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HomeMy WebLinkAbout1997 Board of Fire Commissioners Minutes- ALL ti P N S I-IV LANSING FIRE BOARD 120 East Shiawassee Lansing,Michigan 48933 (517)483-4563 - -•- r L1,V2!SI?'G CI I Y CLERK CHIC David C.Hollister,Mayor 1997 REGULAR MEETINGS DATF TIME LO-CAT10N ADDRESS 01-9-97 7:30 p.m. No.7 Station 629 N.Jenison 02-13-97 7:30 p.m. No.6 Station 3708 Pleasant Gr. -03-13-97- ;Z:30 p.m. No.4 Station 5550 S.Pennsylvania 04-10-97 7:30 p.m. No.2 Station 2114 N.Gr.River 05-08-97 7:30 p.m. No.3 Station 629 W.Hillsdale —A �C`' - P•m• No.9 Station 520 Glendale 07-10-97 7:30 p.m. No. 1 Station 120 E.Shiawassee 8-14-97 7:30 p.m. No.5 Station 1821Todd Ave. 9-11-97 7:30 p.m. No.8 Station 815 Marshall 10-9-97 7:30 p.m. No.7 Station 629 N.Jenison 11-13-97 7:30 p.m. No.6 Station 3708 Pleasant Gr. 12-11-97 7:30 p.m. No.4 Station 5550 S.Pennsylvania During the regularly scheduled Fire Board meeting,held October 17,1996 the Planning Committee recommended alternating the monthly meeting place. This change will make the meetings more accessible to the community and firefighters. The recommendation was approved by the Fire Board,and the Planning Committee presented a schedule of future board meeting locations. During the regular meeting held November 21,1996,the Planning Committee recommended moving the meeting to the second Thursday of each month,beginning January 1997. "Equal Opportunity Employer" rCr-IVE--D LANSING BOARD OF FIRE COMMISSIONERS OFFICIAL PROCEEDINGS LAN'SINNIG CITY CLERK THURSDAY, DECEMBER 11, 1997 The Lansing Fire Board met in regular session on Thursday, December 11, 1997, at NoA Fire Station. Chairperson Robert Brown, Jr., called the meeting to order at 7:30 p.m. COMMISSIONERS PRESENT: Debbie De Leon, Robert Brown, Jr., Connie Marin, Ken Balcer, Joanne Witte, and Gregory Weatherspoon. COMMISSIONERS EXCUSED: Susan Anderson COMMISSIONERS ABSENT: Joseph Marutiak OTHERS PRESENT: Fire Chief Greg Martin, Chief Deputy City Attorney Jack Jordan, Mayor's Special Assistant Linda Sanchez, Assistant Chief Hunter, Battalion Chief Mike Gurecki, Battalion Chief Ray Enright, Captain Dan Ziolkowski, Engineer Randy Walsdorf, Firefighters Bobbie Fockler, Brenda Martin, Shawn Meyers, I.A.F.F. Local#421 President Dave Weisenberg, and Secretary Dottie M. Chesney. ADDITIONS TO THE AGENDA: APPROVAL OF MINUTES: A motion was made by Commissioner De Leon to accept the November 11, 1997, minutes as written; supported by Commissioner Balcer. A vote was taken, motion carried. COMMUNICATIONS: Items in the Commissioners' packets: AOG 202.1.4 Employee Discipline, the 1997 Annual Fire Report to Mayor Hollister, an updated committee assignment list, updated Commissioner's addresses & phone numbers, 1998 schedule of board meetings, and a copy of a newspaper article regarding Chairman Brown's boy scout background. A motion was made by Commissioner Marin to accept the committee assignments as listed: FINANCE/BUILDING& EQUIPMENT - Chair K. Balcer, with C. Marin and G. Weatherspoon, PLANNING- Chair C. Marin, with D. De Leon and S. Anderson, EMS/PERSONNEL- Chair J. Marutiak, with D. De Leon and J. Witte, the motion was supported by Commissioner De Leon; A vote was taken, motion carried. PRESENTATIONS: none. 1 1c5WAP)\MftU= 1 ADMINISTRATION COMMENTS: Chief Martin discussed the last City Council meeting. A notice of intent to bond for a new radio system and for station updates in the amount of$5.7 million was approved. The department is on its second cost estimate from Motorola regarding an 800 MHZ radio system. The city needs to make a down payment by the end of this year. A new station 6, 4 and 1 may be in the plan along with new generators and a new roof for #5 coming out of the same package. The location is to be determined following further research. Recently, the department held time response tests. The department will be working along with the Planning Committee. Recent apparatus bids came in over the budgeted amount. The department's sub committee is reviewing the needs, and may remove some items. This will need to be returned to the bid process. The target amount is $890,000. Bids received were well over that amount. All stations have e-mail. Training will begin shortly on the software we have now. The plan is to begin with fire reports that are on a national format. EMS/PERSONNEL COMMITTEE: Commissioner Brown reported that the department held a graduation ceremony on December 8, 1997. Eight new firefighters have been placed in the stations since the last board meeting. PLANNING COMMITTEE: Commissioner Marin reported on the status of the stations. The committee will remain in close contact addressing the stations' needs. The committee will continue working with administration as the department moves along reviewing future plans for property and locations for stations. FINANCE/BUILDING & EQUIPMENT REPORT: none. OLD BUSINESS: Commissioner Witte made a motion to put the Employee Discipline AOG 202.1.4. back on the table, supported by Commissioner De Leon. A vote was taken; motion carried. A discussion followed. Attorney Jordan stated that the city policy is that after two years no discipline can be used towards progressive discipline. There is no expungement from the files. Documents are not removed from the files. The city embosses this on all personnel. Further discussion followed. Chief Martin followed by saying the AOG is consistent with the city policy and there is no expungement on files older than two years. Ken Balcer made the motion to adopt AOG 202.1.4 Employee Discipline which was presented in a draft form dated 11-24-97. the adoption of the above stated AOG was supported by Commissioner Marin. A vote was taken; motion carried. The AOG 202.1.4 Employee Discipline was adopted. 2 CAMyFda\BOARD\MFNU[ES NEW BUSINESS: Chief Martin mentioned two upcoming public relations activities. On Dec. 13, 1997, in Old Town at the old Tom's Shop-rite, the department will be holding a Holiday Fire Safety Awareness activity giving away up to 75 free smoke detectors. Fire Marshal representation will be there from 10:00 a.m. until 2:00 p.m. On Monday December 15, 1997, there will be a presentation of$5,000 from proceeds of the LPD & LFD football competition. This is being held at the Beekman Center at 1:30 p.m. Fire apparatus with crews will be there for both events. GENERAL ORDER: Commissioner Marin mentioned she will be in Texas from Dec. 19 through January 5, 1998. Everyone present wish all a safe holiday season and a healthy new year. Chair Brown was thanked for writing such a clear annual report to the mayor. Commissioner Witte mentioned that she recently spent a whole day with B.C. Mike Gurecki touring stations. She was quite impressed with the tremendous balance of the department with all personnel knowing their exact need at the precise moment. The board secretary wishes to remind all members that the next meeting will be held in the#7 station at 629 N. Jenson on January 8, 1998, and the packets will be available at the station '/z hour before the start of the meeting. Firefighter B. Martin reminded all present that the Old Newsboys will be out on Friday December 12, 1997, accepting donations for shoes and socks for needy children within the area. The Chair adjourned the meeting at 8:10 p.m. FC. NEke ry 8, 1998 meeting a motion to accept the December 11, 1997 minutes with one as made by Commissioner Balcer, second by Commissioner Witte. The change is on neral Order: Commissioner Witte mentioned that she recently spent a whole day with urecki touring stations. Stands corrected as: Commissioner Witte mentioned that sent an e-vening with B.C Mike Gurecki touring stations. Dottie M. Chesney Fire Board Secretary 3 CAMyFileABOARDWINUIES C-- 27 LANSING BOARD OF FIRE COMMISSIONERS ING CITY CLERK OFFICIAL PROCEEDINGS THURSDAY, DECEMBER IL 1997 The Lansing Fire Board met in regular session on Thursday, December 11, 1997, at No.4 Fire Station. Chairperson Robert Brown, Jr., called the meeting to order at 7:30 p.m. COMMISSIONERS PRESENT: Debbie De Leon, Robert Brown, Jr., Connie Marin, Ken Balcer, Joanne Witte, and Gregory Weatherspoon. COMMISSIONERS EXCUSED: Susan Anderson COMMISSIONERS ABSENT: Joseph Marutiak OTHERS PRESENT: Fire Chief Greg Martin, Chief Deputy City Attorney Jack Jordan, Mayor's Special Assistant Linda Sanchez, Assistant Chief Hunter, Battalion Chief Mike Gurecki, Battalion Chief Ray Enright, Captain Dan Ziolkowski, Engineer Randy Walsdorf, Firefighters Bobbie Fockler, Brenda Martin, Shawn Meyers, I.A.F.F. Local#421 President Dave Weisenberg, and Secretary Dottie M. Chesney. ADDITIONS TO THE AGENDA: APPROVAL OF MINUTES: A motion was made by Commissioner De Leon to accept the November 11, 1997, minutes as written; supported by Commissioner Balcer. A vote was taken, motion carried. COMMUNICATIONS: Items in the Commissioners' packets: AOG 202.1.4 Employee Discipline, the 1997 Annual Fire Report to Mayor Hollister, an updated committee assignment list, updated Commissioner's addresses & phone numbers, 1998 schedule of board meetings, and a copy of a newspaper article regarding Chairman Brown's boy scout background. A motion was made by Commissioner Marin to accept the committee assignments as listed: FINANCE/BUILDING& EQUIPMENT - Chair K. Balcer, with C. Marin and G. Weatherspoon, PLANNING- Chair C. Marin, with D. De Leon and S. Anderson, EMS/PERSONNEL - Chair J. Marutiak, with D. De Leon and J. Witte, the motion was supported by Commissioner De Leon; A vote was taken, motion carried. PRESENTATIONS: none. 1 CAMyFiles\B0ARD\M1NUrES ADMINISTRATION COMMENTS: Chief Martin discussed the last City Council meeting. A notice of intent to bond for a new radio system and for station updates in the amount of$5.7 million was approved. The department is on its second cost estimate from Motorola regarding an 800 MHZ radio system. The city needs to make a down payment by the end of this year. A new station 6, 4 and 1 may be in the plan along with new generators and a new roof for #5 coming out of the same package. The location is to be determined following further research. Recently, the department held time response tests. The department will be working along with the Planning Committee. Recent apparatus bids came in over the budgeted amount. The department's sub committee is reviewing the needs, and may remove some items. This will need to be returned to the bid process. The target amount is $890,000. Bids received were well over that amount. All stations have e-mail. Training will begin shortly on the software we have now. The plan is to begin with fire reports that are on a national format. EMS/PERSONNEL COMMITTEE: Commissioner Brown reported that the department held a graduation ceremony on December 8, 1997. Eight new firefighters have been placed in the stations since the last board meeting. PLANNING COMMITTEE: Commissioner Marin reported on the status of the stations. The committee will remain in close contact addressing the stations' needs. The committee will continue working with administration as the department moves along reviewing future plans for property and locations for stations. FINANCE/BUILDING & EQUIPMENT REPORT: none. OLD BUSINESS: Commissioner Witte made a motion to put the Employee Discipline AOG 202.1.4 back on the table, supported by Commissioner De Leon. A vote was taken; motion carried. A discussion followed. Attorney Jordan stated that the city policy is that after two years no discipline can be used towards progressive discipline. There is no expungement from the files. Documents are not removed from the files. The city embosses this on all personnel. Further discussion followed. Chief Martin followed by saying the AOG is consistent with the city policy and there is no expungement on files older than two years. Ken Balcer made the motion to adopt AOG 202.1.4 Employee Discipline which was presented in a draft form dated 11-24-97. the adoption of the above stated AOG was supported by Commissioner Marin. A vote was taken; motion carried. The AOG 202.1.4 Employee Discipline was adopted. 2 CAMyFiles\BOARD\MW=S NEW BUSINESS: Chief Martin mentioned two upcoming public relations activities. On Dec. 13, 1997, in Old Town at the old Tom's Shop-rite, the department will be holding a Holiday Fire Safety Awareness activity giving away up to 75 free smoke detectors. Fire Marshal representation will be there from 10:00 a.m. until 2:00 p.m. On Monday December 15, 1997, there will be a presentation of$5,000 from proceeds of the LPD & LFD football competition. This is being held at the Beekman Center at 1:30 p.m. Fire apparatus with crews will be there for both events. GENERAL ORDER: Commissioner Marin mentioned she will be in Texas from Dec. 19 through January 5, 1998. Everyone present wish all a safe holiday season and a healthy new year. Chair Brown was thanked for writing such a clear annual report to the mayor. Commissioner Witte mentioned that she recently spent a whole day with B.C. Mike Gurecki touring stations. She was quite impressed with the tremendous balance of the department with all personnel knowing their exact need at the precise moment. The board secretary wishes to remind all members that the next meeting will be held in the#7 station at 629 N. Jenson on January 8, 1998, and the packets will be available at the station '/2 hour before the start of the meeting. Firefighter B. Martin reminded all present that the Old Newsboys will be out on Friday December 12, 1997, accepting donations for shoes and socks for needy children within the area. The Chair adjourned the meeting at 8:10 p.m. Dottie M. Chesney Fire Board Secretary 3 CAMyFiles\BDARD\MFNUFES ID t f . I . �j LANSING BOARD OF FIRE COMMISSIONERS �h i ;;°; ii �` CLERK OFFICIAL PROCEEDINGS THURSDAY NOVEM13ER 13 1997 The Lansing Fire Board met in regular session on Thursday,November 13, 1997, at No.6 Fire Station. Chairperson Robert Brown, Jr., called the meeting to order at 7:30 p.m. COMMISSIONERS PRESENT: Debbie De Leon, Robert Brown, Jr., Joseph Marutiak, Ken Balcer, Joanne Witte, and Susan Anderson. COMMISSIONERS EXCUSED: Connie Marin COMMISSIONERS ABSENT: Gregory Weatherspoon OTHERS PRESENT: Fire Chief Greg Martin, Chief Deputy City Attorney Jack Jordan, Mayor's Special Assistant Linda Sanchez, Assistant Chief Willis, Assistant Chief Hunter, Battalion Chief Mike Gurecki, Battalion Chief Paul Hufnagel, Captain Kevin West, Lieutenant Bob Labioda, Engineer Tim Moede, Engineer Tereasa Tyder, Firefighters Mauricio Barrera, Chad Childs, I.A.F.F. Local #421 President Dave Weisenberg, Vice President Tom Cochran, and Secretary Dottie M. Chesney. ADDITIONS TO THE AGENDA: LCC Scholarships, Training Center land expansion with hospital, and Michigan State Patrol for Administrative Comments. INTRODUCTION OF NEW COMMISSIONERS Joanne Witte is a supervisor at the REO School, and represents the Third Ward with her term expiring June 1999. Susan Anderson is employed with the State of Michigan in the Community Mental Health Division, and represents the Second Ward with her term ending June 1998. APPROVAL OF MINUTES: A motion was made by Commissioner Balcer to accept the October 9, 1997, minutes as written; supported by Commissioner Marutiak. A vote was taken, motion carried. COMMUNICATIONS: Items in the commissioner's packets: The Basic Rules & Regulations AOG, A letter written by Chief Martin to all personnel addressing the consolidation of Fire Dispatch with the 911 center. A Thank You letter to all LFD personnel from Guadalajara's Director of Public Relations. A communication addressing the language in AOG 202.1.4 Employee Discipline, and AOG 202.1.6 Basic Rules & Regulations, dated Nov. 10, 1 C AM y F i I a\B 0 ARD\M 1NUTE S 1997, from Local #421 to Chief Martin. A letter from Labor Relations to Local#421 regarding 91 I/Fire Dispatch negotiations. A letter from Michigan State Police-Emergency Management Division, regarding a partnership for training programs for LFD personnel. PRESENTATIONS: Chief Deputy City Attorney Jack Jordan gave an analysis on the Freedom of Information Act, distributing the Act to the board members. He went on to say the Act was established to provide, to the public, access to public records. He mentioned that