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PART I Rev. 11/27/96 admnprl 1
RULES OF ADMINISTRATIVE PROCEDURE
The following rules of procedure are adopted by the Lansing Planning Board to facilitate
the performance of its duties and the exercising of its responsibilities, functions and
powers in accordance with ACT 285 of the Public Acts of 1931, as amended (ACT 285),
other applicable statutes, the Lansing City Charter and applicable city ordinances. A copy
of ACT 285 and the Lansing City Charter are included as Appendices 1 and 2 respectively.
Section 1.0 Officers and Ex-Officio Members
1.1 Selection of Officers
A. The Board shall, at the first meeting in September, elect from among the
voting members a Board Chairperson and Vice Chairperson.
B. Whenever both positions are vacated for whatever reason, the remaining
members shall elect from the seated members a new chairperson and vice
chairperson, to fulfill the unexpired terms.
C. The Planning Manager shall be the designated Secretary of the Planning
Board. The Planning Manager may appoint a member of the planning staff
as the secretary designee.
1.2 Tenure
A. The.Chairperson and Vice Chairperson shall take office at the first meeting
following their election and shall hold office for a term of one year or until
their successors are selected and assume Office.
B. No Board Chairperson or Vice Chairperson shall serve more than two
consecutive terms in that position.
C. In the event a Chairperson is unable to complete the term of office, the Vice
Chairperson shall assume those duties of the Chair. Fulfilling the unexpired
term of a predecessor shall not be counted as one of-the two consecutive
terms.
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1.3 Duties of the Chairperson
The duties of the Chairperson shall be as follows:
A. The Chairperson shall preside at all meetings of the Board; perform such
other duties as may be directed by the Planning Board or as are contained
in other subsections of this Section 1.3; and perform such other duties as are
normal and customary to said office.
B. The Chairperson shall appoint all committee members for a term of one year,
at the first meeting at which the Chairperson takes office, except the
Executive Committee.
C. The Chairperson may reassign members when circumstances require.
D. The Chairperson may make temporary appointments to various committees
to assure adequate attendance. Any board member may be appointed to
serve on a committee on an interim basis. The Committee minutes should
reflect a board member serving on a temporary basis.
E. The Vice Chairperson shall act in the capacity of the Chairperson in the
event of the Chairperson's absence.
F. The Chairperson and the Planning Manager shall be ex officio members of
all committees except when the Chairperson is fulfilling a specific committee
assignment.
G. The Chairperson shall be responsible for all public releases of information
(except as noted in Section 1.4.F.) All committee discussions and/or
decisions reached at the Business Session of the Planning Board, or
releases of any other information relating to the work of the Planning Board
shall be made by the Chairperson. Such information may also be released
by the Secretary of the Planning Board, with approval of the Board or the
Executive Committee.
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1.4 Duties of the Secretary
The duties of the Secretary are as follows:
A. The Secretary shall be responsible for maintaining the minutes of Board
meetings and shall have them available in suitable volumes. Copies of the
minutes shall be distributed to all voting Board members prior to the meeting
at which they will be considered. Draft minutes of the public hearing section
of the pertinent meeting will be made available to all committees for use
during their deliberations.
B. The Secretary shall assure that the minutes of each Board meeting are filed
in the office of the City Clerk as a public record in accordance with the
Lansing City Charter, Section 5-105.10.
C. The Secretary shall be responsible for keeping a record of all of the Board's
transactions.
D. The Secretary shall provide written notice of the recommendations of the
Planning Board to the Mayor and the Lansing City Council as well as to the
applicant. This notification shall include details of the petition, public
comment, and such other information as may be required by ordinance.
E. The Secretary shall execute all documents in the name of the Board; perform.
other duties as the board may determine or direct; and perform such other
duties as are normal and customary to said office.
F. The Secretary shall cooperate and assist the City F.O.I.A. office in
responding to requests for information in accordance with P.A. 442 of 1977,
as amended (Freedom of Information Act).
Section 2.0 Meetings
2.1 Regular Meetings
A. Regular meetings of the Lansing Planning Board will be held on the first and
third Tuesday of every month at 7:00 p.m. in Council Chambers, 10th Floor,
Lansing City Hall, 124 W. Michigan Avenue, unless otherwise publicly
noticed in accordance with the P.A. 267 of 1976, as amended (Open
Meetings.Act).
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B. In accordance with the Open Meetings Act, the Planning Board shall post the
dates, times, and places of its regular meetings within ten days after the first
meeting of the board in each calendar year.
C. Any changes in the regular meeting schedule must be posted within three
days after the change in the meeting schedule has been agreed upon by the
Planning Board.
2.2 Special Meetings
A. Special meetings shall be called at the request of the Board Chairperson or
five members of the Board. Notice of special meetings shall be given by the
Secretary to the members of the Board at least eighteen hours prior to such
meeting and shall state the date, time and place of the meeting. Notice of
the special meeting will also be posted in accordance with the Open
Meetings Act.
B. If the Secretary is unable to contact a Board member, notice shall be left at
the member's usual place of residence.
C. Notwithstanding the foregoing requirements for the calling of a special
meeting, any special meeting of the Board shall be a legal special meeting
if a quorum is present, provided there has been compliance with the Open
Meetings Act.
D. At the time special meeting notices are delivered, copies shall be posted in
City Hall and other appropriate locations. Proof of service and record of the
posting shall be maintained along with the minutes of the meeting.
E. Special meetings closed to the public shall be in accordance with the Open
Meetings Act.
2.3 Public Involvement
A. All regular and special meetings, hearings, records, resolutions,
transactions.-and findings-and-determinations-of the—Board-shall-be-open t
the public except when the Planning Board meets in closed session in
accordance with the Open Meetings Act.
B. The public shall be given reasonable opportunity to be heard at all regular
or special meetings in accordance with Lansing City Charter provision 5-
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150.5, except when the Planning Board meets in closed session in
accordance with the Open Meetings Act. The opportunities for public
comment shall at least include:
1. Scheduled Public Hearings: The petitioner or the petitioner's
representative shall be permitted a reasonable amount of time for
presentation, generally not to exceed five (5) minutes. All others shall
be given a reasonable amount of time to speak, generally not to
exceed three (3) minutes.
2. General Public Comments: All persons shall be given a reasonable
amount of time, generally not to exceed three (3) minutes, to speak
on issues before the Planning Board or on topics of general interest
to the Planning Board.
C. The Planning Board may grant additional time to any speaker for the
presentation of new or additional information.
2.4 Quorum
A. Five (5) members, or a majority of the persons seated on the Planning
Board, shall constitute a quorum for the transaction of business and the
taking of official actions.
B. No official action shall be taken as to the adoption of a Comprehensive
Master Plan, any part of a Comprehensive Master Plan, or to recommend the
rezoning of property to the City Council without six (6) affirmative votes (MCL
125.38).
C. Any amendment to a motion is by majority vote of those present.
D. Whenever a quorum is not present at a regular or special meeting, those
present may adjourn the meeting to another time or may meet as a
Committee of the Whole for the purpose of accumulating and accepting
public comments on such matters as are on the agenda. However, no
official action(s) may be taken.
2.5 Conflict of Interest
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A. Planning Board members who believe they may have a potential conflict of
interest should disclose or declare such a possible conflict prior to any
discussion of the topic during the meeting. Once disclosed, the potential
conflict should be discussed and addressed in a rational manner by the
entire Planning Board. (M.C.L. 153.42)
B. These rules of procedure cannot adequately describe each potential conflict
of interest. Therefore, if a member believes that there is a potential conflict
where there may exist a greater than remote personal interest in that
particular issue, or where there may be the appearance of a conflict, they
should openly disclose same; particularly when those issues involve a
member's own pecuniary interest, affect his or her employer, or bear on
some other fact associated with that issue, that member should state his or
her interest. The Planning Board will then discuss the matter and vote as to
whether the member has a valid conflict of interest.
C. A vote to recuse a member shall be by simple majority of the remaining
members of the Board who are present and shall include the reasons for
their action.
D. Any Board member recused on a particular issue, shall, in addition to not
taking part in the discussion of nor voting on the issue, act in a manner
which will preserve the public's confidence that the member is not attempting
to influence the other Board members. At the least, the recused member
shall leave his/her seat and the dais where the board is meeting.
E. All such recusals shall be stated in the official communication from the Board
secretary and reflected in the official minutes of the Planning Board.
F. All members shall act in accordance with the provisions of Ordinance #953,
known as the Ethics Ordinance for the City of Lansing, passed August 26,
1996 and included here as Appendix 3.
