Loading...
HomeMy WebLinkAbout1996 Board of Fire Commissioners Minutes - ALL `t �'`"'"' ,.�'S►i LANSING FIRE BOARD 120 East Shlawassee Lansing.Michigan 48933 (517)483-4563 LEC I9 Pi'i 1 LAiIVWJ CI IY CLERK LANSING BOARD OF FIRE COMMISSIONERS 1996 REGULAR MEETINGS All meetings will be held on the third Thursday of each month at 7:30 P.M. in the Board Room located at the No. 1 Fire Station, 120 East Shiawassee, Lansing, Michigan. If special accommodations are needed to attend any meeting, please notify the Lansing Fire Department Administrative Office at 483-4563 twenty-four(24) hours Prior to the meeting. The agenda for each meeting will be available one week prior to the meeting. January],', 1996 February 15, 1996 March 21, 1996 April 18, 1996 May 16, 1996 '01 July 18, 1996 9 6' September 19, 1996 October 17, 1996 November 21, 1996 December 19, 1996 Dottie M. Chesney Board Secretary "Equal Opportunity Employer" 5 11:12 FROM:FIRE ADMIN. 483-4488 TO:6066 PAGE:02 During the regularly scheduled Fire Board meeting,held October 17,1996 the Planning Committee recommended alternating the monthly meeting place. This change will make the meetings more accessible to the community and firefighters. The recommendation was approved by the Fire Board,and the Planning Committee presented a schedule of future board meeting locations. DATE THE LO,CAnON ADDRESS 10-17-96 7:30 p.m. No.1 Station 120 E.Shiawassee I1-21-96 7:30 p.m. No.5 Station 1821 Todd Ave 1.2-19-96 7:30 p.m. No.8 Station 815 Marshall 01-16-97 7:30 P.M. No.7 Station 629 N.dcnison 02-20-97 7:30 p.m. No.6 Station 3708 Pleasant Gr. 03-20-97 7:30 p.m. No.4 Station 5550 S.Pennsylvania 04-17-97 7:30 p.m. No.2 Station 2114 N.Gr.River 05-15-97 7;30 p.m. No.3 Station 629 W.Hillsdale 06-19-97 7:30 p.m. No.9 Station 520 Glendale 07-17-97 7:30 p.m. No.1 Station 1120 E.Shiawassee A P P R O V E D l,l LANSING BOARD OF FIRE C OMM ssIO Egg OFFICIAL. PROCEEDINGS THL JR SDAY, DEC'EMBER 19, 1996 The Lansing Fire Board met in regular session on Thursday, December 19, 1996 at 7:30 p.m., in the No. 8 Fire Station. Vicb Chairperson Cyril McGuire called the meeting to order at 7:32 p.m. Adjourned at 8:30 p.m. COMMISSIONERS PRESENT: Charles Green Jr., Joseph Marutiak, Debbie De Leon, Connie Marin, Cyril McGuire and Ken Balcer. COMMISSIONERS EXCUSED: Wava Streeter and Robert Brown Jr. COMMISSIONERS ABSENT: none OTHERS PRESENT: Chief Greg Martin, Mayor's Special Assistant Sanchez, Associate City Attorney Jack Jordan, Lisa Whitehead, from CONCERN,Personnel from#8 station: Doug Thomas, John Donovan, Brian Quillen, Tim Thelen,Rob Hecksel, Gretchen Olney, Dave Weisenberg, Tom Cochran„ and Dottie M. Chesney. ADDITIONS TO THE AGENDA: none APPROVAL OF MINUTES: A motion to approve the November 21, 1996 minutes was made by Marutiak, supported by Marin, motion carried. COMMUNICATIONS: A notification, from Attorney Calvin E. Osterhaven, that a donation to Lansing Fire Department's Paramedic Service was be quested in the Estate of Clara A. Midtgard. An information packet from Chief Martin addressing the Strategic Planning Workshop. A calendar of 1997 Fire Board meetings and their locations. PRESENTATIONS: Lisa Whitehead from CONCERN: Lisa began by distributing an employee packet of the Diversity Training procedure that was administered to Lansing Fire Department personnel. She briefly explained the process that has been accomplished over the past year. A discussion followed. 1 C:\OFFICE\WPWINXWPDO-CS\130AFLD\MINUTFS.WPD ADMINISTRATIVE COMMENTS: Vice-Chair Cyril McGuire introduced and welcomed the newest board member Ken Balcer. Chief Martin explained that it is down to three finalists, after soliciting architectural proposals. The three finalists will be thoroughly reviewed on January 7, 1997. This will be followed up by a plan and design faze to repair the stations. An architect could be acquired by April, 1997. Chief mentioned the two final proposals for a record management system. A meeting is scheduled for after the first of the year to discuss which of the two finalists will be selected. Chief briefly discussed the Strategic Plan process and the instructors appointed to explain the strategy to employees who did not attend the original sessions involving Bill Motts. The plan will be revisited next September. Chief said that a new ladder truck arrived last week. It is still in the garage for radio installation, and other miscellaneous items. It will be housed at#8 station after serviced. Two ambulances are on order and are scheduled for arrival in July 1997. Chief discussed the recent Mutual Aid signing between neighboring fire departments. The agreement is identical to the agreement signed with East Lansing. He highlighted a few items in the agreement. Chief discussed the donations from the estate of Clara Midtgard. She bequeathed the donation for the purpose of paramedic supplies. A discussion followed. Commissioner DeLeon, from Chief Martin, an up-to-date status to repair the roof at#8 station. Chief explained that there had been a problem with the previously selected contractor. An agreement with a new contractor has just been signed. Chief mentioned the recent Lansing Fire Department recognition ceremony held by the South Lansing Business Association (SLBA). The SLBA honored Lansing Fire Department personnel for their efforts at the Maplewood School skywalk incident on April 29, 1996. Over the holidays Lansing Fire Department, collectively with the Lansing Housing Commission, made up a team of firefighters and inspectors to test smoke detectors for all 400 residential units. At least a dozen faulty detectors were found and related to the building maintenance supervisor. In conjunction with the Lansing Housing Commission, a poster contest was held for resident children. There were 4 winners of Toys R'Us gift certificates, donated by Lansing Fire Department and the Lansing Housing Commission. Both events were part of the Christmas Fire Safety theme. It was Interim Chief Chuck Willis' hopes that by getting the children involved they would take what they had learned back home to the rest of the family, spreading fire safety knowledge. ? CSOPPICE\WPW IN\WPDOCS\BOARDUIINUTES.W PD . t EMS/PERSONNEL COMMITTEE: The committee met earlier this evening, Commissioner Marutiak received an up-to-date status on Lansing Fire Department employees discipline policies for receiving complaints and procedures to address complaints. A motion was made by Marutiak to accept the Personnel report, second by Marin, motion carried. PLANNING COMMITTEE: Commissioner Marin gave the report, It was the committee's suggestion, after discussions with firefighters, to possibly provide blood pressure checks at different stations. She also reminded everyone that beginning January 1997, board meetings will take place on the second Thursday of each month, and mentioned the prepared calendar of each month's meeting and location. FINANCEBUILDING &,EQUIPMENT REPORT: none NEW/OLD BUSINESS: none GENERAL ORDER: Tom Cochran said most of the fire stations have participated in the Adopt-a-Family program, over the holiday season. Each firefighter has donated their own money for the members of the family to purchase food items and essentials. The items are delivered to their homes. Tom also mentioned that Local 9421 along with the Black Firefighters Association was involved with a Christmas Safety program at the Black Child Institute. The party was a success. Dave Weisenberg responded to the question raised by Marutiak regarding a Dispatch Tour. He offered a dispatch history that Local#421 had prepared. Dave also mentioned the process Local#421, along with Linda Sanchez and the mayor's office, has been working on to purchase a Fire Safety House. The house is on a 9'trailer and would be transported to schools, etc. teaching children how to avoid fires and dangerous emergency situations. Commissioner Marin asked that#8 personnel introduce themselves. Then thanked them for allowing the board to hold the meeting there, then she wished them a safe and happy holiday season. She told Weisenberg to keep her informed, and that she may be able to work with Local #421 and assist in securing funds for the fire house. Jack Jordan said that he certainly hopes that the roof at #8's gets repaired soon. Linda Sanchez, in conjunction with the mayor's office, wished all a happy holiday season. Commissioner Balcer thanked the mayor's office for his recent appointment to the board and is looking forward to the challenges. 3 C.\OFF ICEI W P W I N\\VPDOCS\BOARDIM INUTES.W PD Holiday greetings were unanimous. With wishes of a happy, safe, and sober holiday season, with a prosperous new year for all. A motion to adjourn the meeting was made by Marin, supported by De Leon. McGuire adjourned the meeting at 8:30 p.m. Dottie M. Chesney Fire Board Secretary At the regularly scheduled meeting on February 13 , 1997 , a motion was made by Commissioner Marin , second by Commissioner Green , motion carried to accept the December 19 , 1996 minutes as written . 4 C:\OFFICE\WPWIMWPDOCS�BOAPDWINLTrES WPD � Girl CLEF;;t LANSING BOARD OF FIRE CO-MMISSLOLERS OFFICIAL PROCEEDINGS THT TR SDAY, DECEMBER191996 The Lansing Fire Board met in regular session on Thursday, December 19, 1996 at 7:30 p.m., in the No. 8 Fire Station. Vice Chairperson Cyril McGuire called the meeting to order at 7:32 p.m. Adjourned at 8:30 p.m. COMMISSIONERS PRESENT: Charles Green Jr., Joseph Marutiak, Debbie De Leon, Connie Marin, Cyril McGuire and Ken Balcer. COMMISSIONERS EXCUSED: Wava Streeter and Robert Brown Jr. COMMISSIONERS ABSENT: none OTHERS PRESENT: Chief Greg Martin, Mayor's Special Assistant Sanchez, Associate City Attorney Jack Jordan, Lisa Whitehead, from CONCERN, Personnel from#8 station: Doug Thomas, John Donovan, Brian Quillen, Tim Thelen, Rob Hecksel, Gretchen Olney, Dave Weisenberg, Tom Cochran„ and Dottie M. Chesney. ADDITIONS TO THE AGENDA: none APPROVAL OF MINUTES: A motion to approve the November 21, 1996 minutes was made by Marutiak, supported by Marin, motion carried. COMMUNICATIONS: ► A notification, from Attorney Calvin E. Osterhaven, that a donation to Lansing Fire Department's Paramedic Service was be quested in the Estate of Clara A. Midtgard. ► An information packet from Chief Martin addressing the Strategic Planning Workshop. ► A calendar of 1997 Fire Board meetings and their locations. PRESENTATIONS: Lisa Whitehead from CONCERN: Lisa began by distributing an employee packet of the Diversity Training procedure that was administered to Lansing Fire Department personnel. She briefly explained the process that has been accomplished over the past year. A discussion followed. 1 C:\OFFICE\\VPWIN\WPDOCS\BOARD\.MINUTES.WPD o.0 F ADMINISTRATIVE COMMENTS: Vice-Chair Cyril McGuire introduced and welcomed the newest board member Ken Balcer. Chief Martin explained that it is down to three finalists, after soliciting architectural proposals. The three finalists will be thoroughly reviewed on January 7, 1997. This will be followed up by a plan and design faze to repair the stations. An architect could be acquired by April, 1997. Chief mentioned the two final proposals for a record management system. A meeting is scheduled for after the first of the year to discuss which of the two finalists will be selected. Chief briefly discussed the Strategic Plan process and the instructors appointed to explain the strategy to employees who.did not attend the original sessions involving Bill Motts. The plan will be revisited next September. Chief said that a new ladder truck arrived last week. It is still in the garage for radio installation, and other miscellaneous items. It will be housed at#8 station after serviced. Two ambulances are on order and are scheduled for arrival in July 1997. Chief discussed the recent Mutual Aid signing between neighboring fire departments. The agreement is identical to the agreement signed with East Lansing. He highlighted a few items in the agreement. Chief discussed the donations from the estate of Clara Midtgard. She bequeathed the donation for the purpose of paramedic supplies. A discussion followed. Commissioner DeLeon, from Chief Martin, an up-to-date status to repair the roof at#8 station. Chief explained that there had been a problem with the previously selected contractor. An agreement with a new contractor has just been signed. Chief mentioned the recent Lansing Fire Department recognition ceremony held by the South Lansing Business Association (SLBA). The SLBA honored Lansing Fire Department personnel for their efforts at the Maplewood School skywalk incident on April 29, 1996. Over the holidays Lansing Fire Department, collectively with the Lansing Housing Commission, made up a team of firefighters and inspectors to test smoke detectors for all 400 residential units. At least a dozen faulty detectors were found and related to the building maintenance supervisor. In conjunction with the Lansing Housing Commission, a poster contest was held for resident children. There were 4 winners of Toys R'Us gift certificates, donated by Lansing Fire Department and the Lansing Housing Commission. Both events were part of the Christmas Fire Safety theme. It was Interim Chief Chuck Willis' hopes that by getting the children involved they would take what they had learned back home to the rest of the family, spreading fire safety knowledge. 2 C:\OFFICE\W P W IN\W PDOCS\BOARD\MINUiES.W P D Vl­ EMS/PERSONNEL COMMITTEE: The committee met earlier this evening, Commissioner Marutiak received an up-to-date status on Lansing Fire Department employees discipline policies for receiving complaints and procedures to address complaints. A motion was made by Marutiak to accept the Personnel report, second by Marin, motion carried. PLANNING COMMITTEE: Commissioner Marin gave the report, It was the committee's suggestion, after discussions with firefighters, to possibly provide blood pressure checks at different stations. She also reminded everyone that beginning January 1997, board meetings will take place on the second Thursday of each month, and mentioned the prepared calendar of each month's meeting and location. FINANCEBUILDING &EQUIPMENT REPORT: none NEW/OLD BUSINESS: none GENERAL ORDER: Tom Cochran said most of the fire stations have participated in the Adopt-a-Family program, over the holiday season. Each firefighter has donated their own money for the members of the family to purchase food items and essentials. The items are delivered to their homes. Tom also mentioned that Local #421 along with the Black Firefighters Association was involved with a Christmas Safety program at the Black Child Institute. The party was a success. Dave Weisenberg responded to the question raised by Marutiak regarding a Dispatch Tour. He offered a dispatch history that Local 4421 had prepared. Dave also mentioned the process Local #421, along with Linda Sanchez and the mayor's office, has been working on to purchase a Fire Safety House. The house is on a 9' trailer and would be transported to schools, etc. teaching children how to avoid fires and dangerous emergency situations. Commissioner Marin asked that#8 personnel introduce themselves. Then thanked them for allowing the board to hold the meeting there, then she wished them a safe and happy holiday season. She told Weisenberg to keep her informed, and that she may be able to work with Local #421 and assist in securing funds for the fire house. Jack Jordan said that he certainly hopes that the roof at#8's gets repaired soon. Linda Sanchez, in conjunction with the mayor's office, wished all a happy holiday season. Commissioner Balcer thanked the mayor's office for his recent appointment to the board and is looking forward to the challenges. 3 C:\OFFICE\W P W IN\W PDOCS\BOARD\btINUTES.W PD Holiday greetings were unanimous. With wishes of a happy, safe, and sober holiday season, with a prosperous new year for all. A motion to adjourn the meeting was made by Marin, supported by De Leon. McGuire adjourned the meeting at 8:30 p.m. Dottie M. Chesney Fire Board Secretary 4 CAOFFICE\W P W IN\W POOCS\BOARD\MINUTES.W PD LANSING BOART�OF FLRF_C OMNIIS�IOI�ERS OFFI .IAL PRQ=MSM THI TR SDAY, N YTMBER2_L, 1996 The Lansing Fire Board met in regular session on Thursday,November 21, 1996 at 7:30 p.m., in the No. 5 Fire Station. Chairperson Robert Brown Jr. called the meeting to order at 7:32 p.m. Adjourned at 8:10 p.m. COMMISSIONERS PRESENT: Charles Green Jr., Joseph Marutiak, Debbie De Leon, Connie Marin, Cyril McGuire and Robert Brown Jr. COMMISSIONERS EXCUSED: Wava Streeter COMMISSIONERS ABSENT: none OTHERS PRESENT: Chief Greg Martin, Interim Assistant Fire Chief Les Hunter and Inspector Charles Willis. Mayor's Special Assistant Sanchez, Associate City Attorney Jack Jordon, Dave Weisenberg, Jim Farhat, John Holly, Tom Cochran, Bruce Barrons, Tim Thelen, Tom Roush, and Dottie M. Chesney. ADDITIONS TO THE AGENDA: none APPROVAL OF MINUTES: A motion to approve the October 17, 1996 minutes was made by Marin, supported by Marutiak, motion carried. COMMUNICATIONS: ► Two letters from the White House were written to B.C. Larry Hufnagel and Chief Martin regarding President Clinton's visit to Lansing. ► A communication from Stuart Rose (Passport Accountability Trainer) applauding the efforts of Lansing Fire Department to improve the department's safety & performance. ► The new schedule of meeting locations for the fire board. ► A co y of the re uest for qualifications to submit proposals for the architectural services for sing tre epartment. ► Part of a LCC Boo hig 1ghtirt e invo me t of isaJ?t Ch of Jack Cus an and �; o Cot1n ► A le er,, dLalls'I � wnsh �;Fire ie i equ tin ua oo eration. 