Loading...
HomeMy WebLinkAboutHRAdvisoryBoard-Bylaws-1977_P1 As Approved March 10, 1977 BYL,7gqS OF THE IXqSIiNG CITY HLP14M RESOURCES ADVISORY BOARD OUTLINE Section I. isAN� Section II. PURPOSE Section III. 11,1Ei TBERS A. Remval from Office B. Vacancies Section IV. IJEET-INGS A. Meetings Open to the Public B. Notice of Meetings C. Regular Meetings D. Resc-ieduled, Special, or Recessed Meetings E. Closed 114C-Dtings F. Emergency Meetings G. Minutes H. Quorum I. Rules J. Order of Business K. Voting Section V. OFFICERS A. Composition B. Election and Term of Office C. Duties D. Succession E. Vacancies Section VI. COMidi ICES Section VII. AI MDi�'I�US TO BYFLAWS Section VIII. DISQUALIFICATION A. Contractual I:TaIC-IC 13. Ton-Contcac Dual r Tatters BYLAWS OF THE LANSING CITY H114AN RESOURCES ADVISORY BOARD Section I. MADE The name of this organization is the Human Resources Advisory Board of the Lansing City Human Resources Department (hereinafter referred -to as the Advisory Board) . Section II. PURPOSE The Advisory Board shall review and consider all human resources programs or human resources projects using Community Development funds and - make recommendations to the City Council, the Mayor, the Planning Board, the Human Resources department, and to any other interested City department, office or board. Each member is encouraged to make a personal on-site visit to programs, or projects, using Community Development funds for the purpose of providing a brief oral, or written, report to the Board. Section III. B11,I6ERS The Advisory Board shall be composed of eight citizens appointed pur- civant_ to Chapter 2A of the Code of City Ordinances as amended, or as re-enacted. A. Removal from Office 1. Grounds: Members of the Advisory Board shall be recom- mended for removal upon missing -three (3) consecutive regularly scheduled Advisory Board meetings unless such absences are excused for good reason as determined by the Chairman. 2. Notice Procedure: Upon the third unexcused absence the Board shall notify the Mayor and request him to initiate the removal of City Officers pursuant to the City Charter, Section 4.12. B. Vacancies The Board shall request the Mayor to fill vacancy as defined by Chapter 2A of the Code of City Ordinances and Cit.,, Charter. - 1 - EA- 1--f- l n l n-7-7 Section IV. MEETIl1GS A. Meetings Opan to the Public: 1. All meetings of the Advisory Board and Committees at which a quorum is present for the purpose of deliberating toward or rendering a decision on public policy shall be open to to public except as provided in below. 2. Upon recognition by the Chairman, guests shall have the right to speak and said recognized guests shall be limited to three (3) minutes, at the time provided in the Board's Order of Business under "Hearings of Delegations and Individuals," in Section J(j) below. B. Notices of Meetings- Notices and agendas of regular, special, rescheduled, or recessed meetings of the Advisory Board and Committees shall be publicly posted in the Human Resources Department and the City Clerk's Office. Notices shall contain the dates, times, place of meeting as well as the name, address and telephone number of the Advisory Board and Committees and shall be the same as for the Human Resources Depar .-tent. C. Regular Meetings: 1. Regular meetings shall be held on the Second Thursday of each month at 7:30 p.m. at the Washington Square City Hall Annex. The meeting shall adjourn by. 11:00 p.m. 2. Exceptions to the regular meeting date and place shall be at the discretion of the Chairman. 2 _ Marren 1 (1. 1 C) 3. All Advisory Board mmbers shall receive prior written. no-Lice of each regular meeting and all pertinent materials pertaining to that meeting at least five (5) working days before the date of said meeting, unless exceptions are allowed by the Board Manbers. 4. Within ten (10) days after the first meeting of the Advisory Board and Committees in each fiscal year, the Secretary shall post a public notice whi.cz states the dates, times, and places of the regular meetings for that fiscal year. 5. In the event that either the dates, times, and/or places of the regular meetings of the Advisory Board or Committees is changed, a public notice shall be posted by the Secretary within three (3) days after the meeting at which the change is made. D. Rescheduled, Special, or Recessed Meetings: 1. In the event that an individual regular meeting of the Advisory Board or Committees is rescheduled, or a special meeting is convened, a public notice shall be posted by the Secretary at least eighteen (18) hours in advance of each meting. 2. Special meetings of the members of the Advisory Board may be called: a. By the Chairman; b. The Chairman must call a special meeting �,�hen requested in writing by five (5) members of the Advisory Board stating the purpose of the meeting. 3 - March 10, 1977 c. Board members must receive written notice and all pertinent materials pertaining to that meeting at least seventy-two (72) hours prior to the convening of a special meeting, unless exceptions are allowed by the Board members. 