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2.6 Attendance
A. Board members shall be regular in attendance,
B. Following the roll call of board members at any meeting, the Chairperson
shall inquire whether any absent member had requested their absence be
excused. The Planning Manager or any member of the Board may relate to
the Chairperson any such request made to them and the reasons for that
request. A motion to excuse that member may be approved by a majority
vote.
C. Any Board member who is absent without being excused from three (3)
consecutive regular meetings, or twenty-five percent (25%) of the regular
meetings in any calendar year, may be dismissed from the Planning Board
in accordance with Section 5-9 05.7 of the Lansing City Charter.
D. The Chairperson shall transmit notice of these absences to the Mayor by
letter upon an affirmative vote of the remaining members
E. Such procedures do not prohibit a member from voluntary resignation.
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2.7 Order of Business
The Agenda for each meeting, prepared by the Secretary, shall contain the
following elements in order:
1. Roll Call
A. Excused Absences
B. Staff Introductions
2. Approval of the Agenda
3. Communications
4. Hearings (advertised)
5. Public Comment
6. Recess (if desired by the Board)
7. Business Session
A. Approval of Minutes
B. Committee Reports
a. Zoning and Ordinance Committee
b. Urban Development Committee
C. Committee of the Whole
d. Executive Committee
C. Planning Manager's Report
D. New Business
E. Board Member Comments
8. Adjournment
2.8 Motions
A. Motions shall be restated by the Chairperson before a vote is taken.
B. The names of the persons making the motion and its second shall be
recorded in the minutes.
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2.9 Voting
A. Voting shall be recorded by verbal ayes and nays except as noted in B. and
C. below.
B. Roll call votes shall be taken on land use matters including but not limited
to rezoning petitions, Special land Use permits, nonconforming Class A
petitions, Comprehensive Master Plan amendments and requests for ACT
285 review.
C. A roll call vote may also be required if requested by a Board member.
D. All members of the Board in attendance shall vote on all matters unless
recused.
E. The Chairperson shall vote last.
2.10 Board Action
A. Action on a land use matter shall not occur until the required or requested
public hearing has been concluded.
B. A written notice containing the decision of the Planning Board will be sent to
petitioner(s), titleholder(s), and all others required to be notified by law.
2.11 Parliamentary Procedure
Meetings shall be conducted according to Mason's Manual.
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SECTION 3.0 HEARINGS
3.1 Master Plan Amendment Hearings (including rezoning petitions)
The Planning Board, in accordance with Section 6 of ACT 285, shall hold a public
hearing on all matters which would amend the current Comprehensive Master Plan
for the City of Lansing or the current zoning patterns as designated on the Official
Zoning Maps for the City of Lansing.
3.2 Other Public Hearings
The Planning Board, in accordance with the Lansing Planning and Zoning Code,
shall hold public hearings on other land use matters such as Special Land Use
permits, Class A nonconforming use permits, and ACT 285 land use reviews, as
required or as requested by an applicant or Planning staff.
3.3 Notice of all Public Hearings
Notice of all public hearings before the Planning Board shall be made in a timely
manner in accordance with the requirements of ACT 285, the requirements of the
Lansing Planning and Zoning Code, and all other applicable Michigan Statutes and
local ordinances.
4.0 COMMITTEES
4.1 Standing Committees
There shall be the following standing committees:
A. Executive Committee:
1 . The Committee shall be composed of the Board Chairperson, Vice
Chairperson, and the Chairpersons of the Zoning and Ordinance and
Urban Development Committees. -
2. The Board Chairperson shall serve as Chairperson of the Executive
Committee.
3. The Board Chairperson may call on other non-committee Board
members to attend those committee meetings where additional input
is requested.
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4. The Committee shall act for the Planning Board on occasions when
immediate action is necessary, providing such action is lawful and in
accord with the Rules and Procedures of this Board.
5. The Committee may provide group counsel to the Planning Manager
on matters such as the budget and work program.
B. Zoning and Ordinance Committee:
1. The Committee shall be composed of not more than four (4) members
of the Board, three of which shall constitute a quorum.
2. The Committee shall review and make recommendations on all
petitions for rezoning, plats,- Special Land Use permits, Planned
Residential Development proposals, lot splits, non-conforming Class
A petitions, and other land use issues.
3. The Committee shall make interpretations of the Planning and Zoning
Code as provided for in same.
C. Urban Development Committee:
1. The Committee shall be composed of not more than four (4) members
of the Planning Board; three of which shall constitute a quorum.
2. The Committee shall review all petitions, plans, referrals and
recommendations regarding the Comprehensive Master Plan. Their
duties shall also include review of all neighborhood plans, relocation
plans, and rehabilitation plans (CDBG), Capital Improvements Plans,
requests for ACT 285 review, and requests for review and
recommendation on specific land use topics such as housing,
transportation, economic development, community facilities, and
public services.
D. Committee of the Whole (COW):
1. The Committee shall be composed of all members seated on the
Board, five of which shall constitute a quorum.
2. The Vice Chairperson of the Board shall preside, or in that person's
absence, the Chairperson shall appoint a member to preside.
3. The COW shall be convened to discuss various land use issues
where there is-a benefit for all members to exchange their views.
4. The COW may also be convened to accept an issue being referred
or discharged to it from one of the standing committees, or by the
request of the Chairperson.
5. Two or more members of the Board may request that an issue be
placed on the Board agenda upon giving written notice to the
Chairperson three working days in advance of the meeting. The
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Chairperson three working days in advance of the meeting. The
notice must indicate that the members intend to request that a
particular specified issue be referred or discharged to the COW for
consideration. A majority vote of those members present and voting
at the Board meeting shall be sufficient to convene the COW for the
purposes of considering the specified issue.
SECTION 5.0 PLANNING BOARD STAFF
5.1 Authorization
The City of Lansing Planning Board staff shall consist of a Planning Manager
and such other personnel as may be necessary to complete the work of the
Planning Board and which is in keeping with Section 4-306.5 of the Lansing
City Charter.
5.2 Responsibility
A. All members of the staff shall be responsible to the Planning Manager.
All informational requests, or other requests related to work program
activities for any staff member, shall be cleared through the Planning
Manager. The Planning Manager shall be responsible to the Director
of the Department of Planning and Neighborhood Development and
to the Mayor for the administration of the Planning Office. The
Planning Manager, however, shall keep the Board informed as to the
operations of the Office.
B. The City of Lansing Planning Board staff is charged with the duty of
preparation and administration of such plans as are appropriate to the
City of Lansing and its environs and are within the scope of ACT 285
and the Lansing City Charter. Copies of both above referenced
documents are included as appendices 1 and 2.
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SECTION 6.0 AMENDMENTS
6.1 Amendments to the Rules of Administrative Procedure
These rules may be amended by the Board by a majority vote,during any
regular meeting, provided that all members have received an advanced copy
of the proposed amendments at least three (3) days prior to the meeting at
which such amendments are to be considered.
THESE RULES OF ADMINISTRATIVE PROCEDURE ARE ADOPTED THE 19TH DAY
OF NOVEMBER, 1996.
LANSING PLANNING BOARD
THESE RULES OF ADMINISTRATIVE PROCEDURE ARE RECEIVED BY CITY
COUNCIL WITHOUT OBJECTION ON
APPBQVED AS TO FC w ONLY
SIGNATURE
orry ATTORNEY
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i
CCTY OF LANSING
ETHICS ORDINANCE
AN ORDINANCE TO AMEND CHAPTER 290, CONFUCTS OF INTEREST, OF THE CODIFIED'ORDINANCES
OF LANSING, MICHIGAN, 1966, TO RETITLE THE CHAPTER 'ETHICS"; TO DECLARE PUBLIC OFFICE AND
PUBLIC EMPLOYMENT AS A PUBLIC TRUST INVOLVING A FIDUCIARY DUTY; TO ESTABUSH A COMPLAINT
PROCEDURE APPUCABLE TO THE BOARD OF ETHICS; TO DEFINE CERTAIN PROHIBITED
TRANSACTIONS; TO REGULATE THE PARTICIPATION IN GOVERNMENT DECISIONS; TO PROVIDE FOR
FINANCIAL DISCLOSURE BY ELECTED AND APPOINTED OFFICIALS; TO ADOPT GIFT REGULATIONS; TO
REQUIRE LOBBYIST DISCLOSURE BY CITY OFFICERS AND EMPLOYEES; TO PROVIDE FOR EDUCATION
CONCERNING THE PROVISIONS OF THIS CHAPTER; AND TO PROVIDE WMSTLEBLOWER PROTECTION.
