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Home My WebLink About2021 - Lansing Police Department Budget REPORT_Chief Strategy Officer RE Iq ` +� Anq Rhor,b1"r CITY OF LANSING LANSING POLICE DEPARTMENT BUDGET Daryl Greerr,Chlef 8.3.2020 1 0 Andy Rhbr,Mayor TABLE OF CONTENTS 1. Lansing Police Department (LPD) Overview 2. LPD Departmental Budget Summary - FY19, FY20, FY21 3. LPD Division Names & Staffing Summary - FY19, FY20, FY21 4. General Fund Revenues — Restricted Funds 5. Annual Budget Cycle 2 Lansing Police Department Financial Overview Daryl Gmerw{hlef LPD History& Leadership In 1893, the amended City Charter change created a six-member nonpartisan Board of Police and Fire Commissioners to address public safety issues. This charter amendment took effect in May 1893, which laid the foundation for the current City of Lansing Police Department. The newly formed Board of Police and Fire Commissioners appointed a City Marshal, a Chief of Police, a Captain of Police, and Policeman (Watchman). That was 127 years ago. Today, Dr. Daryl Green serves at the helm of the Lansing Police Department. Chief Green started his police career at the Lansing Police Department in 1997 and became Chief of Police in 2019. Chief Green graduated from the FBI National Academy, class#275 and the Police Executive Research Forum Senior Management Institute of Policing, class #66. Chief Green further earned a Ph.D. from Western Michigan University, Master's Degree from Michigan State University and a Bachelor's Degree from Temple University. Chief Green is a veteran of the U.S. Navy and a current Commissioned Officer in the U.S. Navy Reserves. Budget Times have changed and the City of Lansing has grown in size and complexity. To accommodate this growth, the police department has evolved to meet the challenges of modern day society. According to the World Population Review of US cities, Lansing currently has a population of 120,921, making it the 6th largest city in the State of Michigan, and the 238th largest city in the United States. For the purposes of this review, we will be focusing on budget data from fiscal years 2019, 2020, and 2021. For fiscal year 2019, police department operations involved logistical support from four divisions: Administrative Division, Patrol Division, Investigations Division and the Staff Services Division. Police Captains managed and operated these divisions. The police department total budget for 2019 was $44,681,340. LPD received General Funds, and other Special revenue funds, which included federal, state and local grant funding.This was an increase of 4.4%over the FY2018 budget. In fiscal year 2020, the police department received $45,960,782, a 2.8% increase from FY 2019. The increase occurred due to rising operational costs, legacy costs, staffing changes, increased focus on community policing, re-institution of the LPD PAL, COVID-19 response, and other program developments. The four operational areas included Public Safety, Engagement, Criminal Investigations, Judicial Support, and Administrative Services. In current fiscal year 2021, the police department has been appropriated $47,106,646, a 2.4% increase from FY 2020. The increase will cover increased operational costs, legacy costs, which accounts for 36.2 % of the LPD budget, and other departmental programs.The four operational areas of focus include Administrative Services, Engagement, Criminal Investigations, Judicial Support, and Public Safety. The next section will provide a more detailed picture of FY19, FY20, and FY21 revenues and expenditures. 3 LANSING POLICE DEPARTMENT SUMMARY FY19/FY20/FY21 oaFyi& en,Chlef FY19 %of FY20 %of FY21 %of Final LPD GF Adopted LPD GF Adopted LPD GF Revenues Budget Budget Budget *General Fund $38,821,182 $41,095,179 $42,223,096 Property Tax Income Tax State Revenues Licenses&Permits Return on Equity-BWL Dedicated Voter Mill 1.5 $3,105,000 7.2% $3,217,500 7.2% $3,521,250 7.6% Fees $906,407 2.1% $547,103 1.2% $749,500 1.6% Total General Funds $42,832,589 $44,859,782 $46,493,846 Expenses: Personnel Salaries $17,663,819 41.2% $17,342,227 38.7% $18,229,226 39.2% Legacy Costs(FY19, FY20, FY21) $15,077,539 35.2% $16,098,347 35.9% $16,831,401 36.2% Police Pension (51% 56%,58%) $7,689,545 $9,015,074 $9,762,213 Retiree Healthcare(45%41% 38%) $6,784,893 $6,600,322 $6,395,932 Miscellaneous(3%, 2% 3%) $452,326 $321,967 $504,942 Workers Compensation(1% 1% 1°0) $150,775 $160,983 $168,314 Variable Fringe $3,449,667 8.1% $4,100,019 9.1% $3,572,221 7.7% Allowance-Gun,Clothing $252,809 0.6% $261,954 0.6% $394,199 0.8% Personnel Total $36,443,834 85.1% $37,802,547 84.3% $39,027,047 83.9% *The General Fund is comprised of multiple revenue streams that are appropriated to fund all departments. Dedicated mills,special revenue funds and grants can be tied directly to a program or departmental budget. 