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HomeMy WebLinkAbout2014 - Boards, Commission, and Authorities - Meetimg Minutes_20140728 00'�V1 �, Chris Swope Lansing City Clerk July 24, 2014 Members of the Lansing City Council 10th Floor City Hall Lansing, MI 48933 Dear Councilmembers: The Minutes from the Meetings of the following Boards, Commissions, and Authorities of the City of Lansing were placed on file in the City Clerk's Office and are available for review in the City Clerk's Office and on the City Clerk's website (www.lansingmi.gov/clerk) under the heading of "Documents Placed on File." BOARD NAME DATE OF MEETING Board of Trustees Employee Retirement System May 15, 2014 Board of Trustees Police and Fire Retirement System May 13, 2014 Joint Police & Fire Retirement System and Employee May 15, 2014 Retirement System Downtown Lansing Inc. June 12, 2014 Board of Police Commissioners June 17, 2014 If my staff or I can provide further assistance or information relative to the filing of these minutes, please contact us at 483-4131. Sincerely, in Ck"" Chris Swope, CIVIC Lansing City Clerk Lansing City Clerk's Office Ninth Floor, City Hall, 124 W. Michigan Ave., Lansing, MI 48933-1695 517-483-4131 0 517-377-0068 FAX www.lansingmi.gov/clerk o clerk 1ansingmi.gov saclerk_stafflcity councilladministrativefboard minutes letter retire.docx OFFICIAL PROCEEDINGS OF THE BOARD OF TRUSTEES CITY OF LANSING EMPLOYEES RETIREMENT SYSTEM Regular Meeting May 15, 2014 City Council Conference Room Thursday, 8:30 a.m. 10th Floor, City Hall Lansing, MIS The Board met in regular session and was called to order at 8:38 a.m. r Present: Dedic,(8:49), McCaffery, Munroe, D. Parker, M. Parker, Taylor (8:40) 121 Absent: Trustee Bernero, Boles, Kraus rn Others: Angela Bennett, Karen E. Williams, Finance Department; Attorney Ppnnf%h Lane, Clark Hill (representing the City Attorney's Office). Trustee Mark Parker presided. There were no public comments. Secretary=s Report. 3 new member(s), 0 reinstatement(s), 0 refund(s), 0 transfers,0 retired. Total active membership: 312. Total deferred: 65. 2 death(s) Karen Skutt died 1/1/2014, age 74, spouse of UAW retiree; Bruce H. Leavitt, (NonBargaining — Retired 10/21/1988), age 87, died 5/8/2014, spouse to receive 100%. Refunds made since the last regular meeting amounted to $0.00. Retirement allowances paid for the month of April 2014, amounted to $1,829,736.81. Total retirement checks printed for the ERS System: 890, Eligible domestic relations orders received: 0. Domestic relations orders pending: 0. Eligible domestic relations orders certified: 0. It was moved by Trustee Taylor and supported by Trustee Munroe to approve the Official Minutes of the Employees' Retirement System Regular Meeting of April 17, 2014. Adopted by the following vote: 6- 0 It was moved by Trustee Dennis Parker and supported by Trustee Taylor to approve the following request for Regular Age and Service: Nancy L. McNamara, (Public Service/UAW) — 20 years of service credits, age 60, effective May 14, 2014 Employees Retirement System Regular Meeting of May 15, 2014 Page 2 It was moved by Trustee Dennis Parker and supported by Trustee Taylor to approve the following request for Regular Age and Service (continued): Robert Meyers (Public Service/UAW), 24 years, 7 months of service credits, age 59, effective May 17, 2014. Douglas Halstead, (Planning/Teamster), 15 years, 1 month of service credits, age 74, effective May 31, 2014. Troy Wood (Public Service/UAW) -27years of service credits, age 50, effective June 14, 2014. Adopted by the following vote: 5 — 0. Karen Williams reported that Applicant #2014-E0320 has requested to withdraw their application for duty disability retirement. It was moved by Trustee Dennis Parker and supported by Trustee Taylor to accept Applicant #2014-E0320 request to withdraw their application. Adopted by the following vote: 5 — 0. Karen Williams reported that the medical report for Applicant #2013-E1017 had been received by the disability subcommittee for review. Trustee Taylor reported that the disability subcommittee had met and recommended to concur with the medical report and approve the non duty disability of Applicant #2013- E1017, It was moved by Trustee Dennis Parker and supported by Trustee Taylor to concur with the medical report and approve the non duty disability of Applicant # 2013-E1017. Adopted by the