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HomeMy WebLinkAboutFireBoard_AdministrativeProcedures-1967 ADMINISTRATIVE PROCEDURES OF THE LANSING FIRE BOARD The Lansing Fire Board shall serve as the administrative head of the Lansing Fire Department in accordance with the powers delegated to said Board by the Lansing City Charter. The regular Board meeting shall be on the first Thursday of each month at 7:30 P. M., in the Board Room of the No. 1 Fire Station, or such other suitable place as may be determined by a majority of the Board, to transact the official business of the Board. Special meetings may be called by the Chairman or by written call of any two Board members, each Commissioner must receive notice of said meeting at least twenty-four hours in advance of the meeting and the general purpose of said meeting. At the first meeting in July of each year, the Board shall elect from its number a Chairman and a Vice-Chairman, said Chairman and Vice-Chairman to serve until the first meeting in July of the next year. The Chairman shall, with advice and consent of said Board, appoint members to all standing committees and to such other special committees as may be deemed desirable by the Board from time to time. The Board shall also elect a Secretary, which may or may not be a Board member, for the same term as that of the Chairman. Five commissioners shall constitute a quorum at any official meeting of the Board, and official business of the Board shall require five affirmative votes to become official Board action. The order of business for regular meetings shall be as follows: Roll Call Approval of Minutes of Previous Meeting Communications Applications and Resignations Committee Reports Reports of Officers Resolutions General Order Adjournment Roberts Rules of Order shall be the official guide for the conducting of business. Page - 2 - The Secretary of the Board shall prepare and mail to each Board member an agenda for the regular monthly meeting. All committee reports and reports from officers must be submitted to the Secretary the Thursday preceeding the monthly meeting. The Secretary shall prepare and mail the agenda not later than Friday, of the week preceeding the regular meeting. The affirmative vote of six Board members shall be required to waive the rules of the Board to place anything before the meeting that is not on the printed agenda. The Board shall have the four following standing committees, each committee to have four members of which three shall constitute a quorum. Each commissioner will serve on a minimum of two committees: 1. Personnel 2. Finance 3. Buildings and Equipment 4. Planning The Chairman shall select a Chairman and a Vice Chairman of each standing committees provided that no commissioner shall serve in the same capacity in more than one committee. Committee meetings shall be called by the Chairman upon not less than twenty-four hours actual notice to all members of the committee. The above standing committees shall have the following responsibilities: 1. PERSONNEL COMMITTEE: This committee shall recommend to the Board applicants for hiring, candidates for promotion and proposed disciplinary action. The committee shall submit their recommendations on salaries to the Finance Committee for budget preparation. The Chief shall furnish a complete personnel file on candidates for promotion along with his recommendations. All matters regarding personnel, including the training of, shall be referred to this committee. 2. FINANCE COMMITTEE: The Finance Committee shall prepare the departmental budget request for adoption by the Board with assistance from the Chief. The committee will present the BoardQs recommended budget to the Mayor and City Council, Page - 3 - along with any policy recommendations relating thereto. All matters concerning spending of appropriated funds shall be referred to this committee. 3. BUILDINGS AND EQUIPMENT: This committee shall see that all buildings and equipment are properly maintained. They shall see that proper standards and specifications regarding equipment are submitted to the Board for submission to the Purchasing Department and the City Council. They shall recommend to the Planning Committee any future building equipment needs for inclusion in the six year improvement plan. 4. PLANNING: This committee shall recommend to the Board the six year future planning program which shall include future building sites and buildings thereon, future equipment needs, future services to be provided, and manpower requirements to fulfill these recommendations. Any rule or procedure within these Administrative Procedures may be changed upon six affirmative votes of the Board.