported on the new station #6 bids. He mentioned that after the last bids came in over budget, variations were made and the plans will go out to bid within a couple of weeks. The bidders then have approximately 4-6 weeks to return them to the City. He said, they expect to break ground in the spring of 2000, for the new#6 station. A discussion followed. Chief Martin mentioned that a proposed alteration has been discussed on the renovated #4 station. The station is located in a primarily commercial district and it may not be necessary to include a community room. The station is located near the South Precinct,where there is a room available for the community. In addition, a community room is planned to be located in the #8 station, upon remodeling. He asked the Board to support this alteration to the#4 station. Commissioner Balcer mentioned that the Board feels reluctant in placing a community room in the renovation plans of station#4, in conjunction with the overall package of the #6 station requiring a community room. So a motion was made by him, second by Commissioner Brown, - that the Board reluctantly supports the concept to not place a community room in the renovation plans of station#4 as part of the package which includes building a new station#6. A vote was taken,motion carried. The budget will be delivered to all Commissioners by the end of this year, giving time to review. It will be placed on the agenda for the January13, 2000, Board meeting, for board approval. COMMITTEE REPORTS: PERSONNEL: Commissioner Brown reported that the union rejected the contract offer made by the City to IAFF Local #421 Members. The committee addressed the contract at a recent meeting and understands that the contract is now scheduled to go to arbitration. PLANNING/FINANCE: Commissioner Anderson reported that the committee met in October to discuss a proposed fee schedule for Training/EMS services and fore Fire Prevention services. The fee schedule for Training/EMS was adopted, Fire Prevention's proposed fee schedule was sent back for revisions. Commissioner Anderson made a motion that the Board accept and approve the Training Fee Schedule program, supported by Commissioner Brown. A vote was taken, motion carried. BUILDING/EQUIPMENT: none OLD BUSINESS: Freddie Thomas reported that he recently received an application from a person who showed interest in the Fire Board, he will submit the candidate to the Board. He said that a new applicant recruit effort, for all Boards, is planned to be launched after the new year. 3 He also reported that Commissioner De Leon has been re-appointed, and he will look further into Commissioner Witte's re-appointment. A discussion followed. NEW BUSINESS: none GENERAL ORDER: Chief Martin informed the Board that a tour of the EOC will be provided, following the adjournment of the meeting. Everyone wished for a safe and happy holiday season for all. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * The secretary wishes to remind the Board that the January13, 2000, meeting will be at the#1 station, located at 120 E. Shiawassee, commencing at 6:00 P.M. And the direct phone number Dottie can be reached is 483-4564. Commissioner Anderson moved to adjourn the meeting, second by Commissioner Balcer. Chair Marutiak adjourned at 7:23 PM. Dottie M. Chesney 4 LANSING BOARD OF FIRE COMMISSIONERS OFFICIAL PROCEEDINGS Thursday, December 9, 1999 ' J ';HSIIN Ci I ( CLERK The Lansing Fire board met in regular session on Thursday,December 9, 1999, at No. 8 Fire Station in the Emergency Operating Center (EOC). Chairperson Joseph Marutiak called the meeting to order at 6:00 p.m. COMMISSIONERS PRESENT: Joseph Marutiak, Joanne Witte, Gregory Weatherspoon, and Ken Balcer, Robert Brown, Jr., and Susan Anderson. COMMISSIONERS EXCUSED: Deb De Leon COMMISSIONERS ABSENT: none. OTHERS PRESENT: Fire Chief Greg Martin, Assistant Fire Chiefs Willis and Bouth, Chief Deputy Attorney Jack Jordan, Executive Assistant Freddie Thomas, Interim EOC Coordinator Tom A. Shaver and Secretary Dottie Chesney. ADDITIONS TO THE AGENDA: 1) A proposed fee schedule for Training/EMS Div. 2) A community room for#4 station. APPROVAL OF THE MINUTES: A motion was made by Commissioner Brown to approve the October minutes as written. Commissioner Anderson second the motion,motion carried. COMMUNICATIONS: Items in the Commissioners'packets include:a Y2K calendar of Board Meetings. A notice of a Public Officials Conference. Two communications from Chief Martin to Council Members Murphy & Meyer addressing Mutual Aid. A station project update E-mailed to all personnel. A communication from Inspector Barry Gaukel addressing the explosion at a Flint convalescent home. A thank you from the Principal Shopping District to the Fire Marshal's office. An article addressing, Station Style, from the publishers of Fire Chief magazine. A citizen complaint addressed by Chief Bouth. The City Labor Relations Administrator sent a copy of the last offer made by the City to IAFF Local #421 Members. A 99/2000 proposed fee schedule for Training/EMS services. Floor plans for station#4 renovation. PRESENTATIONS: Chief Martin laid out the blueprints while Assistant Chief Willis addressed the site and building plans, for the#4 station. Using the bond money, a new station#6 will be built, while plans to renovate the #4 station have been made. A meeting with the architects is being held in the Chief s office on 12-13-99 at 1:00, all Commissioners are invited to attend. Capital Consultants will present the initial schematic plan for the renovation of the#4 station, at that time. A discussion followed. 1 ADMINISTRATIVE COMMENTS: Assistant Chief Bouth reported that 1500 donated smoke detectors were received by the Flagstar Bank, following a public tree burning demonstration last week at the academy. The detectors will be distributed by all fire stations. He also reported on the Tone Generator Board. It broke down in November, and with the City's Electronic Equipment Maintenance Unit's (EEMU) assistance it has been repaired. These Tone Boards will not last much longer. The Tone Board generator needs to be compatible with the County's Board, per agreement for reimbursement. A new Tone Board will be ordered as soon as we have an engineer's study. The new Tone Board will be purchased by the City funds and Administration is working on reimbursement by the County. A great element of support was needed by LFD and was carried out by EEMU. Bouth reported that the EOC has been equipped with the latest Fiber-Optics. Labor has been completed to prepare for the generator installation. Upon arrival of the generator, testing of all equipment will commence before December 22, 1999. Chief Martin stated that the EOC has gone through an extensive renovation with almost a complete re-write to the City's Emergency Operating Plan(EOP). He also reported that on Dec. 3 Pt, in place will be a unified command at the center. Representative from LFD, LPD, and BWL will be present if an emergency situation should happen that evening. He expects no major problems. If such an event should occur, and the 800 Mhz frequency should fail, the ?back-up of 155 Mhz VHF will be initiated. If that should fail a plan to go to the 2nd back-up using Ham Radio operators will be activated. Chief Martin addressed the Flint explosion at the Convalescent Home, in November. He received a request by the Michigan State Police Operations. They needed one of LFD's personnel. Barry Gaukel is a search team manager, and was sent to the explosion site in Flint. Later another request for assistance was received and a team consisting of firefighters from Lansing, East Lansing and Delta Township was sent. Chief Martin reported that a new Mutual Aid Agreement with Meridian Twp., has been forwarded to the Attorney's office for form approval. Meridian is the only metro department that LFD does not have an agreement with. A meeting with Meridian and Delhi townships has been scheduled to discuss the coverage for Jackson National Life property. Assistant Chief Willis reported on the new station #6 bids. He mentioned that after the last bids came in over budget, variations were made and the plans will go out to bid within a couple of weeks. The bidders then have approximately 4-6 weeks to return them to the City. He said, they expect to break ground in the spring of 2000, for the new#6 station. A discussion followed. 2 Chief Martin mentioned that a proposed alteration has been discussed on the renovated #4 station. The station is located in a primarily commercial district and it may not be necessary to include a community room. The station is located near the South Precinct,where there is a room available for the community. In addition, a community room is planned to be located in the #8 station, upon remodeling. He asked the Board to support this alteration to the#4 station. Commissioner Balcer mentioned that the Board feels reluctant in placing a community room in the renovation plans of station#4, in conjunction with the overall package of the #6 station requiring a community room. So a motion was made by him, second by Commissioner Brown, - that the Board reluctantly supports the concept to not place a community room in the renovation plans of station#4 as part of the package which includes building a new station#6. A vote was taken,motion carried. The budget will be delivered to all Commissioners by the end of this year, giving time to review. It will be placed on the agenda for the January13, 2000, Board meeting, for board approval. COMMITTEE REPORTS: PERSONNEL: Commissioner Brown reported that the union rejected the contract offer made by the City to IAFF Local #421 Members. The committee addressed the contract at a recent meeting and understands that the contract is now scheduled to go to arbitration. PLANNING/FINANCE: Commissioner Anderson reported that the committee met in October to discuss a proposed fee schedule for Training/EMS services and fore Fire Prevention services. The fee schedule for Training/EMS was adopted, Fire Prevention's proposed fee schedule was sent back for revisions. Commissioner Anderson made a motion that the Board accept and approve the Training Fee Schedule program, supported by Commissioner Brown. A vote was taken, motion carried. BUILDING/EQUIPMENT: none OLD BUSINESS: Freddie Thomas reported that he recently received an application from a person who showed interest in the Fire Board, he will submit the candidate to the Board. He said that a new applicant recruit effort, for all Boards, is planned to be launched after the new year. He also reported that Commissioner De Leon has been re-appointed, and he will look further into Commissioner Witte's re-appointment. A discussion followed. NEW BUSINESS: none 3 GENERAL ORDER: Chief Martin informed the Board that a tour of the EOC will be provided, following the adjournment of the meeting. Everyone wished for a safe and happy holiday season for all. The secretary wishes to remind the Board that the Januaryl3, 2000, meeting will be at the#1 station, located