1 C:\OFFICE\WPWIN\WPDOCS\BOARD\MINUTES.WPD ► A communication from Red Cross to Chief Martin addressing their disaster services program & asking to be notified of each residential fire. ► A thank-you letter from Lulu Liebermann wishing to express her gratefulness for the extra care the crew gave to Alma Hargrove during an ambulance run on Saturday evening November 2, 1996. PRESENTATIONS: none ADMINISTRATIVE COMMENTS: Chief Martin thanked Commissions Brown and Marin for participating in the Strategic Planning workshops. Chief also thanked Mayor Hollister's staff for their participation and City Council members Allen and Benavides for their participation. Chief said the plan will be re-visited in approximately one year. Chief brought the board up-to-date regarding the Architect selection process. The proposals are due to be returned on December 5, 1996. Chief asked the board for it's support in identifying funds. At this time, six proposals have been received for the computer fire record keeping system. Some reviewing has been completed, and it is down to 3 proposals. A presentation will be given in December to a chosen panel. Chief spoke about the up-coming recruit graduation ceremony. Nine graduated from recruit school, one resigned. There will be another four new hires beginning December 16th, plus one transfer from Dispatch. The Assistant Chief position was posted. Chief said he hopes to complete the process before the end of this year. The Budget process is in full swing. Chief said he hopes to get a draft for the boards review by the next board meeting. A new program, the chief wishes to introduce, is to bring medical billing in-house; this would require a new position. He also spoke of apparatus replacement funds, it would take a significant start-up cost. It would be progress to get these funds established. The Mutual Aid Agreement was signed between, Lansing Fire Department and East Lansing Fire Department, November 4, 1996. The agreement excluded Hazardous Materials response. The agreement can be renewed or revised after a year. EMS/PERSONNEL COMMITTEE: none PLANNING COMMITTEE: Commissioner Marin said that the Planning Committee would like to recommend, to the board, to move the regular board meeting to the second Thursday of 2 C:\OFFICE\WPWIN\WPDOCS\BOARD\MINUTES WPD each month beginning in January 1997. Marin made the motion to change the week and date of the board meetings to the second Thursday, second by McGuire, a vote was take, motion carried. Marin also suggested that a fire board orientation packet, for new board members, should be assembled. The Planning Committee would have something in January. FINANCEBUILDING & EQUIPMENT REPORT: none NEW/OLD BUSINESS: none GENERAL ORDER: Commissioner Brown asked the firefighters at#5 station to introduce themselves. Brown thanked the crew for allowing the board to hold its meeting at their station. Marin suggested, to Administration, to announce where the commissioners are meeting each month, so that the neighborhood could attend. A discussion was held. Marutiak discussed the Red Cross communication. Firefighter Tim Thelen addressed the board, saying he has tried to obtain funds to renovate Torrent Engine and asked for the boards input. Assistant Chief Willis discussed the Smoke Detector Project. He is trying to reach the community, especially during Christmas tree season. Chief Martin mentioned the new Fire Board Commissioner, Ken Balcer. The City Council needs to approve the position on Monday. Reverend Schalkhauser's 25th anniversary with the Lutheran Church, on E. Mt. Hope, is being celebrated at 9:30 a.m. on Sunday. Assistant Chief Hunter mentioned that on December 18, a presentation to honor two Lansing Fire Department personnel, retired B.C. James Stampski and Michael Marcynski, for their performance at the South Cedar St. skywalk incident. A motion to adjourn the meeting was made by McGuire, supported by De Leon. Brown adjourned the meeting at 8:10 p.m. At the December 19 regular meeting, a motion was made by Marutiak to accept the November 21 minutes as written, second by Marin, motion carried. Q�E NO, Dottie M. Chesney Fire Board Secretary 3 C:\OFFICE\WPWIN\WPDOCS\BOAFLDWINUTES.WPD LANSING B_�OAR'��D�_�OF���1(BnE C�O�L�VI7M'�I�SSIONERS T_HIJRS DAB, NOVEMBER 2 L,192617-1 -z The Lansing Fire Board met in regular session on Thursday,November 21, 1996 at 7:30 p.m., in the No. 5 Fire Station. Chairperson Robert Brown Jr. called the meeting to order at 7:32 p.m. Adjourned at 8:10 p.m. COMMISSIONERS PRESENT: Charles Green Jr., Joseph Marutiak, Debbie De Leon, Connie Marin, Cyril McGuire and Robert Brown Jr. COMMISSIONERS EXCUSED: Wava Streeter COMMISSIONERS ABSENT: none OTHERS PRESENT: Chief Greg Martin, Interim Assistant Fire Chief Les Hunter and Inspector Charles Willis. Mayor's Special Assistant Sanchez, Dave Weisenberg, Jim Farhat, John Holly, Tom Cochran, Bruce Barrons, Tim Thelen, Tom Roush, and Dottie M. Chesney. ADDITIONS TO THE AGENDA: none APPROVAL OF MINUTES: A motion to approve the October 17, 1996 minutes was made by Marin, supported by Marutiak, motion carried. COMMUNICATIONS: ► Two letters from the White House were written to B.C. Larry Hufnagel and Chief Martin regarding President Clinton's visit to Lansing. ► A communication from Stuart Rose (Passport Accountability Trainer) applauding the efforts of Lansing Fire Department to improve the department's safety &performance. ► The new schedule of meeting locations for the fire board. ► A copy of the request for qualifications to submit proposals for the architectural services for Lansing Fire Department. ► Parts of a LCC Booklet, highlighting the involvement of retired Assistant Chief Jack Cushman and Commissioner Connie Marin. ► A letter to Lansing Township Fire Chief Oakley, requesting Mutual Aid cooperation. 1 C:\OFFICE\WPWI N\WPDOMBOARDW INUTES WPD 4yA r, Ap, pt�, ► A communication from Red Cross to Chief Martin addressing their disaster services program & asking to be notified of each residential fire. ► A thank-you letter from Lulu Liebermann wishing to express her gratefulness for the extra care the crew gave to Alma Hargrove during an ambulance run on Saturday evening November 2, 1996. PRESENTATIONS: none ADMINISTRATIVE COMMENTS: Chief Martin thanked Commissions Brown and Marin for participating in the Strategic Planning workshops. Chief also thanked Mayor Hollister's staff for their participation and City Council members Allen and Benavides for their participation. Chief said the plan will be re-visited in approximately one year. Chief brought the board up-to-date regarding the Architect selection process. The proposals are due to be returned on December 5, 1996. Chief asked the board for it's support in identifying funds. At this time, six proposals have been received for the computer fire record keeping system. Some reviewing has been completed, and it is down to 3 proposals. A presentation will be given in December to a chosen panel. Chief spoke about the up-coming recruit graduation ceremony. Nine graduated from recruit school, one resigned. There will be another four new hires beginning December 16th, plus one transfer from Dispatch. The Assistant Chief position was posted. Chief said he hopes to complete the process before the end of this year. The Budget process is in full swing. Chief said he hopes to get a draft for the boards review by the next board meeting. A new program, the chief wishes to introduce, is to bring medical billing in-house; this would require a new position. He also spoke of apparatus replacement funds, it would take a significant start-up cost. It would be progress to get these funds established. The Mutual Aid Agreement was signed between, Lansing Fire Department and East Lansing Fire Department, November 4, 1996. The agreement excluded Hazardous Materials response. The agreement can be renewed or revised after a year. EMS/PERSONNEL COMMITTEE: none PLANNING COMMITTEE: Commissioner Marin said that the Planning Committee would like to recommend, to the board, to move the regular board meeting to the second Thursday of 2 C:\OFFICE\WPWIN\WPDOCS\BOARD\MINUTES.WPD f each month beginning in January 1997. Marin made the motion to change the week and date of the board meetings to the second Thursday, second by McGuire, a vote was take, motion carried. Marin also suggested that a fire board orientation packet, for new board members, should be assembled. The Planning Committee would have something in January. FINANCEBUILDING & EQUIPMENT REPORT: none NEW/OLD BUSINESS: none GENERAL ORDER: Commissioner Brown asked the firefighters at#5 station to introduce themselves. Brown thanked the crew for allowing the board to hold its meeting at their station. Marin suggested, to Administration, to announce where the commissioners are meeting each month, so that the neighborhood could attend. A discussion was held. Marutiak discussed the Red Cross communication. Firefighter Tim Thelen addressed the board, saying he has tried to obtain funds to renovate Torrent Engine and asked for the boards input. Assistant Chief Willis discussed the Smoke Detector Project. He is trying to reach the community, especially during Christmas tree season. Chief Martin mentioned the new Fire Board Commissioner, Ken Balcer. The City Council needs to approve the position on Monday. Reverend Schalkhauser's 25th anniversary with the Lutheran Church, on E. Mt. Hope, is being celebrated at 9:30 a.m. on Sunday. Assistant Chief Hunter mentioned that on December 18, a presentation to honor two Lansing Fire Department personnel, retired B.C. James Stampski and Michael Marcynski, for their performance at the South Cedar St. skywalk incident. A motion to adjourn the meeting was made by McGuire, supported by De Leon. Brown adjourned the meeting at 8:10 p.m. Dottie A Chesney Fire Board Secretary 3 C:\OFFICE\WPWIN\WPDOCS\BOARDWINUTES.WPD F"' 0 V E ��1 l 1 V 1 I a",�IE1���M.M�$��`�•sm:rE.9:;",.,�'±a'd' w'J3:YY'.` :TtCw..".�'�?'.S'BIC. .aster+16'R4'.�,'�'�...k8,.;.9:'«S.T.....onw _...�3. ,.....i:�v.�...�..,,...� LALISIMG-BOARD-0-MRE COMMISSLONERS OEELCIAL-PROCEEDING-S THURSDIAY—OCT-OBER_L7,199-6 The Lansing Fire Board met in regular session on Thursday October 17, 1996 at 7:30 p.m., in the No. 1 Fire Station. Chairperson Robert Brown Jr. called the meeting to order at 7:30 p.m. Adjourned at 8:40 p.m. COMMISSIONERS PRESENT: Charles Green Jr., Joseph Marutiak, Debbie De Leon, Connie Marin and Robert Brown Jr. COMMISSIONERS EXCUSED: Wava Streeter COMMISSIONERS ABSENT: Cyril McGuire OTHERS PRESENT: Chief Greg Martin, Interim Assistant Fire Chief Les Hunter and Inspector Charles Willis. Mayor's Special Assistant Sanchez, Bill Karnes, Shawn Meyers, Dave Weisenberg, Mike Young and Dottie M. Chesney. ADDITIONS TO THE AGENDA: none APPROVAL OF MINUTES: A motion to approve the September 19, 1996 minutes was made by Marutiak, second by Green, motion carried. COMMUNICATIONS: A letter of resignation was submitted, to Mayor Hollister, by JoAnna Trierweiler. A memo written to fire personnel regarding a scheduled Strategic Planning seminar, and a thank you letter written to Mayor Hollister from the director of Michigan 4C Association regarding the fire department's participation in a Michigan Stand for Children event on October 5, 1996. PRESENTATIONS: none ADMINIS T Ci MAN Chief 91n spoke about t e trategic Pl'anr ng workshop. 5 ctob w e�fi a day, d will b eld pn to �ov�ing 2 Thursdays. Dave Wiener, Lima S c e ro ank endtg along �{ ousre personnel. The locations ie GtzCbmmu ` y Center. trksholeal3 : ith vtere=the Are 1 C:\OFFICE\WPWIN\WPDOCS\BOARD\MINUTES.WPD department is now and where it wants to be in the next 5 years or so. A vision statement and a mission statement will be worked on. The outcome will be to prepare a strategy and a plan. A discussion followed. Martin mentioned that he has held several conversations with the East Lansing Assistant Fire Chief Clevenger and the city manager. Lansing Fire Department is getting ready to sign a mutual aid agreement with them. However, hazardous material response was not included in the agreement. A discussion followed. Chief also discussed a recent newspaper article that misquoted him regarding a mutual aid agreement with the airport. He received a letter from the airport authority saying they were going to cut back and go through a different process on when they call in other fire departments. Lansing Fire Department will probably go to the airport less often. EMS/PERSONNEL COMMITTEE: Marutiak said that the committee members met before the board meeting to discuss a procedure in receiving complaints sent to the fire department. They also discussed the current hiring status. Brown moved to accept the report, supported by Green, motion carried. PLANNING COMMITTEE: Marin said that at the committee meeting last Tuesday, they addressed the issue of the current board meeting place not being handi-cap accessible. The committee presented a schedule of meeting places. The board meeting would be held at a different fire station each month, instead of meeting at the No. 1 fire station. If accepted, the schedule will be distributed. Another recommendation the board brought up was to prepare and present to the new fire commissioners a packet of materials. The packet would be an educational tool to orient them to the board and to the fire department. Green moved to accept the recommendations of the Planning Committee, second by De Leon, motion carried. A discussion followed. FINANCEBUILDING & EQUIPMENT REPORT: none 2 C:\OFFICE\WPWIN\WPDOCSI©OARD\MINUTES.WPD NEW/OLD BUSINESS: Chairperson Brown opened discussion regarding Chief Martin's analysis of the station study. Brown had no arguments with the chief s comments adding that the goals were reasonably set. A discussion was held. Marutiak asked if the chief had more thoughts about the consolidation of communications. Chief said there would be no loss of personnel, and the needs of dispatch need to be reviewed further. The EMS billing was brought up for discussion by Marutiak. GENERAL ORDER: Chief Martin said proposals for linking computers were to be submitted by the end of this week. Review and demonstrations will then be conducted. Marin said she was happy to be included in the Strategic Planning workshop. She also mentioned the November 11, 12 & 13 College Career Fair. Lansing Fire Department was represented in the past years and she asked for representation this year. A discussion followed. Chief Martin invited all commissioners to attend the Strategic Planning workshops, if they wished. Dave Weisenberg thanked the board for getting involved in the Dispatch issue. He added that he thinks it is a great step to move meetings around to the other stations. He also suggested that the board members hang a current picture of themselves on the wall at the No. 1 station. A motion to adjourn the meeting was made by Green, supported by Marin. Brown adjourned the meeting at 8:40 p.m. Dottie M. Chesney Fire Board Secretary At the November 21, 1996 regular meeting, held at the #5 station, a motion was made by Marin to accept these minutes, as written. A second was made by Marutiak, motion carried. 3 C:\OFFICE\WPWIN\WPDOCS\BOARD\MINUTES.WPD -- L,A.NRNG-B9ARIZ0F FIRE CO. MIS LONERS OfELCIAL,_P_ROCEFDINGS TFRJRSDAY OCTOB R 7,_ 996 The Lansing Fire Board met in regular session on Thursday October 17, 1996 at 7:30 p.m., in the No. 1 Fire Station. Chairperson Robert Brown Jr. called the meeting to order at 7:30 p.m. Adjourned at 8:40 p.m. COMMISSIONERS PRESENT: Charles Green Jr., Joseph Marutiak, Debbie De Leon, Connie Marin and Robert Brown Jr. COMMISSIONERS EXCUSED: Wava Streeter COMMISSIONERS ABSENT: Cyril McGuire OTHERS PRESENT: Chief Greg Martin, Interim Assistant Fire Chief Les Hunter and Inspector Charles Willis. Mayor's Special Assistant Sanchez, Bill Karnes, Shawn Meyers, Dave Weisenberg, Mike Young and Dottie M. Chesney. ADDITIONS TO THE AGENDA: none APPROVAL OF MINUTES: A motion to approve the September 19, 1996 minutes was made by Marutiak, second by Green, motion carried. COMMUNICATIONS: A letter of resignation was submitted, to Mayor Hollister, by JoAnna Trierweiler. A memo written to fire personnel regarding a scheduled Strategic Planning seminar, and a.thank you letter written to Mayor Hollister from the director of Michigan 4C Association regarding the fire department's participation in a Michigan Stand for Children event on October 5, 1996. PRESENTATIONS: none ADMINISTRATIVE COMMENTS: Chief Martin spoke about the Strategic Planning workshop. October 17th was the first day, and will be held on the following 2 Thursdays. Dave Wiener, Linda Sanchez, Brown and Marin will be attending along with various fire personnel. The location is at the Gier Community Center. The workshop deals with where the fire 1 C:\OFFICE\WPWIN\WPDOCS\BOAPD\MINUTES.WPD department is now and where it wants to be in the next 5 years or so. A vision statement and a mission statement will be worked on. The outcome will be to prepare a strategy and a plan. A discussion followed. Martin mentioned that he has held several conversations with the East Lansing Assistant Fire Chief Clevenger and the city manager. Lansing Fire Department is getting ready to sign a mutual aid agreement with them. However, hazardous material response was not included in the agreement. A discussion followed. Chief also discussed a recent newspaper article that misquoted him regarding a mutual aid agreement with the airport. He received a letter from the airport authority saying they were going to cut back and go through a different process on when they call in other fire departments. Lansing Fire Department will probably go to the airport less often. EMS/PERSONNEL COMMITTEE: Marutiak said that the committee members met before the board meeting to discuss a procedure in receiving complaints sent to the fire department. They also discussed the current hiring status. Brown moved to accept the report, supported by Green, motion carried. PLANNING COMMITTEE: Marin said that at the committee meeting last Tuesday, they addressed the issue of the current board meeting place not being handi-cap accessible. The committee presented a schedule of meeting places. The board meeting would be held at a different fire station each month, instead of meeting at the No. 1 fire station. If accepted, the schedule will be distributed. Another recommendation the board brought up was to prepare and present to the new fire commissioners a packet of materials. The packet would be an educational tool to orient them to the board and to the fire department. Green moved to accept the recommendations of the Planning Committee, second by De Leon, motion carried. A discussion followed. FINANCE/BUILDING & EQUIPMENT REPORT: none 2 C:\OFFICE\WPWIN\WPDOCS\BOARD\MINUTES.WPD NEW/OLD BUSINESS: Chairperson Brown opened discussion regarding Chief Martin's analysis of the station study. Brown had no arguments with the chiefs comments adding that the goals were reasonably set. A discussion was held. Marutiak asked if the chief had more thoughts about the consolidation of communications. Chief said there would be no loss of personnel, and the needs of dispatch need to be reviewed further. The EMS billing was brought up for discussion by Marutiak. GENERAL ORDER: Chief Martin said proposals for linking computers were to be submitted by the end of this week. Review and demonstrations will then be conducted. Marin said she was happy to be included in the Strategic Planning workshop. She also mentioned the November 11, 12 & 13 College Career Fair. Lansing Fire Department was represented in the past years and she asked for representation this year. A discussion followed. Chief Martin invited all commissioners to attend the Strategic Planning workshops, if they wished. Dave Weisenberg thanked the board for getting involved in the Dispatch issue. He added that he thinks it is a great step to move meetings around to the other stations. He also suggested that the board members hang a current picture of themselves on the wall at the No. 1 station. A motion to adjourn the meeting was made by Green, supported by Marin. Brown adjourned the meeting at 8:40 p.m. Dottie M. Chesney Fire Board Secretary 3 C:\OFFICE\WPWIN\WPDOCS\BOAR.D\MINUTES.WPD AP w IC_YL :Y::3a5 n� E - . PRO r, r-5! e xacMsv: - m sx. n. c. zr a 1- i`t S 1,'J 1,f I 1 C'L l_t\f l LANSINGaO RD OE FI�F_._C0MMLSS101IERS OFFIC AL PROCEEDINGS THZRSDAY SEPTEMBEp,_tq 1926 The Lansing Fire Board met in regular session on Thursday September 19, 1996 at 7:30 p.m., in the No. 1 Fire Station. Chairperson Robert Brown Jr. called the meeting to order at 7:40 p.m. Adjourned at 8:30 p.m. These minutes were accepted as written at the October 17th regular meeting. COMMISSIONERS PRESENT: Charles Green Jr., Joseph Marutiak, Debbie De Leon, Cyril McGuire and Robert Brown Jr. COMMISSIONERS EXCUSED: Connie Marin COMMISSIONERS ABSENT: JoAnna Trierweiler and Wava Streeter OTHERS PRESENT: Chief Greg Martin, Interim Assistant Fire Chiefs Les Hunter and Charles Willis. Mayor's Special Assistant Sanchez, Associate City Attorney Jordan. The following fire department personnel attended: Bill Karnes, Mike Jones, Mike Hamel, Tereasa Ryder, Craig Powers, Matt Peacock, and Dottie M. Chesney. ADDITIONS TO THE AGENDA: none APPROVAL OF MINUTES: A motion to approve the July 18, 1996 minutes was made by Marutiak, second by Green, motion carried. COMMUNICATIONS: none PRESENTATIONS: none ADMINISTRATIVE COMMENTS: Chief Martin introduced the newly appointed Interim Assistant Chiefs, Les Hunter and Charles Willis. He informed the board that the men will work as interim f appro ate y 2 to mont s. Chief also tank is .o ' c r 3 y y4'e o :1el fo their assistance i pe rmm t iews or ent le b 1 t VrJbs �s �, ade to ten 1 individuals, after background checks were conducted. They are scheduled to begin employment on September 30, 