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HomeMy WebLinkAboutUrbanDevelopmentRules RULES OF ADMINISTRATIVE PROCEDURE of THE BOARD OF URBAN REDEVELOPMENT CITY OF LANSING I. Meetings Regular Meetings . Meetings of the Redevelopment Board will be held the 4th Tuesday of every month at 7 :30 p.m. in City Hall , unless otherwise designated by the Board at a regular meeting. Special Xleetings . Special meetings shall be called at the request of the Chairman, or of three members of the Board. Notice of special meetings shall be given by the Secretary in writing to the members of the Board at least forty- eight hours prior to such meeting and shall state the purpose and time of the meeting. Whenever a quorum of five is not present at a regular or special meeting, those present may adjourn the meeting to another day or hold the meeting for the purpose of con- sidering such matters as are on the agenda. No action taken at such a meeting shall be final or official, unless and until, ratified and confirmed at a subsequent meeting at which a quorum is present, by approval of the minutes of that meeting at which a quorum was not present. January 1972 Disqualification. Any member of the Urban Redevelopment Board having a direct or indirect financial interest in any matter before the Board, or who may stand to gain or lose financially or otherwise due to action of the Board on any matter, or who shall be related by blood or marriage to a person having a proprietary interest in any matter before the Board, shall indicate such interest or relation- ship to the Board and be disqualified from voting on such matter. Attendance. Board Members shall be in regular attendance . In the event a Board Member is absent (Unexcused absence only) from three consecutive regular meetings or 25 percent of all Board Meetings during a year without a substantial _reason, the Board, may; by a two-thirds vote of those voting—a quorum being present—request the Mayor to remove the subject Board Member from office. An excused absence shall be for substantial reason, only, and shall be determined by a formal, approved motion of the Redevelopment Board. A member of the Redevelopment Board shall request an excused absence by contacting either the Chairman or the Secretary of the Redevelopment Board, prior to the meeting in question. All other absences shall be considered unexcused absences . 2 - II. Order of Business The Secretary shall prepare an agenda for each meeting which will be mailed to each member at least forty-eight hours prior to the meeting. The order of business shall be as follows : 1. Roll Call 2 . Minutes of Previous Meetings 3 . Reports of Committees 4 . Reports of Officers 5. Report of Director G. Other Communications 7. Unfinished Business 8. New Business 9 . Excused Absences 10. Nearing of Delegations and Individuals 11 . Adjournment Officers Selection. The Board shall, at the first meeting in July, special or regular, elect by ballot from among the voting members, a Chairman and Vice-Chairman. The Redevelopment Director shall be ex-officio Secretary of the Board. All elective officers are eligible for re-election_. "A Redevelopment Board Member shall not hold the office of. Chairman for more than two consecutive years , and a Redevelopment Board Member shall not hold the office of Vice-Chairman for more than two consecutive years . " 3 -- Duties . The Chairman shall preside at all meetings and perform such other duties as may be ordered by the Urban Redevelopment Board. The Chairman shall appoint all committee members , for a term of one year, and shall designate one member as Chairman, for one year, and until his successor has been selected. The Chairman may re-assign members or re-designate Chairman, when, in his descretion, the situation requires it, provided such action is confirmed by the Board. The Vice-Chairman shall act in the capacity of the Chair- man in his absence, arid, in the event the office of the Chairman becomes vacant, the Vice-Chairman shall succeed to this office for the unexpired term and the Board shall select a successor to the office of the Vice-Chairman for the unexpired term. IV. Committees The Chairman may appoint such special Committees as are necessary to make an effective administrative and progressive body of this Board and to expedite certain functions of this Board. V. Urban Redevelopment Board Staff The Board shall appoint a Redevelopment Director who shall be responsible for the professional and administrative work in directing and coordinating the program of the Urban Redevelopment Board. 4 - The Redevelopment Director shall hire through the .. - Division of Personnel such staff personnel as may be -- requested by the Urban Redevelopment Board and approved by the City Council. VI. Amendments in Rules of Procedure Amendments in the rules of procedure may be initated by any member of the Redevelopment Board by presenting them in writing at any regular meeting and voted upon at the next regular meeting. All Board Members must be notified of such amendments by mail at least five days before the amendment is to be voted upon. The affirmative vote of five members shall be required to amend the rules of procedure. VIII. General In all matters of Procedure, not covered by these rules or by the provisions of the City Charter. , the provisions of "Robert Rules of Order Revised" shall control. 