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HomeMy WebLinkAbout1998 Board of Fire Commissioners Minutes -ALL P,ZA S I N LANSING FIRE DEPARTMENT G 124 West Michigan Avenue 7th Floor,City Hall RECEIVED Lansing,Michigan 48933 �� DEC 22 PH 1: 38 (517)483-4563 LANSING CITY CLERK r� HIGP id C.Hollister,Mayor ag Martin,Fire Chief 1998 REGULAR MEETINGS ATE TIME LOCATION ADDRESS L-8-98 7:30 p.m. No.7 Station 629 N.Jenison t-12-98 7:30 p.m. No. 1 Station 120 E. Shiawassee ii 3-12-98 7:30 p.m. No.2 Station 2114 N. Grand River 4-9-98'Ca*I,,l:Q 7:30 p.m. No.3 Station 629 W.Hillsdale 544 M C,;;�:30 p.m. No.4 Station 5550 S.Pennsylvania 6-11-98 7:30 p.m. No.9 Station 520 Glendale 7-9-98 7:30 p.m. No.6 Station 3708 Pleasant Grove -13-98 7:30 p.m. No. 5 Station 1821Todd Ave. -10-98 p.m. No.2 Station 2114 N.Grand River 0-8-98 7:30 p.m. No.7 Station 629 N.Jenison 1-12-98 % ;"`(C 7:3 p.m. No.8 Station 815 Marshall 2-10-98 7:30 p.m. No. 1 Station 120 E.Shiawassee luring the regularly scheduled Fire Board meeting,held October 17,1996 the Planning 'ommittee recommended alternating the monthly meeting place. This change will make the ieetings more accessible to the community and firefighters. The recommendation was approved y the Fire Board,and the Planning Committee presented a schedule of future board meeting cations. During the regular meeting held November 21,1996,the Planning Committee -ded moving the meeting to the second Thursday of each month,beginning January 1997. "Equal Opportunity Employer" LANSING BOARD OF FIRE COMMISSIONERS FIRST WARD TERM ENDS JOSEPH MARUTIAK -OPEIU LOCAL 459 CHAIR JUNE 2002 225 ALLEN ST 887-8844 LANSING MI 48912 FAX#887-8848 485-6697 SECOND WARD TERM ENDS SUSAN ANDERSON DEPT. OF COMMUNITY JUNE 2002 3200 LEAWOOD DR. HEALTH LANSING, MI 48910 6`h FLOOR LEWIS CASS 335-0256 BLDG. 335-0256 FAX#335-6775 THIRD WARD TERM ENDS JOANNE WITTE REO SCHOOL FAX#325-6490 VICE-CHAIR JUNE 1999 2920 PLEASANT GROVE ELEM.SPEC.ED. 325-6482 LANSING, MI 48910 1221 REO CT. 393-3805 FOURTH WARD TERM ENDS ROBERT BROWN, JR. MICHIGAN DIRECTOR OF JUNE 2000 1912 KUERBITZ DR. CORRECTIONS (RETIRED) LANSING MI 48906 323-1183faz#323-8183 AT-LARGE TERM ENDS KEN BALCER PRUDENTIAL INSURANCE JUNE 2001 1646 WELLINGTON 627-8302 FAX#627-1880 LANSING MI 48910 485-7646 AT-LARGE TERM ENDS CONNIE MARIN INGHAM REGIONAL MEDICAL JUNE 2000 2939 SUNDERLAND CENTER 377-8310 LANSING MI 48911 FAX 487-2100 393-7571 AT-LARGE TERM ENDS GREGORY 325-6868 JUNE 2002 WEATHERSPOON RIDDLE SCHOOL 2701 NORWICH RD. 221 HURON ST. LANSING MI 48911 FAX#325-7314 887-8409 AT-LARGE TERM ENDS DEBBIE DE LEON LEGISLATIVE ASS'T JUNE 1999 1414 TAFT ST ROOSEVELT BLDG. LANSING MI 48906 DIRECT LINE 373-5068 482-7581 FAX#373-5946 BOARD DOTTIE M. CHESNEY FIRE ADMINISTRATIVE SECRETARY 6610 VICTORIA SHR DR SECRETARY 483-4563 LAINGSBURG MI 48848 OFFICE FAX 483-4488 651-6806 NO. 1 FIRE STATION 483-4570 FIRE ADMINISTRATION 483-4563 Revised 7-28-98 CHIEF MARTIN 483-4560 ASS'T CHIEF HUNTER 483A561 ASS'T CHIEF WILLIS 4834270 JACK JORDAN'S OFFICE 4834321 LINDA SANCHEZ'S OFFICE 4834147 Appxoved,1-21-99 LANSING BOARD OF FIRE COMMISSIONERS OFFICIAL PROCEEDINGS THURSDAY DECEMBER 10, 1998 The Lansing Fire Board met in a regular session on Thursday, December 10, 1998, at No.l Fire Station. Chairperson Joseph Marutiak called the meeting to order at 6:00 p.m. COMMISSIONERS PRESENT: Joseph Marutiak, Joanne Witte, Ken Balcer, Debbie De Leon, Gregory Weatherspoon, Robert Brown, Jr., and Susan Anderson. -; - ti COMMISSIONERS EXCUSED: Connie Marin c� Cc) ;M t COMMISSIONERS ABSENT: none - OTHERS PRESENT: Fire Chief Greg Martin, Chief Deputy City Attorney JaW Jardari;7 CD Assistant Chief Chuck Willis, IAFF President Dave Weisenberg, IAFF Secretary Ron?'inley, and Board Secretary Dottie M. Chesney ADDITIONS TO THE AGENDA: none. APPROVAL OF MINUTES: A motion to approve the October 8, 1998, minutes was made by Commissioner Brown, second by Commissioner Balcer. A vote was taken, motion carried. COMMUNICATIONS: Items in the Commissioners' packet include: 1. A 1999 schedule of fire board meetings. 2. A memo from East Lansing's Fire Chief regarding special operations cooperative response alliance. 3. a memo from Building Safety Officer Jack Nelson regarding station safety inspections. 4. A message from the communications center regarding operating procedure; in specific, guidelines for the dispatch of ambulance services for Lansing Township. 5. A thank you from Quality Home Care regarding a presentation for the Downtown Kiwanis Club in October. 6. Two news releases from PIO T.A. Shaver. 7. The Citizen Complaint Guideline 201.6. Recently altered was paragraph D. #3 to read . . .provides a summary of each complaint to the fire board. 8. A copy of the current City Ordinance referring to the educational requirements for Fire Chief. 9. A memo from Chief Martin to Personnel Director Sharon Bommarito suggesting change in the educational requirements of Fire Chief. 10. A memo from Principal Operations Analyst John McComb regarding FY 1999/2000 which requests written budget approval from all advisory boards. 11. The current staff& rank figures for the entire fire department which totals 235 personnel. 12. A time schedule for the remodel of#1 station. 13. An information bulletin regarding departmental updates. 14. The City's Ethics Manual. PRESENTATION: Personnel Department's video tape of the City's Ethics specifications was played for all attending commissioners. A brief discussion followed. 1 ADMINISTRATION COMMENTS: Chief Martin spoke about the renewed Mutual Aid Agreements. One change is that each agreement now renews automatically each year. The other change is regarding Lansing Township. The township's fire department is on their way to providing paramedic services. The City of Lansing Fire Department has added an addendum for one year to back up the township while they train medics. LFD will support the township in their present endeavor. The recruit graduation is scheduled for Friday December 18, 1998 at 2:00 p.m. The ceremony will be at the Training Academy at 3015 Alpha St. All are invited, approximately 60 will be in attendance. There are 19 recruits graduating. Wednesday, December 9, 1998, a kick-off meeting was held with the architects. A lot of interest was showed from the firefighters. The closing on the Pleasant Grove & Jolly property should be at the end of this year. It sold for $10,000 under the appraised value. A couple of other properties are being considered for possible east end eligiblity. The retirement of Assistant Chief Les Hunter was announced. Chief Martin said Les has been a valuable asset to the department for over 29 years. Following Les's promotion to Assistant Chief, management advanced to a higher level. Les strongly supported the team work concept. His presence and services will be missed. His effective date is January 8, 1998. In the FY 98/99 ten fire department personnel will be eligible to retire. In the FY 99/2000 16 fire personnel will be eligible to retire. Chief Martin asked for support from the board regarding change to the City Ordinance 288.07 which addresses the educational requirements for Fire Chief. A discussion followed. Commissioner Brown moved that the board support the concept that was introduced by Chief Martin regarding a change in Fire Chief education requirements. The move was supported, after hearing no discussion, a vote was taken, motion carried. The time line in renovating Station#1 is moving along as scheduled. As is the new #6 station planning. EMS/PERSONNEL COMMITTEE: no report PLANNING COMMITTEE: no report FINANCE/BUILDING & EQUIPMENT: Commissioner Balcer mentioned the meeting held Monday with Keystone Architects and Capital Consultants. The next meeting will consist of actually reviewing each room's plan, submitting ideas for the plans. The meeting is scheduled for January 5t''. The first phase is to find out what is available after speaking with the architects. OLD BUSINESS: none 2 NEW BUSINESS: a recent citizen complaint was discussed, a summary of the complaint will be submitted to the board in January. GENERAL ORDER: Everyone in attendance wished holiday greetings to all. The board was saddened to hear of Assistant Chief Hunter's retirement. He will be missed. It was mentioned that 1998 was a very good year, full of departmental accomplishments. Assistant Chief Willis addressed the fire code for the City, he thanked Counselor Jordan for his assistance. Commissioner De Leon mentioned the evening's Hispanic Holiday Symposium. Commissioner Brown moved to adjourn, second by Commissioner De Leon. The Chair adjourned the meeting at 7:05 p.m. At the January 21, 1999, special meeting, a motion was made by Gregory Weatherspoon to approve the December 10, 1998, minutes as presented, second by Susan Anderson, motion carried. Dottie M. Chesney Fire Board Secretary 3 LANSING BOARD OF FIRE COMMISSIONERS OFFICIAL PROCEEDINGS THURSDAY DECEMBER 10, 1998 �J' ' r 05 The Lansing Fire Board met in a regular session on Thursday, December 10, 1998 Station. Chairperson Joseph Marutiak called the meeting to order at 6:00 p.m. COMMISSIONERS PRESENT: Joseph Marutiak, Joanne Witte, Ken Balcer, Debbie De Leon, Gregory Weatherspoon, Robert Brown, Jr., and Susan Anderson. COMMISSIONERS EXCUSED: Connie Marin COMMISSIONERS ABSENT: none OTHERS PRESENT: Fire Chief Greg Martin, Chief Deputy City Attorney Jack Jordan, Assistant Chief Chuck Willis, IAFF President Dave Weisenberg, IAFF Secretary Ron Finley, and Board Secretary Dottie M. Chesney ADDITIONS TO THE AGENDA: none. APPROVAL OF MINUTES: A motion to approve the October 8, 1998, minutes was made by Commissioner Brown, second by Commissioner Balcer. A vote was taken, motion carried. COMMUNICATIONS: Items in the Commissioners' packet include: 1. A 1999 schedule of fire board meetings. 2. A memo from East Lansing's Fire Chief regarding special operations cooperative response alliance. 3. a memo from Building Safety Officer Jack Nelson regarding station safety inspections. 4. A message from the communications center regarding operating procedure; in specific, guidelines for the dispatch of ambulance services for Lansing Township. 5. A thank you from Quality Home Care regarding a presentation for the Downtown Kiwanis Club in October. 6. Two news releases from PIO T.A. Shaver. 7. The Citizen Complaint Guideline 201.6. Recently altered was paragraph D. #3 to read . . .provides a summary of each complaint to thefire board. 8. A copy of the current City Ordinance referring to the educational requirements for Fire Chief. 9. A memo from Chief Martin to Personnel Director Sharon Bommarito suggesting change in the educational requirements of Fire Chief. 10. A memo from Principal Operations Analyst John McComb regarding FY 1999/2000 which requests written budget approval from all advisory boards. 11. The current staff& rank figures for the entire fire department which totals 235 personnel. 12. A time schedule for the remodel of#1 station. 13. An information bulletin regarding departmental updates. 14. The City's Ethics Manual. PRESENTATION: Personnel Department's video tape of the City's Ethics specifications was played for all attending commissioners. A brief discussion followed. 