1996. The instructor from Emergency Service Consulting Group has returned to teach the accountability method. Multi Company Tactical Operations (MCTO) will help to improve fire operations. Chief is receiving excellent reviews on the instructor and the class. Strategic Planning is scheduled for October 17, 24 and 31. The location is tentatively at the Gier Community Center. It is targeted for 30 individuals from the department. A software package for records management is being reviewed. A computer committee will be involved in the selection. Interim Assistant Chief Willis brought the board up-to-date on the Smoke Detector Project. Five hundred and fifty smoke detectors will be given out to low income families. A mailing was distributed asking for city residents to return the post card if they were interested in a free smoke detector. A large response was received. Chief Martin said he has been meeting with airport authorities, regarding airport response. He is concerned with liability and related cost in terms of the City of Lansing providing apparatus and training personnel to respond. It is still being reviewed. A discussion followed. Chief Martin submitted a report to the board regarding the Station Utilization Study. A brief review of the report was given by Chief Martin. He asked for feedback and welcomed the board's questions. Brown said the board would review the report and get back with him. He asked all commissioners to review the report and the comments, for next months meeting and prepare to discuss it. EMS/PERSONNEL COMMITTEE: none PLANNING COMMITTEE: none FINANCE/BUILDING & EQUIPMENT REPORT: none 2 C:\OFFICE\WPWIN\WPDOCS\BOAPD\MINUTES.WPD NEW/OLD BUSINESS: Brown discussed the committee assignments. He asked if anyone would like to withdraw from any certain committee. The committees were re-distributed. He also asked for items that may be added to the criteria list. GENERAL ORDER: Brown congratulated the new Interim Assistant Chiefs, Hunter and Willis. A motion to adjourn the meeting was made by Green, supported by Marutiak. Brown adjourned the meeting at 8:30 p.m. Commissioner Marutiak moved to approve tie September 19, 1996 minutes as written, second by Green. A vote was taken, motion carried. Dottie M. Chesney Fire Board Secretary 3 C:\OFFICE\WPWIN\WPDOCS\BOARDV IINUTES.W PD LADING BQARD_OF_FIRE CO-MMISSPONERS OEFLCIAI -PROCEED-1 GS T_HURSDAY SEPTEMBF.R 19,199_6 The Lansing Fire Board met in regular session on Thursday September 19, 1996 at 7:30 p.m., in the No. 1 Fire Station. Chairperson Robert Brown Jr. called the meeting to order at 7:40 p.m. Adjourned at 8:30 p.m. COMMISSIONERS PRESENT: Charles Green Jr., Joseph Marutiak, Debbie De Leon, Cyril McGuire and Robert Brown Jr. COMMISSIONERS EXCUSED: Connie Marin COMMISSIONERS ABSENT: JoAnna Trierweiler and Wava Streeter OTHERS PRESENT: Chief Greg Martin, Interim Assistant Fire Chiefs Les Hunter and Charles Willis. Mayor's Special Assistant Sanchez, Associate City Attorney Jordan. The following fire department personnel attended: Bill Karnes, Mike Jones, Mike Hamel, Tereasa Ryder, Craig Powers, Matt Peacock, and Dottie M. Chesney. ADDITIONS TO THE AGENDA: none APPROVAL OF MINUTES: A motion to approve the July 18, 1996 minutes was made by Marutiak, second by Green, motion carried. COMMUNICATIONS: none PRESENTATIONS: none ADMINISTRATIVE COMMENTS: Chief Martin introduced the newly appointed Interim Assistant Chiefs, Les Hunter and Charles Willis. He informed the board that the men will work as interim for approximately 2 to 4 months. Chief also thanked Commissioner McGuire and Kathy Shaw, from City Personnel,for their assistance in performing interviews for entry level firefighters. Job offers were made to ten I C:\OFFICERVPWIN\WPDOCS\BOARD\MINUTES.WPD individuals, after background checks were conducted. They are scheduled to begin employment on September 30, 1996. The instructor from Emergency Service Consulting Group has returned to teach the accountability method. Multi Company Tactical Operations (MCTO) will help to improve fire operations. Chief is receiving excellent reviews on the instructor and the class. Strategic Planning is scheduled for October 17, 24 and 31. The location is tentatively at the Gier Community Center. It is targeted for 30 individuals from the department. A software package for records management is being reviewed. A computer committee will be involved in the selection. Interim Assistant Chief Willis brought the board up-to-date on the Smoke Detector Project. Five hundred and fifty smoke detectors will be given out to low income families. A mailing was distributed asking for city residents to return the post card if they were interested in a free smoke detector. A large response was received. Chief Martin said he has been meeting with airport authorities, regarding airport response. He is concerned with liability and related cost in terms of the City of Lansing providing apparatus and training personnel to respond. It is still being reviewed. A discussion followed. Chief Martin submitted a report to the board regarding the Station Utilization Study. A brief review of the report was given by Chief Martin. He asked for feedback and welcomed the board's questions. Brown said the board would review the report and get back with him. He asked all commissioners to review the report and the comments, for next months meeting and prepare to discuss it. EMS/PERSONNEL COMMITTEE: none PLANNING COMMITTEE: none FINANCE/BUILDING & EQUIPMENT REPORT: none 2 C:\OFFICE\WPWIN\WPDOCS\BOAR-DWINUTES.WPD NEW/OLD BUSINESS: Brown discussed the committee assignments. He asked if anyone would like to withdraw from any certain committee. The committees were re-distributed. He also asked for items that may be added to the criteria list. GENERAL ORDER: Brown congratulated the new Interim Assistant Chiefs, Hunter and Willis. A motion to adjourn the meeting was made by Green, supported by Marutiak. Brown adjourned the meeting at 8:30 p.m. Dottie M. Chesney Fire Board Secretary 3 C:\OFFICE\WPWIN\WPDOCS\BOARD\MINUTES.WPD NOV-14 96 14:06 FROM:FIRE ADMIN. 483-4488 TO:6066 PAGE:02 N S I LANSING FIRE BOA. 120 East Shiawassee Lansing,Michigan 48933 _ (817)483-4553 C H PC" INFORMATION BULLETIN 1 David O. Hollister, Mayor LANSING BOARD OF FIRE COMMISSIONERS NOTICE OF MEETING CANCELLATION The August 15th meeting has been canceled, due to the lack of a quorum. The next regularly scheduled meeting is Thursday, September 19, 1996 , Dottie M. Chesney Fire Hoard Secretary August 15, 1956 _ I.1 .+1 <' r L„1 "Equal Opportunity Employer" � NOV-14 96 14:06 FROM:FIRE ADMIN. 483-4488 TO:6066 PAGE:01 - CITY OF LANSING FIRE DEPARTMENT FAX TRANSMITTAL f C' H t G COVER SHEET TO: , l �C FROM: DATE: NO. OF PAGES INCLUDING COVER SUBJECT MATTER If you have any questions or problems with this transmittal, please cal l 483-4563 . P N S I NG LANSING FIRE BOARD 120 East Shiawassee Lansing,Michigan 48933 (517)483-4563 C M // 0 W,!S11 G CITY CLERK cHtGP David C. Hollister, Mayor LANSING BOARD OF FIRE COMMISSIONERS NOTICE OF MEETING CANCELLATION The June 20, 1996 meeting was canceled, due to the lack of a quorum. The next regularly scheduled meeting is Thursday July 18, 1996. Dottie M. Chesney Fire Board Secretary June 24, 1996 "Equal Opportunity Employer" . G P R OV Ell' MAM OFFICIAL_PRQCEEDJN-GS THURSDA —LULY 18,L99.6 The Lansing Fire Board met in a regular session on Thursday, July 18, 1996 at 7:30 p.m., at the No.1 Fire Station. Chairperson Connie Marin called the meeting to order at 7:30 p.m. Adjourned at 8:45 p.m. COMMISSIONERS PRESENT: Connie Marin, Robert Brown Jr., Joseph Marutiak, Cyril McGuire, Wava Streeter, Debbie De Leon and Charles Green, Jr. COMMISSIONERS EXCUSED: Joanna Trierweiler COMMISSIONERS ABSENT: None OTHERS PRESENT:Assistant Chief Jack Cushman, Mayor's Executive Assistant Linda Sanchez, City Attorney Jack Jordan, Mr. Fred Abood and Fire Board Secretary Dottie Chesney. ADDITIONS TO THE AGENDA: Firefighter Hiring Recommendations APPROVAL OF MINUTES: A motion to adopt the May 16, 1996 minutes as presented was made by Brown, supported by Streeter. A vote-was taken. The minutes were approved, as presented. COMMUNICATIONS: None PRESENTATIONS: None ADMINISTRATIVE COMMENTS: Chief Martin distributed a cover sheet requesting architectural services. The Request for Qualifications was distributed to a number of architects in the area. The fire facilities are in poor condition; an expert needs to be brought in to work with the department creating a solid plan. Chief Martin also distributed a draft summary of a software package. The Records Management System pack e=wQrtld ue t department hembil to�ackatmi ng-r-epmts' dispatch-reports and a number o�misc eous activities. Chief said a draft will be submitted to Vendors in approximatelit, 30 . s diFC1T9siofffotto 'd`.b � A VE t ja 1 ADMINISTRATIVE COMMENTS: (cont.) Chief Martin discussed the recent accountability training. He explained that it is a method where you can easily keep track of people at a fire scene. The "Passport" concept designates the crew and their assignment. The training was very well received by the department and regional departments that were invited to attend. A brief discussion followed. Chief addressed the Diversity Training for Management Personnel. The training will be scheduled for late August or September. Commissioner Marin inquired about the ambulance subscription program. Cushman brought the board up to date on this subject. The open enrollment does not end until July 31. Marin also asked the status of the Smoke Detector Project. Martin responded that Fire Marshal Les Hunter has been appointed to that project. A discussion followed. Martin distributed a memo to the boards' personnel committee, regarding hiring criteria. In the memo, he informed the board that there are nine definite vacancies on the fire department. There may be 12 probable openings by the time the hiring process is completed. He verbally highlighted a few of the qualifications. Martin anticipates the interviewing process will begin in approximately three weeks. Marin asked if there were any questions regarding the above-mentioned memo. Commissioner Brown moved to accept the chief s memo, regarding hiring criteria. The motion was supported by Commissioner McGuire. The memo was approved and accepted by the board. Cushman discussed the Mobile City Hall program. Crew are working with other city departments, in conjunction with Mobile City Hall, to expand positive relations within the community. E.M.S./PERSONNEL COMMITTEE: None PLANNING COMMITTEE: None FINANCEBUILDING & EQUIPMENT REPORT: None NEW/OLD BUSINESS: Chief Martin discussed the Fire Department's Cadet Program. The program is targeted at economically challenged individuals. It is similar to the police cadet program. Its proposal is to create a more marketable candidate for possible entry level firefighters. There are issues that need to be worked out prior to implementation. The airport response was discussed by Chief Martin. L.F.D. responds without any fee for service. The liability perspective and cost are items to consider. L.F.D. does want to continue providing the service. Chief continues to have contact with personnel from the Airport Authority. 2 NEW/OLD BUSINESS: (coat.) ELECTIONS: Chairperson Marin opened the nominations for Fire Board Chairperson. Streeter moved to retain Marin as Chair. Marin explained that she does not qualify, having served three consecutive years as Chair, (Section 1 1.1 Selection of the City of Lansing Board of Fire Commissioners Rules of Administrative Procedure). Streeter rescinded the motion. Streeter moved to nominate Robert Brown, Jr. as Chairperson. Green second the motion. A vote was taken. Marin asked if there were other nominations. Hearing there was none, she stated that Commissioner Robert Brown is the new Fire Board Chairperson. Marin opened nominations for Vice-Chair. De Leon made a motion to nominate Commissioner Cyril McGuire as Vice-Chairperson. Green supported the nomination. A vote was taken. Hearing there was no other nomination,Marin stated that Commissioner Cyril McGuire is the new Fire Board Vice-Chairperson. Commissioner Mann stressed that the board needs to resume supporting the newly elected officers. Green moved to retain Dottie M. Chesney as secretary. Brown supported the motion. A vote was taken. All were in favor. Marin stated that Dottie M. Chesney will remain as Fire Board Secretary. Marin thanked all board members for the support given her while she was Chairperson. GENERAL ORDER: Everyone welcomed Mr. Fred Abood as visitor. De Leon congratulated the new officers. Streeter expressed her thanks to Commissioner Marin for the years of leadership and support she provided the board members. Marutiak mentioned he has a newborn baby son, and is fulfilling his duties well. Green stated that he is enjoying his newborn grandson. Brown moved the adoption of the following resolution: `Resolved, That the board wishes to thank Connie, as Chairperson, and show their appreciation for her excellent performance as Chair."' Motion second by Green. Marin thanked all members for their support, and said she enjoyed her time as chair. Streeter made a motion to adjourn, supported by Brown. Marin adjourned the meeting at 8:45 p.m. Dottie M. Chesney Fire Board Secretary APPROVAL OF MINUTES: A motion to approve July 18, 1996 minutes was made, at the September 19 regular meeting, by Marutiak, second by Green, motion carried. 3 LANSIN-G BOARD OE FIRE COlMMISSiONERS OFFICIAL-PRO-C EDIXGS THUBSDAY-.LU1X—L&j926 The Lansing Fire Board met in a regular session on Thursday,July 18, 1996 at 7:30 p.m., at the No.1 Fire Station. Chairperson Connie Marin called the meeting to order at 7:30 p.m. Adjourned at 8:45 p.m. COMMISSIONERS PRESENT: Connie Marin, Robert Brown Jr., Joseph Marutiak, Cyril McGuire, Wava Streeter, Debbie De Leon and Charles Green, Jr. COMMISSIONERS EXCUSED: Joanna Trierweiler COMMISSIONERS ABSENT: None OTHERS PRESENT:Assistant Chief Jack Cushman, Mayor's Executive Assistant Linda Sanchez, City Attorney Jack Jordan, Mr. Fred Abood and Fire Board Secretary Dottie Chesney. ADDITIONS TO THE AGENDA: Firefighter Hiring Recommendations APPROVAL OF MINUTES: A motion to adopt the May 16, 1996 minutes as presented was made by Brown, supported by Streeter. A vote was taken. The minutes were approved, as presented. COMMUNICATIONS: None PRESENTATIONS: None ADMINISTRATIVE COMMENTS: Chief Martin distributed a cover sheet requesting architectural services. The Request for Qualifications was distributed to a number of architects in the area. The fire facilities are in poor condition; an expert needs to be brought in to work with the department creating a solid plan. Chief Martin also distributed a draft summary of a software package. The Records Management System package would give the department the ability to track training reports, dispatch reports and a number of miscellaneous activities. Chief said a draft will be submitted to vendors in approximately 30 days. A discussion followed. 1 ADMINISTRATIVE COMMENTS: (cont.) Chief Martin discussed the recent accountability training. He explained that it is a method where you can easily keep track of people at a fire scene. The "Passport" concept designates the crew and their assignment. The training was very well received by the department and regional departments that were invited to attend. A brief discussion followed. Chief addressed the Diversity Training for Management Personnel. The training will be scheduled for late August or September. Commissioner Marin inquired about the ambulance subscription program. Cushman brought the board up to date on this subject. The open enrollment does not end until July 31. Marin also asked the status of the Smoke Detector Project. Martin responded that Fire Marshal Les Hunter has been appointed to that project. A discussion followed. Martin distributed a memo to the boards' personnel committee, regarding hiring criteria. In the memo, he informed the board that there are nine definite vacancies on the fire department. There may be 12 probable openings by the time the hiring process is completed. He verbally highlighted a few of the qualifications. Martin anticipates the interviewing process will begin in approximately three weeks. Marin asked if there were any questions regarding the above-mentioned memo. Commissioner Brown moved to accept the chief s memo, regarding hiring criteria. The motion was supported by Commissioner McGuire. The memo was approved and accepted by the board. Cushman discussed the Mobile City Hall program. Crew are working with other city departments, in conjunction with Mobile City Hall, to expand positive relations within the community. E.M.S./PERSONNEL COMMITTEE: None PLANNING COMMITTEE: None FINANCEBUILDING & EQUIPMENT REPORT: None NEW/OLD BUSINESS: Chief Martin discussed the Fire Department's Cadet Program. The program is targeted at economically challenged individuals. It is similar to the police cadet program. Its proposal is to create a more marketable candidate for possible entry level firefighters. There are issues that need to be worked out prior to implementation. The airport response was discussed by Chief Martin. L.F.D. responds without any fee for service. The liability perspective and cost are items to consider. L.F.D. does want to continue providing the service. Chief continues to have contact with personnel from the Airport Authority. 2 NEW/OLD BUSINESS: (cont.) ELECTIONS: Chairperson Marin opened the nominations for Fire Board Chairperson. Streeter moved to retain Marin as Chair. Marin explained that she does not qualify, having served three consecutive years as Chair, (Section 1 1.1 Selection of the City of Lansing Board of Fire Commissioners Rules of Administrative Procedure). Streeter rescinded the motion. Streeter moved to nominate Robert Brown, Jr. as Chairperson. Green second the motion. A vote was taken. Marin asked if there were other nominations. Hearing there was none, she stated that Commissioner Robert Brown is the new Fire Board Chairperson. Marin opened nominations for Vice-Chair. De Leon made a motion to nominate Commissioner Cyril McGuire as Vice-Chairperson. Green supported the nomination. A vote was taken. Hearing there was no other nomination,Marin stated that Commissioner Cyril McGuire is the new Fire Board Vice-Chairperson. Commissioner Marin stressed that the board needs to resume supporting the newly elected officers. Green moved to retain Dottie M. Chesney as secretary. Brown supported the motion. A vote was taken. All were in favor. Marin stated that Dottie M. Chesney will remain as Fire Board Secretary. Marin thanked all board members for the support given her while she was Chairperson. GENERAL ORDER: Everyone welcomed Mr. Fred Abood as visitor. De Leon congratulated the new officers. Streeter expressed her thanks to Commissioner Marin for the years of leadership and support she provided the board members. Marutiak mentioned he has a newborn baby son, and is fulfilling his duties well. Green stated that he is enjoying his newborn grandson. Brown moved the adoption of the following resolution: `Resolved, That the board wishes to thank Connie, as Chairperson, and show their appreciation for her excellent performance as Chair."' Motion second by Green. Marin thanked all members for their support, and said she enjoyed her time as chair. Streeter made a motion to adjourn, supported by Brown. Marin adjourned the meeting at 8:45 p.m. Dottie M. Chesney Fire Board Secretary 3 LANSING BOARD OF FIRE COMMISSIONERS FIRST WARD TERM ENDS JOSEPH MARUTIAK OPEIU LOCAL 459 JUNE 1998 225 ALLEN ST 887-8844 LANSING MI 48912 485-6697 SECOND WARD TERM ENDS WAVA STREETER HOWARD &HOWARD JUNE 1998 4618 S.PENNSYLVANIA 222 N WASH SQ#500 LANSING MI 48910 LANSING MI 48933 882-7397 7 7-0635 THIRD WARD TERM ENDS ;! CHARLES GREEN,JR DEPT. OF CIVII.SERVICE JUNE 4995— 323 GATEWOOD N-10 373-3326 r f"yP LANSING MI 48917 Ru 323-2540 ___. ► ,z�►i1 S� FOURTH WARD TERM ENDS ROBERT BROWN,JR. MICHIGAN DIRECTOR OF *VICE-CHAIR JUNE 1996 1912 KUERBITZ DR. CORRECTIONS(RETIRED) LANSING MI 48906 323-1183 AT-LARGE TERM ENDS JOANNA TRIERWEILER MSU-PARTNERSHIP FOR JUNE 1997 3231 RICE COURT NEW EDUCATION LANSING MI 48911 432-3163 FAX432-2634 393-8201 AT-LARGE TERM ENDS CONNIE MARIN MICH CAPITAL CHAIR JUNE 1996 2939 SUNDERLAND HEALTHCARE LANSING MI 48911 FOUNDATION 393-7571 FAX 432-3670 334-2736 FAX 334-2692 AT-LARGE TERM ENDS CYRIL McGUIRE UAW INTERNATIONAL JUNE 1998 401 S. VERLINDEN REPRESENTATIVE LANSING MI 48915 (RETIRED) 482-5296 AT-LARGE TERM ENDS DEBBIE DE LEON INGHAM COUNTY DSS JUKE 1998 1414 TAFT ST 887-9521 LANSING MI 48906 482-7581 BOARD DOTTIE M. CHESNEY FIRE ADMINISTRATIVE SECRETARY 6610 VICTORIA SHR DR SECRETARY 483-4563 LAINGSBURG MI 48848 651-6806 NO. 1 FIRE STATION 483-4570 FIRE ADMINISTRATION 483-4563 Revised 4-17-96 CHIEF MARTIN 483-4560 ASSISTANT CHIEF CUSHMAN 483-4561 APPROVED' -% ,t ;.. 