following vote: 5 —0. Karen Williams reported that Applicant #2014-E0417 was listed as pending. The Retirement Office is waiting for the applicant's medical release and documents. Karen Williams reported that Applicant #2014-E0515 requested to be evaluated for non- duty disability. Applicant #2014-E0515 was referred to the disability subcommittee Karen Williams reported that Ms. Lin-Chi Wang, District Court Exempt hah requested a refund of accumulated contributions of $1,712.48. Ms. Wang terminated her employment with the City and was not vested for retirement. Employees Retirement System Regular Meeting of May 15, 2014 Page 3 It was moved by Trustee Dennis Parker and supported by Trustee Munroe to approve the request for refund of accumulated contributions for Ms. Lin-Chi Wang of$1,712.48, Adopted by the following vote: 5 — 0. Ms. Williams updated the Employees Retirement System regarding the MAPERS Spring Conference, scheduled for May 18-20, 2014. Trustee Dedic arrived and presided over the meeting. Attorney Lane updated the ERS Board regarding the Invesco Mortgage Recovery investment requirement for paying taxes to the State of California. Invesco provided an Opt-Out form that could be completed because the ERS Retirement System is tax-exempt. Attorney Lane completed the form by the April 30, 2014 deadline, and was told that it should be kept on file with the City of Lansing. Attorney Lane provided the original forms to the Retirement Office. Attorney Ken Lane distributed a Death Audit Policy and updated Record Retention Policy for review. Attorney Lane provided an overview of the Death Audit Policy and discussed the procedure for viewing information regarding retiree deaths by Board members. It was moved by Trustee Mark Parker and supported by Trustee Munroe to approve the Death Audit Policy. Adopted by the following vote: 6— 0. Attorney Lane discussed the updated Record Retention Policy and described how death audit material is supposed to be handled. Trustee Taylor inquired where current retirement records are maintained. Karen Williams reviewed where and how the current retirement and employees records are maintained. Attorney Lane provided an update of the ERS Ordinance. Attorney Lane informed the Board that the ERS Ordinance is under review by the City Attorney's Office. Attorney Lane stated that Foster Swift had completed work on the Ordinance regarding the Teamster 214 amendments. Attorney Lane stated that those amendments are now with the City Attorney's Office. Karen Williams reviewed the duty disability income verification policy and reported that certification forms were due April 30, 2014. All duty disability retirees had submitted their income certifications. Employees Retirement System Regular Meeting of May 15, 2014 Page 4 Karen Williams distributed an Election posting for the Parks, Planning and Neighborhood Development Department Trustee that expires June 30, 2014. Petitions for the trustee position would be available May 19, 2014 and due June 19, 2014. The posting also outlined primary election and general election dates if needed. Trustee Carol Munroe holds the current trustee position. It was moved by Trustee Mark Parker and supported by Trustee Taylor to approve the Election posting for the Parks, Planning and Neighborhood Development Department Trustee. Adopted by the following vote: 6—0. Angela Bennett submitted a memo and report to update the Employees Retirement System Board regarding the 911 Dispatch transfer. Ms. Bennett discussed the 911 actuarial determination and provided the actuarial report that was done by Ingham County in consultation with the ERS Board's actuary, Boomershine Consulting Group, Ms. Bennett reviewed the dispute over the calculation which centered on the change in actuarial assumption that took place subsequent to the 911 Dispatch transfer agreement. The April 2014 report affirmed the ERS Board opinion that the assumption changes should be included in the calculation and affirmed the amount Boomershine Consulting Group calculated for the transfer of$968,348. Ms. Bennett explained that the ERS Board took action at the ERS Board meeting of December 19, 2013 to transfer the $968,348 to the Ingham County pension system. Ms. Bennett also reported that per previous discussion and the recommendations, the County had requested investment earnings for the elapsed time subsequent to the