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Home My WebLink About2009 6 11 minutes CITY OF LANSING - BOARD OF ETHICS REGULAR MEETING TUESDAY, JUNE 11, 2007 - 9T" FLOOR CLERK'S CONFERENCE ROOM, CITY HALL AGENDA CALL TO ORDER: 5:30 p.m. ROLL CALL: ❑ Ellen Sullivan, PhD, Chair ❑ Susan Grettenberger, PhD ❑ Rev. John Folkers, Vice Chair ❑ Don Cote ❑ Ron Frybort ❑Vacant 3f"Ward Seat ❑ Rev. LaSandra Jones ❑Vacant At-Large Seat A Quorum is: ❑ Present ❑ Not Present ❑ Others Present: PUBLIC COMMENT: (TIME LIMIT OF 5 MINUTES PER SPEAKER) APPROVAL OF AGENDA: ❑ As Submitted ❑ With Changes Noted SECRETARY'S REPORT: ❑Approval of Minutes: Minutes of[] ❑ Communications received and sent since last meeting: 1. Statement of Financial Interests filed by Susan M. Pifer, Director of Internal Audit to the Board of Water& Light 2. Letter to Lansing City Council regarding disclosures of potential conflicts of interests CITY ATTORNEY'S REPORT: 1. Preliminary Written Analysis of Complaint 2007-001 (to be distributed at the meeting) CHAIR'S REPORT: TABLED: UNFINISHED BUSINESS: NEW BUSINESS: BOARD ROUND TABLE ADJOURNMENT MINUTES LANSING CITY BOARD OF ETHICS REGULAR MEETING MAY 8, 2007 -5:30 P.M. NINTH FLOOR CITY CLERK'S CONFERENCE ROOM, LANSING CITY HALL The meeting was called to order at 5:30 P.M. in the Ninth Floor City Clerk's Conference Room, City Hall, Lansing, Michigan. BOARD MEMBERS PRESENT: Ellen Sullivan, PhD Chairperson Don Cote Ron Frybort Rev. LaSandra Jones ABSENT: Rev. John Folkers, Vice-Chairperson Susan Grettenberger, PhD A QUORUM WAS PRESENT OTHERS PRESENT: John M. Roberts Jr., Chief Deputy City Attorney Chris Swope, City Clerk M. Denise Griffin, Chief Deputy City Clerk PUBLIC COMMENT: There was no public comment APPROVAL OF AGENDA: Moved by Mr.-Frybort to approve the agenda with the addition of officer nominations under new business and the Statement of Financial Interests from Councilmember William Matt under Secretary's Report. MOTION CARRIED SECRETARY'S REPORT: Approval of Minutes: Moved by Mr. Frybort to approve the minutes of March 13, 2007 with a spelling correction. MOTION CARRIED Communications and Petitions sent and received since the last meeting: 1. Complaint 2007-001 Chief Deputy City Attorney Roberts indicated that the claim involves the City Attorney, so his office is prevented from performing an initial investigation into that portion of the complaint. He presented several options to the Board on how to proceed. Moved by Mr. Frybort to ask Chief Deputy City Attorney Roberts to investigate the complaint with respect to the Mr. Jemerson and provide more clarity on the issues involved. MOTION CARRIED 2. Statements of Financial Interests with no items listed from: Brigham Smith, City Attorney Honorable Sandra Allen, Councilmember M. Denise Griffin, Chief Deputy City Clerk Honorable Tim Kaltenbach, Councilmember Diana Bitely, Administrative Assistant, City Arnold C. Yerxa, Internal Auditor, City Council Council Terese Horn, Legislative Assistant, City Council Honorable Harold Leeman, Councilmember Karen Schmidt, Manager, City TV Bernard Brantley, Commission Investigator, Murdock Jemerson, Director, Parks & Human Relations and Community Services Recreation Terri Singleton, Director, Human Resources Robert Johnson, Director, Planning & Randal Hannan, Deputy Chief of Staff, Mayor's Neighborhood Development Office Chad Gamble, Director, Public Service Honorable Virg Bernero, Mayor Renee Freeman, Office Manager, Mayor's Office Moved by Mr. Cote to accept the Statements and place them on file with no further action needed. MOTION CARRIED 3. Statements of Financial Interests from: Rhonda Jones, Corporate Secretary, Board of W. Thomas Cochran, Fire Chief Water& Light Joan Jackson Johnson, Director, Human Chris Swope, City Clerk Relations and Community Services Honorable Brian Jeffries, Councilmember Jerry Ambrose, Chief of Staff, Mayor's Office Honorable Carol Wood, Councilmember Joseph McDonald, Special Assistant, Mayor's Honorable Kathie Dunbar, Councilmember Office T. Dominic Cochran, Production Assistant, City Mark Alley, Chief of Police TV Richard Peffley, Interim General Manager, Board Matthew Dingman,Assessor, Finance of Water& Light Department William Matt, Councilmember Amy Kraus, Treasurer, Finance Department Moved by Mr. Frybort that the Clerk send a letter to City Council reminding them of the need to disclose potential conflicts of interests in the budget process. MOTION CARRIED Moved by Ms. Jones to accept the Statements and place them on file with no further action needed. MOTION CARRIED CITY ATTORNEY'S REPORT: none CHAIR'S REPORT: none TABLED ITEMS: none UNFINISHED BUSINESS: none NEW BUSINESS: Officer Nominations—Ellen Sullivan and LaSandra Jones will serve as a nominating committee and bring nominations for Chairperson and Vice Chairperson who shall be elected at the first meeting in July. BOARD ROUND TABLE Clerk Swope announced that the Lugnuts outing will be August 4, pending approval of the Mayor. ADJOURNED 6:55 P.M. Re pV147 suitt d, s Swope, City Clerk Date Minutes Placed on File: Print Form City of Lansing Statement of Financial Interests The City of Lansing Ethics Ordinance defines "reporting individuals" as the following.- 1. All elected officers of the city. 2. All appointed officers, including appointed officers of the Board of Water and Light, but excluding members of boards, commissions or agencies of the city. Annual Statements—A Statement of Financial Interests must be completed by each reporting individual and filed with the Lansing City Clerk by May 1 of each year, unless he/she has already filed a statement in that calendar year. New Reporting Individuals—A person who becomes a reporting individual must complete and file a Statement of Financial Interests with the Lansing City Clerk under the following schedule: 1. An elected officer— at the time of the filing of his/her oath of office. 