19 1'110 CITY CLERK LANSINGIaOARD—OT—BRE C—OMMLSSIO-- IMRS O=CIAL_P_R_O_C.ED-1TSCGS THURSDAY MAY 16.199_6 The Lansing Fire Board met in regular session on Thursday May 16, 1996 at 7:30 p.m., at the No.I Fire Station. Chairperson Connie Marin called the meeting to order at 7:30 p.m. Adjourned at 8:15 p.m. COMMISSIONERS PRESENT: Connie Marin, Joseph Marutiak, Wava Streeter, Debbie De Leon, Charles Green, Jr., and Robert Brown Jr. COMMISSIONERS EXCUSED: Cyril McGuire COMMISSIONERS ABSENT: JoAnna Trierweiler OTHERS PRESENT: Assistant Chief Jack Cushman, Human Relations Director Art Walker, Councilmember Harold Lehman,Mayor's Executive Assistant Linda Sanchez, City Attorneys Mel McWilliams and Jack Jordan. I.A.F.F.Local#421 President Dave Weisenberg,Vice President Tom Cochran. Other members of the fire department who attended are as follows: C. Reeves, K. West, S. Myers, J. Clayton, and Fire Board Secretary Dottie Chesney. ADDITIONS TO THE AGENDA: none APPROVAL OF MINUTES: A motion to accept the April 18th minutes as written was made by Brown and supported by Streeter. A vote was taken. The minutes were approved, as written. COMMUNICATIONS: The following correspondence were included in the board packets: an announcement of the Memorial Service at the site of the Unknown Firefighter, May 25th, and a communication to all fire personnel regarding the relocation of fire administration to 7th floor city hall. PRESENTATIONS: None ADMINISTRATIVE"COMMENTS: Walker brought the board up to date on the issue pertaining to a firefighters' rqusfi to work on the same sluff as her.husband The change of shifts has been made. 6 1 ADMINISTRATIVE COMMENTS: (con't) Walker also spoke of the separate bathroom facilities. He and Chief of Maintenance/Alarm Reeves attended a hearing. They explained the physical aspects of what was needed. It appears we will receive a positive ruling. The fire department will have 10 days to respond to the recommendation. Walker briefly discussed the budget wrap up. He said council acted favorable on all fire department requests. He said the department appears to be in good shape for the coming year. Cushman mentioned that Chief Martin begins his administration on Monday May 20th. Cushman mentioned that Southern Ambulance Company will tentatively deliver, in July, one ambulance. KME will deliver a 100' Ladder straight aerial truck in November. Cushman discussed the B.W.L. simulated dam break exercise today. He spoke of the Parade on Saturday May 18th, involving fire apparatus. He invited all attenders to the Memorial Service at the site of the Unknown Firefighter on May 25th. Fire Chief Martin, along with Mayor Hollister, will be speaking at the event. He mentioned that recuits are in their second week of training. He also spoke of the department's dire need to receive complete budget approval. Two pumpers are 25 years old and one is 30 years old. A discussion followed regarding the 330 appicants applying for the new recruit position. The agility tests begin Monday May 20 through Wednesday May 22. E.M.S./PERSONNEL COMMITTEE: None PLANNING COMMITTEE: The Planning Committe met earlier this week. A written report was distributed by Green. The committee recommeded a meeting with Mayor Hollister to raise basic questions, before they can proceed further. FINANCE/BUILDING & EQUIPMENT REPORT: Streeter reported that the committee is moving forward to create a barrier free separate bathroom facility. Mc Guire and she are working closely with Walker & Reeves. She feels the hearing proved the department does not need the barrier free set up. Additional dollars are needed for station painting and#8 station has serious roof problems. After July new funds will be available to proceed with roof repairs. A discussion followed. NEW/OLD BUSINESS: Marin mentioned that Attorney Mel McWilliams is planning to go into private practice, leaving city employment. She thanked McWilliams for his continued support to the fire department. 2 GENERAL ORDER: Mc Williams said he enjoyed working with the past and present fire commissioners. It is an experience he won't forget. He introduced Jack Jordan, a newly employed attorney for the city. Everyone wished Mel the best in the future and welcomed Mr. Jordan. Marin thanked Lehman for attending and representing the City Council. Marin also reminded the board that her term is up in June 1996, and Commissioner Brown's also. Fire Board Elections will be held in June. Marin tabled the Diversity Training presentation by Sharon Bommarito. Brown moved to adjourn, second by De Leon. Chairperson Marin adjourned the meeting at 8:15 p.m. Dottie M. Chesney Fire Board Secretary At the July 18th regular board meeting, Commissioner Brown moved to adopt the May minutes, supported by Commissioner De Leon. The May minutes were approved as presented. 3 I LANSING BOARD OF FIRE COMMISSIONERS OFFICIAL PR0CFED1NGS THIJRSDAY MAY 16,1996 The Lansing Fire Board met in regular session on Thursday May 16, 1996 at 7:30 p.m., at the No.1 Fire Station. Chairperson Connie Marin called the meeting to order at 7:30 p.m. Adjourned at 8:15 p.m. COMMISSIONERS PRESENT: Connie Marin, Joseph Marutiak, Wava Streeter, Debbie De Leon, Charles Green, Jr., and Robert Brown Jr. COMMISSIONERS EXCUSED: Cyril McGuire COMMISSIONERS ABSENT: JoAnna Trierweiler OTHERS PRESENT: Assistant Chief Jack Cushman, Human Relations Director Art Walker, Councilmember Harold Lehman, Mayor's Executive Assistant Linda Sanchez, City Attorneys Mel McWilliams and Jack Jordan. I.A.F.F.Local#421 President Dave Weisenberg, Vice President Tom Cochran. Other members of the fire department who attended are as follows: C. Reeves, K. West, S. Myers, J. Clayton, and Fire Board Secretary Dottie Chesney. ADDITIONS TO THE AGENDA: none APPROVAL OF MINUTES: A motion to accept the April 18th minutes as written was made by Brown and supported by Streeter. A vote was taken. The minutes were approved, as written. COMMUNICATIONS: The following correspondence were included in the board packets: an announcement of the Memorial Service at the site of the Unknown Firefighter, May 25th, and a communication to all fire personnel regarding the relocation of fire administration to 7th floor city hall. PRESENTATIONS: None ADMINISTRATIVE COMMENTS: Walker brought the board up to date on the issue pertaining to a firefighters' request to work on the same shift as her husband. The change of shifts has been made. 1 ADMINISTRATIVE COMMENTS: (con't) Walker also spoke of the separate bathroom facilities. He and Chief of Maintenance/Alarm Reeves attended a hearing. They explained the physical aspects of what was needed. It appears we will receive a positive ruling. The fire department will have 10 days to respond to the recommendation. Walker briefly discussed the budget wrap up. He said council acted favorable on all fire department requests. He said the department appears to be in good shape for the coming year. Cushman mentioned that Chief Martin begins his administration on Monday May 20th. Cushman mentioned that Southern Ambulance Company will tentatively deliver, in July, one ambulance. KME will deliver a 100' Ladder straight aerial truck in November. Cushman discussed the B.W.L. simulated dam break exercise today. He spoke of the Parade on Saturday May 18th, involving fire apparatus. He invited all attenders to the Memorial Service at the site of the Unknown Firefighter on May 25th. Fire Chief Martin, along with Mayor Hollister, will be speaking at the event. He mentioned that recuits are in their second week of training. He also spoke of the department's dire need to receive complete budget approval. Two pumpers are 25 years old and one is 30 years old. A discussion followed regarding the 330 appicants applying for the new recruit position. The agility tests begin Monday May 20 through Wednesday May 22. E.M.S./PERSONNEL COMMITTEE: None PLANNING COMMITTEE: The Planning Committe met earlier this week. A written report was distributed by Green. The committee recommeded a meeting with Mayor Hollister to raise basic questions, before they can proceed further. FINANCE/BUILDING & EQUIPMENT REPORT: Streeter reported that the committee is moving forward to create a barrier free separate bathroom facility. Mc Guire and she are working closely with Walker & Reeves. She feels the hearing proved the department does not need the barrier free set up. Additional dollars are needed for station painting and#8 station has serious roof problems. After July new funds will be available to proceed with roof repairs. A discussion followed. NEW/OLD BUSINESS: Marin mentioned that Attorney Mel McWilliams is planning to go into private practice, leaving city employment. She thanked McWilliams for his continued support to the fire department. 2 A;4 GENERAL ORDER: Mc Williams said he enjoyed working with the past and present fire commissioners. It is an experience he won't forget. He introduced Jack Jordan, a newly employed attorney for the city. Everyone wished Mel the best in the future and welcomed Mr. Jordan. Marin thanked Lehman for attending and representing the City Council. Marin also reminded the board that her term is up in June 1996, and Commissioner Brown's also. Fire Board Elections will be held in June. Marin tabled the Diversity Training presentation by Sharon Bommarito. Brown moved to adjourn, second by De Leon. Chairperson Marin adjourned the meeting at 8:15 p.m. Dottie M. Chesney Fire Board Secretary 3 i rr L.ANSING BOARD OF FIRE COMMISSIONERS, OFFICIAL, PROCEEDINGS THIMSDAY MAY M 996 The Lansing Fire Board met in regular session on Thursday May 16, 1996 at 7:30 p.m., at the No.1 Fire Station. Chairperson Connie Marin called the meeting to order at 7:30 p.m. Adjourned at 8:15 p.m. COMMISSIONERS PRESENT: Connie Marin, Joseph Marutiak, Wava Streeter, Debbie De Leon, Charles Green, Jr., and Robert Brown Jr. COMMISSIONERS EXCUSED: Cyril McGuire COMMISSIONERS ABSENT: JoAnna Trierweiler OTHERS PRESENT: Assistant Chief Jack Cushman, Human Relations Director Art Walker, Councilmember Harold Lehman,Mayor's Executive Assistant Linda Sanchez, City Attorneys Mel McWilliams and Jack Jordan. I.A.F.F.Local#421 President Dave Weisenberg,Vice President Tom Cochran. Other members of the fire department who attended are as follows: C. Reeves, K. West, S. Myers, J. Clayton, and Fire Board Secretary Dottie Chesney. ADDITIONS TO THE AGENDA: none APPROVAL OF MINUTES: A motion to accept the April 18th minutes as written was made by Brown and supported by Streeter. A vote was taken. The minutes were approved, as written. COMMUNICATIONS: The following correspondence were included in the board packets: an announcement of the Memorial Service at the site of the Unknown Firefighter, May 25th, and a communication to all fire personnel regarding the relocation of fire administration to 7th floor city hall. PRESENTATIONS: None ADMINISTRATIVE COMMENTS: Walker brought the board up to date on the issue pertaining to a firefighters' request to work on the same shift as her husband. The change of shifts has been made. 1 ADMINISTRATIVE COMMENTS: (con't) Walker also spoke of the separate bathroom facilities. He and Chief of Maintenance/Alarm Reeves attended a hearing. They explained the physical aspects of what was needed. It appears we will receive a positive ruling. The fire department will have 10 days to respond to the recommendation. Walker briefly discussed the budget wrap up. He said council acted favorable on all fire department requests. He said the department appears to be in good shape for the coming year. Cushman mentioned that Chief Martin begins his administration on Monday May 20th. Cushman mentioned that Southern Ambulance Company will tentatively deliver, in July, one ambulance. KME will deliver a 100' Ladder straight aerial truck in November. Cushman discussed the B.W.L. simulated dam break exercise today. He spoke of the Parade on Saturday May 18th, involving fire apparatus. He invited all attenders to the Memorial Service at the site of the Unknown Firefighter on May 25th. Fire Chief Martin, along with Mayor Hollister, will be speaking at the event. He mentioned that recuits are in their second week of training. He also spoke of the department's dire need to receive complete budget approval. Two pumpers are 25 years old and one is 30 years old. A discussion followed regarding the 330 appicants applying for the new recruit position. The agility tests begin Monday May 20 through Wednesday May 22. E.M.S./PERSONNEL COMMITTEE: None PLANNING COMMITTEE: The Planning Committe met earlier this week. A written report was distributed by Green. The committee recommeded a meeting with Mayor Hollister to raise basic questions, before they can proceed further. FINANCE/BUILDING & EQUIPMENT REPORT: Streeter reported that the committee is moving forward to create a barrier free separate bathroom facility. Mc Guire and she are working closely with Walker & Reeves. She feels the hearing proved the department does not need the barrier free set up. Additional dollars are needed for station painting and#8 station has serious roof problems. After July new funds will be available to proceed with roof repairs. A discussion followed. NEW/OLD BUSINESS: Marin mentioned that Attorney Mel McWilliams is planning to go into private practice, leaving city employment. She thanked McWilliams for his continued support to the fire department. 2 GENERAL ORDER: Mc Williams said he enjoyed working with the past and present fire commissioners. It is an experience he won't forget. He introduced Jack Jordan, a newly employed attorney for the city. Everyone wished Mel the best in the future and welcomed Mr. Jordan. Marin thanked Lehman for attending and representing the City Council. Marin also reminded the board that her term is up in June 1996, and Commissioner Brown's also. Fire Board Elections will be held in June. Marin tabled the Diversity Training presentation by Sharon Bommarito. Brown moved to adjourn, second by De Leon. Chairperson Marin adjourned the meeting at 8:15 p.m. Dottie M. Chesney Fire Board Secretary 3 JAP. PROVE ' .1 ZY NNOMW .....-��.s ..�...w,.�...w .Mw.�...._ _...,µ ... .. LAN SlNCL _OARUOF_EIRE 00MMISSIONERS O=CIAL._P__RO_CEE -1N-G-S THURSDAY APRII 1.8,129- The Lansing Fire Board met in regular session on Thursday April 18 1996 at 7:30 p.m., at the No.1 Fire Station. Chairperson Connie Marin called the meeting to order at 7:35 p.m. Adjourned at 8:35 p.m. COMMISSIONERS PRESENT: Connie Marin, Joseph Marutiak, Wava Streeter, Debbie De Leon, Charles Green, Jr., Cyril McGuire and Robert Brown Jr. COMMISSIONERS EXCUSED: JoAnna Trierweiler COMMISSIONERS ABSENT: none OTHERS PRESENT: Newly appointed Fire Chief Greg Martin, Assistant Chief Jack Cushman, Human Relations Director(Mayor's Management Team Leader) Art Walker, Mayor's Executive Assistant Linda Sanchez, City Attorney Mel McWilliams, Firefighters Local #421 President Dave Weisenberg,Vice President Tom Cochran and Battalion Chief Burnie Elliott. Other members of the fire department who attended are as follows: Wieferich, Strahan, Barnes, Meldrum, Peacock, Holzhei, Whitney and Fire Board Secretary Dottie Chesney. ADDITIONS TO THE AGENDA: none APPROVAL OF MINUTES: A motion to accept the March 21 minutes as written was made by Brown and supported by De Leon. A vote was taken. The minutes were approved, as written. COMMUNICATIONS: The following correspondence were included in the board packets: The Steering Committee's written response to the D.M.G. Station Utilization Study. The letter of response ,from the board,to Firefighter Michelle Vander Velde. The reply to the boards letter, from M. Vander Velde. Memorial Service announcement, from Assistant Chief Cushman. The City Lights Magazine. The car signs recognizing commissioners on official L.F.D. business. PRESENTATIONS. -Walker introduced,=Mewly;appointed Fire Chief Greg.Mar, .Chief Martin is scheduled to begiWhis management on May 15, 1996. Chief Martin expressed his enthusiasm to begin worki wit t e Lanin `Fire De a, e ;hand "=t1e G of Lansin . g g � „ gam:, a: L� 1 ADMINISTRATIVE COMMENTS: Walker spoke of the C.I. P. Budget. The fire department priorities are: an articulated arm pump truck and a fourth ambulance in service. Both have been approved. One item deferred was a public safety bond to update the communications between police and fire dispatch. Walker brought the board up-to-date on the application to separate bathroom facilities for women and men firefighters. The 4 applications for a waiver were submitted. The preliminary hearing is scheduled for May 1, for all 4 stations. At the March board meeting, a communication from Firefighter Michelle Vander Velde was recognized. The communication was referred to the public safety committee then to the mayor. The union submitted a proposal that may enable the Vander Velds to move to the same shift. Doris Schoening is in the process of reviewing the proposal. The Fire Prevention Division will be participating in the Housing Fair April 27 at the Lansing Center. Walker continued by commenting on the appointment of Fire Chief Greg Martin. He feels that the city and fire department are fortunate to have a chief of Martin's caliber. He commended the board's personnel committee. He hopes the department will give Martin full cooperation. Walker feels fortunate to have acted as team leader for the fire department. He thanked Cushman and the board for the support given him during his interim assignment. He will continue to support the fire department. Walker also said six new firefighters will begin training on 4-29-96. The make-up of the community continues to be represented by the work force. Marutiak asked why only 6 were hired and not 7. A discussion followed. Cushman commented on the department's participation in the two day Safety Conference workshop. He thanked all the employees who participated in the event. Cushman stated that Motorola has been testing the department's radio system. He believes that administration needs to address the system as quickly as possible. The current radio system is over 20 years old. Poor communications effect field operations. Cushman mentioned that Battalion Chief Burnie Elliott has decided to retire after 29 years of service, effective May 1, 1996. He wished Burnie the best in his retirement years. Chief Martin commented that serving the community is the primary function of the fire department. Motorola has recommended an temporary way to confront the problem before they bring in the 800 MHZ system, he will be looking into this. 2 ADMINISTRATIVE COMMENTS: (con't) Marin ask where the computers,that were purchased recently,were located. Cushman explained that they are in the stations. The department is in the process of reviewing available software to address its needs. E.M.S./PERSONNEL COMMITTEE: None PLANNING COMMITTEE: Green submitted a full report describing the April 16th meeting that was held to discuss the committees individual analysis of the D.M.G. Station Study report content and to formulate a strategy for preparation of a recommendation to the board. The committee also reviewed the "Analysis and Findings" of the steering committee comprised of several fire department members. The committee expressed some concern with the manner the steering committee chose to release its findings. The planning committee found the D.M.G. study contained recommendations that seemed to be logical and rational. However, there are a number of recommendations within the report that the committee believes must include the perspective of the new fire chief. Weisenberg commented on the report given by Green and apologized for the steering committee's actions in presenting the report to the council before the board's review. Marin commented on the report, saying there are a number of good solid concepts that have come out of the report. The planning committee will continue to work with the steering committee. She thanked the planning committee for the report. Streeter moved to accept the planning report on the utilization study, supported by Brown. FINANCE/BUILDING & EQUIPMENT REPORT: Streeter reported that the committee is moving forward to create a barrier free separate bathroom facility. She has met with Art Walker and has plans to speak to Chief of Fire Maintenance/Alarm Chuck Reeves, regarding costs. Streeter believes that providing separate bathroom facilities will not be a large expense. Presuming the waiver is approved, the department needs to move ahead to accomplish the project. Brown moved to accept the report, supported by Green, a vote was taken, motion carried. NEW/OLD BUSINESS: Weisenberg said he is looking forward to working with Chief Martin. Chief Martin said he appreciates the good words and is looking forward to working with the board. He sees it as a giant opportunity to move the department forward. 