THE CITY OF LANSING ORDAINS:
SECTION ONE. THAT CHAPTER 29O OF THI`CODE OF THE CITY OF LANSING, 13E AND HEREBY IS AMENDED TO
READ AS FOLLOWS: ,
CHAPTER 290
ETHICS
290. 1 DECLARATION OF PURPOSE; FINDINGS.
THE PEOPLE OF THE CITY OF LANSING DECLARE PUBLIC OFFICE AND PUBLIC EMPLOYMENT ARE HELD AS A
PUBLIC TRUST AND ANY EFFORT TO REALIZE PERSONAL GAIN THROUGH OFFICIAL CONDUCT IS A VIOLATION OF
THAT TRUST. IT IS THE FINDING OF COUNCIL THAT ALL CITY OFFICERS AND EMPLOYEES ARE TRUSTED WITH
PUBLIC FUNCTIONS FOR THE GOOD OF THE PUBLIC, THAT THEIR OFFICIAL POWERS ARE FIDUCIARY AND ARE
TO BE USED TO PROTECT, ADVANCE AND PROMOTE THE PUBLIC INTEREST AND NOT THEIR OWN; THAT THE
PEOPLE OF' THE CITY WANT LEGISLATION TO ENSURE THAT CONFLICTS OF INTEREST OF OFFICERS AND
EMPLOYEES ARE.ELIMINATED TO THE FULLEST EXTENT POSSIBLE AND THAT VIOLATIONS OF RULES OF ETHICAL
CONDUCT ARE APPROPRIATELY CORRECTED.
29o.z DEFINITIONS.
AS USED IN THIS CHAPTER:
W BOARD OF ETHICS` MEANS THE BOARD OF ETHICS CREATED UNDER CHAPTER 5 OF ARTICLE V OF.THE
CITY CHARTER.
(B) MBUSINESS" MEANS- A CORPORATION, PARTNERSHIP, SOLE PROPRIETORSHIP, FIRM, ENTERPRISE,
FRANCHISE, ASSOCIATION, ORGANIZATION, SELF-EMPLOYED INDIVIDUAL, HOLDING COMPANY, JOINT STOCK
COMPANY, RECEIVERSHIP, TRUST, ACTIVITY OR ENTITY, EXCLUDING A MUNICIPAL CORPORATION OR
GOVERNMENTAL ENTITY.
(C) «ΡBUSINESS WITH WHICH AN INDIVIDUAL IS ASSOCIATED31 MEANS A BUSINESS IN WHICH ANY OF THE
FOLLOWING-APPLIES:-
( [ ) THE INDIVIDUAL IS AN OWNER, PARTNER, DIRECTOR, OFFICER OR EMPLOYEE;
(2) A MEMBER OF THE INDNIDUALS IMMEDIATE FAMILY IS AN OWNER, PARTNER, DIRECTOR OR OFFICER;
(3) THE INDIVIDUAL OR A MEMBER OF THE INDIVIDUALS IMMEDIATE FAMILY IS A STOCKHOLDER OF CLOSE
CORPORATION STOCK WHICH IS WORTH AT LEAST ONE THOUSANID DOLLARS ($ 1 ,000) AT FAIR MARKET
VALUE OR WHICH REPRESENTS MORE THAN A FIVE PERCENT EQUITY INTEREST; OR
(4) THE INDIVIDUAL OR A MEMBER OF THE INDIVIDUALS IMMEDIATE FAMILY IS A STOCKHOLDER OF
PU6UCLY TRADED STOCK WHICH IS WORTH AT LEAST TWENTY-FIVE THOUSAND DOLLARS ($25,000)
AT FAJR MARKET VALUE OR WHICH REPRESENTS MORE THAN TEN PERCENT EQUITY INTEREST, OTHER
THAN PUBUCLY TRADED STOCK UNDER A TRADING ACCOUNT IF THE INDIVIDUAL REPORTS THE NAME
AND ADDRESS OF THE STOCKHOLDER,
(D) 'BUSINESS WITH WHICH AN OFFICER, EMPLOYEE OR CANDIDATE IS ASSOCIATED' MEANS A BUSINESS WITH
WHICH THE INDIVIDUAL IS ASSOCIATED.
(E) 'CANDIDATE" MEANS AN INDIVIDUAL WHO IS A CANDIDATE FOR CITY OFFICE, AS DEFINED IN PUBLIC ACT
366 OF 1976, AS AMENDED, BEING M.C.L.A. 1 69.201 THROUGH 1 69.282.
(F) 'CHILDK MEANS A SON OR DAUGHTER, WHETHER OR NOT THE SON OR DAUGHTER IS THE NATURAL
OFFSPRING OF THE LEGAL. PARENT OR PARENTS AND WHETHER OR NOT THE SON OR DAUGHTER IS FINANCIALLY
DEPENDENT ON THE PARENT OR PARENTS.
(G) 'CONFIDENTIAL INFORMATION MEANS INFORMATION WHICH HAS BEEN OBTAINED IN THE. COURSE OF
HOLDING OFFICE OR EMPLOYMENT WITH THE CITY, AND WHICH INFORMATION IS NOT AVAILABLE TO MEMBERS
OF THE PUBLC UNDER THE FREEDbM OF INFORMATOON ACT OR OTHER LAW OR REGULATION AND WHICH THE
EMPLOYEE OR OFFICER HAS BEEN INSTRUCTED IS BEING MELD CONFIDENTIALLY. ANY INFORMATION WHICH
IS DISCLOSED IN A MEETING OPEN TO THE PUBLIC IS DEEMED NOT TO BE CONFIDENTIAL.
(H) 'GIFT" MEANS A PAYMENT, SUBSCRIPTION, ADVANCE, FORBEARANCE, RENDERING OR DEPOSIT OF MONEY,
SERVICES OR A!"IMING OF VALUE, MADE WITHOUT THE EXCHANGE OF REASO AE!ILE CONSIDERATION. GIFT DOES
NOT INCLUDE ANYTHING OF VALUE RECEIVED AS A DEVISE, BEQUEST OR INHERITANCE OR A LOAN OR CREDIT
ARRANGEMENT MADE ACCORDING TO REASONABLE AND PREVAILING RATES AND TERMS, AND WHICH DOES NOT
DISCRIMINATE AGAANST OR IN FAVOR OF-AN INDIVIDUAL WHO l5 AN OFFICER OR EMPLOYEE BECAUSE OF SUCH
INDIV[pUAL�S STATUS AS AN OFFICER OR EMPLOY7=E. MIaiFT� DOES NOT INCLUDE A CONTRIBUTION OR
EXPEND(TURE REQUIRED TO BE: RECORDED OR REPORTED PURSUANT TO PUBLIC ACT 368 OF 1976, AS
AMENDED, BEING M.C.L.A. 169.201 TO 169.282. =GIFe DOES NOT INCLUDE A GIFT RECEIVED FROM ONE
OR MORE OF THE FOLLOWING:
( I ) A RELATIVE WITHIN THE FIFTH DEGREE.OF CONSANGUINITY, UNDER THE CIVIL LAW COMPUTATION
METHOD, TO THE OFFICER OR EMPLOYEE, OR THE SPOUSE OF SUCH A RELATIVE; OR
(2) A SPOUSE OF THE OFFICER OR EMPLOYEE. OR A SPOUSES RELATIVE WITHIN THE FIFTH DEGREE OF
CONSANGUINITY TO THE SPOUSE, UNDER THE CIVIL LAW COMPUTATION METHOD.
(1) 'GOVERNMENTAL BOD'? MEANS AN AUTHORITY, DEPARTMFXr, COMMISSION, COMMITTEE, COUNCIL, BOARD,
BUREAU, DIVISION, OFFICE, LEGISLATIVE BODY OR OTHER AGENCY (AS DEFINED,IN THE CITY CHARTER) OF THE
CITY.
(J) 'IMMEDIATE FAMILY" MEANS A CHILD OF AN INDIVIDUAL, A SPOUSE OF AN INDIVIDUAL, OR AN INDIVIDUAL
CLAIMED BY THA.T'INDIVIDUAL OR INDIVIDUAL 2S SPOUSE AS A DEPENDENT UNDER THE INTERNAL REVENUE CODE,
OR THE PARENTS, PARENTS-IN-LAW, BROTHERS, SISTERS, SISTERS-IN-LAW, BROTHERS-INWLAW,' STEPPARENTS,
STEPBROTHERS OR STEPSISTERS OF AN INDIVIDUAL,
(K) 'LOAN' MEANS A TRANSFER OF MONEY, PROPERTY OR ANYTHING ELSE OF ASCERTAINABLE MONETARY
VALUE IN EXCHANGE FOR AN OBLIGATION, CONDITIONAL OR NOT, TO REPAY IN WHOLE OR IN PART.