operational transfer to the County. Ms. Bennett reviewed two options for investment earnings: as of June 27, 2012 and as of November 1, 2013. The Board discussed the two options. It was moved by Trustee Dennis Parker and supported by Trustee Munroe to approve the transfer of $102,510, as of November 1, 2013. Adopted by the following vote: 6— 0. Karen Williams provided an update of the Arrivos Pension Software implementation. Tegrit will suspend work on the project for approximately 11 weeks due to resource constraints. Tegrit will set up User Testing in June, when the data goes live and death audit information should be available at that time. Tegrit will provide resume work on calculators in July. Trustee Mark Parker reported that Tegrit is working to finalize data and information for the June "go live" date. Trustee Parker stated that Tegrit has some programming codes that it could not decipher. Trustee Parker asked Ms. Bennett if the accounting manager would be available to work with Tegrit for several hours on the programming code. Ms. Bennett stated that she needed to check with the accounting manager, but she supports the project and understands the need to have this data migration. Employees Retirement System Regular Meeting of May 15, 2014 Page 5 Ms. Williams suggested that Tegrit put their questions in writing and she may be able to assist with questions. Trustee Mark Parker stated that Tegrit was gathering that information and should have it available to review. Karen Williams reviewed the quarterly expenses report, and the securities lending report for the month of April 2014. It was moved by Trustee Boles and supported by Trustee McCaffery to adjourn the meeting. Adopted by the following vote: 6 — 0. The meeting adjourned at 9:16 a.m. Minutes approved on Angela Bennett, Secretary Employees Retirement System Scott Dedic, Chairperson Employees' Retirement System CITY OF LANSING JOINT POLICE & FIRE RETIREMENT SYSTEM and EMPLOYEES' RETIREMENT SYSTEM MEETING MINUTES Joint Meeting May 15, 2014 Council Conference Room Thursday, 9:15 a. . 10th Floor City Hall Lansing, MI r bra CD The meeting was called to order at 9:21 a.m. : r-r1 � � C A quorum of the Employees Retirement Board was present. Trustees present: (Police & Fire), Fabus, Hecksel, Oleson, Wood —4. (ERS), Dedic, Munroe, McCaffery, D. Parker, M. Parker, Taylor-6. Others present: Karen Williams, Finance Department; Ken Lane, Clark Hill Law Office (representing the City Attorney's Office); Ronnie Amici, Travis Carr, Western Asset Management; Haley Rives, Asset Consulting Group. Ms. Haley Rives, Asset Consulting Group, provided an overview of the Western Asset Management Company for the joint retirement boards. Ms. Ronnie Amici, Public Funds Client Service, provided an organizational update, discussed the investment philosophy and the investment objectives at Western Asset Management Company. Mr. Travis Carr, Product Specialist provided a review of the Employees Retirement System and the Police and Fire Retirement System portfolios investment results. Mr. Carr also provided a market review and portfolio review. Ms. Rives reviewed the Employees Retirement System quarterly cash flow request. Asset Consulting Group recommendation was to redeem $2,750,000 from the MD Sass portfolio and $2,750,000 from the Western Asset portfolio that was currently overweight to fixed income. The Retirement Board discussed transferring $50,000 from the Northern Trust securities lending to Comerica for the Board's administrative expenses. It was moved by Trustee Mark Parker and supported by Trustee Taylor to redeem $5,500,000 for quarterly cash flow needs as outlined by Asset Consulting group, $2,750,00 from MD Sass and $2,750,000 from Western Asset, and to redeem $50,000 from Northern Trust securities lending account for administrative expenses. Adopted by the following vote: 6 -0. Ms. Rives discussed the KCG Commission Recapture program and amendments that were made regarding trades through Merrill Lynch. KCG requested board approval of its amendments. Asset Consulting Group recommended Board agreement. Ms. Rives reported that Munder Capital/Integrity investment fund had been acquired by Victory Capital. Ms. Rives recommended that the retirement boards address the request the assign the investment to Victory Capital at its June meetings. Asset Consulting Group will provide a written