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Home My WebLink About2025 - Vacancy Report – FY 2025 2nd Quarter Vacancy Report — FY 2025 2nd Quarter Human Resources Summary The below high level summary is to provide an overview of the efforts that have been made to fill budgeted vacancies reflected in this report, but it is important to provide the context with respect to makeup of the Human Resources Department and all the work that goes into being an internal service provider. The department is comprised of the Hiring Division (1 manager; 4 specialists and 2 contract workers), Health and Wellness/Safety (2 FTEs) , Labor Relations (1 FTE and one contract worker), Payroll & Benefits (2 FTE, 1 PT and one contract worker) as well as Retirement (2 FTEs) for all 900+ employees (Excluding contracts/TEA/Seasonal and others). Each person in the department has a role in within their specialty that impacts the hiring process. It is truly a group effort across skill sets to fill a vacancy. HR has fifteen (15) filled budgeted positions filled out of seventeen (17) total, and four (4) contract workers. ❖ General Overview of the Hiring Process Below is a general overview of the hiring process. Depending on the position, steps may vary. • HR facilities the hiring process for all city departments which touch a variety of different industries and skill sets. We work on filling the vacancies in priority order, which is set by the individual Departments. • When a department is looking to fill a vacancy, the job description is reviewed by the department and proposed edits, if applicable are provided to HR. If there are substantive changes to the job description, the description, organizational chart and another document called a Job Description Questionnaire is sent to our classification consultant to review and provide a recommendation with respect to the pay scale. • If there are no changes, the department submits a Strategy of Selection and Hiring Plan (SOSH Plan), that details posting recommendations, assessment testing suggestions, if applicable, proposed interview panel and other details regarding the position. Then a requisition is submitted for approval in NeoGov, our applicant tracking system. Once the requisition has been approved the posting can go live for the established timeframe (most of our CBAs require at least six days). • When applications are received, they are screened by our hiring specialists for minimum qualifications and equivalencies. If candidates meet the qualifications/equivalencies the applications are sent to the department for screening and comments. • Candidates that have been screened in are then sent for assessment testing, written tests or skills demonstrations as applicable. • If candidates pass the assessments/testing/skills demonstration they can be referred for interviews. Interviews are conducted with a diverse panel and may be in person or via Microsoft Teams. Once interviews have completed, the scoring breakdown is drafted and provided to the Department. • Recommended candidates are sent conditional offers and background authorization waivers. • Pre-employment physicals, background checks and references are conducted. For police hiring processes, background investigations are a component. For both Police and Fire hiring processes, psychological evaluations are conducted. • The final offer of employment is provided and the onboarding process starts. ❖ It should be always noted that the Hiring Division is always actively working on positions that are not reflected in the postings on the City's website. This includes positions that are in various stages of the hiring process, including when JDs are being created, reviewed, classified, etc. to get ready for the hiring process or after the posting comes down and candidates are going through the process as referenced above. ❖ From January 1, 