(U 4OFFTCE.R OR EMPLOYEE* MEANS AN ELECTED OR APPOINTED OFFICER OR AN EMPLOYEE OF A
GOVERNMENTAL BODY OF THE'CITY.
290.03 COMPLAINTS.
W ANY PERSON MAY FILE A SIGNED WRITIEN COMPLAINT WITH THE CITY CLERK ALLEGING A VIOLATION OF
CHAPTER S OF ARTICLE V OF THE CITY CHARTER OR OF 'THIS CHAPTER. UPON RECEIPT OF SUCH A
COMPLAINT, THE CITY.CLERK SHALL SIMULTANEOUSLY FORWARD THE COMPLAINT TO THE BOARD OF.ETHICS,
THE PERSON NAMED IN THE COMPLAINT AND THE CITY ATTORNEY. THE CITY ATTORNEY SHALL PROVIDE THE
ETHICS BOARD WITH A PRELIMINARY WRITTEN ANALYSIS OF THE COMPLAINT NO LATER THAN THIRTY (30) DAYS
FROM THE DATE THE COMPLAINT WAS FILED WITH THE CITY CLERK. AT THE NEXT REGULAR MEETING FOLLOWING
RECEIPT OF THE CITY ATTORNEY'S ANALYSIS, THE BOARD OF ETHICS SHALL (REVIEW AND CONSIDER THE
COMPLAINT AND THE CITY ATTORNEY'S ANALYSIS. AT ANY TIME AFTER SUCH REVIEW AND CONSIDERATION, THE
BOARD OF ETHICS MAY DO ANY OF THE FOLLOWING:
( 1 ) REQUEST THE CITY ATTORNEY TO INVESTIGATE THE COMPLAINT AND REPORT ALL FINDINGS BACK TO
THE BOARD; OR
(2) SCHEDULE THE COMPLAINT FOR FURTHER REVIEW AND CONSIDERATION, OR
} (3) REFER THE COMPLAINT TO THE CITY ATTORNEY FOR CRIMINAL PROSECUTION CONSIDERATION; OR
(4) ISSUE SUCH REPORTS; OPINIONS AND FIND4NGS AS THE BOARD DEEMS ADV15ABLE UNDER THE
CIRCUMSTANCES AND IN ACCORDANCE WITH THE CITY CHARTER AND ORDINANCES; OR
(5) DISMISS THE: COMPLAINT BASED ON ANY OF THE FOLLOWING GROUNDS.
W LACK OF JURISDICTION IN THE BOARD OF ETHICS;
(B) FAILURE OF THE COMPLAINT TO STATE A CLAIM OF A VIOLATION OF THE. ETHICS PROVISIONS
CONTAINED IN THE CHARTER, LAW OR ORDINANCES;
(c) FAILURE OF THE COMPLAIK614T TO COOPERATE IN THE ETHIC BOARDS REVIEW AMC) CONSIDERATION
OF THE COMPLAINT; OR
(6) TAKE SUCH OTHER ACTION WHICH THE BOARD DEEMS NECESSARY AND AS AUTHORIZED BY THE
CHARTER OR ORDINANCE.
(A) PURSUANT TO MICHIGAN COMPILED LAWS I S.243(B)(1) AND (11), EACH COMPLAINT SHALT. REMAIN
CONFIDENTIAL_ UNTIL.THE MEETING AT WHICH THE BOARD OF ETHICS RECEIVES THE ANALYSIS OF THE
CITY ATTORNEY. CONTINUED CONFIDENTIALITY OF THE COMPLAINT AND ANY MATERIAL RESULTING
FROM THE BOARD'S.REVIEW AND CONSIDERATION SHALL BE DETERMINED ON A CASE-BY-CASE BASIS
IN ACCORDANCE WITH THE MICHIGAN FREEDOM OF INFORMATION ACT OR ANY SUCCESSOR LAW.
(B) NO PERSON SHALL KNOWINGLY MAKE A FALSE OR MISLEADING STATEMENT IN ANY COMPLAINT FILED
Wn-H THE CITY CLERK PURSUANT TO THIS CHAPTER.
(C) EXCEPT IN THE CASE OF DJSMISSA:UNDER SECTION 290.03w5)(A AND B), THE BOARD OF ETHICS
SHALL NOT ISSUE AN OPINION.OFF ANY COMPLAINT WITHOUT PROVIDING THE PERSON(S).CHARGED WITH
WRITTEN NOTICE OF A COMPLAINT AND A REASONABLE OPPORTUNITY TO BE HEARD BEFORE THE
BOARD.
290.04 PROHIBITIONS.
W NO PERSON, INCLUDING ANY ADMINISTRATIVE BOARD ESTABLISHED UNDER ARTICLE V. CHAPTER 2 OF
THE CITY CHARTER, SHALL DIRECTLY OR INDIRECTLY OFFER OR GIVE TO ANY OFFICER, EMPLOYEE OR
CANDIDATE; A MEMBER OF THE IMMEDIATE FAMILY OF ANY OFFICER, EMPLOYEE OR CANDIDATE; OR A BUSINESS
WITH WHICH ANY OFFICER, EMPLOYEE OR CANDIDATE 1S ASSOCIATED ANY GIFT, LOAN., MONEY, GOODS,
SERVICES, CONTRIBUTION, REWARD, EMPLOYMENT OR OTHER THING OF VALUE BASED ON AN AGREEMENT OR
UNDERSTANDING THAT A VOTE OR OFFICIAL ACTION OR DECISION OF AN OFFICER, EMPLOYEE OR CANDIDATE
WOULD 13E INFLUENCED THEREBY.
(B) No OFFICER, EMPLOYEE OR CANDIDATE, A MEMBER OF THE IMMEDIATE FAMILY OF AN OFFICER,
EMPLOYEE OR CANDIDATE, OR A.BUSINESS WITH WHICH AN OFFICER, EMPLOYEE OR CANDIDATE IS ASSOCIATED
SHALL DIRECTLY OR INDIRECTLY SOLICIT OR ACCEPT ANY PAYMENT, GIFT, LOAN, CONTRIBUITON, MONEY,
GOODS, - SERVICES, REWARD, EMPLOYMENT OR OTHER THING OF VALUE BASED ON ANY AGREEMENT OR
UNDERSTANDING WITH A PERSON, INCLUDING ANY ADMINISTRATIVE BOARD ESTABLISHED UNDER ARTICLE V,
CHAPTER 2 Of THE CITY CHARTER, THAT A VOTE OR OFFICIAL ACTION OR DECISION OF AN OFFICER, EMPLOYEE
OR CANDIDATE WOULD BE INFLUENCED THEREBY.
(C) IT SHALL BE.PRESUMED THAT A NON-MONETARY GIFT HAVING A VALUE OF LESS THAN $50 DOES NOT
EVIDENCE A VIOLATION OF PARAGRAPHS WAND (B) OF THIS SECTION OR OF CODE SECTION .206. 1 5.
PARAGRAPHS W AND (B) OF THIS SECTION DO NOT PROHIBIT COMMUNICATION BETWEEN AN INDIVIDUAL OR
ORGANIZATON AND A CANDIDATE REGARDING THE CANDIDATES VIEWS, RECORD OR PLANS FOR FUTURE ACTION
REGARDING AN ISSUE OR MEASURE IN AN ATTEMPT TO DETERMINE A CANDIDATES VIEWPOINTS OR HOW THE
CANDIDATE PLANS TO ACT IN THE FUTURE, IF SUCH COMMUNICATION RESULTS IN AN ENDORSEMENT OF THE
CANDIDATE, A DECISION NOT TO ENDORSE THE CANDIDATE, OR A CONTRIBUTION.OR EXPENDITURE REQUIRED
TO NE RECORDED OR REPORTED UNDER PUBLIC ACT 3813 OF 1 976, AS AMENDED.
(D) NO OFFICER OR EMPLOYEE SHALL FALSELY REPRESENT HIS OR HER PERSONAL OPINION TO BE THE.
