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HomeMy WebLinkAbout01-25-82 Board of Ethics Minutes BOARD OF ETHICS The Board of Ethics met at 2:00 P.M. on Monday, January 25, 1982 in the Council Conference Room. Present: Don Cook, Stephen Sawyer, Attorney and Rita M. Bauman, City Clerk. Absent: Margaret Groves and John Mertz. Motion by Mr. Sawyer that the Clerk send a copy of the proposed ordinance to all council members. Seconded by Mr. Cook. Motion by Mr. Sawyer that the meetings of the Board of Ethics be changed to meet quarterly instead of monthly and that the clerk be authorized to call a special meeting if necessary. Seconded by Mr. Cook. The next meeting of the Board of Ethics will be on Monday, April 26, 1982 at 2:00 p.m. in the Council Conference Room. Motion by Mr. Cook that there being no further business the meeting be adjourned. The meeting adjourned at 2:20 p.m. Respectfully submitted: 1 Rita M. Bauman Secretary. BOARD OF ETHICS The Board of Ethics met at 2: 12 P.M. on Monday, April 26, 1982 in the City Council Conference Room. Present: John Mertz, Chairman, Donald Cook, Margaret Groves , Asst. City Attorney Al Knot, and Rita M. Bauman, City Clerk Motion by Mr. Mertz that the minutes of the meeting of January 25, 1982 be approved. Seconded by Mrs Groves , The minutes were then approved. Mr. Mertz asked if there was any old business to discuss . There was no old business. Mr. Mertz asked if the Ordinance for the Board of Ethics had been sent to the Mayor and City Council Members . City Clerk Bauman said this had been done. Discussion was held on the portion of the City Charter dealing with the Ethics Board/ Motion by Mr. Mertz that under the Rules of Procedure of the Board of Ethics that Rule #1 be changed to read "The Board of Ethics will meet quarterly on the Fourth Monday of the Month" and asked the City Attorney to draft the proper wording to make this change. Discussion was held in regard to the ordinance pertaining to gifts received by City Employees as to (what, how much, etc) . Mr. Mertz noted his term of office ends on June 3q, 1982. Discussion was held on portion of the City Charter - Section 5-503 (2 and 3) Standards of Conduct of Officers and Employees. Discussion was held on Rules: Code of Conduct for City Employees and Department Supervisors. Mr. Mertz asked the City Clerk to draft a memo to be sent to city departments asking them if they have Rules or Regulations and Code of Conduct for their Employees, and if so to submit a copy to her to be sent on to the Board of Ethics for their next meeting Mr. Mertz asked if their was any other business to discuss - there was none. Motion was made by Mr. Mertz that the next meeting will be held on Monday, June 28, 1982. Motion by Mr. Cook that the meeting stand adjourned. Seconded by Asst. City Attorney Knot. Meeting adjourned at 2:45 P.M. Respectfully submitted, Rita M. Bauman Secretary. I I' I I I ` .. ..:._ City of LANSING „ . ---- I N T E R 0 F F I CE C 0 M M U N I CAT I ON TO: All Department Heads. FROM: Rita M. Bauman - City Clerk DATE:April 27 , 1982 SUBJECT: Code of Conduct for City Employees : At the meeting of the Board of Ethics on Monday, April 26, 1982. I was asked to submit a memo to all department heads and ask if they had Rules or Regulations and a Code of Conduct for their Employees. If you have such rules will you please forward to me a copy of them so I can submit them to the Board of Ethics at their next meeting of June 28, 1982. Thank you,, x/ M Rita M. Bauman City Clerk PS BOARD OF ETHICS The Board of Ethics met at 2:30 P,M. on Monday, June 28, 1982 in the City Council Conference Room, Present: John Mertz, Donald Cook. Margaret Groves, Asst. City Attorney-Al Knot . and Rita M. Bauman-City Clerk. Motion by Mr. Mertz that the minutes of the meeting of April 26, 1982 be approved and seconded by Mrs. Groves - Motion Carried Discussion was held on Code of Ethics for different departments within City Hall, Mr. Mertz asked how many departments within the city hall - Asst. City Attorney Knot said there was approximately 22 different departments, Mr. Mertz asked how many directly dealed with the public - Asst, City Attorney Knot said between 10 and 12. Mr. Mertz moved