2024- December 31, 2024: Filled 166 budgeted positions (inclusive of recruits and trainees who progress to sworn positions after academy and also the UAW seasonal maintenance workers). ❖ Efforts Taken to create efficiencies: • Actively working on ways to eliminate barriers to employ returning citizens. • CDL Program: Twenty (20) people who have obtained the CDL through the City program and 5 are in process. Our Seasonal Maintenance Worker position is a great entryway into City employment and to have the opportunity to work towards obtaining a CDL license. • We are also looking forward to engaging and partnering with the Refugee Development Center in the near future. • Eleven (11) Job Fairs/Community Events • Exploring modifications that can decrease the time to fill in our hiring process. ❖ City Developed Trainee Programs - Assessors Office - Wastewater Treatment Plant - Fleet Services - Electrical Technician Overall, the Human Resources Department looks forward to continuing our efforts in filling the vacancies throughout the City. Ensuring that we have fair and equitable processes is the top priority for this Department when we fill the vacancies and we appreciate the support and collaboration of the leadership within the various departments across the City. Personnel Report Quarter Ending December 31,2024 Vacancy Factor Positions: Department PCN Position Description Bargaining Unit Schedule Range Status Vacant MAYOR DPCFSTAF DEPUTY MAYOR EXEC MAN HRATE Filled 1.00 TREASURY ADMAST ADMINISTRATIVE ASSISTANT T243CTP T580 28 Posting 1.00 TREASURY CUSTSREP CUSTOMER SERVICE REP T243CTP T580 30 Vacant 1.00 TREASURY INTAXTEC INCOME TAX EXAMINER TECHNICIAN T243CTP T580 29 Pending 1.00 TREASURY TRESYINV TREASURY INVESTIGATOR T243CTP T580 34 Vacant 1.00 ASSESSING RESAPPTR RESIDENTIAL APPRAISER APPRENTICE T243PT T580 33 Two Filled(+1) 1.00 ASSESSING RESIDAPP RESIDENTIAL APPRAISER T243CTP T580 36 One Filled/Posted 2.00 CITY ATTORNEY ASTATY39 ASSISTANT CITY ATTORNEY 39 T214 NS T214 39 Vacant 2.00 HUMAN RESOURCES TRDPINV-TBD TRAINING/DISPUTE/INVGT COORD NON BARG SUPV EXPT 40 Posted 1.00 POLICE/ADMIN ADMSPC ADMINISTRATIVE SPECIALIST T214 NS T214 31 Vacant 1.00 POLICE/CENTRAL POLTEC26 LPD FOIA ANALYST T243CTP P580 31 Vacant 1.00 POLICE/DETENTION POLOFFCR POLICE OFFICER FOP NS FOPN OFFCR Open Posting 2.00 POLICE/INVESTIGATIONS DETECT213 DETECTIVE IIB FOP NS FOPN DETCV Vacant 7.00 POLICE/INVESTIGATIONS DETECT2C DETECTIVE IIC FOP NS FOPN DETCV Vacant 1.00 POLICE/INVESTIGATIONS DTCTVCSI CSI DETECTIVE FOP NS FOPN DETCV Vacant 2.00 POLICE/PATROL POLOFFCR POLICE OFFICER FOP NS FOPN OFFCR Open Posting 5.00 FIRE/LOGISTICS MATALSP4 MAINTENANCE ALARM SPECIALIST 4 IAFF FIREFIGHTR IAFF CP004 Vacant 1.00 FIRE/SUPPRESSION FIRFIGTR FIREFIGHTER IAFF FIREFIGHTR FF54 F Academy 5.00 PUBLIC SERVICE/PROPERTY FACMTWKR SKILLED TRADES WORKER UAW FULL TIME UAW U0500 Consolidated/Posted 1.00 PUBLIC SERVICE/PROPERTY PRPMNTWK PROPERTY MAINTENANCE WORKER UAW FULL TIME UAW U0500 Consolidated 3.00 HUMAN RELATIONS/COMM CNTMNTAD CONTRACT MNGMNT ADMINISTRATOR T243SUP T580 41 Recently Vacated 1.00 HUMAN RELATIONS/COMM PRVWAGE-TBD PREVAILING WAGE SPECIALIST T214 NS T214 32 Reviewing JDQ 1.00 HUMAN RELATIONS/COMM SECRTY26 SECRETARY 26 T243CTP T580 29 RCLS 26 to 29 1.00 ED&P/OFE GTSADMIN GRANTS ADMINISTRATOR T243CTP T580 36 Posted 1.00 ED&P/OFE MFEPRG-TBD MFE PROGRAM MANAGER T243SUP T580 39 Vacant 1.00 ED&P/ADMIN OFFMGR30 OFFICE MANAGER NON BARG CTP EXPT 35 Pending 1.00 ED&P/CODE COMPLIANCE ADMAST28 ADMINISTRATIVE ASSISTANT 28 T243CTP T580 32 Pending 1.00 ED&P/CODE COMPLIANCE CCMANGER CODE COMPLIANCE MANAGER T214 SUPV T214 43 Recently Vacated 1.00 ED&P/CODE COMPLIANCE CCOFICER CODE ENFORCEMENT WORKER T243CTP T580 34 Reviewing JDQ 2.00 ED&P/CODE COMPLIANCE LDHOUSIN LEAD HOUSING INSPECTOR T243SUP T580 38 Reviewing JDQ 1.00 ED&P/CODE COMPLIANCE PRMISOFF PREMISE OFFICER