OFFICIAL P05MON OR DETERMINATION OF THE GOVERNMENTAL BODY OF WHICH HE OR SHE IS A MEMBER OR
EMPLOYEE, THIS SUBSECTION SHALL NOT APPLY TO STATEMENTS BY ELECTED-OFFICIALS MADE-IWTHE.COURSE
OF FULFILLING THE RESPONSIBIL.lT1ES OF THEIR OFFICE OR IN RUNNING FOR ELECTION TO OFFICE, NOR SHALL
IT APPLY To THE PROFESSIONAL OPINIONS OF CITY OFFICERS OR EMPLOYEES RENDERED IN THE COURSE OF
PERFORMING THEIR DUTIES, PROVIDED THAT SUCH OPINIONS ARE CLEARLY IDENTIFIED AS PROFESSIONAL
OPINIONS,
(E) NO OFFICER OR EMPLOYEE SHALL DIVULGE TO ANY UNAUTHORIZED PERSON CONFIDENTIAL INFORMATION
ACQUIRED IN THE COURSE OF HOLDING HIS OR HER POSITION IN ADVANCE OF THE TIME PRESCRIBED SY THE
GOVERNMENTAL BODY OF WHICH HE OR SHE IS A MEMDER OR EMPLOYEE FOR ITS AUTHORIZED RELEASE TO
THE PUBLIC-
(F) NO OFFICER OR EMPLOYEE SHALL USE, OR ALLOW
OTHERS TO USE, THE AUTHORITY, TITLE., OR PRESTIGE
OF HIS OR HER PUBLIC OFFICE. FOR THE ATTAINMENT OF THE OFFICER OR EMPLOYEES, OR THAT OF A
MEMBER OF HIS OR HER IMMEDIATE FAMILY'S, PRIVATE FINANCIAL BENEFIT IN ANY MANNER THAT IS
INCONS157ENT WITH PUBLIC INTERESTS.
(G) AN OFFICER OR EMPLOYEE SHALL NOT USE PERSONNEL, RESOURCES, PROPERTY OR FUNDS UNDER HIS
OR HER OFFICIAL CARE AND CONTROL TO OBTAIN PERSONAL FINANCIAL GAIN IN ADDITION TO HIS OR HER
OFFICIAL REMUNERATION AS AN OFFICER OR EMPLOYEE FOR HIMSELF OR HERSELF, A MEMBER OF HIS OR HER
IMMEDIATE FAMILY, OR A BUSINESS WITH WHICH EITHER IS ASSOCIATED.
(H) NO OFFICER OR EMPLOYEE SHALL ACT AS AN ATTORNEY, AGENT OR REPRESENTATIVE OF A PERSON
OTHER THAN HIMSELF OR HERSELF, BEFORE THE GOVERNMENTAL BODY OF WHICH SUCH OFFICER OR
EMPLOYtE 15 A MEMBER OR EMPLOYEE. THIS PROVISION-SHALL NOT PREVENT AN OFFICER OR EMPLOYEE
FROM PERFORMING HIS OR HER RESPONSIBILrTIES AS AN OFFICER OR EMPLOYEE.
(1) NO OFFICER OR EMPLOYEE SHALL ACT ON BEHALF OF THE CITY BY MAKING ANY POLICY STATEMENTS,
PROMISING TO AUTHORIZE OR TO PREVENT ANY FUTURE ACTION, AGREEMENT OR CONTRACT, WHEN SUCH
OFFICER OR EMPLOYEE HAS, IN FACT`, NO..AUTHORIYY TO DO SO.
(J) .NO OFFICER OR EMPLOYEE ENGAGE IN A BUSINESS TRANSACTION IN WHICH THE OFFICER,
EMPLOYEE, A MEMBER OF HIS OR HER IMMEDIATE FAMILY, OR A BUSINESS WITH WHICH EITHER 15 ASSOCIATED,
MAY PROFIT FROM HIS OR HER OFFICIAL POSITION OR ALIIHORTTY, OR BENEFIT FINANCIA LY FROM CONFIDENTIAL
INFORMATION WHICH THE OFFICER OR EMPLOYEE HAS OBTAINED OR MAY OBTAIN BY REASON OF THAT.POSITION
OR AUTHORITY. THIS SUBSECTION SHALL. NOT PROHIBIT EMPLOYMENT OR A CONTRACT TO CONDUCT
INSTRUCTION WHICH 1S NOT DONE DURING REGULARLY SCHEDULED WORKING HOURS, EXCEPT FOR.ANNUAL
LEAVE OR VACATION TIME, IF THE OFFICER OR EMPLOYEE DOES NOT HAVE ANY DIRECT DEALING WITH OR
INFLUENCE ON THE EMPLOYING OR CONTRACTING PERSON OR ENTITY IN PERFORMING HIS OR HER OFFICIAL
DUTTES'FOR THE CITY.
(K) EXCEPT AS OTHERWISE PROVIDED BY LAW, NO OFFICER OR EMPLOYEE SHALL PARTICIPATE 1N, VOTE
UPON OR ACT UPON, CONTRACTS, THE MAKING OF LOANS OR GRANTS OF PUBLIC FUNDS, THE GRANTING OF
SUBSIDIES, FIXING OR RATES, ISSUANCE OF PERMITS OR CERTIFICATES, OR OTHER REGULATION OR
SUPERVISION RELATING TO ANY BUSINESS IN WHICH THE OFFICER OR EMPLOYEE, OR A MEMBER OF HIS OR
HER IMMEDIATE FAMILY, OR ANY BUSINESS WITH WHICH EITHER IS ASSOCIATED HAS A FINANCIAL OR PERSONAL
INTEREST, OTHER THAN AN INTEREST AS A CITIZEN, OFFICER OR EMPLOYEE OF THE CITY.
(L) 1N ADDMO.N TO THE PROVISIONS SET FORTH IN CHARTER SECTION 5-505. i , NO OFFICER OR EMPLOYEE,
SHALL FAIL TO DISCLOSE IN WRITING TO THE BOARD OF ETHICS A CONFLICT OF INTEREST OR ANY FINANCIAL
INTEREST OTHER THAN AS A CITIZEN OF THE CRY IN ANY MATTER PRIOR TO ANY ACTION BY THE CITY IN THAT �
MATTER, NOTHING IN THIS S!~CTlON SHALL PROHIBIT THE REQUEST OF AN INFORMAL OPINION BY AN OFFICER
TENTIAL CONFLICT OF IITEREST. NEITHER THE
OR EMPLOYEE FROM THE ETHICS BOARD REGARDING A PO
FILING OF A REQUEST FOR AN INFORMAL OPINION, NOR THE MAKING OF A STATEMENT CONCERNING A POTENTIAL
CONFLICT OF INTEREST PURSUANT TO SEC-nqN 290.05(A), SHALL CREATE A PRESUMPTION OR INFERENCE
THAT AN OFFICER OR EMPLOYEE ACTUALLY HAS A CONFLICT OF INTEREST CONCERNING THE MATTER FILED WITH
O
THE ETHICS BOARD OR DISCLOSED ON THE PUBLIC RECORD.
(M) NO PERSON SHALL IDIRECTLY OR INDIRECTLY SOLICIT, AGREE, AID OR ASSIST ANY OFFICER OR EMPLOYEE
TO VIOLATE THIS CHAPTER.
(N) THE PROVISIONS AND PROHIBITIONS SET FORTH IN THIS SECTION 2-90.04 SHALL NOT BE CONSTRUED
TO PROHIBIT OR RESTRICT CITY EMPLOYEES FROM NEGOTIATING, ENTERING INTO OR ENFORCING A COLLECTIVE
BARGAINING AGREEMENT BETWEEN THE CITY AND A LABOR UNION TO WHICH THE EMPLOYEE BELONGS PURSUANT
TO STATE OR FEDERAL LAW.
(0) THE PROVISIONS AND PROHIBITIONS SET FORTH IN THIS SECTION 290.04 ARE SUBJECT TO THE
APPLICABLE PROVISIONS AND PROCEDURES OF THE STATE STATUT TI E ENTLED CONTRACTS OF PUBLIC
SERVANT" W931 pueuc ENTITIES', BEING MCL 15.32 1 . ET SEQ. AS THE SAME MAY BE AMENDED FROM N ANY
TO TIME. IN THE EVENT OF A CONFLICT BETWEEN THIS SECTION 290.04 AND THE STATE STATUTE
PARTICULAR CASE, THE STATE STATUTE SHALL PREVAIL.
