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Home My WebLink AboutHousing Commission Board Minutes February 22 , 2023 k**Y�•: i f Lansing Housing COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 Minutes of February 22, 2023 Commissioner Henry called the meeting to order at 5:36 p.m. Mr. Fleming called the roll. PRESENT AT ROLL CALL: Commissioners Emma Henry, Don Sober, Ashlee Barker, Loria Hall, and Heather Taylor (absent with notice). STAFF: Kim Shirey Marcus Hardy Jennifer Burnette Douglas Fleming Steven Raiche Guests: None Commissioner Sober motioned and Commissioner Hall seconded a motion to approve the minutes of the November 21, 2022, commission meeting. The Motion was approved by all members present. Public Comment: limit 3 minutes per person Action Items: Resolution 1346 — approval of the RFP that was sent for a General Contractor Scattered House. • It is recommended that we go with Northern Home. Please see attached presentation. Commissioner Hall motioned and Commissioner Sober seconded to approve. The Motion was approved by all members present. Resolution 1347 — approval of the RFP that was sent for a General Contractor Forest Units • It is recommended that we go with G Fisher. Please see attached presentation. Commissioner Barker motioned and Commissioner Sober seconded to approve. The Motion was approved by all members present. Resolution 1348 - CHAP and RAD — Forest • CHAP is a commitment to housing payment. Begin CHAP process at Forest to go to RAD. TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity" Lansing Housing Commission Board Meeting March 22,2023 Lansing Housing Commission Minutes February 22,2023 Page 1 of 5 k**Y�•: i f Lansing Housing COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 Commissioner Sober motioned and Commissioner Barker seconded to approve. The Motion was approved by all members present. 3021 Delta River Drive contract for $110,000 • 3rd Habitat House. We have upfronted the money for the rehab of the house. We will get the money back at the sale of the house. It is expected to sell for around $130,000. This will be one of our residents that will buy their house that they have been living in already. Approve to sign a contract with Habitat. Commissioner Barker motioned and Commissioner Hall seconded to approve. The Motion was approved by all members present. Approving Kim Shirey as a signer on all LHC bank accounts • Kim moved to Deputy Director. The Deputy Director will become another signer. Commissioner Hall motioned and Commissioner Barker seconded to approve. The Motion was approved by all members present. Informational Items: Finance Report December 2022 & January 2023 Steven Raiche • At our AMPS, we have higher maintenance costs. We have plans in place to offset these higher costs. The costs are being incurred to be able to pass HQS inspections. • At COCC security cost are increased. Housing Choice Voucher December 2022 & January 2023 Jennifer Burnette provided a brief overview of the December 2022 & January 2023 HCV Reports • During the month of December, we have added 6 new Family Self Sufficiency participants. 6 VASH vouchers issued with 18 out searching. We had 28 of our 32 emergency Housing Vouchers issued and leased up, 2 that were out searching. 115 out searching for our regular HCV. 88 files pending final approval to receive their voucher. 39 files were pending lease up. TDD/TTY#: 1-800-545-1833 Ext.919 n "Equal Housing Opportunity" Lansing Housing Commission Board Meeting March 22,2023 Lansing Housing Commission Minutes February 22,2023 Page 2 of 5 k**Y�•: i f Lansing Housing COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 • During the month of January, we have added 2 new Family Self Sufficiency participants. 2 VASH vouchers issued with 13 out searching. We had 28 of our 32 emergency Housing Vouchers issued and leased up, 2 that were out searching and 2 were awaiting issuance. Hopefully we will be full capacity with that program. 115 out searching for our regular HCV. 68 files pending approval for their voucher. 76 participants pending final lease up. Asset Management Report January 2023 Public Housing (PH) Scattered Sites — Christy Kavanaugh • Public Housing Scattered Sites had an occupancy rate of 97% at the end of January. There were four (4) move-in, two (2) move-outs, and one (1) transfer. We have been working on the section 18 paperwork documents with the residents. We have 136 completed we have 54 we are still working on which is over 70%. We are in the process of completing the inspections. Also, for section 18 we have 171 that have been completed and passed. We have 19 left to schedule which will be scheduled next week. Discussion Items: • Section 18 update. We have not closed yet. We are awaiting a final letter from HUD relative to the vouchers that will be place on the property. HUD has to give a final funding approval. We made the funding request back in December. They had 60 days to review. They are beyond the 60 days. There was some activity today. We had a meeting with HUD trying to get the approval. SK has been really good working with us understanding the timelines and the things that need to be done. We are going to work to keep it moving. • We have a second section 18 application. Sam and Doug have a conference call tomorrow afternoon with the individual that is doing that review. • We broke the section 18 in to two different sales. 190 going to SK. The second application is where we will be selling to the residents that indicated they wanted to buy their house. We have 10 that are ready to purchase. Other Items: None TDD/TTY#: 1-800-545-1833 Ext.919 n "Equal Housing Opportunity" Lansing Housing Commission Board Meeting March 22,2023 Lansing Housing Commission Minutes February 22,2023 Page 3 of 5 k**Y�•: i f Lansing Housing COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 Executive Director Compensation Commissioner Henry motioned and Commissioner Barker seconded to approve. The Motion was approved by all members present. Executive Directors Comments: Development Activities • We have secured site control of 220 Kalamazoo St. It is the Davenport building across the street. We have begun the process to submit a tax credit on 220 Kalamazoo as well. We are still in the design faze we are designing 2- and 3-bedroom units for this site. We have a shortage of those bedroom sizes. We are going to have ground floor retail and above that there will be affordable housing units as well as market rate units. More details as they come available. • We may be part of the McLaren property that will be community specific units. Other Activities: • Already talked about Kim Shirey's promotion to Deputy Director. • Hugh Gibbs was promoted to Maintenance Supervisor. Other Items: President's Comments: • Commissioner Henry wanted to say thank you to everyone joining by Zoom. We haven't had the best luck with the weather for the past couple of months. Hopefully next month will be back in person. Thank you to everyone. Other Business: • Deputy Director Kim Shirey wanted to say I do the things I do thanks to all the help she gets behind the seen. • Hugh Gibbs has been doing a phenomenal job the last few weeks. Hugh has been with LHC for 24 years. His dedication is amazing he brings a lot of knowledge, and he has really stepped up to that position. TDD/TTY#: 1-800-545-1833 Ext.919 n "Equal Housing Opportunity" Lansing Housing Commission Board Meeting March 22,2023 Lansing Housing Commission Minutes February 22,2023 Page 4 of 5 tO . Qf Lansing Housing COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 Adjournment: The meeting was adjourned at 6:38 p.m. Date Emma Henry Board Chair Date Doug Fleming, Acting Secretary TDD/TTY#: 1-800-545-1833 Ext.919 n "Equal Housing Opportunity" Lansing Housing Commission Board Meeting March 22,2023 Lansing Housing Commission Minutes February 22,2023 Page 5 of 5