recommendation. Ms. Rives discussed the proposed due diligence visit to Asset Consulting Group for June 9-11. Trustees requested that alternative dates be provided in October, to allow more trustees to attend. The proposed dates were October 1-3 and October 8 -10. Ms. Rives explained that Northern Trust Securities Lending Collateral Pool made a cash distribution to both Board's accounts. Ms. Haley Rives of Asset Consulting Group reviewed the Quarterly Performance reports for the 1st quarter of 2014. Ms. Rives discussed the financial performance of the Employees' Retirement System and the Police and Fire Retirement System for the period ending March 31, 2014. Mr. Rives reviewed the market environment and discussed the equity, fixed income and real estate investments within the financial portfolio. There were no public comments. The Meeting adjourned at 10:59 a.m. Minutes approved on Angela Bennett, Secretary Scott Dedic, Chairperson Brad St. Aubin, Chairperson Employees' Retirement System Police and Fire Retirement System OFFICIAL PROCEEDINGS OF THE BOARD OF TRUSTEES CITY OF LANSING POLICE AND FIRE RETIREMENT SYSTEM Regular Meeting May 13, 2014 Council Conference Room Tuesday, 8:30 a.m. 10th Floor, City Hall Lansing, MI a. The Board was called to order at 8:35 a.m. r rr1 Present: Trustees Fabus, Hecksel, Kraus, Oleson, Wood— 5. ` $ M Absent: Trustee Bernero, Benson, St. Aubin r o l=3 Trustee Oleson presided over the meeting. r11 en 70 C-n Others: Angela Bennett, Karen E. Williams, Finance Department; Attorney Ken Lane, Clark Hill Law Office (representing the Law Department). It was moved by Trustee Hecksel and supported by Trustee Wood to approve the Official Minutes of the Police and Fire Retirement System Board Meeting of April 15, 2014. Adopted by the following vote: 5 — 0 There were no public comments. Secretary's Report. 0 new fire member(s), 7 new police members, 0 reinstatement(s), 0 refund(s), 0 transfers, 0 retired. Total: Active membership: 335. 2 death(s). Patricia Daiss, died, March 18, 2014, age 85, spouse of Fire Retiree; Charles H. Reeves, Fire, died April 26, 2014, age 62, beneficiary to receive 50. Refunds made since the last regular meeting amounted to $0.00. Reimbursements to the System year-to-date amount to $0.00. Retirement allowances paid for the month of April 2014 amounted to $2,259,267.84. Total retirement checks printed for the P&F System: 698. Total retirement checks printed for both systems: 1588. Domestic relations order received: 1 Domestic relations orders pending: 0. Eligible domestic relations orders certified: 0. It was moved by Trustee Fabus and supported by Trustee Wood to approve the following application for Regular Age and Service Retirement: James Thornburg, Police Department, 17 years, 7 months of service credits, age 56, effective May 5, 2014. Adopted by the following vote: 5 -0. Regular Meeting May 13, 2014 Council Conference Room Tuesday, 8:30 a.m. 10th Floor, City Hall Lansing, MI Page Two Trustee Hecksel requested that the trustees go in to closed session to review a confidential CityAttorney's opinion regarding a member's retirement. It was moved by Trustee Kraus and supported by Trustee Hecksel to review a confidential City Attorney's opinion regarding the retirement request of Mr. Ward Meldrum's. Roll Call vote: Yes: Fabus, Hecksel, Kraus, Oleson, Wood -5 No: 0 The session was closed at 8:39 a.m. The session resumed at 8:48 am It was moved by Trustee Hecksel and supported by Trustee Wood to approve the following application based upon the circumstances of Mr. Meldrum's serious illness: Ward Meldrum, Fire Department, 23 years, 8 months of service credits, age 48, effective May 13, 2014 (and the purchase of 1 year and 4 months of universal service credits) to total 25 years of service credits. Adopted by the following vote: 5-0 Karen Williams reported that medical reports for Applicant #2013-F1217 and medical re-exam for Amy Riedel has been received. It was moved by Trustee Kraus and supported by Trustee Hecksel to recess the Police and Fire Retirement System meeting to allow the disability subcommittee to meet. Adopted by the following vote: 5 - 0 The Board recessed at 8:49 a.m. The Board resumed at 8:55 a.m Trustee Kraus. reported that the disability subcommittee met and reviewed the medical reports of Applicant#2013-F1217, and the reevaluation of Amy Riedel. Regular Meeting May 13, 2014 