at 120 E. Shiawassee, commencing at 6:00 P.M. And the direct phone number Dottie can be reached is 483-4564. Commissioner Anderson moved to adjourn the meeting, second by Commissioner Balcer. Chair Marutiak adjourned at 7:23 PM. Dottie M. Chesney 4 APPROVED LANSING BOARD OF FIRE COMMISSIONERS OFFICIAL PROCEEDINGS Thursday, October 14, 1999 The Lansing Fire board met in regular session on Thursday, October 11,J999 ytycf-Ql[iifWStation. Chairperson Joseph Marutiak called the meeting to order at 6:60 p.m. COMMISSIONERS PRESENT: Joseph Marutiak, Debbie De Leon, Joanne Witte, Gregory Weatherspoon, and Ken Balcer. COMMISSIONERS EXCUSED: Robert Brown, Jr., and Susan Anderson. COMMISSIONERS ABSENT: none. OTHERS PRESENT: Fire Chief Greg Martin, Assistant Fire Chief Chuck Willis, Chief Deputy Attorney Jack Jordan, and Secretary Dottie Chesney. ADDITIONS TO THE AGENDA: None APPROVAL OF THE MINUTES: A motion was made by Commissioner De Leon to approve the August minutes as written. Commissioner Weatherspoon second the motion, motion carried. COMMUNICATIONS: Items in the Commissioners' packets include: Bid issues for a new station #6. A 1999 proposed fee for services submitted by the Fire Marshal, and the Chief of Training. Two citizen complaints. The list of firefighters who were hired 9-19-99. The ECC time line of completion. The advertisement for Occupied structural firefighting. A thank you from Mrs. June Fahlen regarding an incident at the Harley Hotel. The Open House itinerary for Fire Prevention Week. An invitation to commissioners to attend the recruit graduation October 29, 1999, at 2:00 p.m. at the Academy. PRESENTATIONS: none ADMINISTRATIVE COMMENTS: Chief Martin noted two citizen complaints had been recently received, both related to apparatus responding to alarms. In both instances, the complainants stated that they did not hear sirens. After a thorough investigation, it was determined that sirens and lights were in use and that LFD personnel acted appropriately. In a related matter, Chief Martin stated that LFD is preparing to install on Opticom brand traffic pre-emption system on fire apparatus. This system consists of an emitter and a white strobe placed on fire apparatus with a receiver placed on traffic signals that changes signals to green for on-coming fire apparatus. This will have to be done in conjunction with the Transportation Division who will need to install receivers on traffic signals throughout Lansing. Assistant Chief Willis reported on the new station#6 bids. After the last bids came in over budget, changes were made and they will go out shortly. One of the changes is that instead of building two stations, only one will be built with a plan to remodel station#4, adding one bay among other items. An open dormitory for men and women with a self contained separate sleeping quarters is included in the plan. Adding a classroom has been discussed also. Commissioner Balcer inquired on the status of the scholarship program. Assistant Chief Willis replied saying that of the recent new hires, one person was from that program. Assistant Chief Willis also reported that Lansing School District sent nine interested people over to LCC. They were tested, but their reading&math skills were so poor they could not get into the scholarship program. Chief Willis said he personally went into the schools to recruit. He was assured by most of the counselors that students were interested and would attend, but only four or six students would attend and sometimes none. A discussion followed. Chief Martin reported that the department's computer system was noticeably slow. The file server was moved from the police building and placed in the #1 station, speeding it up tremendously. There have been other intermittent problems including the system being down for 5 days the week of August 27, 1999. The problem was traced to a router and will be resolved within the next three weeks. Our software provider, Sunpro, sponsored a conference in October, with two of our personnel attending. New ideas have been explored with fire inspections being entered. Ronda Oberlin, a clerical support has been transferred from Maintenance/Alarm for a promotion in the Emergency Operation Center(EOC), replacing retired Kathy Schafer. Patti Frendt,who worked in the cemetery division of the Parks Department moved into Ronda's position. Denise Acker made a transfer from the traffic division of City Transportation to support Fire Training & EMS. Chief Martin remarked on the Structural Firefighter training sponsored by the department. The originally contracted and highly reputable speaker was called away because of Hurricane Floyd. The substitute speaker was of poor quality. At the last county wide joint 911 Advisory Board meeting, Chief Martin said the committee reviewed a possible upgrade to the radio system. Chief mentioned the work has begun on the 2000/2001 budget. The first meeting was to discuss and prioritize the Capital Improvement Plan (CIPs). 2 COMMITTEE REPORTS: PERSONNEL: none PLANNING/FINANCE: Commissioner De Leon reported the committee met last week to discuss the possibility of developing a fee schedule for certain services provided by the department. Because of the time involved for personnel, the department is reviewing the possibility of imposing a fee on some items. A comparison to surrounding fire departments was executed. A discussion followed. Ultimately, the council has to approve both fee proposals. The Training/EMS Division would be to offset costs of instructors among other items, and the one from Fire Prevention would cover inspections, etc. BUILDING/EQUIPMENT: The needed reinstatement of two commissioners was discussed by Commissioner Balcer. Counselor Jordan said it is still an on-going issue with the Council& Mayor Hollister, OLD BUSINESS: none. NEW BUSINESS: Chief Martin informed the Board that there is a fund raising event going on. Some members of the fire department are selling tickets to raise money to purchase thermal-imaging cameras. One has already been purchased due to a $20,000 donation by Sparrow Hospital. B.C. Wahl and Firefighter Hamel are leading the department in this money raising event. The Lansing Jaycees are sponsoring a Caribbean Cruise for two as the raffle's grand prize. Commissioner Balcer made a motion to cancel the November meeting since it falls on Veteran's Day, second by Commissioner De Leon. A vote was taken, motion carried. GENERAL ORDER: Counselor Jordan made the Board aware that the Committee of the Whole met to discuss the review of revenues including the mutual aid agreements in place. He also said he had received a phone call recently concerning what would happen on December 31, 1999 or January 1, 2000. Since the citizen owned a nursing home, a few questions were raised concerning electricity, heating, etc., The citizen questioned how Lansing was preparing for such an emergency. The City's Emergency Preparedness Plan was discussed. The plan states Red Cross will supply accommodations. The call was forwarded to TA Shaver in the Emergency Operating Center EOC. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * The secretary wishes to remind the Board that the December 9th meeting will be at the #9 station at 520 Glendale, commencing at 6:00 P.M. And the direct phone number she can be reached is 483-4564. 3 Commissioner De Leon moved to adjourn the meeting, second by Commissioner Weatherspoon. Chair Marutiak adjourned at 7:30 PM. Dottie M. esney l =theember 9, 1999, regular meeting, a motion was made by Commissioner Brown to approve es as written, second by Commissioner Anderson, m.c. 4 LANSING BOARD OF FIRE COMMISSIONERS OFFICIAL PROCEEDINGS Thursday, October 14, 1999 '8 r'll n The Lansing Fire board met in regular session on Thursday, October 14, 1999, at No. 6 Fire Station. CL �r� Chairperson Joseph Marutiak called the meeting to order at 6:00 p.m. COMMISSIONERS PRESENT: Joseph Marutiak, Debbie De Leon, Joanne Witte, Gregory Weatherspoon, and Ken Balcer. COMMISSIONERS EXCUSED: Robert Brown, Jr., and Susan Anderson. COMMISSIONERS ABSENT: none. OTHERS PRESENT: Fire Chief Greg Martin, Assistant Fire Chief Chuck Willis, Chief Deputy Attorney Jack Jordan, and Secretary Dottie Chesney. ADDITIONS TO THE AGENDA: None APPROVAL OF THE MINUTES: A motion was made by Commissioner De Leon to approve the August minutes as written. Commissioner Weatherspoon second the motion, motion carried. COMMUNICATIONS: Items in the Commissioners' packets include: Bid issues for a new station #6. A 1999 proposed fee for services submitted by the Fire Marshal, and the Chief of Training. Two citizen complaints. The list of firefighters who were hired 9-19-99. The ECC time line of completion. The advertisement for Occupied structural firefighting. A thank you from Mrs. June Fahlen regarding an incident at the Harley Hotel. The Open House itinerary for Fire Prevention Week. An invitation to commissioners to attend the recruit graduation October 29, 1999, at 2:00 p.m. at the Academy. PRESENTATIONS: none ADMINISTRATIVE COMMENTS: Chief Martin noted two citizen complaints had been recently received, both related to apparatus responding to alarms. In both instances, the complainants stated that they did not hear sirens. After a thorough investigation, it was determined that sirens and lights were in use and that LFD personnel acted appropriately. In a related matter, Chief Martin stated that 1 LFD is preparing to install on Opticom brand traffic pre-emption system on fire apparatus. This system consists of an emitter and a white strobe placed on fire apparatus with a receiver placed on traffic signals that changes signals to green for on-coming fire apparatus. This will have to be done in conjunction with the Transportation Division who will need to install receivers on traffic signals throughout Lansing. Assistant Chief Willis reported on the new station#6 bids. After the last bids came in over budget, changes were made and they will go out shortly. One of the changes is that instead of building two stations, only one will be built with a plan to remodel station#4, adding one bay among other items. An open dormitory for men and women with a self contained separate sleeping quarters is included in the plan. Adding a classroom has been discussed also. Commissioner Balcer inquired on the status of the scholarship program. Assistant Chief Willis replied saying that of the recent new hires, one person was from that program. Assistant Chief Willis also reported that Lansing School District sent nine interested people over to LCC. They were tested, but their reading&math skills were so poor they could not get into the scholarship program. Chief Willis said he personally went into the schools to recruit. He was assured by most of the counselors that students were interested and would attend, but only four or six students would attend and sometimes none. A discussion followed. Chief Martin reported that the department's computer system was noticeably slow. The file server was moved from the police building and placed in the #1 station, speeding it up tremendously. There have been other intermittent problems including the system being down for 5 days the week of August 27, 1999. The problem was traced to a router and will be resolved within the next three weeks. Our software provider, Sunpro, sponsored a conference in October, with two of our personnel attending. New ideas have been explored with fire inspections being entered. Ronda Oberlin, a clerical support has been transferred from Maintenance/Alarm for a promotion in the Emergency Operation Center(EOC),replacing retired Kathy Schafer. Patti Frendt,who worked in the cemetery division of the Parks Department moved into Ronda's position. Denise Acker made a transfer from the traffic division of City Transportation to support Fire Training & EMS. Chief Martin remarked on the Structural Firefighter training sponsored by the department. The originally contracted and highly reputable speaker was called away because of Hurricane Floyd. The substitute speaker was of poor quality. At the last county wide joint 911 Advisory Board meeting, Chief Martin said the committee reviewed a possible upgrade to the radio system. Chief mentioned the work has begun on the 2000/2001 budget. The first meeting was to discuss and prioritize the Capital Improvement Plan (CIPs). 