4 FY19 %of FY20 %of FY21 %of Page 2 LPD Budget Summary Final LPD GF Adopted LPD GF Adopted LPD GF Operating Budget Budget Budget Miscellaneous Operations $398,274 0.9% $533,418 1.2% $450,367 1.0% Dive Tea m/S.T.A.R.T/K9/Evidence $55,031 0.1% $62,699 0.1% $73,182 0.2% "Vehicle Fuel $289,205 0.7% $282,000 0.6% $290,000 0.6% "Uniforms $276,482 0.6% $332,386 0.7% $345,553 0.7% Office Supplies $157,634 0.4% $180,035 0.4% $187,000 0.4% "Contractual Services $96,434 0.2% $357,715 0.8% $357,715 0.8% "Information Technology $1,909,816 4.5% $1,994,592 4.4% $2,412,851 5.2% "Utilities $448,462 1.0% $417,001 0.9% $432,000 0.9% "Communication & Phones $233,444 0.5% $209,600 0.5% $241,200 0.5% "Building Rent $125,000 0.3% $125,000 0.3% $125,000 0.3% "Equipment Rental $1,550,000 3.6% $1,550,000 3.5% $1,550,000 3.3% "Repair& Maintenance $174,460 0.4% $249,803 0.6% $251,000 0.5% Training $112,373 0.3% $130,800 0.3% $130,800 0.3% "Insurance& Bonds $406,094 0.9% $388,086 0.9% $357,806 0.8% "Equipment $156,046 0.4% $244,100 0.5% $262,325 0.6% Total Operating $6,388,755 14.9% $7,057,235 15.7% $7,466,799 16.1% LPD Total General Fund Budget $42,832,589 $44,859,782 $46,493,846 Special Revenue Funds (Restricted Funds) Federal Drug Enforcement $108,000 $95,000 $62,800 State/Local Drug Enforcement $523,600 $199,000 $184,000 Drug Law Enforcement-Tri County Metro $856,400 $807,000 $366,000 Total Special Revenue Funds $1,488,000 $1,101,000 $612,800 Use of Special Revenue Funds Personnel $86,920 $88,500 $0 Operating $1,401,120 $982,500 $612,800 Capital $0 $30,000 $0 Total Special Revenue $1,488,040 $1,101,000 $612,800 Total Police Budget(General Fund&Special) $44,320,629 $45,960,782 $47,106,646 "These fixed costs are necessary for LPD to operate.The uniform category includes uniform replacement,duty belts, vests, equipment, hand cuffs, boots,and other protective equipment. Additional note-Police and Fire officers do not receive social security in addition to their retirement plans. The Social Security Act(SSA)exempts Police, Fire and select governmental employee's from receiving social security because these workers do not pay social security taxes. 5 LANSING POLICE DEPARTMENT DIVISION & STAFFING SUMMARY KA FY2019/FY2020/FY2021 ' Da-W1 G rcen.Chief Andy St hDK M syUr Divisions Civilian sworn Officers Total Personnel FY2019 41 202 243 Patrol Investigation Staff Services Administrative Services Specialized Units- Honor Guard, START, Dive Team, K9 Unit, etc. FY2020 41 203 244 Administrative Services Criminal Investigations Public Safety Engagement Judicial Support FY2021 41 206 *247 Administrative Services Criminal Investigations Public Safety Engagement Judicial Support * This total includes 12 community officers and 1 social worker FY2019 FY2020 FY2021 LPD GF Budget... $42,832,589 $44,859,782 $46,493,846 Legacy Cost/LPD 35.2% 35.9% 36.2% GF Budget... $15,077,539 $16,098,347 $16,831,401 Non-Legacy Cost/LPD 64.8% 64.1% 63.8% GF Budget... $27,755,050 $28,761,435 $29,662,445 LPD GF Budget/ 31.8% 32.1% 34.0% City GF Budget... LPD GF Non Legacy 20.7% 20.6% 21.7% Cost as%of Budget... City GF Budget..... $134,310,000 $139,500,000 $136,692,294 6 GENERAL FUND REVENUES— RESTRICTED FUNDS General Fund General fund dollars support city services like police, fire, and parks, as well as planning, community development and administrative support services. The voters of Lansing passed a 1.5 mills property tax exclusively for the police department budget, and another 1.5 mills for the fire department budget. The police department mills for 2019, 2020, and 2021 generated $3,105,000, $3,217,500, and $3,521,250, respectively. Listed below are the sub funds of the City of Lansing's General Fund. Property Taxes—This tax represents approximately 31 % of General Fund revenues. The General Property Tax Act, 1893 PA 206 governs the administrative process. Income Tax—This tax represents approximately 28% - 29% of the General Fund. The City Income Tax Act 284 of 1964, Michigan Uniform City Income Tax Act, and the City of Lansing's Income Tax ordinance provides guidance on the administration of this tax. State Revenues— Revenue sharing, personal property tax reimbursement, fire reimbursement grant, liquor license fee. State statute governs this fund. Special Revenue Funds—Grants— Federal grants are subject to the provisions of the