Council Conference Room Tuesday, 8:30 a.m. 10th Floor, City Hall Lansing, MI Page Three It was moved by Trustee Kraus and supported by Trustee Hecksel to concur with the medical director report and not approve the request for duty disability of Applicant #2013-F1217. Adopted by the following vote: 5 — 0. It was moved by Trustee Kraus and supported by Trustee Hecksel to concur with the medical report of Amy Riedel and continue her duty disability. Adopted by the following vote: 5 — 0. Trustee Hecksel reported that the disability subcommittee met and reviewed the request for non-duty disability of applicant#2014-F0513. It was moved by Trustee Hecksel and supported by Trustee Fabus to follow the duty disability application process and send applicant #2014-F0513 to the medical director. Adopted by the following vote: 5 — 0.. There.were no requests for Refunds of Accumulated Contributions. It was moved by Trustee Fabus and supported by Trustee Hecksel to excuse Trustee Benson and Trustee St. Aubin from the May Police and Fire Retirement System meeting. Adopted by the following vote: 5 — O. Karen Williams provided an update of the Arrivos Pension Software implementation. Tegrit plans to set up User Testing of the system. Tegrit has provided an updated timeline and resume work on calculators in July. Ms. Williams discussed the MAPERS Spring Conference, to be held May 18-20, 2014. Ms. Williams informed the trustees that registration and lodging had been scheduled. Attorney Ken Lane distributed and reviewed the death audit information review policy. Attorney Lane also discussed the update to Records Retention and Disposal Policy, adding the death audit information. Regular Meeting May 13, 2014 Council Conference Room Tuesday, 8:30 a.m. 10th Floor, City Hall Lansing, MI Page Four It was moved by Trustee Wood and supported by Trustee Kraus to approve the Death Audit Information Review Process. Ms. Bennett suggested amending the policy to change the word from "Death audit information received electronically shall be deleted..." to "Death audit information received electronically shall be moved ..." Adopted by the following vote: 5 — 0. It was moved by Trustee Kraus and supported by Trustee Hecksel to approve the updated Record Retention Process. Adopted by the following vote: 5 - 0 Karen Williams reported that 6 fire retirees, 4 police retirees did not send in completed certification forms by April 30. The income verification policy requires a second notice be mailed to those who have not reported prior to suspension of their pension. Mr. Williams reported that a retiree had earnings and disability retirement exceeded the current rate of compensation for position last held by the retiree. The Police and Fire Retirement Board discussed the duty disability retirees who had not reported their income and who had outside earning above their current rate of compensation. It was moved by Trustee Kraus and supported by Trustee Wood to immediately adjust the disability retirement for Mr. Daniel Hamel, whose earning and disability retirement exceeded the current rate of compensation for the position he last held before he retired. Adopted by the following vote: 5 - 0. Trustee Wood asked Ms. Williams to review how approved minutes are filed with the City Clerk's Office. Ms. Williams reported that initially draft minutes are sent to the City Clerk's office until they are approved at the following month's Board minutes. The Retirement Office then sends an approved set of minutes to the City Clerk's Office for filing. Ms. Williams reported that Munder Capital/Integrity investment fund had been acquired by Victory Capital. Ms. Williams contacted Asset Consulting Group for a written recommendation to the Board prior to the representative client authorization form is completed and forwarded to Integrity. Karen Williams reviewed the Quarterly Expense Report and Securities Lending Reports. It was moved by Trustee Hecksel and supported by Trustee Wood to adjourn the meeting. Adopted by the following vote: 5 - 0 The meeting adjourned at 9:21 am. Minutes approved on Angela Bennett, Secretary Police & Fire Retirement System Robert Oleson, Vice Chairperson Police & Fire Retirement System Downtown Lansing Inc. Board of Directors Meeting Minutes DLI Conference Room Thursday, Jrme 12,2014 @ 10:30 a.m. Members Present: Terry Carella,Nicki Sanford,Phil Clacko,Doug Johns Jr.