1 ADMINISTRATION COMMENTS: Chief Martin spoke about the renewed Mutual Aid Agreements. One change is that each agreement now renews automatically each year. The other change is regarding Lansing Township. The township's fire department is on their way to providing paramedic services. The City of Lansing Fire Department has added an addendum for one year to back up the township while they train medics. LFD will support the township in their present endeavor. The recruit graduation is scheduled for Friday December 18, 1998 at 2:00 p.m. The ceremony will be at the Training Academy at 3015 Alpha St. All are invited, approximately 60 will be in attendance. There are 19 recruits graduating. Wednesday, December 9, 1998, a kick-off meeting was held with the architects. A lot of interest was showed from the firefighters. The closing on the Pleasant Grove & Jolly property should be at the end of this year. It sold for $10,000 under the appraised value. A couple of other properties are being considered for possible east end eligiblity. The retirement of Assistant Chief Les Hunter was announced. Chief Martin said Les has been a valuable asset to the department for over 29 years. Following Les's promotion to Assistant Chief, management advanced to a higher level. Les strongly supported the team work concept. His presence and services will be missed. His effective date is January 8, 1998. In the FY 98/99 ten fire department personnel will be eligible to retire. In the FY 99/2000 16 fire personnel will be eligible to retire. Chief Martin asked for support from the board regarding change to the City Ordinance 288.07 which addresses the educational requirements for Fire Chief. A discussion followed. Commissioner Brown moved that the board support the concept that was introduced by Chief Martin regarding a change in Fire Chief education requirements. The move was supported, after hearing no discussion, a vote was taken, motion carried. The time line in renovating Station#1 is moving along as scheduled. As is the new#6 station planning. EMS/PERSONNEL COMMITTEE: no report PLANNING COMMITTEE: no report FINANCE/BUILDING & EQUIPMENT: Commissioner Balcer mentioned the meeting held Monday with Keystone Architects and Capital Consultants. The next meeting will consist of actually reviewing each room's plan, submitting ideas for the plans. The meeting is scheduled for January 5`'. The first phase is to find out what is available after speaking with the architects. OLD BUSINESS: none 2 NEW BUSINESS: a recent citizen complaint was discussed, a summary of the complaint will be submitted to the board in January. GENERAL ORDER: Everyone in attendance wished holiday greetings to all. The board was saddened to hear of Assistant Chief Hunter's retirement. He will be missed. It was mentioned that 1998 was a very good year, full of departmental accomplishments. Assistant Chief Willis addressed the fire code for the City, he thanked Counselor Jordan for his assistance. Commissioner De Leon mentioned the evening's Hispanic Holiday Symposium. Commissioner Brown moved to adjourn, second by Commissioner De Leon. The Chair adjourned the meeting at 7:05 p.m. A special meeting has been scheduled for January 14, 1999, at the#2 station on N. Grand River Ave. This meeting's itinerary is to approve the FY 99/2000 budget. The packets will be available at the station '/z hour before the start of the meeting. Dottie M. Chesney Fire Board Secretary ` 3 LANSING BOARD OF FIRE COMMISSIONERS OFFICIAL PROCEEDINGS THURSDAY OCTOBER 8, 1998 The Lansing Fire Board met in a regular session on Thursday, October 8, 1998, at�Ip��7�lJr��j.Y CLERK Station. Chairperson Joseph Marutiak called the meeting to order at 6:00 p.m. COMMISSIONERS PRESENT: Joseph Marutiak, Connie Marin, Ken Balcer, Debbie De Leon, Gregory Weatherspoon, and Robert Brown, Jr. COMMISSIONERS EXCUSED: Susan Anderson and Joanne Witte COMMISSIONERS ABSENT: none OTHERS PRESENT: Fire Chief Greg Martin, Chief Deputy City Attorney Jack Jordan, Assistant Chiefs Chuck Willis and Les Hunter, Firefighter Brenda Martin and Secretary Dottie M. Chesney. ADDITIONS TO THE AGENDA: none. APPROVAL OF MINUTES: A motion to approve the August 13, 1998, minutes was made by Commissioner Marin, second by Commissioner Brown. A vote was taken, motion carried. COMMUNICATIONS: Items in the Commissioners' packets included: 1. The revised list of committee assignments. 2. The list of names of the 19 new recruits. 3. A memo to LFD's budget analyst regarding suppression overtime. 4. A media article regarding firefighters learning how to rescue their own. 5. Two maps that Chief Martin commented on. PRESENTATION: The new City Recruiter Danielle Jennings addressed recruiting procedures. She is focusing on the next coming recruitment, concentrating on high-schools and keeping in contact with the interested students. Her plan is to also attend high-school career days. Danielle distributed orange postcards explaining that avenue of recruiting. She will also obtain a list of all who attend state certified training institutes. Utilizing the web site was also discussed. The City Personnel office will now be accepting applications continuously. ADMINISTRATION COMMENTS: Chief Martin informed the board that the 18 vacant positions have now been filled. He went in front of the Council and they authorized the filling of two additional positions, soon being vacated by retirements. One of the applicants withdrew to take a job closer to home leaving the department with 19 entry level firefighters. These 19 started training on October 5, 1998. A large number of applicants were lost on the written test and approximately 30 applicants failed the ability test. Of the 12 paramedics and the 7 EMTs one is Hispanic, two are women, and two are African American. Of the 19 recruits, 14 hold Firefighter I and II certificates. 1 Chief also updated the board on the fire station projects. A site is being considered on'the SE corner of Pleasant Grove and S. Jolly for a new station#6. The site consist of 1.7 acres and is commercially zoned. He has scheduled meetings with two property owners next week. A departmental committee has been assembled to strengthen the move to the#1 central fire station. The goal is to preserve the present functions of the station and improve management of the department by having all divisions at the same location. Assistant Chief Charles Willis reported on the activities associated with National Fire Prevention Week October 5 through October 10. Suppression rigs have been scheduled to attend community events throughout the week. Operation E.D.I.T.H. will be activated on Wednesday with the regional fire departments blowing their sirens and horns in unison with LFD at 6:00 p.m. An Open House has been arranged at the#8 station on Marshal St. Chief Martin discussed suppression's overtime status. It is estimated that LFD has utilized 4,080 overtime hours due to duty related injuries. The estimated cost in overtime at an average of $34.20 per hour equals $139,536. This is in suppression only and is in conjunction with retirement vacancies (18 vacancies and non-duty sick leave). It compares closely in relation to last year's numbers, however, there were fewer vacancies last year. The Personnel Committee extended their service to review& study the information distributed, to analysis the injuries in an attempt to suppress them. Commissioner Brown said he will keep in touch with Chief Martin. A discussion followed. Chief Martin discussed the consolidation of Fire Dispatch and the 911 Center. A few issues remained concerning the level of training the FOP 911 dispatchers carry as it relates with us when they fill in for the IAFF dispatchers. It has been revisited and now side-by-side training based on an outline LFD generated began last week. Ride-a-longs are being organized so the FOP dispatchers can get a flavor of what they are dispatching out there. Battalion Chief Kevin West is the contact with Deputy Communications Director Karen Chadwick. He is researching automated features and available technologies with automated dispatching. Ms. Jennings input that a possible six or eight new FOP dispatchers may be hired soon. Chief Martin mentioned that at the present time fire officers are having to complete double entry for both fire and ambulance reports. Effective November, the Sunpro new software system will be the sole source of the data input. Chief informed the board that Captain Jack Redbum retired, effective Oct., 3, 1998, after 25 years of dedicated service. Jack had a very friendly personality and will be missed. EMS/PERSONNEL COMMITTEE: Commissioner Brown reported that the committee had met and reviewed the recent hiring process. The committee wishes to compliment administration on taking care of the department's needs and filling the 19 positions with paramedics and EMT recruits. 2 They also reviewed AOG 201.6 Citizen Complaints, effective date 1-1-98. The committee is recommending an addition to III D. RESPONSIBILITY, 3. c. Provides the Fire Board with a summary of each complaint and the resolution. Commissioner Brown made a motion to amend AOG 201.6, supported by Commissioner De Leon. A vote was taken, motion carried. The committee also wants to distribute the orange recruit cards. PLANNING COMMITTEE: no report FINANCE/BUILDING & EQUIPMENT: Commissioner Balcer reported that he recently met with Chief Martin to work on proposals, discussing the cost of land and locations. The possibility of selling#1 Central Fire Station was also discussed. The committee will have more activity later. OLD BUSINESS: Chair Marutiak mentioned that he thought the past committee assignments may have overlapped a little, therefore, he reassembled them. Chief Martin asked the secretary and Administrative Assistant Steve Fraser to circulate to the Planning&Finance Committee the FY 98/99 budget material, especially the CIP details, as soon as it is assembled. Commissioner Marin inquired about the Ambulance Insurance Reimbursement(AIR) Program. Chief Martin commented that he had met with Medical Management's personnel recently. Opening the enrollment to more than once a year was discussed. Mailing arrangements was also discussed. Maxine King from the billing agency will be getting back with Chief on these matters following research. The Planning Committee displayed their interest in promoting the AIR enrollment. NEW BUSINESS: none GENERAL ORDER: Chair Marutiak thanked Firefighter Brenda Martin for hosting tonight's meeting. All Commissioners thanked her for the freshly baked oatmeal/raison cookies. Commissioner Brown moved to adjourn, second by Commissioner De Leon. The Chair adjourned the meeting at 7:20 p.m. The next meeting will be held at the#1 station at 124 E. Shiawassee on December 10, 1998, at 6:00 P.M. The packets will be available at the station %z hour before the start of the meeting. Dottie M. Chesney Fire Board Secretary 3 LANSING BOARD OF FIRE COMMISSIONERS OFFICIAL PROCEEDINGS 10 THURSDAY OCTOBER 8, 1998 i-i C; The Lansing Fire Board met in a regular session on Thursday, October 8, 1998, at No.7 Firel" CITY Station. Chairperson Joseph Marutiak called the meeting to order at 6:00 p.m. COMMISSIONERS PRESENT: Joseph Marutiak, Connie Marin, Ken Balcer, Debbie De Leon, Gregory Weatherspoon, and Robert Brown, Jr. COMMISSIONERS EXCUSED: Susan Anderson and Joanne Witte COMMISSIONERS ABSENT: none OTHERS PRESENT: Fire Chief Greg Martin, Chief Deputy City Attorney Jack Jordan, Assistant Chiefs Chuck Willis and Les Hunter, Firefighter Brenda Martin and Secretary Dottie M. Chesney. ADDITIONS TO THE AGENDA: none. APPROVAL OF MINUTES: A motion to approve the August 13, 1998, minutes was made by Commissioner Marin, second by Commissioner Brown. A vote was taken, motion carried. COMMUNICATIONS: Items in the Commissioners' packets included: 1. The revised list of committee assignments. 2. The list of names of the 19 new recruits. 3. A memo to LFD's budget analyst regarding suppression overtime. 4. A media article regarding firefighters learning how to rescue their own. 5. Two maps that Chief Martin commented on. PRESENTATION: The new City Recruiter Danielle Jennings addressed recruiting procedures. She is focusing on the next coming recruitment, concentrating on high-schools and keeping in contact with the interested students. Her plan is to also attend high-school career days. Danielle distributed orange postcards explaining that avenue of recruiting. She will also obtain a list of all who attend state certified training institutes. Utilizing the web site was also discussed. The City Personnel office will now be accepting applications continuously. ADMINISTRATION COMMENTS: Chief Mar-tin informed the board that the 18 vacant positions have now been filled. He went in front of the Council and they authorized the filling of two additional positions, soon being vacated by retirements. One of the applicants withdrew to take a job closer to home leaving the department with 19 entry level firefighters. These 19 started training on October 5, 1998. A large number of applicants were lost on the written test and approximately 30 applicants failed the ability test. Of the 12 paramedics and the 7 EMTs one is Hispanic, two are women, and two are African American. Of the 19 recruits, 14 hold Firefighter I and II certificates. Chief also updated the board on the fire station projects. A site is being considered on the SE corner of Pleasant Grove and S. Jolly for a new station#6. The site consist of 1.7 acres and is commercially zoned. He has scheduled meetings with two property owners next week. A departmental committee has been assembled to strengthen the move to the#1 central fire station. The goal is to preserve the present functions of the station and improve management of the department by having all divisions at the same location. Assistant Chief Charles Willis reported on the activities associated with National Fire Prevention Week October 5 through October 10. Suppression rigs have been scheduled to attend community events throughout the week. Operation E.D.I.T.H. will be activated on Wednesday with the regional fire departments blowing their sirens and horns in unison with LFD at 6:00 p.m. An Open House has been arranged at the#8 station on Marshal St. Chief Martin discussed suppression's overtime status. It is estimated that LFD has utilized 4,080 overtime hours due to duty related injuries. The estimated cost in overtime at an average of $34.20 per hour equals $139,536. This is in suppression only and is in conjunction with retirement vacancies (18 vacancies and non-duty sick leave). It compares closely in relation to last year's numbers, however, there were fewer vacancies last year. The Personnel Committee extended their service to review & study the information distributed, to analysis the injuries in an attempt to suppress them. Commissioner Brown said he will keep in touch with Chief Martin. A discussion followed. Chief Martin discussed the consolidation of Fire Dispatch and the 911 Center. A few issues remained concerning the level of training the FOP 911 dispatchers carry as it relates with us when they fill in for the IAFF dispatchers. It has been revisited and now side-by-side training based on an outline LFD generated began last week. Ride-a-longs are being organized so the FOP dispatchers can get a flavor of what they are dispatching out there. Battalion Chief Kevin West is the contact with Deputy Communications Director Karen Chadwick. He is researching automated features and available technologies with automated dispatching. Ms. Jennings input that a possible six or eight new FOP dispatchers may be hired soon. Chief Martin mentioned that at the present time fire officers are having to complete double entry for both fire and ambulance reports. Effective November, the Sunpro new software system will be the sole source of the data input. Chief informed the board that Captain Jack Redburn retired, effective Oct., 3, 1998, after 25 years of dedicated service. Jack had a very friendly personality and will be missed. EMS/PERSONNEL COMMITTEE: Commissioner Brown reported that the committee had met and reviewed the recent hiring process. The committee wishes to compliment administration on taking care of the department's needs and filling the 19 positions with paramedics and EMT recruits. 