Section 13 of the Act explains some exceptions regarding conflicts to our rights of privacy. He explained a number of the exceptions. Many questions were asked; Jack continued explaining. He discussed privacy, and penalties involved. Attorneys decide whether a request is FOIAable, or not. ADMINISTRATION COMMENTS: Chief Martin explained that all stations are now networked together. It could take a two year phase-in process to get data on-line for full employee use. Recently, eight new computers have been ordered. He brought the commissioners up-to-date regarding the station repairs. There is a long term cost of ten million dollars for a full package cost of repairs. Four million has already been approved. He is meeting with the Building/Finance Committee next week. The consolidation of Fire Dispatch and 911 was discussed. Chief responded to the four concerns that were discussed at the May 1997, board meeting. Back-up - Yes, the current backup at Station 1 will be continued. Future plans are to work on an agreement with East Lansing for automatic backup capabilities. As part of the station infrastructure, put the backup next to the Emergency Coordination center in the basement of Station 8. Policy making process -A new fire practice advisory board for the fire service has been created. The first meeting will be next week. This includes all fire departments receiving service from the 911 center. Cross training - A one-on-one training would be provided sitting side by side with 911 people and fire dispatch people coaching each other. This would go on for about one month. Once this coaching period is complete, they will transition into call taking, then police dispatching_ Time frame - The target date is December 15, 1997. This depends on final equipment and software installation. Further labor discussion is up-coming. A discussion followed. When asked by Commissioner Marutiak why the department is going through with the December 15 target date before a complete back-up is accomplished, Chief Martin explained that station 1 is a very basic back-up system. It never was a complete back-up system; therefore, the consolidation is not an overwhelming risk. Chief went on to speak about the difficult fire at 221 N. Pennsylvania this week. He explained that there were people trapped inside the structure; the crews rescued two. One woman lived for 2 C:WyFiles\BOARD\MFNUTES 2 days before expiring in a Grand Rapids Hospital. Chief said he is very proud of the firefighters; they were able to give the woman a chance to live. An investigation is on-going; the canine unit was brought in and the fire department is working side-by-side with the police department. Assistant Chief Willis explained the recent scholarships generated for City of Lansing residents. It has been agreed to create up to six scholarships which will take place this fall. Candidates will be provided for those scholarships. He said between now and January they hope to provide 30 names. The candidates will need to meet some criteria to qualify. The first year the funds will be supplied by the LCC, LSD, and LFD partnership. Next year they will have to raise funds to support any scholarships. Assistant Chief Hunter explained the $7,000 training credit established at the Michigan State Police Training Unit. This includes the accessibility of their precision driving range. He also commented on the fire department's training center. Discussion is on-going with the prospect of infringing on some of Lansing General Hospital's property adjacent to our training center. The objective is to provide better training facilities and more black top area. Chief Martin added that a separate agreement with Michigan State Police, for$3,000, has been established when students ride-a-long with our ambulances; this builds a tuition credit. ELECTION: Chairman Brown entertained nominations for the Vice-Chair which was vacated by Cyril McGuire. Commissioner De Leon nominated Commissioner Marutiak, nomination second by Commissioner Balcer. De Leon moved to close nominations, supported by Commissioner Witte. A Discussion followed, a vote was taken, motion carried. Commissioner Marutiak was elected to Vice-Chair. EMS/PERSONNEL COMMITTEE: Commissioner Marutiak reported that the Commissioner Orientation Manual has been completed. It was given to the secretary to complete the duplication process and distribute. PLANNING COMMITTEE: none. FINANCEBUILDING & EQUIPMENT REPORT: none OLD BUSINESS: A motion to adopt the Basic Rules & Regulations AOG 202.1.6 as drafted was made by Commissioner Marutiak; motion second by Commissioner Balcer. There was no discussion. A vote was taken, motion carried. 3 CAMyFi1m\B0ARD\MTNUTES NEW BUSINESS: The Employee Discipline AOG 202.1.4 was discussed. Commissioner Balcer moved to accept the AOG, second by Witte, a lengthy discussion followed. Local 9421 suggested some language changes. Chief Martin agreed that we must be consistent with other City departments. Attorney Jordan spoke saying discipline files stay in the file for the tenure of employment; however, no action is taken. Balcer withdrew the motion. Chair Brown returned the AOG to the table for the next meeting. GENERAL ORDER: The#6 Station Captain Kevin West introduced this evening's crew and visiting department personnel. Commissioners Witte and Anderson were welcomed by all. A motion to adjourn the meeting was made by Commission De Leon; supported by Commissioner Marutiak. Chair Brown adjourned the meeting at 9:20 p.m. At the December 11, 1997, meeting Commissioner De Leon made a motion to approve the November 13, 1997, minutes as written. The motion was second by Commissioner Balcer; a vote was taken, motion carried: Dottie M. Chesney Fire Board Secretary 4 CAMyFiles\BOARD\MINUrES P Fi T LANSING BOT OFFICI OF FIRE CO r . ;5+1` : a T�SD AL PROCEED�'-QSS�O� 3 Ay NO IIVGS ;,,,�,,:, ,�; 'r' CLER1f The Lansing Fire Bo VE1�ER 13 1997 Station- Chairperson Ro met in regular se ssion CONI bert Brown Jr., called the n Thursday Ken Balcer,I NERS pRESE meeting t o°vember 13, 1997 a COM anne Witte, and Su- Debbie De Lepn der at 7:30 p.m. t No.6 Fire �IISSIONERS ExCUs Anderson. , Robert Brown, Jr., Joseph ose h COMMIS ED' Connie P Manitiak SIO Mann ' OTgE NERS ABSENT. Mayor's ayor'RS pSENT: Gregory Weatherspoon Battalio Pedal Assist Fire Chief n Chief Mike ant Linda Sanc Greg Martin C Bob Labioda' EngineeGurecki' Battalion Assistant ' Chief Deputy Ci Child r Ti ttalion Chief Chief Willis tY Atto and Sec re I.A.F.F m Moede, .0 Paul Huf e ,Assistant rney Jack Jordan, ret�,D°ttie LOcal#421 presigineer Tereasa T gel' Captain Kevi Chief Hunter, ADDITI M Chesney dent Dave Weis nbeer, Firefighters MauWest, Lieutenant with hospital, and TxE AGEND g, Vice President TomB era3 Cochran, Michigan State Patrol for LCC Scholarships Jo Administrative Cos' Trainin exp�gWune is a superN oRODUCTION O mments, g Center land expansion d ental xealth Di99 Suss Antd he REOrson is Sch 001, and represents APpROV Vis1on, and represents cloyed withthe S is the Third Ward pctob Second State of Mic With her term er 9, 199OF MINUTES: the with her term h gau in the Conu motion carried 7' minutes as A motion unity ending June COM b M Written; supported by was y Con,,. o 1998 UNIC Commissioner ner Balcer to °Fiulations A0. NS' Items in Marutiak. A vote vas t cePt the comm. taken, GuadalaDara stch With the letter 'as by Chief ssioner°s pack 202.1. Director enter. artin to all ets: The B 4 B A Th Personnel asic Rules& m 10 ee Disci ohneublii Relation s. ank You letter to all LF addressing A c D Personnel the consolidation d AOG 2p2 1 6°mmunication ad from Basic Rules & dressing the Re ulatio language in AOG 1 ns, dated Nov. 10 C:LyyFile+lBpq� _""`UJES 1997, from Local #421 to Chief Martin. A letter from Labor Relations to Local #421 regarding 91 I/Fire Dispatch negotiations. A letter from Michigan State Police-Emergency Management Division, regarding a partnership for training programs for LFD personnel. PRESENTATIONS: Chief Deputy City Attorney Jack Jordan gave an analysis.on the Freedom of Information Act, distributing the Act to the board members. He went on to say the Act was established to provide, to the public, access to public records. He mentioned that Section 13 of the Act explains some exceptions regarding conflicts to our rights of privacy. He explained a number of the exceptions. Many questions were asked; Jack continued explaining. He discussed privacy, and penalties involved. Attorneys decide whether a request is FOIAable, or not. ADMINISTRATION COMMENTS: Chief Martin explained that all stations are now networked together. It could take a two year phase-in process to get data on-line for full employee use. Recently, eight new computers have been ordered. He brought the commissioners up-to-date regarding the station repairs. There is a long term cost of ten million dollars for a full package cost of repairs. Four million has already been approved. He is meeting with the Building/Finance Committee next week. The consolidation of Fire Dispatch and 911 was discussed. Chief responded to the four concerns that were discussed at the May 1997, board meeting. Back-up - Yes, the current backup at Station 1 will be continued. Future plans are to work on an agreement with East Lansing for automatic backup capabilities. As part of the station infrastructure,put the backup next to the Emergency Coordination center in the basement of Station 8. Policy making process - A new fire practice advisory board for the fire service has been created. The first meeting will be next week. This includes all fire departments receiving service from the 911 center. Cross training- A one-on-one training would be provided sitting side by side with 911 people and fire dispatch people coaching each other. This would go on for about one month. Once this coaching period is complete, they will transition into call taking, then police dispatching_ Time frame -The target date is December 15, 1997. This depends on final equipment and software installation. Further labor discussion is up-coming. A discussion followed. When asked by Commissioner Marutiak why the department is going through with the December 15 target date before a complete back-up is accomplished, Chief Martin explained that station 1 is a very basic back-up system. It never was a complete back-up system; therefore, the consolidation is not an overwhelming risk. Chief went on to speak about the difficult fire at 221 N. Pennsylvania this week. He explained that there were people trapped inside the structure; the crews rescued two. One woman lived for 2 CAMyFiIa\BOARD\MINUTES 2 days before expiring in a Grand Rapids Hospital. Chief said he is very proud of the firefighters;they were able to give the woman a chance to live. An investigation is on-going; the canine unit was brought in and the fire department is working side-by-side with the police department. Assistant Chief Willis explained the recent scholarships generated for City of Lansing residents. It has been agreed to create up to six scholarships which will take place this fall. Candidates will be provided for those scholarships. He said between now and January they hope to provide 30 names. The candidates will need to meet some criteria to qualify. The first year the funds will be supplied by the LCC, LSD, and LFD partnership. Next year they will have to raise funds to support any scholarships. Assistant Chief Hunter explained the $7,000 training credit established at the Michigan State Police Training Unit. This includes the accessibility of their precision driving range. He also commented on the fire department's training center. Discussion is on-going with the prospect of infringing on some of Lansing General Hospital's property adjacent to our training center. The objective is to provide better training facilities and more black top area. Chief Martin added that a separate agreement with Michigan State Police, for $3,000, has been established when students ride-a-long with our ambulances; this builds a tuition credit. ELECTION: Chairman Brown entertained nominations for the Vice-Chair which was vacated by Cyril McGuire. Commissioner De Leon nominated Commissioner Marutiak, nomination second by Commissioner Balcer. De Leon moved to close nominations, supported by Commissioner Witte. A Discussion followed, a vote was taken, motion carried. Commissioner Marutiak was elected to Vice-Chair. EMS/PERSONNEL COMMITTEE: Commissioner Marutiak reported that the Commissioner Orientation Manual has been completed. It was given to the secretary to complete the duplication process and distribute. PLANNING COMMITTEE: none. FINANCE/BUILDING & EQUIPMENT REPORT: none OLD BUSINESS: A motion to adopt the Basic Rules & Regulations AOG 202.1.6 as drafted was made by Commissioner Marutiak; motion second by Commissioner Balcer. There was no discussion. A vote was taken, motion carried. 3 CAMyFiles\BOARD\M NUTES NEW BUSINESS: The Employee Discipline AOG 202.1.4 was discussed. Commissioner Balcer moved to accept the AOG, second by Witte, a lengthy discussion followed. Local#421 suggested some language changes. Chief Martin agreed that we must be consistent with other City departments. Attorney Jordan spoke saying discipline files stay in the file for the tenure of employment; however, no action is taken. Balcer withdrew the motion. Chair Brown returned the AOG to the table for the next meeting. GENERAL ORDER: The#6 Station Captain Kevin West introduced this evening's crew and visiting department personnel. Commissioners Witte and Anderson were welcomed by all. A motion to adjourn the meeting was made by Commission De Leon; supported by Commissioner Marutiak. Chair Brown adjourned the meeting at 9:20 p.m. Dottie M. Chesney Fire Board Secretary 4 CAMyFBes\BOARDIMINUTEs LANSING BOARD OF FIRE COMMISSIONERS_' OFFICIAL PROCEEDINGS THURSDAY, OCTOBER 9, 1997 ', C U.17 t'G Ci i Y CLERK The Lansing Fire Board met in a regular session on Thursday, October 9, 1997 at 7:30 p.m., at No.7 Fire Station. Chairperson Robert Brown, Jr., called the meeting to order at 7:30 p.m. COMMISSIONERS PRESENT: Debbie De Leon, Robert Brown, Jr., Joseph Marutiak, Connie Marin, Ken Balcer and Gregory Weatherspoon. COMMISSIONERS EXCUSED: none COMMISSIONERS ABSENT: none OTHERS PRESENT: Fire Chief Greg Martin, Chief Deputy City Attorney Jack Jordan, Mayor's Special Assistant Linda Sanchez, Assistant Chief Willis, Assistant Chief Hunter, station 7 crew members, Captain Joe DeFors, and Firefighters Tim Salinas and Mike Rose, Local #421 President Lt. Dave Weisenberg and Secretary Dottie M. Chesney. ADDITIONS TO THE AGENDA: none APPROVAL OF MINUTES: A motion was made by Commissioner Marutiak to accept the September 11, 1997, minutes with the following correction: ADMINISTRATIVE COMMENTS : first paragraph, last sentence.... Commissioner Brown said he had seen the recruit program listed as anew program in some Lansing School District literature - not Commissioner Brown mentioned that he saw the program listed as something LCC was arranging for in the future. The motion was supported by Commissioner De Leon; vote taken, motion carried. COMMUNICATIONS: In the commissioner's packets were the following: 1. A station by station preliminary cost evaluation, 2. A copy of the updated 1997 Strategic Plan status. 3. A copy of the August 14, fire board minutes. 4. A copy of the personnel committee's complaint process -this was introduced at the Sept. meeting. 5. A copy of the draft Basic Rules & Regulations Guideline. 