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Home My WebLink AboutMRB.agenda 2010 09 01 Sr�G Memorial Review Board City of Lansing 1 t�' HIG � Members Maria Enriquez,Acting Chair Bonnie Bennett Angela Moore Willie Davis Linda Appling Maria Starr REGULAR MEETING AGENDA Wednesday, September 1, 2010, 4:00 P.M. City Clerk's Conference Room, 9t" Floor City Hall 1. Call to Order 2. Approval of Agenda 3. Memorial Review Board rules 4. Election of Chair, Vice Chair & Secretary 5. Ratification of March 18, 2009 "Business" and Approval of Minutes of March 18, 2009 6. Memorial Review Board 2010 Meeting Schedule 7. Public Comment on Agenda Items 8. Letter of Resignation from the Memorial Review Board regarding Shatina Clinton 9. Letter of Resignation from the Memorial Review Board submitted by Delaney Newberry 10. Letter of Resignation from the Memorial Review Board submitted by John Kodeski 11. Application for Naming and Renaming Memorials in the City of Lansing filed by Roxanne Mann to Rename the small piece of "bridge" section on Cavanaugh Road, located near the light at Hawk Island Park Entrance to the Dr. Donald L. Green Memorial Bridge 12. Application for Naming and Renaming Memorials in the City of Lansing filed by Lansing City Clerk's Office Ninth Floor, City Hall, 124 W. Michigan Ave., Lansing, MI 48933-1695 517-483-4131 $ 517-377-0068 FAX clerk.cityoflansingmi.com • clerk@lansingmi.gov a S , Application for Naming and Renaming Memorials In the City of Lansing, Michigan w'11"L 11 5'i l '"a' 0 1 Proposed name:—,)— 10 Basis and significance of proposed name: .�'�9 i/ C � .StVr�T�J�� ,Ll/G�fisi 17— r — q �06ject, si� r street to be named or renamed: �� •s1. z� , Current name (if applicable): Impact on residents: A/0 1445, Impact on businesses: C!Ca, Y1 EL , 6 Projected implementation cost if application is approved: Proposed funding: A/Isoyl/d , 140 /® `� �• �rt-- , If �,,�,J 11 Anticipated support and/or opposition to the proposal: ! o rb Y i ' lf' r g IW 0QU 100c,2A,I r J y Ax If the Proposed Memorial involves changing a street name, this application must be accompanied by payment for the estimated cost of mailing notice to owners of all properties with mailing addresses on the subject street and on corners which intersect the subject street. ReP n Applicant's Name: �IC" G� �� /� Date: ►,r�u CJ � �d� r Applicant's Address: /D �;2 :2 z:s_ City raOSI'A State: Nil Zip: Main Contact Number: ( ) z� y 7 Secondar Contact Number: QB�D' If you have questions please call: 517-483-4131 When you are done with this form, please return it to: Chris Swope, City Clerk Lansing City Clerk's Office Ninth Floor, City Hall, 124 W. Michigan Ave., Lansing, MI 48933-1695 clerk@lansingmi.gov CITY OF LANSING-MEMORIAL REVIEW BOAD RULES OF ADMINISTRATIVE PROCEDURE The following rules of procedure are adopted by the Lansing Memorial Review Board (herein "Board") to facilitate the performance of its duties and the exercising of its responsibilities, in its capacity as set forth in Article 5, Chapter 1 of the 1978 Lansing City Charter including amendments adopted in 1993 and 1994 and Chapter 1034 of the Lansing Code of Ordinances. Section 1.0 OFFICERS AND EX-OFFICIO MEMBERS 1.1 Selection of Officers A. The Board shall, at its first meeting, elect from among the members a Chairperson and Vice Chairperson. B. The Chairperson and Vice Chairperson shall take office immediately upon their election. C. Whenever both positions are vacated for whatever reason, the remaining members shall elect from the seated members a new chairperson and vice chairperson to fulfill the unexpired terms. D. The Board shall designate a Recording Secretary of the Memorial Review Board. If the Recording Secretary is not a member of the Board, the Recording Secretary shall not be entitled to vote on matters before the Commission. 1.2 Duties of the Board The Board shall perform the duties and activities set forth in Chapter 1034 of the Lansing Code of Ordinances. 1.3 Duties of the Chairperson The duties of the Chairperson shall be as follows: 1 Section 2.0 MEETINGS 2.1 Meetings A. The Board shall vote annually on a schedule of meeting times. The mee-i,ngs_shall-be--held--at-tllese tunes-unless-c-ante-llec�-fo 1-a4�;li-�agenda item-s-oi te-sc-hedule&b-y-vote B. The meetings of the Board shall be held and conducted in accordance with the Michigan Open Meetings Act, being 1976 PA 267 as amended; MCL 15.261 et sec.. C. Members of the general public are permitted to attend the Board meetings and shall have a reasonable opportunity to speak on issues before the Board, provided that the Board may limit the time for public comment and the length of time permitted to all speakers generally, and may grant such additional time to any speaker as the Board deems consistent with its carrying out of its duties and functions. 2.2 Quorum 3 A. --per €(5) members, a majority of the persons on the Board, shall constitute a quorum for the transaction of business. B. The Board shall take no official action or make any determination without the concurrence of a majority of a quorum. Whenever a quorum is not present at a meeting, those present may adjourn the meeting or may meet as a Committee of the Whole for the purpose of receiving information and accepting public comments on such matters as are on the agenda. However, no official action(s) may be taken. 3 2.5 Motions A. Motions shall be restated by the Chairperson before a vote is taken. B. The names of the persons making the motion and its second shall be recorded in the minutes. 