that the Board of Ethics review- ordinances, city charter, procedures of code of ethics for different departments. The different department that had dealing with the public were split up amoung the Board of Ethics to look into. John Mertz (Police and Fire Departments) . , Don Cook (Civic Center, Planning and Building Departments) . , Margaret Groves (Purchasing and Assessor Department; and Asst, City Attorney, Al Knot (City Attorney Office and Traffic Department). The City Clerk was asked to look into professional contracts and how they come to choose outside contracts for outside professional services and how they go about choosing and hiring - guidelines for selection, rules economic benefits. Much discussion was held. Mr. Mertz asked the City Attorney to draft wording to legally change the time of the meeting for the Ethic Board - Rule #1 - from Monthly to Quarterly. Mr. Mertz was advised by the City Clerk that he had been re-appointed to the Board of Ethics for a term expiring June 30, 1985. Mr. Mertz asked if there was any other business to discuss - there was none. Motion by Mr. Mertz that the next meeting of the Board of Ethics will be held on Monday, - September 27, 1982. Motion by Mr. Mertz that this meeting stand adjourned - Seconded by Mr. Cook, Meeting adjourned at 3:15 P.M. Respectfully submitted: Rita M. Bauman Secretary. BOARD OF ETHICS The Board of Ethics was called to order at 2:00 P.M. on Monday, September 27, 1982 in the City Council Conference Room. Present: Rita M. Bauman , City Clerk, Steven Sawyer, City Attorney and Margaret Groves. Absent: Don Cook and John Mertz. Motion was made by Margaret Groves that the minutes of the Board of Ethics meeting of Monday, June 28, 1982 be approved - Seconded by Steven Sawyer - Motion Carried. Steven Sawyer made remarks in regard to the Code of Ethics Ordinance and what effect on Public Employees. This ordinance will be presented to the .Committee of the Whole for their meeting of Thursday, September 30, 1982 for their consideration. This will be introduced and a public hearing wiil be set. Motion by Steven Sawyer that Don Cook and John Mertz be excused from the meeting Seconded by Margaret Groves - Motion carried. Due to the fact that the next regular Ethic Board Meeting is scheduled to meet on Monday, December 27, 1982 and this be during the Christmas holidays it was moved by Steven Sawyer that we postpone the meeting until Monday, January 24, 1983 Seconded by Margaret Groves - Motion Carried. There be not further business a motion was made by Rita M. Bauman that this meeting stand adjourned - Seconded by Steven Sawyer - Motion Carried. Meeting adjourned at 2:20 P.M. Respectfully submitted: Rita M. Bauman Secretary. Ngrhon O y tqh City of LANSING �a., - � ' I N T E R O F F I C E C O M M U N I C A T I O N = - TO: Rita Bauman, City Clerk FP,OM: Stephen R. Sawyer, City Attorney DATE: 9/27/82 SUBJECT: Professional Services Because professional services are exempt from the bid pro- visions of the Purchasing Ordinance, no bids are required or taken. When the City Attorney decides that outside legal counsel is necessary, (either on his own behalf or based on the request of another department or official) , he then selects several attorneys or firms which he feels would be best suited to represent the City in the particular matter. The City Attorney then contacts them to determine whether they are willing to represent the City and what their fees would be for the representation. The City Attorney then recommends retention of a particular attorney to represent the City to the City .Council by written report. The City Council, after asking for any further information they may desire, must approve the retention of the attorney or firm for the particular matter. Thereafter, the City Attorney finalizes the agreement to represent the City (in writing) and monitors the representation and payment for represen- tation until the matter is concluded. Stephen R. Saw er City Attorney SRS :mp BOARD OF ETHICS Monday, 2:00 P.M.- City Council Conference Room A G E N D A a) Call to Order b) Roll Call c) Approval of Minutes for d) Old Business e) Reports of Officers f) Nei•.T Business g) Excused Absence h) Adjournment