2 " They also reviewed AOG 201.6 Citizen Complaints, effective date 1-1-98. The committee is recommending an addition to III D. RESPONSIBILITY, 3. c. Provides the Fire Board with a summary of each complaint and the resolution. Commissioner Brown made a motion to amend AOG 201.6, supported by Commissioner De Leon. A vote was taken, motion carried. The committee also wants to distribute the orange recruit cards. PLANNING COMMITTEE: no report FINANCE/BUILDING& EQUIPMENT: Commissioner Balcer reported that he recently met with Chief Martin to work on proposals, discussing the cost of land and locations. The possibility of selling#1 Central Fire Station was also discussed. The committee will have more activity later. OLD BUSINESS: Chair Marutiak mentioned that he thought the past committee assignments may have overlapped a little, therefore, he reassembled them. Chief Martin asked the secretary and Administrative Assistant Steve Fraser to circulate to the Planning& Finance Committee the FY 98/99 budget material, especially the CIP details, as soon as it is assembled. Commissioner Marin inquired about the Ambulance Insurance Reimbursement (AIR) Program. Chief Martin commented that he had met with Medical Management's personnel recently. Opening the enrollment to more than once a year was discussed. Mailing arrangements was also discussed. Maxine King from the billing agency will be getting back with Chief on these matters following research. The Planning Committee displayed their interest in promoting the AIR enrollment. NEW BUSINESS: none GENERAL ORDER: Chair Marutiak thanked Firefighter Brenda Martin for hosting tonight's meeting. All Commissioners thanked her for the freshly baked oatmeal/raison cookies. Commissioner Brown moved to adjourn, second by Commissioner De Leon. The Chair adjourned the meeting at 7:20 p.m. The next meeting will be held at the#1 station at 124 E. Shiawassee on December 10, 1998, at 6:00 P.M. The packets will be available at the station '/z hour before the start of the meetin . 3 Dottie M. Chesney Fire Board Secretary 3 I.' v LANSING BOARD OF FIRE COMMISSIONERS OFFICIAL PROCEEDINGS L A f,51j�G Cf iy CURIA' THURSDAY AUGUST 13, 1998 The Lansing Fire Board met in regular session on Thursday August 13, 1998, at No.5 Fire Station. Chairperson Joseph Marutiak called the meeting to order at 6:00 p.m. COMMISSIONERS PRESENT: Robert Brown, Jr., Joanne Witte, Joseph Marutiak., Connie Marin, Susan Anderson and Ken Balcer, Debbie De Leon, and Gregory Weatherspoon. COMMISSIONERS EXCUSED: none COMMISSIONERS ABSENT: none OTHERS PRESENT: Fire Chief Greg Martin, Chief Deputy City Attorney, The Mayor's Special Assistant Linda Sanchez, Captain Bill Fercho, Engineer Jim Moreno, Firefighter Mark Morrall, and Secretary Dottie M. Chesney. ADDITIONS TO THE AGENDA: none. APPROVAL OF MINUTES: A motion to approve the July 9, 1998, minutes, as corrected in the ELECTION section was made by Commissioner Marin, second by Commissioner Anderson. A vote was taken, motion carried. Minutes incorrectly read: The Chair entertained nominations for: Chairperson, Vice-Chairperson and Secretary. Commissioner Marin nominated Commissioner Marutiak as Vice-Chair. Minutes should have read: The Chair entertained nominationsfor:Chairperson, Vice-Chairperson and Secretary. Commissioner Marin nominated Commissioner Marutiak as Chair. COMMUNICATIONS: Items in the Commissioners' packets: 1. A copy of the Rules Of Administrative Procedure as approved July 9, 1998. 2. The 98/99 Committee Assignments. 3. A communication from Capital Consultants regarding a Station Time Line. 4. An Information Bulletin regarding Fire Department Improvement/Expenditures for FY 95 thru FY 99. 5. An Information Bulletin regarding a thank-you from MSU for the Canine Support at the recent 1998 Festival. 6. A July memo to Chair Marutiak and the Personnel Committee regarding department hiring criteria. 7. A memo from IAFF President regarding the I"Annual Firefighter Field Day. PRESENTATION: none 1 F:\Statl\Dottie\MyFiles\BOARD\MINUTES ADMINISTRATION COMMENTS: Chief Martin corroborated on the fact that the $7 million Bond Vote was passed on August 4, 1998. The proposed time-line, from Architects Capital Consultants,was discussed. The number one priorities are the site selection and the purchase of the property. The plans follow the recommendations within the D.M.G. station facility study. Next month three new fire engines are to be delivered. Chief Martin gave credit to the department's Public Relations Committee who worked on the First Annual Firefighter Field Day. The task was accomplished with a very low budget with lots of volunteers. Everyone did a wonderful job. Chief Martin discussed the recent problem that flared up during the storm last week where a tower at the State Police Secondary Complex was struck by lightening interrupting radio utilization. To correct the problem, a part was flown in from Chicago. In addition, two back-up transmitters were used. Also, the state turned on a repeater within'/2 hour of the lightning strike, so service continued. A discussion followed. Chief Martin addressed the MSU Folklife Festival. Lieutenant Rick Houghton helped in organizing the event. It was cooperative demonstrations by area fire departments. A number of department personnel and volunteers participated. They demonstrated firefighting and discussed the life of a firefighter. The Fire Dispatch in the 911 Communication Center has been consolidated for about a month. A training outline that will provide additional training for F.O.P. dispatchers on LFD operations has been developed. Training will be conducted in the next two weeks. There are the typical stumbling blocks. A discussion followed. The 911 Back up issue is very close to being accomplished. A 800 Mhz control station is being installed for the East Lansing Fire Department (ELFD). This would allow Lansing Fire Department (LFD) to back up ELFD, and ELFD to back up LFD. Chief Martin mentioned his recent meeting with the County Commissioners and Police Chief Johnson. They are discussing possible staff increases in the number of employees within the 911 Communication Center. A discussion followed. EMS/PERSONNEL COMMITTEE: no report PLANNING COMMITTEE: no report FINANCE/BUILDING & EQUIPMENT: no report 2 F:\Staff\Dottie\MyFiles\BOARD\MINUTES OLD BUSINESS: Commissioner Marin brought up the recent interview Chief Martin gave for the El Hispano News in support for the Bond Issue. NEW BUSINESS: The Chief mentioned there are nineteen vacancies on the department. The intent is to fill these positions this fall, with Paramedics being the preference. Personnel took all new applicants, a new written test was generated, in conjunction with the newly created ability test. A discussion followed. Chief presented to the board a list of criteria for the preferred qualifications which was basically 18 years of age, a GED or better, a good driving record, and no criminal record. Commissioner De Leon motioned to adopt the criteria as listed, supported by Commissioner Brown. A vote was taken, motion carried. Chief also stated that he intends to fill a Maintenance/Alarm Specialist III position. All outside applicants were highly qualified. Interviews were conducted, a tentative choice has been made. GENERAL ORDER: Chair Joe Marutiak thanked the #5 station captain for hosting the meeting and asked Captain Bill Fercho to introduce his crew of Engineer Moreno, Firefighter Morral, and Firefighter Walker. Commissioner Joanne Witte mentioned that she was fortunate to observe the ability testing. She considered it to be very well organized. Commissioner Connie Marin indicated that she would be on a new assignment, working for United Way full time effective August 24. Her new phone number is 372-8550. Commissioner De Leon expressed her apology for the unexcused absence last month. She had a family emergency and asked to be excused. She mentioned that she had received many compliments with the firefighting skills during the recent fire in her neighborhood on Ohio St. Commissioner De Leon moved to adjourn, second by Commissioner Witte. The Chair adjourned the meeting at 7:15 p.m. The next meeting will be held at the#7 station at 629 N. Jenison on October 8,1998 at 6:00 P.M. The packets will be available at the station '/z hour before the start of the meeting. At the October 8 regular meeting, Commissioner Marin moved to accept the August 13 minutes recognizing that Jack Jordan was in attendance, second by Commissioner Brown. A vote was taken, motion carried. Dottie M. Chesney Fire Board Secretary 3 F:\Staff\Dottie\MyFIles\BOARD\MINUI'ES LANSING BOARD OF FIRE COMMISSIONERS OFFICIAL PROCEEDINGS THURSDAY AUGUST 13, 1998 The Lansing Fire Board met in regular session on Thursday August 13, 1998, at No.5 Fire Station. Chairperson Joseph Marutiak called the meeting to order at 6:00 p.m. COMMISSIONERS PRESENT: Robert Brown, Jr., Joanne Witte, Joseph Marutiak., Connie Marin, Susan Anderson and Ken Balcer, Debbie De Leon, and Gregory Weatherspoon. COMMISSIONERS EXCUSED: none COMMISSIONERS ABSENT: none OTHERS PRESENT: Fire Chief Greg Martin, Chief Deputy City Attorney, The Mayor's Special Assistant Linda Sanchez, Captain Bill Fercho, Engineer Jim Moreno, Firefighter Mark Morrall, and Secretary Dottie M. Chesney. ADDITIONS TO THE AGENDA: none. APPROVAL OF MINUTES: A motion to approve the July 9, 1998, minutes, as corrected in the ELECTION section was made by Commissioner Marin, second by Commissioner Anderson. A vote was taken, motion carried. Minutes incorrectly read: The Chair entertained nominations for: Chairperson, Vice-Chairperson and Secretary. Commissioner Marin nominated Commissioner Marutiak as Vice-Chair. Minutes should have read: The Chair entertained nominations for:Chairperson, Vice-Chairperson and Secretary. Commissioner Marin nominated Commissioner Marutiak as Chair. COMMUNICATIONS: Items in the Commissioners' packets: 1. A copy of the Rules Of Administrative Procedure as approved July 9, 1998. 2. The 98/99 Committee Assignments. 3. A communication from Capital Consultants regarding a Station Time Line. 4. An Information Bulletin regarding Fire Department Improvement/Expenditures for FY 95 thru FY 99. 5. An Information Bulletin regarding a thank-you from MSU for the Canine Support at the recent 1998 Festival. 6. A July memo to Chair Marutiak and the Personnel Committee regarding department hiring criteria. 