HomeMy WebLinkAboutPark Board Rules PARK BOARD RULES OF PROCEDURE
The Park Board is composed of citizens of the City of Lansing appointed by the Mayor and
confirmed by City Council. The goal of the Park Board is to improve the general welfare of
Lansing citizens through the services of the Parks and Recreation Department. The Board shall
perform its function in accordance with provisions of Section 5-106 of the Lansing City Charter.
1. The Park Board shall annually organize at the first meeting in July by electing one of its
members as President and another member as Vice-President. The elected officers shall
hold their office for a period of one year. They may be re-elected at that time. The
Director of the Parks and Recreation Department or his/her designee shall act as recorder
for each meeting and shall prepare draft copies of the minutes for each meeting to be
approved at the next meeting.
2. The President shall conduct the monthly meetings, and may appoint sub-committees and
act as a representative or spokesperson for the Board with the approval of the Board. In
the absence of the President,the Vice-President will perform the duties of the President.
3. A majority of the members serving on the Park Board shall constitute a quorum for the
transaction of business and the taking of official action at its meetings.
4. No official action shall be taken as to the adoption of a comprehensive master plan, any
part of a comprehensive master plan, or to recommend the renaming of city property to
City Council without an affirmative vote of 2/3 of the members serving on the Park
Board at the time of the vote.
5. Any amendment to a motion must be made by a majority vote of those members present.
6. Whenever a quorum is not present at a regular or special meeting,those present may
adjourn the meeting to another time or may meet for the purpose of accumulating and
accepting public comments on such matters as are on the agenda. However, no official
action(s)may be taken at that meeting.
7. If a member is absent for more than three (3) unexcused absences annually,the member
may be removed from the Board by an affirmative vote of 2/3 of the members serving on
the Park Board at.the time, excluding that member.
8. The Park Board shall schedule at least one regular meeting each month,usually on the
second Wednesday of the month. Meetings will normally begin at 7:00 p.m. and may be
held at an appropriate location decided by the Board. The date,time, and location of each
meeting shall be posted in accordance with the Michigan Open Meetings Act.
9. A special meeting may be called at any time by the President with notice to all members
and public notification as required.
10. Robert's Rules of Order will be used to conduct meetings.
11. All meetings of the Park Board shall be open to the public. Those in attendance shall
have the opportunity to speak on any issue related to parks and recreation services not
otherwise on the agenda at the end of the meeting and may speak on any agenda issue
during the meeting after Park Board members have had an opportunity to discuss the
issue or prior to the Board voting on the issue. The President may impose a time limit on
public comments when the audience is large or the agenda is long.
12. Minutes of all Board Meetings shall be filed in the office of the City Clerk as a matter of
public record.
13. As outlined in the City Charter, the Board is responsible for preparation and submission
of an annual report by December 1, evaluating the Parks and Recreation Department. The
Board shall also provide recommendations concerning the Department's budget,
including capital improvement proposals.
Approved As To Form
James D. Smie a
Lansing City Attorney
Revised Rules of Procedure approved by the Park Board on November 18, 2015