3 NEW/OLD BUSINESS: (cont'd) Firefighter Ward Meldrum addressed the board. He requested the board to advise administration, in future hiring,to consider hiring Paramedics. Especially at this time when a fourth ambulance is soon to be placed in service and a large number of Paramedics may not renew their license. Marin commented that the board depends on administration to inform them on future hiring needs. She thanked Meldrum and said the board will take his comments into consideration. GENERAL ORDER: All welcomed Fire Chief Greg Martin. Good luck wishes were given to Battalion Chief Burnie Elliott. Marin tabled the Diversity Training presentation,by Sharon Bommarito,until the May meeting. She mentioned a T.V. show on non-traditional roles of women being taped on 4-22 on channel 37 at 6:30 p.m. The fire board and department will be represented on the T.V. show. Brown moved to adjourn, second by Streeter. Chairwomen Marin adjourned the meeting at 8:35 p.m. These minutes were approved, as written, at the May 16th regular board meeting. Motion made by Brown, second by Streeter, a vote was taken, motion carried. �c Dottie M. Chesney Fire Board Secretary 4 ITY tA/ LANSING BOARD OF FIRE COMMISSIONERS OFFICIAI. PROCEEDINGS THURSDAY APRIL, 19,1996 The Lansing Fire Board met in regular session on Thursday April 18 1996 at 7:30 p.m., at the No.I Fire Station. Chairperson Connie Marin called the meeting to order at 7:35 p.m. Adjourned at 8:35 p.m. COMMISSIONERS PRESENT: Connie Marin, Joseph Marutiak, Wava Streeter, Debbie De Leon, Charles Green, Jr., Cyril McGuire and Robert Brown Jr. COMMISSIONERS EXCUSED: JoAnna Trierweiler COMMISSIONERS ABSENT: none OTHERS PRESENT: Newly appointed Fire Chief Greg Martin, Assistant Chief Jack Cushman, Human Relations Director(Mayor's Management Team Leader) Art Walker, Mayor's Executive Assistant Linda Sanchez, City Attorney Mel McWilliams, Firefighters Local 4421 President Dave Weisenberg, Vice President Tom Cochran and Battalion Chief Burnie Elliott. Other members of the fire department who attended are as follows: Wieferich, Strahan, Barnes, Meldrum, Peacock, Holzhei, Whitney and Fire Board Secretary Dottie Chesney. ADDITIONS TO THE AGENDA: none APPROVAL OF MINUTES: A motion to accept the March 21 minutes as written was made by Brown and supported by De Leon. A vote was taken. The minutes were approved, as written. COMMUNICATIONS: The following correspondence were included in the board packets: The Steering Committee's written response to the D.M.G. Station Utilization Study. The letter of response ,from the board,to Firefighter Michelle Vander Velde. The reply to the boards letter, from M. Vander Velde. Memorial Service announcement, from Assistant Chief Cushman. The City Lights Magazine. The car signs recognizing commissioners on official L.F.D. business. PRESENTATIONS: Walker introduced the newly appointed fire chief Greg Martin. Chief Martin is scheduled to begin his management on May 15, 1996. Chief Martin expressed his enthusiasm to begin working with the Lansing Fire Department and the City of Lansing. 1 ADMINISTRATIVE COMMENTS: Walker spoke of the C.I. P. Budget. The fire department priorities are: an articulated arm pump truck and a fourth ambulance in service. Both have been approved. One item deferred was a public safety bond to update the communications between police and fire dispatch. Walker brought the board up-to-date on the application to separate bathroom facilities for women and men firefighters. The 4 applications for a waiver were submitted. The preliminary hearing is scheduled for May 1, for all 4 stations. At the March board meeting, a communication from Firefighter Michelle Vander Velde was recognized. The communication was referred to the public safety committee then to the mayor. The union submitted a proposal that may enable the Vander Velds to move to the same shift. Doris Schoening is in the process of reviewing the proposal. The Fire Prevention Division will be participating in the Housing Fair April 27 at the Lansing Center. Walker continued by commenting on the appointment of Fire Chief Greg Martin. He feels that the city and fire department are fortunate to have a chief of Martin's caliber. He commended the board's personnel committee. He hopes the department will give Martin full cooperation. Walker feels fortunate to have acted as team leader for the fire department. He thanked Cushman and the board for the support given him during his interim assignment. He will continue to support the fire department. Walker also said six new firefighters will begin training on 4-29-96. The make-up of the community continues to be represented by the work force. Marutiak asked why only 6 were hired and not 7. A discussion followed. Cushman commented on the department's participation in the two day Safety Conference workshop. He thanked all the employees who participated in the event. Cushman stated that Motorola has been testing the department's radio system. He believes that administration needs to address the system as quickly as possible. The current radio system is over 20 years old. Poor communications effect field operations. Cushman mentioned that Battalion Chief Burnie Elliott has decided to retire after 29 years of service, effective May 1, 1996. He wished Burnie the best in his retirement years. Chief Martin commented that serving the community is the primary function of the fire department. Motorola has recommended a' temporary way to confront the problem before they bring in the 800 MHZ system, he will be looking into this. 2 ADMINISTRATIVE COMMENTS: (con't) Marin ask where the computers,that were purchased recently,were located. Cushman explained that they are in the stations. The department is in the process of reviewing available software to address its needs. E.M.S./PERSONNEL COMMITTEE: None PLANNING COMMITTEE: Green submitted a full report describing the April 16th meeting that was held to discuss the committees individual analysis of the D.M.G. Station Study report content and to formulate a strategy for preparation of a recommendation to the board. The committee also reviewed the "Analysis and Findings" of the steering committee, comprised of several fire department members. The committee expressed some concern with the manner the steering committee chose to release its findings. The planning committee found the D.M.G. study contained recommendations that seemed to be logical and rational. However, there are a number of recommendations within the report that the committee believes must include the perspective of the new fire chief. Weisenberg commented on the report given by Green and apologized for the steering committee's actions in presenting the report to the council before the board's review. Marin commented on the report, saying there are a number of good solid concepts that have come out of the report. The planning committee will continue to work with the steering committee. She thanked the planning committee for the report. Streeter moved to accept the planning report on the utilization study, supported by Brown. FINANCEBUILDING & EQUIPMENT REPORT: Streeter reported that the committee is moving forward to create a barrier free separate bathroom facility. She has met with Art Walker and has plans to speak to Chief of Fire Maintenance/Alarm Chuck Reeves, regarding costs. Streeter believes that providing separate bathroom facilities will not be a large expense. Presuming the waiver is approved, the department needs to move ahead to accomplish the project. Brown moved to accept the report, supported by Green, a vote was taken, motion carried. NEW/OLD BUSINESS: Weisenberg said he is looking forward to working with Chief Martin. Chief Martin said he appreciates the good words and is looking forward to working with the board. He sees it as a giant opportunity to move the department forward. 3 NEW/OLD BUSINESS: (cont'd) Firefighter Ward Meldrum addressed the board. He requested the board to advise administration, in future hiring, to consider hiring Paramedics. Especially at this time when a fourth ambulance is soon to be placed in service and a large number of Paramedics may not renew their license. Marin commented that the board depends on administration to inform them on future hiring needs. She thanked Meldrum and said the board will take his comments into consideration. GENERAL ORDER: All welcomed Fire Chief Greg Martin. Good luck wishes were given to Battalion Chief Burnie Elliott. Marin tabled the Diversity Training presentation,by Sharon Bommarito,until the May meeting. She mentioned a T.V. show on non-traditional roles of women being taped on 4-22 on channel 37 at 6:30 p.m. The fire board and department will be represented on the T.V. show. Brown moved to adjourn, second by Streeter. Chairwomen Marin adjourned the meeting at 8:35 p.m. c Dottie M. Chesney Fire Board Secretary 4 � 29 > ,1 7: tJ I.ANSING BOARD OF FIRF COMMISSIONERS OFFICIAL, PROCEEDINGS THI JRSDAY AP I , 18,1996 The Lansing Fire Board met in regular session on Thursday April 18 1996 at 7:30 p.m., at the No.I Fire Station. Chairperson Connie Marin called the meeting to order at 7:35 p.m. Adjourned at 8:35 p.m. COMMISSIONERS PRESENT: Connie Marin, Joseph Marutiak, Wava Streeter, Debbie De Leon, Charles Green, Jr., Cyril McGuire and Robert Brown Jr. COMMISSIONERS EXCUSED: JoAnna Trierweiler COMMISSIONERS ABSENT: none OTHERS PRESENT: Newly appointed Fire Chief Greg Martin, Assistant Chief Jack Cushman, Human Relations Director(Mayor's Management Team Leader) Art Walker, Mayor's Executive Assistant Linda Sanchez, City Attorney Mel McWilliams, Firefighters Local #421 President Dave Weisenberg, Vice President Tom Cochran and Battalion Chief Burnie Elliott. Other members of the fire department who attended are as follows: Wieferich, Strahan, Barnes, Meldrum, Peacock, Holzhei, Whitney and Fire Board Secretary Dottie Chesney. ADDITIONS TO THE AGENDA: none APPROVAL OF MINUTES: A motion to accept the March 21 minutes as written was made by Brown and supported by De Leon. A vote was taken. The minutes were approved, as written. COMMUNICATIONS: The following correspondence were included in the board packets: The Steering Committee's written response to the D.M.G. Station Utilization Study. The letter of response,from the board,to Firefighter Michelle Vander Velde. The reply to the boards letter,from M. Vander Velde. Memorial Service announcement, from Assistant Chief Cushman. The City Lights Magazine. The car signs recognizing commissioners on official L.F.D. business. PRESENTATIONS: Walker introduced the newly appointed fire chief Greg Martin. Chief Martin is scheduled to begin his management on May 15, 1996. Chief Martin expressed his enthusiasm to begin working with the Lansing Fire Department and the City of Lansing. 1 ADMINISTRATIVE COMMENTS: Walker spoke of the C.I. P. Budget. The fire department priorities are: an articulated arm pump truck and a fourth ambulance in service. Both have been approved. One item deferred was a public safety bond to update the communications between police and fire dispatch. Walker brought the board up-to-date on the application to separate bathroom facilities for women and men firefighters. The 4 applications for a waiver were submitted. The preliminary hearing is scheduled for May 1, for all 4 stations. At the March board meeting, a communication from Firefighter Michelle Vander Velde was recognized. The communication was referred to the public safety committee then to the mayor. The union submitted a proposal that may enable the Vander Velds to move to the same shift. Doris Schoening is in the process of reviewing the proposal. The Fire Prevention Division will be participating in the Housing Fair April 27 at the Lansing Center. Walker continued by commenting on the appointment of Fire Chief Greg Martin. He feels that the city and fire department are fortunate to have a chief of Martin's caliber. He commended the board's personnel committee. He hopes the department will give Martin full cooperation. Walker feels fortunate to have acted as team leader for the fire department. He thanked Cushman and the board for the support given him during his interim assignment. He will continue to support the fire department. Walker also said six new firefighters will begin training on 4-29-96. The make-up of the community continues to be represented by the work force. Marutiak asked why only 6 were hired and not 7. A discussion followed. Cushman commented on the department's participation in the two day Safety Conference workshop. He thanked all the employees who participated in the event. Cushman stated that Motorola has been testing the department's radio system. He believes that administration needs to address the system as quickly as possible. The current radio system is over 20 years old. Poor communications effect field operations. Cushman mentioned that Battalion Chief Burnie Elliott has decided to retire after 29 years of service, effective May 1, 1996. He wished Burnie the best in his retirement years. Chief Martin commented that serving the community is the primary function of the fire department. Motorola has recommended a temporary way to confront the problem before they bring in the 800 MHZ system, he will be looking into this. 2 ADMINISTRATIVE COMMENTS: (con't) Marin ask where the computers,that were purchased recently,were located. Cushman explained that they are in the stations. The department is in the process of reviewing available software to address its needs. E.M.S./PERSONNEL COMMITTEE: None PLANNING COMMITTEE: Green submitted a full report describing the April 16th meeting that was held to discuss the committees individual analysis of the D.M.G. Station Study report content and to formulate a strategy for preparation of a recommendation to the board. The committee also reviewed the "Analysis and Findings" of the steering committee, comprised of several fire department members. The committee expressed some concern with the manner the steering committee chose to release its findings. The planning committee found the D.M.G. study contained recommendations that seemed to be logical and rational. However, there are a number of recommendations within the report that the committee believes must include the perspective of the new fire chief. Weisenberg commented on the report given by Green and apologized for the steering committee's actions in presenting the report to the council before the board's review. Mann commented on the report, saying there are a number of good solid concepts that have come out of the report. The planning committee will continue to work with the steering committee. She thanked the planning committee for the report. Streeter moved to accept the planning report on the utilization study, supported by Brown. FINANCE/BUILDING & EQUIPMENT REPORT: Streeter reported that the committee is moving forward to create a barrier free separate bathroom facility. She has met with Art Walker and has plans to speak to Chief of Fire Maintenance/Alarm Chuck Reeves, regarding costs. Streeter believes that providing separate bathroom facilities will not be a large expense. Presuming the waiver is approved, the department needs to move ahead to accomplish the project. Brown moved to accept the report, supported by Green, a vote was taken, motion carried. NEW/OLD BUSINESS: Weisenberg said he is looking forward to working with Chief Martin. Chief Martin said he appreciates the good words and is looking forward to working with the board. He sees it as a giant opportunity to move the department forward. 