290.05 PAR-IICIPATION IN GOVERNMENTAL DECISIONS.
(A) A MEMBER OF CITY COUNCIL WHO IS REQUIRED TO MAKE A MOTION TO RECUSE HERSELF/HIMSELF, OR
WHO IS THE SUBJECT OF A MOTION TO RECUSE HERSELF/HIMSELF, ON ANY QUESTION BEFORE THE COUNCIL
SHALL, BEFORE THE MATTER IS BROUGHT TO A VOTE, FIRST MAKE A DISCLOSURE FOR THE PUBLIC RECORD
TO THE COUNCIL PRESIDENT OF THE CONFLICT OF INTEREST OR THE FINANCIAL INTEREST OTHER THAN AS A
CITIZEN OF THE CITY, IF ANY, OR ALTERNATIVELY EXPLAINING WHY, DESPITE ANY POTENTIAL CONFLICT, SUCH
MEMBER OF COUNCIL IS ABLE TO VOTE AND OTHERWISE PARTICIPATE FAIRLY, OBJECTIVELY AND IN THE PUSUC '
INTEREST. A STATEMENT SHALL BE ENTERED IN FULL IN THE MINUTES OR OTHER OFFICIAL RECORD OF THE
LEGISLATIVE BODY. THE CLERK SHALL_ FORTHWITH FORWARD ANY SUCH STATEMENT ON TO THE ETHICS BOARD.
COMPLIANCE WITH THE PROVISIONS OF THIS SECTION 290.05W BY AN ELECTED OFFICIAL SHALL BE DEEMED
COMPLIANCE WITH SECTION 290.04(L).
(SYTHE PROVISIONS AND PROHIBITIONS SET FORTH IN THIS SECTION 290.05 SHALL NOT BE tNTERPRETED
TO PROHIBrT OR RESTRICT AN EMPLOYEE FROM ENGAGING JN NEGOTLATIONS, APPROVAL AND ENFORCEMENT OF
A COLLECTIVE BAROALNING AGREEMENT BETWEEN THE CITY AND A LABOR UNION TO WHICH THE EMPLOYEE
BELONGS PURSUANT TO STATE AND FEDERAL LAWS,
(C) THE PROVISIONS AND PROHIBITIONS SET FORTH IN THIS SECTION 290.05 ARE SUBJECT TO THE
APPLICABLE PROVISIONS AND PROCEDUE?ES OF THE STATE STATUTE ENTITLED CONTRACTS OF PUBLIC
SERVANTS WITH PUBLIC ENTITIES BEING MCL. 1 5.32 1 . ET SEQ., AS THE SAME MAY BE AMENDED FROM TIME
TO TIME, IN THE EVENT OF A CONFLICT BETWEEN THIS SECTION 290.05 AND THE STATE STATUTE IN ANY
PARTICULAR CASE, THE STATE STATUTE SHALL PREVAIL.
290.06 INVESTIGATIVE ASSISTANCE,
ALL CITY OFFICERS AND EMPLOYEES SHALL FULLY AND TRUTHFULLY RESPOND TO ANY INQUIRIES BY THE CITY
ATTORNEY OR THE BOARD OF ETHICS IN INVESTIGATING ANY COMPLALNT OF A VIOLATION OF THIS CHAPTER.
ALL CITY EMPLOYEES AND ELECTED OR APPOINTED OFFICIALS OF-THE CITY SHALL COOPERATE WITH ANY
INVESTIGATIONS BY THE BOARD OF ETHICS; SUCH COOPERATION SHALL INCLUDE THE COMPILATION AND
PRODUCTION OF ANY INFORMATION REQUESTED BY THE BOARD DURING AN INVESTIGATION UNLESS THE
INFORMA-noN REQUESTED IS EXEMPT FROM DISCLOSURE UNDER THE APPLICABLE STATE LAW.
290.07 DISTRIBUTION OF COPIES OF CHAPTER.
THE DEPARTMENT OF PERSONNEL AND TRALNING SHALL PROVIDE A COPY OF CHAPTER 5 ARTICLE V OF THE
CITY CHARTER AND OF THIS CHAPTER TO EACH OFFICER AND EMPLOYEE OF THE CITY,
290.06 STATEMENTS OF FINANCIAL INTERESTS.
W FOR PURPOSES OF THIS SECTION, THE FOLLOWING PERSONS SHALL BE REFERRED TO AS "REPORTING
INDIVIDUALS":
( 1 ) EACH ELECTED OFFICER AND
(2) EACH APPOINTED OFFICER, INCLUDING APPOINTED OFFICERS OF THE BOARD OF WATER AND LIGHT,
BUT EKCLUDLNG MEMBERS OF BOARDS, COMMISSIONS OR AGENCIES OF THE CITY.
(B) EACH REPORTING INDIVIDUAL SHAH, FILE BY MAY I OF EACH YEAR, A SWORN WRITTEN STATEMENT OF
FINANCIAL INTERESTS IN ACCORDANCE WITH THE PROVISIONS OF THIS SECTION,.UNLESS (S)HE HAS ALREADY
FILED A STATEMENT IN THAT CALENDAR YEAR - - - -
(C) STATEMENTS OF FINANCIAL INTEREST SHALL ALSO BE FILED BY THE FOLLOWING:
(-I) AN-E-L-E-C"fI D-OFF-ICER-AT THE-TIMEsJF F_IUNG-HER/-HIS-OATH OF OFFICE;
(2) A REPORTING INDIVIDUAL WHOSE APPOINTMENT TO OFFICE IS SUBJECT TO CONFIRMATION BY THE CITY
COUNCIL AT THE TIME WHEN HER/HIS NAME IS SUBMITTED TO THE COUNCIL FOR CONSIDERATION;
(3) ANY OTHER PERSON AT THE TIME (S)HE BECOMES A REPORTING INDIVIDUAL.
(D) THE DEPARTMENT OF PERSONNEL SERVICES, THE FINANCE DIRECTORS OFFICE, CITY COUNCIL STAFF
AND THE OFFICE OF THE MAYOR SHALL COOPERATE WITH THE CITY CLERK IN NOTIFYING INDIVIDUALS OF THEIR
OBLIGATION TO FILE STATEMENTS OF FINANCIAL INTERESTS AND IN EFFECTING THE FILING OF SUCH STATEMENTS-
(E) NO APPOINTED OFFICER OR EMPLOYEE SHALL BE ALLOWED TO TAKE THE OATH OF OFFICE OF SHALL-
ENTER A
ENTER INTO OR CONTINUE HER/HiS DUTIES, UNLESS (S)HE HA-5 FILED A STATEMENT OF FINANCIAL INTERESTS
i
AS REQUIRED BY THIS CHAPTER.
(F) STATEMENTS OF FINANCIAL INTERESTS SHALL CONTAIN THE FOLLOWING INFORMATION-.
( 1 ) THE NAME, ADDRESS, AND TYPE OF ORGANIZATION (OTHER THAN THE CITY) IN WHICH THE REPORTING
INDIVIDUAL WAS AN OFFICER, DIRECTOR, ASSOCIATE, PARTNER, PROPRIETOR OR EMPLOYEE, Op
SERVED IN ANY ADVISORY CAPACITY, AND FROM WHICH ANY INCOME IN EXCESS OF $2,500 WAS
DERIVED DURING THE PRECEDING YEAR.
(2) THE IDENTITY OF ANY CAPITAL. ASSET, LOCATED WITHIN THE CITY OF LANSING, INCLUDING THE
ADDRESS OR LEGAL DESCRIPTION OF REAL ESTATE FROM WHICH THE REPORTING INDIVIDUAL REALIZED
A CAPITAL GAIN OF $5,000 OR MORE IN THE PRECEDING CALENDAR YEAR OTHER THAN THE SALE
OF THE REPORTING INDIVIDUALS PRINCIPAL PLACE OF RESIDENCE.
(3) THE NAME OF ANY UNIT OF GOVERNMENT, OTHER THAN THE CITY, WHICH EMPLOYED THE REPORTING
INDIVIDUAL DURING THE PRECEDING CALENDAR YEAR.
(4) THE. NAME OF ANY PERSON, BUSINESS OR-ORGANIZATION FROM WHOM THE REPORTING INDIVIDUAL
RECEIVED DURING THE PRECEDING CALENDAR YEAR ONE OR MORE GIFTS OR HONORARIA HAVING AN
AGGREGATE VALUE IN EXCESS OF $500, BUT NOT INCLUDING GIFTS FROM "RELATIVES, NOR A
CAMPAIGN•CONTRIBUTION OR bC IT E'ENDURE REQUIRED TO BE RECORDED OR REPORTED UNDER
PuBuc ACT 368 OF 1 97fi;�As AMENDED.