2 COMMITTEE REPORTS: PERSONNEL: none PLANNING/FINANCE: Commissioner De Leon reported the committee met last week to discuss the possibility of developing a fee schedule for certain services provided by the department. Because of the time involved for personnel, the department is reviewing the possibility of imposing a fee on some items. A comparison to surrounding fire departments was executed. A discussion followed. Ultimately, the council has to approve both fee proposals. The Training/EMS Division would be to offset costs of instructors among other items, and the one from Fire Prevention would cover inspections, etc. BUILDING/EQUIPMENT: The needed reinstatement of two commissioners was discussed by Commissioner Balcer. Counselor Jordan said it is still an on-going issue with the Council&Mayor Hollister. OLD BUSINESS: none. NEW BUSINESS: Chief Martin informed the Board that there is a fund raising event going on. Some members of the fire department are selling tickets to raise money to purchase thermal-imaging cameras. One has already been purchased due to a $20,000 donation by Sparrow Hospital. B.C. Wahl and Firefighter Hamel are leading the department in this money raising event. The Lansing Jaycees are sponsoring a Caribbean Cruise for two as the raffle's grand prize. Commissioner Balcer made a motion to cancel the November meeting since it falls on Veteran's Day, second by Commissioner De Leon. A vote was taken, motion carried. GENERAL ORDER: Counselor Jordan made the Board aware that the Committee of the Whole met to discuss the review of revenues including the mutual aid agreements in place. He also said he had received a phone call recently concerning what would happen on December 31, 1999 or January 1, 2000. Since the citizen owned a nursing home, a few questions were raised concerning electricity, heating, etc., The citizen questioned how Lansing was preparing for such an emergency. The City's Emergency Preparedness Plan was discussed. The plan states Red Cross will supply accommodations. The call was forwarded to TA Shaver in the Emergency Operating Center EOC. The secretary wishes to remind the Board that the December 9th meeting will be at the#9 station at 520 Glendale, commencing at 6:00 P.M. And the direct phone number she can be reached is 483-4564. 3 Commissioner De Leon moved to adjourn the meeting, second by Commissioner Weatherspoon. Chair Marutiak adjourned at 7:30 PM. Dottie M. Chesney 4 I -1J 77 11f:Jl rKUI•I-r1Kt HUI1I1. 407)-4400 IU.1JlIJI IUU00 rnl7C•CJl J' LANSING FIRE BOARD 120 East Snlewassee 933 -45 �•ansing Michigan 48 t517)483 I G � `• f�. 1-i l % David C.Hollister.Mayor LANSING BOARD OF FIRE COMMISSIONERS NOTICE Of MEETING CANCELLATION he November 11, 1999, meeting has been canceled due o a OO Veterans' Day Ho t the#9lidr y The Tmeeting will be held with the December 9, 1999, meetingat P station. Dottie M. hesney Fire Board ecretary October 15, 1999 icy J 0 c� / Cr V., co "Equal Opportunity Employer" OCT-15-1599 14:54 4e3 4468 97%, P.01 LANSING BOARD OF FIRE COMMISSIONERS- u f'+ ! OFFICIAL PROCEEDINGS 10 CITY CLE i, Thursday, August 12, 1999 The Lansing Fire board met in regular session on Thursday, August 12, 1999, at No. 4 Fire Station. Chairperson Joseph Marutiak called the meeting to order at 6:00 p.m. Approved at the October 14, 1999. Commissioner De Leon motioned to accept these minutes as written, second by Commissioner Weatherspoon, a vote was taken, motion carried. COMMISSIONERS PRESENT: Joseph Marutiak, Debbie De Leon, Susan Anderson, Joanne Witte, and Ken Balcer. COMMISSIONERS EXCUSED: Robert Brown, Jr. COMMISSIONERS ABSENT: Gregory Weatherspoon OTHERS PRESENT: Fire Chief Greg Martin, Assistant Fire Chief Chuck Bouth, Mayor's Special Assistant Freddie Thomas, Chief Deputy Attorney Jack Jordan, Captain Pete Wilson, Engineer Steve Sherman, Firefighter Anthony Phillips, and Secretary Dottie Chesney. ADDITIONS TO THE AGENDA: None APPROVAL OF THE MINUTES: A motion was made by Commissioner Balcer to approve the July minutes as written. Commissioner Anderson second the motion, motion carried. COMMUNICATIONS: Items in the Commissioners' packets include: a press release announcing the new appointment of Chuck Bouth to Assistant Fire Chief. An email to all personnel regarding the new station#6 and#4 status and an email addressing the new generator for #8 station. A communication from B.C. Hellum addressing a job well done at a difficult house fire at 210 Rosamond. PRESENTATIONS: none 1 ADMINISTRATIVE COMMENTS: Chief Martin announced the appointment of Chuck Bouth to Assistant Chief, effective August 9, 1999. Chuck will oversee department operations in the Suppression, EMS and Training Divisions. Chief Martin stated that Chuck was one of the first paramedics in Ingham County. Chuck said he is honored to be working in one of the finest fire departments in Michigan. He first came in contact with LFD in 1972 while he and LFD personnel attended the first EMT class at MSU. Chief Martin reported that the City has dismissed the Lansing Garden site, on Jolly Rd., for a future station. The soil has been found to be contaminated. The City has also decided not to sell the current #4 station site. Plans to build the new station#6 have gone out to bid. If the bids and the ensuing contract are favorable, the plan is to break ground this year. However, this could change if the bids are not within the budget. He mentioned that a new 250 KW diesel generator has been ordered for station#8 and should arrive in approximately 90 days. Chief Martin said he is preparing to fill the Emergency Management Specialist. Commissioner Anderson was asked to be on the interview panel. It will be a structural interview process with the background data in relation to the job description. Chief Bouth has been assigned to perform back ground checks on the 13 applicants selected to fill the ten entry level firefighter positions. He stated that most are certified with half being medics. The target start date is 9-13-99. Chief Martin also mentioned that a new clerical support for Training Division is being interviewed 8-13-99, with Steve Fraser on the interview panel. Chief Martin also reported that during the fire at 210 Rosamond, a maintenance worker found a resident in the stairway and rescued the person. A Citizen's Life Saving Award will be presented to Daryl Taylor on Monday August 16, 1999, at the City Council Proceedings. COMMITTEE REPORTS: PERSONNEL: none PLANNING/FINANCE: Commissioner Anderson reported that the committee has met a couple of times in the past months. One objective was to define the difference between the Building Committee and the Planning Committee. Their present task is to review fees for inspections and services. BUILDING/EQUIPMENT: Commissioner Balcer reported that one of the committee's concerns is the#1 station's women's facility. They met with the Planning Committee. Women had no private place to change nor the use of facilities without going through a room of B.C.s or captains. Two walls were moved back and doors installed. The problem has been resolved, opening one women's bathroom and making available a another bathroom with a shower. 2 OLD BUSINESS: none NEW BUSINESS: Commissioner Balcer raised the problem with parking while attending meetings at#l. Chief Martin informed the Board of a few spots that are usually open by the trash gondola and that accommodations have been made with the BWL to use the lot across from the station on Grand, although a sticker for the windshield needs to be obtained. Freddie Thompson informed the Board that Commissioners Witte and De Leon's names have been submitted to the City Council for term renewal. A discussion followed. He was reminded that yet another vacancy has opened since Commissioner Marin's resignation. He assured the Board that the Council is moving on this and a confirmation of terms should be received in a couple of weeks. The Board discussed the poor condition of the #4 station. GENERAL ORDER: Everyone present expressed their welcome to Assistant Chief Bouth. Chair Marutiak thanked station captain Pete Wilson for welcoming the Board and hosting tonight's meeting. The secretary wishes to remind the Board that the September 9 meeting will be at the#7 station at 629 N. Jenison, commencing at 6:00 P.M. Commissioner De Leon moved to adjourn the meeting, second by Commissioner Balcer, Chair Marutiak adjourned at 6:50 PM. U�4 qA /�n Dottie M. Chesney 3 i:_L:r., LANSING BOARD OF FIRE COMMISSIONERS . OFFICIAL PROCEEDINGS , � Thursday, August 12, 1999 � CLERr', The Lansing Fire board met in regular session on Thursday, August 12, 1999, at No. 4 Fire Station. Chairperson Joseph Marutiak called the meeting to order at 6:00 p.m. COMMISSIONERS PRESENT: Joseph Marutiak, Debbie De Leon, Susan Anderson, Joanne Witte, and Ken Balcer. COMMISSIONERS EXCUSED: Robert Brown, Jr. COMMISSIONERS ABSENT: Gregory Weatherspoon OTHERS PRESENT: Fire Chief Greg Martin, Assistant Fire Chief Chuck Bouth, Mayor's Special Assistant Freddie Thomas, Chief Deputy Attorney Jack Jordan, Captain Pete Wilson, Engineer Steve Sherman, Firefighter Anthony Phillips, and Secretary Dottie Chesney. ADDITIONS TO THE AGENDA: None APPROVAL OF THE MINUTES: A motion was made by Commissioner Balcer to approve the July minutes as written. Commissioner Anderson second the motion, motion carried. COMMUNICATIONS• Items in the Commissioners' packets include: a press release announcing the new appointment of Chuck Bouth to Assistant Fire Chief. An email to all personnel regarding the new station#6 and #4 status and an email addressing the new generator for #8 station. A communication from B.C. Hellum addressing a job well done at a difficult house fire at 210 Rosamond. PRESENTATIONS: none ADMINISTRATIVE COMMENTS: Chief Martin announced the appointment of Chuck Bouth to Assistant Chief, effective August 9, 1999. Chuck will oversee department operations in the Suppression, EMS and Training Divisions. Chief Martin stated that Chuck was one of the first paramedics in Ingham County. 