6. A copy of the Employee Discipline Guideline and a copy of the old version from the Procedure Book. 7. A Smoke Detector Survey generated by Inspector Shaver. PRESENTATIONS: none ADMINISTRATION COMMENTS: Chief Martin discussed the status of the architect's preliminary cost evaluation. He invited the commissioners to attend a meeting with the 1 CAMyFi1n\B0AAD\MFNUTES architectural firm on Friday October 17, at 1:00. Attending the meeting is Finance Director Bob Swanson. Capital Consultant's office is located at 820 N. Washington Ave. He discussed the Strategic Plan Workshop held October 2, 1997. The participants got involved and many ideas were documented. Commissioners Brown and Marin participated also. Chief Martin brought the board up-to-date on the fire records management software package. All administration PCs are linked. The computer consultants will be linking up the#8 station then 91, then#9 will be linked followed by the training tower. At the present time they are working at the#8 station. The present connections are running smoothly. A recently received grievance was discussed. Chief has responded to the union's concern regarding the removal of all Fire Department Procedure Books. A discussion followed. It was advised that a new guideline be generated stating that a two week buffer be given for comments when a new guideline is distributed by administration. Chief Willis addressed Fire Prevention Week activities. With current Acting Fire Marshal Bolenbaugh in position, the division has been participating in a number of school district programs for the kids. They are holding fire safety presentations at a Builders Square store, distributing smoke detectors, and attending the October 9, 1997 Delta Twp. Open House. They are participating in more activities over the weekend. Chief Martin mentioned that the Smoke Detector Survey will be distributed in conjunction with the Meals on Wheels program. Chief Martin spoke about the firefighter exchange that took place September 29, through October 5, 1997. Two visiting firefighters arrived from Guadalajara in coordination with the Sister City Commission. It was a good exchange and he hopes to send firefighters down there in the near future. EMS/PERSONNEL COMMITTEE: none PLANNING COMMITTEE: Commissioner Marin reported on the Strategic Plan Workshop she attended saying it was informative and also encouraging to see the progress the department has made. She also reported on the Capital Consultants meeting she attended, and reminded the board that the figures given in the report received from the consultants are froml997. FINANCEBUILDING & EQUIPMENT REPORT: none OLD BUSINESS: The Complaint Procedure was discussed. Chief Martin said if and when the Complaint Procedure was approved it would then be distributed as an AOG. A discussion followed. 2 CAMyFi1es\B0ARD\M1NUTES Commissioner Marutiak moved to approve the citizen Complaint Procedure, second by Commissioner Marin. After no further discussion, a vote was taken,motion carried. The Chair asked Chief Martin to bring to the board any and all comments he receives after the two week buffer expires. Chief Martin introduced two corrections in the August 14, 1997 board meeting. The first correction: COMMISSIONER EXCUSED: J. Witte was sitting in on the meeting only as a visitor; she has not been appointed as a commissioner as of October 10, 1997. It should read - no commissioners excused. The other correction: NEW/OLD BUSINESS: The last sentence should read ... .As an organization, we do not hose people. The only circumstance in which this might happen is if the firefighter understood the citizen to be in danger, it is prohibited by regulation. It should not read . . . Chief Martin assured that it would only happen in cases of extreme rioting or something like that. —Hearing no objections to the introduced changes in the August 14, 1997 minutes, Chairman Brown approved the corrections. The Rules and Regulations Guideline was discussed at a length. Local #421 President Lt. Weisenberg asked the board not to approve the guideline tonight. He offered four suggestions: 1. Table the adoption for tonight. 2. Reissue all original SOPS. 3. Create a joint labor/management AD HOC Committee. 4. Allow the committee to work 1-2 months on the guideline and then present it to the board for adoption. The Chair asked President Weisenberg how much time the union would need to review and comment on guidelines. The president responded saying, "30 days is sufficient." Commissioner Marutiak moved to table the adoption of the guideline until next month's meeting and asked for current copies of the newest version, and asked for all copies of comments from the union. Commissioner Marin supported the motion. Hearing no more discussion, a vote was taken, motion carried. NEW BUSINESS: Commissioner Marutiak moved to table the adoption of the Employee Discipline Guideline until the November meeting. The motion was second by Commissioner De Leon. A vote was taken, motion carried. GENERAL ORDER: President Weisenberg stated that the union is still attempting to raise donation money for the Fire Safety House. At the present time there is $5,000 in the fund, needing an additional $35,000. The next fund raiser is scheduled for January 8, 1998. The Boarshead Theater is sponsoring another live performance. This year's play is named Escanaba in da Moonlight. 3 CAMyFileABOAR MMUTES Captain Joe DeFors introduced the station's crew members Mike Rose and Tim Salinas. Linda Sanchez stated that two new commissioners should be appointed before the November meeting. Everyone thanked the#7 crew for hosting tonight's meeting. Commissioner Marin said she was impressed with the comments, about Lansing Fire Department, from the visiting Guadalajara firefighters. The secretary reminded the board that the November 13, 1997 meeting is scheduled to be held at the#6 station and that their meeting packets will be there at 7:00 p.m., one half hour before the meeting begins. INTRODUCTION OF NEW COMMISSIONER Chairman Brown welcomed the new Fire Commissioner, Gregory Weatherspoon, who will hold an `At-Large' position that expires June 1998. Everyone welcomed him. Mr. Weatherspoon is employed at the Riddle School. A motion to adjourn the meeting was made by Commissioner Balcer, second by Commissioner Marin. The meeting was adjourned at 8:45 p.m. A motion was made by Commissioner Balcer to accept the October 9, 1997,minutes as written; supported by Commissioner Marutiak. A vote was taken; motion carried. Dottie M. Chesney Fire Board Secretary 4 C:\MyFiIe9\B0ARD\MrNUTES LANSING BOARD OF FIRE CONMSSIONERS OFFICIAL PROCEEDINGS f THURSDAY, OCTOBER 9, 1997 -j 0.0 LA SS O CITY CLERK The Lansing Fire Board met in a regular session on Thursday, October 9, 1997 at 760 p.m., at No.7 Fire Station. Chairperson Robert Brown, Jr., called the meeting to order at 7:30 p.m. COMMISSIONERS PRESENT: Debbie De Leon, Robert Brown, Jr., Joseph Marutiak, Connie Marin, Ken Balcer and Gregory Weatherspoon. COMMISSIONERS EXCUSED: none COMMISSIONERS ABSENT: none OTHERS PRESENT: Fire Chief Greg Martin, Chief Deputy City Attorney Jack Jordan, Mayor's Special Assistant Linda Sanchez, Assistant Chief Willis, Assistant Chief Hunter, station 7 crew members, Captain Joe DeFors, and Firefighters Tim Salinas and Mike Rose, Local #421 President Lt. Dave Weisenberg and Secretary Dottie M. Chesney. ADDITIONS TO THE AGENDA: none APPROVAL OF MINUTES: A motion was made by Commissioner Marutiak to accept the September 11, 1997, minutes with the following correction: ADMINISTRATIVE COMMENTS : first paragraph, last sentence.... Commissioner Brown said he had seen the recruit program listed as a new program in some Lansing School District literature -not Commissioner Brown mentioned that he saw the program listed as something L CC was arranging for in the future. The motion was supported by Commissioner De Leon; vote taken, motion carried. COMMUNICATIONS: In the commissioner's packets were the following: 1. A station by station preliminary cost evaluation, 2. A copy of the updated 1997 Strategic Plan status. 3. A copy of the August 14, fire board minutes. 4. A copy of the personnel committee's complaint process - this was introduced at the Sept. meeting. 5. A copy of the draft Basic Rules & Regulations Guideline. 6. A copy of the Employee Discipline Guideline and a copy of the old version from the Procedure Book. 7. A Smoke Detector Survey generated by Inspector Shaver. PRESENTATIONS: none ADMINISTRATION COMMENTS: Chief Martin discussed the status of the architect's preliminary cost evaluation. He invited the commissioners to attend a meeting with the I C:WyFi1es\B0ARD\MrNTUTES architectural firm on Friday October 17, at 1:00. Attending the meeting is Finance Director Bob Swanson. Capital Consultant's office is located at 820 N. Washington Ave. He discussed the Strategic Plan Workshop held October 2, 1997. The participants got involved and many ideas were documented. Commissioners Brown and Marin participated also. Chief Martin brought the board up-to-date on the fire records management software package. All administration PCs are linked. The computer consultants will be linking up the#8 station then #1, then#9 will be linked followed by the training tower. At the present time they are working at the#8 station. The present connections are running smoothly. A recently received grievance was discussed. Chief has responded to the union's concern regarding the removal of all Fire Department Procedure Books. A discussion followed. It was advised that a new guideline be generated stating that a two week buffer be given for comments when a new guideline is distributed by administration. Chief Willis addressed Fire Prevention Week activities. With current Acting Fire Marshal Bolenbaugh in position, the division has been participating in a number of school district programs for the kids. They are holding fire safety presentations at a Builders Square store, distributing smoke detectors, and attending the October 9, 1997 Delta Twp. Open House. They are participating in more activities over the weekend. Chief Martin mentioned that the Smoke Detector Survey will be distributed in conjunction with the Meals on Wheels program. Chief Martin spoke about the firefighter exchange that took place September 29, through October 5, 1997. Two visiting firefighters arrived from Guadalajara in coordination with the Sister City Commission. It was a good exchange and he hopes to send firefighters down there in the near future. EMS/PERSONNEL COMMITTEE: none PLANNING COMMITTEE: Commissioner Marin reported on the Strategic Plan Workshop she attended saying it was informative and also encouraging to see the progress the department has made. She also reported on the Capital Consultants meeting she attended, and reminded the board that the figures given in the report received from the consultants are from 1997. FINANCE/BUILDING & EQUIPMENT REPORT: none OLD BUSINESS: The Complaint Procedure was discussed. Chief Martin said if and when the Complaint Procedure was approved it would then be distributed as an AOG. A discussion followed. 2 CAMyFi1es\B0ARDVArNUTES Commissioner Marutiak moved to approve the citizen Complaint Procedure, second by Commissioner Marin. After no further discussion, a vote was taken, motion carried. The Chair asked Chief Martin to bring to the board any and all comments he receives after the two week buffer expires. Chief Martin introduced two corrections in the August 14, 1997 board meeting. The first correction: COMMISSIONER EXCUSED: J. Witte was sitting in on the meeting only as a visitor; she has not been appointed as a commissioner as of October 10, 1997. It should read - no commissioners excused. The other correction: NEW/OLD BUSINESS: The last sentence should read ... .As an organization, we do not hose people. The only circumstance in which this might happen is if the firefighter understood the citizen to be in danger, it is prohibited by regulation. It should not read . . . Chief Martin assured that it would only happen in cases of extreme rioting or something like that. —Hearing no objections to the introduced changes in the August 14, 1997 minutes, Chairman Brown approved the corrections. The Rules and Regulations Guideline was discussed at a length. Local #421 President Lt. Weisenberg asked the board not to approve the guideline tonight. He offered four suggestions: 1. Table the adoption for tonight. 2. Reissue all original SOPS. 3. Create a joint labor/management AD HOC Committee. 4. Allow the committee to work 1-2 months on the guideline and then present it to the board for adoption. The Chair asked President Weisenberg how much time the union would need to review and comment on guidelines. The president responded saying, "30 days is sufficient." Commissioner Marutiak moved to table the adoption of the guideline until next month's meeting and asked for current copies of the newest version, and asked for all copies of comments from the union. Commissioner Marin supported the motion. Hearing no more discussion, a vote was taken, motion carried. NEW BUSINESS: Commissioner Marutiak moved to table the adoption of the Employee Discipline Guideline until the November meeting. The motion was second by Commissioner De Leon. A vote was taken, motion carried. GENERAL ORDER: President Weisenberg stated that the union is still attempting to raise donation money for the Fire Safety House. At the present time there is $5,000 in the fund, needing an additional $35,000. The next fund raiser is scheduled for January 8, 1998. The Boarshead Theater is sponsoring another live performance. This year's play is named Escanaba in da Moonlight. 3 CAMyFi1es\B0ARD\M1NUTEs Captain Joe DeFors introduced the station's crew members Mike Rose and Tim Salinas. Linda Sanchez stated that two new commissioners should be appointed before the November meeting. Everyone thanked the #7 crew for hosting tonight's meeting. Commissioner Marin said she was impressed with the comments, about Lansing Fire Department, from the visiting Guadalajara firefighters. The secretary reminded the board that the November 13, 1997 meeting is scheduled to be held at the#6 station and that their meeting packets will be there at 7:00 p.m., one half hour before the meeting begins. INTRODUCTION OF NEW COMMISSIONER Chairman Brown welcomed the new Fire Commissioner, Gregory Weatherspoon, who will hold an `At-Large' position that expires June 1998. Everyone welcomed him. Mr. Weatherspoon is employed at the Riddle School. A motion to adjourn the meeting was made by Commissioner Balcer, second by Commissioner Marin. The meeting was adjourned at 8:45 p.m. Q�,&"\�m -� Dottie M. Chesney Fire Board Secretary 4 CAMyReABOARD UNUTES LANSING BOARD OF FIRE COMMISSIONERS OFFICIAL PROCEEDINGS -' t D THURSDAY, OCTOBER 9, 1997 C: 17 L ;idS'i` v CITY CLER;t The Lansing Fire Board met in a regular session on Thursday, October 9, 1997 at 7:30 p.m., at No.7 Fire Station. Chairperson Robert Brown, Jr., called the meeting to order at 7:30 p.m. COMMISSIONERS PRESENT: Debbie De Leon, Robert Brown, Jr., Joseph Marutiak, Connie Marin, Ken Balcer and Gregory Weatherspoon. COMMISSIONERS EXCUSED: none COMMISSIONERS ABSENT: none OTHERS PRESENT: Fire Chief Greg Martin, Chief Deputy City Attorney Jack Jordan, Mayor's Special Assistant Linda Sanchez, Assistant Chief Willis, Assistant Chief Hunter, station 7 crew members, Captain Joe DeFors, and Firefighters Tim Salinas and Mike Rose, Local#421 President Lt. Dave Weisenberg and Secretary Dottie M. Chesney. ADDITIONS TO THE AGENDA: none APPROVAL OF MINUTES: A motion was made by Commissioner Marutiak to accept the September 11, 1997, minutes with the following correction: ADMINISTRATIVE COMMENTS : first paragraph, last sentence.... Commissioner Brown said he had seen the recruit program listed as anew program in some Lansing School District literature - not Commissioner Brown mentioned that he saw the program listed as something LCC was arranging for in the future. The motion was supported by Commissioner De Leon; vote taken, motion carried. COMMUNICATIONS: In the commissioner's packets were the following: 1. A station by station preliminary cost evaluation, 2. A copy of the updated 1997 Strategic Plan status. 3. A copy of the August 14, fire board minutes. 4. A copy of the personnel committee's complaint process - this was introduced at the Sept. meeting. 5. A copy of the draft Basic Rules & Regulations Guideline. 