(5) THE NAME AND INSTRUMENT OF OWNERSHIP IN ANY ENTITY CONDUCTING BUSINESS IN THE CITY, IN
WHICH THE REPORTING INDIVIDUAL, OR A MEMBER OF THE INDIVIDUALS IMMEDIATE FAMILY HAD.A
FINANCIAL INTEREST DURING THE PRECEDING CALENDAR YEAR. OWNERSHIP INTERESTS IN RU13UCLY
HELD CORPORATIONS NEED NOT SE DISCLOSED.
(6) . THE IDENTITY OF ANY FINANCIAL INTEREST IN REAL ESTATE LOCATED IN THE CITY OR OTHER
JURISDICTIONS WITHIN WHICH THE CITY,MAY OWN REAL ESTATE OR PUBLIC UTILITY IMPROVEMENTS.
OTHER THAN THE PRINCIPAL PLACE OF RESIDENCE OF THE REPORTING INDIVIDUAL, AND THE ADDRESS
OR, IF NONE, THE LEGAL DESCRIPTION OF THE REAL ESTATE, INCLUDING ALL FORMS OF DIRECT OR
INDIRECT OWNERSHIP SUCH AS PARTNERSHIPS OR TRUSTS OF WHICH THE CORPUS CONSISTS i
PRIMARILY OF REAL ESTATE.
(7) THE NAME OF, AND THE 'NATURE OF-THE CITY ACTION REQUESTED BY, ANY PERSON WHICH HAS
APPLIED TO THE CITY FOR ANY LICENSE OR FRANCHISE, OR ANY PERMIT FOR ANNEXATION, ZONING
OR REZONING -OF REAL ESTATE DURING THE PRECEDING CALENDAR YEAR IF THE REPORTING
INDIVIDUAL OR A MEMBER OF THE INDIVIDUAL'S IMMEDIATE FAMILY HAS A FINANCIAL INTEREST IN SUCH
PERSON.
(6) THE NAME OF ANY PERSON DOING INDEPENDENT CONTRACTING BUSINESS WITH THE CITY IN RELATION
To WHICH BUSINESS THE REPORTING INDIVIDUAL HAD A FINANCIAL INTEREST DURING THE PRECEDING
CALENDAR YEAR, AND THE TITLE OR DESCRIPTION OF.ANY POSITION HELD. BY THE REPORTING
INDIVIDUAL IN SUCH PERSON.
(G) FORM FOR STATEMENT OF FINANCIAL INTERESTS. TYPEWRITTEN OR PRINTED STATEMENTS OF FINANCIAL
INTERESTS ARE TO SE FILED WITH THE CITY CLERK THE STATEMENT SHALL BE VERIFIED, DATED, AND SIGNED
BY THE REPORTING 1ND{VIDUAL PERSONALLY. IT SHALL BE SUBMITTED ON A FORM APPROVED BY THE BOARD
OF ETHICS.
(H) FILING OF STATEMENTS.
( I ) THE.CC[Y'S FINANCE DIRECTOR AND THE. PERSONNEL DIRECTOR SHALL CERTIFY TO THE CITY CLERK
A UST (CURRENT AS OF THE PRIOR JANUARY I ) OF THE NAMES AND MAILING ADDRESSES OF THE
PERSONS WHO ARE REQUIRED TO FILE A STATEMENT OF FINANCIAL_ INTERESTS IN THE CURRENT YEAR.
(2) THE CITY CLERK SHALL, IN WRITING, NOTIFY ALL PERSONS REQUIRED TO FILE STATEMENTS OF
FINANCIAL INTERESTS UNDER THIS SECTION. NOTICE SHALL BE DELIVERED BY FIRST CLASS M,L TO
THE LAST KNOWN ADDRESS APPEARING IN CITY RECORDS.
(3) ALL.STATEMENTS OF FINANCIAL INTERESTS SHALL BE AVAILABLE FOR EXAMINATION AND DUPLICATION BY
THE PUBLIC IN THE OFFICE OF THE CITY CLERK DURING THE REGULAR BUSINESS HOURS OF THE CITY
OF LANSING, EXCEPT AS OTHERWISE PROVIDED BY LAW. COSTS OF DUPLICATING THE STATEMENT OF
FINANCIAL INTERESTS SHALL BE PAID BY THE PERSON REQUE5TING THE DUPLICATION.
(4) No PERSON SHALL USE FOR ANY COMMERCIAL PURPOSE INFORMATION CONTAINED IN OR COPIED
FROM STATEMENTS OF FINANCIAL INTERESTS REQUIRED TO BE FILED BY THIS CHAPTER OR FROM
LISTS COMPILED FROM SUCH STATEMENTS,
i
(1) FAILURE TO FILE STATEMENTS BY DEADLINE
( I ) THE CITY CLERK SHALL NOTIFY ANY PERSON WHO FAILS TO FILE SUCH A STATEMENT BY MAY I OF
EACH YEAR, BY CERTIFIED MAIL OF HER/HIS FAILURE TO FILE BY THE SPECIFIED DATE. SUCH
PERSON SHALL FILE HER/HIS STATEMENT ON OR BEFORE MAY 3 1 , ALONG WITH A LATE FILING FEE
OF $20.00. FAILURE TO FILE BY MAY 3 1 SHALL CONSTITUTE A VIOLATION OF THIS CHAPTER,
EXCEPT AS PROVIDED IN SUBSECTION (3).
(2) ANY PERSON WHO FIRST BECOMES SUBJECT TO THE REQUIREMENT TO FILE A STATEMENT OF
FINANCIAL INTERESTS WITHIN 30. DAYS PRIOR TO MAY I OF ANY YEAR SHALL BE NOTIFIED AT THAT
TIME BY THE APPOINTING OR EMPLOYING AUTHORITY OF THE OBLIGATION TO FILE AND SHALL FILE HIS
STATEMENT AT ANY TIME ON OR BEFORE MAY 3 1 WITHOUT PENALTY. THE APPOINTING OR EMPLOYING
AUTHORITY SHALL NOTIFY THE CITY CLERK OF THE IDENTITY OF SUCH PERSONS. IF SUCH PERSON
FAILS TO FILE A STATEMENT BY MAY 3 1 , THE CITY CLERK SHALL NOTIFY SUCH PERSON BY CERTIFIED
MAIL OF HER/HIS FAILURE TO FILE BY THE SPECIFIED DATE. SUCH PERSON SHALL FILE HER/HIS
STATEMENT OF FINANCIAL INTERESTS ON OR BEFORE JUNE 1 5, ALONG WITH A LATE FILING FEE OF
$20.00. FAILURE TO FILE BY JUNE 15 SHALL CONSTITUTE A VIOLATION OF THIS CHAPTER, EXCEPT
AS PROVIDED IN SUBSECTION (3);
(3) A PERSON WHO IS REQUIRED"TO•FILE SUCH STATEMENTS OF FINANCIAL INTEREST MAY HAVE ONE
THIRTY DAY-FILING EXTENSION BY FILING A NOTICE WITH THE CITY CLERK BY YHE DATE ON WHICH THE
STATEMENT OF FINANCIAL INTEREST IS DUE. FAILURE TO FILE BY THE EXTENDED DEADLINE SHALL
CONSTITUTE A VIOLATION OF THIS CHAPTER.
(4) A STATEMENT OF FINANCIAL INTEREST IS CONSIDERED FILED WHEN IT IS RECEIVED BY THE CITY
CLERK.
290.09 LOBBYIST AND CONTRACTOR DISCLOSURE.
W ALL CITY OFFICERS AND EMPLOYEES SHALL COMPLY WITH THE PROVISIONS OF MCL 4.41 1 , = SEQ.,
AS THE SAME MAY BE AMENDED FROM TIME TO TIME, BEING THE STATE ACT REGULATING LOBBYISTS, LOBBYING
AGENTS, AND LOBBYING ACTIVITIES, TO THE EXTENT THAT THE STATUTORY PROVISIONS ARE APPLICABLE TO THE
OFFICERS OR EMPLOYEES ACTIVITIES.
(B) ALL CONTRACTORS OR VENDORS HAVING CONTRACTUAL RELATIONSHIPS OR OPEN PURCHASE ORDERS
WITH THE CITY SHALL FULLY DISCLOSE IN WRITING TO THE CITY CLERK AND THE BOARD OF ETHICS THE
EXISTENCE OF ANY EMPLOYMENT, PARTNERSHIP OR OWNERSHIP RELATIONSHIP THE CONTRACTOR OR VENDOR
HAS'WITH A FORMER EMPLOYEE OR OFFICER OF THE CITY IF SUCH RELATIONSHIP WAS CREATED WITHIN ONE
YEAR. FROM THE DATE THE OFFICER OR EMPLOYEE TERMINATED EMPLOYMENT WITH THE CITY.