1 Chuck said he is honored to be working in one of the finest fire departments in Michigan. He first came in contact with LFD in 1972 while he and LFD personnel attended the first EMT class at MSU. Chief Martin reported that the City has dismissed the Lansing Garden site, on Jolly Rd., for a future station. The soil has been found to be contaminated. The City has also decided not to sell the current #4 station site. Plans to build the new station#6 have gone out to bid. If the bids and the ensuing contract are favorable, the plan is to break ground this year. However, this could change if the bids are not within the budget. He mentioned that a new 250 KW diesel generator has been ordered for station#8 and should arrive in approximately 90 days. Chief Martin said he is preparing to fill the Emergency Management Specialist. Commissioner Anderson was asked to be on the interview panel. It will be a structural interview process with the background data in relation to the job description. Chief Bouth has been assigned to perform back ground checks on the 13 applicants selected to fill the ten entry level firefighter positions. He stated that most are certified with half being medics. The target start date is 9-13-99. Chief Martin also mentioned that a new clerical support for Training Division is being interviewed 8-13-99, with Steve Fraser on the interview panel. Chief Martin also reported that during the fire at 210 Rosamond, a maintenance worker found a resident in the stairway and rescued the person. A Citizen's Life Saving Award will be presented to Daryl Taylor on Monday August 16, 1999, at the City Council Proceedings. COMMITTEE REPORTS: PERSONNEL: none PLANNING/FINANCE: Commissioner Anderson reported that the committee has met a couple of times in the past months. One objective was to define the difference between the Building Committee and the Planning Committee. Their present task is to review fees for inspections and services. BUILDING/EQUIPMENT: Commissioner Balcer reported that one of the committee's concerns is the#1 station's women's facility. They met with the Planning Committee. Women had no private place to change nor the use of facilities without going through a room of B.C.s or captains. Two walls were moved back and doors installed. The problem has been resolved, opening one women's bathroom and making available a another bathroom with a shower. OLD BUSINESS: none 2 NEW BUSINESS: Commissioner Balcer raised the problem with parking while attending meetings at#1. Chief Martin informed the Board of a few spots that are usually open by the trash gondola and that accommodations have been made with the BWL to use the lot across from the station on Grand, although a sticker for the windshield needs to be obtained. Freddie Thompson informed the Board that Commissioners Witte and De Leon's names have been submitted to the City Council for term renewal. A discussion followed. He was reminded that yet another vacancy has opened since Commissioner Marin's resignation. He assured the Board that the Council is moving on this and a confirmation of terms should be received in a couple of weeks. The Board discussed the poor condition of the#4 station. GENERAL ORDER: Everyone present expressed their welcome to Assistant Chief Bouth. Chair Marutiak thanked station captain Pete Wilson for welcoming the Board and hosting tonight's meeting. The secretary wishes to remind the Board that the September 9 meeting will be at the 97 station at 629 N. Jenison, commencing at 6:00 P.M. Commissioner De Leon moved to adjourn the meeting, second by Commissioner Balcer, Chair Marutiak adjourned at 6:50 PM. Dottie M. Chesney 3 LANSING BOARD OF FIRE COMMISSIONERS OFFICIAL PROCEEDINGS Thursday, 8, 1999 L;-,SSI G C Ff Y CLE21K The Lansing Fire board met in regular session on Thursday, July 8, 1999, at No. 1 Fire Station. Chairperson Joseph Marutiak called the meeting to order at 6:00 p.m. COMMISSIONERS PRESENT: Joseph Marutiak,Debbie De Leon, Susan Anderson, Gregory Weatherspoon,Joanne Witte,Connie Marin, Robert Brown, Jr. and Ken Balcer. COMMISSIONERS EXCUSED: none COMMISSIONERS ABSENT: none OTHERS PRESENT: Fire Chief Greg Martin, Assistant Fire Chief Mallory Willis, Battalion Chief Marty Wade, Acting Captain Mike Jones, and Secretary Dottie Chesney. ADDITIONS TO THE AGENDA: none APPROVAL OF THE MINUTES: A motion was made by Commissioner Balcer to approve the June minutes as written. Commissioner Marin second the motion, motion carried. COMMUNICATIONS: Items in the Commissioners' packets include: a department update to all fire personnel from Chief Martin. The recommended changes to Chapter 288.07 of the Code of Ordinances - Qualifications for Fire Chief. PRESENTATIONS: Chief Martin presented a plaque to Commissioner Marin. Connie's letter of resignation was recently received. She served on the Board for eleven years and plans to withdraw from some of her volunteer positions before a complete retirement in a few years. She mentioned that she is highly involved with a recent grant received by Ingham Regional Medical Center, where she is employeed. She also expressed her concern with the un-insured population. Chief Martin recognized Connie as a very empathetic person envisioning the best for the community. 1 Connie wished all present the best of luck with the future plans of the fire department. She was also extending her services to volunteer on special projects, if needed. ADMINISTRATIVE COMMENTS: Chief Martin updated the Board regarding the fireworks ordinance. During the past month, the fire department has been working in conjunction with the police department. They performed undercover purchases of illegal fireworks. The department is now in possession of and incurs the cost of 3 semi-trailer's stored with illegal fireworks and are awaiting the next step as to when the investigation is performed, which could take three years. A discussion followed. Assistant Chief Willis reported the final plans of the new station#6. The plans have been delivered to the Building Department with no foreseeable problems. He spoke of the possible site problem with the future 46 station. A solution to introduce new fill dirt after scraping 3' of soil on location may eliminate the soil problem. A discussion followed. Chief Martin related,to the Board,the Assistant Chief interview and test process. Following this, he is prepared to make a recommendation to the Mayor. Personnel would then conduct background checks. Chief expressed his belief that the applicants were qualified and competitive. Commissioner Witte and Brown both agreed that it was a good process-being effective and fair on a whole. Commissioner De Leon noted that most candidates had a difficult time with the fire problem section of the test. Assistant Chief Willis reported on the recent fire at a vacant warehouse near Pennsylvania and Ballard St. It was the most significant fire in quite some time. Upon arrival there was heavy involved fire and it was spreading fast. It was vacant property, with the crews doing an excellent job. The scene was very dangerous with unstable gas lines burning for hours. Battalion Chief Marty Wade further explained that the crew set up lines, he told them where he wanted the fire stopped,they stopped it. Wade said the crews did an excellent job. Mutual aid was present. There were approximately 75 firefighters present including the regional cooperation.There were two minor injuries (knee & back). A discussion followed. COMMITTEE REPORTS: PERSONNEL: none PLANNING/FINANCE: none BUILDING/EQUIPMENT: none OLD BUSINESS: 2 The Board discussed the Ordinance and the changes in the qualification for fire chief. NEW BUSINESS: Elections Commissioner Brown made a motion that Chairperson Marutiak and Vice-Chair Witte remain in their position for another year. Second by Commissioner Anderson. A vote was taken, motion carried. Chair Marutiak nominated Dottie Chesney to fulfill the duties of Board Secretary. Commissioner Anderson second the motion. A vote was taken, motion carried. GENERAL ORDER: Assistant Chief Willis commented on the Hi-Rise fire at Riverfront Towers on N. Cedar. Since that fire a large number of Hi-Rise owners have requested drills and inspections. It has been determined that smoking material started the fire, with no injuries reported. It was noted that there are currently two Commissioners having their present appointment expire. Chair Marutiak asked Chief Martin and Assistant Chief Willis to convey to the department the excellent work the department has been doing, and how proud the Board is of the department's personnel and their work standards. All present expressed their gratitude for the generous time Commissioner Marin spent on the Board. She was a dedicated person and she will be missed. The secretary wishes to remind the Board that the August 12 meeting will be at the 4 station at 5550 S. Pennsylvania. commencing at 6:00 P.M. Commissioner Brown moved to adjourn the meeting,second by Commissioner Weatherspoon,Chair Marutiak adjourned at 7:15 PM. Dottie M. Ch sney 3 'LANSING BOARD OF FIRE COMMISSIONERS OFFICIAL PROCEEDINGS ,i_Y CLFREl� _ Thursday, June 10, 1999 The Lansing Fire board met in regular session on Thursday, June 10, 1999 at No. 1 Fire Station. Chairperson Joseph Marutiak called the meeting to order at 5:45 p.m. COMMISSIONERS PRESENT: Joseph Marutiak, Debbie De Leon, Susan Anderson, Gregory Weatherspoon, Joanne Witte COMMISSIONERS EXCUSED: Connie Marin COMMISSIONERS ABSENT: Robert Brown, Jr. and Ken Balcer OTHERS PRESENT: Fire Chief Greg Martin, Assistant Fire Chief Mallory Willis, Council Member Michael Murphy, Executive Assistant Freddie Thomas,Deputy City Attorney Jack Jordan, IAFF Secretary Ron Finley, LFD Safety Committee Chairperson Steve Barnes and Secretary Dottie Chesney. ADDITIONS TO THE AGENDA: none APPROVAL OF THE MINUTES: A motion was made by Commissioner De Leon to approve the May minutes as written. Commissioner Anderson second the motion, motion carried. COMMUNICATIONS: Items in the Commissioners' packets include: A letter of thanks from Delta Fire Chief Vic Hilbert regarding LFD's assistance to a fire in Grand Ledge on May 12, 1999. A reminder to the Board of a Media Day scheduled for June 17 and 18. An Information Bulletin regarding three letters from fire and ambulance victims thanking the crews for their quick response and empathy. PRESENTATIONS: none 1 ADMINISTRATIVE COMMENTS: Assistant Chief Willis stated that the meetings with the architects have been continuous. He showed the Board an exterior scheme and samples of exterior materials for the new#6 station. They are currently designing the interior. Chief Martin stated that the move of administration offices has taken place. He also brought the Board up to