2.6 Voting A. Voting shall be recorded by verbal ayes and nays, unless otherwise ordered by the Chairperson, except that roll call votes shall be taken on official action and determinations. B. All members of the Board in attendance shall vote on all matters unless recused. C. The Chairperson shall vote last. 2.7 Notification of the Board Action A copy of the letter notif ring the Mayor and City Council of action taken by the Board will be sent to the originators of a request for the Board to study a particular item. 2.8 Parliamentary Procedure Meetings shall be conducted according to Robert's Rules of Order. Revised, except the Chairperson shall be entitled to vote). Section 3.0 AMENDMENTS 3.1 Amendments to the Rules of Administrative Procedure Amendments to the Rules of Administrative Procedure may be initiated by any member of the Board at any regular meeting and voted upon at the next regular meeting. All Board members must be notified of such amendments by mail at least three (3) days before the amendment is to be voted upon. The affirmative vote of five (5) members present shall be required to amend the Rules -of Administrative Procedure. 5 Draft Official Proceedings of the 1� City of Lansing Memorial Review Board March 18, 2009 Meeting was called to order by Vice Chair Maria Enriquez at 6:30 p.m. Members Present: Maria Enriquez, Vice Chair Linda Appling Willie Davis Angela Moore Delaney Newberry Members Absent: Boiuiie Bennett Shatina Clinton John Kodeski Others Present: Mark Leonard, City Attorney's Office Kevin Reeves, Chief Deputy City Clerk 1. Call to Order The meeting was called to order by Vice Chair Maria Enriquez at 6:30 p.m. Discussion was held regarding the Board's difficulty in getting a quorum of members to attend meetings. Mr. Leonard indicated that quorum requirements would be contained in the bi- laws but the City Attorney's office does not have a copy on file. Vice Chair Enriquez stated that she would send copies of the Memorial Review Board bi-laws to Mr. Reeves. 2. Approval of Agenda Member Appling moved to amend the Agenda to include Item 7a Questions to City Attorney and to add a new item New Business before Item 11 Adjounuiient. Motion Carried. 3. Approval of Minutes of July 11, 2007 Member Newberry moved to approve the Memorial Review Board Minutes of July 11, 2007. Member Moore seconded the motion. Motion Carried. 4. Public Comment on Agenda Items Mr. Joe Schramek gave an overview of his application to rename the Sycamore Driving Range in honor of Paul Bondeson. Mr. Schrainek stated that as a result of his work with Parks &Recreation Director Murdock Jemerson, the proposed project has been amended and there is no need for Memorial Review Board action. Mr. Leonard stated that the Board has broad powers to inquire about applications before them. Additionally, Mr. Leonard stated that the Board may wish to consider amending the application form to request additional information of applicants. 8. Leeper's Field Member Newberry moved that the Clerk's Office draft a letter on behalf of the Board to Director Jemerson asking about Mr. Leeper's application. Member Appling seconded the motion. Motion Carried. Member Moore asked that the Members be given an opportunity to review letters drafted by the Clerk's Office prior to being sent. 9. Application for Naming and Renaming Memorials in the City of Lansing filed by Joe Schramek to rename the Sycamore Driving Range in honor of Paul Bondeson Member Newberry moved that the Clerk's Office draft a letter on behalf of the Board to City Council stating that because the original application was voided by the applicant, the Board recommends no further action by Council. Member Moore seconded the motion. Motion Carried. 10. Application for Naming and Renaming Memorials in the City of Lansing filed by Colonial Village Neighborhood Association for an Elmhurst Park Plaque in memory of Nancy Young Member Newberry moved that the Clerk's Office request the applicant to appear at the next meeting of the Board. Motion carried, 11. New Business The Board discussed the matter of naming a memorial in honor of Malcolm X. There is no application pending before the Board but there has been a speaker on the matter in the past. The City Clerk's Office will provide copies of the minutes from that meeting to Members. The Board agreed that topics for discussion at a future meeting should include the Application format. 12. Adjournment Adjourned at 8:05 p.m. Section 2.0 A. Suggestion was made to strike the second sentence "The meetings shall be held at these times unless cancelled for lack of agenda items of re-scheduled by vote" Section 2.2A Suggestion was made to strike out"Five(5)" and replace with Three(3). Motion by Member Davis to approve rules as amended. Member Appling Second Davis yea, Appling,yea,Enriquez yea,Bennett abstained Motion carried Next meeting is July 1, 2009 at 6pm Adjourned at 7:30 p.m. C- k Y, S OFFICE OF THE MAYOR 9th Floor, City Hall 124 W.Michigan Avenue Lansing, Michigan 48933.-1694 (517)483-4141 (voice) (517)483-4479(TDD) n= (517)483-6066(Fax) C G Virg Bernero, Mayor ZD CZ May 4, 2009 Shatina Clinton 1805 W Saginaw Lansing,MI 48915 Dear Ms. Clinton, I would like to take this opportunity to express appreciation for your service on the Memorial Review Board. As a board member, you have made significant contributions to Lansing,played an integral-role in the development of the board and its mission, and did a great service to the people of our community. On behalf of the residents of Lansing, I want to thank you for your expertise, wisdom,-professionalism and commitment. As your term of service as a board member comes to an end,.I know you will seek to continue to serve Lansing through another avenue. Again, I sincerely appreciate your spirit of service as we work together to move Lansing forward. Sincerely, Virg Bernero Mayor of Lansing "Equal Opportunity Employer" 1 November 03, 2009 Kevin Reeves Chief Deputy City Clerk 124 W. Michigan, 9th Floor Lansing, MI 48933 Dear Mr. Reeves, I Please be advised that I am no longer interested in serving on the Memorial Review Board effective immediately. Sincerely, John F. Kodeski