(C) THE PROVISION CONTAINED IN SECTION 290.09(B) SHALL BE INCLUDED WITHIN EVERY CITY CONTRACT
AND PURCHASE ORDER.
290. 10 PENALTIES.
(A) VIOLATION BY ANY PERSON OF ANY PROVISION OF THIS CHAPTER SHALL BE A MISDEMEANOR
(B) A VIOLATION OF ANY PROVISION OF THIS CHAPTER MAY CONSTITUTE A GROUND FOR FORFEITURE OF
OFFICE IN PROCEEDINGS BROUGHT PURSUANT TO CHARTER 2-302.
(C) THE PENALTIES PRESCRIBED IN THIS SECTION SHALL BE CUMULATIVE AND-NOT EXCLUSIVE OF EACH
OTHER.
290. 1 1 EDUCATION.
THE BOARD OF ETHICS SHALL DEVELOP A PLAN FOR IMPLEMENTATION OF A PROGRAM TO EDUCATE PERSONS
SUBJECT TO THE TERMS OF THIS CHARTER ABOUT THEIR DUTIES AND RESPONSIBILITIES HEREUNDER
290. 1 2 WHISTLE-BLOWER PROTECTION.
W THE PROVISIONS OF THE WHISTLE-BLOWER'S PROTECTION ACT MCL 1 5.36 1 , 'T S_ EQ. ARE INTENDED
TO APPLY TO EMPLOYEES WHO REPORT A VIOLATION OR SU5PECTED VIOLATION OF THIS CHAPTER.
(B) THE CITY SHALL NOT DISCHARGE, THREATEN. OR OTHERWISE DISCRIMINATE AGAINST AN EMPLOYEE
REGARDING THE EMPLOYEES COMPENSATION. TERMS, CONDITIONS, LOCATION, OR PRCVILEGES OF EMPLOYMENT
BECAUSE THE EMPLOYEE, OR A PERSON ACTING ON BEHALF OF EMPLOYEE, REPORTS OR IS ABOUT TO
REPORT, OR IS PERCEIVED TO HAVE REPORTED OR BE ABOUT TO REPORT, VERBALLY OR IN WRITING, A
VIOLATION OR SUSPECTED VIOLATION OF THIS CHAPTER, UNLESS THE EMPLOYEE KNOWS THAT THE REPORT IS
FADE, OR BECAUSE AN EMPLOYEE 15 REQUESTED BY THE CITY, OR ANY AGENCY OR OFFICER THEREOF, TO
PARTICIPATE IN AN INVESTIGATION, HEARING, OR INOUIRY HELD. BY THE CITY, AGENCY OR OFFICIAL,
SECTION 2, ALL ORDINANCES, RESOLUTIONS OR RULES, PARTS OF ORDINANCES, RESOLUTIONS OR RULES
INCONSISTENT WITH THESE PROVISIONS ARE REPEALED.
SECTION 3. SHO.ULD ANY SECTION, CLAUSE OR PHRASE OF THIS ORDINANCE BE DECLARED TO BE INVALID,
THE SAME SHALL NOT AFFECT THE VALIDITY OF THE ORDINANCE AS A WHOLE, OR ANY PART OTHER THAN THE
PART SO DECLARED TO BE INVALID.
SECTION 4. THIS ORDINANCE SHALL TAKE EFFECT ON THE 30TH DAY AFTER ENACTMENT UNLESS GIVEN
IMMEDIATE EFFECT BY THE CITY COUNCIL..
SECTION 5. THIS ORDINANCE SFiA1! EXPIRE 10 YEARS FROM THE DATE OF ITS PASSAGE 13Y THE CITY COUNCIL
UNLESS READOPTED.PRIOR TCP.THAT TIME.
MARILYNN SLADE. CITY CLERK
REPORT OF COMMITTEE
THE COMMITTEE ON DEVELOPMENT AND PLANNING, TO WHOM WAS REFERRED THE REVISED
RULES OF ADMINISTRATIVE PROCEDURE FOR THE LANSING PLANNING BOARD,
REPORTS AS FOLLOWS: THE COMMITTEE HAS REVIEWED THIS MAJOR REVISION TO THE BOARDS
RULES, AND HAS NO OBJECTIONS OR RECOMMENDATIONS, THE RULES ARE ATTACHED FOR
TRANSMITTAL, SO THEY MAY BE PLACED ON FILE AND ALLOWED TO GO INTO EFFECT.
SIGNED: RICHARD J. LILLY, CHAIR
SANDY ALLEN
JOAN BAUER
ATTACHMENT: I I/27/96 RULES [NEED NOT BE PRINTED]
BY COUNCILMEMBER LILLY:
THAT THE REPORT OF THE COMMITTEE BE RECEIVED.
CARRIED UNANIMOUSLY
� �
i
�r S '"G Department of Law
MEM01MDUM
REFERRED TO THE COMMITTEE ON
arc H t 4� DEVELOPMENT PLANNING
O: MARILYNN SLADE, CITY CLERK
"ROM: JOHN M. ROBERTS IOR ASSISTANT CITY ATTORNEY
')ATE:
November 27, 1996
REVISED PLANNING BOARD RULES OF PROCEDURE
The Lansing Planning Board transmitted to this office its proposed amend men ts�fo the
Planning Board's Rules of Procedure. The referenced appendices are self-eXplantory.
Pursuant to § 5-105 of the Lansing City Charter, this office is herewith transmitting the
proposed rules to you after they have been approved as to form.
The Charter establishes the procedure for final acceptance of the rules by Council as
follows:
5-105
.8 All rules of procedure shall be submitted to the City
Attorney for approval as to form. The rules shall then
be submitted to the City Clerk for transmission to the
City Council. The rules shall be effective at the
conclusion of the Council meetings at which they are r -
received unless the Council directs otherwise. "
r_Ccs
.9 The Council may object to the rules in whole or in part C:_
and may return them to the board proposing their -� —,-
adoption with a statement of its objections and
recommendations. ='
�5:
Please transmit the proposed rules to the City Council for its appropriate action. Thank
you for your assistance.
JMR/sp
Attachment
cc: Mayor Hollister w/attachment
Dennis Sykes wlo attachment
Eleanor Love w/o attachment
James D. Smiertka w/o attachment
c:lwpwinlmemoslclerk.jm rlsp
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I N T E R
MEMO
O F F I C E
. To: Jack Rob/mended
�Gityore
From: Eleanor K
Subject: Planning ules of Procedure
Date: Novembe
The Lansing Planning Board has made major amendments to their.existing Rules of
Procedure.
In accordance with the Lansing City Charter, the Planning Board is forwarding the
amended version to the City Attorney's Office for review prior to City Council
concurrence.
Please review these materials and forward them to City Council for final action. Should
you have any questions, please do not hesitate to contact me.
Thank you in advance for your prompt consideration of this matter.
PART I Rev. 11/27/96 admnpr1l
RULES OF ADMINISTRATIVE PROCEDURE
The following rules of procedure are adopted by the Lansing Planning Board to facilitate
the performance of its duties and the exercising of its responsibilities, functions and
powers in accordance with ACT 285 of the Public Acts of 1931, as amended (ACT 285),
other applicable statutes, the Lansing City Charter and applicable city ordinances. A copy
of ACT 285 and the Lansing City Charter are included as Appendices 1 and 2 respectively.
Section 1.0 Officers and Ex-Officio Members
1.1 Selection of Officers
A. The Board shall, at the first meeting in September, elect from among the
voting members a Board Chairperson and Vice Chairperson.
B. Whenever both positions are vacated for whatever reason, the remaining
members shall elect from the seated members a new chairperson and vice
chairperson, to fulfill the unexpired terms.
C. The Planning Manager shall be the designated Secretary of the Planning
Board. The Planning Manager may appoint a member of the planning staff
as the secretary designee. j
1.2 Tenure
A. The Chairperson and Vice Chairperson shall take office at the first meeting
following their election and shall hold office for a term of one year or until
their successors are selected and assume office.
B. No Board Chairperson or Vice Chairperson shall serve more than two
consecutive terms in that position.
C. In the event a Chairperson is unable to complete the term of office, the Vice
Chairperson shall assume those duties of the Chair. Fulfilling the unexpired
term of a predecessor shall not be counted as one of the two consecutive
terms.
MAOVE/DAIT F RM ONLY
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