date regarding the assistant chief test process. There have been eight finalist and two alternates selected. The assessment process begins Monday June 28, 1999 at 0800 hours. The evaluators will consist of some commissioners and some fire chiefs. Chief Martin commented that the current pool of entry-level firefighter applicants is more diverse than before with the physical standards toughened. One of the reasons for this diversity is the communication the department has with the school district, and through the scholarship programs and the work of the City Recruiter, Danielle Jennings. Chief Willis added that the willingness of the current chief to go out into the community and follow up on activities has encouraged diverse applicants. Chief Martin added that convincing the Personnel Department to function with a year around open application has served the community well. Chief Martin informed the Board of the meeting with Mayor Hollister today. The meeting was to discuss a 1,400 acre parcel of land off Jolly Rd. The property has been under heated discussion by The City of East Lansing and Meridian Township for quite some time. Under Public Act 425 there could be a 50 year agreement allowing 1,400 acres part of the City of Lansing including a tax sharing agreement. This agreement would not have a significant affect on LFD, Meridian Township would be responsible for police and fire. Council Member Murphy remarked that if everything develops positively it could be wrapped up within the next ten days. Chief Martin addressed the fireworks ordinance. Deputy Attorney Jack Jordan replied that the last drafted ordinance determined the weight of 10# of fireworks could be purchased, per person. Jack also mentioned that wholesale of fireworks is possible under the state statute obtaining a permit. He further explained that this new ordinance states that the municipality can regulate fire works because it is a safety issue. The ordinance is finished, however it needs to go to Council and voted on. He said that the Uniform Fire Code already regulates the storage of fireworks. Chief Martin said the next phase is to approach neighboring fire departments about the acceptance of a similar ordinance. A discussion followed. Council Member Murphy commented that it is a neighborhood issue and needs to be confronted. Commissioner Anderson proposed a resolution to support the ordinance at the June 14, 1999 City Council Meeting, the motion was second by commissioner De Leon. A discussion followed, a vote was taken and the motion carried. 2 COMMITTEE REPORTS: PERSONNEL: none PLANNING/FINANCE: none BUILDING/EQUIPMENT: none OLD BUSINESS: none NEW BUSINESS: none GENERAL ORDER: Assistant Chief Willis complimented Commissioner Marutiaks's speech at the recent Memorial Day Service at the site of the unknown firefighter. A compliment was given to the on duty Battalion Chief that day, to the Honor Guard and the many other participants who helped to make this event happen. ; Jack Jordan noted his recent absences were due to his heavy workload. Especially sending his regrets to Commissioner Brown, who was not present this evening. Michael Murphy familiarized the Board with the charges of the Public Safety Committee. Among them is the responsibility for Fire and Police Departments, Traffic and Housing code issues, etc. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * The secretary wishes to remind the Board that the July 8 meeting will be at the #5 station at 1821 Todd Ave. commencing at 6:00 P.M. Commissioner De Leon moved to adjourn the meeting, second by Commissioner Witte, Chair Maurtiak adjourned at 6:33 PM. Dottie M. Chesney 3 i12: 47 LANSING BOARD OF FIRE COMMISSIONERS OFFICIAL PROCEEDINGS CLERIK Thursday, MAY 13, 1999 The Lansing Fire board met in a regular session on Thursday, May 13, 1999 at No. 2 Fire Station. Chairperson Joseph Marutiak called the meeting to order at 6:05 p.m. COMMISSIONERS PRESENT: Joseph Marutiak, Debbie De Leon, Susan Anderson, Ken Balcer, and Connie Marin. COMMISSIONERS EXCUSED: Robert Brown,.Jr. COMMISSIONERS ABSENT: Joanne Witte, and Gregory Weatherspoon. OTHERS PRESENT: Fire Chief Greg Martin, Assistant Fire Chief Mallory Willis, Captain K. Radigan, Lieutenant C. Yarsevich, Engineers M. Wilson and R. Walsdorf, Firefighters S. Barnes and M. Barrera and Secretary Dottie Chesney. ADDITIONS TO THE AGENDA: none APPROVAL OF THE MINUTES: A motion was made by Commissioner Marin to approve the March minutes as written. Commissioner Balcer second the motion, motion carried. COMMUNICATIONS: Items in the Commissioners' packets include: the 1999 calendar of Board meetings. Three separate thank you letters from East Lansing regarding the March 27, 1999-campus riot. An invitation from LCC Foundation to the annual Scholarship Breakfast Friday, May 14, 1999. A thank you from Daisy Lane Child Care commending Prevention Personnel. A letter from Chief Martin to Attorney General Granholm addressing the February 14, 1999 fire at 525 W. Ottawa. A news release addressing a "man-down" incident at Olds Park on April 23, 1999, with our paramedics saving the man's life. A letter to Captain P. Wilson addressing an April 14 incident at The Accident Fund, Cathi Kiebler commended the#2 crew's rapid response and professionalism. A proposed floor plan for the new#6 station. 1 PRESENTATIONS: none ADMINISTRATIVE COMMENTS: Chief Martin notified the Board that EMS Week begins Sunday, May 16, 1999. A number of the events were mentioned including the Sunday EMS demonstrations being held in front of Olds Park. Also scheduled is a May 17, Blood Pressure Clinic at Letts Community Center 11:30 - 12:30 and at City Hall from 3:30 - 5:30. May 18, and May 19, are Open Houses for the community to meet EMS personnel at#1, 4, & 5 stations from 3:00 - 5:00 for both days. May 20 there will be an EMS display in City Hall from 3:30 - 5:30. On May 21 from 1:00-5:00 there is a free adult CPR course at the#9 station(registration required phone 4568). Also on May 21, in conjunction with MADD & SADD, a simulated vehicle extrication is being demonstrated. EMS weekends with another Open House at 41, 4, & 5 stations from 9:00 to Noon on Saturday, May 22, 1999. Chief Martin commented that 61 of 80 people completed the recent ability test. Interviews will be scheduled within the next few weeks. He asked for the Board's Personnel Committee to participatc in these interviews. At the present time there are seven actual vacancies with more vacancies projected this summer and fall. The Chief wants to front-end load a few positions if possible, anticipating these upcoming vacancies. Chief said that on Monday, June 28, the test process for assistant fire chief will begin. Presently approximately 45 applications have been received from within the department and from outside. He requested two personnel from the Board for this process also. A discussion followed. Chief Martin discussed the FY 99/2000 Budget. The preliminary proposed budget went through a number of alterations. It is a lean budget but not bad. A number of cuts were addressed throughout the process. The budget will be finalized at Monday night's Council meeting. Chief said that June is the target for the LFD administrative move. The Training Division follows shortly after. There have and will be many changes to the#1 station. The old dispatch room was converted to a public meeting room. The old Board room is for the Training Division. The #8 station basement will be a new City Emergency Coordination Center (ECC). A discussion followed. Assistant Chief Willis presented the current one story floor plan for the new#6 station. The building is planned to face Pleasant Grove where rigs will exit. There will be double the bay size compared to the old#6 station. The structure has been designed with a men's and women's restroom. The sketch showed 12,600 sq. feet, but the intent is to make it a little smaller. Meetings with the architect and the committee are constant. He distributed a projected schedule of design and construction dates. A discussion followed. 2 When Commissioner Marutiak asked the status on the property for the new 44 station,Chief Martin stated that we are proceeding with the survey and appraisal of the two acres furthest west on the Lansing Gardens property. COMMITTEE REPORTS: PERSONNEL: Commissioner De Leon said the committee met and was brought up to date on several confidential personnel issues. PLANNING/FINANCE: Commissioner Marin said the committee recently met with the Chief ou the station project. The Committee encourages the Chief to keep them informed as to what they can do to see that when the fire buildings are sold that the money goes back into the fire department and not into the City's general fund. Chair Marutiak mentioned that he and Chief Martin recently met with Michael Murphy and the two will be attending the next Public Safety Meeting on May 26, 1999 at 8:00 a.m.. They will present the Fire Board Annual Report. Also Mr. Murphy and the Safety Committee wish to attend the June 10, 1999, Fire Board meeting as a get acquainted assembly. This meeting has been adjusted to assemble at the #1 station at 5:30 with the meeting commencing at 6:00 P.M.. BUILDING/EQUIPMENT: none OLD BUSINESS: Commissioner Marin mentioned that the terms of Commissioners De Leon and Witte are scheduled to expire in June 1999. These positions need to be reappointed, if they are still interested. NEW BUSINESS: Chief Martin informed the Board that he received a citizen complaint regarding a department car driving on US 127, traveling at a high speed. The person was counseled. GENERAL ORDER: The station#2 crew introduced themselves after Chair Marutiak thanked them for hosting tonight's meeting. The secretary wishes to remind the Board that the June 10 meeting will be at the#1 station at 120 E. Shiawassee St., assembling at 5:30 with the Safety Committee,with the meeting commencing at 6:00 P.M.. 3 The secretary notified the Board of the Memorial Service at the site of the Unknown Firefighter on Saturday, May 29, commencing at 11:00 at the Mt. Hope Cemetery. Commissioner Maruiak volunteered to give opening remarks at the memorial service. Commissioner De Leon moved to adjourn the meeting, second by Commissioner Marin, Chair Maurtiak adjourned at 7:05 p.m. A motion to approve these minutes as written was made at the June 10, 1999, regular meeting by Commissioner De Leon, second by Commissioner Anderson, motion carried. Dottie M. Chesney 4 LANSING BOARD OF FIRE COMMISSIONERS OFFICIAL PROCEEDINGS L,� CITY CLER'r( Thursday, MAY 13, 1999 The Lansing Fire board met in a regular session on Thursday, May 13, 1999 at No. 2 Fire Station. Chairperson Joseph Marutiak called the meeting to order at 6:05 p.m. COMMISSIONERS PRESENT: Joseph Marutiak, Debbie De Leon, Susan Anderson, Ken Balcer, and Connie Marin. COMMISSIONERS EXCUSED: Robert Brown, Jr. COMMISSIONERS ABSENT: Joanne Witte, and Gregory Weatherspoon. OTHERS PRESENT: Fire Chief Greg Martin, Assistant Fire Chief Mallory Willis, Captain K. Radigan, Lieutenant C. Yarsevich, Engineers M. Wilson and R. Walsdorf, Firefighters S. Barnes and M. Barrera and Secretary Dottie Chesney. ADDITIONS TO THE AGENDA: none APPROVAL OF THE MINUTES: A motion was made by Commissioner Marin to approve the March minutes as written. Commissioner Balcer second the motion, motion carried. COMMUNICATIONS: Items in the Commissioners' packets include: the 1999 calendar of Board meetings. Three separate thank you letters from East Lansing regarding the March 27, 1999-campus riot. An invitation from LCC Foundation to the annual Scholarship Breakfast Friday, May 14, 1999. A thank you from Daisy Lane Child Care commending Prevention Personnel. A letter from Chief Martin to Attorney General Granholm addressing the February 14, 1999 fire at 525 W. Ottawa. A news release addressing a "man-down" incident at Olds Park on April 23, 1999, with our paramedics saving the man's life. A letter to Captain P. Wilson addressing an April 14 incident at The Accident Fund, Cathi Kiebler commended the#2 crew's rapid response and professionalism. A proposed floor plan for the new#6 station. 