6. A copy of the Employee Discipline Guideline and a copy of the old version from the Procedure Book. 7. A Smoke Detector Survey generated by Inspector Shaver. PRESENTATIONS: none ADMINISTRATION COMMENTS: Chief Martin discussed the status of the architect's preliminary cost evaluation. He invited the commissioners to attend a meeting with the I C:\OFFICE\WPWIMWPDOCS\BOAPD\MINUTES architectural firm on Friday October 17, at 1:00. Attending the meeting is Finance Director Bob Swanson. Capital Consultant's office is located at 820 N. Washington Ave. He discussed the Strategic Plan Workshop held October 2, 1997. The participants got involved and many ideas were documented. Commissioners Brown and Marin participated also. Chief Martin brought the board up-to-date on the fire records management software package. All administration PCs are linked. The computer consultants will be linking up the #8 station then #1, then#9 will be linked followed by the training tower. At the present time they are working at the#8 station. The present connections are running smoothly. A recently received grievance was discussed. Chief has responded to the union's concern regarding the removal of all Fire Department Procedure Books. A discussion followed. It was advised that a new guideline be generated stating that a two week buffer be given for comments when a new guideline is distributed by administration. Chief Willis addressed Fire Prevention Week activities. With current Acting Fire Marshal Bolenbaugh in position, the division has been participating in a number of school district programs for the kids. They are holding fire safety presentations at a Builders Square store, distributing smoke detectors, and attending the October 9, 1997 Delta Twp. Open House. They are participating in more activities over the weekend. Chief Martin mentioned that the Smoke Detector Survey will be distributed in conjunction with the Meals on Wheels program. Chief Martin spoke about the firefighter exchange that took place September 29, through October 5, 1997. Two visiting firefighters arrived from Guadalajara in coordination with the Sister City Commission. It was a good exchange and he hopes to send firefighters down there in the near future. EMS/PERSONNEL COMMITTEE: none PLANNING COMMITTEE: Commissioner Marin reported on the Strategic Plan Workshop she attended saying it was informative and also encouraging to see the progress the department has made. She also reported on the Capital Consultants meeting she attended, and reminded the board that the figures given in the report received from the consultants are from 1997. FINANCE/BUILDING & EQUIPMENT REPORT: none OLD BUSINESS: The Complaint Procedure was discussed. Chief Martin said if and when the Complaint Procedure was approved it would then be distributed as an AOG. A discussion followed. 2 C:\OFFICE\WPWFMWPDOCS\BOAPD\MFNUTES Commissioner Marutiak moved to approve the citizen Complaint Procedure, second by Commissioner Marin. After no further discussion, a vote was taken, motion carried. The Chair asked Chief Martin to bring to the board any and all comments he receives after the two week buffer expires. Chief Martin introduced two corrections in the August 14, 1997 board meeting. The first correction: COMMISSIONER EXCUSED: J. Witte was sitting in on the meeting only as a visitor; she has not been appointed as a commissioner as of October 10, 1997. It should read - no commissioners excused. The other correction: NEW/OLD BUSINESS: The last sentence should read ... .As an organization, we do not hose people. The only circumstance in which this might happen is if the firefighter understood the citizen to be in danger, it is prohibited by regulation. It should not read . . . Chief Martin assured that it would only happen in cases of extreme rioting or something like that. —Hearing no objections to the introduced changes in the August 14, 1997 minutes, Chairman Brown approved the corrections. The Rules and Regulations Guideline was discussed at a length. Local #421 President Lt. Weisenberg asked the board not to approve the guideline tonight. He offered four suggestions: 1. Table the adoption for tonight. 2. Reissue all original SOPs. 3. Create a joint labor/management AD HOC Committee. 4. Allow the committee to work 1-2 months on the guideline and then present it to the board for adoption. The Chair asked President Weisenberg how much time the union would need to review and comment on guidelines. The president responded saying, "30 days is sufficient." Commissioner Marutiak moved to table the adoption of the guideline until next month's meeting and asked for current copies of the newest version, and asked for all copies of comments from the union. Commissioner Marin supported the motion. Hearing no more discussion, a vote was taken, motion carried. NEW BUSINESS: Commissioner Marutiak moved to table the adoption of the Employee Discipline Guideline until the November meeting. The motion was second by Commissioner De Leon. A vote was taken, motion carried. GENERAL ORDER: President Weisenberg stated that the union is still attempting to raise donation money for the Fire Safety House. At the present time there is $5,000 in the fund, needing an additional $35,000. The next fund raiser is scheduled for January 8, 1998. The Boarshead Theater is sponsoring another live performance. This year's play is named Escanaba in da Moonlight. 3 C:\OFFICE\WPWIMWPDOCS\BOAR.D\MrNUTES Captain Joe DeFors introduced the station's crew members Mike Rose and Tim Salinas. Linda Sanchez stated that two new commissioners should be appointed before the November meeting. Everyone thanked the#7 crew for hosting tonight's meeting. Commissioner Marin said she was impressed with the comments, about Lansing Fire Department, from the visiting Guadalajara firefighters. The secretary reminded the board that the November 13, 1997 meeting is scheduled to be held at the#6 station and that their meeting packets will be there at 7:00 p.m., one half hour before the meeting begins. INTRODUCTION OF NEW COMMISSIONER Chairman Brown welcomed the new Fire Commissioner, Gregory Weatherspoon, who will hold an `At-Large' position that expires June 1998. Everyone welcomed him. Mr. Weatherspoon is employed at the Riddle School. A motion to adjourn the meeting was made by Commissioner Balcer, second by Commissioner Marin. The meeting was adjourned at 8:45 p.m. Q' `w Dottie M. Chesney Fire Board Secretary 4 C:\OFFICE\WPWIMWPDOCS\BOARDXNINUTES LANSM BOARD OF FIRE COMMISSIONERS OFFICIAL PROCEEDINGS ' THURSDAY, SEPTEMBER 11, 1997 0 L" �'33ii23 CITY CL Eft.; The Lansing Fire Board met in a regular session on Thursday, September 11, 1997 at 7:00 p.m., at No.8 Fire Station. Chairperson Robert Brown, Jr., called the meeting to order at 7:10 p.m. COMMISSIONERS PRESENT: Debbie De Leon, Robert Brown, Jr., Joseph Marutiak, and Connie Marin. COMMISSIONERS EXCUSED: Ken Balcer. COMMISSIONERS ABSENT: none OTHERS PRESENT: Fire Chief Greg Martin, Chief Deputy City Attorney Jack Jordan, Mayor's Special Assistant Linda Sanchez, Assistant Chief Willis, Assistant Chief Hunter, fire personnel, Captain Joe DeFors, Jake Donovan, Ken Jones, Pat Goff, Mike Marczynski, Lynn Pulver, Tom Cochran, Heidi Moen, Cyril McGuire and his daughter Pam Flowers and granddaughter Brianna Flowers, Charles Green, Jr., Wava Culver and Secretary Dottie M. Chesney. ADDITIONS TO THE AGENDA: none APPROVAL OF MINUTES: A motion was made by Commissioner Marin to accept the August 14, 1997, minutes as presented, supported by Commissioner Marutiak; vote taken, motion carried. COMMUNICATIONS: A copy of a check received as payment for Lansing fire department's response to a hazardous materials incident. This is the first incident collected on and the first payment received since the approval of the Hazardous Material Cost Recovery Ordinance. PRESENTATIONS: Chief Martin presented three former Commissioners with wood plaques. The plaques had a commissioner's badge mounted on it with each commissioner's name. Former Commissioner Charles Green, Jr., was a member of the fire board for ten years, Former Commissioner Wava Culver(Streeter)held the position of commissioner for six years, and Former Commissioner Cyril McGuire was a member of the fire board for over three years. Chief Martin thanked all former commissioners for their dedication toward the Lansing Fire Department. Chair Bob Brown, on behalf of the entire board, thanked the three former commissioners for their time and commitment. 1 C:\OFFICENWPWIN\WPDOCS\BOAR.D\MINUTES ADMINISTRATION COMMENTS: Assistant Chief Willis mentioned that he recently spoke with LCC, and last Wednesday he met with Lansing School District personnel to submit the recruit program. Enrolled are twenty-eight students in the Firefighter I and II; there will be a 30 day window for finalization of the program. Commissioner Brown mentioned that he saw the program listed as something LCC was arranging for in the future. Chief Martin brought the board up-to-date on the fire records management software package. Next week the computer consultants will be linking up the #8 station then#1, then#9 will be linked followed by the training tower. Administration has departmental E-mail and has one computer with access to the fire records program; the connection is running smoothly. Assistant Chief Hunter brought the board up-to-date regarding the architect consultants. Chief will be meeting with Capital Consultants September 18, 1997 at 1:00, and every Wednesday following. Commissioners are invited to attend also. He also notified the board that the fire department is holding another one day Strategic Planning Workshop. The workshop has been scheduled for Thursday October 2, 1997 from 8 a.m. until 4:30 p.m. It is being held inside the South Precinct in the room outside the precinct commanders office. All commissioners are invited. Chief Martin spoke about the firefighter exchange that is happening September 29, 1997. Three firefighters are arriving from Guadalajara, in coordination with the Sister City Commission. They will be housed with some of the fire department's Spanish speaking personnel; they will work the same shift together, and will also be exposed to some training activities. EMS/PERSONNEL COMMITTEE: Commissioner Marutiak reported on the August 19, 1997 committee meeting. One of the purposes of the committee was to draft a procedure to hear complaints. A draft complaint procedure was distributed among the members; a brief discussion followed. PLANNING COMMITTEE: none FINANCE/BUILDING & EQUIPMENT REPORT: none NEW/OLD BUSINESS: In the future, all Commissioners' fire board packets will be at the location of the meeting at least 15 minutes prior to the start. GENERAL ORDER: Linda Sanchez introduced visiting JoAnn Witte. JoAnn's name has been forwarded as a member of the fire board, and she hopes JoAnn will be appointed for the November meeting. JoAnn was welcomed by all. Tom Cochran, on behalf of I.A.F.F. Local 421 President Dave Weisenberg, thanked the commissioners for their many years of support. 2 C:\OFFICE\WPWIMWPDOCS\BOARD\MINUTES Wava Culver expressed deep appreciation for her appointment as fire commissioner. She enjoyed being involved with the fire department, however; she wished she had been able to work with Chief Martin longer. She offered her assistance as a consultant to the board on any special projects outside the board agenda. She thanked the board members for a wonderful six years. Cyril McGuire introduced his daughter and his granddaughter. He said he throughly enjoyed being on the board of fire commissioners, and he will not forget anyone. He appreciated the chance he had to serve on the board. Charles Green, Jr., said that throughout his 10 years on the fire board he has witnessed many controversial items. He said he thinks the fire department is one of the finest organizations and it was his pleasure to serve. He has always been proud to be associated with the board and offered his assistance at any time the board may need him. Jack Jordan said that Chief Martin has some programs that he is ready to initiate, and that they will be ready to go before the council within the next couple of weeks. One of the programs is a services ordinance which will allow the department to collect fees. Linda Sanchez stated that hopefully by the October meeting, the fire board will be joined by two additional commissioners, Greg Weatherspoon, and Susan Anderson. Commissioners De Leon and Marin expressed their appreciation to the three resigning commissioners and said they would miss the three. Dottie expressed the same and notified the board that Jim Schalkhauser has recovered from his by-pass surgery and has returned to work as fire department chaplain. Commissioner Brown again thanked the resigning commissioners for their many years of service. Commissioner Marin moved to adjourn the meeting, it was supported by Commissioner Marutiak. The meeting was adjourned at 7:40 p.m. by Chairman Brown. A motion was made by Commissioner Marutiak to accept the September 11, 1997 minutes with the following change in language: ADMINISTRATIVE COMMENTS : first paragraph, last sentence.... Commissioner Brown said he had seen the recruit program listed as a new program in some Lansing School District literature. The motion was second by Commissioner De Leon, a vote was `taken, motion carried. C -Ct . Dottie M. Chesney Fire Board Secretary 3 C:\OFFICE\WPWIN\WPDOCS\BOAR.D\MINUTES T¢ Tn LANSING BOARD OF FIRE COMMISSIONERS _,- t 1; 3 3 OFFICIAL PROCEEDINGS THURSDAY, SEPTEMBER 11 1997 The Lansing Fire Board met in a regular session on Thursday, September 11, 1997 at 7:00 p.m., at No.8 Fire Station. Chairperson Robert Brown, Jr., called the meeting to order at 7:10 p.m. COMMISSIONERS PRESENT: Debbie De Leon, Robert Brown, Jr., Joseph Marutiak, and Connie Marin. COMMISSIONERS EXCUSED: Ken Balcer. COMMISSIONERS ABSENT: none OTHERS PRESENT: Fire Chief Greg Martin, Chief Deputy City Attorney Jack Jordan, Mayor's Special Assistant Linda Sanchez, Assistant Chief Willis, Assistant Chief Hunter; fire personnel, Captain Joe DeFors, Jake Donovan, Ken Jones, Pat Goff, Mike Marczynski, Lynn Pulver, Tom Cochran, Heidi Moen, Cyril McGuire and his daughter Pam Flowers and granddaughter Brianna Flowers, Charles Green, Jr., Wava Culver and Secretary Dottie M. Chesney. ADDITIONS TO THE AGENDA: none APPROVAL OF MINUTES: A motion was made by Commissioner Marin to accept the August 14, 1997, minutes as presented, supported by Commissioner Marutiak; vote taken, motion carried. COMMUNICATIONS: A copy of a check received as payment for Lansing fire department's response to a hazardous materials incident. This is the first incident collected on and the first payment received since the approval of the Hazardous Material Cost Recovery Ordinance. PRESENTATIONS: Chief Martin presented three former Commissioners with wood plaques. The plaques had a commissioner's badge mounted on it with each commissioner's name. Former Commissioner Charles Green, Jr., was a member of the fire board for ten years, Former Commissioner Wava Culver(Streeter) held the position of commissioner for six years, and Former Commissioner Cyril McGuire was a member of the fire board for over three years. Chief Martin thanked all former commissioners for their dedication toward the Lansing Fire Department. 