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Home My WebLink AboutHousing Commission Board Minutes August 30, 2023 k**Y�•: i f Lansing Housing COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 Minutes of August 30, 2023 Commissioner Henry called the meeting to order at 5:30 p.m. Mr. Fleming called the roll. PRESENT AT ROLL CALL: Commissioners Emma Henry, Loria Hall, Don Sober, Heather Taylor in 5:41 p.m. out 6:22 p.m., and Ashlee Barker absent. STAFF: Christy Kavanaugh Jennifer Burnette Douglas Fleming Steven Raiche Guests: None Commissioner Hall motioned and Commissioner Sober seconded a motion to approve the minutes of the June 28, 2023, commission meeting. The Motion was approved by all members present. Public Comment: limit 3 minutes per person • Craig Daniel from Capital City Apartments — Speaking about living conditions. MAG does not have the residents' best interests in mind. Not a good place to live. Evert Kramer is no better than a slum lord. People climbing in the windows and drugs being done. People running around doing whatever. Action Items: • Resolution 1352 - Low Income Public Housing Utility Allowances o Please see the attached Resolution Brief Commissioner Hall motioned and Commissioner Sober Seconded to approve Resolution 1352 Low Income Public Housing Utility Allowances. The Motion was approved by all members present. • Resolution 1353 - HCV Housing Utility Allowance o Please see the attached Resolution Brief TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity" Lansing Housing Commission Board Meeting September 27,2023 Lansing Housing Commission Minutes August 30,2023 Page 1 of 6 ti� � Qf Lansing Housing COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 Commissioner Hall motioned and Commissioner Sober Seconded to approve Resolution 1353 HCV Housing Utility Allowances. The Motion was approved by all members present. • Resolution 1354 - Admissions and Continued Occupancy Plan Changes: Effective October 2023 o Please see the attached Resolution Brief Commissioner Hall motioned and Commissioner Sober Seconded to approve Resolution 1354 Admissions and Continued Occupancy Plan Changes. The Motion was approved by all members present. • Resolution 1355 — Housing Choice Voucher Administrative Plan Changes: Effective October 2023 o Please see the attached Resolution Brief Commissioner Taylor motioned and Commissioner Sober Seconded to approve Resolution 1355 Housing Choice Voucher Administrative Plan Changes. The Motion was approved by all members present. • Resolution 1356 - Housing Choice Voucher SEMAP Submission 2022-2023 o Please see the attached Resolution Brief Commissioner Hall motioned and Commissioner Taylor Seconded to approve Resolution 1356 Housing Choice Voucher SEMAP Submission 2022-2023. The Motion was approved by all members present. • The following resolutions are a result of the audit we had for the PSH programs. • Resolution 1357 — Continuum of Care Grant Monitoring Policy o Please see the attached Resolution Brief Commissioner Hall motioned and Commissioner Sober Seconded to approve Resolution 1357 Continuum of Care Grant Monitoring Policy. The Motion was approved by all members present. • Resolution 1358 — Permanent Supportive Housing Termination Policy o Please see the attached Resolution Brief TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity" Lansing Housing Commission Board Meeting September 27,2023 Lansing Housing Commission Minutes August 30,2023 Page 2 of 6 k**Y�•: i f Lansing Housing COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 Commissioner Hall motioned and Commissioner Sober Seconded to approve Resolution 1358 Permanent Supportive Housing Termination Policy. The Motion was approved by all members present. • Resolution 1359 — Permanent Supportive Housing Intake and Record Retention Policy o Please see the attached Resolution Brief Commissioner Hall motioned and Commissioner Sober seconded to approve the Permanent Supportive Housing Intake and Record Retention Policy. The Motion was approved by all members present. • We are trying to find another agency that will take over the PSH programs. No one wants to take it over. There is not enough money to effectively run the PSH programs. If we just give up the program the money will not stay in our area, it will go to another community. The Coc sent out an RFP to see if anyone would take over the PSH programs. No one applied. We did apply for the programs for the next year. Steve talked about the PSH program and how we are losing money. In the 18 months we have been running the program we have had a loss of $300,000.00. This does not include the match we are required to come up with, which is around $280,000.00. Informational Items: Finance Report July 2023 Steven Raiche • There are no surprises in this current fiscal year budget wise. The external financial statement audit and the single audit for all our HUD funding starts from the Tuesday after Labor Day. We have been getting everything that we can done from last year. The one number that we have not talked about is I finished the analysis and looked at the appraisal for Oliver Gardens. There is a 1.6 million dollar loss on that acquisition of the 99% limited partner. We booked that as a deferral and will get to write it off over time but that is going to