7. A memo from IAFF President regarding the I"Annual Firefighter Field Day. PRESENTATION: none 1 F:\.Staff\Dottie\MyFiles\BOAR.D\MINUrES ADMINISTRATION COMMENTS: Chief Martin corroborated on the fact that the $7 million Bond Vote was passed on August 4, 1998. The proposed time-line, from Architects Capital Consultants,was discussed. The number one priorities are the site selection and the purchase of the property. The plans follow the recommendations within the D.M.G. station facility study. Next month three new fire engines are to be delivered. Chief Martin gave credit to the department's Public Relations Committee who worked on the First Annual Firefighter Field Day. The task was accomplished with a very low budget with lots of volunteers. Everyone did a wonderful job. Chief Martin discussed the recent problem that flared up during the storm last week where a tower at the State Police Secondary Complex was struck by lightening interrupting radio utilization. To correct the problem, a part was flown in from Chicago. In addition, two back-up transmitters were used. Also, the state turned on a repeater within 'h hour of the lightning strike, so service continued. A discussion followed. Chief Martin addressed the MSU Folklife Festival. Lieutenant Rick Houghton helped in organizing the event. It was cooperative demonstrations by area fire departments. A number of department personnel and volunteers participated. They demonstrated firefighting and discussed the life of a firefighter. The Fire Dispatch in the 911 Communication Center has been consolidated for about a month. A training outline that will provide additional training for F.O.P. dispatchers on LFD operations has been developed. Training will be conducted in the next two weeks. There are the typical stumbling blocks. A discussion followed. The 911 Back up issue is very close to being accomplished. A 800 Mhz control station is being installed for the East Lansing Fire Department (ELFD). This would allow Lansing Fire Department (LFD) to back up ELFD, and ELFD to back up LFD. Chief Martin mentioned his recent meeting with the County Commissioners and Police Chief Johnson. They are discussing possible staff increases in the number of employees within the 911 Communication Center. A discussion followed. EMS/PERSONNEL COMMITTEE: no report PLANNING COMMITTEE: no report FINANCE/BUILDING & EQUIPMENT: no report 2 F:\Staff\Dottie\MyFawc BOARDXMIN[TCES OLD BUSINESS: Commissioner Marin brought up the recent interview Chief Martin gave for the El Hispano News in support for the Bond Issue. NEW BUSINESS: The Chief mentioned there are nineteen vacancies on the department. The intent is to fill these positions this fall,with Paramedics being the preference. Personnel took all new applicants, a new written test was generated, in conjunction with the newly created ability test. A discussion followed. Chief presented to the board a list of criteria for the preferred qualifications which was basically 18 years of age, a GED or better, a good driving record, and no criminal record. Commissioner De Leon motioned to adopt the criteria as listed, supported by Commissioner Brown. A vote was taken, motion carried. Chief also stated that he intends to fill a Maintenance/Alarm Specialist III position. All outside applicants were highly qualified. Interviews were conducted, a tentative choice has been made. GENERAL ORDER: Chair Joe Marutiak thanked the #5 station captain for hosting the meeting and asked Captain Bill Fercho to introduce his crew of Engineer Moreno, Firefighter Morral, and Firefighter Walker. Commissioner Joanne Witte mentioned that she was fortunate to observe the ability testing. She considered it to be very well organized. Commissioner Connie Marin indicated that she would be on a new assignment, working for United Way full time effective August 24. Her new phone number is 372-8550. Commissioner De Leon expressed her apology for the unexcused absence last month. She had a family emergency and asked to be excused. She mentioned that she had received many compliments with the firefighting skills during the recent fire in her neighborhood on Ohio St. Commissioner De Leon moved to adjourn, second by Commissioner Witte. The Chair adjourned the meeting at 7:15 p.m. The next meeting will be held at the#7 station at 629 N. Jenison on October 8,1998 at 6:00 P.M. The packets will be available at the station fh hour before the start of the meeting. Dottie M. Chesney Fire Board Secretary 3 F:\Staff\Dottie\MyFiles\BOARD\MINUTES C, LANSING BOARD OF FIRE COMMISSIONERS LA;N'S; j(; CITY CLERK OFFICIAL PROCEEDINGS THURSDAY AUGUST 13, 1998 The Lansing Fire Board met in regular session on Thursday August 13, 1998, at No.5 Fire Station. Chairperson Joseph Marutiak called the meeting to order at 6:00 p.m. COMMISSIONERS PRESENT: Robert Brown, Jr., Joanne Witte, Joseph Marutiak., Connie Marin, Susan Anderson and Ken Balcer, Debbie De Leon, and Gregory Weatherspoon. COMMISSIONERS EXCUSED: none COMMISSIONERS ABSENT: none OTHERS PRESENT: Fire Chief Greg Martin, Chief Deputy City Attorney, The Mayor's Special Assistant Linda Sanchez, Captain Bill Fercho, Engineer Jim Moreno, Firefighter Mark Morrall, and Secretary Dottie M. Chesney. ADDITIONS TO THE AGENDA: none. APPROVAL OF MINUTES: A motion to approve the July 9, 1998, minutes, as corrected in the ELECTION section was made by Commissioner Marin, second by Commissioner Anderson. A vote was taken, motion carried. Minutes incorrectly read: The Chair entertained nominations for: Chairperson, Vice-Chairperson and Secretary. Commissioner Marin nominated Commissioner Marutiak as Vice-Chair. Minutes should have read: The Chair entertained nominations for:Chairperson, Vice-Chairperson and Secretary. Commissioner Marin nominated Commissioner Marutiak as Chair. COMMUNICATIONS: Items in the Commissioners' packets: 1. A copy of the Rules Of Administrative Procedure as approved July 9, 1998. 2. The 98/99 Committee Assignments. 3. A communication from Capital Consultants regarding a Station Time Line. 4. An Information Bulletin regarding Fire Department Improvement/Expenditures for FY 95 thru FY 99. 5. An Information Bulletin regarding a thank-you from MSU for the Canine Support at the recent 1998 Festival. 6. A July memo to Chair Marutiak and the Personnel Committee regarding department hiring criteria. 7. A memo from IAFF President regarding the I"Annual Firefighter Field Day. PRESENTATION: none 1 F:\StatinDottie\MyFila\BOARD\MINUrES ADMINISTRATION COMMENTS: Chief Martin corroborated on the fact that the $7 million Bond Vote was passed on August 4, 1998. The proposed time-line, from Architects Capital Consultants,way discussed. The number one priorities are the site selection and the purchase of the property. The plans follow the recommendations within the D.M.G. station facility study. Next month three new fire engines are to be delivered. Chief Martin gave credit to the department's Public Relations Committee who worked on the First Annual Firefighter Field Day. The task was accomplished with a very low budget with lots of volunteers. Everyone did a wonderful job. Chief Martin discussed the recent problem that flared up during the storm last week where a tower at the State Police Secondary Complex was struck by lightening interrupting radio utilization. To correct the problem, a part was flown in from Chicago. In addition, two back-up transmitters were used. Also, the state turned on a repeater within '/z hour of the lightning strike, so service continued. A discussion followed. Chief Martin addressed the MSU Folklife Festival. Lieutenant Rick Houghton helped in organizing the event. It was cooperative demonstrations by area fire departments. A number of department personnel and volunteers participated. They demonstrated firefighting and discussed the life of a firefighter. The Fire Dispatch in the 911 Communication Center has been consolidated for about a month. A training outline that will provide additional training for F.O.P. dispatchers on LFD operations has been developed. Training will be conducted in the next two weeks. There are the typical stumbling blocks. A discussion followed. The 911 Back up issue is very close to being accomplished. A 800 Mhz control station is being installed for the East Lansing Fire Department (ELFD). This would allow Lansing Fire Department (LFD) to back up ELFD, and ELFD to back up LFD. Chief Martin mentioned his recent meeting with the County Commissioners and Police Chief Johnson. They are discussing possible staff increases in the number of employees within the 911 Communication Center. A discussion followed. EMS/PERSONNEL COMMITTEE: no report PLANNING COMMITTEE: no report FINANCE/BUILDING & EQUIPMENT: no report 2 F:1StaffUDottic\MyFiles\BOARD\t UN MS OLD BUSINESS: Commissioner Marin brought up the recent interview Chief Martin gave for the El Hispano News in support for the Bond Issue. NEW BUSINESS: The Chief mentioned there are nineteen vacancies on the department. The intent is to fill these positions this fall, with Paramedics being the preference. Personnel took all new applicants, a new written test was generated, in conjunction with the newly created ability test. A discussion followed. Chief presented to the board a list of criteria for the preferred qualifications which was basically 18 years of age, a GED or better, a good driving record, and no criminal record. Commissioner De Leon motioned to adopt the criteria as listed, supported by Commissioner Brown. A vote was taken, motion carried. Chief also stated that he intends to fill a Maintenance/Alarm Specialist III position. All outside applicants were highly qualified. Interviews were conducted, a tentative choice has been made. GENERAL ORDER: Chair Joe Marutiak thanked the #5 station captain for hosting the meeting and asked Captain Bill Fercho to introduce his crew of Engineer Moreno, Firefighter Morral, and Firefighter Walker. Commissioner Joanne Witte mentioned that she was fortunate to observe the ability testing. She considered it to be very well organized. Commissioner Connie Marin indicated that she would be on a new assignment, working for United Way full time effective August 24. Her new phone number is 372-8550. Commissioner De Leon expressed her apology for the unexcused absence last month. She had a family emergency and asked to be excused. She mentioned that she had received many compliments with the firefighting skills during the recent fire in her neighborhood on Ohio St. Commissioner De Leon moved to adjourn, second by Commissioner Witte. The Chair adjourned the meeting at 7:15 p.m. The next meeting will be held at the#2 station at 2114 N. Grand River Ave. on September 10,1998 at 6:00 P.M. The packets will be available at the station '/2 hour before the start of the meeting. Dottie M. Chesney Fire Board Secretary 3 F:\Staf U)ottie\MyFila\BOARD\MFNUrES r..� F L� , i' �: V;LANSING BOARD OF FIRE COMMISSIONERS OFFICIAL PROCEEDINGS LAN.'RNG CITY CLERK THURSDAY JULY 9, 1998 The Lansing Fire Board met in regular session on Thursday July 9, 1998, at No.6 Fire Station. Chairperson Robert Brown, Jr., called the meeting to order at 6:00 p.m. COMMISSIONERS PRESENT: Robert Brown, Jr., Joanne Witte, Joseph Marutiak., Connie Marin, Susan Anderson and Ken Balcer. COMMISSIONERS EXCUSED: none COMMISSIONERS ABSENT: DeLeon and Weatherspoon OTHERS PRESENT: Fire Chief Greg Martin, Assistant City Attorney Billie O'Berry, Assistant Chiefs Willis and Hunter, B.C. Kevin West, Capt. Hendrickson, Acting Lt. Petterson, Acting Eng. Clemens, Acting Engineer Fockler, Firefighters Rose and Burke, and Secretary Dottie M. Chesney. ADDITIONS TO THE AGENDA: none. APPROVAL OF MINUTES: A motion to,approve the June 11, 1998,minutes as printed was made by Commissioner Marin, second by Commissioner Balcer. A vote was taken, motion carried. COMMUNICATIONS: Items in the Commissioners' packets: A memo proposing a change in the Administrative Procedures was mailed at least five days earlier by Commissioner Marin. A Fact Sheet with bond issues for the upcoming Primary Election Aug. 4, 1998. An Information Bulletin addressing the Michigan Fire Chiefs Conference being held at the Lansing Center July 11 through July 15, 1998. PRESENTATION: none 1 F:\StaII%Dot6c\MyFdcs\BOARD\MDRMS ADMINISTRATION COMMENTS: Chief Martin discussed the Bond issue that will be on the ballot for the August 4, 1998 Primary Election. If the bond is approved, Lansing residents will see numerous improvements to their Fire Department without any tax increase. Because the initial $4.5 million loan authorization was allocated to improve the City's court system, it was necessary to place the bond issue, which will be$7 million, in the charge of the voters. Chief reminded all of the Commissioners and attendants to go out and Vote on August 4t . He has been conducting interviews with a large number of the media. A discussion followed. Chief Martin addressed the Fire Dispatch/911 consolidation. He stated that the move is slated for Monday July 13, 1998. He addressed a few of the bigger issues between IAFF and FOP. They were all in court on July 9, the judge heard all sides. A discussion followed. The newly created position of the Administrative Assistant V-B was discussed. Interviews were conducted on June 19, 1998, with the three candidates. A tentative selection was made and the process is moving along. The current hiring process was addressed. A new ability test was created and is currently being utilized. During the week of the 20', approximately 85 candidates will attempt the test. Chief invited the commissioners to attend this event at the Training Academy. Whoever pass, will receive an interview. There are 17 positions available. Chief hopes to have the people hired and start their training on September 15. There is a dire need to hire paramedics. Commissioner Marin reminded Chief of the hiring criteria - the importance of obtaining the needs of the department first, then