T243CTP T580 30 Filled 2.00 ED&P/DEVELOPMENT ASTDVMGR-TBD ASSISTANT DEVELOPMENT MGR T214 SUPV T214 39 Drafting JDQ 1.00 PARKS&RECREATION ADMSPC27 ADMINISTRATIVE SPECIALIST T243CTP T580 27 Vacant 1.00 55.00 Personnel Report Quarter Ending December 31,2024 Non-Vacancy Factor Positions: Department PCN Position Description Bargaining Unit Schedule Range Status Vacant PUBLIC SERVICE/O&M CEMATWK2 CEMETERY MAINTANCE WORKER 200 UAW FULL TIME UAW U0500 Vacant 1.00 PUBLIC SERVICE/O&M EQPOPWK5 EQUIPMENT OPERATOR WORKER 500 UAW FULL TIME UAW U0600 Vacant 1.00 PUBLIC SERVICE/O&M FRSTWKR5 ARBORIST 500 UAW FULL TIME UAW U0500 Posted 4.00 PUBLIC SERVICE/O&M MANTWKR4 MAINTENANCE WORKER 400 UAW FULL TIME UAW U0400 Posted 14.00 PUBLIC SERVICE/O&M MANTWKR4 MAINTENANCE WORKER 400 UAW FULL TIME UAW U0500 Vacant 1.00 PUBLIC SERVICE/O&M PKSMTWK4 GROUNDS&MAINTENANCE WKR 400 UAW FULL TIME UAW U0500 Vacant 1.00 PUBLIC SERVICE/O&M PUBWKSUP PUBLIC SERVICE SUPERVISOR T243SUP T580 34 Vacant 2.00 PUBLIC SERVICE/O&M PUBWKSUP SEWER SUPERVISOR T243SUP T580 34 Posted 1.00 PUBLIC SERVICE/O&M SOLWASOP SOLID WASTE OPERATOR UAW FULL TIME UAW U0500 Filled 1.00 PUBLIC SERVICE/O&M SWRINSP SEWER INSPECTOR UAW FULL TIME UAW U0600 Vacant 1.00 PUBLIC SERVICE/O&M SWRMTWK4 SEWER MAINTENANCE WORKER 400 UAW FULL TIME UAW U0600 Vacant 1.00 PUBLIC SERVICE/O&M SWRMTWK5 SEWER MAINTENANCE WORKER UAW FULL TIME UAW U0500 Vacant 1.00 ED&P/BUILDING SAFETY ADMAST ADMINISTRATIVE ASSISTANT T243CTP T580 31 Vacant 1.00 ED&P/BUILDING SAFETY BLDINSPC BUILDING INSPECTOR T243CTP T580 35 Posted 2.00 ED&P/BUILDING SAFETY MECINSPC MECHANICAL INSPECTOR T243CTP T580 35 Hired 1.00 ED&P/BUILDING SAFETY MECINSUP CHIEF MECHANICAL INSPECTOR T214 SUPV T214 39 Posted 1.00 ED&P/BUILDING SAFETY PEMTEFOF PERMITS ENFORCEMENT OFFICER T243CTP T580 35 Posted 1.00 ED&P/BUILDING SAFETY PLNREVSU PLAN REVIEW SUPERVISOR T214 SUPV T214 37 Pending 1.00 ED&P/DEVELOPMENT HSREHAGT HOUSING REHABILITATION AGENT T243CTP T580 33 Vacant 1.00 ED&P/PARKING CUSTSREP CUSTOMER SERVICE REP T243CTP T580 28 Vacant 1.00 ED&P/PARKING MANTWKR4 MAINTENANCE WORKER UAW FULL TIME UAW U0200 Vacant 1.00 ED&P/PARKING PKGSVAMB PARKING REVENUE AMBASSADOR UAW FULL TIME UAW U0200 Vacant 1.00 PUBLIC SERVICE/WWTP INSTRTEC INSTRUMENTATION TECHNICIAN T243CTP T580 35 Vacant 1.00 PUBLIC SERVICE/WWTP LABTECHN LABORATORY TECHNICIAN T243CTP T580 32 Reviewing JDQ 2.00 PUBLIC SERVICE/WWTP STORKPR4 STOREKEEPER/PARTS WORKER 400 UAW FULL TIME UAW U0500 Filled 1.00 PUBLIC SERVICE/WWTP UTLELWKR UTILITY ELECTRICAL WORKER T243CTP T580 36 Reclassed/Posted 1.00 PUBLIC SERVICE/WWTP WWMATWK6 WASTEWATER MAINTENANCE WKR601 UAW FULL TIME UAW U0600 Posted 1.00 PUBLIC SERVICE/WWTP WWSYSANL WASTEWATER SYSTEMS ANALYST T243CTP T580 35 Vacant 1.00 PUBLIC SERVICE/WWTP UTMATWK6 UTILITY MAINTENANCE WORKER 600 UAW FULL TIME UAW U0600 Vacant 1.00 PUBLIC SERVICE/WWTP FIELDTEC FIELD TECHNICIAN T243CTP T580 29 Vacant 1.00 PUBLIC SERVICE/FLEET GARGESUP GARAGE SUPERVISOR T243SUP T580 38 Vacant 2.00 PUBLIC SERVICE/FLEET MECHANIC MECHANIC UAW FULL TIME UAW U0600 Posted Inc.Trainee 7.00 PUBLIC SERVICE/FLEET RADIOTEC RADIO TECHNICIAN T243CTP T580 34 Reclass 1.00 PUBLIC SERVICE/FLEET SRVCSPEC SERVICE SPECIALIST T243CTP T580 28 Vacant 1.00 PUBLIC SERVICE/ENGINEERIN ADMSPC30 ADMINISTRATIVE SPECIALIST 30 T243CTP T580 31 Vacant 1.00 PUBLIC SERVICE/ENGINEERIN ASTCTENG ENVIRONMENTAL ENGINEER T243CTP T580 37 Pending 1.00 PUBLIC SERVICE/ENGINEERIN BUSVRMGR BUSINESS SERVICES MANAGER T243CTP T580 40 Vacant 1.00 PUBLIC SERVICE/ENGINEERIN ENGINR36 ENGINEER 36 T214 NS T214 38 Vacant 2.00 PUBLIC SERVICE/ENGINEERIN TRANSENG TRANSPORTATION ENGINEER NON BARG SUPV EXPT 43 Filled 1.00 DISTRICT COURT DPCLERK2 DEPUTY CLERK 2 T243 DCT D580 DCO2 Vacant 4.00 DISTRICT COURT DPCLKSUP DEPUTY CLERK SUPERVISOR DCT NON REPR DCEX MGR Vacant 1.00 FIRE/SAFER FIRFIGTR FIREFIGHTER IAFF FIREFIGHTR FF54 F Grant 15.00 86.00