1 d PRESENTATIONS: none ADMINISTRATIVE COMMENTS: Chief Martin notified the Board that EMS Week begins Sunday, May 16, 1999. A number of the events were mentioned including the Sunday EMS demonstrations being held in front of Olds Park. Also scheduled is a May 17, Blood Pressure Clinic at Letts Community Center 11:30 - 12:30 and at City Hall from 3:30 - 5:30. May 18, and May 19, are Open Houses for the community to meet EMS personnel at#1, 4, & 5 stations from 3:00 - 5:00 for both days. May 20 there will be an EMS display in City Hall from 3:30 - 5:30. On May 21 from 1:00-5:00 there is a free adult CPR course at the#9 station(registration required phone 4568). Also on May 21, in conjunction with MADD & SADD, a simulated vehicle extrication is being demonstrated. EMS weekends with another Open House at#1, 4, & 5 stations from 9:00 to Noon on Saturday, May 22, 1999. Chief Martin commented that 61 of 80 people completed the recent ability test. Interviews will be scheduled within the next few weeks. He asked for the Board's Personnel Committee to participate in these interviews. At the present time there are seven actual vacancies with more vacancies projected this summer and fall. The Chief wants to front-end load a few positions if possible, anticipating these upcoming vacancies. Chief said that on Monday, June 28, the test process for assistant fire chief will begin. Presently approximately 45 applications have been received from within the department and from outside. He requested two personnel from the Board for this process also. A discussion followed. Chief Martin discussed the FY 99/2000 Budget. The preliminary proposed budget went through a number of alterations. It is a lean budget but not bad. A number of cuts were addressed throughout the process. The budget will be finalized at Monday night's Council meeting. Chief said that June is the target for the LFD administrative move. The Training Division follows shortly after. There have and will be many changes to the #1 station. The old dispatch room was converted to a public meeting room. The old Board room is for the Training Division. The #8 station basement will be a new City Emergency Coordination Center (ECC). A discussion followed. Assistant Chief Willis presented the current one story floor plan for the new#6 station. The building is planned to face Pleasant Grove where rigs will exit. There will be double the bay size compared to the old #6 station. The structure has been designed with a men's and women's restroom. The sketch showed 12,600 sq. feet, but the intent is to make it a little smaller. Meetings with the architect and the committee are constant. He distributed a projected schedule of design and construction dates. A discussion followed. 2 When Commissioner Marutiak asked the status on the property for the new#4 station, Chief Martin stated that we are proceeding with the survey and appraisal of the two acres furthest west on the Lansing Gardens property. COMMITTEE REPORTS: PERSONNEL: Commissioner De Leon said the committee met and was brought up to date on several confidential personnel issues. PLANNING/FINANCE: Commissioner Marin said the committee recently met with the Chief on the station project. The Committee encourages the Chief to keep them informed as to what they can do to see that when the fire buildings are sold that the money goes back into the fire department and not into the City's general fund. Chair Marutiak mentioned that he and Chief Martin recently met with Michael Murphy and the two will be attending the next Public Safety Meeting on May 26, 1999 at 8:00 a.m.. They will present the Fire Board Annual Report. Also Mr. Murphy and the Safety Committee wish to attend the June 10, 1999, Fire Board meeting as a get acquainted assembly. This meeting has been adjusted to assemble at the#1 station at 5:30 with the meeting commencing at 6:00 P.M.. BUILDING/EQUIPMENT: none OLD BUSINESS: Commissioner Marin mentioned that the terms of Commissioners De Leon and Witte are scheduled to expire in June 1999. These positions need to be reappointed, if they are still interested. NEW BUSINESS: Chief Martin informed the Board that he received a citizen complaint regarding a department car driving on US 127, traveling at a high speed. The person was counseled. GENERAL ORDER: The station#2 crew introduced themselves after Chair Marutiak thanked them for hosting tonight's meeting. The secretary wishes to remind the Board that the June 10 meeting will be at the #1 station at 120 E. Shiawassee St., assembling at 5:30 with the Safety Committee, with the meeting commencing at 6:00 P.M.. 3 The secretary notified the Board of the Memorial Service at the site of the Unknown Firefighter on Saturday, May 29, commencing at 11:00 at the Mt. Hope Cemetery. Commissioner Marutiak volunteered to give opening remarks at the memorial service. Commissioner De Leon moved to adjourn the meeting, second by Commissioner Marin, Chair Maurtiak adjourned at 7:05 p.m. Dottie M. Chesney 4 LANSING BOARD OF FIRE COMMISSIONERS OFFICIAL PROCEEDINGS THURSDAY APRIL 8, 1999 The Lansing Fire board met in a regular session on Thursday, April 8, 1999 at No. 3 Fire Station. Chairperson Joseph Marutiak called the meeting to order at 6:05 p.m. COMMISSIONERS PRESENT: Robert Brown, Jr., Joseph Marutiak, Debbie De Leon, Joanne Witte, and Susan Anderson. COMMISSIONERS EXCUSED: Ken Balcer, Connie Marin, and Gregory Weatherspoon -- COMMISSIONERS ABSENT: none. OTHERS PRESENT: — Fire Chief Greg Martin, Assistant Fire Chief Mallory Willis, Special Assistant to the M7*rcD Freddie Thomas, Captain Larry Martin, Engineer Michael Marczynski, Firefighter Andrew Johnson and Secretary Dottie Chesney. ADDITIONS TO THE AGENDA: none APPROVAL OF THE MINUTES: A motion was made by Commissioner Brown to approve the March minutes as written. Commissioner Marutiak second the motion, a vote was taken, motion carried. COMMUNICATIONS: Items in the Commissioners' packets include: a Diversity Training schedule located at the Training Academy which are continuing in the latter part of May. PRESENTATIONS: none ADMINISTRATIVE COMMENTS: Chief Martin commented on the plan for holding a fall 1999 recruit class, following with a spring 2000 recruit class. The department is in need of more paramedics for the future. The people who passed this spring's written test will remain on the roster for the fall hiring. Those who passed this spring's written test and were selected to perform the ability test were notified, it is scheduled for the week of April 19, 1999. The department is seeking to continue progress on diversifying the work force. 1 A mutual hazmat/technical rescue operations arrangement,joining East Lansing Fire Department (ELFD) and Delta Township Fire Department has been established. The departments are cooperating, meeting to initiate the project. A discussion followed regarding the East Lansing riots, Chief commented that it was a tough situation to put our people in, however; the mutual aid agreement functioned as designed. The process to fill the vacant Assistant Chief position is progressing. The City is working with a company named Emergency Services Consulting Group (ESCG). The ESCG is under contract to recruit and test applicants. ESCG performs a job analysis, accumulating attributes, putting together a recruiting brochure then interviewing. The recent Lansing Township fire on Mifflin Street was addressed by Chief Martin. He attended a follow up meeting with Lansing City Council Public Safety explaining that before, three years ago LFD couldn't have gone into the townships to assist anyone. The legal basis came when the City signed the Mutual Aid Agreement. The arrangement worked as designed. The township called us. We were there in three minutes. A discussion followed. Assistant Chief Willis mentioned the station updates. He also mentioned that he is meeting with the Labor Mediator on April 16, 1999, hoping for the best for the department. Chief Willis has a meeting scheduled with LCC's Chuck Booth and LSD's Principal Henderson. A partnership with them is in the planning process. A partnership to support eight students from within the Lansing School District to sign up to attend the LCC Fire Academy this summer, with LSD subsidizing the tuition. He has been meeting with the station architects. There are now four different one-story concepts. Input has been obtained from the project committee, and they are now ready to meet with the architects again, scheduled for April 12, 1999. The Fire Board Building Committee is invited, with another scheduled for April 23`a at 2:00 at Keystone. COMMITTEE REPORTS: PERSONNEL: Chairperson Brown mentioned that the committee recently met with ESCG's Stew Rose, on the Assistant Chief recruiting process. PLANNING/FINANCE: Commissioner Brown moved to remove from the table the motion regarding the Board's meeting schedule change, supported by Commissioner Witte. Brown reestablished the motion to return to the former language meeting the second Thursday every month of the year, supported by Commissioner Witte. A discussion followed. A vote was taken with five affirmative votes. BUILDING/EQUIPMENT: none 2 OLD BUSINESS: none NEW BUSINESS: none GENERAL ORDER: Mr. Thomas said he was glad to participate in this evening's meeting and looks forward to many more. The station#3 crew introduced themselves after Chair Marutiak thanked them for hosting tonight's meeting. Jack Jordan sent his regrets explaining that he could not attend tonight's meeting due to a budget meeting with Council. The secretary wishes to remind the Board that the May 13 meeting will be at the #2 station at 2114 N. Grand River. The Ethics tape will be played after that meeting for the three Commissioners who have not viewed it as yet. Commissioner Marutiak moved to adjourn the meeting, second by Commissioner Anderson, Chair Maurtiak adjourned at 6:45 p.m. These April 8, 1999 minutes were approved at the May 13, 1999 regular