1 C:\OFFICE\W P W IMW PDOCS\BOARD\MIMUTES DRAFT Chair Bob Brown, on behalf of the entire board, thanked the three former commissioners for their time and commitment. ADMINISTRATION COMMENTS: Assistant Chief Willis mentioned that he recently spoke with LCC, and last Wednesday he met with Lansing School District personnel to submit the recruit program. Enrolled are twenty-eight students in the Firefighter I and II; there will be a 30 day window for finalization of the program. Commissioner Brown mentioned that he saw the program listed as something LCC was arranging for in the future. Chief Martin brought the board up-to-date on the fire records management software package. Next week the computer consultants will be linking up the#8 station then#1, then#9 will be linked followed by the training tower. Administration has departmental E-mail and has one computer with access to the fire records program; the connection is running smoothly. Assistant Chief Hunter brought the board up-to-date regarding the architect consultants. Chief will be meeting with Capital Consultants September 18, 1997 at 1:00, and every Wednesday following. Commissioners are invited to attend also. He also notified the board that the fire department is holding another one day Strategic Planning Workshop. The workshop has been scheduled for Thursday October 2, 1997 from 8 a.m. until 4:30 p.m. It is being held inside the South Precinct in the room outside the precinct commanders office. All commissioners are invited. Chief Martin spoke about the firefighter exchange that is happening September 29, 1997. Three firefighters are arriving from Guadalajara, in coordination with the Sister City Commission. They will be housed with some of the fire department's Spanish speaking personnel; they will work the same shift together, and will also be exposed to some training activities. EMS/PERSONNEL COMMITTEE: Commissioner Marutiak reported on the August 19, 1997 committee meeting. One of the purposes of the committee was to draft a procedure to hear complaints. A draft complaint procedure was distributed among the members; a brief discussion followed. PLANNING COMMITTEE: none FINANCEBUILDING & EQUIPMENT REPORT: none NEW/OLD BUSINESS: In the future, all Commissioners' fire board packets will be at the location of the meeting at least 15 minutes prior to the start. GENERAL ORDER: Linda Sanchez introduced visiting JoAnn Witte. JoAnn's name has been forwarded as a member of the fire board, and she hopes JoAnn will be appointed for the November meeting. JoAnn was welcomed by all. 2 C:\OFFICE\WPWIMWPDOCS\BOARD\MINUTES ?: AM"T Tom Cochran, on behalf of I.A.F.F. Local 421 President Dave Weisenberg, thanked the commissioners for their many years of support. Wava Cochran expressed deep appreciation for her appointment as fire commissioner. She enjoyed being involved with the fire department, however; she wished she had been able to work with Chief Martin longer. She offered her assistance as a consultant to the board on any special projects outside the board agenda. She thanked the board members for a wonderful six years. Cyril McGuire introduced his daughter and his granddaughter. He said he throughly enjoyed being on the board of fire commissioners, and he will not forget anyone. He appreciated the chance he had to serve on the board. Charles Green, Jr., said that throughout his 10 years on the fire board he has witnessed many controversial items. He said he thinks the fire department is one of the finest organizations and it was his pleasure to serve. He has always been proud to be associated with the board and offered his assistance at any time the board may need him. Jack Jordan said that Chief Martin has some programs that he is ready to initiate, and that they will be ready to go before the council within the next couple of weeks. One of the programs is a services ordinance which will allow the department to collect fees. Linda Sanchez stated that hopefully by the October meeting, the fire board will be joined by two additional commissioners, Greg Weatherspoon, and Susan Anderson. Commissioners De Leon and Marin expressed their appreciation to the three resigning commissioners and said they would miss the three. Dottie expressed the same and notified the board that Jim Schalkhauser has recovered from his by-pass surgery and has returned to work as fire department chaplain. Commissioner Brown again thanked the resigning commissioners for their many years of service. Commissioner Marin moved to adjourn the meeting, it was supported by Commissioner Marutiak. The meeting was adjourned at 7:40 p.m. by Chairman Brown. Dottie M. Chesney Fire Board Secretary 3 C:\OFFICE\WPWIMWPDOCS\BOAR-D\MFNUTES LANSING BOARD OF FIRE COMMISSIONERS 'ICIAL PROCEEDINGS THURSDP AUG. 14 THE LANSING FIRE BOARD MET IN A REGULAR SESSION ON THURSDAY 8-14-97 AT 7 : 30 pm, AT #5 STATION. CHAIRPERSON ROBERT BROWN CALLED MEETING TO ORDER AT 7 : 35 pm, MEETING ADJOURNED 8 : 28 pm. COMMISSIONERS PRESENT: R.BROWN,C.MCGUIRE,C.GREEN,C.MARIN,J.MARUTIAK, D.DeLEON, K.BALZER. COMMISSIONERS EXCUSED: J.WITTE COMMISSIONERS ABSENT: NONE b1 OTHERS PRESENT: FIRE CHIEF G. MARTIN,ASSISTANT CHIEF L.HUNTER, SS;TANT CHIEF M.C. WILLIS,SUBSTITUTE SECRETARY E. HALL,LINDA SANCHEZ (MAYORS CiY-FIC-E )`:,CAPTAIN J.TYBINKA, ACTING ENG. L.PULVER, F.F. R. OLESON. ADDITIONS TO AGENDA: NONE APPROVAL OF MINUTES : MOTION MADE BY COMMISSIONER MARIN, SECOND BsQ Co;MMIBSIONER GREEN TO APPROVE LAST MONTHS MINUTES. - COMMUNICATIONS : SHORT DISCUSSION FOLLOWED, CHIEF MARTIN TALKED ABOUT NEW RECRUIT CLASS, WHEN THEY ARE EXPECTED TO START ON SHIFT. REPORT ON HOW WELL THE CLASS IS PROGRESSING. PRESENATIONS : NONE ADMINISTATION COMMENTS : CHIEF WILLIS DISCUSSED APPRENTICE/CADET PROGRAM TO RECRUT_ AREA YOUTH INTO THE FIRE SERVICE. HILL VOCATIONAL, LANS . SCHOOL DIST. STUDENTS WILL BE EXPOSED TO THE FIRE SERVICE THROUGH THIS PROGRAM. INTERESTED STUDENTS WILL BE SHOWN HOW TO BECOME QUALIFIED FOR CAREER IN FIRE SERVICE. QUESTIONS FOLLOWED: CHIEFS MARTIN AND WILLIS FIELDED QUESTIONS . CHAIRPERSON BROWN ASKED ABOUT EXPLORER POST; CHIEF WILLIS ANSWERED ALL QUESTIONS. PLANNING COMMITTEE: CHIEF MARTIN DISCUSSED STATEGIC PLANNING PROGRAM,ALSO MARTIN DISCUSSED ARCITECT AND STATION STUDY, PROJECT SAID TO BE BEHIND SCHEDULE. COMMISSIONER MARUTIAK ASKED QUESTIONS ABOUT EMS PROGRAM AND PERSONNEL.ANSWERED BY CHIEF MARTIN. COMMISSIONER MARIN DISCUCCED HAVING MEETINGS AT ALTERNATE STATIONS. DISCUSSION DICTATES THAT PACKETS NEED NOT BE PICKED UP AT FIRE STATION, DISCUSSION TABLED UNTIL NEXT MONTH. FINANCE/BUILDING & EQUIP. REPORT: NONE NEW/OLD BUSINESS : CHIEF MARTIN DISCUSSED RULES AND REGULATIONS ,COMPLAINT PROCESS. COMMISSIONER McGUIRE ASKED ABOUT DRUG POLICY- FIRE CHIEF MARTIN FIELDED ALL QUESTIONS . CHIEF MARTIN DEFINED " PROGRESSIVE PUNISHMENT " . COMMISSIONEF MARUTIAK ASKED QUESTIONS ABOUT- DISPATCH CONSOLIDATION. CHIEF MARTIN ANSWERED THAT ISSUE HAS BEEN FILED MEDIATION. MARUTIAK ALSO ASKED ABOUT L. F . D. POSITION ON TURNING CHARGED HOSES ON PUBLIC. CHIEF MARTIN ASSURED THAT IT WOULD ONLY HAPPEN IN CAES OF EXTEME RIOTING OR SOMETHING LIKE THAT. GENERAL ORDER: NONE COMMISSIONER BROWN MOVED TO ADJOURN MEETING, SECOND BY COMMISSIONER McGUIRE. MEETING ADJOURNED AT 8 : 28 pm. BY CHAIRPERSON BROWN. L -SING BOARD OF FIRE COMMIS` �NERS O< < ICIAL PROCEEDINGS THURSDAI AUG. 14���i %7 THE LANSING FIRE BOARD MET IN A REGULAR SESSION ON THURSDAY 8-14-97 AT 7 : 30 pm, AT #5 STATION. CHAIRPERSON ROBERT BROWN CALLED MEETING TO ORDER AT .7 : 35 pm, MEETING ADJOURNED 8 : 28 pm. r- COMMISSIONERS PRESENT: R.BROWN,C.McGUIRE,C.GREEN,C.MARIN,J.MARUftA DLbeLEON, K.BALZER. _ COMMISSIONERS EXCUSED: J.WITTE n y ` ' r- m COMMISSIONERS ABSENT: NONE OTHERS PRESENT : FIRE CHIEF G. MARTIN,ASSISTANT CHIEF L.HUNTER, ASSISTANT CHIEF M.C. WILLIS , SUBSTITUTE SECRETARY E. HALL,LINDA SANCHEZ (MAYORS OFFICE ) ,CAPTAIN J. TYBINKA, ACTING ENG . L.PULVER, F.F. R. OLESON. ADDITIONS TO AGENDA: NONE APPROVAL OF MINUTES : MOTION MADE BY COMMISSIONER MARIN, SECOND BY COMMISSIONER GREEN TO APPROVE LAST MONTHS MINUTES . COMMUNICATIONS : SHORT DISCUSSION FOLLOWED, CHIEF MARTIN TALKED ABOUT NEW RECRUIT CLASS, WHEN THEY ARE EXPECTED TO START ON SHIFT. REPORT ON HOW WELL THE CLASS IS PROGRESSING. PRESENATIONS : NONE ADMINISTATION COMMENTS : CHIEF WILLIS DISCUSSED APPRENTICE/CADET PROGRAM TO RECRUr AREA YOUTH INTO THE FIRE SERVICE. HILL VOCATIONAL, LANS. SCHOOL DIST. STUDENTS WILL BE EXPOSED TO THE FIRE SERVICE THROUGH THIS PROGRAM. INTERESTED STUDENTS WILL BE SHOWN HOW TO BECOME QUALIFIED FOR CAREER IN FIRE SERVICE. QUESTIONS FOLLOWED: CHIEFS MARTIN AND WILLIS FIELDED QUESTIONS . CHAIRPERSON BROWN ASKED ABOUT EXPLORER POST; CHIEF WILLIS ANSWERED ALL QUESTIONS. PLANNING COMMITTEE: CHIEF MARTIN DISCUSSED STATEGIC PLANNING PROGRAM,ALSO MARTIN DISCUSSED ARCITECT AND STATION STUDY, PROJECT SAID TO BE BEHIND SCHEDULE. COMMISSIONER MARUTIAK ASKED QUESTIONS ABOUT EMS PROGRAM AND PERSONNEL.ANSWERED BY CHIEF MARTIN. COMMISSIONER MARIN DISCUCCED HAVING MEETINGS AT ALTERNATE STATIONS . DISCUSSION DICTATES THAT PACKETS NEED NOT BE PICKED UP AT FIRE STATION, DISCUSSION TABLED UNTIL NEXT MONTH. FINANCE/BUILDING & EQUIP. REPORT: NONE NEW/OLD BUSINESS : CHIEF MARTIN DISCUSSED RULES AND REGULATIONS ,COMPLAINT PROCESS . COMMISSIONER McGUIRE ASKED ABOUT DRUG POLICY- FIRE CHIEF MARTIN FIELDED ALL QUESTIONS . CHIEF MARTIN DEFINED " PROGRESSIVE PUNISHMENT " . COMMISSIONEF MARUTIAK ASKED QUESTIONS ABOUT- DISPATCH CONSOLIDATION. CHIEF MARTIN ANSWERED THAT ISSUE HAS BEEN FILED MEDIATION. MARUTIAK ALSO ASKED ABOUT L. F . D. POSITION ON TURNING CHARGED HOSES ON PUBLIC. CHIEF MARTIN ASSURED THAT IT WOULD ONLY HAPPEN IN CAES OF EXTEME RIOTING OR SOMETHING LIKE THAT. GENERAL ORDER: 'NONE COMMISSIONER BROWN MOVED TO ADJOURN MEETING, SECOND BY COMMISSIONER McGUIRE . MEETING ADJOURNED AT 8 : 28 pm. BY CHAIRPERSON BROWN. tee.._. r.... .1 LANSING BOARD°OF�FIRE,,,COMMISSIONERS r,' 3 �u . � .. .OFFICIAL_.FRO.CEEDINGS , 0-1 THURSDAY, JULY 10, 1997 C7 r— M,, v ca The Lansing Fire Board met in a regular session on Thursday, July 10, 1997 at 7:30 p.m., at No.I Fire Station. Chairperson Robert Brown, Jr., called the meeting to order at 7:36 p.m. COMMISSIONERS PRESENT: Debbie De Leon, Charles Green, Jr., Robert Brown, Jr., and Connie Marin. COMMISSIONERS EXCUSED: Ken Balcer. COMMISSIONERS ABSENT: Joseph Marutiak and Cyril McGuire. OTHERS PRESENT: Fire Chief Greg Martin, Chief Deputy City Attorney Jack Jordan, Mayor's Special Assistant Linda Sanchez, Assistant Chief Willis, and Secretary Dottie M. Chesney. ADDITIONS TO THE AGENDA: The Chair opened the floor for suggestions or nominations for a new Chair. Commissioner De Leon made a motion to re-elect all of the officers. The motion was second by Commissioner Marin. A vote was taken, motion carried. The Chair, Vice-chair and Secretary were re-elected. APPROVAL OF MINUTES: A motion was made by Commissioner Marin to accept the May 8, 1997, minutes as presented, second by Commissioner Green; vote taken, motion carried. COMMUNICATIONS: An Information Bulletin was mailed to the Commissioner's homes regarding Reverend Schalkhauser's open heart surgery. A Special Directive from Chief Martin to all personnel regarding Critical Incident Stress Management(CISM). It also addressed two replacement Chaplains to stand-in during Reverend Schalkhauser's recovery. An Information"BulletiBddressmg all mutual aid agreements signed by neighboring fire departments. ' ,s ,. G.u;mMUN 1 C:\OFFICE\WPWIN\WPDOCS\BOARD\MINUTES. A memo to Council member Sandy Allen informing her of the mutual aid agreements recently signed. A copy of a State Journal news article regarding Commissioners Marin and De Leon's receiving of a Diana award. A Departmental Update from Chief Martin to all personnel. A communication from the Ingham County Controller regarding the 911 services. PRESENTATIONS: Chief Deputy City Attorney Jack Jordan presented the Lansing City Charter, adopted in August, 1978. The Charter addresses general provisions for boards and its involvement in government. Jack reviewed the Charter's language with the board members. The Charter describes that the Fire Board is an Advisory Board not an Administration Board. This Board watches out for the betterment of the fire department. A discussion followed. Commissioner Bob Brown, Jr., thanked Attorney Jordan for his presentation. Bob asked the Planning Committee to review the boards administrative rules and to make any recommendations for up dating the material. He also reminded the Personnel Committee of its commitment to generate a Fire Board Members Orientation Manual. Identification cards with pictures, for the board members, was discussed. ADMINISTRATION COMMENTS: Chief Martin discussed the new hires. Ten were originally hired with a start date of 6-9-97. One person resigned after three weeks of training. They came with diverse levels of education and training. All test scores are well above the standard. Chief Martin addressed the recently signed mutual aid agreement with Delhi Township Fire Department. At the present time, Lansing Fire Department has mutual aid agreements with Delta Twp., Lansing Twp., City of East Lansing, Dewitt Twp., and Delhi Twp. Fire Departments. Chief Martin explained the newly formed Paramedic and EMT Incentive Program. This was established to get veteran Paramedics to ride the ambulance. This program enables the department to get their seasoned, experienced personnel back on the ambulance runs. It also assists with the ambulance rotation. Ten employees enrolled in this program. Next year there will be a large number of vacant position. More Paramedics will be needed. The Department Update Information Bulletin was discussed. Chief Martin explained that the first phase of the department computerization is moving along with software training to begin on July 21, 1997. He explained that the department hopes to purchase three apparatus in the FY 97/98. 2 C:\OFFICE\WPWIN\WPDOCS\BOARD\MINUTES. EMS/PERSONNEL COMMITTEE: none PLANNING COMMITTEE: Commissioner Marin explained that the committee met with Chief Martin this week. They discussed what needs to be done in different stations. They discussed some of the things that can be restored by bringing them up-to-date. She told the members that Chief Martin is working with an architect who will give a cost analysis. The committee will be informed of the status as the project continues. FINANCEBUILDING & EQUIPMENT REPORT: none NEW/OLD BUSINESS: The vacant Fire Commissioner position was discussed. Linda Sanchez told the board that she had an applicant from Ward 2 approved; however,the applicant moved out of the Ward. She is still waiting for other return applications. Commissioner De Leon made a motion that the board recommend to the city to advertise for vacancies on city boards by using the public access channel. The motion was supported by Commissioner Marin. A vote was taken, motion carried. The Chair recommended creating a letter to Mayor Hollister, stating the motion. Chief Martin notified the board of his intentions to move fire administration to one location for better management. He would keep the board informed of future decisions. At this time,the ninth floor of the BWL building has the most to offer. GENERAL ORDER: Commissioner Marin mentioned that she begins a temporary assignment starting on August 18 through the week of November 3, 1997. Her temporary phone number is 372-8550. She continued by thanking Attorney Jack Jordan for his presentation. Commissioner Marin moved to adjourn the meeting, it was supported by Commissioner Green. The meeting was adjourned at 8:50 p.m. by Chairman Brown. A motion was made at the August 14, 1997 meeting by Commissioner Marin to approve these minutes as presented, second by Commissioner Green; motion carried. Dottie M. Chesney Fire Board Secretary 3 C:\OFFICE\WPWFN\WPDOCS\BOAPD\MINUTES. LANSING BOARD OF FIRE COMNESSIONERS OFFICIAT, PROCEEDINGS ` ' J!QL I z' F I' 53 THTTRSDAY, JT LY 10, 1997 LfaNINNv CITY CLERK The Lansing Fire Board met in a regular session on Thursday, July 10, 1997 at 7:30 p.m., at No.I Fire Station. Chairperson Robert Brown, Jr., called the meeting to order at 7:36 p.m. Adjourned at 8:50 p.m. COMMISSIONERS PRESENT: Debbie De Leon, Charles Green, Jr., Robert Brown, Jr., and Connie Marin. COMMISSIONERS EXCUSED: Ken Balcer. COMMISSIONERS ABSENT: Joseph Marutiak and Cyril McGuire. OTHERS PRESENT: Fire Chief Greg Martin, Chief Deputy City Attorney Jack Jordan, Mayor's Special Assistant Linda Sanchez, Assistant Chief Willis, and Secretary Dottie M. Chesney. ADDITIONS TO THE AGENDA: The Chair opened the floor for suggestions or nominations for a new Chair. Commissioner De Leon made a motion to re-elect all of the officers. The motion was second by Commissioner Marin. A vote was taken, motion carried. The Chair, Vice-chair and Secretary were re-elected. APPROVAL OF MINUTES: A motion was made by Commissioner Marin to accept the May 8, 1997, minutes as presented, second by Commissioner Green; vote taken, motion carried. COMMUNICATIONS: An Information Bulletin was mailed to the Commissioner's homes regarding Reverend Schalkhauser's open heart surgery. A Special Directive from Chief Martin to all personnel regarding Critical Incident Stress Management (CISM). It also addressed two replacement Chaplains to stand-in during Reverend Schalkhauser's recovery. An Information Bulletin addressing all mutual aid agreements signed by neighboring fire departments. I C:\OFFICE\WPWFN\\VPDOCS\BOARD\MINUTES A memo to Council member Sandy Allen informing her of the mutual aid agreements recently signed. A copy of a State Journal news article regarding Commissioners Marin and De Leon's receiving of a Diana award. A Departmental Update from Chief Martin to all personnel. A communication from the Ingham County Controller regarding the 911 services. PRESENTATIONS: Chief Deputy City Attorney Jack Jordan presented the Lansing City Charter, adopted in August, 1978. The Charter addresses general provisions for boards and its involvement in government. Jack reviewed the Charter's language with the board members. The Charter describes that the Fire Board is an Advisory Board not an Administration Board. This Board watches out for the betterment of the fire department. A discussion followed. Commissioner Bob Brown, Jr., thanked Attorney Jordan for his presentation. Bob asked the Planning Committee to review the boards administrative rules and to make any recommendations for up dating the material. He also reminded the Personnel Committee of its commitment to generate a Fire Board Members Orientation Manual. Identification cards with pictures, for the board members, was discussed. ADMINISTRATION COMMENTS: Chief Martin discussed the new hires. Tien were originally hired with a start date of 6-9-97. One person resigned after three weeks of training. They came with diverse levels of education and training. All test scores are well above the standard. Chief Martin addressed the recently signed mutual aid agreement with Delhi Township Fire Department. At the present time, Lansing Fire Department has mutual aid agreements with Delta Twp., Lansing Twp., City of East Lansing, Dewitt Twp., and Delhi Twp. Fire Departments. Chief Martin explained the newly formed Paramedic and EMT Incentive Program. This was established to get veteran Paramedics to ride the ambulance. This program enables the department to get their seasoned, experienced personnel back on the ambulance runs. It also assists with the ambulance rotation. Ten employees enrolled in this program. Next year there will be a large number of vacant position. More Paramedics will be needed. The Department Update Information Bulletin was discussed. Chief Martin explained that the first phase of the department computerization is moving along with software training to begin on July 21, 1997. He explained that the department hopes to purchase three apparatus in the FY 97/98. 