3 NEW/OLD BUSINESS: (cont'd) Firefighter Ward Meldrum addressed the board. He requested the board to advise administration, in future hiring, to consider hiring Paramedics. Especially at this time when a fourth ambulance is soon to be placed in service and a large number of Paramedics may not renew their license. Marin commented that the board depends on administration to inform them on future hiring needs. She thanked Meldrum and said the board will take his comments into consideration. GENERAL ORDER: All welcomed Fire Chief Greg Martin. Good luck wishes were given to Battalion Chief Burnie Elliott. Marin tabled the Diversity Training presentation,by Sharon Bommarito,until the May meeting. She mentioned a T.V. show on non-traditional roles of women being taped on 4-22 on channel 37 at 6:30 p.m. The fire board and department will be represented on the T.V. show. Brown moved to adjourn, second by Streeter. Chairwomen Marin adjourned the meeting at 8:35 p.m. Dottie M. Chesney Fire Board Secretary 4 a APP OVED I,ANSIN T BOARD OF FIRE COMMISSIONERS OFFICIAL PROCEEDINGS THi IRSDAY MARCH 21,19966 The Lansing Fire Board met in regular session on Thursday March 21 1996 at 7:30 p.m., at the No. 1 Fire Station. Chairperson Connie Marin called the meeting to order at 7:34 p.m. Adjourned at 9:10 P.M. COMMISSIONERS PRESENT: Connie Marin, JoAnna Trierweiler, Joseph Marutiak, Debbie De Leon ,Charles Green, Jr., Cyril McGuire and Robert Brown Jr. COMMISSIONERS EXCUSED: COMMISSIONERS ABSENT: Wava Streeter OTHERS PRESENT: Assistant Chief Jack Cushman, Human Relations Director(Mayor's Management Team Leader) Art Walker, Mayor's Executive Assistants Dave Wiener and Linda Sanchez, City Attorney Mel McWilliams, City Recruiter Donna Rainey, Firefighters Local #421 President Dave Weisenberg, Vice President Tom Cochran, Battalion Chiefs Bob Kelly, Burnie Elliott, Jim Oleniczak and Larry Hufnagel,Firefighter Lee Ann Smullen, and Fire Board Secretary Dottie Chesney. ADDITIONS TO THE AGENDA: Chair Marin placed Recruiter Donna Rainey on the agenda. APPROVAL OF MINUTES: A motion to accept the February 15th minutes as written was made by Brown and supported by McGuire. A vote was taken. The minutes were approved, as written. COMMUNICATIONS: A memo from the Fire Marshal's office regarding the use of Chan- nel 28. A communication from Flora Bollman regarding the State Journal's article by Lee Ann Smullen. A survey request from I.S.O. PRESENTATIONS: None. APPROVED L W. , N v 1»a _ =- u � 1 �,cl- <D C% ADMINISTRATIVE COMMENTS: Walker indicated that the mayor will be presenting the budget on Monday March 25th. Council President Howard Jones has scheduled the Fire Department budget hearing for Thursday May 2 from 3:00 to 6:00 p.m. The proposed budget accommodates, among other items, training and trench rescue training, T.V. satellite subscription, a new ambulance. A personnel item; it is recognized that the department has a number of vacancies in suppression. It has been recommended to hire 7 more individuals very shortly. Walker's recent meeting with state officials, to obtain a barrier free waiver, was discussed. He submitted all 4 applications. Cushman advised the board that Motorola will be in the city March 26&27 to assist in radio testing. The company will be making a formal recommendation to the city. He also brought the board up to date on the Plymovent installation. A newly drafted Haz-Mat Ordinance was returned by the City Attorney's office, recently. It is the department's attempt at cost recovery. The Haz-Mat Committee is reviewing it presently and will submit their input to Cushman. Ambulance specifications have been completed. On April 9, 1996 the department will begin an open bid process to eventually secure a vendor. A new aerial truck has been ordered, the factory estimates a delivery date of November 1996. A memorial day service is planned for Saturday May 25th at the Mt. Hope Cemetery. This is a homage to the Unknown Firefighter. All are welcome. The City Clerk `s office has asked for assistance regarding voting locations. Four promotions have recently gone through the system for R. Lewis, T.L. Shaver, D. Simons and P. Smith. Cushman discussed the communication to the mayor from I.S.O. regarding the survey. The company established criteria for the city for insurance ratings. He also discussed the department's use of Channel 28. He feels it is a great public relations tool and asked for input regarding it's use. 2 ADMINISTRATIVE COMMENTS (con't) Commissioner Trierweiler asked, of administration, if there would be a follow up and or evaluation after the Diversity Training session have been completed. A discussion followed. Commissioner Marin asked administration to contact Personnel Director Sharon Bommarito to attend the next board meeting to present a follow-up and evaluation of the Diversity Training. E.M.S./PERSONNEL COMMITTEE: Commissioner Trierweiler discussed the recent interviews for Fire Chief. She then made a motion that the board accept the special personnel committee's recommendation, as written and submitted to the board, and suggests that the board move swiftly on it's recommendation, to the mayor, of the final 3 outstanding candidates. The motion was second by Commissioner Brown, a vote was taken, motion carried. Trierweiler said that the mayor was committed to perform his interviewing on March 25th&26th. PLANNING COMMITTEE: None. FINANCE/BUILDING & EQUIPMENT REPORT: None. NEW/OLD BUSINESS: City Recruiter Donna Rainey gave a report. She asked for any input, from the commissioners, in terms of recruitment. She explained the last two fire department postings for Firefighter I and Firefighter Trainee. The Personnel Department received 40 applicants. She spoke of past and future Career Days. A discussion followed. E.M.S. Funds. A bar graph of the ambulance services system and a financial report was given by Dave Wiener. His report was to address 2 main concerns of the board. Language in the ordinance states, in several places,that it gives the authority to the City of Lansing to recover the cost incurred as part of the ambulance service system. A discussion followed. 3 GENERAL ORDER: Commissioner Green spoke of last weeks experience of holding interviews for Fire Chief. He believes the city received an extremely high quality of candidates. Commissioner Marutiak concluded that the interview process was a fair process and allowed individuals to shine. He too was impressed with the high level of applicants, and believes that any of the 3 names, submitted to the mayor will do the fire department justice. Commissioner De Leon related that the Channel 28 concept is a terrific idea to promote the department. Attorney McWilliams said he is happy to be a part of the fire board, and is assured that they will call on him when needed. Donna Rainey said she is proud to work with the fire department. Walker encouraged the use of Channel 28. Commissioner Marin said that the Personnel Department may want to take the opportunity to explain how we select candidates for firefighters, on Channel 28. Weisenberg offered,to Commissioner Green,the use of the Steering Committee in his reviewing of the station study. The commissioners voiced that they wish to receive their board packets, which include the fire department's monthly reports, at least one week in advance of the monthly board meeting. They wish to pick up the packets at the fire station nearest to their homes. The Red Car will deliver the packets to the individual station captains, for pick-up by the commissioners. They also spoke of the lack of parking spaces. It seems L.C.C. students are utilizing the meters that are bagged(no parking) for the commissioners. A discussion followed and a suggestion to solve this problem was accomplished. The board acknowledged the receipt of a letter from a fire department employee. They believe the administration addressed the situation and they concur with the decision. Brown moved to adjourn, Green supported. The meeting was adjourned, by Chairperson Marin at 9:10 p.m. The next regular scheduled meeting of the Fire Board will be held at 7:30 p.m. April 18th 1995, at the No.l Fire Station. Commissioner Brown moved to approve these minutes as written, Commissioner De Leon supported, a vote was taken, motion Carried Dottie M. Chesney Fire Board Secretary 4 LAINSl;`; C'I i`( 1,10R'K LANSING BOARD OF FI F COMMISSIONERS OFFIC'IAI, PROC=-INGS THURS AY MARCH 11J996 The Lansing Fire Board met in regular session on Thursday March 21 1996 at 7:30 p.m., at the No. 1 Fire Station. Chairperson Connie Marin called the meeting to order at 7:34 p.m. Adjourned at 9:10 P.M. COMMISSIONERS PRESENT: Connie Marin, JoAnna Trierweiler, Joseph Marutiak, Debbie De Leon ,Charles Green, Jr., Cyril McGuire and Robert Brown Jr. COMMISSIONERS EXCUSED: COMMISSIONERS ABSENT: Wava Streeter OTHERS PRESENT: Assistant Chief Jack Cushman, Human Relations Director(Mayor's Management Team Leader) Art Walker, Mayor's Executive Assistants Dave Wiener and Linda Sanchez, City Attorney Mel McWilliams, City Recruiter Donna Rainey, Firefighters Local #421 President Dave Weisenberg, Vice President Tom Cochran, Battalion Chiefs Bob Kelly, Burnie Elliott, Jim Oleniczak and Larry Hufnagel,Firefighter Lee Ann Smullen, and Fire Board Secretary Dottie Chesney. ADDITIONS TO THE AGENDA: Chair Marin placed Recruiter Donna Rainey on the agenda. APPROVAL OF MINUTES: A motion to accept the February 15th minutes as written was made by Brown and supported by McGuire. A vote was taken. The minutes were approved, as written. COMMUNICATIONS: A memo from the Fire Marshal's office regarding the use of Chan- nel 28. A communication from Flora Bollman regarding the State Journal's article by Lee Ann Smullen. A survey request from I.S.O. PRESENTATIONS: None. 1 ADMINISTRATIVE COMMENTS: Walker indicated that the mayor will be presenting the budget on Monday March 25th. Council President Howard Jones has scheduled the Fire Department budget hearing for Thursday May 2 from 3:00 to 6:00 p.m. The proposed budget accommodates, among other items, training and trench rescue training, T.V. satellite subscription, a new ambulance. A personnel item; it is recognized that the department has a number of vacancies in suppression. It has been recommended to hire 7 more individuals very shortly. Walker's recent meeting with state officials, to obtain a barrier free waiver, was discussed. He submitted all 4 applications. Cushman advised the board that Motorola will be in the city March 26&27 to assist in radio testing. The company will be making a formal recommendation to the city. He also brought the board up to date on the Plymovent installation. A newly drafted Haz-Mat Ordinance was returned by the City Attorney's office, recently. It is the department's attempt at cost recovery. The Haz-Mat Committee is reviewing it presently and will submit their input to Cushman. Ambulance specifications have been completed. On April 9, 1996 the department will begin an open bid process to eventually secure a vendor. A new aerial truck has been ordered, the factory estimates a delivery date of November 1996. A memorial day service is planned for Saturday May 25th at the Mt. Hope Cemetery. This is a homage to the Unknown Firefighter. All are welcome. The City Clerk `s office has asked for assistance regarding voting locations. Four promotions have recently gone through the system for R. Lewis, T.L. Shaver, D. Simons and P. Smith. Cushman discussed the communication to the mayor from I.S.O. regarding the survey. The company established criteria for the city for insurance ratings. He also discussed the department's use of Channel 28. He feels it is a great public relations tool and asked for input regarding it's use. 2 Commissioner Trierweiler asked, of administration, if there would be a follow up and or evaluation after the Diversity Training session have been completed. A discussion followed. Commissioner Marin asked administration to contact Personnel Director Sharon Bommarito to attend the next board meeting to present a follow-up and evaluation of the Diversity Training, E.M.S./PERSONNEL COMMITTEE: Commissioner Trierweiler discussed the recent interviews for Fire Chief. She then made a motion that the board accept the special personnel committee's recommendation, as written and submitted to the board, and suggests that the board move swiftly on it's recommendation, to the mayor, of the final 3 outstanding candidates. The motion was second by Commissioner Brown, a vote was taken, motion carried. Trierweiler said that the mayor was committed to perform his interviewing on March 25th& 26th. PLANNING COMMITTEE: None. FINANCE/BUILDING & EQUIPMENT REPORT: None. NEW/OLD BUSINESS: City Recruiter Donna Rainey gave a report. She asked for any input, from the commissioners, in terms of recruitment. She explained the last two fire department postings for Firefighter I and Firefighter Trainee. The Personnel Department received 40 applicants. She spoke of past and future Career Days. A discussion followed. E.M.S. Funds. A bar graph of the ambulance services system and a financial report was given by Dave Wiener. His report was to address 2 main concerns of the board. Language in the ordinance states, in several places, that it gives the authority to the City of Lansing to recover the cost incurred as part of the ambulance service system. A discussion followed. GENERAL ORDER: Commissioner Green spoke of last weeks experience of holding interviews for Fire Chief. He believes the city received an extremely high quality of candidates. 3 Commissioner Marutiak concluded that the interview process was a fair process and allowed individuals to shine. He too was impressed with the high level of applicants, and believes that any of the 3 names, submitted to the mayor will do the fire department justice. Commissioner De Leon related that the Channel 28 concept is a terrific idea to promote the department. Attorney McWilliams said he is happy to be a part of the fire board, and is assured that they will call on him when needed. Donna Rainey said she is proud to work with the fire department. Walker encouraged the use of Channel 28. Commissioner Marin said that the Personnel Department may want to take the opportunity to explain how we select candidates for firefighters, on Channel 28. Weisenberg offered, to Commissioner Green,the use of the Steering Committee in his reviewing of the station study. The commissioners voiced that they wish to receive their board packets, which include the fire department's monthly reports, at least one week in advance of the monthly board meeting. They wish to pick up the packets at the fire station nearest to their homes. The Red Car will deliver the packets to the individual station captains, for pick-up by the commissioners. They also spoke of the lack of parking spaces. It seems L.C.C. students are utilizing the meters that are bagged(no parking) for the commissioners. A discussion followed and a suggestion to solve this problem was accomplished. The board acknowledged the receipt of a letter from a fire department employee. They believe the administration addressed the situation and they concur with the decision. Brown moved to adjourn, Green supported. The meeting was adjourned, by Chairperson Marin at 9:10 P.M. The next regular scheduled meeting of the Fire Board will be held at 7:30 p.m. April 18th 1995, at the No.1 Fire Station. Cs� Dottie M. Chesney Fire Board Secretary 4 i 17 r-. APPR0Vnr— -wDr% LAN SING-BOARD OF FIRE COMMISSIONERS OFFICIAL PROCEEDINGS TRURSDAY FEBR J_�ARY 1 ry, -96 The Lansing Fire Board met in regular session on Thursday February 15 1996 at 7:30 p.m., at the No. 1 Fire Station. Chairperson Connie Marin called the meeting to order at 7:30 p.m. Adjourned at 9:25 p.m. COMMISSIONERS PRESENT: Connie Marin, JoAnna Trierweiler, Joseph Marutiak, Debbie De Leon and Charles Green, Jr. COMMISSIONERS EXCUSED: Robert Brown Jr., Cyril McGuire. COMMISSIONERS ABSENT: Wava Streeter OTHERS PRESENT: Assistant Chief Jack Cushman, Human Relations Director(Mayor's Management Team Leader) Art Walker, Mayor's Executive Assistants Dave Wiener and Linda Sanchez, Personnel Director Sharon Bommarito, Firefighters Local #421 President Dave Weisenberg, Vice President Tom Cochran, Secretary Dan Kriegbaum, Battalion Chief Bob Kelly, other members of the Lansing Fire Department, Pete Wilson, Ron Finley, Denny Bickerstaff, Cindy Flisnik, Jim Stampski, Dave Morris, Dave Coddington, Curtis Stewart, and Fire Board Secretary Dottie Chesney. ADDITIONS TO THE AGENDA: None. APPROVAL OF MINUTES: A motion to accept the January 1 lth minutes as modified was made by Green second by Trierweiler. A vote was taken. The minutes were approved, as modified. COMMUNICATIONS: A memo from Police Chief Jerry Boles regarding the training investigation. PRESENTATIONS: None. yy P R' � q U 1 ADMINISTRATIVE COMMENTS: Former Chief Bodiford, before he vacated the chief position,appointed Administrative Assistant Kathy Schafer as interim Emergency Services Director, until a new chief is appointed. Walker went on to say that the make-up for diversity training is scheduled for March. The budget process hearing has been postponed until February 28. Cushman spoke of continuing education and a 1 day summit held by Sparrow Hospital in May. He mentioned that after the recent 9 certifications,there are 31 certified in Hi-angle Rescue. He mentioned the three recent retirees, Bodiford, Pratt, Lear, and Ryther's resignation. The Training Division is involved with an L.C.C. scholarship program. During the recent open enrollment, 541 households joined the ambulance subscription program. The exhaust ventilation system has been completely installed at the #1 station. They are installing at#9 station presently. Wiener commented on a recent meeting he attended with region fire chiefs. They discussed ways to coordinate services for exploring other methods to cooperate with other fire chiefs in the region. It is still in the planning stage, the plan is to avoid duplicating resources. Cushman gave his input on the subject,having attended a regional meeting himself. He said it will take a lot of planning and he will continue with these regional meetings. A discussion followed. Bommarito gave the Personnel Division's timetable in which to employee a new fire chief. The position will be posted until Feb. 23. By Feb. 26, Personnel Division will have screened applicants and will forward the names to the Fire Board. During the period of March 3 through 11, the board will do their interviewing. The names then will be forwarded to Mayor Hollister by March 25, 1996. The goal is to have a new fire chief appointed as close to the first of April as possible. Walker spoke of last months Finance/Building and Equipment report given by the committee. Former Chief Bodiford started a process to apply for a waiver in regards to the bathroom facilities. Walker wants to get involved in assisting with the waiver process. Wiener addressed the targeted budget. He went into detail reviewing the fire departments requests. A discussion followed. 2 E.M.S./PERSONNEL COMMITTEE: Trierweiler reported that the committee had met with the mayor, shortly after the last meeting. The two issues were 1) The transitional team. The mayor believes this was the best answer during this time. 2) The use of the fire board. The mayor encourages the staff to draw on the talents of the fire commissioners and involve them in some of the processes within the department. He asks that the board recommend a candidate that can bring in strong management skills. The committee raised a question regarding the allegation of L.F.D. hiring unqualified recruits. Walker stated that the Human Relations and Community Services Department had done a thorough investigation on the allegation and was not able to substantiate any unqualified individuals that had been hired with the Lansing Fire Department. The use of E.M.S. funds and what the funds do to the department budget is an issue the committee is concerned about. Trierweiler asked for a report on this issue, by the administration, for the next regular board meeting. A discussion followed. Green made a motion to accept the Personnel Committee report,De Leon second, a vote was taken, M.C. PLANNING COMMITTEE: None. FINANCEBUILDING & EQUIPMENT REPORT: None. NEW/OLD BUSINESS: The correspondence from Police Chief Boles was discussed. The Fire Station Utilization Study was discussed. GENERAL ORDER: Weisenberg raised some questions regarding a possible move of fire administration to city hall. Walker said he knew there were some spaces being made available to possibly move fire administration to city hall. However, he certainly was not going to move the administration. He concluded that it should be a decision the new chief would make. Weisenberg also raised opposition to the management transitional team and the decision to not appoint an interim chief. More comments from fire department personnel were made regarding no interim chief being appointed. A discussion followed. 3 Walker responded to all comments. The commissioners voiced their support for the fire department. A motion to adjourn the meeting was made by Trierweiler, supported by De Leon. The meeting was adjourned, by Chairperson Marin at 9:25 p.m. The next regular scheduled meeting of the Fire Board will be held at 7:30 p.m. March 21 1995, at the No.1 Fire Station. Dottie M. Chesney Fire Board Secretary At the regularly scheduled meeting on March 21, 1996, a motion to accept thise minutes, as written, was made by Commissioner Brown, supported by Commissioner McGuire. 