HomeMy WebLinkAboutElected officers Compensation CommissionCITY OF LANSING RECEIVED
ELECTED OFFICERS COMPENSATION CP,M,M,I~~19~ 8. 4 g
RULES OF ADMINISTRATIVE PROCEDClkE \, .
LANSING CITY CLERK
The following rules of procedure are adopted by the Lansing Elected Officers Compensation
Commission (herein "Commission") to facilitate the performance of its duties and the
exercising of its responsibilities, in its capacity as set forth in Article 2-104 of the 1978
Lansing City Charter and Chapter 280 of the Lansing Code of Ordinances.
Section 1.0 OFFICERS AND EX-OFFICIO MEMBERS
1.1 Selection of Officers
A. The Commission shall, at its first meeting, elect from among the
members a Chairperson and Vice Chairperson.
B. The Chairperson and Vice Chairperson shall take office immediately
upon their election.
C. Whenever both positions are vacated for whatever reason, the
remaining members shall elect from the seated members a new
chairperson and vice chairperson to fulfill the unexpired terms.
D. The Commission shall desi!,'llate a Recording Secretary of the Elected
Officers Compensation Commission. The Recording Secretary shall be
the secretary to the City Council unless the Commission designates one
of its members for the office. If the Recording Secretary is not a
member of the Commission, the Recording Secretary shall not be
entitled to vote on matters before the Commission.
1.2 Duties of the Commission
,
The Commission shall perform the duties and activities set forth in Section 2-
104 of the 1978 Lansing City Charter and in accordance with Chapter 280 of the Lansing
Code of Ordinances. ·
1.3 Duties of the Chairperson
The duties of the Chairperson shall be as follows:
PART I
RULl3S OP ADMINISTRATIVH PROCliDURI~ PAGH2
A. The Chairperson shall preside at all meetings of the Commission;
perfonn such other duties as may be directed by the Commission; and
perfonn such other duties as are normal and customary to said office.
B. The Vice Chairperson shall act in the capacity of the Chairperson in the
event of the Chairperson's absence or incapacity.
1.4 Duties of the Recording Secretary
The duties of the Recording Secretary are as follows:
A. The Recording Secretary shall be responsible for maintaining the
minutes of Commission meetings and shall have them available in
suitable volumes. · Proposed minutes shall be available for public
inspection no later than eight (8) business days after the meeting to
which the minutes refer. Approved minutes shall be available for
public inspection not later than five (5) business days after the meeting
at which the minutes are approved. Copies of the minutes shall be
distributed to all Commission members prior to the meeting at which
they will be considered for approval.
B. The Recording Secretary shall file the minutes of each Commission
meeting in the office of the City Clerk as a public record.
C. The Recording Secretary shall be responsible for keeping a record of
all of the Commission's.transactions.
D. All communications, petitions and reports shall be addressed to the
Commission and delivered or mailed to the Recording Secretary.
E. The Recording Secretary shall perform other duties as the Commission
may dete1mine or direct and perform such other duties as are normal
and customary to said office.
F. The Recording Secretary shall cooperate and assist the City Freedom
of lnfonnation Act officer in responding to requests for information in
accordance with the Michigan Freedom oflnformation Act, being 1977
PA 442 as amended; MCL 15.231 et seq.
PARTl
RlJLl3S OP ADMINISTRATIVI: PROCl:DURI: PAGE 3
Section 2.0 MEETINGS
2.1 Meetings
A. The Commission shall detennine its meeting schedule in accordance
with Section 280.03 of the Lansing Code of Ordinances. The
Commission may schedule its meetings from meeting to meeting or in
advance as it deems appropriate, provided that the Commission shall
hold not more than fifteen ( 15) meetings (at which a quorum is present)
within forty-five ( 45) calendar days of its first meeting. The
Commission shall establish for each meeting the date, time and
location. Despite the schedule of meetings, the. Commission shall not
be required to continue to meet after it has made its determination.
8. The meetings of the Commission shall be held and conducted in
accordance with the Michigan Open Meetings Act, being 1976 PA 267
as amended; MCL 15.261 et seq.