(in at 10:44), Karl Dorsbimer,Pamela Werling Members Absent: Jason Keusch,Tameko Richard Board Advisors Present: None Board Advisors Absent: Jessica Yorko, Eric Rosekrans, Louise Gradwohl Guests Present: Officer Martha Rockford(out at 10:43),Lieutenant David Emmons (out at 10:43),Jimmy Baumgrass(out at 10:43), Steve Kolonich(out at 10:43) Staff Present: Mindy Biladeau,Keara Hanlon Staff Absent: Jenn Wood I. CALL TO ORDER na T. Carella called the meeting to order at 10:35 a.m. tZZ t II. CITIZENS COMMENTS: _p None. %4 III. APPROVAL OF AGENDA AND MINUTES: n m P. Clacko motioned to approve the agenda for the June 12,2014 meeting. P. Werling seconded, oti&1� l`? passed unanimously. 0 <.n N. Sanford motioned to approve the minutes from the May 8,2014 meeting. T. Carella seconded. Motion passed unanimously. IV. OTCA UPDATE None, V. COMMUNITY POLICING UPDATE Lt. David Emmons introduced Officer M. Rockford as officer filling in for Officer M. Salmon while he's out on paternity leave. He also stated that LPD is aware of the concerts at Rutter Park and the vagrancy on the river trail, and special attention is being paid to those things. Officer M. Rockford stated she was happy to be helping out and that the Board and staff should let her know if they need anything. VI.DOWNTOWN MAINTENANCE UPDATE &REPORT S. Kolonich reported that Moe Baumgrass has been promoted and there will be two new guys taking his place and reporting at future meetings. He also stated that the mulching should be done by tomorrow and the summer mowing schedule has been drafted, Mowing will take place on Tuesdays. VII. CORRESPONDENCE: Addressed in Discussion/Action Items. 1 VIII.REPORTS President's Report-T. Carella T. Carella reported that she, K. Dorshimer, and M. Biladeau met regarding the Knapps tiles and they are looking at possible collaborating with the Arts Council or Cooley to develop a fundraiser. They will be coordinating to schedule a time when they can all take a look at the tiles so they can better determine what types of projects would be feasible. K. Dorshimer has found storage for the tiles in RecTown and the tiles have been moved over there. Director's Report-1V1.Biladeau M. Biladeau reported that the PSD renewal date with City Council was bumped from June 16 to June 30 due to notices not being sent out on time by the City, Vlahakis showed suite 102 to a potential tenant on May 20, and the tenant apparently has the space on its short list of potential rental sites. Adopt a Spot is going well. MEDC has adopted 18 planters on North Washington and the Edge Partnership adopted a planter on Kalamazoo. The City re-striped the 300 and 400 blocks of South Washington. Silver Bells is gearing up and TV production planning begins this month, Sponsorship renewals have been sent out. The live broadcast from last year has been nominated for two Michigan EMMY Awards. Decker's closed, but a new business has leased the space and is in the process of building out. Lou & Harry's is moving to Ted Dee's old space and is expected to open in July. There is a massive build out being done in the Knapp's building for the Runway, fashion incubator, which may be completed in August. Dewpoint has rented an entire floor in Knapps (10,000 sq. ft.) and will be brining 130+ employees to the new location. There are also plans to do a grand opening celebration for the Knapps building, perhaps at the end of August. MLCC is moving downtown by the Capitol. The Marketplace is now built to the 5h' floor, The Outfield project has been approved by City Council. The Supreme Court has ruled in the Lansing Casino case that the City can sell the land to the tribe, thereby opening the door for construction to start once the trust has been approved by the Department of the Interior. Committee Reports: Business Development Design Public Spaces Organization Promotions Written reports were provided by each of the cormnittees. P. Werling also reported that the Organization Committee is planning the annual meeting which will be held August 20 from 5.7 p.m. at a location to be determined. Financial Report: K. Dorshimer provided monthly and year-to-date financial reports. A comparison report was also provided. P. Clacko made a motion to put the President's, Staff reports, and Committee reports on file. D. Johns, Jr, seconded.Motion passed unanimously. VIIII.DISCUSSION/ACTION ITEMS A. MICA Request: Fish Rodeo