meeting. A motion was made to accept these minutes, as written, by Commissioner Marin, supported by Commissioner Baker, motion carried. Dottie M. �Chesny 3 LANSING BOARD OF FIRE COMMISSIONERS OFFICIAL PROCEEDINGS THURSDAY APRIL 8, 1999 The Lansing Fire board met in a regular session on Thursday, April 8, 1999 at No. 3 Fire Station. Chairperson Joseph Marutiak called the meeting to order at 6:05 p.m. COMMISSIONERS PRESENT: Robert Brown, Jr., Joseph Marutiak, Debbie De Leon, Joanne Witte, and Susan Anderson. COMMISSIONERS EXCUSED: E Ken Balcer, Connie Marin, and Gregory Weatherspoon = - COMMISSIONERS ABSENT: none. OTHERS PRESENT: � Fire Chief Greg Martin, Assistant Fire Chief Mallory Willis, Special Assistant to the 1'viayor Freddie Thomas, Captain Larry Martin, Engineer Michael Marczynski, Firefighter Andrew Johnson and Secretary Dottie Chesney. ADDITIONS TO THE AGENDA: none APPROVAL OF THE MINUTES: A motion was made by Commissioner Brown to approve the March minutes as written. Commissioner Marutiak second the motion, a vote was taken, motion carried. COMMUNICATIONS: Items in the Commissioners' packets include: a Diversity Training schedule located at the Training Academy which are continuing in the latter part of May. PRESENTATIONS: none ADMINISTRATIVE COMMENTS: Chief Martin commented on the plan for holding a fall 1999 recruit class, following with a spring 2000 recruit class. The department is in need of more paramedics for the future. The people who passed this spring's written test will remain on the roster for the fall hiring. Those who passed this spring's written test and were selected to perform the ability test were notified, it is scheduled for the week of April 19, 1999. The department is seeking to continue progress on diversifying the work force. 1 A mutual hazmat/technical rescue operations arrangement,joining East Lansing Fire Department (ELFD) and Delta Township Fire Department has been established. The departments are cooperating, meeting to initiate the project. A discussion followed regarding the East Lansing riots, Chief commented that it was a tough situation to put our people in, however; the mutual aid agreement functioned as designed. The process to fill the vacant Assistant Chief position is progressing. The City is working with a company named Emergency Services Consulting Group (ESCG). The ESCG is under contract to recruit and test applicants. ESCG performs a job analysis, accumulating attributes, putting together a recruiting brochure then interviewing. The recent Lansing Township fire on Mifflin Street was addressed by Chief Martin. He attended a follow up meeting with Lansing City Council Public Safety explaining that before, three years ago LFD couldn't have gone into the townships to assist anyone. The legal basis came when the City signed the Mutual Aid Agreement. The arrangement worked as designed. The township called us. We were there in three minutes. A discussion followed. Assistant Chief Willis mentioned the station updates. He also mentioned that he is meeting with the Labor Mediator on April 16, 1999, hoping for the best for the department. Chief Willis has a meeting scheduled with LCC's Chuck Booth and LSD's Principal Henderson. A partnership with them is in the planning process. A partnership to support eight students from within the Lansing School District to sign up to attend the LCC Fire Academy this summer, with LSD subsidizing the tuition. He has been meeting with the station architects. There are now four different one-story concepts. Input has been obtained from the project committee, and they are now ready to meet with the architects again, scheduled for April 12, 1999. The Fire Board Building Committee is invited, with another scheduled for April 231 at 2:00 at Keystone. COMMITTEE REPORTS: PERSONNEL: Chairperson Brown mentioned that the committee recently met with ESCG's Stew Rose, on the Assistant Chief recruiting process. PLANNING/FINANCE: Commissioner Brown moved to remove from the table the motion regarding the Board's meeting schedule change, supported by Commissioner Witte. Brown reestablished the motion to return to the former language meeting the second Thursday every month of the year, supported by Commissioner Witte. A discussion followed. A vote was taken with five affirmative votes. BUILDING/EQUIPMENT: none 2 OLD BUSINESS: none NEW BUSINESS: none GENERAL ORDER: Mr. Thomas,said he was glad to participate in this evening's meeting and looks forward to many more. The station#3 crew introduced themselves after Chair Marutiak thanked them for hosting tonight's meeting. Jack Jordan sent his regrets explaining that he could not attend tonight's meeting due to a budget meeting with Council. The secretary wishes to remind the Board that the May 13 meeting will be at the#2 station at 2114 N. Grand River. The Ethics tape will be played after that meeting for the three Commissioners who have not viewed it as yet. Commissioner Marutiak moved to adjourn the meeting, second by Commissioner Anderson, Chair Maurtiak adjourned at 6:45 p.m. Dottie M. Chesney 3 LANSING BOARD OF FIRE COMMISSIONERS OFFICIAL PROCEEDINGS THURSDAY MARCH 11, 1999 The Lansing Fire board met in a regular session on Thursday, March 11, 1999 at No. 1 Fire Station. Chairperson Joseph Marutiak called the meeting to order at 6:05 p.m. COMMISSIONERS PRESENT: Robert Brown, Jr., Joseph Marutiak, Debbie De Leon, Ken Balcer, Joanne Witte, Gregory Weatherspoon, and Connie Marin. COMMISSIONERS EXCUSED: Susan Anderson. COMMISSIONERS ABSENT: none. OTHERS PRESENT: Fire Chief Greg Martin, Assistant Fire Chief Mallory Willis, and Secretary Dottie Chesney. ADDITIONS TO THE AGENDA: Approval of January minutes. APPROVAL OF THE MINUTES: A motion was made by Commissioner Brown to approve the January minutes with the following correction. The minutes should read COMMISSIONERS EXCUSED: Joanne Witte, Robert Brown, Jr., and Connie Marin. COMMISSIONERSABSENT.• Debbie De Leon. Commissioner Marin second the motion to make this correction. Motion carried. COMMUNICATIONS: Items in the Commissioners' packets include: a departmental update from Chief Martin. An email to Chief applauding the crew who responded to the incident in February at 1713 S. Washington Ave.. The diversity breakdown of recent firefighter applicants. A memo from Chief regarding firefighter hiring criteria. An EMS complaint from May. And the floor plans and cost analysis for the new station 6. PRESENTATIONS: none cc _ w cw ADMINISTRATIVE COMMENTS: Assistant Chief Willis brought the board up-to-date on the new station#6 project. At present, the programming process which develops departmental needs is underway. The architects will receive the information and complete a preliminary design next week. Chief Martin said that the department has approximately $3 million in the first phase and would like to squeeze two stations out of this money. Also, he mentioned that there is no specific location for the new station#4, at the present time. Chief Martin commented on the plan for holding a fall 1999 recruit class, following with a spring 2000 recruit class. The department is in need for more paramedics, following with the need to consider the City's Affirmative Action Plan. Over a year from now the department expects twenty positions to be replaced. Because of the current labor contract, we may loose 18 medics that are on rotation at present. Chief Martin mentioned that the bids are due back in a couple of weeks for the purchase of new generators. A joint hazmat/technical rescue operations joining with ELFD and Delta Twp. has been established and will become effective in April. The goal being to train, purchase and respond together. The process to post and fill the vacant Assistant Chief position is under way. A firm is under contract to recruit and test applicants. Interviews may be more intense that in the past. Effective February 26, 1999, Administrative Aide Kathy Schafer retired from the position in the Emergency Operation Center. Kathy hired into the City on June 23, 1978. She has vacated a position that is in the meantime being filled by Inspector T.A. Shaver along with Les Hunter who is under a 90 day contract. Email is up and running steady. It is department wide. The fire department has been the only City department that has had a computer network. COMMITTEE REPORTS: PERSONNEL: Commissioner Brown reported on the last committee's meeting where a state civil rights case was discussed. Station plans were reviewed, with one of the main topics being bathroom facilities. Commissioner Brown motioned to adopt Chief Martin's recommendation of hiring criteria with the addition that the Fire Board desires that the department pursue the goals of increasing diversity among all protected groups. The motion was supported with a discussion following. A vote was taken, motion carried. 2 PLANNING/FINANCE: Commissioner Marin requested to have the Board evaluate the schedule of meetings. The committee feels too much time lapses between meetings. Following the vote in July 1998, changing the schedule to assemble only on even months. The committee wishes to initiate a vote to change the meeting schedule back to every month of the year. Supported by Commissioner Witte. A discussion followed. This subject will be voted on at the regular scheduled meeting on April 8, 1999. BUILDING/EQUIPMENT: Ken Balcer acknowledged that the committee met recently. He is being kept informed of the station project meetings with the architects and should have a more detailed report in April. OLD BUSINESS: The safety of the department was discussed. Some equipment issues were discussed. East Lansing 911 system can now back-up Lansing Fire. The generator problems have been resolved. A new probation dispatcher evaluation process has been initiated. Chief Martin reported that given the volume of emergency calls there is a possibility that mistakes may occur. NEW BUSINESS: none GENERAL ORDER: Commissioner Witte's relative was involved in a chimney fire in January, on Quentin St. Quick response was observed. The family also informed the Commissioner of the crews enthusiasm to advise them on how to prevent the event from happening again. Commissioner Marin asked the secretary to inform the Mayor's office and the Law Department of the Board's intent to hold a vote on the change to meet every month, instead of only on the even numbered months. Chair Marutiak mentioned that there are a few Commissioners needing to view the City Ethics video tape. It will be set up for view following the April 8 meeting, which is scheduled to be held at the #3 station on Hillsdale St. Commissioner Brown moved to adjourn the meeting, second by Commissioner Balcer, Chair Maurtiak adjourned at 7:20 p.m. These minutes were approved as written at the April 8, 1999, regular meeting. A motion was made by Commissioner Brown, second by Commissioner Marutiak, a vote was taken, motion carried. 