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HomeMy WebLinkAboutBuilding Appeals BUILDING BOARD OF APPEALS RULES OF ADMINISTRATIVE PROCEDURE The Building Board of Appeals(Board)shall meet on the second Tuesday of each month,providing the secretary of the Board has on file,appeals and/or other business to be brought before the Board. Cancelations of meetings shall be posted and filed with the City Clerk. All meetings of the Board-shall be open to the public.The public shall be given an opportunity to speak on matters before the Board. The function and duties of the Board are prescribed in Section 14 of the Stille-DeRossett-Hale Single State Construction Code Act,Public Act 230 of 1972(MCL 125,1514),and local ordinance.The Board shall consist of not less than three(3)members or more than seven(7)members. The Chief Plan Review Analyst,or their designee,and the Fire Marshal,or their designee,shall serve as technical staff to the Board with voice but not vote in the proceedings of the Board. The Board shall elect a Chairperson and Vice-Chairperson at the first meeting of each calendar year to serve until the election of new officers at the first meeting of the following calendar year.The Chief Plan Review Analyst,or their designee, shall serve as the Board Secretary Meetings shall be conducted using"Robert's Rules of Order". A quorum of the Board shall be three(3)voting members. Special meetings may be called when all members of the Board and Applicant(s)are notified of such meetings by the Secretary of the Board.Notice of a special meeting shall be posted in the Building Safety Office and filed with the City Clerk not less than 24 hours prior to the meeting. The Secretary of the Board shall keep the minutes of all Board meetings. Minutes,resolutions,and determinations of the Board shall be a part of the public record and placed on file with the City Clerk. All appeals for variance or exception from the Michigan Building Code or the Michigan Residential Code,must be filed,with the filing fee as shown in the building permit fee schedule and approved by City Council, in the Building Safety Office not later than twenty(20)calendar days before the regularly scheduled hearing date.A schedule of regular hearing dates and filing deadlines shall be posted in the Building Safety Office Notice of the hearing shall be given to the Board Members,Applicant(s),and other interested persons by regular mail not less than ten(10)days prior to the hearing date. The affirmative vote of a majority of the members of the Board present and voting is required on-all c-1 matters to come before the board. "; A board member may be removed from the board after three(3)unexcused absences in a calendar yQ byF—, , vote of the board. i CITY ATTORNEY 11 -1B-93P 1 1 -1 8-93P02 : 29._RCVD BUILDING BOARD OF APPEALS RULES OF ADMINISTRATIVE PROCEDURE The Building Board of Appeals shall meet on the second Tuesday of the month, providing the secretary of the Board has on file, appeals and/or other business to be brought before the Board. All meetings of the Building Board of Appeals shall be open to the public. A quorum of the Boord shall be three (3) voting members. Special meetings may be called when all members of the board are notified of such meetings by the secretary of the board. Notice of a special meeting shall be filed with the City Clerk 24 hours prior to the meeting. The secretary of the board shall keep the minutes of all board meetings. Minutes, resolutions, and determinations of the board shall be a part of the public record and placed on file with the City Clerk. The function and duties of the Board of Appeals are prescribed in Section 204 of the Uniform Building Code, 1982 Edition. All appeals for variance or exception from the Building Code must be filed, with a $25.00 filing fee, in the office of the secretary not later than fifteen (15) days before the hearing. Notice of the hearing shall be given by certified mail to the appli- cant and by regular mail to other interested persons five (5) days prior to the hearing date. The affirmative vote of three (3) members of the Board of Appeals is required on all matters to come before the board. t�, BOARD OF APPEALS - NOTICE OF MEETING Building Board of Appeals Secretary gives you the Appeals for the next months meeting. Fifteen days before the next monthly meeting, send a form letter by Certified Mail to Appellants informing them of the date and time of the meeting. Put a copy of letter sent to them and a copy of Appeal in Black Book. Send copies of Appeals and any other important "information, and minutes of previous meeting to the Board members and the Fire Marshal along with a copy of the agenda. Put copies of agenda and copies of Appeals in Black Book. Post agenda in Building Safety lobby and send agenda to Personnel , City Council and City Clerk. Place original appeal , and filing fee, in bottom right hand drawer under Board of Appeals. Call Board members and Fire Marshal a day or two before the meeting to see if there is a quorum. Let the Building Board of Appeals Secretary know. AFTER MEETING Secretary gives ' you the minutes to be typed. Return to Secretary of BBA for signature. Type the Board' s decision of original Appeals. Make copies to send to Appellants and one copy for Black Book. Take original Appeals , with fees, to the City Clerk, along with a copy of minutes. File completed Appeals, minutes of meeting, and agenda in Black Book. Al),Ied lVem/ens