M.Biladeau reported that MICA submitted a written request for$5,000 in emergency funding to help fund the Fish Rodeo,which starts today and nuns through Sunday at Addado Riverfront Park. T. Carella moved to adjust the previously-approved OTCA grant to$17,000 for FY 2014.2015, and to increase the previously-approved grant to MICA to $5,000 for FY 2014-2015 to assist with the Fish Rodeo, contingent 2 upon MICA increasing promotion for DLI at Blues Fest and Jazz Fest. D. Johns, Jr. seconded. Extensive discussion ensued. Motion passed unanimously. P. Werling also suggested that DLI's grant program be placed on a future agenda so that the Board can discuss implementing strict guidelines for how DLI grants will be awarded and disbursed in the future. B. Maintenance Contract for District A of PSD The Board reviewed the current maintenance contract for District A of the PSD. P. Werling motion to exercise the 3'd year option under the cuiTent contract. P. Clacko seconded. Motion passed unanimously. M. Biladeau will also approach Lake State to discuss possibly entering into another long-term contract at the expiration of the current contract. X. OTHER BUSINESS: None, XI. ADJOURN: T. Carella motioned to adjourn at 12:21 p,m. D. Johns, Jr. seconded.Motion passed unanimously. Minutes by N. Sanford N. Sanford, Secretary p 3 v N S r NC Lansing Police Department Board of Police Commissioners 120 West Michigan Avenue Lansing, MI 48933 !� Phone: (517)483-4600 (TDDNoice) a [ G Fax: (517)377-0162 Virg eernero,Mayor Chief Mike Yankowski BOARD OF POLICE COMMISSIONERS MEETING MINUTES TUESDAY, JUNE 17,M4 MEMBERS PRESENT: r Commissioner Sandra Kowalk-Thompson, Chair OTHERS PRESENT: > a Commissioner Patty Farhat Vice-Chair Mike Yankowski,Chief of Police = Commissioner Bob Noordhoek Bernard Brantley, Commission Investigator Commissioner Bill Renfrew Bill Kim,Legal Advisor n Commissioner Clyde Carnegie Michelle Reddish, Recording Secretary co m rn Commissioner Drew Macon -t Commissioner Maria Mejorado MEMBERS OF THE PUBLIC/GUESL-S: t i MEMBERS EXCUSED: Eaglevision Ministries at Michigan Works n ca CD Commissioner Jan Kolp CALL TO ORDER Commissioner Kowalk-Thompson: After having established a quorum,the meeting was called to order at 5:30 p.m. Commissioner Kowalk- Thompson led the Pledge of Allegiance and asked for a moment of silence for the Officers that were killed in the line of duty in Las Vegas. PUBLIC COMMENT ON AGENDA ITEMS CommissionerKowalk-Thompson: None. ADDITIONS TO THE AGENDA Commissioner Kowalk-Thompson: None, SPECIAL PRESENTATION Commissioner Kowalk-Thompson: None. APPROVAL OF MINUTES Commissioner Kowalk-Thompson: The Board reviewed the May, 2014, Minutes. Commissioner Bob Noordhoek made a motion to approve the May Board Minutes;supported by Commissioner Renfrew;approved unanimously. The minutes of the regular meeting of May, 2014, were approved and will be placed on file with the Lansing City Clerk. EDUCATION PRESENTATION Commissioner Kowalk-Thompson: Dr. Knight with Eaglevision Ministries at Michigan Works and students working towards their GED gave a presentation on Human Trafficking. Commissioner Noordhoek thanked them for their interest on this subject. Chief Yankowski gave Dr. Knight a business card and offered his help to the group. ADMINISTRATIVE REPORT Chief Mike Yankowski: • Budget Wrap-Up-The budget was accepted and passed by the City Council and is effective on July 1, 2014. The department has 197 sworn officers with a total of 239 positions including civilians and support staff. The Cadet Program was added. The cadets will work at the department,attend school and then be sponsored, by the department,in the Mid-Michigan Police Academy. There are 100 open positions that need to be filled, by the City,ten are within the Lansing Police Department. • The Hill Center was approved as the,temporary,location for the North Precinct with$475,000 approved for 2014 and$475,000 approved for 2015 to cover moving and expenses. • Officer Matt Kreft was promoted to Sergeant,Officer Paul Beasinger was promoted to Sergeant and Officer Jeremy Wonnacott was promoted to Detective, Officer Brent Listerman resigned. Board of Police Commissioners Meeting Minutes of June 17Th,2014 Page 2 • Out of the new hires, 20 out of 21 remain in the program. • Officers Adam Booth and Nick Zuber have started work. • The restart of the GREAT Program has ended and was a