secondly consider diversity. Chief Martin announced that Captain Kevin West was recently promoted to Battalion Chief. PRESENTATIONS: none EMS/PERSONNEL COMMITTEE: no report PLANNING COMMITTEE: reported under NEW BUSINESS FINANCE/BUILDING& EQUIPMENT: no report OLD BUSINESS: none 2 F:\.SWrootbc\MyFda\BOARD\IINU[ES NEW BUSINESS: Commissioner Marin reported that the Planning Committee recommends and asks the Board to support a change in The Rules of Administrative Procedure. It was written and mailed to all Commissioners at least five days before this meeting. The communication dated June 24, 1998, addressed the meeting schedule: SECTION 3, 3.0.1 Regular Meetings as follows: Current language in SECTION 3 3.0.1 Regular Meetings: Re rlarMeetirmss: ivied !Pell Meetings Am. -Sti rem�o��edmoTneeting-shafHye-sc,�uled so as to Eitreouncil. PROPOSED LANGUAGE 3.0.1 _Regular Meetings: Meetings of the Board of Fire Commissioners will be held on the second Thursday of even months. Meeting places will be rotated at alternate fire stations each time we meet, or such other places as may be determined by a majority of the Board. If the Board decides to hold its regular meeting at some other place than a fire station, a Notice of the Change in Meeting Place shall be given in accordance with the requirements of the Open Meetings Act. Subject to the Open Meetings Act, the Board may reschedule or cancel regular meetings as necessary to assure a quorum or for some other reason, provided no meeting shall be scheduled so as to conflict with a regular meeting of the City Council. Commissioner Mann made a motion to adopt this language, motion supported by Commissioner Balcer. A vote was taken, motion carried. These revised Rules of Administrative Procedure will now be filed with the City Clerk, along with a cover letter of notice of change. ELECTIONS: The Chair entertained nominations for: Chairperson, Vice-Chairperson and Secretary. Commissioner Marin nominated Commissioner Marutiak as Vice-Chair. There were no more nominations. A motion to close nominations was made by Commissioner Marutiak, second by Commissioner Balcer. A vote was taken to elect Commissioner Marutiak as Chairperson, motion carried. Commissioner-Marutiak nominated Dottie Chesney as Secretary; second by Commissioner Marin. There were no more nominations, nominations closed. A vote was taken, motion carried. 3 F:%WN)046e\MyFdn\80AAD\MrNUTES Commissioner Marin nominated Commissioner Witte to the Vice-Chair position. Commissioner Anderson moved to close nominations, second by Commissioner Balcer, nominations closed. A vote was taken to elect Commissioner Witte as Vice-Chair, motion carried. GENERAL ORDER: Chairperson Brown thanked Acting Captain Chuck Hendrickson for hosting tonight's meeting. The captain then introduced his crew. Commissioner Brown also mentioned that Attorney Jack Jordan was missed at tonight's meeting, however;he welcomed Jack's representative Billie O'Berry. Commissioner Marin mentioned Ingham Medical's recent babysitting clinic and thanked the fire department for their participation. The next meeting will be held at the#5 station at 1821 Todd Ave. on August 13,1998 at 6:00 P.M. The packets will be available at the station '/2 hour before the start of the meeting. Commissioner Brown moved to adjourn the meeting; second by Commissioner Balcer. The newly elected Chair Marutiak adjourned the meeting at 7:00 P.M.. At the August 13 regular meeting a motion was made to elect to accept these minutes with the one correction under ELECTIONS: that Commissioner Marin nominated Joseph Marutiak as Chair not as Vice-Chair. Motion carried, minutes approved. Dottie M. esney Fire Board Secretary 4 F:\StafHDottie\MyFlles\BOARD\MINUTES N. LANSING BOARD OF FIRE COMMISSIONERS F-` r E 1 V'E) OFFICIAL PROCEEDINGS C' ; i0L Pii 4 28 THURSDAY JULY 9, 1998 LAN SING G CI1-Y CLERK The Lansing Fire Board met in regular session on Thursday July 9, 1998, at No.6 Fire Station. Chairperson Robert Brown, Jr., called the meeting to order at 6:00 p.m. COMMISSIONERS PRESENT: Robert Brown, Jr., Joanne Witte, Joseph Marutiak., Connie Marin, Susan Anderson and Ken Balcer. COMMISSIONERS EXCUSED: none COMMISSIONERS ABSENT: DeLeon and Weatherspoon OTHERS PRESENT: Fire Chief Greg Martin, Assistant City Attorney Billie O'Berry, Assistant Chiefs Willis and Hunter, B.C. Kevin West, Capt. Hendrickson, Acting Lt. Petterson, Acting Eng. Clemens, Acting Engineer Fockler, Firefighters Rose and Burke, and Secretary Dottie M. Chesney. ADDITIONS TO THE AGENDA: none. APPROVAL OF MINUTES: A motion to approve the June 11, 1998,minutes as printed was made by Commissioner Marin, second by Commissioner Balcer. A vote was taken, motion carried. COMMUNICATIONS: Items in the Commissioners' packets: A memo proposing a change in the Administrative Procedures was mailed at least five days earlier by Commissioner Marin. A Fact Sheet with bond issues for the upcoming Primary Election Aug. 4, 1998. An Information Bulletin addressing the Michigan Fire Chiefs Conference being held at the Lansing Center July 11 through July 15, 1998. PRESENTATION: none 1 F:\StaMDottie\MyFiles\BOARD\MINLTrES ADMINISTRATION COMMENTS: Chief Martin discussed the Bond issue that will be on the ballot for the August 4, 1998 Primary Election. If the bond is approved, Lansing residents will see numerous improvements to their Fire Department without any tax increase. Because the initial $4.5 million loan authorization was allocated to improve the City's court system, it was necessary to place the bond issue, which will be $7 million, in the charge of the voters. Chief reminded all of the Commissioners and attendants to go out and Vote on August 4"'. He has been conducting interviews with a large number of the media. A discussion followed. Chief Martin addressed the Fire Dispatch/911 consolidation. He stated that the move is slated for Monday July 13, 1998. He addressed a few of the bigger issues between IAFF and FOP. They were all in court on July 9, the judge heard all sides. A discussion followed. The newly created position of the Administrative Assistant V-B was discussed. Interviews were conducted on June 19, 1998, with the three candidates. A tentative selection was made and the process is moving along. The current hiring process was addressed. A new ability test was created and is currently being utilized. During the week of the 20"', approximately 85 candidates will attempt the test. Chief invited- the commissioners to attend this event at the Training Academy. Whoever pass, will receive an interview. There are 17 positions available. Chief hopes to have the people hired and start their training on September 15. There is a dire need to hire paramedics. Commissioner Marin reminded Chief of the hiring criteria - the importance of obtaining the needs of the department first, then secondly consider diversity. Chief Martin announced that Captain Kevin West was recently promoted to Battalion Chief. PRESENTATIONS: none EMS/PERSONNEL COMMITTEE: no report PLANNING COMMITTEE: reported under NEW BUSINESS FINANCE/BUILDING & EQUIPMENT: no report OLD BUSINESS: none 2 F:\Staff\Dottie\MyFiles\BOARD\MINUTES NEW BUSINESS: Commissioner Marin reported that the Planning Committee recommends and asks the Board to support a change in The Rules of Administrative Procedure. It was written and mailed to all Commissioners at least five days before this meeting. The communication dated June 24, 1998, addressed the meeting schedule: SECTION 3, 3.0.1 Regular Meetings as follows: Current language in SECTION 3 3.0.1 Regular Meetings: Remla, Meetings: Meetings of the Board of Fire %--'ormr. H! be held u, second Thur sday of each month at alte,nate fii e stations. A list of locations shall be ch cu at the beginning of eachcalendai year, with changes in the locatt ons given in accot dance wit! the tequirements of the Open Meetings Act. Subject to the Open Meetings Act, the B , . ided no meeting shall be.scheduled so as to conflict with a i egulai meeting of ax; PROPOSED LANGUAGE 3.0.1 Regular Meetings: Meetings of the Board of Fire Commissioners will be held on the second Thursday of even months. Meeting places will be rotated at alternate fire stations each time we meet, or such other places as may be determined by a majority of the Board. If the Board decides to hold its regular meeting at some other place than a fire station, a Notice of the Change in Meeting Place shall be given in accordance with the requirements of the Open Meetings Act. Subject to the Open Meetings Act, the Board may reschedule or cancel regular meetings as necessary to assure a quorum or for some other reason, provided no meeting shall be scheduled so as to conflict with a regular meeting of the City Council. Commissioner Marin made a motion to adopt this language, motion supported by Commissioner Balcer. A vote was taken,motion carried. These revised Rules of Administrative Procedure will now be filed with the City Clerk, along with a cover letter of notice of change. ELECTIONS: The Chair entertained nominations for: Chairperson, Vice-Chairperson and Secretary. Commissioner Marin nominated Commissioner Marutiak as Vice-Chair. There were no more nominations. A motion to close nominations was made by Commissioner Marutiak, second by Commissioner Balcer. A vote was taken to elect Commissioner Marutiak as Chairperson, motion carried. Commissioner Marutiak nominated Dottie Chesney as Secretary; second by Commissioner Marin. There were no more nominations, nominations closed. A vote was taken, motion carried. 3 F:\Stat2\Dotbe\MyFile\BOARD\MDgJMS Commissioner Marin nominated Commissioner Witte to the Vice-Chair position. Commissioner Anderson moved to close nominations, second by Commissioner Balcer, nominations closed. A vote was taken to elect Commissioner Witte as Vice-Chair, motion carried. GENERAL ORDER: Chairperson Brown thanked Acting Captain Chuck Hendrickson for hosting tonight's meeting. The captain then introduced his crew. Commissioner Brown also mentioned that Attorney Jack Jordan was missed at tonight's meeting, however;he welcomed Jack's representative Billie O'Berry. Commissioner Marin mentioned Ingham Medical's recent babysitting clinic and thanked the fire department for their participation. The next meeting will be held at the#5 station at 1821 Todd Ave. on August 13,1998 at 6:00 P.M. The packets will be available at the station '/z hour before the start of the meeting. Commissioner Brown moved to adjourn the meeting; second by Commissioner Balcer. The newly elected Chair Marutiak adjourned the meeting at 7:00 P.M.. Dottie M. Chesney Fire Board Secretary 4 F:\Staff\Dottie\MyFiles\BOAPD\MINUrES LANSING BOARD OF FIRE COMMISSIONERS OFFICIAL PROCEEDINGS THURSDAY JUNE 11, 1998 LAPSING CITY CLERK The Lansing Fire Board met in regular session on Thursday June 11, 1998, at No.9 Fire Station. Chairperson Robert Brown, Jr., called the meeting to order at 6:00 p.m. COMMISSIONERS PRESENT: Robert Brown, Jr., Joanne Witte, Gregory Weatherspoon, Joseph Marutiak., Debbie De Leon, Connie Marin, Susan Anderson. COMMISSIONERS EXCUSED: Ken Balcer COMMISSIONERS ABSENT: none. OTHERS PRESENT: Fire Chief Greg Martin, Mayor's Assistant Linda Sanchez, Chief Deputy City Attorney Jack Jordan, Assistant City Attorney Billie O'Berry, Battalion Chief Mike Gurecki, Firefighter John Dyer, and Secretary Dottie M. Chesney. ADDITIONS TO THE AGENDA: none. APPROVAL OF MINUTES: Amotionto accept the March 12, 1998,minutes as written was made by Commissioner Marutiak, second by Commissioner Marin. A vote was taken, motion carried. COMMUNICATIONS: Items in the Commissioners' packets: Information Bulletin No. 98-92 to all fire personnel providing department updates. PRESENTATION: none ADMINISTRATION COMMENTS: Chief Martin brought the board up to date on the fire station project. Voters will be asked to approve$7 million in general obligation bonds phased in over three years to pay for improvements to city fire stations. The vote would come in August during the regularly scheduled primary election. Referring to the DMG station study, the plan may be to work on the two south end stations first. A discussion followed. Chief Martin informed the board that three new engines were within 300 days of delivery. He notified the board of the extremely large academy that is being planned for this fall. Commissioner Marutiak questioned the chief regarding the new administrative position that was recently posted. Chief stated that sixty days previous, a proposal with regards to selection went to the IAFF Local #421. Hearing nothing from the Local, and as a follow up he sent them another I F:\Staff\Dottie\MyFiles\BOARD\MINUrES communication in regards to the Administrative Assistant V-B. Again, there was no response from IAFF Local. After meeting with Labor Relations the position was posted. On June 19 interviews for the position are being conducted. PRESENTATIONS: none EMS/PERSONNELCOMMITTEE: CommissionerMarutiak reported that the committee met on April 13. The status of employee discipline, hiring, and the dispatch settlement was discussed. PLANNING COMMITTEE: Commissioner Marin reported that three commissioners' terms were due to expire this year. All three Commissioners are seeking re-appointment. She also brought up the subject of possibly changing the regular fire board meetings to every other month. She suggested even months starting after the July meeting. The board would hold special meetings as needed. A discussion followed. Attorney Jordan mentioned that it does not say anything in the ordinance about every other month. He remarked that the avenue to take would be to acquire a change in the amendment of the fire board's administrative rules next month. Commissioner Brown asked the Planning Committee to propose an amendment. Five days before voted on all members need to be notified. FINANCE/BUILDING & EQUIPMENT REPORT: none OLD BUSINESS: none NEW BUSINESS: none GENERAL ORDER: Linda Sanchez mentioned that she would check on the re-appointment status of the three commissioners. Attorney Jordan introduced Assistant City Attorney Billie O'Berry. She will be attending the board meetings along with him. Commissioner Marin expressed her feeling regarding the cancellation of the past two board meetings. 