4 a AF r !V.F�-) LANSING BOARD OF FIRE COMMISSIONERS 4. OFFICIAL PROCEEDINGS It TH TR SDAY FEBRUARY '1 S., 1 A 9 6 L ilSlIG M' CLERK The Lansing Fire Board met in regular session on Thursday February 15 1996 at 7 :30 p..m. , at the No. 1 Fire Station. Chairperson Connie Marin called the meeting to order at 7:30 p.m.. Adjourned at 9 : 25 p.m. COMMISSIONERS PRESENT: Connie Marin, JoAnna Trierweiler, Joseph Marutiak, Debbie De Leon and Charles Green, Jr. COMMISSIONERS EXCUSED: Robert Brown Jr. , Cyril McGuire. COMMISSIONERS ABSENT: Wava Streeter OTHERS PRESENT: Assistant Chief Jack Cushman, Human Relations Director (Mayor' s Management Team Leader) Art Walker, Mayor' s Executive Assistants Dave Wiener and Linda Sanchez, Personnel Director Sharon Bommarito, Firefighters Local ##421 President Dave Weisenberg, Vice President Tom Cochran, Secretary Dan Kriegbaum, Battalion Chief Bob Kelly, other members of the Lansing Fire Department, Pete Wilson, Ron Finley, Denny Bickerstaff, Cindy Flisnik, Jim Stampski, Dave Morris, Dave Coddington, Curtis Stewart, and Fire Board Secretary Dottie Chesney. ADDITIONS TO THE AGENDA: None . APPROVAL OF MINUTES: A motion to accept the January 11th minutes as modified was made by Green second by Trierweiler. A vote was taken. The minutes were approved, as modified. COMMUNICATIONS: A memo from Fire Chief Jerry Boles regarding the training investigation. PRESENTATIONS: None . 1 ADMINISTRATIVE COMMENTS: Former Chief Bodiford, before he vacated the chief position, appointed Administrative Assistant Kathy Schafer as interim Emergency Services Director, until a new chief is appointed. Walker went on to say that the make-up for diversity training is scheduled for March. The budget process hearing has been postponed until February 28 . Cushman spoke of continuing education and a 1 day summit held by Sparrow Hospital in May. He mentioned that after the recent 9 certifications, there are 31 certified in Hi-angle Rescue . He mentioned the three recent retirees, Bodiford, Pratt, Lear, and Ryther' s resignation. The Training Division is involved with an L. C. C. scholarship program. During the recent open enrollment, 541 households joined the ambulance subscription program. The exhaust ventilation system has been completely installed at the #1 station. They are installing at #9 station presently. Wiener commented on a recent meeting he attended with region fire chiefs . They discussed ways to coordinate services for exploring other methods to cooperate with other fire chiefs in the region. It is still in the planning stage, the plan is to avoid duplicating resources . Cushman gave his input on the subject, having attended a regional meeting himself . He said it will take a lot of planning and he will continue with these regional meetings . A discussion followed. 2 FEB-21 96 15:44 FROM:FIRE ADMIN. 483-44ee TO:6066 PRGE:01 ADMINISTRATIVE C!0MN7 T9 (can' t) Bommarito gave the Personnel Division' s timetable in which to employee a new fire chief. The position will be posted until .Feb. 23 . By Feb, 26, Personnel Division will have screened applicants and will forward the names to the Fire .Board. During the period of March 3 through 11, the board will do their interviewing. The names then will be forwarded to Mayor Hollister by March 25, 1996 . The goal is to have a new fire chief appointed as close to the first of April as possible. Walker spoke of last months Finance/Building and Equipment report given by the committee. Former Chief Bodiford started a process to apply for a waiver in regards to the bathroom facilities . Walker wants to get involved in assisting with the waiver process . wiener addressed the targeted budget . He went into detail :reviewing the fire departments requests. A discussion followed. E.M.S./PERSONNEL COMMITTEE: Trierweiler reported that the committee had met with the mayor, shortly after the last meeting. The two issues were 1) The transitional team. The mayor believes this was the best answer during this time. 2) The use of the fire board. The mayor encourages the staff to draw on the talents of the fire commissioners and involve them in some of the processes within the department . He asks that the hoard recommend a candidate that can bring in strong management skills . The committee raised a question regarding the allegation of L. F.D. hiring unqualified recruits . Walker stated that the Human Relations and Community Services Department had done a thorough investigation on the allegation and was not able to substantiate any unqualified individuals that had been hired with the Lansing Fire ]department. . The use of E.M.S . funds and what the funds do to the department budget is an issue the c0mmi-ttec is concerned about . Trierweiler asked for a report on this issue, by the administration, for the next regular board meeting. 3 FINANCE/BUILDING & EQUIPMENT REPORT: None. NEW/OLD BUSINESS: The correspondence from Police Chief Boles was discussed. The Fire Station Utilization Study was discussed. GENERAL ORDER: Weisenberg raised some questions regarding a possible move of fire administration to city hall . Walker said he knew there were some spaces being made available to possibly move fire administration to city hall . However, he certainly was not going to move the administration. He concluded that it should be a decision the new chief would make. Weisenberg also raised opposition to the management transitional team and the decision to not appoint an interim chief. More comments from fire department personnel were made regarding no interim chief being appointed. A discussion followed. Walker responded to all comments. The commissioners voiced their support for the fire department. A motion to adjourn the meeting was made by Trierweiler, supported by De Leon. The meeting was adjourned, by Chairperson Marin at 9 :25 p.m. The next regular scheduled meeting of the Fire Board will be held at 7 :30 p.m. March 21 1995, at the No. l Fire Station. Dottie M. Chesn ey Fire Board Secretary 4 .' l._i-, CLERK LA_NSINS_BOARD_OF_FSRE_CQMM_IS_&L0NERS 0FF_I IAL_PB_Q_CEED=GS THURSOAY JANUARY L L ,__1_99_6 The Lansing Fire Board met in regular session on Thursday January llth 1996 at 7 : 30 p .m. , at the No . 1 Fire Station. Chairperson Connie Marin called the meeting to order at 7 : 30 p.m. COMMISSIONERS PRESENT: Connie Marin, Wava Streeter, Cyril McGuire, JoAnna Trierweiler, Joseph Marutiak, Debbie De Leon and Charles Green, Jr. COMMISSIONERS EXCUSED: Robert Brown Jr. COMMISSIONERS ABSENT: None OTHERS PRESENT: Chief Bodiford, Assistant Chief Jack Cushman, Assistant City Attorney Mel McWilliams, Human Relations Director Art Walker, Mayor' s Executive Assistant Linda Sanchez, Firefighters Local #421 President Dave Weisenberg, Fire Department' s Administrative Assistant Gary Burnett, Captain Kevin West, Engineer Tim Moede, and Fire Board Secretary Dottie Chesney. ADDITIONS TO THE AGENDA: None . APPROVAL OF MINUTES : A motion to accept the December 21st minutes as presented was made by Marutiak second by Streeter. motion carried. The minutes were approved, as written. COMMUNICATIONS: In the board packets were the following: 1)A memo from Chief Bodiford to the Mayor regarding the Budget approval, 2)A letter from Commissioner Marin to the Mayor regarding the Budget, 3) an incident thank-you note concerning a fire on Christmas day and 4) an anonymous letter addressed to Chief Bodiford, given to the board members . 1 PRESENTATIONS : None . ADMINISTRATIVE COMMENTS : Chief Bodiford spoke of his retirement letter addressed to the Mayor. The letter states his desire to retire effective February 14 , 1996 . He thanked the board for their support . Bodiford said that , in the search for a new fire chief, the same process would be used as when the last search took place, with the boards approval . He hopes that Personnel will be aggressive and fill the chief position in 90 days, as mentioned previously by Mayor Hollister. He went on to say that Assistant Chief Jack Cushman will be performing the daily operations of the Fire Department . He said that Jack will be assisted by a team of city administrators, appointed by Mayor Hollister. He also said that the search for the other Assistant Chief has been postponed, the new chief will be involved in the selection process . Chief spoke about some of the department' s accomplishments, in the past year. He said that there are still some accomplishments that need to happen. He will work with Assistant Chief Cushman and the Management Team to bring a closure to certain items . He thanked Cushman and his Administrative Assistant, Gary Burnett for all of their assistance in the past year. He said he enjoyed working for the fire department during his entire career and tenure as fire chief . Chief mentioned that Commissioner Streeter met with him after meeting with Linda Sanchez, regarding separate bathroom facilities for department personnel . Estimates were received to convert bathroom facilities to accommodate the individual sexes . On January 4th, a memo from the fire board to recommend and approve the budget was submitted to the mayor. Cushman wished Chief Bodiford the best during his retirement ahead. Jack also asked for the boards assistance in the next few months, especially from the Personnel Committee . Jack said that it is very critical to have the fire chief position filled immediately. He said that the departments' personnel need the support and leadership. 2 Commissioner Marin wished Bodiford well, and assured Jack that he has the board' s full support in his endeavors . E.M.S./PERSONNEL COMMITTEE: Commissioner Trierweiler said that the committee had met after being notified of Bodiford' s retirement plans . The message was to utilize the same process as the last search for fire chief . The priorities are the same . Their intentions are to make this process go as quickly as possible beginning with posting immediately, internally and externally. She said that it is the Personnel Committee' s intention to have applicants screened by February 26, 1996 and hopes to arrange to bring those names to the board on March 21 . The committee is asking Commissioner Green to join them. His personnel expertise is needed and he will bring the committee to an effective group number of four. Commissioner Green accepted to join the Personnel Committee . Commissioner Trierweiler recommended and asked for the board' s support to move this ahead as quickly as possible . Commissioner Green moved that the board accept the report and utilize the same process as last time . The motion was supported by De Leon. The Chair asked for discussion. A vote was taken, all were in favor. m. c . Marin said the board would proceed forward and work with the City Personnel Office on that issue . PLANNING COMMITTEE: Commissioner Green said that he assumes everyone received copies of the final station study report, by David M. Griffith & Associates . He said he has already done some studying of the report . A committee will be assembled to go over the report and lay out a plan, with the fire administration, as to what support they need and what recommendations they feel should be supported. 3 FINANCE/BUILDING & EQUIPMENT REPORT: Commissioner Streeter said that she and Commissioner McGuire have a new project . . in looking into the male/female bathroom facilities . The arrangements should make everyone more comfortable with the facilities . She has already talked to Chief of Maintenance Chuck Reeves and Linda Sanchez regarding this matter. If a new bathroom is put in, it may be possible that it has to be made handi-cap accessible . She will look into that issue further, and hopes to have more information by the next board meeting. A discussion followed. Mel McWilliams said he would research the situation for alternatives . Streeter thanked McWilliams, Reeves and Sanchez for their input . NEW/OLD BUSINESS : Chief Bodiford introduced, to the board, Human Relations Director Art Walker. Henderson asked him to speak about his new assignment . Walker said that the Mayor appointed a Management Team consisting of Personnel Director Sharon Bommarito, three executive assistants to Mayor Hollister, Linda Sanchez, Dave Wiener Lisa Estlund-Olson, and himself as the leader. Walker commented that Cushman will report to him, then he in turn, will keep the mayor informed. Walker will be involved in the business aspect of the fire department . Walker said he will find out, from the chief, what issues need to be protected so that the department' s interests are secured at this time . He will be meeting with Cushman regularly to keep the fire service working as usual . The priority issue is to establish a new chief in the City of Lansing. The mayor is depending on him to make sure the fire department has the support it needs and will move forward. Walker will be involved with the budget and the business side of the fire department . A discussion followed. 4 NEW/OLD BUSINESS : (Con' t) Commissioner Trierweiler was concerned for the departments' operation between the chief' s retirement and the mayor' s selection of a new Fire Chief . Walker responded to her saying the personnel issues that arise is the reason Sharon Bommarito is on the team. She will consult with Walker. The team will make sure everything is moving forward in a positive manner. Streeter asked why a management team, under the mayor, was the way to go instead of an interim chief? Walker said that Mayor Hollister needed to make a quick decision and he looked toward his team to assist him. He was told that it will be for a short time, until the chief is selected. McGuire raised the scenario of whether the team would step in and take charge if something should happen to Cushman. Walker responded, that there are some questions that should be raised with the mayor. He said the team' s goal is to expediously bring in the new leadership . McGuire said that the mayor' s approach needs to be addressed. The fire department needs to understand. They want to know that there is somebody behind the #2 person if something should happen to the #2 person. Marin questioned, who would be the Emergency Services Director? Walker responded, the team is not trying to do any personnel shuffling, the mayor is in charge if there is an emergency. It is his duty to protect the citizens . Engineer Moede mentioned that in the past there has always been someone from within the department moved up. He feels that the team is like a punishment to bring the fire department in line (referencing to the newspaper articles and quotes from Mayor Hollister) . Marin assumed that the team is not coming in to make policies for the fire department . 5 NEW/OLD BUSINESS : (Con' t) Burnett made comments that he feels the fire department has a big problem. It is the first time someone from inside the department has not been appointed as interim chief . He questioned the mayor' s idea of total quality management . He feels that the mayor' s goal to fill the chief position may not be met . He questioned the mayor' s support for the fire administration. He suggested that an interim fire chief be appointed. He said there is poor morale in the fire department, they want a leader. Weisenberg said he has had contacts with attorneys, the union intends to fight . He referred to the personnel committees' s comments to utilize the same process for chief as last time the position became vacant . Dave agreed that the same process should be used; appoint an interim chief . Weisenberg spoke in opposition to the mayor' s decision of appointing the management team. A discussion followed. Marutiak asked for an explanation as to why the mayor is installing the management by committee method. Walker responded saying that the intent is to strengthen the fire department . It is a transition period until the new chief is selected. Marutiak made a motion: The board should request to meet with the mayor to discuss his rationale in appointing a management team and not an interim fire chief . A discussion followed. The motion was supported by Streeter. A vote was taken, all were in favor. m.c . Marin asked Sanchez to discuss, with the mayor, the board' s concern for a meeting with him. A discussion followed. Green recommended that the Personnel Committee meet with the mayor to address the board' s concerns and get answers regarding his rational in appointing a management team and not an interim chief . Marin asked if there were any questions . Streeter made a motion to rescind the original motion made by Marutiak, Marutiak agreed to rescind the motion. Trierweiler second the motion. A vote was taken, all were in favor. m. c . 6 NEW/OLD BUSINESS (Con' t) Green made a motion: The Personnel Committee be assigned to collect all of the questions from the board members and meet with the mayor to get answers to the questions and bring the answers back to the board. The motion was supported by McGuire . Marin asked for any discussion. A vote was taken, all were in favor. m. c . Weisenberg asked Walker if he has any idea how often he will come to the station and how often he will meet with Cushman. Walker responded saying that he will visit occasionally or as needed on any issues that Cushman feels he should be involved in. Weisenberg asked Walker if he will set up in the chief' s office . Walker said when Bodiford vacates, yes he may work out of the chief' s office . Weisenberg said Walker will be viewed as the fire chief . Weisenberg said his phone has been busy all day, he is not instigating rumors, the personnel have drawn their own conclusions . GENERAL ORDER: Weisenberg wished Bodiford good luck in the future . Cushman said that he does not intend to be overwhelmed by the appointed management team. He assured the board that he will do everything possible, for the fire department personnel, to protect their rights and he will give them and the community all the support they need. He does not intend to let this department deteriorate . If need be, he will work long hours to promote the department, he will not let anyone disrupt the fire service . Streeter said she doesn' t understand the mayor' s rationale in selecting the management team. She is emotionally sick about the mayor' s comments in the paper. She doesn' t understand Dave Hollister not wanting to promote the fire department . She asked the personnel committee to find out the mayor' s rational in his decision. De Leon agreed with Streeter' s comments . She encouraged the leadership of the fire department to send as positive of response to the citizens, to help make the department move in a positive direction. 7 GENERAL ORDER (Con' t) McGuire wished Bodiford well in his new career. He said there is too much bitterness, and said the mayor must have some good reasons to choose the management team. He said all of us have motives and objectives . He said he is proud of the Lansing Fire Department, and that everyone has a job to do. He feels the ship is not going to sink and doesn' t think the mayor' s administration is going to let it sink. He hopes the board never has to choose sides . The boards' s conclusion will be for the good of the fire department and for the citizens of Lansing. Marutiak wished Bodiford good luck and felt himself fortunate to be in the selection process in choosing such a fine chief . He hopes there will be enough information generated from the personnel committee' s meeting with the mayor so that all board members can remain on the same side . Mel McWilliams wished Chief good luck and offered his company in a friendly game of golf . Walker said Henderson Bodiford had a sincere dedication and concern for the fire department and he served the city well . He wished him the best in the future . Green wished Bodiford good luck, saying it has been a pleasure to serve on the board while he was chief. Green said he came onto the board when there was far more controversy than now and the department survived and got better. He said it is one of the best fire departments in the country, let' s not allow ourselves to let things that detract from the department get us down; we must keep on focus . Trierweiler said Bodiford tapped into the board as a resource and kept the board informed on all issues . She wished him well . She voiced her concern that the interim discussion played out in the media, she feel this in not a good policy and asked Art to take that back to Mayor Hollister. She said she has confidence in the departments' willingness to communicate on both sides . 