2. A reporting individual whose appointment is subject to confirmation by the City Council — at the time when their name is submitted to the Council for consideration. 3. Any other reporting individual — at the time they become a reporting individual. The full text of the Statements of Financial Interests Section of the Ethics Ordinance is attached to this Statement for assistance in completion of the form. Basic Filing Information Name of Reporting Individual Susan M. Pifer Job Title Director of Internal Audit Reports to Board of Commissioners Home Address 3440 Kathy Lane, Williamston, MI 48895 Phone Numbers: Home: (517) 896-9730 ; rk: (517)702-6040 Signature of Reporting Individual City Clerk's Office to Complete �-s C-D � N n � — w F�i Date Filing Received by Clerk's Office: r//� 0:2 = . Clerk's Office Employee Receiving Filing: Pq 1 Statement of Financial Interests Part I List each organization (other than the city) in which you are an officer, director, associate, partner, proprietor or employee, or served in any advisory capacity, and from which any income in excess of$2,500 was derived during the preceding year. Organization's Name Address Type of Your Organization Function/Title Part II List any capital asset, located within the City of Lansing, including the address or legal description of real estate from which the reporting individual realized a capital gain of$5,000 or more in the preceding calendar year, other than the sale of the reporting individual's principal place of residence. Asset Description Part III List the name of any unit of government, other than the city, which employed the reporting individual during the preceding calendar year. Michigan Department of Treasury 2 Part IV List the name of any person, business or organization from which the reporting individual received during the preceding calendar year one or more gifts or honoraria having an aggregate value in excess of $500, but not including gifts from relatives, nor a campaign contribution or expenditure required to be recorded or reported under Public Act 388 of 1976, as amended. Name Address Part V List the name and instrument of ownership in any entity conducting business in the city, in which the reporting individual, or a member of the individual's immediate family, had a financial interest during the preceding calendar year. Ownership interests in publicly held corporations need not be disclosed. Name Address Instrument of Ownership Part VI List the identity of any financial interest in real estate located in the city or other jurisdictions within which the city may own real estate or public utility improvements, other than the principal place of residence of the reporting individual, and the address or, if none, the legal description of the real estate, including all forms of direct or indirect ownership such as partnerships or trusts of which the corpus consists primarily of real estate. Address or Description of Real Estate Type of Ownership 3 Part VII List the name of, and the nature of the city action requested by, any person which has applied to the city for any license or franchise or any permit for annexation, zoning or rezoning of real estate during the preceding calendar year if the reporting individual or a member of the individual's immediate family has a financial interest in such person. Person's Name City Action Requested by Person Part VIII List the name of any person doing independent contracting business with the city in relation to which business the reporting individual had a financial interest during the preceding calendar year, and the title or description of any position held by the reporting individual in such person. Name of Person Title or Description of Position Held by Reporting Individual in Such Person Penalties for Failure to File Annual Statements—A person who fails to file a statement by May 1 of each year, shall file her/his statement on or before May 31 , along with a late filing fee of$20.00. Failure to file by May 31 is a violation of the Ethics Ordinance, unless the person has filed an extension. New Reporting Individuals—A person who first becomes subject to the requirement to file a statement within 30 days prior to May 1 shall file his/her statement on or before May 31 without penalty. If such person fails to file a statement by May 31 , the individual shall file her/his statement on or before June 15, along with a late filing fee of$20.00. Failure to file by June 15 is a violation of the Ethics Ordinance, unless the person has filed an extension. Extensions—A person who is required to file a statement of financial interests may have one thirty day extension by filing a notice with the City Clerk by the date on which the statement is due. Failure to file by the extended deadline is a violation of the Ethics Ordinance. 4 FJ � y�NSZ �G Chris Swope CHIG Lansing City Clerk I � From the 05-14-07 Council Meeting Packet REFERRED TO THE COMMITTEE OF THE WHOLE AND REFERRED TO May 10, 2007 BUDGET President Leeman and Councilmembers 124 W. Michigan Ave., 10th Floor Lansing, MI 48933 Dear President Leeman and Councilmembers: As you are completing work on the Fiscal Year 2008 Budget, the Board of Ethics has asked me to take this opportunity to remind you of required disclosures regarding potential conflicts of interests. In the interest of keeping the public as informed as the City Council, the Board of Ethics recommends that the Council err on the side of redundancy and maintain disclosures at all levels of the budget process where there is a potential conflict or an appearance thereof. Sincerely, _ 0 Cr/islx�wope Lansing City Clerk Lansing City Clerk's Office Ninth Floor, City Hall, 124 W. Michigan Ave., Lansing, MI 48933-1695 517-483-4131 • 517-377-0068 FAX clerk.cityoflansingmi.com • clerk@ ci.lansing.mi.us