2 C:\OFFICE\WPWIMWPDOCS\BOARD\MINUTES EMS/PERSONNEL COMMITTEE: none PLANNING COMMITTEE: Commissioner Marin explained that the committee met with Chief Martin this week. They discussed what needs to be done in different stations. They discussed some of the things that can be restored by bringing them up-to-date. She told the members that Chief Martin is working with an architect who will give a cost analysis. The committee will be informed of the status as the project continues. FINANCEBUILDING & EQUIPMENT REPORT: none NEW/OLD BUSINESS: The vacant Fire Commissioner position was discussed. Linda Sanchez told the board that she had an applicant from Ward 2 approved; however, the applicant moved out of the Ward. She is still waiting for other return applications. Commissioner De Leon made a motion that the board recommend to the city to advertise for vacancies on city boards by using the public access channel. The motion was supported by Commissioner Marin. A vote was taken, motion carried. The Chair recommended creating a letter to Mayor Hollister, stating the motion. Chief Martin notified the board of his intentions to move fire administration to one location for better management. He would keep the board informed of future decisions. At this time, the ninth floor of the BWL building has the most to offer. GENERAL ORDER: Commissioner Marin mentioned that she begins a temporary assignment starting on August 18 through the week of November 3, 1997. Her temporary phone number is 372-8550. She continued by thanking Attorney Jack Jordan for his presentation. Commissioner Marin moved to adjourn the meeting, it was supported by Commissioner Green. The meeting was adjourned at 8:50 p.m. by Chairman Brown. Dottie M. Chesney Fire Board Secretary 3 C:\OFFICE\\VPWIN\WPDOCS\BOAPDNrNUTES UN-10 97 15:17 FROM:FIRE ADMIN. 483-4488 TOTE PAGE:01 Q,N S t LANSING FIRE BOARD 0� 7 12a Ego sluawamum Lem ming,Michigan 48M(517)4aa-4%3 ; -1iy CLERK -CG Li` , l� u David C. Hollister, Mayor LANSING BOARD OF FIRE COMMISSIONERS NOTICE OF MEETING CANCELLATION The June 12, 1997 meeting has been canceled, due to the lack of a quorum. The next regularly scheduled meeting is Thursday July 10, 1997 at the#1 fire station- - b Dottie M. Ch Fire Board Secretary June 10, 1997 "Equal Opportunity Employer" LANSIN T BOARD OF FIRE COMMISSIONERS ,-:1 , OFFICIAL PROCEEDINGS , �` THi TR SDAY, MAY S, 1997 LAIN'jj,,v CITY CLERK( The Lansing Fire Board met in a regular session on Thursday, May 8, 1997 at 8:00 p.m.,at No.3 Fire Station. Chairperson Robert Brown called the meeting to order at 8:20 p.m. Adjourned at 10:30 p.m. COMMISSIONERS PRESENT: Cyril McGuire, Ken Balcer, Debbie De Leon, Joseph Marutiak, Charles Green, Jr., Robert Brown, Jr., and Connie Marin COMMISSIONERS EXCUSED: COMMISSIONERS ABSENT: OTHERS PRESENT: Fire Chief Greg Martin, Chief Deputy City Attorney Jack Jordan, Mayor's Special Assistant Linda Sanchez, Assistant Chiefs Hunter& Willis, Battalion Chief Bob Ness, Local #421 Union President Dave Weisenberg, Captain Bill Fercho, Dispatcher Lieutenant Fran Mastrovito, Dispatcher Steve Babcock, Engineer Tom Cochran, Firefighter Sheryl Norton, and Secretary Dottie M. Chesney. ADDITIONS TO THE AGENDA: A motion was made by Commissioner Marutiak to approve the February 13 minutes as written, second by Commissioner Marin; vote taken, motion carried. APPROVAL OF MINUTES: A motion was made by Commissioner McGuire to approve the April 10 minutes as written, second by Commissioner Green; vote taken, motion carried. COMMUNICATIONS: ► A current status update to the strategy chart, was generated by Chief Martin. This chart was produced according to the Strategic Planning Workshop held in the fall of 1996. ► A special thanks written to the ambulance crew working April 9, with a run at 208 Leslie St., from Lisa Hedley. ► A memo to Linda Sanchez giving the balance of donations toward the Fire Safety House. PRESENTATIONS: Dispatcher Steve Babcock gave a presentation regarding the 911 system. He said the citizens of Lansing deserve and expect a well trained, and well-equipped fire department. Ingham County deserves and expects a back up 911 system. He also presented cost figures. Cross training issues were addressed in Steve's presentation. 1 C:OFFICEIWPWIMWPDOCS\BOAPD\M[NUTES A question and answer period followed. The county was originally funded based on the 1988 decision which established the .85 mills every year. The amount increased or decreased based on State Equalized Values (SEV). Chief Martin went on to explain that the county wants to revise the 1988 decision to fund 90% for the 911 center in the county, with the provision that they would not give an increase for the City of Lansing unless Fire Dispatch and the 911- Center are consolidated. The county will give an $800,000 increase to the city to consolidate with fire dispatch. Disadvantages were discussed. Among some that Steve presented was the issue of the level of service provided. There would not be the high level of proficiency. There would be the loss of a back up system. The affiliation of the I.A.F.F. committed to serving the fire department and the citizens of the community would be gone. The staffing shortages were discussed. Babcock distributed an overview of his presentation for the board to review later. A lengthy discussion followed. Chief Martin listed some of the benefits, saying that he doesn't believe the quality of service will suffer, and that it will improve the service. It will help to obtain county funding. The consolidation was recommended by two independent consultants. He went on to say that the city is intending on moving forward some time this year. The city has factored it into the budget. A Commissioner asked why the county feels so strong toward consolidation. President Dave Weisenberg answered that the County 911 Center paid $140,000 toward overtime, while the Fire Department paid $6,000 toward dispatching overtime. Dave feels they want our personnel. Dave feels it is politically driven, and for money. I.A.F.F.'s concerns are for the citizens of Lansing and for Lansing Fire Department personnel. He said there would be a large number of issues to be dealt with concerning the three unions. Dave assured the board that the six people in the Dispatch Division have the whole support of the 240 City of Lansing Firefighters. More questions were raised from the Commissioners: What is the time frame? Why the funds are contingent on Lansing Fire Department's consolidation with 911? Why the county feels it will enhance the service? Commissioner McGuire said that the board needs to focus on what will enhance the service to the city. Commissioner Green reviewed the main issues of concern. ► The board recommends the city should review some of the issues of efficiency& effectiveness. ► Will a back up center be provided? ► What is the policy making process and how will Lansing Fire Department command? ► How will the cross training be addressed? ► What kind of time frame before this project begins? Commission Brown asked for a motion to address those questions. 2 C:\OFFICE\WPWIMWPDOCS\BOARD\AIINUTES Commissioner Green moved that the board relay to the city that it will support the consolidation plan if those specific mentioned points would be addressed. The board would also like to be informed of the plan, before the city implements. Commissioner Marin second the motion. The Chair opened the motion to discussion. Commissioner De Leon offered an amendment to the motion. She believes that this concept has merit and if each of these points is addressed favorably, then move on. The amendment was accepted by Commissioner Green. The motion was revised by Green saying; "The concept of the consolidation of 911 and Lansing Fire Department dispatchers has merit. The board will support this move provided the four main issues are addressed." 1. The city should insure that the issues, i.e. benefits are reviewed closely by the city. 2. Will a back up center be provided? 3. What is the policy making process in a consolidated 911 center? How will the Lansing Fire Department be assured that its issues are addressed? 4. What is the cross-training plan? A vote was taken to accept this motion. Motion carried. ADMINISTRATION COMMENTS: Chief Martin briefly spoke about the Strategic Plan chart that was introduced in the board packets. He then went on to inform the board about the current hiring status. Another round of interviews was just completed. There are some candidates from the first round of interviews. He is now in the process of wrapping up some of the back ground checks. He stated that there are nine openings, at this time. EMS/PERSONNEL COMMITTEE: none PLANNING COMMITTEE: none FINANCEBUILDING & EQUIPMENT REPORT: none NEW/OLD BUSINESS: none GENERAL ORDER: Dave Weisenberg mentioned the Police & Fire Charity Football event at Everett High School on Saturday, May 10, 1997. Proceeds go to send Lansing area kids to Burn Camp. Commissioner De Leon mentioned how much she has learned from the Firefighter interview process. She was impressed with the caliber of candidates. 3 C:\OFFICE\WPWIN\WPDOCS\BOAPD\MINUrES Commissioner Brown said he had attended a Critical Incident Stress Seminar, recently. He was impressed with the information provided to the families and firefighters. Fire Board Secretary Dottie Chesney, notified the board of the Memorial Service at the grave of the "Unknown Firefighter." This ceremony is being held on Saturday, May 24, at 11:00 at the Evergreen Cemetery. All are invited to attend. Engineer Tom Cochran mentioned that he recently attended a special ceremony at Sparrow Hospital. A dedication/plaque to the Lansing Fire Ambulance service is now hanging in the Sparrow lobby. Commissioner McGuire moved to adjourn the meeting, it was supported by Commissioner Marutiak. The meeting was adjourned at 10:20 p.m. by Chairman Brown. A motion was made at the July 11, 1997 meeting, by Commissioner Marin, to approve the May 8, 1997 minutes as presented. The motion was second by Commissioner Green. A vote was taken, motion carried. L� Dottie M. Chesney Fire Board Secretary 4 C:\OFFICE\WPWMWPDOCS\BOARD\MINUTES. L NSIN T BOARD OF FIRE C OMNESS10 RS E 5 ,., r . OFFICIAL PROCEEDINGS THiTRSDAY, MAY 8, 1997 L.Ak i"C CITY CLEM\ The Lansing Fire Board met in a regular session on Thursday, May 8, 1997 at 8:00 p.m.,at No.3 Fire Station. Chairperson Robert Brown called the meeting to order at 8:20 p.m. Adjourned at 10:30 p.m. COMNIISSIONERS PRESENT: Cyril McGuire, Ken Balcer, Debbie De Leon, Joseph Marutiak, Charles Green, Jr., Robert Brown, Jr., and Connie Marin COMMISSIONERS EXCUSED: COMMISSIONERS ABSENT: OTHERS PRESENT: Fire Chief Greg Martin, Chief Deputy City Attorney Jack Jordan, Mayor's Special Assistant Linda Sanchez, Assistant Chiefs Hunter& Willis, Battalion Chief Bob Ness, Local#421 Union President Dave Weisenberg, Captain Bill Fercho, Dispatcher Lieutenant Fran Mastrovito, Dispatcher Steve Babcock, Engineer Tom Cochran, Firefighter Sheryl Norton, and Secretary Dottie M. Chesney. ADDITIONS TO THE AGENDA: A motion was made by Commissioner Marutiak to approve the February 13 minutes as written, second by Commissioner Marin; vote taken, motion carried. APPROVAL OF MINUTES: A motion was made by Commissioner McGuire to approve the April 10 minutes as written, second by Commissioner Green; vote taken,motion carried. COMMUNICATIONS: ► A current status update to the strategy chart, was generated by Chief Martin. This chart was produced according to the Strategic Planning Workshop held in the fall of 1996. ► A special thanks written to the ambulance crew working April 9, with a run at 208 Leslie St., from Lisa Hedley. ► A memo to Linda Sanchez giving the balance of donations toward the Fire Safety House. PRESENTATIONS: Dispatcher Steve Babcock gave a presentation regarding the 911 system. He said the citizens of Lansing deserve and expect a well trained, and well-equipped fire department. Ingham County deserves and expects a back up 911 system. He also presented cost figures. Cross training issues were addressed in Steve's presentation. I C:\OFFICE\WPWIMWPDOCSWOARDVvIIM1TES A question and answer period followed. The county was originally funded based on tfie 1988 decision which established the .85 mills every year. The amount increased or decreased based on State Equalized Values (SEV). Chief Martin went on to explain that the county wants to revise the 1988 decision to fund 90% for the 911 center in the county,with the provision that they would not give an increase for the City of Lansing unless Fire Dispatch and the 911- Center are consolidated. The county will give an$800,000 increase to the city to consolidate with fire dispatch. Disadvantages were discussed. Among some that Steve presented was the issue of the level of service provided. There would not be the high level of proficiency. There would be the loss of a back up system. The affiliation of the I.A.F.F. committed to serving the fire department and the citizens of the community would be gone. The staffing shortages were discussed. Babcock distributed an overview of his presentation for the board to review later. A lengthy discussion followed. Chief Martin listed some of the benefits, saying that he doesn't believe the quality of service will suffer, and that it will improve the service. It will help to obtain county funding. The consolidation was recommended by two independent consultants. He went on to say that the city is intending on moving forward some time this year. The city has factored it into the budget. A Commissioner asked why the county feels so strong toward consolidation. President Dave Weisenberg answered that the County 911 Center paid$140,000 toward overtime, while the Fire Department paid $6,000 toward dispatching overtime. Dave feels they want our personnel. Dave feels it is politically driven, and for money. I.A.F.F.'s concerns are for the citizens of Lansing and for Lansing Fire Department personnel. He said there would be a large number of issues to be dealt with concerning the three unions. Dave assured the board that the six people in the Dispatch Division have the whole support of the 240 City of Lansing Firefighters. More questions were raised from the Commissioners: What is the time frame? Why the funds are contingent on Lansing Fire Department's consolidation with 911? Why the county feels it will enhance the service? Commissioner McGuire said that the board needs to focus on what will enhance the service to the city. Commissioner Green reviewed the main issues of concern. The board recommends the city should review some of the issues of efficiency& effectiveness. ► Will a back up center be provided? ► What is the policy making process and how will Lansing Fire Department command? ► How will the cross training be addressed? ► What kind of time frame before this project begins? Commission Brown asked for a motion to address those questions. 