3. . Any meeting recessed for mre than thirty-six (36) hours may not be reconvened unless the eighteen (18) hour notice required for rescheduled or special meeting is observed. E. Closed Meetings: 1. The Advisory Board or Committees may convene meetings closed to the public for purposes of deliberation only. Decisions which derive from deliberation at closed metings shall be made at a meeting open to the public. The only reasons for which a closed meeting may be convened are: a. To consider the dismissal, suspension, or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member, or individual agent, when the named person requests a closed 'nearing. b. For strategy and negotiation sessions connected with the negotiation of a collective bargaining agreement when either negotiating party requests a closed hearing. c. To consider the purchase or lease of real property up to the time an option to purchase or lease that real property is obtained. d. To consult with its attorney regarding trial or settle- ment strategy in connection with specific pending litiga- tion, but only when an open meeting would have a detrimen- tal financial effect on the litigating or settlement position of the public body. 4 - March 10, 1977 e. To review tqe specific contents of an application for employment or appointment to a public office when the candidate requests that the application remain con- fidential. However, all interviews by the public body for employment or appointment to a public office shall be held in an open meeting pursuant to this act. f. To consider material exempt from discussion or disclosure by State or federal statute. 2. The procedure which shall be followed for calling a closed meeting is: a. A majority roll-call vote is required for a closed meeting whose purpose is stated in "Closed Meetings," in Section 1, subsections a. and b. above. b. A two-thirds (2/3) roll-call vote required for a closed meeting whose purpose is stated in "Closed Meetings," in Section 1, Subsections c through f above. F. Emergency Meetings: Emergency ra--etings may be called without advance posting in the event of a severe and eminent threat to the health, safety, or welfare of the public where two-thirds (2/3) of the membership of the Advisory Board decide that delay would be detrimental to efforts to lessen or respond to the threat. 5 - March 10, 1977 G. Minutes. 1. Minutes of all meetings of the Advisory Board and Committees shall be recorded and shall show the date, time, place, members present, members absent, any decisions made, purpose for which any closed session was held and all roll-call votes taken. 2. All minutes of regular, special, rescheduled, or recessed meetings are public records open to inspection at the Office of Human Resources Department and the City Clerk. 3. Copies of the minutes shall be made available to the public at a reasonable printing or copying cost as may, from time to time, be determined by the City of Lansing. 4. Proposed minutes shall be made available for public inspection not more than eight (8) business days after the meeting to which the minutes refer. Approved minutes shall be made available for public inspection not later than five (5) business days after the meeting at which the minutes are approved. 5. Minutes of all closed meetings shall be recorded and shall not be disclosed to the public except by court order and shall be retained for a minimum of one year and one day after the approval of the minutes of the regular meeting at which the closed session was approved. - 6 - March 10, 1977 Quorum: 1. A quorum si'lall be five (5) Advisory Board members as determined by City Charter Section 17.4. 2. The Secretary shall call the roll at each meeting, and record those present and those absent. 3. The Chairman shall determine if a quorum is present. T. Rules: The rules of procedure in Robert's Rules of Order, latest edition, shall guide tae Advisory Board in all cases to which they are applicable, but the rules may be suspended by majority consent of tze members present. J. Order of Business: 1. The order of business shall be prepared by the Director witi-i t-ie advice of the Chairman. 2. Tae order of business shall be as follows: a. Roll Call b. Plinutes of Previous 1,eeti.ngs c. Report of C=L L-Littees d.. Report of Officers e. Report of Director f. - Communications g. Unfinished Business h. -New Business i. Excused Absences j. hearings of Delegations and Individuals k. Adjournment 7 _ March 10, 1977 I�. Voting: 1. Each of the Advisory Board members shall be entitled to one (1) vote on each matter submitted to the vote of the members. 2. Voting on matters before the Advisory Board may be by show of hands and/or roll-call vote. 3. Roll-call votes shall be recorded in the minutes. At each meeting,roll-call voting shall rotate alphabetically, i.e. , the first roll-call vote of any meeting shall comrience with the Board member whose name is first alphabetically; the second roll- call vote shall commence with the Board member whose name is second alphabetically; and shall continue in like manner throughout each meeting. 4. The method of voting shall be determined by the Chairman, with these exceptions: a. Any member of the Advisory Board may request a roll-call vote; or b. A written ballot may be requested if so voted by two-thirds (2/3) of the members present. Section V. O.FFICERS A. Composition: There shall be three (3) officers of the Advisory Board. The officers of t-ie Board shall be Chairman, Vice-Chairman, and Parliamentarian. 1. Chairman, Vice-Chairman and Parliamentarian shall be elected. 8 _ March 10, 1977 2. If the elected Parliamentarian is absent from a meting, the Chairman, or person acting in his absence, shall appoint one for that meeting. 3. The Director's Secretary from the Human Resources departmnt staff will serve the Advisory Board as its Secretary for the purpose of taking minutes and filing same with the City Clerk. B. Election and Term of Office: The officers of the Advisory Board shall be elected at the regular July meeting for one-year terms. C. Duties: The duties of the officers shall be as usually attached to such offices and, in addition thereto, such further duties as may be designated from time to time by the members of the Advisory Board. D. Succession 1. At every meeting the Chairman is present he shall act as presiding officer. 2. In the Chairman's absence, the Vice-Chairman shall act as presiding officer. 3. In absence of both tize Chairman and Vice-Chairman, the Parliamentarian shall act as presiding officer. 4. In the absence of the Chairman, the Vice-Chairntiul, and the Parliamentarian, the Advisory Board is authorized to select a temporary chairman. 9 - March 10, 1977