2 F:\StaIIlDottie\MyFiles\BOARD\MINUTES The next meeting will be held at the #6 station at 3708 Pleasant Grove, on July 9, 1998 at 6:00 P.M. The packets will be available at the station'/Z hour before the start of the meeting. The Chair adjourned the meeting at 6:40 P.M.. At the July 9, 1998 regular meeting, a motion was made by Commissioner Marin to accept and approve these minutes as printed. The motion was second by Commissioner Balcer, a vote was taken, motion carried. Dottie M. Chesney Fire Board Secretary 3 F:\Statt\Dottie\MyFiles\BOARD\MINUTES p,,tA S 1 LANSING FIRE BOARD ti C 120 East Shiawassee Lansing,Michigan 48933 RECEIVED (517)483-4563 93 MAY 14 Phi 2, 31 �r P� LANSING CITY CLERK f cx1 � David C. Hollister, Mayor LANSING BOARD OF FIRE COMMISSIONERS NOTICE OF MEETING CANCELLATION he May 14, 1998, meeting has been canceled due to the lack of a quorum. The next regularly scheduled meeting is Thursday June 11, 1998, at the #9 fire station. Dottie M. khes y Fire Board Sec May 14, 1998 F:\Sta[t\Dottie\MyFdes\B OARD\CANCEL.B D "Equal Opportunity Employer" Q,N S I �r LANSING FIRE BOAhl) ti C; 120 East Shiawassee Lansing,Michigan 48933 (517)483-4563 R C C..E I V E D g8 MAR 18 Ali 8: 40 jc G LA14SING CITY CLERK HI David C. Hollister, Mayor LANSING BOARD OF FIRE COMMISSIONERS NOTICE OF MEETING CANCELLATION The April 9, 1998 meeting has been canceled, due to the lack of a quorum. The next regularly scheduled meeting is Thursday May 14, 1998 at the#4 fire station. Dottie M. Ches Fire Board Secretary March 16, 1998 C AMyF9es\BOARD\CANCEL.BD "Equal Opportunity Employer" ti ti D . SJ i 8 P1 11 12, 1i 6 LArNISI C CITY CLERK LANSING BOARD OF FIRE COMMISSIONERS OFFICIAL PROCEEDINGS THURSDAY MARCH 12, 1998 The Lansing Fire Board met in regular session on Thursday March 12, 1998, at No.2 Fire Station. Chairperson Robert Brown, Jr., called the meeting to order at 7:30 p.m. COMMISSIONERS PRESENT: Robert Brown, Jr., Joanne Witte, Gregory Weatherspoon, Joseph Marutiak., Debbie De Leon, Connie Marin, Susan Anderson, and Ken Balcer. COMMISSIONERS EXCUSED: none COMMISSIONERS ABSENT: none. OTHERS PRESENT: Fire Chief Greg Martin, Chief Deputy City Attorney Jack Jordan, Assistant Chief Hunter, Captain Jack Redburn, Lieutenant Max Anguiano, Engineer Gerald Dunn, Firefighter Walt Holden, and Secretary Dottie M. Chesney. ADDITIONS TO THE AGENDA: Lieutenant Anguiano informed the board of the St. Patrick's Day Benefit Fund Raiser at Cristo Rey. It is a youth boxing program to keep kids off the street. APPROVAL OF MINUTES: A motion to accept the February 11, 1998,minutes as presented was made by Commissioner De Leon, second by Commissioner Balcer. A vote was taken, motion carried. COMMUNICATIONS: none PRESENTATION: none ADMINISTRATION COMMENTS: Chief Martin brought the board up to date regarding the 800 Mhz radio system. It is a Michigan State Patrol radio system. Train-the-trainer is transpiring at the present time. There has been some installation. Administration has the new radios, Fire Prevention will be next for installation, then Maintenance/Alarm. So far they are on schedule and under budget. The clarity of the system is pure, and the coverage is reliable. The system informs you if you are entering an area where the system may not be as clear as expected. 1 CAMyFila\BOARD\b DBMS Chief Martin discussed the fire station project. He will be planning a Finance/Building Committee meeting within the next week. The board discussed the possibility of changing the beginning time of all future Fire Board meetings. A motion was made by Commissioner De Leon to begin all future meetings at 6:00 P.M. instead of the usual 7:30 P.M.; motion was second by Commissioner Marutiak. A vote was taken, motion carried. All future Fire Board meetings will begin at the earlier time of 6:00 P.M. PRESENTATIONS: none EMS/PERSONNEL COMMITTEE: none PLANNING COMMITTEE: none FINANCE/BUILDING&EQUIPMENTREPORT: Commissioner Marin confirmed all that was previously said by Chief Martin regarding the station project. OLD BUSINESS: Commissioner Marutiak inquired about the Dispatch/911 consolidation status. Attorney Jack Jordan stated that the issues have been briefed by both the City and the Union, and that a hearing has yet to come. A discussion followed. NEW BUSINESS: There was an error on the agenda giving New Business as Budget Discussion/Approval. The budget was approved at the February board meeting; this should have been removed from the agenda. GENERAL ORDER: Commissioner Brown thanked Captain Redburn for hosting tonight's meeting. Captain Redburn introduced the crew members. Commissioner Weatherspoon inquired if there will be another public hearing regarding the station project. Chief Martin commented saying, it is not necessary to hold a formal public hearing as if for an ordinance etc. Commissioner Witte asked how well the joint neighborhood meeting was attended. The meeting was assembled at the #6 station to discuss the future station project. Chief said there were approximately 3 0 citizens in attendance. One of the concerns was what was going to happen to the old buildings. Also, some neighborhoods don't want the fire department to leave their area. Commissioner Marin, and Commissioner Brown both attended that meeting. A discussion followed. Commissioner Witte inquired on the recent Anthrax situation. Chief Martin said the issue came up a week ago friday. At that time only LPD, FBI, and MSU chemical experts were involved. LFD 2 CAMyFilea\BOAKD\MDR BS was not informed until Monday. Chief Martin explained the particulars to the board. A discussion followed: After discussion, and Chairperson Brown expressing his need to be excused from the April meeting due to a previous commitment, and Vice Chair Marutiak stating he has a prior commitment, a motion was made by Commissioner Marin to cancel the April 9, 1998 Fire Board meeting. The motion was supported by Commissioner DeLeon. A vote was taken, motion carved. The regularly scheduled April Fire Board meeting has been canceled due to the lack of a quorum. The next meeting will be held on May 14, 1998 at 6:00 P.M. The secretary wishes to remind all members that the next meeting will be held at the#4 station at 5550 S. Pennsylvania on May 14, 1998 at 6:00 P.M. The packets will be available at the station '/Z hour before the start of the meeting. The Chair adjourned the meeting at 8:20 P.M.. Dottie M. Chesney Fire Board Secretary At the June 11, 1998 regular meeting, a. motion to accept these March 12, 1998 .minutes as written was made by Commissioner Marutiak, second by Commissioner Marin. A vote was taken, motion carried. 3 c:wtyFaes\aoaxD\M[NL ES LNG CITY CLERK LANSING BOARD OF FIRE CONMSSIONERS OFFICIAL PROCEEDINGS THURSDAY MARCH 12, 1998 The Lansing Fire Board met in regular session on Thursday March 12, 1998, at No.2 Fire Station. Chairperson Robert Brown, Jr., called the meeting to order at 7:3 0 p.m. COMMISSIONERS PRESENT: Robert Brown, Jr., Joanne Witte, Gregory Weatherspoon, Joseph Marutiak., Debbie De Leon, Connie Marin, Susan Anderson, and Ken Balcer. COMMISSIONERS EXCUSED: none COMMISSIONERS ABSENT: none. OTHERS PRESENT: Fire Chief Greg Martin, Chief Deputy City Attorney Jack Jordan, Assistant Chief Hunter, Captain Jack Redburn, Lieutenant Max Anguiano, Engineer Gerald Dunn, Firefighter Walt Holden, and Secretary Dottie M. Chesney. ADDITIONS TO THE AGENDA: Lieutenant Anguiano informed the board of the St. Patrick's Day Benefit Fund Raiser at Cristo Rey. It is a youth boxing program to keep kids off the street. APPROVAL OFMINUTES: Arnotionto accept the February 11, 1998,minutes as presented was made by Commissioner De Leon, second by Commissioner Balcer. A vote was taken, motion carried. COMMUNICATIONS: none PRESENTATION: none ADMINISTRATION COMMENTS: Chief Martin brought the board up to date regarding the 800 Mhz radio system. It is a Michigan State Patrol radio system. Train-the-trainer is transpiring at the present time. There has been some installation. Administration has the new radios, Fire Prevention will be next for installation, then Maintenance/Alarm. So far they are on schedule and under budget. The clarity of the system is pure, and the coverage is reliable. The system informs you if you are entering an area where the system may not be as clear as expected. CAMyFi1es\B0ARD\MINUrES Chief Martin discussed the fire station project. He will be planning a Finance/Building Committee meeting within the next week. The board discussed the possibility of changing the beginning time of all future Fire Board meetings. A motion was made by Commissioner De Leon to begin all future meetings at 6:00 P.M. instead of the usual 7:30 P.M.; motion was second by Commissioner Marutiak. A vote was taken, motion carried. All future Fire Board meetings will begin at the earlier time of 6.00 P.M. PRESENTATIONS: none EMS/PERSONNEL COMMITTEE: none PLANNING COMMITTEE: none FINANCE/BUILDING&EQUIPMENT REPORT: Commissioner Marin confirmed all that was previously said by Chief Martin regarding the station project. OLD BUSINESS: Commissioner Marutiak inquired about the Dispatch/911 consolidation status. Attorney Jack Jordan stated that the issues have been briefed by both the City and the Union, and that a hearing has yet to come. A discussion followed. NEW BUSINESS: There was an error on the agenda giving New Business as Budget Discussion/Approval. The budget was approved at the February board meeting; this should have been removed from the agenda. GENERAL ORDER: Commissioner Brown thanked Captain Redburn for hosting tonight's meeting. Captain Redburn introduced the crew members. Commissioner Weatherspoon inquired if there will be another public hearing regarding the station project. Chief Martin commented saying, it is not necessary to hold a formal public hearing as if for an ordinance etc. Commissioner Witte asked how well the joint neighborhood meeting was attended. The meeting was assembled at the #6 station to discuss the future station project. Chief said there were approximately 3 0 citizens in attendance. One of the concerns was what was going to happen to the old buildings. Also, some neighborhoods don't want the fire department to leave their area. Commissioner Marin, and Commissioner Brown both attended that meeting. A discussion followed. Commissioner Witte inquired on the recent Anthrax situation. Chief Martin said the issue came up a week ago friday. At that time only LPD, FBI, and MSU chemical experts were involved. LFD 2 CAMyFiles\B0AKD\M1NCT12S new Police Chief. A cost sheet was distributed by Chief Martin defining New Station Construction Costs, and Existing Station Project Costs. ADMINISTRATION COMMENTS: Chief Martin stated that the department is expecting a 2% increase over last year's budget. This means there will not be a lot of new programs. Available funds for the leasing of office space, and an emergency management study, and continuing computerization funds are included in the preliminary budget request. Steve Fraser mentioned that the budget went well over the usual requests when the committees got involved. There was a tremendous amount of input in the suppression, EMS, and haz-mat services. A target increase of at least 3% was expected however we were informed that it would be more of a 2%. EMS supplies rose because there is another ambulance in service. Professional services in the Maintenance/Alarm Division appear higher because of the on-going laundry problem. Steve said Finance Department was satisfied with the budget presented this year. Questions were asked, which were addressed by Steve. Overtime was addressed, with Steve stating that summer months, vacations, and schooling all effect the schedule. In