2 C:\OFFICE\WPWIN\WPDOCS\BOAPDIMINUCES Commissioner Green moved that the board relay to the city that it will support the consolidation plan if those specific mentioned points would be addressed. The board would also like to be informed of the plan, before the city implements. Commissioner Marin'second the motion. The Chair opened the motion to discussion. Commissioner De Leon offered an amendment to the motion. She believes that this concept has merit and if each of these points is addressed favorably,then move on. The amendment was accepted by Commissioner Green. The motion was revised by Green saying; "The concept of the consolidation of 911 and Lansing Fire Department dispatchers has merit. The board will support this move provided the four main issues are addressed." 1. The city should insure that the issues, i.e. benefits are reviewed closely by the city. 2. Will a back up center be provided? 3. What is the policy making process in a consolidated 911 center? How will the Lansing Fire Department be assured that its issues are addressed? 4. What is the cross-training plan? A vote was taken to accept this motion. Motion carried. ADMINISTRATION COMMENTS: Chief Martin briefly spoke about the Strategic Plan chart that was introduced in the board packets. He then went on to inform the board about the current hiring status. Another round of interviews was just completed. There are some candidates from the first round of interviews. He is now in the process of wrapping up some of the back ground checks. He stated that there are nine openings, at this time. EMS/PERSONNEL COMMITTEE: none PLANNING COMMITTEE: none FINANCEBUILDING & EQUIPMENT REPORT: none NEW/OLD BUSINESS: none GENERAL ORDER: Dave Weisenberg mentioned the Police & Fire Charity Football event at Everett High School on Saturday, May 10, 1997. Proceeds go to send Lansing area kids to Burn Camp. Commissioner De Leon mentioned how much she has learned from the Firefighter interview process. She was impressed with the caliber of candidates. 3 C:\OFFICE\WPWIN\WPDOCS\BOARD\MINUTES Commissioner Brown said he had attended a Critical Incident Stress Seminar, recently. He was impressed with the information provided to the families and firefighters. Fire Board Secretary Dottie Chesney, notified the board of the Memorial Service at the grave of the "Unknown Firefighter." This ceremony is being held on Saturday, May 24, at 11:00 at the Evergreen Cemetery. All are invited to attend. Engineer Tom Cochran mentioned that he recently attended a special ceremony at Sparrow Hospital. A dedication/plaque to the Lansing Fire Ambulance service is now hanging in the Sparrow lobby. Commissioner McGuire moved to adjourn the meeting, it was supported by Commissioner Marutiak. The meeting was adjourned at 10:20 p.m. by Chairman Brown. Dottie M. Chesney Fire Board Secretary 4 C:\OFFICE\WPWIN\WPDOCS\BOARD\MrNUfES fl E r r'I t i E I LANSIN T BOARD OF FIRE OMMIS IO R S�, ; ,I y 6 1, r� in: 4 6 OFFICIAL PROCEEDINGS THURSDAY, APRIL 10, 1997 L;�\i`tiSi �G CITY CLERK The Lansing Fire Board met in a regular session on Thursday, April 10, 1997 at 7:30 p.m., in the No.2 Fire Station. Vice-Chairperson Cyril McGuire called the meeting to order at 7:30 p.m. Adjourned at 8:30 p.m. COMMISSIONERS PRESENT: Cyril McGuire, Ken Balcer, Debbie De Leon, Joseph Marutiak and Charles Green, Jr. COMMISSIONERS EXCUSED: Robert Brown, Jr. COMMISSIONERS ABSENT: Connie Marin OTHERS PRESENT: Fire Chief Greg Martin, Chief Deputy City Attorney Jack Jordan, Mayor's Special Assistant Linda Sanchez, Assistant Chiefs Hunter& Willis, Battalion Chief Mike Betcher, Captain Richard Grant, Lieutenant Dave Weisenberg, Engineer Tom Cochran, Dispatcher Steve Babcock, Firefighters David Gates, John Holly, Chad Rogers, Ignacio Centeno and Secretary Dottie M. Chesney. ADDITIONS TO THE AGENDA: none APPROVAL OF MINUTES: Tabled until the May 8th meeting. COMMUNICATIONS: ► January's Monthly Report ► February's Monthly Report ► March's Monthly Report ► I.A.F.F. Newsletter article written by T. Cochran regarding "customer service." ► A letter from Chief Martin to Commissioners Brown and Marutiak regarding Firefighter Hiring. ► Notice of the March 12th meeting cancellation. PRESENTATIONS: none ADMINISTRATION COMMENTS: Chief Martin told the board that the department is on line with Capital Consultants whose next approach is to perform a relatively quick analysis of the condition of the stations. 1 C:\OFFICE\WPWIMWPDOCS\BOARD\MINUTES.APR Chief said that the city is intending to move toward a consolidation of Emergency 91 f and Fire Dispatch. However, this idea requires additional settling. Negotiating will have to be carried out between both unions. Commissioner Marutiak requested a tour of both dispatching centers so the board could be enlightened of the situation. Chief said he would assist in arranging such a tour. Currently, the department is working with the union to increase the number of Paramedics from within the current number of fire department personnel. The department is looking for a way of utilizing personnel's experiences to assist in staffing the two new ambulances. A discussion followed. Chief mentioned that by May 19th, the department hopes to hold a "Train the Trainer" for fire personnel operating the new computer software. Dixon Media has been contracted to develop an infrastructure implementation plan and cost factor. The department has its own project lead person. Due to the large amount of money bequeathed to Lansing Fire Department in Clara Midtgard's Last Will and Testament, state-of-the-art equipment has been purchased. Chief Martin informed the board that the roof repairs at the#8 station have been completed. The leaks have been repaired. The 800 MHZ frequency system has not been accomplished, at the present time. Intensive testing was performed. There has been a delay. Chief briefly spoke about the Sunpro Implementation Plan that is being worked out for a record management software program. Research regarding the relocation of Fire Administration offices has been performed. There are a couple of options on the discussion table. Chief Martin spoke of the generous press the department recently received, regarding the rescue of an elderly 17 pound pet cat. After spending two nights lodged in the bough of a tree, Rusty was released and delivered to his elderly owner by Captain Bob Wade and his crew. Chief said the credit really belongs to the personnel in the field making those kinds of decisions. Assistant Chief Willis informed the board of the scholarship program. It is the wish of the Lansing Fire Department to offer Lansing residents a chance to attend LCC and the Fire Academy. It is the desire to set up an account to receive donations from the public. The program is still in the infant stage. Eventually, a pamphlet will be created with the information. The Fire Department and the School District will be able to select the person to develop skills for a possible hiring at the fire department entry level. 2 C:\OFFICE\WPWIN\WPDOCS\BOARD\MINUTES.APR Chief notified the board that Captain Mike Gurecki collapsed the morning of this meeting, at shift change, and was transported to M.C.M.C. Mike was then transferred to I.C.C.U. At this time, he has not been diagnosis. EMS/PERSONNEL COMMITTEE: Commissioner Marutiak reported of the Personnel Committee meeting earlier this evening. They reviewed and discussed current employee discipline. The committee evaluated the hiring criteria for the eight entry level firefighter positions now open. Affirmative Action was considered in accordance with the City of Lansing's Plan. Certification and Licensing were considered. He stated that the committee approved the Chief s letter of hiring recommendations. Commissioner Marutiak made a motion for the board to accept Chief Martin's hiring recommendation letter. A vote was taken, the motion carried. PLANNING COMMITTEE: none FINANCE/BUILDING & EQUIPMENT REPORT: none NEW/OLD BUSINESS: Chief brought the board up to date on the budget process. He mentioned the terrific job Administrative Assistant Steve Fraser has done throughout the budget process. Chief will be attending a C.I.P. hearing this Saturday. GENERAL ORDER: Dave Weisenberg mentioned that last week a fund raiser was held for the Fire Safety House. He thanked everyone for their contributions and donations. He further acknowledged Linda Sanchez for her assistance at that particular fund raiser. He said Linda is still bringing in donations for the Fire Safety House. Dave also thanked Tom Cochran for his participation in the fund raiser. The funds raised were close to $700.00. Dave also brought up the "wow" factor. He said the "wow" factor has always been going on in the city and within the fire department. Dave made the offer to assist the board members to better understand the dispatch and its parameters by offering the services of Dispatcher Steven Babcock to give a presentation, whenever administration requested. Tom Cochran mentioned that the Local recently raised $5,200 for the Children's Miracle Network. He also spoke on the "wow" factor in that Lansing Fire Department personnel have always thought of it as another piece of their job. Chief said the adorable assistance of the Lansing Fire Department has always been there and it is always a pleasure to receive some credit. 3 c:norFICE\WPWIMWPnocs\BOARD\Knaures.APR Vice-Chair McGuire invited guests to speak. The firefighters introduced themselves and welcomed the board. Commissioner De Leon said she highly approves of the "wow" factor and how it is accomplished. Cyril said he likes the way things are going. He said Chief Martin sets a good example for all to follow. Chief said the people have been very supportive and he is glad to be here in the City of Lansing. Everyone offered congratulations to the newly appointed Assistant Chiefs Willis and Hunter. Linda Sanchez said that she is enjoying her role as liaison to the Fire Chief. She mentioned that she is scheduled to interview two commissioner candidates, and foresees the vacancy to be filled for the May meeting of the Board of Fire Commissioners. Dottie informed the board that a former commissioner, Eva Medrano, 1984-1988, was critically injured in a car accident. The commissioners wished Eva a quick and total recovery, with a get well card. Commissioner De Leon moved to adjourn the meeting, it was supported by Commissioner Marutiak. The meeting was adjourned at 8:30 p.m. by Vice-Chair McGuire. A motion by Commissioner McGuire to accept these minutes, as written, was made at the regularly scheduled meeting May 8, 1997. The motion was second by Commissioner Green, a vote was taken, motion carried. Q_\_ Dottie M. Chesney Fire Board Secretary 4 C:IOFFICE\WPWIMWPDOCS\BOARD\MINUTES.APR LANSING BOARD OF FIRE CO_MMLSSION 2 2 A PM c): 0 0 OFFICIAL PROCE�� THLTRSDAY, APRTL, 10, 1997 LAi;Sie�G CITY CLERK The Lansing Fire Board met in a regular session on Thursday, April 10, 1997 at 7:30 p.m., in the No.2 Fire Station. Vice-Chairperson Cyril McGuire called the meeting to order at 7:30 p.m. Adjourned at 8:30 p.m. COMMISSIONERS PRESENT: Cyril McGuire, Ken Balcer, Debbie De Leon, Joseph Marutiak and Charles Green, Jr. COMMISSIONERS EXCUSED: Robert Brown, Jr. COMMISSIONERS ABSENT: Connie Marin OTHERS PRESENT: Fire Chief Greg Martin, Chief Deputy City Attorney Jack Jordan, Mayor's Special Assistant Linda Sanchez, Assistant Chiefs Hunter& Willis, Battalion Chief Mike Betcher, Captain Richard Grant, Lieutenant Dave Weisenberg, Engineer Tom Cochran, Dispatcher Steve Babcock, Firefighters David Gates, John Holly, Chad Rogers, Ignacio Centeno and Secretary Dottie M. Chesney. ADDITIONS TO THE AGENDA: none APPROVAL OF MINUTES: Tabled until the May 8th meeting. COMMUNICATIONS: ► January's Monthly Report ► February's Monthly Report ► March's Monthly Report ► I.A.F.F. Newsletter article written by T. Cochran regarding "customer service." ► A letter from Chief Martin to Commissioners Brown and Marutiak regarding Firefighter Hiring. ► Notice of the March 12th meeting cancellation. PRESENTATIONS: none ADMINISTRATION COMMENTS: Chief Martin told the board that the department is on line with Capital Consultants whose next approach is to perform a relatively quick analysis of the condition of the stations. 1 C:\OFFICE\WPWIN\WPDOCS\BOARD\MINUTES.APR Chief said that the city is intending to move toward a consolidation of Emergency 911 and Fire Dispatch. However, this idea requires additional settling. Negotiating will have to be carried out between both unions. Commissioner Marutiak requested a tour of both dispatching centers so the board could be enlightened of the situation. Chief said he would assist in arranging such a tour. Currently, the department is working with the union to increase the number of Paramedics from within the current number of fire department personnel. The department is looking for a way of utilizing personnel's experiences to assist in staffing the two new ambulances. A discussion followed. Chief mentioned that by May 19th,the department hopes to hold a "Train the Trainer" for fire personnel operating the new computer software. Dixon Media has been contracted to develop an infrastructure implementation plan and cost factor. The department has its own project lead person. Due to the large amount of money bequeathed to Lansing Fire Department in Clara Midtgard's Last Will and Testament, state-of-the-art equipment has been purchased. Chief Martin informed the board that the roof repairs at the#8 station have been completed. The leaks have been repaired. The 800 MHZ frequency system has not been accomplished, at the present time. Intensive testing was performed. There has been a delay. Chief briefly spoke about the Sunpro Implementation Plan that is being worked out for a record management software program. Research regarding the relocation of Fire Administration offices has been performed. There are a couple of options on the discussion table. Chief Martin spoke of the generous press the department recently received, regarding the rescue of an elderly 17 pound pet cat. After spending two nights lodged in the bough of a tree, Rusty was released and delivered to his elderly owner by Captain Bob Wade and his crew. Chief said the credit really belongs to the personnel in the field making those kinds of decisions. Assistant Chief Willis informed the board of the scholarship program. It is the wish of the Lansing Fire Department to offer Lansing residents a chance to attend LCC and the Fire Academy. It is the desire to set up an account to receive donations from the public. The program is still in the infant stage. Eventually, a pamphlet will be created with the information. The Fire Department and the School District will be able to select the person to develop skills for a possible hiring at the fire department entry level. 