5 - RULES OF ADMINISTRATIVE FROCEDURE OF THE BOARD OF URBAN REDEVELOPMENT CI.T? OF LANSING 1. Meetings Regular Veetings. �Yeetings of the Redevelopment Board will. be held the 4th Tuesday of every month at 7- 30 P„ M, in City Hall, and .at such other + imes as designated by the Board at a reg- ular meetilo-, Special Meetings. Special meetings shall be called at the request of the Chairman, or. of 3 members of the Board. Notice of special m.eel:irigs shall 'be given by the Secretary in writing to the members of the Board, daily paper and other news media at least forty-eight hours prior to such meeting and shall state the purpose and time of the meeting. Wherever a quorum, of five is not present at a regular or special :reeling, those present may adjourn the meeting to another day or held the meeting for the purpose of considering such matters as are on the agenda . No action. taken at such a meeting shall be final or official , un- less ad.d u.,'.il., ratified and confirmed. at a subsequent meeting at whic-b a quorum is present, by apprdval of the minutes of that meet ng at which a quorum was not present . Disqualification., Any member of the Urban Redevelopment Board having a direct or indirect financial interest in any matter 2 - before the Board, or who may stand to gain or lose financially or otherwise due to action of the Board on any matter, or who shall be related by blood or marriage to a person having a proprietary interest in any matter before the Board, shall indicate such iLterest or relationship to the Board and be disqualified from voting on such matter . Attendance , board members shall be regular in attendance . In the event a hoard member is absent from 3 consecutive regular meetings or 25% of all Board meetings during a year without a suostantial reason, the Board may by two-thirds vote of those voting ; a quorum being present , request the Mayor remove the subject board member from office . Order of Business The Secretary shall prepare as agenda for each meeting which will be mailed to each member at least 48 hours prior to the meeting. The order of business shall be as follows.' 1 . Roll Call 2 , Minutes of previous meeting J . Reports of Committees 4 . Reports of Officers 5. Report of `director 6. Other Communications 7 . Unfinished business 8, New business 9 . Hearing of delegations and individuals 10 , Adjournment 3 11.E , Officers Selection.. The Board shall.., at the first meeting in July, special or regular, elect by ballot from among the voting members, a Chairman and Vice-Chairman. The Redevelopment Director shall be exaofficio 'Secretary of the Board. All elective officers are eligible for re-election. Tenure , The Chairman., Vice-Chairman and Secretary shall take office immediately following their selection and shall hold office for a tern► of one year or until their successors are selected and assume office . Duties. The Chairman shall preside at all meetings and perform such other duties as may be ordered by the Urban Redevelopment Board. The Chairman shall appoint all committee members, for a term of one year, and shall, designate one member as Chair- man, for one year, and until his successor has been selected. The Chairman may re-assign. members or redesignate Chairman, wh,er) , in. his descretion, the situation requires it, provided such action is confirmed by the Board. The Vice- Chairman shall act in the capacity of the Chairman in his absence, and, in the event the office of the Chairman becomes vacant , the Vice-Chairman shall succeed to this office for the unexpired term and the Board shall select a successor to the office of Vice-Chairman for the unexpired term. - 4 - IV. "o �.mit tees The, Chairman may appoint_ such special Committees as are necessary to make an effective administrative and progressive body of this hoard and to expedite certain functions of this Board. V. Urban Redevelopment Board Staff The Board shall. appoint a Redevelopment Director who shall 'be respconsibla for the professional and administrative work in directing and coordinating the program of the Urban Redevelop- ment Board.. The Redevelox:m.ent Director, shall hire through the Division of Personnel such staff personnel as may be requested by the Urban Redevelopment Board and approved by the City Council , V:I , Amendments in Rules of Procedure Amendments it) the rules of procedure may be initiated by any member of the Redevelopment Board by presenting them in writing at any regular meeting and voted upon at the next regular meeting. All Board members must be notified of such amendments by m.ail at least five :5)) days before the amendment is to be voted upon. The affirmative vote of six 6 members shall be required to amend the rules of procedure . VI I: . general In all ,matters of Procedure, not covered by these rules or by the pvrovisions of the City Charter, the provisions of "Roberts Rules of Order Revised" shall control . A,s .1_