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HomeMy WebLinkAbout2009 03 18.minutes S Draft Official Proceedings of the City of Lansing Memorial Review Board March 18, 2009 � H1 �P Meeting was called to order by Vice Chair Maria Enriquez at 6:30 p.m. Members Present: Maria Enriquez, Vice Chair Linda Appling Willie Davis Angela Moore Delaney Newberry Members Absent: Bonnie Bennett Shatina Clinton John Kodeski Others Present: Mark Leonard, City Attorney's Office Kevin Reeves, Chief Deputy City Clerk 1. Call to Order The meeting was called to order by Vice Chair Maria Enriquez at 6:30 p.m. Discussion was held regarding the Board's difficulty in getting a quorum of members to attend meetings. Mr. Leonard indicated that quorum requirements would be contained in the bi- laws but the City Attorney's office does not have a copy on file. Vice Chair Enriquez stated that she would send copies of the Memorial Review Board bi-laws to Mr. Reeves. 2. Approval of Agenda Member Appling moved to amend the Agenda to include Item 7a Questions to City Attorney and to add a new item New Business before Item II Adjournment. Motion Carried. 3. Approval of Minutes of July 11, 2007 Member Newberry moved to approve the Memorial Review Board Minutes of July 11, 2007. Member Moore seconded the motion. Motion Carried. 4. Public Comment on Agenda Items Mr. Joe Schramek gave an overview of his application to rename the Sycamore Driving Range in honor of Paul Bondeson. Mr. Schramek stated that as a result of his work with Parks & Recreation Director Murdock Jemerson, the proposed project has been amended and there is no need for Memorial Review Board action. Mr. Richard Leeper gave an overview of his application to rename a baseball field at Westside Park for his father, Johnny Leeper. Mr. Leeper stated that the field is property of Lansing Parks & Recreation Department and Director Jemerson has no objections to the renaming. 5. Election of Chair&Vice Chair Member Moore moved to nominate Member Kodeski as Chair. Member Newberry seconded the motion. Motion Carried. Member Davis moved to nominate Vice Chair Enriquez as Vice Chair. Member Moore seconded the motion. Motion Carried. Member Davis moved to nominate Member Newberry as Secretary. Member Moore seconded the motion. Motion Carried. 6. Approval of 2009 Meeting Schedule Member Newberry moved that the Meeting Schedule of 2009 be amended as follows: May 6, 2009 July 1, 2009 September 2, 2009 November 4, 2009 Member Moore seconded the motion. Motion Carried. Member Moore asked that the Clerk's office request that Board Members notify the Clerk's office by 3 p.m. the day of a scheduled Board meeting if they will not attend the meeting. If it appears that there will be no quorum, the Clerk's will notify the Members. 7. Memorial Review Board rules Mr. Leonard indicated that he could not speak to the Board rules until he receives a copy of the bi-laws. Vice Chair Enriquez stated that she would send copies of the Memorial Review Board bi-laws to Mr. Reeves. The Item was tabled until the next meeting. 7a. Questions to City Attorney Member Appling asked Mr. Leonard to explain the powers of the Board to inquire into the background of an applicant before the Board. Mr. Leonard called the Members attention to City Code of Ordinances Section 1034.09 (g)(1)which states, in part: The Memorial Review Board may require the applicant to provide such additional information as is necessary for the Memorial Review Board to make an informed report and recommendation and that can reasonably be produced by the applicant in a timely manner. Mr. Leonard stated that the Board has broad powers to inquire about applications before them. Additionally, Mr. Leonard stated that the Board may wish to consider amending the application form to request additional information of applicants. 8. Leeper's Field Member Newberry moved that the Clerk's Office draft a letter on behalf of the Board to Director Jemerson asking about Mr. Leeper's application. Member Appling seconded the motion. Motion Carried. Member Moore asked that the Members be given an opportunity to review letters drafted by the Clerk's Office prior to being sent. 9. Application for Naming and Renaming Memorials in the City of Lansing filed by Joe Schramek to rename the Sycamore Driving Range in honor of Paul Bondeson Member Newberry moved that the Clerk's Office draft a letter on behalf of the Board to City Council stating that because the original application was voided by the applicant, the Board recommends no further action by Council. Member Moore seconded the motion. Motion Carried. 10. Application for Naming and Renaming Memorials in the City of Lansing filed by Colonial Village Neighborhood Association for an Elmhurst Park Plaque in memory of Nancy Young Member Newberry moved that the Clerk's Office request the applicant to appear at the next meeting of the Board. Motion carried. 11. New Business The Board discussed the matter of naming a memorial in honor of Malcolm X. There is no application pending before the Board but there has been a speaker on the matter in the past. The City Clerk's Office will provide copies of the minutes from that meeting to Members. The Board agreed that topics for discussion at a future meeting should include the Application format. 12. Adjournment Adjourned at 8:05 p.m.