HomeMy WebLinkAboutBoardOfZoningAppeals_RulesOfProcedure-112069 RULES OF ADMINISTRATIVE PROCEDURE
OF THE BOARD OF APPEALS
FUNCTION & DUTIES : The function and duties of the Board of
Appeals are prescribed in the City of Lansing Zoning Ordinance.
PUBLIC : All meetings of the Board of Appeals shall be open to
the Public.
MEETING DATE : The Board of Appeals shall meet on the second
Thursday of each month and at such other times as may be
deemed necessary by the Chairman of the Board. Example : If
there be no quorum the Board shall meet again for a public
hearing and make decisions at such time when quorum shall be
present.
PARLIAMENTARY PROCEDURE : Except where otherwise specified,
meetings shall be conducted according to the Roberts Rules of
Order with the exception that the Chairman shall have a vote.
ATTENDANCE : Board members shall be regular in attendance. In
the event a Board member is absent from three (3) consecutive
regular meetings in any calendar year, it shall be the duty of
the Chairman to confer with the mayor concerning any member
who so absents himself.
NOTIFICATION OF ABSENCE : Board members unable to attend the
meeting shall notify the Secretary three (3) days prior to
the meeting.
QUORUM: A quorum of the Board of Appeals shall be six voting
members . The affirmative vote of six (6) members of the Board
of Appeals is required to .grant a variance or exception from
the regulations in the Zoning Ordinance and the affirmative
vote of six (6) members of the Board of Appeals is required on
all other matters .
SELECTION: The Board shall at the July meeting elect from
among the voting members a Chairman and Vice-Chairman, and
shall elect a Secretary, whose terms shall be for one year,
with eligibility for re-election.
RECORD: The Secretary of the Board shall keep the minutes of
all Board meetings . These minutes shall contain the transac
tions , resolutions , and determinations of the Board and shall
be a public record.
APPLICATION DATE : All appeals for variance or exceptions from
the regulations in the Zoning Ordinance must be filed in the
office of the secretary not later than 21 days before the date
of the meeting of the Board.
NOTIFICATION : (Property Owners) Notice to Property Owners
(as their names appear on the assessors records) , and occupants
within a 300 foot radius of the subject property shall be
mailed 14 days prior to the Boards meeting. And further that
the notice indicate that the owner or mortgage holder notify
the mortgagee .
BOARD ACTION : Action by the Board on any matter on which a
hearing is held shall not be taken until the hearing has been
concluded.
VOTING : Voting shall be recorded by verbal yeas & nays , unless
otherwise ordered by the Chairman.
DISQUALIFICATIONS : Any member of the Board of Appeals having
a direct or indirect. financial interest in any matter before
the Board, or who may stand to gain or lose financially or
otherwise due to action of the Board on any matter, shall
indicate such interest to the Board and be disqualified from
voting on such matter, unless the consent of six members of the
Board, not including the disqualified member, shall have been
obtained.
NOTIFICATION OF DECISION : Applicants shall be notified in
writing of the Boards decision following the meeting.
AMENDMENTS (RULES OF PROCEDURE) : Amendments in the rules of
procedure may be initiated by any member of the Board of Appeals
at any regular meeting and voted upon at the next regular
meeting. All Board members must be notified of such amendment
by mail at least 5 days before the amendment is to be voted
upon. The affirmative vote of six (6) members shall be
required to amend the rules of procedure.
RULES OF PROCEDURE - SUSPEND: It shall require the affirmative
vote of six members of the Board to suspend the rules of
procedures .
PUBLICITY : All public releases regarding committee discussions
and decisions reached at the Executive session of the Board of
Zoning Appeals , or releases of any other information relating
to the work of the Board of Zoning Appeals shall be made only
by the Chairman , or with his approval by the Secretary.
The following rules of procedure are adopted by the City of
Lansing Board of Zoning Appeals to facilitate its duties and
exercise its responsibilities , functions and powers .
Adopted on this 13th day of November 1969 .
Mabel Houck Chairman
Raymond C. Guernsey , Secretary
These rules and procedures have been examined by me and have
been approved as to form and are found to be consistent with
the provisions of the. Charter of the City of Lansing, Michigan.
Oskar Hornbach , City Attorney
Filed as a public record on thia.�G�_ fa/da , oL/ �.� / 1969
Theo Fulton , Ci v Clerk
OATH OF OFFICE
STATE OF MICHIGAN
County of Ingham,
City of Lansing
I DO SOLEMNLY SWEAR, That I will support the Constitution
of the United States , and the Constitution of the State ,
and that I will faithfully discharge the duties of the
office of BOARD OF ZONING APPEAL MEMBER
according to the best of my ability
Sworn to and subscribed before me this day
of A. D. 1969
liilLES OF ADPI@RFlSTRATIiVE PRUCEDtlR1 OF THE HOARD OF APPEALS
` hai., Board of Appeals !;hall meet on th;: second Thursday of each month and at
such, otter times, as : y be deemed necessary by the Chairmran of the Board,
Ezample-� if there be no quorum the Berard shall ►nee.t again for a public hearirocq
an;l anaka decisions at such tine when quorum shall be present,
Ail rneet i ngs of the 3o>a rd of Appeals shall be open tt� the Public.
A; quorc r of the Board of Appeals 5haV be six voting members
Vic Board shall at the July meeting erect from amDng the 'voting members a
Chi i rmsn and trice-Chairman, and shall elect a Secretary, whose terns shall be
for one year, -with el ;gibi lity fig.)r re-election.
The, Secretary of: the: beard shall keep the r3inut:es of all Board ,aeetings,.
Thcse minutes shall ;onts i of the re-i%% l tlt ican i, and deter*ti not irr:
of the 3oa rd arA shall be a pub p i s record..
Th function ,and duties of the Board of Appeals are prescribed in the City
of Lan,sng Zoning Or-li nance..
Alt app=a l s for va ri anc:e ear exception f rani the regulations in the Zoning
Ordinan:e must be filed ire office of the Secretary not later than sixteen
(16 days before the date of the meeting of the Board.
Notice oaf appeals mu&t be maiied to a 1 property owners within a �-adN,,s of
300 feet of the property in question,
No-tice to property owners shall be ma" led as their ownerships appear on the
Assessor's records, it is noted on the notice that the owner or wrtgage holder
sh;EA 1 notify the mortgagee 4f the property variance. At least fourteen days notice
before the mneetirog shall be given the property owner.
The of t i rmat ve vote of s i x (6) members of the Board of Appea 1 s i s requi red v.:,
grant a vair r ance or exception from the regulations in the Zc%n i ng Ordinance and
the aff i rowt i ve Note of six me%bers of the Doard of Appeals is required on all
cto her rr-att:er s
Anv member of the Bob ir•d of Appeals hat. i r.g a direct or l nd i rect financial i me-est
In :any matter l)afore .he lo,ar•d, e who '�@y traad 'to gain or lease financially
vt.-herwise due to action :4 the nstrd or, any matter, !>hall indicate such interest
to the Board and be disqualified from voting on such matter, unless the consent
of six members of the Board, not including the disqualified member, shall have been
obtained.
Amendments in the rules of procedure rviy be initiated 10y any member of the Board
or Appeals at any regular meeting and ivoteci capon at the next regular meeting,
A'i 1 Board members, must: be notified of such amendment by mail at least 5 days
before the amendment is to be voted ulxtn, The affirmative vote of b members
shall be required to arr►end the -rt.r l es c+f procedure.
8 t shall require the affirmative vote of six members oaf the Board to suspend
the rules of prvc.edu res