HomeMy WebLinkAbout3.18.25 Police and Fire Retirement Board MinutesOFFICIAL PROCEEDINGS OF THE BOARD OF
TRUSTEES CITY OF LANSING
POLICE AND FIRE RETIREMENT SYSTEM
MEETING MINUTES
Regular Meeting March 18, 2025
10th Floor Conference Room Tuesday, 8:30 a.m.
The meeting was called to order at 8:31 a.m.
Present: Trustee Garza, Kreft, Moore, Schor, Thomas, Wilcox, Wohlfert – 7.
Absent: Taylor (Excused)
Others present: Karen E. Williams, Thomas Lindemann, Human Resources Department, City Attorney
Gregory Venker, City Attorney’s Office; Attorney Aaron Castle, VanOverbeke, Michaud and Timmony;
Nathan Burk (via phone), Asset Consulting Group; Peter Marsack, Chief Operating Officer, Tegrit;
Employees’ Retirement System Board: Trustees Matthew Bahr, Scott Dedic, Larry Ebright, Jeremy
Garza, Ellen Jeffries, Elizabeth O’Leary, Dennis Parker, Andy Schor, Crystal Thomas; Charles Randle,
City’s Internal Auditor.
Karen Williams reported a memo from the City Council that Jeremy Garza has been appointed as the
City Council representative for 2025.
It was moved by Trustee Wilcox and supported by Trustee Moore to accept the City Council notice of
appointment and to place the letter on file.
Adopted by the following vote: 7 – 0.
It was moved by Trustee Wilcox and supported by Trustee Moore to approve the Joint Employees’
Retirement System and the Police and Fire Retirement System Board Meeting minutes of February 18,
2025, with corrections.
Adopted by the following vote: 7 – 0.
There were no public comments for items on the agenda.
Secretary’s Report:
8 (Fire) sworn police/fire member(s), 0 reinstatements(s), 0 refund(s), 0 transfer(s), 1 retired.
Total: Active membership 334. 0 Death(s): Refunds made since last regular meeting
amounted to $49,615.76. Reimbursements to the System year-to-date amount to $0.00.
Retirement allowances for the month of February 2025 amounted to $3,445,711.83. Total
retirement checks printed for P&F System 823. Total retirement checks printed for both
systems: 1735. Domestic relations orders received: 0. Domestic relations orders pending:
0. Eligible Domestic Relations Order Certified: 0
Police and Fire Retirement System March 18, 2025
Meeting Minutes Tuesday, 8:30 a.m.
Page 2
It was moved by Trustee Schor and supported by Trustee Kreft to approve the following request for
Regular Age and Service Retirement:
Ellen Larson, (CCLP Supervisory), 25 years of service, Age 49, Effective 2/15/2025,
Sworn Date 3/13/2000
Adopted by the following vote: 7 - 0.
Attorney Aaron Castle opined that the Police and Fire Retirement System Board is voting on is Mr.
Ryan Wilcox’s eligibility to retire with his requisite service and purchase of 14 months of service.
Attorney explained that the questions regarding compensation and calculations are not before the
Board at this time. Attorney Castle explained the difference between recusal from voting and abstaining
for voting. Attorney Castle indicated that with seven board members present, recusal would count
against the quorum.
Trustee Christopher Wilcox requested to recuse himself from the age and service vote.
Trustee Schor offered the following abstention to the motion: I am abstaining from the vote because I
am the chief executive of the City, which is the victim of a crime involving the applicant, and the criminal
case is still pending sentence.
Trustee Kreft asked if the Board would be able to review the valuations and calculations for the
retirement.
Attorney Castle indicated that as a Board member, the benefit calculations can be requested. Attorney
Castle stated that if any issues arise in the future, the benefit calculations can be adjusted. Attorney
Castle stated that the eligibility for retirement is the only thing before the Board at this time.
It was moved by Trustee Kreft and supported by Trustee Garza to approve the following request for
Regular Age and Service Retirement:
Ryan Wilcox, (CCLP Supervisory), 25 years of service, (purchased 1 year, 2 months of
universal service credit), age 46, effective March 10, 2025
Adopted by the following vote: 5 – 0, 1 -abstained, 1-recused
Ms. Williams reported there was a request for duty disability retirement from Applicant #2025-P0318.
The Board recessed at 8:39bam to allow the duty disability subcommittee to meet to discuss the
application of #2025-P0318.
The Board resumed at 8:41 a.m.
It was moved by Trustee Wilcox and supported by Trustee Moore to begin the duty disability process
for Applicant #2025-P0318.
