HomeMy WebLinkAboutPublic Service Rules 08 14 2023 RULES OF ADMINISTRATIVE PROCEDURE
BOARD OF PUBLIC SERVICE OF THE CITY OF LANSING, MICHIGAN
I. Organization and Election of Officers.
The Board shall organize at its first meeting following July 1st of
each year, by electing one (1) of its members as its Chairman and one (1)
of its members as Vice-Chairman, and each shall hold office for one (1)
year. In the event the Chairman resigns, or is removed by a majority vote
of the Board, a new Chairman shall be elected and the same procedure shall
apply for the Vice-Chairman. It shall be the Chairman's duty (or in his
absence, the Vice-Chairman's) to preside at all meetings of the Board; to
see that all orders and regulations are executed and complied with; to see
that all legal contracts administered by the Board of Public Service for
the City are performed; and he shall perform such other duties as may be
lawfully required of him by the Board or which the City Council may by
ordinance or resolution prescribe as provided for by the City Charter.
II. The Board shall, at its first meeting following July lst of each .year,
select (by majority vote) a secretary who shall hold office for one (1) .year,
or until such time as he or she resigns or is removed by a majority vote
of the Board.
If the Secretary of the Board is not a member of the Board (he or she)
must come from within the Public Service Department and may be given com-
pensatory time for services rendered.
III. Attendance of Meetings.
No Board member shall absent himself from meetings without having
notified the Chairman or his designated representative.
All Board members shall be required to attend at least 75% of all
meetings in a calendar year and it shall be the duty of the Chairman to
confer with the Mayor concerning any member who absents himself (without
leave) three (3) meetings in a .row.
IV. Appointment of Personnel.
The Board shall appoint a Director of Public Service and a City
Engineer, and each shall be a Registered Professional Engineers as pro-
vided for by the City Charter and each shall be directly responsible to
the Board and shall serve at the Board's pleasure.
The Director of Public Service shall be responsible for preparing
an agenda of business along with a chart or map or applicable description
of each specific .item to be considered at that meeting and mailing same
to each Board member at least five (5) days before each regular meeting.
V. Meetings.
The Board shall hold not less than one (1) regular meeting in each
month, to be held on the first Wednesday of each month at 7:30 .p.m. , and
such other meetings as it deems necessary to carry on efficient and
effective policies for the good of the Public Service Department and the
City of Lansing. In the event the first Wednesday falls on a holiday,
the Chairman shall designate the date of the meeting.
All meetings of the Board shall be open to the public and citizens
shall have a reasonable opportunity to be heard.
VI. Committees.
The Chairman shall appoint such standing and special committees
necessary to make an effective administrative and progressive body of
this Board and to expedite certain functions of this Board.
Whenever practical, matters coming before the Board shall be referred
to the proper committee and all committee reports shall be presented in
writing on a standard form.
VII. The Board may, from time to time, make and adopt such rules and
regulations, as shall be deemed necessary for the orderly dispatch of
business and the government of persons employed.
VIII. In all matters of procedure, riot covered by these rules or by the pro-
visions of the City Charter, the provisions of "Robert's Rules of Order
Revised" shall control.
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