be out there and, on our books, as of 6-30-23. Housing Choice Voucher July 2023 Jennifer Burnette provided a brief overview of the July 2023 HCV Reports TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity" Lansing Housing Commission Board Meeting September 27,2023 Lansing Housing Commission Minutes August 30,2023 Page 3 of 6 tO . Qf Lansing Housing COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 • During the month of July LHC staff did not issue any regular housing choice vouchers. We had 6 VASH orientations and 6 VASH vouchers issued with the assistance of community partners. There are currently an additional 14 vouchers issued and out searching or pending inspection and 6 applications in process. We had 30 of our 32 emergency Housing Vouchers issued and leased up, 1 is out searching for housing. 17 out searching for our regular HCV. 66 applicants are pending final approval to receive their voucher. 11 units are approved pending inspection and/or pending lease up. • We are getting close to the end of the waiting list. I anticipate opening it up within the next 30 to 45 days. Asset Management Report July 2023 Public Housing (PH) Scattered Sites — Christy Kavanaugh • Public Housing Scattered Sites had an occupancy rate of 97% at the end of July. There were zero (0) move-in, zero (0) move-outs, and zero (0) transfer. • SK Lansing had an overall occupancy rate of 96% at the end of May. SK (UML was 182 or 96% occupancy rate. There were three (3) move-in, zero (0) move-outs, and one (1) transfer. • There are a total of 34 open work orders at the end of July. Discussion Items: • Section 18 update — We had the first section 18 sale which was the 190 units being managed by Capital City Property Management. The second section 18 sale is the pending sale of the last 40 units. This one is a little more complicated because we are selling some to the residents as well. We are actively working with 10 residents who HUD has signed off on the declaration of trust which means now we can go forward and sell the houses to the residents. Those will be 10 individual transactions because the residents are each buying their house. The other another 30 days in which to get their financing together. If they do, we will work with them on closing if they don't whatever is left over SK Lansing will purchase those homes. At that point all the scattered houses will be sold. We will only have 6 or 7 De Minimis houses left that we still own. Everything is on track to get this process finished. TDD/TTY#: 1-800-545-1833 Ext.919 n "Equal Housing Opportunity" Lansing Housing Commission Board Meeting September 27,2023 Lansing Housing Commission Minutes August 30,2023 Page 4 of 6 tO . Qf Lansing Housing COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 Other Items: None Executive Directors Comments: • 1 am still working on a contract HR person. ADP does offer this service, but it is not personal at all. They will work with us making sure our policies are up to date and the evaluations are being done. • 1 am also looking for a contract social worker for the residents to help identify their needs and to get them connected with services they may need. This person can also be used for LHC staff if needed. • Oliver Gardens — we are looking at the next tax credit application in December. A big part of the process is the ability to get the debt talked about earlier forgiven. Otherwise, we will have to wait until it is eligible to be forgiven which is at 20 years, we are at 16 or 17 years. We are actively looking at other buildings for the December tax credit application process. • Woodword Way is behind the Whole Foods in Lansing. We did project base vouchers for this property. We have now filled our vouchers there. Development Activities • Riverview 220 — We were awarded tax credits for this project. It is right across the street. It will be a completely different look. We will have around 56 two-bedroom units and 7 three-bedroom units. We will have 7 market rate units in with the 56 affordable units. The bottom floor will be 2200 sq ft of commercial space. We have been working with Baryames to possibly move into the building. We are looking into buying Baryames current building. Around this time next year, we will start construction. • The city lot next door we are looking to use 4% tax credit. This was approved and we are looking at the timeline of Riverview just a couple of months behind. Other Activities: Deputy Director Comments: President's Comments: • Ashlee Barker had her baby and is doing great. TDD/TTY#: 1-800-545-1833 Ext.919 "Equal Housing Opportunity" Lansing Housing Commission Board Meeting September 27,2023 Lansing Housing Commission Minutes August 30,2023 Page 5 of 6 tO . Qf Lansing Housing COMMISSION 419 Cherry St., Lansing, MI 48933 Telephone: (517)487-6550 Fax: (517)487-6977 Other Business: • Don stated that the trash issue at Capital City Apartment has been delt with. • We have new security at Capital City Apartments as the supervisor has quit. Adjournment: The meeting was adjourned at 7:08 p.m. Date Emma Henry Board Chair Date Doug Fleming, Acting Secretary TDD/TTY#: 1-800-545-1833 Ext.919 n "Equal Housing Opportunity" Lansing Housing Commission Board Meeting September 27,2023 Lansing Housing Commission Minutes August 30,2023 Page 6 of 6