Adopted by the following vote: 7 - 0
Police and Fire Retirement System March 18, 2025
Meeting Minutes Tuesday, 8:30 a.m.
Page 3
There were no requests for Non-Duty Disability Retirement.
It was moved by Trustee Wilcox and supported by Trustee Moore to approve following request for
refund of accumulated contributions:
Paul Wallenwine, (IAFF), not vested, $12,535.63
Adopted by the following vote: 7 – 0.
Karen Williams reported the MAPERS Spring Conference from May 17-20, 2025 in Detroit, Michigan.
The NCPERS Annual Conference – May 18- 21, 2025 in Detroit, Michigan.
It was moved by Trustee Wilcox and supported by Trustee Moore to allow the retirement technician to
attend the MAPERS Spring Conference.
Adopted by the following vote: 7 - .0.
It was moved by Trustee Kreft and supported by Trustee Moore to allow trustees to attend the NCPERS
Annual Conference in Denver, Colorado.
Adopted by the following vote: 7 -0.
It was moved by Trustee Kreft and supported by Trustee Thomas to excuse Trustee Taylor from the
March Police and Fire Retirement System meeting.
Adopted by the following vote: 7 – 0.
There were no public comments for items not on the agenda.
Ms. Williams provided the following invoice for approval: from Northern Trust, $18,051.95.
It was moved by Trustee Wilcox and supported by Trustee Kreft to approve the Police and Fire
Retirement System Board invoices for payment for the month of March.
Adopted by the following vote: 7- 0.
Attorney Castle provided a draft request for proposal for actuarial services. Attorney Castle asked the
Board to delay consideration until the draft guidelines for PA 202 from the Michigan Department of
Treasury were finalized. Once the guidelines are approved, Attorney Castle will come to the Board for
approval.
Thomas Lindemann reviewed the 4th Quarter Expense Report for 2024. Payroll for the quarter was
$10,260,627.03; investment fees were $483,347.39; actuarial fees were $8,765.08; with total
administrative expenses of $12,094.09.
Nathan Burk discussed a due diligence meeting in Missouri for April 30 – May 2. Mr. Burk provided a
preliminary itinerary when trustees would fly to Missouri on April 30, then have a full day of investment
review on May 1 and then fly back to Lansing on May 2.
Mr. Nathan Burk reviewed the Monthly Investment Report for the month ending February 28, 2024.
The Board recessed at 9:07 am to allow the Employees’ Retirement System Board to join the meeting
to hear a presentation from its vendor Tegrit, pension software company.
The meeting resumed at 9:30 a.m.
Peter Marsack provided an update of pension administration software, Arrivos. The software
components have been updated with new technology to bring the website current. Arrivos has a new
platform. Tegrit used the city’s site for training and education where 5000 manhours were recorded for
the upgrade. None of the manhours were charged to the City of Lansing. The new platform is going
through internal testing and will be released to Board staff for testing.
Within 4-6 weeks, Tegrit will begin City user testing. Tegrit is also still upgrading with BSA, the City’s
financial package. The additional support hours purchased by the City of Lansing have not been used.
Peter Marsack that the city used approximately 150 hours per annum for basic support and
maintenance. Mr. Marsack explained the additional support hours would be used to implement the
new platform.
Tegrit will set a timeframe goal to allow flexible planning for staff user testing.
Mr. Charles Randle, Internal Auditor, inquired about the SOCC audit regarding applications regarding
operational and internal computer controls and asked if a copy would be sent to the retirement boards.
Mr. Marsack responded that Tegrit has a SOCC 2 audit and can provide that document to the Boards
via request.
Trustee Dedic request an itemized list billing of what services are being provided and how the hours
are spent.
Mr. Marsack explained that the reporting would be an aggregate of time spent for various functions,
such as maintenance, supports, bug fixing.
Mr. Marsack has been working with BSA to integrate the system, but the last time of contact was
February 2025, for testing. Mr. Marsack explained that data from BSA must be reviewed. An extract
of data must be downloaded to Arrivos in a similar manner.
Mr. Marsack reported that the City of Lansing uses a subset of the possible Arrivos features. Many of
the requests for updates can be expanded with the existing Arrivos platform.
It was moved by Trustee Wilcox and supported by Trustee Moore to adjourn the Police and Fire
Retirement System March meeting.
Adopted by the following vote: unanimous.
The meeting ended at 10:02 a.m.
Minutes approved on 4/15/2025.
_______________________
Desiree Kirkland, Secretary
Police and Fire Retirement System
_____________________________
Eric P. Wohlfert, Chairperson
Police and Fire Retirement System