8 GENERAL ORDER: (Con' t) Sanchez wished Chief Bodiford well in his retirement . Weisenberg spoke of the union' s concern about the changes in the department through the interim process . He said the departments' s goal is to serve the citizens, they see something like this happen and feel it is threatening. A discussion followed. Streeter said her phone had been ringing for 3 hours today, with firefighters voicing their concerns . Trierweiler asked that the board put all questions in writing and contact Marutiak or herself . She wants to raise the questions that the board needs to have raised, with the mayor. Chesney wished Chief Bodiford the best of luck in his retirement . Marin wished Chief Bodiford luck and again offered her assistance to Assistant Chief Jack Cushman. She told Weisenberg to encourage his members to contact all of the commissioners . The commissioners need to hear all sides, and the board wants to work with both sides to make this transition go smoothly. Chief Bodiford again thanked the board, Weisenberg and Cushman. He said that when he decided to retire, he didn' t know the mayor would take the management by committee approach. He has full confidence in Assistant Chief Cushman and he hopes he can get the support to tackle his future encounters . Cushman will need support from the board and from the management team. Henderson wished the board and the department good luck in their future decisions . 9 A motion to adjourn the meeting was made by Trierweiler, supported by Green. The meeting was adjourned, by Chairwoman Marin at 9 : 25 p.m. The next regular scheduled meeting of the Fire Board will be held at 7 : 30 p .m. February 15th 1995, at the No. l Fire Station. ACCEPTANCE OF MINUTES : At the February 15th 1996 Fire Board meeting, a motion to accept these minutes, as modified, was made by Commissioner Green second by Trierweiler. A vote was taken, motion carried. The revision was in the fourth paragraph of the GENERAL ORDER: It previously read that De Leon agreed with Streeter' s comments, in the third paragraph, above De Leon' s comments . The correction reads as follows : De Leon agreed with Streeter' s comments in regards Ito believing Mayor' s remarks to be taken out of context . She encouraged the leadership of the fire department to send as positive of response back to the fire department staff to help make) !the department move in a positive direction. Respectfully submitted, 5 �- Dottie M. Chesney Fire Board Secretary 10 LANSING__BOARD -OF__FIRE—C_0MMISS_I0NFRS_ r 1 OFFICIAL PR=EDINGS �, TH1URS_DAY_JANUARY 11_,___ 95_6. The Lansing Fire Board met in regular session on Thursday January llth 1996 at 7 : 30 p.m. , at the No. 1 Fire Station. Chairperson Connie Marin called the meeting to order at 7 : 30 p.m. COMMISSIONERS PRESENT: Connie Marin, Wava Streeter, Cyril McGuire, JoAnna Trierweiler, Joseph Marutiak, Debbie De Leon and Charles Green, Jr. COMMISSIONERS EXCUSED: Robert Brown Jr. COMMISSIONERS ABSENT: None OTHERS PRESENT: Chief Bodiford, Assistant Chief Jack Cushman, Assistant City Attorney Mel McWilliams, Human Relations Director Art Walker, Mayor' s Executive Assistant Linda Sanchez, Firefighters Local ##421 President Dave Weisenberg, Fire Department' s Administrative Assistant Gary Burnett, Captain Kevin West, Engineer Tim Moede, and Fire Board Secretary Dottie Chesney. ADDITIONS TO THE AGENDA: None . APPROVAL OF MINUTES: A motion to accept the December 21st minutes as presented was made by Marutiak second by Streeter. motion carried. The minutes were approved, as written. COMMUNICATIONS : In the board packets were the following: 1)A memo from Chief Bodiford to the Mayor regarding the Budget approval, 2)A letter from Commissioner Marin to the Mayor regarding the Budget, 3) an incident thank-you note concerning a fire on Christmas day and 4) an anonymous letter addressed to Chief Bodiford, given to the board members . PRESENTATIONS : None . ADMINISTRATIVE COMMENTS : Chief Bodiford spoke of his retirement letter addressed to the Mayor. The letter states his desire to retire effective February 14, 1996 . He thanked the board for their support . Bodiford said that , in the search for a new fire chief, the same process would be used as when the last search took place, with the boards approval . He hopes that Personnel will be aggressive and fill the chief position in 90 days, as mentioned previously by Mayor Hollister. He went on to say that Assistant Chief Jack Cushman will be performing the daily operations of the Fire Department . He said that Jack will be assisted by a team of city administrators, appointed by Mayor Hollister. He also said that the search for the other Assistant Chief has been postponed, the new chief will be involved in the selection process . Chief spoke about some of the department' s accomplishments, in the past year. He said that there are still some accomplishments that need to happen. He will work with Assistant Chief Cushman and the Management Team to bring a closure to certain items . He thanked Cushman and his Administrative Assistant, Gary Burnett for all of their assistance in the past year. He said he enjoyed working for the fire department during his entire career and tenure as fire chief . Chief mentioned that Commissioner Streeter met with him after meeting with Linda Sanchez, regarding separate bathroom facilities for department personnel . Estimates were received to convert bathroom facilities to accommodate the individual sexes . On January 4th, a memo from the fire board to recommend and approve the budget was submitted to the mayor. Cushman wished Chief Bodiford the best during his retirement ahead. Jack also asked for the boards assistance in the next few months, especially from the Personnel Committee. Jack said that it is very critical to have the fire chief position filled immediately. He said that the departments' personnel need the support and leadership. Commissioner Marin wished Bodiford well, and assured Jack that he has the board' s full support in his endeavors . E.M.S ./PERSONNEL COMMITTEE: Commissioner Trierweiler said that the committee had met after being notified of Bodiford' s retirement plans . The message was to utilize the same process as the last search for fire chief . The priorities are the same . Their intentions are to make this process go as quickly as possible, beginning with posting immediately, internally and externally. She said that it is the Personnel Committee' s intention to have applicants screened by February 26 , 1996 and hopes to arrange to bring those names to the board on March 21 . The committee is asking Commissioner Green to join them. His personnel expertise is needed and he will bring the committee to an effective group number of four. Commissioner Green accepted to join the Personnel Committee . Commissioner Trierweiler recommended and asked for the board'.s support to move this ahead as quickly as possible . Commissioner Green moved that the board accept the report and utilize the same process as last time . The motion was supported by De Leon. The Chair asked for discussion. A vote was taken, all were in favor. m. c . Marin said the board would proceed forward and work with the City Personnel Office on that issue . PLANNING COMMITTEE: Commissioner Green said that he assumes everyone received copies of the final station study report, by David M. Griffith & Associates . He said he has already done some studying of the report . A committee will be assembled to go over the report and lay out a plan, with the fire administration, as to what support they need and what recommendations they feel should be supported. FINANCE/BUILDING & EQUIPMENT REPORT: Commissioner Streeter said that she and Commissioner McGuire have a new project . . in looking into the male/female bathroom facilities . The arrangements should make everyone more comfortable with the facilities . She has already talked to Chief of Maintenance Chuck Reeves and Linda Sanchez regarding this matter. If a new bathroom is put in, it may be possible that it has to be made handi-cap accessible . She will look into that issue further, and hopes to have more information by the next board meeting. A discussion followed. Mel McWilliams said he would research the situation for alternatives . Streeter thanked McWilliams, Reeves and Sanchez for their input . NEW/OLD BUSINESS: Chief Bodiford introduced, to the board, Human Relations Director Art Walker. Henderson asked him to speak about his new assignment . Walker said that the Mayor appointed a Management Team consisting of Personnel Director Sharon Bommarito, three executive assistants to Mayor Holister, Linda Sanchez , Dave Wiener Lisa Estlund-Olson, and himself as the leader. Walker commented that Cushman will report to him, then he in turn, will keep the mayor informed. Walker will be involved in the business aspect of the fire department . Walker said he will find out, from the chief, what issues need to be protected so that the department' s interests are secured at this time . He will be meeting with Cushman regularly to keep the fire service working as usual . The priority issue is to establish a new chief in the City of Lansing. The mayor is depending on him to make sure the fire department has the support it needs and will move forward. Walker will be involved with the budget and the business side of the fire department . A discussion followed. NEW/OLD BUSINESS : (Con' t) Commissioner Trierweiler was concerned for the departments' operation between the chief' s retirement and the mayor' s selection of a new Fire Chief . Walker responded to her saying the personnel issues that arise is the reason Sharon Bommarito is on the team. She will consult with Walker. The team will make sure everything is moving forward in a positive manner. Streeter asked why a management team, under the mayor, was the way to go instead of an interim chief? Walker said that Mayor Hollister needed to make a quick decision and he looked toward his team to assist him. He was told that it will be for a short time, until the chief is selected. McGuire raised the scenario of whether the team would step in and take charge if something should happen to Cushman. Walker responded, that there are some questions that should be raised with the mayor. He said the team' s goal is to expediously bring in the new leadership. McGuire said that the mayor' s approach needs to be addressed. The fire department needs to understand. They want to know that there is somebody behind the #2 person if something should happen to the #2 person. Marin questioned, who would be the Emergency Services Director? Walker responded, the team is not trying to do any personnel shuffling, the mayor is in charge if there is an emergency. It is his duty to protect the citizens . Engineer Moede mentioned that in the past there has always been someone from within the department moved up. He feels that the team is like a punishment to bring the fire department in line (referencing to the newspaper articles and quotes from Mayor Hollister) . Marin assumed that the team is not coming in to make policies for the fire department . NEW/OLD BUSINESS: (Con' t) Burnett made comments that he feels the fire department has a big problem. It is the first time someone from inside the department has not been appointed as interim chief . He questioned the mayor' s idea of total quality management . He feels that the mayor' s goal to fill the chief position may not be met . He questioned the mayor' s support for the fire administration. He suggested that an interim fire chief be appointed. He said there is poor morale in the fire department, they want a leader. Weisenberg said he has had contacts with attorneys, the union intends to fight . He referred to the personnel committees' s comments to utilize the same process for chief as last time the position became vacant . Dave agreed that the same process should be used; appoint an interim chief . Weisenberg spoke in opposition to the mayor' s decision of appointing the management team. A discussion followed. Marutiak asked for an explanation as to why the mayor is installing the management by committee method. Walker responded saying that the intent is to strengthen the fire department . It is a transition period until the new chief is selected. Marutiak made a motion: The board should request to meet with the mayor to discuss his rationale in appointing a management team and not an interim fire chief . A discussion followed. The motion was supported by Streeter. A vote was taken, all were in favor. m. c . Marin asked Sanchez to discuss, with the mayor, the board' s concern for a meeting with him. A discussion followed. Green recommended that the Personnel Committee meet with the mayor to address the board' s concerns and get answers regarding his rational in appointing a management team and not an interim chief . Marin asked if there were any questions . Streeter made a motion to rescind the original motion made by Marutiak, Marutiak agreed to rescind the motion. Trierweiler second the motion. A vote was taken, all were in favor. m. c . NEW/OLD BUSINESS (Con' t) Green made a motion: The Personnel Committee be assigned to collect all of the questions from the board members and meet with the mayor to get answers to the questions and bring the answers back to the board. The motion was supported by McGuire . Marin asked for any discussion. A vote was taken, all were in favor. m. c . Weisenberg asked Walker if he has any idea how often he will come to the station and how often he will meet with Cushman. Walker responded saying that he will visit occasionally or as needed on any issues that Cushman feels he should be involved in. Weisenberg asked Walker if he will set up in the chief' s office . Walker said when Bodiford vacates, yes he may work out of the chief' s office . Weisenberg said Walker will be viewed as the fire chief . Weisenberg said his phone has been busy all day, he is not instigating rumors, the personnel have drawn their own conclusions . GENERAL ORDER: Weisenberg wished Bodiford good luck in the future . Cushman said that he does not intend to be overwhelmed by the appointed management team. He assured the board that he will do everything possible, for the fire department personnel, to protect their rights and he will give them and the community all the support they need. He does not intend to let this department deteriorate . If need be, he will work long hours to promote the department, he will not let anyone disrupt the fire service . Streeter said she doesn' t understand the mayor' s rationale in selecting the management team. She is emotionally sick about the mayor' s comments in the paper. She doesn' t understand Dave Hollister not wanting to promote the fire department . She asked the personnel committee to find out the mayor' s rational in his decision. De Leon agreed with Streeter' s comments . She encouraged the leadership of the fire department to send as positive of response to the citizens, to help make the department move in a positive direction. GENERAL ORDER (Con' t) McGuire wished Bodiford well in his new career. He said there is too much bitterness, and said the mayor must have some good reasons to choose the management team. He said all of us have motives and objectives . He said he is proud of the Lansing Fire Department, and that everyone has a job to do. He feels the ship is not going to sink and doesn' t think the mayor' s administration is going to let it sink. He hopes the board never has to choose sides . The boards' s conclusion will be for the good of the fire department and for the citizens of Lansing. Marutiak wished Bodiford good luck and felt himself fortunate to be in the selection process in choosing such a fine chief . He hopes there will be enough information generated from the personnel committee' s meeting with the mayor so that all board members can remain on the same side . Mel McWilliams wished Chief good luck and offered his company in a friendly game of golf . Walker said Henderson Bodiford had a sincere dedication and concern for the fire department and he served the city well . He wished him the best in the future . Green wished Bodiford good luck, saying it has been a pleasure to serve on the board while he was chief. Green said he came onto the board when there was far more controversy than now and the department survived and got better. He said it is one of the best fire departments in the country, let' s not allow ourselves to let things that detract from the department get us down; we must keep on focus . Trierweiler said Bodiford tapped into the board as a resource and kept the board informed on all issues . She wished him well . She voiced her concern that the interim discussion played out in the media, she feel this in not a good policy and asked Art to take that back to Mayor Hollister. She said she has confidence in the departments' willingness to communicate on both sides . GENERAL ORDER: (Con' t) Sanchez wished Chief Bodiford well in his retirement . Weisenberg spoke of the union' s concern about the changes in the department through the interim process . He said the departments' s goal is to serve the citizens, they see something like this happen and feel it is threatening. A discussion followed. Streeter said her phone had been ringing for 3 hours today, with firefighters voicing their concerns . Trierweiler asked that the board put all questions in writing and contact Marutiak or herself . She wants to raise the questions that the board needs to have raised, with the mayor. Chesney wished Chief Bodiford the best of luck in his retirement . Marin wished Chief Bodiford luck and again offered her assistance to Assistant Chief Jack Cushman. She told Weisenberg to encourage his members to contact all of the commissioners . The commissioners need to hear all sides, and the board wants to work with both sides to make this transition go smoothly. Chief Bodiford again thanked the board, Weisenberg and Cushman. He said that when he decided to retire, he didn' t know the mayor would take the management by committee approach. He has full confidence in Assistant Chief Cushman and he hopes he can get the support to tackle his future encounters . Cushman will need support from the board and from the management team. Henderson wished the board and the department good luck in their future decisions . A motion to adjourn the meeting was made by Trierweiler, supported by Green. The meeting was adjourned, by Chairwoman Marin at 9 : 25 p .m. The next regular scheduled meeting of the Fire Board will be held at 7 : 30 p.m. February 15th 1995 , at the No. l Fire Station. Respectfully submitted, Dottie M. Chesney Fire Board Secretary pF Lq ""'^ LANSING FIRE BOARD 120 East Shiawassee c Lansing, Michigan 48933 * fD * (517) 483-4563 's (.-f; !;r_i j < s... �C416 .�ti LAP Sipi- CiTI' CLERK LANSING BOARD OF FIRE COMMISSIONERS NOTICE OF MEETING RE-SCHEDULE The January Fire Board Meeting will be held January 11 1996 , at 7 : 30 p .m. in the No . 1 Fire Station. Dottie M. Chesney Fire Board Secretary January 3 , 1996 "Eoual O000rtunitv Emolover"