big success. The GREAT Program will host at least six events this summer. • The Wainwright Park Neighborhood Picnic will be held tonight. • Sergeant Rob Backus completed the 9rh class of Staff&Command at MSU. Sergeant Backus was elected Vice President of the class. • Attended the PERF Conference in San Diego, California. There were 500 executives in attendance from all over the world. Some of the topics covered were violent crimes,domestic terrorism, personnel hiring and domestic terrorism. • Captain Darin Southworth was selected as the Michigan representative for the Special Olympics Law Enforcement Torch Run. • The Sunset Market investigation wrapped up and led to some convictions and over$100,000 in forfeiture money. • The School Watch pilot program was launched in the area of Sexton with five volunteers during the last two weeks of school. • During the last two weeks of school,extra resources were in place. No major issues occurred on the last day of school. • Events that took place: Cristo Rey,Board of Water&Light Chili Cook-off, Fish Rodeo,Festival of the Sun&Moon. Common Ground and 4th of July are coming up. Extra resources are in place'regarding Common Ground and the 4th of July Fireworks. The curfew for fireworks is July 3,4th and 5th 12:00 a.m.and 8:00 a.m. • Police Recruit interviews were held over a six-day period,thirty-three individuals were interviewed. • Crime reports show there was a 13%decrease in crime and a 21%decrease in property crimes. • Aggressive investigations are taking place regarding homicides and shots fired. • Cold Case Detective,Lee McCallister spent a considerable amount of time organizing information regarding cold cases from 1963 to present. LEGAL ADVISOR UPDATE Bill Kim,Legal Advisor: Bill Kim explained the two training bulletins in the packet were updates. The answer to the question are personal email$ subject to FOIA if personal email is used for work purposes? Essentially,annals that involve City business for the board are subject to FOIA. HUMAN RELATIONS AND COMMUNITY SERVICES LIAISON Dr.Joan Jackson Johnson: -Absent. Bernard Brantley stated the Food Pantry will be held at the Pennway Church of God and he and Dr,Joan Jackson-Johnson have been delivering family food baskets. FRATERNAL ORDER OF POLICE Commissioner Kowalk-Thompson: No representative present. UNFINISHED BUSINESS Commissioner Kowalk-Thompson. None. CORRESPONDENCE SENT AND RECEIVED Commissioner Renfrew made a motion to receive and place on file correspondence for the month of June;supported by Commissioner Macon;supported the motion;carried unanimously. DEPARTMENT REPORTS Commissioner Renfrew made a motion to receive and place on file department reports for the month of June;supported by Commissioner Mejorado;carried unanimously. BOARD COMMITTEE REPORTS Gov't/Community Liaison Committee•Commissioner Kowalk-Thompson: No Report. Awards&Incentives Committee•CommissionerNoordhoek: No Report. Budget Committee•Commissioner Carnegie:No Report. Complaint Committee-Commissioner Farhat The Committee met last month and welcomed Sergeant Bakos to Internal Affairs. Commission Investigator Report•Bernard Brantley: Nothing to report. COMMISSIONER'S COMMENTS Commissioner Farhat congratulated Commissioner Carnegie on his 50th wedding anniversary. Commissioner Renfrew thanked Chief Yankowski for his work on the shift study. He is looking forward to learning more about how the new shifts and sectors will affect crime in Lansing. Board of Police Commissioners Meeting Minutes of June 17th,2014 Page Commissioner Kowalk-Thompson thanked everyone for allowing her to serve as the Board Chairperson over the past two years and thanked everyone for their support. It has been a pleasure to work with Chief Yankowski because he is the consummate professional. OTHER BUSINESSIDISCUSSION ITEMS • PAL Golf Outing Tee Sponsorship-Commissioner Farhat collected money from board members and will donate it to PAL. • Election of the Chairperson-Bob Noordhoek nominated Patty Farhat as the Chairperson;seconded by Bill Renfrew;everyone stood in favor;supported unanimously. • Election of the Vice Chairperson-Patty Farhat nominated Bob Noordhoek as the Vice-Chairperson; seconded by Clyde Carnegie; everyone stood in favor;supported unanimously. PUBLIC COMMENT None. ADJOURNMENT Commissioner Kowalk-Thompson: There being no further business to discuss,meeting adjourned at 6:30 p.m.