The URL can be used to link to this page

Home My WebLink AboutHousingRABoard-RulesOfProcedure-Bylaws BYLAWS AND RULES OF PROCEDURE OF THE HOUSING AND REDEVELOPMENT ADVISORY BOARb._ CITY OF LANSING I. MEETINGS - Regular Meetings - Meetings of the Housing and Redevelopment Advisory Board will be held the 4th Tuesday of every month at 7 :30 p.m. in the 3rd .Floor Conference Room, Washington Square Annex, 119 N. Washington Square ; except when a meeting date is on, or near, a holiday, the Board may set another date for this meeting. This change of a meeting date should be determined at a regular or special meeting of the Board. Special Meetings - Special meetings shall be called at the request of the Chairman, or by three members of the Board. Notice of special meetings shall be given by the Secretary, in writing, to the members of the Board at least forty-eight hours prior to said meeting and shall state the purpose and time of the meeting. Pursuant to Public Act 267 of 1976, meetings shall be open to the public , and the public shall have a reasonable oppor- tunity to be heard. Notice - In accordance with the requirements of Public Act 267 of 1976, the Secretary shall post all of the following notices in the Third Floor Conference Room of the Washington Square Annex, 119 N. Washington Square, and the City Clerk ' s Office, the Housing and Redevelopment Department Reception Area, Approved 7/26/77 the City Council Reception Area, and the bulletin boards in the lobby of City Hall : A. Regular Meetings - Initially within ten (10) days after the March, 1977 meeting and thereafter within ten (10) days after the July meeting, the Secretary shall post a public notice stating the dates , places and times of the Board ' s regular meetings . If there is a change in the regular scheduled meetings of the Board , the Secre- tary shall post a public notice within three (3) days after the meeting at which the change is made, stating the new dates , times and places of the regular meetings . B. Rescheduled , Recessed , or Special Meetings --- In the event an individual regular meeting is rescheduled or a special meeting is convened, or a regular meeting is recessed more than thirty-six (36) hours , the Secretary shall post a public notice stating the date , time and place of the meeting at least eighteen (18) hours in advance of any such meeting. All public notices required to be posted in Section A and this section shall contain the Board 's name , and the address (3rd Floor, Washington Square Annex, 119 N. Washington Square , Lansing, Michigan 48933) and telephone number of the Housing and Redevelop- ment Department . Quorum - All business transacted by the Board shall be conducted at a meeting when there is a quorum present . A quorum shall consist of at least five members of the Board . Any items or business coming before the Board shall be approved, only, by the 2 - affirmative vote of at least five members of the Board . Whenever a quorum of five is not present at a regular or special meeting, those present may adjourn the meeting to another day or hold the meeting for the purpose of considering the matters that are on the agenda. No action taken at such a meeting shall be final or official unless , and until, it is acted upon at a subsequent meeting at which a quorum is present. Disqualification - Contractual Matters : When any member is a party, directly or indirectly, to any contract with the Board, the Provisions of _ 1968 PA 317 , being MCLA 15. 321 ; MSA 4 . 1700 (51) , shall apply. (A copy of P.A. 317 of 1968 is attached as Addendum No. 1 to these bylaws) . Non-Contractual Matters : Any member of the Housing and Re- development Advisory Board having a direct or indirect financial interest in any matter before the Board ; who may stand to gain or lose financially or otherwise , due to action of the Board on any matter ; or who shall be related by blood or marriage to a person having a proprietary interest in any matter before the Board shall indicate such interest or relationship to the Board , and shall be disqualified from voting on such a matter. Attendance : Board Members shall regularly attend all Board Meetings . In the event a Board Member is absent (unexcused _ absence only) from three consecutive regular meetings or 25 per cent of all Board Meetings during a year without a substantial reason, the Board may by a vote of at least five - 3 - members of the Board, recommend to the Mayor and City Council that the subject Board Member be removed from office . Excused Absence - An excused absence shall be for a substantial reason. A member of the Housing and Redevelopment Advisory Board shall