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Home My WebLink AboutPublicService_RulesAdministrativeProcedure-1965 RULES OF A.DNINISTRATI L PROCEDURE OF THE BOARD OF PUBLIC SERVICE OF THE CITY OF LANSING, MICHIGAN I - ORGAN'TZATION AND ELECTION OF OFFICERS. The Board shall organize at its first meeting following July s-11 F of each year, by electing one (1) of its members as its Chairman., -nd one (1) of its members as Vice-Chairman, and each shall hold office for one (1) year. In the event the Chairman resigns, or is re:uoved by a majority vote of the Board, a new Chairman shall be elected and the same procedure shall apply for the Vice-Chairman. It shall be the Chairman's duty (or in his absence, the Vice-Chairman's) to preside at all meetings of the Board; to see that all orders and regulations are executed and complied with; to see that all legal contracts with the Board and for the City are performed; and he shall perform such other duties as may be lawfully required of him by the Board or which the City Council may by ordinance or resolution prescribe as provided for by the City Charter. The Board shall, at its first meeting following July lst of each year, select (by majority vote) a secretary who shall 'hold office for one (1) year, or until such time as he or she resigns or is removed by ' a majority vote of the Board. If the Secretary of the Board is not a member of the Board (he or she) must come from within the Department of Public Service and may be given compensatory time for services rendered. II - ATTENDANCE OF MEETINGS. No Board member shall absent himself from meetings without having notified the Chairman or his designated representative. All Board members shall be required to attend at least 75 percent of all meetings in a calendar year and it shall be the duty of the Chairman to confer i•rith the Mayor concerning any member w'no absents himself (without leave) three (3) meetings in a rou. III - APPOINT7NT Or PEnSON, ?J.. The Board shall appoint a Director of Public Service and a u _.cy Engineer, and each shall be a register ci Professional Engineer as provided for by the City Charter, and each shall be directly responsi- ble to the Board and shall serve, at .he Board's pleasure. The Director of Public Service shall be responsible for prepar- ing an agenda of business along t:rith a chart or map of each specific item to be considered at that meeting and mailing same to each Board member at least five (5) days before each regular me-eting. All matters considered on the agenda shall originate from the proper Committees except those items that are approved by a majority of the Board members present at that n.eeting. IV The Board shall hold not less than one (1) regular meeting in each month, to be held or, the first Tdednesday of each month at 7.30 P.M. and such other meetings as it deems necessary to carry on efficient and effective policies for the good of the Public Service Department and the City of Lansing. All meetings of the Board shall be open to the public and citizens shall have a reasonable opportunity to be heard. Any person i-rhile being heard at a Board meeting may be called to order by the Chairman or any Board member for failure to be germane, or for vulgarity or redundancy. Such person shall thereupon take his seat until the Chai man shall have determined whether he is in or, �:-. Eve:.•y quest4 -2- order shall be decided by the Chairman, subject to an appeal, by any Board member, to the Board. If a person so engaged in presentation shall be called to order, he shall not be permitted to continue at 7-e same meeting except on special leave of the Board. V. - MTPLOY-MENT OF PERSONNE1. The Board shall employ such personnel as it may deem necessary to carry out the duties as provided by the Charter, subject to any primary recruitment practices of the division of personnel and of the budget allowance of the Council, but reserves the right to exercise the privilege of full power to promote, demote, remove, or suspend its personnel for reasons of discipline, incapacity, or for the good of the service, as stated in the City Charter. VI - ",12,:1TTEES. The Chairman shall appoint the following standing committees necessary to make an effective administrative and progressive body o_ this Board and to expedite certain functions of this Board. Contracts, Materials, and Specifications Rules Personnel Sewers, Garbage, Serage Disposal, and Landfill Buildings, Grounds, and Equipment Streets and Sidewalks Public Relations Finance & Budget ,dhenever practical, matters coming before the Board shall be refer- red to the proper Committee and all committee reports shall be presented in writing on a standard form. in all matters of p:roceo.,_:;°e, not covered by these rules or by the . provisions of the City Charter, the provisions Of "Roberts Rules of Order Revised" till-all control. (From: CHA.RTEP, OF THE CITY OF LANSTNG HEC"tiIGAN) DEPARTMENT OF PUBLIC SERVICE. Section 7.19. (a) There is hereby created a Department of Public Service.which, within the limitations of law, shall be -responsible for planning of, improvements of, extensions of, additions to, and the opera-:,1c:= and maintenance of the public works and service facilities and of all ties of the city, except such as are specifically charged to the bility of another board or agency by this charter. The ad--J-istrat, :, of the Department of Public Service shall be the Board of Pu:.�:"..:. . 0 r v,ce. The Board shall organize and conduct the public works, services, and prope_c- ties of the city for which it is responsible, in a manner consistent with the best practices therefor. (b) Said Board shall be responsible to the Mayor for the conduct of the administration of the Department of Public Service and to the Council for the carrying out of such general policies concerning the public works, services, and properties of the city as the Council shall prescribe. (c) The Board shall appoint a Director of Public Service who shall be the executive officer of and directly responsible to the Board, and a City Engineer. Both shall be registered ?rofessional Engineers of the State of Michigan. CITY BOARDS. Section 7.6. (d) Each board shall provide its own rules of adminis- trative procedure, which rules and any changes therein shall be consistent with tho provisions of this charter and shall be effective when approved as to form by the City Attorney and filed with the Clerk as a public record. -2.. (e) Each board shall employ such personnel as it may deem necessary to carry out its duties as provided by this charter, subject to any primary recruitment practices of the Division of Personnel so long as the same be retained or is hereafter created or recreated by the Council, and the budget allowances of the Council, frith• full power to promote, denote, remove or suspend its personnel for -reasons of discipline, inca- pacity, or for the good of the service. (f) Each board shall appoint its Mir, Secretar-y w1ho shall 'keep L 11C records of the board: Provided, That, where budget allowances are necessary; such appointment shall be subject to-the budget allowances of the Council, The minutes of all board meetings shall be filed in the office of the Clerk as a public -record and no official action taken by any board at any meeting shall be valid or effective, until a copy of the minutes of the meeting shall be valid or effective, until a copy of the minutes of the meeting at which such action was taken shall have been so filed t•rith the Clerk. (;) Each board shall, on or before the first Monday in February in each year, file with the Mayor and the Council a report, pre- services, and senting an analysis of the status and needs of the works, 1 properties under its control. 1� •h 7 4= • 7� ""oV 4-, LZI .'--. !. -4f��r/�ti � � �� /! i " _ % � "^/\Y' ,, Lam✓ ; of Lgti .: CHIG " DEPARTMENT OF PUBLIC SERVICE ��...... 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