addition, twenty personnel are eligible for retirement in 1998, which will effect the scheduling. Chief Martin briefly explained the budget process resulting in a discussion, and more questions addressed by him. Commissioner Marin motioned to accept the budget as presented, second by Commissioner De Leon. A vote was taken, motion carried. The FY 98/99 Fire Budget was approved. PRESENTATIONS: Chief Martin introduced Kevin Feuka, an engineer from Capital Consultants, and Joel Gordon who is working with Capital Consultants on the fire station project. Chief mentioned that in 1995 David M. Griffith(DMG)Company performed a general station study. Recently, Capital Consultants performed an analysis of what it would take to fix the stations with present day dollars. Chief Martin continued with a presentation on future station scenarios. He said the main goals to be reached are to improve the level of service, to implement the recommendations of the utilization study, and to renovate the stations. Labeled color maps were distributed which described possible future scenarios. DMG recommended going with map B or D to accomplish the goals, which would give a new station#1 resulting in the sale or another use of stations#1 &#3, and a new station#6 & #4. If there are additional funds available, the plan is to acquire more land for future stations. None of these changes will effect the number of engines or the number of personnel. There is the possibility of shifting some apparatus and resources into a more high risk and high volume area. 2 CAMyFAes\HOARD\MIMIPES Kevin from Capital Consultants explained the difference between the probable project cost for existing stations, and a new station project cost. A preliminary schematic site plan of a new station constructed on Kalamazoo St. across from Wendy's was designed by Capital. This was displayed for view. Chief explained that it had eight bays, and space for two future bays. A lengthy discussion followed. Commissioner Marutiak asked Chief Martin his plan for administration offices. Chief explained that 6,000 square feet are benchmarked for administration offices. 220 sq. ft. a person, 25 people plus classroom/storage area. His plan is to lease space for three to five years. Chief elaborated on the plan to consolidate #1 and #3 stations. He does not agree with the DMG study to eliminate 93 engine. More discussion followed. Chief stated that the location of the#4 station is excellent; however, some apparatus can not fit, and the cost to raise the roof higher to accommodate taller, future technical apparatus is outrageous. Chief is presenting his plan to the Committee of the Whole then to the Ways &Means. His purpose is to request funding for the fire station renovation. Tonight Chief is asking for support on either B or D map design. A motion was made by Commissioner De Leon to support the above plan. The motion was second by Commissioner Marin. There was no further discussion. A vote was taken, motion carried. EMS/PERSONNEL COMMITTEE: none PLANNING COMMITTEE: none FINANCE/BUILDING&EQUIPMENT REPORT: Commissioner Marin mentioned that the committee has kept constantly informed with, and supports Chief Martin's plan. OLD BUSINESS: none NEW BUSINESS: none GENERAL ORDER: Chief mentioned that the Motorola radios are being installed presently, and under budget. Extra monies will go towards purchasing generators for fire stations. Commissioner Brown thanked Lieutenant Bill Karnes for hosting tonight's meeting. Assistant Chief Hunter mentioned his recent meeting with Commissioner Marin, and Millie Gilan from Ingham Medical. The meeting's purpose was to contemplate means in which to share resources. 3 CAMyFacABOAMMINUfES was not informed until Monday. Chief Martin explained the particulars to the board. A discussion followed. After discussion, and Chairperson Brown expressing his need to be excused from the April meeting due to a previous commitment, and Vice Chair Marutiak stating he has a prior commitment, a motion was made by Commissioner Marin to cancel the April 9, 1998 Fire Board meeting. The motion was supported by Commissioner De Leon. A vote was taken, motion carried. The regularly scheduled April Fire Board meeting has been canceled due to the lack of a quorum. The next meeting will be held on May 14, 1998 at 6:00 P.M. The secretary wishes to remind all members that the next meeting will be held at the#4 station at 5550 S. Pennsylvania on May 14, 1998 at 6:00 P.M. The packets will be available at the station 1/2 hour before the start of the meeting. The Chair adjourned the meeting at 8:20 P.M.. Dottie M. Chesney Fire Board Secretary 3 CAMyFiles\BOARD\MINUTES LANSING CITY CLERK LANSING BOARD OF FIRE COMMSSIONERS OFFICIAL PROCEEDINGS WEDNESDAY. FEBRUARY 11, 1998 The Lansing Fire Board met in regular session on Wednesday February 11, 1998, at No.l Fire Station. Chairperson Robert Brown, Jr., called the meeting to order at 6:00 p.m. ---------------------------------------------------------------------------------------------- The Fire Board changed the meeting this month from the regularly scheduled second Thursday, to Wednesday, February l 1, to-accommodate the City's budgeting process.------------------------J -------- COMMISSIONERS PRESENT: Robert Brown, Jr., Joanne Witte, Gregory Weatherspoon, Joseph Marutiak., Debbie De Leon, and Connie Marin. COMMISSIONERS EXCUSED: Susan Anderson, and Ken Balcer. COMMISSIONERS ABSENT: none. OTHERS PRESENT: Fire Chief Greg Martin, Mayor's Special Assistant Linda Sanchez, Chief Deputy City Attorney Jack Jordan, Assistant Chief Mallory Willis, Assistant Chief Hunter, Administrative Assistant Steve Fraser, Capital Consultant Representatives Kevin Feuka and Joel Gordon, Battalion Chiefs Jack Burris and Mike Gurecki, #1 Station Lieutenant Bill Karnes, IAFF President Dave Weisenberg, EMS Coordinator Walt Holden, Firefighters Bill Pawluk, Jeff Hanna, Paul Smith, Mauricio Barrera, and Secretary Dottie M. Chesney. ADDITIONS TO THE AGENDA: none APPROVAL OF MINUTES: A motion to accept the January 8, 1998, minutes with one correction was made by Commissioner Marutiak, second by Commissioner Marin. The minutes incorrectly read . . . The Lansing Fire Board met in regular session on Thursday, December 8, 1998, at No. 7 Fire Station. They should read: The Lansing Fire board met in regular session on Thursday January 8, 1998, at No. 7 Fire Station. A vote was taken, motion carried. COMMUNICATIONS: Items in the Commissioners' packets: A letter written by Chair Bob Brown, Jr., informing the members that the budget will be considered for approval at the February meeting. A copy of a news release circulated by Mayor Hollister announcing his appointment of a 1 CAMyFiles\BOARD\MrNMS The secretary wishes to remind all members that the next meeting will be held at the #2 station on N. Grand River at 7:30 on March 12,1998. The packets will be available at the station'/2 hour before the start of the meeting. The Chair adjourned the meeting at 7:20 p.m. Commissioner De Leon motioned to accept the February minutes as presented; second by Commissioner Balcer. .A vote was taken, motion carried. Dottie M. Chesney Fire Board Secretary 4 c:\MyFilea\BOARDVNIN=S f +x r `,S FEB 17 PM I: 54 LANSING CITY CLERK LANSING BOARD OF FIRE COMMISSIONERS OFFICIAL PROCEEDINGS WEDNESDAY, FEBRUARY 11, 1998 The Lansing Fire Board met in regular session on Wednesday February 11, 1998, at No.1 Fire Station. Chairperson Robert Brown, Jr., called the meeting to order at 6:00 p.m. ---------------------------------------------------------------------------------------------- The Fire Board changed the meeting this month from the regularly scheduled second Thursday, to �Wednesday, February_l1, to accommodate the City's budgeting process.------------------------� ---------- COMMISSIONERS PRESENT: Robert Brown, Jr., Joanne Witte, Gregory Weatherspoon, Joseph Marutiak., Debbie De Leon, and Connie Marin. COMMISSIONERS EXCUSED: Susan Anderson, and Ken Balcer. COMMISSIONERS ABSENT: none. OTHERS PRESENT: Fire Chief Greg Martin, Mayor's Special Assistant Linda Sanchez, Chief Deputy City Attorney Jack Jordan, Assistant Chief Mallory Willis, Assistant Chief Hunter, Administrative Assistant Steve Fraser, Capital Consultant Representatives Kevin Feuka and Joel Gordon, Battalion Chiefs Jack Burris and Mike Gurecki, #1 Station Lieutenant Bill Karnes, IAFF President Dave Weisenberg, EMS Coordinator Walt Holden, Firefighters Bill Pawluk, Jeff Hanna, Paul Smith, Mauricio Barrera, and Secretary Dottie M. Chesney. ADDITIONS TO THE AGENDA: none APPROVAL OF MINUTES: A motion to accept the January 8, 1998, minutes with one correction was made by Commissioner Marutiak, second by Commissioner Marin. The minutes incorrectly read . . . The Lansing Fire Board met in regular session on Thursday, December 8, 1998, at No. 7 Fire Station. They should read: The Lansing Fire board met in regular session on Thursday January 8, 1998, at No. 7 Fire Station. A vote was taken, motion carried. COMMUNICATIONS: Items in the Commissioners' packets: A letter written by Chair Bob Brown, Jr., informing the members that the budget will be considered for approval at the February meeting. A copy of a news release circulated by Mayor Hollister announcing his appointment of a I CAMyFdes\BOARD\MINUTES new Police Chief. A cost sheet was distributed by Chief Martin defining New Station Construction Costs, and Existing Station Project Costs. ADMINISTRATION COMMENTS: Chief Martin stated that the department is expecting a 2% increase over last year's budget. This means there will not be a lot of new programs. Available funds for the leasing of office space, and an emergency management study, and continuing computerization funds are included in the preliminary budget request. Steve Fraser mentioned that the budget went well over the usual requests when the committees got involved. There was a tremendous amount of input in the suppression, EMS, and haz-mat services. A target increase of at least 3% was expected however we were informed that it would be more of a 2%. EMS supplies rose because there is another ambulance in service. Professional services in the Maintenance/Alarm Division appear higher because of the on-going laundry problem. Steve said Finance Department was satisfied with the budget presented this year. Questions were asked,which were addressed by Steve. Overtime was addressed, with Steve stating that summer months, vacations, and schooling all effect the schedule. In addition, twenty personnel are eligible for retirement in 1998, which will effect the scheduling. Chief Martin briefly explained the budget process resulting in a discussion, and more questions addressed by him. Commissioner Marin motioned to accept the budget as presented, second by Commissioner De Leon. A vote was taken, motion carried. The FY 98/99 Fire Budget was approved. PRESENTATIONS: Chief Martin introduced Kevin Feuka, an engineer from Capital Consultants, and Joel Gordon who is working with Capital Consultants on the fire station project. Chief mentioned that in 1995 David M. Griffith(DMG)Company performed a general station study. Recently, Capital Consultants performed an analysis of what it would take to fix the stations with present day dollars. Chief Martin continued with a presentation on future station scenarios. He said the main goals to be reached are to improve the level of service, to implement the recommendations of the utilization study, and to renovate the stations. Labeled color maps were distributed which described possible future scenarios. DMG recommended going with map B or D to accomplish the goals, which would give a new station#1 resulting in the sale or another use of stations#1 &#3, and a new station#6 & #4. If there are additional funds available, the plan is to acquire more land for future stations. None of these changes will effect the number of engines or the number of personnel. There is the possibility of shifting some apparatus and resources into a more high risk and high volume area. 2 CAMyRil \BOARDVvIINUt'ES from Capital Consultants explained the difference between the probable project f a new stat on st for Kevin fr p existing stations, and a new station project cWend ' wa preliminarydesigned schematic Cap tal.plan of was displayed constructed on Kalamazoo St. across fro Y for view. Chief explained that it had eight bays, and space for two future bays. A lengthy discussion followed. Commissioner Marutiak asked Chief Martin his plan for administration s220 on offices.p Chief explained people plus 6,000 square feet are benchmarked for administration offs q classroom storage area. His plan is to lease space for three tW ive years. Chief h the DMG study to #3 rated on the plan to consolidate #1 and 93 stations. He does not agree engine. More discussion followed. Chief stated that the location of the 94 station is excellent-,however, technical apparatus is outrageous the cost to raise the roof higher to accommodate taller, Chief is presenting his plan to the Committee of the onie then to the Ways &Means. His ht Chief is asking for support nether B purpose is to request funding for the fire station renovation S or D map design. A motion was made by Commissioner De Leon to support the above plan. The motion was second A vote was taken, motion carried. by Commissioner Marin. There was no further discussion. EMS/PERSONNEL COMMITTEE: none PLANNING COMMITTEE: none FINANCE/BUILDING&EQUIPMENT REPORT: Commissioner Marin mentioned that the committee has kept constantly informed with, and supports Chief Martin's plan. OLD BUSINESS: none NEW BUSINESS: none GENERAL ORDER: Chief mentioned that the Motorola radios are being stations.ailed presently, and under budget. Extra monies will go towards purchasing generators Commissioner Brown thanked Lieutenant Bill Karnes for hosting tonight's meeting. Assistant Chief Hunter mentioned his recent meeting with Commissioner Marin, and Millie Gilan from Ingham Medical. The meeting's purpose was to contemplate means in which to share resources. 