2 C:\OFFICE\WPWIN\WPDOCS\BOARD\MINUTES.APR Chief notified the board that Captain Mike Gurecki collapsed the morning of this meeting, at shift change, and was transported to M.C.M.C. Mike was then transferred to I.C.C.U. At this time, he has not been diagnosis. EMS/PERSONNEL COMMITTEE: Commissioner Marutiak reported of the Personnel Committee meeting earlier this evening. They reviewed and discussed current employee discipline. The committee evaluated the hiring criteria for the eight entry level firefighter positions now open. Affirmative Action was considered in accordance with the City of Lansing's Plan. Certification and Licensing were considered. He stated that the committee approved the Chief s letter of hiring recommendations. Commissioner Marutiak made a motion for the board to accept Chief Martin's hiring recommendation letter. A vote was taken, the motion carried. PLANNING COMMITTEE: none FINANCEBUILDING & EQUIPMENT REPORT: none NEW/OLD BUSINESS: Chief brought the board up to date on the budget process. He mentioned the terrific job Administrative Assistant Steve Fraser has done throughout the budget process. Chief will be attending a C.I.P. hearing this Saturday. GENERAL ORDER: Dave Weisenberg mentioned that last week a fund raiser was held for the Fire Safety House. He thanked everyone for their contributions and donations. He further acknowledged Linda Sanchez for her assistance at that particular fund raiser. He said Linda is still bringing in donations for the Fire Safety House. Dave also thanked Tom Cochran for his participation in the fund raiser. The funds raised were close to $700.00. Dave also brought up the "wow" factor. He said the "wow" factor has always been going on in the city and within the fire department. Dave made the offer to assist the board members to better understand the dispatch and its parameters by offering the services of Dispatcher Steven Babcock to give a presentation, whenever administration requested. Tom Cochran mentioned that the Local recently raised $5,200 for the Children's Miracle Network. He also spoke on the "wow" factor in that Lansing Fire Department personnel have always thought of it as another piece of their job. Chief said the adorable assistance of the Lansing Fire Department has always been there and it is always a pleasure to receive some credit. 3 C:\OFFICE\WPWrMWPDOCS\BOARD\MINUTES.APR Vice-Chair McGuire invited guests to speak. The firefighters introduced themselves and welcomed the board. Commissioner De Leon said she highly approves of the "wow" factor and how it is accomplished. Cyril said he likes the way things are going. He said Chief Martin sets a good example for all to follow. Chief said the people have been very supportive and he is glad to be here in the City of Lansing. Everyone offered congratulations to the newly appointed Assistant Chiefs Willis and Hunter. Linda Sanchez said that she is enjoying her role as liaison to the Fire Chief. She mentioned that she is scheduled to interview two commissioner candidates, and foresees the vacancy to be filled for the May meeting of the Board of Fire Commissioners. Dottie informed the board that a former commissioner, Eva Medrano, 1984-1988, was critically injured in a car accident. The commissioners wished Eva a quick and total recovery, with a get well card. Commissioner De Leon moved to adjourn the meeting, it was supported by Commissioner Marutiak. The meeting was adjourned at 8:30 p.m. by Vice-Chair McGuire. cc Dottie M. Chesney Fire Board Secretary 4 C:\OFFICE\WPWIN\WPDOCS\BOARD\69NUTES.APR LANSIN r BOARD OF FIRE CONMSSIONERS OFFICIAL PROCEEDINGS TMTRSDA , FEBR JARY 13, 1997 ' ;' ;;I`; 46 017Y CLERK The Lansing Fire Board met in regular session on Thursday, February 13, 1997 at 7:30 p.m., in the No.6 Fire Station. Chairman Bob Brown, Jr., called the meeting to order at 7:30 p.m. Adjourned at 8:45 p.m. COMMISSIONERS PRESENT: Charles Green Jr.,'Joseph Marutiak, Robert Brown Jr., Debbie De Leon, Connie Marin, Cyril McGuire and Ken Balcer. COMMISSIONERS EXCUSED: none COMMISSIONERS ABSENT: none OTHERS PRESENT: Chief Greg Martin, Special Assistant to the Mayor Linda Sanchez, Associate City Attorney Jack Jordan, Assistant Chief s Les Hunter and Chuck Willis,Battalion Chiefs Larry Hufnagel, and Bob Kelly, Jim Farhat, Bob Wallace,Pam Oakes, Rob Hecksel, Tom Cochran, Ken Jones, and Dottie Chesney. ADDITIONS TO THE AGENDA: The agenda was approved as amended, adding the update of the#8 fire station's roof repair to the New/Old Business. APPROVAL OF MINUTES: A motion to approve the February 13, 1997 minutes was made by Marin, supported by Green, motion carried. COMMUNICATIONS: ► The 1996 Fire Board Annual Report written by Chairman Brown to Mayor Hollister ► A memo regarding the architect selection, written by Chief Martin to the city's Purchasing Director. Attached is the Architect Committee's evaluation of the 3 applicants. ► Two Information Bulletins regarding public relations and the wow factor. ► Two diagrams of fire department standing committees (one is Operations and the other is Administration Committees) ► A copy of a letter mailed to all applicants in the Assistant Chief interview process. ► A corrected copy of the commissioners addresses &phone numbers. PRESENTATIONS: none 1 C:\OFFICBWPWIMWPDOCS\BOARD\MINUTES.WPD ADMINISTRATIVE COMMENTS: Chief Martin reported on the architect selection process. A committee evaluated all applicants and narrowed it down to 3 finalist. The next step is to put together a Design Committee. The crew will begin repairing the#8 station roof in a couple of weeks. The interview process for the two Assistant Chief positions has been completed. Nine of the applicants were internal, and two were external. At this time it has been narrowed down to three candidates. Chief will be sending his two recommendations to the mayor before the next hiring committee meeting on February 25, 1997. He appreciated the assistance, support, and time the panel gave towards the entire process. The panel were the following people: Delta Township Fire Chief Vic Hilbert, Fire Commissioner Charles Green,Jr., Personnel Director Sharon Bommarito, Mayor's Special Assistant Linda Sanchez, and the chief himself. Commissioner Green commented on the interview process. It met all of the standards of being a fair process. The exam related to the jobs that need to be performed. A Records Management System has been selected for the fire department. Sun-Pro Company will integrate the network and review the proposal AmeriTech has submitted. Out of the strategic plan structure,to improve operations , came the recommendation to re-vamp our committee arrangements. Chief gave his compliments to the Local#421 Union for their participation in the revised committee structure. Another item that came out of the strategic planning sessions was the wow factor. It encourages fire personnel to make things right at a fire scene and after the fire follow-ups. A brief discussion followed. Marutiak inquired into the changing state fire work law and the status of the city's firework case. Assistant Chief Hunter said that the Court of Appeals made their decision in the City of Lansing's favor. That means the current law stands as argued and the enforcement of the existing law was upheld. However,the state legislators have been strongly encouraged to update this antiquated law. A discussion followed. At this time, the Training Division is hosting Sexual Harassment classes. The educator, Aaron Lowery&Associates, is performing the training. The company has a wide range of experience with uniform service,police, fire, and corrections. The training has been well received by the department. EMS/PERSONNEL COMMITTEE: Commissioner Marutiak reported that the committee met earlier this evening to discuss the Assistant Chief selection process, current employee disciplinary issues and the process in handling complaints. 2 C:\OFFICE\WPWRJIWPDOCS\BOARD\MINUTES.WPD PLANNING COMMITTEE: none FINANCEBUILDING & EQUIPMENT REPORT: none. However, Chief Martin mentioned that the board will need to be informed of future funds needed by the fire department. Recognizing that Wava Streeter was Chairperson of the Finance/Buildings&Equipment Committee, and has since resigned, Chairman Brown asked for a volunteer to chair that committee. Commissioner McGuire volunteered and Commissioner Balcer joined the committee. NEW/OLD BUSINESS: Fire Administrative Assistant Steve Fraser introduced himself to the board and distributed the current updates to the FY 97/98 Budget. He mentioned that overall costs are higher than previous years and he went on to explain. He gave an overview of major expenses. A number of budget issues were discussed. Willis mentioned the new ladder truck soon going into service at the#8 station. Fraser said fire administration was meeting with the mayor on February 18, 1997 to present and review the budget. A motion to approve the FY 97/98 Budget, as submitted to the mayor, was made by De Leon, supported by McGuire. A vote was taken, motion carried. GENERAL ORDER: Green mentioned that one of the things his job entails is re-vamping a service list in the state. The state is leaning toward privatization. In regards to our ambulance service, he was encouraged with the administrators' actions on Mutual-aid. The worst thing we could do is to privatize because it is money driven, and at the same time dismantles existing efficient public service abilities. McGuire voiced the same opinion as Green. Marin asked Linda Sanchez what the status was on filling the vacancy left by Wava Streeter. Sanchez assured the board that it is a priority of the mayor's to fill all vacancies on the board. The city is currently seeking candidates. A motion to adjourn the meeting was made by McGuire, supported by Marutiak. Brown adjourned the meeting at 8:45 p.m. A motion by Commissioner Marutiak to accept these minutes, as written, was made at the May 8, 1997, regularly scheduled meeting. The motion was second by Commissioner Marin, a vote was taken, motion carried. Dottie M. Chesney Fire Board Secretary 3 C:\OFFICE\WPWIMWPDOCS\BOARD\MINUTES.WPD v in n ri LANSING BOARD OF FIRE. C-01D ISSIO RS OFFICIAL, PROC__F .DIN TS TMJRSDAY, FEBR TA RY 13, 1997 The Lansing Fire Board met in regular session on Thursday, February 13, 1997 at 7:30 p.m., in the No.6 Fire Station. Chairman Bob Brown, Jr., called the meeting to order at 7:30 p.m. Adjourned at 8:45 p.m. COMMISSIONERS PRESENT: Charles Green Jr., Joseph Marutiak, Robert Brown Jr., Debbie De Leon, Connie Marin, Cyril McGuire and Ken Balcer. COMMISSIONERS EXCUSED: none COMMISSIONERS ABSENT: none OTHERS PRESENT: Chief Greg Martin, Special Assistant to the Mayor Linda Sanchez, Associate City Attorney Jack Jordan, Assistant Chief s Les Hunter and Chuck Willis, Battalion Chiefs Larry Hufnagel, and Bob Kelly, Jim Farhat, Bob Wallace, Pam Oakes, Rob Hecksel, Tom Cochran, Ken Jones, and Dottie Chesney. ADDITIONS TO THE AGENDA: The agenda was approved as amended, adding the update of the#8 fire station's roof repair to the New/Old Business. APPROVAL OF MINUTES: A motion to approve the February 13, 1997 minutes was made by Marin, supported by Green, motion carried. COMMUNICATIONS: ► The 1996 Fire Board Annual Report written by Chairman Brown to Mayor Hollister ► A memo regarding the architect selection, written by Chief Martin to the city's Purchasing Director. Attached is the Architect Committee's evaluation of the 3 applicants. ► Two Information Bulletins regarding public relations and the wow factor. ► Two diagrams of fire department standing committees (one is Operations and the other is Administration Committees.) ► A copy of a letter mailed to all applicants in the Assistant Chief interview process. ► A corrected copy of the commissioners addresses & phone numbers. 1 C:\OFFICE\WPWIN\WPDOCS\BOARD\MINUTES.WPD 77 PRESENTATIONS: none ADMINISTRATIVE COMMENTS: Chief Martin reported on the architect selection process. A committee evaluated all applicants and narrowed it down to 3 finalist. The next step is to put together a Design Committee. The crew will begin repairing the#8 station roof in a couple of weeks. The interview process for the two Assistant Chief positions has been completed. Nine of the applicants were internal, and two were external. At this time it has been narrowed down to three candidates. Chief will be sending his two recommendations to the mayor before the next hiring committee meeting on February 25, 1997. He appreciated the assistance, support, and time the panel gave towards the entire process. The panel were the following people: Delta Township Fire Chief Vic Hilbert, Fire Commissioner Charles Green, Jr., Personnel Director Sharon Bommarito, Mayor's Special Assistant Linda Sanchez, and the chief himself. Commissioner Green commented on the interview process. It met all of the standards of being a fair process. The exam related to the jobs that need to be performed. A Records Management System has been selected for the fire department. Sun-Pro Company will integrate the network and review the proposal AmeriTech has submitted. Out of the strategic plan structure, to improve operations , came the recommendation to re-vamp our committee arrangements. Chief gave his compliments to the Local#421 Union for their participation in the revised committee structure. Another item that came out of the strategic planning sessions was the wow factor. It encourages fire personnel to make things right at a fire scene and after the fire follow-ups. A brief discussion followed. Marutiak inquired into the changing state fire work law and the status of the city's firework case. Assistant Chief Hunter said that the Court of Appeals made their decision in the City of Lansing's favor. That means the current law stands as argued and the enforcement of the existing law was upheld. However, the state legislators have been strongly encouraged to update this antiquated law. A discussion followed. At this time, the Training Division is hosting Sexual Harassment classes. The educator, Aaron Lowery & Associates, is performing the training. The company has a wide range of experience with uniform service, police, fire, and corrections. The training has been well received by the department. C:\OFFICE\WPWIN\WPDOCS\BOAR.D\MINUTES.WPD Cur EMS/PERSONNEL COMMITTEE: Commissioner Marutiak reported that the committee met earlier this evening to discuss the Assistant Chief selection process, current employee disciplinary issues and the process in handling complaints. PLANNING COMMITTEE: none FINANCEBUILDING & EQUIPMENT REPORT: none. However, Chief Martin mentioned that the board will need to be informed of future funds needed by the fire department. Recognizing that Wava Streeter was Chairperson of the Finance/Buildings & Equipment Committee, and has since resigned, Chairman Brown asked for a volunteer to chair that committee. Commissioner McGuire volunteered and Commissioner Balcer joined the committee. NEW/OLD BUSINESS: Fire Administrative Assistant Steve Fraser introduced himself to the board and distributed the current updates to the FY 97/98 Budget. He mentioned that overall costs are higher than previous years and he went on to explain. He gave an overview of major expenses. A number of budget issues were discussed. Willis mentioned the new ladder truck soon going into service at the #8 station. Fraser said fire administration was meeting with the mayor on February 18, 1997 to present and review the budget. A motion to approve the FY 97/98 Budget, as submitted to the mayor, was made by De Leon, supported by McGuire. A vote was taken, motion carried. GENERAL ORDER: Green mentioned that one of the things his job entails is re-vamping a service list in the state. The state is leaning toward privatization. In regards to our ambulance service, he was encouraged with the administrators' actions on Mutual-aid. The worst thing we could do is to privatize because it is money driven, and at the same time dismantles existing efficient public service abilities. McGuire voiced the same opinion as Green. Marin asked Linda Sanchez what the status was on filling the vacancy left by Wava Streeter. Sanchez assured the board that it is a priority of the mayor's to fill all vacancies on the board. The city is currently seeking candidates. A motion to adjourn the meeting was made by McGuire, supported by Marutiak. Brown adjourned the meeting at 8:45 p.m. Z11C,t1A Dottie M. Chesney Fire Board Secretary C:\OFFICE\WPWINXWPDOCS\BOARD\MINUTES.WPD