request an excused absence by contacting, either, the Chairman or the Secretary of the Housing and Redevelopment Advisory Board, prior to the meeting in question. Approval of a request for an excused absence shall be determined by the Housing and Redevelopment Advisory Board . All other absences shall be considered as unexcused absences . II. ORDER OF BUSINESS - Agenda - The Secretary shall prepare an agenda for each meeting. The agenda shall be mailed, or hand delivered, to each member at least forty-eight hours prior to the meeting. The order of business shall be as follows : 1. Roll Call 2. Minutes of Previous Meetings 3 . Hearing of Delegations and Individuals 4. Reports of Committees 5. Report of Officers 6 . Report of Director 7. Communications 8. Unfinished Business 9 . New Business 10. Excused Absence 11 . Hearing of Delegations and Individuals 12 . Adjournment Individuals desiring to speak under "Hearings of Delegations and Individuals" are limited to a three (3) minute time limit, unless such limitation is waived by the Board. The Agenda for each Board Meeting shall be posted by the Secretary, at least eighteen (18) hours prior to each meeting, at the locations at which the public notice of the meeting is posted. 4 - III. ORGANIZATION AND ELECTION OF OFFICERS - Election and Terms of Office - The Board shall, at its initial organizational meeting, elect (from among the voting members) a Chairman and Vice Chairman. The term of office for the initial Chairman and Vice Chairman shall commence immediately upon their election and shall terminate at the close of the first meeting (regular or special) in July of the following year. Thereafter, the Board shall, at the first meeting (regular or special) in July, elect (from among the voting members) a Chairman and Vice Chairman. The Chairman and Vice Chairman, elected, shall each hold his term of office for one year. The term of office , for the Chairman and Vice Chairman, shall commence immediately following the close of the meeting. The Housing and Redevelopment Director shall be ex-officio Secretary of the Board . All elective officers are eligible for re-election; however, a Housing and Redevelopment Advisory Board Member shall not hold the office of Chairman for more than two consecutive years, and a Housing and Redevelop- ment Advisory Board Member shall not hold the office of Vice Chairman for more than two consecutive years . Vacancy of Office - In the event the office of the Chairman becomes vacant, the Vice Chairman shall become Chairman of the Board for the unexpired term. In the event the office of Vice Chairman becomes vacant, the Board shall select a successor to the office of Vice Chairman for the unexpired term. Duties - The Chairman shall preside at all meetings and perform such other duties as may be ordered by the Housing and Redevelop- - 5 - ment Advisory Board. In the absences of the Chairman of the Board, the Vice Chairman shall act in the capacity of the Chair- man. The Chairman shall appoint all committee members, for a term of one year, and shall designate one member as Chairman. The Chairman may reassign, remove or redesignate committee members, and committee chairmen, when at the discretion of the Board Chairman, the situation requires it, provided such action is confirmed by at least five members of the Board. The Chairman may appoint such special committees that are necessary to make an effective body of this Board and to expedite certain functions of this Board. IV. AMENDMENTS IN RULES OF PROCEDURE - Amendments in the rules of procedure may be initiated by any member of the Housing and Redevelopment Advisory Board by presenting the Amendment (s) , in writing, at any regular meeting and voted upon at the next regular meeting. All Board Members must be notified of such amendment (s) , by mail, at least five days before voting upon the Amendment (s) . The affirmative vote of at least five members of the Board shall be required to amend the rules of procedure. V. In all matters of procedure, not covered by these rules , or by the provisions of the City Charter, or City Ordinance No. 388, the provisions of "Robert 's Rules of Order Revised" shall pre- wail. 6 - 15.330 Effective (late. [M.S.A. 4.1700(00)] Scc, 10. This act shall la1:c cffcct Scl)(cmbcr 1, 1968, 71+C 1,111 srnr prcrrntc+l in ihn Go�'rrnnr nn Junr 1?, innA ni t..,jj nnrl nnC hnilnC hrrn rt- • tutord 1,Y ?rink to (Lr• l+nu.c In uhlrh It nrlrinnlrJ. I,rcnnkr Inn nn July :+, ]!'GA. nt 2;31 p.rn., the (• (rtl�lnture I+n�in� continued In �Ceulon. (,cc J"d Jlnurto Jounu+l, pnre 3JG).;—]:JI(or, {-fir • • •. � .. •� � .1. ice. - •. _.. .. • •�. " •. '• .• � 1. � . .`