1, Dottie M. Chesney 3 LANSING BOARD OF FIRE COMMISSIONERS OFFICIAL PROCEEDINGS THURSDAY MARCH 11, 1999 _ Jo The Lansing Fire board met in a regular session on Thursday, March 11, 1999 is N�f;' 'red LE IR�,� Station. Chairperson Joseph Marutiak called the meeting to order at 6:05 p.m. COMMISSIONERS PRESENT: Robert Brown, Jr., Joseph Marutiak, Debbie De Leon, Ken Balcer, Joanne Witte, Gregory Weatherspoon, and Connie Marin. COMMISSIONERS EXCUSED: Susan Anderson. COMMISSIONERS ABSENT: none. OTHERS PRESENT: Fire Chief Greg Martin, Assistant Fire Chief Mallory Willis, and Secretary Dottie Chesney. ADDITIONS TO THE AGENDA: Approval of January minutes. APPROVAL OF THE MINUTES: A motion was made by Commissioner Brown to approve the January minutes with the following correction. The minutes should read COMMISSIONERS EXCUSED: Joanne Witte, Robert Brown, Jr., and Connie Marin. COMMISSIONERS ABSENT.- Debbie De Leon. Commissioner Marin second the motion to make this correction. Motion carried. COMMUNICATIONS: Items in the Commissioners' packets include: a departmental update from Chief Martin. An email to Chief applauding the crew who responded to the incident in February at 1713 S. Washington Ave.. The diversity breakdown of recent firefighter applicants. A memo from Chief regarding firefighter hiring criteria. An EMS complaint from May. And the floor plans and cost analysis for the new station 6. PRESENTATIONS: none 1 ADMINISTRATIVE COMMENTS: Assistant Chief Willis brought the board up-to-date on the new station 46 project. At present, the programming process which develops departmental needs is underway. The architects will receive the information and complete a preliminary design next week. Chief Martin said that the department has approximately $3 million in the first phase and would like to squeeze two stations out of this money. Also, he mentioned that there is no specific location for the new station#4, at the present time. Chief Martin commented on the plan for holding a fall 1999 recruit class, following with a spring 2000 recruit class. The department is in need for more paramedics, following with the need to consider the City's Affirmative Action Plan. Over a year from now the department expects twenty positions to be replaced. Because of the current labor contract, we may loose 18 medics that are on rotation at present. Chief Martin mentioned that the bids are due back in a couple of weeks for the purchase of new generators. A joint hazmat/technical rescue operations joining with ELFD and Delta Twp. has been established and will become effective in April. The goal being to train, purchase and respond together. The process to post and fill the vacant Assistant Chief position is under way. A firm is under contract to recruit and test applicants. Interviews may be more intense that in the past. Effective February 26, 1999, Administrative Aide Kathy Schafer retired from the position in the Emergency Operation Center. Kathy hired into the City on June 23, 1978. She has vacated a position that is in the meantime being filled by Inspector T.A. Shaver along with Les Hunter who is under a 90 day contract. Email is up and running steady. It is department wide. The fire department has been the only City department that has had a computer network. COMMITTEE REPORTS: PERSONNEL: Commissioner Brown reported on the last committee's meeting where a state civil rights case was discussed. Station plans were reviewed, with one of the main topics being bathroom facilities. Commissioner Brown motioned to adopt Chief Martin's recommendation of hiring criteria with the addition that the Fire Board desires that the department pursue the goals of increasing diversity among all protected groups. The motion was supported with a discussion following. A vote was taken, motion carried. 2 PLANNING/FINANCE: Commissioner Marin requested to have the Board evaluate the schedule of meetings. The committee feels too much time lapses between meetings. Following the vote in July 1998, changing the schedule to assemble only on even months. The committee wishes to initiate a vote to change the meeting schedule back to every month of the year. Supported by Commissioner Witte. A discussion followed. This subject will be voted on at the regular scheduled meeting on April 8, 1999. BUILDING/EQUIPMENT: Ken Balcer acknowledged that the committee met recently. He is being kept informed of the station project meetings with the architects and should have a more detailed report in April. OLD BUSINESS: The safety of the department was discussed. Some equipment issues were discussed. East Lansing 911 system can now back-up Lansing Fire. The generator problems have been resolved. A new probation dispatcher evaluation process has been initiated. Chief Martin reported that given the volume of emergency calls there is a possibility that mistakes may occur. NEW BUSINESS: none GENERAL ORDER: Commissioner Witte's relative was involved in a chimney fire in January, on Quentin St. Quick response was observed. The family also informed the Commissioner of the crews enthusiasm to advise them on how to prevent the event from happening again. Commissioner Marin asked the secretary to inform the Mayor's office and the Law Department of the Board's intent to hold a vote on the change to meet every month, instead of only on the even numbered months. Chair Marutiak mentioned that there are a few Commissioners needing to view the City Ethics video tape. It will be set up for view following the April 8 meeting, which is scheduled to be held at the#3 station on Hillsdale St. Commissioner Brown moved to adjourn the meeting, second by Commissioner Balcer, Chair Maurtiak adjourned at 7:20 p.m. Respectfully submitted Dottie M. Chesney 3 p, A S 1 LANSING FIRE BOARD ti G 120 East Shiawassee Lansing,Michigan 48933 -=F C ' V (517)483-4563 LED I I All 11: 57 LANSING CITY CLERK H1 David C. Hollister, Mayor LANSING BOARD OF FIRE COMMISSIONERS NOTICE OF MEETING CANCELLATION he February 11, 1999, meeting has been canceled due to the lack of a quorum. The meeting has been rescheduled to 6:00 p.m., Thursday, March 11, 1999 at the#1 fire station. V� Do 'e M. Chesney Fire Board Secretary February 10, 1999 C:\Dotde\MyFHes\B0ARMCANCEL.BD "Equal Opportunity Employer" LANSING BOARD OF FIRE COMMISSIONERS SPECIAL PROCEEDINGS THURSDAY JANUARY 21, 1999 = '� l6 APPROVED MARCH 11, 1999 I ;` i�i;: ` CITY i CLERI'� The Lansing Fire Board met in a special session on Thursday, January 21, 1999, at No:2 Fi�'� � ` Station. Chairperson Joseph Marutiak called the meeting to order at 6:15 p.m. COMMISSIONERS PRESENT: Susan Anderson, Gregory Weatherspoon, Ken Balcer, and Joseph Marutiak. COMMISSIONERS EXCUSED: Joanne Witte , Robert Brown, Jr. , Connie Marin. COMMISSIONERS ABSENT: Debbie De Leon, OTHERS PRESENT: Fire Chief Greg Martin, Administrative Assistant Steve Fraser, the 92 rescue crew in attendance were Bob Labioda, David Ray, John Dyer, and Secretary Dottie Chesney. ADDITIONS TO THE AGENDA: none APPROVAL OF MINUTES: a motion was made by Gregory Weatherspoon to approve the December 10, 1998, minutes as presented, second by Susan Anderson, motion carried. BUDGET: The budget was discussed, Chief Martin deliberated on a number of selected items. Steve Fraser addressed some high cost items. He said the budget will have an allowable 3% overall increase from last year. Overtime costs were examined. Steve explained that personnel shortages caused overtime and the shortages were due to retirements, injuries, and delays in hiring. A discussion followed. A motion was made, by Commissioner Balcer, to approve the FY 99/2000 Budget as prepared and submitted to the Board. Second by Commissioner Anderson. A vote was taken, motion carried, budget approved. ANNUAL REPORT: A motion was made, by Commissioner Anderson, to approve the annual report drafted by Commissioner Marutiak, second by Commissioner Balcer, Motion carried. PUBLIC SAFETY MEETING: Chief Martin discussed the possibility of organizing a joint meeting with fire commissioners and the City Council's Public Safety Committee. Both groups are concerned with safety, especially within the fire department. A discussion was held with a suggestion for Chief Martin to organize a preliminary meeting with the two chairs to begin with. Chief Martin agreed to meet with a representative of the assembly, keeping the board informed. ADJOURNMENT: A motion, made by Commissioner Anderson, to adjourn the meeting was made, second by Commissioner Balcer. The Chair adjourned the meeting at 7:00 p.m. Respectfully submitted, Dottie M. Chesney Fire Board Secretary These minutes were approved at the March 11, 1999 regular meeting, with one correction. COMMISSIONERS EXCUSED: Robert Brown, Jr. , and Connie Marin, and Joanne Witte. COMMISSIONERS ABSENT: Debbie De Leon The motion to approve was made by Commissioner Brown, second by Commissioner Marin, m.c. . LANSING BOARD OF FIRE COMMISSIONERS SPECIAL PROCEEDINGS THURSDAY JANUARY 21, 1999 The Lansing Fire Board met in a special session on Thursday, January 21, 199b�16N'6- 2J'FfrCLER1' Station. Chairperson Joseph Marutiak called the meeting to order at 6:15 p.m. COMMISSIONERS PRESENT: Susan Anderson, Gregory Weatherspoon, Ken Balcer, and Joseph Marutiak. COMMISSIONERS EXCUSED: Joanne Witte COMMISSIONERS ABSENT: Robert Brown, Jr., Debbie De Leon, and Connie Marin OTHERS PRESENT: Fire Chief Greg Martin, Administrative Assistant Steve Fraser, the#2 rescue crew in attendance were Bob Labioda, David Ray, John Dyer, and Secretary Dottie Chesney. ADDITIONS TO THE AGENDA: none APPROVAL OF MINUTES: a motion was made by Gregory Weatherspoon to approve the December 10, 1998, minutes as presented, second by Susan Anderson, motion carried. BUDGET: The budget was discussed, Chief Martin deliberated on a number of selected items. Steve Fraser addressed some high cost items. He said the budget will have an allowable 3% overall increase from last year. Overtime costs were examined. Steve explained that personnel shortages caused overtime and the shortages were due to retirements, injuries, and delays in hiring.. A discussion followed. A motion was made, by Commissioner Balcer, to approve the FY 99/2000 Budget as prepared and submitted to the Board. Second by Commissioner Anderson. A vote was taken, motion carried, budget approved. ANNUAL REPORT: A motion was made, by Commissioner Anderson, to approve the annual report drafted by Commissioner Marutiak, second by Commissioner Balcer, Motion carried, PUBLIC SAFETY MEETING: Chief Martin discussed the possibility of organizing a joint meeting with fire commissioners and the City Council's Public Safety Committee. Both groups are concerned with safety, especially within the fire department. A discussion was held with a suggestion for Chief Martin to organize a preliminary meeting with the two chairs to begin with. Chief Martin agreed to meet with a representative of the assembly, keeping the board informed. ADJOURNMENT: A motion, made by Commissioner Anderson, to adjourn the meeting was made, second by Commissioner Balcer. The Chair adjourned the meeting at 7:00 p.m. Respectfully submitted, Dottie M. Chesney Fire Board Secretary