Code of Federal Regulations (CFR). State grants are subject to state rules. Equitably Shared Funds - Equitably shared funds are federal funds that directly supplement the appropriated resources for law enforcement agencies. Permissible uses of funds include, law enforcement operations and investigations, law enforcement training and education, law enforcement, public safety, and detention facilities, law enforcement equipment,joint law enforcement/public safety operations, contract services, law enforcement travel & per diem, drug gang, and other prevention or awareness programs, etc. Grants secured by LPD that are restricted funds—JAG, Department of Justice Equitable Revenue Sharing, LPD, Reach, Tri-County Metro, Federal Drug Law Enforcement Special Revenue Fund, Office of Highway Safety Planning (OHSP), Ped-Bike Grant, State/Local Drug Law Enforcement Special Revenue Fund, Asset Forfeiture MSP, OHSP Underage drinking, Stop Violence Against Women, VOCA/CARE. Licenses & Permits— Business Licenses, building licenses & permits, non-business licenses, cable franchise fee. Subject to City ordinance and departmental policies. Charges for Services— Reimbursements, appeals & petitions, code compliance, public safety, recreation fees. Subject to ordinance and departmental policies. Fines, Forfeiture, Interests& Rents-Subject to ordinance and departmental policies. Return on Equity- Board of Water& Light subject to terms of the contract. Other Revenues-Sales of fixed assets, donations, contributions and miscellaneous . Subject to IRS regulations, and the ordinance. 7 CITY OF LANSING ANNUAL BUDGET PROCESS Lansing's City Charter and the State of Michigan's Uniform Budgeting and Accounting Act otherwise known as the "Act" or the "UBAA"governs the City of Lansing's budget process. The following language is taken from Lansing's City Charter. OCTOBER 7-102 Council Budget Priorities The City Council shall adopt a statement of citywide budget policies and priorities each year and shall transmit it to the Mayor no later than October 1. 7-110 Control of Expenditures The Director of Finance shall submit to the Mayor and City Council data showing the relationship between the estimated and actual revenues and expenditures to date. If it shall appear that the revenues are less than anticipated,the City Council may, by resolution, reduce appropriations, except amounts required for debts and interest charges,to such a degree as may be necessary to keep expenditures within the revenues. JANUARY 7-110 Control of Expenditures The Director of Finance shall submit to the Mayor and City Council data showing the relationship between the estimated and actual revenues and expenditures to date. If it shall appear that the revenues are less than anticipated,the City Council may, by resolution, reduce appropriations, except amounts required for debts and interest charges,to such a degree as may be necessary to keep expenditures within the revenues. MARCH 7-101 Budget On or before the fourth Monday in March of each year, the Mayor shall submit to the City Council a proposal for the annual estimate of all City revenues and annual appropriation of expenditures for all City agencies except the Board of Water& Light,for the next fiscal year beginning on July 1. 7-104 Budget Hearing .1 The budget of the Mayor, together with all supporting schedules, information and messages, shall be a public record and shall be reviewed by the Council as a committee of the whole. .2 A public hearing on the annual appropriations shall be held in the manner provided by law and at such additional times as the Council shall direct. APRIL 7-110 Control of Expenditures The Director of Finance shall submit to the Mayor and City Council data showing the relationship between the estimated and actual revenues and expenditures to date. If it shall appear that the revenues are less than anticipated,the City Council may, by resolution, reduce appropriations, except amounts required for debts and interest charges,to such a degree as may be necessary to keep expenditures within the revenues. MAY 7-105 Adoption of Budget Resolution .1 Not later than the third Monday in May of each year,the Council shall, by resolution, adopt a budget for the ensuing fiscal year and make an appropriation of the money needed therefore. 8 7-106 Item Veto .1 The Mayor may veto any item,which has the effect of appropriating money contained in any action of the City Council. .2 The veto procedure in Section 3-305 of this Charter shall control when an item veto has been exercised. JULY 7-101 Budget Budget begins July 1. 9