C. Members of the general public are permitted to attend the Commission
meetings and shall have a reasonable opportunity to speak on issues
before the Commission, provided that the Commission may limit the
time for public comment and the length of time permitted to all
speakers generally, and may grant such additional time to any speaker
as the Commission deems consistent with its carrying out of its duties
and functions.
2.2 Quorum
A. Four (4) members, a majority of the persons on the Commission, shall
constitute a quorum for the transaction of business.
8. The Commission shall take no official action or make any
determination without the concurrence of four (4) members, a majority
of the members appointed and serving on the Commission.
C. Whenever a quorum is not present at a meeting, those present may
adjourn the meeting or may meet as a Committee of the Whole for the
purpose of receiving information and accepting public comments on
such matters as are on the agenda. However, no official action(s) may
be taken.
PART 1
RlJLEJS OF ADMINISTRATIVl3 l'ROCHDURE PAGIJ 4
2.3 Attendance
A. Commission members shall be regular in their meeting attendance.
B. Following the roll call of Commission members at any meeting, the
Chairperson shall inquire whether any absent member had requested
their absence be excused. The Recording Secretary or any member of
the Conunission may relate to the Chairperson any such request made
to them and the reasons for that request. A motion to excuse that
member may be approved by a majority vote of the members at a
meeting in which there is a quorum.
C. Any Commission member who is absent without being excused from
three (3) consecutive meetings may be dismissed from the Commission
in accordance with Section 5-105.7 of the Lansing City Charter.
D. The Chairperson shall transmit notice of these absences to the Mayor
by letter upon an affirmative vote of four (4) members.
E. Such procedures do not prohibit a member from voluntary resignation.
2.4 Order of Business
The Agenda for each meeting, prepared by the Recording Secretary, shall
contain the following elements in order:
1. Call to Order
A. Roll Call
B. Excused Absences
2. Approval of the Agenda
3. Communications
4. Business Session
5.
6.
7.
A. Approval of Minutes
B. Rep01ts, Presentation, Commission Questions and Discussions
C. Old Business
D. New Business
E. Commission Member Comments
Items under Suspension of the Rules
Public Comment
Adjournment
)
PART I
RULI3S OP ADMINISTRATIVI: PROCl:DURI: PAGl3 5
2.5 Motions
A. Motions shall be restated by the Chairperson before a vote is taken.
B. The names of the persons making the motion and its second shall be
recorded in the minutes.
2.6 Voting
A. Voting shall be recorded by verbal ayes and nays, unless otheIWise
ordered by the Chairperson, except that roll call votes shall be taken on
official action and determinations.
B. All members of the Commission in attendance shall vote on all matters
unless recused.
C. The Chairperson shall vote last.
2.7 Notification of the Commission Action
A copy of the letter notifying the Mayor and City Council of action taken by
the Commission will be sent to the originators of a request for the Commission to study a
particular item.
2.8 Parliamentary Procedure
Meetings shall be conducted according to Robert's Rules of Order, Revised,
except the Chairperson shall be entitled to vote).
Section 3.0 AMENDMENTS
3.1 Amendments to the Rules of Administrative Procedure
Amendments to the Rules of Administrative Procedure may be initiated by any
member of the Commission at any regular meeting and voted upon at the next regular
meeting. All Commission members must be notified of such amendments by mail at least
three (3) days before the amendment is to be voted upon. The affinnative vote of five (5)
members present shall be required to amend the Rules of Administrative Procedure.
PART l
RULl3S OF ADMINISTRATIVl3 l'ROCEDURI! PAGI3 6
3.2 Suspension of Rules
It shall require the vote of five (5) members present of the Commission to
suspend the Rules of Administrative Procedure. ·
THESE RULES OF ADMINISTRATIVE PROCEDURE ARE ADOPTED THE __
DAY OF , 1997.
ELECTED OFFICERS COMPENSATION COMMISSION
Approved as to form only:
James D. Smiertka, City Attorney
c:\wpwin\law\eocr.2.rul/sp