3 CAMyRiesMARDWINUTES The secretary wishes to remind all members that the next meeting will be held at the #2 station on N. Grand River at 7:30 on March 12,1998. The packets will be available at the station'/Z hour before the start of the meeting. The Chair adjourned the meeting at 7:20 p.m. Dottie M. Chesney Fire Board Secretary 4 CAMyFacs\BOARD\MrNUIES LANSING BOARD OF FIRE COMMISSIONS' E!V E D Lansing, Michigan 98 FEB -4 PH 2: 11 MEETING AGENDA # 1 Station 120 E. Shiawassee - 483-4551 1. Call to Order-Roll Call. 2. Additions to the Agenda: 3. Review/Approval of Minutes January meeting 4. Review of Communications. 5. Presentations: 6. Administrative Comments: a. Station Renovations b. 800 Mhz Radio System 7. Committee Reports: a. E.M.S./Personnel b. Planning Committee C. FinanceBuilding&Equipment 8. Old Business: 9. New Business: a. Budget Discussion/Approval 10. General Order: a. Visitors b. Fire Board Members 11. Adjournment. COMMISSIONERS Robert Brown Jr., Chairperson, -Joseph Marutiak Vice Chairperson, Concepcion Marin, Gregory Weatherspoon Debbie De Leon, Ken Balcer, Joanne Witte, and Susan Anderson Dottie M. Chesney, Secretary PLEASE CONTACT THE FIRE ADMINISTRATIVE OFFICE AT 483-4563 24 HOURS INADVANCE IF SPECIAL ACCOMMODATIONS ARE NEEDED. E � �v�� f�JFLu ��, Pt� 1: 49 LANSING BOARD OF FIRE Q0NMSSIQN Cti1� CLERK OFFICIAL PROCEEDINGS THURSDAY, JANUARY 8. 1998 The Lansing Fire Board met in regular session on Thursday, January 8, 1998, at No.7 Fire Station. Chairperson Robert Brown, Jr., called the meeting to order at 7:30 p.m. COMMISSIONERS PRESENT: Robert Brown, Jr., Ken Balcer, Joanne Witte, and Gregory Weatherspoon, Susan Anderson, Joseph Marutiak. COMMISSIONERS EXCUSED: Debbie De Leon, Connie Marin COMMISSIONERS ABSENT: none OTHERS PRESENT: Fire Chief Greg Martin, Mayor's Special Assistant Linda Sanchez, Assistant Chief Mallory Willis, Assistant Chief Hunter, #7 Captain Phil Thomas, Engineer Deb Pacheco, Firefighter James Whitney, and Secretary Dottie M. Chesney. ADDITIONS TO THE AGENDA: none APPROVAL OF MINUTES: A motion to accept the December 11, 1997, minutes with one correction was made by Commissioner Balcer, second by Commissioner Witte. The change is on page 3 - General Order: Commissioner Witte mentioned that she recently spent a whole day with B.C. Mike Gurecki touring stations. Stands corrected as: Commissioner Bette mentioned that she recently spent an evening with R C. Mike Gurecki touring stations. A vote was taken, motion carried. COMMUNICATIONS: Items in the Commissioners' packets: A magazine article featuring Inspector Barry Gaukel and Ranger his confined space rescue dog. The three previously board approved guidelines. PRESENTATIONS: none. ADMINISTRATION COMMENTS: Chief Martin informed the board of the computer network status. The department is continuing to input fire reports into the system. EMS report software is running on track with only basic hardware problems. His goal is to equip all day workers with a P.C., boosting productivity. In the next month, the department may be networked between LPD and Planning Department. 1 CAMyFiles\BOARD\MBVT.TI'ES An order was placed, so by the first of March Motorola will be here to install the newly funded equipment. By the middle of April, the training will begin on the radio equipment. This product should guarantee better frequency, and fewer dead spots. This was purchased under the budgeted amount. In February, the department is taking a plan to council. Chief wants to meet with the building committee first and then the entire board to lay out his plan. The plan is to improve south end coverage, using the D.M.G. station utilization study. One plan is to move station 6 and beef up stations 6 and 4, and possibly move and consolidate stations 1 and 3 to a location on Kalamazoo St. A discussion followed. The Dispatch/911 Consolidation status was discussed. It is the City's position that the decision to consolidate dispatch is a management decision and not subject to arbitration, although the impacts of that decision are mandatory subjects. It is the union's position that the decision is subject to arbitration because they feel the consolidated operation would not be safe. The City contends that the new consolidated center will improve service to the citizens and save the City money because the county will pay 95% of the cost of the new consolidated operation. A discussion followed. EMS/PERSONNEL COMMITTEE: none PLANNING COMMITTEE: none FINANCE/BUILDING & EQUIPMENT REPORT: none. OLD BUSINESS: none NEW BUSINESS: none GENERAL ORDER: Assistant Chief Willis said that on this evening's news, it was announced that a partnership with the school district and LCC has been accomplished. Four high school seniors have been selected and will begin winter term at LCC to study Fire Science. When finished they will possess both Firefighter I, and Firefighter II certificates. A number of firefighters were selected to mentor the students. Chief Martin was also able to obtain some scholarship funds from LCC. The department is currently trying to recruit some people for this program. Chief Willis thanked Linda Sanchez for her ongoing support and input. Linda initialized, and assisted throughout the program. Chief Martin mentioned the $1,570 to date, of donations received for the National Fire Safety Program. These funds will be used to sponsor 41h grade students, and to purchase educational fire safety materials. Inspector T.A. Shaver has been working on this with the National Fire Safety 2 CAMyFda\BOARD\MINUIES Council (NFSC) representative James T. Nelson. It is in association with the NFSC Firepup Program. It was suggested by Commissioner Marutiak that the three newest commissioners may want to tour the 911 center. Chief Martin mentioned that Battalion Chief Paul Hufnagel has retired as of January 7, 1998. Paul has been with the department since June 1, 1971. After 26 years and 7 months, Paul has chosen to end his tenure with the fire department. Everyone wished Paul the best in new experiences. The board secretary wishes to remind all members that the next meeting will be held at the#1 station on the second floor at 124 E. Shiawassee, on February 12, 1998. The packets will be available at the station '/z hour before the start of the meeting. At the February 11, 1998 meeting, Commissioner Marutiak made a motion, with one adjustment, to approve these minutes. Commissioner Marin second the motion; a vote was taken, motion carried. The minutes incorrectly read . . . The Lansing Fire Board met in regular session on Thursday, December 8, 1998, at No. 7 Fire Station. They should read- The Lansing Fire Board met in re ular session on Thursday Jqg AarV 8, 1998 at No. 7 Fire Station The Chair adjourned the meeting at 8:30 p. Dottie M. Chesney Fire Board Secretary 3 CAMyFilec\BOARD\M1NUFES 114 AM 10: 01 LANSING BOARD OF FIRE COMMISSIONERS LAI,51NG CITY CLERK OFFICIAL PROCEEDINGS THURSDAY, JANUARY 8, 1998 The Lansing Fire Board met in regular session on Thursday, December 8, 1998, at No.7 Fire Station. Chairperson Robert Brown, Jr., called the meeting to order at 7:30 p.m. COMMISSIONERS PRESENT: Robert Brown, Jr., Ken Balcer, Joanne Witte, and Gregory Weatherspoon, Susan Anderson, Joseph Marutiak. COMMISSIONERS EXCUSED: Debbie De Leon, Connie Marin COMMISSIONERS ABSENT: none OTHERS PRESENT: Fire Chief Greg Martin, Mayor's Special Assistant Linda Sanchez, Assistant Chief Mallory Willis, Assistant Chief Hunter, #7 Captain Phil Thomas, Engineer Deb Pacheco, Firefighter James Whitney, and Secretary Dottie M. Chesney. ADDITIONS TO THE AGENDA: none APPROVAL OF MINUTES: A motion to accept the December 11, 1997, minutes with one correction was made by Commissioner Balcer, second by Commissioner Witte. The change is on page 3 - General Order: Commissioner Witte mentioned that she recently spent a whole day with B.C. Mike Gurecki touring stations. Stands corrected as: Commissioner Witte mentioned that she recently spent an evening with R C. Mike Gurecki touring stations. A vote was taken, motion carried. COMMUNICATIONS: Items in the Commissioners' packets: A magazine article featuring Inspector Barry Gaukel and Ranger his confined space rescue dog. The three previously board approved guidelines. PRESENTATIONS: none. ADMINISTRATION COMMENTS: Chief Martin informed the board of the computer network status. The department is continuing to input fire reports into the system. EMS report software is running on track with only basic hardware problems. His goal is to equip all day workers with a P.C., boosting productivity. In the next month, the department may be networked between LPD and Planning Department. 1 CAMyFiles\BOARD\MINUFES An order was placed, so by the first of March Motorola will be here to install the newly funded equipment. By the middle of April, the training will begin on the radio equipment. This product should guarantee better frequency, and fewer dead spots. This was purchased under the budgeted amount. In February, the department is taking a plan to council. Chief wants to meet with the building committee first and then the entire board to lay out his plan. The plan is to improve south end coverage, using the D.M.G. station utilization study. One plan is to move station 6 and beef up stations 6 and 4, and possibly move and consolidate stations 1 and 3 to a location on Kalamazoo St. A discussion followed. The Dispatch/911 Consolidation status was discussed. It is the City's position that the decision to consolidate dispatch is a management decision and not subject to arbitration, although the impacts of that decision are mandatory subjects. It is the union's position that the decision is subject to arbitration because they feel the consolidated operation would not be safe. The City contends that the new consolidated center will improve service to the citizens and save the City money because the county will pay 95% of the cost of the new consolidated operation. A discussion followed. EMS/PERSONNEL COMMITTEE: none PLANNING COMMITTEE: none FINANCE/BUILDING & EQUIPMENT REPORT: none. OLD BUSINESS: none NEW BUSINESS: none GENERAL ORDER: Assistant Chief Willis said that on this evening's news, it was announced that a partnership with the school district and LCC has been accomplished. Four high school seniors have been selected and will begin winter term at LCC to study Fire Science. When finished they will possess both Firefighter 1, and Firefighter II certificates. A number of firefighters were selected to mentor the students. Chief Martin was also able to obtain some scholarship funds from LCC. The department is currently trying to recruit some people for this program. Chief Willis thanked Linda Sanchez for her ongoing support and input. Linda initialized, and assisted throughout the program. Chief Martin mentioned the $1,570 to date, of donations received for the National Fire Safety Program. These funds will be used to sponsor 40'grade students, and to purchase educational fire safety materials. Inspector T.A. Shaver has been working on this with the National Fire Safety 2 CAMyFiles\BOARD\MINUTES Council (NFSC) representative James T. Nelson. It is in association with the NFSC Firepup Program. It was suggested by Commissioner Marutiak that the three newest commissioners may want to tour the 911 center. Chief Martin mentioned that Battalion Chief Paul Hufnagel has retired as of January 7, 1998. Paul has been with the department since June 1, 1971. After 26 years and 7 months, Paul has chosen to end his tenure with the fire department. Everyone wished Paul the best in new experiences. The board secretary wishes to remind all members that the next meeting will be held at the#1 station on the second floor at 124 E. Shiawassee, on February 12, 1998. The packets will be available at the station '/z hour before the start of the meeting. The Chair adjourned the meeting at 8:30 p.m. Dottie M. Chesney Fire Board Secretary 3 CAMyFiks\BOARD\MINLTMS